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HomeMy Public PortalAbout19940223 - Agendas Packet - Board of Directors (BOD) - 94-07 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 94-07 ! REGULAR MEETING BOARD OF DIRECTORS AGENDA I 7:30 P.M. 330 Distel Circle Wednesday Los Altos, California February 23, 1994 (7:30) * ROLL CALL ** ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR -- G. Babbitt I *** APPROVAL OF MINUTES January 22, 1994 (Consent Item) February 5, 1994 (Consent Item) February 9, 1994 (Consent Item) February1994 Consent Item 15 ( ) *** WRITTEN COMMUNICATIONS (Consent Item) BOARD BUSINESS (7:45) 1. Friends of Deer Hollow Farm Video -- C. Britton (8:00) 2. Completion of Annexation to the District of Lands Adjacent to Russian Ridge Open Space Preserve -- C. Britton I Resolution Annexing Certain Property to the Midpeninsula Regional Open i Space District (Midpeninsula Preserves 1993 - Russian Ridge) i I (8:05) 3. Amendment to Agreement to Exchange Interests in Real Property - Foothills Open Space Preserve -- C. Britton Resolution Authorizing an Amendment to an Agreement to Exchange Interests in Real Property, as Approved by Board Resolution Number 91-19 Adopted on May 8, 1991 (Foothills Open Space Preserve - Lands of O'Reilly) l (8:10) 4. Proposed Follow-Up From January 22 Goals and Objectives Workshop C. Britton (8:50) INFORMATIONAL REPORTS -- Directors and Staff *** REVISED CLAIMS (Consent Item) CLOSED SESSION (Litigation, Land Negotiations, and Personnel Matters) I I I 330 Distel Circle a Los Altos, California 94022-1404 * Phone: 415-691-1200 # FAX: 415-691-0485 e Board of lhrectors:Pete Siernens,Robert McKibbin, ieena Nenshaw,Ginny Babbitt, Nonette Nanko,Betsy Crowder,Wim de Wit ADJOURNMENT *NOTE.- Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at then time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. When recognized, please begin by stating your name and address. Please fill out the speaker's form so your name and address can be accurately included in the minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. *** All items on the consent calendar shall be approved without discussion by one motion unless a Board member removes an item from the consent calendar for separate discussion. A member of the -public may request under oral communications that an item be removed from the consent calendar. NOTICE OF PUBLIC MEETINGS The Administration and Budget Committee will meet on Thursday, February 24; Monday, February 28; and Tuesday, March 1, 1994 at 4:45 P.M. at the District office for the purpose of reviewing the proposed budget for the 1994-1995 fiscal year. There will be a field study session to review management actions and trail plans on February 26, 1993 at 10:00 A.M. at the Gordon Mill Trailhead, El Corte de Madera Open Space Preserve. For more information, directions, or a map showing the Gordon Mill Trailhead, please contact the District office at (415) 691-1200. Rain dates are March 12 and March 19. +�► Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 94-02 SPECIAL MEETING BOARD OF DIRECTORS January 22, 1994 MINUTES ROLL CALL President Ginny Babbitt called the meeting to order at 8:40 A.M. Members Present: Ginny Babbitt, Betsy Crowder, Nonette Hanko, Robert McKibbin, Pete Siemens, and Wim de Wit. Teena Henshaw arrived at 9:35 A.M. Personnel Present: Craig Britton, Jean Fiddes, John Escobar, Randy Anderson, and Malcolm Smith. Geoff Ball of Geoff Ball & Associates facilitated the special workshop meeting. BOARD BUSINESS - Workshop on the District's Goals and Objectives G. Ball reviewed the proposed agenda for the meeting, the facilitator's role, ground rules, levels of consensus, and desired outcome from the workshop. He noted that the discussion would first focus on the items listed in section two of the January 12, 1994 memorandum to the Board, followed by items in section three. The desired outcomes for the workshop were: 1) providing specific guidance to staff on policy issues, including topics where direction not clear (section two); proposed staff actions (section three); other areas where most Board members in agreement (section one); and process to develop guidelines; 2) identifying items that the Board wants brought back for formal Board action; 3) clarifying the meaning of language in the survey questions; and 4) reaching consensus. The process by which the District sets its annual priorities is clear - C. Britton reviewed the overall annual planning and implementation cycle chart for the planning program to explain how annual priorities are now set. Discussion centered on the need for Board members to understand acquisition priorities;-how input is received from the public, as well as members of the staff; the need to show where and when members of the public and the staff are providing input on various plans; better utilization of the agenda notices to announce use and management plans; and the desire to review Board adopted notification policies for use and management plans. The conclusions for this item were: 1) create a generic chart showing who is inputting at what stages of process (not asking for details on each project); 2) inclusion, outreach and notification of affected people is important to the Board; 3) revisit the notification process - place on a future agenda; 4) process is solid and in general works well; some fine-tuning or understanding may be needed; and 5) continue use of workshops to get Board and public input. 330 Distel Circle • Los Altos, California 94022-1404 • Phone: 415-691-120`0 • FAX:415-691-0485 Board of Directors:Pete siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Meeting 94-02 Page 2 M The short-term goals and objectives of the District are clear - G. Babbitt said that she felt this statement was tied to the statement in section three "the District should substantially complete the greenbelt by acquiring an estimated additional 15,000 acres within the next 8 - 10 years, to bring the District's open space holdings to 50,000 acres". G. Ball noted that this statement would be discussed later in the meeting. Discussion focused on the need to revise the Strategic Plan for the Nineties to make it more of a strategic plan showing how district's goals will be accomplished and including financial forecasting; the need to come to agreement on the definition of short-term and long-term goals. N. Hanko noted that the Administration and Budget Committee might be charged with working on revisions in the strategic plan. The conclusions for this item were: 1) define short-term as approximately five years; 2) revise short-term goals in context of revisions of the Strategic Plan for the Nineties after the hiring of the new general manager; link into potential Administration and Budget Committee assignment; 3) definition of short-term goals and objectives in terms of one year (Action Plan); five years (site emphasis, capital improvement plan, acquisition priorities, strategic plan); and ten years (Basic Policy); and 4) there may be short-term goals and objectives with which the Board does not agree. Even if grant funds are not available the District should develop one new staging area approximately every two years. The elements of this statement were discussed and included the need to show explicitly what the District has done in developing staging areas; increased emphasis for staging areas; public access and use is desired by the Board and needed for public support; showing built, planned, and desired staging areas on an overlay map; and developing a plan for prioritization of areas. Issues and concerns discussed included the two year figure being too arbitrary, the need to respond to where the public wants to go, being in a proactive mode in terms of developing staging areas as opposed to a reactive mode of developing a staging area when cars are parked all over the land, and the ineffectiveness of a time formula to govern development of staging areas. Discussion focused on going ahead with the development of staging areas in the absence of grant funds, the development of staging areas and internal improvements being a high Board priority, and tradeoffs potentially having to be made on other planning activities in order to develop staging areas. It was noted that high priority acquisition sites are mostly related to access. A big "picture" is needed to show the full Board the intricacies in the budget in terms of how site improvements, management and operations, and acquisition all fit together. The Board concurred with G. Ball's statement capturing the major points of the discussion. The statement read The District is to hold as a high priority the creation of staging areas and internal improvements in support of increased public access. The intent is to review built, planned, and desired improvements and to develop a plan for prioritization of sites (including acquisition) and allocation of funds to these improvements within desired time lines and to address operations costs and acquisition tradeoffs." The words "even if grant funds are not available" were deleted as the opening clause to the first sentence. It was suggested that "public promotion" could substitute for the words "public access". The site emphasis plan, use and management plans, action plan, and budget were mentioned as vehicles to reflect the Board's intent regarding public access. The Board agreed that it wishes to retain the planning/allocation systems that have been built up over the last six years with some fine-tuning as necessary. The Board recessed for a break at 10:30 A.M. and reconvened for the workshop at 10:50 A.M. i �1 ! Meeting 94-02 Page 3 The statements The District should increase its expenditures to improve public access while only acquiring,, high priority properties and The District should continue to acquire lands adjacent to existing_preserves when the opportunity exists even if property has not been identifies as a high priority were considered together. Discussion centered around District funding and the need to balance site improvement, acquisition, and management-operations- operating expenses in allocating District dollars. Public Access Site Improvement Acquisition *Buy as opportunity arises *Hold in reserve Allocation $ a Management/Operations/Operating Expenses *Increases as acquire more land and as improve it R. McKibbin noted that the statements were too black and white, and N. Hanko noted that in the first statement the words "as established by the Board" should be added after "high priority properties". T. Henshaw noted that because of District's funding situations, alternate means of securing land (such as options, easements, joint projects) need to be pursued. The Board discussed the types of information important to them in setting priorities on individual projects while balancing sometimes competing goals. To support each Board members thinking about individual properties, the following types of information was felt necessary: impact on finances in each case; long-term projections of finances; clear picture regarding options and how options in place will work in the future in terms of the District's financial situation; cumulative cost of options; impact on operations and management, including staffing and increases in costs; list of criteria used to evaluate the property - what makes it desirable; and long-term projections on trail system and collaboration with surrounding agencies, as appropriate. Board members indicated that they needed this type of information when considering future acquisitions. At 11:30 A.M., G. Ball stated that the Board should focus on section 3 - areas of overall Board agreement or disagreement and discuss management team's recommendation on how each item should be handle. The District needs a mission statement that includes a definition of the greenbelt. There was consensus that the resource management mission statement should be used as a starting point for a District mission statement. Staff, including the new general manager, and the I Meeting 94-02 Page 4 1 committee working on resource management policies should work on this mission statement project prior to submitting to full Board for consideration. The Basic Policies of the District should be reviewed. There was Board consensus that the Basic Policy should be reviewed. An August-November timeframe was agreed upon for reviewing the Basic Policy. The District should substantially complete the greenbelt by acquiring an estimated additional 15,000 acres within the next 8-10 years to bring the District's open space holdings to 50.0 acres. Discussion centered on the need to define "greenbelt" and what completion of the greenbelt meant, talking about the greenbelt in terms of long-term and short-term goals rather than specific numbers of acres, estimated costs to complete the greenbelt and how much would need to raise over a period of ears to complete the greenbelt, and n he District o ,money t g y P Y P addressing the greenbelt in the mission statement. There was Board consensus that the greenbelt should be addressed in the mission statement, that the greenbelt should not be defined in terms of a number of acres and a timeline, and that another workshop should be considered to discuss the greenbelt in terms of the "big picture", including financial implications regarding maintenance and operations and capital improvements. Due to the hour, the Board discussed how items not discussed in the workshop should be handled. It was recommended that statements 14) The District needs to provide a wider variety of recreational opportunities than is currently provided, i.e. pack-in camp, picnic areas etc. 15 the District should developfacilities for use b the general public like v . equestrian centers, additional interpretive/nature study centers, hikers' huts, youth hostels, etc., and 16) the District should continue to be responsible for improvement and management of historic sites and buildings and their proposed recommendations be considered at the February 9 meeting. Disposition of the additional six statements in section three should also be considered by the Board at the February 9 meeting, in addition to reviewing the results of the workshop and a summary of action. The Board requested that staff present in the same report the remainder of items to be addressed, a proposed timeline and workplan that prioritizes what needs to be done. The Board agreed that C. Britton and G. Babbitt could adjust the date this follow-up report would be presented to the Board. ADJOURNMENT The meeting was adjourned at 12:07 P.M. 5k Jean H. Fiddes District Clerk Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 94-04 SPECIAL MEETING BOARD OF DIRECTORS Yebruary 5, 1994 MINUTES I. ROLL CALL President Ginny Babbitt called the meeting to order at 8:00 A.M. Members Present: Pete Siemens, Nonette Hanko, Wim de Wit, Teena ,Henshaw, Robert McKibbin, Ginny Babbitt, and Betsy Crowder. Others Present: Richard Perry of Hughes, Heiss & Associates facilitated the interviews. II. CLOSED SESSION The Board held a closed personnel session for the purpose of interviewing six final candidates for the position of General Manager. III. ADJOURNMENT The meeting was adjourned at 6:10 P.M. Jean Fiddes District Clerk 330 Distel Circle Los Altos, California 94022-1404 Phone:415-691-1200 FAX: 415-691-0485 Board of Oirectors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit I Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 94-05 REGULAR MEETING BOARD OF DIRECTORS February 9, 1994 MINUTES I. ROLL CALL President Ginny Babbitt called the meeting to order at 7:32 P.M. Members Present: Betsy Crowder, Wim de Wit, Nonette Hanko, Ginny Babbitt, Teena Henshaw, Robert McKibbin, and Pete Siemens. Personnel Present: Craig Britton, Jean Fiddes, Randy Anderson, John Escobar, Malcolm Smith, Del Woods, Stanley Norton, and Emma Johnson. _ II. ORAL COMMUNICATIONS There were no oral communications. III. ADOPTION OF AGENDA Motion: B. Crowder moved that the Board adopt the agenda. R. McKibbin seconded the motion. The motion passed 7 to 0. IV. ADOPTION OF CONSENT CALENDAR I G. Babbitt requested that the written communication to Nina Farre be removed from the consent Y i calendar, and N. Hanko requested that the second agenda item, Ranger Bicycle Patrol Pilot Program, be removed from the consent calendar. Motion: P. Siemens moved that the Board adopt the consent calendar, including the response to David Abreu's written communication; Minutes of January 12, 1994 and January 26, 1994; and Revised Claims 94-03. R. McKibbin seconded the motion. The motion passed 7 to 0. I ' V. WRITTEN COMMUNICATIONS G. Babbitt asked that changes be made in the response to the letter from Nina Farrey, 330 Parnassus Avenue, #205, San Francisco and submitted a draft of proposed changes to staff after reading them to the Board. 