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Home My Public Portal AboutMinutes-01/14/2015t R s Y r CITY OF'TIFFIN — Agenda'— Work.Session *_ti 6:30 p.m. - City -Hall Wednesday, January 1.4, 2015 b Call to'Order and Roll Call The City of Tiffin City Council met in a work session on Wednesday, January,,14, 2015 at Tiffin City Hall Council Chambers. -Mayor Steve Berner called the meeting to order at 6:33 PM.- Roll Call: Joann Kahler, ,.Mike Ryan, Mark Petersen, Peggy Upton. Absent: Jim Bartels. Also present:Administrator Michon, Jackson, Public Works. Director. Brett Mehmen, Engineer Doug Frederick and Deputy:Clerk Ashley Jay= } Platz. Approval of Agenda-. Motion'to approve°agenda by Kahler; seconded by Rya n'Al I ayes; motion carried. s 3 Business Discussion forAnii�nal Control -Public Works. Employee Brian Detert has requested to outsource the'Animal Control' betert request go to lows City Animal Shelter instead of Cedar Rapids. Public Works will, look into different options. Opinion from`Bob Conrad on his experience with Iowa -City Shelter. Council wants Public Works to get options to remedy problem. Discussion on Concession- Stand — Public Works and Parks Director Zimmerman request to have part time $10 employee and hire part time high school kids and minimum waged Request to have a 6:OOPM'work session at next meeting.. ,a a Discussion TiffinFest —final figure is close to $15k in bank. $4700 expenses - $2k water linen $2k Alliant hookup light pole. Mark Petersen request to have someone else help run it and -he doesn't want to do it. due 'to the lack of community support/help. Questions from Council regarding agenda items- Council.request to have,Brett decorate the streetlight` poles with new, decorations for.all year. Budget for that $1 Ok. Adjournment, 'Motion to,adjourn work session by Ryan; seconded by Petersen. All ayes; motion carried ,= CITY OF TIFFIN —:Agenda — Council, Meeting w ° 7:00 p.m. - City Hall a = Wednesday, January 14, 2015 Call to Order arid Roll Call The City of -Tiffin City Council"met in regular session on Wednesday, January 14; 2015 at Tiffin. City Hall ; Council.: -Chambers. Mayor Steve Berner called the meeting to order at 7:00 PM. Roll Call Joann Kahler, Mike Ryan, Mark Petersen, Peggy Upton. Absent: Jim Bartels. Also present:*Administrator Miction " Jackson,, Public'Works'Director Brett'Mehmen, Engineer Doug Frederick, Attorney Raibef and Deputy Clerk Ashley Jay -Platz. ,Approval of Agenda t, Motionto approve agenda by Petersen; seconded by Upton. All ayes, motion carried. - - Community/Citizen Forum Johnson County Deputy Sheriff- nothing new. y Building,Permit recap of 2014:`20- new single family dwellings, 3- 4 plex, 6- 12plex, hart dentistry, vet clinic, -woodruff, elementary, Commercial Res building..Total'of 93 building permits issued, i6'2014. Comm ercial�Building Permit- discussion on°the fees for commercial fees' Brian Shay,. building'official advised that Commercial building.fees are very high compared to other cities. Legal said might want to compare to other cities and set Tiffin's fees accordingly. Current development fees are based on lot size square footage. ' r° �LL Public Hearings -Tiffin Heights PAD,., Lot 29 - a - Discussion: NONE Ryan motioned to open`"public hearing for'Tiffin Heights PAD; Lot 29; seconded by Kahler, All ayes. Opened at 7:18 PM. ` City hall had nothing come to the city. Upton motioned to'close public hearing for Tiffin Heights PAD, Lot 29; seconded by Petersen. Closed at 7:18• PM. r 9 Repeal PAD Ordinance , Discussion: NONE ` Ryan motioned to open public hearing for Tiffin Heights PAD, Lot 29; seconded by Petersen, all ayes. Opened at 7:19 PM. City Hall had nothing come to the city. Ryan motioned to close public hearing for Tiffin Heights PAD, Lot 29; seconded by,Kahler. Closed at 7:19 PM. Administrator Jackson' called'Jim Bartels 7:20PM 2 'Mayoral Appointments: ` Mayor. Pro -Tern Mike Ryan: accepts appointment Council Appointments: ' f Petersen motioned appoint all list of Council Appointments; seconded by Kahler Bartels request to have Ben as rep at meetings but cannot just pick one but appointing Engineering Firm` Upton stated that she,appreciates everything Doug does. She also'stated that she appreciates that Ben Carhoff and Jack Burnham take the time to attend every meeting and sacrifice