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Home My Public Portal About19930428 - Agendas Packet - Board of Directors (BOD) - 93-09 I Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I Meeting 93-09 REGULAR MEETING BOARD OF DIRECTORS AGENDA 7:30 P.M. 330 Distel Circle Wednesday Los Altos, California April 28, 1993 (7:30) * ROLL CALL ** ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR -- B. Crowder APPROVAL OF MINUTES *** April 14, 1993 (.Consent Item) *** WRITTEN COMMUNICATIONS (Consent Item) BOARD BUSINESS (7:45) 1. Introduction of 1993 Spring Docent Training Class -- C. Bruins (7:50) *** 2. Award of Contract for Picchetti Blacksmith Shop Restoration Project S. Marion cochran (Consent Item) *** 3. Award of Contract for Weeks Road Project at La Honda Creek Open Space Preserve -- M. Gundert (Consent Item) *** 4. Appointment of Acting General Manager -- B. Crowder (Consent Item) *** 5. Amendment to Rules of Procedure for Financial Instrument Signatories and Revision of Authorized Signatories for District Accounts -- J. Fiddes (Consent Item) Resolution Amending Rules of Procedure Resolution Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts Open Space . . . for room to breathe - 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 - Phone: 415-691-1200 - FAX: 41 5-691-0485 Genera/Manager:Herbert Grench Board of Directors:Fete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Resolution Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank of California - Los Altos) Resolution Authorizing Signing of Payroll Checks for Payroll Checking Account (First Interstate Bank of California - Los Altos) Resolution Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) 6. Workshop -- Continued Discussion on Filling of General Manager's Position -- B. Crowder INFORMATIONAL REPORTS -- Directors and Staff *** REVISED CLAIMS (Consent Item) CLOSED SESSION (Litigation, Land Negotiations, Labor Negotiations, and Personnel Matters) ADJOURNMENT *NOTE. Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. When recognized, please begin by stating your name and address. Please fill out the speaker's form so your name and address can be accurately included in the minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items on the consent calendar shall be approved without discussion by one motion unless a Board member removes an item from the consent calendar for separate discussion. A member of the public may request under oral communications that an item be removed from the consent calendar. NOTICE OF PUBLIC MEETINGS The Gifts Policy Committee will meet on Friday, May 21, 1993 beginning at noon at the District office. The purpose of the meeting will be to continue to review and revise the District's Gifts Policy. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-08 REGULAR MEETING BOARD OF DIRECTORS April 14, 1993 MINUTES I. ROLL CALL President Betsy Crowder called the meeting to order at 7:37 P.M. Members Present: Ginny Babbitt, Betsy Crowder, Wim de Wit, Nonette Hanko, Robert McKibbin, and Pete Siemens. Member Absent: Teena Henshaw. Personnel Present: Craig Britton, Jean Fiddes, Randy Anderson, John Escobar, Malcolm Smith, Stanley Norton, and Deborah Zucker. ORAL COMMUNICATIONS Harry Hauessler, 1094 Highland Circle, Los Altos, asked that the physical arrangement of Board and staff during Board meetings be improved so that the audience is able to hear them better. He said that the District should comply with Americans with Disabilities Act requirements so that people with hearing impairments can hear what is being said in Board meetings. ADOPTION OF AGENDA B. Crowder stated that the agenda was adopted by Board consensus. IV. ADOPTION OF CONSENT CALENDAR The following request was made to remove items from the consent calendar: N. Hanko - Approval of Permit to Enter for the United States Geological Survey to Conduct a Seismology Study on Windy Hill Open Space Preserve and Approval of Revised Claims. Motion: R. McKibbin moved that the consent calendar, as revised, including Resolution 93-12, a Resolution of Appreciation Honoring Herbert A. Grench; Approval of the Minutes of March 24, 1993 Board meeting; Approval of License Agreement for Underground Leaching and Drain Field - Kennedy Limekiln Area of Sierra Azul Open Space Preserve, and Letter of Support for Federal Funding for Bay Area Ridge Trail Council. G. Babbitt seconded the motion. The motion passed 6 to 0. V. BOARD BUSINESS A. Auction of Surplus Real Property at Teague Hill Open Space Preserve (Report R-93-08) C. Britton stated that no sealed bids had been received, and there was no one was in the audience to bid on the property. He recommended that the Board close the item without a sale. Meeting 93-08 Page 2 P. Siemens suggested that inclusion of contingencies might foster sale of the property. Carol Whittelsey, 180 Fox Hollow Road, Woodside, said that raw land for sale for development in Woodside usually does not sell without a contingency or assurance to the buyer that the land is developable. C. Britton stated that staff would pr epare are an analysis of p p y the failure of the auction with suggestions for gg further action in order to improve the salability of properties in P ty p pe the future. B. Approval of Permit to Enter for the United States Geological Survey to Conduct a Seismology Study on Windy Hill Open Space Preserve (Report R-93-51) N. Hanko asked if the District would receive a copy of the results of the seismology study. . R. Anderson stated that staff would request the report. � P Motion: R. McKibbin moved that the Board authorize the assistant general manager to sign the permit to enter for the United States Geological Survey to conduct a seismology study on Windy Hill Open Space Preserve. P. Siemens seconded the motion. The motion passed 6 to 0. Since the Board was ahead of scheduled times listed on the agenda, B. Crowder stated that informational reports would be considered next. VI. INFORMATIONAL REPORTS N. Hanko informed the Board that Wallace Stegner passed away. She requested that the Board send a letter of condolence to his Mrs. Stegner and look at the District's Gifts Policy to determine how the District could honor Mr. Stegner. N. Hanko said she met with a San Jose Mercury News editor who would like to meet with Board members to discuss communications between the Board and media representatives. G. Babbitt said she was serving on the advisory council for the Friends of Stevens Creek Trail whose work focused on connecting the Bay Trail through Stevens Creek County Park to the Skyline to Sea Trail. Cupertino resident Beez Jones said that she was on the Stevens Creek Park task force and suggested communication between the two groups. M. Ken stated that the Wall Street Journal published an article about Big Creek Lumber's current struggles with environmental groups. C. Britton stated that the District received a $1500 donation designated for land acquisition. Reporting on his trip to Sacramento earlier in the day, he said that no one in Sacramento was discussing cutting any less than $2.6 billion from local agencies. He said that the Santa Clara County Open Space Authority was going to sponsor a meeting in Sacramento for all interested agencies to discuss the Landscaping and Lighting Act and that the District would participate unless there was Board objection. No Board member objected. M. Smith said that the District would have a display at the Earth Day event at Stanford University on April 17. Meeting 93-08 Page 3 R. Anderson reported that he attended a San Mateo County Board of Supervisors meeting where they voted four to zero to set aside transfer of development density credits item. He said they could later discuss transfer of credits from rural to urban parcels. J. Escobar reported that there had been five solo injury accidents. He reported on recent rain and storm damage and that said that fallen oak wood debris would not be collected and would not present a higher fire danger for about a year when branches are dry and cured. Carleen Whittelsey commented that she thought vegetation in Bear Gulch presented a hazard and should be cleared. G. Babbitt stated that California Department of Forestry compared the District's practices of maintaining fire breaks with other agencies and rated the District as above the norm. VII. REVISED CLAIMS N. Hanko asked for a detailed description of claim 4045 to Herbert Grench. J. Fiddes stated that the claim was for reimbursement for air fares, meals, and ground transportation for H. Grench and C. Britton for their March 31 trip to Sacramento, expenses associated with March 20 trip to Washington D.C., and March 7 lunch meeting with Robert Overstreet. G. Babbitt questioned claim 4111 to The Steinberg Group, and C. Britton stated it was the final payment to the firm for services rendered in preparing the District's claim against the bonding company. Motion: N. Hanko moved that the Board approve Claims 93-06. R. McKibbin seconded the motion. The motion passed 6 to 0. The meeting was recessed for a break at 8:10 p.m. The meeting was reconvened at 8:30 p.m. VIII. BOARD BUSINESS, continued D. Workshop - Process for Filling General Manager's Position (Report R-93-491 B. Crowder stated that, prior to beginning the workshop, she felt the Board needed to address the possibility raised at the previous meeting that a member of the Board might serve as general manager. She said she did not support a member of the Board serving as general manager and made the following motion. Motion: B. Crowder moved that it be the policy of the Board of Directors of the Midpeninsula Regional Open Space District that no member of the Board of Directors or any other person who has served on the board within the past two years be eligible for appointment to the position of general manager of the District or to any other staff position or consultant to the District. N. Hanko seconded the motion. Discussion: R. McKibbin and G. Babbitt said that the motion was not appropriate since it had not been presented as a separate agenda item and because it established policy the Board and public should have additional time to consider. N. Hanko and P. Siemens said that they supported motion, noting it protected the District from conflict of interest on the part of a Board member. P. Siemens added that such a policy could be changed in the future if the Board so desired. The motion passed on the following vote: Meeting 93-08 Page 4 Ayes: B. Crowder, W. DeWit, N. Hanko, and P. Siemens. Noes: R. McKibbin and G. Babbitt. B. Crowder introduced Geoff Ball, who facilitated the workshop that included the Board, members of the staff, and members of the public in attendance. Participants discussed the process and the timing for filling the general manager's position, i including when various decisions should be made. The participants agreed that the impact of the state budget would influence any final decisions on how and when to fill the position. Fifty characteristics to be sought in a general manager were identified. G. Ball recommended that the list be reviewed, added to, culled, and consolidated at the next workshop. The Board requested that staff issue a press release to generate more public input in the workshop that would be continued at the next regular meeting. The Board directed staff to prepare for a discussion of job functions of the general manager at the next meeting. IX. ADJOURNMENT The meeting was adjourned at 10:50 P.M. Deborah Zucker Secretary Claims 93-06 Meetircr 93-08 Date: April 14, 1993 REVISED MIDPE4IP;SULA REGIOP:AL OPEN SPACE DISTRICT # Name Description ---------------------------------------------------------------------------------------------------- I,002 387.38 Acme & Sons Sanitation Sanitation Services 003 1,813.33 Alves Petroleum, Inc. Fuel 004 75.82 Americaun Welding Supply Welding Tanks and Supplies 005 40.19 Randy Anderson Private Vehicle Ezense 006 2,051.00 Atlas Heating & Air Conditioning Furnace Installation--Mt. Umunhum r007 216.15 Baron Welding & Iron Works, Inc. Sign. Straps ,008 241.08 Barron Park Supply Company Plumbing Supplies r009 848.63 Birnie Lumber Redwood Split Rail 1010 127.91 Diane Blackman Reimbursement--Resource Documents roil 665.00 Louis Bordi Road Work--Sk- line Ridge r012 130.50 Breon, O'Donnell, Miller, Legal Services Brown and Dannies 013 296.75 L. Craig Britton Reimburs '.ut ement--O -of-Ta,vn Meeting E:Tense 014 50.00 Irene Brawn Honorarium 015 48.66 Carleen Br-uins Reimbursement--Software �016 21.94 California Water Service Ccmpany Water Service 017 2,093.56 Callo Sign Company Signs 018 261.25 Campbell's Towing Vehicle Towing 019 28.88 Capitol Encruiry Resource Documents 020 300.00 Richard Carr Physical Therapy Inc. Back Care Training Class 021 24.84 Cascade Fire Equipment Company Safety Glasses 022 100.00 Coastside Proflame Propane Fuel 023 180.25 Barrie D. Coate Revegetation Plan 024 521.58 Sheryl Marion Cochran Reimbursement--Permit Fees and Private Vehicle Emense 025 320.00 Annette Coleman Reimbursement--Enterprise Furnishings 026 57.05 Joan Canbs Plastic Brochure Holders ✓ 027 124.50 Canputer Repair Services Inc. Equipment Repair 1028 236.80 Cov- t Mstp 929 1,894.40 Corporate Design Strategies Rancho San Antonio Fact Sheet I030 497.12 Alice Cummings Reimbursement--Film and Private Vehicle E;zoense I031 81.10 Dennis Danielson Reimbursement--Uniform dense and Field Supplies 1032 1,231.34 Design Concepts Design and Produce Spring Newsletter '033 1,245.72 Dcvr Jones & Ccmpany, Inc. Advertisement �034 40.00 Jean Fiddes Rei-,bursenent--Professional Dues 035 139,594.00 Flinn, Gray & Herterich Insurance Coverage 1036 82.06 Foothill Safety, Inc. Safety Supplies 037 27.47 Forestry Suppliers, Inc. Volunteer Uniform &tense 038 46.44 Foster Bros.Securit-, S stens,Inc. Kevs 039 65.83 Franciscan Glass Company, Inc. Repairs--Enterprise 040 151.44 Fry's Electronics Computer Supplies 041 60.37 G & K Services Shoo Cloth Delivery 042 5.00 Gateway 2000 Software Upgrade 043 33.87 Gibson Studios Slides 044 746.88 Goodco Press Inc. Printing 045 652.41 Herbert Grench Reimbursement--Out-of-Tovai and Local Meeting E�,,pense 046 97.47 Mary Gundert Private Vehicle E=ense 047 1,399.17 Hone Depot Field Supplies and Equiment Claims No. 03-06 Meetir 1-08 Date: �l 14, 1903 REVISED MIDPENINSULA REGIONAL OPEC: SPACE DISTRICT ' Name Description ------------------------------------------------------------------------------------------------- 4048 156.97 Independent Business Products Office Supplies 4040 200.69 Interstate Traffic Control Signs 4050 125.00 Michael Jurich Reimbursesment--Conference Eiroense 4051 138.63 Feeble & Shuchat Photography Photographs and Film. Processing 4052 180.05 Matthew Ken Reimbursement--Equimient Supplies 4053 470.11 Konica Business Machines Maintenance A grecment 4054 100.00 La Honda Vista Water Company Water Service 4055 40.00 * La Petite Boulangerie Local Meeting E-mense 4056 43.28 Thomas Lausten Reimbursement--Uniform Ezense 4057 350.19 Judy Law Reimbursement--Conference E;zense 4058 500.00 Elad Levinson Training 4059 4,202.07 Ligtelyn Communications Radio Service 4060 8,816.33 Lillick & Charles Legal Services 4061 65.00 Littler, Mendelson, Fastiff Seminar Registration--D. Dolan and Tichy 4062 400.00 Lopez Gardening Maintenance--Febz^aary and March 4063 387.46 Los Altos Garbage Company Dumoster Rental 4064 3,792.63 Mervin Mace Acquisition Consulting Service 4065 600.00 Magana's Building Maintenance Maintenance 4066 37.83 Brian Malone Reimbursement--Uniform E;zense 4067 128.60 Marin Supply Camriany Sanitation Su:Dplies 4068 125.00 Paul McKowan Reimbursement--Conference Eamense 4069 573.46 Micro Accounting Computer Consulting Services 4070 258.52 Micranedia, Inc. Microfiche of 1092 Meeting Files 4071 959.27 Minton's Lumber Company Field Supplies and Equipment 4072 349.70 Miracle Auto Painting Vehicle Repair 4073 89.85 Moffett Supply Company Sanitation Suonlies 4074 131800.00 Moodv's Investors Service Professional Services 4075 9,465.13 City of Mountain View Radio Equipment and Fingerprinting 4076 576.05 National Mailing Services Mailing of Newsletter 4077 642.33 Carmunity Action Board, Inc.;NREP Pulgas Ridge Acacia Sttiv Treatment 4078 177.32 Noble Ford Tractor Inc. Tractor Parts and P.etairs 4079 211.00 Northern Energy Tank Rental and Delivez^y 4080 1,473.26 Pacific Bell Telephone Service 4081 83.20 Loro Paterson Reimbursement--Conference and Supplies 4082 1,768.80 Paul's Draperies Venetian Blinds--Enterzrise 4083 937.02 Penn,-Lsula Blueprint, Inc. Blueprints 4084 750.00 Tim Perry Construction Work--Enterprise 4085 637.03 PIP Printing Printina 4086 6,650.00 Portola Park Heights Property Road Work--Portola Heights Road 4087 1,200.00 * Postage by Phone Postage 4088 150.00 Michael T. Quane Training 4089 200.30 Patty Ouillin Reimbussment--Newsletter Printing and Workshop Registration 4000 32.50 Rayne Water Service 4091 1,111.36 Rich's Tire Service Tires and Repairs 4092 665.21 Roy's Repair Service Vehicle Maintenance and Repairs 4093 157.24 S & W Eauiprtent Company Equipment Rental 4094 60.00 Safety-Kleen Corporation Solvent Tank Service 4095 1,164.06 San Francisco Newspaper Agency Advertisement *Emergency checks issued on Argil 23, 1993. Clain. a. 93-06 Meeting 93-08 • Date: April 14, 1993 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description 4096 313.54 David Sanguinetti Reimbursement--Uniform &,-muse and Fij ------------------------------------------------------------------------------------- ------------ 4097 1,581.21 San Jose Forest Products, Inc. Lumber 4098 180.27 San Jose Mercury News Advertisement and Subscription 4099 1,600.00 San Mateo County Fire Department Acacia Tree Clearing—Pulgas Ridge 4100 2,333.00 County of Santa Clara Radio Frequency Use 4101 980.00 Santa Rosa Junior College Law Enforcement Training--K. Miller 4102 9,875.71 Seafirst Bank, Note Paying Agent 4103 227.25 Sears Equipment Repair 4104 70.13 Shell Oil Company Fuel 4105 345.35 Peter Siemens Reimbursment--Conference &-menses 4106 860.63 Signs of the Times Signs 4107 106.54 Skyline County Water Department Water Service 4108 113.72 Malcolm Smith Private Vehicle Exmnse 4109 600.75 Jana Sokale Consulting Services--Pulgas Ridge 4110 67.67 Standard Brands- Paint and SuDDlies 4111 4,832.38 The Steinberg Group Architectural Services 4112 80.41 Summit Uniforms Uniform Expense 4113 704.68 Therma. Corporation Heater Repairs 4114 500.00 True's Tractors Road Renairs 4115 24.80 Unocal Fuel 4116 212.50 WAC Corporation Aerial Photographs 41 '17 638.42 Wetlands Research Associates, Inc. Ravenswood Salt Pond Enhancement Plan 4 76.91 WMI Services: Port-o-Let Sanitation Services 4119 653.93 The Workingman's Emporium Uniform Emense 4120 1,519.82 Del Woods Reimbursement—Equipment and Software 4121 428.25 Yardbird Ecruiument Sales Field Eauiument 4122 315.39 Joan Young Reimbursment—Conference, Expenses 4123 230.00 California Parks and Recreation Conference Registration--W.de Wit and 4124 Society Craig Britton 4125 308.90 Sears Carpet--Incerpi House 4126 320.61 Petty Cash Subscriptions, Field and Office SUDDli Volunteer Recognition Expense, Unifo,- Expense, Film, Local Meeting Expense and Private Vehicle Expense "Emergency check issued on April 12, 1993. RESPONSE ACTION PROPOSED BY STAFF Board President Acknowledge/Respond Director Acknowledge/Respon Staff Acknowledge/Respond Draft Response Attached Staff to be Directed to Prepare Draft Response for Board Consideration per Board Directive(s) No Response Necessary M wv�� 3 I) 15 9 3 APR 4 7 19� Say Lee Boyd 3352 La Mesa Drive San Carlos,CA 94070 Tile peOp le ►JAnse sil Ap peat/ beto .41 ►^e,s ideals a f r3 r*H7uq Ne��kh- We. a re- G o m e e,v,n" &b d tJ'- yo u--r p r o p ose d rewi v va.1 o ftie o,.ce.c i a•. f wl.9a S �l�ol�•r'n�ss A'e.A J bY�iG� owr �o+Met over-looK . We-_ e-.A 'n 4-h, beIIItiiy O� +I�es e �-reers� b 0-I-� {gem n c�r�y W k e, *e y cvr'Q in Woom We r ep, i 7-e fiat_ 44% y wre n tn+ h of ►•�Ps , hu+ ne+I�te� are SorAe of tA5 . re S r✓i S vYl ct�n A ��e Ot EeA c,LotS et �pr 5 /" f P 4i S� Co n s i c�?..�' � `� Ct Y � AS OjS '. (e 0 wt o �- L4 m a H y a s l 3 - o y e airs aw►d ka ve kvv+ s e.e4n � Y o a-ns' V f n ess a-F the s e -Fr-e es -b ��.- GI e�t r�►�, e�f o f jj �r'c es w�" q,#- t , e �►i Ps f �'� c � � ,� atr Kl i s a�s o ovr► osf�,+,d i'. r H e- i�" also i l k o o a/Y' e-4-+ i vttct r--t• \ o� tr3 5 i hcP�✓e7/ 3 /0 Open Space 1 DRAFT RESPONSE PREPARED BY STAFF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR BOARD CONSIDERATION SAME RESPONSE WRITTEN TO Ms. Sally Lee Boyd 3352 La Mesa Drive, #17 ALL FOUR WRITERS San Carlos, CA 94070 Dear Ms. Boyd: At its regular meeting, the District's Board of Directors reviewed your March 31 letter concerning preservation of acacia trees in Pulgas Ridge Open Space Preserve. We understand your appreciation for these trees, and the groves of eucalyptus in the preserve. The problem with the acacias, and the solution to which the District is committed, are both long term. The growth of the plants and trees on the site has been carefully observed since the removal of the buildings. Specific studies and revegetation plans have been prepared by qualified biologists and implemented by the District. These studies, and our own staffs experience on the site, demonstate that the acacias, broom, and eucalyptus are excluding the native vegetation in the revegetation of the disturbed areas, and slowly invading undisturbed areas of native vegetation. Many detailed long-term studies in other parts of the Bay Area and the rest of California have confirmed these patterns and the significant long-term environmental effects of such invasive vegetation if left unchecked. The District's goal is to maintain the site as a balanced, healthy, and overall natural environment into the forseeable future. Thus, we are committed to controlling, and gradually removing, these invasive non-native species. The process will be very gradual due to our limited resources for dealing with this problem and out of consideration for the visual impact that rapid or large- scale removal would have on the views of visitors and neighbors. There will be two specific opportunities for you to comment further on this issue. In late 1993, the use and management plan for the preserve is scheduled to be updated. The long-term plans for the restoration of the site will be discussed at that time, at both a local neighborhood meeting and a board hearing. Also scheduled for the coming year is review of overall resource management policies for the District. This will include review of policies for the management of invasive non-native vegetation. If you have specific questions or comments, or would like to visit the. site to review the vegetation firsthand, please contact Randy Anderson, the District's Planning Manager, at (415) 691-1200. Sincerely, Betsy Crowder, President Board of Directors cc: Board of Directors Open Space . . . for room to breathe - 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 - Phone:415-691-1200 - FAX:415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit APR 17 1993 G E O R G E N O RTO N STAR ROUTE 2 • BOX 404 LA HONDA CA 94020 - (415)328-7000 RESPONSE ACTION PROPOSED BY STAFF April 12 Board President Acknowledge/Respond Director Acknowledge/Respond Staff Acknowledge/Respond Draft Response Attached Board of Directors Staff to be Directed to Prepare Draft Mid-Peninsula Regional Open Space District Response for Board Consideration per 201 San Antonio Circle Board Directive(s) Mountain View CA 94040 No Response Necessary Dear Board Members: I have written and called your staff two or three times in the last couple of years about the Smith house on Skyline next door to our home next to the parcel we have just sold to MROSD in a bargain sale. For years your staff people used that house as an example as how buildings should not be done on Skyline. Now you own it and it still looks as bad as ever. MROSD painted the house a color which makes it stick out more than ever but absolutely zero landscaping has been done. A very minor amount of screening landscaping would help enormously and soften the view from all over the mid-peninsula. The place appears to be as a boarding house. I don't know if that is legal or not but there are about 6 cars there all the time. Again, no one would care much if there were softening trees and shrubs so that you could not see the cars, the rocks and so much of the house siding. hope that you will do something about this. Enormous amounts of money have been spent on very fancy parking lots on Skyline which are of questionable necessity. Landscaping is something that for a very small amount of money would achieve an enormous improvement. Right now, your house is second only to Langley Hill quarry as a blight on the area. I would appreciate hearing a reply that some action will be taken soon. Yours truI , e H. Norton Open Space ------------------ �... .�- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION George H. Norton Star Route 2 Box 404 La Honda, CA 94020 Dear Mr. Norton: At its April 28 regular meeting, the District's Board of Directors reviewed your April 12 letter concerning the visual impact of the former Smith house. We understand your frustration about this situation. Attempts at landscaping may be unsuccessful due to the harsh conditions on site. ' r and M Gundert n District's tannin manager,Theand has directed Rand Anderson, the s Bo y planning g Mary , an open space planner for the Skyline area reserves to investigate this situation and recommend Pe P P ky preserves, landscaping or other screening that is likely to be successful within the budget constraints of the District. They will also comment on the color of the house, to see if this can be improved the next time the house is painted. The staff will let you know their recommendations and expected schedule for implementing them. I encourage you to contact Randy or Mary directly if you have specific suggestions or questions. Sincerely, Betsy Crowder, President Board of Directors cc: Board of Directors Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX:415-691-0485 Genera(Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit April 8, 1993 APR 12 jqV 1 Bay Hill Place RESPONSE ACTION PROPOSED BY STAFF Board President Acknowledge/Respond HMB, CA 94019 Director Acknowledge/Respond -� Staff At Draft Response Attached Staff to be Directed to Prepare Draft Board Members Response for Board Consideration per Board Directive(s) Midpeninsula Regional Open Space District No Response Necessary 330 Distel Circle NEW Los Altos, CA 94022-1404 Dear Board Member: Pursuant to my letter of November 10 and your reply of December 10,I am writing to check on the progress of your deliberations. I received an agenda for a meeting which you thoughtfully sent me, but it was not clear that the matter in which I am interested was to be discussed. You may recall that the purpose of my letter had been to request your permission to take my dog on Harkins Trail,one of three trails in the park at Purissima. I recommended that you consider visibly badging authorized dogs,those whose owners have made a substantial but affordable contribution, say $100 per year. I continue to believe you will find that many of your customers will be happy to spend their money in this manner. I hope you will receive my revenue-generation suggestion in a favourable light,and I would be will- in to pa rticipate ate in a small-scale experiment. g P P P Sincerely, Tom Arkwright Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Tom Arkwright 1 Bay Hill Place Half Moon Bay, CA 94019 Dear Mr. Arkwright: Thank you for your April 8, 1993, letter regarding dogs at Purisima Creek Redwoods Open Space Preserve. The District's Board of Directors reviewed your comments at our regular meeting last night. All policy changes, including your suggestion to charge a fee for dogs, will be discussed during a series of public meetings conducted by the Board's Dog Committee. We expect to receive many recommendations and will carefully consider all of them. The Dog Committee has not yet scheduled a committee meeting. Because of the current staff and Board workload, it is unlikely that the committee will meet before July. We will not be making any exceptions to the existing policy before the meetings. Therefore, the Board cannot grant you permission to take your dog to Purisima Creek Redwoods at this time. We welcome your participation and will notify you of future Dog Committee meetings. Enclosed is information on local park agencies that offer opportunities to walk with your dog. You may find it helpful in the meantime. Sincerely, Betsy Crowder, President Board of Directors cc: Board of Directors Open Space . . . for room to breathe 20th Anniversary 1972-1992 O Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit It X4* TRAIL CENTER Trail Information and Trail Volunteers for Santa Clara, San Mateo, Santa Cruz, and San Francisco Counties PARKS FOR YOU AND YOUR DOG Many nearby parks offer opportunities to walk with your dog. Wherever you go, you are responsible for your pet's behavior. Even where dogs are allowed off-leash, it is your responsibility to clean up after your pet and prevent it from disturbing wildlife or fighting with other animals. Fines for allowing misbehavior are expensive -- so read regulatory signs carefully. Remember, too, that you are liable if your pet bites someone. Problems caused by dogs include chasing wildlife, overturning trash cans and scaring horses (sometimes causing riders to be thrown) . Keep in mind the perspective of the park management and other visitors as presented in this message from parks staff of the City of Palo Alto: Unleashed dogs are a continuous problem in local parks. Dogs have a major impact on wildlife and livestock in this area. The City of Palo Alto, Stanford University, Midpeninsula Regional Open Space District, Santa Clara and San Mateo Counties all report dog attacks on animals, particularly deer. Contrary to popular belief, these attacks are made by pets. Almost all the dogs caught or observed during a chase or kill are wearing collars. There are few, if any, wild dogs in this area. There has only been one feral dog observed in the Palo Alto's Foothills Park in the 20 years it has been opened. Size, breed or temperament at home is no indication as to which dogs will attack other animals. Park Rangers have observed dogs ranging from poodles to German Shepherds chasing deer. To maximize your dogs enjoyment of the hike, always carry a pooper scooper, plastic bag, water dish, water and a leash. Refer to the following listings for specific regulations in parks and other public lands around the Bay Area. Santa Clara County Parks (408) 358-3741 All pets must be kept on leashes and are not allowed in any childrens play area. Parks not listed continue to ban pets. Almaden Quicksilver Park Hacienda Trail, No Name Trail, Senator Mine Trail, Guadalupe Trail, portions of the Mine and New Almaden Hiking trails and Mockingbird Picnic Area. Alviso Marina Parking lot and picnic table area. 1 Anderson Lake, Coyote Hellyer, Los Gatos Creek Recreational Trails, Vasona Lake, Uvas Canyon Parks All areas. Calero Reservoir Picnic area, playing field, Mine and Ohlone Trails. Coyote Lake Park Campground, picnic areas, launch ramp and connecting trails. Joseph D. Grant Park Edwards Field and Edwards Field Trail. Ed R. Levin Park Spring Valley, Oak Knoll, Sandy Wool and Elm picnic areas. Lexington Reservoir All areas except on connecting trail to Sierra Azul Open Space Preserve. Motorcycle Park Parking lot and picnic areas. Penetencia Creek Park Pathways and picnic area. Sanborn-Skyline Park Day use and recreational vehicle lots. Santa Teresa Park Picnic area and playing field, Ohlone and Mine Trails. Stevens Creek Park Villa Maria picnic area and adjacent playing fields. Upper Stevens Creek Park Upper section of Grizzly Flat Trail. Midpeninsula Regional Open Space District (415) 949-5500 Dogs are allowed in parts of the following preserves: Foothill, Long Ridge, Fremont Older, Windy Hill, Saint Joseph's Hill and Pulgas Ridge. 6' leash required at all times. San Mateo County Parks (415) 363-4020 Dogs are not allowed. California State Beaches in San Mateo County (415) 726-6238 Dogs on 6' leashes are allowed at all coastal state beaches except for Francis Beach in Half Moon Bay (where they are allowed in campground areas only) . You must have proof of your dog's rabies vaccination and clean-up after your pet. 2 East Bay Regional Par._ (415) 531-9300 a2200 Securely leashed dogs are allowed in most parking areas, lawns, concession areas, developed areas and posted areas. They are not allowed at swimming pools, nature areas and bathing beaches . Leashes are not required in open space and undeveloped parkland areas, provided the dogs are under voice control at all times. There may be an entrance fee for dogs at some parks. San Francisco Bay National Wildlife Refuge (415) 792-0222 Leashed dogs are allowed on the Tidelands Trail. They are not allowed other pla ces ces including the fishing piers. San Francisco County Parks and Recreation (415) 666-7201 x7107 Dogs may run off-leash in the areas listed. Owners must be with their pets at all times . Health Code Section 40(a) and 40(b) makes it unlawful to allow your dog to litter public or private property unless you remove the offending material immediately and you must carry "a suitable container or instrument for the removal of dog feces. " Golden Gate Park Section bounded by Lincoln Way, King Drive, 2nd Ave and 7th Ave. Northeast section of Stanyan and Grove Streets. Section bounded by King Drive, Middle Drive, 34th and 38th Avenues. Dog Training Area (fenced) at 38th Avenue and Fulton Street. Buena Vista Park at Buena Vista West and Central Street. Mountain Lake park at the east end of 8th Avenue. Stern Grove north side on Wawona Street between 21st and 23rd Avenues. i Lake Merced north section at Lake Merced Boulevard and Middlefield. Bernal Heights entire top section bounded by Bernal Heights Boulevard. McLaren Park top section bounded by Shelley Drive and south section via 1600 block of Geneva or 1600 block of Sunnydale. Potrero Hill Mini Park on 22nd Street between Arkansas and Connecticut. Dolores Park on 18th Street between Church and Dolores Streets . Lafayette Park on Sacramento between Octavia and Gough. Corona Heights area adjacent to Randall Field, Museum and Roosevelt Ways . Alta Plaza Park on Clay between Scott and Steiner on the second terrace. Douglas Playground between the fence and Diamond Heights Boulevard at the end of 27th Street. 3 Golden Gate National Recreation Area (415) 556-4484 In San Francisco: Dogs under voice control allowed at Fort Funston, Lands End, West Fort Miley, East Fort Miley and the North Beach Area f of Baker Beach. Ocean Beach allows dogs under voice control except on crowded days when you may be asked to leash your dogs or move south to less crowded areas. Dogs on leash area allowed at Sutro Heights, Fort Mason and the South Beach/picnic area/parking lot at Baker Beach. Dogs on the Golden Gate Promenade/Crissy Field must be under voice control except in picnic areas and parking lots where leashes are required. Dogs at Aquatic Park/Victorian Park must be on leash at all times and are not allowed on the beach. In Marin County: Dogs are allowed under voice control at Rodeo Beach at Fort Cronkhite, Muir Beach and the Four Corners Tract above Mill Valley. Leashed dogs are allowed on many other trails on leashes. Dogs are not allowed at Muir Woods, Audubon Canyon Ranch and Stinson Beach. Point Reyes National Seashore (415) 663-1092 Leashed on dogs allowed paved roads and designated beaches. They are not allowed in buildings, campgrounds or on trails. California State Parks in Marin County (415) 456-1286 Mount Tamalpais, Samuel P. Taylor, China Camp and Tomales Bay State Parks allow dogs in camp and picnic areas on 6' leashes. Proof of rabies vaccination also required. Dogs are not allowed on trails or beaches. Angel Island State Park does not allow dogs. Marin Municipal Park District (415) 924-4600 Dogs are allowed. Leash required. 4 California State Beat. _s in Santa Cruz County (408) 688-3241 Dogs are not allowed at Seacliff, Sunset, New Brighton, Wilder and Natural Bridges (except for picnic/day use area) . They are allowed on 6' leashes at Twin Lakes, Seabright, Rio Del Mar and Manresa. California State Parks in South Bay/Peninsula/Santa Cruz Dogs are allowed in campgrounds of Big Basin (408) 338, 6132, Butano (415) 879-0173, Castle Rock (408) 867-2952, Henry Cowell Redwoods (408) 335-4598, Portola (415) 948-9098, Henry Coe (408) 779-2728 and Forest of Nisene marks (408) 335-4598. Dogs must be on 6' leashes at all times and owners must show proof of rabies vaccinations. At night, dogs must be confined to tents or vehicles. Dogs are allowed on some beaches. Dogs are not allowed on most trails. Candlestick Point State Recreation Area (415) 557-2593 x4069 Dogs are allowed. Leash required. Santa Cruz County Parks (408) 462-8300 Leashed dogs allowed in county parks except for Highlands. Marin County Parks (415) 499-6387 Dogs are allowed in open space areas, but they must be on leash or extremely well trained and under total control of their owner. Napa County Parks (707) 257-9529 Dogs are not allowed in city/county parks except for Kennedy. California State Parks in Nine Country/Valley of the Moon All parks require proof of rabies vaccination. Annadel State Park (707) 938-1519 allows dogs on leash on Channel Drive and in the parking lot. Dogs are not allowed on park trails. Sugarloaf Ridge State Park (707) 833-5712 allows dogs on a 6' leash in the campground and picnic area. They are not allowed on park trails and must be kept inside a vehicle or tent at night. Jack London Historic Park allows dogs on leash. They are not allowed in the museum or on hiking trails. Solano County/Vallejo Parks (707) 648-4600 Dogs that are leashed are allowed at most parks. Owner also must provide proof of rabies vaccination. Dogs not allowed at Blue Rock Springs Park. Sonoma County Parks (707) 527-2041 Leashed dogs are allowed except for Shiloh Park. — 5 Monterey County Parks k408) 647-7795 Dogs are allowed on 7' leashes and owner must provide proof of rabies vaccination at Jacks Peak, ,Laguna Seca, Toro, Royal Oaks, San Lorenzo and San Antonio Lake Parks. Dogs are not allowed on trails . California State Beaches in Monterey County (408) 649-2840 Dogs allowed on 6' leashes on Asilomar, Carmel River, Monterey and Marina State Beaches. Livermore Area Recreation and Park District (415) 373-5700 Dogs are allowed. Leash required. City Parks Dog regulations vary from city to city. Oakland (415) 531-2205 allows leashed dogs at Miller and Skyline Boulevard parks but not in flatland parks. Berkeley (415) 644-6530 has a dog-run area in Ohlone Park. San Bruno (415) 877-8868 has a dog-run area in the former Carl Sandburg School. San Leandro (415) 577-3462 allows dogs in Marina Park only. Daly City (415) 991-8006 allows dogs on leash in most parks except for tiny tot parks. Redwood City (415) 780-7250 does not allow dogs in parks. Napa (707) 257-9529 allows dogs at Kennedy Park. Dogs prohibited in other parks. Special permits available for training exercises. Larkspur (415) 927-5031 has a dog-run area in Piper Park. Mill Valley (415) 383-1370 allows dogs off-leash in Bayfront Park. The above list was prepared by the Trail Center in Los Altos in November, 1990 (updated in May, 1991) . Please call (415) 968-7065 to report addtions or changes. Detailed trail maps are also available for most of the above parklands. Call for a complete list. Trail Center 4898 El Camino Real, #205A Los Altos, CA 94022 6 RESP(`' ACTION PROPOSED BY STAFF Boar, sident Acknowledge/Respond Director Acknowledge/Respond Staff Acknowledge/Respond ! Draft Response Attached n 3D Staff to be Directed to Prepare Draft Response for Board Consideration per ` Board Directives) No Response Necessary J �%auk Z7 .0 J i o a� o i i� __<_�-�'� -� /'_exp o c� •�-�_ G� _ a� �e� o_ o G[� a Open Space ` ----------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Ms. Julie Duncan 111 Carmel Way Portola Valley, CA 94028 Dear Ms. Duncan: The Board of Directors of the Midpeninsula Regional Open Space District considered your April 24 letter regarding the proposed Blue Oak Subdivision development of the Portola Valley Partners property, also known as the former Mariani property. Members of the Committee to Save the Mariani Ranch gave us an excellent presentation on the property and its desirability for preservation as permanent open space at our January 28, 1993 meeting. While this property does not connect with any District holdings, we are certainly sympathetic to any local efforts to preserve portions, or all, of this land as permanent open space. Because of the District's focus on regional open space projects and the present lack of funds, we cannot offer any District acquisition money. However, we have directed staff to work with the committee on funding alternatives, which we hope will prove to be fruitful. The District might be willing to participate in the management of the property, or even hold title, should it be acquired as a result of local preservation efforts. District staff will be reviewing the environmental impact report for the Blue Oak Subdivision project and comment, as appropriate, in behalf of the District. A citizens' group called the Coalition of Open Space Advocates will be addressing the Board at our May 26 meeting. They will be discussing the Mariani property, as well as the St. Patrick Seminary property in Menlo Park and agricultural land in East Palo Alto. I invite you to attend the meeting that will begin at 7:30 P.M. at the District offices. Sincerely, Betsy Crowder President, Board of Directors BC:ej Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-55 Meeting 93-09 April 28, 1993 AGENDA ITEM Introduction of 1993 Spring Docent Training Class ASSISTANT MANAGER'S Welcome co a the new spring 1993 docent training class. P 8 g Discussion: The 1993 spring training module for docents is almost over. To become a docent, participants must complete about 80 hours of training by attending the fall and spring training modules. On May 15, eleven trainees will have finished at least 44 hours of classroom study and field exploration. Three of the participants, Jane Peattie, Doug Winchell, and Delrilla Winchell, have also completed the 1992 fall training module. They are ready to join our team of regular docents. The remaining eight will complete their training this fall. Staff, docents, and specialists with expertise in natural history interpretation have conducted the training sessions. The trainees have learned information about the District and basic principles of ecology. The have also been introduced to common plant communities gY Y botany, and "creepy critters." Two new sessions, pond ecology and Picchetti Ranch history, were offered this spring. The 1992 fall and 1993 spring training schedules are attached. As part of the training, the class will attend your April 28 Board meeting to observe the public meeting process and to be introduced to the Board. We welcome the following people to our docent program: Anne George, Santa Clara MelodyMcGruder, Portola Valle g � Y James Hall, San Jose Jane Peattie, Cupertino Mary Heinricher, San Bruno Kristin Ann Tegtmeier, San Francisco Jennifer Howell, San Jose Doug Winchell, San Jose Suzanne Lassen, Mountain View Delrilla Winchell, San Jose Rita Leone, Redwood City Prepared by: Carleen Bruins, Visitor Services Supervisor Contact person: Patty Quillin, Docent Coordinator Open Space . . . for room to breathe 20th Anniversary • 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX:415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Icena Henshaw,Ginny Babbitt,Nonette 111anko,Betsy Crowder,Wim de Wit DOCENT TRAINING FALL SCHEDULE September 15. 1992 Tuesday evening sessions will be held at the new District Office, 330 Distel Circle, Los Altos. Saturday field trips will convene at preserves or in parking lots to car pool, as announced in class. In addition to these events, trainees are encouraged to attend as many as possible of the public docent-led walks promoted in the Hikes and Walks flyer. September Tuesday, Sept. 15 Orientation meeting for fall entry trainees and spring 7:00 - 9:00 PM trainees who missed this material, to get acquainted with MROSD and each other. Course overview. Answers to your questions. Tuesday, Sept. 22 "Introduction to Geology. Structure of the Earth, 7:00 - 9:15 PM Deposition, Weathering, Rock Types, Recycling Earth, and Plate Tectonics" Instructor: Geologist Roger Myers, MROSD docent and science illustrator at SRI. *Saturday, Sept. 26 "Geology of the Greenbelt," field trip to Monte Bello 9:30 AM - 3:00 PM Open Space Preserve, Page Mill area. Tuesday, Oct. 6 "Introduction to Seismology. Earthquake Characteristics, 7:00 - 9:15 PM Measurement, Prediction, and Effects" Instructor: David Boore, MROSD docent and seismologist at U.S. Geological Survey. *Saturday, Oct. 10 "San Andreas Fault," field trip to Lost Trancos and Monte 9:30 AM - 1 :30 PM Bello Open Space Preserves. Tuesday, Oct. 20 Field trip to Coyote Hills Regional Park. Introduction to 6:30 - 9:30 PM the Ohlone Indian culture, including languages, tribes, NOTE EARLY START. locations, basketry, life cycles, and general social organization. Tour of the visitor center exhibits. Instructors: Jan Southworth and Norm Kidder, East Bay Regional Park District naturalists. *Saturday, Oct. 24 Field trip to Ohlone Day event at Henry Cowell Redwoods 10:00 AM - 4:00 PM State Park. Exhibits, demonstrations, and hands-on activities. All activities are free. Admission to the state park is $5 per car. (For more information phone Henry Cowell Redwoods State Park at 408-335-3174.) *Saturday, Oct. 31 Field trip to Russian Ridge Open Space Preserve. More 9:30 AM - 1 :30 PM about Ohlone Indians: uses of plants, geography, finding artifacts, teaching techniques on the trail, "attention getters," and activities for kids. Instructors: Jan Southworth and Norm Kidder. *Saturday, Nov. 14 Trainee practicum field exercise. Monte Bello and Los 9:30 AM - 4:00 PM Trancos Open Space Preserves. *Saturday, Dec. 5 Field trip to tafoni formations at El Corte de Madera Open 9:30 AM - 2:00 PIVI Space Preserve with Roger Myers. To car pool, meet at the park and ride on Page Mill Road at Arastradero Road at 9:00 AM. Bring liquids, lunch, layered clothes, and notebooks. Heavy rain cancels. SPRING DOCENT TRAINING SCHEDULE March 16, 1993 - May 15, 1993 Tuesdayevening sessions will be held at the District office. Saturday field trips will convene g Y at preserves or in parking lots to car pool, as announced in class. In addition to these events, trainees are encouraged to attend as many as possible of the public docent-led walks advertised in the Hikes and Walks flier. March Tuesday, March 16 Orientation to Docent Program and MROSD 7:00 pm - 9:15 pm Guest speaker: Craig Britton, MROSD Assistant General Manager Tuesday, March 23 Introduction to Biotic Communities 7:00 pm - 9:30 pm Overview of many plant communities with emphasis on broad differences and identifying species common in each community. Instructor: Toni Corelli, Botanist, California Native Plant Society Saturday, March 27 Field Session on Biotic Communities 10:00 am - 3:00 pm To reinforce information from classroom session we will hike through several different plant communities on Stevens Creek Nature Trail. Instructor: Mara Noelle, Botanist, Habitat Restoration Group Tuesday, March 30 A "Hands-on" Approach to Basic Ecological 7:00 pm - 9:00 pm Concepts Instructor: Dr. Irene Brown, Research Biologist at Jasper Ridge Biological Preserve. Saturday, April 3 Pond Study 10:00 am - 2:00 pm Introduction to insect and plant life of Alpine Pond at Skyline Ridge Open Space Preserve. Instructor: Kate Schafer, Coordinator, Stanford Ecology Lab Tuesday, April 6 Introduction to Interpretation 7:00 pm - 9:00 pm Beyond information: An overview of Tilden's principles of interpretation. Instructor: Patty Quillin Saturday, April 10 Easter Weekend - No class Tuesday, April 13 Creepy Critters 7:00 pm - 9:00 pm Basic information on selected spiders, reptiles, mammals and birds. Live specimens highlight this popular presentation. Instructor: Ira Bletz, Supervising Naturalist, East Bay Regional Park District. Saturday, April 17 Field Trip to Waterwheel Creek Trail 12:00 - 4:30pm Join docent Linda Murdoch for this hike in the Pichetti Ranch area of Monte Bello Open Space Preserve. This trail is very popular for twilight full moon walks. Tuesday, April 20 No class Saturday, April 24 Field Botany 10:00 am - 3:00 pm Spring wildflowers at Edgewood County Park will be the subject of this class on basic botany. Instructor: Toni Corelli Tuesday, April 27 No class Wednesday, April 28 MROSD Board Meeting 7:30 pm - 9:00 pm Your chance to see the District's Board of Directors and staff at work, and to observe the public participation process. Class convenes later to see videos and discuss practice hikes. Saturday, May 1 History of Picchetti Ranch 10:00 am - 12:00 pm An overview of Picchetti Ranch, including a tour of historic winery buildings with Sunrise Winery Manager Ron Stortz. j 12:30 pm - 3:00 pm Presentation of techniques for historical interpretation by Patty Quillin and Carleen Bruins. Tuesday, y Ma 4 No class Saturday, May 8 Folk Botany y y 10:00 am - 3:00 pm Traditional uses of plants by Native Americans and early settlers. Instructor: Mara Noelle Tuesday, May 11 No class Saturday, May 15 Docent Practice Hikes 10:00 am - 2:00 pm Saturday, May 22 DOCENT APPRECIATION EVENT & GRADUATION! 5:Wpm - 7:Wpm Opera Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-58 Meeting 93-09 April 28, 1993 AGENDA ITEM Award of Contract for Picchetti Blacksmith Shop Restoration Project MANAGER'SASSISTANT GENERAL A 1. Accept the lowest responsible bid of$40,319.00 from George Bianchi Construction Inc. of San Jose for restoration of the blacksmith shop at Picchetti Ranch. 