HomeMy Public PortalAboutMinutes-06/13/2012 Yb. .
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I. CITY OF TIFFIN
Minutes Regular Council Meeting
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F Wednesday, June 13; 2012 ' -
Springmier Community Library at CCA Middle School_
The Tiffin'city council met in regular.'session on Wed4nesday,June 13, 2012,at the Springmier
. Library at the CCA Middle School. Mayor Berner called the meeting to order at 6:35 p.m. Roll
Call.vote: Chris Ball, Peggy Upton,Jim Bartels, Travis Weipert. Absent: Mike Ryan Also 4 r
present:Brett Mehmen, Attorney Greenleaf and Doug Frederick ,
r Motion made by Ball, seconded by Bartels to approve the agenda:Carried unanimously.
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. Community/Citizen-Forum
Darla Bartels with TiffinFest gave a report: There will be a raffle.for cash prizes and a 2007
Motorcycle. Requested to have fireworks fee waived or take the $25 out of the City's donation '
funds. Consensus from council to have TiffinFest pay for the fireworks fee, but'`the City's
donation will be reduced by$25.
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Jessi Drake indicated:that four of her neighbors and herself are interested in purchasing thee. , '
City's out-lot of land that is located along`Oakdale Blvd& Redbird.Run for$41,000. Mayor has
_ met with Jessi and'some of the neighbors. They presented a diagram and a written offer to
- purchase. They also have, as part of the offer, to have lot#4 (which is an empty city-ownedlot) q--
to get rezoned to an R-1 zoning and not turn into the PAD zoning. Research will need to be
done;regarding lot#3 and the sewer attachment. The council voted to table the issue until next-,
meeting and the City can review the proposal. 1
NorSheriff's report ; _� - k ,
Homeowners from the Woodfield Ridge pond area commented that"the pond and surrounding
area look much better, since the City,has graded, seeded, filled-in some ruts-& done additional
work. The homeowners are willing to make sure the watering on the new grass is done, and
. requests a water credit be given to.help offset the costs to the_`homeowner. The City will put a
little more rock on the NW side of the,pond. `
Minutes -
Motion made by Bartels, seconded by Upton to approve the minutes from'Ma'9th, May 23rd -
and May 30th, 2012 with the amendment on May 9th minutes to clarify that Councilperson
. Upton indicated that Hart-Frederick (not the City) might not be able to handle'2 major projects +
at the same time. Carried unanimously with the above amendment.
Councilperson Weipert arrived at 7:10 p:m. - - ,
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Expenditures and Financial Reports ,
Motion made by Ball, seconded by Bartels to approve financial reports for the month of June R `
2012. Carried unanimously. _ f
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Unfinished Business
, A. The Villages: Park Land Conveyance—Attorney Greenleaf'sent Paragraph 10 changes for
review. Agreement should be ready for council approval at the next meeting. Storm water
` retention will depend upon what ends up getting built in the future. ,
B. Annexation update: Ms. Jackson sdrafted a letter for Priority#1 area parcel owners to attend ,,
, �an informational meeting on July 10, 2012 at 2:00 p.m. or 6:00 p.m. Motion made by Upton,, '
seconded by Weipert to send out the invitation letter for the July 10th.informational meeting.
Motion carried unanimously. • _ `',
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New Business '
v • Councilperson Upton recommended=amendmedtJto clerk/administrator'ordinance to :
indicate hiring/firing should go before mayor and council.-She also was not sure how -
that discussed change did not make the final copy and there should be a way to
check/verify changes get m'ade.in the future. Attorney Greenleaf commented that . -
amendments should be documented-in the minutes and amended prior to signatures.
, ,Amendment to the ordinance for City Clerk/Administrator,to be on next council meeting 9
agenda. ,*
.A. Resolution 2012-27 Renewal Alcohol License Kum & Go #137, license is up for renewal on" M-
June 30, 2012. Motion made by Ball to approve the Alcohol License renewal, seconded by`
Weipert. Upton=aye, Bartels=aye, Weipert=aye, Ball=aye. Absent=Ryan. Motion,passes. ,
B. Resolution 2012-28 Renewal Alcohol License Casa Tequila, license is up for renewal on July. ,
31, 2012. Motion made•by Ball to approve the Alcohol License renewal, seconded by .,
Weipert. Upton=aye,=Bartels=aye, Weipert=aye, Ball=aye. Absent=Ryan: Motion passes.,
C. Resolution 2012-22 Liquor License for TiffinFest%Slims: Motion made bycBall to approve the
,temporary alcohol permit,;seconded by Weipert. Upton=aye, Bartels=aye,Weipert=aye, ..
Ball=aye.yAbsent=Ryan. Motion passes. }
D. Yearly Tobacco Permits for July 1,2012—June 30, 2013 for Casey's(Resolution 2012-26),.
Kum & Go (Resolution 2012Y-25), Morgan's (Resolution 2012-24).&The Depot (Resolution' ,4
2012-23): Motion made by Weipert to approve all of the consent item Tobacco Permits,
seconded by Upton. `Upton=aye, Bartels=aye, Weipert=aye, Ball=aye. Absent=Ryan. Motion
passes:
E. Resolution'2012-29 Changing one full-time Public Works position to a part time position t
' without benefits. Mayor indicated that one part time employee'would be adequate. .
Councilperson Upton asked if one of the current Public Works employees is gone, would a
part-time person be sufficient to cover the man power needed. Councilperson Ball
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indicated he believes a part-time Public Works employee is fine for now with the current ' '
work load. Brett,,Public Works Director,asked if the position is changed to.part-time then '
when the time comes and Public Works needs to increase the hours and add benefits will
. ' that option be available? Council agreed they would support the future position change
back to a full-time status when necessary Also,the new part-time person should be willing ".
