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Home My Public Portal AboutMinutes-02/11/20151:, w s ; R CITY OF TIFFIN — Agenda = Work Session 6:30 p.m. - City Hall p Wednesday, February 11,=2015 " 4 Call to Order and Roll Call The City of Tiffin City Council,met in a work session on Wednesday, February 11, 2015 at Tiffin City Hall' Council Chambers. Mayor. Steve. Berner'called the meeting,to order at"6;32d PM. •Roll Call: Joann Kahle( Mike Ryan, Peggy Upton, Jim Bartels: Absent: ,NONE Also present: Engineer Randy Crutchfield and"Deputy Clerk Ashley Jay-Plat2. `, r` Approval of Agenda ,. S . Motion Kahler to approve agenda; seconded by Ryan.- All ayes, motion carried Business - f Questions from Council regarding agenda'items = Peggy Upton -"Question` about -the payables: HD Supply, Hart Frederick beind'considerably higher than normal. Upton on'minutes January 14th & 28th see minutes paper. r" Bartels request to, have discussion about item F- Sewer'installation'�off 1-80. a ,. Ryan- discussion about Woodfield Ridge development and the road council would' like to have sooner than later. Upton proposed that fhe city ordinance should be changed to make sure that there is 2 accesses iri an 'out in each development. Bartels asked'engineers about Oakdale Blvd if the county has any say'to how Oakdale designed. Jack advised.. that city has complete control be_ cause the street is in city limits: Also discussion, about the future traffic inflow due to the interchange. i 1 Mayor discussed the Resolutio6:2015-019 Financing of Proposed Project to be undertaken by the City ' r. Establishing Compliance with Reimbursement Regulations under'the Internal Revenue Code and the memo that Danos provided. No further, discussion. L ,r u Adjournments { �, Motion Ryan`to adjourn at 7:01 PM; seconded by Upton. All ayes,- motion carried: 'P= R f •. &' to • . : t. � CITY OF TIFFIN _ Agenda — Council Meeting ' 7:00 p.m. � �. Community/Citizen Forum Johnson County Deputy- a string of car burglaries last week was an isolated incident. `i , Public Hearings Clarify Landscape Review by Building Inspector Motion Upton to open public hearing to Clarify Landscape Review by Building'inspector at 7:03 P.M; seconded Bartels, All ayes, motion carried. No comments received in City Hall. Motion to close Upton; Ryan seconded. All ayes, motion carried 7:04 PM. Motion Ryan to open public hearing Amending Water Ordinance 7:04PM; seconded Upton. All ayes, motion carried. u.� Motion Ryan to close seconded by Upton. All ayes, motion carried closed at 7:05PM Approval of Minutes January 14, January 21 & January 28, 2015' Discussion: Upton request to change wording to January 14th minutes under the Council Appointments. She requested to add "Upton supported. Bartels' recommendation.to have Ben Carhoff represent the City Engineer at Council Meetings although the official appointment for City Engineer is the firm of Hart Frederick Consultants". Upton also wanted to correct January 28th minutes under Springmier Library -,to add that Kris Petersen provided a cash flow and documentation showing the reasons why the increase is necessary. Mayor had a correction to January 28th minutes, under the work session when discussing item B that "Planning and Zoning" voted 3-1 to approve Woodfield Ridge Part 5 preliminary plat. Motion Upton to amend 2nd Ryan. All ayes, ,motioned carried ` Motion Ryan to approve minutes for January 14, 21 & 28, 2015; seconded by Kahler. All ayes, motion carried.. Approval of Financial Reports and Payables Motion Ryan to approve Financial Reports and Payables;'seconded by Kahler. All ayes, motion carried: , p. Reports A. Attorney ; a Crystal Raiber-„Union stuff that Upton and Berner havebeen working with her. Bartels hada question on a timeline to present to employees, Mayor Berner advised that next week Special Meeting Closed Session will be hopefully taking action at that time. t t B. Engineer , Randy — Update about Rathgi about the Ireland Ave looking to start in 3rd week of March 2016. New lift station at Park Rd will be starting within next week. Rickliff discussion about the void under the interstate with an injection type material. Bartels had a question about the Water treatment plant's timeline.and discussion on the design of plant. Randy discussed what