330 Distel Circle • Los Altos, California 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 Board of Directors:Pete$i�mens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Meeting 94-05 Page 2 i Motion: B. Crowder moved that the Board accept the changes to the letter to Ms. Farrey. N. Hanko seconded the motion. The motion passed 7 to 0. VI. BOARD BUSINESS A. Use of Radar on District Lands (Report R-94-17) J. Escobar reported that staff had received 26 letters from the public, and that 24 writers were against the use of radar and 2 were against bicycles on District trails. He said that use of radar to monitor bicyclists' speeds is one of the mitigation measures outlined in the Trail Use Guidelines and mitigation measures adopted by the Board in January, 1993, and that Ordinance 93-1 adopted in July, 1993 mandated a speed limit for bicyclists and equestrians. He said that the use of radar will provide an objective test of speed that can be articulated to the courts, and that other jurisdictions have been using radar with increased compliance with the speed limits. He added that the first three or four months of the program will focus on making informational contacts with trail users to increase awareness of the speed limit and determine areas of greatest concern and that citations will not be issued for several months. Members of the public were invited to address the Board. Berry Stevens of R.O.M.P. (3265 Fair Oaks Avenue, Redwood City); Scott Miller (605 San Conrado Terrace, #3, Sunnyvale); Mike Monegan, a member of the District's Volunteer Trail Patrol (1994 Newcastle Drive, Los Altos); Gregory Frank (PO Box 4123, Stanford); Bob Gardali, 634 Oregon Avenue, San Mateo); Marina Bundschuh (750 Sylvan Avenue, Mountain View); Andy Nourse (40 Forest Road, Woodside); Robert Hull (5 Bay Hill Place, Half Moon Bay); and Patrick Goebel of Western Wheelers Bicycle Club, (202 Junipero Serra Boulevard, Stanford) spoke against the use of radar and urged alternative methods of promoting safety. Tom Williams (400 Davey Glen Road, Belmont); Michael Weston, 1323 Bess Court, San Jose); and Bob and Eliy Hess (2411 Graceland Avenue, San Carlos) spoke in favor of using radar, citing the safety issue but adding that radar should be used with discretion. N. Hanko said she was concerned about rangers' images if they begin to use radar and would prefer to have a more educational approach, with better, more, and friendlier signing. B. Crowder said the District needs to enforce the speed limit and favors limited use of radar on a trial basis. W. de Wit agreed that education is the best way to address h problem, but said he is in favor of using radar on a trial basis. T. Henshaw speculated the p g Pe on having certain trails dedicated for bikers who wish to travel at high speeds and said she does not favor the use of radar and wants to see how effective the bicycle patrol will be. P. Siemens cited the number of reports of trail conflicts between bicyclists and other users and said that, since the District has a speed limit, it should be enforced. He said that radar could be used as an educational tool and that he supports the use of radar. R. McKibbin said he favors keeping as many areas open to the maximum number of users in a safe environment for everyone. He said radar can be used as an educational tool, especially to educate the two to three percent of the users who do not abide by rules of etiquette or ordinances, and recommended that radar be used on a trial basis. G. Babbitt stated that the District has a broad constituency to respond to and has a great liability for users' safety. She said she favors the use of radar as a tool, but that it should be an open process without rangers hiding in wait for speeders. Discussion centered on a trial program and when it would take place. J. Escobar said Meeting 94-05 Page 3 informal contacts coulu oe made during the period that field staff is training, and suggested that a trial should continue through the entire visitor season. Motion: B. Crowder moved that the Board approve the use of radar to enforce the trail use speed limit on District lands on a trial basis ending November 30, 1994. P. Siemens seconded the motion. The motion passed on the following vote: Ayes: P. Siemens, R. McKibbin, G. Babbitt, B. Crowder, and W. de Wit. Noes: T. Henshaw and N. Hanko. G. Babbitt and R. McKibbin thanked the members of the public for attended the meeting and for their past work on the trail use policies and emphasized that they stay involved in the trial period and endeavor to assist in educating other bicyclists who are inclined to ignore the speed limits and trail use guidelines. G. Babbitt called a recess at 9:17 P.M. and reconvened the meeting at 9:27 P.M. B. Ranger Bicycle Patrol Pilot Program (Report R-94-18) B. Crowder, commenting on the recommendation that participants provide much of their own equipment during the pilot program, said she would like to see the District get as much donated equipment as possible. J. Escobar responded that equipment will be provided by the District if the pilot program is adopted on an on-going basis. Discussion centered on restricting bike patrols to roads and trails open to public bicycle use and to the pursuit of violators. The Board was in agreement that these restrictions should not apply. P. Siemens proposed that the purpose statement include a reference to enhanced ranger visibility and effectiveness. Motion: N. Hanko moved that the Board approve the ranger patrol pilot program with amendments to the first parameter of Procedures so it reads: "Routine bicycle patrol shall not be restricted to roads and trails open to public bicycle use," and that the second parameter be amended to read: "Bicycles may be used for the pursuit of violators," at the discretion of the ranger, and to amend the purpose statement to read: "The primary purpose of the ranger bicycle patrol program is to promote the safe use of District trails and enhance ranger visibility and effectiveness." B. Crowder seconded the motion. Discussion: J. Escobar clarified that the plan was not proposed as a Board- adopted program at this time and had been submitted to the Board as an informational report. C. Britton added that staff will amend the program based on the Board's proposals. The motion passed 7 to 0. C. Proposed Addition of Fowkes Property to Skyline Ridge Open Space Preserve (Report R- 94-13-19) C. Britton pointed out on the wall map the location of the proposed acquisition with a laser pointer that had been donated by Harry Haeussler of Los Altos. He said the property will provide a connection between Long Ridge and Skyline Ridge Open Space Preserves and a link in a 16-mile stretch of the Bay Area Ridge Trail extending from Sanborn County Park Meeting 94-05 Page 4 to Russian Ridge Open Space. He said the purchase price of $23,000, realignment and upgrading of the gating system and driveway, construction of fencing, and trail building is estimated to cost a total of$72,225. He said the District received a grant of$46,525 through the National Recreational Trails Act which will cover the cost of land plus most out-of-pocket costs of the project. W. de Wit noted that report R-94-19 contained an error in the location of the property and that the report should state that "The property forms a narrow strip of open space paralleling the west side of Skyline Boulevard." Motion: B. Crowder moved that the Board adopt Resolution 94-09, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing Acting General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Skyline Ridge Open Space Preserve - Lands of Fowkes). N. Hanko seconded the motion. The motion passed 7 to 0. Motion: B. Crowder moved that the Board tentatively adopt the Use and Management Plan recommendations contained in the report, including naming the property as an addition to the Skyline Ridge Open Space Preserve, and indicate its intention to dedicate the property as public open space. N. Hanko seconded the motion. The motion passed 7 to 0. D. Exchanae of Land to Effect Lot Line Ad'justment to Kennedy Road Entrance to Sierra Azul Open Space Preserve and Accommodate Neighboring Property Owner (Report R-94-16) C. Britton noted that the exchange of land had been discussed at the Board's meeting of January 26 and had been tabled because a Board member was absent and the action required a unanimous vote by all Directors. N. Hanko noted that the staff report (R-94-11) referred to the conservation easement covering all of Mr. Ireland's land lying westerly of his driveway and said that the record should show that the conservation easement is easterly of his driveway. C. Britton confirmed that the easement is easterly of Mr. Ireland's driveway and pointed out the location of the easement on the wall map. N. Hanko said that future maps should better reflect where easements are located. Motion: R. McKibbin moved that the Board adopt Resolution 94-10, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving Authorizing Acceptance of an Agreement to Exchange Interests in Real Property, Authorizing Officer to Execute a Deed for the Real Property Being Released, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing Acting General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Ireland.) T. Henshaw seconded the motion. The motion passed 7 to 0. Motion: T. Henshaw moved that the Board tentatively adopt the use and management Meeting 94-05 Page 5 recommendations contained in report R-94-11, including naming the property as an addition to Sierra Azul Open Space Preserve, and indicate its intention to dedicate the property as public open space. P. Siemans seconded the motion. The motion passed 7 to 0. E. Continued Discussion of Independent Special Districts on Local Agency Formation Commission (R-94-20) C. Britton presented information on the status of resolutions passed by special districts to seek representation on the Local Agency Formation Commission (LAFCO). He said that he had also received information from Autumn Arias, Executive Officer for Santa Clara County's LAFCO, regarding implementation of Assembly Bill 1335 that enables special districts to seek representation on the commission, but that there were still unanswered questions, especially regarding latent powers. With the Board's concurrence, G. Babbitt expressed the Board's decision to wait to make a decision on the resolution until more information is available. C. Britton said staff will report back to the Board before the deadline. F. Proposal for Oak Mitigation and Related Restoration Projects at St. Jose h's Hill QPen Space Preserve (Report R-94-21) Motion: P. Siemens moved that the Board approve the concept for an oak mitigation project and related resource management and restoration work and authorize staff to work with Caltrans to draft a formal cooperative agreement for Board consideration. N. Hanko seconded the motion. The motion passed 7 to 0. VII. INFORMATIONAL REPORTS B. Crowder reported that she is co-chair of the San Mateo County Trails Committee that has a large bicycle use project and that bicyclists on the committee would like to change the county's bicycle policy. She read a letter from a constituent from Portola Valley asking if the Board would consider the problem of deer in Portola Valley on a future agenda. R. McKibbin suggested the president of the Board respond to Dr. Hone, relating the District's policies. B. Crowder said that she met with the Ridge Trail Council and San Francisco Water Department concerning the Ridge Trail going through the Crystal Springs Water Shed. C. Britton announced that the Board of Supervisors of Santa Clara County approved a proposal to contribute $50,000 of park funds toward a matching grant for Deer Hollow Farm and that a meeting is scheduled with K. Foss and J. Gibbs to discuss working with the City of Mountain View. He continued that George Norton thanked the Board for the landscaping work at the former Smith house. He asked the Board's approval for continuation of the District's contract with Heim, Noack and Spahnn on the same terms of the last contract. The Board did not object. He reported that the architects' fees at Rancho San Antonio field facility is approximately $45,000 with additional costs for geotechnical work, preparation of site plan, and grading plan. The $45,000 fee would not be duplicated for the Skyline field facility. He announced that the Vidovich property closed escrow on January 5, 1994 and that Palo Alto had ordered an appraisal for the exchange properties relating to their centennial project with the District. He said he attended a LAFCO hearing at which the Norton and Aiken property annexations were approved. T. Henshaw asked the Board's consensus for the Administration and Budget Committee to consider having coffee for everyone at public meetings. Meeting 94-05 Page 6 R. Anderson reported that he and W. de Wit attended the San Mateo County Alternative Funding Committee and that they are progressing toward producing a draft report. He said that San Mateo County administration informed the committee that they cannot support a charter amendment to guarantee funding. He reported that eight people volunteered for the Dog Task Force which met last week and will reconvene in another month. VIII. CLOSED SESSION C. Britton announced that personnel matters were to be discussed in closed session, and negotiation matters to be discussed in closed session were Santa Clara County assessor's parcel no. 763-50-150 and -240 owned by Corte Madera Associates, negotiators Andrew Schilling and Ted Walker. The Board recessed to closed session at 10:15 P.M. Ix. ADJOURNMENT The meeting was adjourned at 11:15 P.M. Emma Johnson Recording Secretary Claims No. 94-03 Meeting 94-05 Date: Feb. 9, 1994 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description ---------------------------------------------------------------------------------------------------------------------------------------------------------- 5338 207.04 AT&T Maintenance Agreement 5339 225.00 Aaron's Septic Tank Service Pump Septic Tank 5340 12.17 Ace Fire Equipment & Service Co. Recharge Extinguisher 5341 893.06 Baron Welding & Iron Works, Inc. Field Supplies 5342 12.66 Barron Park Supply Company Plumbing Supplies 5343 115.85 Craig Beckman Reimbursement - EMT Recertification 5344 126.93 Best Sanitation Sanitation Services 5345 200.00 Bettencourt American Landscape Landscape Maintenance 5346 12.00 Black Mountain Spring Water Water 5347 2,185.00 Louis Bordi Grading Equipment Rental 5348 540.00 Brian, Kangas & Foulk Engineering Services 5349 96.61 Bridge Radio Communications, Inc. Field Supplies 5350 64.00 L. Craig Britton Partial Reimbursement - Professional Dues 5351 110.00 California State Park Ranger Assn. Conference Registration - J. McCullough 5352 39.26 California Water Service Company Water Service 5353 220.00 Campbell's Towing Vehicle Towing 5354 57.55 Cascade Fire Equipment Company Field Supplies 5355 148.17 R.V. Cloud Co. Plumbing Supplies 5356 96.22 Annette Coleman Reimbursement - Office Supplies 5357 267.54 Communication & Control Utilities 5358 93.75 Communications Research Radio Repair 5359 54.99 Patrick Congdon Reimbursement - Field Supplies 5360 129.51 Edward Corekin Enterprise Repairs 5361 910.00 Employment Development Department Unemployment Payment 5362 69.39 John Escobar Reimbursement - Docent Supplies 5363 1,043.48 David B. Fisher Legal Services 5364 119.19 Foster Bros. Security Systems Keys '5365 47.60 GI Trucking Company Shipping - Field Supplies 5366 19.33 G & K Services Shop Towel Service 5367 8,229.86 Geotechnical Management, Inc. Services - Skyline Ridge Water System 5368 600.00 Nancy D. Gordon Consulting - Kids' Art Poster 5369 100.32 Mary Gundert Reimbursement - Private Vehicle Expense 5370 97.43 Sharon Hall Photography Photo Reprints 5371 1,488.44 Virg Harkins Signs Windy Hill & Coal Creek Signs 5372 874.85 Harrington & Associates Consulting - 20th Anniversary 5373 1,565.52 Home Depot Field Supplies 5374 360.75 Honeywell Inc. Burglar Alarm Maintenance 5375 1,512.50 Heuttig & Schromm, Inc. Construction Management - Rancho Facility 5376 228.63 Hyster Sales Company Vehicle Supplies 5377 75.00 Jobs Available Subscriptions 5378 12.50 Jobtrak Classified Advertisement 5379 97.40 Emma Johnson Reimbursement - Office Supplies 5380 123.75 Kaiser Cement Corp. Base Rock 5381 131.60 Keeble & Shuchat Photography Photographic Supplies & Processing 5382 90.50 Matthew Ken Building Supplies 5383 3,328.69 Kent Kitteman, Inc. Truck Parts 5384 650.25 Konica Business Machines Copier Maintenance Agreement 5385 853.81 Los Altos Garbage Refuse Collection & Dumpster Rental 5386 165.00 Judy Law Reimbursement - Conference Registration 5387 30.88 Lyons Safety Field Supplies Claims No. 94-03 Meeting 94-05 Feb. 9, 1994 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description -------------------------------------------------------------------------------------------------------------------------------------------------- 5388 3,952.58 Merwin (Bucky) Mace Consulting Services 5389 600.00 Magana Building Maintenance January Maintenance - 330 Distel 5390 17.50 Brian Malone Partial Reimbursement - Professional Dues 5391 51.30 Julie McCullough Reimbursement - Private Vehicle Expense 5392 4,987.15 Milstone Geotechnical Engineering - Skyline Ridge Water Project 5393 149.86 Minton's Lumber & Supply Field Supplies 5394 538.29 Miracle Auto Painting Vehicle Body Work 5395 129.20 Moffett Supply Company Janitorial Supplies 5396 844.35 Monogram Sanitation Chemicals & Sanitation Parts 5397 223.20 National Glass Vehicle Parts 5398 66.85 Northern Energy, Inc. Propane 5399 333.32 Pacific Bell Telephone Service 5400 500.00 Palo Alto Weekly Classified Advertising 5401 57.50 Loro Paterson Partial Reimbursement - Professional Dues & Training 5402 530.65 Pine Cone Lumber Co. Building Supplies 5403 52.25 Pitney Bowes Postage Supplies 5404 55.67 Patty Quillin Reimbursement - Copying 5405 64.68 Rancho Hardware & Garden Shop Field Supplies 5406 133.53 Roberts & Brune Co. Field Supplies 5407 1,093.64 Roy's Repair Service Vehicle Services 5408 60.95 Sagamore Publishing, Inc. Books 5409 297.50 Sandis Humber Jones Engineering Service - Rancho Field Office 5410 50.00 David Sanguinetti Partial Reimbursement - Professional Dues 5411 410.60 San Jose Mercury News Classified Advertising 5412 * 860.00 Santa Clara County LAFCO Annexation Fees 5413 135.00 Select Newspapers Classified Advertising 5414 153.42 Shell Oil Company Fuel for District Vehicles 5415 223.46 Signs of the Times Signs 5416 127.68 Smith Equipment Vehicle Parts 5417 103.45 Malcolm Smith Reimbursement - Private Vehicle Expense 5418 1,787.81 Stevens Creek Quarry, Inc. Base Rock 5419 383.80 Therma Corp Heating/Air Conditioning Service 5420 1,597.06 Valley Oil Company Fuel for District Vehicles 5421 171.14 WMI Services: Port-O-Let Sanitation Services � 5422 18.40 West Coast Rebar Company Building Supplies 5423 129.91 West Publishing Corp. Legal Library 5424 7 4� The Workingman's Emporium Uniform Expense 153.11 � 5425 108.96 Joan Young Tuition Reimbursement 5426 23,000.00 First American Title Guaranty Co. Fowkes Property Purchase 5427 ** 87.01 Bonanza TV Video Equipment Repair 5428 309.05 Petty Cash Conference Expense, Film and Developing, Local and Out-of-Town Meeting Expense, Office Supplies and Private Vehicle Expense * Urgent check issued on January 28, 1994 *Urgent check issued on February 8, 1994 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ' Meeting 94-06 1 SPECIAL MEETING BOARD OF DIRECTORS February 15, 1994 I. ROLL CALL President Ginny Babbitt call the meeting to order at 7:30 P.M. Members Present: Pete Siemens, Nonette Hanko, Wim de Wit, Teena Henshaw, Robert McKibbin, Ginny Babbitt, and Betsy Crowder. II. CLOSED SESSION The Board adjourned to a closed personnel session on the filling of the general manager position. At 10:30 P.M., the Board announced that it would recess and reconvene at 7:00 P.M., Wednesday, February 16, 1994 at the District office to continue the closed personnel session. III. CONTINUED CLOSED