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HomeMy Public PortalAbout19930414 - Agendas Packet - Board of Directors (BOD) - 93-08 Open_Space- ! MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-08 REGULAR MEETING BOARD OF DIRECTORS AGENDA 7:30 P.M. 330 Distel Circle Wednesday Los Altos, California April 14, 1993 (7:30) * ROLL CALL ** ORAL COMMUNICATIONS -- Public *** SPECIAL ORDER OF THE DAY (Consent Item) Resolution Honoring Herbert A. Grench ADOPTION OF AGENDA i I *** ADOPTION OF CONSENT CALENDAR -- B. Crowder APPROVAL OF MINUTES *** March 24, 1993 (Consent Item) *** WRITTEN COMMUNICATIONS (Consent Item) BOARD BUSINESS (7:45) 1. Auction of Surplus Real Property at Teague Hill Open Space Preserve -- C. Britton Resolution Authorizing Acceptance of Offer to Purchase Real Property and Purchase and Sal Agreement Authorizing Officer to Execute Grant Deed Conveying District Surplus Property, and Authorizing Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Teague Hill Open Space Preserve - Sale of Surplus Lands - Parcel I) Resolution Authorizing Acceptance of Offer to Purchase Real Property and Purchase and Sal Agreement Authorizing Officer to Execute Grant Deed Conveying District Surplus Property, and Authorizing Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Teague Hill Open Space Preserve - Sale of Surplus Lands - Parcel II) Open Space . . . for room to breathe 20th Anniversary • 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 • Phone:415-691-1200 - FAX:415-691-0485 General Manager:Herbert Grench Board of Oirectors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit (8:30) *** 2. Approval of License Agreement for Underground Leaching and Drain Field -- C. Britton (Consent Item) *** 3. Approval of Permit to Enter for the United States Geological Survey to Conduct a Seismology Study on Windy Hill Open Space Preserve -- C. Britton (Consent Item) *** 4. Letter of Support for Federal Funding for Bay Areal Ridge Trail Council -- B. Crowder (Consent Item) 5. Workshop - Process for Filling General Manager Position -- B. Crowder INFORMATIONAL REPORTS -- Directors and Staff *** REVISED CLAIMS (Consent Item) CLOSED SESSION (Litigation, Land Negotiations, Labor Negotiations, and Personnel Matters) ADJOURNMENT *NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. When recognized, please begin by stating your name and address. Please fill out the speaker's form so your name and address can be accurately included in the minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items on the consent calendar shall be annroved without discussion by one motion unless a Board member removes an item from the consent calendar for separate discussion. A member of the public may request under oral communications that an item be removed from the consent calendar. NOTICE OF PUBLIC MEETINGS The Gift Policy Committee will meet on Monday, April 19, 1993 beginning at at the District office. The purpose of the meeting will be to review and revise the District's gift policy. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-07 REGULAR MEETING BOARD OF DIRECTORS March 24, 1993 MINUTES I. ROLL CALL President Betsy Crowder called the meeting to order at 7:34 P.M. Members Present: Ginny Babbitt, Betsy Crowder, Wim de Wit, Nonette Hanko, Teena Henshaw, Robert McKibbin, and Pete Siemens. Personnel Present: Craig Britton, Jean Fiddes, Randy Anderson, Malcolm Smith, Del Woods, Michael Foster, Stanley Norton, and Deborah Zucker. II. ORAL COMMUNICATIONS There were no oral communications. III. ADOPTION OF AGENDA C. Britton noted for the record that the Board did not meet in Closed Session on litigation matters at 7:00 P.M. B. Crowder stated that the agenda was adopted by Board consensus. IV. ADOPTION OF CONSENT CALENDAR The following requests were made to remove items from the consent calendar: N. Hanko - Approval of Nondiscrimination Regulations; P. Siemens - Appointment of Auditor for 1992-1993 Fiscal Year; and B. Crowder - written communications. Motion: R. McKibbin moved that the Board adopt the consent calendar, as revised, including approval of minutes of March 10, 1993, adoption of Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for the 1993-1994 Fiscal Year; acceptance of the insurance coverage package for the period of April 1, 1993 through March 31, 1994, from Flinn, Gray & Herterich, for premiums totalling $139,578; adoption of Annual Claims List for 1993-1994; and approval of Revised Claims 93-05. G. Babbitt seconded the motion. The motion passed 7 to 0. V. WRITTEN COMMUNICATIONS In response to the letter from Robert Zatkin P.O. Box 620502, P • Woodside, concerning benches on open space preserves, B. Crowder revised the end of the first paragraph to read "Your comments will be passed on to the committee which will next meet on April 19." Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 • Phone: 415-691-1200 • FAX: 415-691-0485 Genera!Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Meeting 93-07 Page 2 In response to the letter from Marcia E. Keimer, 475 Cervantes Road, Portola Valley, regarding bicyclists on trails, B. Crowder deleted the phrase "As Board President Robert McKibbin stated in December, " from the second sentence in the first paragraph. She revised the first sentence of the second paragraph to read "In January 1993 the Board adopted Trail Use Guidelines and Mitigation Measures that contain criteria for the characteristics of trails that are acceptable to allow hiking, equestrian, and bicycle uses. " To the end of the third paragraph, B. Crowder added "Please call me at 851- 0410 after reviewing these documents if you would like to discuss this further. " Motion: R. McKibbin moved that the Board approve the responses to the written communications as revised. G. Babbitt seconded the motion. The motion passed 7 to 0. VI. BOARD BUSINESS A. Approval of Nondiscrimination Regulations (Report R-93-46) N. Hanko asked whether the procedure would apply if a complaint were against the general manager or a director. J. Fiddes stated that the procedure was applicable to all District employees, including the general manager. She also stated that the procedure did not apply to the Board, but that if a complaint against a Board member were made, she would recommend that the complaint be brought to the full Board's attention. D. Dolan stated that the procedure was intended to be non- hierarchical so that a complaint could be reported to any supervisor or manager. J. Fiddes recommended that the Board obtain the advise of legal counsel regarding the inclusion of Board members in the procedure as presented. G. Babbitt recommended that the procedure be approved and later amended if, upon the advise of legal counsel, the procedure should specifically include handling complaints against the general manager or Board members. Motion: G. Babbitt moved that the Board approve the proposed nondiscrimination regulations and complaint procedure with the understanding that staff would consult with legal counsel about including the Board in the policy. T. Henshaw seconded the motion. The motion passed 7 to 0. B. Adoption of Budget for Fiscal Year 1993-1994 (Report R-93-45) C. Britton stated that the changes recommended by the Board at the March 10 meeting were included in the report, including the information that the budget reflected an 18 percent reduction in operating expenses and had been revised to incorporate adjustments resulting from the Board's agreement with retiring general manager Herbert Grench. J. Fiddes stated that the i f I Meeting 93-07 Page 3 salary and benefits for the general manager position included in the budget represented one month for H. Grench and five months for a new general manager. C. Britton said that the budget presented did not include cost of living adjustments for staff and reported that Local 715 had ratified the agreement to defer negotiations until the state budget was approved. Motion: R. McKibbin moved that the Board adopt Resolution 93- 10, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Adopting Budget for Fiscal Year 1993-1994. G. Babbitt seconded the motion. The motion passed 7 to 0. C. Appointment of Auditor for 1992-1993 Fiscal Year (Report R-93- 44 P. Siemens stated that the District should consider a different auditor next year because the same auditor had been appointed for fourteen consecutive years. M. Foster stated that even though the District had appointed Deloitte and Touche each of those years, a different auditor from the firm was assigned to perform the audit each year. Motion: P. Siemens moved that the Board appoint Deloitte and Touche as the District's auditor for the fiscal year 1992-1993. R. McKibbin seconded the motion. The motion passed 7 to 0. D. Proposed Addition of the Glaubiger Property to Rancho San Antonio Open Space Preserve in Exchange for Interest in District Land (Report R-93-27) C. Britton explained the methods by which the District was allowed to dispose of a dedicated parcel, including exchange for contiguous land to a maximum of ten acres per year. He stated that Peninsula Open Space Trust (POST) was selling the 1.2-acre property on the west side of Ravensbury Avenue to Mr. and Mrs. Glaubiger for the purpose of exchanging it to the District in this transaction. He said that in the exchange the District would relinquish fee title to the 1.3-acre former Cunningham property while retaining a conservation easement and would acquire the 1.2-acre parcel that was needed to improve drainage for Rancho San Antonio Open Space Preserve. C. Britton stated that the parcel was contiguous with a parcel owned by POST that the District might want to acquire in the future. He briefed the Board on the numerous conservation easement limitations in the agreement restricting development of the property being exchanged to the Glaubigers. C. Britton noted that the resolution to be adopted included a finding that the exchange was in accordance with the Basic Policy of the District and was not detrimental to the open space Meeting 93-07 Page 4 character of Rancho San Antonio Open Space Preserve. Motion: N. Hanko moved that the Board adopt Resolution 93-11, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Exchange Interests in Real Property, Authorizing officer to Execute Certificate of Acceptance of Grant to District, and Authorizing Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Rancho San Antonio Open Space Preserve Lands of Glaubiger) , and stated that the Board finds that the granting and releasing of the interests in District property was in accordance with the Basic Policy of the District and was not detrimental to the open space character of Rancho San Antonio Open Space Preserve. R. McKibbin seconded the motion. The motion passed 7 to 0. N. Hanko moved that the Board tentatively adopt the Preliminary Use- and Management Plan recommendations, including naming the property as an addition to the Rancho San Antonio open Space Preserve, and indicate its intention to withhold the property from dedication as public open space at this time. R. McKibbin seconded the motion. The motion passed 7 to 0. E. —Process for Filling General Manager Position (Report R-93-42) S. Norton stated that the Brown Act, Section 54957 of the Government Code, provided that the Board may meet in closed session during a regular or special meeting "to consider the appointment, employment, evaluation of performance, or dismissal of a public employee. " He said that the code further defines employee to include general manager, adding that any and all of the Board's discussion for filling the general manager position could be done in open or closed session at the Board's discretion. He stated that Board consideration to hire a consultant or independent contractor should be done in a public meeting. Board members discussed their ideas concerning the process for filling the general manager position. P. Siemens reviewed his proposed process, noting that he thought the Board should immediately begin step one, including having a public Board workshop to identify the characteristics desired in a general manager with consultant assistance. He suggested that a