their evenings to, attend and answer questions. Upton supported Bartels' recommendation to, have Ben Carhoff represent the City Engineer at Council Meetings although the official appointment for City Engineer is the 'firm 'of ,Hart Frederick Consultants.. All ayes, Motion cleared. The appointments are as follows:, p City Administrator/Clerk—Michon.Jackson City Attorney Lynchr Michael Raiber A City Engineer- Hart Frederick -Consultants Official Newspaper.for Legal Publications- North Liberty Leader ` Jones -appointment to Planning& Zoning- M Williams appointment to Zoning Board of Adjustment Approval of Minutes December 10, 2015 k Discussion: 2"d pg under reports – engineer -.flared "end" section not flared "in" %6hange slop to slope. Ryan motioned to approve amended We December 10th Minutes; seconded by Petersen. - All ayes, motioned'carried. r Upton motioned to amend; seconded by ryan. All ayes to amend.- Approval of Financial Reports and Payables Ryan motioned to approve the Financial Reportsand Payables; seconded by Kahler. All ayes, motioned carried. , Reports Attorney- Thanks for -the reappointment. Working on amendment of Ordinance. Engineer Dealing with DOT and Rickliffs with the sinkholes with the interstate. Currently'Engineers'are working with DOT to correct the boaring issue. VJ Engineehng was hired'from-Rickliffs to inspect to see what went wrong with the original subcontractor that did the boaring. Maxwell installing water pipes for`the CCA school. Duane with MMS on Willow Ridge- adVisdd that the widening of -the turn lanes for Croell Aver He is stating that the City didn't have the funds in the budget. Public Works- Kudos to Michon for all the work she does. High service pump went bad and needs rebuilt. Sewer Plant looked over the new permit with 30 new tests/ week that will be rolling out in next 5 years. Council request to have Brett get cost estimate of lab work fees and his time. He estimates around $10k more/year possibly. Council request to have Brett keep track of Time it takes for labs etc. , r. Council Members – none City Clerk/Administrator- Discussion about T=Tech and will be given to HF to follow up with since she will be leaving. Discussion on funding from T=Tech and MPO. Engineers will work on the phasing "split and Tina Thomas with'HFC will help with'the application. " x' Range Writer – retired city'administrator will. -come in 1-3 months while the city hires new administrator: Mayor- request to have Administrator Jackson to collect 3-4 people to have for the Range Writer and will get Hiring Firm. Mayor spoke with 2 people about ADS and,annexing in to Tiffin. Their request is to have sewer -and Public works advised that sewer is out there just need lift station. Needing Engineer to get cost estimate., N Deerview phase -2 about water loop, -still needing second access' "' :v e County Fringe area agreement has,comprehensive plan and will provide draft with comments. Invoices for 2013= Engineering fees and'Recoupment Asked City about website status and advances system's able to`hook up to theYwebsite `, New Business F Ordinance "2015-367 Approving. Amended Planned Area Development ("PAD") for Tiffin Heights PAD. Lot 29-1st'reading } Discussion: Recommendation from P&Z. Ryan motioned to approve Ordinance 2015-367,Approving. Amended PlannedAreaDeveloprrf nt'(PAD) for Tiffin Heights PAD Lot 29- 1stReading. Seconded by Kahler. Roll Call'; Upton, Petersen, Ryan; Kahler:, Absent: Bartels. All ayes, motion carried. Resolution 2015-001 Moratorium on Planned Area, Development ("PAD") Discussion: none. Ryan. motioned -to approve'and,amend date to,Feb 15 from Feb 1st Resolution 2015-001 Moratorium on Planned Area Development ("PAD"). seconded by Petersen. Roll Call; Upton,, Petersen, .,Ryan, Kahler. Absent: Bartels. All ayes, motion carried. Resolution 2015-002 Approving Easements for Willow Ridge -Part Two. Discussion: correct 2014 to 2015-- change to language change legal to developers attorney. Upton motion to amend; seconded by Ryan. All ayes Upton -motioned t6approve amended Resolution'2015-002 Approving,Ea"sements for Willow Ridge -Part Two; seconded by Ryan. "Roll Call; Upton, Petersen, Ryan, Kahler. Absent: Bartels. All ayes, motion carried. # i i Resolution 2015-003 Accepting Plans and, Specs for the I & I Project Phase 0 , Discussion: Mayor had a question with Engineering on cost $48,475. Upton had question as to why only one bid. Kahler motioned to approve Resolution 2015-003 Accepting Plans and Specs for the I &°I Project 4 Phase" 0; seconded by Upton. Roll Call; Upton, Petersen, Ryan, Kahler. Absent:=Bartels. All ayes, motion 'carried. Resolution 2015-004 Award of Contract for the I '& I Project Phase.0 Discussion: 2015-2002--- correct to 2015-004 Ryan motioned to approve- Resolution 2015-004 Award of Contract for the l & I Project PHase 0; seconded by Petersen. 