2. Authorize the Assistant General Manager to enter into a contract for performance of the work. Discussion At your November 14, 1992 meeting, you authorized staff to solicit bids for the Picchetti Ranch Blacksmith Shop Restoration Project (see report R-92-116). A notice requesting bids was published in the San Jose Mercury News on April 1, 1993, and in the Daily Pacific Builder on April 1 and 2, 1993. The public bid opening was held on April 16. A summary of the bids is attached for your review. Contractors bid on the blacksmith shop base project and two alternates. The alternates were installing electrical service and constructing a retaining wall. If the bids received were higher than the funds available, the alternate items would be deleted from the project. The total bid of the lowest bidder is approximately $10,000 under the budget estimate of $50,000, so these alternates have been included in the project. The lowest bid was submitted by George Bianchi Construction Inc. of San Jose. Staff analyzed the bid submitted by Bianchi Construction and found it to be complete. Staff also contacted references for information about the contractor's past construction projects. The contractor has completed numerous construction projects for Santa Clara County and Santa Clara Valley Water District. References stated that the contractor completed projects within budget and in a timely manner. The contractor is currently finishing the Sausal Dam Project at Windy Hill Open Space Preserve. Prepared by: Sheryl Marion Cochran, Open Space Planner Contact person: Same as Above PICCHETTI RANCH BLACKSMITH SHOP RESTORATION PROJECT BID SUNIMARY CONTRACTOR BLACKSMITH ALT. 1 ALT. 2 TOTAL SHOP electrical earthwork & PROJECT (Base Bid) retaining wall Bianchi Construction 32,769.00 2,522.00 5,028.00 40,319.00 Mongrid Construction 34,203.00 2,561.00 4,602.00 41,366.00 Michael Morgan 34,274.00 7,726.00 (total alt. 1 & 42,000.00 Construction alt. 2 Dempsey Construction 35,500.00 3,400.00 3,900.00 42,800.00 Brero Construction 41,100.00 1,200.00 2,600.00 44,900.00 Summit Spring Design 42,889.00 1,000.00 4,550.00 48,439.00 Pleasanton Engineering 48,500.00 2,000.00 5,000.00 55,500.00 Contractors Redwood General & 50,665.00 1,977.00 9,150.00 61,792.00 Mechanical Open Space ----------------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-60 Meeting 93-09 April 28, 1993 AGENDA ITEM Award of Contract for Weeks Road Project at La Honda Creek Open S ac ,,Preserve ASSISTANT GENERAL MANAGER'S RECOMMENDATION 1. Accept the lowest responsible bid, including alternate bid items 2, 3, and 4 of $70,278 from Summit Springs Design of Woodside, CA for construction of a road and drainage improvements, and implementation of a tree protection plan and landscaping plan. 2. Authorize the Assistant General Manager to enter into a contract for performance of the work. DISCUSSION At your July, 22 1992 meeting, you authorized staff to solicit bids for relocating the Weeks driveway at La Honda Creek Open Space Preserve. The project was advertised in August, 1992 but the bid opening was canceled due to complications in obtaining the necessary permits from San Mateo County. The project was readvertised for public bid in early April, 1993. Nine contractors submitted bids on the project. In addition to the base bid, alternate bids were also solicited from the bidders. Summit Springs Design of Woodside was the low bidder for both the total base bid and the alternate bid items. Summit Springs Design has worked for the District in the past on a water line project at Rancho San Antonio Open Space Preserve and a Ridge Trail project at Skyline Ridge Open Space Preserve. Staff was satisfied with their work. The budget for fiscal year 1993-1994 includes $80,000 for this project. Staff anticipates additional costs to the project due to several unresolved issues. In addition, a portion of the road design and construction costs will be reimbursed by the Paulins, adjacent land owners. In accordance with an agreement dated February It, 1991 between the District, Weeks, and Paulins, the Paulins are responsible for reimbursing the District$10,000 of the cost of replacing the road. Half of the $10,000 is to cover a share of the cost of engineering the road, and the remainder is to be applied toward the cost of construction. A written request has been submitted to the Paulins for the engineering reimbursement; the remainder will be requested upon completion of construction. The Weeks have already submitted their share of the cost to the District. Open Space . . . for room to breathe 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 - Phone:415-691-1200 • FAX: 415-691-0485 t� General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,reena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit R-93-60 Page 2 In addition alternate bid item number two was for a water line to serve an adjacent neighbor's home. The neighbor will pay the cost of installing the water line. A breakdown of the bids is attached. Prepared by: Mary Gundert, Open Space Planner Contact person: Same as above I �S A ya LA HONDA CREEK OPEN SPACE PRESERVE WEEKS ROAD PROJECT Summary of Bids (Opened April 16, 1993 @ 2:00 .m. Bid Breakdown Addendum #1 Alt. 1 Alt. 2 Alt.3 Alt.4 Base + 1, Base + 2, Contractor Base Bid (Deduct) AC Surfacing WS2 Line Import Md. Dbl seal 2,3 3,4 Summit Springs Design 59,278.00 (1,000.00) 8,000.00 1,000.00 6,000.00 4,000.00 74,278.00 70,278.00 Woodside, CA GradeTech Inc. 68,800.00 (800.00) 7,965.00 3,240.00 3,900.00 6,195.00 83,905.00 82,135.00 Alviso, CA Geotechnical Mgmnt. Inc. 73,607.00 (7,000.00) 11,062.00 1,800.00 6,300.00 3,097.50 92,769.00 84,804.50 Los Gatos, CA Pleasanton Engineering 100,000.00 (3,000.00) 8,850.00 2,520.00 6,000.00 7,965.00 117,370.00 116,485.00 Pleasanton, CA O'Grady Paving 103,684.00 (3840.00) 7,611.00 2,160.00 6,000.00 7,611.00 123,295.00 123,295.00 Mountain View, CA Collishaw Construction 107 362.00 8,938.50 2,160.00 5,400.00 4,956.00 23 860.50 1 9 7 1 1 8700. San Jose, CA Andreini Bros. Constr. 119,691.00 (650.00) 8,850.00 5,760.00 6,000.00 3,540.00 140,301.00 134,991.00 Half Moon Bay, CA Sondgroth Construction 122,936.00 (10,000.00) 9,558.00 3,888.00 4,320.00 6,637.50 140,702.00 137,781.50 Mountain View, CA Granite Construction 138,572.00 11,062.50 4,320.00 1 4,500.00 2,212.50 148,454.50 1 139,604.50 San Jose,CA 2. legisla process 22. Committed to completing the green belt 23. Willing to be publicly visible, outgoing 24. Understanding about health of organization - carry forward Sipel study - bring along managers under GM 25. Non-bureaucrat - (not unchanging status quo) willing to make changes, sees big picture /// 26, Budget managements I Is ovelV iew and detail r ead 27. Politically astute, can, t( pudic, elected officials 28. Good judgment // 29. Demonstrated succ ssful management experience in a team approach setting 30. Angel or Saint 31. More of a risk tak r - try innovative things 32. Able to build effe tive rking relationships with Board of Directors 33. Progressive Manag t me style - willing to be in forefront 34. Broad sense of who us4rs are - constituency 35. Understanding of pu 1 c perception of distinction encouraging public access vsallo ' 9 (input) 36. Recognizing diversity f values in staff. (ex. land mgmt. and acquisition 37. Good oral as well as ten communication skills 38. Values - knows abo t en)4ronmental education 39. Community servic - Parks\and open space experience?? 40. Humbleness and honesty share successes, take responsibility for failure 41. Wants to educat�public re: mission of Dist. 42. Serve in an outreach position, listening to public, suggest policies to Board that address issues before become issues 43. Agrees with ground rules. Lives ground rules in personal example April 18, 1993 9:5 2:2 3 PM Page 6 of 7 LO*d Set7OT69STV 01 OW-riot UVS-i2a WO�JA OT:OT 266T-6T-6dH Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-93-57 Meeting 93-09 April 28, 1993 AGENDA ITEM Appointment of Acting General Manager BOARD PRESIDENT'S RECOMMENDATION Approve the attached agreement appointing L. Craig Britton acting general manager. Discussion: General manager Herbert Grench retires on April 29, 1993. The Board is currently in the process of determining how and when to fill the vacancy. Until the time the position is filled and/or the Board decides how to proceed after learning the results of this year's state budget, I recommend that L. Craig Britton, the current assistant general manager/land acquisition manager, be appointed acting general manager effective April 30, 1993. The attached agreement between the Board and Mr. Britton details this acting appointment. Prepared by: Jean H. Fiddes, Administrative Services Manager Contact person: Same as above ACTING APPOINTMENT AQE Eh= BETWEEN THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AND L. CRAIG BRIITON Be it agreed that: 1. L. Craig Britton (hereinafter "Britton") is formally assigned, effective April 30, 1993, by the Board of Directors of the Midpeninsula Regional Open Space District to perform under general or specific direction of the Board of Directors, and Britton agrees to accept, all the duties of the District's vacant general manager position and has all the authority given to the general manager under Public Resources Code Section 5500 et seq., other law and pursuant to board policy. 2. Britton shall hold the position of acting general manager at the pleasure of the Board of Directors. If the Board of Directors decides to relieve Britton of this acting appointment for any reason, or if Britton resigns from the position as acting general manager, Britton shall revert, in good standing, to his current position of assistant general manager/land acquisition manager. Upon any such automatic reversion, Britton shall thereupon hold and occupy such position with all rights, seniority and benefits to the same extent as if his current position had never been interrupted or supplemented by appointment as acting general manager hereunder. 3. Britton shall continue to carry out the duties and responsibilities of his current position of assistant general manager/land acquisition manager while serving as acting general manager. 4. Britton shall continue to receive a five point acting appointment pay increase for the additional duties and responsibilities assumed because of the transition period and vacancy in the general manager's position. It is agreed that any additional salary adjustments for this acting appointment will be reviewed after the forthcoming state budget is approved by the governor. The parties contemplate that is not a permanent arrangement; therefore, in the event that the position of general manager is not filled on a permanent basis by November 1, 1993, the parties will meet to review and discuss the terms and conditions of this acting appointment. 5. In the District's interest to maintain active participation and interaction, particularly in light of California's budget crisis, with other open space, park, and recreation agencies, the Board of Directors agrees that the District will pay the full cost of membership for Britton in the National Recreation and Park Association, the California Park and Recreation Society, and the County Park and Recreation Directors Association. Elizabeth S. Crowder L. Craig Britton President, Board of Directors Assistant General Manager/Land Acquisition Manager Date Date Open space R-93-56 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-09 April 28, 1993 AGENDA ITEM Amendment to Rules of Procedure for Financial Instrument Signatories d Revision of Authorized Signatories for District Accounts ASSISTANT GENERAL MANAGER'S RECOMMENDAT A e attached Resolution of the Board of Directors of the Midpeninsula Regional 1 dot th ( ) P Pe g Open Space District Amending Rules of Procedure (2) Adopt Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts (3) Adopt Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank of California - Los Altos) (4) Adopt Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing of Payroll Checks for Payroll Checking Account (First Interstate Bank of California - Los Altos) (5) Adopt Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) Discussion: In accordance with your Rules of Procedure and as a result of the general er mansg 's retirement, it is necessary to revise the authorized financial instrument signatories for the District's accounts. The appropriate financial institutions will be informed of the signatory changes. The District's policy requires one signature for employee payroll checks and for checks and warrants under $5,000 and two signatures if the check or warrant is over $5,000. Prepared by: J. Fiddes, Administrative Services Manager Contact Person: Same as above (a) RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING RULES OF PROCEDURE Section 2.40 of the Rules of Procedure of the Board of Directors of the Midpeninsula Regional Open Space District is hereby amended to read as follows: Section 2.40 Financial Instrument Signatories (a) The authorized signatories to checks, warrants, withdrawal applications and Santa Clara County claim forms of the Midpeninsula Regional Open Space District for payroll or for amounts less than $5,000 shall be any one of the following five employees: (i) the Acting General Manager, (ii) the Administrative Services Manager, (iii) the Operations Manager, (iv) the Public Affairs Manager, or (v) the Planning Manager. (b) The authorized signatories to checks, warrants, withdrawal applications and Santa Clara County claim forms of the Midpeninsula Regional Open Space District in amounts of $5,000 or greater (excluding payroll) shall be two of the following employees: (i) the Acting General Manager, (ii) the Administrative Services Manager, (iii) the Operations Manager, (iv) the Public Affairs Manager, or (v) the Planning Manager. This resolution supersedes Resolutions 92-03, adopted on February 12, 1992. (b) RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ESTABLISHING FINANCIAL INSTRUMENT SIGNATORIES OF THE DISTRICT FOR SANTA CLARA COUNTY ACCOUNTS WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District has passed Resolution 93-13, dated April 28, 1993, changing the signatories authorized to make disbursements on behalf of the District. NOW, THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section 1. The signatures of the present holders of said offices are as follows, and the Director of Finance of Santa Clara County is authorized to make disbursements on behalf of the District based on any one signature for amounts under $5,000 and any two signatures for amounts $5,000 and over, as set forth below: ACTING GENERAL MANAGER L. Craig Britton ADMINISTRATIVE SERVICES MANAGER PUBLIC AFFAIRS MANAGER Jean H. Fiddes Malcolm Smith OPERATIONS MANAGER PLANNING MANAGER John M. Escobar Bruce R. Anderson Section 2. This resolution supersedes Resolution 92-36 adopted July 22, 1992. GLNtkAL ACCOUNT Name ot(,orporauon GENERAL ACCOUNT W No.Signatures One Date Card Received Account Number Required or two Midpeninsula Regional Open Space District H QL-A-ul U lict:,- wi th ReZUlf U Liall 2-03 re X John M. Escobar Resolution 93- CORPORATE RESOLUTAON. Signature "RESO VPresident,Vice President,Secretary,� nl&eereergorTreasurer of this '`is authorized to enter into deposit account,c h �n,�a�ement and service X B r u ce R. Anderson agreement(s)with any First Interstate Bank(s)on behalf of thisX�r�atron,and to designate Signature f 'm j time who may sign checks and otherwise give instructions regarding this X funds and accoo FURTHER RESOLVED:This authorization is in addition o any other au orizations in effect and shall remain in force until the Bank(s)receive written notice of its revocation at the offices where the accounts are maintained or at any other address specified by the Bank(s)." tna�curdLa..•e¢ CERTIFICATION I certify that �,s}* >r C It rK -'b,S rccf- • I am the of the Gefoofartien named above; • The fore oin resQI tion is a complete and accurate copy of a resolution duly adopted by the Board of Directors; • The resolution is now in full force and has not been revoked or changed in any way;and Account Title(Please Print) • The signatures of the persons signing on the reverse side and below are the genuine GF"-RAL ACCOUNT and authorized signatures of those persons. I also certify under penalty of perjury that: ,s El the number shown on this form is the W s correct taxpayer identification number 'q, ,s wei- ❑ to the best of my knowledge and belief,theSerryeoalien-is a foreign corporation exempt Account Tine No.si s.Re . from-b ku withholdingand information reporlmg.The address f th rincipal office Ot�e (� is 33� gistel Circle, LOs Altos, CA y�02 GENERAL ACCOUNT two* Corporate Seal (Optional) , 19_ *depending on amount Signature of D'��istant9ec elar' Date 19. Fit CORPORATEcCi((r�lhYstslfie Bank SIGNATURE CARD ACCEPTANCE BY CORPORATION AUTHORIZED SIGNERS By signing below,you certify and agr,%�stt: Nameffitle(Please Print or Type) Signature 1. You received and agree that the 6ecwaca+raRss account(s)will be governed by First 1 John M. Escobar; Operations r. Interstate's schedule of account fees and rates,the"Rules Governing First Drivers License No. second ID Interstate Deposit Accounts"and the rules governing analyzed accounts(if applicable); 2. The number of signatures required on checks and other written instructions is set NameiTitie(Please Print or Type) Signature forth on 2Planning a61-aleR6refld ar.fi s eL,s d fi'esel 0 4-r'e rs �S- �¢•• Bruce R Anderson; P1 ann i ng M 3. The persons named on the reverse as authorized signers re tho ized to sign Driv, ,mse No. Second ID checks and otherwise give instructions on behalf of the Awregarding its accounts and services. President 3 Namc,.,,,e(Please Print orType) Signature BY Board of Directors XSignature Title - -Drivers License No. Second ID 19— BY Acting Gen RgI . Signature Title Type of Account Acct.Code Account Number Date Opened Initial Deposit Dpema By Date Closed BANK USE ONLY Checking Type of Business Telephone No. Market Corporate Address city State Zip Code Interest Savings Statement Mailing Address City State Zip Code Time Acct.Formerly with(Bank Name and Location) CCI No. Deposit Other Introduced By IRC No. Taxpayer Identification No.(if any) 6LNLKAL AGLUUNI No.Signatures 1 or RAe Card Received Account Number Midpeninsula Regional Open Space District Regin In accord once With Resolution Signature s0 U 1 on - CORPORATE RESOLU(jTI N ,t{e X L. Craig Britton Ac�n. Cie.a—" �•LScr "RESO VE T e President,Vice President,Secretary, or Treasurer Signature of this4 is authorized to enter into deposit account,c h ana ment and service X Jean H. F i d de s agreement(s)with any First Interstate Bank(s)on behalf of this ,and to designate fr m ' e4o time who may sign checks and otherwise give instructions regarding this Signature ebnjs funds and account(s). URTHER RESOLVED:This authorization is in addition X Malcolm Smith to any other authorizations in effect nd shall remain in force until the Bank(s)receive written notice of its revocation at the offic s where the accounts are maintained or at any other address specified by the Bank(s). Tr^o acerda�^er, t,,� + R�sw f.�i+dng3_f3 CERTIFICATION I certify that: j�,•yr,a} etc.ic ara�Fr.a.f' • I am the of the 6erperatron named above; • The foregoing resolution is a complete and accurate copy of a resolution duly adopted by the Corporation's Board of Directors; • The resolution is now in full force and has not been revoked or changed in any way;and • The signatures of the persons signing on the reverse side and below are the genuine Account Title(Please Print) authorized signatures of those persons. GENERAL ACCOUNT I ertify under penalty of perjury that: p,,,r.,C41t ,e number shown on this form is the-Gei perettan's correct taxpayer identification number -p, +,.,ch ,i, •} [Ito the best of my knowledge and belief,th 4 atioaica foreign corporation exempt fro ack withh din and i formation repo Ing.The d Tess of principal office Account Title No.Sigs.Req. is n `�i _ r _R o� A In _os• (/� 940" one or Corporate Sea] GENERAL ACCOUNT two* (optional) 19_ Date *depending on amount r�-�Fil «+cte�t< FrSt CORPORATE kderstate SIGNATURE CARD ACCEPTANCE BY CORPORATION Bar* By signing below,you certify and agree t at: , AUTHORIZED SIGNERS 1. You received and agree that the 6er�efet`+esR-'s account(s)will be governed by First NameRnle(Please Print or Type) Signature Interstate's schedule of account fees and rates,the"Rules Governing First 11 ttOn' Acting GM X Interstate Deposit Accounts"and the rules governing analyzed accounts(if applicable); Drivers License o. Second to 2. The number of signatures required on checks and other written instructions is set forth On t Name/Titie{Please Print or Type) Signature as;•W-0--a/d�a.4-1,04 ese1u t •^ 4$ 3. The persons named on the reverse as authorized signer ar tPggzed to sign 2 Jean H. Fiddes; District C1 er X checks and otherwise give instructions on behalf of the regarding its Drvers License No. second iD ,ounts and services. President BY Board of Di rectors Name/Title(Please Print or Type) Signature Signature Title 19_ 3 Malcolm Smith• Puhl i c Affrs M X BY Acting Gen Mgr.Date Drivers License No. Second ID Signature Title BANK USE ONLY I Type of Account Acct.Code Account Number Date Opened Initial Deposit ed ay Date Closed Type of Business Telephone No. Checking Corporate Address City State Zip Code Market Interest Statement Mailing Address City State Zip Code Savings Acct.Formerly with(Bank Name and Location) CCI No. Time Deposit Introduced By IRC No. Taxpayer Identification No.(if any) Other (d) °No.Signatures one Date Card Received Account Number ( Mid neul PAYROLL ACCT en i nsu 1 a Re i onal Open Space District Ri�i1eaccorda ce P g P P with Resolution 92-03 Signature X L. Craig Britton Pesolution 93— CORPORATE RESOLU fON H r. Signature "RESO V T e President,Vice President,Secretary, i & _€--s=-,or Treasurer X Jean H. F i d de s of this 6 �is authorized to enter into deposit account,ca m �rent and service agreement(s)with any First Interstate Bank(s)on behalf of thi'AAWrt,and to designate Signature fr time time who may sign checks and otherwise give instructions regarding this Malcolm Smith 6 +&as funds Rrlarcnunt(��FURTHER RESOLVED:This authorization is in addition Xo any other But onzations in effect and shall remain in force until the Bank(s)receive written notice of its revocation at the offices where the accounts are maintained or at any other address specified by the Bank(s)." '��cco Ada reef w` eSo 106YI CERTIFICATION I certify that: D,*,*,.a} c le r-i< ts}T�ct • I am the of the G)eripelistfen named above; • The to �g�sAI tion is a complete and accurate copy of a resolution duly adopted by the arts Board of Directors; • The resolution is now in full force and has not been revoked or changed in any way;and Account Title(Please Print) • The signatures of the persons signing on the reverse side and below are the genuine PAYROLL and authorized signatures of those persons; , I also certify under penalty of perjury that: ,,4v,.W. O the number shown on this form is theoBorpora*m s correct taxpayer identification number ❑ to the best of my knowledge dand belief,t�te E7e +s a foreign corporation exempt Account Title No.Sigs.Req. g 33 U C U 1 wdh ldt,1 ari I f; Ltio repr�Rino �he.addrg�,sg Te principal office PAYROLL One Corporate Seal A L �H FULL (optional 19_ Signature of4terettlirrm Date FEW •�� CORPORATE Bar* SIGNATURE CARD ACCEPTANCE BY CORPORATION AUTHORIZED SIGNERS By signing below,you certify and agree that: , Na !l itl n Signature r} '•{s' tt�� "B�`' on 1. You received and agree that theb�er�ert�iort�s account(s)will be governed by First 1 ACtineneral Manager X Interstate's schedule of account fees and rates,the"Rules Governing First - Drivers License No. Second ID Interstate Deposit Accounts"and the rules governing analyzed accounts(if applicable); 2. The number of signatures required on checks and other written instructions is set Name/rule(Please Print or Type) Signature 2 forth on n N y 8eta{Gite;-EtR�'4T��`••t Qss.Iui,... '43- , Jean H. Fiddes, District Cl * 3. The persons named on the reverse as authorized signers ere�uth9,rized to sign License No. Second ID checks and otherwise give instructions on behalf of the - regarding its accounts and services. president No, /T a Pi seP tocI ) Signature Board of Directors 3 ma's 81M 0't X BY Signature Title Drivers LicensPiihlie No.' Second to 19 Acting Gen: Mgi�:e BY Signature Title Type of Account Acct.Code Account Number Date Opened Initial Deposit red By Date Closed BANK USE ONLY Checking Type of Business Telephone No. Market Corporate Address City State Zip Code interest Savings Statement Mailing Address City State Zip Code Time Acct.Formerly with(Bank Name and Location) CCI No. Deposit Other Introduced By IRC No. Taxpayer Identification No.(if any) v= o nHmCm`! mH�mm°' C7<c •nm•G(0(ya DS7)m i w NC_'t�-'h' no w�ai-n -i"$wpo wmCcm-f i cw �a_n y� -{ t+ 1m oo�m=diiC�.K?w pCD ww• • v•1_ a_z •�t�_ii ww.i o' •o t0:$w0t0D 'mmm3-7_ I 1f.•COWt�p�trZ Do . ..,. CzDnO-D-3 0 (n El C =•c ?w - 0 ?m to 00 o m mv o m p E 7 o 3 O CD o c '�mcoa � v � m w mW � rn _ED w0p 3 ? w rn v pwN vy : R c+ cnQ2:DCtS 7 0wEynw C m' m 0 y 3 c c � c w a:3 (D W:3t . O N w C mw a N 3 y mmhto CX � KN �°3 " cm v �� m 0 �(°3- 0O 00 m � ) 0CL CD Omm a O O a n� .m ., � w N :3m OG^ 5 Z. m� n � Da:m m tOto < nf 0 w � w to p0 o D c m o v O C a - o 0)mn n m •� OCO�Cntp � m0y =3 3 �N � � m m (D�m � z rnm 'O 0 0 oaC)Z � v7Dn o w=w DM CD m �(o = 1 O wiw rD p -s �T W A m o • m -ate m o c+ to CD �c3 a ..