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HomeMy Public PortalAboutMinutes-01/11/2012 w. f . ``E ] }. . CITY OF-TIFFIN - Minutes Regular Council Meeting . L , Wednesday,-January.11, 2012 6:30 p.m. a, • . x rSpringmier,Community Library at CCA'Middle School , , The Tiffin city.council met in regular session'on'Wednesday, January 11, 2012,at the*;,- Springmier Community Library. Mayor Berner called meeting to•order at 6:30 p.m. Members present: Steve Berner:Mike Ryan, Chris Ball, Peggy Upton, Jim Bartels, Travis Weipert arrived at 7:00. Also present: Attorney Greenleaf and Engineer ,- Frederick. ` . . . F . Motion Ryan second Bartels to approve agenda. Carried unanimously. c h s 4 J" . . a, Community Forum 1- . Lonny Pulkrabek, Johnson County Sheriff, presented annual report for 2011 itemizing amount of activity in Tiffin which-exceeded the contract by 116 hours. Annual hours usually exceed the contract due to calls for service and providing patrol. The county , does not bill the city for hours-in excess of the=annual,agreement, does,not bill for in- depth investigations and does not bill for services which are paid by another agency, such as the school-or Tiffin Fest or RAGBRAI. Pulkrabek has instructed the deputies to walk through the schools, as a matter of public safety, and is a service which is provided for every town in Johnson;County with a public school. A school walk through takes less than.10 minutes. The county bills the school when it calls a deputy. Pulkrabek` also 'reported that'the sheriff's department has been providing extra hours to curb the car.burglaries in town, but will continue to provide ordinary public service.,The sheriff's protection contract is between the;Board of Supervisors and city'council and covers the- - fiscal period of July 1, 2012 to June 30, 2013. Pulkrabek presented a proposal which ; included the customary 10% annual increase with an alternative 15% increase. He also recommended an increase from 25.75 to 30 hours per week based upon the number of calls and the city's population. The $35 per hour rate remains the same although it falls , below the actual cost to provide services. Council will take;proposal modification to agreement with sheriff's department under . advisementand place item on agenda for budget work session. Minutes '. F , " . Motion Bartels second Ball to approve minutes of December 14, 2011. Carried .. a. unanimously. �, Receipts and Expenditures „, i - Motion Ball second Ryan to approve receipts and expenditures and financial reports for - the month of"December, 2011. Carried unanimously. Clerk-treasurer reported that she will take.two days of training on.the'new accounting software and has also solicited,a proposal, with direction from the mayor,`for evaluation. of the technology needs at city hall. • 1 N. Public Works x Council consensus to move public works report to beginning of agenda. Brian Detert reported that the'city streets department compiled a list of street lights -- . . which need repair and that Alliant Energy is in process of addressing those issues. He recommended that the council consider changing its street light policy because the lights in the newer parts of town are not very bright. t The Villages - ' t Greenleaf reported that the city has a contract.vvith The Villages for real estate . ' conveyance and he has-been in contact with attorney Nepll for Daryl High, but has not received any formal response'other than High will contact Mayor Berner. Council asked Greenleaf what remedies might be available to ensure that action agreed upon in this , 4. contract is completed in a timely manner. 