consultant be hired immediately to begin the process. T. Henshaw, citing the District's uncertain funding situation, said she thought that the Board should be cautious in beginning I e 5 Meeting 93 07 Page the selection process, and suggested that the Board consider other options prior to hiring a new general manager. Her ! options included hiring a consultant with expertise in long-term funding and legislative matters to fill an interim position with specific and limited responsibilities, hiring an outside person as an interim general manager, or appointing an interim general manager from District staff or Board. R. McKibbin stated that T. Henshaw's suggestion could be expanded to include present and/or past Board members or someone on the outside. He recommended that no decision on the process be made at this meeting and that the matter be discussed at a later meeting. G. Babbitt and N. Hanko expressed their support for a public workshop prior to May 1. S. Norton counseled that any and all proceedings could be handled in open or closed session, that any Board member interested in the position of general manager should refrain from participating in all proceedings related to the selection process, including decisions about the selection process itself, and that the Public Resources Code stated that the Board shall appoint a general manager, with the intent that the general manager would be an individual and not a group of individuals such as the management team. Motion: R. McKibbin moved that the Board stop the present discussion and consider the process for hiring a general manager at a meeting in April. T. Henshaw seconded the motion. Discussion: N. Hanko opposed an April 28 meeting date because she would be absent. The motion failed on the following vote. Ayes: G. Babbitt T. Henshaw, and R. McKibbin. Noes: B. Crowder, W. de Wit, N. Hanko, and P. Siemens. The Board discussed other upcoming dates for meetings with full attendance by the Board. Motion: P. Siemens moved that the Board have a workshop to discuss the process for selecting a general manager immediately following the April 14 regular Board meeting and that a facilitator be hired for the workshop. N. Hanko seconded the motion. Meeting 93-07 Page 6 Discussion: Board members agreed that the purpose of the workshop should be to discuss various options and consider processes for selecting a general manager. B. Crowder stated that the Board needed to set parameters on what actions to take. N. Hanko stated that it was important for the Board to decide what the process should be and that the decision whether to take action might depend on the state budget outcome. The motion passed 5 to 2 on the following vote. Ayes: G. Babbitt, B. Crowder, N. Hanko, P. Siemens, and W. de Wit. Noes: T. Henshaw and R. McKibbin. Motion: P. Siemens moved that the Board direct staff to arrange for a facilitator. T. Henshaw seconded the motion. The motion passed 7 to 0. VII. INFORMATIONAL REPORTS W. de Wit reported on his talk to the Redwood City Kiwanis Club. T. Henshaw stated that the Legislative Committee was scheduled to meet with Peninsula Open Space Trust's legislative committee on March 25 at 4:30 p.m. She said that the meeting would be to discuss the potential for legislation that would affect the District's funding and invited members of the Finance Committee to attend. B. Crowder reported on her participation on a panel at the California Park and Recreation Society (CPRS) Conference in San Francisco. N. Hanko stated that the Palo Alto Centennial Committee was developing priorities, including the establishment of a regional trail, with a connection from the Arastra Preserve to District P She said that a District representative should attend the next meeting on April 29 since she could not attend. In response to a question from Harry Hauessler, Los Altos, concerning the proposed exchange of land between the District and the City of Palo Alto, C. Britton stated that both the District and the City of Palo Alto would agree that the lands be dedicated as public recreation and open space lands. He said that the Land and Water Conservation Fund Grant for the District land being exchanged and the policies of the District and the City of Palo Alto would apply to land use. C. Britton stated that he had received 57 requests for bid packages for the Teague Hill parcels. He also said that he would attend the Meeting 93-07 Page 7 CPRS Legislative Conference on May 17 and 18 and asked if a couple of Board members would be interested in attending. W. de Wit and T. Henshaw said they would attend. C. Britton reported that Michael Jurich and Paul McKowan were selected to fill the two lead open space technician positions. He also said that Peninsula Open Space Trust, Committee for Green Foothills, and Sempervirens Fund were planning a retirement reception for H. Grench at the Stanford Faculty Club on April 19, from 6: 00 to 7: 30 p.m. M. Smith gave an update on the potential funding measures being He also said that there districts and municipalities. sought by would be a media interview training for Board members. R. Anderson stated that Jana Sokale had been hired as a consultant to plan the interior of the nature center at Skyline Ridge Open Space Preserve. He confirmed that T. Henshaw would be the Board representative for a focus committee that would be involved in the plans. VIII. CLOSED SESSION S. Norton announced that existing litigation matters to be discussed in Closed Session, District vs. Meyer, and District vs. Haxthausen, fell under Government Code 54956.9 (a) . The Board recessed to Closed Session on litigation matters at 9: 15 P.M. IX. ADJOURNMENT The meeting was adjourned at 9:55 P.M. Deborah Zucker Recording Secretary Claims 93-05 Meeting 93-07 Date: Mar. 24, 1993 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description --------------------------------------------------------------------------------------------------- 3915 387.38 Acme & Sons Sanitation Sanitation Services 3916 84.78 Acorn Naturalists Resource Documents 3917 1,384.00 All Chemical Disposal Disposal of Hazardous Waste 3918 95.00 American Red Cross Mannikin Rental 3919 2,458.29 American Welding Supply Equipment and Supplies 3920 142.00 Randy Anderson Reimbur-sement--Conference, F-1,mense-s 3921 195.39 Craig Beckman Reimbursement--Uniform Allowance 3922 80.76 Binkley Associates Consulting Services--Skyline Water Syste: 3923 46.00 Diane Blackman Reimbursment--Photocopying 3924 2,477.50 Louis Bordi, General Engineering Parking Lot Grading--Skyline Ridge 3925 576.00 Mark Brent Electrical Work--Mt.Umunhum, Repeater 3926 478.50 Breon,O'Donnell, Miller Brown Legal Services. and Dennis 3927 151.30 Dick Bruhn, Inc. Uniform EmDense 3928 195.00 California Department of Weeks Driveway Permit Fee Transoortation 3929 120.67 California Water Service Company Water Service 3930 4,765.00 Cannis Consulting Engineers Engineering Services 3931 55.00 Kerry Carlson Reimbursment—Conference Registration 3932 230.35 Cascade Fire Equipment Company Fire Shelters 3933 31.39 Clark's Auto Parts/Machine Shop Vehicle Parts and Repairs 3934 2,500.00 William Cotton & Associates Consulting Services--Alpine Dam 3935 151.96 Steven Covarrubias Reimbursement--DW Class A Renewal and Uniform Zgpense 3936 3,186.08 Crane Services Equipment and Parts 3937 115.85 Alice Cummings Reimbursment--Supplies 3938 1,168.00 Daily Journal Corporation Advertisement--Teague Hill 3939 182.90 Dennis Danielson Reimbursment--Conference Registration and Uniform ExDense 3940 958.49 Design Concepts Design, Typeset and Produce Surveys, Letterhead and Business Cards 3941 112.29 Dyna Med First-Aid Supplies 3942 330.00 Earth Systems Consultants Geotechnical Plan Review---%bek-. Driveway 3943 53.59 Emergency Vehicle Systems Emergency Rotating Light 3944 5,601.94 Ericsson GE Mobile Communications Mobil-Relay Control Base Station 3945 369.00 John Escobar Reimbursement- ConferenceEmensle 3946 4,068.47 David Fisher Legal Services 3947 7.86 Foster Bros.Security Sy,.-tem:s,Inc. Keys 3948 3,770.00 Gateway 2000 Office Machines 3949 59.35 Herbert Grench Reimb=sment--Conference Expenses 3950 1,407.79 Home Depot Field Supplies 3951 254.39 Identification Services Identification Cards , International 3952 122.87 The Interpretation Publication Resource Documents 3953 1,515.50 Jensen's West Coast Inflatables Yukon Inflatable Boat 3954 7,460.35 Kaiser Cement Corporation Base Rock--Skyline Ridge Parking Lot 3955 346.27 Dennis Kobza & Associates, Inc. Architectural Services--Rancho Ranger Office E;mansion 3956 91.53 John Kowaleski Reimbursement--Plumbing Supplies 3957 1,035.96 Langley Hill Quarry Gravel--Smith Driveway 3958 189.01 Tan Tim, ten Reimbursment—Conference Registration and Uniform Expense Claims No. 93-05 Meetiry- "13-07 Date: 24, 1993 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Nam Description ---------- -------------------------------------- 3959 219.42 Lee & Associates Search and Rescue Equipment 3960 58.52 Ligtelyn Communications Radio Repair and Installation 3961 250.03 Los Altos Garbage Company Dumoster Rental 3962 61.61 Merwin A. Mace Reimbursement--Lock, Repair 3063 600.00 Magana's Building Maintenance Janitorial Service 3064 211.09 Mobile Modular Management Temporary Skyline Office Rental Corporation 3965 787.50 Roy Minnick Survey Consultant 3966 25.00 Motorola Antenna Site Rent--Skeggs Point 3967 165.00 National Association for Agency Membership Interpretation 3963 55.00 Michael Newburn Reimbursement---Conference Registration 3969 36.45 Northern Energy Propane Fuel 3970 92.20 Stanley Norton February Expmisess 3971 689.01 The Office Depot Office Supplies 3972 806.39 Orchard SunDly Hardware Field Supplies and Equipment 3973 1,293.97 Pacific Bell Telephone Service 3074 52.11 Page & Turnbull Architectural Services--Picchletti 3975 34.83 Precision Engravers Nam Badges 3076 7,812.50 Prudential Securities, Inc. Remarketing Agreement--1988 Notes 3977 32.50 Rayne Water Service 3978 192.69. Rochester Midland Creative Sanitation Chemicals Chemistry 3979 1,113.45 Roy's Repair Service Vehicle Repairs and Maintenance 3980 86.33 Safety Kleen Corporation Solvent Tank, Service 3981 9,366.12 Sand Transportation Service, Inc. Trucking--Base Rock 3982 317.01 David Sanguinetti Reimbursement--Field Supplies 3983 50.00 San Jose Mercury News Seminar Registration--A.Bryce/D.Zucicer 3984 382.00 San Mateo County Building Permit Fee--Weeks Drivevay 3985 7,500.00 San Mateo County Weeks Road Project 3986 121.67 Sears Equipment Repair 3987 89.30 Skyline County Water District Water Service 13983 2,500.00 Jana Sokale Consulting Services--David C. Daniels Nature Center 3989 17.00 Sonoma County Public Health Lab Test Department 3990 24.42 Standard Brands, Paint 3991 117.77 Summit Uniforms Uniform Expense j3992 50.40 Taylor Rental Equipment Rental 3993 1,197.00 Teater & Etc. Artwork for Signs and Maps 3994 2,274.31 Telecommunications Engineering Antenna and Installation of Base Associates Station 3995 164.50 Therma Corporation Repair HVAC Tenant Space 3096 1,265.80 Whitmore, Johnson & Bolanos; Legal Services )97 76.91 INM Services: Port-o-Let Sanitation Services ;308 133.13 The Workingman's Emporium Uniform Expense 3999 281.00 Deborah Zucker Reimbursement--Tuition and Local -.000 165.00 County of Santa Clara Plan Revision Fee--Picchet4-i _4001 569.34 Petty Cash Field and Office Supplies, Film, Seminar Registration, Photographs, Docent and Volunteer Expense, Maps, Photocopying, and Private Vehicle Expense Urgent checks issued on March 18, 1993. "Urgent check issued on March 22, 1993. Di 'buted at April 14, 1993 Ge. .1 Manager Selection Workshop April 11,1993 To: The District Board of Directors From: David Sanguinetti Subject: General Manager Selection Process Input I wanted to take the opportunity offered to me by the Board, to comment on some concerns I have about the future of the District and the selection of a new General Manager. First, I would like to state that I strongly support the continuance of the acquisition of property to complete the green belt. Second, I do not believe this to be a good time to be selecting a permanent General Manager when we have a qualified Assistant General Manager who can fill in until we have more information regarding the State Budget Crisis . I feel this is the time to stay with what has worked and postpone any permanent hiring process until we somewhat know what the District's financial future will be . Once we have that information, the Board should begin a process that analyzes the District`s needs and begin searching for a candidate who best fits those needs. It would be my hope that the people considered would be qualified professionals with extensive experience in agency management, revenue generation and politics . Di-tributed at April 14, 1993 C �al Manager Selection Workshop MEMORANDUM j DATE: April 14, 1993 TO: Members, Board of Directors FROM: Management Team RE: General Manager Selection Process The management team has discussed the hiring process options raised by the Board at the March 24 meeting, and has come to a consensus on a number of suggestions and preferences. The management team is read to implement whatever process or procedure the Board � Y t decides to pursue. These recommendations are being made in the spirit of open communication and cooperation, and in the best interest of the District, the staff and the public perception of the District. Our recommendations are as follows: 1. Craig Britton should be appointed as acting general manager. In order to effectively operate the District with a high degree of consistency, until a new permanent general manager is hired, it seems logical for Craig to assume those duties, which are in fact part of his job in the absence of the general manager. 