SESSION The Board reconvened for the continued closed personnel session at 7:00 P.M., Wednesday, February 16, 1994. At the conclusion of the closed session, G. Babbitt announced that the Board had voted to select Craig Britton as the final candidate for the position of general manager and to offer him the position on the following vote: ayes: Directors Siemens, Hanko, Crowder, and de Wit; noes: Directors Babbitt, Henshaw, and McKibbin. IV. ADJOURNMENT The meeting was adjourned at 8:10 P.M., Wednesday, February 16, 1994. Jean H. Fiddes District Clerk 330 Distel Circle Los Altos, California 9402 2-1 404 Phone:415-691-1200 FAX.:415-691-0485 C� Board of Directors:Pete Siemens,Robert M(Kibbin, teena Henshaw,(finny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit RESPONSE ACTION PROPOSED BY STAFF B, President Acknowledge/Respond Di. :or Acknowledge/Respond Staff Acknowledge/Respond Draft Response Attached Staff to be Directed to Prepare Draft Response for Board Consideration per Board Directive(s) No Response Necessary FEB 101994 February 8 , 19 9 4 Vec 'VC%-c,\ C, 3(: c I am writing to urge the continuation and preser- vation of Deer Hollow Farm in Mountain View. It is a source of pleasure and enjoyment for those of us who hike in the area and a source of education, learning, and responsibility for those who participate in it ' s programs . It is important to keep this farm operating. I urge you to visit the farm and work hard for its future support. Thank you for your help. Sincerely yours, Keith Wohlberg � � Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Keith Wohlberg 440 North Winchester, #137 Santa Clara, CA 95050 Dear Mr. Wohlberg: Thank you for your February 8, 1994 letter expressing your support for Deer Hollow Farm. At our Regular Meeting last night, the District's Board of Directors reviewed your comments. We also had the opportunity to watch a videotape of the farm's activities, produced by the Friends of Deer Hollow Farm, at our meeting. The Board shares your concern about the future of the farm. The District recognizes the importance of Deer Hollow Farm to the community. We know the farm has been a valuable resource to the children who participate in the City of Mountain View's programs, As well as the preserve visitors who enjoy the farm when they use the trails. Representatives from the District, the City of Mountain View, Santa Clara County, and other agencies have already met to discuss this matter, and will be meeting again soon. We are very interested in doing what we can to help keep the farm's environmental education programs operating. We appreciate your support for Deer Hollow Farm. Sincerely, Ginny Babbitt, President Board of Directors cc: Board of Directors GB:CRB:kh 330 Distel Circle Los Altos, California 94022-1404 Phone: 415-691-1200 e FAX:415-691-0485 (9 Board of Directors:Pete Siemens,Robert M(Kibbin, I eeiw Renshaw,enshaw,(;in ny Babbitt,Nonette 1-1 an ko,Betsy Crowder,Wim de Wit Open Space P P 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-94-25 Meeting 94-07 February 23, 1994 AGENDA ITEM Presentation of Videotape "Friends of the Farm: Lessons From the Land" ACTING GENERAL MANAGER'S RECOMMENllATIO This is an informational report only. No action by the Board is requested at this time. DISCUSSION The Friends of Deer Hollow Farm recently produced a twelve-minute videotape that will be presented to the Board at your February 23 meeting. The videotape focuses on the environmental education aspects of the farm. Members of the Friends of Deer Hollow Farm will be in the audience to answer questions. As you know, staff is currently working with representatives from the City of Mountain View and the County of Santa Clara to insure the continued operation of Deer Hollow Farm. Prepared by: John Escobar, Operations Manager Contact: Same Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-691-1200 • FAX: 415-691-0485 Cleneral Manager:Herbert Grench Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit i Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-94-22 Meeting 94-07 February 23, 1994 AGENDA ITEM Completion of Annexation to the District of Lands Adjacent to Russian Ridge Open Space Preserve ACTING GENERAL MANAGER'S RECOMMENDATION Adopt the attached resolution annexing certain property to the District in San Mateo County. DISCUSSION On November 17, 1993 you passed a Resolution 93-37 initiating annexation of approximately 70 acres of land adjacent to Russian Ridge Open Space Preserve to the District (see report R- 93-22). Santa Clara County Local Agency Formation Commission (LAFCO) referred the matter to San Mateo County LAFCO for review, and the latter approved the annexation on January 19, 1994. Santa Clara County LAFCO gave final approval on February 9, 1994. The annexation has been referred back to the District as the final conducting authority for the annexation. Santa Clara County LAFCO has authorized the District to proceed without further notice and hearing. Nonetheless, the public will have an opportunity to speak on this agendized item at your meeting. In the future, the conducting authority's proceedings, such as this, may be waived under LAFCO rules for 100% consent proposals when the territory is "uninhabited". This is a further provision of AB1335 (Gotch), which also established the mechanism for representation by special districts on the LAFCO Board. Prepared by: L. Craig Britton, Acting General Manager Contact person: Same as above I 330 Distel Circle • Los Altos, California 94022-1404 Phone:415-694-1200 FAX:415-691-0485 Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit RESOLUTION RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ANNEXING CERTAIN PROPERTY TO THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (MIDPENINSULA PRESERVES 1993 - RUSSIAN RIDGE) WHEREAS, the Midpeninsula Regional Open Space District filed with the Local Agency Formation Commission, County of Santa Clara, its Resolution No. 93-37 requesting initiation of annexation procedures of property, listed as San Mateo County Assessor's Parcel Numbers 078-210-050, 078-210-130 and 078-210-140, as described and shown on Exhibits "A-l" and "A-2" affixed hereto, to the Midpeninsula Regional Open Space District; and WHEREAS, at the time and in the form and manner provided by law the Local Agency Formation Commission of said County has made its determination, by its Resolution No. 94-11, dated February 9, 1994 that said annexation is proper and that proceedings may be conducted by the Board of said District without notice and hearing, or election, or both; and WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District nonetheless gave the public an opportunity to speak on this item which was noticed in advance in its publicly distributed agenda; and WHEREAS, the Board of Directors has found that it is in the best interests of both the District and the land that said annexation should occur; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Midpeninsula Regional Open Space District that the property described and shown on Exhibits "A-l" and "A-2" attached hereto and made a part hereof is hereby annexed and made a part of the Midpeninsula Regional Open Space District. Exhibit A-1 PROPOSED ANNEXATION To: Midpeninsula Regional Open Space District Entitled: Midpeninsula Preserves 1993 - Russian Ridge All that certain real property situate in the County of San Mateo, State of California, being a portion of Section 8, Township 7 South, Range 3 West, Mount Diablo Base & Meridian, more particularly described as follows: BEGINNING at the section corner common to Sections 7, 8, 17 and 18, Township 7 South, Range 3 West, Mount Diablo Base & Meridian; and running east along the south line of said Section 8, said line is also a boundary of the Midpeninsula Regional Open Space District as established by annexation on November 10, 1982, Resolution 82-52, a distance of 2600.50 feet, more or less, to the intersection thereof with the boundary of the Midpeninsula Regional Open Space District as established by annexation on June 7, 1976, Resolution 76-16; thence following said line northwesterly to the intersection thereof with the boundary of the Midpeninsula Regional Open Space District as established by annexation on July 11, 1990, Resolution 90-32; thence following said line southwesterly and then northwesterly to the west line of said Section 8; thence following the west line of said Section 8 south for a distance of 1500 feet, more or less, to the point of beginning. Midpeninsula Regional Open Space District Boundary as established by annexation on July 11 , 1990, Resolution 90-32. Midpeninsula Regional Open Space District Boundary as established by annexation on June 7, 1976, Resolution 76-16. 078-210-130 pc\ Norton (21.19 Ac.) 0 078-210-140 o0 Aitken 3?00, 11 (44 Ac.) S 7 8 ' 18 R\17 078-210-050 2600.50' o' Point of Beginning Aitken LEGEND (4.55 Ac.) ANNEXATION PARCELS V--Midpeninsula Regional Open Space District Boundary- as established by annexation on November 10, 1982, Resolution 82-52 4\ rortoia vauE SAy londa C Altos ANNEXATIONAltos P RCELS Hens,wo 7 , Ai1CsFflv�,/"'y ,)EOOr;L•l .000, Z /PvVJ -• PAFIURE.M.1 .. vlsr �FseMia +uwou wi.giWo_. cOAt CR. •' ' p 6_ __ OEP aPA.aa Pll[siflYE` SP.LF PRESEflvE 1 - Exhibit.A_� nvss+,wwacE °A E !ACEaroNr[ ---+ la fth OPEN SPACE 9 pPEN-• Pefrdi PROPOSED ANNEXATION MAP � 1IRES£RK - Sw�NDa SPACE `� OrFE _ � ,Ilfyfly�Y PAESFRYF-'. To: Midpeninsula Regional Open Space District A/flE C^ Entitled: Midpeninsula Preserves _ fQ �.,f E.M1' S`, PESCOEAOCRE„1993 Russian Ridge S°OF PHEEERV MFAScale: 1 Approx. 500' I;A 0' 5001 1000, CIX/HTY PAAK - IMx f r A sr! c r `f -----. -!CASrE/E ROC -'yr LOCATION NIAP I Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-94-24 Meeting 94-07 February 23, 1994 AGENDA ITEM Amendment to Agreement to Exchange Interests in Real Property - thills Open Space Preserve ACTING GENERAL MANAGER'S RECOMMENDATION Adopt the attached resolution approving the letter amendment to the Agreement to Exchange Interests in Real Property as originally approved with John and Cindy O'Reilly. DISCUSSION At your May 8, 1991 Regular Meeting, you approved an agreement for a lot line adjustment with John and Cindy O'Reilly, who reside at 10920 Page Mill Road (report R-91-56, dated March 26, 1991). That agreement was written to expire if the work was not completed within nine months of the District acceptance date. Shortly thereafter, Dr. O'Reilly's business commitments required a prolonged absence from the country, and in consultation with District staff, it was decided to defer completion of this transaction until the timing was more convenient for Dr. O'Reilly. Dr. O'Reilly contacted staff earlier this year and indicated that he would like to resolve this matter. He has had a surveyor prepare a map of the "exchange" area, and the proposed exchange meets District requirements, as expressed in the approved agreement. The letter amendment to the agreement provides for a completion date of August 31, 1994 and accepts the survey map. Prepared by: L. Craig Britton, Acting General Manager Bucky Mace, Real Property Consultant Contact person: same as above 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 FAX:415-691-0485 Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING AN AMENDMENT TO AN AGREEMENT TO EXCHANGE INTERESTS IN REAL PROPERTY, AS APPROVED BY BOARD RESOLUTION NUMBER 91-19 ADOPTED ON MAY 8, 1991 (FOOTHILLS OPEN SPACE PRESERVE - LANDS OF O'REILLY) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept the amendment to that certain Agreement to Exchange Interests in Real Property, dated April 30, 1991, as described in that certain letter dated February 2, 1994, between District and John G. O'Reilly and Cindy A. O'Reilly, and authorizes the President of the Board or appropriate officers to execute said letter amendment on behalf of the District. Section Two. The Board of Directors reaffirms their finding that the granting and releasing of the real property interests is in accordance with the Basic Policy of the District and is not detrimental to the open space character of Foothill Open Space Preserve. Section Three. The Board of Directors reaffirms their finding and determines that pursuant to Section 5540.5 of the Public Resource Code of the State of California, this exchange of rights and obligations is of equal value and is necessary for park or open space, or both purposes. Section Four. Except as modified herein, the Board of Directors reaffirms all other provisions of said Resolution 91-19. i Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 2 , 1994 Dr. and Mrs. John G. O' Reilly 10920 Page Mill Road Los Altos Hills , CA 94022. RE: Lot Line Adjustment Foothills Open Spare Preserve Dear John and Cindy: This letter requests an amendment to our Agreement to Exchange Interests in Real Property executed in the spring of 1991 . Paragraph 4 (Property to be Conveyed by District) of that Agreement made reference to a map dated March 30 , 1990 , and Paragraph 7 (Timing) stipulated a completion date of nine months from execution, or the Agreement would become null and void. This letter will signify our agreement to use a map revised on January 19 , 1994 , and to extend the completion date to August 31 , 1994 . All other provisions of the original Agreement shall remain in effect . I Please signify your concurrence by signing and returning one copy of this letter for our files . The second copy is for your records . I will let you know when our Board has accepted this amendment to the Agreement . Si erely, Merwin Mace Real Property Consultant Accepte d : Date: 2/ � lqy John O' Reilly r Accepted: 1 Date: oZ Cindy A. ' Really + - Accepted and Approved: Date: , Ginny Babbitt, President Board of Directors 330 Distel Circle • Los Altos, California 94022-1404 • Plume: 415-691-1200 • FAX:415-691-0485 Board of Directors:Pele Siemens,Robert McKibbin, Ieena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-94-23 Meeting 94-07 February 23, 1994 , AGENDA ITEM Proposed Follow-up from January 22 Goals and Objectives Worksh ACTING GENERAL MANAGER'S RECOMMENDATION Review proposed recommendations contained throughout this report and direct staff to implement follow-up actions. DISCUSSION You held a workshop on Saturday, January 22 to discuss the District's goals and objectives. The discussion was based on the attached memorandum of January 12, 1994 showing the results of the survey you completed in December 1993 in preparation for the workshop. Based on your discussion and consensus statements at the January 22 session, proposed follow-up actions are presented for your consideration. To facilitate your review, the same section numbering and headings and statement numbering that were used in the January 12 memorandum have been used. As at the workshop, the sections are shown in the order of section 2 (topics recommended for discussion at the January 22 workshop), section 3 (areas of overall Board agreement or disagreement - follow-up action required), and section 1 (areas j of Board agreement - no follow-up action required at this time). Section 2 - Topics Recommended for Discussion at the January 22 Workshop 3. The process by which the District sets its annual priorities is clear. a. Create a generic chart showing opportunities for input at each stage of the process. Primary responsibility: Planning Manager; review by planning staff and management team. Action: Site emphasis and overall priorities charts completed. Use and management plan-site and project specific chart to be prepared. Completion date: April 1994 i 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX:415-691-0485 Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit R-94-23 Page 2 b. Revisit public notification policies. Primary responsibility: Staff and Legislative, Finance, and Public Affairs Committee. Action: Review methods for inclusion, outreach, and notification of affected people, particularly for use and management plans. Completion date: August 1994 c. Continue to use workshops to get Board and public input. Primary responsibility: Staff, Board, and public. Action: Schedule to solicit input. Completion date: On-going 5. The short-term goals and objectives of the District are clear. a. Revise short-term goals in context of revisions of the Strategic Plan for the Nineties after the hiring of the new general manager. Primary responsibility: Board, staff, and public. Action: Assign to Administration and Budget Committee for initial drafting prior to full Board consideration. Completion date: March 1995 10. Even if grant funds are not available. the District should develop one new staging area approximately every two years. a. Create an overlay map showing existing and planned staging areas and improvements. Primary responsibility: Planning staff. Action: Prepare overlay map. Completion date: May 1994 b. Review with the Board desired and planned improvements to study potential long- term or ultimate build-out of improvements. Primary responsibility: Staff, Board, and public. Action: Review built, planned, and desired improvements and develop a plan for prioritization of sites (including acquisition) andallocation of funds to the se improvements within desired timeliness. Address operation costs and p 1� acquisition tradeoffs. Completion date: October 1994 R-94-23 Page 3 12. The District should increase its expenditures to improve public access while only acquiring high priority properties and 13. The District should continue to acquire lands adjacent to existing preserves when the opportunity exists even if property has not been identifies as a high priority. a. Provide the Board with various types of information important to them in setting priorities on individual acquisition projects within the balance of sometimes competing goals such as impact on finances; long-term projections of finances; clear picture regarding options and other methods of securing open space and how these methods will work in future in terms of the District's financial situation; cumulative financial impact of acquiring options; impact on operations and management, including staffing and increases in costs; list of criteria used to evaluate the property; and long-term projections on trail system and collaboration with surrounding agencies, as appropriate. Primary responsibility: Staff. Action: Provide Board with information needed to assist them in their decision making process. Possible study session on the various methods of securing open space lands. Completion date: On-going. b. As part of budget process, and on an annual basis, provide the Board with a "big picture" of District's finances. Primary responsibility: Staff, Controller, and Administration and Budget Committee. Action: Provide Administration and Budget Committee with multi-year information/scenarios on District's long-term finances as part of budget formulation review process; relay information to full Board as part of budget presentation. Completion date: On-going on annual or more frequent basis as requested. The Board did not have time to discuss the last two topics in section two at the January 22 workshop: 20. More attention should be given to enforcement of rules and regulations and 21 More attention should be given to resolving trail use conflicts. a. Initially schedule a one-hour pre-Board meeting study session to discuss these two items, along with statement 17. The current level of patrol and maintenance is adequate. Primary responsibility: Board, staff, and public. Action: Schedule an initial study session in September that includes an update of the trial radar program. Based on discussion, additional study sessions, a separate workshop, or follow-up reports from staff may be necessary. Completion date: December 1994 i R-94-23 Page 4 Section 3 - Areas of Overall Board Agreement or Disagreement 1 The District needs a mission statement that includes a definition of the greenbelt. 