4- . }. Council consensus to instruct Attorney Greenleaf and Mayor Berner to work with'Daryl High and'his attorney to,ensure that the terms of the existing contract with The Villages for conveyance'of approximately 33 acres for park land is completed as soon'as possible. - _ , _ -f w 1 , I . ,Weipert arrived at 700 p.m. .. • Woodfield Part One Council consensus to instruct Attorney Greenleaf to contact property,owners concerning conveyance'of land from the-City to the owners'in Woodfield Part One, portion of Outlot A, in regard to land which is'not suitable for,city park space Disposition of Garage at 320 Railroad Street .. . Council consensus to authorize Mayor'Berner to work on sale of garage at•320 Railroad Street and,report to council for final approval. Extend Date to Vacate Tiffin Locker Motion-Ryan second Weipert to instruct Attorney Greenleaf to modify tIie-lease tern on the current contract between the City of Tiffin and Tim Spivey for the Tiffin Locker i located at 1.11 College Street by extending the vacate date until April 30, 2012, on the same term's and conditions which are in existence. Carried,unanimously. ,T Investment Resolution Berner recommended modification of the current investment policy by raising the , f investment limit at each banking institution to,$2.5M in order to cover anticipated ' revenues. ;. . _ . t , . , 1 Motion Ball to introduce and approve Resolution 2012-01 A RESOLUTION , APPROVING THE CITY'S INVESTMENT POLICY which was read by title only. (•' .. . Resolution-2012-01 seconded by Weipert. 'Roll call vote: Ball,`aye, Bartels:aye;:Ryan, - aye; Upton, aye; Weipert, aye. - , _ .i. ' 4 r . A ' S 5 a , . City Administrator ' ,. --. _ _. . Greenleaf explained that Tiffin does not use the city manager form of.government and .. does not seek to change to.that form of government.- The city clerk is required by State ,Y Code to perform specific duties and Tiffin's Code reflects those requirements. If the city council determines to add`a management position, that position would be called a city administrator. _ , ' Motion Ryan second Weipert to appoint a committee comprised of the mayor, interim clerk, public work director, Upton, Bartels and two other persons to be nominated by the mayor and approved by the council at its special meeting on January 25th, to research . * and develop job descriptions and proposed salary:for a city administrator and to make R those recommendations to the city council as soon as possible. Carried unanimously: _ . is .. w » Y r . .. HR Green Agreement -. • ',- ` , e Andrew Marsh from HR Greeh reported that his firm developed a computer.model of R -a -. Tiffin's water distribution system in orderto make a recommendation for the best, I- location..for the proposed water tower. The anticipated future connection to the ` Industrial Park is included in'that model so that the city may be assured of adequate. watertsupply'and pressure to that area'. HR Green's scope of services does.not include design of water main to the Industrial'Park, and would be a separate future issue. Motion Ball second Bartels to approve Professional Services Agreement with HR Green , for Water Storage and Pressure.Upgrade Project. Carried unanimously. Ireland Avenue ,- ° % a. Frederick reported that preliminary plan comments on the Ireland Extension Project have been receivedfrom IDOT and expects final plans to be finished within two weeks. - The city_is'on schedule`for a May,2012 bid letting forthe project. The IDOT.states that r, ` ' Tiffin isabout 5 to 7 years away from needing stop lights and wants a four way stop sign at the intersection of Ireland Avenue and highway 6.. Provisions for future stop lights will-` be in the design but the warrants (traffic counts) come from the federal highway , , y department and the IDOT and city'are bound by those recommendations. Frederick presented options for street lights which need.to be included in Ireland Avenue design. The lights are spaced about 250 feet apart and,a,preliminary estimate would be ` approximately $60,000. Frederick.will continue to investigate more street light options.: F m Trails Phase Four Railroad Crossing .r - y , Frederick reported that after seeding and fertilizer are paid, the Trails Phase 4 budget leaves an estimated'$12,726 and the IDOT and MPO have-approved that it maybe - .. used to pay for signals"atthe railroad crossing at Jasper Avenue. He reported that-the T pedestrian crossing arms were in the original,bid approved by the IDOT, but,were later • ' removed by the IDOT became,the city's responsibility. - M _ ti . . r- ' r a. B • . . ,ti Motion Weipert second Ryan to use remaining budget from Trails Phase 4!project; estimated in the amount of $12;726 by Engineer Frederick,`•toward the railroad crossing at Jasper Avenue and that expenditure for that projecf has been approved by the;IDOT' . A • and MPO (Municipal Planning Organization) of Johnson County:,. Carried unanimously. Consent Items _ Council consensus to remove resolutions from the consent item agendas. Consent:amendment to appoint a representative to both the MPO and ECICOG- ` Motion Bartels second Ryan°.to approve using`a consent agenda for routine business. • .