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Home My Public Portal About19930310 - Agendas Packet - Board of Directors (BOD) - 93-06 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-06 REGULAR MEETING BOARD OF DIRECTORS AGENDA 7:30 P.M. 330 Distel Circle Wednesday Los Altos, California March 10, 1993 (7:30) * ROLL CALL ** ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR -- B. Crowder APPROVAL OF MINUTES *** February 17, 1993 (Consent Item) *** WRITTEN COMMUNICATIONS (Consent Item) BOARD BUSINESS *** 1. Approval of Agreement with Herbert Grench -- B. Crowder (Consent Item) Resolution Approving, Ratifying and Confirming Agreement Between Midpeninsula Regional Open Space District and Herbert Grench *** 2. Approval of Lead Open Space Technician Job Classification, Job Specification, Salary Range, and Filling of Position -- J. Fiddes (Consent Item) *** 3. 1992-1993 Salary Recommendations for Board Appointees -- G. Babbitt (Consent Item) (7:45) 4., Preliminary Action Plan for the Implementation of the Basic Policy of Midpeninsula Regional Open Space District for the 1993-1994 Fiscal Year -- C. Britton (7:50) 5. Presentation of the Budget for the 1993-1994 Fiscal Year -- C. Britton a) , Staff Report -- C. Britton b) Controller's Report -- C. Britton c) Budget Committee Report -- R. McKibbin Open Space . . . for room to breathe 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit I (8:35) 6. Longterm Funding Update -- M. Smith *** 7. Applications for Transportation Enhancement Funds (ISTEA) for the Saratoga Summit Gateway Acquisition and Sierra Azul Staging Area Projects -- R. Anderson (Consent Item) Resolution Approving the Application for Funds for the Transportation Enhancement Activities Program Under the Intermodal Surface Transportation Efficiency Act of 1991 for the Following Project: Saratoga Summit Gateway Acquisition Project Resolution Approving the Application for Funds for the Transportation Enhancement Activities Program Under the Intermodal Surface Transportation Efficiency Act of 1991 for the Following Project: Sierra Azul Staging Area Project *** 8. Authorization to Purchase Vehicles -- J. Escobar (Consent Item) Resolution Authorizing the Department of General Services Administration of the State of California to Purchase Certain Items for the Midpeninsula Regional Open Space District (8:45) INFORMATIONAL REPORTS -- Directors and Staff *** REVISED CLAIMS (Consent Item) CLOSED SESSION (Litigation, Land Negotiations, Labor Negotiations, and Personnel Matters) ADJOURNMENT *NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. When recognized, please begin by stating your name and address. Please fill out the speaker's form so your name and address can be accurately included in the minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items on the consent calendar shall be approved without discussion by one motion unless a Board member removes an item from the consent calendar for separate discussion. A member ofthe public may request under oral communications that an item be removed from the consent calendar. ' 1 Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT NOTICE OF CONTINUED SPECIAL MEETING The closed session portion of the February 17, 1993 Special Meeting of the Board of Directors of the Midpeni*nsn1a Regional Open Space District has continued to Friday, February 19, 1993 at 5: P.M. at'the District office. l NOTICE OF REGULAR MEETIN ANCELLATIO The Regular Meeting of the d of Direct d ninsula Regional n in Open Space District scheduled for Wednesda , Feb 24, 1993 has n cancelled. Y, The next Regular Meeting of the Bo d Directors be Wednesday, March 10, 1993 beginning at 7:30 P.M. at the District ce. NOTICE_ ' OF PUB C MEETINGS The Gifts Policy Committee will meet Friday, Feb 19, 1993 beginning at 3:30 p.m: at the District office. The purpose of the meeting will to re 'ew and revise the District's giftpolicy. The Budget Committee will meet Wednesday, ebruary 24, 993 beginning at 6:00 p.m. at the District office. The purpose of the meeting ill be to review a 1993-1994 fiscal year budget. The 20th Annivers ary Committee will m Thursday, March 4 993 beginning at 4:30 p.m. at the District office. Jhe purpose of the in g will be to plan events elebrating the District's twentieth anniversary. Open Space . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle Los Altos, C ' nia 94022-1404 Phone:415-691-12C FAX:415-691-0485 Genera/Manager:Herbert Grench Board of Derec a Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt, _<te Hanko,Betsy Crowder,Wim de Wit Open Space -------------------------- MIDPENINSUL.A REGIONAL OPEN SPACE DISTRICT NOTICE OF CONTIlYUED SPECIAL MEETING The closed session portion of the February 17, 1993 Special Meeting of the Board of Directors of the Midpeninsula Regional Open Space District has been continued to Friday, February 19, 1993 at 5:00 P.M. at,the District office. NOTICE OF REGULAR MEETING CANCELLATION The Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District scheduled for Wednesday, February 24, 1993 has been cancelled. The next Regular Meeting of the Board of Directors will be Wednesday, March 10, 1993 beginning at 7:30 P.M. at the District office. NOTICE OF PUBLIC MEETINGS The Gifts Policy Committee will meet Friday, February ry19 1993 beginning at 3:30 p.m. at the District office. The purpose of the meeting will be to review and revise the District's gift policy. The Budget Committee will meet Wednesday, February 24, 1993 beginning at 6:00 p.m. at the District office. The purpose of the meeting will be to review the 1993-1994 fiscal year budget. The 20th Anniversary Committee will meet Thursday, March 4, 1993 beginning at 4:30 p.m. at the District office. The purpose of the meeting will be to plan events celebrating the District's twentieth anniversary. Open Space . . .for room to breathe 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 Phone: 415-691-1200 - FAX: 415-691-0485 General Manager-Herbert Grench Boars!of Directors:Pete Siemens,Robert McKibbin;Teena Henshaw,Ginny Babbitt,Nonette Han ko,Betsy Crowder,Win de Wit Open Space --------------- 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-05 SPECIAL MEETING BOARD OF DIRECTORS February 17, 1993 MINUTES . I• ROLL CALL President Betsy Crowder called the meeting to order at 4:00 P.M. Members Present: Betsy Crowder, Wim de Wit, Nonette Hanko, Teena Henshaw, Robert McKibbin, and Pete Siemens. Ginny Babbitt was present for the closed session portion of the meeting on Wednesday, February 17, 1993. Personnel Present: Herbert Grench, Craig Britton, Jean Fiddes, Randy Anderson, John Escobar, Malcolm Smith, Stanley Norton, and Deborah Zucker. II. ADOPTION OF AGENDA B. Crowder stated that the agenda was adopted by Board consensus. III. BOARD BUSINESS A. Lone Term District Funding Alternatives H. Grench introduced the review of funding measure options stating that, although he had previously considered a June 1994 ballot funding measure for the District, he no longer I thought that June 1994 was a realistic date. He said reasons included the importance of maintaining the District's funding tax base and the need to focus staff time for that purpose, and the probability that the CaIPAW initiative that included m'60$ million for acquisition funding for the District, was slated to be on the June 1994 ballot. He stated that because multiple park funding measures on a single ballot now compete with each other for voter support, the District should wait until November 1994, at the earliest, to include a District funding measure on the ballot. M. Smith reviewed the funding options in the management team's draft report memorandum dated February 12, 1993, which included three different assessment district options, a standard general obligation bond measure, and a special tax. Open Space . . . for room to breathe - 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 - Phone: 415-691-1200 - FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Meeting 93-05 Page 2 H. Grench said that a bill for a statewide benefit assessment district act was being researched and drafted in Sacramento. He stated that a spot bill to modify the District's public resources code to remove sexist language from the code might be amended to also allow the District to use the same type of funding measure that was used in Los Angeles County in 1990 if the Board decided to proceed in this direction. R. McKibbin stated that East Bay Regional Park District (E.B.R.P.D.) had publicized in its newsletter plans to have a funding measure on the June 1994 ballot. He asked staff to find out which funding measure E.B.R.P.D. intended to use. T. Henshaw and R. McKibbin offered to attend a Planning and Conservation League funding measure strategy meeting in Sacramento to be scheduled during the coming week. M. Smith stated that staff resources required to pursue a funding measure might conflict with other critical District priorities, including the overlying Strategic Plan policy of protecting existing sources of District funding, implementing the public affairs program, and supporting the CaIPAW initiative. He reviewed the estimated costs of preparing for a funding measure and requested approval of an additional $12,500 for a baseline public opinion survey. Board members subsequently agreed that the Board had previously approved the baseline funding survey and that H. Grench had the authority to approve additional expense for that purpose, if necessary. T. Henshaw stated that CaIPAW funding was earmarked for land acquisition funds and she emphasized the importance of securing funding for the District's basic operating expenses, Pe g in addition to land acquisition. She stated that she would not support any proposal to secure funding using an assessment district process. She asked M. Smith to obtain information about the intention of other districts and municipalities that would be looking for voter approval of funding measures on the June 1994 ballot. She stated she needed this information in order to make any decision on how the District should proceed. R. McKibbin stated that he was in favor of targeting the June 1994 ballot, stating that with the June 1994 target date the District would be prepared to go ahead with a funding measure at that time, or have preliminary work done to place a funding measure on a later ballot, if necessary. All Board members present agreed that November 1994 was probably a more reasonable date, but they concurred with R. McKibbin's recommendation to target the June 1994 ballot. With Board concurrence, B. Crowder stated that Board action on long term funding measures would be postponed until the Board received more information from staff at the March 10, 1993 regular meeting. B. Crowder said that staff informed her that there were only a few items scheduled for the February 24 regular meeting and that the items could be postponed until the March 10 w 4 Meeting 93-05 Page 3 meeting, and that the February 24 meeting could be cancelled if the Board desired. Motion: T. Henshaw moved that the Board cancel its regular meeting scheduled for February 24, 1993. R. McKibbin seconded the motion. The motion passed 6 to 0. C. Britton, referring to the cancellation of the February 24 meeting, informed the Board that a two-acre parcel was scheduled for tax default sale by San Mateo County. He said that the parcel was contiguous to El Corte de Madera Open Space Preserve and had a purchase price of$8,750. He said that staff would be investigating the parcel to determine if the District should request that the San Mateo County Board of Supervisors remove the parcel from the tax sale at its February 25 meeting. B. Crowder announced that the Board would meet in closed session on personnel ma tters afters at 6:00 P.M. The me eting g was recessed at 5:40 P.M. IV. CLOSED SESSION The Board reconvened in closed session on personnel matters at 6:00 P.M. At 8:05 P.M., the Board announced that the closed session would be continued to 5:00 P.M. Friday, February 19, 1993. The Board reconvened in closed session at 5:00 P.M. Friday, February 19, 1993. G. Babbitt and W. DeWit were absent. V. ADJOURNMENT The meeting was adjourned at 6:55 P.M. on Friday, February 19, 1993. Deborah Zucker Recording Secretary Open Space 1 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-04 REGULAR MEETING BOARD OF DIRECTORS February 10, 1993 MINUTES I. ROLL CALL President Betsy Crowder called the meeting to order at 7: 31 P.M. jJ Members Present: Pete Siemens, Nonette Hanko, Wim de Wit, Teena Henshaw, Ginny Babbitt, and Betsy Crowder. Member Absent: Robert McKibbin. Personnel Present: Herbert Grench, Craig Britton, Jean Fiddes, Michael Foster, John Escobar, Randy Anderson, Malcolm Smith, Mary Gundert, Sheryl Marioni Cochran, Carleen Bruins, Stanley Norton, Patty Quillin, and Emma Johnson. II. ORAL COMMUNICATIONS There were no oral communications. III. SPECIAL ORDER OF THE DAY C. Bruins introduced the new docent coordinator, Patty Quillin, and related her experience and background. The Board welcomed P. Quillin to the District. IV. ADOPTION OF AGENDA B. Crowder stated that the agenda was adopted by consensus. V. ADOPTION OF CONSENT CALENDAR Motion: T. Henshaw moved that the Board adopt the consent calendar including the minutes of January 27, 1993; recommended response action to written communications from Harry Haeussler, 1094 Highland Circle, Los Altos, dated January 14, 1993 and the City of East Palo Alto dated January 29, 1993; Amendment to the Use and Management Plan for the Mt. Umunhum Area of Sierra Azul Open Space Preserve to Permit the Use of an Existing Structure as a Ranger Residence; Resolution 93-031 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) ; and Revised Claims 93-03 . P. Siemens seconded the motion. The motion passed 6 to 0. VI. PUBLIC HEARING Amendments to Conflict of Interest Code (Report R-93-17) President B. Crowder opened the continued Public Hearing at 7:36 P.M. J. Fiddes stated that she had consulted with the Fair Political Practices Commission for more information on the consultant category. She said that staff was recommending that the general manager report back to the Board on the specific 1 Meeting 93-04 page 2 process he wous.0 use to make the determina.-ion whether a contractor will be required to file the report and that the Board . adopt the wording presented in the resolution. N. Hanko reiterated her concern regarding the public's perception of how decisions would be made regarding consultant disclosures. She asked about the process the general manager would use in determining whether a particular consultant is required to comply with the disclosure requirements. J. Fiddes said that the District clerk would probably be involved in the screening process, with the general manager making the final determination. P. Siemens stated his agreement with having a simple check list for determining which consultants should comply with the disclosure requirements. N. Hanko said she would support the concept if the Board reviewed the check list or procedures to be used. President B. Crowder asked for public comment. There was none. Motion: P. Siemens moved that the Public Hearing be closed. N. K Hanko seconded the motion. The motion passed 6 to 0. B. Crowder declared the Public Hearing closed at 7:47 P.M. Motion: P. Siemens moved that the Board adopt Resolution 93-04, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Amending Conflict of Interest Code and direct the general manager to report back to the Board on the process to be used in determining whether a particular consultant is required to comply with the disclosure requirements of the code. N. Hanko seconded the motion. The motion passed 6 to 0. VII. BOARD BUSINESS A. Final Adoption of the Preliminary Use and Management Plan for the Vidovich Property Addition to Rancho San Antonio Open Space Preserve (Report R-93-28) R. Anderson reported that staff met with residents of Olive Tree Lane and discussion focused on District access to the preserve via Olive Tree Lane. He said that staff clarified that the District does not intend to encourage public access through the area. He reviewed the revised preliminary use and management recommendations including signs, roads, trails, gates and fences, and cleanup. He noted that a revised map for Rancho San Antonio Open Space Preserve has been completed. Motion: N. Hanko moved that the Board adopt the revised Preliminary Use and Management Plan for the Vidovich property addition to Rancho San Antonio Open Space Preserve and reaffirm its intention to dedicate the property as public open space. G. Babbitt seconded the motion. The motion passed 6 to 0. Meeting 93-04 Page 3 B. Review of eeninsula Open Space Trust .1 Proposal- for Memorial and Commemorative Sitting Areas (Report R-93-29) M. Gundert reported that District planning and operations staff reviewed the proposal from Peninsula Open Space Trust regarding memorial or commemorative sitting areas on District preserves. N. Hanko said the Gifts Policy Committee did not review different recommendations on the sites but thought it appropriate for the matter to be decided by the Board. She said the committee should be kept informed of new plaques that are installed. M. Gundert said that POST wants to create the three sitting areas at Purisima Creek Redwoods, Windy Hill, and Skyline Ridge Open Space Preserves before doing improvements in the southern area of the District. B. Crowder requested that the staff report be sent to individuals who had contacted the District regarding the memorial benches. Motion: G. Babbitt moved that the Board authorize staff to work with Peninsula Open Space Trust to implement the improvements contained in the proposal. B. Crowder seconded the motion. The motion passed 6 to 0. C. Extension of Letter of Credit Securing the 1988 Variable Rate Demand Notes (Report R-93-26) M. Foster reported that the $12,500,000 of 1988 variable rate demand notes were secured by a Fuji Bank letter of credit with an initial term of five years. He said that Fuji Bank has offered to extend the letter of credit for an additional five years based on terms listed in the proposed Amendment No. 1. Motion: N. Hanko moved that the Board approve Resolution 93-05, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District With Respect to the $12,500, 000 Aggregate Principal Amount of Midpeninsula Regional open Space District Variable Rate Demand Notes, 1988 Series A, Authorizing the Execution and Delivery of an Amendment No. 1 to the Letter of Credit and Reimbursement Agreement and Other Documents and Certificates Relating Thereto. T. Henshaw seconded the motion. The motion passed 6 to 0. VIII. INFORMATIONAL REPORTS N. Hanko commended staff on the minutes of the January 27 meeting and the material presented at the Budget Committee meetings. R. Anderson reported that he had missed attending the Santa Clara County Board of Supervisors' hearing on the Jamison subdivision on Tuesday, February 9 because the item apparently had been moved up on the agenda. He said that the supervisors discussed allowing a negative declaration rather than an environmental impact report and whether they would require a trail dedication at the February 2 hearing. P. Siemens added that C. Britton, H. Grench and he had met with Supervisor Honda to make a strong case Meeting 93-04 Page 4 , for the EIR ana discussed other issues involving an easement. G. Babbitt said she, R. McKibbin, and Vicki Moore of Greenbelt Alliance had hiked the Vidovich property addition to Rancho San Antonio Open Space Preserve, noting that it is a beautiful property and an important addition to the preserve. W. de Wit reported that H. Grench, M. Smith, C. Britton, and he attended the "mortgage burning" celebration of the retirement of the debt for the San Carlos assessment district that was formed to help purchase the former Hassler Health Home property that is now Pulgas Ridge Open Space Preserve. H. Grench added that there was a great deal of interest shown by local citizens in contributing to the acquisition of neighboring property. C. Britton reported that he has received correspondence from the City of Palo Alto regarding its 80 acre parcel on Monte Bello Road. He said the District expressed interest in taking title to the property in exchange for 60 acres west of Page Mill Road adjacent to Foothills Park. He said that the City of Palo Alto did not feel grant funds could be used to build a trail from the Arastra Preserve at 280 through Foothills Park into Los Trancos Open Space Preserve, and that he had proposed that the District build the trail over a ten year period. Board members encouraged continuation of the process. N. Hanko said she had been invited to attend a planning meeting for Palo Alto's upcoming centennial to discuss how the District can participate in the event. R. Anderson reported that he would be serving on a San Mateo County Parks subcommittee on alternate funding. M. Smith reported that he will distribute copies of press releases to the Board and will provide a list of the media that receive the releases. J. Escobar reported on a recent bicycle accident at Windy Hill Open Space Preserve. He added that Loro Paterson and Patrick Congdon had helped to apprehend a drunken driver on Skyline Boulevard and that P. Congdon also interrupted an attempted suicide. B. Crowder reported that Rob Barbara had an accident on Purisima Creek Redwoods Open Space Preserve. IX. CLOSED SESSION C. Britton announced that litigation matters to be discussed in Closed Session fell under Section 54956.9 (a) , MROSD vs. Acronico. The Board recessed to Closed Session on litigation and personnel matters at 8:34 P.M. X. ADJOURNMENT At 10:40 P.M. , the Board announced that the Closed Session would be continued to 6: 00 P.M. Wednesday, February 17, 1993 . Emma Johnson Recording Secretary I Claims No. 93-03 Meeting 93-04 Date: Feb. 10, 1993 REVISED MIDPENIIISULA REGIONAL OPEN SPACE DISTRICT II'# Name Description ------------------------------------------------------------------------------------------------- 724 74.05 Ace Fire Equipment & Service Recharge Fire Extinguishers 725 6.50 Allen Equipment Company Equipment Part '726 174.72 Altos Print & Copy Printing--Docent Newsletter 27 1,806.36 Alves Petroleum, Inc. Fuel :I28 100.04 Randy Anderson Private Vehicle Expense 729 9.65 Barron Park Supply Company Electrical Supplies 730 546.74 Binkley Associates Consulting Services--Skyline Ridge Water System 731 98.00 Borgnan Associates Subscription 732 330.16 * California Chrysanthemum Growers Planting Supplies--Volunteer Project 733 149.02 California Water Service Canpany Water Service 734 516.66 Carmel Highlands Doubletree Resort Conference Expense--W.de Wit and P.Sienen 735 100.00 Coastside Proflame Propane Fuel 736 280.00 Barrie Coate and Associates Consulting Services--Ubeks Driveway 737 127.00 Annette Coleman Uniform Emense 738 56.18 Canmunication & Control, Inc. Mt. Umunhum Pump 738 118.00 * Compass Point Travel Conference dense--W. de Wit !739 193.06 Edward L. Corekin Maintenance and Repair--Enterprise '740 30.00 Costco District Membership Fee 741 26.22 The Darkroan Photographs 742 1,245.72 Dow Jones & Canpany, Inc. Advertisement--Public Auction 743 46.00 East Palo Alto Water District Water Service 44 2,976.00 Employment Development Department Unemployment Insurance 745 75.00 John Escobar Reimbursement--Partial Professional Dues Z46 13.00 Federal Express Corporation Express Mail 747 167.00 Federal Parks & Recreation Subscription 748 26.32 Foster Bros. Security Systens,Inc. Keys 749 325.99 Goodco Press Printing--Citation Books 750 731.00 Herbert Grench Reimbursment--Local Meeting Expense, Membership, Conference Registration and Excenses 751 337.83 Kaiser Cement Base Rock 752 9.76 Keeble & Shuchat Photography Film 753 93.91 John Kcwaleski Reimbursement--Uniform Expense and Field Supplies 1754 74.31 Langley Hill Quarry Base Rack 1755 2,686.77 Lanier Worldwide, Inc. Copier 756 300.00 Judy Law Reimbursement--Educational Assistance ,157 93.75 Ligtelyn Communications Radio Repairs M8 22.35 Los Altos Garbage Company Dumpster Fee (59 600.00 Magana's Building Maintenance Janitorial Services �60 6,927.57 Merrill Corporation Printing--1992 Note Issue d'81 178.77 Minton's Lumber & Supp1V Field Supplies 762 1,185.92 Miracle Auto Painting Vehicle Repair 763 25.95 Mission Valley Ford Vehicle Repair 764 211.09 Mobile Modular Management Skyline Office Rental Corporation !65 25.00 Motorola, Inc. Antenna Site Rent * Dnergency checks issued on February 2, 1993. Claims No. 93-03 Meeting 93-04 Date: Feb. 10, 1993 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT r Description ---------------------------------- ------------- ------------------------------- 66 34.91 Mountain View Garden Center Field Su lies 67 42.80 Stanley Norton January Exrenses 68 352.85 Pacific Bell Telephone Service 69 17.50 Loro Paterson Reimbursement—Professional Dues 70 1,271.20 Paul's Draperies Skylight Pleated Shades 71 114.86 Peninsula Blueprint, Inc. Map Enlargements and Bluelines 72 50.06 Pilarcitos Quarry Base Rack 73 1,200.00 Postage by Phone Postage 74 18.49 Precision Engravers, Inc. Brass Namebadges 5 00.00 Rabbit Copiers, Inc. Equipment Repair 76 43.19 Rancho Hardware Field Supplies `77 2,588.37 Roy's Repair Service Vehicle Maintenance and Repairs 78 60.00 Safety-Y.leen Solvent Tank Service 79 1,176.00 San Jose Mercury News Advertisement 80 10,778.00 Santa Clara Land Title Ccmpany Title Insurance--Vidovitch 92.63 Shell Oil Company Fuel �82 94.89 Skyline County Water District Water Service 133 465.00 Sunnyvale Electric Electricity--Board Room Automatic Doors 184 70.00 Sunnyvale Medical Clinic Vaccine -Ranger ., �85 54.98 Taylor Rental Equipment Rental 86 430.82 Tooland Inc. Equipment �87 178.23 USRentals Equipment Rental '88 53.99 University Art Center Drafting Supplies 89 60.00 Valley Title Company Preliminary Title Search '190 42.76 Value Business Products Office Supplies 91 69.22 WearGuard Uniform E:Dense j2 76.91 WII Services-Port-O-Let Sanitation Services '93 123.41 Vbst Publishing Company Resource Documents 94 107.16 Ward Products Office S=r)lies 95 316.42 The Vbrkingt-iaan's Dmnorium Uniform E;nense 96 227.30 Yardbird Equicment Sales Field Equipment and Smpliej P7 1,163.00 ** Santa Clara County Plan Checking Fee p8 125.15 Petty Cash Photographs, Out-of-Town Meeting F..