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HomeMy Public PortalAboutMinutes-08/08/2012 1 = ' .-- CITY OF TIFFIN .. Minutes Regular City Council Meeting r Wednesday, August 08, 2012 ' - ' Springmier Library'at CCA Middle School The Tiffin CityCouncil met in regular session on Wednesday; August 8; 2012 at the'Springmier Library it the CCA'Middle School. Mayor..Berner called the meeting to order at 6:34 p.m. Roll call vote:,Mike Ryan, Chris Ball, Jim Bartels, Peggy Upton and Travis Weipert. Also present: Engineer Frederick, Attorney Bob Michael k and-Public Works-Director Brett Mehmen. . _ ;Mayor suggested the council to have the presentations that are listed later in the agenda be moved up.` The Resolution'fo •the Bond ' rid the'Yes for Justice items will move`up to after the public hearing:.Motion made byy' Ball, seconded by.Upton to'approve the agenda'Motion carried unanimously. ` Community/Citizen Forum Mr. Olivier represented the-homeowners regarding the pond purchase and wanted status. The City,is having the deeds prepared.F ` ` t Council person,Upton commented that she received'a complaint regarding fireworks . She She told by a resident that around July 4th some teenagers were shooting off fireworks and they almost hit a little girl.'Once the officerarrived he did-not cite the kids because he did not want to have bad feelings. - The complaining family did not agree with the officers assessment and 'wondered why the officer did not properly do"his job. Sherriff Pulkrabek responded that officers are trained to talk to parents and give.verbal warnings in many situations. The officer used.his discretion in that situation and it is not an uncommon response from an officer. ., Minutes Motion made-13y Weipert, seconded by Bartels to approve the minutes from July 11th and July,16th; t'2012.FAIl ayes. Motioncar"rigid unanimously. j4a q i . w Expenditures and Financial Reports Motion made by Weipert, seconded by Upton to approve the financial reports for the month of-August 2012. All ayes. Motion carried unanimously. Public Hearing , , - Mayor Berner opened the public hearing on General Obligation Corporate Purpose and Refunding Loan Agreement 6:43 p.m. Bartels motioned to open the public hearing, seconded by Ryan. No community input:and no written'comments received:°Mayor closed public`hearing at 6:44 p.m. Motion made by Ryan;`seconded by Upton to close the,public hearing. L r ;� r Resolution 2012-37 Approving Bond Purchase Agreement and authorizing the issuance of z. -$6,125,000 General Obligation Corporate'Purpose and Refunding Bonds, Series 2012A, and providing for the levy of taxes to,pay the same. Jeff Heil from Northland Securities presented the city- is locking in the interest-rate and loan resolution. He provided a'handout regarding the'breakdown of the $6.1 million and the large savings of$101,737 to the City with the refinancing of the SRF loans. - „Payments will be under budget from what was originally planned. Jeff also commented that we could not get a bond rating,(with S & P) because of two factors: 1) the,City has not°had an audit done in a while,{,2) the city did not previously have any fund accounting for their finances and"the rating : . company did not feel comfortable with this financial process. Motion by.Weipert, seconded by Ball to approve the bond purchase. Ayes: Ryan, Bartels, Weipert, Ball, Upton. All ayes–resolution passed unanimously. ,, a F; t Presentation for Yes for Justice: Jim McCarrager& Sheriff Pulkrabek both commented about the proposed.new Justice Center for Johnson County which will be on the November 6th general election. They also handed out pamphlets which included specific reasoning to vote Yes on the ballot. Some-of the reasons are: safety/security of courthouse, no warning system in place, no separationof criminals and visitors.and lacking disability accommodations. It would combine the Sheriffs office and a 243 ' bed jail in the five-level facility. The projected cost is $48 million:Currently the'county pays $1.3 f ' ' million every year to send overcrowded inmates to other counties because the current facility is inadequate. The old Sheriff's building will be sold to the highest bidder. If the voting gets passed in- November the projected tax increase would be $24.50 per $100,000. Unfinished'Business _ < „ Resolution 20. 