HomeMy Public PortalAbout19940309 - Agendas Packet - Board of Directors (BOD) - 94-08 Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 94-08
REGULAR MEETING GU �
BOARD OF DIRECTORS
AGENDA
7:30 P.M. 330 Distel Circle
Wednesday Los Altos, California
March 9, 1994
(7:30) * ROLL CALL
** ORAL COMMUNICATIONS -- Public
ADOPTION OF AGENDA
*** ADOPTION OF CONSENT CALENDAR -- G. Babbitt
*** APPROVAL OF MINUTES
February 23, 1994 (Consent Item)
*** WRITTEN COMMUNICATIONS (Consent Item)
BOARD BUSINESS
(7:45) 1. Appointment of L. Craig Britton as District General Manager and Approval of
Employment Agreement -- G. Babbitt
*** 2. Proposed Follow-Up Actions and Projects Based on Board's February 23
Discussion of the January Goals and Objectives Workshop -- C. Britton
(7:50) 3. Tentative Adoption of the 1994-1995 Action Plan for the Implementation of
the Basic Policy of the Midpeninsula Regional Open Space District C. Britton
(8:05) 4. Presentation of the Budget for Fiscal Year 1994-1995 Budget -- C. Britton
a) Staff Report -- C. Britton
b) Controller's Report -- C. Britton
c) Administration and Budget Committee Report -- R. McKibbin
(9:05) 5. Authorization to Purchase Vehicles -- J. Escobar
Resolution Authorizing the Department of General Services Administration of
the State of California to Purchase Certain Items for the Midpeninsula
Regional Open Space District
(9:10) INFORMATIONAL REPORTS -- Directors and Staff
*** REVISED CLAIMS (Consent Item)
CLOSED SESSION (Litigation, Land Negotiations, and Personnel Matters)
330 Distel Circle * Los Altc Iifornia 94022-1404 # ('hone: 415-691 `10 # FAX:415-691-0485 E)
Board of Directors:Fete Sienic pert McKibbin,Teena Henshaw,Ginny Babbitt, Nonetn o,Betsy Crowder,Wim de Wit
ADJOURNMENT
*NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is
subject to change of order.
TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at then time
each item is considered by the Board of Directors. You may address the Board concerning other
matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. When
recognized, please begin by stating your name and address. Please fill out the speaker's form so
your name and address can be accurately included in the minutes.
Alternately, you may comment to the Board by a written communication, which the Board
appreciates.
All items on the consent calendar shall be ap roved without discussion by one motion unless a p i
Board member removes an item from the consent calendar for separate discussion. A member o f the
public may request under oral communications that an item be removed from the consent calendar.
NOTICE OF PUBLIC MEETINGS
The Legislative, Finance, and Public Affairs Committee will meet on Thursday, March
17 at 4:00 P.M. to discuss the District's policy on benches on open space preserves.
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RESPONSE ACTION PROPOSED BY STAFS
605 San Conrado Terrace #3 Board President Acknowledge/Respond
Sunnyvale, CA 94086 Director Acknowledge/Resp
['�
Staff Acknowledge/Respond
Feb. 22,1994 Draft Response Attached
Staff to be Directed to Prepare Dra'
Response for Board Consideration pe-
Board of Directors Board Directive(s)
Midpeninsula Regional Open Space District No Response Necessary
330 Distel Circle
Los Altos, CA 94022
Dear Board Members, j
I am a concerned Mountain Bike enthusiast living in the Santa Clara
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Valley writing in response to your recent posting in the EL Corte de
Madera Creek preserve. I was present and spoke to you during the
recent meeting concerning the purchase of radar equipment for
enforcement of the speed limit.
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Some background information about me will help you to understand
the issues I wish to discuss. First, I have always appreciated the
outdoors and was raised to respect the environment. Second, I am a
longtime windsurfer, backpacker, canoes, rock climber, hiker, skier,
fisherman, and cyclist. I have and will continue to want to play
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freely enjoy the open spaces where I live. Without the open spaces
which I currently use the quality of my life would be greatly
reduced. j
I have been riding bikes since I was too young to remember and I
have been a mountain bike enthusiast for the past seven years. I
want to be able to travel through the woods and mountains exploring
the terrain and observing the wildlife and vistas. The health benefits
can not be ignored either, in this day of raising health care costs,
maintaining our health with regular exercise is something we in
California are known for and love to do. Regular exercise is part of
my lifestyle and mountain biking is my preferred form of exercise.
For the past three years I have been riding in the EL Corte de
III Madera Creek reserve CM . This OSP was the last parcel
p ( ) p cel I could
find where I could ride "freely". Your recent posting of trail
evaluation in the reserve and the increasing mountain }dike
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population once again raises the need for alternative land use
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policies to be established. Closing more trails to mountain bikes is not
an acceptable land use policy. We must allow for the diverse
recreational population makeup to use and enjoy the open spaces in
k as many ways as possible. I have several suggestions to alleviate
some of the recurring multi-user conflicts we face in the Open Space
District on the Peninsula.
The fact that in a recent survey taken by ROMP it was found that the
majority of people using the park were on bikes is of no surprise to
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me, but it also says that we need to accommodate this majority
percentage in a manner consistent with taxpayer dollars and citizen
concern. Why do we then have the fewest number and least total
mileage trails open to cyclists? We need to take this into account and
closing more trails to cyclists means that the trails left open will
become more crowded;
o ded, more cyclists in a smaller area means more
conflicts.
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This is an opportunity to create an area ideally suited for mountain
biking; The EL Corte de Madera Creek Open Space Preserve. I am
suggesting to establish the ECM as a place for people to ride their
mountain bikes and promote it as such, this will allow the growing
number of users to ride without causing additional conflict in the
other preserves. By establishing this as a mountain biking area and
erecting proper signage to alert people entering the park that
mountain bikers use the park and that bikes can travel quickly and
quietly, Use Caution, then fewer negative incidents should arise. The
signs can be worded to promote the type of interpretive settings that
are often found in outdoor recreation areas. We do not want to see
more NO BIKES signs on the Mid-Pen properties. But, the primary
benefit that should arise from this approach is to reduce the load of
mountain bikers in some of the other preserves favored by other
users. We should consider establishing areas that are oriented
towards specific user groups; hikers, cyclists, and equestrians
without necessarily providing segregated areas. I do not .think that it
is entirely unreasonable to consider this too, (we have parks where
all that is permitted is
hiking) but hope a mo
re mutual and natural
separation process occurs.
Another issue before us at the ECM is the use of "non-designated
trails", commonly known as single track to the mountain cyclist.
Some of the terrain in the park is too steep for most hikers and
equestrians, but this does not mean that cyclists can not negotiate
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and enjoy the complex geography. In fact with the steeper trails
speeds less than 15 mph are a rule not the exception. However, the
use of these trails will be challenged by the district under the
current trail guidelines. Many of these trails have been here for at
least ten years and were ridden on by motorcycles for years before
the District began to "manage" the park. I am sure that motorcycles
would have done far more damage in one day of riding than cyclists
would do in several years of riding. Thus, there is little
substantiation for closing trails to cyclists that have been in this park
for 10+ years, and have not caused the park to lose any of it inherent
beauty or environmental stability. Many of these trails were put in
to harvest the Forest some time back, and thankfully they did not
clear cut this awesome redwood forest. However, the District's
method for classifying trails would probably preclude all but the fire
roads from use by cyclists and this is not satisfactory. These trails
have existed for years and with so little negative effect before it is
impossible to understand why we must now be told to stay off these
great places to ride.
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The third issue concerning ECM is that of multiple routes. It is my
understanding from conversations with rangers that the district does i
not want multiple routes going from point A to point B. Consider the
following: 1. Multiple routes minimize the use of a singular particular
route, thus reducing wear and tear. 2. Multiple routes increase the
total mileage available. 3. Multiple routes reduce the potential for
multi-user conflict b decreasing the odds that you will cross paths
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with someone else. 4. Multiple routes could be used to segregate trail
users (not a concept I would necessarily endorse, but it's better than
closing off parks to mountain bikers).
The fourth and final issue concerns the establishment of a ridge trail
to allow users to get to other sections of the preserve without having
to use skyline boulevard, a dangerous and crowded roadway. In
keeping with my current theme, this trail must have bike access, not
another section of the By Area Ridge Trial, with NO BIKES signs.
I want to ride my bike in the woods and don't want to only ride on
the fire roads. I want to work with the district to try and come up
with a policy and appropriate land use management to resolve these
issues. I offer my time and commitment to help make this happen. I
have spoken with two different Park Rangers about this concept and
have received positive feedback about my ideas and views, the
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mountain bike community is a large group and cares a great deal
about how we handle land use issues. Let's work to make a park that
keeps everybody happy. I plan to attend the public workshop on
Saturday and express my opinions.
Sincerely,
Scott H. Miller
ROMP Member
cc: ROMP
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Open Space
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MIDPENINSULA REGIONAL OPEN SPACEDISTRICT
DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION
Scott H. Miller
605 San Conrado Terrace #3
Sunnyvale, CA 94086
Dear Mr. Miller:
Thank you for your February 22, 1994 letter regarding bicycling at El Corte de Madera
Open Space Preserve. The District's Board of Directors reviewed your comments at our
Regular Meeting last night. Your suggestions will be considered during the Board's review
of the Use and Management Plan for the preserve, which is tentatively scheduled for fall of
this year. However, we will respond to your primary concerns here.
We are supportive of multiple use trails, and allow bicycles on a greater variety of trails than
any other similar agency in the Bay Area. Hiking is generally a low-impact activity and is
available to a broad range of District residents. Fewer trails are open to bicycling because
bicyclists typically travel at higher speeds than other trail users. Although bicyclists are
currently the largest user group at El Corte de Madera, we expect use by other groups to
increase after we construct a staging area and install restrooms at this preserve.
The District has never considered the so-called "single track" trails at El Corte de Madera as
being open for bicycle use. These routes, many of them steep and unstable, are a result of
motorcycle use that occurred before the District acquired the property. We attempted to
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restore these areas to their natural condition soon after they became part of the preserve.
Recently, trail users have been reopening these routes without District permission. While
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some of the routes may be appropriate for public use, others will be officially closed until we
can complete our evaluation of all the existing routes on the site. In the meantime, we ask
that you use only trails designated on the preserve map.
We appreciate your interest in establishing Ridge Trail connections so bicyclists can avoid
Skyline Boulevard. The District will be constructing an important segment of the Ridge
Trail between Skyline Ridge and Long Ridge Open Space Preserves this summer, and is
planning to extend the trail north as funding allows.
330 Distel Circle • Los Altos, California 9r-1022-1404 • Phone: 415-691-1200 FAX: 415-691-04€35
Board of Directors:Pete Sion, 7bert McKibbin, I eena{Icansbaw,(;innv Babbitt,Nonet ko,Betsy Crowder,4Vim de Wit
We hope the rain didn't keep you from attending the recent workshop at El Corte de Madera
Open Space Preserve. We have added your name to our mailing list and will notify you of
future meetings regarding trail use issues.
Sincerely,
Ginny Babbit, President
Board of Directors
0 CC. Board f Directors
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RESPONSE ACTION PROPOSED BY STA".
and President Acknowledge/Respond
.ector Acknowledge/despond
Staff Acknowledge/Respond
Draft Response Attached
Staff to be Directed to Prepare Draft
Response for Board Consideration per
Board Directive(s)
'No Response NecessaTY
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Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION
Mrs. Elly Hess
2411 Graceland Ave.
San Carlos, CA, 94070
Dear Elly:
Thank you for your February 18 letter expressing concern over the impact of mountain bike
use in the Corte de Madera Open Space Preserve. The Board reviewed your letter at its
regular meeting last night.
I am sorry you were unable to attend our February 26 workshop. Its primary purpose was to
outline the steps we are taking to prepare a comprehensive Use and Management Plan for the
preserve. This plan is intended to ensure that bicycle use, and all other use of the preserve,
will be managed to protect the resources. Although the plan will take several months to
prepare, with completion scheduled for fall of 1994, we have taken interim measures to
physically close some of the most unsafe and damaged trails, and to discourage use of other
undesignated trails.
There will be another on-site workshop in the next few months after the information and
analysis phase of the plan is complete. There will also be at least two hearings of the plan
before the Board. We will put your name on the list for notice of these meetings.
Thank you for your comments. Please be assured that we are acting to ensure that protection
and restoration of the natural resources will take precedence over the desires of any specific
user group. I
Sincerely,
Ginny Babbitt, President
Board of Directors
cc: Board of Directors
CB:RA:jb
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330 DistE:l Circle Los Altc '- lifornia 94022-1404 Phone: 415-69 90 FAX: 415-691-0485 C
Board of Uirecfors:Pete Siem lwil N1(Kibbin, fecnn I fonOmw,(iinny Hobiliit,None ko, Betsy Crowder,Wim de Wit
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-94-31
Meeting 94-08
March 9, 1994
AGENDA ITEM
Appointment of L. Craig Britton as District General Manager and Approval of Employment
Agreement
BOARD PRESIDENT'S RECOMMENDATION
Approve the attached Employment Agreement appointing L. Craig Britton the District's
General Manager.
DISCUSSION
The Board of Directors, working with consultant Richard Perry from Hughes, Heiss &
Associates, has completed its search for a new general manager. Attached for the Board's
approval is the employment agreement appointing L. Craig Britton the District's new general
manager.
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Prepared by:
Jean H. Fiddes, District Clerk
Contact person:
Ginny Babbitt, President, Board of Directors
330 Distel Circle * Los Alto, 'ifornia 94022-1404 Photie: 415-691 9 FAX: 415-691-0485
Board of Directors:Pete Sieme ert MCKlbbin,Teena Henshaw,Ginny Babbitt,Nonette Betsy Crowder,Wim de Wit
EMPLOYMENT AGREEMENT
GENERAL MANAGER
THIS AGREEMENT made and entered into this day of March, 1994, by
and between MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a Public
District formed under the laws of the State of California ("District" herein), and
L. Craig Britton ("Britton" herein), provides as follows:
1. Britton shall be employed by District as its General Manager on the terms
and conditions contained in this Agreement.
2. Powers and Duties. Britton's powers and duties shall be as specified in
(a) Sections 5538 and 5549 of the Public Resources Code of the State of
California,
(b) the District Personnel Policies and Procedures Manual as amended
("Manual"), and
(c) the District's recruitment brochure for the General Manager position
("Brochure"), attached hereto and incorporated herein as Exhibit "A".
3. Compensation. Compensation shall be according to the terms and
conditions set out in the Manual and as set forth herein.
(a) Salary. As compensation for the services to be performed hereunder,
Britton shall receive a salary at the rate of$86,000 per annum. District's
Board of Directors (the "Board") shall review Britton's performance and salary
annually.
(b) Meritorious pay. The District may grant Britton meritorious pay, ranging
from 0% to 5% over and above Britton's salary. Such meritorious pay shall be
based on the Board's annual review of Britton's performance. Evaluation shall
be based on criteria and objectives to which the Board and Britton have
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mutually agreed. Meritorious pay shall not be a salary adjustment, but rather
recognition for performance during the previous year of service.
(c) Cost of Living Increase (COLA). The Board shall consider a cost of living
adjustment for the General Manager on an annual basis; however, during the
first year the Board shall consider a COLA for the General Manager within six
months of the effective date of this Agreement, and thereafter on or about the
anniversary of the effective date of this Agreement. The Board shall consider
the COLA separately from the meritorious pay opportunity and may grant
Britton a greater or lesser amount, if any, than that granted to other District
employees.
(d) Vacation, Holiday, and Sick Leave. Britton shall continue to earn
vacation, holiday and sick leave at the current rate of accrual in accordance
with the Manual.
(e) Retirement Plan. The District shall pay both the employee's 7%
contribution and the District's matching contribution in accordance with the
District's 2% at 60 plan with the California Public Employees' Retirement
System.
(f) Social Security. The District does not participate in Social Security.
(g) In lieu mileage allowance. The District shall pay an in lieu mileage
allowance of$285.00 per month.
h i Plans. The District shall a the full premium for the General
Benefit P a s. e s i s al( ) e t pay
Manager and dependents for enrollment in either Kaiser, TakeCare or Santa
Clara Count Employee Preferred 100 plans. The District shall also provide
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dental, vision, and various life and disability insurance coverages in accordance
with the District Benefit Plan for non-represented employees as approved by the
Board of Directors.
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4. Membership and conferences. The District shall continue to pay for
Britton's membership or participation in the National Recreation and Parks
Association, the California Parks and Recreation Society, the California Association of
Regional Park and Open Space Administrators, and such other organizations and
conferences as may be approved by the District Board.
5. Severance Day. In the event that the District terminates Britton's
employment for reasons other than malfeasance, commitment of an illegal act or
substance abuse, the Board shall compensate Britton as follows:
if during the first year of employment, six months' compensation;
during the second year, five months' compensation;
during the third year, four months' compensation;
during the fourth year or thereafter, three months' compensation.
6. Entire Agreement. This instrument contains the entire agreement of the
parties and may be changed only by an agreement in writing signed by the parties.
7. Effective Waiver. No waiver by a party of any provision of this Agreement
shall be considered a waiver of any other provision or subsequent breach of the same
or of any other provision, including the time for performance of any such provision.
The exercise by a party of any remedy provided in this Agreement or at law shall not
prevent the exercise by that party of any other remedy provided in this Agreement or
at law.
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IN WITNESS WHEREOF,, District and Britton have executed this Agreement the day
and year first above written.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
B
Virginia Anne Babbitt, President
L. Craig Britton
Attest: Secretary
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should allocate a maximum amount of its •I las a background in successfully deliver- •Car allowance of$285 per month.
dollar resources to complete the mission of ing public services and will be dedicated •The District pays the full premium for the
preserving important open space through to the District's mission to preserve General Manager and dependents for
land acquisition in accordance with the important open space. enrollment in either Kaiser,Take Care or
Master Plan objectives. Other Board mom-
Treats all Board mernhers equally and Santa Clara County Employee Preferred 100
bers feel that more of a balance needs to will be effective as a facilitator and con- Plans. The District also provides dental,
occur by transitioning from the locus of senses builder. vision,and various lile and disability insur-
acquisition to providing imprevenu'rrts to ance coverages.
meel public needs. 1lrese improvements •Is open to the Board rind slalf and Ireely
would focus on access,parking,trail im- shares information,thoughts and ideas. • A vacation,sick leave,and holiday package
provements,maintenance and land man- •Understands the role of the General will be provided.
agernent. The Board,however,does not Manager versus being the head lechni- 7
differ in its views that improvements should clan. Knows the importance of relation- ;
continue to be for low-intensity recreational ships and devotes the necessary time to Tentative Recruitment
uses. The issue is deciding how to best build and maintain Iher». Schedule t
use the limited available lunds. •Will be an ulfective advocate and spokes-
person for the District and recognizes the 12/10/93 Closing dale for resumes. —
�� importance of broad community oulreach 12/10- 12113 Review and screening of
"Ideal"Ideal General and involvement,and the nature of lung
resumes.
lManager for the Icnn public awareness building.
idpeninsula Regional •Has a creative,innovative bent and will 12/14- 12/29 Completion of supplemental ,
foster same among the stall. questionnaires by the more t'�• • y !( I `•
Open Space District qualified candidaates.