�e, Field and Office Supplies, Photocogyinc and Docent\ Volunteer menses **Emergency issued on February 9, 1993. 1 Op Space 311 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, c3��c� ��1l-C��✓ t5nt LO r Memo To Board of Directors Date 3/9/93 From Judy Morrill, Menlo Park (415) 854-5390 SUbjeCt Retirement package for general manager She called for herself and her husband to voice their objection to the costly retirement package for Herbert Grench. She works for the state, and in the face of current budget constraints they think the package is outrageous. :kh 3:30 pm RESPONSE ACTION PROPOSED BY STAFF Board President Acknowledge/Respond Director Acknowledge/Respond Staff Acknowledge/Respond Draft Response Attached Staff to be Directed to Prepare Draft Response for Board Consideration per Board Directive(s) No Response Necessary U\ I MAZENKO 3834 MAGNOLIA DRIVE PALO ALTO, CA 94306 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION C. C. Mazenko 3834 Magno lia Drive Palo Alto, CA 94306 Dear Ms. Mazenko: The Board of Directors of the Midpeninsula Regional Open Space District considered your letter relative to the proposed Blue Oak Subdivision development of the Portola Valley Partners property, also known as the former Mariani property. Also, at our meeting of January 28, 1993 , members of the Committee to Save the Mariani Ranch gave us an excellent presentation on the property and its desirability for preservation as permanent open space. While this property does not connect with any District holdings, we are certainly sympathetic to any local efforts to preserve portions, or all, of this land as permanent open space. Because of the District's focus on regional open space projects and the present lack of funds, we cannot offer any District acquisition money. However, we have directed staff to work with the committee on funding alternatives, which we hope will prove to be fruitful. The District might Ike willing to participate in the management of the property, or even hold title, should it be acquired as a result of local preservation efforts. Sincerely, Betsy Crowder President, Board of Directors cc: Board of Directors Open Space . . . for room to breathe - 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 - Phone: 415-691-1200 - FAX:415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,T'eena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit k RESPONSZ ACTION PROPOSED BY STAFF ll F Linda l� ��pp 11 Board President Acknowledge/Respond Llnda F1RU Robertson Ee 0,0 Director Acknowledge/Respond f Staff Acknowledge/Respond Draft Response Attached '� , Staff to be Directed to Prepare Draft s; 7�1.«l-�?v�c,(�1.� c-Cc� ��Wi z.��7.�ZC. a Response for Hoard Consideration per • Hoard Directive(s) , , / r, } I All, � u'- No Response Necessary 3� � 3/�'.J ��-/-cam-��-�C'^• Crt�E'�., r r r. hs. bQlu- C dc) xu, 16,111L7iC. A d AA/ {' 7' Vo - . z I � J a t i .t pT ..4 .}c. t S ! F�u i%�a Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Linda Filling Robertson ' 361 Grove Drive Portola Va lley,alle CA 94028 Dear Ms. Robertson: The Board of Directors of the Midpeninsula Regional Open Space District considered your letter relative to the proposed Blue Oak Subdivision development of the Portola Valley Partners property, also known as the former Mariani property. Also, at our meeting of January 28, 1993 , members of the Committee to Save the Mariani Ranch gave us an excellent presentation on the property- and its desirability for preservation as permanent open space. While this property does not connect with any District holdings, we are certainly sympathetic to any local efforts to preserve portions, or all, of this land as permanent open space. Because of the District's focus on regional open space projects and the present lack of funds, we cannot offer any District acquisition money. However, we have directed staff to work with the committee on funding alternatives, which we hope will prove to be fruitful. The District might be willing to participate in the management of the property, or even hold title, should it be acquired as a result of local preservation efforts. Sincerely, Betsy Crowder President, Board of Directors cc: Board of Directors Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena t-lenshaw,Ginny Babbitt,Nonette Iianko,Betsy Crowder,Wim de Wit G RESPONSE ACTION PROPOSED BY STAFF Wen7y$, Pmfey— FEB 1993 Board President Acknowledge/Respond r49 chickadee court &mnYVI71e,CA 5-40$7 Director Acknowledge/Respond Staff Acknowledge/Respond Draft Response Attached Staff to be Directed to Prepare Draft Response for Board Consideration per Board Directive(s) No Response Necessary knt� � V Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Wendy B. Prufer 1466 Chickadee Court Sunnyvale, CA 94087 Dear Ms. Prufer: At its regular meeting on March 10, 1993, the District's Board of Directors reviewed your recent letter concerning access for dogs to District open space preserves. We understand your desire to have more District preserves open to dogs. At present, the District limits dog access based upon a wide range of public opinion and information. The Board has a dog committee which recommended the current limited dog use policy as an interim solution. The goal of the committee is to establish a permanent dog policy that is sensitive to the needs of the preserves and the public who visit them. The Dog Committee will be meeting again with the goal of developing a policy for Board adoption over the next several months. We encourage your participation and will notify you when committee meetings are scheduled. Sincerely, Betsy Crowder, President Board of Directors BC:ej cc: Board of Directors Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 'Phone:415-691-1200 • FAX:415-691-0485 Genera!Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit RESPONSE ACTION PROPOSE" " STAFF Board President Acknow, /Respond Director Acknowledge/Respond Staff Acknowledge/Respond FEB j�( I Draft Response Attached Staff to be Directed to Prepare Draft Response for Board Consideration per Board Directive(s) No Response Necessary - February 8, 1992 Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, Calif. 94022-3447 To whom it may concern, We wish to register our protest against the recent dog restriction on the new upper Ravensbury trail at Rancho San Antonio Park. This property, recently acquired by the the District, has been used by us and by many of the local neighbors for walking our dogs for years. In as much as there is no parking access near Ravensbury, and the trail is used little except by local residents, we would appreciate your reconsidering your restriction. Also, there are several available trails for horses, bicyclers, hikers and joggers. Provided they are leashed and restricted to just � . this area, why not dogs? We know there is a "dog committee" addressing this problem, and would like to add our names to the list of people requesting a dog path. Thank you for your consideration. Sincerely, David W. nd Karen Jessen 10435 Berkshire Drive Los Altos, CA 94024 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION David W. and Karen lessen 10435 Berkshire Drive Log Altos, CA 94025 Dear Mr. and Mrs. lessen: At its regular meeting on March 10, 1993, the District's Board of Directors reviewed your recent letter concerning access for dogs into the upper Ravensbury area of the Rancho San Antonio Open Space Preserve. We understand your desire to take your dog into this new part of the Preserve. The policy excluding dogs was extended to this property as part of the use and management recommendations when the property was dedicated as part of the Rancho San Antonio Open Space Preserve. At present, the District limits dog access based upon a wide range of public opinion and information. The Board has a dog committee which recommended the current limited dog use policy as an interim solution. The goal of the committee is to establish a permanent dog policy that is sensitive to the needs of the preserves and the public who visit them. The Dog Committee will be meeting again with the goal of developing a policy for Board adoption over the next several months. We encourage your participation and will notify you when committee meetings are scheduled. Sincerely, Betsy Crowder, President Board of Directors BC:ej cc: Board of Directors Open Space . . . for room to breathe 0 20th Anniversary o 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 • Phone:415-691-1200 • FAX: 415-691-0485 General Manager.Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Nanko,Betsy Crowder,Winn de Wit Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-35 Meeting 93-06 March 10, 1993 AGENDA ITEM Approval of Agreement with Herbert Grench BOARD PRESIDENT'S RECOMMENDATION Adopt the attached resolution approving, ratifying, and confirming the agreement between the District and retiring general manager Herbert Grench. Discussion: Attached for your approval is the agreement between the District and H. Grench, who will retire from his position as general manager effective April 29, 1993, his 20th anniversary with the District. Contact person: Betsy Crowder President, Board of Directors RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING, RATIFYING AND CONFIRMING AGREEMENT BETWEEN MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AND HERBERT GRENCH BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District does approve, ratify, and confirm the agreement between the Midpeninsula Regional Open Space District and Herbert Grench dated February 26, 1993, a copy of which is attached hereto and by reference made a part hereof. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AGREEMENT THIS AGREEMENT is made and entered into this 26th day of February, 1993, by and between MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a Public District formed under the laws of the State of California ("District" herein), and HERBERT GRENCH. WHEREAS Herbert Grench has served as original and sole General Manager for District for the past twenty years; and WHEREAS Grench and District have discussed his possible retirement over the past several years; and WHEREAS in planning for the next twenty years, the parties have concluded that it is appropriate to make this change now; and WHEREAS Grench and District are both committed to serving the public good in general and the environmental good in particular; and WHEREAS the District recognizes that Grench has expertise in pursuing alternative funding strategies, and in assisting in the formation and passage of legislation beneficial to the District; and WHEREAS it is the strong desire of both Grench and District that the District continue to benefit from Grench's expertise both by having Grench cont inue his work o k in Sacramento and in preparing others on District's management team to assume those functions; NOW THEREFORE, the parties agree and resolve as follows: 1. Grench shall discontinue his services as General Manager for District on April 29, 1993, but as of that date Grench shall provide consulting services for the District pursuant to the direction of the President of the District Board acting on the Board's behalf for a period of one year. District shall pay Grench the sum of $20,000 on April 29, 1993, $20,000 on October 29, 1993 and $20,000 on April 29, 1994. In the performance of Consultant's services, the services and hours Consultant is to work on any given day will be entirely within Consultant's control and the District will rely upon Consultant to put in such time (not to exceed an average of 6 days per month) as is reasonably necessary to complete the particular consulting assignment and to fulfill the spirit and purpose of this Agreement. (a) During the time Grench serves as consultant, he will be reimbursed for expenses, including mileage and airfare reasonably incurred while performing services for the District out of the local area, provided that Grench will receive prior authorization from the Board president for expenses in excess of $200. (b) All consulting service expenses incurred by Consultant relating to work in the local area shall be borne by Grench, including office, transportation, secretarial and support service expenses. (c) It is understood and agreed that Grench is an independent Contractor and shall not be considered an employee of District for any purpose under this Agreement. (d) Grench shall not be liable to District for any acts or omissions in his performance of consulting services, except if and when such acts or omissions are due to willful misconduct. (e) Grench agrees that during the time he provides consulting services to District, he will not disclose to unauthorized persons or the public any f information designated by District as confidential without the prior written consent of District. (f) Grench agrees to refrain from engaging in activities which conflict with the interests of District during the time he serves as consultant to District; however, nothing in this Agreement shall be construed to restrict or prohibit Grench from engaging in other lawful consulting activities within his field of expertise. 2. On April 29, 1993, District shall pay Grench the following: (a) Six months' severance pay computed on the basis of his current salary including deferred compensation for a total salary of $50,027; and (b) The sum of $30,920 as and for compensation for unused sick leave calculated at the rate of two per cent (2%) of salary per year of service. (c) The parties agree that Grench will have accrued 649 hours in accrued vacation, personal and administrative leave by April 29, 1993. For said accrued leave District shall pay Grench $31,230. 3. From April 29, 1993, through June 11, 1998, District shall continue to provide Grepch and, as applicable, to his spouse, the same or equivalent benefits that are in effect as of April 29, 1993. (a) Health and Medical Coverage: District shall continue to directly pay monthly premiums to TakeCare or its equivalent, listing Grench as a retiree. Said medical insurance shall cover Grench and his spouse. District agrees to cover an earl increases of u to 10% per year during that time and YY Y P P g Y Grench agrees to bear any costs in excess thereof. (b) Dental Coverage: District shall continue to directly pay on behalf of Grench and his spouse the Delta Dental Plan monthly premiums for 18 months continued coverage under COBRA. Thereafter and through June 11, 1998, District shall pay the Delta Dental Plan monthly premium or an equivalent amount to Grench's insurer or to Grench if self-insured at no additional cost to District. Said coverage and premium payment shall apply to Grench and his spouse; c Vision Pla n: District shall ke ep Grench on the Vision Care Plan list and continue to directly pay premiums as they become due for both Grench and his spouse; and (d) Employee Assistance Program: The District shall keep Grench and his spouse on the list as eligible participants in District's Employee Assistance Program; and (e) Long Term Disability and Accidental Death and Dismemberment: Beginning April 29, 1993, and continuing on said date each year through April 29, 1998, District shall pay Grench $268, representing the amount of current premium payments. (f) Basic and Supplemental Life Insurance. Beginning April 29, 1993, and continuing on said date each year through April 29, 1998, District shall pay Grench $487, representing the amount of current premium payments. Grench may designate a life insurer to whom these payments and those in Paragraph 3e shall be made. 4. On execution of this g r Grench g agreement District and r r G e agree that Grench shall be reimbursed in the amount of $3,000 to cover Grench's expenses with regard to this contract. 5. Except with respect to the obligations created by or arising out of this Agreement, District and Grench hereby release h r g y e ease each other and their respective officers, directors employees, agents, attorneys, legal a1 successors and assigns, as follows: From any and all claims, liens, demands, causes of action, obligations, damages and liabilities that each has had in the past or now has, or may have in the future against the other, or any other persons or entities, arising directly or indirectly out of, or relating in any way to Grench's employment by the District includingbut not limited to an claim in contract tort or under the y , state or federal constitution, statutes, or case law pertaining to employment, or any local laws or regulations, promulgated thereunder that either may have against the other. This provision shall apply to known and unknown claims. 6. This Agreement and the terms contained herein supersede any and all other contracts, written or oral, between the parties and contain the entire agreement of the parties and may be changed only by an agreement in writing signed by the parties. 7. This Agreement is entered into by the undersigned parties freely and voluntarily, and with and upon advice of counsel. Each party warrants that the person signing below is authorized to sign this agreement on its behalf and to bind it and its board of directors to the terms of this Agreement. 8. This document may be executed in duplicate originals, each of which is equally admissible in evidence, and each original shall fully bind each party who has executed it. 9. In the event of litigation relating to the obligations or interpretations of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs from the non-prevailing party. 10. This Agreement and the releases contained herein shall be binding upon and for the benefit of the parties hereto and their respective heirs, executors, administrators successors devisees and assigns. 11. This instrument contains the entire agreement of the parties and may be changed only by an agreement in writing signed by the parties. f y IN WITNESS WHEREOF the parties have executed this Agreement the day and year first above written. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT a by IZABETH S. CROWDER President, Board of Directors HERBERT GRENCH Z 141 'c� ATTEST: District Clerk As Herbert Grench's spouse, I hereby consent to this agreement as it may affect any community property interest I might have of any kind or nature whatsoever. N rma Grench Open Space -93-36 . Meeting 93-06 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 10, 1993 AGENDA ITEM Approval of Lead Open Space Technician Job Classification, Job Specification, Salary Range, and Filling of Position ASSISTANT GENERAL MANAGER'S RECOMMENDATIONS A 1. Approve the creation of a lead open space technician job classification. 2. Approve the attached job specification for the full-time position and assign it a salary range of Step Number 209 to 234 with a corresponding monthly salary of $2,258 to $2,896. 3. Authorize staff to fill two lead open space technician positions as soon as possible by converting two existing open space technician positions to lead open space technician positions. DISCUSSION Attached is the proposed job specification for a lead open space technician position. This is a new staff position in the operations department. A primary focus of this position is to provide in construction projects the lead supervision to open space technicians on maintenance and p � absence of the supervising construction and maintenance ranger. The recommended salary range for this position is Step Number 209 to 243 with a corresponding monthly salary of $2258 to $2896 and an annual salary of $27,094 to $34,746. This salary range is five points above the salary range for the open space technician position. Funding for the two lead open space technician positions is included in the revised 1992-1993 operating budget and the proposed 1993-1994 operating budget. Two existing open space technician positions will be converted to lead open space technician positions. Operations manager J. Escobar and employee relations officer J. Fiddes met with the District's open space technicians and B.W. (Rusty) Smith, Senior Field Representative for Local 715, on Wednesday, March 3 to discuss the job specification for the position and the proposed process to fill the position. Staff will conduct an internal hiring process and has requested letters of interest from open space technicians interested in the lead open space technician position, contingent upon your approval at the March 10 meeting. Prepared by: Deirdre Dolan, Administrative Analyst Contact Person: John Escobar, Operations Manager LEAD OPEN SPACE TECHNICIAN DEFINITION: Under general supervision, leads and performs a variety of semi-skilled construction tasks and general building and grounds maintenance duties on District properties and facilities; has frequent contact with the public and provides visitor information as necessary. TYPICAL TASKS: Construction/Maintenance: As lead worker, directs a small crew, normally from one to five workers. Leads and performs semi-skilled carpentry and construction tasks using hand and power tools; leads and performs the installation and repair of fences, gates, hiking stiles and signs; assists in construction of trails on District lands; leads and performs clean-up and routine maintenance on District lands, trails, roads, buildings and other facilities; operates and maintains mechanical equipment such as chain saws, mowers, sprayers, and similar equipment; may occasionally operate and transport equipment such as tractors, loaders, and trail machines; drives trucks as required. Confers with supervising construction and maintenance ranger to plan and review work projects and schedules. Directs workers to specific tasks, demonstrates safe and efficient work methods, maintains safe working conditions, and provides instruction, guidance and training to less experienced workers as required. May also direct work of volunteers, seasonals, trustees, and probation juvenile crews. Performs other related tasks as required. Ranger Assistance/Public Contact: Assists with fire suppression and other emergencies; assists with resource management assignments as needed; assists with patrol of District lands and advises public of land use regulations; assists with record keeping and compiling of data; performs other related tasks as required. EMPLOYMENT STANDARDS: Equivalent to graduation from the twelfth grade and the equivalent of one full year of college study in a related field. Individuals must have skills to lead and perform basic construction and maintenance assignments, and operate and maintain park maintenance equipment; such skills may normally be achieved by the equivalent of two year's experience involving work with equipment and tools used in park maintenance. The equivalent of one year of full-time related work experience preferably in a park, forest, or public recreation area may be substituted for college study requirement. A currently effective and valid California driver's license is a condition of initial and continued employment in this classification. Ability to obtain Class A driver's license preferred. First aid and CPR certification is desirable. The person filling this position should have aptitude and demonstrated interest in park and open space work and be able to present oneself in a professional and courteous manner. Must be able to work effectively and cooperatively with other staff members and the general public. Must be able to communicate effectively with and elicit the cooperation of assigned staff. Must be self- directed yet able to work as a team member. PHYSICAL REQUIREMENTS: Physical strength and agility to perform manual labor requiring bending, stooping, kneeling, and lifting. SPECIAL NOTE: Individual may have to work on weekends and holidays and/or at odd and irregular hours. Individual must wear the prescribed District uniform and adhere to prescribed safety procedures. Opera Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-38 Meeting 93-06 March 10, 1993 AGENDA ITEM 1992-1993 Salary Recommendations for Board Appointees 1992 BUDGET COMMITTEE'S RECOMMENDATION Approve a freeze on the salaries of the general manager, controller, and legal counsel for the fiscal year 1992-1993. Discussion: Due to the imminent revenue reductions the District is facing, the 1992 Budget Committee recommends placing a hold on the salaries of all three Board appointees until future funding is more secure. Prepared by: Ginny Babbitt, 1992 Budget Committee Chair Bob McKibbin, and Teena Henshaw Contact person: Ginny Babbitt Open Space R-93-32 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-06 March 10, 1993 AGENDA ITEM Preliminary Action Plan for the Implementation of the Basic Policy of ieninsula Regional Open Space District for the 1993-1994 Fiscal Year ; W ASSISTANT GENERAL MANAGER'S RECOMMENDATION Direct staff to make any changes in the Preliminary Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for the 1993-1994 Fiscal Year so that they can be incorporated in the Action Plan that will be presented to you for final approval at your March 24, 1993 meeting. Discussion: You adopted the proposed Preliminary Action Plan for the 1993-1994 fiscal year at your January 13, 1993 meeting (see report R-93-12). At this time, staff does not recommend any changes in the Action Plan. If there are any changes the Board would like made, they will be included in the Action Plan that will be presented for your final approval at the March 24, 1993 meeting. office for public review. 