2. The Board should not hire an interim general manager from outside, including a current or former Board member. i The management team believes that an outside interim general manager is not necessary, particularly if a process is developed for the hiring of a permanent general manager. As noted above, the assistant general manager should assume those duties during the process. In addition, the Board has expressed a trust and confidence in the management team to carry on, and has indicated that there has not been a shift in District philosophy or direction, so there appears to be no need for an interim general manager from outside. The public perception of a current or former Board member as interim general manager would likely be negative. This could be perceived as a potential conflict of interest, and the District could be seen as being too "closed." Secondly, the role of a Board member is different than that of a general manager. Board members are elected to a position of policy making; a general manager is hired, based on professional expertise in management and administration, to carry out the policy formulated by the Board. That separation should be maintained both in fact and in perception. 3. A legislative consultant or a long-term funding consultant should not be considered for appointment as an interim general manager. Legislative and funding are two distinctly different areas of expertise. The intent, in relation to a funding measure, would be to hire a consultant that specializes in setting up and running campaigns; it is unrealistic to expect that person to also act as general manager. In fact, those consultants who have already been contacted would be very unlikely to even consider such an approach. Legislative consulting services are already provided by Ralph Heim, and now also by Herb. If specialists are hired, they should spend their time focused on their area of expertise, not on District administrative duties. 4. The "background" work for hiring a new permanent, full time general manager should begin now, including: a. hiring a consultant to map out the process; b. development of a public and staff input process to determine desired characteristics of a new general manager, including staff and Board interviews; d. creation and approval of the general manager job description; e. preparation of requests for proposal for a consultant to do the actual search and assist with selection. 5. The management team recommends that the actual search and selection process should not be initiated until after the state budget is signed and its impact on district funding is known. At that time, the Board could re-evaluate the desired characteristics and hiring process and make adjustments as necessary depending on the circumstances. Open Space s MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-48 Meeting 93-08 April 14, 1993 AGENDA ITEM Resolution Honoring Herbert A. Grench BOARD PRESIDENT'S RECOMMENDATION Adopt the attached resolution that will be presented to H. Grench at the April 19 reception hosted by Peninsula Open Space Trust, Committee for Green Foothills, and Sempervirens Fund. Prepared by: Jean Fiddes, Administrative Services Manager Malcolm Smith, Public Affairs Manager Contact person: Betsy Crowder, Board President RESOLUTION NO. 93-12 RESOLUTION OF APPRECIATION OF THE BOARD OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT HONORING HERBERT A. GRENCH WHEREAS, Herbert A. Grench was appointed the first General Manager of the Midpeninsula Regional Open Space District on April 29, 1973 and has served in that capacity for the last 20 years; and WHEREAS, Herb helped guide the fledgling District to its present stature as a well-known and respected District with one of the country's best records for creating public greenbelts; and WHEREAS, Herb has maintained a vision of creating a regional open space greenbelt in order to enhance the quality of life for the residents and visitors to the mdpeninsula region; and WHEREAS, the District now includes over 200 miles of trails in 23 open space preserves encompassing over 35,000 acres of permanently preserved open space lands stretching through parts of San Mateo, Santa Clara and Santa Cruz Counties; and WHEREAS, Herb is recognized and admired throughout the environmental, conservation and governmental communities as a leader in the creation and management of public greenbelts and open space lands preservation;and WHEREAS, Herb has long been a significant and valued member of a number of parks and open space organizations including Open Space America, the National Recreation and Parks Association, the California Park and Recreation Society, the County Park and Recreation Directors Association and the Bay Area Open Space Council; and WHEREAS, Herb has built the District administration into an effective organization of over 50 professional office and field staff members; and WHEREAS, Herb will retire from the duties of General Manager of the Midpeninsula Regional Open Space District as of April 29, 1993, his 20th anniversary; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District do extend heartfelt thanks to Herb for all he has done to make the regional greenbelt vision a reality, wish him well in all his future endeavors, and look forward to his continued support of the District and its open space preservation efforts. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-52 Meeting 93-08 April 14, 1993 AGENDA ITEM Auction of Surplus Real Property at Teague Hill Open Space Presery ASSISTANT GENERAL MANAGER'S RECOMMENDa�`TIy�ZT Assuming the auction is successful, adopt the attached resolutions to approve the sale of parcel I and parcel IL DISCUSSION At your November 4, 1992 meeting you adopted Resolution 92-53 (see report R-92-111, dated November 4, 1992) approving'a public auction of surplus real property on April 14, 1993 at 7:30 p.m. The auction will be conducted in accordance with the attached bidding procedures at your meeting. Assuming that the auction is successful for both parcels, the successful bidder(s) will complete the purchase agreement(s), which will be then signed by the President of the Board following adoption of the resolution(s). It is anticipated that the entire proceedings will be concluded at the Board meeting in public session. Prepared by: L. Craig Britton, Assistant General Manager Contact Person: Same as above Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit TEAGUE HILL SITE SALES BID PROCEDURES I State statutes governing the sale of Midpeninsula Regional Open Space District surplus real property provide for the acceptance by the Board of Directors, upon recommendation of the General Manager, or Assistant General Manager, of sealed written offers to purchase. Once written offers are opened, the Board accepts oral bids. Following are the procedures for the auction. 1. All sealed proposals must be actually received in the office of Midpeninsula Regional Open Space District, 330 Distel Circle, Los Altos, CA 94022, by 7:30 P.M. on April 14, 1993. 2. Sealed proposals must be submitted on the form provided by the District, entitled "Offer to Purchase Real Property and Purchase and Sale Agreement," signed by the proposer and accompanied by a cashier's check or certified check, payable to Midpeninsula Regional Open Space District, in the amount of Fifty Thousand Dollars ($50,000) as part of the deposit to be applied toward the purchase price. Because all offers must conform to the terms and conditions approved by the Board of Directors, the form to submit a proposal must be obtained from the undersigned. 3. A person who desires to make an oral bid must be present at the auction. If a bidder is representing another party, proof of capacity to act on the party's behalf will be required at the time of registering. 4. At the auction, prior to the opening of the proposals, anyone who wishes to make an oral bid must register with the District representative outside the Board Room. Registration will begin at 7:00 P.M. and will conclude when the Board calls its meeting to order (approximately 7:30 P.M.). No one may register to bid without having a $50,000 deposit in the form of a cashier's check or certified check payable to Midpeninsula Regional Open Space District. If a written proposal has been submitted, it is still necessary to register to bid prior to the auction. 5. All qualified bidders wishing to make an oral bid will be given a card with a number on it to be raised when making a bid. 6. At 7:30 P.M. (or as soon thereafter as possible) on the day of the auction sealed proposals will be opened, examined and declared. After declaring the highest responsible sealed proposal, if any are received, the Board of Directors, upon recommendation of the General Manager, or the Assistant General Manager, will call for oral bids. If any written proposals are received, the opening oral bid must exceed by five percent (5%) the highest sealed proposal. If no written proposals are received, the opening oral bid must be at least One Million, Five Hundred Thousand Dollars ($1,500,000) for Parcel I and Two Million Dollars ($2,000,000) for Parcel 11. The sequence of the auction will be Parcel I followed by Parcel 11. 7. After the call for oral bids, the Board of Directors, upon recommendation of the General Manager, or other authorized officer, may accept the highest responsible proposal or bid. If an accepted offer is an oral offer, the successful bidder will be required to sign the Purchase and Sale Agreement in the form attached as Exhibit B to the Resolution of Intention (Offer to Purchase and Purchase and Sale Agreement) immediately following the auction. 8. Unsuccessful bidders will receive their deposits back at the conclusion of the auction. 