The URL can be used to link to this page

Home My Public Portal AboutMinutes-09/26/2012 - , 1 _ . .1. ' CITY OF TIFFIN * . . . Minutes Special City Council Meeting , ' , . Wednesday, September 26, 2012 Springmier Library at CCA Middle School , ... . P ' A 1. ' The Tiffin City Counbil met in special session on Wednesday, September 26, 2012 at the Springmier Library it the'CCA Middle School'. Mayor Berner called the meeting to . — order at 6:30 rm. Roll call vote:-Mike Ryan, Jim Bartels and Peggy'Upton, Motion made by Ryan, seconded by Bartels to approve the agenda All ayes. Motion 1 ' r carried unaniMously. . • ,. ..- . - - CbminunitY/Citiien Forum . . , _ f . Bella Sala, owners and staff, spoke to council and reminded them about the tax- , ., , - abatement was due to an exchange of 17'acres of land to the City for the walking trail. . • - AnOther issue Was the gravel on Jasper. They have received Multiple complaints , from customers regarding the road conditions and that it is an embarrassment to the business because they'are an up-scale facility and there is dust, sap and oil on vehicles , because the road. They proposed to pay for the road only (no curb & gutter) to get paved in Of theil.business—at an estimated cost of more than $33,000—in . exchange-they request the City to offer tax abatement in the full amount of this ' a. payment to be repaid within three years back to Bella Sala. . ` Council person Ryan commented that the road needs to be addr'egsed. Council person . Upton stated Roberts Ferry'Road is'one of our next big roadway projeCts.andshe would like to see some financial numbers on this risue. Mayor Berner;eminded Council that Jasper is in a TIF area and those funds could be used to pay for any improvement -.. Mayor asked council to discuss Resolution 2012-53 Appointing Brian Shay as Contracted Part-Time Building Inspector before the public hearings; since he is in attendance. Mr. Shay introduced himself to Council The interview committee , -- recommended offering Mr. Shay for the part-time building inspeatorfrposition. Motion by „ - Ryan to move forward with approval of Mr. Shay pending an appropriate contract, pr6of' s. of insurance and fee schedule/wages approved by council, seconded by Upton. Roll call Upton, vote: Upton, gartels, Ryan. All ayes. Resblution passed unanimously. . .- . . , ..- . , . , . Public He'arinq” - '- Mayor Berner Opened-the-public hearing on the 500,000 gallon Water Tower at 7:00, . p.m.-Council Person Upton motioned to open the public hearing, seconded by Ryan. All .. , ..- ,.ayes. Motion carried Unanimdusly. No community input and.no written comments- . received. Mayor-closed public heahng'at.7:01 p.m. Motion made by Ryan, seconded by ... Bartels to close the public hearing. All ayes. Motion carried unanirridusly. .., . • . . Mayor Berner opened the public hearing on the Urban Plan Renewal Amendment at , 701p.th. Council Person Ryan motioned to open the public heating, seconded by c . - , a 4• • a , • .'I . 1 . . ., . r . 1 4 .' • . 0 V '.' . ' . ' a • , , Bartels. All ayes. Motion carried unanimously. No community input and no written , comments received.Mayor closed public hearing at 7:02 p:m. Motion made by Ryan, . seconded by Upton to close the public,hearing. All ayes .Motion carried unanimously. . „ a .� ? . , Unfinished Business _ ` i Resolution 2012-54.Approving plans and specifications of the Water Tower:, Council person'Upton confirmed that the Resolution has been reviewed byLour City Attorney. . ' Motion made by Upton, seconded by Bartels to approve. Resolution 2012-54. Roll call , 'vote: Upton, Ryan, Bartels. All ayes. Resolution passed unanimously. r a. 4- F. .. . a Resolution 2012-48 Award Construction Contract for Water Tower: Maguire Iron had the lowest bit of$1,153,900. Mayor Berner spoke with previous council person"Chris'Ball said he heard of no problems with Maguire. Motion made by Ryan, seconded by Upton to approve Resolution 2012-48. Roll call vote: Upton, Ryan, Bartels. All ayes. Resolution passed unanimously. , " • Resolution 2012-49 Authorizing Mayor and City Administrator/Clerk to sign Construction Contract: Motion .y made by, by Bartels to approve Resolution 2012-49.., Roll call vote:, Upton, Ryan, Bartels. All ayes. Resolution passed unanimously.. Tiffin Locker demolition quote update: Public Works Director Mehmen spoke with Mayor Berner and Administrator Jackson. The City received bids for demolition ofs$7,000 and the asbestos removal estimate approximately $1,000. This'would be a total demolition - ' cost of$8,000 for the City to demolish the building: Council person Ryan had a concern that the asbestos could be a bigger problem and wants to put a cap on that fee. Council person.Upton.wants to make sure the ground will look nice once it is,done. Motion made by Ryan, seconded by Upton to approve the demolition of the Tiffin Locker be .