= dl� �� 0g(o Mao m� o sa o D �wm?v,8� N w z i C -• t. 0 o O m ��O f W _nOz � ( CD �CAm ?w m O 0w0 l I a l0aw CIL fD ' 0O�n � ro O W CD C} ow 0 + � M m< ZoG � > 0 oc �' mO� 0 w O m- '7 v w e 7� v 0 cL En0 ::3 o ma CD Co gr tjlD D r+ v m -' _? w� � - rAln z ='wC+ a= m CO v o.o yr mC) v( cr a)o j0mCD C+ OV On •N O 0 _ m ? CD jtO a-n =.o 0 m 0oD O 0 ow www3 -f �c v :3 00 m- C z c � o a v, 0 � -oom Dwm D cn -ww0 e M0. o mfl< wKo a D CA w � co o CDCD � n m w � a 3 wsu 0 c to CD vZ 3 v 0.0 m CDw v4 01 CD Cln. mwmm � W N �. z O W z 0 � cAi x x x10) moo G- o _ w w O3 3m N �b D 't7 C70 " m m m x a C) O (D a C) m f7 O z z � m z r' 0 CD 3Qm o m o • 0 rrp r' 70 O 0 3 D ro OT O = O n m r,O CD 0 o C.1 0 00 D to n v < < rm CL O m to `� CD tT 0 v N 911 r an O O o TJ W c CD z n c fy CL D 0 3 c+ C7 0 J x Z o O 3 O -0 �m w m tl.] N m C O m Z' O m m w .M c c c 0 wLn x w C w c rn> 0 m m' m 0-4 w g 'm 0 m m Dm a c n c a c to 3 of 0 v m z 0 O w w p m = ro 0 (D o a d U RESOLUTION 93 SAFE DEPOSIT BOX AGREEMENT SAFE DEPOSIT BOX AGREEMENT—CORPORATION r unless you NAMe DyevwvewwweN Q G ^ Res)TMp And Far. „r idpeninsula Regional pen Space District aDxND Y�'rc"�a'��°�`0��""'"�„"anu Agreement r,E„r,,which Y'� it%S&ed each,� If . �" .�y y�,�.a` ,�2��:notiy us atherwlr Fl wriWmp.You apfo b WY tlma mwwN Ns for Your box.which mu"he Paid Fl edidece.a ai omue y STREET ADOREea aiTY STATE Zne CODE TELENWNE _ r'4 t �"utr is Ra POW~dub.w WAYbrCa Open your box YW diaPOr a die m Mle asPMNrd by law.era tartM BH ,f '4�.. 330 Distel Circle; Los Altos CA 94022 691-1200 «`"' to increase "'�"M b b raasea*a" far Ivan(NM WoftE change cow tease sea Ca Rrrn RENTAL DATE ANN L EE ACCOVNT NO. .,y.. Y S ` a +(„' "°a Sire Oro Flo•rasters,each a yes ter.dpE b opts 1M box Year boom Eat and Ws ApernxM wN»la RotltyisW , 1 ?`" ',, Raw W and Sign our saMase tam f sxaenwr d Box7 en your loaned. E ` We will wtornatically charge the fees for your box to the account listed above,unless You indicate otherwise AeseeeTo year Bon by checking this box Q in which cm you will be billed directly: you Say have senors to Your�depot box during our regular business lours II You Show us proper kMnUoavm 1,4 y ;und prove to our""&coon me you haw a right to open so boa. pp�is T.Rsc T"' P9NA'lleRstEsoi.uTloti ' s}r at •.w , 4 t,tpa►+g Th.Voull. "RESOLVED:The Presidat, Mdlor Tmawrer of this is Sutho- ° ' �. "You may hel enwr Our vwi uew once a our anpbyre acompaees You Ws b recur nire Min M seized to enter thin Safe Deposit Box Agreements with F int Interstate Sank of Con}er on If of this Corporation. veoPla b,~ma vadt d Mr wen ama.vcu wN be"owed Fl the via for Roo V M M takes to open a does **" "FURTHER RESOLVED:Any one d the t t7_ • ,� �I � � YMN our box WE a"leguka You o cony your ben o a Ross a desk outside Mr vauX You may not rwnow your hex from oibwm9 Persons may have ersaa ro thewerf's ssa deposit box: A = .,y"k ni-NA E 516NATV RE upr£` .%� Y 1NTZ" eth Crowder, President �x •WAetMry NdMBtasaL h.r .'.-14, -„.'You cry not place any a Me knowing in Vow�deposit boc any mod.any rxgwh a an explosive.Urpraw Of is pvhww by law or Television,or~may mdsarco us w any odsw romerC eve have nssonor a"PIWO ty 10 possession of*babtlMvs and ory d Nw swab M your�eNw ',` ..the right to open this box and maw AS oonu fs witliut prior nowoabm a we ace sa w vill kswfsbry the comes . na ` Nonette Hanko Treasurer r'The Inventory Shelf M be deemed cauewe M euidce a ds the wMe of Your box. tr 4 1iSid HrrtlrL You apes to hx*w y,defend send hold w Rod our o pbyese hwnftn from and epaosi way cakes asm04 adlon, co",ow liability and ww*mRs fexci+fw aft.WW foal which we Flow by ncang in aWwditnc.with this AWOW"M 7,.. -� I."Craig Britton; Acting Gen Mgr .. °� w sea raw#ofyour ague to Wade by worms tMP.a.R.n,. .g7 IS— We as hand by you eay Ie prmstds rfotal apes or she samp of year P"WIY.I MY,IF ace era dspaalt boa. T.fduaery,we sm,knew r a"Baits ben Now"alhlw their that we em repuYW ray bar Ohio,cur wYA 7eaTnAiffFiddes; District Cle n r.p.ao Year ben.Yale spin ad as File ma be Mb to yen a Rog rruDwtnd pray apse yaw bas,-We se p Ms wed asirwy tiers to prevent Each r ocarrwor.It first be preamrFed had r upwAb kod prams aprrd NAM .µea.. your ben ekpy brews Pass amm aar"ak4 Is Evening.You glee Od In tM.rd d MY has w dw aea ta yew ben ass Its eanierr4,w ale cal ha BtlN ta Yen or wry censsVumsYi er IaedaaW doo4pk star fr Swy aFseuss-g ta aurae of the taw vwa.ester Saw"was al say Mempl rdUse data of in.,For or my low ardrfpa cowed,ireaey er i hairrtly.In Wrta a In lost,by(a)yaw apMemr a taMre to Shaw by M e m e tarm "Mir eemmafna.a ONwddrNw N i i A m w MOTH R'a MAIDEN NAME e .good.wrier dear-.lkoltfre h*"+ot ln appr. , Wf8MWAL baeWYr badrreM,pen,MU d Oe4 o MY car.which Is haWasa w saemSFahN cress.IS Do Rome at Roy lesser doarge for twich p sirs Amble,we reeve tha dgl4 a eve RooalsraMr,bWPay yes BsmtawniW oak raskef wb.deny Mrrrdb.ddmdtamwr .. n x JIN r.PI the Near.NOIW nWANDMO ANY TENS ME IN-AOREEMW TO THE CONTRARY.YOU AGREE THAT "FURTHER RESOLVED:Each x of the abowaamed persons or MY o ��r fit-his is authorized to sign the BaMk's OlUt I-ABILITY FOR�.LOSS OR DAMAGE TO yqM BOX ORM COERE1Ts,HOWEVER Os EO.-NAIL reiesse form('Surrender of Bar BY Corporation")on behalf of this , ' NOT EXCEED tseeeae.W YOU WANT TO RJwRE NIIUIT YOU IMP Mt THE BOX,YOU 81t0RM,D CONTACT AN D;fy 1{ER RESOLVED:This autheriretion will remain pp�fyqq�tptil the Bak receives a written notice of revocation from this HASURANCE COMPANY. 6orpersevewwt each of the Bak's locations where this 49&M drtTnaintains a safe deposit box.' 4 LOW KEYS. Supersedes Res. 9 3-03 CERTIFICATION You received two Says to Your box You agree to rosy w mvradM*a a key is lost or abierx You also Ogee o wimbuns us for any expense we Flpu an replacing lob lays or forcing open your box You must foam as keys as us I certify that:I,_4_•F [fa.K pp��#►,s1 when this Agreement ends -I am the of the f+erPerotien named above; D St a 1•a n. IL NeYMeWen Of OWL -The foregoing resolution is a complete and accurate statement of a resolution duly adopted by the razPazasiew; B any person with access o your bur d"you agfea to notify warr s diesyfore,be any, to gna other person seeks access -The situres on this cad am the genuine ad authorized signatures of the persons named in the resolution;and -The resolution is this in full force and has not been revoked or changed in any way. go box We may repuea you to prove to our mustacbM art you tie mead o the cower d the box before we allow YOU ft~access.You agrea to mdannwy.dead had hod w and Ear employees hermtsss from all dean demands, D ss>r s et CI e1'K's denigas Flo costs(enduing aon eye'toes)a we Flow you to have further access lo the box we cry Musa dwerawr74 Signature Date urvesd a s access a tlire a a darn bar box of in camena by the soma a a mprasafwew d a deceased person Rho had access to the box ACCEPTANCE BY CORPORATION.By signing below,you Same to First Interment Bak of Calitomia's Safe Deposit Box; 14. AMN.Mg/T*.MM g The A-reaFmmrd. Ag reement on behalf of a orporation.You also acknowledge that you have read and received a copy of its terms. You may ternkrts this A-rernere at any see by to"w m urn ing.a you do t0,you Ear Row be witled 10 Sof Moo of rare We may Mind or amwmft this Agreement at any li nn with or wboul cauea by me"or dsiNanng a mace Date: .19_ to YOU, By:(Signature) Title: It. Yes"Repar46"MTWmAWO L a axe Agme ere ends for any fa mon,you must assay your boa and return all keys to un a you do cod espy your box w moves the rental ws chi the right move the cwnMa d your box and dispose d them as pww~by taw SURRENDER OF BOX 8V CORPORATION. You . agree to pay or airy demege or cro"mourned by forcing pen your box due to your mom to Pay rat Or empty the Box r vex surrendered on ,19_.By signing below,you certify the any property box d wminshm in the box ha been lawfully removed a e Bank no longerfas ay d that the liability for the box or its contents. It Adv ass Gaim a w reserve cendicling dams or demands regarding yow box or as contents,we may refuse k~access to the tier By:(Signature i Date until we mcieva evidence or proal satisfactory to us,of each patio's rght to access to the box and snow as consents. ta. tape You a t SPECIAL INSTRUCTIONS. acts apnea the we may,without whi th r you. Such wind any legal ctocrs ace ai believe&am b ir v"sd and pan racer o your foN deposit box whether or cod wen prover In in tact vekd You air"pros o ifmdemeb,datarnd and held us and our employees hMMrs from end pans eery dim,denind,action,cost loss wbaay and expense (excluding stlwnays'fees)associated with our canplrnce with amy legal process that we believe to be veld. 14. Wes— son tso kaw,stay We may deny enforcing par rights under this Agreement without we"awn.A waiver dairy right by us shall not be considered a waver of the fort right or of dew rights"another lama aa-rfealM.a/tie \I Open Space R-93-59 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-09 April 28, 1993 AGENDA ITEM Workshop -- Continued Discussion on Filling of General Manager's P ito ASSISTANT E RA MANAGER'S RECOMMENDATI Continue the workshop discussion on characteristics desirable in a new general manager by receiving public input and add to, cull and/or consolidate the initial list of characteristics generated at the April 14 workshop. Discuss job functions that would be included in a general mans job'ob g g specification. Discussion: Geoff Ball of Geoff Ball & Associates will again be the facilitator for the workshop. Attached is Mr. Balls initial sorting of the previous workshops fifty characteristics into nine general categories: management approach, personnel, District goals, interpersonal skills, interaction with constituencies of the District, personal values and beliefs, general skills, personal style, and specific experience. Mr. Ball's summary of the discussion on the process for filling the general manager position from the April 14 workshop is also attached. Since Director Hanko will not be attending the April 28 meeting, she has submitted a list of eight criteria for consideration (see attached list). As directed at the April 14 meeting, staff prepared portions of a general manager job specification, focusing on basic function and principal areas of responsibility for discussion at the workshop. This draft material is attached. b Prepared : P Y Jean H. Fiddes, Administrative Services Manager Contact person: Same as above September 25, 1992 These are some budget strategy thoughts Kevin Duggan, Mountain View's City Manager shared at yesterday's ASPA luncheon. Thought they'd be of interest to you. 1. Know what's going on. Where $ from -- where going. Where/what revenue resources how impacted. 2 . Communicate what' s going on why different -- what' s going on. Communicate with community, press, business. 3 . Things not way they used to be -- so don't act like they are. 4. Pay me today or pay me tomorrow - no quick fixes. Using reserves, one-time credits, deferred maintenance, note- bond issues don't solve problem. 5. Have a method for the madness -- philosophical reasons for why doing what doing. Show not wasting $; how getting more efficient. Evaluate each program and service provided -- different approaches -- different ways to be more efficient? 6. Don't look at new revenues as a panacea. .0 7 . Get the most out of what's remaining. Invest in who/what remaining to be more efficient (equipment, technology, staff development/training) . 8 . Keep an eye on long-term situation -- Comprehensive financial policies. Forecast reality. Prepare financial scenarios. Identify where really heading. 9. Put participatory management into practice. 10. Norman Vincent Peale technique. These are tough times but we're still here to do a job. obligation to make most of what have. Be leaders. CHARACTERISTICS OF GENERAL MANAGER (SORTED) A. MANAGEMENT APPROACH 1. Progressive management style - willing to be in forefront 2. Understanding about health of organization -- carry forward Sipel study -- bring along managers under GM 3. Team management orientation 4. Non-adversarial superv. and subordinates -- ideas flow from everywhere to save money and cut costs 5. Able to delegate efficiently and manage well. Open to staff input strong leadership, accountability with staff 6. Products -- innovative management 7. Committed to value of its employees 8. Proactive on identifying problems and actively develops solutions to problems l 9. Non-bureaucrat -- (not unchanging status quo) willing to make changes, sees big picture 10. MBWA 11. Open door policy 12. Willing to take the initiative with the Board (commenting, recommending) on policy 13. Non threatened by Board speaking to people under GM B. PERSONNEL 1. Solid feel how to manage personnel relationships -- open meetings 2. Experienced with labor relations, particularly negotiations 3. Promote women and minorities C. DISTRICT GOALS 1. Committed to public safety -- public, staff 2. Strong ethic re purpose of district -- acquire open space preserve environmental values 3. Committed to completing the green belt D. INTERPERSONAL SKILLS 1. Good people skills 2. Sense of humor 3. Demonstrated successful management experience in a team approach setting 4. Able to build effective working relationships with Board of Directors E. INTERACTION WITH CONSTITUENCIES OF DISTRICT 1. Willing to be publicly visible, outgoing 2. Serve in an outreach position. Listening to public, suggest policies to Board that address issues before become issues 3. Wants to educate public re mission of District 4. Politically astute, can read public, elected officials 5. Broad sense of who users are -- constituency 6. Recognize diversity in district using facilities -- literature to reach them 7. People person (local officials, neighbors, public, etc.) relates well to community and builds support for the district 8. Demonstrated capability in advocacy/working with business, environmental, elected 9. Understanding of public perception of distinction encouraging public access vs allowing (input) F. PERSONAL VALUES AND BELIEFS 1. Fair, ethical, high level of integrity 2. Recognizing diversity of values in staff (e.g., land management and acquisition) 3. Dedicated environmentalist with track record 4. Values -- knows about environmental education G. GENERAL SKILLS 1. Proven leadership skills 2. Good judgment 3. Abilities as strategic planner 4. Skills/experience in a) revenue generation b) legislative process 5. Budget management skills overview and detail 6. Good oral as well as written communication skills 7. Writes legibly 8. Angel or Saint H. PERSONAL STYLE 1. Energetic and enthusiastic 2. More of a risk taker -- try innovative things 3. Humbleness and honesty share successes, take responsibility for failure 4. Agrees with ground rules. Lives ground rules in personal example I. SPECIFIC EXPERIENCE 1. Community Service -- parks and open space experience?? 2. Understanding of what have accomplished, knowledge of local area I SUMMARY OF DISCUSSION ON PROCESS FOR FILLING GENERAL MANAGER POSITION (From April 14, 1993 Workshop) 1. Hire firm to assist with process 2. Identify manager characteristics seeking-brainstorm at workshop a. Management Team b. Individual Board members c. Full Board meeting (public input) -> consensus 3. Get legal opinion re general manager position a. Must we have the position occupied? b. How long can we have an acting/interim general manager? 4. By 4/29 determine how to handle general manager position a. At a minimum a designated leader 5. Consultant help (not general manager) in a. Fund raising/funding campaign b. Legislative work At about the time that the state budgeting process completed, when MROSD knows what state funds it has, start on the following tasks: 6. If move to hire someone determine: a. part-time, full-time b. interim, permanent C. outside, inside, both d. Paid, pro-bono 7. Related questions (to soliciting applicants) a. Salary b. Search Firm? C. Solicit Applicants 8. Narrow list of applicants -- alternatives include: a. Board committee b. Board committee and blue ribbon C. Board appointed blue ribbon 9. Select manager Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT GENERAL MANAGER CRITERIA 1 .) A "People " person, who relates well to the community and will build strong ties and support for the District. 2.) A person with good judgement, who has his/her hand on the pulse of the public, 3.) A person who understands about the health of an organization and will initiate measures to insure its health, who will be willing to carry forward with the new management tearr�mplementation (Sipel study ) ; and who can "bring along " persons working under him/her for future promotions. 4.)A person who understands the public perception of "encouraging public access versus "allowing " public access. 5. ) A person who is understanding of what we have accomplished and knowledgeable about the local area desirable qualification 6.) A person who will serve in an outreach position; educating and listening to the pulse of public sentiment, recommending policies to the Board to resolve potential issues before they become issues. 7. ) A person who will not feel threatened by the Board speaking to members of the staff. 8, ) A manager who has an "open door " policy , and manages by walking around. Submitted by Director N. Hanko April 19 , 1993 201 San Antonio Circle,Suite C-1 35 • Mountain View,California 94040 Phone:(415)949-5500 FAX:(415)949-5679 DRAFT MIDPENINSULA REGIONAL OPEN SPACE DISTRICT GENERAL MANAGER REPORTS TO: An elected seven member Board of Directors representing the citizens within the wards of Midpeninsula Regional Open Space District (MROSD) in Santa Clara, San Mateo, and Santa Cruz Counties. BASIC FUNCTION: As the chief administrative officer, provides direction and general management to the overall activities and services of MROSD in accordance with Section 5500 et seq. of the Public Resources Code, Article 3, Division 5, Chapter 3 (Regional Park, Park and Open-Space, and Open-Space Districts). PRINCIPAL AREAS OF RESPONSIBILITY: 1. Overall Administration of the District's Q2mtions Provides vision and leadership to achieve optimum organizational effectiveness. Hires, directs, develops and evaluates management staff and support personnel. Provides leadership and participates in management team. Manages budget to ensure effective allocation of resources to achieve priority objectives. g g P y J Ensures effective management of Districts programs, including acquisition, planning, operations, public affairs, and administration. P Ensures District open space preserves and their public uses and resources are managed effectively. 2. Community and Legislative Outreach Ensures avenues for public involvement in District activities, including individuals,public interest groups, legislators, local government officials and entities, businesses, etc. Plans and carries out the District's legislative program. Ensures active outreach to all District constituents. 3. Short and Long Term Planning and Review Meets with Board of Directors to discuss problems, projects and programs being considered or proposed by Board and/or staff. Coordinates multi-year strategic planning for all departments to determine the needs of the District, and establish priorities for programs on-going and proposed. (over) DRAFT Develops and recommends for acceptance by the Board strategic plans and policies to enable the District to survive and build for the future. Includes action plans, open space acquisition and management plans and priorities, operations and administrative policies, financing and revenue generating plans and policies, etc. 4. Board Liaison Establishes and maintains effective working relationship with Board of Directors. Provides, as directed or as is appropriate, information and recommendations to the Board to assist it in formulating policy. Recommends policy directives to the Board; implements policy directives from the Board. Provides for on-going effective Board-staff communication. Serves at the Board's pleasure and to the Board's performance specifications. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, Assistant General Manager DATE: April 28, 1993 SUBJECT: F. Y. I. I E Open Space . . . for room to breathe - 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 - Phone:415-691-1200 - FAX:415-691-0485 OD Genera!Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Open Space 1 '^�.-.-..-•••'�--� '`-'---yam April 26, 1993 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ! Ms. Ciddy Wordell, City Planner Department of Community Development 10300 Torre Avenue Cupertino, CA 95014 Re: Draft EIR and General Plan Amendment Dear Ms. Wordell: Thank you for the opportunity to comment on the City of Cupertino draft environmental impact report and General Plan amendment. We strongly support the direction towards protecting open space as contained in the policies on Foothill Development, the Special Hillside Protection Area, Hillside Parcel Consolidation, and other aspects of the plan. We have a few comments that would strengthen or clarify the documents: Comments on the EUt: 1. On page 7-18, under MINERAL RESOURCE EXTRACTION, under 1. ProJ�Qsed, add: C. Actively work with Santa Clara County to ensure that restoration plans for mined lands are adequate, and that mining activity is not extended into undisturbed lands without adequate documentation of economic purpose and environmental impacts and mitigations. 2. On page 9-11, section b Midpeninsula Regional Oren Space District, change the last sentence to read: Fremont Older and Rancho San Antonio preserves are very popular in the region, which has strained capacities for parking and created challenges for management of use 3. On page 9-14, section 4. Residential development of potential l arp kland, add the statement at the end of the section: The budget of the MidWn-insula Oren Space District is likely to be significantly reduced in the current state tax revenue reallocation, thus placing greater emphasis on local funding of acquisitions. Comments on the General Plan 1. On page LU 28, amend second sentence of rategX statement at bottom of page to read as follows: Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX: 415-691-0485 General Mana,Ker:I Jerbert Grenth Board of Oircoors fete Siemens,Robert M(Kibbin,Teena F ienshaw,Ginny Babbitt,Nonette Hanko,Betsy Grciwder,Wim de Wit C. Wordell Page 2 Require that significant natural features such as vegetation, slopes over 30%, creeks and water courses, faults, landslides, and prominent rid elg Ines be shown so that area for clustered development can be determined. 2. On page LU 29, in Policy 2-47: Ridgeline Visibility, amend the statement as follows: No structures shall be located on ridgelines if visible from new and established valley floor vantage points. or from dedicated public trails in parks and open space areas, unless it can be determined that significantly greater environmental impacts would occur if structures were sited elsewhere. 3. On page ER 10, Policy 5-21: Mineral Resource Areas, add the following policy statement consistent with our recommendation for EIR : Actively work with Santa Clara County to ensure that restoration plans for mined lands are adequate, and that mining activity is not extended into undisturbed lands without adequate documentation of economic purpose and environmental impacts and mitigations. 4. On page ER 17, in the paragraph on the Midpgninsula Regional Open Space District, change the third sentence to read: These lands were acquired according to three principal criteria: scenic preservation, preservation of unique sites, and the guidance of urban form, as well as love intensity recreational opportunities. 5. On page ER 19, Policy 5-41: Continuous Q=Space, we particularly support this policy due to our anticipated financial constraints. We suggest adding same statement as in EIR: The budget of the MidWninsula Open Space District is likely to be significantly jWuced in the current state tax revenue reallocation, thus placing greater emphasis on local funding of acquisitions. 6. In Revised Figure 5-F, change legend to indicate "Proposed Expansion of Regional Open Space and Parks Lands" to be consistent with Policy 5-41. 7. On the Land Use Map, need legend or call-out for line around areas outside Urban Service Area boundaries that are designated "Very Low Density Residential". (Near Note: on land use densities). Is this the city limit line? Thank you again for the opportunity to comment. Please let me know if there are questions on our comments. Sincerely, Rand =de�r sn o Y Planning Manager an g ana e g c.c. L. Craig Britton, Assistant General Manager Board of Directors WASHINGTON OFFICE COMMITTEE ON SCIENCE, 1505 LONGWORTH BUILDING SPACE,AND TECHNOLOGY WASHINGTON, DC 205 1 5-05 1 4 SUBCOMMITTEES: (202)225-8104ritta �• ��r_00 J� TECHNOLOGY,ENVIRONMENT AND AVIATION DISTRICT OFFICE 14tb 39iotritt, (California SPACE 698 EMERSON STREET SCIENCE PALO ALTO,CALIFORNIA 94301 (Conarta of the otatt# COMMITTEE ON MERCHANT (415)323-2984 MARINE AND FISHERIES y ou;e of Repreontatibe;; SUBCOMMITTEES: �.