9. In the event the successful proposer or bidder refuses to execute the Purchase and Sale Agreement at the conclusion of the auction, he/she shall forfeit the right to purchase the Property and the Board, upon recommendation of the General Manager, or the Assistant General Manager, may, at its discretion, reopen the auction and select the second highest proposer or bidder for the purchase of the Property, who will be required to execute said Agreement and comply with the terms of the Purchase and Sale Agreement. For additional information or to obtain a proposal package contact: L. Craig Britton, Assistant General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 (415) 691-1200 (415) 691-0485 (FAX) RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING ACCEPTANCE OF OFFER TO PURCHASE REAL PROPERTY AND PURCHASE AND SALE AGREEMENT AUTHORIZING OFFICER TO EXECUTE GRANT DEED CONVEYING DISTRICT SURPLUS PROPERTY, AND AUTHORIZING ASSISTANT GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (TEAGUE HILL OPEN SPACE PRESERVE - SALE OF SURPLUS LANDS - PARCEL I) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Offer to Purchase Real Property and Purchase and Sale Agreement ("Agreement") between the Midpeninsula Regional Open Space District and ("Buyer"), dated April 14, 1993, a copy of which is attached hereto and by reference made a part hereof, and authorizes the President or appropriate officers to execute the Agreement on behalf of the District. Section Two. The President of the Board of Directors or other appropriate officer is authorized to execute the Grant Deed conveying the District surplus property to the Buyer. Section Three. The Assistant General Manager of the District shall cause to be given appropriate notice of acceptance to the Buyer. The Assistant General Manager further is authorized to execute any and all other documents in escrow necessary or appropriate to the closing of the transaction. Section Four. The Board of Directors of the Midpeninsula Regional Open Space District does hereby reaffirm that the real property located in Woodside, California and legally described in the attached Agreement, is not dedicated as public open space and is not needed for public use by the Midpeninsula Regional Open Space District. Section Five. The Board of Directors does hereby find and determine that the required public notice of the designated time and place for holding the hearing to sell said surplus land was properly given. RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING ACCEPTANCE OF OFFER TO PURCHASE REAL PROPERTY AND PURCHASE AND SALE AGREEMENT AUTHORIZING OFFICER TO EXECUTE GRANT DEED CONVEYING DISTRICT SURPLUS PROPERTY, AND AUTHORIZING ASSISTANT GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (TEAGUE HILL OPEN SPACE PRESERVE - SALE OF SURPLUS LANDS - PARCEL II) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept the offer contained in that certain Offer to Purchase Real Property and Purchase and Sale Agreement ("Agreement") between the Midpeninsula Regional Open Space District and ("Buyer"), dated April 14, 1993, a copy of which is attached hereto and by reference made a part hereof, and authorizes the President or appropriate officers to execute the Agreement on behalf of the District. Section Two. The President of the Board of Directors or other appropriate officer is authorized to execute the Grant Deed conveying the District surplus property to the Buyer. Section Three. The Assistant General Manager of the District shall cause to be given appropriate notice of acceptance to the Buyer. The Assistant General Manager further is authorized to execute any and all other documents in escrow necessary or appropriate to the closing of the transaction. Section Four. The Board of Directors of the Midpeninsula Regional Open Space District does hereby reaffirm that the real property located in Woodside, California and legally described in the attached Agreement, is not dedicated as public open space and is not needed for public use by the Midpeninsula Regional Open Space District. Section Five. The Board of Directors does hereby find and determine that the required public notice of the designated time and place for holding the hearing to sell said surplus land was properly given. l i Open Space 2 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-50 Meeting 93-8 April 14, 1993 AGENDA ITEM i Drain Field- Kennedy Limekiln � Approval of License Agreement for Underground Leaching and y Area of Sierra Azul Open Space Preserve. ASSISTANT GENERAL MANAGER'S RECOMMENDATION Authorize the Board President to execute the attached lice agreement with Frederic O. Holley and Maud W. Gleason for the operation, maintenance and use of an underground n Preserve. f Terra Azul Space leaching and drain field on the Kennedy Limekiln Area a S Open p DISCUSSION The Use and Management Plan for the Kennedy Limekiln Area of Sierra Azul Open Space Preserve was adopted at your May 10, 1989 meeting (see report R-89-79 dated May 4, 1989). Final adoption occurred at your July 26, 1989 meeting (see report R-89-114 dated July 17, 1989). The plan contained a recommendation to negotiate a license agreement with the adjacent property owners to accommodate the encroaching leach lines located near the Kennedy Road entrance of the preserve. The existing septic tank and leach lines were installed prior to District ownership of the property. Staff prepared a license agreement with the adjacent property owners, Frederick O. Holley and Maud W. Gleason, n for the encroaching leach lin es. Alice nseagreement is recommended because the affected area is dedicated land and transfer of any permanent property rights is prohibited by law except under certain highly controlled circumstances. The terms of this agreement have been reviewed by District Counsel and adequately protect the District for this private use of public land. The license could be revoked by the District in the event that a municipal sewer pipeline capable of serving the adjacent property is constructed. As part of the license agreement, the property owners are supporting the District's parking lot proposal for Kennedy Road. Prepared by: Sheryl Marion-Cochran, Open Space Planner Contact Person: L. Craig Britton, Assistant General Manager i i Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle i Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,T'eena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wire de Wit LICENSE AGREEMENT THIS AGREEMENT, made and entered into this day of 1993 by and between MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a Public District formed pursuant to Article 3 of Chapter 3 of Division 5 of the California Public Resources Code, hereinafter called "District, " and FREDERICK O. HOLLEY and MAUD W. GLEASON, hereinafter individually and collectively called "Licensee, " WITNESSETH 1. THAT District, for a good and valuable consideration of the faithful performance and observance by Licensee of all of the covenants and agreements herein contained, does hereby give to Licensee, subject to all of the terms and conditions hereof, a License for the operation, maintenance and use of an underground leaching and drain field forming a portion of Licensee' s septic system for the disposal of sewage and waste water from no more than one single family residence, together with the necessary underground piping and other necessary underground appurtenances thereto, all her referred to as "the Structure, " upon real property of District located in the State of California, County of Santa Clara, Town of Los Gatos immediately adjoining the general easterly line of that certain 1. 622± acre parcel of property delineated as Parcel 1, Lands of Fluer, on Record of Survey 537-M-41 as recorded in the official Records of Santa Clara County. The Structure is located within the property outlined in red on the drawing marked Exhibit "All attached hereto and made a part hereof. 2 . This License is granted by District and accepted by Licensee upon the terms and conditions contained herein and Licensee does covenant with District as follows: A. Licensee hereby acknowledges that District owns fee simple absolute title in and to the real property of District herein described and agrees never to assail or resist said fee simple absolute title. B. Licensee' s rights hereunder are strictly limited to the subsurface portion of the property for as long as Licensee's septic system is in good order and repair, and meets all applicable safety and health laws, regulations and requirements. C. Licensee shall have no rights of surface use nor entry upon the surface of said property and, in particular shall not excavate or cause any excavation upon said property for the maintenance, repair, or replacement of any of Licensee 's Structures except as further herein permitted, as follows: Licensee shall have the right to enter upon and excavate said property, at Licensee' s sole cost and expense, as may be necessary to keep said septic system in good order and repair License Agreement - Holley and Gleason Page 2 providing that Licensee shall give District 10 days advance notice in writing of intention so to do and receive District's written permission to proceed. Such permission may specify the work to be done and the time in which the work shall be completed. Upon completion of any work hereunder Licensee shall promptly restore as near as possible the surface of the ground to the condition in which it was prior to the commencement of said work and leave said real property in a clean and presentable condition. If Licensee fails so to keep said property, then District may perform the necessary restoration at the expense of the Licensee, which expense Licensee agrees to pay to District on demand. D. In the event that a municipal sewer pipe line capable of serving Licensee's property is constructed at some future time, this License shall be revoked by District and Licensee agrees to make an appropriate connection to said municipal sewer pipe line at its sole cost and expense, provided; however, that District and Licensee can determine a mutually agreeable location for Licensee ' s sewer line easement, E. Said License may be revoked by District under the circumstances described in Paragraph 112D. 11 above upon giving to Licensee thirty (30) days previous notice in writing of District' s intention so to do, and upon the expiration of said thirty (30) day period all rights herein given to Licensee shall immediately cease and terminate. Upon such revocation and the giving of such notice, District may record in the office of the County Recorder of said County of Santa Clara, a notice of such revocation and of having given notice as hereinbefore provided; the recital of such facts in such recorded notice shall be conclusive proof of the truthfulness thereof. Upon expiration of said thirty (30) day period District shall have the right to cut and plug any pipe line entering upon its property. F. Licensee expressly agrees to indemnify, defend and hold harmless District, its directors, officers, and employees from and against any and all loss, liability, expense, claims, costs, suits, and damages, including attorneys ' fees, arising out of Licensee' s operation or performance under this License. G. In the event District shall bring suit to compel performance of or to recover for breach of any covenant, agreement or condition herein contained and shall prevail in said suit, Licensee agrees to pay District reasonable attorneys ' fees in addition to the amount of the judgment and costs. H. All rights herein given to Licensee are subject to all existing rights, rights of way, reservations and easements by whomsoever held in and to said real property. I. Licensee understands that District intends to construct and operate a public vehicular parking lot on the District's real License Agreement - Holley and Gleason Page 3 property approximately as shown on said Exhibit "A. " Said parking lot''� is planned to have approximately twelve spaces, based upon an approved plan, with gate(s) open during daylight hours. As a substantial consideration for the rights herein granted, Licensee hereby approves such construction and agrees not to oppose such construction or subsequent use of the parking lot. J. Licensee agrees that it has not acquired nor will it hereafter acquire any rights or interest in said real property of District, nor does Licensee have nor will it obtain any right or claim to the use of said real property beyond those specifically given in this Agreement, and any and all existing recorded rights of lessee to take water from District property. K. Licensee recognizes and understands that this License may create a possessory interest subject to property taxation and in such case Licensee would be subject to the payment of property taxes levied on such interest and shall not call upon District to make any of such tax payments. L. No rights of Licensee hereunder