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HomeMy Public PortalAbout2020-01-09 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Council Chambers John G. Christy Municipal Building 320 East McCarty Street January 9, 2020 Committee Members Present: Attendance Ron Fitzwater 8 of 8 Ken Hussey 6 of 8 David Kemna 7 of 8 Mark Schreiber 7 of 8 Laura Ward 7 of 8 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Mark Mehmert, Transit Division Director Sonny Sanders, Planning and Protective Services Director Larry Burkhardt, Building Official Jayme Abbott, Neighborhood Services Manager Dave Helmick, Housing/Property Inspector Captain Bob Clarke, JCPD Sargent Jason Payne, JCPD Officer Josh Hagemeyer, JCPD Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Chairman Hussey called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Donnell Rehagen, 605 Clark Avenue; Robert Herman, 1005 Adams Street; Mike and Jane Lester, 316 Hickory Street, Eric Landwehr, 2024 East McCarty Street; Mary Schantz, 1928 Hayselton Drive; Councilman Rick Mihalevich; and Emily Cole with News Tribune. 1. Introductions Introductions were made at this time. 2. Approval of the December 12, 2019 Committee meeting minutes Councilman Kemna moved and Councilwoman Ward seconded to approve the December 12, 2019 minutes, motion carried. 3. New Business 1. Clark Avenue Roundabouts Cost Share Program (David Bange) Mr. Morasch explained staff is requesting the Committee to concur with acceptance of the Governor’s cost share funds of $1.91M for three roundabouts on the Clark Avenue corridor. This project was originally included in the approved Whitton EIS document for Hwy 50/63 corridor improvements as a secondary access to the MSP redevelopment. This would improve access and safety to Lincoln University and surrounding neighborhoods, the Highway Patrol Headquarters and multiple state agencies off of East Elm Street. The local funding needed to complete the project would Minutes/Jefferson City Public Works and Planning Committee January 9, 2020 2 be $1.3M (propose $650,000 from each the City and County). Staff will seek an agreement for matching funds with the County. There was discussion among Committee members and staff regarding the aesthetics and little right-of-way acquisition being needed. Councilman Fitzwater moved and Councilman Schrieber seconded to refer the programming agreement for the cost share funds and agreement with Cole County to the City Council, motion passed. 2. Adams Street Speed Hump Request (Requestor: Mike Lester) (David Bange) Mr. Bange explained the neighbors abutting the 700 to 1000 blocks of Adams Street submitted a signed petition requesting the installation of speed humps in three locations along the street. There was discussion among Committee members, staff and those present regarding temporary humps and the cost, start of a program, additional requests, snow removal, sight distance, safety of citizens, lowering the speed limit, stop signs and/or traffic signals which could be a liability issue, and the average speed being 31.8 mph while the posted speed is 30 mph. Chairman Hussey discussed the possibility of partnering with Parks if the Hickory Street Park improvements are done. Councilwoman Ward requested the cost for sidewalks on Adams Street. Councilwoman Ward moved and Councilman Schreiber seconded to direct staff to come up with a policy for speed humps and bring to the next Committee meeting, motion approved. Mr. Morasch explained the policy would also go to the Transportation and Traffic Commission. Chairman Hussey requested to discuss Item 3.5. at this time. 5. SmartGov Software Update (Jayme Abbott) Ms. Abbott introduced Mr. Helmick who gave a presentation on the software. Mr. Helmick explained from 2015 to 2019 the number of violations, the percent of voluntary compliance with the violations, the 2019 abatement statistics. He stated the most common violations were tall weeds, property maintenance and outdoor storage and trash. The SmartGov software allows the mobile inspection app and the ability to enter cases while in the field and gives real time reporting. The citizen portal allows citizens to report their concerns on properties with the City of Jefferson. There was discussion among Committee members and staff regarding a rental inspection program to identify concerns, high crime and drug violations, seizure of nuisance property, and working with landlords using the Crime Free Multi-Housing program. Mr. Sanders stated staff would have the costs for a rental inspection program at the next Committee meeting. 3. License for Millbottom Conference Center Access (Eric Seaman) Mr. Smith explained the license would be used for access to the Millbottom Conference Center when water is over West Main at Wears Creek or when there are parades. They will install their own gate and gravel drive to get to their parking lot. Councilman Fitzwater moved and Councilwoman Ward seconded to approve the license for the Millbottom Conference Center Access, motion carried. Minutes/Jefferson City Public Works and Planning Committee January 9, 2020 3 4. Potential Purchase of Property at 422 East High Street (Britt Smith) Mr. Smith explained the property is located next to a parking lot which staff would like to expand in the future. He stated the property is on the list for hearings next month. The owner is a willing to sell the property. Staff will continue negotiations with the owner. Councilman Schreiber moved and Councilman Kemna seconded to refer the purchase of the property for parking expansion to the City Council with recommendation to approve, motion carried. 6. Building Code Review (Sonny Sanders) Mr. Burkhardt explained staff is recommending a resolution for an Ad Hoc Steering Committee to review and update the building codes. Chairman Hussey stated the updates going through an Ad Hoc Steering Committee made it easier for the City Council and requested the resolution be forwarded to the City Council for approval. 3. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues Mr. Smith explained in the past, the City Council has passed a special resolution limiting parking enforcement on President’s Day. There was discussion among Committee members and staff regarding the issue. Chairman Hussey stated staff needed to enforce parking due to the City of Jefferson working and the legislatio n was in session. Councilman Fitzwater moved and Councilman Schreiber seconded to have parking regulations enforced on President’s Day, motion carried. 6. Adjourn Chairman Hussey adjourned the meeting at 9:29 a.m.