12-38 Adopting plans for the Water Main to Industrial Park. Motion made by Weipert, seconded by Bartels to approve Resolution 2012-38. All ayes-resolution passed, _ , • Easement Addendum: City Attorney to check on an easement issue and City Engineer , to check on tap,on fees. Motion,toy table until next council meeting made by Ryan`, seconded by Bartels. All ayes-motion passed unanimously' k ' • Resolution 2012-39 Approving award, contract for the Water Main to,Industrial Park The City Engineer needs to confirm that the lowest bidder (R,icklefs Excavating for $428,742.50) can complete job, if they cannot meet the necessary standards the bid winning will default to the second lowest bidder(Maxwell Construction for $439,920) Motion made to table the award until the next council — meeting made by Ryan, seconded by Upton. All ayes–motion pased'unanimously. 'Resolution 2012-33 DesignyStandards amendment - Storm Water Management Facilities: Council person Upton had a comment that the Resolution does not designate who.should own the storm " _ ' water management facilities. Mayor confirmed that the city will not be deeded the 'storm water facilities. Motion made by Ryan, seconded by Weipert to approve Resolution 2012-33. All ayes- , -- Resolution passed unanimously. , ; Ordinance 2012-313 P Post Construction Storm Water Runoff Control: 'Motion'by Weipert, seconded . by Ryan to approve the first reading of the Ordinance with the amendment of the typo on Section #9 under management plan which reads "or" and needs to be fixed to say "for". Ayes=Ryan;°Bartels,, Weipert,,Ball,.Upton. First reading passed 'unanimously. , ' ., �. - , Resolution 2012-32 Storm Water BMP Maintenance Agreement: Motion,made by Ryan, seconded by , Bail to approve Resolution 2012-32. All'ayes.'Resolution passed.unanimously.• Ordinance 2012-314 Neighborhood Open Space Requirements: Mayo'r,clarified'the synopsis'of the Ordinance is land that.is donated to the City needs to be usable..Motion made by Weipert, seconded by Ball to approve the first reading of the Ordinance. Ayes=Ryan, Bartels, Weipert, Ball, Upton. ,First • reading passed unanimously. , Land purchase split on Lot 48:}the surveys, legal descriptions and pins are The deeding • ` process needs,to`be completed after-II-le abstracts. There will'be a Resolution.on the next'council meeting for the closing. G 0 •1 J • " - ` Web site update: the new website will be live by August 15th. The former web developer-forwarded an invoice for payment. Council wanted proof or documentation of the expenses to pay the invoice. This item will be addressed at the next council meeting. k , .. FE - ,, ' " _ A Q New Business s ,„ Appointment of Ms. Arey to P & Z Commission: Motion to approve appointment by Ball,.'seconded by Weipert. Ayes=Ryan, Bartels,Weipert, Ball, Upton. Appointment`passed unanimously. , Tiffinfest update: Mrs. Bartels commented that three committee members are leaving the Tiffinfest committee; there will need to:be replacements. Tiffinfest is held the 2nd Saturday in July:Tiffinfest wants to thank everyone who helped put on a great Tiffinfest from the Mayor, Council, first w , responder's and city.employees 4•The'Mayor wanted to thank all of the Tiffinfest Committee members Darla, Micki, Stacie, Caroline,`Sandy, Bill, Rich, Heather, Arlin and Peggy for their efforts and putting on a great event. s b Visu-Sewer quote for,sewer.lining: Public Works`recommended a two year contract with Visu-Sewer ,.. to lock in the entire project pricing. Motion by Ball, seconded by Upton to approve the two year ; ` v contract. All ayes — motion passed. Pond issues: Public Works received a quote for $7,000 to complete the pond-at Woodfield Ridge Part . One. Motion by Ryan, seconded by Bartels to approve the pond quote. Since this item was not , currently budgeted Public Works_will need to review the budget to accommodate this expense. Council person Weipert recommended that the City'look,at cutting down the'overgrown trees at the '' Deerview pond once.it freezes over in the winter: Council,person Ryan suggested there be pictures and street addresses listed with each pond project so the council all knows where the locations are _ .. f t. or each issue. , , .