4 to-get a-CDL license at the City's`exper se..Additionally:a wage increase-can happen for our
current Public Works employee Anthony who will now betaking on more responsibilities.
His $2.00 hourly rate increase will take effect after he receives his CDL license. Motion
made by Ball to change one full-time Public Works full-time position to a part-time status R ,
without benefits, seconded by Weipert. Upton=aye, Bartels=aye, Weipert=aye, Ball=aye. ,
Absent=Ryan. Motion passes. Motion made by Weipert to have a max,pay rate of;$12.00 '
per hour'for the new part-time Public"Works employee, seconded by Bartels. Upton=aye,
Bartels=aye,-Weipert=aye, Ball=aye. Absent=Ryan. Motion passes. Additionally, it was
decided that the current Public Works employee Mr. Walls would get a $2.00 wage
increase due to more responsibilities and receiving a CDL license. Motion made by Bartels
to the Public Works wage increase for Mr: Walls, seconded by Weipert. Uspton=aye,
Bartels=aye,Weipert=aye, Ball=aye. Absent=Ryan. Motion passes.
F. Resolution.2012-30 Setting the Fireworks Permit Fee td$25. Motion made by Weipert to ,
set the Fireworks Permit Fee to $25; seconded by Ball. Upton=aye, Bartels=aye,
_, Weipert=aye, Ball=aye.Absent =Ryan. Motion passes.
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G. Deer View Estates Pond— Public Works Director Brett stated they are going to have Neuzil
to provide a proposal for updating the'pond. Engineer_Frederick stated that the retention
ponds were originally done with the school and highway 6 being part of the equation. IA ,.
DOT would not originally let us changethe'pond, but now that there are'other means of 4 .,
water retention/run off in'place we can work with updating the pond area. Councilperson ' -.
Weipert stated the pond, in its current condition, looks horrible. Item tabled until the June
27th council meeting.' - 4
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H. Sidewalk at Deer View-the cost to complete the 300' of necessary sidewalk is $5,100. It is
required by`ordinanceto have the sidewalk-put in. Motion made'by Ball to complete the
300' of sidewalk at the quoted price of$5,100, seconded by Weipert. -Upton=aye, I
Bartels=aye, Weipert=aye;;Ball=aye. Absent=Ryan. Motion passes.
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I. Park benches along bike/walking trail -Council discussed the option of having Sponsors to
have a name plate or a memorial plate added to a bench at a sponsor cost of$500'per
bench. This would assist with recouping some of the costs associated with the purchase of
each bench. The sponsor option will be-put in the monthly newsletter and Will remain open
to interested parties until July 31St. Motion made by Weipert to approve the purchase of
two benches to be placed along the bike/walking trail with a sponsor option,.seconded by
.Upton. Upton=aye,;Bartels=aye, Weipert=aye, Ball=aye. Absent=Ryan. Motion passes:
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-J. Ordinance 2012-311 Speed Limit on Roberts Ferry Road. The original Speed Limit
`discussion and review was done incorrectly by Resolution in the Fall of,2011. This is in
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response to fixing the issue and properly creating the Ordinance for.the Speed Limit.
Motion made by Weipert to have the 25 mph Speed Limit on Roberts Ferry Road with
€" waiving the 2nd and 3rd readings, seconded by Ball. Upton=aye, Bartels=aye, Weipert=aye,
k Ball=aye. Absent=Ryan". Motion passes. i w ' .1 o
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K. Ordinance 2012-312 Retention Pond/amendment to subdivision ordinance -this is not'the
correct ordinance as to what Was necessary for council to review. - .,
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Reports
Attorney Greenleaf reported: Ireland Avenue is waiting for final appraisals. Once received`there
can be negotiations on'the final properties, s TM
Engineer Frederick reported: Working on final changes for the Ireland Avenue plans for DOT ..
K submission. September should be letting:Update on the-Water main to the industrial park-
there,is a new employee working at DOT so things are running a little slower right now, but will
have a bid date for mid-July.; '
Public Works Director Mehmen reported: Surveyors and others are using a private drive to get
access to the proposed water tower site. John'Connor is half owner,of the shared driveway.oMr.
Connor attended the meeting
4,nd indicated he is aware of the usage and is fine with it for now,
but has concerns of heavy trucks and equipmentrutilizing his.private drive once the project is •
under way. The.Mayor has left a message with HR Green to get an update at our next'council
'meeting.
City Clerk/Administrator Jackson reported: IA league of cities conference is in September and if
anyone is interested in attending will heed to make reservations soon. Have a few getting
' peddlers applications to sell at the ball fields. Public Works will be short staffed the next few
Weeks. Ms:Jackson asked council if they thought we might need a City Costco card-no one
. really responded: Informed that P & Z did not have a quorum this month and they may not.
have a July meeting either. Received a written complaint against Throttle Down regarding
, 'excessive noise.
Mayor Berner had no report. ' .
Councilperson Bartels indicated that there was a nice article'in the North Liberty Leader about
Ms. Jackson and the'City. 1 r`
Couhcilperson Ball wanted to ask about a mountain bike trail out by the bike/walking trail and
asked if the City might need a sign posted for liability purposes like "enter at your own risk."
Attorney Greenleaf stated there is not much chance for the City to have liability because people
that partake in that sport know there is a possibility that they may get hurt, but we would not
need a sign posted in the area.
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Motion made by Bartels, and seconded by Ball to a-djourn at 8:25 p.m.'Carried Unanimously.
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. Michon Jackson,'City Clerk/Administrator Steven'L.Berner,"Mayor. 4. - w `
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