} ENVIRONMENT AND NATURAL RESOURCES US-0bington, ;9 C 20515-0514 OCEANOGRAPHY AND THE OUTER April 20, 1993 CONTINENTAL SHELF NORTHERN CALIFORNIA REGIONAL WHIP Mr. Herb Grench, General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, California 94022-1404 Dear Mr ch: Knowing of your support for the Phleger property in Woodside, I would like to apprise you of my efforts to obtain federal funding to complete acquisition of this property. I believe this magnificent 1,235 acre property should be acquired with federal funds to complement the $10.5 million in private funds that have already been raised. I supported ac quisition uisition of the q Phleger property as a member of the San Mateo Count Board of I y Supervisors and am proud to have taken a lead on this as a Member of Congress. Enclosed is a copy of the letter I initiated, requesting funds for the Phle er addition to the Golden Gate National Recreation Area. I shall continue to keep you apprised of the status of this undertaking. Sincerely, Anna G. Esh Member of ongress AG Hme nclosure THIS STATIONERY PRINTED ON PAPER MADE OF RECYCLED FIBERS ANNA G. ESHOO APR 2 4 199 14TN DISTRICT.CAUFORNIA Conam5o of tbt anito *tato 3kouze of Repratntatibeg Ma bingtcn, MC 20515-0514 March 22, 1993 The Honorable Sidney R. Yates Chairman, House Subcommittee on Interior Appropriations B308 Rayburn House Office Building Washington, D.C. 20515 Dear Chairnan Yates: We are requesting funding to complete a critical addition to the Golden Gate National Recreation Area. The breathtaking 1,235 acre Phleger property is key to completing a contiguous open space corridor down the spine of the peninsula south of San Francisco. The Golden Gate National Recreation Area serves a population of over two million in the immediate surrounding communities and is indeed an invaluable resource for the entire Bay area. The property is magnificent in its setting and in its resources. The mixed evergreen forest, with its huge redwoods, is home to mountain lion, bobcats, deer and coyote. An historic trail system of approximately 12 miles has been maintained and upgraded by the local community and connects to regional, state, and existing Golden Gate National Recreation Area trail systems. Affirming and emphasizing the overwhelming local community support for the addition of the Phleger area, the local community has already raised $10.5 million toward the cost of the purchase of the $21 million property. This may be the largest local contribution ever toward federal park land acquisition in the United States. The Peninsula Open Space Trust purchased the Phleger property in December, 1991, using the $10.5 million donated funds as a down payment. A note for the balance is due in August, 1994. The regionai park agency, the Mid-Peninsula Open Space District, has agreed to enter into a memorandum of understanding with the Park Service to manage the property until such time as the Park Service chooses to assume that responsibility. The Park Service anticipates no need for additional facilities. There are restrooms and trailhead facilities on the adjacent county park which borders the property on the southern boundary. As you can see from the attached map, the property links some 56 square miles of open space, including Golden Gate National Recreation Area lands, county, regional and state parks, and privately held open space preserves. Clearly, this acquisition will save the most important remaining open space on the Peninsula. i PRINTED ON RECYCLED►A►ER Chairman Sidney R. Yates -- Page 2 We enlist your assistance in assuring that the $10.5 million necessary to complete this acquisition is funded. If you have any questions, please do not hesitate to contact Congresswoman Eshoo at 225-8104. Thank you for taking the time to consider our request. Sincerely, r-110% : - A Eshoo, Don Edwards G er Tom Lantos P 1 i Nancy e os Pete Stark 401 Ron Dellums Norman Y. Mineta Lyn oolsey Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 28, 1993 Dear Neighbor: ' As of May 1, 1993 the City of Mountain View Communications Center will be providing all radio dispatch services for the Midpeninsula Regional Open Space District. Since you are located in the vicinity of one or more of our open space preserves, I felt it was important to inform you of this change. To request a radio dispatched response by a District ranger, please call (415) 968-4411. Please continue to use 911 for all police and fire emergencies. To ensure District notification of police and fire emergencies on District lands, I encourage you to call the Communications Center after you complete your 911 call. For your information, we have notified all of the police and fire agencies in the area to help facilitate this change in dispatch services. The District's administrative office number is(415)691-1200. The Skyline Ranger Office can be reached at (415) 941-2870 and the Foothills Ranger Office number is (415) 965-3264. These numbers should be used for non-emergency business calls. Since this new system has been designed specifically to meet the District's needs, it is expected to provide significantly improved service to the ranger staff responding to your calls. Please feel free to contact me if you have any questions about this modification or would like additional information. Sincerely, t Lam`' C� /J�oh�nEscobar Operations Manager Open Space . . . for room to breathe 0 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 • Phone:415-691-1200 FAX:415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginn Babbitt,Nonette Han ko,Betsy Crowder,Wim de Wit u pen 4pace 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FRO?1: C . Britton , Assistant General Manager DATE: April 23 , 1993 SUBJECT: F. Y. I . Open Space . . . for room to breathe 20th Anniversary 1 972_1992 330 Distel Circle • Los Altos, California 9402 2-1 404 Phone:415-691-1200 • FAX:415-691-0485 General Manager:Herbert Grench Board of oirectors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit I i Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT INTER-OFFICE NI MORA NDLTM Date: April 14, 1993 To: C. Britton, Assistant General Manager From: R. Anderson, Planning g �Mana er .��(,_ Subject: Planning Program Activities Docunment Pursuant to our previous discussions, and review by other staff and mangers, I am providing the attached document for your information. This document has been prepared primarily for the benefit of the planning staff and for use in management of the program. I recommend that it be provided to the Board for information and comment. It does not contain policy or budget decisions, although it contains some measures that could ultimately lead to such decisions. The preparation and review of this document has been helpful as an excercise toward resolving the working relationship between the Planning Manager and the planning staff, and the relationship to other District programs and individual staff members. It may be similarly helpful in the planning program's work with the Board, and coordination with other programs. It is intended that this document be revised as progress is made and new activities are identified, and that it be reviewed at least annually. This document has been prepared to define, refine and confirm some of the specific methods and projects that are being pursued to implement the basic responsibilities described in the Action Plan, and the goals of the Strategic Plan. These activities are intended to help bridge the gap between the basic, day-to-day activities of the planning program, and the accomplishment of long-term and large-scale goals. Some of the activities contained in the document have already been thoroughly discussed and confirmed, and are included here primarily for the benefit of parties who may not be familiar with the previous discussions and decisions. Other activities are presented for the first time in this document. Open Space . . . for room to breathe 20th Anniversary • 1972-1 992 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX:415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,uonette Hanko,Betsy Crowder,Wim de Wit PLANNING PROGRAM ACTIVITIES to Implement the Strategic Plan and other Special Planning Needs 4/14/93 TABLE OF CONTENTS Section/ Activity Title page I. Introduction 1 H. Program Organization and Responsibilities 1 III. Work Environment, Tools, and Methods 3 1. Planning Team Meetings 2. Time Accounting 3. Contracts Forum 4. Detailed Land Data Base 5. Planning of Office Improvements IV. Policy Formulation and Implementation 5 1. Finalize Resource Management Policies 2. Comprehensive Policy Document 3. Land Acquisition Plan 4. Mitigation Project Brokering 5. Historic Lease Issues Resolution 6. ADA Plan Implementation 7. Trail Use Guideline Application V. Interagency Coordination 10 1. Networking on Issues and Resources 2. Tracking and Response on Local Plans 3. Formulate and Participate in Joint Projects 4. Educational and Research Organizations VI. Public Affairs Plan Support 13 1. Funding Measure Support 2. Presentations and Exhibits 3. Input on Public Survey Design and Analysis 4. Interagency Coordination Attachments: Examples of Master Plan and General Plan Documents PLANNING PROGRAM ACTIVITIDE;S to Implement the Strategic Plan and other Special Planning Needs I. INTRODUCTION The overall ob jectives in preparing this document are: 1 to inform the Board staff,P P g and the public of special measures that have been undertaken or proposed to improve Planning Program services and to support Strategic Plan and Action Plan goals, and 2) to invite review and comment on the nature and priorities of these activities. These activities include some planning projects and procedures that are outside the scope of day-to-day planning activities, or are new ideas, and thus may deserve more opportunity for review and discussion than is afforded in the established Action Plan and Program Evaluation Process. There are no specific budget allocations required for these projects, except as already identified separately in the budget, or as may be identified in the future as these efforts proceed. The activities contained in this report are cross-referenced to the Strategic Plan goals and actions (See the numbers and letters in italics at the beginning of each measure. The goals in the Strategic Plan are not actually numbered, but the references are made to the order in which they appear in the Stategic Plan). Comments and questions about this report are welcomed and should be directed to Planning Manager Randy Anderson. H. PROGRAM ORGANIZATION AND RESPONSIBILITIES The basic organization and responsibilities of the Planning Program are outlined below. This basic information is provided because there has been some significant reorganization of the Program, and because there are two new board members, and some new staff members who may be unfamiliar with general Planning Program organization and activities. The Planning Program has the following roles and responsibilities within the District: Management Team Participation Formulation of administrative policies and procedures Coordination of activities with other programs 1 ri Address day to day challenges and opportunities of District management Advance Plannine Board and administrative policy formulation Acquisition studies and reports Relative site emphasis policy and plan Preserve land use and management plans Land use policy planning Site and environmental research Natural resource management policy planning Capital improvement program planning Coordination with other agencies on general plan and zoning issues Coordination with other agencies on park planning issues and projects Current Planning Capital improvement projects Construction management Resource management projects Environmental impact assessment Design and administrative assistance on repair projects Response to special use requests and issues Response to external issues including coordination with other agencies General Responsibilities Coordination with and support for other programs Response to public inquiries Research, design, construction documentation, and administration Provide graphics for reports, presentations, maps and signs Maintain file information on District lands and facilities Organize and conduct public events, meetings, and workshops (in coordination with Public Affairs Program) Grant application and administration Facilitate formulation of plans for various District objectives The Planning Program includes the follow ing wm staff si 'dons an d roles: s. Po I Planning Manager- Program manager and member of District management team. Supervises Planning staff. Overall responsibility for progress, coordination and quality of work. Directly respon sible po ble for strategy, policy and procedural issues, budget and action plan preparation and management. 2 Senior Planner- Responsible for long-range and comprehensive planning, acquisition research and planning, interagency coordination, and grant project planning. Resource Planner- Environmental impact assessment and review, natural resources research and policy planning, planning and administration of habitat restoration and protection projects, grant project planning and application, collection and filing of information on natural resources, organization and maintenance of District slide collection. Planner 11- (Currently 2 positions) Responsible in assigned geographic area for land use and management plans, capital improvement projects, repair and maintenance projects, grant administration, and response to special issues and use requests. Planner I- (No current position) Entry-level professional position. Works in support to other planners on project basis. May have direct responsibility for less complex projects and duties. Planning Technician- (2 positions, 1 unfilled) Provides graphic and technical research support for Planning Program, and other programs as appropriate. Works under direction of Planner II. Planning; Secretary- (Currently shared with Administration) Provides clerical support for Planning Program. M. IMPROVING WORK ENVIRONMENT, TOOLS AND METHODS These are activities that are intended to help the planners, and other staff, to do our jobs better. The board and the public may not directly see or benefit from these measures, but they should experience the benefits that are derived from them. 1. Planning Team Meetings Supports Strategic Plan Goal 7, Actions A, C and D Activity: Hold regular meetings of the Planning staff. Objectives: Reinforce communication and a team working relationship;stay on top of issues and opportunities. Meetings are held biweekly, typically on Friday mornings alternating with the Land Management (Planning and Operations) meetings. 2. Time Accounting Supports Strategic Plan Goal 7, Action A and D Activity: Prepare schedules and projections and maintain records of how the Planning 3 Program spends its time. Objectives: Improve ability to predict, control and account for time spent on assigned tasks and normal duties; ability to prioritize and respond to requests. Planning staff will keep a more detailed account of the hours they have spent on specific projects and general work categories. A system of project and work category codes will be used to help track the expenditure of time and to project the expected or desired allocation of time into the future. The records of how time has been spent should help in predicting and prioritizing workload. 3. Contracts Forum Supports Strategic Plan Goal 7, Action D Activity: Organize workshops to focus on contractual techniques and requirements. Objective: Improve quality, timeliness, and cost control on consultant and construction contracts; ensure that practices comply with the law. This will be an on-going series of monthly meetings for all interested staff. The group will share information, invite speakers or obtain material from other agencies and organizations to review, and look for new forms or practices that will help us to conduct the process fairly and P P P Y efficiently, and meet all our interests and legal obligations. 4 Detailed Land and Resources Data Base Supports Strategic Plan Goal 3, Action C, Goal 4, Action J Activity: Implement an improved system for mapping and recording data about District lands and adjacent properties. Objectives: Pro vide more complete, ete> detailed or accurate information for studies, reports, maps, and plans, at lower cost, and/or with increased efficiency, compared to current methods. For in-house planning, a detailed evaluation map or map series and corresponding data base will be prepared providing jurisdictions, ownerships, land area, topography, natural resources, transportation and utilities, and existing and planned trail linkages. At a minimum, we will establish clearer procedures and formats for preparing and storing paper maps. This project is well-suited to the use of a computer-based geographic information system (GIS). Many other agencies in the area have initiated such systems, and there are many opportunities to share equipment, information, and costs. Students from the GIS lab at the University of California at Berkeley are currently conducting a project to use GIS to conduct an analysis of 4 a selected set of planning issues for the District. The Planning Program will take advantage of this opportunity and conduct its own research to investigate the feasibility and cost effectiveness of computer GIS versus "manual" information systems. We will take advantage of the experience and efforts of other organizations in the area, such as Santa Clara and San Mateo Counties, the San Francisco Water Department, and the California Department of Forestry. The California State University at San Francisco GIS Program is conducting a pilot project on the Woodside USGS quadrangle, and the program director is acting as coordinator for regional GIS efforts. 5. Planning of Office Improvements Supports Overall District Action Plan Activity: Organize and delegate tasks and projects to finish outfitting the new office. Objective: Achieve the level of aesthetics, comfort and function that the new administrative office building was designed to provide, and establish guidelines for future use and improvement. Planning has assumed primary planning responsibility (not financial responsibility) for several aspects of the interior and exterior details for the office. This includes exterior signs (we have acceptable interim signs in place), landscaping and irrigation, interior plants, bulletin boards, photo displays, and the fixtures and protocol for the shower. Eventually, with input from interested persons, we hope to implement a plan for renovation of the landscaping around the building. Other ideas have been discussed, such as installation of a display case and visitor information center in the lobby. The implementation of these plans hinges primarily on money and the ability to complete them with volunteer efforts. IV. POLICY FORMULATION AND IMPLEMENTATION These are activities that have been assigned or are proposed by the Planning team as Planning responsibilities. Some of these have a clear milestone objective, with potential for subsequent review and revision. Others are ongoing programs that would be active to the extent that needs and opportunities are presented. In each case the intention is to proceed carefully through stages of staff and board input and review, and to secure the approval of the management team and the board at every appropriate interval. 1. Finalization of Resource Management Policies Supports Strategic Plan Goal 3, Action B Activity: Review and revise draft Resource Management Policies into final draft form. 5 Objective: Provide basis for board adoption and implementation in resource management projects. Resource management policies have been formulated, and are being reviewed by the Planning staff prior to wider staff circulation. The draft policies will then go to the Board for review and adoption. The Resource Management policies may be organized in a format that provides a preview of the proposed comprehensive policy document (as described in 2. below). These policies would be incorporated into that document as a major section. The policies will be implemented through resource management and restoration projects, several of which are in early planning stages, as potential in-house, grant or joint agency efforts. 2 District Comprehensive Policy Document Supports Strategic Plan Goal 4, Action .I, and Goal 7, Action E I Activity: Prepare a document tha t contains s or referenc es all the signific antpolicies and procedures of the District and relates them to stages of current and long-range plans. Objectives: 1. Better Understanding. Help the staff, the board, and especially the public, to have a more global understanding of District interests and affairs. 2. Facilitate Participation. Facilitate public participation in District affairs. 3. Policy Reference. Make it easier to identify and follow pertinent policies and procedures. 4. Policy Additions and Updates. Illustrate gaps and conflicts between policies, makes it easier to correct deficiencies and respond to new conditions in an orderly and complete way. S. Interjurisdictional Cooperation. Facilitate interjurisdictional coordination and cooperation by making it easier to compare policies on different subjects and levels. 6. Support Funding Goals. Help public and other agencies to understand and support the District's mission, thus furthering our long term revenue generation goals. (EBRPD master plan was key groundwork for successful bond measure. This is the most significant project proposed, in terms of effort required, need and benefit. The proposal is to create a document that summarizes and interrelates all policies, programs and procedures of the District, linking them to our current and long range plans. The comprehensive plan would serve a similar purpose for the District that the general plan serves for cities in California, though without the same legal status. It provides a repository for significant goals and objectives and a "road map" of actions and policies that will implement these goals. 6 II Most park, recreation and open space agencies and special districts have comprehensive plans, which are usually termed "master plans". In the case of MROSD, the term "Master Plan" has been applied to a document that presents the basic policies and includes a map showing District lands and other public lands. This map also generally rates the open space importance of adjacent unprotected lands, but doesn't serve as a plan for use, improvement or management of District lands. To avoid confusion with this document, the term "Comprehensive Policy Document" has been use for the proposed document, at least until a more appropriate name can be determined. Features of the proposed Comprehensive Policy Document 1. Contents. Lists all District policies, procedures, and standards, to cover all issues that the District faces, with a place for everything and everything in its place. May not contain the entire text of some of the more detailed policies or procedures, but a summary and reference to a separate document or appendix. 2. References. Cross-references the basic policies to the more detailed policies and procedures that implement them ("Related Basic District Policies" included at the beginning of each section, as well as complete basic District policies in section 1.2). 3. Format. Highlights specific policy language by differentiating policies from explanations, examples, qualifications and background P � information qThis may be accomplished in through Y P g introductory paragraphs, with a parallel sidebar format, or with other methods based on format and editorial organization. In this way the document will make it easier to follow the chain of policy relationships through various levels and subjects. 4. New Policies. Incorporates new policies that may be drafted for staff and board consideration. Depending on their significance, such changes or additions may be reviewed separately or along with entire policy document. 5. Policy Objectives. Ob jective s are provided for new guideline or implementation policies, i.e. Resource Management, with similar format and purpose to basic District policies. 6. Site and Facility Information. Document will include basic information about District lands and facilities, as well as policies, including overall map of the preserves (something more detailed than current examples, to be prepared by Public Affairs). 7. Master Plan Information. In addition to basic policies and procedures and the long-term, general District mission, the document should highlight the acquisition program on a conceptual level, or on a site-specific level where appropriate. The document should also highlight the relationship of the current capital improvement program to the ultimate plan, again on a p conce to al level, or on a site-specific level where appropriate. p Although this master plan information should be an integral part of the comprehensive document, it should be organized 7 to also stand on its own. 8. Format Examples. An outline and format that may have merit is modeled after the EBRPD master plan. The recently published City of San Jose Leisure and Life 2000 plan is another good example. Other sorts of planning documents, including some city general plans, and the California General Plan Guidelines will also be referenced. Excerpts from some of these documents are attached as examples. 