'Roll Call: Upton, Petersen,,Ryan, Kahler. Absent:.Bartels. All ayes, motion carried. 'Resolution 2015=005 Approving Release of Improvements, except sidewalks, for Prairie West -Part One Discussion: Upton had a question on how sidewalks to get done. Cannot get permit until sidewalks are in. Ryan motioned,to approve Resolution 2015-005 Approving Release of Improvements, except sidewalks; for Prairie West -Part One; seconded by Petersen. Roll Call; Upton, Petersen, Ryan, Kahler. Absent: Bartels: -All ayes,, motion carried. Resolution 2016-006 Approving Release of Improvements, except sidewalks, for Prairie, West -Part Two i Discussion: •none. Ryan motioned to approve Resolution 2015-006 Approving Release of Improvements, except sidewalks, for Prairie West -Part Two; seconded by`Petersen. Roll Call; Upton, -Petersen, Ryan, Kahler. Absent: Bartels. All ayes, -motion carried. Resolution 2015-007 Approving pay estimate to Maxwell Construction for the 2014 Water & Sewer ,Extension Project, (CCA School) in the amount of $269,755.35 Discussion: none. Upton motioned to approve Resolution 2015-007 Approving pay estimate to Maxwell Construction for the 2014 Water & Sewer Extension Project (CCA School) in the amount of $269;755.35; seconded by Ryan. Roll Call; Upton, Petersen, Ryan, Kahler. Absent: Bartels. All ayes, motion carried. - Resolution 2015-008 Approving Final Completion and Lien -Waiver for the Water Tower Demolition Discussion: 'none: Ryan`motioned to approve Resolution 2015-008 Approving Final Completion and Lien Waiver for the Water Tower Demolition; seconded' by Kahler. Roll Call; Upton; Petersen, Ryan, Kahler: Absent: Bartels. All ayes, motion carried. Resolution 2015-009 Setting=a'Date for Public Hearing on Day Care Ordinance Amendment Discussion: Moving the Public hearing back to Feb 25. Ryan motioned to approve and amend date to Feb 25 Resolution 2015-009 Setting a Date for Public Hearing on Day Care Ordinance Amendment; seconded by Kahler: Roll Call; Upton; Petersen, Ryan, Kahler. Absent'' Bartels. All ayes, motion carried. Resolution 20157010 Setting a Date for Public Hearing`to Clarify Landscape Review by Building + Inspector - I a Discussion:- Upton=requested abackground bn resolution. Administrator advised current wording listed as " .,and designee," P&Z`request to have Building Inspector give recommendation to P&Z. Upton motioned to approve Resolution 2015-010 Setting a Date for Public Hearing to Clarify. Landscape Review by Building Inspector; seconded by Petersen: Roll Call; Upton, Petersen; Ryan,. Kahler. Absent: Bartels. All `ayes, motion carried. I" Resolution 2015-011 Setting a Date for Public Hearing to Amend the Water Ordinance Discussion: Crystal.discussed the language in resolution. Ryan motioned to approve Resolution 2015-011 Setting a Date for Public Hearing to Amend the Water Ordinance; seconded by Kaliier. Roll Call; Upton', Petersen, Ryan, Kahler. Absent: Bartels. -All ayes; motion carried. - Resolution 2015-012'Accepting Preliminary Plat for Woodfield Ridge -Phase 5 Discussion: none. Upton motioned to adjourn Resolution 2015-012 Accepting 'Preliminary Plat for Woodfield Ridge -Phase 5 until next meeting; seconded by Ryan. Roll`Call; Upton, Petersen,- Ryan, Kahler. Absent: Bartels. All ayes, motion carried. . P. ` • 3 J' .r w. Discussion and,possible action,regarding Amending'the Water Ordinance Discussion: no action needed e E r . Discussion and Possible Action to Collect Consultant Information`& Quotes for City ". Administrator`/Clerk Discussion: Council would like get cost estimates. And Michon will give 4-5 different firms. Upton motioned to adjourn meeting; seconded by Ryan. All ayes, motion"carried. ` Meeting adjourned at 8`.54 PM 3 s January 14, 2015 Ashley Jay -Platz, eputyClerk Steven L. Berner, Mayor v a 3 t