7. The District should substantially complete the greenbelt by acquiring an estimated additional 15,000 acres within the next 8-10 years, to bring the District's open space holdings to 50,000 acres. a. Charge Use and Management Committee and staff to draft recommended wording for a mission statement for Board consideration. Inclusion of a definition of the greenbelt would also be part of charge to the committee. Primary responsibility: Use and Management Committee and staff. Action: Discuss and draft possible wording of a mission statement and definition of the greenbelt at committee level in preparation for a full Board workshop or study session. Completion date: Committee work begin in June. Hold workshop or study session in August. Complete in preparation for Basic Policy discussion. 2. The Basic Policies of the District should be reviewed. a. Schedule initial review the Basic Policy for the second regular meeting in September. I Primary responsibility: Board, staff, and public. Action: Have initial review of policies at second regular meeting in September. Schedule additional reviews if necessary. Discussion of mission statement will lay groundwork for review of the Basic Policy. Completion date: December 1994. The following items and their respective proposed recommendations were not discussed at the January 22 workshop. It was recommended that they be discussed at your February meeting when workshop follow-up was presented. 14. The District needs to provide a wider variety of recreational opportunities than is currently provided, i.e. pack-in camps, picnic areas, etc. and 1.5. The District should develop facilities for use by the general public like equestrian centers, additional interpretive/nature study centers, hikers' huts, youth hostels, etc. Both these statements relate to levels of use, as well as properties that the District owns or may acquire in the future that specifically lend themselves to a particular use. No specific action recommended at this time; Board may want to discuss on a case- by-case basis as specific situations arise. R-94-23 Page 5 16. The District should continue to be responsible for improvement and management o historic sites and buildings. Staff should continue to carefully evaluate and monitor existing historical sites/leases. Refer to Acquisition and Enterprise Committee. 17. The current level of patrol and maintenance is adequate. Incorporate in discussion with statements 20 and 21 - more attention should be given to enforcement of rules and regulations and more attention should be given to resolving trail use conflicts. An initial study session in September has been proposed. (See section 2 above) 18. The current level of attention to protection and restoration of natural resources is adequate. and 22. The level of interagency communication and joint planning is adequate. Staff is currently focusing efforts in both these areas and will present a written report as an informational item to the Board within the next three months. 23. Major development projects should continue to rely on the availability of grant funds. Address this item in terms of the site emphasis planning process, District funding explanations/workshops, and the budget formulation process. 26. The overall level of community outreach and public affairs activities is adequate. Review in terms of 1994-1995 Action Plan for Public Affairs Program and as program evolves in the coming year. 28. The District should take a more active role in statewide open space issues. Refer to Legislative, Finance and Public Affairs Committee - may depend on specific issue and potential impact on the District. Section I - Areas of Board Agreement - No Follow-Up Action Required at this time The Board indicated that it wanted to revisit the nine statements where there was Board agreement to make certain that all Board members interpreted the statement in the same way. Staff recommends that a one-hour study session be scheduled prior the stall of a future Board meeting in April or May to review these statements. If necessary, an additional study session(s) could be scheduled. R-94-23 Page 6 4. The long-term goals and phiectives of the District are clear. 6. The District should continue to acquire suitable open space lands while gradually expanding public access. 8. The District's maximum level of development should normally be limited to construction of trails, parking areas, and restrooms. 9. The District should expand its environmental education program to reach a majority of school-age children within the District. 11. Acquiring land in the Bay Trail and Ridge Trail corridors should be a high priority for the District. 19. The Dace of trail development is adequate. 24. The District should expand its interpretive programs. 25. The focus and direction of the District's community and public affairs is appropriate. 27. The District should continue its active role in regional open space issues. Prepared by: Jean H. Fiddes, Administrative Services Manager L. Craig Britton, Acting General Manager Randy Anderson, Planning Manager John Escobar, Operations Manager Malcolm Smith, Public Affairs Manager Contact person: L. Craig Britton, Acting General Manager pen Space ---------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 12, 1994 TO: Board of Directors FROM: L. Craig Britton, Acting General Manager SUBJECT: January 22 Goals and Objectives Workshop Attached for your review are the results of the survey that you completed in December in preparation for our January 22 goals and objectives workshop. Management team reviewed the survey results and has broken them down into three areas: 1) Areas of Overall Board Agreement - no follow-up action required at this time; management team recognizes that individual Board members may want to pursue elements of each of these statements or may need additional information to clarify or resolve a concern. 2) Topics we recommend be discussed at the January 22 workshop. 3) Areas of Overall Board Agreement or Disagreement - follow-up action required, but not necessarily at the workshop. The management team is very interested in knowing if we are going in the right direction, particularly in terms of what you are expecting to discuss at the January 22 workshop. We feel that the purpose of the workshop is to better define the District's goals and objectives in certai nareas (see section 2 below). If you have particular goals for the workshop or ideas on specific topics that should be discussed, please relay them to me by Friday so I can discuss them with Geoff Ball, our workshop facilitator. The number preceding the statements in the sections below is the survey statement number. 1) Areas of Board agreement - no follow-up action required at this time: 4. The long-term goals and objectives of the District are clear. 6. The District should continue to acquire suitable open space.lands while gradually expanding public access. 8. The District's maximum level of development should normally be limited to construction of trails, parking areas, and restrooms. i Page Two 1) Areas of Board agreement, continued: 9. The District should expand its environmental education program to reach a majority of school-age child ren within the Distract. 11. Acquiring land in the Bay Trail and Ridge Trail corridors should be a high priority for the District. 19. The current pace of trail development is adequate. 24._ The District should expand its interpretive programs. 25. The focus and direction of the District's community and public affairs is appropriate. 27. The District should continue its active role in regional open space issues. 2) Topics we recommend be discussed at the January22 worksho P 3. The process by which the District sets its annual priorities is clear. 5. The short-term goals and objectives of the District are clear. 10. Even if grant funds are not available, the District should develop one new staging area approximately every two years. 12. The District should increase its expenditures to improve public access while only acquiring high priority properties. 13. The District should continue to acquire lands adjacent to existing preserves when the opportunity exists even if the property has not been identified as a high priority. *20. More attention should be given to enforcement of rules and regulations. *21. More attention should be given to resolving trail use conflicts. *Depending on dis cussion an d time co nstraints nts at the January 22 workshop, the Board may want to address these two statements, along with statement 17 (the current level of patrol and maint enance is adequate) at a later workshop or pre-Board meeting study session. Page Three 3) Areas of Overall Board Agreement or Disagreement - follow-up action required, but not necessarily at the workshop. For this section, o ma nagement ae ment recommendation on how each item b team has included a mig ht t g be addressed. 1. The District needs a mission statement that includes a definition of the greenbelt. The District does not have a specific, concise mission statement. Direct staff to draft potential mission statement for Board consideration. 2. The Basic Policies of the District should be reviewers. Review the Basic Policies at a future Board meeting (preferably after appointment of new general manager and completion of any assignments resulting from the January 22 workshop). 7. The District should substantially complete the greenbelt by acquiring an estimated additional 15,000 acres within the next 8 - 10 years, to bring the District's open space holdings to 50,000 acres. Recognizes that the District's greenbelt goal may not be a known or finite amount of land. Discuss in terms of the District's short- and long- term acquisition goals. 14. The District needs to provide a wider variety of recreational opportunities than is currently provided, i.e., pack-in camp, picnic areas, etc. and 15. The District should develop facilities for use by the general public like equestrian centers, additional interpretive/nature study centers, hikers' huts, youth yostels, etc. Both these statements relate to levels of uses, as well as properties that the District owns or may acquire in the future that specifically lend themselves to a particular use. No specific action recommended at this time; Board may want to discuss on a case-by-case basis. 16. The District should co ntinue to be responsible p for improvement and management of historic sites and buil dings.n g s. Staff should continue to carefully evaluate and monitor existing historical sites/leases. Refer to Acquisition and Enterprise Comm ittee rP III Page Four 17. The current level of patrol and maintenance is adequate. Discuss with statements 20 and 21 - more attention should be given to enforcement of rules and regulations and more attention should be given to resolving trail use conflicts. 18. The current level of attention to protection and restoration of natural resources is adequate. and 22. The level of interagency communication and joint planning is adequate. Staff is currently focusing efforts in both these areas and needs to brief Board on their activities. Based on this information, Board could then direct staff on where additional efforts should be focused. 23. Major development projects should continue to rely on the availability of grant funds. Addressn in of upcoming site emphasis planning process, District funding, and budget formulation process. 26. The overall level of community outreach and public affairs activities is adequate. Review in terms of 1994-1995 Action Plan for the Public Affairs Program and as program evolves in the coming year. P g gY 28. The District should take a more active role 'n i statewide open space issues. Refer to Legislative, Finance and Public Affairs Committee'- may depend on specific issue and potential impact on the District. Page Four 17. The current level of patrol and maintenance is adequate. Discuss with statement s attention should be given to enforcement of rules and regulations and more attention should be given to resolving trail use conflicts. 18. The current level of attention to protection and restoration of natural resources is adequate. and 22. The level of interagency communication and joint planning is adequate. Staff is currently focusing efforts in both these areas and needs to brief Board on their activities. Based on this information, Board could then direct staff on where additional efforts should be focused. 23. Major development projects should continue to rely on the availability of grant funds. Address in terms of upcoming site emphasis planning process, District funding, and budget formulation process. 26. The overall level of community outreach and public affairs activities is adequate. Review in terms of 1994-1995 Action Plan for the Public Affairs Program and as program evolves in the coming year. 28 . The District should take a more active ctive role in statewid e open p space issues. Refer to Legislative, Finance and Public Affairs Committee - may depend on specific issue and potential impact on the District. i Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, Acting General Manager DATE: February 18, 1994 SUBJECT: FYI Open Space , s MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 11, 1994 Mr. Harry H. Haeussler, Jr. 1094 Highland Circle Los Altos, CA 94024 Dear Harry: Thank you for your very generous donation of a laser pointer! It has already been put to good use, and it will no doubt make our staff presentations easier and more clear. Donations such as yours demonstrate the cooperative effort that is necessary if we are to accomplish our goal of securing a continuous greenbelt. Your ongoing commitment to and involvement in open space preservation is very much appreciated. Again, thank you very much for our donation and we look forward to seeing you at g � Y rY Y � g upcoming District Board meetings. Sincerely, Ginny Bab ilf President GB/mcs 330 Distel Circle Los Altos, California 94022-1404 Phone: 415-691-1200 FAX:415-691-0485 Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 17, 1994 Jim Warren 345 Swett Road Woodside, CA 94062 C�,* Dear M n: Thank you for your fax regarding the location of the upcoming public workshop at El Corte de Madera Open Space Preserve. The notice you received has been posted on the preserve with a map and handed out to bicyclists on the trails. The Gordon Mill Trail identifies the route used between Skyline Boulevard and the Gordon Mill site. The trailhead is approximately 1/2 mile north of Kings Mountain Road and has a service gate marked CM03 (see attached map). Unfortunately, when'we decided to use the same flier for our preserve mailing list, we inadvertently overlooked the map. However, we did state in the notice that interested people should contact the District for more information. A description of the meeting location is given over the phone and a map is mailed if requested. Staff will be mailing a follow-up notice and an attached map to everyone on the mailing list on February 18. Staff is currently in the process of determining the precise meeting place and available parking. We appreciate your interest in this workshop and hope that you will attend. Sincerely, S� Ginny Ba itt President, Board of Directors _ LCB:GB:snd 330 Distel Circle Los Altos, California 94022-1404 Phone: 415-691-1200 . FAX:415-691-0485 Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT El Corte de Madera Coen Space Preserve \ rA w � * �_��_ ' y ✓J r,�,,, ` _tom r L-��ti.' _ _—_ —� {�,� - s HUDDART PARK 1' t PURISIMA 'CREEK W00•DS ` = } ' OPEN SPACE PRESERVE \ tt�'.`-,�eiiltt�./{ i� .fJ,r. .r.^-_j,.f •,�'� -e -,1# s � ��r•� l � ��•� } �t{i~''-�"'\ i".fr \.. ��mt F --... (s!'"� 'S�r B t Y-200Q � ��`0�� S :}6p0 � `• �--\ Gramown (4�t1� Teague i t B F r. Aga litre tit t V 1l ilJ Hill j r I a' {/ - 1 PRIVATE PROPERTY i1 '= 1 F ` SKYLINE BOULEVARD �: ao �� 1* � n �N _�._ ♦ d - fir.\�_\ 1 �'�i•' SKEGGS POINT SANDSTONE FORMATION _ \ © - HIKERS AND RUNNERS (� '• v C-�•- _i Q / " `�', wit.. rsoQ�� f ONLY ON TRAIL TO \ •' _ '0.8 MI CLOSED AREAS / FORMATION - SANDSTONE �---��=- �.''1 METHUSELAH TRAILHEAD (CM02) ' ROADSIDE PARKING AVAILABLE VISTA POINT .. (� _ t _ �\ -_ r / (• 1.4 MI. GORDON MILL �l 0.8 MI. - - i TRAILHEAD (CM03) i 1 _ 1.6 MI. /\ -` *moo \. �- 1 `` �•.✓ .!// ! '�.: ,�_-` �• ���/// � � •O/ I =-�1 (�--�_- __ � .