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Home My Public Portal About2020-02-27 packetNOTICE OF MEETING AND TENTATIVE AGENDA' City of Jefferson Public Safety Committee Thursday, February 27, 2020 7:30 a.m. Jefferson City Police Department — 401 Monroe Police Training Room TENTATIVE AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OLD BUSINESS 4. NEW BUSINESS a. b. Request Approval to Use Drug Forfeiture Justice Funds to Carriers (Chief Schroeder) c. Request Approval to Use Animal Shelter Donation Funds to Flaps (Chief Schroeder) Introduction of Sierra Thomas, Cole County Emergency Management Director. d. Application for FEMA AFG Grant for Replacement of Fire March 2nd Agenda (Chief Schofield) 5. OTHER BUSINESS a. Fire Department Update (Chief Schofield) b. Police Department Update (Chief Schroeder) 6. ADJOURN NOTES Purchase SWAT Vest Purchase Kennel Door Hose — Resolution on 'Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Public Safety Committee Meeting Call to Order The October 31, 2019, Public Safety Committee meeting convened at 7:35 a.m. by Councilman Graham. Councilman Graham asked to make an amendment to the agenda by adding Mr. Chris Griggs who would like to speak on the Segway. Councilman Mihalevich made a motion to add Mr. Griggs to the agenda as item 4.b. Councilman Schreiber seconded the motion. Motion approved. Attendance Present: Committee Members: Councilman Graham, Councilman Schreiber, Councilman Mihalevich. Guests: Mayor Carrie Tergin, City Administrator Steve Crowell, City Counselor Ryan Moehlman, Assistant City Counselor Bryan Wolford, Fire Chief Matt Schofield, Police Chief Roger Schroeder, Cole County Emergency Management Coordinator Bill Farr, and Architects Alliance Representative Cary Gampher. Approval of Minutes Councilman Schreiber made a motion to approve the minutes of the September 26, 2019 meeting. Councilman Mihalevich seconded the motion. Minutes were approved. Discussion of Agenda Items OLD BUSINESS None. NEW BUSINESS Medical Marijuana — Criminal Provisions, Chapter 18 City Counselor Moehlman stated an amendment to Chapter 18 was necessary to allow for the use and possession of medical marijuana to comply with the State's constitution. The possession of 35 grams or less of marijuana is currently heard in municipal court while larger amounts are heard in circuit court. A change in the ordinance allows any possession to be heard in either court at the discretion of the county prosecutor. The amendment addresses the possession of a medical marijuana card, provisions for disposal of medical marijuana, residential cultivation, the odor of medical marijuana in public places, limits use in public places, and the transportation of medical marijuana. In response to how this will affect the police department, Chief Schroeder advised officers have received training from Attorney Nathan Nickolaus regarding the state law. Chief Schroeder stated the State of Missouri is unprepared and that makes it complicated for police. The department will learn through experience and hope the State will provide more guidance. 1 Counselor Moehlman stated the amendments to the ordinance are the City's best attempt to close gaps in state regulations. Medical Marijuana — Business Provisions, Chapter 17 Counselor Moehlman advised a City business license, costing $350 annually, will be required for medical marijuana facilities. The proposed amendments will make the City's ordinance consistent with the regulations of the Department of Health and Senior Services. Provisions added to the code address prohibited hours of sale, unauthorized extractions, a security plan provided to police, permanent location, odor control plan and age restrictions. After discussion, Councilman Schreiber made a motion to move the amendments to the full council for consideration. Councilman Mihalevich seconded the motion. Counselor Moehlman asked the amendments be taken to the full council at the November 4th meeting as the State laws become effective January 1. Councilman Graham agreed with the amendment to the motion. Councilman Schreiber amended his motion, to move the amendment to the full council for consideration at the November 4th City Council Meeting. Councilman Mihalevich seconded the motion. Motion approved. Fire Station #4 Design & Engineering: Hardened Storm Shelter and Modification of Existing Space Fire Chief Schofield distributed architectural plans for modifications to Fire Station #4. He advised proposed modifications to Fire Station #4 is part of a plan which included a new Fire Station #2 (which has been completed) and a potential