1 District o ce o ub i preliminary Action Plan are available at the Copies of the e r r � r Y Prepared b . P J. Fiddes, Administrative Services Manager Contact person: Same as above i PRELIMINARY ACTION PLAN FOR THE IMPLEMENTATION OF THE BASIC POLICY OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR THE 1993-1994 FISCAL YEAR I I. OPEN SPACE ACQUISITION PROGRAM II. PLANNING PROGRAM III. OPERATIONS PROGRAM IV. PUBLIC AFFAIRS PROGRAM V. GENERAL MANAGEMENT AND PROGRAM SUPPORT Adopted by Board of Directors January 13, 1993 I Report R-93-12 Page 2 OPEN SPACE ACQUISITION PROGRAM Subprograms A. Negotiations and Special Projects B. Enterprise To Implement the BASIC POLICY OBJECTIVE The District will purchase or otherwise acquire interest in the maximum feasible amount of Pe space strategic open s within the g District planning areas. General Program Emphasis for 1993-1994 As a result of the state budget crisis and its potentially disastrous effect on acquisition funding, efforts will focus on the highest priority, most critical projects, while non-grant funded, lower priority projects will be approached on a long-term option or substantial gift-purchase basis. Staff Resources (Regular, full-time positions unless otherwise indicated) Assistant General Manager/Land Acquisition Manager Real Property Representative (one-half time contract position) Research Attorney Secretary - Open Space Acquisition Report R-93-12 Page 3 199 -1994 Negotiations and Special Proip,—fe bprog_nra�m %jectivg To provide for the acquisition of all real property rights necessary to secure a recreational and open space greenbelt in the foothills and baylands, including rounding out and improving publi c access to existing p sting preserves and connecting District preserves with other public lands. Key Projects and Activities 1. Convert the budgeted funds in the New Land Commitments budget category into open space lands, at desirable prices, focusing on the highest priority, most critical properties, which specifically round out and improve public access to existing preserves and/or connect to other preserves or other public lands, balancing the desirability of the potential acquisition with the availability of severely limited funds, including, if possible, private financing with favorable terms. 2. Attempt to obtain long-term options to acquire lower priority properties that might be affordable in future years should the District be successful in obtaining additional funding for land acquisition. 3. Complete a successful auction sale of the "Teague Hill" surplus properties to help fill the critical gap in the District's pledge to Peninsula Open Space Trust to help acquire the former Phleger property in Woodside. Other Typical Projects and Activities 1. Assist in determining the feasibility of approaching the District voters with a plan for additional open space land acquisition funding. 2. Seek and encourage other agencies and groups to undertake sole or joint acquisition projects which will preserve additional open space such as a joint project with the County of Santa Clara. 3. Work with Peninsula Open Space Trust to complete at least one acquisition project that significantly furthers the District's overall open space goals. 4. Maintain a multi-year spending plan for open space acquisition which optimizes use of cash and borrowed funds to accomplish acquisition goals within extremely tight budget constraints. 5. Explore various alternative terms of purchase (options, installment purchases, defensible fee, etc.) to offer advantages and incentives to landowners, as well as cost savings to the District. 6. Explore additional methods to protect open space lands for less than the total cost of fee acquisition (open space easements, acquisition of development rights, development Report R-93-12 Page 4 dedication, exchange or sale of development rights, cooperation with private individuals and groups, etc.) especially in this year of extremely tight budget constraints. 7. Concentrate acquisition efforts on those parcels that will assist with completion of the Ridge Trail system within the District's sphere of influence. 8. Encourage other agencies to apply 1 for rants that will enhance overall erall open space a P ce goals. 9. Work actively and regularly with District legal counsel to maintain and pursue District's legal program g where title to existing District lands are threatened by encroachment, claim of adverse rights, liens or other ' g interference with Distracts re al property rights. 10. Initiate and maintain contacts with landowners, real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 11. Maintain a relocation assistance program utilizing staff and consultants as necessary. 12. Compile current information on real estate market activity, including ordering preliminary title reports on a timely basis for research into potentially available parcels. 13. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. 14. Investigate the orderly disposition of title and legal encumbrances on District owned lands (mineral and water rights, prescriptive easements, encroachments, etc.). Report R-93-12 Page 5 199 994 Enterprise Subprogram Objective To manage the District's revenue producing activities in such a way as to maximize income from enterprise accounts consistent with Open Space Management policies, incorporating compatible new programs when possible. KeyPr is an d Activities olec ties 1. Administer leases and rental properties, consistent with open space management policies, to maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs and communication with tenants. 2. Aggressively seek opportunities to convert equity in rental properties to capital for land acquisition through development of "lifetime tenancy, or term ownership" program for the former Bean, Landre and Smith houses. 3. Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition and to increase net rental income. Other Typical Projects and Activities 1 Prepare cost-benefit • p e t studies on a case by case basis as mayor repair, improvement and/or rental decisions arise. 2. Administer ranger-residency leases. 3. Investigate alternative lease arrangements for enterprise accounts, such as longer terms that would enhance net income to the Dis trict according to Board policy. 4. Investigate new en terpri se proposals initiated by groups other s or individuals that P would be compatible with District goals and objectives. 5. Modify existing agricultural leases in conjunction with Open Space Management studies, such as Russian Ridge grazing Y razin stud and Board direction. � 1993-1994 Page 7 }i Planning Program j � 1 Objective: Formulate a plans. nd review Use and Management Plans, as well as oversee the physical implementation of capital improvements for public access and interpretation, and for resource management, master, and other special Key Proiects and Activities I 4 I. Capital Improvement Projects. Continue implementation of approved grant-funded trail projects at Russian Ridge and Pulgas Ridge Open Space Preserves, construction of new ranger office facilities at Rancho San Antonio) Open Space Preserve, and development of the interior of the nature center at Skyline Ridge Open Space Preserve. Continue with the upgrading of preserve signs and maps into new format. 2. Inter-Agency Planning. Continue multi jurisdictional planning projects for the Bay and Ridge Trails. Conduct joint planning with Santa Clara County on Rancho San Antonio County Park, upper and lower Stevens Creek County Parks, and the Lexington Reservoir Recreation Plan, including the Highway 17 overerossing and connections to El Sereno Open Space Preserve. Continue work with the Biodiversity Task Force. 3. Plan and Policy Implementation. Apply adopted District-wide trail policies and guidelines to at least four preserves where trail use conflicts are most apparent. Complete resource management policies and incorporate assessment of resources and priority resource management projects into the Use and.Management Plan review process. Implement policies for access for persons with disabilities b correcting existing barriers Y g g , providi*+R information and communication opportunities, and by incorporating access considerations into design in accordance with the ADA Plan. Prepare it comprehensive policy document that presents District goals, objecti` policies, plans and facilities in a more organized and accessible form. Prepare a comprehensive acquisition plan to support internal coordination of acquisition activities and increase public awareness of the acquisition program. _Plannine Pros General Activities Program Management Work with private individuals and organizations t accomplish public/private partnerships such as the Prepare Use and Management Plans according to Work with Acquisition Program on enterprise Formulate, review and implement measures to Ravenswood Preserve wetland restoration and trai the target use and management review schedule leases, acquisition referrals, access and right-of- support the quality and efficiency of Planning at La Honda Creek Open Space Preserve way projects to District preserves, surveys, and Program services, and the related services of other Identify funding sources and prepare grant encroachments applications programs Work with other public agencies such as Caltrans Work with Operations Program in administering Support and participate in strategic planning for to facilitate mitigation projects Prepare studies for short-term and long-range the site use permit process significant District objectives Communication and Coordination management, development and acquisition decisions Update public map and brochure materials and Research and recommend methods of securing Gather'input from special interest or use groups, Prepare acquisition reports and CEQA-related prepare special presentation materials outside funding or direct support for District and field staff, for management plans projects and objectives environmental documents Monitor plans for site development, use, and Conduct field trips for the Board and othe .ties restoration, and building restoration projects Research and develop capability to use computer- to review planning for specific preserves Work with Operations Program to implement site based Geographic Information Systems (GIS) for improvement projects to be done by other Support the Operations Program in monitoring and research, analysis, and mapping Coordinate routine use and management tasks with organizations, volunteers, or as in-house projects documenting condition of preserve resources, and field staff Conduct research and communications to improve identifying areas requiring active management Inter-Agency Planning ` the management of enterprise leases Review documents from other jurisdictions that Develop a student intern program if funding Develop and manage joint planning and grant could impact District land and comment and testify permits. Work with the Volunteer Coordinator to proposal projects with other local jurisdictions accordingly Work with the Board committee to continue recruit and supervise volunteers to help implement development of policy and guidelines on dogs on planning projects Participate with other local agencies and preserves p g Work with Public Affairs Program on brochures,. organizations in efforts to coordinate information map updates, special dedication or tour events, gathering, policies, plans and funding efforts gifts, awards, and management of the slide library Report R-93-12 Page 6 PLANNING PROGRAM To Implement the BASIC POLICY OBJECTIVE: The District will follow a land management Policy that provide s proper care of open space lands, allowing public access appropriate to the nature of the land and consistent with ecological values. General Program Emphasis for 1993-1994 Respond to budget constraints b increasing emphasis on rant y b P g applications, joint agency projects, and use and management plans. Oversee the design and implementation of capital improvements for public access, interpretation, and resource management consistent with adjusted budget guidelines. Provide the administration coordination and communication to support rt District policies, general objectives, and specific projects. Staff Resources (Regular, full-time positions unless otherwise indicated) Planning Manager Senior Planner Open Space Planner 11 (2) Resource Planner Planning Technician 3 Report R-93-12 Page 8 'r - OPERATIONS PROGRAM To Implement the BASIC POLICY OBJECTIVE: The District will follow a land management policy that provides proper care of open space lands, allowing public access appropriate to the nature of the land and consistent with ecological values. General Program Emphasis for 1993-1994 Continue to provide responsible stewardship of District lands. Based on trail use guidelines, increase efforts in public education and volunteer participation. In light of current budget constraints, an increased emphasis will be placed on cost-saving measures. Traditional Operations Program activities such as ranger patrol, resource protection, and maintenance and construction responsibilities will continue to demand the majority of the program's resources. Staff Resources (Regular, full-time positions unless otherwise indicated) Operations Manager Area Superintendents (2) Visitor Services Supervisor Support Services Supervisor Supervising Rangers (4) Equipment Mechanic-Operator Volunteer Coordinator (one-half time) Docent Coordinator Ranger (11) Secretary Lead Open Space Technicians (2) Open Space Technicians (5) Seasonal Open Space Technicians (5 temporary positions) II i Report R-93-12 Page 9 1993 - 1994 Operations Program Objective: To provide responsible stewardship of all District lands by furnishing those public safety, maintenance, and resource protection services necessary and appropriate for effective management of District lands. Key Proiects and Activities 1. Implement the new radio system and dispatch agreement with the City of Mountain View. 2. Revise'ranger residence policies and guidelines for Board adoption and implementation. 3. Within budgetary constraints, implement Operations Program related elements of Americans with Disabilities Act Access Plan and Trail Use Policies and Guidelines. 4. Revise District use regulations (Ordinance 83-1). 5. Develop draft special use policies for Board adoption. Patrol Maintenance and Constniction Volunteer and Docent Activities Mnnngement and Administration Monitor trail use and related conflicts Develop cost effective methods of meeting site Coordinate monthly volunteer projects Insure close adherence to purchasing procedures maintenance needs and budget guidelines Provide active ranger patrol and after hours call- Coordinate long and short-term special request out service Implement minor Use and Management Plan volunteer projects Coordinate ongoing training for field staff improvements and repairs Educate the visiting public on proper use of Provide public information about volunteer Negotiate road maintenance and caretaker wildland areas Maintain lands, buildings, vehicles, and equipment programs, projects, and events through quarterly agreements to safe and appropriate standard of appearance and newsletters Enforce District use regulations utility Manage special use permit system Develop information brochure about volunteer Monitor resource protection related impacts to Support enterprise subprogram field maintenance programs Coordinate occupational health and safety program District lands needs for field operations Recruit and train docents and other volunteers Prevent and suppress wildfires Assist, as necessary, contractors and other Coordinate fleet management of District vel•' '-s r organizations with capital improvement projects Conduct a broad range of public interpretive and equipment Respond to accidents and injuries occurring on programs on open space preserves District lands Provide supervision of volunteer projects Oversee property management of 330 Distel Circle f Revise docent-led Fault Trail program at Los Monitor special events and use permits Trancos Coordinate District's recycling and waste reduction program Identify and mitigate potential hazards Develop a docent-led history and nature program at Picchetti Ranch Develop and implement site safety inspection Implement patrol agreements with other agencies system Develop And implement volunteer trail patrol program Report R-93-12 Page 10 PUBLIC AFFAIRS PROGRAM Subprograms A. General Public Information and Outreach B. Legislative and Organizational Relations C. Funding Measure Preparation To Implement the BASIC POLICY OBJECTIVE: i The District will educate and make clearly visible to the public the purposes and actions of the District and will actively encourage public communication and involvement in District activities. i General Program Emphasis for 1993-1994 Fully implement the comprehensive public affairs plan to increase the positive awareness of the District and place the District in a position to successfully carry out a funding measure. Staff Resources (Regular, full-time positions unless otherwise indicated) i Public Affairs Manager Public Affairs Assistant I _1 Report R-93-12 Page 11 1993-1994 General Public Information and Outreach Subprogram Objective To generate additional support among the general public for completing the gree nbelt by increasing the positivepercep tion and awareness of the District's mission, objectives, . accomplishments, programs, and effective management of public lands and financial resources. Key Projects and Activities 1. Complete the visitor profile survey. 2. Maximize regular media coverage of District activities and accomplishments. 3. Publish three issues of the Open Space newsletter and one Annual Report (at the end of the calendar year). 4. Create and maintain an enhanced presence in the community through presentations, displays, and events. 5. Produce a graphic representation of the greenbelt's "unmet needs" or at-risk lands. 6. Prepare and present options for a new revised Visitors Guide. Other Typical Projects and Activities 1. Continue updating site maps and brochures as needed. 2. Plan additional events for the District's 20th Anniversary. 3. Increase outreach to local city and county officials. 4. Maintain contact with District founders and original supporters and solicit support. 5. Begin outreach to schools and educators. 6. Through all public affairs activities, seek active support of target audiences. 7. Continue providing public affairs services to other programs, ie, meeting attendance, press releases, etc. Report R-93-12 Page 12 1_93-19944 Legislative and Organizational Relations O_ bjec iv To preserve existing sources of funding for 1993-1994 and future fiscal years, to secure legislation which will generally benefit the District and to inform other public agencies and private organizations about the District's activities and goals. Key Projects and Activities 1. Work closely with the District's Sacramento lobbyist to preserve current and future state funding for the District. 2. Identify and propose any special projects for which direct state funding may be available. 3. Accomplish or make reasonable progress on the priority items in the District's Legislative Program. 4. Maintain contact with officials of other agencies and private organizations for the exchange of information, cooperation on special projects and participation in special events such as conferences and seminars, to keep the District informed of current issues. Other Typical Projects and Activities 1. Work with legislators, legislative committees state and g federal administrators, other agencies, private organizations, and interested citizens for information and action regarding state legislation an d specific local issues. 2. Support legislation proposed by East Bay Regional Parks, or others, which will benefit the District. 3. Support legislation towards a simple majority vote for state bond measures. 4. Support legislation aimed at exempting from cuts or otherwise protecting the funding for multi-county special districts. i Report R-93-12 Page 13 1993-1994 Fu nding g � �sure M Pre aration — Ob'ec ive To place the District in a position to successfully carry out a funding measure, at a future time. Key Projects and Activities 1. Develo p a strategy to und ertake a funding P fu din m � gY measure for 19 4 'g 9 , if the circumstances favor it at that time. • Complete two public opinion surveys. • hire temporary help to focus overall efforts towards a funding measure. • Coordinate District activities related to a funding measure. • Work closely with the Finance Committee and the Board on all issues related to funding measure. Other Typical Projects and Activities 1. Adjust and re-prioritize elements of the public affairs plan as needed to fit with funding measure strategies. 2. Coordinate District strategy with sponsors of other similar ballot measures. Report R-93-12 Page 14 GENERAL MANAGEMENT AND PROGRAM SUPPORT To Implement the BASIC POLICY OBJECTIVE: The staff of the District will administer the affairs of the District on behalf of the public so as to maximize accomplishment of the goals of the District within existing financial and other constraints. General P-ngrarn Emphasis for 1993-1994 Instill vision and provide leadership to foster participation in order to successfully implement the Strategic Plan. Maintain the District's viability as an open space acquisition and management agency in light of potential reduction of property tax revenue resulting from the state's fiscal crisis. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Legal Counsel (part-time under retainer) Controller (one-quarter time) Administrative Services Manager/District Clerk Administrative Analyst Office Manager/Secretary to the General Manager Accounting Specialist Secretary Receptionist (one-half time) Report R-93-12 Page 15 1 3-1 94 General Management and Program Sup o�rt O "ective: To provide overall coordination, direction, and administrative base for all District activities so as to maximize the accomplishment of the Board's policies and directives, to implement the Strategic Plan and to District's maintain g the District s viability Pen as an o space acquisition and P management agency. Key Projects and Activities 1. Pursue legislation and alternative sources to secure existing, as well as additional, funding for the District to maintain its viability and to meet a open and o n management space needs. P 2. Once impact of the states fiscal crisis on the District i P ct s known review e ew District's overall operations and fiscal situation with Budget Comm ittee, Controller, Board of Directors, and staff and make adjustments as appropriate g ro riate throughout all District programs. 3. Carry out District's personnel and labor relations functions, including continuing implementation of staffing reorganization plan if funding is available. 4. Enhance organizational effectiveness through increased communications staff meetings, retreats, workshops, training seminars and team P , g building activities. 