- . completed in-house with a total cap`of$8,500 for the asbestos removal not to exceed , $1,500. All ayes. Motion passed unanimously:` 4, Resolution 2012-50 Authorizing,an account be opened with IPAIT: Council person Ryan .. . confirmed this costs the City not ing,this is just,opening an account. Motion f made by ' Ryan, seconded by Bartels to approve open the IPAIT account. Roll call,vote:Upton,,,, ,. Ryan, Bartels. All ayes. Resolution passed unanimously. , Resolution 2012-44 Adopting City of Tiffin Employee Manual: The City Attorney and Council person Upton`needs more time to review the Manual. Motion made by Ryan to table this'Resolution, seconded by Bartels to allow more time for review. All ayes. Motion carried unanimously. , , - z ., i ., r _ Damaged road from 1-80/380 project update: Engineer.Frederick spoke to,the Iowa DOT and`they,are preparing to repair the damaged lanes. Repairs will be completed by.LL _ , Pelling:,Motion made by Bartelsto accept that Iowa,DOT fix The road, second Ryan. All ' ayes. Motion carried unanimously [ F J a ...i t .1 , a t; 4 , , , r . . , T r { i u Sale of Oakdale Blvd,Lot (FKA portion.of.Lot 48): Mayor Berner stated the City:received 1 a full-price offer. Utilities need to be delivered to the lot. Administrator Jackson stated d � - there needs to be a public hearing`:.Motion by_Ryan`to table until next meeting, ," , fi seconded by Upton. All ayes: Motion passed unanimously. .. f. Resolution 2012-52 Appointment to-P.& Z Commission: P &2 Commissionsand Mayor-,. ' Berner would like to recommend Luther Parker to the open seat:Motion made by Ryan, seconded by Bartels to approve Resolution 2012-52 and appoint Mr. Parker.'Roll call ' vote: Upton, Ryan, Bartels. All ayes. Resolution passed unanimously. _ New Business ' , w Approval of Payable§: Motion by Bartels, seconded by Ryan to approve paying the . - listed payables. All ayes. Motion passed unanimously. ` Resolution 2012-46 Approving the street Financial Report: This report must be filed with n the State of Iowa yearly. Motion made by Ryan, seconded by Bartels to approve Resolution'2012-46 and submit it to the State of-Iowa. Roll call vote:_Upton, Ryan, , Bartels. Resolution passed unanimously. Resolution 2012-47 Approving the Annual Financial Report: This report must be filed - with the Stale of Iowa yearly. Motion made by Ryan, seconded by Bartels to approve Resolution 2012-47 and submit it to the State of Iowa. Roll call vote: Upton, Ryan, Bartels. Resolution passed unanimously. , . , Setting open burning dates: Open'burning date to be the last two weekends in October and the first two weekends in-November,'on Saturdays and Sundays during daylight . hours only. Motion made by Upton, seconded by Bartels to approve burning dates for 2012. All ayes. Motion passed unanimously. Resolution 2012-51 Approving Urban Renewal Plan Amendment: This amendment is ' only to include 'the three projects that will be completed in the TIF area. This amendment update is due'to a new state law that passed. Motion made by Upton, y. 'seconded by Bartels to approve the plan amendment. Roll call vote: Upton, Ryan, Bartels. Resolution passed unanimously. Resolution 2012-55,Final Acceptance of Trails Phase 4: Hart Frederick is completely done with Phase 4 of the trail. Motion made by Ryan, seconded by Upton to approve acceptance of completion. Roll call Yvote: Upton, Ryan,'Bartels. All ayes. Resolution passed unanimously. Resolution 2012-56 Authorizing Hart-Frederick to prepare a concept for the Old,Town Urbanization: Mayor Berner, Council person Ryan and Administrator Jackson met with , Engineer Frederick to discuss urbanization of Old Town with possible curb, gutter & sidewalks. The first step is to have a TOPO concept completed, this will help with urbanization in the future. Council person Upton would like a cost breakdown of what fi ' a t � m .. r. , • , comprises the fees for the concept. The estimated cost for completion is $50,000. , Council person Bartels questioned how long the concept is valid for once completed , and ho'w we would fund the,concept. Mayor Berner stated the next step would be to amend the urban renewal plan to add the Old Town part ofthe area in the TIF'district.' .Motion made by Ryan, seconded by Bartels to approve Resolution 2012-56 — not to exceed $50,000. Roll call vote: Ryan=aye, Bartels=aye, Upton=nay. Resolution did not pass. This item will be discussed at the next council meeting once the City receives'a� ' breakdown of.costs for the concept drawing. ' , , ° 2 Administrator Jackson commented that Mr. Allen Moore has to withdraw his council seat nomination due td a temporary reassignment of duties at his job. But, he is still k interested in running for a council seat in the future., F Motion by Ryan, seconded by Upton to adjourn the-meeting at 7:42 p.m. All ayes: Motion carried unanimously. -: x f . t . Michon Jackson, City Clerk/Administrator Steven L. Berner, Mayor September 2 , 2012 "' t. ,. . F - a ' . L , ' ., s + 1 . r . 1 r . t S e . P 1- . , f m A 6