shall be transferred or assigned unless the written consent of District is first secured. With that exception, this Agreement and each and all of the covenants herein contained shall inure to the benefit of and be binding upon the successors and assigns of the respective parties hereto. M. It is understood that this document contains the entire Agreement between the parties hereto and all prior understandings or agreements, oral or written, or whatsoever nature regarding the License hereby given are superseded by this Agreement and are hereby abrogated and nullified. License Agreement - Holley and Gleason Page 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement; in triplicate , the day and year first above written. MIDPENINSULA REGIONAL OPEN SPACE LICENSEE DISTRICT By / President, Board of Directors Frederick O. Hol ey Date i ATTEST: Maud W. Gleas � r District Clerk Date: 2/ Date: Open Space R-93-51 Meeting 93-08 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 14, 1993 AGENDA ITEM Approval of Permit to Enter for the United States Geological Survey to Conduct a Seismology Study on Windy Hill Open Space Preserve ASSISTANT GENERAL MANAGER'S RECOMMENDATION Authorize Assistant General Manager to sign the attached Permit to Enter DISCUSSION: A representative of the United States Geological Survey (USGS) requested that the District allow USGS to conduct a seismology study using Windy Hill Open Space Preserve as one of the test sites. The field work on District land would be conducted between April 26 and June 1, 1993. The study stems from an observation during the Loma Prieta Earthquake of 1989 that heavy property damage was not necessarily related to distance from the epicenter. Heavy damage occurred in isolated areas of Oakland and San Francisco, while areas closer to the epicenter registered little to no damage. The USGS would like to conduct a study to determine if there are similar areas on the peninsula and in the east bay where heavy damage could be expected due to an earthquake along the San Andreas or Hayward Faults. The portion of the study to be performed at Windy Hill Open Space Preserve consists of drilling a 100- foot deep, 8-inch diameter hole. The site of the hole is located at the headwaters of Damiani Creek, in the southwestern part of the preserve (see attached map). The hole will be loaded with an explosive charge. The 250 pound charge will be detonated and measurements taken using seismographs. The deton ation will occur between the hours of 10:00 .m. and 3:00 a.m. to ensure minimal background P g noise and round motion interference in the area. The detonation will sound like a shotgun being fired g g g and will cause minute ground motion in the area. From the information gathered at the Windy Hill site and other similar sites nearby, the USGS proposes to determine where greater than normal shaking may occur during an earthquake on the San Andreas Fault. After the experiment is complete, USGS will restore the site. It is anticipated that a small (3 to 15 feet in diameter) sinkhole may develop from the blast. This sinkhole and the surrounding area will be restored with the soil removed from the hole. The USGS has prepared an in-depth environmental assessment of the entire study. It will be available at your meeting for anyone wishing more information on the activity or its impacts. USGS will also be responsible for public information and responding to questions from District constituents. Prepared by: Mary Gundert, Open Space Planner Contact Person: i Same as above Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin, Ieena Henshaw,Ginn Babbitt,Nonette 1anko,Betsy Crowder,Wini de Wit Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PERIVIIT TO ENTER This Permit to Enter is by and between the Midpeninsula Regional Open Space District, a public District(hereinafter "MROSD"), and the United States Geological Survey (hereinafter "USGS"). The parties hereby agree as follows: 1.0 Property MROSD grants USGS permission to enter the portion of Windy Hill Open Space Preserve (hereinafter the "Property") located near the headwaters of Damiani Creek, as shown on the attached map. Access to the Property will be via the gate marked WH03. USGS will be given the combination to a lock on the gate prior to entry. 2.0 Purpose This permit to enter is for the sole purpose of conducting a seismic refraction survey. This involves drilling a single, 100 foot deep, 8 inch wide hole, loading it with a 250 pound charge and detonating the charge. The effects will be monitored by seismograph. Following the detonation, USGS will restore the site. This activity will enable USGS to study the effects of seismic waves from the San Andreas Fault. If successful, this project will enable USGS to identify those areas in the region which can expect stronger than usual shaking during a earthquake along the San Andreas Fault. 3.0 Activity Conditions The activity shall be subject to the following conditions: a. USGS will be responsible for obtaining all necessary permits for the project. MROSD will issue a use permit for the activity. The use permit must be on the site at any time USGS employees or their contractors are working on the Property. b. USGS shall notify MROSD at least 48 hours prior to commencement of drilling. C. USGS will provide MROSD with a schedule of operations and keep MROSD informed of any changes in the schedule. I d. USGS shall secure the hole with a locked metal cap whenever the site is vacated by USGS. e. Following detonation of the charge and completion of all monitoring, USGS will make every effort to restore the site to a condition equal to or better than that which was originally found. The borehole will be capped and covered with a steel plate buried two feet below ground level. f. USGS shall notify MROSD upon completion of all work. 4.0 Term Access to the site for the purposes of conducting this study is limited to the period between April 26, 1993 and June 1, 1993. 5.0 Notice Any notice or notices required or permitted to be given pursuant to this license may be personally served on the other party by the party giving such notice, or may be served by U.S. mail to the following address: MROSD: L. Craig Britton, Assistant General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 (415) 691-1200 (415) 691-0485 (FAX) USGS: Thomas Burdette, Land Agent United States Geological Survey Office of Earthquakes, Volcanoes, & Engineering 345 Middlefield Road, MS 977 Menlo Park, CA 94025 (415) 329-4726 (415) 329-5163 (FAX) 6.0 Damage and Liability The United States Geological Survey agrees that the use of equipment and tools on the property of Midpeninsula Regional Open Space District shall be effected with all reasonable diligence and precautions to avoid damage to the land, property, or personnel of the District; further, the USGS agrees to cooperate, to the extent allowed by law, in the submission of claims pursuant to the Federal Tort Claims Act against the United States by third parties for personal injury or property damage resulting from negligent act or omission of any employee of the USGS in the course of their employment (28 U.S.C. SS 2671, et seq.). The above permit to enter has been read and understood and is hereby agreed to and accepted. United States Geological Survey By Date Print Title MIDPENINSULA REGIONAL OPEN SPACE DISTRICT BY Date L. Craig Britton Assistant General Manager Attest Jean Fiddes District Clerk 1VIIDPENINSULA REGIONAL OPEN SPACE DISTRICT... Windy Hill Open c ace Preserve NOTES —. — : 1. DOGS ON LEASH SAUSAL ' " PERMITTED HERE �`: —�- 2. BICYCLES ARE PROHIBITED ON ANNIVERSARY, EAGLE, ' "'• NO PUBLIC HAMMS GULCH, RAZORBACK RIDGE fj r AND LOST TRAILS .r PARKING *►`� v 800 to PORTOLA VALLEY :.. SPRING RIDGE TRAIL 0.6 � } l� `J ANNIVERSARY TRAILw'r ' 4 fi r� L / 0.7 M1. EAGLE TRAI yy� HAMMS GULCH\ <¢y; 0.6 MI . TRAIL 2.6 MI.;�� DOGS ARE ALLOWED N THIS SE TION ONLY .. a 47 • I z a :... >; \. i f�.. \ _ a O 1.5 M� .x LOST TRAI RBA L ✓ /' RA RIDGE CK RAIL 10 f USGS STUDY AREA N h: Fe , .. ;, .. LEGEND� . BICYCLING, EQUESTRIAN, SKYLINE BOULEVARD; � I of:: ' QBICYCLING ENTRY �HIKING,RUNNING n EQUESTRIAN,HIKING3�s ri ax J EQUESTRIAN ENTRY u zz j ! ✓RUNNING, / HIKING ENTRY r;HIKING ONLY PARKING X NO PUBLIC ACCESS /� RESIDENCE }RESTROOMS € 1 IVI�LLI� i(` C April 1993 E' Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-53 Meeting 93-08 April 14, 1993 AGENDA ITEM Letter of Support for Federal Funding for Bay Area Ridge Trail Council ASSISTANT GENERAL MANAGER'S RECOMMENDATION: Approve the attached letter in support of congressional appropriation of $125,000 for Fiscal Year 1994 for the Bay Area Ridge Trail. DISCUSSION: Director Crowder, your Board representative to the Bay Area Ridge Trail Council, requested this item be placed on the agenda. As in the past, the council is requesting letters of support from agencies throughout the bay area for continued federal funding for the Ridge Trail project. The appropriation requested for fiscal year 1994 is $125,000. Individual copies of the attached letter would be sent to Senators Barbara Boxer and Dianne Feinstein and Representatives Norman Mineta, Tom Lantos, and Anna Eshoo. You adopted a similar letter of support for a Bay Area Ridge Trail appropriation in March 1991 (see report R-91-33 dated March 7, 1991). Prepared by: Jean H. Fiddes, Administrative Services Manager Contact person: Same as above Open Space . . . for room to Breathe 20th Anniversary • 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:fete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 14, 1993 The Honorable Barbara Boxer 1700 Montgomery St. #305 San Francisco, CA 94111 Dear Senator Boxer: The Midpeninsula Regional Open Space District is writing to request your continued support for the Bay Area Ridge Trail by endorsing an appropriation'of$125,000 in fiscal year 1994 to support public education and coordination. We are sure you are aware of how rapidly the Ridge Trail project has been moving toward completion in just six years since inception. Over one hundred forty-seven miles of the envisioned continuous 400-mile Bay Area Ridge Trail have been dedicated to date. The Midpeninsula Regional Open Space District strongly supports the efforts of the Bay Area Ridge Trail Council and has played an integral role in implementing over 19 miles of the Ridge Trail in our region. The federal seed money we are requesting for the Bay Area Ridge Trail will leverage a great deal of support from state and other local agencies. The Ridge Trail Council is requesting $50,000 less than requested in fiscal year 1993. This money will be used for trail planning, outreach, development and coordination expenses. The Ridge Trail has been successful because of the tremendous amount of grass- roots support. Dedicated volunteers in each county meet monthly to plan, and enthusiastic volunteers work hard on trail building under the guidance of the local open space and park district personnel. The Midpeninsula Regional Open Space District has responsibility for patrol and maintenance on its 35,000 acres of public land, through part of which the Ridge Trail runs. We urge you to continue to support federal assistance to this truly regional project which will provide recreational opportunities to the entire Bay Area. Sincerely, Betsy Crowder, President Board of Directors BC/JHF/dz cc: MROSD Board of Directors , Open Space . . . for room to breathe 20th Anniversary 1972-1992 p p Y 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Dire(tors:Pete Siemens,Robert Mc Kibbin,Teena Henshaw,Ginny Babbitt,Nanette Hanko,Betsy Crowder,Wim de\Nit I Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-49 Meeting 93-08 April 14, 1993 AGENDA ITEM Workshop - Process for Filling General Manager's Position BOARD PRESIDENT'S RECOMMENDATION Determine the process for filling the position of general manager, including timing, after discussing the various options available to the Board. I Discussion: After an initial discussion on the process for filling the general manager's position at the March 24 regular meeting, the Board elected to continue its discussion and hold a public workshop on