5. Refine process by which staff and Board members coordinate short- and long-term goals and objectives for acquisition. Other Typical Projects and Activities 1. Continue to build and refine a management team approach for overall management of the District's activities. 2. Provide financial management and accounting, including investment of temporarily idle funds, and general legal support to other programs as necessary. 3. Perform administrative and legal obligations as required by State law, promote District's safety program, and oversee coordination of equipment/infrastructure needs at main office. 4. Update Action Plan; prepare, monitor and revise, as necessary annual budget; coordinate program evaluations for Action Plan progress; coordinate preparation and distribution on of a materi als for Board's regular and special meetings. 5. Involve Board of Directors in planning of the annual special Board meeting to be held as part of Board's Good Neighbor Policy. Open Space R-93-39 Meeting 93-06 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 10, 1993 AGENDA ITEM Presentation of the Budget for Fiscal Year 1993-1994 , ASSISTANT GENERAL MANAGER'S RECOMMENDATION- No action is requested at this time. The proposed budget for the 1993-1994 fiscal year will be presented again at your March 24 meeting, and at that time I will recommend that you adopt the budget for the new fiscal year. Overview: This proposed budget for the District's 1993-1994 fiscal year is, in essence, an "interim" budget because of the uncertainty created by the state's financial crisis. The unknown factor of potential reductions of property tax revenue, the District's major source of funds, looms as we enter the new fiscal year. Preparation of the 1993-1994 budget was essentially a carry-over of the budget adjustments-reduction that the Budget Committee and Board addressed during fall, 1992. In August, 1992, Ralph Heim, the District's legislative liaison in Sacramento, advised that the District may incur annually up to a 35 percent reduction in property tax revenue due to the on-going imbalance of the state's budget. In preparation for this possible loss of District revenue, the Board in December 1992 redirected the equivalent of 10 percent, or $500,000 from the remaining 1992-1993 operating budget (see report R-92-124). This action reduced the District's remaining operating budget to $4.5 million. This $4.5 million adjusted operating n budget set the foun dation for initial 1993-1994 budget et preparation, and the 1993 figure Budget Committee, in the Board's behalf, directed that $4.5 million be the target gu e for the new fiscal year's budget in terms of operating expenses. The proposed 1993-1994 budget totals $17,572,800 and breaks down as follows: Debt Service $ 5,888,500 Building Improvements 100,000 Operating Expenses 4,784,300 Land Bank Payments 200,000 Land Option Fees 200,000 Land Purchases 6,400.0� $17,572,800 *Land purchases funding frozen pending outcome of state budget and sale of surplus property. The $5,888,500 of debt service payments are 59 percent of the $10,047,000 of property tax revenues currently projected by controller M. Foster in his attached controller's report. I _ R-93-39 Page 2 The proposed 1993-1994 budget continues to reflect the "hold" placed by the Board on completing the implementation of the staffing reorganization plan adopted in March 1992. Because of the state budget crisis, the following six positions have not been filled: Acquisition Administrative Assistant Planning Second Planning Technician Secretary (one-half time) Operations Second Equipment Mechanic-Operator General Management Administrative Clerk (one-half time) & Program Support Receptionist (one-half time) In addition, the initial 1992-1993 budget included funding for an additional ranger position and the filling of this position is also "on hold," as is the filling of the real property representative position on a regular, full-time basis. At the Budget Committee's direction, funding for cost-of-living salary adjustments for the District's non-represented staff members is not included at this time in the proposed 1993- 1994 budget, and the possibility of these adjustments will not be addressed until after the state budget is adopted and the exact impact of the state's actions on District funding is known. In addition, as of the writing of this report, the District has received tentative approval from S.E.I.U. - Local 715 to defer contract negotiations until after the state budget is signed. Local 715 represents the District rangers, opens space technicians, and equipment mechanic-operator. As noted in the recommendation, no action is requested of the Board at the March 10 meeting. Staff will make any necessary budget adjustments resulting from actions taken by the Board at the March 10 meeting prior to your March 24 meeting. Discussion: This report presents the April 1, 1993 through March 31, 1994 fiscal year budget for your consideration. Staff will review the proposed budget at your March 10 meeting. The budget will be presented for adoption at your March 24 meeting. Your 1993 Budget Committee, composed of Directors Hanko (treasurer), McKibbin (committee chair), and Henshaw have reviewed the proposed budget in the Board's behalf during a series of open, publicly noticed Budget Committee meetings in January and February. Their review included studying the proposed budgets for each program by project expense groupings, as well as major projects and activities, and reviewing 1992-1993 projected expenditures. The Budget Committee members received for their review detailed sub-account printouts for all the line items included in the proposed budgets. In addition, at the Budget Committee's request, staff prepared program listings of the types of projects and activities included in the proposed budget that may need to be eliminated if, due to the impact of the state's budget on District funding, operating expenses for 1993-1994 had to be reduced. The Budget Committee's report accompanies this report, as does the controller's report. Controller M. Foster met with the Budget Committee on February 24 to discuss current budget versus expenditures, projected revenues, cash flow, debt service, and the impact R-93-39 Page 3 various levels of tax revenue cuts would have on the District's operations. Unfortunately, the controller is not able to attend your March 10 meeting. As in past years, estimated expenses are included for the District's retirement contributions to Public Employees' Retirement System (PERS) and for various employee benefits. Because of the April 1 fiscal year start date, exact contribution rates are not known when preparing the budget. The following discussion section on the proposed 1993-1994 budget is presented by program to facilitate your review. 1. OPEN SPACE ACQUISITION PROGRAM A. Acquisition Program gram The proposed 1993-1994 budget for the Open Space Acquisition Program, excluding debt service, is $7,400,700. The controller has indicated that $6.4 million could be available in 1993-1994 for open space acquisition. Of course, none of these funds would be spent until the outcome of the State budget and its effect on District funding is finalized. Debt service for principal repayment and interest on the District's land contracts and note issues is budgeted at $5,888,500 for the 1993-1994 fiscal year. The ro ram's emphasisg during 1993-1994 is to focus efforts on securing options to purchase P g land, as acquisition funds are currently frozen. A new category for option payments has been budgeted at $200,000. Options to purchase land that are binding until the end of 1994 would be funded in the event Ca1PAW '94 or a District funding measure is placed on the ballot and approved by the voters in June or November of 1994. The District's overall 1993-1994 budget is based on $4 million being received from the planned sale of the surplus areas acquired as part of the Teague Hill Open Space Preserve purchase ($3.6 million) and from the sale of a life interest in the former Smith House on Russian Ridge Open Space Preserve ($400,000). Proposed 1993-1994 expenditures for the acquisition program, excluding funds budgeted for land purchases, capitalized expenses related directly to land acquisitions including options, debt service, and the enterprise subprogram total $292,100. Salaries and benefits for the program's three regular staff members, plus the one-half time contract employee, represent 78 percent of this total. For fixed asset expenses directly related to land acquisition, such as appraisals, site engineering, escrow fees, title insurance, and legal fees are budgeted at $110,500 approximately the same level as the 1992-1993 adjusted budget figure, mainly because of ongoing legal disputes. i B. Enterprise Subprogram The proposed 1993-1994 budget for the enterprise subprogram is $198,100. i R-93-39 Page 4 The enterprise subprogram's proposed budget divides into two major areas: 1) on-going, regular enterprise activities, and 2) expenditures related to the office building at 330 Distel Circle. The subprogram's budget for on-going, regular enterprise activities is $50,000. No funds are included for major projects. The 1993-1994 budget included $100,000 for remaining estimated costs related to remodeling the 330 Distel office building. This figure represents an estimate of the amount currently under dispute with the bonding company. Operating expenses for the office building are budgeted at $46,100 and will be handled in a separate facilities account within the enterprise subprogram. I In 1992-1993, net income from the District's enterprise properties was $427,185, an increase over 1991-1992 income by 18 percent. The increase is primarily due to new leases of the former Landre and Mud Company properties along Slate Creek and the income from the leased portion of the office building. Net income for 1993-1994 fiscal year is projected at $455,675, a 7 percent increase. 2. PLANNING PROGRAM The proposed 1993-1994 Planning Program budget is $1 226>300. 92-93 92-93 93-94 . 93 94 Revised Projected Proposed +C 1 ' Po Budget Expenses Budget 25,000 Salaries & Benefits $309,400 $306,510 $346,900 Services & Supplies $123,500 $121,270 $111,850 $25;t00 Fixed Assets 1 $523,050 1 $481,020 $767,550980.... 0 Total Planning $955,950 $908,800 $1,226,300 $423;t00 Note: Funding for capital improvement projects over $25,000 included in 1993-1994 proposed budget is shaded. The originally adopted fiscal year 1992-1993 Planning Program budget was $1,532,400. The mid-year budget adjustment reduced the program's budget to $955,950, a 38 percent reduction. These reductions were achieved primarily through the elimination of the budgeted second planning technician and half-time planning secretary positions, reductions in the services, supplies and personnel development budgets, and through the elimination.or reduction of budgets for a number of capital improvement projects. These projects are shown on the accompanying List A. The projects cut included smaller construction and improvement projects and planning and design for larger projects. Projects with grant funding or other potential reimbursements, and projects required for legal and safety reasons, were given priority in the budget revision I LIST A 1992-1993 CAPITAL EUPROVEMENT PROTECTS ELEVE NATED OR REDUCED IN FUNDING DURING MID-YEAR BUDGET ADJUSTMENT 1 ($68,000) LHOSP Weeks Road SMCo grading moratorium stalls project I 2 ($52,000) Alpine Dam Improvements Implementation and inspections cost 3 ($24,000) Slate Creek Demos $1000 spent on asbestos, demo after 4/93 4 ($40,000) Corte Madera Dump Clean-up Plans and permits will defer implementation 5 ($200,000) RSA Field Office Partially complete by 4/93; continue next FY 6 ($40,000) Pulgas LWCF Trail (a) Partially complete by 4/93; continue next FY 7 ($21,000) Ravenswood Restoration Plan (a) Pending grant or mitigation funding 8 ($30,000) Pulgas Sewage Plant Demo Pending preparation of plans, permits 9 ($10,000) Fowkes Trail Must obtain easement first 10 ($6,000) La Honda-Paulin Bridge Shared project with neighbor-no interest 11 ($3,000) SROSP Pay Telephone Will try to get Cal Trans to install 12 $5 000 Skyline Ride Dump Cleanup of dump near building complex � O ky g P P P g P 13 ($3,000) FOOSP Parking Design Provide for overflow parking 14 ($2,500) WHOSP Upper Restroom Restroom is in stock, need only tank 15 ($7,500) Purisima Lower Restroom Will replace interim rental unit 16 ($15,000) Purisima PGE Project Provides emergency helicopter access 17 ($10,000) Hoskings Dump Plans Needed to comply with SMCo ordinances 18 ($7,000) Pulgas Restoration Plan Would complete comprehensive RMP 19 ($10,000) Nature Center Development (a) Implementation of plans, possible grant 20 ($10,000) Alpine Darn Plan Feasibility Study required by State DSOD 21 1 0 000 WHOSP C. Made T($ ) Madera rails Trail Center proposal is nearly complete 22 ($8,500) Pulgas Demo & Parking Plans Provides opportunity for public access grant 23 ($26,000) Skyline Field Office Plans Would complete plans/specs, $10,000 spent 24 ($10,000) MBOSP Disc Line Trail Provides desirable loop trail near Page Mill 25 ($3,000) Pulgas Restoration Plan Completes portion of plan for securing grant ($621,500) TOTAL L ��_ �, �,� i �I II R-93-39 Page 5 process. Cost effectiveness and public benefit were the primary criteria for determining which other projects would be eliminated. projects which could not The reductions included a number of major capital improvement o J PP J have been completed in 1992-1993 due to delays in obtaining permits and the impact of unanticipated projects such as the Skyline water system. Funding for many of the projects cut from the adjusted 1992-1993 budget has been included in the proposed 1993-1994 budget. These projects are listed in the rollover column on the accompanying List B that delineates the Planning Program's projects for the 1993-1994 fiscal year. These rollover projects total $204,000 and funding for these projects has been carried over directly into the proposed 1993-1994 budget. Reinstated, as well as new planning projects for 1993-1994, are also shown on List B. Excluding the $204,000 for rollover projects, the 1993-1994 Planning Program budget is $1,022,300. This figure represents a 7 percent increase over the adjusted 1992-1993 budget, but is a 33 percent decrease from the adjusted 1992-1993 budget. A total of $151,329 in received and anticipated grants and reimbursements is associated with the planning projects in the 1992-1993 budget. This figure does not include grants associated with the $204,000 rollover projects. A total of$163,180 in anticipated grants and other reimbursements is associated with 1993-1994's projects, including $89,000 associated with the $204,000 rollover projects. Due to the budget reductions, spending on capital improvement projects over $25,000 is reduced to approximately half the level of the original 1992-1993 budget. Salaries, benefits, and the services and supplies budget, other than consultants, are virtually the same significantly-reduced amounts in the proposed 1993-1994 budget as in the adjusted 1992-1993 budget. The proposed budget does include $5,000 for software and data for Geographic Information Systems (GIS) and data base to support resource management trails and acquisition planning. LIST B:PLANNING PROJECTS: Fiscal Year 1993/1994 BUDGET smog RESERVE PROJECT DESCRIPTION REINSTATED ROLLOVER NEW TOTAL Graphic Uonsultants Los Tranoos ISIgn Graphics 1,000 1,000 Rancho San Antonio Sign Graphics 1,500 1,500 Windy Hill Sign Graphics 1,500 1,500 SUBTOTAL 4,000 Planning&Engineering Consultants Skyline Ride Ranger Office 25,000 25,000 Skyline Ride Nature Center 1,500 1,500 Rancho San Antonio Ranger Office 15,000 15,000 Rancho San Antonio Restroom(Inspection) 500 500 Pul as Ride Sewage Plant Demo Plans 2,500 2,500 Pul as Ride Parking Plans 5,000 5,000 Pul as Ride Resource Plan 3,000 3,000 La Honda Creek Weeks Road Construction 3,000 7,000 10,000 Thornewood SchillingLake Spillway 5,000 5,000 Windy Hill Sausal Spillway Repairs 2,000 2,000 Skyline Ridge Water System 5,000 5,000 Picchetti Ranch Blacksmith Shed 2,000 2,000 Misc. jUnanticipated Projects 5,000 5,000 SUBTOTAL 81,500 Misc.Site Acquisition Expenses Rancho San Antonio lVidovich Stable Demo 10,0001 10,000 Long Ridge Slate Creek Demo(in-house) 1 2,0001 1 1 2,000 SUBTOTAL 12,000 Site Preparation Expenses EI Corte de Madera Hoskin9 9 Buildin Demo 50,000 50,000 SUBTOTAL 50,000 Interior/Exterior(Structures&Improvements) Rancho San Antonio Ranger Office 200,000 50,000 50,000 300,000 PicchetH Ranch Blacksmith Shed 70,000 70,000 Skyline Ridge Nature Center 8,500 8,500 SUBTOTAL 378,500 Water(Structures&Improvements) [Skyline Ride lWater System 60,000 15,000 75,000 SUBTOTAL 75,000 Sewer&Septic Structures&Improvements) Rancho San Antonio Restroom(partly in-stock 4,000 4,000 Purisima Creek Lower restroom 2,000 2,000 Purisima Creek Upper restroom retrofit 2,000 2,000 Monte Bello Restroom retrofit 2,000 2,000 Russian Ride Restroom retrofit 2,000 2,000 SUBTOTAL 12,000 Roads&Trails(Structures&Improvements) Rancho San Antonio Ridgeline Trail(Vidovich) 2,500 2,500 Los Trancos Fault Trail Realignments 3,500 3,500 Pul as Ridge Cordilleras Trail LWCF) 17,000 33,000 50,000 Russian Ridge LWCF Trails 48,000 48,000 Fremont Older Misc.Trail Realignments 2,500 2,500 Monte Bello Disc Line Trail 10,000 1 10,000 Skyline Ridge Alpine Trail Bridge 1,0001 1,000 SUBTOTAL 117,500 i � - ,� I R-93-39 Page 6 RESERVE PROJECT DESCRIPTION REINSTATED ROLLOVER NEW TOTAL Signs(StructuresImprovements) Los Trancos Aluminum Map,Regulatory 2,400 2,400 p Regulatory ula ory 2,400 2,400 Aluminum Ma Re Rancho San Antonio g Rancho San Antonio Entrance Sign 600 600 Windy Hill Aluminum Map,Regulatory 2,400 2,400 Windy Hill Aluminum Donor Signs 1,250 1,250 Foothill Preserves New&replacement signs 6,000 1 6,000 Skyline Preserves New&replacement signs 1 6,000 1 6,000 SUBTOTAL 21,050 Protective Barriers(Structures&Improvements) Foothill Preserves JMisc protective barriers 1 1,500 1,500 [Skyline Preserves Misc protective barriers 1 1,5001 1,500 SUBTOTAL 3,000 Resource Management Structures&Improvements) Pul as Ride Resource Management Plan 2,5001 12,500 SUBTOTAL 2,500 Misc. Structures&Improvements) Findy Hill JSausal Spillway Repair 1 5,0001 2,000 1 7,000 La Honda Creek JWeeks Road 1 60,0001 1 27,5001 87,500 SUBTOTAL 94,500 III TOTAL 2 9,000 ,0 3. OPERATIONS PROGRAM i 92-93 92-93 93'-94 Revised Projected ;Proposed Budget Expenses budget Salaries & Benefits $1,449,500 $19462,900 , 54' i Services & Supplies $ 4859850 $ 482,800 413, C7U Fixed Assets $ 94,100 $ 96,600 $ .4 '700 _._ ... Total $2,029,450 $2,042,300 $2,66Q,9U: The proposed 1993-1994 budget for the Operations Program is $2,060,950. The salary and benefits category is the only part of the operations budget to show actual growth this year. Full year funding for two lead open space technician positions and the docent coordinator, as well as scheduled merit increases and estimated fringe benefit cost increases, combine for an estimated 9.3 percent increase over the 1992-1993 adjusted budget. In past years, salaries Revised 3/l/93 1993-1994 OPEN SPACE MANAGEMENT BUDGET FIVE-YEAR CAPITAL EQUIPMENT SCHEDULE (Major items over $10,000) s............n.......n...........:..........n......n.......................v...:....._�:J:::::..........................:....v.n...:f4.:.,......w.nx..,...n........n....+n,....v..........:....u............ 1992-1993 1993-1994 1994-1995 1995-1996 1996-1997 Patrol Vehicles ($20,000 ea.) a) Replacement (1)v$16,000 (1) $19,000 (3) $60,000 (2) $40,000 (1) $20,000 b) New (1) $16,000 (1) $20,000 (1) $20,000 Other Vehicles V#)X Heavy Equipment $160(0 $SE3,{30� $25,000 $60,000 $70,000 sp4rtaekhc Trail Machine Toilet pump Bulldozer Te truck $30,000 Skiploader Radio or Other $28,000 F4uipment Repeaters and _ Base Station TOTALS 07,06#3 $1 ,00(l $105,000 $100,000 $110,000 $74,000 $35,000' i l `::: �.._ `5-,,, I �II l R-93-39 Page 7 and benefits have been under budgeted by $40,000 to reflect unanticipated vacancies. This practice will not be continued this year. Because there are no new positions in the budget or current vacancies, it is unlikely that salaries and benefits will be under the budgeted total for 1993-1994. li at 1 000 which is 14.4 percent less than the 1992- Sernces and supplies are budgeted $4 3, 1993 adjusted base of$485,850. Absent from the budget this year is funding for any major projects, such as last year's eucalyptus tree removal project at Rancho San Antonio Open Space Preserve. Contingency funding for unanticipated maintenance and repair projects is also significantly reduced. Reductions have also been made in the supplemental sheriffs patrol and caretaker services. Insurance premiums for vehicle, property, and general liability coverage have been estimated at 10 percent over the 1992-1993 actual expense. The proposed 1993-1994 fixed assets category is 49.5 percent less than the 1992-1993 adjusted budget. The combined effect of two years of budget reductions has set the District's vehicle replacement schedule back approximately one year. Staff will attempt to keep high- mileage vehicles in service a year longer. The two vehicles included in the 1993-1994 proposed budget will provide for the ranger patrol needs of Sierra Azul Open Space Preserve, and the conversion of a high-mileage patrol truck to a maintenance function. The revised five-year capital equipment schedule (items over $10,000) is shown on the following page. Revisions have only been made to reflect changes resulting from the 1992-1993 mid- year adjustments and 1993-1994 budget. The shaded items represent equipment that has not been funded. 4. PUBLIC AFFAIRS PROGRAM The proposed 1993-1994 Public Affairs Program budget reflects a number of changes from Prior budgets, most notably the Board-approved implementation of the public affairs plan and related adjustments made to make funds available for that plan. Salaries and benefits: With the Board's implementation of the compensation study, along with the upgrade of the public communications secretary to public affairs assistant and the first full year of a public affairs manager (combined with only a partial year's cost in fiscal year 1992-1993), the program's salaries and benefits total of$114,350 is 21 percent above the 1992-1993 projected salaries and benefits total. General services and supplies: Except for postage expenses, most general services and supplies remain at a level fairly consistent with last year's budget. Postage is increasing from $4,500 to $25,000 because of a much larger quantity of direct mailings that are a component of the public affairs plan. Because of this increase, the total of general services and supplies budget of $62,050 is 39.5 percent above the 1992-1993 revised budget level. R-93-39 Page 8 Publications: As in the past, publications will be a critical factor in the District's outreach efforts. New publications proposed include a substantially revised visitor's guide, an "open space needs" graphic, a school fact sheet, and a volunteer recruitment brochure. Large reprints include the new general information brochure and the general fact sheet. The costs for the revised visitors guide and the annual report have been significantly reduced in the interest of austerity. Also as a cost-cutting measure, it is proposed that a total of three newsletters and one downsized annual report, instead of an Open Space Magazine and a separate annual report, be produced. In addition, the Public Affairs Program's share of the costs of printing Hikes & Walks, of reprinting the letterheads for Docent Connections and Hikes & Walks, and of producing a new letterhead for Volunteer Voice are now accounted for as separate budget items for better tracking of expenses. The highest cost line item in publications is for printing or reprinting site brochures and maps. Overall, the proposed budget for publications is essentially equal to the 1992-1993 revised budget, although there are more projects being proposed. Publications total: $ 93,000 Visitors Guide Revision $15,000 Site Brochures & Maps 28,500 Annual Report 10,000 Newsletters 9,000 General Info. Brochure 15,000 Print Hikes & Walks 2,000 Docent/H&W letterheads 1,000 "Open Space Needs" map 6,000 Vol. Recruit. Brochure 2,100 School Fact Sheet 2,500 Reprint Gen. Fact Sheet 1,100 Vol. Voice New Ltrhead. 