------------ •Can anticipate`problemslneeds and will _-----
Given the scope of its programs and opora- develop strategies and solutions before
12/20- 1/5/93 Interviews of selected
lions,the critical need in[his position to- they become issues. `
candidates by consultant.
cases on managerial skills. The new Gen- • Is honest and ethical in all dealings and ,} `
eral Manager may come from a wide variety 9 Y y will quickly earn the trust of the Board 116- 1/12 Board screening of semi-
of professional disciplines;however,she/ linalisls.
he must have a proven track record as man-
ogee of people, other resources. Addi- 1/19- 1/25 Board interviews of finalists.
lionally,this will be a person who can build Compensation
on the current and past successes of the •Salary will be negotiable depending on 1/26- 1/27 Reference checks.
District,and: qualifications. The salary range is$78,000 1/29/94 Selection of General Manager. Mldpenlnsula Regional
• Is committed to team management and to$91,200. The appointment can be Open Space District
has shown in previous position(s)that she/ made anywhere within this range.
he values input and seeks staff involve- • PERS retirement—.The District pays both is seeking a
ment in planning and problem solving. the employee and employer matching For further information or to submit resumes,
•Has a participatory management style that contribution. The District is in the 2%at contact: General Manager
contributes to rather than compromises his/ 60 plan. Hughes, Heiss & Associates
Y The District does not participate in Social 675 Mariners Island Blvd./Suite 108
ability[o know how and when to make
isions and to hold people accountable Security. The only deduction is the San Mateo,CA 94404 EXHIBIT A
4151570-61 11 FAX 4 1 515 70-5320
their performance. mandatory 1.45%Medicare contribution.
Printed on recycled paper.
The Midpeninsula •Planning. The seven-person staff is financial boost for the District would be
Regional Open responsible for open space and resource passage of the California Park and Wildlife
g p Open Space planning,policy formulation,grant applica- initiative which will be on the June, 1994
Space District District [ions,and serves as the design and con- ballot. This could yield$35 million in direct
Boundaries struction arrn. funding and up to$15 million in indirect
g the past year the Midpeninsula Re- ,, funding to the District.
J Open Space District celebrated its 201h , ,,„, , •Administrative Services. Provides
Anniversary and the milestones achieved „„,. general administration,budget,personnel,
during that period. The District was lormed and provides[he District Clerk function. _
by the voters under the same law that created . •Public Affairs. Includes public out-
the East Bay Regional Park District. The Dis- °e reach,media .coordination,research and yc „y
trict is governod by a sevon-member Board of dr.ud ilssislance. ,
Directors. Each is elected to represent a spe- • Land Acquisition. Focuses on open
cific geographic area for afour-year term. space purchase negotiations and property
The Board continues to foster the District's acquisition.
primary objective which is to create a regional
greenbelt of opens pace lands,and Irnk Dis- Each of These areas is headed by a Program
f C rr,�
trict preserves with other public lands. The � 1e Marine r.dso serves;rs[fit!As i•!ari n l Ge - {��� �v'�
h.. N.. Manager. Additionally,the Land Acquisition �f
District has an adopted Master Plan,a Strale- f. ' r��*y��tiag! , } ;,�� di,,�• .- ., . . ,,E
gic Plan,and live primary objectives to guide Ural Manager. Rather Than operaling as
their activities. separate deparlmenl heads,[lie Program
Managers are a very cohesive group. The •Patron Usage. Use of the preserves
To date,the District has acquired 23 open Program Managers,along wilh the General has been growing between 10%and 20%
space preserves totaling over 35.000 acres. Manager,function in a team management annually. Many of[lie trails have mixed
The District's primary revenue source is a „ setting. uses accommodating hikers,equestrians,
portion of the annual property tax collected 1 runners,mountain bicyclists,and six trails
wilhin its boundaries. This income Is equiva — The General Manager will staff
working fol-
^^r to about 1.7 cents per$100 of assessed —'
—" the;Board of Directors and�ta(I on the lot- provide for handicapped use. There has
on real property. The remaining t0% lowing major issues: been some conflict between users;cnnse- !i
� comes from Federal and State rants, y p J querilly,a trails policy and guidelin( e
g The General • Financing. Like virtual) all public ac en- been adopted by the Board. The p )n
gifts and bargain purchases of land,and ties in California,the District is dealing clog per nits is currently being sludien oy a
p y Manager Position yearly Board commitlee. The Ranger staff,who
private donations b individuals and g__________.________ with the c,arl anxieties of Stale actions
organizations. regarding revenues. Because the perform law enforcement without weapons,
9 The position is vacant due to the retirement of Pi
District's primary income source is prop has grown In meet the increaein needs.
The open space preserves are generally kept Ffert)Grench,who served as General Man- 1 g
er ly tax,Ihe:N;tlri s action:;havo a major 1 he doubly:-c.dc e<I sword ul Me Dislricl
in a natural condition offering low-ndensily alter since Ihe District's incel>lion. Ihe Gen- 1
impact on District lit tat 1 his is par- successful) romotin its purpose,ac-
public recreational uses such as Biking, oral Manager will administer the District's Y P 9 P P
titularly critical because a significant por- corn Irshrnents and encouraging public
horseback riding,Bicycling,and picnicking. budget($17.9 million in fiscal year 1993- P 9 9 P
Improvements are typically limited to develop- 1994)and guide the activities of a 53-person lion of the District's lunds,approximately use is that effective outreach efforts result
fi0%,are devoted to debt service for previ- in increased patronage and additional
Trig trails,constructing restroom facilities and slalf who are allocated over Ihe following P 9
providing parking at access points. The Dis- program areas:
ous property acquisitions. Land acquisi potential conflict of uses.
Lion will continue to be critical because the
trict specifically avoids providing traditional
•Operations. The largest division with 30 District needs at least an additional 15,000 •Allocation of Limited Resources.
recreation activities and park development staff which includes all field operations, acres to complete Iho greenbelt. For ex- There are differing views among the Board
which it believes are functions of city and including ranger,and volunteer and docent ample,the District currently has options to members as to how District funds ought to
county park and recreation departments. coordination functions. be targeted. Some feel that[tie District
acquire approximately 3,0cx1 acres for g
approximately$12 million. An important (Continued on back page)
Open Space
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-94-26
Meeting 94-08
March 9, 1994
AGENDA ITEM
Proposed Follow-up Actions and Projects Based on Board's Febru -23 Discussion of the
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January Goals and Objectives Workshop
ACTING GENERAL MANAGER'S RECOMMENDATION
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Approve the recommended follow-up actions and projects contained throughout this report.
DISCUSSION
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At your February 23, 1994 meeting, you reviewed staff's recommendations on follow-up
actions and projects resulting from your January 22 goals and objectives workshop (see
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report R-94-23). The follow-up actions and projects contained in this report reflect the
discussion and proposed amendments discussed on February 23. Staff has incorporated the
follow-up activities and projects in the proposed 1994-1995 Action Plan that is also on
your March 9 agenda.
The recommended follow-up actions and projects are:
1. ANNUAL PRIORITIES
a. Create a generic chart showing opportunities for input at each stage of the
process.
Primary responsibility: Planning Manager; review by planning staff and
management team.
Action: Site emphasis and overall priorities charts completed. Use and management
plan-site and project specific chart to be prepared.
Completion date: April 1994
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b. Revisit public notification policies.
Primary responsibility: Board, staff, and public.
Action: Assign to Legislative, Finance, and Public Affairs Committee for review of
methods for inclusion, outreach, and notification of affected people,
particularly for use and management plans.
Completion date: August 1994
330 Distel Circle • Los Altos, California 94022-1404 • Phone: 415-69.1-1200 • FAX: 415-691-0485
Board of Directors:Pete Sieme iert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette �,Betsy Crowder,Wim de Wit
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R-94-26 Page 2
c. Continue to use workshops to get Board and public input.
Primary responsibility: Staff, Board, and public.
Action: Schedule to solicit input.
Completion date: On-going
2. SHORT-TERM GOALS AND OBJECTIVES/STRATEGIC PLAN REVISION
a. Revise short-term goals in context of revisions of the Strategic Plan for the
Nineties after the hiring of the new general manager.
Primary responsibility: Board, staff, and public.
Action: Assign to Administration and Budget Committee for initial drafting prior to
full Board consideration.
Completion date: March 1995
3. FUTURE STAGING AREAS AND IMPROVEMENTS
a. Create an overlay map showing existing and planned staging areas and
improvements.
Primary responsibility: Planning staff.
Action: Prepare overlay map.
Completion date: May 1994
b. Review with the Board desired and planned improvements to study potential
long-term or ultimate build-out of improvements.
Primary responsibility: Staff, Board, and public.
Action: Review built, planned, and desired improvements and develop a plan for
prioritization of sites (including acquisition) and allocation of funds to these
improvements within desired timeliness. Address operation costs and
acquisition tradeoffs. Assign to Use and Management Committee for initial
review prior to review by full Board.
To committee for review by October 1994
R-94-26 Page 3
4. APPROACHES AND INFORMATION NEEDED FOR ASSESSMENT OF
POTENTIAL ACQUISITION PROJECTS
a. Provide the Board with various types of information important to them in
setting priorities on individual acquisition projects within the balance of
sometimes competing goals such as impact on finances; long-term
projections of finances; clear picture regarding options and other methods of
securing open space and how these methods will work in future in terms
of the District's financial situation; cumulative financial impact of
acquiring options; impact on operations and management, including
staffing and increases in costs; list of criteria used to evaluate the
property; and long-term projections on trail system and collaboration
with surrounding agencies, as appropriate.
Primary responsibility: Staff.
Action: Provide Board with information needed to assist them in their decision
making process. Possible study session on the various methods of securing
open space lands.
Completion date: On-going.
b. As part of budget process, and on an annual basis, provide the Board with a
"big picture" of District's finances.
Primary responsibility: Staff, Controller, and Administration and Budget
Committee.
Action: Provide Administration and Budget Committee with multi-year
information/scenarios on District's long-term finances as part of budget
formulation review process; relay information to full Board as part of budget
presentation.
Completion date: On-going on annual or more frequent basis as requested.
5. PATROL AND MAINTENANCE ACTIVITIES
a. Initially schedule a two-hour study session to discuss District's enforcement of
rules and regulations, efforts to resolve trail use conflicts, and level of patrol
and maintenance activities.
Primary responsibility: Board, staff, and public.
Action: Schedule a two-hour study session in September that includes an update
of the trial radar program. Based on discussion, additional study sessions,
a separate workshop, or follow-up reports from staff may be necessary.
Completion date: December 1994
R-94-26 Page 4
6. MISSION STATEMENT AND DEFINITION OF THE GREENBELT
a. Charge Use and Management Committee and staff to draft a District mission
statement for Board consideration. Inclusion of a definition of the greenbelt
would also be part of charge to the committee.
Primary responsibility: Use and Management Committee, Board, staff and public.
Action: Discuss and draft possible wording of a mission statement and definition of
the greenbelt at committee level in preparation for a Board workshop or
study session.
Completion date: Committee work begin in June. Hold Board workshop or study
session after completion of committee work. Complete in preparation for
Basic Policy discussion.
7. BASIC POLICY REVIEW
a. Schedule initial review the Basic Policy following completion of greenbelt
definition to determine if any changes are necessary.
Primary responsibility: Board, staff, and public.
Action: Have initial review of policies following completion of greenbelt definition.
Schedule additional reviews if necessary. Discussion of mission statement
will also lay groundwork for review of the Basic Policy,
Completion date: December 1994.
8. DESIRED RECREATIONAL OPPORTUNITIES AND FACILITIES
a. Survey members of the public to determine the types of recreational
opportunities and facilities they would like the District to provide.
Primary responsibility: Staff, Board, and public.
Action: Include in future polling survey questions about whether the District needs
to provide a wider variety of recreational opportunities than is currently
provided and whether the District should develop facilities for use by the
general public like equestrian centers, additional interpretive/nature study
centers, hikers' huts, youth hostels, etc. Assign to Use and Management
Committee for review of results and recommendations for Board
workshop/study session on future actions the District should consider.
Completion date: Survey to be completed by August 1994.
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R-94-26 Page 5
9. HISTORIC SITES AND BUILDINGS
i a. Review alternatives for improving and managing historic sites and buildings.
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Primary responsibility: Board and staff.
Action: Assign to Acquisition and Enterprise Committee to determine various
methods/options to manage historic sites and buildings.
Completion date: On-going; summary to committee by September 1994.
1.4. NATURAL RESOURCES PROTECTION AND RESTORATION
a. Update the Board on District activities focusing on natural resources
protection and restoration.
Primary responsibility: Staff.
Action: As part of the resource management policy document, present a written
report to the Board as an informational item on District activities focusing
on natural resources and restoration. Follow-up assignments to staff and
Use and Management Committee may result from report.
Completion date: Policy and implementation measure recommendations to Board by
June 1994. Update and implementation on-going.
11. INTERAGENCY COMMUNICATION AND JOINT PLANNING
a. Update the Board on District activities focusing on interagency communication
p g g Y
and joint planning.
Primary responsibility: Staff.
Action: Present a regular written informational reports to the Board summarizing
current District activities, focusing on interagency communication and joint
planning. Follow-up assignments to staff and appropriate Board
committee(s) may result from the reports.
Completion date: Written informational reports starting in April 1994; on-going.
12. RELIANCE ON GRANT FUNDING FOR MAJOR DEVELOPMENT PROJECTS
a. Continue to rely on the availability of grant funds for major development
projects.
Primary responsibility: Board and staff.
Action: Continue to address the need to rely on the availability of grant funds for
major development projects in terms of the Strategic Plan, the site emphasis
planning process, District funding explanations/workshops, and the budget
formulation process.
Completion date: On-going.
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R-94-26 Page 6
13. COMMUNITY OUTREACH AND PUBLIC AFFAIRS ACTIVITIES
a. Continue to build on public affairs activities to expand and continue outreach
to a wider public audience.
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Primary responsibility: Staff, Board, and public.
f i r
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Action: Continue implementationo the publ c affairs plan in order to increase
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community outreach and the positive perception of the District in the
community, as well as with other agencies and organizations.
Completion date: On-going.
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14. DISTRICT'S ROLE IN STATEWIDE OPEN SPACE ISSUES
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a. Continue to evaluate the appropriate role for the District in statewide open
space issues.
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Primary responsibility: Staff and Board.
Action: Assign to Legislative, Finance, and Public Affairs Committee to determine
the appropriate role for the District to take on various statewide open space
issues, taking into consideration specific issue and its potential impact on the
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District.
Completion date: On-going.
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15. OTHER WORKSHOP FOLLOW-UP
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a. Revisit the nine statements in the survey where there was Board agreement to
make certain that all Board members interpreted the statements in the same
way.
Primary responsibility: Board, staff, and public.
Action: Schedule a one-hour study session prior to the start of a Board meeting in
April or May to begin reviewing these statements. If necessary, additional
study sessions may need to be scheduled and/or follow-up assignments may
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be made to appropriate Board committee(s).
Completion date: Will depend on results of study session in April or May 1994.
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Prepared by:
L. Craig Britton, Acting General Manager
Jean Fiddes, Administrative Services Manager
Randy Anderson, Planning Manager
John Escobar I Operations Manager
p g
Malcolm Smith, Public Affairs Manager
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Contact person:
L. Craig Britton , Acting General Manager
------- - - - - - - - - - -
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Open Space
.40
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-94-27
Meeting 94-08 "
March 9, 1994
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AGENDA ITEM
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Tentative Adoption of the 1994-1995 Action Plan for Implementati f the Basic Policy of
the Midpeninsula Regional Open Space District !
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ACTING GENERAL MANAGER'S RECOMMENDATION
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Tentatively adopt the proposed Action Plan for the Implementation of the Basic Policy of the
Midpeninsula Regional Open Space District for the 1994-1995 Fiscal Year. The Action Plan
will be presented to you for final approval at your March 23 meeting.
I
DISCUSSION
You reviewed and adopted the preliminary Action Plan for the 1994-1995 fiscal year at your
January 26, 1994 meeting (see report R-94-10). Staff has incorporated into the proposed
Action Plan the amendments discussed at your January 26 meeting, as well as the follow-up
actions and projects resulting from your January 22 goals and objectives workshop. To
facilitate your review, the amendments and follow-up actions and projects are shown in bold
italicized typeface.
As charged by the Board, the Administration and Budget Committee reviewed the proposed
Action Plan, which at the time of their review included only the amendments from the
January 26 discussion, on the Board's behalf as part of the budget review process.
I �
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Prepared by:
L. Craig Britton, Acting General Manager
Jean Fiddes, Administrative Services Manager
Randy Anderson, Planning Manager
John Escobar, Operations Manager
Malcolm Smith, Public Affairs Manager
Contact person:
L. Craig Britton, Acting General Manager
I
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330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1)no FAX:415-691-0485
Board of Directors:Pete Siemen! rt McKibbin,Teena Henshaw,Ginny Babbitt,Nonette I Betsy Crowder,Wim de Wit
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R-94-27 Page 2
PROPOSED ACTION PLAN
FOR THE IMPLEMENTATION OF THE
BASIC POLICY OF THE
MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT
FOR THE 1994-1995 FISCAL YEAR
I. OPEN SPACE ACQUISITION PROGRAM
11. PLANNING PROGRAM
111. OPERATIONS PROGRAM
IV. PUBLIC AFFAIRS PROGRAM
V. ADMINISTRATION PROGRAM
R-94-27 Page 3
OPEN SPACE ACQUISITION PROGRAM
Subprograms
A. Negotiations and Special Projects
B. Enterprise
To Implement the
BASIC POLICY OBJECTIVE:
The District will purchase or otherwise acquire interest in the maximum
feasible amount of strategic open space within the District planning areas.