the matter at the April 14 regular meeting. The purpose of the workshop is to discuss various options available related to the filling of the position, to determine the process to be used, and to set parameters on what the next steps in an agreed upon process should be. If time permits, the Board may want to discuss the duties and responsibilities of the new general manager, as well as the qualifications and characteristics the Board seeks in the new general manager. Geoff Ball of Geoff Ball & Associates of Los Altos will be the facilitator for the workshop. i As part of the Ralph Andersen & Associates classification study, a job specification for the general manager position was prepared at staffs direction. This draft specification is attached; it has not been approved by the Board of Directors. Prepared by: Jean H. Fiddes, Administrative Services Manager Contact person: Craig Britton, Assistant General Manager Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX:415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wirn de Wit � Open Space MIDPENINSUDA REGIONAL OPEN SPACE DISTRICT DRAFTGENERAL MANAGER DEFINITION To plan,direct,manage and review the activities and operations of the District;to coordinate District services and activities among District departments and with outside agencies; and to provide highly responsible and oornp|ax administrative support 1othe Board of Directors. SUPERVISION RECEIVED AND EXERCISED � eRocaivea policy direction from the Board of Directors. � sExgroiaaodinect supervision over management, professional and clerical staff. Provides direction to District Legal Counsel and Controller. EXAMPLES OF IMPORTANT RESPONSIBILITIES AND t responsibilities and duties may include, but are not limited to, the following: *Anaurnm full management responsibility for all District services and activities; administer policies and procedures. � *Recommend,direct,and manage the development and implementation of District goals, objectives policies, and priorities; establish appropriate service and staffing levels; allocate resources accordingly. � � oContinuoum|y monitor and evaluate the efficiency and effectiveness of District methods and procedures; � assess and monitor work load, administrative and support systems,and internal reporting relationships; identify � opportunities for improvement and direct the irnp|arngn1adon of changes. *Serve aothe [}imthot representative with outside agencies; explain and justify District programs, policies, and activities; negotiate and resolve sensitive, significant and controversial issues. eP|an, direct and manage the District's work plan; rnae1 with management staff to identify and resolve problems; delegate project responsibility to staff; review and evaluate program goals and obioo1ivaa' eProvida highly responsible administrative staff assistance to the Board of Directors; direct specific and comprehensive analyses of o wide range of District policies; recommend policies and oobone for Board consideration. � eCoordinate activities with those of other departments and outside agencies and organizations; prepare and � present staff reports and other related correspondence. � *Plan,directand managethe District's legislative program;actas District liaison to government and legislative bodies. *Oversee and participate in the development and administration of the District budget; direct the forecast � of funds needed for staffing, equipment, nmeteho|m and supplies; approve expenditures; irnp|ornant midyear adjustments. � ONagmtiata contracts and solutions on o variety of administrative, fiscal and special projects; analyze and prepare recommendations on special contract requests; monitor appropriate contract budgets. *Select, train, motivate and evaluate District personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. � sPor1icipate Qno variety of boards, commissions, and non-profit projects; attend and participate in professional � groups and oornrnitteao' � *Administer District programs and services; plan, organize and direct activities which support the Oma|m and � objectives of the District; establish and implement administrative and operating policies and procedures. � *Respond to and resolve difficult and sensitive citizen inquiries and complaints. � *Perform related duties and responsibilities as required. QUALIFICATIONS Knowledne of: � *Modern and highly c0rno|ex principles and practices of administration and organization. � | (General Manager - cont.) L ,AAFT •Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs. , •Principles and practices of complex budget preparation and administration. •Principles of personnel management including supervision, training and performance evaluation. •Research and reporting methods; techniques and procedures. •Sources of information related to a broad range of District programs, services and 'administration. •Pertinent Federal, State and local laws, codes and regulations. Ability to: •Provide effective leadership and coordinate the activities of a comprehensive open space management program. •Effectively administer a variety of District-wide programs and administrative activities. •Identify and respond to public issues and concerns. •Interpret and apply Federal, State and local policies, procedures, laws and regulations. c •Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. j •Effectively and fairly negotiate appropriate solutions and contracts. •Gain cooperation through discussion and persuasion. •Select, supervise, train and evaluate assigned staff. •Prepare and administer a large budget; allocate limited resources in a cost effective manner. •Evaluate and develop improvements in operations, procedures, policies, or methods. •Prepare clear and concise reports and develop appropriate recommendations. •Communicate clearly and concisely, both orally and in writing. •Establish and maintain cooperative working relationships with those contacted in the course of work including various agencies, community groups, the general public and media representatives. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Eight years of increasingly responsible managerial and administrative experience. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in business administration, public administration or a related field. A Master's degree is highly desirable. 'F. This is an exempt position. � y Open Space s MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors j FROM: C. Britton, Assistant General Manager DATE: April 9, 1993 SUBJECT: F. Y. I. I t . I Open Space . . . for room to breathe 20th Anniversary • 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX:415-691-0485 Genera}Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM March 24, 1993 TO: Field Staff FROM: John Escobar, Operation Manager SUBJECT: Declaration of Extreme Fire azard Due to the extreme fire conditions that occur on District Land during the late spring, summer, and fall months, a declaration of extreme fire hazard pursuant to Section 404, Fires; of the "Regulations For Use of Midpeninsula Regional Open Space District Lands, " is in a effect starting May 15 , 1993 . No person shall smoke or build fires in areas other than those specifically designated for such use. This declaration shall remain in effect until further notice. cc: Craig Britton, Asst. General Manager • Open Space for room to breathe 20th Anniversary . 1972-1992 330 Distel Circle . Los Altos, California 94022-1404 Phone:415-691-1200 • FAX:415-691-0485 19 General Manager.Herbert Grench Board o(Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop i S 0 � STATE OF CALIFORNIA—RESOURCES AGENC. PETE WILSON,Govemor DEPARTMENT OF PARKS AND RECREATION P.O.BOX 942896 SACRAMENTO 94296-0001 (916) 653-7423 APR 519931 April 2, 1993 Mr. Herbert Grench General Manager Midpeninsula R.O.S.D. 330 Distel Circle Los Altos, CA 94022- Dear Mr. Grench: Subject: Windy Hill Access Development Saratoga Summit Gateway Acquisition We are unable to recommend the abovet projects for financial assistance under the 1992/93 Fiscal Year Land and Water Conservation Fund Program. The selection of projects is based upon the amount of available funds, federal criteria and the State's federally approved project selection system. Unfortunately, your projects did not rate high enough to be included in this year's program. We appreciate your interest in the Land and Water Conservation Fund Program and hope you will submit applications in future years. Sincerely, Odel T. King, Jr., Manager Local Services Section Parks & Recreation Commission APR 02 19 BOARD OF SUPERVISORS RUBEN BARRALES EDNA deLARIOS MARY GRIFFIN DERREL B. De PASSE TOM HUENING SHEILA B. HYMAN MICHAEL D. NEVIN JOSEPH SCOTT NITA R. SPANGLER COUNTY OF SAN MATEO COUNTY GOVERNMENT CENTER - REDWOOD CITY - CALIFORNIA94063 (415)363-4020 March 29, 1993 Mr. Herb Grench, General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, Ca. 94022 Dear Herb, Both personally and on the behalf of the Committee, I would like to extend thanks to you for participating as a guest speaker at our meeting last week. Sharing your experience and knowledge about Special Districts and Funding Alternatives was very helpful to a group that is somewhere on Highway 101 going north! Your closing words of wisdom were timely - we are finding out already that it takes energy and somewhat blind courage to forge ahead. Your remarks will be remembered as the group continues to move towards our goal. Thank you also for arranging the recent meeting with Bob Emert and myself. It was good to meet the staff and start some dialog. Best wishes to you as you make your new professional transition. Sincerely yours, ALTERNATIVE FUNDING COMMITTEE Linda Dyson, Chair CC: John Maltbie,County Manager Paul Koenig, Director, Environmental Services Agency Dave Christy, Director, Parks & Recreation Division Bob Emert, Superintendent, Parks & Recreation Division San Mateo County Parks and Recreation Commission Open Space 1 4 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 29, 1993 Honorable Nancy Pelosi 240 Cannon Office Building Washington, D.C. 20515 Dear Representative Pelosi: On behalf of the Board of Directors of the Midpeninsula Regional Open Space District, I wish to convey our strongest support for securing a $10.5 million Land and Water Conservation Fund appropriation in order to complete the purchase by Peninsula Open Space Trust (POST) of the Phleger property in San Mateo County. This extremely valuable property of 1,230 acres has already been included by Congress within the boundaries of the Golden Gate National Recreation Area, but monies are needed to complete the purchase. In an unprecedented fund raising effort, Peninsula Open Space Trust has raised an equal amount toward the purchase of this gorgeous property. This acquisition is so key to the park and open space of this area that the Midpeninsula Regional Open Space District is willing to manage the property for at least five years, thereby enabling the National Park Service to make it immediately accessible to the public. Sincerely, ` Betsy Crowder, President Board of Directors BC/HG/dmz cc: MROSD Board of Directors Audrey Rust, Peninsula Open Space Trust Open Space . . .for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 • Phone:415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 29, 1993 Honorable Dianne Feinstein 331 Hart Senate Office Building Washington, D.C. 20510 Dear Senator Feinstein: On behalf of the Board of Directors of the Midpeninsula Regional Open Space District, I wish to convey our strongest support for securing a $10.5 million Land and Water Conservation Fund appropriation in order to complete the purchase by Peninsula Open Space Trust (POST) of the Phleger property in San Mateo County. This extremely valuable property of 1,230 acres has already been included by Congress within the boundaries of the Golden Gate National Recreation Area, but monies are needed to complete the purchase. In an unprecedented fund raising effort, Peninsula Open Space Trust has raised an equal amount toward the purchase of this gorgeous property. This acquisition is so key to the park and open space of this area that