800 Total $93,000 Special projects: The proposed expense for special projects for 1993-1994 has been reduced by 26.3 percent, primarily through reductions in the 20th Anniversary events and in business printing related to special projects. Special projects total: $36,000 -R9339 Page 9 Business Printing $15,000 20th Anniversary Events 15,000 Displays 2,000 Public Events 4.000 Total $36,000 Summary: The total proposed budget for the 1993-1994 public affairs program is $305,400, which is 7.2 percent above the program's 1992-1993 revised budget figure of$284,800. This is due primarily to the increases in the expenses for salaries, benefits and postage. This level of budget is necessary in order to maintain the District's ongoing public affairs activities at an acceptable level, as well as to increase these activities into new areas of outreach and public contact. Total All Categories: $305,400 5. GENERAL MANAGEMENT AND PROGRAM P R Totaling $690,950, the proposed 1993-1994 budget for general management and program support breaks down as follows: Salaries and Benefits $5341750 (77%) Services and Supplies $156,200 (23%) No funds are budgeted in the fixed assets account for 1993-1994. The proposed budget is 8.5 percent below the 1992-1993 adopted budget of$754,900 for general management and program support and 7.8 percent below the 1992-1993 revised operating budget figure of $749,700. The salaries and benefits category in this program includes your Board appointees' salaries and benefits, currently budgeted at $204,000. Board appointees' salaries are budgeted at the 1991-1992 level based on the 1992-1993 Budget Committee's recommendation that a hold be placed on the salaries of all three Board appointees until the District's future funding is more secure. In this same budget category, $18,500 for potential salary incentive awards for general manager appointees, and $27,000 is designated for Directors' compensation. At your December 9, 1992 meeting, you directed that funding for directors' fees be reduced by 10 percent and the practice of scheduling multiple meetings in one day be continued. As an umbrella program for many District services and activities, general management's budget includes funding for basic operation items such as: Postage $17,000 Telephone 16,100 Duplicating-Printing 13,000 General Insurance 281100 Auditor 11,500 General Office Supplies 6,000 R-93-39 Page 10 In addition, the services and supplies category includes $20,000 for special legal fees related to personnel matters and labor relations-negotiations and $5,000 for an in-house District training program for all staff. The proposed budget also includes $5,400 for the Board's staff, docent, and volunteer recognition activities and $600 for staff activities or events to be held during the year and administered by a staff activities committee. 6. SALARY INCENTIVE AWARDS The Board's current policies for use of salary incentive awards, adopted June 22, 1983, state: The Board's Budget committee will audit the incentive award program for compliance with the policies herein, will approve budget for the program on behalf of the Board, but will not be involved in approving incentive amounts for specific general manager appointees. From time to time, the Budget Committee may recommend increases or decreases in the amount of incentive funds available to be used by the general manager. The Budget Committee reviewed the salary incentive program with the general manager at the February 15 meeting. Discussion included the number of non-represented general manager appointees Pointees who might be eligible for sal Yincentive awards during the coming fiscal year and the estimated cost of the program A total of$18,550 is included for these possible awards. The management team and employee steering committee are currently reviewing proposed modifications in the salary incentive program for presentation to the Board of Directors. The potential changes in program criteria being discussed would not directly impact the amount of funding proposed for the program. If additional operating budget cuts are required after the state's budget is adopted and the impact on District funding is known, the management team would be recommending that funding for the salary incentive program be placed on hold and shift to other operating expenses. Prepared by: Craig Britton, Assistant General Manager/Land Acquisition Manager Jean Fiddes, Administrative Services Manager Randy Anderson, Planning Manager John Escobar, Operations Supervisor Malcolm Smith, Public Affairs Manager Marie McGough, Accounting Specialist Contact person: Craig Britton, Assistant General Manager/Land Acquisition Manager I�� 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (a) PRELIMINARY BUDGET BY PROGRAM 1993-1994 (Dollars) I--------------------------------------------------------------------------------------------------------------------------------I I I Acquisition ( Planning I Operations (Public AffairslGeneral Management) TOTALS I IBudget Category I Program I Program I Program I Program I& Program Support I (All Programs) I I---------------------------I----------------I----------------I----------------I--------------I-----------------I----------------I I REVENUES I I I 1 1 I 1 I---------------------------I I { I 1 I I ITax Revenue I I I 1 I 10,047,000 I 10,047,000 1 1 1----------------I----------------I----------------I--------------I------------------I----------------I (Grant Income 1 1 239,000 1 1 1 1 239,000 I 1 1----------------I---------------- ----------------I--------------I------------------I----------------I (Joint Projects, Gifts 1 1 ( I 1 1 0 1 1 1----------------I----------------i----------------I--------------I------------------I----------------I (Interest Income 1 I ( I I 630,000 I 630,000 1 1----------------I----------------I----------------I-------------- ------------------I--------_----_--I (Rental Income 1 450,000 I 1 I ( I 450,000 I 1 I----------------I----------------I----------------1--------------I------------------I----------------I ISale of Surplus Property I 4,000,000 ( I I I i 4,000,000 1 I----------------I----------------I----------------I--------------I------------------I----------------I 10ther Income I I I I 1 100,000 I 100,000 I I---------------------------I---------------I----------------I---------------- --------------1------------------I----------------1 ITOTAL INCOME i 4,450,000 I 239,000 I 0 I 0 I 10,777,000 I 15,466,000 I 1 1 1 I 1 1 I INet Proceeds from I I 1 1 1 I I I Note Issues ( 3,550,000 I ( { ( I 3,550,000 I 1---------------------------I----------------I----------------I----------------I--------------I------------------I----------------I 1 I I 1 1 I I 1 ITOTAL INCOME I ( I I I I { PLUS FINANCING I 1,000,000 ( 231,101 I 0 i 0 I 10,777,000 ( 11,011,000 I 1 1 1 ! { 1 1 1 I---------------------------1----------------I---------------- ----------------I--------------1------------------I----------------I 1 1 I 1 1 { 1 I (INCREASE IN RESERVES I I I I I I 1,443,200 I 1 1 1 1 I 1 I I I---------------------------I----------------I----------------I----------------I--------------I------------------I-----_----------I i j 'II I j J r -- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (b) PRELIMINARY BUDGET BY PROGRAM 1993-1994 (Dollars) ---------------------------------------------------------------------------------------1 { I Acquisition { Planninq I Operations {Public AffairslGeneral Management{ TOTALS I IBudget Category I Program 1 Program I Program I Program I& Program Support I (All Programs) I I---------------------------I----------------I----------------I----------------I--------------I------------------I----------------{ I l l { ! I ! ! (EXPENDITURES ( 1 ( l I ! I I---------------------------! l I I I I I (Debt Service I 1 I { I ( I {--------------------------- !Interest 1 3,502.500 { ( 1 1 1 3,502,500 { 1----------------1----------------1----------------I--------------1------------------I----------------{ (Principal 1 2,386,000 1 I 1 I 1 2,386,000 I l---------------------------{----------------{---------------- I--------------{_----------------- ----------------1 ISUBTOTAL I 5,888,500 1 I ( ( i 5,888,500 { I---------------------------1----------------I----------------I----------------I--------------I------------------i----------------I ISalaries & Benefits I l I 1 I I I---------------------------{ I I { I ! l (Salaries l I I I I { ! I---------------------------I { ! ! I ! I 1a) Gen.Mgr.Appointees { 151,900 1 278,500 1 1,200,800 I 88,500 ( 229,900 l 1,949,600 { II----------------I----------------I----------------I--------------I------------------I----------------I 1b) Salary Incentive Awards 1 ( 1 I ( 18,550 1 18,550 1 II----------------I------------- 1----------------1--------------1------------------I----------------{ 1c) General Manager 1 ( I ! { 91,300 1 91,300 l { 1----------------1----------------1----------------1--------------I------------------{----------------1 1d) Legal Counsel 1 I 1 1 I 66,200 { 66,200 I 1 1----------------I----------------1----------------1--------------I------------------1----------------l le) Controller I l ( I I 7,900 I 7,900 i 1--------------------------I----------------I----------------1----------------1--------------{------------------I----------------1 18enef its ! l ! l I I I---------------------------I I l ! ! { I (a) Gen.Mgr.Appointees 1 37,200 { 68,400 1 398,350 1 25,850 ( 55,300 1 585,100 1 I1----------------I----------------1----------------i--------------I------------------I----------------I 1b) General Manager I ( I I I 33,100 1 33,100 I1----------------1----------------I----------------1--------------{------------------1----------------I 1c) Legal Counsel l ! I ( l 5,500 ( 5,500 1 Il----------------I----------------{----------------I--------------I------------------l----------------l 10irectors' Fees ! ( I ( { 27,000 l 27,000 1 1---------------------------1----------------{----------------I----------------{--------------1------------------{----------------1 l { 1 l I I { { (SUBTOTAL 1 189,100 1 346,900 1 1,599,150 1 114,350 1 534,750 1 2,784,250 1 I---------------------------I----------------I----------------I----------------I--------------I------------------I----------------{ MIiIFENiN5�7lri 1 ,1�iTd T-UpEF ai At-L- -b I R I c) PRELIMINARY BUDGET BY PROGRAM 1993-1994 (Dollars) {---------------------------------------------------------------------------------------------------------------------------------i { I Acquisition I Planninq I Operations {Public Affairs}General Management{ TOTALS I IBudget Category I Program } Program I Program I Program I& Program Support I (All Programs) I jI---------------------------I----------------1---------------i----------------I--------------I------------------I----------------i ISERVICES & SUPPLIES 1---------------------------I I I 1 I { I }Legal Services I 1,000 I 300 1 4,000 ( i 20,000 1 25,300 1 1 1----------------I----------------1----------------I-------------1------------------{----------------1 IRegular Outside Services I 30,000 ( I 23,300 1 I 1,600 ( 54,900 } 1 I----------------i----------------1----------------1--------------i------------------i----------------1 (Contract Services } 61,500 { 85,500 } 12,000 ( 17,500 I 20,000 I 196,500 i II----------------1----------------1----------------1--------------}------------------i----------------I (Election/Annexation } I 1 I 1 2,000 i 2,000 1 {----------------1----------------}----------------I--------------}------------------{----------------i (Library and Subcriptions I 1,500 i 500 1 300 1 600 I 600 } 3,500 { 1 {----------------{----------------I----------------i--------------1------------------(----------------i (Rents and Leases 1 I 4,350 1 3,950 1 ( 200 { 8,500 } 1 1----------------I----------------I----------------i--------------1------------------I----------------I futilities { 6,000 1 1 22,000 1 1 16,100 } 44,100 { 1 I----------------I----------------I----------------i--------------1------------------I----------------{ 1Postage 1 100 1 100 1 1 25,000 1 17,000 } 42,200 I 1 (----------------I----------------I----------------I--------------i-----------------I----------------{ (Printing and Duplicating { 250 1 2,400 1 3,100 1 1,250 1 13,000 i 20,000 1 I I---------------i---------------I---------------I--------------I------------------1---------------- 1 llnsurance { 9,500 1 1 64,900 1 1 28,100 } 102,500 i 1 1----------------I----------------i----------------1--------------i------------------}----------------1 lAdvertising 1 900 1 2,100 } 100 1 1,500 I 2,000 1 6,600 I iI----------------1----------------i----------------1--------------1------------------i----------------i 1Maps and Aerials 1 200 1 600 1 ( i 1 800 I II----------------1----------------1----------------1--------------(------------------I----------------1 1Private Vehicle Expense 1 3,500 I 5,000 ( 500 { 600 1 4,100 } 13,700 I 1 1----------------1----------------1----------------1--------------}------------------}----------------1 (District Vehicle Expense 1 } ( 138,000 { i 1 138,000 1 1 1----------------1----------------}----------------i--------------1-----------------I----------------1 18usiness Meeting Expense 1 1,100 I 200 ( 300 1 5,300 } 1,600 i 8,500 I 1 1----------------}----------------1----------------1--------------1------------------1----------------1 (Personnel Development 1 3,250 } 3,400 1 12,500 } 7,000 } 16,500 1 42,650 1 1----------------I----------------1----------------1--------------I------------------1----------------1 IMaint./Repair Equipment 1 { 300 1 11,050 1 200 I 2,500 } 14,050 } 1 1----------------1----------------1----------------I--------------I------------------1----------------I 10perating Expenses-Distei ( 46,100 ( } 1 1 { 46,100 I 1 I----------------1----------------1----------------I--------------i------------------}----------------I 1Computer Expenses I 200 I 5,000 { 1 300 1 4,500 1 10,000 1 I1----------------1----------------I----------------I--------------i------------------1----------------1 (Office Supplies/Sml Equip. } 500 I 2,100 1 500 1 60O 1 6,300 1 10,000 I II----------------I----------------I---------------i--------------I------------------}----------------i iField Supplies/Sml Equip. 1 1 1 26,800 1 1 I 25,800 I 1 1----------------1----------------1----------------1--------------i------------------1---------------1 (Outside Maint.Services I 33,000 1 i 80,300 I } I 113,300 I i1----------------1----------------1----------------(--------------1------------------1----------------1 (Property Taxes & Permits } i i 3,400 } } } 3,400 I 1 1----------------1----------------I----------------1--------------1------------------{----------------I 1Comm. Publications I } { 1 93,000 I } 93,000 l II----------------1----------------1----------------i--------------}------------------1----------------I (Comm. Special Projects 1 1 I 1 36,000 I 1 36,000 } 1 I----------------I----------------1----------------1-------------1------------------1----------------1 (Volunteer Program 1 1 { 6,100 I I 1 6,100 I 1 1----------------1----------------1----------------1-------------1------------------I----------------I (Miscellaneous 1 500 1 1 1 500 i 100 } 1,100 I I---------------------------I----------------I----------------1----------------}--------------1------------------}----------------1 (SUBTOTAL 1 199,100 1 111,850 1 413,100 1 189,350 1 156,200 1 1,069,600 1 I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (d) PRELIMINARY BUDGET BY PROGRAM 1993-1994 (Dollars) ! Acquisition ( Planninq 1 Operations (Public AffairslGeneral Manaqementl TOTALS I 18udget Category I Program I Program I Program I Program I& Program Support I (All Programs) I--------------------------l----------------1----------------1----------------I--------------I------------------I----------------I (FIXED ASSETS 1 { l I I I I l---------------------------I I l I I l I I I I ! 1 I l 1 (Previous Land Commitment I 100,000 1 I l I I 100,000 I II----------------I----------------I----------------I--------------I------------------I----------------} (New Land Purchases 1 6,300,000 ( I I l I 6,300,000 1 I I----------------I----------------I----------------1--------------I------------------I---------------- 1 (Option Fees I 200,000 1 ( l I ( 200,000 II----------------I----------------I----------------I--------------1------------------I----------------I (Land Bank Payments { 200,000 ( 1 I ( 1 200,000 I I !----------------I----------------I----------------1--------------I------------------I----------------1 (Site Acquisition Expense I 110,500 I 12,000 1 I I ! 122,500 1 1 !----------------I----------------I----------------I--------------1------------ I----------------I ISite Preparation Expense ( I 50,000 1 I I 1 50,000 I 1 I----------------I----------------I----------------I--------------I------------------I----------------I IStructures & Improvements l 102,000 I 704,050 I I l I 806,050 i I I----------------l----------------I----------------I--------------I------------------i---- ------------I IField Equipment I l 1 11,200 1 1 1 11,200 i I I----------------!----------------I----------------1-------------- ------------------ i---------------- lOffice Equipment I I 1,500 I 2,500 I 1,700 I 1 5,700 l II----------------I----------------I----------------I--------------I--------------- I----------------I !Vehicles 1 1 1 35,000 I l35,000 (---------------------------1----------------I----------------I----------------l--------------1------------------i----------------I ISUBTOTAL l 7,012,500 ( 767,550 I 48,700 ( 1,700 l 0 I 7,830,450 I I--------------------------- I----------------I----------------I----------------I--------------I------------------I----------------1 I I I I I I I I ITOTAL OF ALL EXPENDITURES I 13,289,200 1 1,226,300 ( 2,060,950 I 305,400 ( 690,950 i 17,572,800 I I---------------------------I----------------1----------------1----------------I--------------I------------------1----------------I ITOTAL EXPENDITURES 1 1 1 I I I l (EXCLUDING LAND, BUILDING 1 I I I I I l ,I IINPROVENENTS AND I ! ( I ! I I (DEBT SERVICE ( 800,700 I 1,226,300 I 2,060,950 l 305,400 I 690,950 l 5,084,300 I ---------------------------i----------------I----------------1----------------1--------------I------------------I----------------l i I I f Open apace R-93-33 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-06 March 10, 1993 AGENDA ITEM Controller's Report on the Proposed Fiscal Year 1993-1994 Budget Discussion: The following cash projections show the impact of the proposed fiscal year 1993-1994 budget on the District's cash position. The District will begin the new fiscal year with estimated cash balances totalling $8.52 million. The two columns show the budget under two cases. Case No. 1B assumes no change in current tax revenue formulas. Case No. 2B assumes a 12% cut in tax revenue beginning in July 1993 -- the same percentage reduction imposed last year on single county districts. The impact of more severe cuts in tax revenue is shown in the attached cases No. 3B and 4B. All cases assume proceeds of $4 million from sale of surplus property. Under the two cases shown below, overall income is adequate to cover debt service, operating expenses, preserve development, reserve requirements, and $6.8 million for new land acquisition, including land option fees and land bank payments. As shown in the attached monthly cash flow projections, no mid-year cash deficiency is anticipated. ANNUAL CASH FLOW PROJECTION FISCAL YEAR 1993-1994 BUDGET ($Thousands) BUDGET 12% CUT (CASE 1B) (CASE 2B) Beginning Cash Balance LL21 8 2121 Plus: Tax Revenue 10,047 9,263 Grant Income 239 239 Interest Income 630 620 Rental Income 450 450 Sale of Surplus Property 4,000 4,000 Other Income 1 _ 0 Total Income 15,466 14,672 Net Proceeds from Note Issues 3.550 3,,,5,50 Total Income Plus Financing 19 1 18.222 Minus: Building Improvements 100 100 Debt Service 5,888 5,888 Operating Expenses 4,784 4,784 Land Bank Payments 200 200 Land Option Fees 200 200 Land Purchases 6,400 6,400 Total Expenditures 17,572 17,572 Ending Cash Balance 2h2§5 171 R-93-33 Page 2 Income 1. Tax Revenue is budgeted at $10.05 million (69% from Santa Clara County and 31% from San Mateo County). This assumes another slow year for real estate activity and no change in state funding formulas. The overall budget increase over 1992-1993 is 4.6%. Cases 2B, 3B, and 4B show the impact of tax revenue cuts of 12%, 22%, and 32%, respectively, beginning July 1993. 2. Grant Income is projected at $239,000 -- all for preserve development. 3. Interest Income is estimated at $630,000, assuming average investment rates of 5% on reserve funds and 4.5% on general funds. Interest income would vary under cases 2B - 4B. 4. Rental Income is budgeted at $450,000, including $45,000 for sublease of excess space in the Distel Circle building. 5. Proceeds from Sale of Surplus P 9=M are projected at $4.0 million -- $3.6 million from the two Teague Hill parcels to be auctioned off in April and $400,000 from sale of the house on the former Smith Property. 6. Other Income (estimated at $100,000), includes various reimbursements, joint preserve development projects, fines, subscriptions and other fees, and cash donations. Planned Financing With the significant recent decline in interest rates, it is now possible to refinance the 1990 Certificates of Participation plus add another $3 million of new money and to only increase District debt service by a total of$200,000 over the next four years. The sources and uses of funds for this proposed issue of 1993 Certificates of Participation is as follows: ($ Thousands? Face Value of Proposed 1993 COP 14,560 Transfer of 1990 COP Reserve Fund 909 Total Sources 15,469 New Acquisition Funds 3,000 Escrow Payment to Defease 1990 COP 10,994 Costs of Issuance 315 1993 COP Reserve Fund 1,160 Total Uses 15,469 The budget also includes the issuance of a $300,000 land contract note in conjunction with the approved Norton acquisition. R-93-33 Page 3 Debt Service Current debt outstanding requires $5.85 million of debt service payments in 1993-1994. A complete listing of payments against outstanding notes will be provided in the Debt Service Annual Claims List. The budget also includes estimated interest payments of$40,000 on the projected 1993 COP's. Other Expenditures 1. Building Improvements: The budget assumes final payments of$100,000 on the Distel Circle project. 2. Operating Exuenses and preserve development investment is budgeted at $4.78 million, including some $280,000 of carry-over projects from 1992-1993. It is recognized that the operating expense budgets would be reduced by around $500,000 if tax revenue falls below the levels projected in cases No. 1B and 2B; this is reflected in the attached financial models for Cases No. 3B and 4B. 3. Land Bank Payments of$200,000 are budgeted to cover expected payments on El Corte de Madera Open Space Preserve. 4. Land Option Fees of$200,000 are budgeted to tie-up some key land parcels until the state budget crisis is resolved. 5. Land Purchases are projected at $6.4 million under Cases No. 1B, 2B, and 3B. Analysis of the five year model for Case No. 4B indicates only $3.4 million could be spent in 1993-1994, under that scenario, in order to maintain funds needed in 1995- 1996 to retain El Corte de Madera Open Space Preserve. Res If all revenues and expenditures occur as budgeted, the District's cash balances would total $9.96 million at the end of the coming fiscal year. This would be some $4.2 million more than required to meet the reserve requirements of outstanding public debt, and would adequately fund the first half of fiscal. year 1994-1995. Attachments Attached are (1) monthly cash flow projections for each of the four tax revenue cases for 1993-1994 and (2) multi-year cash flow projections out to 1997-1998. Prepared by: Michael L. Foster, Controller Contact person: Same as above t Page 4 CASE NO. 15 MROSD CASH FLOW PROJECTION 212HIH;; ` BASE CASE NO CUT IN TAB REVENUE � (S THOUSANDS) 92--93 93-94 94.95 95-96 96-=97 97-98 BEGINNING CASH 9925 8521 9965 8256 9363 8628 TAX REVENGE 9603 10047 10576 11279 12068" 12913 GRANT RECEIPTS 41 239 100 125 150 175 JOINT PROJECTS 500 300 300 INTEREST INCOME 500 630 450 450 450 450 OTHER INCOME 675 4550 470 494 523 549 SUBTOTAL REVENUES 10819 15466 12096 12348 13491 14387 OPERATING EXPENSES 4346 4784 5119 5477 5861 6271 BUILDING IMPROVEMENTS 653 100 DEBT SERVICE OLD 5210 5848 5781 6358 7001 5153 DEBT SERVICE NEW 40 280 505 1365 2540 TOTAL DEBT SERVICE 5210 5888 6061 6863 9266 7693 SUBTOTAL EXPENSES 10209 10772 11180 12340 15127 13964 OPERATING CASH FLOW 610 4694 916 7 -1635 423 sx s s s s x x s s x x s s sx s s s s =xxs LAND CONTRACTS 0 300 0 0 BOND ISSUES (NET) 7840 3250 6825 12200 12200 9750 FED LAND BANK PAYMENTS 205 200 200 LAND CTION FEES 200 LAND PURCHASES: u TOP PRIORITY 7321 6000 2750 6100 300 ALREADY APPROVED 2328 400 OTHER LAND 6500 5000 11000 9 TOTAL LAND ACQUIRED 9649 6400 9250 11100 11300 9250 ENDING CASH 8521 9965 8256 9363 8628 9551 REQUIRED RESERVES 5466 5716 6276 7276 6580 7380 EXCESS CASH 3055 4249 1980 2087 2048 2171 ° CUMULATIVE ACQUISITIONS 9649 16049 25299 36399 47699 56949 1 I r Page 5 CASE NO. 28 MROSD CASH FLOW PROJECTION 2f28/93 �I 12% CUT IN TAX REVENUE ul } (S THOUSANDS) 92-93 93-94 94-95 95-96 96-97 97-98 BEGINNING CASH- 9925 8521 9171 7458 8390 7228 TAX REVENUE 9603 9263 9279 9846 10.535 11273 CRANT RECEIPTS 41 239 100 125 150 175 ` JOINT PROJECTS 150 300 INTEREST INCOME 500 620 400 400 400 400 OTHER INCOME 675 4550 470 494 518 544 SUBTOTAL REVENUES 10819 146,72 10249 20865 11753 12692 OPERATING EXPENSES 4346 4784 4928 5174 5484 5868 BUILDING IMPROVEMENTS 653 100 ` DEBT SERVICE OLD 5210 5848 5781 $358 7901 5153 DEBT SERVICE NEW 40 53 51 780 1465 TOTAL DEBT SERVICE 5210 5888 5834 6409 8681 6618 SUBTOTAL EXPENSES 10209 10772 10762 11583 14165 12486 OPERATING__CASH FLOW 810 3900 513 _ 718 _2412 206 r' LAND CONTRACTS 0 300 0 BOND ISSUES (NET) 7840 3250 10250 7800 9750 FED LAND BANK PAYMENTS 205 200 200 LAND OPTION FEES 200 LAND PURCHASES: I TOP PRIORITY 7321 6000 6100 300 ALREADY APPROVED 2328 400 OTHER LAND 1000 2500 6250 9000 TOTAL LAND ACQUIRED 9649 6400 1000 8600 6550 9000 ENDING CASH 8521 9171 7458 8390 7228 8184 REQUIRED RESERVES 5466 5716 5716 6556 5500 $300 ?' EXCESS CASH 3055 3455 1742 1834 1728 1884 CUMULATIVE ACQUISITIONS 9649 16049 17049 25649 32199 41199 , Page 6 CASE NO. 3B MROSD CASH FLOW PROJECTION 2f28l93 :. 