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Home My Public Portal AboutMinutes-02/25/2015a a r w • ° • ` r CITY OF TIFFIN — Agenda — Work Session 6:30 p.m. - City Hall 300 Railroad Street; Tiffin, Iowa Wednesday, February,25, 2015 t r Call to Order and Roll Call ' 3 The City of Tiffin City Council met in a work session on Wednesday, February 25, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 6:40 PM. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton (Arrived6:56PM), Jim Bartels Al Havens. Absent: Kahler Also present: Interim Administrator Tim Long, Engineer Ben Carhoff and Deputy Clerk Ashley Jay -Platz. Approval of Agenda 1 Motioned Ryan to approve agenda; seconded by Havens. All ayes, motion carried. r a Business Advanced Systems Presentation- Postponed due to weather- Bartels motioned to table; seconded by Ryan". All ayes,. motion carried. Questions from Council regarding agenda items Discussion: Bartels asked question about the Day Care Ordinance Amendment: Mayor Berner explained what `was being amended, in the ordinance and went in-depth as to why the Amendment'is needed 7- H- New Business- Big Country 3 -year TIF Rebate - Interim, Administrator ebate-Interim,Administrator Tim L6ng- Advisedaof his meeting with Danos and Doorsey & Whitney they discussed the property, the goal of the project, term which was mentioned as a 3 year term and percentage of the` rebate.` Tim advised that Danos felt that Doorsey & Whitney would be able to generate agreements, resolution and hearing and could have everything in place by Mid -April. He also discussed a fee not to exceed $6000. Tim advised that council would need to discuss how the feewould be resolved. There are three ways to do this: , ' the Developer responsible, the City responsible, or could be Reimbursed upon receipt of first TIF proceeds after the development is completed., Big" Country' Seeds stated that tlere`was no fee discussion on the last agreement. Council discussed on just`allowing the reimbursement of fee from the first TIF proceeds. Tim requested that when we get to the agenda item to make a motion to.proceed on the 3 -year TIF to be • awarded at 100%,. ' s Upton arrived 6:56PM Ryan'request to discuss, an urban revitalization on grounds off HWY6. Ryan's concern with all the new development going on around town its nice but wants to make'a point to focus on Original Town and improving ., it with TIF and creating more of an incentive for developers to develop. Tim 'discussion on the very preliminary' draft budget: Advised that he did speak to the Dept of Management and Johnson County about the extension. And they advised they would give and extension to get the budget done.. s Adjournment i Motioned Ryan to adjourn-, seconded by Havens. All ayes, motion carried. M . . CITY OF TIFFIN — Agenda — Council Meeting 7:00 p.m;- City Hall • 300 Railroad Street, Tiffin, Iowa " Wednesday, February .25, 2015' { Call to Order and Roll Call The City of Tiffin City Council met in Regular Session on,Wednesday, February 25, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 7:00 PM. Roll Call: Joann Kahler (arrived 7:13PM ), Mike Ryan, Peggy Upton, Jim -Bartels, Al Havens. Absent: NONE Also present: Interim Administrator Tim Long, Engineer Ben Carhoff and Deputy Clerk Ashley Jay -Platz.., Approval of Agenda , Motion to move item H -Discussion on Big. Country Seeds 3 -year TIF Rebate to new business Ryan 2nd Bartels all ayes, motion carried. Motioned Bartels to approve amended agenda; seconded by Upton. All ayes, motion, carried. Community/Citizen Forum Public Hearings Day Care Ordinance Amendment Motion to open Public Hearing for Day Care Ordinance Amendment Upton at 7:04 PM; seconded by Bartels. Roll Call: Upton, Bartels, Havens, Ryan. All ayes, motion carried. Discussion: NONE Motion to close Public Hearing Day Care Ordinance Amendment Ryan at 7.05 PM; seconded by Havens. Roll Call: Upton, Bartels, Havens, Ryan. All ayes,. Motion carried , Re -Zoning of Willow Ridge PT ,1 'Lots 1, 3 & 4 and, PT 3, Lot 2 Motion to open Public Hearing Re -Zoning of Willow Ridge PT 1 Lots 1,3 & 4 and PT 3, Lot 2 Ryan at 7:05 PM; seconded by Upton. Roll Call: Upton, Bartels, Havens, Ryan AII'ayes, motion carried. Motion to close Public Hearing Re -Zoning of Willow Ridge PT 1 Lots 1, 3 & 4 and PT 3;, Lot 2 Upton at 7:05 PM; seconded by Bartels. Ro"ll Call: Upton, Bartels, Havens, Ryan. All ayes, Motion carried. Re -Zoning of Tiffin East Lot _30 Motion to open Public Hearing Re -Zoning of Tiffin East Lot,30' Bartels at 7:05 PM; seconded by Upton. Roll Call: Upton, Bartels, Havens, Ryan. All ayes, motion carried. -Rodney Madden spoke wanted to know about the difference on why when he wanted to have commercial in the residential but his got denied by P&Z. His question about his property behind his apartments. Mayor explained reason for.denying it was due to spot zoning. Council also discussed the possibility of submitting the application to restart the process. Council discussion on wanting to make the area commercial. Tim Long advised the process in which is.needed to have a something in the agreement etc. Motion to close Public Hearing Re -Zoning of Tiffin East Lot 30 Havens at 7:16 PM; seconded by Ryan. Roll Call: Upton, Bartels, Havens; Ryan,, Kahler. All ayes, Motion carried Kahler arrived 7:13PM I 1 