3. Land Acquisition Plan Supports Strategic Plan Goal 1, Action C Activity: Prepare a comprehensive study of acquisition needs and opportunities that evaluates the acquisitions necessary to complete the greenbelt. Objectives: Clarify the cost and priorities for implementing the long-term goals of the District. Facilitate planning of trails, staging, resource protection, and support facilities. Provide information to support funding efforts and rant an opportunities. g d joint acquisition The current Strategic Plan includes the action to prepare a land acquisition plan in support of a proposed acquisition bond measure. Though implementation of this plan will be the responsibility of the Acquisition Program, the Pla nning Program will be respo nsible le for helping to develop the plan and for producing the graphics and document g P The Planning Pro gram o ram will g help to coordinate communications between Acquisitions, Public Affairs and other programs, to tailor the acquisition plan so that it provides the greatest benefit for Strategic Plan goals. The I acquisition Plan mus t be care full y organized and resented to avoid d prematurely implying an intent to acquire specific properties, erties whic h might ha mper er acq uisition on effor ts or raise charges of inverse condemnation. A potential approach may conceptual-level pp y be to have a conceptual level acquisition plan that implies the size and scale of the completed greenbelt without specifically identifying g properties s that the Dis trict ct owns or may acquire. This could be supported by statistical information on the number of acres acquired and to be acquired, environmental resources of the lands, and so forth. Specific key sites that are obvious or in which the District has already expressed an interest may be described as examples of what would be acquired. 4. Mitigation Project Facilitation Supports Strategic Plan Goal 2, Action E Activity: Identify candidate mitigation sites. Seek and follow up on project opportunities to allow other agencies to implement environmental mitigation projects on District lands where appropriate. Objectives: Restoration or enhancement of District lands, and potentially additional land 8 acquisition, without cost to the District. The Planning Program will seek and follow up on opportunities to support land acquisition and resource management objectives through cooperative mitigation projects on District land. This may include wetlands, oak woodland, streams or other sensitive habitats that would be improved or re-established on District lands to compensate for habitat lost elsewhere due to construction projects in the region. Opportunities will be reviewed on a case-by-case basis to ensure tha t at they support only justifiable projects. Planning will investigate the feasibility of offering a "turn key" service to agencies and organizations that need to do mitigations in the area, providing the land, and (using consultants and contractors as appropriate) the planning, design, installation, maintenance and monitoring. In this way the costs of site clean-up and habitat restoration projects that the District may want to undertake might be supported by others. Two potential mitigation projects are already in the discussion stages, including one on St. Joseph's Hill Open Space Preserve, and one at Ravenswood Open Space Preserve. 5. Historic Lease Issues Resolution Supports Strategic Plan Goal 3, Action C and the Planning and Operations Action Plans Activity: Organize staff discussions, conduct research and meet with tenants on property leases, seek guidance from the board on policy issues. Objective: Clarify and seek compliance with lease conditions, increase the value or revenue provided by District lease agreements, address and avoid problems with tenants, clarify, add or amend policies as necessary. The District's enterprise rentals, historical leases and life estates are not typically the responsibility of the planners, however when a use issue or improvement project arises, the planners may become responsible or heavily involved. The frequency of problems, particularly with the historical leases has made lease issues a significant task for planning, acquisitions, and operations. Working closely with the other Programs, the planners have undertaken a renewed effort to analyze the lease agreements, check the sites and records for compliance, and work with the lessees to resolve problems. Staff meetings have been conducted to discuss the problems and possible solutions on specific leases and in terms of overall policy. As these leases come up for renewal, the planners will make suggestions to improve the form of the agreements, the review and coordination procedures, and possibly to amend the policies regarding leases. Informational reports and proposed policy or procedural amendments will be brought to the board as appropriate. 9 _6. A.D.A. Plan Implementation Supports Strategic Plan Goal 4, Action H Activity: Continue to act as a clearinghouse for questions and information on access for persons with disabilities. Follow up on the programs and policies established by the A.D.A. Plan. Objectives: Address access barriers at existing facilities. Incorporate accessible design into new plans and projects and provide useful information to facilitate access and participation for persons with disabilities. The Americans with Disabilities Act compliance plan is now adopted by the board. The Planning Manager will continue to be the designated liaison with the public, groups and agencies concerned with this issue. He will reconvene the Access Steering Committee as necessary. The planning staff will incorporate the access plan provisions into the process of preparing Preserve Use and Management Plans, into capital improvement projects, and into the site brochures and maps. The planning staff will also be interpreting the objectives of the ADA Plan as they inventory the trail system as described below in item 7. Refinements to the plan will be made at intervals as the need and opportunity is presented. This may include obtaining outside expert assistance in refining specific project plans or design standards. 7. Trail Use Guideline Ap lication Supports Strategic Plan Goal 3, Action A Activity: Inventory sites and prepare Trail Use Plans for each preserve. Objectives: Based on priorities and available time and resources, use the established standards and mitigation measures in the Trail Use Guidelines to resolve trail use conflicts. The Trail Use Guidelines have recently been adopted. The Planning and Operations staff, organized by the Senior Planner, will inventory the trails and make recommendations for their use classification and related mitigation measures, to resolve trail use conflicts. This inventory and planning will be conducted on a preserve by preserve basis in accordance with the highest incidence of conflict, and will also be conducted in association with scheduled preparation and review of use and management plans. V. INTERAGENCY COORDINATION Interagency coordination is a routine Planning Program responsibility, however the importance of this activity has increased significantly due to the current financial position of the District and many other local agencies, continuing proposals for land development, revision of agency jurisdictions and regulations, and formulation of new regional and site-specific plans. The policy for increased emphasis on coordination is well-defined in the Strategic Plan and Action Plan. 10 I To underscore this commitment, specific methods and examples of interagency coordination are provided below. 1. Networkina on Issues and Resources Supports Strategic Plan Goal 2, Actions A - G Activity: Network more closely with local groups and individuals concerned with open space preservation, use and management. Objective: Share information and support other efforts to preserve open space, improve public awareness and access, and protect the environment. The District's participation in the Santa Cruz Mountains Biodiversity Task Force, the Bay Trail and Ridge Trail Committees, the Open Space Council and other local commisions and associations supports protection of the environment, preservation of open space lands, and establishment of the Bay and Ridge trail systems. Planning staff will also work with local environmental and land preservation organizations such as the Committee for Green Foothills, People for Open Space, and the Sierra Club to coordinate and cooperate on mutual interests. 2. Tracking and Response on Local Plans and Proposals Supports Strategic Plan Goal 2, Actions B, C, D, F Activity: Track development and public agency proposals that may effect the Districts preserves, operations, or its long-term objectives. Provide input to public decision-making process to represent the interests of the District and its constituents. Objective: Influence public agency decisions to protect open space lands and environmental resources. Planning staff will review reports and attend meetings of other agencies on issues that may effect the District. Planning staff will inform the District board and staff, and help in the formulation and transmittal of comments where appropriate. Recent examples include the Santa Clara County General Plan workshops, hearings on the proposed San Mateo County Density Transfer Ordinance, and research on the City of Saratoga's proposal for expansion of its Sphere of Influence. 11 3. Formulate and Parricioate in Joint Projects Supports Strategic Plan Goal 2, Actions A - F Activity: Work with other agencies and organizations to pursue mutual goals by formulating joint projects, pooling information and resources, and coordinating on operating procedures and policies. Objective: Improve overall efficiency and cost effectiveness; provide new opportunities for beneficial projects and financial support. The Planning Program will be responsible for initiating or responding on general interagency coordination, and for guiding efforts to plan and implement specific projects. Examples include work with the Town of Los Gatos on the reopening of the old Jones Trail in the Saint Joseph's Hill Open Space Preserve, Coordination with the San Francisco Water Department on possible relationships between their current watershed master plan process and the Pulgas Ridge Open Space Preserve, and participation on the Planning Team for the Stevens Creek County Park Master Plan. i 4. Educational and Research Organizations Supports Strategic Plan Goal 2, Action C, and Goal 6, Action J Activity: Encourage local colleges and universities to use the District and its preserves as subjects for research projects. Objectives: Provide useful products and information for the planning and management of the District. Improve public awareness and appreciation of District lands and resources. The Planning Program will look for opportunities to initiate studies and projects and will coordinate with the professors and students to help focus the studies to provide useful products and information. Planning staff will work to provide continuity and consistency between the studies and the District's planning objectives. Recent examples include resource management studies on the Pulgas Ridge and El Corte de Madera Open Space Preserves by students from the San Francisco State University environmental studies department, and studies in the application of computer-based geographic information systems by students from the University of California. I 12 VI. PUBLIC AFFAIRS PLAN SUPPORT The Public Affairs Plan is organized to provide the public communication necessary to maintain good communication and participation and a positive public image and to support the District's long-term funding needs. The implementation of the Public Affairs Plan will require the support of all the District staff and board. The assistance of the Planning Program will be focused particularly on the activities outlined below. 1. Funding Measure Support Supports Strategic Plan Goal 1, Action B, and Goal S, Action B Activity: Provide research, analysis, and written and graphic materials to support the Public Affairs Program. Participate in strategic planning. Objectives: Support the District's studies and potential efforts to place a measure on the ballot to secure additional funding to complete the greenbelt. Investigation of the feasibility and formulation of a plan for securing the additional funding necessary to complete the greenbelt is a basic objective of the current draft Strategic Plan and the Public Affairs Plan. Assuming the Board decides to undertake this effort, a significant amount of assistance will be required from the Planning Program in the study and implementation stages. Assistance may include generating base information, coordinating with consultants and other agencies, researching project feasibility and costs, helping to prepare public communication materials and presentations, and helping with the internal planning and coordination of the effort. The Planning Program will coordinate with the Public Affairs Manager to identify the assistance that we can provide, and to schedule it into the workload of other Planning projects. 2. Presentations and Exhibits Supports Strategic Plan Goal S, Action B Activity: Assist in the preparation of presentations, maps and exhibits illustrating the land and resources, and goals and objectives of the District. Objective: Support the Public Affairs Plan in improving public awareness, appreciation and support. A key part of the Public Affairs Plan, in support of Strategic Plan goals, is the presentation of the District's story in various forms to a wide range of audiences. These presentations will require support in the form of slide shows and scripts, maps, permanent and travelling exhibits and possibly video(s). The Planning Program staff will have a substantial role in the creation of the presentations and exhibits, and in their use. They may have a primary role in the creation 13 of maps. This is based on their knowledge of District lands, facilities and resources, contacts with other agencies and organizations, and the photographic interests and abilities of the Resource Planner. 3. InDut on Public Survey Design and Analysis Supports Strategic Plan Goal S, Action A Activity: Assist Public Affairs in design and analysis of surveys Objective: Improve usefulness and accuracy of information. The Public Affairs Plan has proposed that surveys be conducted to gauge public opinion about the District and gain information for planning funding efforts. While it is primarily the responsibility of the Public Affairs Program, the survey's value may benefit fro m om y the Planning Program's input. This involvement may also help the surveys to provide useful information for preparing the Comprehensive Plan, Site Emphasis Plan, Preserve Use and Management Plans, and public communications materials. 4 In tera e gn_cy Coordination Supports Stra tegic ategic Plan Goal 1, Actions A - G, Goal S, Action B Activity: Coordinate with Public Affairs Program on approach and activities in contact with other agencies and organizations. Objective: Support Public Affairs Program efforts to generate broad support for completion of the District's mission. Interagency communication and coordination takes on added importance in its relationship to Public Affairs Plan objectives to support the future funding opportunities. The District must assume an active, if not leadership role, in coordinating among local agencies providing parks and open space services. In its day-to-day coordination activities, and in coordination focused specifically on funding, the Planning Program will be responsible to ensure that its activities are consistent with the approach and strategy for generating support for the completion of the District's mission. The participation of the Planning Manager on the San Mateo County Parks Alternative Funding Sources Committee is an example of this activity. 14 Examples of Master Plan and General Plan Documents The following excerpts are taken from other local agency plans to illustrate some of the features that may be desirable in the proposed District comprehensive plan. These are provided as examples of how the format and organization of the document facilitates its use and understandability. Each of the documents from which these examples are taken includes a master plan map showing existing and planned resources and facilities of the agency. There are many other examples of complete and well-organized plan documents available, and the attached examples may not be the best for our purposes. Other examples will be collected and reviewed as the project progresses. CONTENTS FOREWORD 6 CHAPTER 1 INTRODUCTION Introduction to the East Bay Regional Park District Master Plan-1989 8 CHAPTER 2 RESOURCE, RECREATIONAL, AND EDUCATIONAL POLICIES Resource Policies 12 Recreational Policies 19 Educational Policies 22 CHAPTER 3 PLANNING POLICIES Balanced Parkland Distribution 24 Planning Sequence 28 Public Participation 31 Area of Influence 32 Need and Demand Survey 32 Park Users 32 Parkland Naming 33 Access, Roads, Public Transportation, and Utilities 33 i 1 Acquisition 35 Parkland Dedication 37 Development Policies 39 Open Space Planning Policies 41 Regional Projects for Joint Cooperation 41 Mitigation Policy 42 Parkland Disposition 43 District Annexation 43 I • . • • • • . • `: ;mil, y__ i v:.�M j f ��+ . "' �t t' '�., ". .. - .. � � ' �:. ,,,. -rya r,'�Qyt� �� ,�,�.-�: �� '' 1',�* , _ ':4:� - >A (1i' ?' � r�. = � - + *. .. � � ,. y LOCATION MAP CHAPTER 4 PARKLAND CLASSIFICATION AND DESIGNATION Regional Open Space 44 CONTRA COSTA CO. Regional Park 47 Regional Preserve 49 Regional Recreation Area 51 ... Regional Shoreline 53 Regional Trail 55 Regional Wilderness 58 Regional Land Bank 61 ALAMEDA CO. CHAPTER 5 1 OPERATIONAL POLICIES Maintenance and Interpretive Policies 62 ••. Public Involvement Policies 64 "•••....''''•I Personnel Administration 66 Finances and Accounting Policies 66 ........ County Line APPENDICES E.B.R.P.D. Boundary Appendix A A Summary of the Public Resources Code 70 Appendix B References 70 '' Appendix C Land Use-Development Plans/Environmental Impact Reports 71 INDEX 72 TABLES AND MAPS Location Map 5 Table of Regional Parkland Classification and Designation 27 Map of Regional Open Spaces 45 Map of Regional Parks 47 Map of Regional Preserves 49 k Map of Regional Recreation Areas 51 Map of Regional Shorelines 53 Map of Regional Trails 55 Map of Bay and Ridge Trails 57 Map of Regional Wilderness 59 Master Plan Regional Parkland and Trail Map Inside Back Cover 1 CHAPTER .� r � RESOURCE, RESOURCE POLICIES RECREATIONAL The natural resources of the District, the lands, waters, vegetation, wildlife, and historical and cultural resources, are the fundamental features from which all park planning and ANDdevelopment begin. The following policies are designed to reflect the importance of these resources and to provide guidelines for their protection, enhancement, utilization, and EDUCATIONAL management. POLICIESVegetation Management The District will maintain and enhance vegetation for its own intrinsic value, as important wildlife habitat, and will use state-of-the-art practices to provide optimum conditions for public recreation and enjoyment in appropriate areas. To that end the District will develop and maintain a tree hazard program. Agriculturally designated weedy plant species that de- grade the land and recreational use values will be managed when and where appropriate. Habitat Restoration The District may designate appropriate areas for restoring or reclaiming lost or altered natural biotic communities, such as wetlands, grasslands, or riparian woodlands for their intrinsic wildlife and educational values. Wildlife Policy The District will conserve wildlife populations to foster native species and to protect or increase the populations of endangered species. Following the principles of integrated pest management, the District will control health or safety conflicts between humans and wildlife. 12 :RryR�•y�,F[�y►,F#A .r1M�}I�-.wr}\�a4 S':"!.F .. ..- :"='YAz4�.".1-i�3Q Pi`.1t�'i.4'S"µs.ti•v.=fli..a,✓,..:(G Black Tailed deer at Diablo Foothills Regional Park. The District manages a variety of natural habitats abundant with the flora and fauna of the East Ba-Y. Endangered Species The District will protect and maintain plants and animals and their habitats that are of- ficiallylisted under state or federal Endangered Species acts and those species g p a t os that a � `� �,• �4 �� °9; ° r. 1 i :.i:t � 9 '.t�' ,fit=;. • �K?,��' authority has proposed for such listing such as threatened species and species of special concern. Fisheries Management4'� i The District will operate a variety of freshwater and saltwater fisheries and will allow , , fishing in accordance with both state regulations and District ordinances. Water Management The District will maintain the necessary quality and quantity of water in streams and lakes "r "`sr� to provide plant communities, suitable wildlife habitat, and recreation values. •.--. r�' ..«" +•' Soil Management 43, ::�,yT•••�� '`_ . .-'' -�F ►� The District will construct and maintain its roads, trails, and other improvements to avoid �,,��•'�!�� .. '� �';;�, �* erosion and soil failure. The District will include an erosion-control plan as part of all capital-improvement projects that involve substantial soil disruption. Trails, roads, and { rj•�, ;�ii`jriF"rww'�9� f - other park improvements will be designed to avoid or minimize impacts on sensitive d' ' wildlife habitats and rare plant populations. 71 13 l -• ~• ter.-.i/r..^I � Historic and Cultural Resources F The District will protect and maintain historic buildings or cultural resource sites within its lands. The District may acquire historic buildings or cultural resource sites when they - ' .--- =_ - lie within a larger area that meets the parkland classification criteria. The District will preserve cultural resources "in situ" whenever feasible. After consulting with recognized y *.t authorities and groups, the Board will adopt a reinterment plan for the remains of Native '4r Americans and their associated artifacts. Ni Energy Resources ,� --�- The District will conserve nonrenewable energy resources to the greatest practical extent. It will periodically study alternative systems and strategies to reduce energy consumption. The District will not develop or permit any development of energy resources on its lands that is not compatible with park purposes. / Hazardous Materials The District will protect the environment and the health and safety of its staff and park users from hazardous materials. The District will require all contractors and concessionaires who use hazardous materials to certify that they operate in accordance with the regulations of the state and federal offices for the Occupational Safety and Health Administration (CALOSHA/OSHA) and to provide copies of all relevant CALOSHA/OSHA inspection reports. - ` Encroachment on Parklands The District will seek to eliminate or minimize any adverse effects on parkland of proposed land use on adjacent property. The District will plan an active educational role in work- - ing with adjacent property owners and public agencies regarding the means and- g g necessities for protecting wildland resources. Wetlands Policy California has lost more than 90% of its wetlands since 1900. In the Bay Area, the loss has been staggering. As a result, a diverse number of species have lost substantial portions of their habitat and many of these species have become rare, threatened, or endangered. r __ In 1979, the state legislature emphasized the importance of the Federal Clean Water Act goals when it resolved to increase wetland acreage in California b 0°/ g S o by the year 2000. It is in support of these important habitat protection goals that the District has adopted ' the following definitions and policies. An artist's depiction of Bay Area Ohlone settlement before the arrival of Europeans. Today, cultural resources are protected and park visitors can learn about Native American culture through interpretive programs and activities such as village restoration and tide Y �. y i �M1 �•.. � .r � it - .w Y -,�• �-. _ :; 1 boat construction. . �"' iv♦�`_ ,,� •a X17i.�y. k .. sw.-.., «-ice. _ .i``` a 'T� ,j �� 'a�.� ( f !..!t .,... w y fir:! r`7 f• . 1 M f y ,,,�"!yCi//r'1� T •i 4��'� �i'��t�,'+ � R�' ''M t*'�mr� r,y' p•.• F, s l r f�1• ,... Tc ,.,,�i r. `s w Rtit r .`�yq.��'{,/� r �' !•{jai 1` , �r f 74 "A t'` u '� f=�C.��.�� ' Jt by r �•�r ��f i•rf:fc�x+rs,'..• . . F•• t.r,•tls• q'� .. v li 7k, v(t l,Y 1j c • ''' jf� �: � ! `��.{rdy rF �,,'`�!1'x�+�I�R - �S'{r- Is._� N ��yi {.�i t.. � � � * i 1 � �` J iH � �Ny15"c��;1' Y(i4K�`,��{�1,"+,'��. pt'� �`H r�.r�!• f �} � 'r`�..r.w� f ; ', � _i .yam,• �f ;l r - ,,�,�i.+}�;!` �r. � ,,r��,,;'.`y.T 1�i• ��" .e ,,'�?•�;1.�;��.•s��, +71'��'` S��4a� '�� , gA�:A7�rl`.1 ��rt k,.`l�►y��y� /f^�+dr�jl , l� r'h� MO T ,,�': k,�j�rpfj•,gr3 �to �� ° _-'a7k` 1!i_ !.�13" 3J0i .�5��• a,K ��y�� .� �P /Dr" F_�yi• '.S[l1 .7 �� T l_:-�•. } :, •!3 .:�, Y• f,Y.y�1} �,t. �! :f• ff' 1,� + .,yt • ` `r'fr ��51 �ta�� fr f'r �C�1�3�e// ��♦ L} r J�W a. r r�f.��Jy�. .►•'L'��{` � :• dif.�, •i�} ♦' �f t.�.- 1� 'iy 1 ,��'� Nj _,h .>�' � kr !f�.(�,r• �i��l��rr.t' �.;c�•. .�r:• `�<1.1 n. •J• I`�•J�", � `' �-? 