- 4 :k' Rezoning request by Walton Builders: Council heard information that Planning & Zoning denied the F rezoning request because.the Land Use Plan indicates that area is to remain commercial along • Highway.6: Motion by Weipertlto deny the rezoning request, seconded by.Ryan, All ayes. Motion• s passed for denial. City to accept applications for Building Inspector: yJackson'received authorization to proceed with 4 advertising the pending open Building Inspector position.¢The deadline to receive applications in City e Hall is August 31,.2012. Motion by Ryan, seconded by Weipert to start accepting applications. All ; ayes. Motion passed unanimously. . t Discussion of McDonald Property: Location of this property is off Jasper in the woods close to where the new water tower'will be located: Consensus'by council the City is not interested in'purchasing'ithis property.; } s Approval of Woodfield Ridge pond utility credits:-.Four homeowners that used their-own water td-help the grass seed around the pond once the City made improvements. Motion-by-Upton to`approve credits to the four homeowners, seconded by Ball. All ayes. Motion passed unanimously. .. - . ., Travis Weipert resignation: Council person Weipert thanked council and the`citizens of Tiffin for the , opportunity to serve. He further indicated that if someone would like to apply to a city council position and they are running for personal reasons it is not for the right reasons. He also thanked the City employees for the thankless job they perform. Council accepts the resignation unanimously. M k „ Chris Ball resignation: Council person Ball stated he really enjoyed serving on council and he learned a lot. He does not take actions or opinions personally. He also cornmerited the benefits of serving on city council far outweigh the negative serving..He hopes the citycontinues to prosper and•thanked , every” one from staff to council. Motion by Ryan to accept both Weipert and Ball resignations, seconded by Bartels. All ayes. Motion passed unanimously.. _ . Reports T y r. y 4 Attorney Bob Michael reported: Attorney Greenleaf will be meeting with The Depot next week, the Mr. Brown abstract has been located and being'updated, and waiting on final appraisals for the Ireland Avenue project. A , m t: . f ,, k Engineer Frederick reported: Photos and information regarding The Depot were forwarded for review. .,F �.,, 1 .4.. Public Works reported:Water tower drawings are in and the expected cost should be less than $1 million. HR Green suggested to run a line from the new water tower, past the mobile home park and ,, then tie onto the line going to the industrial park. Council would-like to see a drawing of thewater line: The playground will be ready by September 1St. The part-time employee is doing a:good job. . r' . 7 a t Council person BaIF reported: Met a few officers and`they have 28E agreements to share their police ,_ force with other cities.The police chief is willing to come and present to council if interested: City Administrator/Clerk Jackson reported:. Mr. Walls received his CDL, his raise will go in effect the next payroll cycle. Mr. Aubrecht paid for a memorial name plate on a bench-along the bike path: The City.sent out•13 delinquent letters for past due utility customers totaling justunder$4,000. , Unemployment will be paid to a former employee. City received a commercial application from a moving company for the industrial park. Follow-up voluntarily annexation letters, answering,questions posed during the July meetings were prepared and ready to mail out Council person Upton suggested to clarify option one more clearly. Jackson agreed, update will be done prior to mailing: Mayor Berner reported: Rolling Hills pond has,cleared inspection, the deed is ready for recording. • Ms. Jackson and the Mayor will attend an MPO meeting on Friday. Motion by Ball, seconded by Weipert to adjourn the meeting at 9:02 p.m. All ayes.`Motion carried unanimouslji. 4 . Michon Jackson, City Clerk/Administrator ' Steven L. Berner, Mayor August 8, 2012 r. z 1 Y V .. f rv. a Z' i w F b Q. P j ■ a.