new Fire Station #6 which would be built on property currently owned by St. Mary's Hospital on Mission Drive. Fire Station #4 was built in 1969. Chief Schofield stated the station is in a good location with a site that connects to the city's Oak Hills Golf Course. Modifications to the structure would provide another 15-25 years of service for the building. Remodel plans include an option for a room on the back of the building which would provide a hardened storm shelter and also serve as a fitness room. In light of the May tornado, the hardened storm shelter is a high priority for Station #4. The building currently has only one restroom for all of the employees and public, both male and female. Chief Schofield introduced Cary Gampher from Architects Alliance to talk about the proposed project. Mr. Gampher advised other renovations to the building would include HVAC/lighting, roof repair, window modifications, a secure vestibule and a fire suppression system. The committee discussed moving the renovation plan on to the Finance Committee. It was agreed there was currently no funding in the next year's budget for proposed renovations. Councilman Graham stated at the last committee meeting Chief Schroeder had advised of the safety issue for officers and arrestees in walking upstairs to the secure area, and that issue could be addressed with renovations to the police department building. Councilman Graham recommended taking both renovations to Fire Station #4 and the police department to the Finance Committee at the same time. Chief Schroeder offered a tour of the secure area during the next committee meeting. Councilman Mihalevich made a motion to move the proposed renovations to Fire Station #4 and the Police Department to the Finance Committee. Councilman Schreiber seconded the motion. Motion approved. 2 Chris Griggs — City Ordinance re: Segway Mr. Griggs stated he is legally blind and cannot operator a motor vehicle. He uses a Segway as his mode of personal transportation and is asking the City to allow the operation of Segways on City sidewalks pursuant to Missouri State Statute 307.205. He advised the Segway is self - balancing at any speed. It generally can operate up to 12 miles per hour, which makes it unsafe for roadways. Counselor Moehlman advised the State statute allows local municipalities to decide if Segways will be allowed on sidewalks. When asked if exceptions for handicapped individuals could be made, Counselor Moehlman advised the ordinance would be hard to enforce and may have unintended consequences for the City. Councilman Mihalevich made a motion that the City's law department research the issue and bring its findings to the next Public Safety Committee Meeting. Councilman Schreiber seconded the motion. Motion approved. OTHER BUSINESS Fire Department Update Chief Schofield advised October is fire safety month and has been a very productive month. The department will hold a "Pit Stop" Halloween event for children tonight at the Fire Museum. Chief Schofield advised the committee the department is fully staffed to the number of fire personnel authorized. Police Department Updates Chief Schroeder stated October is homecoming month for Jefferson City High School, Helias High School and Lincoln University. No significant incidents occurred during the festivities. Dr. Stan Hutson, who has been the department's psychologist for many years, is retiring at the end of the year. Dr. Ann Pollock will assume Dr. Hutson's responsibilities on January 1. She will provide pre-employment screenings and post traumatic event counseling. Mexican Head Consul Alfonso Navarro-Bernachi from the Consulate in Kansas City, accompanied by two assistants, visited Chief Schroeder. He discussed the services offered by his office to Mexican residents and offered training to the department. Chief Schroeder advised in last month's Public Safety Committee meeting he discussed law enforcement's difficulty in generating interest in employment. During the recent hiring process, 32 applied for the position of police officer. Of those 32, 16 took the test, 7 passed, and 4 interviewed for the 2-3 open positions. Staff has discussed strategies to address hiring and retention. There were 24 applicants for communications operator. Of those 24, 7 took the test, 6 passed the test, and 5 interviewed. There are three applicants remaining in the process for three positions. Chief Schroeder stated another outdoor warning siren is being erected in the downtown area. He asked Emergency Management Coordinator Bill Farr to provide details. Mr. Farr stated the State of Missouri