15 Definition of Wetlands Policy ■ Wetlands Wetlands are transitional lands between terrestrial and aquatic systems where the water table is usually at or near the surface or the land is covered by shallow water. For pur- poses of this definition, wetlands must have one or more of the followingthree attri- butes: (1) at least periodically, the land predominant) supports e he substrate is predominantly undrained hydric soil; andy(3) th substrate synon(o)il and I is saturated with water or covered by shallow water at I - season of each year. This definition includessome time during the growing saltwater marshes; bogs; vernal pools; periodicallmPsundated reshwater, brackish water, and flats; wet meadows; wet pastures; springs and seeps; portions saltflats; intertidal mud - � lakes, streams; and all other areas which seasonally or permanently exhbit at l ast one and attributes described above. of the i , l — _ _ _ ■ Wetland Boundaries The upland limit of wetland is: (1) the boundary between land with predominantly hydrophytic cover and land with predominantly mesophytic or xerophytic cover; Z the boundary between soil that is predominantly hydric and soil that is ( ) _ hydric; or (3) in the case of wetlands without vegetation or so ( he boundary between predominantly non- - land that is flooded or saturated at some time each year and land that is not. The lower limit of wetlands is estuarine or marine areas (i.e. those wetlands which are subject to the ebb and flow of the tide) is established as coincident with the extreme lowspring tide. The lower limit of wetlands in an inland setting (i.e. those wetlands associated with lakes, rivers, ponds, vernal pools, etc.) is established at a depth of meters feet) below low water; however, if emergent vegetation extends beyond this de rh (6 6 any time, then the dee water edge of such vegetation is the boundary. p at Wetland Resource Areas Wetland resource areas include we tlands, the members of the wetland communities, and to a reasonable extent: the watershed or rights to water source s, the home ranoe of wetland community members, ecological transition zones and buffer zones adequate to prevent loss of wetland resources by human activity. e uate ■ Wetland Policies • The District will participate in the acquisition, preservation, restoration, and manage- ment of wetland resource areas of regional significance within District boundaries. 16 Yr v 7, __ � Law — i .d. Arrowhead Marsh at San Leandro Bay Regional Shoreline. The marsh is a protected habitat. An observation platform and board- ' � .• walk provide viewing without disturbing the shorebird residents. The District will inventory its current land holdings to define current wetland status and determine the restoration potential of existing wetland resource areas. • The District will establish management standards to maintain and enhance the value of wetland resource areas and will manage its wetlands to provide a variety of wetland types and maximize the preservation of wetland habitat values. The District will not institute or take part in any action which would result in a net decrease in wetlands, wetland resource areas, or a depletion of wetland communities and other habitat values. Public access to wetland areas will be encouraged, but con- trolled or restricted, when necessary, to protect resource values. 17 LEISURE AND LIFE 2000 A Policy Plan for Recreation, Parks, and Community Services in San Jose, California to the Year2000 r. 1 -ti 1 "Recreation is a human activity and experience undertaken primarily for the satisfaction of the participant to creatively develop their innate capabili- ties, intelligently use their energies, an g y g d enrich their lives. Recreation is a necessary human need, essential for the physical, mental, and spiritual well-being of the individual and society." Preamble, 1987 California Recreation Policy Department of Recreation,Parks and Community Services 333 West Santa Clara Street,Suite 800 San lose,CA 95113 (408)277-4661 City Council Approved March 29,1988 � �-\ 'i _ ��0~� � �� m � �unu�� u�".��m � EXECUTIVESUMMARY...................................................................................................................BX-1 I. INTRODUCTION TO THEPL&N---------------------------------- l'I Background ------------------.-------------'I-I ` Purpose and Scope ................__....__.................................................._..........__.......1-5 � Today's Resources and Operations ----------_'---'—'------------1-7 � Relationshipto Other Plans...................................................................................................................1-9 IL TRENDS AND ISSUES(JF T}fBFJTlJRE -----------------------------.D-1 � Trends and ------------------------------------.lI-1 Major Issues Addressed lo This Plan .................................................................................................I1-4 PublicPriorities....................................................................................................................................II-IO / Issues For Future Consideration -----.-------------------------I1-1l | DI MISSION,GOALS,AND ROLES FOR THE FUTURE...................................................................III-lDepartment Mission Statement � ---------------- Dl-1 � City Goals for Parks,Recreation and Community Services ......................................................... ID- � Department Roles: Present and Future........................................................................................... ID-4 � � IV. DEPARTMENT SERVICE LEVELS...................................................................................................IV- � � Service Level ----'—_'---.------.------ I\cl Service Levels Under I�� ^.^,`.'��~~^^'..-.~~.`--------------------------.. � � Relationship k`Citv'a Goals ...............................................................................................................l\-3 � � V. MAJOR THEMES: GOALS,SERVICE LEVEL OBJECTIVES,AND POLICIES......................... V- lD ..V-2 2.0 'V-5 � 3.8 Community Services for the General Public and Target Populations.......................V-lO � 4.0 Cultural ----- V-I4 5.0 Parklands ----- V-I6 6.0 ................V- 9 � 7.8 Maintenance and Preservation of Capital Investment...................... V-2l ! 8.0 Joint ------V-23 � 9.0 User ----------.V'25 10.0 \7-27 � 11.0 ---------' V-34 � 120 General Management and Administration ----------------.V-37 13.0 Employee Development and Personnel Management ---------------' V-38 14.0 Resource Allocation and Financial Management-------------------\/-39 � 15D Marketing and Public Relations......................................................................................\/+&) � 16.0 Public Participation...........................................................................................................\/-42 VI PLAN IMPLEMENTATION --'-----'---''---'----------''-----\I- � � m | ' | � � � | Table of Contents (continued) Page VII. GLOSSARY OF TERMS.....................................................................................................................VII-1 VIII. REFERENCES. .............................................................. VIII-1 IX. LISTING OF MAPS AND FIGURES ................................................................................................ IX-1 X. APPENDIX A:Summaries of Systemwide and Local Service Area Issues,Needs and Opportunities to 2000...........................................................................................X-1 77 I V. MAJOR THEMES: GOALS,SERVICE LEVEL OBJECTIVES AND POLICIES Theme 1.0: Neighborhood Based Services his Theme addresses the need for opportunities close to home, and that reflect the distinct characters of the City's many neighborhoods. There is a long tradition of orienting programs and facilities to ensure that no one has to travel too far from home to gain access to these services. In addition, the array of services offered at these sites reflects the specific needs of the neighboring populations. In addition to Neighborhood and Community Parks,the Department strives to have sufficient building space available within each Service Area to serve the general public, usable for conducting programs at multiservice Community Centers,and to address the specialized needs of target popula- tions. Provisions of the State's Naylor Act make it possible to purchase excess school properties for public recreational use at lower than market price,and the City will continue to work with local School Districts so that these opportunities are not lost. In most areas of the City,school grounds are a major component of the land resource available for public recreational use,and are counted as a part of the inventory to meet the 3.5 acres of neighborhood/community parklands per 1,000 population objective. The City will continue to pursue joint agreements with local School Districts to develop and maintain these school grounds for general public access. Department Goals To provide a system of parks,recreation facilities and Community Services that are close to home and easily accessible to all residents, and that respond to needs at the neighborhood level. v-z V. NIATOR THEiVIES: GOALS,SERVICE LEVEL OBJECTIVES AND POLICIES Service Level Objectives NEIGHBORHOOD/COMMUNITY PARKS: 3.5 acres of publicly owned and acces- sible neighborhood and community serving recreational lands per 1,000 population,of which a minimum is 1.5 acres of City owned neighborhood, community or locally serving regional/city-wide parklands,and up to 2 acres is school playgrounds,and all of which is located within a reasonable walking distance. LOCAL PARK ACREAGE NEEDS By 2000 Department of Recreation,Parks and Community Services Based on population forecast of 836,000 @ 3.5 acres of local park per 1,000 population equals 2,972 acres of need GAP: 2 1 EXISTING SCHOOLS 604 ACRES 4 s 1337 ACRES (20%) (45%) s PARKS 1031 ACRES (35%) EXISTING DEFICIENCY OF LOCAL PARK ACREAGE(1985) 23 acres Q%) F2 EXCESS SCHOOL SITES(COULD BE LOST) 23 acres(1%) EXISTING DEFICIENCY OF SCHOOL ACRES 69 acres(2%) NEW PARK ACRES DUE TO GROWTH 200 acres(7%) NEW SCHOOL ACRES DUE TO GROWTH 289 acres(10%) Figure 15 V-3 V. MAJOR THEMES: GOALS,SERVICE LEVEL OBJECTIVES AND POLICIES Policies 1.1. Department should consider as an objective the provision of neighborhood or commu- nity parks within reasonable walking distance for each resident. That portion of a citywide or regional park which provides recreational accessibility and amenities for nearby residents in the same manner as a neighborhood or community park should be considered as meeting this objective. 1.2. Department should develop and maintain a system of services and facilities that respond to the unique character and needs of individual residents,neighborhoods and Service Areas.Management of this system should be conducive to"staying close to the customer." 1.3. Department should work jointly with public and private schools to enable public use of school grounds and facilities to meet local recreation demand. Department should apply the provisions of the Naylor Act to the fullest extent possible,promoting this and other legislation which ensures the ability of public agencies to preserve existing or surplus school properties for public recreational use. [8.101 1.4. Department should promote and ensure availability of Leisure and Community Services at multiservice facilities,centrally located within Service Areas. [9.121 1.5. Department should encourage the involvement of neighborhood groups in beautifica- tion,disaster preparedness,crime watch,community gardens and other community pride,self help,stewardship and development activities. Department should utilize neighborhood based advisory councils as a mechanism to involve citizens in program development and operations. [16.31 1.6. Department should promote the holding of special events(fairs,festivals,celebrations) that reflect the uniqueness of individual neighborhoods and Service Areas,and that contribute to community identity,cohesiveness and stability. 1.7. Department should encourage development of both privately owned and publicly accessible open space and recreation facilities in high density areas,in order to meet a portion of the open space and recreation needs that should be generated by that development. Public recreational and community services needs created by future growth should be offset by resources contributed by such future growth. [5.81 1.8. Department should attempt to provide safe access to and use of all parks,recreation and community facilities for all users,by providing for safe pedestrian crossings,fencing, emergency call boxes, enforcement and security personnel, lighting, site design to enable policing, information on proper and legal use, and other safety management features as appropriate. [9.11 1.9. Department should work cooperatively with other City Departments and public agencies to manage and promote user safety and equal access to all programs and - � facilities. [9.21 W V-4 .�lj -it�r z `� •+.� :�. \' S• tom.. ^ •fir r �i aL Al i IT 'st jt+�/��h �.1 A ai�.1= al`' � �f i�y - `�'i• "`��M .7,k� �`{ /•, •^ /7v raj Sty � 't� ,� •� � ° Ci--�.~ � &y,• !, I:t.l,.t- /N_��' «' :.�' 1 \• t r 1 Jw'f•, 1 f. �.t � :��.�f• �� S � �, / � � j•��y \ '1I•.r,�l 7 "'KKKi -t' r �� Imo, t •`''tis.!' �. S! "1 .' { .\� 4 1:. V. MAJOR Tf IE DIES: GOALS,SERVICE LEVEL 05JECTIVES AND POLICIES Theme 2.0: Citywide and Regional Facilities and Events his Theme addresses the need for larger scale or specialized facilities and events that would attract a broad audience from throughout the City and this region of the State. Many of these facilities are operated with the intention that significant revenue be generated from visitor use. While some of the City's "special interest" facilities (like swim facilities, tennis courts, and athletic fields)are sometimes located at Neighborhood or Community Park sites,they are managed as a citywide/regional service. The Service Level Objective of 6.5 acres per 1,000 population of parks is collectively met by City owned Citywide and Regional Parks/Visitor Attractions,and the developing Parkchains/Trails system (see FIGURE 16). These are facilities located within the City's Urban Service Area,on the valley floor. They are large parks/facilities that are more "locally serving" than those within the "Hillside Open Space"category(see Theme 6.0). Subsequent implementation plans will call for the Department to further develop and expand the services and profitability of the Visitor Services&Facilities Division,which currently manages the City's citywide and regional programs(Aquatics,Sports,Ranger Services)and facilities(see GLOSSARY). This evolution will include the further defining of Service Levels for Regional Visitor Attractions,including resource management/conservation issues, and the nature of Department partnerships with private enterprise to develop new facilities and enhance service levels at existing ones. While often located at Neighborhood or Community Parks,Community Gardens are another "special interest" program managed as a citywide service. The Department currently participates in the planning and conducting of special fairs,festivals and events,held at City facilities and parks. These are events like Christmas in the Park,Santa Clara County Fair,U.S.Triathlon Series,Berryessa Art and Wine Festival,Evergreen Hometown Celebration, Almaden Art and Wine Festival,Full Moon Festival(Kirk Center),Victorian Christmas,4th of July,Living History Days,Walk a Golden Mile,Older Americans Month events,Youth Month events,Arbor Days, � Springtime at the Far m, Indian Summer Festival Mega Plant Indonesian Festival, al and Agricultural ral Showings. s. There ar e no Servi ce Levels yet developed to cover this category of service. Department Goals To provide a system of parks, facilities and programs that respond to residents' recreational and community services needs at the Citywide and Regional levels,attract visitorship from throughout the region,and contribute to the economic development goals of the City. V-5 V. MAJOR THEMES: GOALS,SERVICE LEVEL OBJECTIVES AND POLICIES Service Level Objectives • VALLEY FLOOR CITYWIDE PARKS: 6.5 acres of publicly owned or controlled regional/citywide park land per 1,000 population • REGIONAL VISITOR ATTRACTIONS: • TENNIS FACILITIES(COMPLEX): 1 court per 3,000 population • LIGHTED BALLFIELDS(COMPLEX): 1 field per 38,000 population • SPORT FACILITIES: • SWIM FACILITIES: 1 pool per 20,000 population • GOLF COURSES: 1 course per 150,000 population • ATHLETIC FIELDS: 1 field per 3,000 population • COMMUNITY GARDENS: 1 acre per 14,000 population r' - ,4, sr- 113 A Y 1 V-6 V. MA JOR TEIEVIES: COALS,SERVICE LEVEL OBJECTIVES AND POLICIES Policies 2.1. Department should provide large scale areas and special facilities (e.g.,see "Regional Visitor Attractions"in GLOSSARY)for events and programs to attract visitorship from both the City and region,contributing to the economic goals of the City as it continues to develop as a major financial,technology,and tourism center. This includes conduct- ing a quadrennial International Garden Festival,commencing in the year 2002. 2.2. Department should develop and maintain a system of services and facilities that provides opportunities for participation in sports and athletics,access to natural areas and trails,water oriented recreation,camping,and other special interest activities(e.g. golf). To increase use and enhance revenue generation,Department should provide for night lighting and use of sports facilities. 2.3. Department should use cost effectiveness,demand/need and profitability as criteria for development and operation of citywide/regional facilities and programs. 2.4. Department should provide for long term capital funding availability for the develop- ment of major facilities or components of the parks and recreation system. Nontradi- tional and alternative approaches to financing should be considered. (10.91 2.5. Department should establish and apply design and quality standards to the develop- ment and operations of visitor attraction facilities, to ensure their ability to attract adequate visitorship to remain cost effective. 2.6. Department should participate in conversion of privately operated facilities through purchase for public ownership,as resources permit and cost effectiveness can be shown, when such conversion would prevent the loss of valuable resources in serving public recreation needs. 2.7. Department should develop major regional visitor attractions on existing and new parkland resources, when appropriate. Carrying capacity, traffic, noise and other impacts of full operation should P p be amongth e criteria used to det ermine appropriate locations for these facilities. 2.8. Department should provid e, where fea sible, bikeways,hiking trails,equestrian uestrian trail s,areas andpicnicking within trails corrid ors, greenbelts and parkchains designated on the City's Scenic Routes and Trails Diagram,including areas of historic significance. Where feasible, trails and greenbelts should be developed to provide alternative access to community resources and facilities, and connect urban with populations access to the hillsides, ridgelines, baylands, and other scenic areas, providing relief from the urban environment.The trails system should serve as a viable alternative to motorized vehicular travel contribut ing g to the City's environmental quality and energy conservation programs. w� v-7 V. MAJOR THEMES: GOALS,SERVICE LEVEL OBJECTIVES AND POLICIES MAJOR RECREATIONAL TRAILS Service Alamitos Bayfront Coyote Guadalupe Los Gatos Penitencia Saratoga Thompson Proposed Area Creek Trail Creek River Creek Creek Creek Creek Ridgeline (Council Trail Trail Trail Trail Trail Trail Trail Trail District) 1 I I I t 1 2 t - t- 5 6 7 8 9 {''f 10 Symbol indicates that a portion of the existing or proposed trail listed at the top of the column lies within the Service Area indicated to the left of the symbol. Figure 16 2.9. Department should plan and develop its facilities to provide access to natural open space areas and a system of trails for hiking, biking, equestrian and similar activities. The Department should work with other public agencies to provide adequate setback, access,easements and other standards necessary to provide and enhance trail corridors, greenbelts and parkchains. [6.10,8.111 2.10. As resources permit, Department should provide staff to coordinate, facilitate and support conducting special events,fairs and festivals at parks and other City facilities. _ V-8 "PARKS & ... ......... .... ........... . . ........ ............ RECREATION ............ ............ r•` Countywide Issues and Policies : Policies to guide actions by the County,the Cities,and Other Agencies General Plan Review DRAFT >� County of Santa Clara • Advance Planning Office 2/9/93 r� F . Parks and Recreation: Cot vide Issues and Policies DRAFT: 2/10/93 f CONTENTS SUMMARY........»..».........................».......»»»»...»»»».»»»..»...»»»...»»».»......».................... 1 BACKGROUND.......»................»...................».....».....»»»...»».....»...»».»................».»...,» 2 The Vision of "A Necklace of Parks"............................................................................ 2 Growth in Recreation Demand and Diversity............................................................ 2 The Recreation Consequences of Urban IntensificatHon......................................... 2 STRATEGIES, POLICIES, AND IMPLEMENTATION............................................... 5 REGIONAL PARKS AND PUBLIC OPEN SPACE LANDS»»»......................... 5 Strategy#1: Developing Parks and Public Open Space Lands............................. 6 • Policies and Implementation.............................................................. 6 Strategy#2: Improving Accessibility......................................................................... 7 • Policies and Implementation.............................................................. 7 Strategy#3: Balancing Recreation and Environmental Objectives................... 8 • Policies and Implementation.............................................................. 9 Strategy#4: Facilitating Interjurisdictional Coordination................................... 10 • Policies and Implementation.................................:............................ 10 Strategy#5: Encouraging Private Sector Involvement......................................... 11 • Policies and Implementation.............................................................. 11 TRAILS...............................»»...»..»...»»»».....»»...»»»»...»»».......»...»..................»......» 15 Strategy#1: Planning for Trails.................................................................................. 15 • Policies and Implementation.............................................................. 16 Strategy#2: Implementing the Planned Trail Network....................................... 17 • Policies and Implementation.............................................................. 17 Strategy#3: Facilitating Interjurisdictional Coordination................................... 20 • Policies and Implementation.............................................................. 20 Strategy#4: Balancing Recreation, Environmental, and LandownerConcerns............................................................................. 21 • Policies and Implementation.............................................................. 21 ' W J Parks and Recreation: Countywide Issues and Policies DRAFT: 2/10/93 STRATEGIES, POLICIES AND IMPLEMENTATION REGIONAL PARKS AND PUBLIC OPEN SPACE LANDS Strategy #1: Developing Parks and Public Open Space Lands Opportunities for outdoor recreation amid the natural beauty and splendor of the California landscape are important ingredients contributing to the quality of life enjoyed by county residents. As Santa Clara County's urban area has expanded and its population has grown to more than one-and-a-half million people, the need to provide areas for existing and future County residents to get away from the pressures of the urban area to more natural settings where they can relax and enjoy closer contact with nature has increased greatly. Santa Clara County has been blessed with a great diversity of natural resources and scenic beauty, ranging from the salt marshes of the baylands, to the rolling, oak studded foothills, to the majestic redwood groves of the Santa Cruz Mountains, to the numerous flowing streams. These varied open space areas are part of a priceless legacy,an environmental heritage which must be preserved for the use and enjoyment of both present and future generations. Many of the county's natural areas are being protected and made available to residents through public acquisition as parks or open space preserves by a number of different agencies;including the County Parks Department, various city parks departments, the Mid ula Regional Open Space District, the State Parks Department, and the San Francisco Bay National Wildlife Refuge. [see sidebar regarding parks and open space agencies] As the county's population continues to grow, the growth in recreation demand will put increasing pressures on these parks and open space lands. A major challenge over the duration of this decade will be how to accommodate this increasing demand without overusing and ultimately degrading the natural resources that draw people to seek recreation on these lands. Compounding this challenge will be the fiscal crises that state and local governments are currently experiencing, which will likely mean that there will be less money available to purchase additional parks and public open space lands, and possibly less money to pay for the development, operation, and maintenance of existing parks and open space lands. .J The major focus of local parks and open space agencies over the foreseeable future is likely to be upon developing and managing their existing parks and open space preserves, rather than the purchase of '1 Parks and Recreation: C, Itywide Issues and Policies DRAFT: 2/10/93 substantial additional lands. Primary emphasis will be on developing additional recreational facilities to make existing lands serve more visitors. Those additional land purchases that do occur are likely to be purchases that help round out the boundaries of existing parks and open space preserves or that complete missing links between them. (The Santa Clara County Open Space Authority, created in 1992, may become an exception to the previous generalizations about land acquisition, once it obtains a funding source.) Although the short term future may not look particularly bright in terms of additional parks and open space purchases, it is important not to lose sight of the substantial progress that has been made during the last two decades toward realization of the vision of a necklace of regional parks and public open space lands surrounding the urban area and accessible by trails and streamside park chains. Further progress, however incremental, toward fulfillment of that dream will still provide lasting benefits for current and future generations. Policies: PR 1 An integrated and diverse gra system of accessible local and regional parks, scenic roads, trails, recreation facilities, and recreation services should be provided. [RC Community Goal,revised] PR 2 Sufficient land should be acquired and held in the public domain to satisfy the recreation needs of current and future residents and to implement the trailside concept along our scenic roads. [RC 51 PR 3 The County's regional park system should: 1. Utilize the county's finest natural resources in meeting park and open space needs, 2. Provide a balance of types of regional parks with a balanced geographical distribution, 3. Provide an integrated park system with maximum continuity and a clear relationship of elements, using scenic roads and trails as important linkages. 