information and things that are still needing to get finished before a time can be nailed down. Ryan had a question about Phase 0 I&I why College St 1/2 block is being done first and why his street is doing first? Jack advised that his understanding when ;council was designing Ireland Ave project that 3rd Street intersection needed to be redone and also doing the cul-de-sac and phase past City Hall. Ryan just wanted to bring up that he,didn't know that during the first phasing his road and he wanted to be clear of the reason why of the phasing. C. Public Works High service water pump went down same from last month Concession -stand is coming along but is pretty much complete just need a few final items. Mayor requested to have Deputy Clerk and Public Works to get with,Tim Long. to address budget concerns,that were given to Michon before she left, just to ensure they, make it to,the finished budget from Tim. e g _ D. Council Members Upton request to modifying Ordinance about exits from subdivisions.. A ti s € E. City Clerk/Administrator= Deputy Clerk } Advanced System price estimate for linking the scanned documents and Website is almost complete and the functionality will be a lot better for City Staff and users. ' r Council and Mayor request to have Advanced systems come and present as to why. F. Mayor � Talked with a developer about the Grace` property, and will be coming into present a development and the " main reason is that this will fix the driveway hopefully. Unfinished Business 4 Ordinance 20.15-367 Approving Amended Planned Area Development ("PAD") for Tiffin Heights; Lot 29 -3rd ' reading Motion Ryan to approve Ordinance 2015-367 Approving Amended Planned Area Development ("PAD") for Tiffin Heights, Lot 29 -3rd reading; seconded by Kahler. Discussion: NONE Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. r ,Resolution 2015-014 Accepting Woodfield Ridge -Part 5 Preliminary Plat Motion Ryan to approve Resolution 2015-014 Accepting Woodfield Ridge -Part 5 Preliminary Plat; seconded by Bartels. Discussion: Upton request to submit a timeline. Mayor advised will be in next agenda item Resolution' 2015-015. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. ` Resolution 2015-015 Accepting Woodfield Ridge -Part 5 Developers Agreement .. Upton request to have a 2 year timeline to start phase 6. Mike Roberts gave and option with the city holding a lien. again future`development if road isn't in within 2 years under normal business. Motion Ryan 2"d Upton to amend sub -dividers agreement as discussed. All ayes, motion carried Motion Kahler to approve amended Resolution 2015-015 Accepting Woodfield, Ridge -Part 5 Developers Agreement: seconded by Ryan. Roll Call Upton, -Bartels, Kahler, Ryan. All ayes,'motion carried. K' Resolution 2015-019 Financing of Proposed Project to be undertaken by the City Establishing Compliance with Reimbursement Regulations under the Internal Revenue Code. Motion Ryan to approve Resolution 2015-019 Financing of Proposed Project to be undertaken' by the City Establishing Compliance with Reimbursement Regulations under the Internal Revenue Code.; seconded by 'Upton. Roll Call: Upton, Bart6ls,,Kahler, Ryan. All ayes, motion'carried. Discussion and possible action regarding Development/Connectio6 fees Discussion:. no information has been worked up for this item. 'Mayor request to have tabled until'we have spoken with Building Inspector with no date, but will make this retroactive to the first of the year. Motion Ryan to adjourn; seconded,by Upton. All ayes, motion carried. K; Discussion and possible action regarding the Cost Estimate for Sewer Installation South of 1-80' Discussion: Upton asked if this item is on current CIP. Mayor confirmed that yes it is currently on the approved CIP but it is a living documentsowe can change as needed. Council request to have this discussed on Budget meeting. No action needed. New Business' - Ordinance 2015-368 Water Ordinance Amendment -1St reading' Motion Ryan to approve Ordinance 2015-368 Water Ordinance Amendmdnt-1 st reading; seconded by Kahler. Roll Call: Upton, Bartels, Kahler; Ryan: All ayes, motion carried. Discussion and possible action to Appoint a Replacement for the Remaining Term of the City Council Position " that was Vacated by the Duly Elected Council