the Midpeninsula Regional Open Space District is willing to manage the property for at least five years, thereby enabling the National Park Service to make it immediately accessible.to the public. Sincerely, Bets Crowder President y , t Board of Directors BC/HG/dmz cc: MROSD Board of Directors Audrey Rust, Peninsula Open Space Trust Open Space . . . for room to breathe 0 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 - Phone: 415-691-1200 - FAX:415-691-0485 General Manager:Herbert Grenc� Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit MEMORANDUM April 5, 1993 TO: All Staff FROM: Craig Britton, Assistant General Manag SUBJECT: General Manager Selection Process As you may know, the Board's holding a workshop to discuss the general manager timing and selection process at the next Board meeting on April 14. The workshop will have a facilitator, and the Board hopes to solicit input from staff and members of the public. This is a good opportunity for anyone interested to contribute thoughts and ideas regarding the hiring process and timing for a new general manager, as well as the qualities/characteristics you feel are important for the General Manager to have. If you cannot attend or would feel more comfortable conveying your ideas in writing, please forward your written comments to Jean Fiddes by 5:00 on Wednesday, April 14. In response to requests from some employees, a draft version of the general manager job description prepared by Ralph Andersen & Associates is attached for your information. If you have any questions about the workshop, please feel free to call either me or Jean. cc: Board of Directors MAr BOARD OF SUPERVISORS Parks & Recreation Commission BA RUBEN RRALES EDNA deLARIOS MARY GRIFFIN DERREL B. De PASSE TOM HUENING SHEILA B. HYMAN MICHAEL D. NEVIN JOSEPH SCOTT NITA R. SPANGLER COUNTY OF SAN MATEO COUNTY GOVERNMENT CENTER a REDWOOD CITY CALIFORNIA94063 (415)363-4020 SAN MATEO COUNTY PARKS AND RECREATION DIVISION ALTERNATIVE FUNDING COMMITTEE MEETING COUNTY OFFICE BUILDING ROOM 101 590 HAMILTON STREET REDWOOD CITY, CALIFORNIA 'i' 7i2SDA. .. 993m AGENDA 1. SI GN IN APPROVAL OF MINUTES 2. ALTERNATIVE FUNDING PRESENTATION & DISCUSSION "SPECIAL DISTRICTS`4 REGIONAL PARK/OPEN-SPACE/ASSESSMENT(ImProvement)DISTRICTS I PANEL: r 1JERB GRENCH, Geh dl Manager, Midpeninsula Region Open NSpace�astrict PAT O'BRIEN,General Manager, East Bay Regional Park District COREY BROWN, Legislative Director,Trust for Public Lands 3. SUB-COMMITTEE WORK - Assisted by Participant Facilitators Identify & Document Initial Key Issues/Questions 4. SUB-COMMITTEE REPORTS TO LARGE GROUP 5. IDENTIFY COURSES OF ACTION 6. NEXT MEETING DATE/ADJOURNMENT Id/adgmar9:3 � I Open Space 1' MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: B. Crowder, President DATE: April 9, 1993 SUBJECT: F. Y. I. tr Open Space . . . for room to breathe 20th Anniversary • 1972-1992 330 Distel Circle • Los Altos;California 94022-1404 Phone:415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Ili WASHINGTON OFFICE COMMITTEE ON SCIENCE, 1505 LONGWORTH BUILDING SPACE,AND TECHNOLOGY WASHINGTON,DC 205 1 5-05 1 4 SUBCOMMITTEES: (202)225-8104 (�nna �. nttA�Joo TECHNOLOGY,ENVIRONMENT .21C ��iirrA AND AVIATION SPACE DISTRICT OFFICE 14tb Zigtrict, California SCIENCE 698 EMERSON STREET COMMITTEE ON MERCHANT PALO ALTO,CALIFORNIA 94301 Conart�� of * �Itiub Otateo C (415)323-2984 MARINE AND FISHERIES gouge of Reprezentatibeg ENVIRONMENT AND NATURAL RESOURCES r ubington, 3D C 20515-0514 OCEANOGRAPHY AND THE OUTER CONTINENTAL SHELF NORTHERN CALIFORNIA REGIONAL WHIP March 10, 1993 Ms. Betsy Crowder President, Board of Directors Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Dear Betsy: It was so nice to meet with you last week and hear your valuable ideas about conservation in our region. I look forward to working with the new administration on land and water conservation, and will maintain my deep commitment to these issues as a member of the 103rd Congress. I also want to congratulate you on becoming the new president of the board. Please feel free to contact me if I can assist your work in any way. Sincerely, J�a G. Cr 6tme' Anna G. Eshoo Member of Congress THIS STATIONERY PRINTED ON PAPER MADE OF RECYCLED FIBERS L �S* 09 . MARY GRIFFIN —sla—n .lta' teo—clo—unty Supervisor March 22, 1993 Betsy Crowder, President Board of Directors Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Dear Betsy: Thank you for the "orientation" meeting with MPORSD. I was delighted to learn more about the district operation and plans. I shall keep the brochure in my car (easy to transfer to the plane) . Please extend my gratitude to Wim, Herb and the staff for their part in the presentation. Will be seeing you "on the trail, " nature or political, I am sure. Sincerely, MA?RYGRIFF President Board of Supervisors MG:ph :7- County Government Center o Redwood City. Ca. 94063 NORTH CO. 873-1800 CENTRAL CO. 573-2222 SOUTH CO. 363-457 1 COASTSIDE 726-5581 w. �+ �r�^/'�"■■//�' * _, ^Pr■■u!'•' "+1 VM ''4 PPad.•;�1v.t»LNKKNL■■`k � a." 0`4 ¥ i a ' .+"*+s* �Y �,s s,,.. x• w �„'t A. ,�;�„ u $ ate" F. w r a S* 71 fir°#. t s "+•Y'L;M tZ"7-4 if NIP Y - 750 RUDER PARK DRIVE,SAN JOSE,CALIFORNIA 95190(408) 920-5842 ROBERT D.INGLE Executive Editor March 23, 1993 Ms. Betsy Crowder 133 Mapache Dr. Portola Valley, CA 94028 Dear Ms. Crowder: Thanks for your kind letter about our increased coverage of San Mateo County. We have recently added two reporters with the sole mission of improving our coverage in San Mateo County. I assure you this coverage is going to continue. Keep reading, and let me know if you have further comments along the way. Sincerely, Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: H. Grench, General Manager DATE: April 9, 1993 SUBJECT: F. Y. I. I i I Open Space . . .for room to breathe 20th Anniversary • 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit i THE BAY AREA OPEN SPACE COUNCIL Summary of Programs and Organization BACKGROUND: The San Francisco Bay Area is blessed with an abundance of parks and other public open space, now totaling 858,000 acres -- almost one-quarter of the region's open space. This outstanding legacy has been created by the actions of over 150 agencies and organizations whose primary responsibility is the permanent protection of open land through acquisition or donation. In 1990, a group of leaders from these agencies organized a major international conference on open space, held in Palo Alto. With the encouragement of the San Francisco Foundation, the planning group was able to continue its collaboration and in 1991, formed itself as the steering committee of the Bay Area Open Space Council. PURPOSE: The Open Space Council brings together public and non-profit open space agencies to provide regional leadership and expertise for the permanent protection of remaining open space in the nine county Bay Area. PROGRAMS: The Council is developing a long range program for its activities, which include public education, information exchange, research and technical support. In 1992, the Council sponsored two workshops on funding opportunities for public agency staff, conducted a preliminary survey of long term funding needs of Bay Area park and open space agencies, and began developing its Strategic Plan. Also during the year, the Council advised Greenbelt Alliance on a major update to its comprehensive survey of public land in the region. The Council expects to hire a part-time coordinator before mid- 1993, to begin implementing its programs. ORGANIZATION: The Open Space Council is directed by a steering committee of leaders from two dozen agencies and organizations in the Bay Area. Staffing and organizational support for the group is provided by Greenbelt Alliance. The council members meet on a bi-monthly basis to monitor ongoing projects, exchange information and develop opportunties for future action. INFORMATION: Council members can be contacted through the Greenbelt Alliance office, using the address information below. Bay Area Open Space Council --c/o Greenbelt Alliance 116 New Montgomery #640 San Francisco CA 94015 (415)543-4291 FAX:415(543-1093) i March 1993 Bay Area Open Space Council STEERING COMMITTEE LIST March 1993 Bob Badarocco Marin Municipal Water District Bob Berner Marin Agricultural Land Trust Fran Brigmann Marin County Open Space District Dan Cather Walnut Creek Open Space Department David Christy San Mateo County Dept. of Parks & Recreation Services Doug Gaynor Santa Clara County Dept. of Parks and Recreation Herb Grench Midpeninsula Regional Open Space District Dave Hansen Sonoma Co. Agric. Preservation and Open Space District Neil Havlik Solano County Farmlands and Open Space Foundation Ross Henry California Parks & Recreation Department John Hoffnagle Napa Land Trust Susan Ives Trust for Public Land Jerry Lawrence City of Palo Alto Open Space Dept. Ray Murray National Park Serice, Western Regional Office Tom Mikkelson East Bay Regional Park District Brian O'Neill Golden Gate National Recreation Area Larry Orman Greenbelt Alliance Mal Smith Midpeninsula Regional Open Space District Dan Schurman Sonoma Land Trust Nancy Stone National Park Serice, Western Regional Office f Claims No. 93-06 Meeting 93-08 Date: April 14, 1993 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description --------------------------------------------------------------------------------------------------- 4002 75.82 Acme & Sons Sanitation Sanitation Services 4003 1,813.33 Alves Petroleum, Inc. Fuel 4004 441.10 American Welding Supply Welding Tanks and Supplies 4005 40.19 Randy Anderson Private Vehicle Expense 4006 2,051.00 Atlas Heating & Air Conditioning Furnace Installation--Mt. Umanhum 4007 216.15 Baron Welding & Iron Works, Inc. Sign Straps 4008 241.98 Barran Park Supply Company Plumbing Supplies 4009 848.68 Birnie Lumber Redwood Split Rail 4010 127.91 Diane Blackman Reimbursement--Resource Documents 4011 665.00 Louis Bordi Road Work--Skyline Ridge 4012 130.50 Breon, O'Donnell, Miller, LegaI Services Brawn and Dannies 4013 296.75 L. Craig Britton Reimbursement--Out-of-Town Meeting Expense 4014 50.00 Irene Brown Honorarium 4015 48.66 Carleen Bruins Reimbursement--Software 4016 21.94 California Water Service Company Water Service 4017 2,093.56 Callo Sign Company Signs 4018 261.25 Campbell's Towing Vehicle Towing 4019 28.88 Capitol Enquiry Resource Documents 4020 300.00 Richard Carr Physical Therapy Inc. Back Care Training Class 4021 24.84 Cascade Fire Equipment Company Safety Glasses 4022 100.00 Coastside Proflame Propane Fuel 4023 180.25 Barrie D. Coate Revegetation Plan 4024 521.58 Sheryl Marioni Cochran Reimbursement--Permit Fees and Private a Vehicle Expense 4025 320.00 Annette Coleman Reimbursement--Enterprise Furnishings 4026 57.05 Joann Combs Plastic Brochure Holders 4027 124.50 Computer Repair Service Inc. Equipment Repair 4028 236.80 Copymat Maps 4029 1,894.40 Corporate Design Strategies Rancho San Antonio Fact Sheet 4030 497.12 Alice Cummings Reimbursement--Film and Private Vehicle Expense 4031 81.19 Dermis Danielson Reimbursement--Uniform Expense and Field Supplies 4032 1,231.34 Design Concepts Design and Produce Spring Newsletter 1 4033 1,245.72 Dow Jones & Company, Inc. Advertisement 4034 40.00 Jean Fiddes Reimbursement--Professional Dues 1 4035 139,594.00 Flinn, Gray & Herterich insurance Coverage 4036 82.06 Foothill Safety, Inc. Safety Supplies 4037 27.47 Forestry Suppliers, Inc. Volunteer Uniform Expense 4038 46.44 Faster Bros.Security Systems,Inc. Keys 4039 65.83 Franciscan Glass Company, Inc. Repairs--Enterprise 4040 151.44 Fry's Electronics Computer Supplier 4041 60.37 G & K Services Shop Cloth Delivery 4042 5.00 Gateway 2000 Software Upgrade 4043 33.87 Gibson Studios Slides 4044 746.88 Goodco Press Inc. Printing 4045 652.41 Herbert Grench Reimbursement--Out-of-Town and Local Meeting Expense 4046 97.47 Mary Gundert Private Vehicle Expense 4047 1,399.17 Hone Depot Field Supplies and Equipment Claim 3. 