General Program Emphasis for 1994-1995
As a result of continuing economic problems in the state and its potential
disastrous effect on the District budget and acquisition funding, efforts will
focus on the highest priority, most critical projects, while non-grant funded,
lower priority projects will be approached on a long-term option or substantial
gift-purchase basis. In the event the California Safe Neighborhoods, Parks,
Gang Prevention, Tree Planting, Wildlife, Coastal, Senior Center, Park,
Wetlands, Rivers, Forest and Land Conservation Act of 1994 (CALPAW '94)
is passed by the voters in June, this action plan will be amended to provide for
the additional acquisition efforts that will be needed to respond to the more
than $35 million in additional grant funds.
Staff Resources
(Regular, full-time positions, unless otherwise indicated)
Assistant General Manager/Land Acquisition Manager
Real Property Representative (one-half time contract position, proposed
to be reinstated as a regular, full-time position)
Research Attorney
Secretary - Open Space Acquisition
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R-94-27 Page 4
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1994-1995
I Negotiations and Special Projects Subprogram
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b'ective
To provide for the acquisition of all real property rights necessary to secure a recreational
and open space greenbelt in the foothills and baylands, including rounding out and improving
public access to existing preserves and connecting District preserves with other public lands.
Key Projects
1. Conserve Limited Acquisition Funds - Convert the budgeted funds in the New Land
Commitments budget category into open space lands, at desirable prices, focusing on
the highest priority, most critical properties, which specifically round out and improve
public access to existing preserves and/or connect to other preserves or other public
lands, balancing the desirability of the potential acquisition with the availability of
severely limited funds, including, if possible, private financing with favorable terms.
2. Alternative Acquisition Methods - Continue to obtain long-term options to acquire
properties that might be affordable in future years should the District be successful
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in obtaining additional funding for land acquisition, including possible passage of
CALPAW '94, explore with the Board of Directors at a study session additional
methods to protect open space lands for less than the total cost of fee acquisition
(open space easements, acquisition of development rights, development dedication,
exchange or sale of development rights, cooperation with private individuals and
etc. especially an this time o extremely tight budget constraints.
groups, ) P Y � .f Y g g i
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3. Sell Surplus Properties - Complete a successful auction sale of the "Teague Hill"
surplus properties to help fill a critical gap in the District's pledge to Peninsula Open
Space Trust to help acquire the former Phleger property in Woodside.
4. If CALPAW 194 is Successful - In the event CALPAW '94 is approved by the
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voters, return to the Board of Directors with necessary revisions to the action plan in
order to carry out the expanded acquisition program made possible by the additional
$35 million in grant funds. I
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Other Projects and Activities
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1. Help determine the feasibility of approaching the District voters with a plan for
additional open space land acquisition funding.
I
2. Seek and encourage other agencies and groups to undertake sole or joint acquisition
projects which will preserve additional open space such as a joint project with the
County of Santa Clara.
3. Work with Peninsula Open Space Trust to complete at least one acquisition project
that significantly furthers the District's overall open space goals.
4. Maintain a multi-year spending plan for open space acquisition which optimizes use of
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R-94-27 Page 5
cash and borrowed funds to accomplish acquisition goals within extremely tight
budget constraints.
5. Explore various alternative terms of purchase (options, installment purchases,
defeasible fee, etc.) to offer advantages and incentives to landowners, as well as cost
savings to the District.
6. Provide on-going acquisition planning and priorities input.
7. Concentrate acquisition efforts on those parcels that will assist with completion of the
Ridge Trail system within the District's sphere of influence.
8. Encourage other agencies to apply for grants that will enhance overall open space
goals.
9. Work actively and regularly with District legal counsel to maintain and pursue
District's legal program where title to existing District lands are threatened by
encroachment, claim of adverse rights, liens or other interference with District's real
property rights.
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10. Initiate and maintain contacts with landowners, real estate appraisers and brokers,
developers, architects, engineers, zoning and planning officials, and financial
institutions.
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11. Maintain a relocation assistance program utilizing staff and consultants as necessary.
12. Compile current information on real estate market activity, including ordering
preliminary title reports on a timely basis for research into potentially available
parcels.
13. Catalog information of special interest, such as deed restrictions, encumbrances,
financing and tax considerations. This activity includes the establishment and
continuation of a working relationship with title companies and other information
sources.
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14. Investigate, as time constraints allow, the orderly disposition of title and legal
encumbrances on District owned lands (mineral and water rights, prescriptive
easements, encroachments, etc.).
R-94-27 Page 6
1994-1995
Enterprise Subprogram
Objective
To manage all of the District's revenue producing activities in such a way as to maximize
income from enterprise accounts consistent with Open Space Management policies,
incorporating compatible new programs when possible.
Key Projects
1. Administer Enterprise Accounts - Administer leases and rental properties, consistent
with open space management policies, to maintain and enhance revenue stream
through competitive and current rate structure, effective maintenance programs and
communication with tenants.
2. Sell Life Tenancies - Aggressively seek opportunities to convert equity in rental
properties to capital for land acquisition through development of "lifetime tenancy, or
term ownership" program for the former Bean, Landre and Smith houses.
3. Maintain Rental Structures - Carry out maintenance and improvements to rental
houses to keep buildings and grounds in a safe, sanitary, and attractive condition and
to increase net rental income.
4. Evaluate Communication Leases - Complete the evaluation and make
recommendations to the Board of Directors on the District's communications leases.
Other Projects and Activities
1. Prepare cost-benefit studies on a case by case basis as major repair, improvement
and/or rental decisions arise.
2. Administer leases of additional office space at 330 Distel Circle.
3. Investigate alternative lease arrangements for enterprise accounts, such as longer
terms that Would enhance net income to the District according to Board policy.
4. Investigate new enterprise proposals as initiated by other groups or individuals that
would be compatible with District goals and objectives.
5. Modify existing agricultural leases in conjunction with use and management process.
6. Provide information and assistance with historic leases.
R-94-27 Page 7
OPEN SPACE PLANNING PROGRAM
Subprograms
A. Advance Planning
B. Site Planning and Implementation
To Implement the
BASIC POLICY OBJECTIVES:
The District will follow a land management policy that provides proper care of open space
lands, allowing public access appropriate to the nature of the land and consistent with
ecological values.
The District will work with and encourage private and other public agencies to preserve,
maintain, and enhance open space.
Program Emphasis for 1994-1995
Having completed several major infrastructure projects, emphasis will shift from capital
improvements to overall policy, regional, and site planning to address long-standing use
issues and access opportunities. Continue to develop and improve access to existing District
preserves. Expand the regional trail system and local connections. Assist in the formulation
of policies to guide the use of preserves. Develop and/or implement guidelines for
accommodating use while protecting resources and mitigating conflicts. If CALPAW '94 is
passed by the voters in June, this action plan will be amended to assess additional support
for the Acquisition Program.
Staff Resources
(Regular full-time positions, unless otherwise indicated)
Planning Manager
Senior Planner
Open Space Planner 11 (2)
Resource Planner
Planning Technician (I currently; increase to two)*
Planning Secretary"
*Propose increasing to two positions based on conversion of current temporary position
to regular, full-time position.
"New position
R-94-27 Page 8
1994-1995
Advance Planning Subprogram
Objective
Assist with the formulation, review, and refinement of policies, plans, and cost estimates for
the management and development of District preserves on a regional or District-wide basis.
Work with local agencies on joint planning and implementation projects, to share
information, and to encourage planning decisions that support the preservation of open space
and natural resources.
Key Projects
1. Regional Acquisition Studies - Refine the system for evaluating and prioritizing land
acquisitions on a regional basis from a planning standpoint.
2. Greenbelt Master Plan - Create an overlay map shoving existing and planned staging
areas and improvements by May 1994. Conduct workshops Wth the Use and
Management Committee starring in June 1994 to:
• Revie)v existing and planned improvements
• Discuss conceptual buildout of improvements corresponding to completion of the
greenbelt
• Consider the impacts of operations costs and acquisition tradeoffs
• Draft a mission statement for completion of the greenbelt
• Review the Basic Policy document in light of the long-range planning studies.
• Refer the results of the committee review process to the Board for further
discussion and public input.
3. Resource Management - Develop standards and procedures for applying resource
management policies as part of preserve Use and Management Plans and in specific
restoration projects.
4. Dog Access Program - Guide the review of the District's program for access to dogs,
and assist with the implementation of any revisions to the program.
5. G.I.S. Mapping - Continue cooperative efforts with other agencies (Greenbelt Alliance,
Santa Clara County, U.S. Geological Survey, Santa Clara Valley Water District, U.C.
Berkeley) to create a shared regional computerized map and information database.
Other Projects and Activities
1. By April 1994, create a generic chart or charts shoving the site emphasis, use and
management plan, and project implementation process, and opportunities for public
input at each stage.
2. Track and comment on public plans and issues in and around the District that may have
an impact on open space values, such as the San Francisco Watershed Master Plan,
Vidovich Quarry development, Highway 92 widening, Mariani Ranch development,
R-94-27 Page 9
Santa Clara County General Plan update, and San Mateo County Alternative Funding
Committee.
3. Beginning in April 1994, provide regular informational reports to the Board
summarizing interagency communication and joint planning activities.
4. Assist in the formulation of a historical and cultural resources program to provide better
identification and information for such resources on District preserves.
5. Participate with Santa Cruz Mountains and Santa Clara Valley Biodiversity Task Force
groups, act as clearing house/storehouse for regional resource data.
6. Continue participation in the Bay Area Ridge Trail and Bay Trail Committees.
7. Continue efforts to forge a closer working relationship with staff of Santa Clara County
Parks and San Mateo County Parks.
8. Support Acquisition Program by preparing acquisition studies, reports, research, and
exhibits.
9. Support Public Affairs Program by commenting and cooperating on public information
materials.
10. Continue to actively pursue grants for acquisition, planning, and improvement of sites.
11. Continue Student Internship Program in cooperation with local universities, to provide
support for key planning projects.
12. Continue to improve tools and procedures for scoping, scheduling, estimating, and
tracking significant planning and capital improvement projects.
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R-94-27 Page 10
1994-1995
Site Planningand Implementation Subprogram
ram
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Objective
Apply policies, prepare and implement plans on a site-specific basis, including capital
improvement, repair and restoration projects, and respond to site-specific use and
management issues.
Key Projects
1. Trail Use Elements - Continue to apply the adopted Trail Use Guidelines to resolve
conflicts, provide access information in compliance with ADA Plan. Preserves on the
current draft Target Use and Management Review Schedule during this fiscal year
include:
• El Corte de Madera (3rd quarter 1994 as part of comprehensive plan)
• Fremont Older (3rd quarter 1994)
• Purisima (4th quarter 1994)
• Rancho San Antonio (1st quarter 1995)
• Long Ridge (1st quarter 1995)
2. Joint Agency Mitigation Projects - Continue efforts to organize, implement projects
such as St. Joseph's Hill Open Space Preserve oak mitigation or Ravenswood Open
Space Preserve wetland restoration.
3. Capital Improvement Project Planning and Implementation -
Skyline Area
• Skyline Ridge - Field office design, technical studies, use permit process; Daniels
Nature Center interior improvements design and phase I construction, utility extension;
Ridge Trail connection to Long Ridge Open Space Preserve
• Windy Hill - Underground utilities to prepare for staging area construction
Foothills Area
• Pulgas Ridge - County permit process and obtain easement on San Francisco Water
Department land, demolition of the former sewage treatment plant, and staging area
construction
• Sierra Azul - Mt. Umunhum Area resource background studies, Kennedy Road
staging area use permit
• St. Joseph's Hill - Reopening and improvement of Old Jones Trail (joint project with
Town of Los Gatos), improvements to new Jones Trail
4. Former Almaden Air Force Base - Mt. Urnunhum
• Complete building inventory, evaluation, and preliminary use studies.
0 Facilitate public workshop on potential uses of viable structures.
R-94-27 Page 11
• Implement maintenance and/or demolition of identified structures as appropriate
and ivithin budget constraints.
Other Projects and Activities
1. Continue the review and update of District signs, maps, and brochures to provide more
complete and clear information to users.
2. Initiate staging area and trail projects such as parking and/or restroom improvements at
Fremont Older, Purisima, and Windy Hill Open Space Preserves; design upper Monte
Bello Road staging area, Monte Bello Open Space Preserve; nature trail and Norton
property trail, Russian Ridge Open Space Preserve; Consigny and PacTel joint trail,
Picchetti Ranch Area, Monte Bello Open Space Preserve.
3. Continue the review of historic property lease terms to resolve issues of compliance and
consistency with management objectives.
4. Investigate alternatives for sharing or transferring management responsibilities to
agencies or organizations focused on historic preservation or interpretation. Provide
summary of potential alternatives by September 1994.
5. Depending on grant award, implement Grant House interior improvements at Rancho
San Antonio Open Space Preserve.
6. Reconstruct porch on main house at Picchetti Ranch Area, Monte Bello Open Space
Preserve with grant and tenant funds.
7. Continue resource management project at Pulgas Ridge Open Space Preserve to remove
invasive non-native vegetation, restoring natives.
8. Support Operations Program by responding to specific use and management issues that
arise during the year.
R-94-27 Page 12
OPERATIONS PROGRAM
► r SL b og rams
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A. Field Operations
B. Volunteer and Docent
To Implement the
BASIC POLICY OBJECTIVE:
The District will follow a land management policy that provides proper care of open space
lands, allowing public access appropriate to the nature of the land and consistent with
ecological values.
Program Emphasis for 1994-1995
Continue to provide responsible stewardship of District lands. In accordance with trail use
policies and guidelines, increase efforts in public education and volunteer participation.
Increase the use of District lands and facilities as an environmental education resource.
Traditional operations program activities such as ranger patrol, resource protection, and
maintenance and construction responsibilities will continue to demand the majority of the
program's resources.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
Operations Manager
Area Superintendents (2)
Visitor Services Supervisor
Support Services Supervisor
Supervising Rangers (4)
Docent Coordinator
Volunteer Coordinator (one-half time)
Secretary
Rangers (11 currently; increase to 12)*
Equipment Mechanic-Operator (1 currently; increase to 2)*
Lead Open Space Technicians (2)
Open Space Technicians (5)
Seasonal Open Space Technicians (5 temporary positions)
*Propose adding one ranger position and one equipment mechanic-operator position.
R-94-27 Page 13
1994-1995
Field Operations Subprogram
Objective
To provide responsible stewardship of all District lands by furnishing those public safety,
maintenance, and resource protection services necessary and appropriate for effective
management of District lands.
Key Projects
1. Special Use Policies - Develop draft special use policies for Board adoption.
2. Computer-Enhanced Operations - Implement computer-assisted maintenance
management and special use permit system to improve efficiency.
3. Trail Use Guidelines - Continue the implementation of Board-adopted trail use
guidelines.
4. Deer Hollow Farm - Work closely with City of Mountain View and other agencies
staffs to provide for the continued operation of Deer Hollow Farm.
Other Projects and Activities
1. Patrol
a. Monitor trail use and related conflicts, and educate the visiting public on proper use
of District preserves.
b. Enforce District land use regulations by providing active ranger patrol and after
hours call-out service, as well as implementing patrol agreements with other
agencies.
c. Respond to accidents and other emergencies occurring on District lands.
d. Identify and mitigate potential hazards on open space preserves to provide public
safety.
e. Monitor special events, use permits, and resource protection related impacts on
District lands.
f. Review pilot program for ranger bicycle patrol.
2. Maintenance and Construction
a. Develop cost effective methods of meeting site maintenance needs.
R-94-27
Page 14
b. Implement Use and Management Plan recommendations, as appropriate.
c. Maintain lands, buildings, vehicles, and equipment to a safe and appropriate
standard of appearance and utility.
d. Provide supervision of volunteer projects, support enterprise subprogram field
maintenance needs, and assist consultants and contractors with capital improvement
projects as necessary.
3. Management and Administration
a. Implement and administer revised employee residence program.
b. Provide for safe access and site security by negotiating road maintenance and
caretaker agreements.
c. Coordinate management of District vehicles and equipment, and oversee property
management of 330 Distel Circle.
d. Finalize and implement a site safety inspection system, and coordinate an
occupational health and safety program for field operations.
e. Review and revise field operating procedures, and coordinate ongoing training and
skills enrichment for field staff.
f. Schedule a Board study session to review the current levels of patrol and
maintenance activities on District land.
R-94-27 Page 15
1994-1995
Volunteer and Docent Subprogram
Objective
To encourage active public participation in the maintenance, restoration, and protection of
the District's natural resources, and provide cultural, historical, and environmental education
opportunities to the public.
Key Projects
1. Environmental Education - Explore expansion of the docent program to include a
focused environmental education program for school children.
2. Daniels Nature Center - Initiate a series of public nature programs at the Daniels
Nature Center as an interim use of the building until funding for the proposed exhibits
can be secured.
Other Projects and Activities
1. Recruit and train docents and other volunteers, and provide public information about
volunteer programs, projects, and events through quarterly newsletters.
2. Coordinate monthly volunteer service projects and short- and long-term special request
volunteer projects.
3. Conduct a broad range of public interpretive programs on open space preserves,
including developing a docent-led history and nature program at Picchetti Ranch.
4. Coordinate and evaluate the volunteer trail patrol program, and provide ongoing
training for trail patrol volunteers and docents.
5. Initiate one "adapt-a-trail" project in both geographic areas of the District to evaluate
the potential for developing a formal Adopt-a-Trail program.
6. Work with City of Mountain View staff to explore potential cooperative interpretive
programs at Deer Hollow Farm.
7. Conduct a written survey of current volunteers to determine level of satisfaction and
potential areas for volunteer program improvement.
i
R-94-27 Page 16
PUBLIC AFFAIRS PROGRAM
Subprograms
A. General Public Information and Outreach
B. Legislative and Organizational Relations
C. District Funding
To Implement the
BASIC POLICY OBJECTIVE:
The District will educate and make clearly visible to the public the purposes and actions of
the District, and will actively encourage public communication and involvement in District
activities.
General Program Emphasis for 1994-1995
Build on the 1993-1994 public affairs activities to expand and continue outreach to a wider
public audience, particularly in geographic areas that have previously not been reached
with the District messages; continue implementation of the public affairs plan in order to
increase the positive perception of the District in the community and with other agencies
and organizations.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
Public Affairs Manager
Public Affairs Assistant
R-94-27 Page 17
1994-1995
General Public Information and Outreach Subprogram
Objective
To generate additional support among the general public for completing the greenbelt by
increasing the positive perception and awareness of the District's mission, objectives,
accomplishments, programs, and effective management of public lands and financial
resources.
