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Home My Public Portal AboutMinutes-01/28/2015CITY OF TIFFIN — Agenda — Work Session 6:00 p.m. - City Hall Wednesday, -January 28, 2015 - Call to Order and Roll Call ' The City of. Tiffin City Council met in a work session on Wednesday, January 28, 2615 of Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 6:04 PM. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels. Absent: NONE Also present: Administrator Michon Jackson, Engineer Ben Carhoff and Deputy Clerk Ashley Jay -Platz. .f Approval of Agenda Ryan motioned to approve agenda; seconded by Bartels. All ayes, motion carried. ` Business Concession Stand Discussion- Parks Director Jonas`Zimmerman discussed business plan of Concession stand. Looking fora part-time employee to run concession stand and looking for the rest of'the employee's possibility of 3-5 high school students at minimum wage as needed. Discussion about why a cash register instead of multiple cash boxes, to keep close eye on ` what is being paid for. Council will discuss approving part -time -concession manager and 8' part-time high school students at minimum wage. - Johnson County Sheriff Discussion- Lonny' Requesting a $2 per hour increase instead of $4 increase like years past. Asking Council if they wanted to increase the amount of hours. For the year of 2014, the Sheriffs Office exceeded the contract requirement by 34.75. Tiffin Fire Association' s ,x Discussion-- Tiffin Fire is'requesting a 5% increase. Springmier Library ,Discussion- Kris Petersen discussion on requesting to increase to $40,000 from $32,000 and piovided a cash flow and documentation as to the reason for seeking increase. Questions from Council, regarding agenda items ' Discussion- Administrator Jackson discussed update to Payables. Discussion on who"has inquired about City Hall .Cleaning Employee., Administrator Jackson discussed the options for Interim Administrator/Clerk- $35 per hour. Michon•found.two pofential Interim candidates. Also she discussed the options she found for the Executive Search,Firm to help fill the Administrator/Clerk position. mayor wanted to discuss New Business item B: P&Z voted 3-1 to approve Woodfield Ridge -Part 5 Preliminary. Key Kain discussed Planning & Zoning Commissions decision. Kain's main concern is that there is,only one access in and out which will cause issues similar to Deerview. Adjournment" Upton motioned to adjourn meeting at 7:01 PM Seconded by Ryan All ayes, motion carried. m au CITY OF TIFFIN — Agenda — Council Meeting _ 7:00 p.m: = City Hall { Wednesday, January.28, 2015 ` Call to Order and Roll Call The City of Tiffin City Council met in regular session on Wednesday, January 28, 2015 at Tiffin City Hall Council Chambers.' Mayor Steve Berner called the meeting to order at 7:01 PM. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton. Absent: Jim Bartels. Also present: Administrator Michon Jackson; Public Works Director Brett Mehmen, Engineer Doug Frederick, Attorney Michael and Deputy Clerk Ashley Jay -Platz. Approval of Agenda , Ryan motioned to approve agenda; seconded by Kahler. All ayes, motion carried. Community/Citizen Forum, y r Dick Huff- Discussion about Public Works not stopping at stop signs., Neuzil- discussion more about Tiffin Fire Association. Council Member Opening Potential Appointed positions Al Havens- ZBA and P&Z member is interested in the appointed position Jason Wilkerson- lived in Tiffin for seven years and wants to bring a younger generation to the council. - Approval of Payables Upton had a question about Iowa Interstate Railroad, payable. Kahler motioned to approve payables. Seconded by Ryan , All ayes, motion carried. Ryan motioned to approve`Ordinance 2015-367 Approving Amended Planned Area Development ("PAD") for Tiffin Heights, Lot 29-2"d reading; Seconded by Bartels. Roll Call:4Upton, Bartels, Kahler, Ryan. All ayes, motion carried. Kahler motioned to approve Resolution 2015-013 Approving the City's Investment Policy, naming of depositories and maximum amounts, 'and naming an investment committee; seconded by' Bartels. Ro1I,Call: Bartels,.Kahler,,Ryanf Nays: Upton,•motion carried Ryan motioned to adjourn item until next meeting; seconded by Upton, all ayes adjourn carries. .. Discussion: Ryan asked MMS representative Duane Musser about only one access to development. Council discussed having something added to Developers agreement to ensure the seconded access. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried s Resolution 2015-015 Accepting Woodfield Ridge -Part 5 Developers Agreement Ryan motion to adjourn; seconded Bartels. All ayes motion carried. Resolution 2015-016 Approving Alcohol. Permit for Bella Sala` Ryan motioned to approve Resolution 2015-016 Approving Alcohol Permit for'Bella Sala; seconded by Upton. Roll Call: Upton, Bartels; Kahler; Ryan. All ayes, motion carried. Resolution 2015-017 Approving Payment #3 to Maxwell Construction in the amount of $256,600.22 w Ryan motioned to approve Resolution 2015-017 Approving Payment #3 to Maxwell Construction in the amount of $256,600.22; Seconded by Kahler. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. Kahler motioned to approve Resolution 2015-018 Approving Hiring Hart -Frederick to get Sewer Expansion Cost EstimateY south of 1=80; seconded by Ryan. Mayor Berner request to add a cost not to exceed number. Bartels motioned to amend cost not to exceed $1000 (end of 2nd paragraph); seconded by Kahler. All Ayes on amendment. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried Upton motioned to adjourn Resolution 2015-019 Financing of Proposed Project to be undertakenbythe City Establishing Compliance with Reimbursement Regulations Under the Internal Revenue Code until next meeting Feb 11; Seconded by Ryan. Bartels motioned to approve Resolution 2015-020 Approving Items for the Capital Improvement Plan; seconded by Ryan. Roll Call: Upton,,::Bartels, Kahler, Ryan. All ayes, motion carried. Discussion and possible action regarding, Development/Connection fees - Ryan motioned to adjourn until Feb 11 meeting; seconded by Upton. Discussion about changing the fees and making it. `retroactive for the calendaryear. All ayes, motion carried Discussion and possible action regarding Executive Search Firm`and Interim Administrator/Clerk options Al Bartels motioned to appoint Interim Administrator/Clerk Tim Long; seconded Kahler. All ayes, motion carried. Next Wednesday Special Meeting Motioned Upton to approve contact of Interim Administrator/Clerk Wed Feb 4; seconded Ryan. All ayes motion carried. Bartels seconded Ryan to hire Callahan Hiring Firm. All ayes, motion carried Schedule work session for Parks and seasonal part -,time help with concession stand No action: Closed Session -Iowa Code 20.17(3) and Iowa Code 21.5(c) Discussion and possible action, regarding- collective bargaining unit Motion to go into closed session at 8:19 Bartels, 2nd Kahler. Roll call: Upton, Bartels, Ryan, Kahler :L Motion Ryan to go into open session at 10:28 PM, second Kahler. Roll call: Upton, Bartels, Ryan, Kahler. r Motion' Ryan to create bargaining team consisting of: City Attorneys, Mayor Berner and Councilperson Upton, second Kahler-All ayes. Motion passed. t Motion Kahler to adjourn at 10:30 PM, second' Bartels. All ayes., Motion passed. Januarya28, 2015 Ashley Jay -P tz eputy C Steven -L. 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