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Home My Public Portal About20210401 - Schools - Meeting MinutesHopkinton School Committee April 1, 2021 Executive Session 6:00 PM Regular Session 7:30 PM High School Library Live via HCAM ED TV MINUTES I. Ca11 to Order School Committee Chair Amanda Fargiano called the regular meeting to order at 7:30PM. II. Executive Session Ms. Tyler made a motion to enter into an executive session which was seconded by Ms. Battle -Rafferty with a roll call vote as follows at 6:01 PM: Amanda Fargiano: Yes Nancy Cavanaugh: (absent) Meg Tyler: Yes Lya Batlle-Rafferty: Yes Joe Markey: Yes a. To comply with, or act under the authority of, M.G.L. c.30A, s. 21(a)(3) specific to conducting strategy sessions in preparation for negotiations with Hopkinton Teachers' Association, because having the discussion in an open meeting would have a detrimental effect on the School Committee's bargaining position. b. To comply with, or act under the authority of, M.G.L. c. 30A, s. 21(a)(2) specific to conducting strategy sessions in preparation for negotiations with non -unit personnel, the Administrative Team, because having the discussion in an open meeting would have a detrimental effect on the School Committee's bargaining position. c. To comply with or act under the authority of, M.G.L. c.30A, s.21(a)(3) specific to the review of Executive Session Minutes for the meeting of September 3, 2020, September 10, 2020, September 14, 2020, September 17, 2020, and September 23, 2020, and to reconvene in Open Session. Ms. Tyler made a motion to adjourn for the purpose of reconvening in an Open Meeting. The motion was seconded by Ms. Batlle-Rafferty with a roll call vote as follows: Voted to Approve 2021/06/10 2021-04-01 Pg. 1 of 6 Amanda Fargiano: Yes Nancy Cavanaugh: Yes Meg Tyler: Yes Lya Batlle-Rafferty: Yes Joe Markey: Yes Executive session was adjourned at 7:22PM. III. Pledge of Allegiance IV. Recognitions • Lou Sanborn - MSSADA Outstanding Athletic Administrative Assistant • Rich Cormier - MSSADA District Ted Damko Award • Owen Fitzpatrick - MIAA Sportsmanship Essay Contest Winner V. Public Comment VI. Reports A. Student Council • Tiffany Mikulis thanked the School Committee for all of the decision -making and hard work the committee has put forth during the pandemic. Senior events planned for the senior class are two Food Truck Fridays and on the full return date of April 26 all seniors will wear their camo shirts. The Senior Gala is in the planning stages. The Senior Parade is being planned for June 5th. • Jake Chirco - Student Council meets every Tuesday morning and they appreciate everyone's dedication to keeping the meetings steady all year. The student -athletes want to express their gratitude for sports this year, even with masks on. Although there are many questions about the full return, many students are very excited to return to full time which will allow them to have a structured schedule and be able to see all of their friends. B. Capital Project Report - Taken Out of Order after VII.B. • Ms. Rothermich presented a Capital Project Report with the 10 year projected projects to address facility needs for $157M, and projected additional cost of $16.7M for land/fields, machinery and equipment replacements. • Committee Members asked for clarification on dollar amounts and reimbursements for new building projects, and outstanding projects. C. COVID Grant Spending Report • Ms. Rothermich provided a report on the grants signed into law on March 27, 2020 for the $2.2 Trillion CARES Act, CvRF, ESSER and more, as well as the second law signed on December 27, 2020 ESSER II and CvRF II. The Town of Hopkinton received $1.6M Voted to Approve 2021/06/10 2021-04-01 Pg. 2 of 6 to share with the school district. Ms. Rothermich provided a detailed breakdown of how funds were spent throughout the district. The CARES Act deadline was extended from December 30, 2020 due to the continued need. D. Superintendent's Report • Dr. Cavanaugh provided updates on COVID-19 counts in the district and coordination of Pool Testing update. • Enrollment update for 21/22 school year is 174 for Kindergarten and 35 for grades 1-12. The District is at 4,021 students as of today. • Dr. Cavanaugh presented an overview of what Social Emotional Learning (SEL) is, the practices the district provides to support to staff and students in SEL, and what support the district needs to continue with SEL to assist students and staff. E. SC Chair Report • I have approved Warrants #21-062 and #21-063. The Warrants have been included in your packet. • I have approved Payroll Warrant S21020. The Warrant has been included in your packet. • Executive Session Minutes reviewed on 3/18/21: Approved 8/11/2020 but Not Released reason for Executive Session still exists, 10/1/2020 Approved and Released with Redactions. F. Liaisons Report • Turf Field Oversight - Ms. Cavanaugh. The repairs that were required were covered by the company maintaining the turf. The rental policy, cleats and feet policy are continuing to be worked on. • Growth Study Committee - Mr. Markey - The Committee is working on the demographic report for growth forecast. Mr. Markey and Dr. Cavanaugh have offered to share the District's enrollment forecast with the Growth Study Committee. The report is almost complete and Mr. Markey recommended the School Committee review the draft closely. VII. New Business A. Grade 8 Civic Ambassadors - Taken Out of Order after VI.A. Mr. Keller to introduce Ayah Kurdi, Dian Glace, and Dylan Striek as the Grade 8 Civic Ambassadors. Close Up a civic education group introduced HMS to an ambassador program for Grade 8 students nationwide which was based and focused on race, justice, and equity. There were four civic engagement workshops. Ayah the program was a great opportunity and experience meeting 8th graders. She was able to hear many different experiences and opinions. She learned how and where to start community activism. Voted to Approve 2021/06/10 2021-04-01 Pg. 3 of 6 Dylan enjoyed meeting students from around the country and hearing their ideas and opinions. It helped him expand his ideas. Each meeting was fun and there were ice breakers for each session. Committee Members asked questions and commented about the students' willingness to participate and representing Hopkinton. B. Grade 7 Nature's Classroom -Taken Out of Order after VII.A. For Consideration: Request the School Committee approve the Grade 7 Nature's Classroom trip for November 8-10, 2021. Discussion: Mr. Keller presented a new option for the current Grade 6 to experience Nature's Classroom as 7th -grade students. This site at Camp Cody in Freedom, New Hampshire. Committee Members asked for clarification on cancelation policies and accommodations on site. Motion: Move to approve the Nature's Classroom trip for November 8-10, 2021. Motion by Ms. Tyler, seconded by Ms. Battle -Rafferty. Vote: Yes: 5, No: 0, Passed: 5-0 C. Elmwood C Paraprofessional For Consideration: The Superintendent requests the School Committee to approve a Unit C ABA Paraprofessional for Elmwood School. Motion: Move to approve the Unit C ABA Paraprofessional for Elmwood school. Motion by Ms. Tyler, seconded by Ms. Batlle-Rafferty. Vote: Yes: 5, No: 0, Passed: 5-0 D. 2021/2022 School Calendar For Consideration: The Superintendent requests the School Committee approve the revised 2021/2022 School Year calendar to include Election Day and Juneteenth. Motion: Move to approve the revised 2021/2022 School Calendar. Motion by Ms.Tyler, seconded by Ms. Batlle-Rafferty. Vote: Yes: 5, No: 0, Passed: 5-0 E. 2022/2023 School Calendar For Consideration: The Superintendent requests the School Committee approve 2022/2023 School Calendar. Motion: Move to approve the 2022/2023 School Calendar. Motion by Ms.Tyler, seconded by Ms. Batlle-Rafferty. Vote: Yes: 5, No: 0, Passed: 5-0 Voted to Approve 2021/06/10 2021-04-01 Pg. 4 of 6 F. Memorandum of Agreement - HTA - PASSED OVER For Consideration: The Superintendent recommends the School Committee vote to approve the spring reopening Memorandum of Agreement with the Hopkinton Teachers' Association. Motion: No action taken. G. Policy JFABF - Educational Opportunities for Children in Foster Care For Consideration: As required for periodic review of School Committee Policies, Policy JFABF - Educational Opportunities for Children in Foster Care has been shared via SchoolMessenger. Motion: Move to approve Policy JFABF - Educational Opportunities for Children in Foster Care. Motion by Ms. Cavanaugh, seconded by Ms. Tyler. Vote: Yes: 5, No: 0, Passed: 5-0 H. Policy JF - School Admissions and Residency Requirements For Consideration: As required for periodic review of School Committee Policies, Policy JF - School Admissions and Residency Requirements has been shared via SchoolMessenger. Motion: Move to approve Policy JF - School Admissions and Residency Requirements. Motion by Ms. Cavanaugh, seconded by Ms. Tyler. Vote: Yes: 5, No: 0, Passed: 5-0 VIII. Old Business IX. Future Agenda Items • Growth Study Committee Report X. Items by Consensus The Superintendent recommends the School Committee approve the Items by Consensus as listed below: a. Payroll Warrant S21020 in the amount of $1,656,685.44. b. Green Community Warrant #21-062 in the amount of $74,911. c. Operating and Other Funds Warrant #21-063 in the amount of $350,424.23. d. Regular Meeting Minutes of January 4, 2021. e. Regular Meeting Minutes of January 11, 2021. f. Regular Meeting Minutes of February 4, 2021. g. Regular Meeting Minutes of February 25, 2021. h. Public Forum Minutes from March 4, 2021. i. Regular Meeting Minutes of March 11, 2021. Voted to Approve 2021/06/10 2021-04-01 Pg. 5 of 6 Motion to approve Items by Consensus with correction in Minutes of January 4, 2021 spelling Ms. Batlle-Rafferty's name by Ms. Cavanaugh, seconded by Ms.Tyler. Vote: Yes: 5, No: 0, Passed: 5-0 XI. Adjournment Motion to Adjourn by Ms. Tyler, seconded by Ms. Batlle-Rafferty. Vote: Yes: 5, No: 0, Passed: 5-0 Adjourned at 9:34PM. Respectfully submitted, Nancy is ards-Cavanaugh Chair Amanda Fargiano, Vice Chair Voted to Approve 2021/06/10 2021-04-01 Pg. 6 of 6