� ,�_Jam--- gyp, / . � ��\•�, �.. WUNDERLICH PARK_ /:� i _ `� 1.3 MI.1.1 mif r - I 0.8 M1. JamVI _/ f-`� :J (CM05)t 'L� _�GORDON MILL TRAIL_ 1.5 M1. - " .y -� ��,�_;'� �'✓ 'F s LAWRENCE CREEK 0.5 MI. TRAILHEAD (CM06) i\ rcco� —-- LAWRENCE CREEK TRAIL �'� /� - 0 4, LA HONDA-CREEK - f t } OPEN SPACE PRESERVE AUG 1993 LT Open Space 671 Y83 �-- MIL)KNINSULA REGIONAL OPEN SPACE DISTRICT -70-$�1 ,,�� ✓'� •/Jim �/9� _ �N S 70 rHC— 4 �7�A� Q 1/t C C ra AS E AAV A Cc 1/4 r� 7✓y� /U b 1" c /V ct L v N W �r4 � u OPEN SPACE DISTRICT PUBLIC WORKSHOP SCHEDULED 'THE MIDPENINSULA REGIONAL OPEN SPACF, DISTRICT 0 A public' workshop will be held on Saturday, February 26 at 10:00 a.m. to discuss District policies regarding trail use at the El Corte de Madera Creek Open Space Preserve. ■ This 2,800-acre preserve is popular with hirers, equestrians and particularly mountain bicyclists. Unfortunately, off-trail and undesignated trail use has increased. District staff is concerned about the long-term environmental effects on the preserve. currently evaluating the suitability of some of ■ District staff is cu y g Y these routes as designated District trails. Other areas will remain decision to close n actors affecting closed for restoration. �� g the de routes include: safety, erosion, or routes that duplicate existing designated trails. However, until this process is completed, all visitors are requested to use only designated trails. ■ Meet at the O'ordon Mill trailhead at El Corte de Madera Open Space preserve. In case of bad weather, please call (415) 691- 2153 ext. 611 between 8 a.m. and 10 a.m. on February 26 to confirm that the meeting will occur. You may also call the District office at (415) 691.4200 for mo e information. 9 vE c. I trlfo jN xArE C-69iv7/LRL �1; c, �f/ZCA `oR- hE/1 0/U Ca•c.rE if�4,4acA q CAeC-tt FCA. yF:AA5, y Ji.,5/ N/9 l E- G/v��o `'v1 .4 NO #41* le'6-V 64 33o Distel Circle • Las Aflos,CalJOT11h V022-140.1 Phone:415-691.1200 + FAX:415-691-0 65 80•ad(r Lh'rcQOr:Pete Sicmuri,Rolwrt kkkibhin, fecna i Icruh,+„_[,inn*Babbitt,Noneue 14140,Rrt.y Cvo%%der.Wim de W11 L� . 119-4 eD of 71r/S. -X�Y /S NOT A V.46110 141'g611N6'_1-eGAWor,.) i9.0�Of1 .S loci i00 NDdNVM W?f t7?na 1S9 Sib bC =2 1 ^1-20-12E61 Open Space -------------------- -f-- i----��----- �_ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 10, 1994 Nina Farrey 330 Parnassus Avenue, #205 San Francisco, CA 94117 Dear Ms. Farrey: Thank you for your February 2, 1994 letter regarding bicyclists at Purisima Creek Redwoods Open Space Preserve. The District's Board of Directors reviewed your comments at our Regular Meeting last night. We are sorry that you and your husband have encountered some inconsiderate cyclists on the Whittemore Gulch Trail. This trail is not for hikers only; however, it is closed to bicycles during the winter season. To varying degrees, the District has been accommodating a variety of trail users, including hikers, runners, bicyclists, and equestrians. In doing so, we have developed programs that place the safety of every visitor and the protection of the natural resources as the primary criteria. To help curb trail conflicts and abuse, our staff and volunteers are distributing our "Sharing the Trails" brochure, rangers are educating trail users about the District's new 15 MPH trail speed limit, and our recently established volunteer trail patrol program is underway. Unfortunately, some people are less courteous than others. Potential changes to trail use designations at Purisima Creek Redwoods will be considered by the Board during the Use and Management Plan review for the preserve, which is tentatively scheduled for spring, 1994. We will add your name to our mailing list to be notified of the meeting dates. Your participation is welcome. If you frequent El Corte de Madera Open Space Preserve, you may be interested in attending the field study session to review management actions and trail plans on February 26 at 10 A.M. at the Gordon Mill Trailhead of the preserve. For your information, I am enclosing a copy of the staff reports regarding ranger bicycle patrol and the use of radar on District preserves. At our February 9 meeting, the Board approved the bicycle patrol pilot program and authorized the use of radar to enforce the trail use speed limit on a trial basis until the end of November 1994. A copy of the District's Trail Use Guidelines is also enclosed. Sincerely, Ginny Babbitt President, Board of Directors - cc: Board of Directors 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 FAX:415-691-0485 Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit i Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT For Immediate Release Contact: Malcolm Smith February 11, 1993 Public Affairs Manager (415) 691-1200 OPEN SPACE DISTRICT PURCHASES KEY CONNECTOR PROPERTY Los Altos, CA — The Board of Directors of the Midpeninsula Regional Open Space District approved the purchase of a small piece of land that provides a critical and extremely significant trail connection which completes a regional segment of the Bay Area Ridge Trail. The parcel being purchased is only .78 of an acre, but its importance to the trail system is immeasurable. With the land now acquired, work on an approximately one-mile trail segment can begin which will result in a continuous 18-mile segment of the Ridge Trail, connecting the District's Russian Ridge, Skyline Ridge and Long Ridge Open Space Preserves in San Mateo County with its Saratoga Gap Open Space Preserve and Upper Stevens Creek and Sanborn/Skyline County parks in Santa Clara County. The resulting trail, which will be the third longest segment of the Bay Area Ridge Trail, makes this connection a truly regional trail corridor. "This is one of the most important land acquisitions we've made in recent years," said Ginny Babbitt, President of the District's Board of Directors. "It illustrates that a strategic purchase of open space land, even if it's a very small parcel, can make an immense contribution to the overall open space and trail system. Not only are we thrilled to make this trail connection, we're very pleased to-have secured State grant funds for the project." The funding for this project is a prime example of how the District makes the best use of taxpayer dollars, by leveraging them to generate grants for local projects. The new trail will directly bridge a gap between two major sections of the Ridge Trail in the Skyline area. This one-mile segment will link 5.2 miles of Ridge Trail to the north with 11.8 miles of Ridge Trail to the south, making it the third-longest dedicated section of the Ridge Trail. (more) 330 Distel Circle • Los Altos, California 94022-1404 • Phone: 415-691-1200 • FAX:415-691-0485 Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit The Midpeninsula Regional Open Space District, extending from the Town of Los Gatos to the City of San Carlos, is a public agency which owns and manages over 35,000 acres of diverse open space in 23 open space preserves. Funding is provided by a small share of the annual total property tax revenues collected within District boundaries. District lands provide permanently protected wildlife habitat, natural resources, watershed, and a variety of ecosystems, and are available for passive recreational use by the public. The District's goal is to acquire a continuous greenbelt of protected open space lands for public use and enjoyment. There are approximately 20,000 - 30,000 acres of land still at risk of being lost to development within the District's planning area. The District is divided into seven geographic wards, each represented for a four year term by an elected Board member. The Board holds public meetings on the second and fourth Wednesdays of each month at 7:30 p.m., at the District offices. The Bay Area Ridge Trail Council is a grass-roots organization of volunteers and members dedicated to the creation of a 400-mile multiple-use trail system encircling San Francisco Bay along the ridgetops throughout the nine bay area counties. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT For Immediate Release Contact: Patty Quillin February 14, 1993 Docent Coordinator (415) 691-1200, Dated Material - Do Not Print After March 18 REGISTER Now FOR OPEN SPACE DISTRICT DOCENT TRAINING LOS ALTOS, CA -- The Midpeninsula Regional Open Space District is now registering volunteers for its Docent Program, which provides free guided hikes, walks, and tours to the public throughout the year. The District's popular Docent program attracts adults of all ages who are interested in the preservation of open space and who would enjoy learning about the natural and human history of the midpeninsula and sharing their knowledge with others. The spring Docent training, which runs from March 15 through May 22, will cover Open Space District background, study of plant communities, field botany, basic ecology, cultural history, and creative teaching techniques. The training includes weekly Tuesday evening sessions at the District office in Los Altos, and Saturday field trips. Class size is limited; enrollment will be accepted on a first come, first served basis. Registration ends on March 18. To receive further information about this program and a registration form, please call Patty Quillin, Docent Coordinator, at (415) 691-1200. The Midpeninsula Regional Open Space District, extending from the Town of Los Gatos to the City of San Carlos, is a public agency which owns and manages over 35,000 acres of diverse open space in 23 open space preserves. Funding is provided by a share of the annual total property tax revenues collected within District boundaries. (more) 330 Distel Circle Los Altos, California 94022-1404 Phone:415-691-1200 FAX:415-691-0485 Board of Directors:Pete Siemens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit District lands provide permanently protected wildlife habitat, natural resources, watershed, and a variety of ecosystems, and are available for passive recreational use by the public. The District's goal is to acquire a continuous greenbelt of protected open space lands for public use r i and enjoyment. There are approximately 20,000 - 30,000 acres of land still at risk of being lost to development within the District's planning area. The District is divided into seven geographic wards, each represented for a four year term by an elected Board member. The Board holds public meetings on the second and fourth Wednesdays I of each month at 7:30 p.m., at the District office. Open Space MIQPENINSULA RE 1t�N OP N SPACE DISTRICT For Immediate Release Contact: �ohn scooar February 11, 1994 Operations Manager Malcolm Smith Public Affairs Manager 415-691-1200 OPENS PACE DISTRICT APPROVES RANGERS ON BICYCLES LIMITED USE OF RADAR Los Altos, CA -- The Board of Directors of the Midpeninsula Regional Open Space District last Wednesday approved two programs designed to help reduce multiple trail-use conflicts and provide information and education to all trail users. Some of the District's rangers will begin patrolling on mountain bicycles, providing increased opportunity for educational contacts with visitors, and enabling rangers to cover more miles of patrol area in less time than on foot. The goal of the Ranger Bicycle Patrol Program is to promote the safe use of District trails and to enhance ranger visibility and effectiveness. The pilot program will begin next month and continue through the end of November, after which it will be evaluated for continuation. The Board also approved the limited use of radar by field staff in order to enforce the District's 15-mph trail speed limit. The District allows mountain bicycles on a greater variety of its trails than any other Bay Area park or open space district, and has long been supportive of accommodating multiple trail uses. With steady increases in all uses, particularly mountain bicycles, it is the District's responsibility to actively manage public use and provide for high levels of compliance with land use regulations. It is through individual compliance with regulations that the District can best ensure a safe and enjoyable experience for all visitors, as well as the protection of the natural environment of the open space preserves. For an initial period of several months., the equipment will be used primarily for educational and informational contacts. (more) 330 Distel Circle • Los Altos, California 94022-1404 • Phone: 415-691-1200 • FAX:415-691-0485 Hoare/of Directors:Pete Siemens,Robert M(Kibbin, Ii�e•na Renshaw,Otmy Babbitt,NonetIe Hanko,Betsy Crowder,Wim de Wit I After training is complete, rangers will concentrate their enforcement efforts where there are reports of rampant excessive speed or a history of accidents. To facilitate the educational value of the enforcement, the radar equipment will include display boards indicating the speed at which the trail user is travelling. A number of other measures aimed at reducing trail use conflicts were developed during the three-year process of producing the District's Trail Use Guidelines and Mitigation Measures, involving representatives from all of the major trail-use groups. These measures will continue to be in place along with radar, and include: wide distribution of the District's "Sharing The Trails" etiquette and safety brochure; i outreach and information distribution to bicycle, hiking and equestrian retail stores; I a cooperative effort with mountain bicycle organizations to implement information stations on the trails; a volunteer trail patrol program consisting of volunteers on bicycle, horse and foot at the j preserves making education/information contacts with visitors; and I the Ranger Bicycle Patrol Program, mentioned above. It is hoped that all of the District's measures will play a significant role in educating and informing all types of visitors as to appropriate trail use, etiquette, and protocol, and will provide for the safe use of District lands. i The Midpeninsula Regional Open Space District, extending from the Town of Los Gatos to the City of San Carlos, is a public agency which owns and manages over 36,000 acres of diverse open i space in 23 open space preserves. more i Funding is provided by a small share of the annual total property tax revenues collected within District boundaries. District lands provide permanently protected wildlife habitat, natural resources, watershed, and a variety of ecosystems, and are available for passive recreational use by the public. The District's goal is to acquire a continuous greenbelt of protected open space lands for public use and enjoyment. There are approximately 20,000 - 30,000 acres of land still at risk of being lost to development within the District's planning area. The District is divided into seven geographic wards, each represented for a four year term by an elected Board member. The Board holds public meetings on the second and fourth Wednesdays of each month at 7:30 p.m., at the District offices. i i i PLANNING AND IMPLEMENTATION ■ Monitor projects to ensure that expected results occur, and that appropriate action is taken if they do not. 15.5 Make protection of resources the highest priority in site-specific budget, financial, and use decisions. ■ Clarify standards for acceptable design and siting of trails, parking, buildings, and management of uses to protect resources. ■ Allow the sacrifice of significant resources through use or development (such as mining, logging, or agriculture) only when there is direct and substantially greater offsetting benefit to resource protection through the generation of revenue for acquisition and resource management activities. it AG__ .DA: July 27, 1993 9 .2 CATEGORY: Unfinished Business �'�Is J V DEPT.: Community Services t = - F- TTTLE: Deer Hollow Farm Analysis RECOMMENDATION Direct staff to: 1. Formally contact other local governmental agencies regarding financial participa- tion/support of Deer Hollow Farm. 2. Evaluate the potential and develop as appropriate a proposal for an environmental education program at Shoreline, as an alternative to Deer Holloo., Farm, for future consideration by the Parks and.Recreation Commission and Council. FISCAL IMPACT None at this time. Deer Hollow Farm current budget: $186,000 of expenditures; S21,000 of revenues. BACKGROUND Deer Hollow Farm is an efficiently managed regional environmental education center, providing exceptional programs for children, adults and families from throughout the County. Despite its regional character, however, the City of Mountain View has served as it's sole operator and funding source since its inception in the late 1970s. During the 1992-93 budget review process, Council directed that a report be prepared regarding Deer Hollow Farm. This report (Attachment 1) has been completed and discusses the history, purpose, staffing, operational components and possible alternatives relative to the Farm's long-term operation. While several alternatives are discussed in the report, it appears that the nature of the Farm does not lend itself to incremental reductions and that in order to be effective at its present location, current or very similar funding levels would need to be maintained. As it is likely that the City will not be able to afford this level of support in the future, staff recommends that: • Other local governmental agencies be formally contacted regarding financial participation/support of Deer Hollow Farm (the adjacent Cities of Los Altos, Los Altos Hills, Cupertino and Sunnyvale; the Mid-Peninsula Open Space District; Santa Clara County; and the Mountain View and Whisman Elementary School Districts). I GENDA: July 27, 1993 PAGE: 2 • Under the auspices of the Parks and Recreation Commission, conduct an evaluation of the potential of and develop, if appropriate, a more limited environmental education program at Shoreline for future consideration by the City Council. CONCLUSIONS • Deer Hollow Farm is a well received, quality environmental and interpretive center. • i located outside of the Mountain View City limits and is not contiguous h farm s Y The to Mountain View. • The farm is more readily accessible to residents of several other communities than Mountain View residents. • The benefits of the farm are regional in scope. • If further budget reductions are needed next year (as may be the case), keeping Deer Hollow Farm "status quo" would likely result in the reduction of recreation programs within the City that are more accessible to Mountain Viev,- residents. • Alternatives must be sought to significantly reduce Mountain View's subsidy of Deer Hollow Farm. SUMMARY Serious financial constraints over the past three years have forced the City to closely review its existing operations and have resulted in several reductions in a variety of departments. While it appears that future reductions over those previously proposed will not be required to balance the 1993-94 budget, the economic climate State-wide is not likely to improve significantly in the short term and will require further reductions in City General Fund expenditures. While Deer Hollow Farm is both an exceptional and unique