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HomeMy Public PortalAbout19930826 - Agendas Packet - Board of Directors (BOD) - 93-17 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-17 SPECIAL WORKSHOP MEETING BOARD OF DIRECTORS AGENDA 4:00 P.M. 330 Distel Ckd e Thursday Los Altos, CA August 26, 1993 (4:00) ROLL CALL CLOSED SESSION (Personnel Matters -- Board-Management Team Relations) (7:00) ADJOURNMENT i Open Space . . . for room to breathe 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 Phone: 415-691-1200 - FAX:415-691-0485 Genera!Manages Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Han ko,Betsy Crowder,Wim de Wit AGENDA Board-Management Team Workshop 4:00 P.M. to 7:00 P.M. Thursday, August 26, 1993 1. Evaluation of the Transition Since Herb's Departure 2. Impact of Herb's Departure 3. General Manager Selection Concerns of Management Team Other Concerns/Issues 4. Review of Board-Staff Working Relationship Guidelines (copy of guidelines attached) 5. Plan for Discussion of Employee Survey Follow-Up 6. Other Items: A. Policies Pertaining to the Oversight Resuonsibilities of the Board (Nonette - Mr- August 5, 1993 memo to the Board) 1. No Board member shall give direction to any members of the staff. 2. The Board shall retain the option of conducting exit interviews with any employee who leaves the District. 3. Except for Board appointed officers (general manager, legal counsel, controller), the Board shall not establish individual salaries; however, the Board shall review salaries of the managers reporting to general manager on an annual basis or at any time at the request of a majority of the Board members. 4. The Board shall adopt procedures for an annual evaluation of its appointed officers (legal counsel, general manager, controller) to include written notification of Board action (or lack of) on salary adjustments. 5. Individual Board members or any member of the management team shall bring to the attention of the entire Board any issues which in his/her opinion requires Board awareness or oversight. B. From Ginny 1. Management team communication with Board a. Should ask Board's position b. Board positions need to be discussed and difference is healthy C. How Board can help management team on complicated projects with different perceptions, such as ranger bike patrol? 2. Ask about any unanswered questions. 3. Open communication among staff. How open is it? I GUIDELINES FOR BOARD-STAFF WORKING RELATIONSHIPS Accepted by Board of Directors November 20, 1991 Amended April 9, 1992 Amended January 11 , 1993 General 1 . Board members may go to any staff member for information only. if information request requires preparation, the request should be made to the General Manager or program manager who may confer with the General Manager. Board members ' requests for use of staff time should go through the General Manager or program manager who may confer with the General Manager. 2 . Board members are encouraged to give lead time and put requests in writing. 3 . Information from a Board member to staff should be routed through program managers . 4 . Staff will evaluate all new Board member-suggested projects for consistency with established goals , effects on other projects and available staff and financial resources . The staff will estimate the cost of doing these projects , will review them with the management team and will communicate the information to the Board. It is understood that cost estimates may be "rough" . 5. Management reports and recommendations to the Board should convey minority opinions on significant issues . 6 . Board members and management will not surprise each other with important information. 7 . Staff will actively support Board decisions . 8 . The General Manager will advise the Board of times when it is felt the Board has gotten into administrative detail . This subject will also be monitored by discussion at future Board-staff workshops . 9 . Management will set a positive example for other staff for Board-staff relations . 10. Board members and staff will respect each other ' s personal time . Meeting-Related 1 . Board members will refrain from publicly reproving staff members . 2 . The Board chair will gavel down members of the public who personally attack staff verbally. 3 . The Board will acknowledge unscheduled employee presentations but will defer action, discussion or response, but may request information from management .