Key Pro-jects
1. Annual Report - Publish a District 1993-1994 Annual Report in June 1994, followed
by three regular issues of Open Space News.
2. Kids' Art of Open Space - Coordinate a Kids' Art of Open Space project, modeled on
the event held in 1993, and consider making it an annual event.
3. Community Information Meetings - Conduct community information meetings to
introduce new general manager and/or to bring information to constituents, including at
least one meeting in the Skyline area.
C) 1
4. Public Event - Organize at least one large-scale District public event, such as a
preserve open house or dedication event.
Other Projects and Activities
1. Conduct targeted direct mailings of District information in order to maximize the
breadth of information distribution.
2. Maximize regular media coverage of District activities and accomplishments.
C) 1
3. Continue updating site maps, brochures and other collateral materials as needed.
4. Maintain and increase the District's presence in the community through presentations
and displays.
5. Work with the District's Visitor Services Supervisor and Operations Manager to
develop an environmental education program.
6. Look for additional methods of distributing District materials such as city newsletter
inserts, local recreation program guides, or property tax or utility bill inserts.
R-94-27 Page 18
7. Increase utilization of Docent program as a channel of information distribution.
8. Continually update slide show to better reflect current activities.
9. Maintain contact with District founders and original supporters in order to solicit
support and provide for a founders' recognition program.
10. Further identify and utilize corporate channels of information distribution.
11. Continue providing public affairs services to other programs, ie, attendance and input
at meetings, press releases, flyers, displays, trail use guidelines support, mapping, etc.
12. Work with Board members to produce materials describing the historical aspect of
preserves.
13. Work with the Legislative, Finance, and Public Affairs Committee to review and
make recommendations for modifications to the public notification policies.
R-94-27 Page 19
1994-1995
Legislative and Organizational Relations Subprogram
Objective
To preserve existing sources of funding for 1994-95 and future fiscal years and to secure
legislation which will generally benefit the District; work towards long-term protection of
District's funding sources; and to inform other public agencies and private organizations
about the District's activities and goals.
Key Projects
1. Lobbying Efforts - Work with the general manager and the District's Sacramento
lobbyist to preserve current and future state funding for the District.
2. Protection Of District Funding - Work with East Bay Regional Park District to
provide for long-term protection of District funding, including possible modification of
appropriate Public Resources Code sections.
3. CALPAW '94 - Provide the public with complete information on the benefits and
potential impacts on the District of CALPAW '94.
4. VIP Site Tours - Arrange VIP tours of District sites for local elected officials and
staff in the late spring or early summer.
Other Projects and Activities
1. Accomplish or make reasonable progress on the priority items in the District's
Legislative Program.
2. Work with legislators, legislative committees, state and federal administrators, other
agencies, private organizations and interested citizens for information and action
regarding state legislation and specific local issues.
3. Support state or local legislation which will benefit the District.
4. Identify and propose any special projects for which direct state funding may be
available.
5. Support legislation towards a simple majority vote for state bond measures.
R-94-27 Page 20
6. Support legislation aimed at exempting from cuts or otherwise protecting the funding
for multi-county special districts.
7. Provide support and services for specific District projects such as grant applications,
Mount Umunhum clean-up project, etc.
8. Increase contact with other organizations and agencies and encourage them to assist the
public in differentiating between agencies, and for the exchange of information,
cooperation on special projects and participation in special events such as conferences
and seminars, to keep the District informed of current issues.
9. Continue taking an active role in the Bay Area Open Space Council.
10. Provide District information to candidates in the 1994 elections.
11. Work )vitli the Legislative, Finance, and Public Affairs Committee, as needed, to
develop District positions on and involvement in statewide open space issues.
R-94-27 Page 21
1994-1995
District Funding Subprogram
Ob'e� ctive
To prepare the District to take appropriate action depending on whether or not CALPAW '94
is passed by the voters.
Key Projects
1. Public Opinion Poll - Conduct at least one tracking poll to determine progress in
District awareness-building and to measure the public's propensity to support a funding
measure for the District. Include questions to determine the public's opinion on the
appropriate level of development of recreational improvements and opportunities.
2. Friends of Open Space - Support the establishment of a District Friends of Open
Space group that may be the focal point of a future funding campaign.
3. Funding Measure - Coordinate any necessary District activities related to a future
funding measure, and work closely with the Legislative, Finance and Public Affairs
Committee and the Board on all issues related to a future funding measure.
i
R-94-27
Page 22
ADMINISTRATION PROGRAM
To Implement the
BASIC POLICY OBJECTIVE:
The staff of the District will administer the affairs of the District on behalf of the
public so as to maximize accomplishment of the goals of the District within
existing financial and other constraints.
General Program Emphasis for 1994-1995
Instill vision and provide leadership to foster participation and activities to carry
out the District's shoe and long-term goals and objectives. Revise the Strategic
Plan to better reflect how the District ►vill achieve these goals and objectives in
the coming years. Maintain the District's viability as an open space acquisition
and management agency in light of potential reduction of property tax revenue
resulting from the state's fiscal crisis.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
General Manager
Legal Counsel (part-time under retainer)
Controller (one-quarter time)
Administrative Services Manager/District Clerk
Administrative Analyst
Office Manager/Secretary to the General Manager
Accounting Specialist
Secretary
Receptionist (one-half time)
R-94-27 Page 23
1994-1995
Administration Program
Objective:
To provide overall coordination, direction, and administrative base for all District activities
so as to maximize the accomplishment of the Board's policies and directives, to implement
the Strategic Plan, and to maintain the District's viability as an open space acquisition and
management agency.
Key Projects
1. District Funding - Pursue legislation and alternative sources to secure existing, as well
as additional, funding for the District to maintain its viability and to meet acquisition
and open space management needs. Continue to provide multi year
info rmationtscenarios on District's long-term finances and to address the need to rely
on the availability of grant funds for major development projects.
2. Effect of CALPAW'94 - Refocus District's activities as necessary depending on the
outcome of the CALPAW'94 vote in June.
3. Joint Meetings - Coordinate joint meetings with the Board of Directors and the Park
and Recreation Commissioners and key staff of Santa Clara and/or San Mateo County
to discuss topics of mutual interest in each county.
4. Human Resources - Carry out District's personnel and labor relations functions,
including continuing implementation of staffing reorganization plan if funding is
available.
5. Acquisition Goals - Refine process by which staff and Board members coordinate
short- and long-term goals and objectives for acquisition.
6. Strategic Plan - Working with the Administration and Budget Committee prior to
presentation to the Board, revise the Strategic Plait to reflect the District's short and
long-term goals and objectives.
Other Projects and Activities
1. Coordinate necessary election services and activities for Wards 1, 2, 5, and 6.
2. Continue to build and refine a management team approach for overall management of
the District's activities. Enhance organizational effectiveness through increased
communications, staff meetings, retreats, workshops, training seminars, and team
building activities.
3. Provide financial management and accounting, including investment of temporarily idle
funds, and general legal support to other programs as necessary.
4. Perform administrative and legal obligations as required by State law, promote
R-94-27 Page 24
District's safety program, and oversee coordination of equipment/infrastructure needs
at main office.
5. Update Action Plan; prepare, monitor and revise, as necessary annual budget;
coordinate program evaluations for Action Plan progress; coordinate preparation and
distribution of all materials for Board's regular and special meetings.
6. Involve Board of Directors in planning of the annual special Board meeting to be held
as part of Board's Good Neighbor Policy.
7. Refine and implement a comprehensive risk management program, including a
formalized site inspection process.
8. Review the Basic Policy after mission statement is drafted and greenbelt defined.
Open Space
R-94-28
Meeting 94-08 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 9, 1994
AGENDA ITEM
Presentation of the Budget for Fiscal Year 1994-1995
ACTING GENERAL MANAGER'S RECOMMENDATION
No action is requested at this time. The proposed budget for the 1994-1995 fiscal year will
be presented again at your March 23 meeting, and at that time I will recommend that you
adopt the budget for the new fiscal year.
Overview: The proposed budget for the 1994-1995 fiscal year totals $19,228,400 and breaks
down as follows:
Debt Service $ 5,848,000 j
Building Improvements 100,000
Operating Expenses 5,430,400
Land Bank Payments 200,000
Land Option Fees 150,000
Land Purchases 7,500,000
$19,228,400
The $5,848,000 of debt service is 58 percent of the $10,140,000 of property tax revenues
currently projected by controller M. Foster in his attached controller's report.
The proposed 1994-1995 operating expenses of $5,430,400 represent a 5.85 percent increase
over the revised 1993-1994 operating budget of $5,130,800 and a 8.82 percent increase over
projected operating expenses for the 1993-1994 fiscal year.
The management team and staff approached the formulation of the 1994-1995 proposed
budget with cautious o timism that the District will not be iin acted b state budget
g P P Y g
deliberations this fiscal year. Because of the wait-and-see position in terms of the State
budget, only one of the four new positions proposed in the budget is slated for an April 1
start date. The other positions have post-June start dates. Other major expenditures such as
consideration of acquiring a new copier will also be approached on a go-slow basis until the
outcome of the state budget is known.
The proposed budget also assumes a conservative approach with respect to the passage of
CALPAW'94 (Proposition 180). If CALPAW'94 passes, budget adjustments in the
acquisition program and potentially other District program will be required, as noted in the
Action Plan.
330 Distel Circle • Los Altos. California 94022-1404 • Phone:415-691-1200 • FAX: 415-691-0485
Board of Directors:Pete Siemc bert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette o,Betsy Crowder,Wim de Wit
R-94-28 Page 2
Discussion: This report presents the April 1, 1994 through March 31, 1995 fiscal year
budget for your consideration. Staff will review the proposed budget at your March 9
meeting. The budget will be presented for adoption at your March 23 meeting.
Your 1994 Administration and Budget Committee, composed of Directors McKibbin
(treasurer and committee chair), Henshaw, and Siemens have reviewed the proposed budget
in the Board's behalf during a series of open, publicly noticed meetings in February and
March. Their committee work included reviewing the proposed Action Plan for each
program, studying each program's proposed budget by project expense groupings, as well as
major projects and activities, and reviewing 1993-1994 projected expenditures. The
committee members received for their review detailed sub-account printouts for all the detail
line items included in the proposed budgets.
The Administration and Budget Committee's report accompanies this report, as does the
controller's report. Controller M. Foster met with the committee on February 28 to discuss
projected revenues, debt service, District cash flow. Unfortunately, he is not able to attend
your March 9 meeting, but he will be in attendance at your March 23 meeting.
As in past years, estimated expenses are included for the District's retirement contributions
to Public Employees' Retirement System (PERS) and for various employee benefits.
Because of the April I fiscal year start date, exact contribution rates are not known when
preparing the budget.
The following discussion section on the proposed 1994-1995 budget is presented by program
to facilitate your review. The last pages of this report show in detail the preliminary budget
for 1994-1995 broken down by program.
R-94-28 Page 3
1. OPEN SPACE ACQUISITION PROGRAM
i
A. Acquisition Program
93-94 93-94 94-95
Revised Projected Proposed
Budget Expenses Budget
Salaries & Benefits $ 188,975 $ 194,185 $ 179,450
I
Services & Supplies $ 103,000 $ 109,800 $ 111,800
Fixed Assets - Acquisition $ 510,500 $ 481,000 $ 465,500
Enterprise Subprogram $ 201,300 $ 91,900 $ <199,600
Debt Service $ 5,559,000 $ 5,522,000 $ 5,848,000 '
Land Purchases $ 6,766,000 $ 4,766,000 $ 7500,000
Total $13,328,775 $11,164,885 $14304,350
The proposed 1994-1995 budget for the Open Space Acquisition Program, excluding debt
service, is $8,456,350. The controller has indicated that $7.5 million could be available in
1994-1995 for open space acquisition. These funds would be carefully monitored until the
outcome of the up-coming State budget process and its effect on District funding is finalized.
The outcome of the CALPAW `94 initiative will also be known after the June election,
which, if passed would require budget adjustments in the acquisition program.
Debt service for principal repayment and interest on the District's land contracts and note
issues is budgeted at $5,848,000 for the 1994-1995 fiscal year.
The program's emphasis during 1994-1995 is to focus efforts on securing high priority
properties, as well as options to purchase land, as acquisition funds dwindle. The category
for option payments has been budgeted at $150,000. Options to purchase land that are
binding until the end of 1994 would be funded in the event CALPAW '94 is approved by the
voters in June.
The District's overall 1994-1995 budget is based on a minimum of $2.5 million being
received from the planned sale of the surplus areas acquired as part of the Teague Hill Open
Space Preserve. Also included in this year's revenue is a projected $5 million from the
proceeds of a public note issue, which would be used for land acquisition.
Proposed 1994-1995 expenditures for the acquisition program, excluding funds budgeted for
land purchases, capitalized expenses related directly to land acquisitions, including options,
debt service, and the enterprise subprogram, total $293,250, essentially the same amount as
budgeted for 1993-1994. Salaries and benefits for the program's three regular staff members
represent 62 percent of this total. Funds for the one-half time contract employee is budgeted
R-94-28 Page 4
at $40,000. For fixed asset expenses directly related to land acquisition, such as appraisals,
site engineering, escrow fees, title insurance, and legal fees are budgeted at $113,500
approximately the same level as the 1993-1994 adjusted budget figure, mainly because of
ongoing legal disputes.
B. Enterprise Subprogram
The proposed 1994-1995 budget for the enterprise subprogram is $199,600.
The enterprise subprogram's proposed budget divides into two major areas: 1) on-going,
regular enterprise activities, and 2) expenditures related to the office building at 330 Distel
Circle. The subprogram's budget for on-going, regular enterprise activities is $57,900. No
funds are included for major projects.
The 1994-1995 budget includes $100,000 for remaining estimated costs related to remodeling
the 330 Distel office building. This figure represents an estimate of the amount currently
under dispute with the bonding company. The budget also includes $21,500 for remodeling
the tenant space in the hopeful event we are successful in finding a new tenant. Operating
expenses for the office building are budgeted at $20,200 for the tenant space and will be
handled in a separate facilities account within the enterprise subprogram. Expenses for the
portion of the building occupied by the District headquarters has been transferred to the
Administration Program.
In 1993-1994, net income from the District's enterprise properties was $365,220, an increase
over 1992-1993 income by 13 percent. The increase is primarily due to rental rate increases
during the year. Net income for 1994-1995 fiscal year is projected at $333,350, a 9 percent
decrease mainly as a result of the plan to demolish the structure at 140 La Honda Road
which produces an income of $1,270 per month and reduced expectations on the income
from the Skyline Ridge Christmas tree farm.
R-94-28 Page 5
2. PLANNING PROGRAM
The proposed 1994-1995 Planning Program budget is $1,410,850. This is a 5.2 percent
increase over 1993-1994 projected expenses and 6.4 percent over the 1993-1994 revised
budget for the program.
93-94 93-94 94-95 94-95
Revised Projected Proposed G.Z.P.
Budget Expenses Budget >$25,000
Salaries & Benefits $358,450 $356,950 $447,250
Services & Supplies $158,850 $182,470 $233,100 I$65,000
Fixed Assets 1 $818,550 1 $810,150 $740,500 $524,525
Total Planning $1,335,850 1 $1,349,570 $1,420,850 $589,525
Note: Funding for capital improvement projects over $25,000 included in 1994-1995
proposed budget is shaded. The entire capital improvement budget for 1994-1995 has been
included for your review on the following pages.
The salaries and benefits category of the proposed budget includes the filling of a second
full-time planning technician position starting April 1. This position was originally
authorized by the Board in 1992, but a permanent appointment was not completed due to
budget uncertainties. The selected top candidate has been serving in the position since
October 1993 as a temporary employee. This category also includes funding for a half-time
planning secretary through June 1994. The position would be shared with the acquisition
program through June. it is proposed at this time that the planning secretary position be
filled on a full-time basis starting July 1.
The proposed salaries and benefit budget is 25% over that of the 1993-1994 budget,
including 16% for the additional staff positions.
The proposed services and supplies budget reflects emphasis on plans for access
improvements and studies for management of the preserves, after a year focusing on
completion of several long-delayed infrastructure projects. The contract services budget is
proposed to increase from $132,000 to $201,500 to provide support for planning of several
new staging areas, studies of building condition and use feasibility on Mt. Umunhum,
resource studies as part of Use and Management plans, and further planning for the Skyline
field office. The overall services and supplies budget is proposed to increase by 47% over
the 1993-1994 budget.
The budget for fixed assets is proposed to decrease by 10%, consistent with the emphasis on
planning over construction. Twenty-seven percent or $200,000 of the fixed asset budget is
for the undergrounding of utilities for the planned Windy Hill staging area, a requirement
R-94-28 Page 6
which may be avoided. The entire project may be delayed if a grant is not received to fund
future staging area construction. Other capital improvement projects may be contingent on at
least partial outside funding, such as the Skyline Nature Center interior, or on permits and
coordination with other agencies, such as the Pulgas Ridge sewage treatment plant demolition
and staging area construction. Thus, there is potential that the fixed asset budget will be
underspent.
Grant revenues expected to be received in 1994-1995 total $84,302. This primarily
represents payments for projects completed in prior years. Grant revenues associated with
projects budgeted in 1994-1995 total $70,525, of which $47,000 is expected to be received in
1994-1995 (part of the $84,302 above) and $23,525 in 1995-1996.