program, its regional character raises serious questions regarding the City of Mountain View continuing as the sole source of financial support. Should support by the City remain at current levels, it is possible that this will need to occur at the expense of other programs and services more easily accessible to Mountain View residents. The adoption of the proposed recommenda- tions will ensure that all potential alternatives to program elimination are explored prior to any further budget reductions being required. AGENDA: July 27, 199' PAGE: ALTERNATIVES staff • Refer the issue to the Parks and Recreation Commission prior to giving direction to proceed with the recommendations as outlined. f to ursue/implement alternatives to obtain a decrease in General Fund • Direct staf p subsidy. • Direct staff to not pursue this issue further. Approved by: Prepared b�,: xj. Kevin C. Duggan David A. Muela city Manager Community Services Director DAN, I/PB/CANI 201-6-25-93M Attachments ATTACHMENT 1 CITY OF MOUNTAIN VIEW MEMORANDUM DATE: June 30, 1993 TO: David A. Muela, Community Services Director FROM: Paula Bettencourt, Recreation Manager SUBJECT: DEER HOLLOW FARM—DISCUSSION OF OPERATIONAL ALTERNATIVES 1 0 D UT Uj-Q—N, During the 1992-93 budget review, the City Manager indicated to Council that, as part of the 1993-94 budget process, a report regarding funding and operational alternatives concerning Deer Hollow Farm would be prepared. While Deer Hollow Farm is an efficiently managed environmental and interpretive education center offering high-quality programs, there is concern that members of other communi- ties enjoy the benefits of the Farm but do not fiscally share in its operation. This report, which includes a discussion of the Farm's history, purpose, staffing, opera- tional components and various alternatives relative to its long-term operation, is intended to serve as an aid to the Parks and Recreation Commission and City Council as they discuss and evaluate the City's future involvement relative to the Farm's operation. BlSIQRY In the mid-1970s, the Mid-Peninsula Regional Open Space District (MROSD) purchased property from the Perham family. The land, which was one of the first sites MROSD acquired in its mission to preserve open space in the foothills, subsequently became known as Rancho San Antonio Open Space Preserve (Attachment 1). While the Open Space District's primary mission was and contin- ues to be geared toward land acquisition and management, in 1976, the District approached other agencies regarding their interest in maintaining a portion of the site for use as an "outdoor classroom" or environmental education center. The property, in addition to its location and easy access to residents in nearby cities, had a variety of existing structures which made the concept of an "outdoor.classroom," even more appealing. Initially, the Cities of Sunnyvale, Los Altos and Mountain View expressed interest. Shortly thereafter, the City of Sunnyvale decided the distance from the site to Sunnyvale made it inconvenient for use and discontinued discussion with the i David A. Muela Q June 30, 1993 Page 2 to preliminary District. Both Mou ntain View and Los Altos, however, entered San Antonia, discussions with the MROSD regarding mar ing us in o very t ooniafter the passage of erate now known as Deer Hollow ro osition 13 in June 1978, the City of Los ltos discontinued Farm and chose not to o con- tribute an environmental education program at act with the City of Mountain tribute financially� to its operation. Since the late 19o70s�/early 1980s, Los Altos ro ram for its residents. This program involvement with the Farm has basically been o � Such, Los Altos has View to provide a one summer ltos last summer (1992). For was officially discontinued by nt with the Farm since August 1991 e m agency ve �of din n fun t i le had o direct or indirec t o g approximately 13 years, the City of Mountain View has been e s Working With th the NIROSD regarding operation of Deer Hollo«V Farm. LEACF AC'REE 'T sea agreement with the District on May 30, 979regarding ar : The City entered into a lea g The two principle elements o use of the existing site (Attachment 2). P 1 Cin, use of the land at no cost. 2. Cit}' to maintain the 10-acre area and operate the programs without direct financial assistance from the District. on Initiall}', the agreement ran for one year with annual extensions;ith tvvever,he act. The 81, the City entered into a 15-year agreement November 12, 19 reem expi res March 31, 1996, although either party may terminate With current agreement 90 days Written notice. L'3LR�� Deer Hollow Farm is an environmental education center dedicated concepts such as steward- children and adults environmen�aoas � i ns/Na iVeuAmerican c toms and the conservaSip rt nce of the lof plant and atnimal life. importance P ' .-.r,rn �-rint�T At C'OMPOT`TEbn � ci.-„ a.l present 10 structures at Deer Hollow Farm that for City lment afntl1e The le There are at pres is also responsibl P } for maintaining (Attachment 3)• City i I David A. Muela June 30, 1993 Page 3 utilities associated with these structures (approximately $1,600 a year) and has spent $70,000 to $80,000 over the years in various building and infrastructure improve- ments (i.e., fire protection water line, construction of pig/sheep barn, renovation of garage, office, classroom and meeting spaces, etc-)- The City is also responsible for upkeep of the grounds, including, but not limited to, mowing, irrigation and fence repair, as well as for the feeding, grooming, breeding, sales and veterinary needs of some 90 or so livestock and fowl that reside at the Farm. The Farm also contains an active vegetable garden and orchard consisting of dwarf and full-size fruit/nut trees. STAFFING Deer Hollow Farm is currently staffed with one Senior Recreation Coordinator; one Parks Maintenance Worker III; two year-round, 20 hours per week, hourly employ- ees; four to five hourly employees who teach summer camp; and one or two hourly employees who share Sunday coverage. A significant cadre of volunteers/docents also assist with animal care, grounds maintenance (including care of the garden and buildings) and the outdoor environmental teaching component. Without the hardworking assistance of these volunteers/docents, operation of the Farm would not be possible. At this time, there are 18 teaching docents and 32 volunteers who, combined, contribute some 3,900 volunteer hours per year or the equivalent of almost two full-time staff. EXPENSES/REVENUES Expenses for Fiscal Year 1991-92 for Deer Hollow Farm were $180,000, approximately $153,000 of which were staff costs ($117,000 full-time, $36,000 hourly). The remain- ing 527,000 is for a variety of materials, sup plies and utilities, etc. Total rev enue in 1991-92 approached some 23,200 and wasderived from summer camp registration,, school class visits, sale of animals and donations. In 1992-93, $186,245 has been budgeted for operation and maintenance of the Farm, includes 20 percent, or � ' his for. staff. This amount p ? 28.. of which approximately $16 , roughly 59,245 of a full-time Recreation Supervisor to oversee the administration of the program. The remaining $18,963 is for materials, services and utilities, etc. Revenue estimates for 1992-93 are projected at $21,000. NOTE: The establishment of a use fee for Mountain View schools (currently, there is none) of S20 per class hour and an increase in the fee charged to nonresident schools from S40 to $50 per hour would generate additional revenue of 57,000 annually. David A. Muela June 30, 1993 Page 4 pRnt'RAM ELEMENTS • School Year Visits Each year teachers register their classes to attend one of seven classes offered at d Wool; Birds; Trees; the Farm. Farm and Garden; Sheep and Goats; Sheep and 4 . Schools in Indians and Wilderness Adventures (Attachment ) four weeks In o ne t to three h thr O r i to ore s Mountain View are given priority and are able t g before non-Mountain Vie schools. Nonresident ae quickly filled basically h most spots leftover dates. Openings for the school y q usually taken by mid-October. In 1992-93, 151 classes eredrfore p ogp ml Of mately 4,500 children from Grades 1 through 6, reg the 151 classes, 119 of them were from Mountain View an3:�n from Mateo, 4; Los (Cupertino School District, 7; San Jose, 3, Mount Pleasant3) , Schools in Altos, 2; Foster Cit}r, 6; Alum Rock, 4; parochial shile non-Mountain View Mountain View visit the Farm free of charge schools are charged $40 per class hour per class visit. • S��mmer amP in the summer, five one-week camps and a week of one-da Pl�r grams for Durg n attend youth kindergarten through Grade 6 are offered. Kindergarten c am or ive camp am for one day, With children Grades 2 through 4 attending c5 p fouf h 7), days and returning home each evening. Older children (Grades are able to spend one night of the week at the Farm. CosfoCost forr the etheaone_is $62 for Mountain View residents and $92 for nonresidents. day camp is 512 for Mountain Vie:den residents167 res residents, or nonxesidents 50 nonresidents). Attendance in 1992 totaled 228 chi summer Visits Six different groups (200 children from areas such as San Francisco,oaPal last to, S Watsonville, San Jose and Mountain groups wereicharlgc)d $4 per hour. The length summer on a one-day visit g P of stay varied from two to four hours. • t�'alk lt�'alk-Through Visitors 1\ZROSD staff t,%'hile the Cityoffers no organized program aomodePate_useltmonth and found recently performed a random count during � David A. Muela June 30, 1993 Page 5 that approximately 650 people each weekday (Monday through Friday) and 1,500 people each weekend day (Saturday and Sunday) walked to or through Deer Hollow Farm. Staff and docents typically respond to visitor questions, provide assistance and generally deal with managing the drop-in use. What percentage of these visitors are residents is unknown; however, staff is confi- dent that use is spread throughout the County. OPERATIOiti'AL ALTERNATIVES Due to the City's present economic condition, it has become necessary to review and evaluate all General Fund programs and activities. To this regard, staff has explored a variety of alternatives relative to the long-term operation of Deer Hollow Farm which are discussed in further detail below: • Funding from Other Local Governmental Agencies As residents from the surrounding cities of Cupertino, Los Altos Hills, Los Altos and Sunnyvale, in particular, derive benefit from Deer Hollow Farm, it would seem reasonable that funding assistance from each is appropriate. An official inquiry could be made of each of the above cities, as well as to the County of Santa Clara, Mid-Peninsula Regional Open Space District and local school districts requesting financial support for Deer Hollow Farm. NOTE: MROSD has (as previously mentioned) invested in various building and infrastructure improvements over the years. • Staffing Reductions Deer Hollow Farm is primarily supported by two full-time and two hourly staff members (Attachment 5, Sample Work Schedules). While staffing reductions are possible, these reductions would not be achieved without considerable adjustments in the scope of the current program/operation. 1. Reduction of Hourly Staff (Annual Savings: $9,580 to $19,160) In addition to two full-time staff positions, two hourly staff work year- round (20 hours per week each) to support the Farm operation. Elimination of one of these positions would result in an annual savings of $9,580; elimination of both would save $19,160. David A. Muela June 30, 1993 Page 6 Classes that visit Deer Hollow Farm are divided into small reaps led s the by docents and staff. The loss of one hourly position size of the small groups. Other aspects of the Farm, such livestock,ashegarden, ould also enrichment classes for docents and the number need to be reduced or eliminated, which, in turn, would impact the cur- riculum along with docent recruitment and retention. In addition, if bath hourly positions are eliminated, the number of groups able to visit the farm would be significantly reduced. 2. Elimination of Animals (Annual.Savings: $48,000) Animals are an important ingredient of the Farm operation.ereoperateeanimals, however, do require substantial staff time. If the F to ,vithout the livestock (i.e., no sheep, goats and pigs), but 548,tai ado d be geese, cl•uckens and rabbits, a savings of approximately realized through the elimination of half a Park Maintenance Worker III and t,N.o 20-hour per week hourly staff• While the education tionDee component. involving the animals would be lost and the character substantially changed, the Farm would be preserved and could still be used as a hub for the instruction of other environmental/historical activities such as birds, trees, Ohlone Indians and Wilderness Adventures. NOTE: The above incremental reductions would so significantly alter the character of the Farm that the financial benefits of any savings realized might be ounveighed by the loss of these important program components. 3. Formation of a Nonprofit, Friends of Deer Hollo%,,R Farm It may be possible that a nonprofit Friends of Deer Hollow arcould assume operation of all or portions of the Farm forexample, "Friends" group to take over the building maintenance and animal atll care h os sib year would be g components only, a savings of $77,000 pery P the reduction of one Parks Maintenance Worker III and two 20-hour-per- week hourly employees. Under this scenario, the Senior Recreation Coordinator (who would continue to be funded by the City) would be responsible for the environmental and interpretive component and would still have access to the animals for class visits as well as the other lasses outlined in Alternative 2. Establishment of a "Friends" group, alternative, i considerable staff time. Th is a ltern , 1 req uire co . t1 �e r wou ld d however,, q selected, would require additional staff to what is existing in order to pursue development of the nonprofit. Without this added resource, it is P , curtailed or likely that other Recreation programs would have to be li such rou su la ne w , . Also it is difficult to assess how successful g P eliminated , David A. Muela June 30, 1993 Page 7 as "Friends of the Farm," would be in terms of significant fund-raising during these difficult economic times. 4. Operation of Deer Hollow Farm by Hidden Villa Hidden Villa, a farm offering somewhat similar programs as Deer Hollow, is located in Los Altos Hills and is operated by a nonprofit group called The Trust for Hidden Villa. Recently, Hidden Villa staff was approached informally regarding the possibility of assuming operation of Deer Hollow Farm. Due to financial difficulties, Hidden Villa is not interested in such a proposal. 5. Discontinue Operation of Deer Hollow Farm But Relocate the Environmental/Interpretive Program Component to Shoreline (Annual Savings: $101,000) This alternative would involve termination of the lease with MROSD and discontinuation of City operations at Deer Hollow Farm. The Senior Recreation Coordinator and Summer Recreation Leaders, however, would be retained and would continue to operate year-round environmental and interpretive programs elsewhere in the City. Shoreline (and nearby Stevens Creek) would, for example, be an ideal site for possible relocation of these programs. Emphasis would shift from an upland oak, woodland and chaparral habitat to a riparian and tide/marshland habitat. Recycling and the landfill elements could also be added to the program at this loca- tion. While the Farm itself would be closed, the City would continue to offer environmental and interpretive program activities to the community. 6. Discontinue the City's Involvement in Deer Hollow Farm; Do Not Relocate Environmental/Interpretive Programs (Annual Savings: $156,000) Under this alternative, the City would terminate its lease with MROSD and would not retain the Senior Recreation Coordinator and summer staff. The City would offer no environmental or interpretive programs to the community. David A. Muela June 30, 1993 Page 8 7. Retain "Status Quo" No changes to the current operation would be made under this alternative. CQNCLUELQN-S • Deer Hollow Farm is a well received, quality environmental and interpretive center. • The farm is located outside of the Mountain View City limits and is not contiguous to Mountain View. • The farm is more readily accessible to residents of several other communities than Mountain View residents. • The benefits of the farm are regional in scope. as may be the case), keeping If further budget reductions are needed next year Deer Hollow Farm "status quo" would likely result in the reduction of recreation programs within the City that are more accessible to Mountain View residents. • Alternatives must be sought to significantly reduce Mountain View's 5 ub id of Deer Hollow Farm. SUMMARY While Deer Hollow Farm is an efficiently managed environmental and interpretive education center offering high-quality programs, it appears highly unlikely that the City will be able to continue its current level of subsidy. To this regard, a number of alternatives have been prepared relative to the City's long-term operation of the Farm. David A. Muela June 30, 1993 Page 9 MROSD has been apprised of the upcoming discussions that will take place con- cerning the City's future role at Deer Hollow Farm. While MROSD is supportive of the City's continued presence at Deer Hollow and strongly advocates its involve- ment, it has indicated that at this time the District does not have the financial wherewithal to provide additional funding for the program. Prepared by: Paula Bettencourt Recreation Manager PB/DAM/CSD/218-6-17-93M/E Attachments: 1. Map of Site 2. Lease Agreement 3. Buildings/Structures 4. Class Brochure 5. Sample Work Schedules l 1TT.o.f,4"'"17 1 (FAri.JRCS or too difficult(such as a sirep bank or heavily i., ` Y forest section)lot a horse and a lilt""Or hicycbst � pail,het San Aninnio rrrserve hat been the moot to pass each other%-,rely 3 ] I RA N��O prtpuiat ill all 1 hslnrl Stlrs.I,,,toms jut(west of rovtdrt an opportunity v, N This basic trail etiquette p while allowmk c � o G Inirrti.Ar)f10 in Ihr IOMhdk ill 1 nr Ahos,the kv everyone to enjoy the preserves, 0 , s 969 it or rrrsrrve prnvO,r hrkrr(,equr%titans, special uses by rbnsidrralr mdrvrdual% Ahu%es of n� pirnir Lvv,and lotlmrs with vaned enaitnnments, etiquette Shmild he el Itrotikht In the attention front heauhhll nal,shaded emrkade ortlinks-lie., of a I)ntncl ranker,or call(a15)949-5-'oo ��/�/ rat( nvatlotw with v,rws of Ihr tooth bay area. c v 7 /�// vvri k Y .