93-06 Meetirx4 93-08 Date: April 14, 1993 MIDPENINSUL,A REGIONAL OPEN SPACE DISTRICT # Name Description --------------------------------------------------------------------------------------------------- 4048 156.97 Independent Business Products Office Supplies 4049 200.69 Interstate Traffic Control Signs 4050 125.00 Michael Jurich Re' t--Conference Expense 4051 138.63 Keeble & Shuchat Photography Photographs and Film. Processing 4052 180.95 Matthew Ken Reimbursement--Equipment Supplies 4053 470.11 Konica Business Machines Maintenance Agreement 4054 100.00 La Honda Vista Water Company Water Service 4055 40.00 * La Petite Boulangerie Local Meeting Expense 4056 43.28 Thomas Lausten Reimbursement--uniform Expense j 4057 350.19 Judy Lair Reimbursment--Conference Expense 4058 500.00 Elad Levinson Training 4059 4,202.07 Ligtelyn Communications Radio Service 4060 8,816.33 Lillick & Charles Legal Services 4061 65.00 Littler, Mendelson, Fastiff Seminar Registration--D. Dolan and Tichy 4062 400.00 Lopez Gardening Maintenance---February and March 4063 387.46 Los Altos Garbage Company Dumpster Rental 4064 3,792.63 Merwin Mace Acquisition Consulting Services 4065 600.00 Magana's Building Maintenance Maintenance 1 4066 37.83 Brian Malone Reimbursement--Uniform Expense 4067 128.60 Marin Supply Company Sanitation Supplies 4068 125.00 Paul McKowan Reimbursement--Conference Expense 4069 573.46 Micro Accounting Computer Consulting Services 4070 258.52 Micramedia, Inc. Microfiche of 1992 Meeting Files 4071 959.27 Minton's Lumber C upany Field Supplies and Equipment 4072 349.70 Miracle Auto Painting Vehicle Repair 4073 89.85 Moffett Supply Company Sanitation Supplies 4074 13,800.00 Moody's Investors Service Professional Services 4075 9,465.13 City of Mountain View Radio Equipment and Fingerprinting 4076 576.05 National Mailing Services Mailing of Newsletter 4077 642.33 Community Action Board, Ienc.lNREP Pulgas Ridge Acacia stump Treatment 4078 177.32 Noble Ford Tractor Inc. Tractor Parts and Repairs 4079 211.00 Northern Energy Tank Rental and Delivery 4080 1,473.26 Pacific Bell Telephone Service 4081 83.29 Loro Paterson Reimbursement---Conference and Supplies 4082 1,768.80 Paul's Draperies Venetian Blinds--Enterprise 4083 937.02 Peninsula Blueprint, Inc. Blueprints 4084 750.00 Tim Perry Construction Work--Enterprise 4085 637.93 PIP Printing Printing 4086 6,650.00 Portola Park Heights Property Road Work--Portola Heights Road 4087 1,200.00 * Postage by Phone Postage 4088 150.00 Michael T. Quarxe Training 4089 200.30 Patty Quillin Reimbursement--Newsletter Printing and Workshop Registration. 4090 32.50 Rayne Water Service 4091 1,111.36 Rich's Tire Service Tires and Repairs 4092 665.21 Ray's Repair Service Vehicle Maintenance and Repairs 4093 157.24 S & W Equipment Company Equipment Rental 4094 60.00 Safety-Kleen Corporation Solvent Tank Service 4095 1,164,06 San Francisco Newspaper Agency Advertisement *Emergency checks issued on April 23, 1993. Claim No. 93-06 Meeting 93-08 Date: April 14, 1993 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description --------------------------------------------------------------------------------------------------- 4096 313.54 David Sanguinetti Reimbursement---Uniform Expense and Film 4097 1,581.21 San Jose Forest Products, Inc. Lumber 4098 180.27 San Jose Mercury News Advertisement and Subscription 4099 1,600.00 San Mateo County Fire Department Acacia Tree Clearing---Pulgas Ridge 4100 2,333.00 County of Santa Clara Radio Frequency Use 4101 980.00 Santa Rosa Junior College Law Enforcement Training--K. Miller 4102 9,875.71 Seafirst Bank Note Paying Agent 4103 227.25 Sears Equipment Repair 4104 70.13 Shell Oil Company Fuel 4105 345.35 Peter Siemens Reimbursmnt--Conference des 4106 860.63 Signs of the Times Signs 4107 106.54 Skyline County Water Department Water Service 4108 113.72 Malcolm Smith Private Vehicle Ewe 4109 600.75 Jana Sokale Consulting Services--Pulgas Ridge 4110 67.67 Standard Brands Paint and Supplies j 4111 4,832.38 The Steinberg Group Architectural Services 4112 80.41 Summit Uniforms Uniform Expense 4113 704.68 Therma Corporation Heater Repairs 4114 500.00 True's Tractors Road Repairs 4115 24.80 Unocal Fuel 4116 212.50 WAC Corporation Aerial Photograph 4117 638.42 Wetlands Research Associates, Inc. Ravenswood Salt Pond Enhancement Plan 4118 76.91 WMI Services: Portz-o-Let Sanitation Services 4119 653.93 The Wbrkiriran's Emporium Uniform Expense 4120 1,519.82 Del Woods Reimbursement--Equipment and Software 4121 428.25 Yardbird Equipment Sales Field Equipment 4122 315.39 Joan Young Reimburement--Conference Expenses i 'I I 1 Claims No. 93-06 Meetincr 93-08 Date: Anril 14, 1993 REVISED MIDPENINSULA, REGIONAL OPEN SPACE DISTRICT # Name Description 1�- ------------------------------------------------------------------------------------------------- 4002 387.38 Acme & Sons Sanitation Sanitation Services 4003 1,813.33 Alves Petroleum, Inc. Fuel 4004 75.82 American Welding Supply Welding Tan"- and Supplies �i4005 40.19 Randy Anderson Private Vehicle Expense 4006 2,051.00 Atlas Heating & Air Conditioning Furnace Installation--Mt. Ltaunbum 14007 216.15 Baron Welding & Iron Work-a, Inc. Sign Straps 4008 241.98 Barron Park, Supply Company Plumbing Supplies 4009' 848.68 Birnie Lumber Redwood Split Rail 4010 127.91 Diane Blackman Reimbursement--Resource Documents 4011 665.00 Louis Bordi Road Work-Skyline Ridge 4012 130.50 Breon, O'Donnell, Miller, Legal Services Brown and Dannies 4013 296.75 L. Craig Britton Reimbursement--Out-of-Town Meeting Expense 4014 50.00 Irene Brown Honorarium 4015 48.66 Carleen Bruins Reimbursement--Software 4016 21.94 California Water Service Company Water Service 4017 2,093.56 Callo Sign Company Signs 4018 261.25 Campbell's Towing Vehicle Towing 4019 28.88 Capitol Enquiry Resource Documents 4020 300.00 Richard Carr Physical Therarr 1 Inc. Back Care Training Class 4021 24.84 Cascade Fire Equipment Company Safety Glasses 4022 100.00 Coastside Proflame Propane Fuel 4023 180.25 Barrie D. Coate Revegetation Plan 4024 521.58 Sheryl Marioni Cochran Reimbursement--Permit Fees and Private Vehicle Expense 4025 320.00 Annette Coleman Reimbursement--Enterprise Furnishings 4026 57.05 Joan Ccmbs Plastic Brochure Holders 4027 124.50 Computer Repair Services Inc. Equipment Repair 4028 236.80 Copymat Maps 4029 1,894.40 Corporate Design Strategies Rancho San Antonio Fact Sheet 4030 497.12 Alice Cummings Reimbursement--Film and Private Vehicle Expense 4031 81.19 Dennis Danielson Reimbursement--Uniform Expense and Field SuoDlies 4032 1,231.34 Design Concepts Design and Produce Spring Newsletter 4033 1,245.72 Dow Jones & Company, Inc. Advertisement 4034 40.00 Jean Fiddes Reimbursement--Professional Dues 4035 139,594.00 Flinn, Gray & Herterich Insurance Coverage 4036 82.06 Foothill Safety, Inc. Safety Supplies 4037 27.47 Forestry Suppliers-, Inc. Volunteer Uniform &,zense 4038 46.44 Foster Bros.Security Systems,Inc. Keys 4039 65.83 Franciscan Glass Company, Inc. Repairs--Enterprise 4040 151.44 Fry's Electronics Computer Supplies 4041 60.37 G & K Services Shop Cloth Delivery 4042 5.00 Gateway 2000 Software Upgrade 4043 33.87 Gibson Studios Slides 4044 746.88 Goodco Press Inc. Printing 4045 652.41 Herbert Grench Reimbursement-Out-of-Town and Local Meeting Expense 4046 97.47 Mary Gundert Private Vehicle Expense 4047 1,399.17 Hone Depot Field Supplies and Equipment Claim 1 93-06 Meeting 93-08 Date: April 14, 1993 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description --------------------------------------------------------------------------------------------------- 4048 156.97 Independent Business Products Office Supplies 4049 200.69 Interstate Traffic Control Signs 4050 125.00 Michael Jurich Reimburseswnt--Conference E;mense 4051 138.63 Keeble & Shur-hat Photography Photographs and Film Processing 4052 180.95 Matthew Ken Reimbursement--Equipment Supplies 4053 470.11 Konica Business Machines Maintenance Agreement 4054 100.00 La Honda Vista Water Ccmmny Water Service 4055 40.00 La Petite Boulangerie Local Meeting Expense 4056 43.28 Thomas Lausten Reimbursement--Uniform Expense 4057 350.19 Judy Law Reimbursement--Conference E;zense 4058 500.00 Elad Levinson Training 4059 4,202.07 Ligtelyn Communications Radio Service 4060 8,816.33 Lillick & Charles Legal Services 4061 65.00 Littler, Mendelson, Fastiff Seminar Registration--D. Dolan and Tichy 4062 400.00 Lopez Gardening Maintenance--February and March 387.46 Los Altos Garbage Company Dumster Rental ,-,,.)64 3,792.63 Merwin Mace Acquisition Consulting Service 4065 600.00 Maganals Building Maintenance Maintenance 4066 37.83 Brian Malone Reimbursement--Uniform dense 4067 128.60 Marin Supply Company Sanitation Supplies 4068 125.00 Paul McKowan Reimbursement--Conference dense 4069 573.46 Micro Accounting Computer Consulting Services 4070 258.52 Micramedia, Inc. Microfiche of 1992 Meeting Files 4071 959.27 Minton's Lumber Comanv Field Supplies and Equipment 4072 349.70 Miracle Auto Painting Vehicle Repair 4073 89.85 Moffett Supply Company Sanitation Supplies 4074 13,800.00 Moody's Investors. Service Professional Services 4075 9,465.13 City of Mountain View Radio Equipment and Fingerprinting 4076 576.05 National Mailing Services Mailing of Newsletter 4077 642.33 Community Action Board, Inc./NREP Pulgas Ridge Acacia Stump Treatment 4078 177.32 Noble Ford Tractor Inc. Tractor Parts and Recairs 4079 211.00 Northern Energy Tank, Rental and Delivery 4080 1,473.26 Pacific Bell Telephone Service 4081 83.29 Loro Paterson Reimbursement--Conference and Supplies 4082 1,768.80 Paul's Draperies Venetian Blinds--Enterprise 4083 937.02 Peninsula Blueprint, Inc. Blueprints 4084 750.00 Tim Perry Construction Work-Enterorise 4085 637.93 PIP Printing Printing 4086 6,650.00 Portola Park, Heights Property Road Work--Portola Heights Road 4087 1,200.00 Postage by Phone Postage 4088 150.00 Michael T. Quane Training 4089 200.30 Patty Quillin Reimbursment--Newsletter Printing and Workshop Registration 4090 32.50 Rayne Water Service 14091 1,111.36 Rich's Tire Service Tires and Repairs 4092 665.21 Roy's Repair Service Vehicle Maintenance and Repairs 4093 157.24 S & W Equipment Company Equipment Rental 41094 60.00 Safety-Kleen Corporation Solvent Tank, Service ,095 1,164.06 San Francisco Newspaper Agency Advertisement *Emergency checks issued on April 23, 1993. i Claims No. 93-06 Meeting 93-08 Date: April 14, 1993 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description ------------------------------------------------------------------------------------------------- 4096 313.54 David Sanquinetti Reimbursement--Uniform Expense and FiJ 4097 1,581.21 San Jose Forest Products, Inc. Lumber 4098 180.27 San Jose Mercury News Advertisement and Subscription 4099 1,600.00 San Mateo County Fire Department Acacia Tree Clearing--Pulgas Ridge 4100 2,333.00 County of Santa Clara Radio Frequency Use 4101 980.00 Santa Rosa Junior College Law Enforcement Training--K. Miller 4102 9,875.71 Seafirst Bank Note Paying Agent 4103 227.25 Sears Equipment Repair 4104 70.13 Shell Oil Company Fuel 4105 345.35 Peter Siemens Reimbursment--Conference Expenses 4106 860.63 Signs of the Times Signs 4107 106.54 Skyline County Water Department Water Service 4108 113.72 Malcolm Smith Private Vehicle Expense 4109 600.75 Jana Sokale Consulting Services--Pulgas Ride 4110 67.67 Standard Brands Paint and Supplies 4111 4,832.38 The Steinberg Group Architectural Services 4112 80.41 Summit Uniforms Uniform Expense 4113 704.68 Therma Corporation Heater Repairs 4114 500.00 True's Tractors Road Repairs 4115 24.80 Unocal Fuel 4116 212.50 WAC Corporation Aerial Photographs 4"17 638.42 Wetlands Research Associates, Inc. Ravenswood Salt Pond Enhancement Plan 4 76.91 MI Services: Port-o-Let Sanitation Services 4119 653.93 The Workingman's Emporium Uniform Expense 4120 1,519.82 Del Woods Reimbursement--Equipment and Software 4121 428.25 Yardbird Equipment Sales Field Equipment 4122 315.39 Joan Young R.eimbursment--Conference Expenses 4123 230.00 California Parks and Recreation Conference Registration--Wale Wit and 4124 Society Craig Britton 4125 308.90 ** Sears Carpet--Incer'P i House 4126 320.61 Petty Cash Subscriptions, Field and Office Suppli, Volunteer Recognition Exoense, Unifo� Expense, Film, Local Meeting Expense and Private Vehicle Expense **Emergency check issued on April 12, 1993.