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Home My Public Portal AboutMinutes-04/25/2012 1 �' e j.. .. L y .. w ,. _ CITY OF TIFFIN Minutes Special.Council Meeting Wednesday, April 25, 2012 6:30 p.m. Springmier Community Library at�CCA Middle School The Tiffin city council met in regular session'on.Wednesday, April 25,-2012 at the - Springmier Library*at the°CCA Middle School: Mayor Berner called meeting to order at , ` ,, 6.30 p.m. Roll call vote: Mike Ryan, Chris,Ball, Travis Weipert. Absent:- Jim Bartels , ` and Peggy Upton. Also present: Michon Jackson and Brett Mehmen Motion Ryan second Weipert to approve the agenda. Carried unanimously �` ,._. Community Forum �"* '' _' Robert Siems addressed the council concerning the lack of water for fire protection at the Tiffin industrial"park. Stems,plans to build more warehousing in the industrial park this year.and asked the council when the issue will be resolved. Council indicated that � the next-capital improvement project is to provide water to the industrial park and the ' A item will be;on'the agenda soon. } Water.Tower Agreement Phase II' -_ Andrew Marsh, engineer with HR Green, addressed the council concerning the phase II _ 3 agreement for the water tower project. There will be a 20% contingency built into the' ..design phase.to cover design changes-prior to.the bid and those changes will reduce - the contingency throughout the design phase. HR Green's recent history with change orders on water related projects is about 1.6% increase to the original bids. Some of those changes were due to the owner's'requests HR Green's fee is not based upon a percentage of the construction costs. TM Weipert introduced a Resolution 2012-11 Approving a Professional Services Agreement :: Amendment No:~1 with HR Green, Inc. for water tower pressure upgrade phase'II in the amount of$236,000 for design, bid and construction of a new water tower.. Second by a° Ball. Roll call vote: Ryan; aye; Ball, aye; Weipert, aye; Bartels, absent; Upton, absent. Computer Equipment I Network Upgrade _ t Brent Gorton, owner of Brent's Computer'Services,'°addressed the counciliconberning his quote for computer°equipment and network upgrade at city hall.- He reported that the server has more than sufficient hard drive space to meet the city's requirements. A a . pair of solid state 180's drivers'are`disaster resistant and not sensitive to vibrations and mill provide mirrored'data. The city currently uses the Carbonite backup service'which ' is probably the mostcost effective way to provide backup. The network has enough , capacity for up to six users. If necessary, a machine will be purchased for the maintenance shop in order to utilize the new-time clock software. y ia 1: R• L K Ball introduced a Resolution 2012-12 Approving an Agreement for Computer Equipment/Network Upgrades with Brent's Computer Services in the amount of. $10,649.20 to provide new,computer equipment and network upgrades for city hall as w specified in the quoted project description, contingent upon modifications discussed by the council and approved by,Ryan and Jackson, which will modify the cost but keep it - within the quoted range. Second by Weipert. .Roll call:vote: Ryan; aye; Ball, aye; Weipert;'aye; Bartels,-absent; Upton, absent. • Amendment to Zoning'Ordinance Ryan introduced Ordinance No. 2012-310 An Ordinance Amending the Zoning Ordinance No 2007-287 Adopted November 14, 2007 Regulations and Restrictions Zoning Districts and Official Zoning Maps Section 3 Residential.District Medium-Density Two-Family Table R-2 and moved that it be given its second.reading by title only. Second by Ball. Roll call vote: Ryan; aye; Ball, aye; Weipert, aye; Bartels, absent, Upton, absent. Employee Health Insurance Plan ; Ryan introduced a Resolution 2012-13 Establishing Employee Health Plan Effective . July 1, 2012 by'selecting Wellmark Blue Cross-/ Blue Shield non-grandfathered blue access plan W8S/3F4 plan. Second by Weipert. Roll call'vote: Ryan; aye Ball, aye; Weipert, aye; Bartels, absent