PLANNING BUDGET(Capital Improvement Program): Fiscal Year 94/95
Rev. 3/1/94
OUTSIDE I
11PRESERVE PROJECT DESCRIPTION AMOUNT I FUNDING I NOTES
Graphic Consultants
Long Ridge Sign Graphics 2,500
Los Trancos Complete Sign Graphics 500
Monte Bello Sign Graphics 2,500
Picchetti Ranch Sign Graphics 2,500
Purisima Creek Sign Graphics 2,500 Possible Re uest help from POST
St.Joseph's Hill Sign Graphics 2,500
Misc. Unanticipated Projects 2,000
15,000
Planning&Engineerin Consultants
El Corte de Madera Parking Plans 10,000
El Corte de Madera Complete Dump Cleanup Plan 10,000
El Corte de Madera Resource Management Study 10,000
Fremont Older Parkin. Plans 5,000
Kennedy Road Area Parking Plans 10,000
La Honda Creek Asbestos Determination 5,000
Monte Bello South Parking Plans 5,000
Mt. Umunhum Area Master Plan 20,000
Pulgas Ridge Sewage Treatment Plant Demo 3,000
Pulgas Ridge Parking Plans(Edmonds) 2,500
Pulgas Ridge Resource Management Plan 2,500
Purisima Creek Underground Utilities 1,000
Rancho San Antonio Grant House Interior 3,000 Req'd Co. Historical Grant
Rancho San Antonio Shop Building 7,000
Skyline Ridge Field Office 15,000
Skyline Ridge Nature Center Interior 20,000
Skyline Ridge Nature Center Utilities 5,000
Thornewood Schilling Lake Spillway 5,000
Windy Hill Portola Parking Area 2,500 Possible LWCF grant pending
Windy Hill Underground Utilities 20,000 I
Misc. Unanticipated Projects 10,000 1
171,500
Site Preparation Expenses
Cathedral Oaks Cothran Cleanup 15,000
La Honda Creek Demo 140 La Honda Rd 35,000
50,000
Interior/Exterior Structures&Improvements)
p g Picchetti Ranch Restore Porch on House 6,000 6,000 Pro 70 rant
Rancho San Antonio Grant House Interior 17,000 Req'd Co. Historical grant
Rancho San Antonio Field Office Landscaping 3,000
Skyline Ridge Nature Center Interior 50,000 Req'd Request help from POST
76,000
11PRESERVE PROJECT DESCRIPTION OUTUIDE
AMOUNT FUNDING1 NOTES
Electrical (Structures&Improvements)
Purisima Creek Underground Utilities 15,000
Skyline Ridge Nature Center Utilities 20,000
Windy Hill Underground Utilities 200,000
235,000
Sewer&Septic Structures&Improvements)
Fremont Older Restroom&Tank 13,000
Monte Bello Restroorn&Tank(Camp) 13,000
Purisima Creek Tank (Redwood Trail) 5,000
Purisima Creek Lower Restroorn 13,000
Windy Hill Upper Restroorn 13,000
57,000
Parking Area
F-
Fremont Older Parking Area Expansion 15,000
Pulgas Ridge Parking Area(Edmonds) 25,000
40,000
Roads&Trails Structures&Improvements)
El Corte de Madera Trail Improvements (Misc.) 5,000
Foothills Foothills Pk. Connector 10,000
Monte Bello Vista Point Improvements 5,000
Picchetti Ranch Trail above Pond 7,500
Picchetti Ranch Trail to Consign 8,000
Picchetti Ranch Trail to Stevens Cyn. Rd. 7,500 5,000
Pulgas Ridge Cordilleras Trail 5,000 5,000
Russian Ridge Loop Trails(LWCF) 4,000 4,000
Russian Ridge Nature Trail (Prop 70) 12,000 12,000
Russian Ridge Ridge Trail (Norton LWCF) 12,000 12,000
Skyline Ridge Fowkes Trail Improvements 26,525 26,525
St.Joseph's Hill Jones Trail (Novitiate) 20,000 Req'd Request help from L.G.
St. Joseph's Hill Jones Trail Realignment 5,000
127,525
Signs (Structures&Improvements)
Foothill Preserves New&Replacement Signs 10,000
Foothill Preserves Bulletin Boards 3,500
Long Ridge Map, Regulatory&Frame 3,500
Los Trancos Map, Regulatory&Frame 3,000
Misc. Preserves Brochure Boxes 1,500
Monte Bello Map, Regulatory&Frame 3,000
Picchetti Ranch Map, Regulatory&Frame 3,000
Purisima Creek Map, Regulatory&Frame 3,5001
Skyline Preserves New&Replacement Signs 10,000
DEJ11PRESERVE PROJECT DESCRIPTION I AMOUNTI F()UUNTDSIIKIG NOTES
Skyline Preserves Bulletin Boards 9,500
St.Joseph's Hill Map, Re gulatory&Frame 1 3,0001 1
53,500
Protective Barriers Structures&Improvements)
Foothill Preserves Misc. Protective Barriers 2,000
Pulgas Ridge Secure Catchbasin 2,500
Skyline Preserves Misc. Protective Barriers 1,500
6,000
Resource Mana ement Structures&Improvements)
Pulgas Ridge Resource Management Plan 5,000
Skyline Ridge Dump Cleanup 5,000
Misc. Preserves Revegetation Supplies 1,500
Misc. Unanticipated Projects 5,000 ,
16,500
Demolition (Structures&Improvements)
Pulgas Ridge Demo Sewage Treatment Plant 50,000
50,000
Misc. (Structures&Imerovements)
Misc. Unanticipated Projects 25,000 1
25,000
- ----------
R-94-28 Page 7
3. OPERATIONS PROGRAM
93-94 93-94 94-95
Revised Projected Proposed
Budget Expenses Budget
Salaries & Benefits $1,567,275 $1,581,650 $1734,700 '
Services & Supplies $ 482,100 $ 450,790 $ i530,000
Fixed Assets $ 84,000 $ 87,850 $ 91,300
Total $2,133,375 $2,120,290 $2,355,000
The proposed 1994-1995 budget for the Operations Program is $2,355,000. The salary and
benefits category will grow 9.7 percent above 1993-1994 projected expenses. Included in the
1994-1995 proposed budget are all salary and benefit changes for the existing staff, as well
as partial-year funding for an additional ranger position (beginning October 1, 1994) and a
second equipment mechanic operator (beginning January 1, 1995). The additional ranger
would be assigned to the Skyline Area to address needs created by increased public use and
the implementation of trail use guidelines and mitigation measures.
Adding a second equipment mechanic-operator to the staff will improve the productivity of
each geographical area by increasing the availability of, and eliminating the competition for,
a single equipment mechanic-operator. Staff is proposing that the Board fund the equipment
mechanic-operator position for the last quarter of the fiscal year. Although this second
position seems to be the best solution, staff would use the interim period to fully review
other staffing options to address the District's equipment operation, maintenance, and repair
needs. Staff will review the merits of separating the two primary functions of the position
(equipment maintenance and equipment operation), and return to the Board in the fall with a
recommendation on how these functions can be most effectively staffed.
The 1.994-1995 proposed budget also includes a 20 percent increase in funding for seasonal
open space technicians to assist the regular staff performing maintenance and construction
duties.
The proposed 1994-1995 services and supplies budget is $530,000, which is 9.9 percent over
the 1993-1994 revised budget. The $40,000 budgeted in 1993-1994 for shared maintenance
and repair of Mt. Umunhum Road is unspent, and has been carried forward into the 1994-
1995 proposed budget. Expenses moved to the operations program budget from other
departments to streamline the expense allocation process account for 3 percent of the 9.9
percent growth in the services and supplies budget.
The proposed 1994-1995 operations fixed assets budget is 8.7 percent more than the 1993-
1994 adopted budget. The purchase and outfitting of three new vehicles is proposed for
1994-1995. Two of the vehicles, budgeted at $42,000, would be replacements of existing
R-94-28 Page 8
high-mileage patrol vehicles. The third vehicle would be a small dump truck, which is
budgeted at $28,000. The existing small 1987 dump truck is shared by the two geographical
work crews to haul materials to remote locations, support operation of the chipper, and help
with clean-up and demolition projects. An additional small dump truck will improve staff
productivity by eliminating the need to shuttle the existing small dump truck between the two
field offices. The revised five-year capital equipment schedule (items over $10,000) is
shown on the following page.
Revised 2/23/94
1994-1995 OPEN SPACE MANAGEMENT BUDGET
FIVE YEAR CAPITAL EQUIPMENT SCHEDULE
(Major Items over $10, 000)
1994-1995 1995-1996 1996-1997 1997-1998 1998-1999
Patrol Vehicles
a) Replacement (2) $42 , 000 (3) $63 , 000 (3) $63 , 000 (3) $63 , 000 (1) $21, 000
($21, 000 ea. )
b) New (1) $25, 000 (1) $25, 000
($25, 000 ea. )
Other Vehicles $28 , 000
Small Dump
Truck
Heavy Equipment $65, 000 $30, 000 $701000 $50, 000
Tractor w/ Trail Bulldozer Backhoe
Boom Mower Machine
Radio or Other
Equipment
TOTALS $70, 000 $153 , 000 $93 , 000 $133 , 000 $96, 000
i
..................
R-94-28 Page 9
4. PUBLIC AFFAIRS PROGRAM
93-94 93-94 94-95
Revised Projected Proposed
Expenses
Budget Ex Budget g p u get
i
1 1 Salaries & Benefits $ 13 550 $ 14 320 ' $125 150
Services & Supplies $260,350 $188,782 $194,350
Fixed Assets $ 1,700 $ 1,690 $ 1,500
Total $375,600 $304,792 $321,000
The proposed 1994-1995 Public Affairs Program budget reflects the general program emphasis noted
in the 1994-1995 Action Plan; that is, to expand and continue outreach to a wider public audience,
particularly in geographic areas that have previously not been reached with the District messages
and to continue implementation of the public affairs plan (and other marketing elements) in order to
increase the positive perception of the District in the community and with other agencies and
organizations.
Salaries and benefits: $125,150
I
The proposed 9.4 percent increase over projected 1993-1994 expenses in salaries and benefits is due
to expected step increases, a proposed cost of living increase for the two public affairs staff persons,
and the hiring of a summer/fall intern to assist in general community outreach and display staffing.
Services & supplies: $194,350
A 25 percent decrease from the 1993-1994 budget figure of $260,350 is proposed in services and
supplies, due to reductions in legislative contract services and professional conference expenses. A
new account is proposed, Organizational Memberships (under Business Meeting Expense), which
would carry the costs of District memberships in professional organizations, such as the Bay Area
Open Space Council, ABAG, the Special Districts Association, and various chambers of commerce.
R-94-28 Page 10
General services & supplies in the proposed budget total $108,900 and include:
Contract services $60,000
Library & subscriptions $ 350
Postage $29,500
Printing and duplicating $ 650
Advertising $ 5,000
Private vehicle expense $ 1,200
Business meeting expense $ 7,000
Personnel development $ 3,900
Equipment, computer/software
expense & miscellaneous $ 1,300
Publications: A 28 percent reduction in publications expenses is proposed primarily due to more
accurate tracking of these expenses over the last fiscal year. This tracking provides a more reliable
means of estimating costs for the upcoming year. In terms of increases to specific accounts, it is
proposed that Hikes & Walks be printed in a much larger quantity and distributed, at least once, to
the entire mailing list which numbers 11,000. The annual report and lands at risk graphic which
were delayed last year will take place in the 1994-1995 fiscal year. Publications expenses total
$66,950 and include:
New visitors guide reprints $ 6,500
Site brochures & maps $17,500
Trail etiquette brochure reprints $ 1,850
Annual report $10,000
Hikes & Walks $10,900 (now to be mailed to full 11,000
mailing list)
Lands at risk map $ 6,500 (shared with Planning)
Volunteer recruitment brochure reprints $ 700
Kids' env'I. awareness poster reprints $ 1,450
Newsletter (3 issues) $ 9,700
Fact sheet reprints $ 1,850
Special projects: Special projects costs are proposed to be reduced by 50 percent due to the
completion of the 20th Anniversary program and a more accurate estimate of the business printing
expenses. A new account is proposed, Promotional Expenses, which will allow for production of
District promotional items for giveaway at public events, displays, etc. Special Projects total
$18,500 and include:
Displays $ 2,500
Public events $ 6,000
Business printing $ 6,000
Promotional expenses $ 4,000
R-94-28 Page 11
Fixed Assets: $1,500
It is proposed that $1,500 be budgeted in 1994-1995 in order to purchase a new printer for faster,
more accurate printing of the District's 10,000 address mailing list labels, and for an additional slide
projector for staff and outside presentation use. This amount represents a 13 percent reduction from
last year in the proposed budget for fixed assets.
Total budget, all categories: $321,000
The proposed 1994-1995 budget is 14.5 percent lower than the 1993-1994 budget, but 5.3 percent
higher than the projected expenditures for 1993-1994. The 1993-1994 projected expenditures are 19
percent below the program's 1993-1994 revised budget.
Elements such as the 20th Anniversary, business printing, site brochures, postage, and out of town
business meetings were overbudgeted in 1993-1994. Other items such as public events, "tracking"
polls, annual report, advertising, and the lands at risk graphic were delayed either due to outside
circumstances or for strategic reasons. One item, the general information brochure, was
discontinued due to its redundancy with other materials. These elements account for the significant
underspending of the public affairs budget for 1993-1994. Appropriate adjustments are being made
in these accounts for the 1994-1995 budget.
The proposed 1994-1995 budget of $321,000 does not include the contingency items noted below.
Contingency items:
In order to maximize the general public's awareness of the District, it is proposed that a District
brochure or map (possibly the new visitors guide map now in development) be distributed to each of
the approximately 275,000 households within District boundaries. The printing of 275,000 visitor
guide maps is estimated at $50,000 - $75,000 and distribution is estimated to cost $30,000. This
may be one of the best means of making sure that each household is exposed to the District's
message. Direct mail (or door-to-door distribution) is a proven effective method of providing
information to the general public. In 1993, the District distributed 3,000 general information
brochures to random households in each of five cities and received a significant level of response.
By including a response card in this distribution, the District can more accurately evaluate its
effectiveness.
In addition, it is suggested that the District undertake a relatively small neighbor satisfaction survey,
focused on properties which neighbor the District lands. In the past, this audience has had some
significant concerns with District activities. A targeted survey, if desired by the Board, would tell us
their current attitudes, and whether or not we need to take action in those areas to improve relations.
The survey is estimated to cost $5,000.
R-94-28 Page 12
As contingency items, these requests would come before the Board for approval prior to any
expenditures being made.
Printing of 275,000 visitors guide maps $ 50,000 - $ 75,000
(range is given to provide printing of a
cover letter or response card to be
included in distribution)
Distribution expense $ 30,000
District neighbor "satisfaction" survey $ 5,000
Total of all contingency items $ 85,000 - $110,000
Total budget if all
contingency items added $406,000 - $431,000
R-94-28 Page 13
5. ADMINISTRATION PROGRAM
93-94 93-94 94-95
Revised Projected Proposed
Budget Expenses Budget
Salaries & Benefits $592,700 $524,220 $518,550
Services & Supplies $175,700 $160,400 $264,65q '
Fixed Assets $13,800 $ 4,000 $ 43, 1
Total $782,200 $688,620 $826,200
Totaling $826,200, the proposed 1994-1995 budget for the administration program breaks down as
follows:
Salaries and Benefits $518,550 (63%)
Services and Supplies $264,650 (32%)
Fixed Assets $ 43,000 ( 5%)
The proposed budget is 5.6 percent above the 1993-1994 revised budget of $782,200 and
20 percent above 1993-1994 projected expenses of $688,620. The inclusion of $99,000 to cover
potential election expenses in Wards 1, 2, 5, and 6 and $30,000 the possible replacement of the
District's photocopier account for 15.6% of the proposed budget for 1994-1995.
The salaries and benefits category in this program includes your Board appointees' salaries and
benefits, currently budgeted at $140,900. In this same budget category, $21,300 for potential
salary incentive awards for general manager appointees, and $27,000 is designated for Directors'
compensation.
As an umbrella program for many District-wide administrative services and activities, this program's
budget includes funding for basic operational items such as:
Postage $ 8,000
Telephone $13,000
Election Expenses $99,000
General Insurance $29,800
Auditor $11,000
General Office Supplies $6,500
Utilities (330 Distel) $37,400
As noted above, $30,000 has been included in the proposed 1994-1995 budget for the possible
replacement of the photocopy machine at the administrative office. Our current machine, a Konica
Model 7090F, was purchased in July 1989 for $20,650. For the past year, staff has experienced
R-94-28 Page 14
serious difficulties with the machine to the point where productivity is adversely affected and
copying jobs are having to be sent out to local copy shops. Though the machine was marketed to
handle the number of copies the District is running, the style of the copier's document feeder is
basically incompatible with the District's copying needs. Since the machine was purchased in 1989,
Konica has changed and improved the document feeder design on its machines. At this time,
options for resolving the problem range from upgrading the document feeder, if possible, to leasing
or buying a new machine. Staff is continuing to work with Konica and other vendors to determine
the most cost-effective resolution. For the purposes of the budget, $30,000 has been included in the
event a new photocopier is deemed the most cost-effective alternative.
The services and supplies category also includes $10,000 for special legal fees related to personnel
matters and labor relations-negotiations and $5,000 for an in-house District training program for all
staff.
The proposed budget also includes $3,400 for the Board's staff recognition event and $600 for staff
activities or events to be held during the year and administered by a staff activities committee.
6. SALARY INCENTIVE AWARDS
The Board's current policies for use of salary incentive awards, adopted June 22, 1983, state:
The Board's Budget Committee will audit the incentive award program for compliance with
the policies herein, will approve budget for the program on behalf of the Board, but will not
be involved in approving incentive amounts for specific general manager appointees. From
time to time, the Budget Committee may recommend increases or decreases in the amount of
incentive funds available to be used by the general manager.
The Administration and Budget Committee reviewed the salary incentive program with the acting
general manager at its March I meeting. Discussion included the number of non-represented
general manager appointees who might be eligible for salary incentive awards during the coming
fiscal year and the estimated total cost of the program. The estimated total cost of the program for
1994-1995 is $30,250. The proposed budget includes $21,300 for the program based on the
assumption that some employees earning a salary incentive award will convert part of their award to
vacation time in accordance with the recent revisions in the salary incentive award program.