Member Mark Petersen 1 4 Discussion: Ryan nominated Al Havens. Mayor discussed the 14 window to submit for special'election. Upton wanted to thank all applicants and Mayor request to have your petitions signed by September to start each applicants if they would like to run at the next election in November 2015. x Motion Ryan to appoint Al Havens for the remaining term of the City Council Position that was vacated, by the. Duly Elected Council Membe'rNlark Petersen; seconded by Upton. All ayes, motion carried. `R Resolution 2015-021 Approving Liquor License for Throttle Down Motion Ryan to approve Resolution 2015-021 Approving Liquor License for Throttle Down; seconded by Upton. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. Resolution 2015-022 Approving the PAD agreement for Tiffin Heights Lot 29 Motion Ryan to approve Resolution. 2015-022 Approving the PAD agreement for Tiffin'Heights Lot 29; seconded by Kahler. Discussion: Upton asked Crystal if anything different on agreement and she advised no. " Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. Resolution 2015-023 Approving the Site Plan for Prairie West Addition Lot 6 (Dated 1-23-15) Contingent Upon Engineer's and Building Inspector's Review Discussion: Upton had questioned if the play area was in compliance with the State's requirement's for play area size. Bob'Conrad developer advise that the play area exceeds the requirements from the state. She advised that she likes the big play -area. Ben Carhoff request to have the zoning corrected to C-10 Upton 2nd .Ryan to amend zoning to C-1 O. All ayes, motion carried. , Motion Ryan to approve as amended to C-10 Resolution 2015-023 Approving the Site Plan for Prairie West Addition Lot 6 (Dated 1-23-15) Contingent Upon Engineer's and Building Inspector's Review; seconded by Bartels. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. Resolution 2015-024To Set the Date of February 25, 2015 for the Public Hearing to Rezone Lot 30 Tiffin East Bartels asked Duane about the trees in lot. Duane advised that currently'he has no development plan yet for this lot. Motion 'Upton -to approve Resolution 2015-024To Set the Date of February 25, 2015'for, the Public Hearing to Rezone Lot 30 Tiffin East; seconded by Bartels. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes_, motion carried. Resolution 2015-025 To Set the Date of February 25, 2015 for the Public Hearing to Rezone Lot -1, 3, 4 of Willow Ridge Part One & Lot 2 of Willow Ridge Part 3 Motion Kahler to approve, Resolution 2015-025To Set the Date of February 25, 2015 for the Public Hearing to Rezone Lot 1, 3, 4 of Willow Ridge Part One & Lot 2 of Willow Ridge Part 3; seconded by Ryan. Roll Call: Upton, Bartels, Kahler, Ryan. All ayes, motion carried. Resolution 2015-026 Creating Multiple Temporary Seasonal (Summer) Part -Time Parks Positions with' -no A Medical/Dental Benefits to Staff the Concession Stand Motion Ryan to approve Resolution 2015-026 Creating Multiple Temporary Seasonal (Summer) Part -Time Parks Positions with no Medical/Dental Benefits to Staff the Concession Stand; seconded by Kahler. Ryan withdrew motion..Discussion: Upton request -to amend resolution to strike medical/dental, 2nd by Ryan. All ayes, Motion carried. Motion to approve amended Upton 2"d Kahler. Roll Call: Upton,.Bartels, Kahler, Ryan. All ayes, motion carried. ' Discussion and possible action to Set a Date for a Special Meeting to Meet with Callahan Municipal Consultants on Wednesday, February 18, 2015 6:30' PM - F, Motion Ryan; seconded by Bartels. All ayes, motion carried. # L Discussion and possible action to Set a Date for a Special Meeting to discuss the Collective Bargaining Agreement`on Wednesday, February 18,, 2015 6:30 PM Motion Ryan; seconded Bartels.,All ayes, Motion carries. Discussion and possible action for Utility Deposits Council discussed changing deposit to $75. Legal will double check to see if an o.rdina,nce Motion Ryan, 2nd Kahler. All ayes, motion carried. Adjournment Motion Ryan I to adjourn at 8:10 PM; seconded Upton. All ayes, motion carried. February 11 th 2015 Ashley Jay��, Bt-oufy QEkj Steven LBemer, Mayor 0 4, a ' i .s, D4 ., r � r. � � t ' - � - h' ` .� .,� � � � Q. k• i � ` � � � � � �. �i � �; � � � . 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