� Carried unanimously. ,, r r, Motion Bartels second'Ryan to approve consent items as follows. Carried unanimously: ; , Appoint Mike Ryan as Mayor Pro-tern ;E .Appoint Lynch, Greenleaf and Michael L.L.P. as city attorney firm , ' Appoint Hart-Frederick Consultants, Inc. as city engineering,firm _ Appoint Jim Schmidt to fill vacancy on Planning and'Zoning Commission ° , Appoint Al Havens to fill vacancy on Board of Adjustment * • J �,,. • Appoint The Gazette as official,publication Y g f Appoint Chris Ball as representative to'ECICOG and MPO ' - Set meeting schedules as follows: regular meeting 'oni the second Wednesday of every, month; special'meeting/work session on the fourth Wednesday of.every month,all meetings begin at 6:30 p.m. and are held at CC; Middle School Springmier Public Library. • r _ . I l t r ", Motion,Weipert second Bartels to set special meeting on Jan. 25th at 6:30 to approve . additional members to serve on committee formed to make recommendations about creation of:city administrator's position. Carried unanimously. ,_ Motion Ryan to introduce-and approve_Resolution 2012-02 A RESOLUTION ' APPROVING THE APPOINTMENT OF AN INTERIM CITY CLERK/Adelia C. Madden j . • which was read by,title only., Resolution,2012-02 seconded by Weipert. Roll call vote: ,.. Ball, aye; Bartels, aye; Ryan, aye; Upton,.aye,Weipert, aye: . Motion Ryan to introduce and approve Resolution.2012-03 A RESOLUTION a : , APPROVING THE ALCOHOL LICENSE RENEWAL FOR THE BELLA'SALA RECEPTION AND BANQUET FACILITY AT•3232'JASPER AVENUE WITHIN THE ' CITYtIMITS OF:TIFFIN,.IOWA which was read by title only.. Resolution 2012-03 a seconded by-Upton. Roll call vote: Ball, aye; Bartels, aye; Ryan, aye; Upton,-aye; X , Weipert, aye. I Reports, ' ' • :,,,, ', Attorney advised mayor and council not to engage in decision making by emails, due to:- open'.meetings law, but information sharing is an,allowable use of email. , Ball reported that city's face book page has been updated. " Weipert reported that Tiffin needs to review TIF issues. n a Y � Mayor reported that Jeff Heil'from Northland Securities will attend the January work - session. °y Closed Session Motion Ball second Weipert to enter into,closed session at 8:06 pm. under Code of Iowa Ch. 21.5(I)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be'reasonably expected to increase the price the governmental body would'have to pay for that property or reduce the price the governmental body would receive for that property Roll call vote: Ryan, aye; Ball, aye;. Upton, aye; Bartels, aye; Weipert, aye. Motion Weipert second Ball to enter into open,session at 8:55 p.m. Roll call vote: Ball, aye; Bartels, aye;,Ryan, aye; Upton, aye; Weipert, aye. Council consensus to instruct property owners,at 201 College Street to bring estimate, for costs involved in demolition and removal of garage for city's consideration in making • an`offer to purchase: Council consensus to instruct Mayor Berner to contact property owners at 318 College Street to determine if they are interested in selling to the city.4 Closed Session 0. Motion Ryan second Weiperfto enter into closed session at 9:05 p.m: under Code of Iowa Ch. 21.5(1)(i) to evaluate the professional competency of an individual-whose.. appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed,session. Roll call vote: Ball, aye; Bartels, aye; Ryan; aye; Upton, aye; Weipert, aye. ` " . Motion Bartels second Weipert to enter into open session at 9:27 p.m. Roll call voter Ball, aye; Bartels, aye; Ryan, aye; Upton, aye, Weipert, aye. ` ' Motion Ball second Upton to adjourn at 9:35 p.m. Carried unanimously. • Adelia C. Madden, Interim Clerk Steven L. Berner, Mayor Feb. 8, 2012 Date y w 4 Y. a f