Prepared by:
Craig Britton, Acting General Manager
Jean Fiddes, Administrative Services Manager
Randy Anderson, Planning Manager
John Escobar, Operations Supervisor
Malcolm Smith, Public Affairs Manager
Marie McGough, Accounting Specialist
Contact person:
Craig Britton, Acting General Manager
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (a)
PRELIMINARY BUDGET BY PROGRAM
1994-1995
(Dollars)
Acquisition Planning Operations Public Affair: Administration TOTALS
Budget Category Program Program Program Program Program (All Programs)
------------—----—
REVENUES
Tax Revenue 10,140,000 10,140,000
Grant Income 81,000 81,000
Interest Income 390,000 390,000
-------------------
Rental Income 423,000 423,000
Sale of Surplus Property M 2,500,000 2,500,000
Other Income 50,000 50,000
TOTAL INCOME 2,923,000 81,000 0 0 10,580,000 13,584,000
Net Proceeds from 4,875,000 4,875,000
Note Issues
TOTAL INCOME 7,798,000 81,000 0 0 10,580,000 18,459,000
PLUS FINANCING
---------------- ----- ------------------ ---------
DECREASE IN RESERVES (769,400)
MIDPENINSULA REGIONAL OPEN SPACE DISI HICT (b)
PRELIMINARY BUDGET BY PROGRAM
1994-1995
(Doilam)
Acquisition Planning Operations Public Affairs Administration TOTALS
Budget Category Program Program Program Program Program (All Programs)
EXPENDITURES
Debt Service
Interest 3,384,760 3,384,760
Principal 2,463,240 2,463,240
SUBTOTAL 5,848,000 5,848,000
---------------
Salaries&Benefits
Salaries
a)Gen.Mgr.Appointees 142,800 358,300 1,325,500 97,800 234,500 2,158,900
b)Salary Incentive Awards 21,300 21,300
c)General Manager 86,000 86,000
—-—----- -------------------------
d)Legal Counsel 47,000 47,000
e)Controller 7,900 7,900
Benefits
a)Gen.Mgr.Appointees 36,650 88,950 409,200 27,350 72,350 634,500
------------ ---
b)General Manager 22,500 22,500
Directors'Fees 27,000 27,000
SUBTOTAL 179,450 447,250 1,734,700 125,150 518,550 3,005,100
-----------—---—------—----- ----—-
MIDPENINSUILA REGIONAL OPEN SPACE DISTRICT
PRELIMINARY BUDGET BY PROGRAM
1994-1995
(Dollars)
Acquisition Planning Operations Public Affairs Administration TOTALS
Budget Category Program Program Program Program Program (All Programs)
SERVICES&SUPPLIES
Legal Services 1,000 12,000 10,000 23,000
Regular Outside Services 30,000 23,500 2,800 56,300
Contract Services 70,000 201,500 14,400 60,000 17,500 363,400
Election/Annexation 101,000 101,000
Library and Subcriptions 1,000 600 300 350 600 2,850
Rents and Leases 11,300 100 11,400
Utilities 8,400 25,800 13,000 47,200
Postage 250 100 1,300 29,500 8,000 39,150
Printing and Duplicating 250 3,000 3,600 650 6,000 13,500
Insurance 12,000 77,700 29,800 119,500
Advertising Soo 1,000 1,000 5,000 2,000 9.800
Maps and Aerials 200 1,000 1,200
Private Vehicle Expense 3,500 6,000 500 1,200 3,700 14,900
District Vehicle Expense 151,000 151,000
--------------
Business Meeting Expense 1,000 200 300 7,000 1,600 10,100
Personnel Development 3,300 6,300 14,100 3,900 20,250 47,850
- -----------------
Maint/Repair Equipment 200 15,000 250 2,500 17,950
Operating Expenses-Distel 20,200 24.400 44,600
Computer Expenses 200 12,000 6,000 350 3,500 22,050
Office Supplies/SmI Equip. 500 1,200 1,000 550 6,500 9,750
------ --------
Field Supplies/SmI Equip. 29,900 29,900
Outside MaintServices 36,100 127,700 11,300 175,100
Property Taxes&Permits 1,000 4,900 5,900
Comm.Publications 66,950 66,950
Comm.Special Projects 18,500 18,500
-----------------
Volunteer Program 8,700 8,700
--- -----------
Miscellaneous 200 150 100 450
SUBTOTAL 189,900 233,100 530,000 194,350 264,650 1,412,000
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (d)
PRELIMINARY BUDGET BY PROGRAM
1994-1995
(Dollars)
———----------------——------
Acquisition Planning Operations Public Affairs Administration TOTALS
Budget Category Program Program Program Program Program (All Programs)
-----———--------—-------
FIXED ASSETS
Previous Land Commitment 3,000,000 3.000,000
New Land Purchases 4,500,000 4,500,000
Option Fees 150,000 150,000
Land Bank Payments 200,000 200,000
Site Acquisition Expense 113,500 113,500
Site Preparation Expense 50,000 50,000
Structures&Improvements 121,500 686,500 808,000
——-----— ----—---—--------— —-----------------
Field Equipment 27,700 27,700
Office Equipment 2,000 4,000 8,600 1,500 43,000 59,100
Vehicles 55,000 55,000
—-----------— -—-------------—---- -- — —------—--- —-------
SUBTOTAL 8,087,000 740,500 91,300 1,500 43,000 8,963,300
TOTAL OF ALL EXPENDITURES 14,304,350 1,420,850 2,356.000 321,000 826,200 19,228,400
TOTAL EXPENDITURES
EXCLUDING LAND,BUILDING
IMPROVEMENTS AND
DEBT SERVICE 506,350 1,420,850 2,356,000 321,000 826,200 5,430,400
SpaceOpen
R-94-30 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 94-08
March 9, 1994
AGENDA ITEM
Controller's Report on the Proposed Fiscal Year 1994-1995 Budget
DISCUSSION
The following cash projection shows the impact of the proposed fiscal year 1994-1995 budget
on the District's cash position. The District will begin the new fiscal year with estimated
cash balances totalling $10.2 million. Approximately $5.6 million of this cash is not
available to meet operating needs as it represents the reserve requirements of our outstanding,
public notes. Overall projected income is adequate to cover budgeted debt service, operating
expenses, preserve development, reserve requirements, and some $7.5 million for new land
acquisition. The budget takes the conservative position that CALPAW does not pass. As
shown in the attached monthly cash flow projection, no mid-year cash deficiency is
anticipated.
ANNUAL CASH FLOW PROJECTION
FISCAL YEAR 1994-1995 BUDGET
($Thousands)
Beginning Cash Balance ' 10,205
Plus: Tax Revenue 10,140
Grant Income 81
Interest Income 390
Rental. Income 423
Sale of Surplus Property 2,500
Other Income 50
Total Income 13,584
Net Proceeds from Note Issues 4,875
Total Income Plus Financing 1$,459
Minus: Building Improvements 100
Debt Service 5,848
Operating Expenses 5,441
Land Bank Payments 200
Land Option Fees 150
Land Purchases 7,500
Total Expenditures 19,239
Ending Cash Balance 9.425
i
330 Distel Circle # Los Altos, California 94022-1404 Phone: 415-691-1"") * FAX: 415-691-0485 E)
Board of Dire(fors:Pete Siernen _=rt McKibbin,Teena Nenshaw,Ginny Babbitt,Nonette Betsy Crowder,Wim de Wit
it
R-94-30 Page 2
Income
1. Tax Revenue is budgeted at $10.14 million (68% from Santa Clara County and 32%
from San Mateo County). This assumes another slow year for real estate activity and
no change in state funding formulas. This tax revenue estimate is subject to more
potential error than normal because we do not yet fully understand the impact of the
adoption by both counties of the Teeter Plan. Under the Teeter Plan, we supposedly
received in 1993-1994 additional tax revenue equal to the value of all delinquent taxes
we would expect to receive in the future from past tax levies. In the future, we will
no longer receive our share of prior taxes and associated penalties, but will receive
our full share of the current tax levy. Currently the tax delinquency rate in both
counties is around 3.5%. Therefore, we should receive an additional 3.5% of current
taxes in exchange for giving up prior taxes. This should be a wash. However,
revenue information to-date from San Mateo County leads me to believe it will be a
slight negative. Thus, the projected tax revenue for 1994-1995 is about 2% less than
we are receiving this year. Underlying growth in assessed valuation is estimated at
3.4%.
2. Grant Income is projected at $81,000 -- all for preserve development.
3. Interest Income is estimated at $390,000, assuming average investment rates of 4.5%
on reserve funds and 4.0% on general funds.
4. Rental Income is budgeted at $423,000, including $30,000 from sublease of excess
space in the Distel Circle building.
5. Proceeds from Sale of Surplus Property are projected at $2.5 million -- all from the
planned sale of two Teague Hill parcels.
6. Other Income (estimated at $50,000), includes various reimbursements, joint preserve
development projects, fines, subscriptions, other fees, and cash donations.
Planned Financing
In order to maintain a modest land acquisition program, we recommend the issuance, during
the second half of the year, of $5 million of twenty year notes. This issue is consistent with
long-term cash projections and is easily accommodated within our statutory debt limit. At
the end of the 1993-1994 fiscal year, the District will have bonded indebtedness equal to
84% of the debt limit ($9 million under). If CALPAW passes, this note issue should
probably be deferred into a future year.
Debt Service
Current debt outstanding requires $5.85 million of debt service payments in 1994-1995. A
complete listing of payments against outstanding notes will be provided in the Debt Service
Annual Claims List.
Other Expenditures
1. Building Improvements: The budget assumes final payments of$100,000 on the
Distel Circle project.
R-94-30 Page 3
2. Operating Expenses and preserve development investment is budgeted at $5.44
million.
3. Land Bank Payments of $200,000 are budgeted to cover expected payments on El
Corte de Madera Open Space Preserve. These payments are deductible from amounts
owed to Mr. Hosking in 1995-1996.
4. Land Option Fees of $150,000 are budgeted to tie-up some key land parcels until we
know the result of the state budget and the vote on CALPAW.
5. Land Purchases are projected at $7.5 million, including the $3 million commitment on
the Phleger property.
Reserves
If all revenues and expenditures occur as budgeted, the District's cash balances would total
$9.4 million at the end of the coming fiscal year. This would be some $3.4 million more
than required to meet the reserve requirements of outstanding public debt, and would
adequately fund the first portion of fiscal year 1995-1996.
Long-Term Cash Projections will be included in a separate report to be presented at your
second meeting in March.
Prepared by:
Michael L. Foster, Controller
Contact person:
Same as above
I
MROSD MONTHLY CASH FLOW FORECAST 1994-9
3/1/94
($THOUSANDS) APRIL MAY JUNE JULY AUG SEP OCT NOV DEC JAN-MAR TOTA
BEGINNING CASH 10205 12732 12669 12437 11277 10875 8585 8647 8521 16453 10205
0
TAX REVENUE 2950 600 122 15 10 5 780 500 3750 1408 10140
GRANT RECEIPTS 20 7 12 21 16 5 81
SALE OF LAND 2500 2500
INTEREST INCOME 45 50 45 50 45 50 105 3901
ENTAL INCOME 32 32 32 32 32 32 32 32 32 135 423
OTHER INCOME 4 4 4 4 4 4 4 4 4 14 50
TOTAL REVENUE 2986 681 228 58 91 91 828 602 3852 4167 13584
DEBT ISSUES (NET) 4875 4875
CASH EXPENSES -425 -425 -425 -435 -435 -435 -440 -440 -440 -1541 -5441
BUILDING PAYMENTS -10 0 -10 0
DEBTSERVICE -4 -39 -5 -253 -28 -1446 -76 -38 -5 -3954 -5848
LAND BANK PAYMENTS -200 -200
AND OPTION FEES -30 -30 -30 -30 -30 -150
LAND PURCHASES -250 -500 -500 -250 -250 -250 -5500 -7500
TOTAL SPENDING -459 -744 -460 -1218 -493 -2381 -766 -728 -795 -11195 -19239
ENDING CASH 12732 12669 12437 11277 10875 8585 8647 8521 16453 9425 9425
RESERVE FUNDS 5600 5600 5600 5600 5600 5600 5600 5600 6000 6000 6000 v
NOTE FUNDS 1446 1446 1446 1446 1446 Q Q Q 3-6-U Q Q c°°c
AVAILABLE CASH 5686 5623 5391 4231 3829 2985 3047 2921 6792 3425 3425
Open Space
t
----------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-94-32
Meeting 94-08
March 9, 1994
AGENDA ITEM
Proposed Budget for Fiscal Year 1994-1995
1994 ADMINISTRATION AND BUDGET COMMITTEE'S RECOMMENDATION
Accept the proposed 1994-1995 fiscal year budget.
DISCUSSION
i
The charge to the Administration and Budget Committee was to develop a conservative and
flexible budget because of the potential financial impact from the State of California's
budgetary process and the potential outside funding that may result from CALPAW'94
(Proposition 180).
The committee met five times to review the proposed 1994-1995 budget in terms of the
Preliminary Action Plan, the Relative Site Emphasis Plan, the revised adopted 1993-1994
budget, and the revenue uncertainty due to the budget crisis in Sacramento and the
CALPAW'94 initiative.
Under the scenario above, the management team and the committee reviewed each program's
proposed budget.
The proposed operating expense budget for 1994-1995 is $5,430,400, exclusive of debt
service, land acquisition funding, and the $100,000 carry-over for the Distel Circle
remodeling project. This 1994-1995 operating expense figure is 5.84 percent above the
revised adopted 1993-1994 budget of $5,130,800. The committee concurs that a slight
growth is warranted at this time due to the large reduction imposed on the 1992-1993 and
1993-1994 budgets.
Historically, tax revenue has grown at 8 percent to 12 percent per year. Due to the
recession impacting California, that figure is projected to decline to approximately 3 percent
for the 1994-1995 budget year.
Due to the reduction in tax revenue over the last several years and the potential impact from
the State, the committee, controller, and management team extensively reviewed the long and
short-term relationship between growth of tax revenue, operating expenses, debt service, and
present and future land purchases over a ten-year period.
330 Distel Circle * Los Altos California 94022-1404 * Phone: 415-691-'`"10 « FAX: 415-691-0485
Board of Directors:Pete sieme rert McKibbin,Teena Henshaw,Ginny Babbitt, Nonettt Betsy Crowder,Wim de Wit
R-94-32 Page two
Based on the above information, the Administration and Budget Committee recommends:
1) Accepting the 1994-1995 proposed budget with the realization that major expenditures,
specifically most additional staffing requests and major planning projects within the proposed
budget, would not occur until after the State of California resolves its 1994-1995 budget and
its impact on the District can be weighed.
2) Charging the Administration and Budget Committee to research the use of a formal
growth cap on total expenses and its components and to return with a recommendation to the
Board for future implementation.
3) Charging the Administration and Budget Committee with reviewing the feasibility of a
two to five year flowing budget to supply the framework for the yearly budgetary process.
This would include five year projections presently used for capital equipment and
improvement projects, acquisition projects, and a new staffing plan. A review of the site
emphasis plan in terms of its budgetary impact prior the start of the 1995-1996 budgetary
process would also be included.
We would like to thank Mike Foster for his thorough, long-term budgetary review
presentation and staff for their detailed preparation, flexibility, and insightful participation in
past and present budgetary processes.
Prepared by:
Administration and Budget Committee:
Directors R. McKibbin (chair), T. Henshaw, and P. Siemens
Contact person:
Director R. McKibbin
1
Open Space
1
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-94-29
Meeting 94-08
March 9, 1994
AGENDA ITEM
Authorization to Purchase Vehicles
ACTING GENERAL MANAGER'S RECOMMENDA ON
1. Approve the attached Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Authorizing the Department of General Services
Administration of the State of California to Purchase Certain Items for the
Midpeninsula Regional Open Space District.
2. Direct the Acting General Manager to execute a purchase contract with the
State Department of General Services Administration for two full size patrol
trucks ($34,500) and one small dump truck ($19,500) at a total cost of
$54,000.
DISCUSSION
The District's five-year capital equipment schedule provides for two replacement patrol
vehicles and one additional small dump truck in fiscal year 1994-1995.
Purchase orders for vehicles acquired through the state General Services Administration
(GSA) must be placed in early March if the vehicles are to be received in the District's
1994-1995 fiscal year.
The District's ability to purchase vehicles through GSA continues to be a considerable cost
savings. GSA fleet purchasing using a statewide bidding process insures the best possible
price. Staff time is also greatly reduced because GSA writes the specifications and conducts
formal statewide bidding.
The two patrol trucks are replacement vehicles; however, the small dump truck will be an
addition to the maintenance fleet. The District field staff uses rock and gravel extensively to
maintain roads and trails in a safe and passable condition. A small dump truck is used to haul
these materials to the numerous sites within the District that have limited access. A small
dump truck is also used to remove downed trees and other debris from areas with limited
access.
330 Distel Circle • Los Altos 'ifornia 94022-1404 • Phone: 415-691-' 'I • FAX:415-691-0485
Board,, Directors:Pete Siemer ert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette ,Betsy Crowder,Mm de Wit
R-94-29 Page Two
Using a small dump truck is effective in reducing chances of back injury caused from lifting
and moving heavy objects. In addition to being used to haul materials, a small dump truck
can also be used daily as a maintenance vehicle and to tow equipment.
We currently have only one small dump truck that is shared between geographic areas. Staff
must regularly transport the vehicle from one area to the other. This consumes staff time and
fuel, and puts extra miles on the truck. A second dump truck will greatly increase the
efficiency of staff resources.
Given the uncertainty of the state budget, the Board may want to consider the option of
purchasing only replacement patrol trucks,through the state bid process. The dump truck
could be purchased through a local bid process later in the fiscal year. However, based on a
preliminary estimate received from a local dealer, the overall cost of the dump truck would
increase by $2,000 or more. A dump truck ordered as a result of a local bid later in the
year would not be delivered until December or January, effectively missing the entire
construction season.
Prepared by:
David Topley, Support Services Supervisor
John Escobar, Operations Manager
Contact persn:
David Topley, Support Services Supervisor
RESOLUTION
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
AUTHORIZING THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION OF THE STATE OF
CALIFORNIA TO PURCHASE CERTAIN ITEMS FOR THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
The Board of Directors of the Midpeninsula Regional Open Space District does resolve that
the Office of Procurement, Department of General Services Administration of the State of
California is hereby authorized to purchase vehicle(s) for and on behalf of the Midpeninsula
Regional Open Space District pursuant to section 14814 of the Government Code, and that
Craig Britton, Acting General Manager, is hereby authorized to sign and deliver all
necessary requests and other documents in connection therewith for and on behalf of the
Midpeninsula Regional Open Space District.
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: C. Britton, Acting General Manager
DATE: March 4, 1994
SUBJECT: FYI
STATE OF CALIFORNIA—RESOURCES AGENCY FETE WILSON,Governor
DEPARTMENT OF PARKS AND RECREATION
P.O.BOX 942896
SACRAMENTO 94296-0001
(916) 653-8758
February 22, 1994
Ginny Babbitt
President, Board of Directors
330 Distel Circle
Los Altos, California 94022-1404
Dear Ms. Babbitt:
Your letter of February 9, 1994 to Director Murphy regarding the Habitat Conservation Fund
Program was referred to me.