Upton, absent: • Level of Employer Provided Benefits for Single Health Insurance t Weipert introduced a Resolution 2012-14 Establishing Employee Contribution to Individual Medical and Dental Plans effective July 1, 2012 with employer contribution •paid at 99% of the premium in order to allow full-time employees to opt out of the plan if not needed. Second by Ryan. Roll call,vote: Ryan; aye; Ball, aye; Weipert, aye; Bartels, absent; Upton, absent., Level of Employer Provided Benefits for Family Health Insurance Ryan introduced a Resolution 2012-15 Establishing a Three Year Plan for Restructuring Employee Contributions for Family Medical and Dental Premiums - Effective July 1, 2012 with the following per month employee contribution toward the. • family medical-premium set at $100 effective July 1, 2012; $200 effective July 1, 2013 and $300 effective July 1, 2014; and a 50% employee contribution toward the family dental premium effective July 1,'2012.. Second by,Weipert. Roll call vote: Ryan; aye; Ball, aye; Weipert, aye; Bartels, absent; Upton, absent., Employee Pay Rate Increases k, A 1 is ° . f t— _ a t Ryan introduced'-a Resolution Employee Pay Increases Effective July 1, 2012 with 'a 3% increase for all regular full-time and regular.part=time employees, with the exception of the city clerk/administrator who.was hired on April;16, 20+12. , . .. .Second by Ball. Roll call vote: Ryan; aye; Ball, aye; Weipert, aye;.Bartel ,-absent; a Upton, absent a . , Professional Development for Clerk/Administrator° _ Council consensus to delegate the authority.tb mayor Berner to approve training. L. opportunities for Jackson if„there is not enough time to place the item on,the”agenda. Yf r. k Animal Control Agreement ' .. 1 Jackson reported that she spoke with.Cedar Valley Humane.Society about their ability w ' ... to handle animals,from Tiffin. Jackson stated that she wants to enforce the leash laws . F and then charge a graduated fee to the 'owner for violating the leash law. - Ryan introduced Resolution 2012-17`Approving 28E Agreement Between the City of Tiffin, Iowa and the Cedar Valley Humane Society for the Provision of Animal Care Services effective.May 1, 2012. Second by Ball. Roll call vote:` Ryan; aye;rBall,aye; Weipert, aye; Bartels, absent;;Upton, absent. . x Section"125 IRS Plan for Medical Premiums Weipert introduced'Resolution 2012-18 Approving an Agreement for'Group Services with�TASC with an annual fee of$300 to provide'and administer an IRS section 125 '. plan for employee paid health care'premiums°on' a pre-tax basis effective July 1, 2012. .. Second by Ryan. Roll call vote: Ryan; aye; Ball, dye; Weipert, aye; Bartels; absent; a, Upton, absent. m z Equipment Purchase for Public Works . . Public.Works director Mehmen presented a'request to purchase a used mini-excavator k for general use throughout town:' Ball expressed concern that maintenance and • ' depreciation costs need to be taken into`consideration and he is not sure there is a'net k • gain. The equipment would need to'be used a lot in order to justify the cost. Ball .. suggested that renting equipmenfmight be more cost effective. Mehmen reported That the city does not own a backhoe and a mini-excavator is more useful than a backhoe:: ■ Motion Ryan second Weipert to-purchase a used mini-excavator from Titan Machinery in the quoted,amount of$39,950 to be paid from the water funds. Carried unanimously. r Donation to CCA Post Prom _ , n E F 4 "i a, 4 . ti. �' ... ' 6. x 1 c . , r ' Y r Motion Ryan second Weipert to make a donation to the CCA Post Prom Committee in a the amount of$100 as solicited by.the committee. Carried @unanimously. , No need for closed session for land acquisition or sale. .- 9. Motion Weipert second Ryan to adjourn at 7:25 p.m. Carried unanimously. . Adelia C. Madden, Interim Clerk Steven.L. Berner, Mayor , ° X May 16, 2012 t A Date . ° I . ' • A . 4 1 ,.. 6 Al it i ` .6 .. • „ t 1 g i■M r a. '' , • 4 ■ r 0 4 r ,, . w i 4 � „ i S.. i `i k ' ' i a rc t tl y '�.. X. w 4r i t v .. { _. . f, + . , r t, i' t ' '