22% CUT IN TAX REVENUE u + ($ THOUSANDS) 92-93 93-94 94-95 95-96 96-97 97-98 l BEGINNING CASK 9925 8521 9112 7693 6976 6100 TAX REVENUE9603 8635 8241 8818 9435 10090 u GRANT RECEIPTS 41 239 100 125 150 175 JOINT PROJECTS 150- INTEREST INCOME 500 605 380 340 320 350' r OTHER INCOME 675 4550 470 494 518 544 SUBTOTAL REVENUES 10819 14029 9191 9777 10423 11309 OPERATING EXPENSES 4346 4400 4576 4805 5093 5399 BUILDING IMPROVEMENTS 653 100 BEST--SERVICE OLD 5210 5948 5781 6358 7901 5153 _ DEBT SERVICE NEW 40 53 51 905 888 TOTAL DEBTSERVICE 5210 5888 5834 6409 8806 6041__ SUBTOTAL EXPENSES 10209 10388 10410 11214 13899 11440 OPERATING CASH FLOW 610 3641 - 1219 -1437 . 3476 -- 131 i _ �� aaxa aaxx sass xxxx sass LAND CONTRACTS0 300 0 4880 4400 BOND ISSUES (NET) 7840 3250 1940 7300 4850 FED LAND BANK PAYMENTS 205 200 200 LAND OPTION FEES LAND PURCHASES: TOP PRIORITY 7321 6000 6100 300 ALREADY APPROVED 2328 4-00 OTHER LAND $750 ' TOTAL LAND ACQUIRED 9649 6400 0 6100- 300 3750_ ENDING CASH 8521 9112 7693 6976 6100 7069 .. sagas sasax saaaa asaas xaaa saws REQUIRED RESERVES 5466 5716 5716 5916 4860 5510 EXCESS CASH 3055 3396 1977 1060 _ 1240_ 1559 CUMULATIVE ACQUISITIONS 9649 16049 16049 22149 22449 26199 . .,... xx�xxs saxxx asses ccxass xssss asxxa Page 7 CASE NO. 4B MROSD CASH FLOW PROJECTION 2128t93 32% GUT IN TAX REVENUE w. (S THOUSANDS) 92-93 93-94 94-95 95-96 96-97 97-98 BEGINNING CASH 9925 8521 11630 9705 6445 5020 TAX REVENUE 9603 8007 7204 7708 8248 0825 GRANT RECEIPTS _ 41 _ 239 100 125 150 175 _ JOINT PROJECTS INTEREST INCOME 500 635 535 410 300 310 OTHER INCOME 675 4550 470 494 518 544 SUBTOTAL REVENUES 10819 13431 8309 8737 9216 9854 OPERATING EXPENSES 4346 4284 4200 4368 4586 4816 BUILDING IMPROVEMENTS 653 100 DEBT SERVICE OLD 5210 5848 5781 6358 7901 5153 DEBT SERVICE NEW 40 53 51 768 775 TOTAL DEBT SERVICE 5210 5888 5834 6409 8669 5928 k: SUBTOTAL EXPENSES 10209 10272 10034 10777 13255 10744 I: OPERATING CASH FLOW 610 3159 -1725 .-2041 - 4039 - 890 LAND CONTRACTS 0 300 0 4880 4400 BOND ISSUES (NET) 7840 3250 7315 2900 C' FED LAND BANK PAYMENTS 205 200 200 LAND OPTION FEES LAND PURCHASES: TOP PRIORITY 7321 3000 6100 300 ALREADY APPROVED 2328 400 OTHER LAND 1350 ' TOTAL LAND ACOUIRED 9649 3400 0 6100 $00 1350 ENDING CASH 8521 11630 9705 6445 5020 5681 REQUIRED RESERVES 5466 5716 5716 5716 4620 4860 C EXCESS GASH 3055 5914 3989 729 400 $21 CUMULATIVE ACOUISITIONS 9649 13049 13049 19149 19449 20799 Page 8 cAst 1 BASE : NO TAX CUT MROSD MONTHLY CASE FLOW FORECAST 1993-94_ 2/28/93 I , Nt JAN APR MAY JUNE JULY AUG SEP OCT NOV DEC MAR TOTAL BEGINUM CASH 8521 11117 14983 18047 17530 17250 15474 15825 16020 13591 8521 TAX REVENUE 2950 597 100 170 75 5 Boo 500 3610 1240 10047 AC MISITION GRANTS 0 DEVEWFMENT GRANTS 100 4 29 82 24 239 JOINT PRO, ./GIM 0 INTEREST INO= 60 65 70 75 85 105 170 630 OTHER INCOME 40 40 40 40 40 40 40 40 65 165 550 HALE OF PF41MM 3600 400 4000 TOTAL REVENUE 3090 4297 205 210 189 120 869 625 4262 1599 15466 DEBT ISSUES (NET) 3250 300 _ 3550 CASH MWENSES -390 -390 -390 -390 -390_ -390 -390 -390 -390 -1274 -4784 BUILD -100 -100 DEBT SMMCE_ -4 -41 -1 -287 -29 -1456 _ -78 -40 -1 -3951 -5888 LAND OPTION FEES -50 -50 -50 -50 -200 LAND BANK PA TS -200 -200 LAND PURCHASES -6400 -6400 TOTAL_. D -494 -431 -391 727 _ -469 1896 -518 -430 -6991 -5225 -17572 ENDING CASH 11117 14983 18047 17530 17250 15474 15825 16020 13591 9965 9965 RESERVE FUNDS 5466 5466 5716 5716 $716 5716 5716 $716 5716 5716 5716 NOTE FUNDS 1455 _ 1455 _ 1455 1455, 1455 0 0 _ 0 300 0_ 0 TOTAL RESERVES 6921 6921 7171 7171 7171 5716 5716 5716 9346 5716 5716 AVAILABLE CASH 4196 W62 10876 10359 10079 9758 10109 10304 4245 4249 4249 Page 9 CASE 2B: 12% CUT MROSD MONTHLY CASH FLOW FORECAST 1993-94 2/28/93 (3 E3ANDS) adASY,.. APR MAY JUNE JURY AUG SEE' OCT NOV _ DEC _ MAR, TOTAL BEGINNING CASH 8521 11117 14983 18047 17510 17221 15445 15698 15893 13019 8521 TAX REVENUE 2950 597 100 150 66 5 702 500 3168 1028 9263 ACQUISITION G�' NTS � 0 DEVELOPMENT GRANTS 100 4 29 82 24 239 JOINT PROJECTS/GIPPS 0 INTEREST INOOME 60 65 70 75 85 105 160 620 OTHER INCOME 40 40 40 40 40 40 40 40 65 165 550 SALE OF PROPERTY 3600 400 4000 TOTAL REVENUE 3090 4297 205 190 180 120 771 625 3817 1377 14672 DEBT ISSUES (MET) 3250 300 3550 CASH E(P -390 -390 -390 -390 -390 -390 -390 -390 -390 -1274 -4784 BUILDING -100 -100 DEBT SERVICE -4 -41 -1 -287 -29 -1456 -78 -40 -1 -3951 -58M LAND OPTION FEES -50 -50 -50 -50 -200 LAND BANK PAYMENTS -200 -200 LAND PURCHASES -6400 TOTAL SPENDING --44 -431 -391 -727 -469 -1 -518 - -6991 -5225 -17572 ENDING CASH 11117 14983 18047 17510 17221 15445 15698 15893 13019 9171 9171 RESERVE FUNDS 5466 5466 5716 5716 5716 5716 5716 5716 5716 5716 5716 FUNDSMTZ 1455 1455 1455 1455 1455 0 0 0 3630 0 0 =, TOTAL RESERVES 6921 6921 7171 7171 7171 5716 5716 5716 9346 5716 5716 AVAILABLE CASH 4196 8062 10876 10339 10050 9729 9982 10177 3673 3455 3455 mom-- I Page 10 CASE 3Hs 22% CUT MONTHLY CASH FLOW FlORlMAST 1993-94 2/28/93 ($THOUSANDST _ JAW APR MAY JUNE JULY AUG SEP OCT NOV DEC MAR TOTAL BEGINNING[ CASH 8521 11132 15013 18092 17620 17404 15707 15961 16126 12923 8521 I TAX REVENUE 2950 597 100 135 59 4 623 440 2811 916 8635 ACQUISITION GRANTS 0 DEVELOPMENT GRANTS 100 4 29 82 24 239 JOINT PROJECTS/GIFTS 0 i INTEREST INCOME 60 65 70 75 85 100 150 605 OTHER INCOME 40 40 40 40 40 40 40 40 65 165 550 SALE OF Pfdlq W 3600 400 4000 TOTAL REVENUE 3090 4297 205 175 173 119 692 565 3458 1255 14029 DEBT ISSUES (NET) 3250 300 3550 I CASH EXPENSES -375 -375 -375 -360 -360 -360 -360 -360 -360 -1115 ` BUILDIM -100 -4400 DEBT SERVICE -4 -41 -1 -287 -29 1456 -78 -40 -1 -3951 -5888 LAND OPTION FEES 0 LAND BANK PAYMENTS -200 -200 IUD PU S -um -6400 TOTAL SPENDING -470 -416 -376 -647 -389 -1816 -438 -400 -6961 -5066 -26988 EMING CASH 11132 15013 18092 17620 17404 15707 15961 16126 12923 9112 9112 RESERVE Ft $466 5466 5716 5716 5716 5716 5716 5716 5716 $716 5716 _. NOTE FUNDS 1455 1455 1455 1455 1455 0 0 0 3630 0_ 0 TOTAL RESERVES 6921 6921 7171 7171 7171 5716 5716 5716 9346 5716 5716 AVAILAM CASH 4211 2 10921 10"9 10233 9991 10245 10410 3877 3396 3396 Page 11 CASE 4B: 32% CUT MROSD MONTHLY CASH FLOW FORECAST 1993-94 2/28/93 f$ 1 Jm. -fit MAY JUNE -DULY AUG SEP OCT NOV DW MR TOTAL BEGINNING CASH 8521 11137 15028 18132 17658 17450 15768 15959 16046 15504 8521 TAX REVENUE 2950 597 100 118 52 4 545 347 2457 837 8007 ACOMSITION GRANTS 0 DEVELOPMW GRANTS 100 4 29 82 24 239 JOINT PROJECTS/GIFTS 0 INTEREST INOOME 60 65 70 75 85 100 180 635 4' I 40 40 40 ____40 40 40 40 40 65 165 550 SALE OF PROPERTY 3600 400 4000 TOTAL REVENUE 3090 4297 205 158 166 119 614 472 3104 1206 13431 _ DEBT I (NET) 3250 30 3550 CASH EXPENSES -370 -365 -350 -345 -345 -345 -345 -345 -345 -1129 -4284 BUILDING --100 -100 DEBT SERVICE -4 -41 -1 -287 -29 -1456 -78 -40 -1 -3951 -5888 LAND OPTION FEES 0 LAND BANK PAYMENTS -200 -200 LAM PUMAS -3400 -3400 TOTAL SPENDING -474 -40 -351 -632 -374 -1801 -423 -385 -39" -13872 ENDING CASH 11137 15028 18132 17658 17450 15768 15959 16046 15504 11630 11630 RESERVE FUNDS 5466 sw 5716 5716 5716 5716 5716 5716 5716 5716 5716 NOTE FUNDS 1455 1455 1455 1455 1455 0 0 0 3630 0 0 TOTAL RESERVES 6921 6921 7171 7171 7171 5716 5716 5716 9346 5716 5716 AVAILABLE CASH 4216 8107 10961 10487 10279 10052 10243 10330 6159 5914 -5914 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-40 Meeting 93-06 March 10, 1993 AGENDA ITEM Budget for Fiscal Year 1993-1994 1993 BUDGET COMMITTEE'S RECOMMENDATION Accept the proposed 1993-1994 fiscal year budget. Discussion: The Budget Committee has met four times to review the proposed 1993-1994 budget in conjunction with the Preliminary Action Plan, the Relative Site Emphasis Plan, the revised 1992-1993 District budget, and most critically, in regard to the revenue uncertainty due to the budget crisis in Sacramento. The main charge to the Budget Committee was to maintain the same reduced level of funding as approved by the Board in the 1992-1993 midyear budget adjustment. This adjustment reduced operating expenses to approximately $4.5 million and called for funding for acquisitions to be reviewed on a case-by-case basis. In preparing the 1993-1994 proposed budget, the Budget Committee also directed staff to develop an expense scenario whereby operating expense would be reduced to $4 million if the financial impact from the State of California's budget process is more severe than anticipated. Under the above scenario, the management team submitted and the Budget Committee reviewed each program's proposed budget. The proposed overall operating expense budget for 1993-1994 is approximately $4.8 million, exclusive of debt service and land acquisition funding. The primary difference from the revised 1992-1993 budget of$4.5 million is the carry over into the new fiscal year of funding for projects the Planning Program has not been able to complete in the current fiscal year. Funding has been reduced in the General Administration and Program Support and Operations Program budgets. An increase in funding for the Planning Program and the Public Affairs Program budgets is primarily due to carry overs from the previous year's budget and a heavier emphasis in the area of public affairs. Included in the Open Space Acquisition Program budget is $200,000 for possible land options. The Budget Committee feels that the distribution of these funds can be addressed on a case-by-case basis as we have done for the 1992-1993 year. The Budget Committee directed that potential funding for cost-of-living adjustments for the District's non-represented staff not be included in the proposed 1993-1994 budget and I R-93-40 Page 2 recommends that consideration of any possible adjustments be deferred until after the impact of the state budget on District funding is clearly known. The Controller has advised the Committee that under the proposed budget the District is on a sound conservative financial basis. In conclusion, under the charge to the Committee from the Board, the Budget Committee recommends acceptance of the proposed 1993-1994 budget by the Board. We would like to thank staff for their thorough preparation and insightful participation in this year's budgetary process. Prepared by: Budget Committee (R. McKibbin, Chair; T. Henshaw, and N. Hanko) Contact person: R. McKibbin, Chair, Budget Committee i Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-41 Meeting 93-06 March 10, 1993 AGENDA ITEM Informational Report on Long-Term Funding Options Discussion: Staff is in the process of compiling further information on long-term funding options in response to the Board's questions raised at the February, 17 special meeting. The completed informational report will be provided to the Board and public at the March 10 Board meeting. Prepared by: Malcolm Smith Public Affairs Manager. Contact: Same as above Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX:415-691-0485 Genera!Manager:Herbert Grench Board of Directors:Pete siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit i i Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-41 Meeting 93-06 March 10, 1993 AGENDA ITEM Informational Report on Long Term Funding Options Discussion: m i in response to the Boards questions raised at the Feb 17 special This informational item s espo q February pec meeting. At that meeting, you asked for additional information on the options available to the District for long term funding. Following are the Board's specific questions and the staff findings: 1. What funding issues may be coming before the voters in both the near term and in 1994? Several local tax measures were on the March 2 ballot, and there are a few other funding issues that are expected to occur this year: Agency T-YM Date/result Woodside Elementary School District $92 Parcel Tax March 2 (2/3 passed) Los Altos School District $168 Parcel Tax (renewal) March 2 (maj. passed) Moreland School District $80 Parcel Tax March 2 (2/3 failed) Burlingame Elementary School District $64 Parcel Tax March 2 (2/3 passed) Menlo Park Fire District $44 Assmt. District April 7 (protest hearing) East Bay Regional Park District $5 Assmt. District Late May (protest hearing) Redwood City School District $35/parcel bond measure June 1993 Redwood City School District $3.3 million parcel tax June 1993 Portola Valley 6.5% utility tax November 1993 (election) Open Space . . . for room to breathe f• 20th Anniversary • 1972-1992 i 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit R-93-41 Page 2 The passage of several parcel tax measures is encouraging, however it should be noted that a school tax may be perceived by the public as a much more vital and indispensable service than open space. East Bay's assessment district (as well as our own public opinion poll) will be a better indicator of the public sentiment towards open space funding. In addition, the Cupertino City Council has discussed the formation of an assessment district to fund capital and operating expenses, and the San Mateo County Board of Supervisors has discussed a utility tax. No action taken has been taken in either case. Following are additional details on the proposed assessment district for the East Bay Regional Park District: Type: Two-county benefit assessment district (Landscape & Lighting Act) for maintenance and operation of the regional trail system. No funds will be used for acquisition or development. Amount: A $5 per parcel assessment "across the board" with no cost difference between residential, industrial and commercial. It is expected to raise $3.5 million annually. Term: This assessment is for an indefinite period of time. The Board must annually re-authorize the assessment, with an annually revised engineer's report. For each re-authorization, mailings will go to all parcel owners and a public hearing will be held. Schedule: The engineer's report has just been filed, and the 45 day comment period has begun. A protest hearing will be scheduled for late May. The engineer's report is being prepared through a consultant named Sy Grebin. Preparation: A series of community meetings was held at the local level to inform property owners of the proposal. In addition, a public opinion survey was performed. It was felt that the cost of a Los Angeles-style election was not worth the effort and resources for this relatively low amount of annual assessment revenue. It was also felt that the research and public opinion poll results were valid enough to show that this was an acceptable level of assessment and that a general voter approval was not needed. R-93-41 Page 3 There are a number of possible issues which may come before the voters in 1994: PCL Bond initiative (expected in June) Bond measure for wildlife, coastal and parkland bond act. State Water Tax (unknown timing) Tax for safe drinking water programs, clean-up of contaminated water supplies, acquisition and restoration of wildlife habitat. Santa Clara County Open Space Authority (expected in June) Probably an assessment district to establish funding for open space acquisition in the portions of Santa Clara County outside the District. San Mateo County (unknown timing) An unknown funding mechanism for park, open space and recreation. Palo Alto (unknown timing) Probably a bond issue to fund capital improvements. 2. How might those issues in 1994 impact a potential District funding measure? As mentioned in the Board report dated February 17, there is the potential for competition if the District puts a funding measure on the ballot at the same time as another entity's major tax or funding issue. This competition is likely to take place in two areas. First, and of primary importance, the competition for local fundraising and volunteers could be self-destructive for any two similar funding issues competing on the same ballot. With limited volunteer resources in the community, it may prove difficult to gain the number of volunteers necessary to carry out the grass-roots efforts for more than one major issue. Competing with another issue for fundraising could severely limit individual as well as private non-profit donations. Secondly, if there are competing measures for similar issues, voters may sense that there are too many new taxes on the ballot for essentially the same thing, and vote against all of them; or, faced with a difficult choice, they may vote for only one of several competing measures. These concerns with "competition" of measures have also been noted by staff at PCL. 3. What are the funding mechanisms that other entities are using? The mechanisms being attempted for funding are: bond measure, parcel or special tax and assessment district, all of which are discussed in the Board report dated February 17. Cities and counties have the ability to levy a utility tax or a hotel/motel tax; the District does not have the legal ability to levy such a tax. R-93-41 Page 4 4. How might the District work with other entities that are seeking votes for a funding measure on the same ballot? The District could attempt to work with other entities who are pursuing funding measures within the same time frame. This cooperative effort would be aimed at making the best use of a limited pool of volunteers and a narrow window for fundraising activities. For example, if there is a pool of volunteers lined up to canvas neighborhoods for a particular local issue, the District might work to have those volunteers provide District information at the same time. In return, our volunteers might provide information on the other issue during our canvassing. Since this activity is essentially one of information distribution, there is little potential for damaging competition. Two or more entities may also consider combining forces for phone banks, office space, printing, etc. Other possibilities include joint fundraising events and cooperative advertising, although combining these two concepts may tend to dilute both messages and confuse the voter. A professional campaign consultant will best determine whether or not these kinds of cooperative efforts are useful and cost effective. 5. What are the reasons that recent funding measures have failed? A number of park or open space issues have failed at the ballot in recent years. The 1990 Santa Clara County Open Space Authority measure came very close to winning (63%), but did not get the required 2/3 vote. This may be attributed somewhat to a low level of active work to gain media publicity, and perhaps to a general low visibility and low-key approach. In addition, the fundraising effort was apparently not fully adequate for the needs. Finally, the general economic climate and taxpayer attitude at that time was such that most funding issues on that ballot lost, and many didn't even get a simple majority. Another recent losing measure was the Napa County issue, the loss of which could be attributed to a low level of both general planning and effort to educate and involve the community. In 1990, Los Angeles County's first attempt to form a district failed at the ballot. One reason is that their campaign effort did nothing to downplay the fact that it was an $800 million issue, which is very intimidating to any taxpayer. The successful 1992 attempt was targeted as a $1 per month issue, which is much more palatable to the average taxpayer. The polling done for the 1992 attempt was more refined and specific (and built upon the polls they had done for the previous attempt), which gave them more ability to specifically target audiences with the messages that were most likely to have a positive response. R-93-41 Page 5 The Board may also be interested in some of the results of a state-wide 1992 survey produced by the California Department of Parks and Recreation. Among the more relevant findings were: o respondents want better and more recreation facilities and service, but are largely unwilling to pay additional general takes to support them (a trend that has increased since a similar poll in 1987); o more than 75 percent of respondents feel outdoor recreation is important or very important to the quality of their lives; o respondents say they prefer nature-based recreation activities and sites, but are actually more likely to use more developed, urbanized areas; o more than 90% of respondents feel that environmental protection is an important component of outdoor recreation. In addition, while few details are available, a recent poll by PCL indicates that there is general statewide support for passage of their wildlife, coastal and parkland bond act in June of 1994. Although this is somewhat contrary to some of the results of the Department of Parks and Recreation poll, it should be seen as an encouraging sign. Prepared by: Malcolm Smith Public Affairs Manager Contact: Same as above Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-37 Meeting 93-06 March 10, 1993 AGENDA ITEM Applications for Transportation Enhancement Funds (ISTEA) for the Sarah Summit Gateway Acquisition and Sierra Azul Staging Area Projects ASSISTANT GENERAL MANAGER'S RECOMMENDATIONS-- 1. Adopt the attached resolution approving the application for Transportation Enhancements Funds for the Saratoga Summit Gateway Acquisition Project. 2. Adopt the attached resolution approving the application for Transportation Enhancements Funds for the Sierra Azul Staging Area Project. Discussion: The District is submitting the above projects to the Transportation Enhancement Activities Program. This program was enacted as part of the Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA - pronounced like ice tea). California could receive over $200 million in the next 6 years for this program. This represents a 10% set-aside of California's Surface Transportation Program Funds from the federal government, available only for this program. The accelerated first funding cycle includes $50 million for projects that can be delivered by Sept. 30, 1995. Approximately $5 to $6 million will be available for projects in the Bay Area region. California Department of Transportation (Caltrans) has primary responsibility for administration of the program. Caltrans will screen and score activities of a statewide nature. Regional Transportation Planning agencies (RTPAs) have responsibility for selecting activities within their jurisdiction. In our case, this is the Metropolitan Transportation Commission (MTC), based in Oakland. The MTC will submit a prioritized list of eligible transportation enhancement activities to the California Transportation Commission in their Regional Transportation Improvement Program (RTIP). The Enhancement Activities grant applications are due on April 1, 1993. The funds will be awarded by the Commission in August, 1993. Applications for the next round of funding are due August 15, 1993. This is a reimbursable program. It requires a match of approximately 12 non-federal dollars to each 88 federal dollars in each project phase. The match must be in cash. Most non-monetary matches, such as in-kind services, will not be allowed. However, the state may provide the matching funds when the project is on or abuts a state highway, and may Open Space . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 "• FAX:415-691-0485 Genera!Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit R-93-37 Page 2 accept a gift purchase as credit toward the match. Grants must be used within 4 years of apportionment. Projects must meet 3 basic criteria to be eligible for this program. The project must: 1. Be over and above normal required mitigation. The use must be primarily for transportation rather than recreation, but the meaning of "transportation" is open to interpretation. 2. Be directly related to intermodal transportation system by function, proximity or impact. 