has approved a grant in the amount of $30,000 to be divided equally between the City and County. In addition to the $15,000 grant, the City will pay an additional $20,000 for the 3 siren which will be erected on Commercial Way adjacent to the Chamber of Commerce. The siren will cover a two-mile radius and installation is required to be completed by December 31, 2019. The request for funding will be put before the City Council for approval at the November 18th meeting. When asked if the RAVE system was complete, Chief Schroeder advised it is close to being fully operational, but still needing work completed which involved other city departments. Mr. Farr stated he has distributed 3000 brochures regarding RAVE. City GIS personnel have created a one-page color flier regarding the RAVE system, and Larry Vincent, Cole County Treasurer, is having the flier printed and placed in each tax record (over 50,000) that is mailed out. Chief Schroeder advised the committee that officers are investigating an early morning murder. Other Updates Emergency Management Coordinator Bill Farr stated a "suspicious package" exercise will be held tomorrow at the Capitol building to test state workers' response. The exercise will involve State, Federal, FBI, U.S. Marshal personnel as well as state employees. Mayor Tergin stated the Haunted Precinct at the police department was well attended and was a great volunteer effort. She will attend the Halloween event at the Fire Museum tonight. The Fire Department, for the third year, placed first in the Stephen Siller Tunnels to Tower 5K Run. The 2019 Missouri State Fire Marshal 9/11 Memorial Stair Climb was held on October 19th. Firefighters from across the State of Missouri participated in the event. Chief Schofield participated in both the Run and Stair Climb. Officer Shawn Dumsday received an award from Mothers Against Drunk Driving (MADD) for his efforts in taking impaired drivers off the street. She thanked Officer Dumsday for his work. Mayor Tergin attended a Distracted Driving Seminar hosted by the National Transportation Safety Board. Missouri has not enacted a driver texting ban. She is researching possible resolutions in support of a driver texting ban to bring to the next Public Safety Committee meeting. Mayor Tergin congratulated Chief Schofield on attaining a National Fire Academy Executive Fire Officer Program certification. Councilman Graham advised the committee's next regularly -scheduled meeting would fall on Thanksgiving. That meeting is canceled. If the committee has a need to meet, an alternate meeting date can be scheduled. Adjourn Councilman Mihalevich made a motion to adjourn the meeting. Councilman Schreiber seconded the motion. The meeting was adjourned at 8:47 a.m. 4 BILL SUMMARY BILL NO: SPONSOR: SUBJECT: Authorizinga Supplemental Appropriation to the Jefferson City Police Department Amending the 2019-2020 Annual Budget DATE INTRODUCED: March 2, 2020 DEPARTMENT DIRECTOR(S): Roger Schroeder, Chief of Police CITY ADMINISTRATOR: Steve Crowell STAFF RECOMMENDATION: Approve SUMMARY: This bill would authorize a supplemental appropriation to the 2019-2020 Departmentgeneral operating budget and authorize expenditure of Drug Forfeiture Police p 9 Justice Funds for the replacement of SWAT vest carriers. ORIGIN OF REQUEST: Police Department DEPARTMENT RESPONSIBLE: Police Department PERSON RESPONSIBLE: Roger Schroeder, Chief of Police BACKGROUND INFORMATION: The Jefferson City Police Department SWAT team is outfitted with tactical bulletproof vests for individual protection during high-risk operations. department purchased tactical bulletproof plates and vest carriers in 2012 for eighteen The (18) SWAT members. In 2016, the department replaced the ballistic plates due to the recommendedpan. previous lifer The lifespan of the plates were five (5) years, however, plates purchased in 2016 are certified for eight (8) years. The increased the replacement plate lifespan has allowed the department the opportunity to replace the longevity of the p SWAT vests in segments, lessening the fiscal impact per year. The SWAT vest carriers are eight (8) years old and have begun to degrade due to normal wear and tear. strongly recommends the replacement of SWAT tactical vest carriers The departmentg Y utilizing theDrug ' Forfeiture Funds from the Justice Treasury Reserve Account. These generate funds following the Law Enforcement seizure of money and property accounts g considered to be proceeds of illicit drugactivity. Following the established federal judicial process, the court mayorder the proceeds forfeited and place the money/equipment into the ownership of the law enforcement agency or agencies which initiated the forfeiture proceedings. s. These funds must be expended for strictly defined law enforcement purposes. FISCAL INFORMATION: Authorize the expenditure of $15,000 from the Drug Forfeiture Justice Account. BILL NO. SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A SUPPLEMENTAL APPROPRIATION TO THE JEFFERSON CITY POLICE DEPARTMENT AMENDING THE 2019-2020 ANNUAL BUDGET AND AUTHORIZING THE EXPENDITURE OF SUCH FUNDS. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. There is hereby granted supplemental appropriated within the Jefferson City Department Budget in the amount of $15,000 as indicated on Exhibit A, attached hereto. Section 2. The Jefferson City Police Department is authorized to utilize this money for the purchase of replacing SWAT vest carriers using Drug Forfeiture Justice Funds. Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved: Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk City Counselor CERTIFICATION BY MAYOR Pursuant to Article VH, Section 7.1(5.) Of the Charter of the City of Jefferson, Missouri, 1 hereby certify that the sums appropriated in the ordinance are available in the various funds to meet the requirements of this bill. Mayor Bill Exhibit A SUPPLEMENTAL APPROPRIATION FISCAL YEAR 2020 BUDGET General Fund: Revenue 10-100-495995 Transfer From (to) Surplus' $ 15,000.00 Expenditure Drug 10-300522026 Forfeiture - Justice $ 15,000.00 1The Reserve for Drug Forfeiture - Justice account, which is part of the City's restricted fund balance, had a bale BILL SUMMARY BILL NO: SPONSOR: SUBJECT: Authorizing a Supplemental Appropriation to the Jefferson City Police Department Animal Control Division Amending the 2019-2020 Annual Budget DATE INTRODUCED: March 2, 2020 DEPARTMENT DIRECTOR(S): Roger Schroeder, Chief of Police CITY ADMINISTRATOR: Steve Crowell STAFF RECOMMENDATION: Approve SUMMARY: This bill would authorize a supplemental appropriation to the 2019-2020 Police Department animal control operating budget and authorize expenditure of Animal Shelter Donation Funds for the purchase of twenty five (25) weather sealing dog kennel door flaps. ORIGIN OF REQUEST: Police Department DEPARTMENT RESPONSIBLE: Police Department PERSON RESPONSIBLE: Roger Schroeder, Chief of Police BACKGROUND INFORMATION: The Jefferson City Police Department seeks to improve and enhance the Jefferson City Animal Shelter building and grounds by providing a better environment for its animals. The department strongly recommends approval to purchase twenty five (25) weather sealing dog kennel door flaps. The current dog kennels provide the dogs access to their outdoor kennel. However, the current kennel door flaps are poorly insolated sliding guillotine doors which provide inadequate climate control with varying outdoor weather conditions. Insulated kennel door flaps installed on the exterior of every dog kennel would regulate the interior kennel temperature providing a more comfortable living condition for the dogs. In addition to the increased wellbeing of the dogs, the shelter's HVAC system would operate more efficiently with less humidity and fluctuating temperatures. FISCAL INFORMATION: Authorize the expenditure of $13,314.50 from the Animal Shelter Donation Account. BILL NO. SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A SUPPLEMENTAL APPROPRIATION TO THE JEFFERSON CITY POLICE DEPARTMENT AMENDING THE 2019-2020 ANNUAL BUDGET AND AUTHORIZING THE EXPENDITURE OF SUCH FUNDS. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. There is hereby granted supplemental appropriated within the Jefferson City Department Budget in the amount of $13,314.50 as indicated on Exhibit A, attached hereto. Section 2. The Jefferson City Police Department is authorized to utilize this money for the purchase of weather sealing kennel flap doors using Animal Shelter Donation Funds. Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved: Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk City Counselor CERTIFICATION BY MAYOR Pursuant to Article VII, Section 7.1(5.) Of the Charter of the City of Jefferson, Missouri, 1 hereby certify that the sums appropriated in the ordinance are available in the various funds to meet the requirements of this bill. Mayor Bill ExhibitA SUPPLEMENTAL APPROPRIATION FISCAL YEAR 2020 BUDGET General Fund: Revenue 10-100-495995 Transfer From (to) Surplusl $ 13,314.50 Expenditure 10-330-529068 Animal Shelter Donations $ 13,314.50 'The Reserve for Animal Shelter account, which is part of the City's restricted fund balance, had a balance of $S