�- Ihr torn ill il+r I'i,•trrvr is Dri I I011nw faun, ri a wurkirol•Lum aviih nun+rrnut(ann animals and Caution,rattlesnakes are native to these tont- n 0_ rvikinal tom-of ll+r(#.oI rty ranch buddutgs the hilts and are especially artier in warm-rather. v( 7. faun it operated by the(:try of Mountain View as poison oak grows on mast preserves;fearit fn l�/1 //f identity it in all seasons as miler to avoid it. //��l (�/R��9/d/�\/Y an rrrvunnmrntal ydurahon l.srrhty Ihr Iarrn is !case Order on the traits at r for your own safety.p Y n rinsed On Mondays,hill the vurnundhtg Preserve o is open every clay.. at!times..please observe all posted parking and nail regulations./moil can he exprn%lve! flirt,ate ten miles Of mostly krntle trails within _ p the N serve.Ihr Z I mile Wddc at(anyon lonp a aad t• nffets a sarnplinp,of the Ihri,o Nis tint""tint"" THE OPEN SPACE DISTRICT nvv s onn%enrs at it Inflow the creek up Wildcat 0/pen Space Prey rve Canyon,ascends through chaparral to the open The Midpeninsula Regional Open Space District is meadows on the middle ridgy(a fine pirnickrnk an independent special district created in 1972 by the areal and then loops bark to Ihr larm.longer voters of northwestern Santa Clara County and joined innp hails air ako available. in 1976 by southern San Mateo County The District's boundaries encompass 16 cities and extend from San Carlos to los Gatos and from Skyline Boulevard How TO err DIME to San Francisco Bay. The main entrance to the Preserve is in Rancho The DistriEfs purpose is to acquire and preserve o n s San Antonio County Park,where rrstrOOms foothill and baylarid open Psee outside the and drinking wale-r are available.Take foothill uibanved areas of the peninsula lot the use and Boulevard south loom 1-2no,turn immediately enjoyment of the public. tight on Cristo Rey Drive and continue Inc about 1 mile.There are.l parking lots in the County Park. FOR FURTHER INFORMATION the nnrthwesi lot,a 25<ar parking aria With rcsi- rooms,is the trailhrad lot the Prr%rive. For further information about the open space preserves,please call•write or visit use Midpeninst Regtonal Open Space Dtstncc Old Mill office SHARING T(tr PURIICTRAIIS Center;Building C.Suite 135;2171 San Antonio For most visitors,the appeal of the open space Circle;Mountain View,CA 94040.Our telephone preserve(is the,bane,to kit away from the hectic is(415)949-5500. pace of everyday file.Generally,the preserver Offer peace and ttanquiltty.I to-r-ef,it I%also likely li+at you'll rncountrr other visitors seeking simi6ar forms of rscape on moat District trails. Some hark permit a variety of ones while otl+ets are 6nuled to%peci6c uses,Whenever a trail it Open Sp,TCr Inn nano-to arcommnMte nrnre than one -4s"r person.file rikhtotway mull he given In the onwe,l movu+P person no group t Ina trail per- hiller has Ihr light-ol-way over a h•ryrint,a runner,or a IOPrrr f r(uesinans have the nrht-ni-tvaY Over lithos and all other . MIDPfNIN5DIA RMAON,st ortN SPA(r DISTRICT V,vlott in 0tiannn% ,,w1l.ch Ihr nail is inn narrow rnnrrv(nn err,rYd t+arve n n � `��� , �-.e�-� � r �� r ..� t;`�.���' � ��.Ol�A'�•�'ti� 'r. '!` •I O �<•z'• —.1v 1`•:; ..DO I III INC,rWry �! 1 'r !': ..� "�)\!r ram'-'h •1� .(r A, `�`,r- / i.. ��' 1 'f_' i /t' i l�tYl/�{fJ_tif'I( I •i'IN)R)R R(l') 1 L�..�'�r' r C �I' '\�i •�/ '� R� �. �1. •I a -;1 i{��,7 -�•�.- Srl, ?9 III( '('I INC,FN'1R1' I\�)�% FOI1FS1R1.\N ENTRY `���' "'J� ,+�_�-o `. 4�®:� ��;'� r� � i,r•� r �I =�_._. "''�- --.:.4`=-y'•- t' I _1• _ `� _ w .w•�t.r I RANrII) OW l ��1V �, �� ��/ ,,_�_ �► OUNTI\r of s'���\\3';r�1.�- r•'\ ~ •'`-� _�\// ���', F \(Jh\ •�.i-: ---�_-��i"�^:•-'.-.�-�\`1=1�•::_ \yR R(1L- � `�" '\'/ /fRAtlf \ R(7)AD •���,/� �r�'00 w� - -- �9 /�:�_. -�J` .:�bA11f;Y \,•....~C\ `.�PARI:1 /IC r� \- C N...• MarYk old �= ,•.. i T RAIL �� ,t...•- `_I ..r - - r ME.\f10 40, �f1 ..•� \ PATH � �� , '-` -��` 1-:1,- � _� i�' � �I .\� `{ � •`` \ it���-+'� - �� I-_ �♦ 9'. J REFFRENCEPOINT/LANDMARK V I%/� I� •, V -\\`.I ,,-TT}';ter •r ' �' V1` \ /C 1L� (� DISTANCE REFERENCE MARKS �a / ���w -T N Tfn�� � � �.�••.' r.^� _}1_�:t� � rr �.j)%• .�„'F•QUESTRIAv•�. RF TR OMS ���.�� J =V �\.`t` \tr-.�.` �•_ . .i _ (�=i._•P RKING*+ate•.. \` � �` i � `` ' p r � �- Lear•1 \' +r�r 5' •180 GO IJKRpMiNTfS � -�•� - `.\ ,`�,•.,�r Z \ WATER POT,fll.E v ` -;- -� i�.�-- �_:.::. /.' •/. '/�_ r r'. Ri\N(:FR OFFIC-'E \ A •J'lt. ,r1 r ,tier �.-r' f1�,. ��• 1 q�r: \. , ,R, ,4 N ru,H 0 ,20-1)"'AA N AN Ir 00'N 10 ,hflfF Open Space Preserve J ATiAC�:" ENj 2 DL'I'I,IC� 'C 0?2IC�Ii�E1L Et1Et;T DF-'TuEEi1 THE CITY PItSpCEI VIEW AC-R i =.5dLA XE6I0yPLU �rADISTRICT A � day of overn6.c,W 1931 by an(, „T ode and entered into this i�- Y is Inaain de municipal corporation, hereinafter called between the City of?�°insula Vegional Open Space District , a public aistrict "CITY" and the i' i d hereinafter called DISTRICT." under the l a�+s of California , PUP___-=P O'= *� ex andea� and varied program of or, recreational activi - In order to provide a' p CITY, CITY has arranged with DISTRICT _to use DIST►tiCT ` s formerly known as Permanente Creek Parr;, ties for the citizens of tGPreserve, for recreational. Rancho San Antonio Open Spaceadjacent to St. Joseph's Seminary, t� of activities such as archery, arts and cralts , located in Los Altos rams consisting swimming and caring for Sari�t and educational programs , games , si,riging, nature studies, hiking , picnicking , 9 both parties that the Rancho San Antonio Open Space animals . It is understood by area with certain environmental hazards, such as PreserV-2 � s a °''" ,, , lderness a poison oak, wildlife and rattlesnakes , CITY shall wooded areas, Pproperty. uneven 1 •ends EP to the safe condition of the `ct or have a negative i[nP2 DISTRICT makes no assura1neLh��eSticnation of DISTRICT, Offer r.� pro,ralr�s that , the future use of the property. the environment of the area, or t, _ P c eration of the mut,u.al covenants and conditions contained herein, �� ar- In con_�o ties agree as follows : a ro�ride the primary use of the area and buildings 1 , DISTRICT agrees top known as Deer Hollow Farm, without charge to indicated on Exhibit " , � rams. For P the CITY, to carry otrt. recreational and educCITYnalreeosgto allON a mini- 9 mar.� use of Deer Hollow Farm (Exhibit 'A") )percent of the groups and three and one (33 1/3) P to partici - TU-7; of thirty- to be non-residents of the CITY, months individuals using the far r� the fall , summer and spring Gate in farm-related progralils during D;,r-' nq the summer months , the CITY shall have exclusive use of Ueer Hollow Farm for its day camp program. 2, DISTRI CT agrees to provide the nonexclusive aruse tofthehClTYrfor hikPicho ,nng Ot San Antonio open Space Preserve without charge nature study and swinrming- vise s provide a resident naturalist to coordinateate and super11 reside 3. CITY may p uch person s 'family sha progra<<ls • Said employee and s n the management area using the building marked "Resident 1laturalist s within House" on the attached Exhibit "A." " CITY SI)alI be responsible for all utility bills and normal maintenance i of buildings and grounds associated With Qrer ilollo,� farm management area . The degree of such mainteafe�eshall determined at thebdiscretion necessary Ofrthe desirable wi th i r, the ►> z.nayement Ran;,+zr CITY. I ;' the CITY uses the swir,unir:�duN°°ng the at2ri,ited �oftlthilseiue ::p,.t , 'I fL..r its prcgrar. s at any tic.;= i , the I,00l for the el�tire term. C �Ty, rain a ' til° J. Ot her buildings , outside the CITY's management area , bridges ; roads , h r improvements on the property shall be maintained , e of P y t ra ; ls end all P P by DISTRICT , to the degree such maintenance is determined to be neces- sary or desirable at the sole discretion of DISTRICT, provided that nethinc herein shall be deemed to impose on DISTRICT any responsibility a_sun:ed by CITY in paraaraph 4 hereof. DISTRICT shall maintain the through road and bridge in management area. b. CITY shall not make or suffer to be made any alterations , additions or improvements (which shall include but not be limited to outbuildings , fences and signs ) to or of the premises or any part thereof without the prior consent of DISTRICT first. CITY shall make available to the DISTRICT all plans and specifications for such alterations, additions or improvements . Upon approval by DISTRICT, CITY agrees to complete such work in accordance with such plans and specifications. Any perman- ent alterations , additions or improvements of said premises shall become a part of the realty and belong to DISTRICT. The two (2) restrooms installed and maintained by the CITY in the barnyard area shall not be considered a part of the realty and may be removed by the CITY upon ter- ninction of the acreer,ent. 7. CITY acrees that al agricultural produce grown on DISTRICT lands tii11 be consU:­.ed by participants , naturalists or other recreational proorar1 Farticipan-s offered by the CITY and are not to be sold. CITY w2y sell farm, anicals and/or their byproducts provided all revenue from said sales is used by CITY to help pay for the cost of maintaining the farm anir.;�is . C. Uron im.rediate oral notice, DISTRICT may designate certain areas unsafe or unusable to CITY and restrict or prohibit the use of said areas to CITY until further notice. � . CIT'i agrees to fur,nis` and pay for all necessary services , supplies , and + d to the program, inCILIdin utilities and tran.s- � � - rer� �e ctre r� _�e. 7� ls _ P g F ortaticn . lU. CITY agrees to obtain all necessary permits for fire, safety, health , and other clearances required by local and State agencies necessitated by the use of the Preserve by CITY to carry out its programs . li . CITY shall be responsible for all necessary or appropriate supervision and control over agents and employees of CITY, participants in the pro- gram, and other persons on the property at the invitation of the.. CITY or as a direct result of CITY's programs. Responsibility for supervi - sion arid control include providing qualified staff members and volunteers to protect the safety of the participants and to promote, organize and conduct the various programs. 22. It is expressly understood that this agreement is not intended and shall not be construed to create a relationship of agent , servant , Employee , partrnershi'p , joint venture or association beWeen DISTRICT and CITY, but it is , rather , an beuieen independent contractors. Each is to Le responstb E_ for its IiabiIities in the areas of responsibility d.s _:na;,.c.' h y this z:�e r:t . I h and as used elsewhzre in this agreement ) , � -� For pu41 rposes of this Paragraph � Y participant" shall mean TY all ndcid? supervi 54nsthemprogram, and ters Paicipants nprr�' s ands oonitneepropeortyL at the invitation of CITY or as a direct all persons result of CITY ' s program- CITY shall have a responsibility and bear primary liability for: a . Locating and identifying any hazards, natural or man-made, on t he property and calling such hazards to the attention of CITY participants . b. Loss , damage or injury to CITY participants, for any cause what - exept negligent, willful , wanton or active misconduct soever , c of DISTRICT 's officers, agents or employees. c. Loss or damage to property of CITY oroflTwilllfulC1wantonpants for�n an: cause wnatsoever, except the negligent , active misconduct of DISTRICT's officers, agents or employees. d . Loss , damace or injury to third persons , including employees of DISTRICT , caused by the negligent or wrongful act or omission of CITY er CiTY participants. of third persons, including property e . Loss of or da�;:aae toproperty of DISTRICT and its employees, causedCbjYne9a� icipa�tsother wrongful acts or omission of CITY a P f,et ;i no herei n shal l be construed to impose on selbe rTY eso nsiblel.a�ndfor ary 1 :IaLi i i t;' for w',,i cI, DISTRICT would otherwise � program or irhIC. is in no titic,' attributable t0 the conduct O1STRIC7shallf halve thtle e responsibility activities under this agreement . and bear pri ,ary responsibility for these activities and asks not under- take,, by the CITY pursuant to this agreement. CITY participants shall be deemed to be on the property at the invita- tion of CITY and not of DISTRICT. ert damage, death and bodily injury 14. CITY shall carry liability, prop y insurance during the term herein,this andeDISTRICT covering, shall � rn agrement be named ong ta,sr the addi - insurable risks set for tional insured on said policy. Said policy shall be in an amount not 000,000 per injury or death to orte pE!rson, S1,000,000 per less than 5 ,_�"__._ dat,,ane. CITY shall turn DtSTItICT occurrence, and 51 ,000,C)OO property _ a certificate oi-insurance evidencing such insurance coverage. on R�side��t tiatural i st: 's house in an CITY sha i 1 carry fire insurance r� • : o-� it or rebuild ��ouse 'at t�irae 01 fire. Said to repair piaou,« su �c ter policy shall incluclt af! Esc SCruCturuSlation ��'ithuse tn `�hU,�nnaft��r_��tf area sl-all buiI llc, Costs . i.11 0. Iuss r ����;��c' resulting .v. � - �.; 1 i p, t►�•� C IT1' dui_ U� the t� t,�� resit �i i :� �� fU�' env other Cause` - f i var;c � i _ DISTRICT shall carry liability, property damage, death and bodily injury insurance during the tern of this agreement, covering its risks arising o:,,t of its ownership of the property in an amount not less than SI ,UUU,000 per injury or death to one person , and �I ,OUO,UOU per occurrence, and 51 ,0001,000 property damage. 16. CITY hereby agrees to indemnify, defend and hold harmless the DISTRICT from and against all liability for all claims, suits, damages , injuries , costs , losses and expenses, including attorneys' fees and court costs , in any matter related to or occurring during the program, provided that the matter giving rise to the liability is directly attributable to the negligent or wrengful acts or omissions of the CITY's employees or agents , or otherwise arises out of matters which by the terms of this agreement are the responsibility of the CITY. 17 . DISTRICT hereby agrees to indemnify, defend and hold harmless CITY, its officers , agents and employees from and against all liability .for all claims , suits , damages , injuries, costs, losses and.expenses , including G r court costs , in any matter related to or occurring attorr,Eys fees zn. curing such recreational progran, provided that the matter giving rise to the liability is cirectly attributable to the negligent or wrongful acts of the D. T'ICT ' s employees or agents , or otherwise arises out of n'u:ttcr hF 1 Ch `'% the terc,S of this agreeniEnt are the responsibility Of Lhe D1ST'r:ICT. 1z. Each part, shall , in eood faith, attempt to avoid interference with the activities and facilities of the other, in keeping with the spirit and p;:rposes cf this ac;reewent. 1 . Either party gay , without cause , withdraw unilaterally from this agree- ,�. c; itter. notice to the other party, with the result r!Ent i .Er �D c�, hr g eriod . ti ,t phi s ag: eec:e� t shy'I1 be ter minated at the end of such. .0-day P 2,0. This acree.,,ent shall be,o-m. effective Uctober 1 1981 and shall continue 0 over terminated by action of + nless so r� � s l.dl u In e � � ec� Lnti1 +,march 1 , � p_, herein Eitfler party in accordance with the terms of this agre.r„ent as specified . - 3I 1982 and at ti le end of each year thereafter, f t• n r C , C f > Upon the date r. the pa_ consent may extend the terms of this agreement rties by G--=-r—��� such terms as 'they may rsu ch conditions pursuant to by one (1 ) year uncle r , then agree upon. Unless the terms of this agreement .are mutually changed by the parties , the City Manager of the CITY shall have the authority ~ to execute annual extension of this agreement without the approval of - being obtained. ' i first e CITY Council 5 agrees file a n addendum to this agreement with the DISTRICT, T 21 . CITY ag. ees to projects vement J ail capital tal 'im rC P to P an d receive DISTRICT approval , prior y P by the CITY on DISTRICT lands . l . CITY OF 110UNTA111 /IEn' . fPPROVED k.S T'J FOR►;: By CljY °i;EY COi:TENT: MID-PENINSULA REGIONAL 0PEP1 SPACE DISTRICT APPROVED AS TO 71 Director o� Pates anc Recreation Z121 /z P3/SS/Z OG/�L-v -+7-� �-! � Pi1��K5 � ��G.;E.17�O�r y��fi+�`i,^r!�,•I� PEEK f�0LLON rf� l.. fir.-p 11I1 �;'�,'-�,N=-� - A� 7�, � � , .�. i ��;�G�►a �iN ti��ior�la ors^� s�r� ���1� /}'�G;L�S ,9 T��� � • �'I►D PG���:1L1� ���Q�^�'IL G��'� S?li��. T�ST�ii�t r D64CEQ� ; Exo U:fir.i"1! NN - �S ti el" Eli (r,�,-,•gin•, r, i �/+ 1:� ��%11a�r,�ic'/5 ,.rr.!!rllr,�-! � R �.•�• �, /h / � rs.ram�r� Ff.:.I LIT IE' � •Yiii .' j - C•�_K .ems—•�'C} 1 f'r � t � .. � 3 1= 'r �l . . . . ... ... . . . . .. . . ... ... . . -. ._ . . . . _ . . �-' ICJ F�:. ........ . . ........... . . . . . . .. .. .. ....... c'' - Li Cher ;-loli:,•� ral-1:; ^, i ATTACHMENT 4 CITY OF MOUNTAIN VIEW RECREATION DEPARTMENT DEER H " LLOW FARM PFROGRA-tvl GUIDE DEER HOLLOW FARMa_ J Ciy of Mountain View Recreation Department Post Office Box 7540, Mountain View, CA 94039 � ' THE FARM AN D GA KD Deer —o1low Farm Hollow w Farm includes er s F °^~' g [��� & Spring T�go�n�kmr� Deer �~�s�the a��b�� the garden. � n��ng farm animals, is' the purpose �Programs �h` principle land stewardship and the c°n` � � 1O-8crevod�ng home- cGp1oj energy cycles (where things come fro—, Deer Hollow Farm i stead educ�1ion-| center |oca1gdatRancho and where they -n). pace .The �72 Gan Antonio open Sd by k �dpen�Su|� Re' acre preserve is o y pen �Pacc u/= '^`' The f �qL }ERNESS ADVE �TJRE giona| O " ! mountain r De � neN the City w oUow Farm is The primary purpose of Deer Hwh�reSchoo\ Explore the wilderness preserve surrounding 10 serve asaneducationa| centar Deer Hollow Farm. Students learn about Plants community �/ouPs and Ysni|iWs can »b' and �� n2|sintheir natural gnvnonmentus\ne classes, oip �e \n � vo � g {arm� �ques and activities. serve, e»P|ore and pa sensory awareness tech o explored rounding wilderness is a|s Pack your lunch and wear con�o�ab|e c|o(hes� The su .. leaning nnR�hod� Vzcnaate using "hands-on" | ia\iono/ our pre- greater awareness and -appreciation i � openspucoare2s. d BIRDS cou programs at Deer Hollow Far rn�rede�gne TheProgricipantSexpehencefarrn and wi|de� Come view the wondrous birds a\ �lanchoSan 10 Ag|p participants experience urban wodd. Antonio [}pen Space Preserve, Learn about the n��sU�ewnoweek the farm is open to schools 0acydes and habits o( wild birds and farm birds - and The farm Bhngbinouu|ar �(oranovenc|oser»\ewof \hsse ando��u� o � h�\e - eager to programs and lengths approp» beautiful creatures. C\�s�e5 �anvary --= '6 �ize �nd �ge |oryourgrouP � ~-- n���� [l�e' fporntwo tofours hours in length. Contact . Hollow Farm at415-96Q-O3G4 for information TREES and registration, Discover the different trees living in the wilder- ness preserve and the farm orchard. Learn ""~~^ ^'' n�ss ��r�etoa8'simportant role in our ecoSysteno SHEEP AND WOOLWOOL and how to appreciate and conserve them. See how the sheep a\ Deer Hollow Farm exist. ' ���key�rnYnnmn�heirUeeceond \ear» hm*1o|e K]}�L�>y�E }��Z)\A��S ' Q(ur�| rna1aha|s \odye */oo\� Nu1 �u8an u�� n h n and The v�|d�!n��� surrounding Deer Hollow Far for Wnderga � ' � (|h Oh|on� \nd\ons Learn ' is hchwith history of e � a��es\r��don|6 Uvedin harn�/n how the areas ��D� SHEEP AND L��\B ,�\h1he �nd �—r� e. E�p�no \hamesdow ��L/��/�' ' - ` and cz8uK' study the native plants a rds and visit a Learn about the purpose of the goats and sheep rRpkca o an Indian village. In the Indian spirit. |. d d� n�mdn��n� � nd � at Deer Hollow Farm. Topics an we willshare arU/a �`gGmaao � include ar: na\ care, ni|k\ng, and wool products. i Attachment 5 DEER HOLLOW FARM SAMPLE SENIOR RECREATION COORDINATOR TASKS" DAILY SCHEDULE DAY SCHEDULE TIME Monday 1. Read the log book and calendar. 2. Listen to phone messages. 15 minutes 3. Clean the bathroom. 1/2 hour 4. Farm animal chores. 2 hours 5. Garbage cleanup. 1/2 hour 6. Meet with MROSD Ranger. 1/2 hour 7. Return phone calls, order animal feed. 1 hour 8. Write recommendation letters for sum- mer staff members and thank you letters to donors. 1-1/2 hours 9. Animal chores. 2 hours Tuesdav 1. Meet with Jim regarding weekly maintenance schedule. 1/2 hour 2. Meet with garden volunteers. 20 minutes 3. Animal chores. 1 hour 4. Recreation Division staff meeting. 1-1/2 hours 5. Copy information and mailed it to docents and volunteers. 1 hour 6. Make Deer Hollow Farm packets for classroom teachers. 1-1/2 hours 7. Budget (i.e., petty cash, farm product sales). 1 hour 8. Return phone call messages. 1 hour 9. Log book write-up. 15 minutes 10. Return phone call messages to volunteers who are available in the evening only. 1 hour Wednesday 1. Animal chores. 1 hour 2. Teach a class. 5 hours 3 Return phone call messages and do paperwork. 2-1/2 hours 4. Medicate a farm animal. 1/2 hour Varies by season. DE ER HOL LOW FARM SAMPLE PARKS MAINTENANCE WORKER III TASKS DAILY`,z,�.C'HED�•E SC'1jEFD E DAY uesda D ME 1. Read the log book and meetwithMary 1/2 hour T y regarding the weeks maintenance schedule. 1/2 hour 2. Clean the rest rooms•the storage yard. 5-1/2 hours 3. Work on the fence in 4. Repair gate in the sheep pen. 1 hour1/2 hour 5, Write in the log book. 1/2 hour 1. Clean rest rooms- Wednesday 7_1/2 hours 2. Repair pig pen in the upper orchard. 1/2 hour Thursday 1. Clean rest rooms. 2. Work in the pig shelter in the upper 4 hours orchard. 1 hour 3 Repair wire fencing in the pig pen 1-1/2 hours 4. Clean the pig pen concrete and dirt as ea. 1/2 hour 5. Write in the log book. 1/2 hour 6. Research prices on materials. Fred av 1. Remove fallen tree at the Indian village 2 hours entrance. 2. Repair water lixits in the sheep and pig 1 1/2 hours pens. 3. Check equipment (i.e., truck, tractor, 2 hours mower, etc.) 1 hour 4. Repair cart. 1-1/2 hours 5. Trenching to drain water runoff. 1/2 hour x 1. Clean rest rooms. 3 hours Saturday 2. Animal chores. 3 hours 3. Clean animal pens. 1_1/2 hours 4. Minor repairs. 5. pR with the public all day. Varies by season. I WEEKLY SCHEDULE SCHEDULE TIME Staff meetin —biweekly. 2 hours g . 1. b Y MON'I"HLY SCHEDUL E SC HED- LE TIME 1. Animal feed delivery (unload/store). 1-1/2 hours 2. Garbage removal. 4 hours 3. Clean and organize the garage. 3 hours Clean the chicken coop (every three months). 5 8 hours . Mowing in the spring and summer. 20 plus hours YEARLY SCHEDULE SCHEDULE TIME 1. Recognition dinner preparations. 25 hours 2. Take the Deer Hollow Farm truck and tractor for service. 4 hours 3. Mountain View parade preparations. 16 hours 'NIG/CSD 201-1-28-93JD1 DEER HOLLOW FARM SAMPLE 20 HOURS PER WEEK HOURLY RECREATION LEADER TASKS' DAILY affDULE _____- �CHEDtJI,E TIME 4 hours Tuesday, 1. Class preparation. 12 hours Wednesday and 2. Teaching. 4 hours Thursday 3. Class evaluation and cleanup. WEEKLY crHEDULE r r c.�.a. TIME SHED LE 1 hour 1. Volunteer schedule. 2 hours �. Video filming. 2 hours 3. Staff meeting—bizti?eekly. M n tT"HT Y S HE LE TIME SCHEDULE 8 hours 1. Music preparations. 6 hours 2. Enrichment classes. 4 hours 3. Clean up teaching tools and buildings. 3 hours 4. Animal care. 8 hours 5. Sign making. YE_pRLy�rHEDU TIME LE _C DULE 10 hours 1. Recognition dinner preparations. 9 hours Holiday and enrichment dinners. 12 hours 2. Farm projects (i.e., rabbit hutch area). 140 hours 3. Summer camp. 7 hours Animal care (i.e., castration, ear tagging, slaughtering). 24 hours 5. Video shov., presentation. 28 hours 6. Docent training and packets. 2 hours 7. Letter to docents. 2 hours g. Docent enrichment schedule. varies by season. 9. Teaching—organize curriculum. 24 hours 10. Indian village--build and repair the sweat house, shade 54 hours shelter and sleeping hut. 30 hours 11. Tanning skins. 15 hours 12. Make wooden signs. 13. Indian class—make artifacts (i.e., clappers, hoops, skirts). 41 hours 14. Farm class—make teaching tools (i.e., drop spindles, 12 hours Burmashave cards). MGICSD 201-1-28-93JD2 I YEARLY TI SCHEDULE 50 hours 1. Summer camp preparation. 40 hours 2. School year class preparation. 40 plus hours 3. Volunteer docent coordination. 100 plus hours 4. Farm animal breeding, birthing and sales. 44 hours 5. Recognition dinner preparations. 2 hours 6. MROSD staff meetings. 3 hours 7. Yearly roster. 8 hours 8. Annual budget. 100 plus hours 9. Maintenance. 16 hours 10. Mountain View parade preparations. hiGlCSD 201-1-28-93JD � Thursday 1. Animal chores. 2 hours 2. Return phone calls. 1 hour 3. Paperwork. 2 hours 4. Meet with a new docent. 1 hour mi h shed. 1 hour 5. Clea n the b lacks t 6. Meet with a MROSD Ranger supervisor. 1/2 hour 7. Answer questions to the public. 1/2 hour 8. Log book write-up. 15 minutes 9. Check on the farm animals. 1/2 hour Friday 1. Animal chores. 2 hours 2. Return phone call messages. 1 hour 3. Write up the weekend staff chores and the current news for the weekend docents. 1 hour 4. Trim the goat's nails. 1 hour D. Write and filed paperwork. 2 hours 6. Answer questions to the public (all day). 1 hour 7. Log book write-up. 15 minutes WEEKLY SCHEDULE SCHEDULE TIME 1. Prepare the weekend staff chores. 1 hour 2. Veterinarian care of the animals. 10 hours 3, Clean animal pens. 5 hours 4. Teach a class. 5 hours 5. Deer Hollow Farm staff meeting—biweekly. 2 hours 6. Recreation Division staff meeting—biweekly. 2 hours 7. Maintenance planning. 1 hour 8. Public relations. 5-10 hours MONTHLY S HEDULE SCHEDULE TIME 1. Enrichment classes for docent volunteers and staff. 6 hours 2 hour 2. Monthly report. 1/ board. 3. Bulletin 2 hours 2 hours 4. Budget. 1:)EER HOLLOW FARM SAMPLE 20 HOURS PER WEEK I-iOURLY RECREATION LEADER 11 TASKS' —DAILY SCHEDULE TIME aCHED _�JLE �DA Y 4-1/2 hours Tuesday 1. Teach class. teaching materials. I hour 2. Help maintain teaching /2 hours 3. Work in, the garden.part of I hour 4. Help with animals or maintenance. 4-1/2 hours 1. Teach class. Wednesday 2. Paperwork, bulletin board upkeep, I hour planning. 1/2 hour 3. Rat patrol. I hour 4. Garden maintenance- I hour 5. Maintenance or animal care. 3 hours Thursday 1. Teach class. chore list. 1 hour 2. Prepare garden volunteer ED �LE W E E—K—LY—$ TIME SCHEDULE hour I Set up chore list for carden volunteers. 0 vol do what cannot be explained 2. Follow up on garden 2 hours their absence. on paper or what must be done in 2 hours paper J Staff meeting—biweekly. MQN j�y S H TIME SCHEDULE 1-1/2 hours 1 Weekend docent schedule. 1/2 hour board in the office. 2 hours 2. Maintain bulletin boa . rotations, and long-range projects. I hour 3. Plan garden plantings,4. Purchase seeds, plants, trees, etc. Varies by season. lfl r-1 , l!l 1, rnh t1 �•.. J (r 1J to 1' I-I S1' 1 IJ -0 ,� u1 U) 11J -� C;l C Fi t� t rrn ;s 'U O '1+ S: 1 U •ri .h ro }t ,-i ' 't.S 0 .-1 U � }1 r3 Cl+ ) I.i L Z71 U) 11. (D }{ .� (li G 1.) C11 y rt a) ',I }A (C 1- t; t: = 1 lD :; C) It' :% (a :f u1 w a) w (D r1 'U •24 '11 Y fl + a) a1xXF rU +.) 0 }1 ua 1 a (1, al r rJi X r }I a: to a) '-0ICU (L) rl ((U }� 17 '1J N a1 1� ? I i>ti Ili (15 '1.4 ,�". GI,'r( Lzi Z: U f~ w O•r1 a) � }�+ tv > �) '11 '►+ '1-1 ITJ ,-i .r h r U E �, �'Cj W . U U 'N a) G cr) — U 1U a) :s) to aJ a) -) :I a) s }+ -� ^I Ili (jl 1 1 Ili 1.7 U Gl, l >) c d U H 3 -J 'r-, ,1� .0 11 Il} I14 a) w U i1 a U 4.1 uS IV) +.) (a L: «i a +; l�1 n C }I a) 11 }{ U) .-1 (1) •: l9 a) r1 'i () 1-) ,!`i G )•4 ,-i ". (U a) Q G '(� a) 1)I 1l1 0 {; 'a 1 a) G U C4j ri • w 0 (� O Ili to •r1 S 1-) �) G Ili •.-1 w it, }I a) [;l %. S () a) 115 t;1 Iu w o •: '(l; v' 1) i�I :-I W 0 O a) w -t to 1: I I .-I (1, ^. .,•1 - l: t;l U Ili .C: G � a� s� •'-i a; ''�� U, [l',� 1 ,; U, is }I J 11 (U '�+ to U It; w Ill G a; O i ul hl i )"� di �: 1: •"I:1: [/ •rt 'Cy (� �' U ,) a1 it !1 G a) r^I ' : ul a; 'l, a) (.l•I U :� •rl .1 . a) 'li Q) Ili ,l; (.) I 1 U, '0 U •,1 u, IC () :> Ci 1 U1 '(! .(2 Ili Ili '(i O u1 Ili w II; a! 'I !: Its i 1 L.j 'LI •, I U;'rl 111 11 a) 1, n! '(i •r1 1: �I t;, 'i •rl 1, G G (Lr IC Ili r 1 :I '(i N •rl -1 }: G Ili -( 4-1 It � l.i •�i `) � Iti G)� lJ �, 1 Ili '1 U! Ili n) .- I '.i i n1 w Ili •ri O '� G nI ') !J [) (1) U .1: U) .l •r1 O O �)�•ri :.) .4 in C4, U) 1(i 0) Ili 1" 1) ::c :..,,=. U h. i TLS (aT i 4 r J y r ' t,.i lrffy}t June 28, 1993 '93 J'J_ —6 P12 :17k xti urFICE 0�= - 7 ` Mountain View City Council CITY CLERK PO Box 7540 Mountain View, CA 94039 :y Dear Council: I wanted to express my opinion regarding the budget reduction for them. - = View Center for Performing Arts (CPA, . As President for � � '�. � �` ;�loun�a�n �w -r MusicFest Ministries, a non profit 501 (c) (3) Mountain View based organization, our organization has been extremely happy and relied „s upon the current level of services that the Mountain View CPA has been providing. l= t -�44 MusicFest Minstries is an organization chartered to provide music concerts for both pre Christians and Christians. These concerts , O California Asian America net d pa specifically targ tendees. Tst et the Northern ERSI MIDDYflf lD f:. concerts have had upwards of four hundred atS I f 3 proceeds from these concerts are donated to other not for profit and community organizations, including the Mountain View Community C fl 9 4 O Service Agency. 415 691 93 : The CPA services, including printing, ticket box office service, 1 ►. !;; 6 1 C technical stage support (so,.:nd and light), to name a few, have significantly raised our concert perfor mance level. Furthermore, I believe that these services have had a definite impact on our cu Trent su ccess. Without these services, we would be only a little better off than our prior concert locations which include church social halls, the Palo Alto Cubberly Community Center, and the Mountain View Community Center. Our ability to attract people and ultimately donate money to oth er not for profit and community organizations becomes questionable. YEARLY SCHEDULE SCHEDULE TIME 1. Recognition dinner preparations. 10 hours 2. Teaching aids—make and repair. 40 hours 3. Garden signs—clean, repaint, repair and make. 20 hours —hel with castrating pigs, weighing livestock, ' al hares g g g 4. Animal c $ P P trimmi ng nails and ear tagging. . 20 hours 5. Maintenance. 10-60 hours MG/CSD 201-1-28-93JD3 s�4 Michele Melvinj, Cw- TY1 "1i d Od♦i o �'"" �� � � A 453 North Rengstorf f Ave.. #14 Mountain View, CA 9404 j c i THANKS. �'J _U U W�e whose names are on the 126 attached - petitions applaud your decision to fully fund Deer Hollow Farm for the next budget year. In return we our efforts to help find pledge additional sources of funding . Formation of a non-profit Friends of the Farm group is in progress . Members of that group will be available to help you approach public and private agencies and nearby communities with proposals for their participation in funding the Farm. Thank you for your many years of support of this invaluable resource for the children of Mountain View. July 13 , 1993 i jMpORTANT MESSAGE A. ill ) ME NA N l/ DATE TI F 0 P r 1 aET,UMNcE F YGJ P Z"- FHO NU - E%TEnS,cr: N� == SCE Ycl: SE=YGL: F�;.�I coop S C�= 1 As President for MusicFest Minstries, I urge you to continue funding the Mountain View CPA for these critical services that community organizations like ourselves consider necessary and appropriate. Ve , y Truly Yours r Stuart Ogawa, CPA President NlusicFest Ministries I Deer Hollow Farm 1994-95 Salaries/Benefits Sr. Recreation Coordinator $ 57,500 Parks Maintenance Worker III 58,100 Recreation Supervisor (20%) 13,200 128 800 i Wages Hourly 36,900 $165,700 Non-Salaried Expenses $ 19,000* i Expense Total $184,700 Revenue $ 21,000 Revenue Total $ 21,000 i Subsidy $163,700 (89%) *Includes Maintenance Expenses of $4890 Supplies $3 200 Small Tools 800 Orchard Materials 250 Clothing Allowance 640 $4,890 I Summary of Maintenance Related Funding: Parks Maintenance Worker III $58,100 Related Materials 4890 Total $62,990 Deer Hollow Farm School Class Visits 1992-93 District School #of Visits Mountain View Bubb 16 Castro 24 Landels 13 Slater 18 Whisman Monta Loma 16 Theuerkauf 13 Whisman 13 Home School 1 Mtn.View/LA Union Mountain View High 1 Los Altos Springer 4 Bullis 2 Cupertino Montclaire 5 DeVargas 2 Campbell Capri 1 Parochial St. Leo 1 St. Nicholas 1 Trinity I ,Mt. Pleasant Sanders 3 San Mateo/Foster City Audubon 4 Foster City 6 Alum Rock Cureton 4 McCollain 2 Total 151 Claims No. 94-04 Meeting 94-07 Date: Feb. 23, 1994 REVISED MIDPENINSULA REGIONAL OPEN, SPACE DISTRICT # Amount Name Description ------------------------------------------------------------------------------------------------- 5429 20.28 Ace Fire Equipment & Service Company Fire Extinguisher Maintenance 5430 441.17 Allied Trailer Supply Restroom Bench 5431 1,125.00 Geoff Ball & Associates Goals Workshop Facilitator 5432 2,838.15 Wesley E. Bassett Truckin.-,Inc. Base Rock Delivery 5433 1,626.00 Bayshore Fence Company Fence Repairs 5434 444.70 Binkley Associates Consulting Services--Water System 5435 688.47 Birnie Lumber Pressure Treated Posts 5436 669.88 Bohley Maley Associates Survey Services 5437 28.81 Dick Bruhn, Inc. Uniform Expense 5438 55e-.09. CSPRA/California Department of Conference Re-istration--F.Olson 448.00 Parks and Recreation K.Miller,B.,%,Ialone and S.Covarrubias 5439 118.72 California Water Service Company Water Service 5440 74.66 Clark's Auto Parts/Machine Shop Vehicle Repairs and Parts 5441 384.62 Annette Coleman Reimbursement: Field Supplies 5442 1,950.00 Computer Resource Center Computer Training Programs 5443 50.00 Patrick Congdon Reimbursement--Resource Documents 5444 56.83 Contemporary Engraving Company,Inc. Name Badges 5445 32.48 Crest Copies, Inc. Bluelines and Photocopying 5446 455.00 Daily Pacific Builder Advertisement 5447 437.26 Design Concepts Design and Newsletter Printing 5448 463.29 John Escobar Reimbursement--Conference Expense and Resource Documents 5449 305.81 Expedite Graphic Products Vir-*-1 Decals 5450 22.00 Federal Express Corporation Express Mail 5451 56.20 Jean Fiddes Private Vehicle Expense 5452 51.19 Forestry Supplies, Inc. Field Supplies 5453 28.46 Call 's Inc. Field Supplies 5454 6,506.63 Gould Architects Consulting Services--Mt. Umin-thum 5455 465.00 Green Valley Disposal Company,Inc. Dumpster Rental 5456 1,754.87 Home Depot Carpet--Ranger Residence and Annex 5457 80.00 Honeywell Protection Services Protection Services 5458 1,775.00 Dennis Kobza & Associates, Inc. Architectural Services--Rancho Ranger Facility 5459 80.07 John Kowaleski Reimbursement--Ranger Residence Draperies 5460 235.60 Langley Hill Quarry Base Rock Ili 5461 1,104.00 Los Altos Garbage Company Dumpster Rental 5462 223.00 McGrath RentCorp Temporary Office Building Rental 5463 83.00 Mountain View Optical Prescription Safety Classes 5464 1,960.20 National Mailing Services, Inc. Postage--Spring Newsletter 5465 9,000.00 Nichols & Gaston Appraisal Services 5466 131.00 Nonprofit Development Center Corporate and Foundation Directories 5467 446.50 Office Depot Office Supplies 5468 844.03 The Office outfitters Field Office File Cabinets 5469 14,122.84 101 Equipment Sales Equipment Transport Trailer 5470 636.75 Orchard Supply Hardware Field Supplies 5471 943.91 Pacific Bell Telephone Service *Urgent check issued on February 16, 1994. - — V / ^ Claims No. 94-04 ' Meeting 84-07 ` Date: Feb. 23, 1984 ' REV IS ED QIDPENINSULA REGIONAL OPEN SPACE DISTRICT � Amount Name Description ------------------------------------------------------------------------------------------------ 5472 43.48 Loru PuYerauu Reimbursement--Field Supplies | 5473 1,568.63 Peninsula Honda Generator ( 5474 55.52 PiIarcitos Quarry Boun 8ucb 5475 2,000.00 Postage by Phone Postage 5476 32.50 Rayne Water Conditioning: Water Service 5477 65.60 Regal Dodge Vehicle Part 5478 822.60 Iloy'm Repair Service Vehicle Maintenance and Repairs 5479 145.92 Russ Enterprises, Inc. Signs 5480 903,82 David SnzqJuiuetti }leiuUzurseucoL--Cooyerenor Expense and Field Supplies 5481 379.80 8uo Mateo Times Advertisement 5482 1,577.50 Seayirst Book Note Paying Agent 5483 21,330.00 Scvuo Construction, Inc. Construction--Rancho Ranger Facility 5494 71.03 Smith Equipment Tractor Parts | 5485 114.67 Malcolm Smith Reimbursement--Computer Software i 5486 1 ,966.58 Jana So&ale Consulting Services 5487 400,00 State Board of Equalization Annexation Fee 5488 1,536.02 Stevens Creek Qiurcy, Inc. Base Duck 5488 6,383.72 Tomlinson, Ziyki, Moroonli & Maser Legal Services 5490 15.00 Treasurer Burlington County Resource Document � 5401 53.50 Doonul Fuel 5492 48.07 Value Business Products DCCioe Supplies 5483 386.89 Coaataide Gas Service Furnace Repair ' 5494 1,006.83 Whitmore, Johnson /k BuIauoo Legal Services � 5495 359.65 Petty Cash Local Meeting Expense, Office and Field Oupyliey,ril/n and Developin--, Resource Documents, Docent and Volunteer Expense, Telephone Expense and Private Vehicle Expense � � 1