4. Give structure and livability to the urban community. [RC Community Goal] PR 4 The public open space lands system should: 1. Preserve visually and environmentally significant open space resources, 2. Provide for recreation activities compatible with the enjoyment and preservation of each site's natural resources, with trail linka es to adjacent and nearby regional park lands. [newt 6 Parks and Recreation: Countywide Issues and Policies DRAFT: 2/10/93 PR 5 Water resource facilities, utility corridors, and reclaimed solid waste disposal sites should be used for compatible recreational uses, where feasible. [RC 7] PR 6 The countywide regional parks plan should periodically be reviewed and revised to reflect current conditions, anticipated future needs, long term goals, and new opportunities. [new] Implementation: PRO) 1 An assured, predictable source of annual funding should continue to be provided for regional park acquisition, development, and maintenance. [RC 61 PRO)2 Consideration, in parks and open space land acquisition planning and decisionmaking, should be given to the open space preservation priorities proposed by the Open Space Preservation 2020 Task Force. [new] PR(i)3 Establish a program to review and revise the countywide regional parks plan. [new] Strategy *2: Improying Accessibility Another important focus for local agencies over the remainder of this decade should be that of improving public access to and within parks and public open space lands. One target of local efforts should be to improve access to regional parks and open space lands via modes other than the automobile. This means improving access via public transit, as well as providing trails and pathway access for pedestrians,ruiners, bicyclists and equestrians,as means of reducing traffic congestion and improving air quality. Within regional parks and open space lands, more attention needs to be given to making facilities and programs more accessible to all members of our population, including those who may have physical limitations. Our diverse population includes people of a wide range of ages and physical capabilities, each of whom is entitled to experience the wonders of our natural environment and the benefits of outdoor recreation on our public lands. To make these benefits more widely available, public parks and open space planning needs to become more creative in preparing master plans, developing new facilities, and redesigning existing facilities to make them more accessible persons of all physical capabilities. The accessibility of recreation programs, too, must be improved. 7 Parks and Recreation: Countywide Issues and Policies DRAFT: 2/10/93 Policies: PR 7 Opportunities for access to regional parks via public transit, hikin bicycling, and equestrian trails should be provided. CRC 8 PR 8 Facilities and programs within regional parks and public open space lands should be accessible to all persons, regardless of physical limitations, consistent with the constraints of natural topography and natural resource conservation. [new] Implementation: PRO)4 Provide public transit service to major regional parks, and develop hMiill g, bicycling, and equestrian trails to provide access to regional parks from the urban area to provide alternatives to private automobiles for access to recreation. (Implementors: County, Cities, Midpeninsula Regional Open Space District, State of California,Santa Clara Valley Water District) [RC(i)21 PR(i)5 Design, and redesign where necessary, facilities and programs within regional parks and public open space lands to be accessible to all persons,regardless of physical limitations, consistent with constraints of the natural landscape and natural resources of each site. Include accessibility considerations in the development of site master plans. [new] Strategy #3: Balancing Recreation and Environmental Objectives Management and development of Santa Clara County's regional parks and other public open space lands requires a careful balance between the sometimes conflicting objectives of providing for public recreation and preserving and enhancing the resources and processes of our natural environment. The scenic beauty and natural resources of those lands closest to the urban area, because of their attractiveness and accessibility, often face the greatest recreational pressures. An estimated 500,000 people per year, for example, make use of the trails at Rancho San Antonio near Cupertino. The Los Gatos Creek Trail and the trails of the Palo Alto and Mountain View baylands are examples of other popular and heavily used recreation areas within or at the edge of the urban area. As existing public recreation areas become more crowded, the pressures to develop additional recreational areas and facilities will increase. Since funds for acquisition of additional parks and public open space lands are likely to be quite limited for the foreseeable future, the most logical way to 8 Open Space f MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. ,Britton, Assistant General Manager I DATE: April 23 , 1993 SUBJECT: F. Y. ' I . Open Space . . . for room to breathe - 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 12, 1993 The Honorable Henry Mello California State Senate State Capitol, Room 313 Sacramento, CA 95814 Dear Senator Mello: On behalf of the Board of Directors of the Midpeninsula Regional Open Space District, I would like to express our strongest support for Senate Bill 473. I believe that it is of utmost importance to the well being of the people of the state and the long term economic vitality of the state that coastal and riparian protection programs be aggressively implemented. Senate Bill 473, if enacted, will certainly help a great deal by presenting a bond issue to the electorate for consideration. Sincerely, Herbert Grench General Manager HG/dmz cc: MROSD Board of Directors Ralph Heim, Heim, Noack & Spahnn Open Space . . . for room to breathe - 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 - Phone:415-691-1200 - FAX: 415-691-0485 General Manager Herbert Grench Board of Directors:Pete Siemens,Robert McKibhin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder',Wim de Wit Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 13, 1993 Honorable Dan Hauser, Chair Assembly Housing & Community Development State Capitol, Room 2003 Sacramento, CA 95814 Dear Assemblyman Hauser: On behalf of the Board of Directors of the Midpeninsula Regional Open Space District, I wish to express our strong support for AB 1052. The bill would allow public agencies to acquire agricultural land without the Potential of providing relocation assistance to lessees of the property, provided that the agency honors all the terms of the lease. The bill proposes a common sense, equitable treatment of those parties holding leasehold interests of agricultural land withoutimposing a financial cial burden on those public ent ities that can live with the terms of the lease. We appreciate your carrying this legislation. Sincerely yours, Herbert Grench General Manager HG:ej cc: MROSD Board of Directors Ralph Heim, Heim, Noack & Spahnn Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Han ko,Betsy Crowder,Wim de Wit Open Space ----------------------- 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 20, 1993 Rolayne Stortz 13100 Montebello Road Cupertino, California 95014 Re: Monte Bello Open Space Preserve, Picchetti Ranch Area, Compensation for Misdirected Architectural Services Dear Rolayne: I am writing to apologize to you and Ron for our.mistaken claim that you owed the District $1300 for architectural services by Alton Lee on design of the house restoration. This issue arose in 1987 in conjunction with the winery restoration project. We have confirmed that the District never paid for these services; they were waived by Alton Lee, as indicated by the letters and records you provided. The idea that the District had paid and that you owed the money first surfaced in a board report in September, 1987, and had not been recognized as an error until now. I'm sorry for the inconvenience we caused in making this error. The other issues discussed in our recent correspondence remain to be resolved. I hope you will provide further response soon. Sincerely, Randy Anderson Planning Manager cc: L. Craig Britton, Assistant General Manager Board of Directors Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX: 415-691-0485 Genera(Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena I lenshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit 'APR 2 21993 STATE OF CALIFORNIA—RESOURCES AGENCY PETE WILSON,Governor DEPARTMENT OF PARKS AND RECREATION P.O.BOX 942896 SACRAMENTO 94296-0001 (916) 653-8380 APR 1 9 119,0,3 Mr. L. Craig Britton Assistant General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, California 94022-1404 Dear Mr. Britton: I am responding to your letter of March 24, 1993 to members of the Park and Recreation Commission regarding the statewide recreation planning program. Copies of your letter have been sent to the Commissioners. As you know the Department's budget has, along with other state and local agencies, been significantly reduced over the last few years. As a result of these reductions it was necessary to make some hard choices regarding the level of service we would be able to provide and where that service should be emphasized. We feel that our major emphasis should continue to be direct service to the public through our State Park System units. All elements of the Department's program have received some level of reduction. Although the staffing level of the Planning Division has been reduced, the Statewide Planning Program has not been eliminated. The State Park System Planning and Statewide Planning functions have been combined. The staffing reductions will require us to focus on major planning issues but will not prevent us from undertaking those planning studies that are important to the State Park System and to the future of recreation in California. I appreciate your concern as well as your recognition of the contributions our statewide planning effort has made in the past. I can assure you that I recognize the importance of planning and feel that the current staffing levels will allow us to maintain a viable planning function within the Department. Sincerely, Donald W. Murphy Director Open Space 1 . MIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 22, 1993 i Mrs. Wallace Stegner and Family 13456 South Fork Lane Los Altos Hills, CA 94022 Dear Mrs. Stegner: In behalf of the Board of Directors of the Midpeninsula Regional Open Space District, I want to express our deepest heartfelt sympathy to you and your family. The environmental community has lost a truly great and inspirational leader, but the legacy Mi. Stegner leaves, both here in the bay area and throughout the world, will be a living reminder of what we all must do to preserve our precious natural resources. Since both you and Mr. Stegner were actively involved in the formation of the District, it seemed only fitting that you two should be our guests of honor at the District's 20th anniversary dinner a few months ago. All of us who were there will treasure Mr. Stegner's address. He was and forever will be an inspiration to us all. The District is very interested in doing something special to honor and permanently recognize a truly great man and his commitment to open space preservation. Nonette Hanko will be n few weeks to discuss some ideas we have.- Again, you and our family i a contacting Y Y Again, to you and your family our deepest sympathy at this difficult time. May you find solace in knowing that Mr. Stegner's words and deeds will live on, continually touching the lives and hearts of those who read his works or enjoy the treasures of nature and the open space lands he was committed to preserving. Sincerely, Betsy Crowder President, Board of Directors cc: Board of Directors Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit MEMORANDUM April 21 , 1993 TO: All Staff FROM: Craig Britton SUBJECT: Workshop on General Manager Position Listed below for your information are the 50 general manager characteristics identified during the brainstorming portion of the April 14 workshop. The Board will be continuing the workshop at the April 28 meeting . At that meeting, facilitator Geoff Ball will be with the Board , staff , and members of the public to cull and consolidate the list . In addition, the workshop will focus on job functions of the general manager for inclusion in a job specification. All staff are welcome to attend the workshop and/or submit written comments for consideration . Please get any written comments to Jean by 4 : 00p.m. Wednesday, April 28 so they can be photocopied for the meeting. 11I. Characteristics of General Manager (original sequence) 1. Nun-adversarial superv. and subordinates--Ideas flow from everywhere to save money and cut costs. 2. Solid feel how to manager personnel relationships-open meetings 3. Products-innovative management 4. Coinnutted to public,safety- public, staff S. Good people skills G. Sense of humor 7. Committed to value of its employees 8. Promote women and minorities 9. Recognize diversity in district using facilities -literature to reach them 10. People person (local officials, neighbors,public, etc.) relates well to community and builds support for the district . 11. Proactive on identifying problems and actively develops solutions to problems 12. Able to delegate efficiently and manage well(order). Open to sta ff input strong g leadership,p, ac countability rywith staff 13. Strong ethic re:purpose of district- acquire open space preserve environmental values. (over) I 14. Demonstrated capability in advocacy/working with business, 37. Good oral as well as written communication.skills environmental, , elected. 38. Values- knows about environmental education 15. Dedicated etnvironunneutalisC witiz track record 16. Teaiu management orientation 39. Community service-parks and open space experience?? 110. Hurnbleriess and honesty share successes, take responsibility for 17. Abilities as strategic planner failure 18. Proven leadership skills (team has list) 41, Wants to educate public re: mission of Dist, 19. Energetic and eiittiusiastic 42. Serve in an outreach position. listening to public, suggest 20. hair, ethical, high level of integrity policies to Board that address Issues before become issues Skills/experience In 43. Agrees with ground rules, lives ground rules in personal 1. revenue generation example 2. legislative process 44. Willing to take the initiative with the board (commenting, 22. COnn 1]iLLed to completing the green belt recommending) on policy. 45. Experienced with Labor relations, particularly negotiations with 23. Willing to be publicly visible, outgoing union managers by walking around 24. Understanding about health of organization-carry forward Sipel 46. MBWA study- bring along managers under GM 47. Writes legibly 25. Non-bureaucrat- (not unchanging status quo) willing to make 48. Understanding of what have accomplished, knowledge of local changes, sees big picture area 26, Budget management skills overview and detail 49. Not threatened by Board speaking to people under GM. 27. Politirtlly astute, can read public, elected officials Goad judgment50. Open door policy Demonstrated successful management experience in a team approach setting 30. Angel or Saint 31. More of a risk taker- try innovative things 32. Able to build effective working relationships with Board of Directors 33. Progressive Management style-willing to be in forefront 34. Broad sense of who users are-constituency 35, Understatnding of public perception of distinction encouraging public access vs allowing (input) 36. Recognizing diversity of values in staff, (ex, land mgmt. and acquisition MEMORANDUM April 21 , 1993 TO: All Staff FROM: Craig Britton SUBJECT: Workshop on General Manager Position Listed below for your information are the 50 general manager characteristics identified during the brainstorming portion of the April 14 workshop. The Board will be continuing the workshop at the April 28 meeting. At that meeting, facilitator Geoff Ball will be with the Board, staff , and members of the public to cull and consolidate the list. In addition, the workshop will focus on job functions of the general manager for inclusion in a job specification. All staff are welcome to attend the workshop and/or submit written comments for consideration . Please get any written comments to Jean by 4 : 00p.m. Wednesday, April 28 so they can be photocopied for the meeting. 111. Characteristics of General Manager (original sequence) t, I. Non-adversarial superv. and subordinates-ideas flow from everywhere to save money and cut costs. 2. Solid feet how to manager personnel relationships-open meetings 3. Products-innovative management 4. Committed to public.safety-public, staff S. Good people skills 6. Sense of humor 7. Committed to value of Its employees 8. Promote women and minorities 9. Recognize diversity In district using facilities -literature to reacli them 10. People person(local officials, neighbors, public, etc.) relates well to community and builds support for the district 11. Proactive on identifying problems and actively develops solutions to problems 12. Able to delegate efficiently and manage well(order). open to staff input strong leadership, accountability with staff 13. Strong ethic re:Purpose of district-acquire open space preserve environmental values, (over) Claims ivo. 93-07 Meeting 93-09 Date: April 28, 1993 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description ---------------------------------------------------------------------------------------------------- 4127 50.00 Asbestest, Inc. Asbestos Test 4128 60.00 M. L. Buckmaster Cleaning--Incerpi House 4129 612.00 Building Abatement Analytics Asbestos Consulting Services ! 4130 125.00 California Park and Recreation Support for ISTEA 'Program j Society 4131 113.54 California Water Service Company Water Service 4132 39.18 Crest Copies, Inc. Bluelines 4133 235.48 Communication and Control, Inc. Water Pump Power Service 4134 910.00 Daily Pacific Builder Advertisement 4135 510.00 Divine Catering Catering--Volunteer Recognition Event 4136 168.64 Dorfman-Pacific Company, Inc. Uniform Expense 4137 183.20 Egghead Software Computer Software Upgrade 4138 2,643.08 David B. Fisher Legal Services 4139 431.76 Foster Bros.Security Systems,Inc. Locks and Keys 4140 600.00 Nancy Gordon Development of Art Exhibit 4141 327.14 Herbert Grench Reimbursement--Out-of-Town Meeting Expense 4142 852.88 Carroll Harrington Consulting Services--20th.Anniversaary 4143 352.00 Honeywell Inc. Maintenance Agreement 4144 225.00 Dennis Kobza & Associates Architectural Services--Rancho Ranger Office 4145 211.09 McGrath RentCorp Skyline Field Office Rental 4146 25.00 Motorola Antenna Site Rental 4147 50.00 National Recreation and Park Subscription Association I!, 4148 151.20 Noble Ford Tractor, Inc. Tractor Repairs 4149 7.69 Norney's of Mountain View Office Supplies 4150 996.04 Orchard Supply Hardware Field Supplies 4151 174.11 Pacific Bell Telephone Service 4152 500.00 Pacific Gas and Electric Company Deposit--Engineering Services at Rancho Ranger Office 4153 1,859.29 Page and Turnbull Architectural Services--Picchetti 4153 30.00 Palo Alto Weekly Advertisement 4154 55.00 Warren Phillips Reimbursement--Conference Registration 267.65 Pip Printing Printing--Hikes and Walks 4155 159.17 Pitney Bowes Credit Corporation Postage Meter Rental 4156 54.11 Post Tool Equipment Part 4157 2,719.27 Roy's Repair Service Vehicle Repairs and Maintenance 4158 143.40 Santa Clara County Center Professional Services--Parcel Research for Urban Analysis 4159 250.00 Santa Clara County Environmental Health Permit--Fuel Storage Tank Health Department 4160 104.87 Malcolm Smith Registration and Resolution Frames 4161 150.00 * Society of Human Resource Conference Registration--D.Dolan Management 4162 746.64 Teater & Etc. Sign and Map Revisions 4163 84.69 University Art Drafting Supplies 4164 536.83 Wetlands Research Associates, Inc. Ravenswood Salt Pond Enhancement Plan 4165 88.60 Joan Young Reimbursement--Beverages and Refreshments for Volunteer Event and Projects *Urgent check issued on April 20, 1993. Claim No. 93-07 Meetir 1-09 Date: .1 28, 1993 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description ------------------------------------------------------------------------------------------ 4127 50.00 Asbestest, Inc. Asbestos Test 4128 60.00 M. L. BucIm aster Cleaning--Incerpi House 4129 612.50 Building Abatement Analytics Asbestos Consulting Services 4130 125.00 California Park, and Recreation Support for ISTEA Program Society 4131 113.54 California Water Service Comparri, Water Service A '32 39.18 Crest Copies, Inc. Bluelines -*1_ 4133 235.48 Communication and Control, Inc. Water Pump Power Service 4134 910.00 Daily Pacific Builder Advertisement 4135 510.00 Divine Catering Catering--Volunteer Recognition Event 4136 168.64 Dorfman-Pacific Canpaxryr, Inc. Uniform Expense 4137 183.20 Egghead Software Computer Software Upgrade 4138 2,643.08 David B. Fisher Legal Services 4139 431.76 Foster BroG.Security Systems,Inc. Locks and Keys 4140 600.00 Nancy Gordon Development of Art Exhibit 4141 327.14 Herbert Grench Reimbursement--Out-of-Town Meeting Expense 4142 852.88 Carroll Harrington Consulting Services--20th.Anniversary 4143 352.00 Honeywell Inc. Maintenance Agreement 4144 225.00 Dennis Kobza & Associates Architectural Service.-Rancho Ranger Office 4145 211.09 McGrath RentCorp Skyline Field Office Rental 4146 25.00 Motorola Antenna Site Rental 4147 50.00 National Recreation and Park Subscription Association 4148 151.20 Noble Ford Tractor, Inc. Tractor Repairs 4149 7.69 Norney's of Mountain View Office Supplies 4150 996.04 Orchard Supply Hardware Field Supplies 4151 174.11 Pacific Bell Telephone Service 4152 500.00 Pacific Gas and Electric Company Deposit--Engineering Services at Rancho Ranger Office 4153 1,859.29 Page and Turnbull Architectural Services--Picchetti 4153 30.00 Palo Alto Weekly Advertisement 4154 55.00 Warren Phillips Reimbursement--Conference Registration 267.65 Pip Printing Printing--Hike. and Wales 4155 159.17 Pitney Bowes Credit Corporation Postage Meter Rental 4156 54.11 Post Tool Equipment Part 4157 2,719.27 Rays Repair Service Vehicle Repairs. and Maintenance 4158 143.40 Santa Clara County Center Professional Services--Parcel Research for Urban Analysis 4159 250.00 Santa Clara County Environmental Health Permit--Fuel Storage Tank Health Department 4160 104.87 Malcolm Smith Registration and Resolution Frames 4161 150.00 Society of Human Resource Conference Registration--D.Dolan Management 4162 746.64 Teater & Etc. Sign and Map Revisions 4163 84.69 University Art Drafting Supplies 4164 536.83 Wetlands Research A,-.sociates, Inc. Ravenswood Salt Pond Enhancement-Plan 4165 88.60 Joan Young Reimbursement--Beverages and Refreshment for Volunteer Event and Projects 4166 307.36 Petty Cash Film and Developing, Office and Field Supplies, Local and Out-of-Town Meeting Expense and Private Vehicle Expense *Urgent check issued on April 20, 1993.