HomeMy Public PortalAboutMinutes-06/27/2012 M e
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. CITY OF TIFFIN ;•
_ Minutes Special Council Meeting.
, < Wednesday, June 27, 2012
Springmier Community Library at CCA Middle School'
The Tiffin City.Council met in special session on Wednesday,June 27, 2012 at the Springmier
Library at the CCA Middle School. Mayor Berner called the'meeting'to order at 6:34 p.m. Roll
Call vote: Chris Ball, Peggy Upton,Jim Bartels (arrived at 7:42 p.m.), Travis Weipert; Mike Ryan
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(arrived at 7:43°p.m.). Also present: Jay Anderson with Hart-Frederick.
Motion made by Weipert, seconded by'Upton to approve the agenda. Carried unanimously. '
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Community/Citizen Forum . .•
No comments. ri
Unfinished Business
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A. Amendment to-Ordinance 2012-308 City Clerk/Administrator-the update will consist of
the wording for hiring/firing to include the wording approval of the Mayor"and {
Council." Motion by Upton,•2"d by Weipert to approve the update/correction. Motion
carried unanimously. Roll call'vote:'Upton=aye, Weipert=aye,Ball=aye. Motion passes
:. unanimously. - .', '
• ''. B. Deer View Estates pond: Neuzil1came to`review the pond and provide a quote. They are -
°done with-the official quote yet;but,mentioned to fill i
3 not t in half way and tile the
_bottom would be close to the"$20,000 range.' Council commented`that with the current
weather conditions being dry, it might be advisable to see if we can complete this
project,this summer and we should have the engineering review completed:' ,
' C. Water Tower update: HR Green had'bOre holes dug'to find out if the soil is compacted
enough to build:The City will receive the initial plans'in the beginning of July and getting
` the,necessary easements to utilize the private drive way leading.-up to the site
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Jim Bartels arrived at 7:42 p.m. ' , - ,
Mike Ryan arrived at 7:43 p.m. • ` ry
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D. Resolution 2012-34 The Villages—Park Land Conveyance. ,City`Hall has the°deed and the -E
paperwork. Motion by'Ryan, 2nd by Weipert to approve the transfer. Roll call vote:'
Upton=aye, Bartels=aye, Weipert=aye, Ball=aye, Ryan=aye. Motion passes unanimously.
E. Resolution 2012-31 Date for Public Hearing on Letting for the Water Main to Industrial
Park:,August 8th. Easements/permits at city hall for signatures. Estimated costs for this
project-are'now down to around $675,000 (Which is about$200,000 less than the
_ original quote: Motion by Ball, 2nd by Ryan to approve:-Roll.call vote: Upton=aye,
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Bartels`a`ye, Weipert=aye, Ball=aye, Ryan=aye. Motion passes unanimously. k
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New Business P
A. `Setting Date for Public Hearing on Financing—Phase'I Bond Issues—August 8th: Jeff Heil-
and Mike Hart with Northland Securities gave a detailed financial plan to go forward on
all the projects. The public hearing is just for setting a max amount,of funds; we may or
may not use on all of them, of$10,000,000. The yearly bond payments will be around=
$800,000 and the TIF amount yearly is a"round $800,000-,to balance out.The City
should get Rated—like with Standard & Poor's„("S & P"), this will decrease ourrAPR up,to
around Y2 a percent or more Costs for-rating is around $7,500 and included in the costs
of the financing. The Bond rating is good only for that current bonding & until another
bond issue comes. In 2027/2028 some the City's TIFF is expiring. Councilperson Ryan
- wants to make sure that the older part'of town can still get funds to do projects, when
we are looking at financing Phase II.:Councilperson Upton asked if there are advantages
between financing of just Phase I alone or putting both phases together. Jeff Heil
responded that each phase will be individually financed either way but costs of financing
is historically low right now and we can-lock in the lowest rate. Motion by Ryan,.2ndeby
Weipert to set public hearing on August 8, 2012 for Phase One and refinancing of the
City's current SRF loans. Roll call vote: Upton=aye, Bartels=aye, Weipert=aye, Ball=aye, -
Ryan=aye. Motion passes unanimously.,, Motion by Weipert, 2nd by Bartels to'move
forward to get bond rating from S & P. Roll call vote: Upton=aye, Bartels=aye,
Weipert=aye, Ball=aye, Ryan=aye. Motion passes unanimously.
B. Review Locker quote: City Hall received a quote from Woodruff Construction for
$320,000 to completely-gut-and restore the Locker to utilize as a new location for City
,Hall. Council would also like a new construction quote, so they have a comparison.
C: Resolution 2012-33 Design Standards amendmeht—Storm Water Management
Facilities: Motion by Upton; 2nd by Weipert to table this item until the August 8th
meeting.
D. Ordinance 2012-212 Post Construction Storm Water Runoff Control: Motion by Upton,
2nd by.Weipert to table this item until the August 8th meeting. v
E. Resolution 2012-32 Storm Water BMP Maintenance Agreement: Motion by Upton, 2nd
by Weipert to table this item until the August 8th meeting.-
F. Ordinance 2012-314 Neighborhood Open Space Requirements: Motion by Upton, 2nd by
Weipert to table this item until the August 8th meeting.
G. Lot 48 Timber Ridge Purchase Offer- Counter offer of purchase Lot 48 for$28,000 and
combine lots 3 and 4 with an R-2 zoning. The City will be responsible to contact the
realtor to set up closing and set pins. Motion by Ball, 2nd by Ryan to accept purchase
offer of$28,000 for Lot 48 in Timber Ridge:Roll call vote:Upton=aye, Bartels=aye,
Weipert=aye, Ball=aye, Ryan=aye. Motion passes unanimously.,
H. July meetings—the City Administrator and Mayor will not be available for the July 25th
Council meeting.Only the July 11th Council meeting next-month.
Motion made by Ryan, and 2nd by Weipert to adjourn-at 7:53 p.m. Carried Unanimously.
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. Michon ]a,�� (� Oe��mni '~�r ��nLBeme Mayor
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June 27, 2012
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