3. Fall into one or more of 10 activity categories (most relevant: provision of facilities for pedestrians and bicycles, acquisition of scenic easements and scenic or historic sites, preservation of abandoned railway corridors, including their conversion and use for pedestrian or bicycle trails). Other requirements include the following: 0 Consistency with policy direction of Regional Transportation Plan, local general plans, etc. • Reasonable cost, adequate financial plan, ability to be maintained by project sponsor. • Ability to meet project-specific administrative requirements. This includes environmental clearance by the time the project is funded. • Ability to meet ADA requirements. The Transportation Enhancements Program allows submission of proposals currently under consideration for funding by other grant programs. The District has already submitted both of the above Transportation Enhancement projects for funding under other programs. The Saratoga Summit Gateway Acquisition Project has been submitted for the last two years to the 1992-1993 Land and Water Conservation Fund (LWCF) program (see reports R-91-51 and R-91-142). LWCF funding for this project is unlikely because of extremely limited funding for the program. Also, acquisition projects automatically receive less points in this program's rating system. The Sierra Azul Staging Area Project was submitted to Caltrans Environmental Enhancement and Mitigation Program in November 1992 (see report R-92-117). This program requires that projects mitigate environmental impacts of transportation facilities; in this case, the Highway 17 Interchange proposed at Bear Creek Road. The list of mitigation projects recommended for funding through this program will be available in April, 1993. R-93-37 Page 3 Sierra Azul Open Space Preserve Staging Area Project The District is requesting $700,000 from the Transportation Enhancement Activities Program for the Sierra. Azul Staging Area Project. This project involves acquisition of four properties totalling 209 acres located between Lexington Reservoir County Park and the District's Sierra Azul Open Space Preserve. It also proposes development of trails, staging areas and a ranger residence. Please refer to report R-92-117 for more information. The proposal is structured to provide the remainder of the funding from the first grant application submitted in November. The Environmental Enhancement and Mitigation Grant Funds applied for previously can be used as a match for the current grant application. The original application requested a $500,000 grant matched by $701,800 of District general funds. If both grants are awarded, there would be virtually no out-of-pocket costs to the District. If only the second grant is awarded, the District would be responsible for approximately $500,000. Saratoga Summit Gateway Acquisition Project Based on a rough initial estimate, the District will request $800,000 to purchase 273 acres of prime open space and recreation land at Saratoga Gap which would become an addition to Long Ridge Open Space Preserve and provide associated access improvements. The project differs from our previous proposal. In addition to the 117-acre Sempervirens property, the project includes purchase of the adjoining 157-acre Paul property (or a trail easement through that property) to provide a direct trail connection from the Saratoga-to-the-Sea Trail to Long Ridge Open Space Preserve. It also includes construction of an information kiosk, associated signing and landscaping, and trail development. The District would be responsible for $93,000 of the out of pocket project matching costs if the application is successful. The Sempervirens property adjoins Saratoga Gap, a major highway and trail intersection centrally located on the crest of the Santa Cruz mountains. A Caltrans parking lot across from the property is often filled to capacity on weekends. Saratoga Gap would be an ideal site for a "Saratoga Summit Gateway" information kiosk to provide visitors with information about 40,000 acres of surrounding public park and open space lands. In our previous Saratoga Summit LWCF application, we proposed constructing a visitor center and parking lot on the Sempervirens property. However, the most suitable flat area for these facilities is not on the property itself, but mainly on the Caltrans right-of-way adjacent to the property. Due to the geometry of the existing intersection and surrounding terrain, Caltrans will probably not permit a new driveway in that location. Alternatively, we propose in this application to scale down the visitor center to an information kiosk located in the existing parking lot at Saratoga Gap. We would do some landscape restoration around the kiosk and improve the current road crossings to insure safe access to the acquired property, Saratoga Gap Open Space Preserve and the Skyline-to-the-Sea Trail. We R-93-37 Page 4 would also clear the overgrown historic toll road trail through the Sempervirens property and improve parking at the trail's intersection with the Skyline-to-the-Sea Trail on Highway 9. Although this alternative will still require permission from Caltrans, it will eliminate the need for a separate parking lot on the Sempervirens property. A kiosk will not require staffing as would a visitor center, but will serve the same purpose in disseminating information about public lands in the area. In order to adequately plan and budget the Saratoga Summit Gateway Acquisition Project for the grant application, we will need base information from Caltrans, including property maps and plans for the existing road and parking area. We have been working with Caltrans for over six weeks to obtain this information. If the information is not provided soon, the Saratoga Summit Gateway Acquisition Project will be carried over for application in the August, 1993 funding cycle. The Saratoga Summit Gateway Acquisition Project offers a site for directly connecting a regional access point at Saratoga Gap with Long Ridge Open Space Preserve. The proposed information kiosk is a facility that will increase public appreciation and enjoyment of the unique natural and cultural resources of the Santa Cruz mountain area. The project also offers an outstanding opportunity for inter-agency cooperation and helps round out public land holdings in this important gateway area. You approved the 1990-1991 and 1991-1992 LWCF applications for the Saratoga Summit Gateway Acquisition Project at your meetings of April 24, 1991 and December 4, 1991. Please refer to reports R-91-51 and R-91-142 for a description of the LWCF proposals. Prepared by: A. Cummings, Resource Planner Contact Person: C. Britton, Assistant General Manager II Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-34 Meeting 93-06 March 10, 1993 AGENDA ITEM Authorization to Purchase Vehicles ASSISTANT GENERAL MANAGER'S RECOMMENDATIONS 1. Approve the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing the Department of General Services Administration of the State of California to Purchase Certain Items for the Midpeninsula Regional Open Space District. 2. Direct the Assistant General Manager to execute a purchase contract with the State Department of General Services Administration for one full-size patrol truck and mini pick-up truck for a total cost of$32,000. DISCUSSION The District's revised vehicle replacement schedule, based on the proposed budget for fiscal year 1993-1994, provides for one replacement and an additional patrol vehicle. Staff has recommended that the additional patrol vehicle be a small mini pick-up truck. This would reduce the initial cost and would have lower maintenance, repair, fuel, and tire costs than a full- size truck. Although a mini pick-up truck is suitable as a patrol vehicle, it does have a reduced capacity for carrying tools and materials for maintenance projects and water for fire fighting. At this time mini pick-up patrol trucks are only assigned to supervisors that typically are not involved in transporting materials. Purchase orders for vehicles acquired through the state General Services Administration (GSA) must be placed in early March if we are to receive the vehicles in the District's 1993- 1994 fiscal year. Purchasing vehicles through GSA results in a considerable savings to the District. Staff time normally required to write detailed specifications and conduct the formal bid process is greatly reduced. GSA fleet purchasing using a statewide bidding process insures the best possible price. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above i Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette F-lanko,Betsy Crowder,Wim de Wit RESOLUTION RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS FOR THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT The Board of Directors of the Midpeninsula. Regional Open Space District does resolve that the Office of Procurement, Department of General Services Administration of the State of California is hereby authorized to purchase vehicle(s) for and on behalf of the Midpeninsula Regional Open Space District pursuant to section 14814 of the Government Code, and that Craig Britton, Assistant General Manager, is hereby authorized to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of the Midpeninsula Regional Open Space District. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, Assistant General Manager DATE: March 5, 1993 SUBJECT: F. Y. I. I f I Open Spate . . . for room to breathe 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 Phone: 415-691-1200 - FAX:415-691-0485 19 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit FES 12 1993 PENINSULA OPEN SPACE TRUST 3000 SAND HILL ROAD,4-135 MENLO PARK,CALIFORNIA 94025 (415)854-7696 February 10, 1993 BOARD OF DIRECTORS James E.Baer Allan F Brown Ms. Mary Gundert Patricia A.Compton Vince S.Garrod Open Space Planner Melvin Christina B.Lane A.Holloway Midpeninsula Regional Open Space District Norman E.Matteoni 330 Distel Circle David W.Mitchell Los Altos,CA 94022-1404 F.Ward Paine Anne M.Westerfield ADVISORY COUNCIL Dear Mary: Marilyn Alberding Robert Augsburger I am pleased to inform you that the Peninsula Open Space Trust is able to make Eleanor Boushey a grant to MROSD to pay for the replacement of wooden signs and maps at the Sheldon Breiner Robert V.Brown trailheads to the Windy Hill Open Space Preserve. According to your letter of William H.Clark December 30, 1992 and the accompanying budget,the cost of this project will be Sue Crane Lois Crozier-Ho le approximately$6,050. Laurence Dawson Herbert J. Dangler J.Philip DiNapoli Your letter did not detail which of the Windy Hill Signs are being replaced,but Phyllis Draper I assume all the signs in and around the south Skyline entrance are included in Clarence J.Ferrari,Jr. David L. Fletcher this project. Two of these in which POST has the greatest interest are the Thomas W. Ford recognition sign for the donors of the Windy Hill land and the Anniversary John Freidenrich Sukey Grousbeck Trail signs. I would like to review the text and artwork for these and the other Rosemary Hewlett new signs before it is finalized. Patricia L.Hooper Eleanor Huggins Suzanne B.King Thank you for the fine work you and the District are doing for all of us on the Robert C.Kirkwood Richard C.Livermore Peninsula. It is most satisfying to work with a great group of people who are Robert W.McIntyre working for the public good with such dedication to excellence. Keep up the George M.Marcus good work. Anthony P.Meier Robert H.Miller James E.Mitchell Gordon E.Moore Sincerely, Bette Moorman Alan H.Nichols Susan P.Orr Paul O.Reimer Barbara Doyle Roupe Audrevy C. /ust William F.Scandling Executive Director Fritz Snideman Geraldine F.Steinberg Susan S.Ware Rosemary Young EXECUTIVE DIRECTOR Audrey C.Rust cc: Herbert Grench recycled paper I I MAR 0 21993 2/25/93 Scott Croul 1430 Redwood Drive Los Altos, CA 94024 Herbert Grench General MGriager, Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Dear Mr. Grench, Several months ago, I wrote you a letter requesting information about the District's acquisition of open space lands. I would like to thank you for your promL and very detailed response, which included more information than I had ever expected. The documents and the map that you included have not only answered my questions, but have also enhanced my enjoyment of the many open space preserves in my area. I greatly appreciate the trouble you went to in sending me these pamphlets. I find it refreshing that an agency such as yours is so willing to go out of its way to keep the public informed of its actions and involved in its activ- ities. I have found the Open Space District to be both accessible and sensi- tive to the input and opinions of all members of the public. Agencies like the District can only help but improve the relationship between individuals and local government. Once again, I thank you for your time spent answering my questions. You are providing a valuable service to the entire community, one that I hope you will continue to provide well into the future. Sincerely, Scott Croul I FE2-26-1993 19:20 FROM lE FBN COMPR1" TO ?335414156917485 P.01 Heftn, Noack& SPahnn O O V 6 R N M [ M T A L R [ L A T 1 O N Ralph A. H.6m Russell %X1. Noack Lcsiic S. Spahnn TRAL�1S rED VL4 FACSIMILE 415/691-0485 Paul J. Lunardi Peter Conlin %rlctori,a G. Horton February 26, 1993 Mr. Herbert Grench, General Manager Midepninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Dear Herb: Clayton R. Jackson has withdrawn from the management and operations of the firm to devote his attention to his legal defense of the wrongful and unfounded indictment by the U.S. Attorney's Office. The firm is being reorganized under the name of Heim, Noack & Spahnn. Paul Lunardi, Victoria Horton and Peter Conlin will continue on with the firm providing excellent government relations and advocacy services to our numerous clients. Heim, Noack & Spahnn will continue a tradition of outstanding client representation. We are committed to representing your interests vigorously in Sacramento through superb issues research, aggressive advocacy and attention to detail. We also want to express our support for our colleague, Clayton R. Jackson. We are confident that Clay will, ultimately, be vindicated of these unwarranted charges. We are proud to represent your interests in Sacramento and look forward to our continued working relationship. We will be calling you to discuss more fully the reorganization of the firm and to answer any questions you may have. Sincerely, HEIM, NOACK& SPAHNN Ralph A. Heim ussell W. Noack s ze S. pa Bank of California Center 1,0 1,Street,Suite 960 Sacramento, CA 95814 Tel. (916)i42-14584 Fax(916)441-4925 appropriate District-wide while one-way uphill trails may be developed in specific areas of a preserve. The mitigation measures that have been addressed in the attached table can be considered a shopping list when trying to resolve specific trail use conflicts. Some mitigation measures may not be the panacea they first appear to be. Without fully understanding the relative effectiveness of a measure and budgetary impacts, it may be premature to consider implementation. The purpose of compiling the comprehensive list is to understand the multitude of available tools and weigh their individual merits. Many of the measures will require further evaluation and Board consideration before they can be implemented. On the other hand some measures can be more easily implemented when they are relatively effective and do not require detailed fiscal analysis. What is included in the Mitigation Measures table? The following table includes an analysis of mitigation measures that have been identified during the course of this study. The left portion of the table represents comments expressed by the public, staff, and Board committee. Comments are not necessarily supported by each and everyone who participated in the planning process. They are presented to fairly represent those who have commented and believed to add valuable insight into the planning process. The right portion of the table represents the Board committee's view (based on staff input) of the resources, complexity and relative effectiveness of each measure. The first four columns project the staffing levels that may be needed in respect to planning, operations, public affairs and administrative programs. The fifth column indicates the potential cost that may be associated with materials, publications and-contract services. Cost projections do not include staff salaries which are indirectly included in staffin levels. The implementation column represents the complexity and time that may be involved in implem ing a particular measure. The seventh column projects the amount of volunteer support and commitminecessary. The last column, and most subjective part of the analysis, is an opinion of relative effectness of a measure in respect to other mitigation measures in the table. ' I I A - 4 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors,, FROM: C. Britton, Assistant General Manager DATE: March 10, 1993 SUBJECT: F. Y. I . ' I Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Cirde • Los Altos, California 94022-1404 - Phone:415-691-1200 • FAX:415-691-0485 ED General titanager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Han ko,Betsy Crowder,Wim de Wit ` Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 9, 1993 i Mr. Robert Gingery, Foreman Santa Clara County Grand Jury Superior Court Building 191 North First Street San Jose, CA 95113 Re: Sierra Azul Open Space Preserve - Mt. Umunhum Area - Grand Jury Report of 1991 Dear Mr. Gingery: This letter is an update of the District's actions and expectations as reflected in the letter to the Honorable Daniel Creed, Presiding Judge, dated July 25, 1991. Attached are more detailed internal memos on the issues discussed below. The presence of toxic materials at the former Almaden Air Force Station requires that the District continue to exclude the public. Funding unavailability by the Federal Government has caused lengthy delays in the clean-up progress. Congressman Mineta's office has been supportive, but competition for limited federal funds has been intense. As of February 1992 the District believed clean-up would be completed within two years because the project had finally been funded. Unfortunately those funds were diverted to other sites deemed more urgent. The District wrote to the Army Corps of Engineers asking for further details on the current funding situation, and requesting that such funding be restored. The District expects it will take at least a year to restore funding, but no details are currently available. The District located a law firm willing investigate the public's rights of access on Mount Umunhum Road leading to the former Air Force Station. The firm also agreed to protect those rights by litigation if necessary, all on a pro Bono basis. The law firm, unfortunately, apparently overcommitted itself and has withdrawn from further involvement. A small consolation in the clean-up delay is that it permits the District more time to explore methods of securing public access that avoid litigation and encourage public support rather than apprehension. However, the intransigent position of some of the District neighbors suggests that eventually legal action will be necessary. 'The litigation/condemnation approach, however, is one that the District prefers to avoid. The State budget crisis and it's effect on District funding contributes to the District's desire to avoid a costly legal undertaking. Litigation is both directly expensive and indirectly costly because of the public conflict created. The District's primary approach to securing access has been acquisition of property on an "opportunity" basis from willing sellers. Open Space . . . for room to breathe 20th Anniversary 1972-1992 P p y 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Page 2 The District has acquired one additional parcel of land located along Mt. Umunhum Road, but because of the State budget crisis, new acquisition funds District wide have been frozen. In common with all public agencies, the District is now exploring funding alternatives while reassessing funding priorities by considering costs in light of anticipated benefits. In this instance the need to keep the former Air Force Station closed reduces the public benefits that might be realized if the District were to secure immediate public access by expenditure of substantial funds. Until clean-up is complete, consummating additional acquisitions (when funding becomes available) provides a better long term benefit. This avoids future - u ' private conflicts and contributes to the long term goal of acquiring a contiguous P blic Q g guous recreational green belt in the Sierra Azul area. Once the toxic clean-upha s been completed, and the contiguous guous lands acquired, the District will be able to embark on concent rated pl anning efforts to provid e e proper g facilities u . P P P es far safe public access to the area. It is currently anticipated that it will b. Ybe least 5. years until this area .eaisc completely opened for unrestricted public use and enjoyment. If litigation is necessary to perfect public rights on Mt. Umunhum road, the time could be extended several years. I feel it is important to clarify the District philosophy of land acquisition goals in this area. Properties have been acquired on a "willing-seller" basis and as such the District's land ownership pattern is a "patchwork", until the final key pieces of land are acquired. As such, the area does not represent a completed greenbelt capable of unrestricted access to the general public. However, the public is able to enjoy the scenic backdrop this wilderness provides and limited access where contiguous parcels of land provide an attractive recreational experience. In line with this philosophy, solving the public access problem to the Air Force base by acquisition is the most cost effective way to resolve this problem. Spending tax revenue on land acquisition rather than litigation is also more politically defendable. The issue of the toxic clean-up is a completely different problem and the District seems to have very little control over the federal funding process. Would it be possible for the Grand Jury to help the District in it's efforts to expedite the clean-up? A letter to the Corps of Engineers with a copy to Congressman Mineta's office would be welcome. If there are any questions or clarification'is needed, please contact Craig Britton, Assistant General Manager for the District at (415) 691-1200. Sincerely, Herbert Grench General Manager " HG:LCB:snd cc: MROSD Board of Directors • Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 25, 1993 Army Corps of Engineers 1325 J Street '' J t Sacramento CA 95814 Attention: CESPK-ED-E, Ms. Brenda Peterson, Project Manager Subject: Toxics clean-up of former Almaden Air Force Station (Sierra Azul Open Space Preserve) - Your Number J09CA099900 Dear Ms Peterson, The District purchased the former Almaden Air Force Station in 1986. As of December 2, 1991 the site was determined eligible for the Defense Environmental Restoration Program. The District was informed that the project had been funded and requested entry permits to begin the clean-up phase of the project. The District executed the entry permits and shortly thereafter all work stopped. Since acquisition, almost seven years ago, the District has kept the area closed to the public. The District is quite concerned over the length of time since the initial toxics study was completed. The presence of the toxics requires that the District continue to keep the entire base closed. Since this site is located in the center of this 10,000 acre preserve, no long range planning efforts can take place until the District knows when the area will be safe for public access. The public response to this long continued closure has been negative. The primary complaint is not that the area has been closed pending clean-up, but that clean-up has been so long delayed. The District is a public tax-supported agency with a mandate to acquire and preserve open space lands for the benefit of the public. The District must be able to provide responsive answers to its constituency requesting information on the clean-up timing process. Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-12QO FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Page 2 To provid e e the answers to the public, the Distract respectfully requests the following information. (1) Was the project funded? (2) Is the project currently funded? (3) What can the District do to ensure continued funding so that the District can meet its obligations to the public to plan for and eventually open the area for public use? (4) What steps remain to be done to complete the clean-up? (5) Who is responsible for overseeing each of those remaining steps? (6) To whom may the District refer members of the public for further information as to when the clean-up will be completed, and how they can participate in ensuring steady progress toward that end? Please outline the process and a time-line for the removal of the toxics so that the District can make appropriate plans for the area. Also, please let us know if there is any information or assistance that you require to ensure smooth and timely progress. Thank you for your assistance. Si, el , L. Craig Britton Assistant General Manager cc: Congressman Norman Mineta Open Space = MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 8, 1993 Honorable Anna Eschoo ' United States House of Representatives c/o Tom Tunney 698 Emerson Street Palo Alto, CA 94301 Dear Tom: I enjoyed meeting you last week and look forward to working with you and Bruce. The attached articles from "Federal Parks and Recreation" give a good status report on current attempts to boost the Land and Water Conservation Fund appropriation. Letters from Anna to Rep. Vento and Secretary Babbitt urging a $l billion -appropriation and a 50% stateside (state and local) allocation would be helpful. Since 1965 when the Fund was created, stateside appropriations have ranged from $20 to $300 million, with a 1993 appropriation of $25 million (just 10t of the federal share) . California's state and local fiscal 1993 share is just $1.885 million, which doesn't go far, of course. Attached is a list showing past Land and Water projects for our District. I've also attached a write-up on the financial history of the LWCF prepared, I think, by a Sierra Club member. As far as ongoing funding is concerned, Anna was very responsive to the idea of 'a trust fund, the interest from which would be an ongoing appropriation. Were it not for Mo Udall Is poor health last session, the American Heritage Trust Act may have had a chance. Something like it should be revived. There is $8.44 billion in reserve,_ at least on paper, in the LWCF. This amount could be placed in one fell swoop or incrementally into a trust fund. As I mentioned, I ' ll be in Washington next week. I' ll try to get an appointment with John Flaherty and Anna to touch base. Sincerely, Herbert Grench General Manager HG:ej . cc: MROSD Board of Directors John Flaherty Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 • Phone:415-691-1200 FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit I Open Space t 1 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT i March 8, 1993 Honorable Anna Eschoo United States House of Representatives 1505 Longworth House Office Building j Washington, DC 10515 Dear Anna: Thank you for taking so much time with us last Friday. It's so nice to have such a supportive Congresswoman in Washington. As .we discussed, the District's current main federal issues are funding for Phleger, greatly increased appropriations for the stateside (state and local) portion of the Land and Water Conservation Fund and revival of the American Heritage Trust Act concept. Herb Grench will be. following up with your staff on these issues. We're looking forward to working with you as you take on your new challenges. Sincerely yours, Betsy rowder, President , Board of Directors - BC:ej cc: Board of Directors Open Space . . . for room to breathe 20th Anniversary • 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX:415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit J MEMORANDUM March 9, 1993 I TO: Dave Sanguinetti FROM: Dennis Danielson RE: Snow Storm Damage on Skyline On February 26, 1993 an unusual weather event took place in the upper elevations of the Santa Cruz Mountains. A very heavy and wet snowfall occurred. Snow fell primarily above the 1,200' elevation level. The snowfall at the Skyline Boulevard and Page Mill Road intersection was approximately 10 inches (2,000' elevation). Snowfall near Castle Rock State Park (3,000' elevation) was about 18 inches. Thousands of trees on District land were damaged. Low vegetation, particularly coyote brush, ceanothus, and willow were also affected. Tree affected were primarily broadleaf evergreens, particularly live oaks, laurel, and madrone. Some deciduous oaks and Douglas fir were also damaged to a lesser extent. This type of native vegetation is not snow-load tolerant. Most damaged trees, particularly oaks, lost branches or parts of trunks. Many have broken branches high in the forest canopy that are still attached to the tree or caught on adjacent branches. Many trees have broken main trunks twenty to thirty feet off the ground. Many trees fell over, ripping out their root systems, including several heritage-sized oaks at Long Ridge and Skyline Open Space Preserves. Needless to say, many District roads and trails were blocked by fallen trees and branches. The preserves most affected were Long Ridge, Saratoga Gap, Skyline Ridge, Monte Bello, Los Trancos, Russian Ridge, and Coal Creek. Windy Hill was somewhat affected. Preserves north of Highway 84 were only minimally affected. They received one to two inches of snow. On the morning of February 26, rangers in residences at Skyline, Monte Bello, and Saratoga Gap found their access roads to Skyline Boulevard blocked by snow and downed trees. Power lines were down and electrical power in the area was out. Highway 35 was minimally open, having been plowed by CalTrans. Rangers spent most of the morning using chainsaws and tractors to clear access to Skyline Boulevard. When additional staff arrived, along with another tractor from the Foothills Area, efforts focused on opening Charcoal Road. Charcoal Road was cleared and was accessible by four-wheel-drive vehicles by sundown. Residents opened Portola Heights Road. Skyline Boulevard was closed from Highway 84 to south of Highway 9 to all but emergency crews and local residents. The Page Mill and Highway 9 access points to Skyline Boulevard also remained closed. At approximately 3:00 p.m. on February 26, these roads were ■ Lower Page Mill and road below Horseshoe - not yet surveyed. ■ Shop/office access road - severe damage to exotic piles. Debris piled for chipping by 7D crew. Monte Bello ■ Nature Trail surveyed by staff on 2/28. ■ Sherrill Skid, Loris, and Nature trails (except Canyon Trail) posted closed on 2/28 due to downed trees and destroyed bridge on the upper Sherrill Skid Road; completed clearing, and all reopened by staff 3/3 except section from smashed bridge to Canyon Trail, which is still closed. ■ Canyon Trail cleared from Page Mill to Grizzly Flat completed on 3/3; lower county section reported to have downed trees. X18 surveying 3/9. No status. ■ Monte Bello surveyed and cleared 2/26 by staff. ■ Waterwheel Creek -staff surveyed 3/9; numerous trees down. Los Trancos ■ Franciscan Loop, Lost Loop, and Fault Loop - surveyed and made passable by staff on 3/2; major chainsaw work still pending. ■ Page Mill Trail - surveyed 3/6; some chainsaw work remains. Russian Ridge ■ Mindego Trail - surveyed and made passable by staff on 3/9.; minor chainsaw work remains. ■ Aldo Spring - not yet surveyed. Coal Creek ■ Alpine Road - surveyed and cleared completed 3/6. P Y � P ■ Crazy Pete's Loop surveyed and made passable 3/6. Minor chainsaw work remains. Windy Hill 0 Report of downed trees. Staff surveying and clearing 3/9. reopened to the general public. Many people drove up to Skyline to play in the snow. On Saturday, February 27 all roads to Skyline Boulevard north of Highway 9 were opened. Visitation was unusually high on both Saturday and Sunday as people played in the snow. Activities included skiing, sledding, snowboarding, boogie boarding, and snowman building. Activities on District lands near parking areas were basically family oriented. Field staff monitored activities, but also began a broader survey of sites, and continued road clearing. Ward/Slate Road was reopened on Saturday. The more popular trails were checked first and some clearing was done on Saturday and Sunday. Volunteer Bo Gimbel surveyed Saratoga Gap and Long Ridge, and used hand tools to do a significant amount of clearing. Many trails were made passable by moving or cutting smaller limbs and trees and leaving heavy chainsaw work for later, as staff and time became available. A summary follows: Saratoga Gap ■ Charcoal Road - numerous trees blocking road, cleared on Friday 2/26. ■ Saratoga Gap Trail - numerous trees across trail, made passable on 2/27 by Bo Gimbel; cleared by staff, completed by 3/6. Long Ridge ■ Peter's Creek Loop - surveyed and made passable on 2/27 b Bo Gimbel Y P Y ■ Slate/Ward Rd. - staff reopened on 2/27. ■ All major trails surveyed and cleared by staff; completed on 3/6. Skyline Ridge ■ Alpine Pond loop surveyed and made passable on 2/27 (still closed at spillway). ■ 1surveyed and cleared on 2/28. Ridge Trail pedestrian trail between Alpine and of g P ■ Horseshoe loop - surveyed by volunteer Joanne Danielson on 3/1; made passable by staff on 3/7; large trees remain. ■ Ince i Trail - surveyed and made passable b staff on 3/28; large trees remain. rP Y P Y g ■ Trails south of Horseshoe to Incerpi Trail 1- surveyed on 3/8; blocked by numerous fallen trees needs significant chainsaw work. Trail closed. Office notified 3/9. ■ Ridge Trail (alternate) surveyed by staff and made passable 2/28; cleared by staff 3/1. Additional Information While many trails and roads have been made passable or cleared of major obstructions, these trails still need significant clean-up work. The true scope of damage is still being evaluated. On several trails work has not yet begun and on others it has yet to be identified. A PG&E worker said he last saw damage like this in 1973. This is the most environmental damage I have seen in my career (Danielson, 1979) excluding the Lexington fire. Of great concern is the significant increase in fuel loading. Broken and damaged brush will increase light to moderate fuels, trees and limbs will increase heavy fuels. The fuel ladder effect has also been greatly increased, with damaged branches and fallen trees at all levels of the forest canopy and understory, in addition to the increased ground fuels. In 1973 a similar snowfall in the Big Sur area resulted in the Marble Cone fire of 1977 when these fuels dried out. One hundred thousand acres burned. Some possible ideas for reducing fuel loading and clean-up are chipping dead vegetation where road access can be gained; piling and burning; lopping slash similar to logging areas; commercial firewood harvest by contractor; or do nothing and hope for the best. cc: John Malcolm Randy Alice Mary Carleen Board I 1 Claims No. 93 04 Meeting 93 06 Date: Mar. 10, 1993 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description 3799 1 ,094.87 Acme & Sons Sanitation Sanitation Services 3800 170.86 Albright Seed Company Seed Mix 3801 24.03 Allen Equipment Company, Inc. Equipment Repair 3802 1,591.45 Alves Petroleum, Inc. Fuel 3803 300.00 Randy Anderson Reimbursement License 3804 14.92 Barron Park Supply Company Drain System Supplies 3805 96.00 Binkley Associates Consulting Fees Skyline Water System 3806 800.00 David W. Bliss Defensive Tactics Training 3807 1.847.00 Louis Bordi Road Grading 3808 609.00 Brown. O'Donnell , Miller, Brown Legal Services & Dannis 3809 61.70 Bridge Radio Services, Inc. Radio Supplies 3810 244.64 L. Craig Britton Reimbursement Professional Dues and Out of Town Meeting Expense 3811 1.700.00 State of California, Department Change Use Fee Alpine Pond and of Fish and Game Horseshoe Lake 3812 200.00 State of California Water Transfer License Alpine Pond and Resources Control Board Horseshoe Lake 3813 36.28 California Trail Days Trail Days Supplies 3814 152.98 California Water Service Company Water Service 3815 850.00 *1 The Carpet Mart Carpeting Enterprise 3816 123.19 Clark's Auto Parts/Machine Shop Vehicle Parts 3817 100.00 Coastside Proflame Propane Gas 3818 471.99 Sheryl Cochran Reimbursement Plan Check Fee Rancho Field Office and Private Vehicle Expense 3819 88.06 Annette Colemen Reimbursement Registration Fee and Supplies 3820 119.98 Communication & Control, Inc. Mt. Umunhum Pump Electricity 3821 282.00 *2 Compass Point Travel Out of Town Meeting Expense C.Britton 3822 282.27 *3 Consolidated Freightways Delivery Charges 3823 128.58 Edward Corekin Enterprise Repairs 3824 256.70 Corporate Environments, Inc. Office Furnishings 3825 462.00 Country Almanac Advertisement Teague Hill 3826 6.00 Crest Copies, Inc. Bluelines 3827 79.74 Betsy Crowder Reimbursment Local Meeting Expense 3828 89.31 Design Signs Signs 3829 1 ,168.00 Daily Journal Corporation Advertisement Teague Hill 3830 56.00 Wim de Wit Reimbursement Conference Expenses 3831 1,245.72 Dow Jones & Company, Inc. Advertisement Teague Hill 3832 29.95 Earth Work Subscription 3833 21.90 East Palo Alto Water District Water Service 3834 9.00 Federal Express Corporation Express Mail 3835 109.33 The Feed Barn Gate 3836 3,990.00 First Interstate Bank Note Paying Fees 3837 2,903.89 David Fisher Legal Service 3838 1,027.40 Robert M. Garcia Construction Management Services Rancho Field Office and Distel Office 3839 300.47 Garcia Well & Pump Repair Pumping System Skyline *1 Emergency check issued on February 25, 1993. j *2 Emergency check issued on February 22, 1993. *3 Emergency check issued on February 19, 1993. i Claims No. 93 04 Meeting 93 06 Date: Mar. 10, 1993 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Name Description 3840 1413.04 Goodco Press, Inc. Printing 3841 132.64 Grainger Field Equipment 3842 303.58 Cranite Rock Company Concrete for Drain System 3843 3000.00 Herbert Crench Reimbursement for Agreement Expense 3844 90.06 Mary Gundert Private Vehicle Expense 30845 313.92 Harkins Signs Signs 3846 211.75 Honeywell Protection Services Burglar Alarm Maintenance 3847 66.14 Image Technology, Inc. Parcel Map 3848 206.84 Interstate Traffic Control Signs 3849 190.52 Kaiser Cement Corporation Crushed Rock 3850 14.68 Keeble & Shuchat Photography Film Processing 3851 130.85 Matthew Ken Reimbursement Uniform Expense 3852 1,096.10 Dennis Kobza & Associates, Inc. Architectural Services Rancho Field Office 3853 741.04 Konica Business Machines, Inc. Maintenance Agreement 3854 63.77 Kwik Key Lock & Safe Company, Inc. Replace File Cabinet Lock 3855 265.00 Lopez Gardening Service Gardening Service 3856 42.00 Landscape Architecture Subscription 3857 922.54 Los Altos Garbage Company Dumpster Rental 3858 6,834.52 Merwin A. Mace Acquisition Consulting Service 3859 65.00 Paul McKowan Reimbursement Conference Registration 3860 335.16 Kenneth Miller Reimbursement Training Expenses 3861 351.90 Milstone Ceotechnical Consulting Services Sausal Dam 3862 791.58 Milton's Lumber & Supply Field Supplies 3863 422.18 Mobile Modular Management Temporary Office Rental Corporation 3864 55.00 Ralph Molica Reimbursement Conference Registration 3865 25.00 Motorola, Inc. Antenna Site Rent 3866 62.75 Mountain View Optometry Prescription Safety Classes 3867 1,224.56 Mountain View Surplus Disaster Cache Supplies 3868 1,920.60 *4 National Mailing, Inc. Newsletter Postage 3869 799.03 Noble Ford Tractor, Inc. Equipment Repairs 3870 36.45 Northern Energy Propane Fuel 3871 185.80 Stanley Norton January Expenses 3872 187.34 The Office Depot Office Supplies 3873 307.61 Orchard Supply Hardware Field Supplies 3874 1,122.67 Pacific Bell Telephone Service 3875 500.00 *5 Pacific Cas & Electric Company Power Pole Installation Mt.Umunhum 3876 639.12 Page & Turnbull, Inc. Architectural Services Picchetti Ranch 3877 129.11 Peninsula Blueprint, Inc. Laminates and Maps 3878 800.00 Steve Petillo Defensive Tactics Training 3879 101.31 Pilarcitos Quarry Base Rock 3880 145.60 Pitney Bowes, Inc. Postage Meter 3881 518.08 A Positive Sign Signs 3882 350.00 Price Club Field Supplies 3883 51.96 Patty Quillin Reimbursement Docent Refreshments 3884 8.00 Rancho Cobbler & Cleaners Uniform Expense 3885 63.59 Rancho Hardware Field Supplies 3886 32.50 Rayne Water Conditioning Water Service *4 Emergency check issued on February 22, 1993. *5 Emergency check issued on February 24, 1993. Claims No. 93 04 Meeting 93 06 Date: Mar. 10, 1993 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description 3886 495.00 *6 Rg Construction Inc. Mt. Umunhum Residence Repairs 3887 182.65 J. L. Rice Trucking & Material Base Rock 3888 456.74 Rich's Tire Service Tires 3889 2,236.25 Roy's Repair Service Vehicle Maintenance and Repairs 3890 22.73 S & W Equipment Company Equipment Rental 3891 500.00 San Francisco Water Department Access Permit Pulgas Ridge 3892 50.00 David Sanguinetti Reimbursement Professional Dues 3893 1 ,668.13 Scribner Graphic Press Spring Newsletters 3894 197.00 Sequioa Analytical Lead Testing Pulgas Sewage Treatment { 3895 9.14 Shell Oil Company Fuel 3896 355.38 Signs of the Times Signs 3897 236.83 Malcolm Smith Reimbursement Seminar Registration and Private Vehicle Expense 3898 44.76 Standard Brands Paint Company Paint 3899 733.00 The Steinberg Group Architectural Services Distel 3900 188.14 Summit Uniforms Uniform Expense 3901 70.00 Sunnyvale Medical Clinic Vaccine for Ranger 3902 248.14 Taylor Rental Equipment Rental 3903 46.17 Vallen Safety Uniform Expense { 3904 25.34 Valley Tool & Manufacturing Equipment Part 3905 512.05 Whitmore, Johnson & Bolanos Legal Services 3906 4,347.00 Windward Construction Company,Ine. Roof Access Ladders 3907 140.72 Word Products Equipment Part 3908 172.55 The Workingman'sp p Emporium Uniform Expense 3909 61.40 *7 Deborah Zucker Reimbursement Mailbox 3910 504.81 Petty Cash Local and Out of Town Meeting Expenses, Office and Field Supplies, Film, Maps, Photocopying, Equipment Parts, I and Private Vehicle Expense i i *6 Emergency check issued on February 22, 1993. *7 Emergency check issued on Feburary 23, 1993. I 4 i i i Claims No. 93-04 Meeting 93-06 Date: Mar. 10, 1993 REVISED MIDPENIMM A REGIONAL OPEN SPRUCE DISTRICT # Name Description --------------------------------------------------------------------------------------------------- 3799 1,094.87 Acme & Sans Sanitation Sanitation Services 3800 170.86 Albright Seed Company Seed Mix 3801 24.03 Allen Equipment Company, Inc. Equipment Repair 3802 1,591.45 Alves Petroleum, Inc. Fuel 3803 300.00 Randy Anderson Reimbursement--License 3804 14.92 Barron Park Supply Company Drain System Supplies 3805 96.00 Binkley Associates Consulting --Skyline Water System 3806 800.00 David W. Bliss Defensive Tactics Training 3807 1,847.00 Louis Bordi Road Grading 3808 609.00 Breon. O'Donnell, Miller, Brown Legal Service j & Dannis 3809 61.70 Bridge Radio Services, Inc. Radio Supplies 3810 244.64 L. Craig Britton Reimbursement--Professional Dues and Out-of-Town Meeting Expense 3811 1,700.00 State of California, Department Change Use Fee--Alpine Pond and of Fish and Game Horseshoe Lake 3812 200.00 State of California Water Transfer License--Alpine Pond and Resources Control Board Horseshoe Lake 3813 36.28 California Trail Days Trail Days Supplies 3814 152.98 California Water Service Company Water Service 3815 850.00 *1 The Carpet Mart Carpeting--Enterprise 3816 123.19 Clark's Auto Parts/Machine Shop Vehicle Parts 3817 100.00 Coastside Proflame Propane Gas 3818 471.99 Sheryl Cochran Reimbursement--Plan Check Fee--Rancho Field Office and Private Vehicle Expense Re" ent-- istration Fee d 3819 88.06 Annette Col en � an em Reg Supplies 3820 119.98 Communication & Control, Inc. Mt. UWunhum Pump Electricity 3821 282.00 *2 Compass Point Travel Out-of-Town Meeting --C.Britton 3822 282.27 *3 Consolidated Freightways Delivery Charges 3823 128.58 Ord Corekin Enterprise Repairs 3824 256.70 Corporate Environments, Inc. Office Furnishings 3825 462.00 Country Almanac Advertisement--Teague Hill 3826 6.00 Crest Copies, Inc. Bluelines 3827 79.74 Betsy Crowder Reimbursment--Local Meeting Expense 3828 89.31 Design Sims Signs 3829 1,168.00 Daily Journal Corporation Advertisement--Teague Hill 3830 56.00 Wim de Wit Reimbursement--Conference Expenses 3831 1,245.72 Dow Jones & Company, Inc. Advertisement--Teague Hill 3832 29.95 Earth Gbrk Subscription j 3833 21.90 East Palo Alto Water District Water Service 3834 9.00 Federal Express Corporation Express Mail 3835 109.33 The Feed Barn Gate 3836 3,990.00 First Interstate Hank Note Paying Fees 3837 2,903.89 David Fisher Legal Service 3838 1,027.40 Robert M. Garcia Construction Management Services--Rancho Field Office and Distel Office 3839 300.47 Garcia Well & Pump Repair Pumping System--Skyline *1 Emergency check issued on February 25, 1993. *2 Emergency check issued on February 22, 1993. *3 Emergency check issued on February 19, 1993. Claims No. 93-04 Meeting 93-06 Date: Mar. 10, 1993 REVISED j MIDPENINSULA REGIONAL OPEN SPACE DISTRICT -# Name Description - ------------------------------------------------------------------------------------------------- j 3840 1,413.04 Goodco Press, Inc. Printing 3841 132.64 Grainger Field Equipment 3842 303.58 Granite Rock Company Concrete for Drain System 3843 3,000.00 Herbert Grench Reimbursement for Agreement Expense 3844 90.06 Mazy Gundert Private Vehicle Expense 3845 313.92 Harkins Signs Signs i 3846 211.75 Honeywell Protection Services Burglar Alarm Maintenance 3847 66.14 Image Technology, Inc. Parcel Map 3848 223.91 Interstate Traffic Control Signs 3849 190.52 Kaiser Cement Corporation Crushed Rock 3850 14.68 Keeble & Shuchat Photography Film Processing { 3851 130.85 Matthew Ken Reimbursement--Uniform Expense 3852 1,096.10 Dennis Kobza & Associates, Inc. Architectural Services--Rancho Field Office 3853 741.04 Konica Business Machines, Inc, Maintenance Agreement 3854 63.77 Kwik Key Lock & Safe Company, Inc. Replace File Cabinet Lock 3855 265.00 Lopez Gardening Service Gardening Service 3856 42.00 Landscape Architecture Subscription 3857 922.54 Los Altos Garbage Company Dempster Rental 3858 6,834.52 Merwin A. Mace Acquisition Consulting Service 3859 65.00 Pawl McKowan Reimbur t Conference Registration `3860 335.16 Kenneth Miller Reimbursement--Training Expenses 3861 351.90 Milstonue Geotechnical Consulting Services--Saisal Dam 3862 791.58 Milton's Lumber & Supply Field Supplies 3863 422.18 Mobile Modular Management Temporary Office Rental Corporation 3864 55.00 Ralph Molica Reimbursement--Conference Registration 3865 25.00 Motorola, Inc. Antenna Site Rent 3866 62.75 Mountain View Optometry Prescription Safety Glasses 3867 1,224.56 Mountain View Surplus Disaster Cache Supplies 3868 1,920.60 *4 National Mailing, Inc. Newsletter Postage 3869 799.03 Noble Ford Tractor, Inc. Equipment Repairs 3870 36.45 Northern Energy Propane Fuel 3871 185.80 Stanley Norton January Expenses 3872 187.34 The Office Depot office Supplies 3873 307.61 Orchard Supply Hardware Field Supplies 3874 1,122.67 Pacific Bell Telephone Service 3875 500.00 *5 Pacific Gas & Electric Company Power Pole Installation--Mt.Umunhum 3876 639.12 Page & Turnbull, Inc, Architectural Services--Picchetti Ranch 3877 129.11 Peninsula Blueprint, Inc. laminates and Maps 3878 800.00 Steve Petillo Defensive Tactics Training 3879 101.31 Pilarcitos Quarry Base Rock 3880 145.60 Pitney Bowes, Inc. Postage Meter 3881 518.08 A Positive Sign Signs 3882 350.00 Price Club Field Supplies 3883 51.96 Patty Quillin Reimbursement--Docent Refreshments 3884 8.00 Rancho Cobbler & Cleaners Uniform Expense 3885 63.59 Rancho Hardware Field Supplies 3886 32.50 Rayne Water Conditioning Miter Service *4 Emergency check issued on February 22, 1993. *5 Emergency check issued on February 24, 1993. Clam No. 93-04 Meeting 93-06 Date: Mar. 10, 1993 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description `I --------------------------------------------------------------------------------------------------- 3887 495.00 *6 Rg Construction Inc. Mt. Umanhun Residence Repairs 3888 182.65 J. L. Rice Trucking & Material Base Rock 3889 456.74 Rich's Tire Service Tires 3890 2,236.25 Ray's Repair Service Vehicle Maintenance and Repairs 3891 22.73 S & W Equipment Company Equipment Rental ` 3892 500.00 San Francisco Water Department Access Permit--Pulgas Ridge 3893 50.00 David Sanguinetti Reimbursanent--Professional Dues 3894 1,668.13 Scriber Graphic Press Spring Newsletters 3895 197.00 Sequioa Analytical Lead Testing--Pulgas Sewage Treatment 3896 9.14 Shell Oil Company Fuel 3897 355.38 Signs of the Times Signs 3898 236.83 Malcolm Smith Reimbursement--Seminar Registration and Private Vehicle Expense 3899 44.76 Standard Brands Paint Company Paint 3900 733.00 The Steinberg Group Architectural Services--Distel 3901 188.14 Summit Uniforms Uniform Expense 3902 70.00 Sunnyvale Medical Clinic Vaccine for Ranger 3903 248.14 Taylor Rental Equipment Rental 3904 46.17 Val len Safety Uniform Expense 3905 25.34 Valley Tool & Manufacturing Equipment Part 3906 512.05 Whitmore, Johnson & Bolanos Legal Services 3907 4,347.00 Windward Construction Company,Inc. Roof Access Ladders 3908 140.72 Word Products Equipment Part 3909 172.55 The Workingman's Hnporiun Uniform Expense 3910 61.40 *7 Deborah Zucker Reimbursement--Mailbox 3911 23.11 Bay Area Quality Management Permit District 3912 3,500.00 J. Moore Methods, Inc. Retainer--Public Opinion Survey 3913 620.00 San Jose State University Registraticn--Rangers 3914 504.81 Petty Cash Local and Out-of-Town Meeting Expenses, Office and Field Supplies, Film, Maps, Photocopying, Equipment Parts, and Private Vehicle Expense *6 Emergency check issued on February 22, 1993. *7 Emergency check issued on Feburary 23, 1993.