I am not in a position to address the appropriateness of the Governor's decision to withhold
funds from the program. As to your concern regarding the termination of the application process, the
Department has proceeded as far it can. The applications were evaluated and a list of recommended
projects was prepared. The next step in the process was to send the Department's recommendations to
the Department of Finance as part of the budget package. Since there are no funds identified in the
budget for the program, we terminated the process and notified the applicants.
If the funds are included in the final, approved budget for 1994-1995, we will move forward with
our recommendations. Those recommended for funding will be given the opportunity to affirm their
interest in participating.
I hope that this addresses your concerns and look forward to continuing the excellent
relationship we have with the District.
If you have any questions, please call me at (916) 653-8758.
Sincerely,
Odel T. King, Jr., Manager
Local Services Section
cc: Honorable Byron Sher, Member, State Assembly
Honorable Dominic Cortese, Member, State Assembly
Honorable Charles Quackenbush, Member, State Assembly
Honorable John Vasconcellos, Member, State Assembly
Mr. Ralph Heim, Legislative Advocate
Mr. Mark Palmer, Executive Director, Mt. Lion Preservation Foundation
q DEPARTMENT OF THE ARMY
SOUTH PACIFIC DIVISION, CORPS OF ENGINEERS MAR p 31994
- 630 Sansome Street,Room 720
San Francisco, California 94111-2206
REPLY TO
ATTENTION OF: FEB 0 3 1994
Construction-Operations Directorate
Congressman Norman Y. Mineta
House of Representatives
Washington, DC 20515-0515
Dear Congressman Mineta:
I am writing this letter in response to your letter of
January 7, 1994 . In that letter you inquired about Defense
Environmental Restoration Program (DFRP) work to be done at the
former Almaden Air Force Station on Mount Umunhum, near the town
of Los Gatos, California.
I'm certain that you are aware that a significant amount of
the DERP finds last year were redirected for the emergency
cleanup of the chemical warfare and unexploded ordinance
contamination found at the Spring Valley site in Washington D.C.
As a result, the routine tank removal program was severely
impacted. The Almaden Air Force Station project you referred to,
Y
happened to be one of the man containerized hazardous, toxic
waste (CON/HTW) projects that was held over.
During a telephone conversation on June 16, 1993 ,
Mrs . Pedersen, the project' s Technical Manager (Sacramento
District) informed Ms Annette Coleman of the Midpeninsula
Regional Open Space District of the fact that we fully expect
this project to be funded for "construction" in FY94 .
The Sacramento District has an underground storage tank
removal project at the former Alamaden Air Force Station
(on Mount Umunhum) scheduled for 1994 in the National Defense
Sites (DERP-FUDS) FY94 workplan. If funds are provided, we plan
to award a contract for 'this project during the third quarter
(April - June 1994) .
If you need further information regarding this project,
please contact Mr. Anthony Mei of my staff at (415) 705-1468 .
Sincerely,
iE
- f Milton Hunter
Brigadier General, U.S . Army
I t ; ' ��1 Division Engineer
1
WASHINGTON OFFICE:
NORMAN Y. MINETA 2221 RAYBURN HOUSE OFFICE BLDG.
MEMBER OF CONGRESS WASHINGTON.DC 20515-0515
15TH DISTRICT,CALIFORNIA _ TELEPHONE 1202)225-2631
DEPUTY WHIP congress of the United states DISTRICT OFFICE:
1245 SOUTH WINCNESTER BOULEVARC
SUITE 310
CHAIRMAN SAN JOSE,CA 95128-3963
01113E of REPre,oentadDes TELEPHONE(408)9B4-6045
PUBLIC WORKS AND
TRANSPORTATION COMMITTEE /� 1 Q 1 SANTA CRUZ COUNTY:
;WaBhiflBton, BK. 2051 J-051 JQ TELEPHONE(408)438-4819
SUBCOMMITTEES: TOO NUMBER(408)984-5409
AVIATION
ECONOMIC DEVELOPMENT
INVESTIGATIONS AND OVERSIGHT January 7 1994
PUBLIC BUILDINGS AND GROUNDS
SURFACE TRANSPORTATION
WATER RESOURCES
Brig. Gen. Milton Hunter
Division Engineer
South Pacific Division -
U.S. Army Corps of Engineers
630 Sansome Street, Room 1240
San Francisco, California 94111
Dear Brig. Gen. Hunter:
I am writing to inquire about the status of the toxic clean-up of the former Almaden
Air Force Station located on Mount Umunhum.
This site was purchased in 1986 by the Midpeninsula Regional Open Space District
n Space Reserve. In 1991 the eli ibilit assessment, or Inventory
as the Siena Azul Open g Y .
P P
Project Report, was approved under the Defense Environmental Restoration Program.
Despite that approval and the subsequent receipt of funds and authority to perform a detailed
survey and report on hazardous or toxic sites on this property in February of 1992, no
action appears to have been taken by the Corps of Engineers to begin this process. In fact,
it is my understanding that the funding that was designated for this project has been
withdrawn and diverted to another project.
The Sierra Azul Open Space Reserve was designed to provide the public with an area
for recreational use and enjoyment. It is essential that for this vision to be realized, funding
must be provided and work must begin. I strongly urge the Corps of Engineers to take the
necessary steps to begin the process of cleaning up this site, and would appreciate any
information you have regarding the status of this effort.
Thank you for your attention to this matter.
ncerely y
NORMAN Y. MINETA
Member ofFCongress
NYM:mmp
PRINTED ON RECYCLED PAPER
A
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Dir
ectors
FROM: C. Britton, Acting General Manager
DATE: March 4, 1994
SUBJECT: FYI
STATE OF CALIFORNIA—RESOURCES AGENCY PETE WILSON,Governor
DEPARTMENT OF PARKS AND RECREATION
P.O.BOX 942896
SACRAMENTO 94296-0001
(916) 653-8758
l
February 22, 1994
GinnY Babbitt
President, Board of Directors
330 Distel Circle
Los Altos, California 94022-1404
De
ar Ms. Babbitt:abb tt.
Your letter of February 9, 1994 to Director Murphy regarding the Habitat Conservation Fund
Program was referred to me.
I am not in a position to address the appropriateness of the Governor's decision to withhold
funds from the program. As to your concern regarding the termination of the application process, the
Department has proceeded as far it can. The applications were evaluated and a list of recommended
projects was prepared. The next step in the process was to send the Department's recommendations to
the Department of Finance as part of the budget package. Since there are no funds identified in the
i
budget for the program, we terminated the process and notified the applicants.
If the funds are included in the final, approved budget for 1994-1995, we will move forward with
our recommendations. Those recommended for funding will be given the opportunity to affirm their
interest in participating.
1 hope that this addresses your concerns and look forward to continuing the excellent
relationship we have with the District.
If you have any questions, please call me at (916) 653-8758.
Sincere
ly,
Y,
Q
Odel T. King, Jr., Manager
Local Services Section
cc: Honorable Byron Sher, Member, State Assembly
Honorable Dominic Cortese, Member, State Assembly
Honorable Charles Quackenbush, Member, State Assembly
Honorable John Vasconcellos, Member, State Assembly
Mr. Ralph Heim, Legislative Advocate
Mr. Mark Palmer, Executive Director, Mt. Lion Preservation Foundation
1
DEPARTMENT OF THE ARMY
SOUTH PACIFIC DIVISION, CORPS OF ENGINEERS p 3 199
_ MAR
! 630 Sansome Street,Room 720
San Francisco. California 94111-2206
REPLY TO
\ ATTENTION OF: FEB--- 0 3 1994
Construction-Operations Directorate
Congressman Norman Y. Mineta
House of Representatives i
Washington, DC 20515-0515
Dear Congress
man Mineta :
I am writing this letter in response to your letter of
January 7, 1994 . In that letter you inquired about Defense
Environmental Restoration Pro (
DFRP) work to be don
e at the
Program
former Almaden Air Force Station on Mount Umunhum, near the town
of Los Gatos, California.
I ' m certain that you are aware that a significa
nt amount of
the DERP funds last year were redirected for the emergency
cleanup of the che
mical warfare and unexploded ordinance
D .C .ton
contamination found at the Spring Valley site in Washington �
As a result, the routine tank removal program was severely
impacted. The Almaden Air Force Station project you referred to,
happened to be one of the many containerized hazardous, toxic
waste (CON/HTW) projects that was held over.
During a telephone conversation on June 16 , 1993 ,
Mrs . Pedersen, the project' s Technical Manager (Sacramento
District) informed Ms Annette Coleman of the Midpeninsula
Regional Open Space District of the fact that we fully expect
this project to be funded for "construction" in FY94 .
The Sacramento District has an underground storage tank
removal project at the former Alamaden Air Force Station
(on Mount Umunhum) scheduled for 1994 in the National Defense
Sites (DERP-FUDS) FY94 workplan. If funds are provided, we plan
to award a contract for this project during the third quarter
(April - June 1994) .
If you need further information regarding this project,
please contact Mr. Anthony Mei of my staff at (415) 705-1468 .
cn Sincerely,
r�
�L
-Milton Hunter
r, Brigadier General, U. S . Army
Division Engineer
• c
WASHINGTON OFFICE:
NORMAN Y. MINETA 2221 RAYBURN HOUSE OFFICE BLDG
MEMBER OF CONGRESS WASHINGTON.DC 205 1 5-05 15
202 225-2631
157H DISTRICT,CALIFORNIA TELEPHONE(
DEPUTY WHIP (�L�r�.on re,�,� of the. United �tatcs DISTRICT WILT OFFICE:B
�) �( 1245 SOUTH WINCHESTER BOULEVARI
S/ yN� SUITE 310
SAN JOSE,CA 95 1 2 8-3963
CHAIRMAN
oust of TRtprEsotatiM TELEPHONE 984-6045
PUBLIC WORKS AND
TRANSPORTATION COMMITTEE SANTA CRUZ COUNTY:
TELEPHONE(408)438-4B19
Washington, PC zOSI S—OSl S
SUBCOMMITTEES: 4 B 984-5409
TOO NUMBER( 0 I
AVIATION
ECONOMIC DEVELOPMENT
INVESTIGATIONS AND OVERSIGHT January 7 1994
PUBLIC BUILDINGS AND GROUNDS January
SURFACE TRANSPORTATION
WATER RESOURCES
Brig. Gen. Milton Hunter
Division Engineer
South Pacific Division -
U.S. Army Corps of Engineers
630 Sansome Street, Room 1240
San Francisco, California 94111
Dear Brig. Gen. Hunter:
I am writing to inquire about the status of the toxic clean-up of the former Almaden
Air Force Station located on Mount Umunhum.
This site was purchased in 1986 by the Midpeninsula Regional Open Space District
as the Sierra Azul Open Space Reserve. In 1991,the eligibility assessment, or Inventory
Project Report, was approved under the Defense Environmental Restoration Program.
Despite that approval and the subsequent receipt of funds and authority to perform a detailed
survey and report on hazardous or toxic sites on this property in February of 1992, no
action appears to have been taken by the Corps of Engineers to begin this process. In fact,
it is my understanding that the funding that was designated for this project has been
withdrawn and diverted to another project.
The Sierra Azul Open Space Reserve was designed to provide the public with an area
for recreational use and enjoyment. It is essential that for this vision to be realized, funding
must be provided and work must begin. I strongly urge the Corps of Engineers to take the
necessary steps to begin the process of cleaning up this site, and would appreciate any
information you have regarding the status of this effort.
Thank you for your attention to this matter.
ncerely y
NORMAN yy MINETA
Member of Congress
NYM:mm �'
P
I
O
PRINTED ON RECYCLED PAPER
r
Open Space
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT �!
February 28, 1994
Dr. Elizabeth Hone
The Sequoias
501 Portola Road
Portola Valley, CA 94028
Dear Dr. Hone:
Thank you for your February 9, 1994 letter regarding deer in the gardens in Portola Valley.
The District's Board of Directors has reviewed your suggestion to allow deer hunting at
Windy Hill Open Space Preserve. Although we greatly sympathize with your problem, we
cannot support any type of hunting on District land. Hunting is prohibited by District
ordinance, and we believe it is incompatible with the other public uses on open space
preserves.
t
Windy Hill represents just a small portion of deer habitat range in the area. Reducing the
deer population on District land adjacent to the Town of Portola Valley may not even make a
difference. Also, any action such as you propose would require permission from a number
of agencies, such as the Town of Portola Valley, San Mateo County, and the California
Department of Fish and Game. We hope you and your neighbors find a solution that will
protect.your gardens as well as the local wildlife.
Sincerely,
GinnY Babbitt President
Board of Directors
cc: Board of Directors
GB:CRB:crb
330 Distel Circle • Lbs Altos, California 94022-1404 • Phone: 415-691-1200 • FAX:415-691-0485
Board of 0iredors:Pete Sieme Bert M(Kibhin,leena f ienshaw,Ginny Babbitt,Nonetb o,Betsy Crowder,Wim de Wit
Open Space
1
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
February 28, 1994
Honorable Dominic Cortese
Member, State Assembly
Room 6031, State Capitol
Sacramento, CA 94248-0001
Dear Assemblyman Cortese:
Assembly Bill 3417 (Harvey) would place a measure on the ballot to repeal Proposition
117, the Habitat Conservation Fund. On behalf of the Midpeninsula Regional Open Space
District, I would like to voice our strong opposition to this bill, and to any request by the author
to waive the 307day rule for hearing the bill.
The Open Space District, as well as many other agencies and organizations, has already
submitted a grant proposal under the Habitat Conservation Fund, and was recently notified that
the program was not to be funded, despite the fact that the proposals had already been scored
and ranked. I urge you to support the continuation of the voters' mandate of Proposition 117 and
to oppose AB3417. The voters have already spoken on this issue; the funds should be made
available, and the Habitat Conservation Fund should continue to be used for the acquisition and
protection of fragile and threatened habitat.
Thank you for being such a steadfast friend of the Midpeninsula Regional Open Space
District, and for your continuing support of parks and open space throughout the state.
Sincerely,
I
Ginn Babbitt
President
GB/mcs
330 Distel Circle Los Altos, California 94022-1404 Phone: 415-691-1200 FAX: 415-691-0485
Board of Directors:Pete Siem rberl M(Kibbin,Teena Henshaw,Ginny Babbitt,Nonet• ko,Betsy Crowder,Wim de Wit
i
Open Space
----------------------—--------^�
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
For Immediate Release Contact: Patty Quillin
March 4, 1993 Docent Coordinator
(415) 691-1200
DATED MATERIAL - DO NOT PRINT AFTER APRIL 6
RARE TOUR OF HisToRic ESTATE SCHEDULED BY OPEN SPACE DimicT
Los Altos, CA — Jack London was one notable visitor...Clarence Darrow was a guest...even Isadora
Duncan reportedly called on "Woodhills," the historic former home of pioneer newspaperman Fremont Older
and his wife, Cora. You too can visit the estate, just as this select group of high society guests did, during free
guided tours of "Woodhills" offered on Sunday, April 17, 1994.
The restored home and gardens are now part of Fremont Older Open Space Preserve located in the
foothills of Cupertino. This preserve is part of the Midpeninsula Regional Open Space District, which is
sponsoring the tour and whose docents will conduct one-hour tours of the home and gardens. Tour participants
will learn about the Olders, their exciting lives at "Woodhills." and how the Older estate, near collapse in
1977, was saved and restored to its early 20th century splendor.
Due to the overwhelming popularity of these tours, reservations are required and are limited to
available space. Reservations will only be accepted from April 4 through April 8 between 10:00 a.m. and
12:00 noon. Please call the District office at (415) 691-1200 on those days to make reservations, or at any time
for further information.
The Midpeninsula Regional Open Space District, extending from the Town of Los Gatos to the City of
San Carlos, is a public agency which owns and manages over 36,000 acres of diverse open space in 23 open
space preserves. Funding is provided by a share of the annual total property tax revenues collected within
District boundaries.
The District is divided into seven geographic wards, each represented for a four year term by an elected
Board member. The Board holds public meetings on the second and fourth Wednesdays of each month at 7:30
p.m., at the District offices.
330 Distel Circle Los Altos, C-I ifornia 94022-1404 * Phone: 415-691-1 FAX:415-691-0485
Board of Oirectors:Pete siemens t N&Kibbin,Teena Henshaw,Ginny Babbitt,Nonette I Betsy Crowder,Wim de Wit
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CALENDAR ADVISORY
What: Midpeninsula Regional Open Space District's
Rare Tour of Historic Woodhills Estate
Docent-led
Reservations required!
Free
When: Sunday, April 17
The Woodhills Estate Fremont Older Open Sp
ace ace Preserve P P
Reservations: Reservations may only be made on April 4, 5, 6, 7, and 8 between the hours
(required) of 10:00 a.m. and 12:00 noon
Call (415) 691-1200 during those times to make reservations
Space is limited; reservations are on a first-come, first served basis
Information: (415) 691-1200
330 Distel Circle • Los Altos, ' -fornia 94022-1404 Phone:415-691-1 FAX: 415-691-0485
Board of Directors:Pete Siemens t McKibbin,Teena Henshaw,Ginny Babbitt,Nonette h Betsy Crowder,Wim de Wit
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: C. Britton, Acting General Manager
DATE: March 9, 1994
SUBJECT: FYI
National Aeronautics and
Space Administration
Ames Research Center '
Moffett Field, CA 94035-1000
'J
Reply to Aim of: DX:204-2
Mr. L. Craig Britton
Acting General Manager
Midpeninsula Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
Dear Mr. Britton:
Thank you for your letter welcoming me to my new position and the description of your
organization, the Midpeninsula Regional Open Space District. I appreciate the
enclosures relating to the proposed Bay Trail and your District's Resolution supporting
the Bay Trail along the northern boundary of Moffett Field. I understand that Ames has
been involved with the Bay Trail project for a number of years and has representatives
on the South Bay Trail Ad Hoc Committee.
NASA's Ames Research Center will become responsible for the majority of Moffett
Field when the Naval Air Station located here is disestablished in July of this year.
Responsibility for that portion of Moffett Field occupied by the military family housing
will remain with the Department of Defense. All of Moffett Field will remain a closed
federal facility just as it has for more than sixty years. In July, NASA Ames will become
the host agency for the federal agencies (e.g. the Naval Air Reserve, the California Air
National Guard) currently in residence and those who will arrive to occupy the facilities
vacated by the departing Naval Air Station organizations.