Approval of Payables Motion Ryan to approve payables; seconded by Kahler. Discussion: Upton request to have McGladrey answer as to why we keep receiving invoices when we have a contract and should be covered by monthly charges. Upton motioned to as amended; 2nd Ryan. All ayes, motion carried. Unfinished Business Discussion on Big Country Seeds 3 -year TIF Rebate Motion Upton to approve 3 -year TIF Rebate at 100%, 2"d Kahler all ayes, motion carried. Ordinance 2015'368 Water Ordinance Amendment -2nd Reading MotioneUpton to approve Ordinance 2015-368 Water Ordinance Amendment -2nd Reading; seconded by Ryan. Roll Call: Upton, Bartels, Havens, Kahler,,Ryan. All ayes, motion carries - 9 x Y' New Business Ordinance, 2015-369 Day Care Ordinance•Amendment-1St Reading x Motion Ryan to approve Ordinance,2015-369 Day,Care Ordinance Amendment -1St Reading; seconded by: Kahler. Discussion: Upton had a question as to why we needed to have the zoning amendment since We have a special exception to allow Day Cares: Mayor discussion as to reasoning due to;changing to permitted uses instead of special exceptions, Attorney Michael — discussed that we are removing a sq/ft requirement for play. area and will just go with the state code. Roll,Call: Upton, Bartels, -Havens, Kahler, Ryan. All ayes, motion carries. t Ordinance 2015-370 Approving'Re-Zoning for WilloW,Ridge PT 1 Lots 1,3 & 4 and Part 3 Lot -2 -1st Reading Discussion'on zoning and what it allows. Jesse Allen discussed his development, across from HFC and looking to' use these in the current lots proposed. Gave benefits to the MIX use buildings. Includes more green space and less concrete. Discussed ability to, have increased traffic or pedestrian traffic. Upton advised she would rather see the residential on top,and commercial on ground floor instead of 12plexs everywhere. Ben Carhoff — ordinance passed stating front 20 feet need to be commercial (Section -9.20) Motion Kahler to approve Ordinance 2015-370 Approving•R&Zoning for Willow Ridge PT -1 Lots 1.,3, &,4 and Parti Lot 2 -1St Reading; seconded by Haven's. Roll Call: Bartels,Havens, Kahler, Ryan. Nays: Upton, motion. carries. Fh, ° Ordinance 2015-37.1 Approving Re -Zoning for Tiffin East Lot 30 -1St Reading + Motion Bartels to approve Ordinance 2015-371 Approving Re -Zoning for Tiffin East Lot 30- 1 st Reading; seconded by Kahler. Discussion: Would the trees stay around? Jim Asked. McGrew advised that some would' be coming down. Roll Call: Bartels, Havens, Kahler, Ryan. Nays: Upton, motion carries.' , Resolution 2015-027 Pay Estimate #4 to Maxwell Construction for Work on Water & Sewer Extension Project for CCA School r Motion Upton to approve Resolution 2015-027 'Pay Estimate #4 to Maxwell Construction for Work on Water & Sewer Extension Project for_CCA School; seconded by Bartels. Discussion: Roll Call: Upton, Bartels, Havens, Kahier, Ryan. All ayes, motion carries. Resolution 2015-028 Authorization for Requested Extension for Filing of FY 2015-16`Annual Budget for City of Tiffin, Iowa ,Motion Upton to approve Resolution 2015-028 Authorization for Requested Extension for Filing of FY 201546 Annual Budget for City of Tiffin, Iowa; seconded by Havens. Roll Call: Upton; Bartels, Havens, Kahler, Ryan. All ayes, motion carries. Discussion of Re -Estimation and Projection for FY 2015-16 Budget ` Tim Long, Interim Administrator- advised very preliminary draft of budget. Tim handed council a packet. He explains levy rate and compared to past years. He also asked for and explanation/insight as to'reasoning why a big jump from last year to years past. Council advised not sure why unless it was for balancing reasons. He R advised would like to just go with what is reasonable_ and customary. Went further in depth in the bu'dget`and reviewed the levy rates. Tim request to have a work session to discuss budget'to make March 11th at 6:OOPNI. Motion havens to push regular council meeting till 7:30; seconded Bartels. All ayes, motion carried. Request for Administrator's Attendance at Iowa Municipal Manager's Institute, Iowa City,March 18-20 Motion to approve Administrator's Attendance by Bartels; seconded by Ryan. Upton motioned to amend and pay fee for conference of $420; seconded by Ryan. All ayes, motion carried. Discussion possible action regarding investment committee Mayor, city treasure,, and council- motion Kahler to make Kahler. Mayor Pro Tem Mike Ryan asked the, council to,vote on who they want to appoint on the investment committee. Motion Bartels to appoint Kahler; seconded by Kahler. Ayes:.Upton, Kahler, Havens. Bartels Closed Session=Iowa Code 20.17(3) and Iowa Code 21.5(c) i E Discussion and possible action regarding collective bargaining unit' Motion by Ryan, second by Kahler to adjourn at 8:_15 p.m. to a closed session for purpose of discussion of terms related to a collective bargaining unit contract for City'employees. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries. Motion by'Upton, second by Ryan to return to, open session at 8:42 p'm. Roll Call:'Upton, Bartels, Havens, Kahler,.Ryan. All ayes, motion carries. " l Adjournment Motion Kahler to adjourn at 8.43 PM; seconded by Ryan. All ayes, motion carried. z Respectfully Submitted, February 25, 2015 (;�st , Uty City r Steve L. Berner,'Mayor fi y k s r i F i P f- a � a y , t i � 1 ` W 4 a r y u S