As you know, we are currently developing a Comprehensive Use Plan (CUP) for
Moffett Field and have distributed, through a public hearing and presentation, the CUP
draft for pubiic comment. In addition to your Resolution, the Bay Trail Committee has
proposed similar recommendations to the CUP during our public comment period.
These and other comments are all being analyzed. As you are aware, there are a
number of public safety and security obstacles to the proposed Bay Trail northern
(preferred) route and also difficulties with a potential southern (alternate) route. These
obstacles and difficulties are being reviewed as part of the CUP process and we will
inform you as to our findings when they are completed.
Once again thank you for the welcome and the information on the Bay Trails project.
Sincerely,
j .
en K. Munechika
Director
INTEROFFICE MEMO
To: L. Craig Britton, Acting General Manager Date: 3/9/94
Fr: Randy Anderson, Planning ManagerA'_7('
Re: Weeks Road Construction Follow-up: cc: M. Gundert
Commentary/Questions
I have reviewed the construction documents in detail and talked to soils engineer Bill
Leonard at Earth Systems Consultants. These are recommendations resulting from my
review.
1. The scope of the soil investigations was reduced from 5 to 6 exploratory pits to 3 to 4
exploratory pits, apparently to save $1,400. We shouldn't randomly reduce the scope
of the investigations or surveying that consultants recommend as the basis of design.
Do add/delete alternates to project if penny-pinching is a must.
2. If we are building a road or doing complex cut-and-fills, we should stake some cross
sections and/or profiles to review with the engineer, geotech, contractors, etc. in the
field. Mentally walk through the steps and parts of the project. Ask if it makes
sense. This might have avoided the missed trees on the survey.
3. If we are going to build something in dense trees and brush, organic cover, etc., we
might want to clear some, if not all, of the area prior to survey, investigations, and
design so that we can see what we are getting into (subject to constraints of local
codes).
4. We need to carefully cross-reference the reports/recommendations against the specs
(the Civil Engineer should have done this for us). We need to have a spec/estimate
item which covers each recommendation/potential work item. If some of those are
potentially expensive and we're not sure if we'll need them, put them in as specific
bid items so they can be adjusted or deleted.
5. The project budget estimate and each change order need to be carefully checked
against all parts of the contract documents--plans, specs, reports.
6. We ought to assign and enforce more complete responsibility for pulling together the
bid documents to one consultant. We tend to act as the prime consultant, and to pull
all the pieces together, when sometimes we would be better off to have the "expert"
do it.
1
Overall discussion and findings
I Although any increase in the scope of study reduces the chance of unanticipated
conditions and costs, it probably wouldn't have been possible to increase the study
scope in this or other rugged wooded sites to avoid all risk. We were just unlucky. If
unusual soil conditions are encountered, they typically must be addressed in the field.
It is helpful to split bid items out—such as protection of natural features. There were
differences between Soil Engineer and Arborist recommendations.
2. No borings were made in the specific areas of the new/feconstructed road. We could
have insisted and paid extra to get samples in the specific road location. However,
according to the geotechnical engineer, the likelihood of discovering the hidden
landslide/spring would not have increased substantially if the borings did take place
on the road alignment.
3. The recommendations of the soil report for stripping 4-6" of organic soil over most of
the site, and possibly removing existing fill, were not translated into the
specifications, and may not have been fully accounted for in the estimate. The
geotechn"Ical engineer's gut feel is that maybe both the 4-6" recommendation and
engineer's estimate were off; far more roots were involved than had been anticipated
(due in part to the trees missed on the survey.)
2
MAR 01199k
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Open Space
--------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
a I,
March 9, 1994
M. Vanden Bosch
1154 Lyons Street
Redwood City, CA 94061
Dear M. Vanden Bosch:
Thank you for your February 14, 1994 letter supporting the use of radar to monitor
speed on District trails. At its February 9, 1994 meeting, the District's Board of
Directors authorized radar use on a trial basis until November 30, 1994. The District
will evaluate the effectiveness of the program at the end of the trial period. We
appreciate your support of our efforts to provide safe and enjoyable trails for all
preserve visitors.
Sincerely,
ohn Escobar
Operations Manager
i
JE:CRB/crb
6
I
I
i
1
i r
330 Distel Circle:. Los Altos, California 94022-1404 Phone.: 415-691-1200 FAX: 415-691-0485
Box(]of Oirecors:Pete Siem, Awit M(Kibbin,T<�na Renshaw,tinny Babbitt,Nonett ko,Betsy Crowder,Wini de Wit
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
For Immediate Release Contact: Randy Anderson
March 7, 1994 Planning Manager
Malcolm Smith
Public Affairs Manager
415-691-1200
PUBLIC WORKSHOP HELD TO DISCUSS OPEN SPACE TRAIL USE
Los Altos, CA -- Board members and staff of the Midpeninsula'Regional Open Space District held
a public workshop with mountain bicyclists, hikers, equestrians, and open space preserve neighbors last
Saturday to discuss trail use issues at the El Corte de Madera Open Space Preserve. The workshop was held
on the preserve and approximately 55 people attended. The purpose of the workshop was to provide
information to the public, and to gather public input and ideas to assist staff in preparing a use and
management plan for the preserve, which has experienced a dramatic increase in use over the last several
years, primarily from mountain bicyclists. Participants provided the District with input on their concerns
regarding possible trail closures, and their thoughts on mixed trail-uses. A use and management plan
addresses such things as environmental protection and restoration, location and configuration of trails and
public access, staging areas, and appropriate trail uses.
El Corte de Madera Open Space Preserve was significantly damaged by heavy logging and
motorcycle use before being acquired by the District. Due to increasing bicycle use of undesignated trails,
the preserve is in danger of further environmental degradation. The District's goal in developing a use and
management plan for the preserve is to heal the damaged environmental resources, provide for,safe public
an improve the trails stem to better
of hikers bicyclists, equestrians), d
for all es o ,access ) Y
types
( Y q
accommodate these mi
xed trail uses.
(more)
330 Distel Circle Los Altos, California 94022-1404 Phone: 415-691-1200 FAX: 415-691-0485 e
Board of Directors:Pete Siem Abert McKibbin,7eena Fie nshaw,Ginny Bahbitt,Nonet' ko,Betsy Crowder,Wirri de Wit
i
I
The next step in developing a use and management plan is to inventory the preserve's resources and
trails to identify trail use issues. The District will then propose trail use designations, recommending the
types of uses suitable for each trail, and indicating needed improvements, limitations, and modifications.
Trail use designation is based on the Districts Trail Use Guidelines which were developed over a
three year period with continual input from visitor groups representing hikers, bicyclists, and equestrians.
After this step, another public workshop will be held on-site to look at specific issues or areas of concern,
followed by at least two public hearings before the Board of Directors.
The District allows mountain bicycles on a greater variety of its trails than any other Bay Area park
or open space district and has long been supportive of accommodating multiple trail uses. With steady
increases in all uses, it is the District's responsibility to actively manage public use, protect the environment,
and enforce its land use regulations. It is through individual compliance with regulations that the District can
best ensure a safe and enjoyable experience for all visitors, as well as the protection of the natural
environment of the open space preserves.
The Midpeninsula Regional Open Space District, extending from the Town of Los Gatos to the City
I
of San Carlos, is a public agency which owns and manages over 36,000 acres of diverse open space in 23
open space preserves.
Funding is provided by a small share of the annual total property tax revenues collected within
District boundaries. District lands provide permanently protected wildlife habitat, natural resources,
watershed, and a variety of ecosystems, and are available for passive recreational use by the public. The
District's goal is to acquire a continuous greenbelt of protected open space lands for public use and
enjoyment. There are approximately 20,000 - 30,000 acres of land still at risk of being lost to development'
within the District's planning area. The District is divided into seven geographic wards, each represented
for a four year term b an elected Board member. The Board holds public meetings on the second and fourth
Y Y P g
Wednesdays of each month at 7:30 p.m., at the District offices.
I
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
For Immediate Release , Contact: Joan Young
March 4, 1993 Volunteer Coordinator
(415) 691-1200
OPEN SPACE DISTRICT SEEKING "PRESERVE PARTNERS" FOR OUTDOOR VOLUNTEER PROJECTS
Los Altos, CA — With spring just around the corner, the Midpeninsula Regional Open Space
District has opportunities for volunteers to help with trail and revegetation projects on its open space
preserves. Becoming a Preserve Partner is a great way to enjoy an early spring, while supporting
the Open Space District and working with other volunteers who share a love of the unspoiled,
natural environment of the open space preserves.
Two projects currently have openings for Preserve Partners:
Saturday Aril 23 - Monte Bello Open Space Preserve, 9:00 a.m. - 3:30 '� P .m.P , P P
Join in celebrating the ninth annual California Trail Days by helping to restore the Stevens
Creek Nature Trail. Enjoy beautiful grassland hillsides and cool riparian habitat.
Saturday, May 21 - Rancho San Antonio Open Space Preserve, 9:00 a.m. - 3:30 p.m.
Help revegetate this popular preserve with native plant species. Every time you visit, you'll
be able to point with pride to the revegetated area and say, "I planted that!"
call and re
.Space is limited for bath of these projects, o ister at least one week in
lease s p g
advance. Training, tools, and supervision are provided by the District. At least one volunteer project
per month is planned by the Open Space District. To be placed on the mailing list for upcoming
volunteer projects, please call the District at (415) 691-1200.
The Midpeninsula Regional Open Space District, extending from the Town of Los Gatos to
the City of San Carlos, is a public agency which owns and manages over 35,000 acres of diverse
open space in 23 open space preserves.
I
(more)
330 Distel Circle • Los Altos, California 94022-1404 • Phone: 415-691-1200 • FAX:415-691-0485
' Bo,ird of Oire<tors:Pete Sieme Bert McKibbin,Tema I iensh,rw,tinny B,ibhitt,Nonetta o,Betsy Crowder,Wim de Wit
Funding is provided by a small share of the annual total property tax revenues collected
within District boundaries. District lands provide permanently protected wildlife habitat, natural
resources, watershed, and a variety of ecosystems, and are available for passive recreational use by
the public. The District's goal is to acquire a continuous greenbelt of protected open space lands for
public use and enjoyment. There are approximately 20,000 - 30,000 acres of land still at risk of
being lost to development within the District's planning area.
The District is divided into seven geographic wards, each represented for a four year term by
an elected Board member. The Board holds public meetings on the second and fourth Wednesdays
of each month at 7:30 p.m., at the District offices.
###
Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
February 28, 1994
Honorable Dominic Cortese
Member, State Assembly
Room 6031, State Capitol
Sacramento, CA 94248-0001
i
Dear Assemblyman Cortese:
Assembly Bill 3417 (Harvey) would place a measure on the ballot to repeal Proposition
117, the Habitat Conservation Fund. On behalf of the Midpeninsula Regional Open Space
District, I would like to voice our strong opposition to this bill, and to any request by the author
to waive the 307day rule for hearing the bill.
The Open Space District, as well as many other agencies and organizations, has already
submitted a grant proposal under the Habitat Conservation Fund, and was recently notified that
the program was not to be funded, despite the fact that the proposals had already been scored
and ranked. I urge you to support the continuation of the voters' mandate of Proposition 117 and
to oppose AB3417. The voters have already spoken on this issue; the funds should be made
available, and the Habitat Conservation Fund should continue to be used for the acquisition and
protection of fragile and threatened habitat.
Thank you for being such a steadfast friend of the Midpeninsula Regional Open Space
District, and for your continuing support of parks and open space throughout the state.
Sincerely,
f rat
Ginn Babbitt
President
GB/mcs
330 Distel Circle Los Altos, "fornia 94022-1404 Phone: 415-691-t FAX: 415-691-0485 0
Board of Directors:Pete Siemen- t McKibbin,Teena Henshaw,Ginny Babbitt,Nonette i Betsy Crowder,Wim de Wit
Claims 94-05
Meeting 94-08
Date: Mar. 9, 1994
REVISED
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
-------------------- ------------
5429 16.17 Ace Fire Equipment & Service Company Fire Extinguisher Maintenance
5430 325.00 Amerian Planning Association Conference Registration--R.Anderson
5431 2,474.00 Arcturus Land Surveying Surveying Services
5432 207.04 AT&T Telephone Maintenance
5433 59.69 Aura Hardwood Lumber, Inc. Lumber
5434 3,000.00 BankAmerica State Trust Company Paying Agent Fees
5435 36.13 Barron Park Supply Company Plumbing Supplies
5436 200.00 Bettencourt American Landscape Gardener Services
5437 499.57 Birnie Lumber Redwood Posts
5438 795.00 Diane Blackman Reimbursement--Training
5439 15.00 Black Mountain Spring Water Water Service
5440 540.00 Dave Bliss Defensive Tactics Training
5441 129.00 Borland Assist Software Support Program
5442 40.45 R. E. Bormann's Steel Company Building Materials
5443 130.00 California Park and Recreation Membership Dues--C. Britton
Society
5444 39.64 California Water Service Company Water Service
5445 150.00 1994 Capio Awards Entry Fee ,
/iac hive
Shop
Vehicl
e Par
ts and Maintenance
5446 118.62 Clark s Auto Parts
I,
Reimburs
ement--Field
eld Supplies
5447 275.42 Annette Coleman
5448 93.75 Communications Research Radio Repairs
5449 30.33 Consolidated Plastics Company, Inc. Signs
5450 270.00 Mike Ecdao Defensive Tactics Training
Con Inc. Signs
E1�tED Comp
any,,
54 51
2 8 6 �P
5452 1,539.44 First American Title Guaranty Preliminary Title Report and
Company Title Policy
5453 23.22 Foster Bros.Securit Sstems,Inc. Keys and Locks
y y
545
4
20.
49 G & K Services Shop Towel Service
5455 1,094.00 Gateway Title Company
Escrow Costs
5456 473.06 Goodco Press, Inc. Printing
5457 9,279.99 Gould Architects Professional Services
5458 387.04 Graniterock Concrete Mix
5459 1,000.00 Greenbelt Alliance Membership--Bay Area Open Space
Council
5460 8.92 Herbert Grench Non-Local Telephone Charges
5461 421 .49 Hertz Equipment Company Equipment Rental
5462 176.31 Honeywell , Inc. Alarm Maintenance
5.00 Huetti mm, Inc. Construction Management Services
5463 1,90 g & Schro
5464 6,716.54 Hughes, Heiss & Associates Professional Services
5465 156.42 International Press Associates Advertisement
5466 709.04 Jeda Publications Brochure Printing
5467 54.95 Emma Johnson Reimbursement--Office Supplies
5468 87.00 Russ Jordan Press Check--Poster Reprint
5469 58.00 Michael Jurich Reimbursement--License Fees
5470 51.21 Keeble & Shuchat Photography Slides and Prints
5471 139.95 Matthew Ken Reimbursement--Uniform Expense
5472 450.00 Konica Business Machines Photocopier Service Agreement
5473 46.30 Konocti Unified School District Resource Documents
5474 151.52 John Kowaleski Reimbursement--Field Supplies
*Urgent check issued on March 2, 1994.
Claim.- 94-05
Mee ti. 1-08
Date: Mar. 9, 1994
REVISED
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
------------------------------------------------------------------------------------------------
5475 60.64 Lab Safety Supply, Inc. Safety Supplies
5476 196.89 Lanier Copying Systems Division Photocopier Supplies
5477 60.00 The Last Detail Proofreading--Spring Newsletter
5478 48.18 Lexington Quarry Base Rock
5479 43.60 McWhorter's Office Supplies
5480 3,869.25 Merwin (Bucky) Mace Acquisition Consultant
5481 600.00 Magana's Maintenance Janitorial Services
5482 136.50 Kenneth Miller Reimbursement--Tuition
5483 10.00 Mule Deer Foundation Wild Pig Workshop Registration--Kerry
Carlson
5484 25.00 Motorola Antenna Site Rent
5485 7,397.63 Murray & Murray Legal Services
5486 694.19 Noble Ford Tractor, Inc. Tractor Parts and Repairs
5487 75.00 Nucleus Fast Fashion Uniform Expense
5488 202.80 Pacific Bell 'telephone Service
5489 20.00 ** Pacific Stihl Training Class Registration--Steve
Covarubbias
5490 98.08 Peninsula Blueprint, Inc. Bluelines
5491 270.00 Steve Petillo Defensive Tactics Training
5492 267.11 Pitney Bowes Inc. Equipment Rental
5493 20.74 Precision Engravers, Inc. Name Badges
5494 58.24 Patty Quillin Reimbursement--Printing
5495 251.88 Rabbit Copiers, Inc. Equipment Repair
5496 86.94 Rancho Hardware Field Supplies
5497 2,475.39 Roy's Repair Service Vehicle Repairs and Maintenance
5498 159.18 Safety-Kleen Corporation Solvent Tank Service
5499 1280.00 Sandis Ilumber Jones Engineering Services
5500 72.00 Secretary of State Notary Public Exam Fee--S.Dale
5501 39,459.00 Sevan Construction, Inc. Construction--Rancho Ranger Facility
5502 127.24 Shell Oil Company Fuel
5503 1,083.47 Signs of the Times Signs
5504 46.32 Smith Equipment Company Vehicle Part
5505 47.50 Malcolm Smith Reimbursement--Membership Dues
5506 602.32 Jana Sokale Consulting Services
5507 67.90 Stanford University-Haas Center Charges for Stanford Interns
5508 352.00 Sue Stanley Secretarial Services Temporary Office Help
5509 591.31 The Stove Works Stove Pipe for Ranger Residences
5510 86.36 Taylor Rental Equipment Rental
5511 3,401.18 Teater & Etc. Graphic and Computer Servies
5512 350.00 Toltec Inspection Services Inspection and Report
5513 75.78 David Topley Reimbursement--Print and Frame
5514 19.28 Unocal Fuel
5515 1,495.25 ValleyCompany Oil Fuel
5516 1,586.65 Viking Materials Replacement Windows--Ranger Residence
5517 171.52 Wear Guard Uniform Expense
5518 25.98 West Publishing Corporation Resource Documents
5519 94.23 WMI Services: Port-O-Let Sanitation Services
5520 493.73 The Workingman's Emporium Uniform Expense
5521 252.58 Yardbird Equipment Sales Field Equipment
5522 320.00 Simultrans Spanish Translation on Fact Sheets
5523 451.46 Petty Cash Office and Field Supplies, Film,
Local Meeting Expense, Resource
Material and Private Vehicle Expense
**Urgent Eck issued on February 25, 192