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Home My Public Portal AboutMinutes-02/22/2012 a � I A •e P •CITY OF.TIFFIN• r - Minutes Special Council Meeting r Wednesday, February 22, 2012 6:30 p:m. . Springmier Community Library atCCA Middle School - The Tiffin'city council'met in special,session on Wednesday,`February 22, 2012 at the Springmier Community Library. Mayor Berner called meeting to order.at 6:30 p.m. Members present: Steve Berner, Chris Ball, Peggy Upton, Jim Bartels and Travis Weipert and Mike Ryan. Also present: Engineer Frederick. •• ' Motion Ryan second Ball to approve agenda. 'Carried unanimously. k _ Community Forum Representatives from Bella Sala'asked the council to pave or asphalt Jasper Avenue south of - highway 6 and at a minimum to make improvements'to the gravel road. Establishment serviced , over'100 events last•year,'some with corporate clients, Mehmen-estimated approximately Y $5,000 for sap`and gravel on the portion of Jasper Avenue from railroad tracks to Bella Sala., , 4 City paved where trail crosses Jasper Avenue and council has held previous discussions about ,the portion from the bridge to the railroad tracks. Mayor reported that the delay in the , improvements by Village Pointe has caused a delay to this project, City Clerk/Adrninistrator Position ` M -' �' •- Motion Weipert second Upton to approve job description for city clerk/administrator. Carried unanimously. r AN ORDINANCE REPLACING CHAPTER 18 OF THE TFFIN CODE OF ORDINANCES.AND ADOPTING A NEW CHAPTER•18 TO ESTABLISH THE POSITION OF CITY CLERK/ ADMINISTRATOR was introduced,by Ryan and moved that it be given its first reading by title only Motion seconded by Bartels. Roll call vote:" Ryan, aye; Weipert,'aye;'Bartels; aye Upton, aye. Ball abstained:`Carried unanimously, - . ■ 'Motioan Bartels second Weipert to set date for public hearing on AN ORDINANCE REPLACING CHAPTER 18 OF THE TFFIN CODE OF, ORDINANCES AND ADOPTING A NEW CHAPTER 18 TO ESTABLISH THE POSITION OF CITY:CLERK/ADMINISTRATOR for,March 7;,-2012 at 6:00 p.m. _Carried unanimously: ,, 4 Motion Ryan second Weipert to instruct Mayor:Berner to contact attorney requesting‘an opinion ` about advertising the position of city clerk/administrator prior to final reading of the ordinance establishing the position to advertise the position prior to the public hearing on the Ordinance. - -, Carried unanimously. �' Motion Ryan second Bartels to instruct Madden to advertise the position of city, , clerk/administrator with the League of Iowa Cities and in the Cedar Rapids Gazette as soon as _ - . possible, if approved by the city.attorney, Carried unanimously. t . ; Motion Weipert second Ryan to establish the following'parameters-for the clerk/administrator ''' committee: accept employment applications, complete initial screenings, develop interview questions with council input and approval, and conduct interviews in conjunction with the council .. 9 2 S L �. N 4 during the week of March 26 with possible adjustment tb time frame, depending upon the start .. r date for advertising. Carried unanimously: . a . Lot 48 and Outlot C of Timber Ridge View ' ' ' ' .. . ' Motion Bartels second Ball to instruct Mayor Berner to make application for re-zoning of lot 48 , and,outlot C of Timber Ridge View Estates from R-2.to Planned Area Development (PAD). , Carried unanimously., fi r Motion Ball second Bartels to set date for public hearing on sale of real estate described as lot - 48 and outlot C of Timber Ridge View"Estates for Wednesday,,March 14, 2012 during the regular council meeting. Carried unanimously. , Renovation of Baseball Field #1 �, ` Motion Ryan second Weipert to approve the proposal from Neuzil and Sons for renovation of a baseball field #1 in an amount not to exceed $4,500 to-remove grass, excavate dirt, backfill and re-g'radewith additional laser grading for $1,200 and°approximately 600 tons of line from Anamosa Quarry at a cost of$14.50 per ton if the quarry delivers, with instruction to Mayor " Berner to determine the most cost effective delivery, for'an estimated total project,cost of $15,000 and pay for the project with local option sales tax funding. Carried,unanimously. . ,. Agreement with CCA Baseball Club .- , - Motion Weipert second Upton to approve agreement with the CCA Baseball Club, concerning concession sales and display of banners, for a period of April,1 — September 1, 2012., Carried unanimously. 3 . " s Street Lighting for Ireland Avenue Extension - Committee of Weipert and Ryan will make a recommendation for street lighting on Ireland Avenue extension project and placed the item on the agenda for March 14. . 1 ' 7-' ` , ' Capital Improvement Projects and MPO Grants ," Council consensus to prioritize long term capital improvement projects as follows: • l Ireland Avenue extension • water tower upgrade 3 ,4 • extend water service to the Industrial Park ' - ' • surface Roberts Ferry from hwy 6 north.to Goldfinch Drive ,' , r • "upgrade water main in original part'of town. _ • " • city hall building , ' a , ,: - • provide access to soccer fields from Jasper Avenue surface Jasper Avenue south of highway 6 and upgrade fields at city.park . , �' r • surface Jasper Avenue north of highway 6 , r - • -install UV protection for sewer plant'when'required by the state ' The council also wants to establish a fund for future land acquisitions Y Mayor Berner will meet with financial corisultant Jeff Heil to review priorities and schedule a time ' for him to meet with the council to discuss funding'for long-range plan " °'` a . _" 2012-13 Budget Motion Weipert second Ball set date for 2012-13 budget workshop on Wednesday, February 29, 2012 at 6:30 at the fire station. Carried unanimously. Motion Ball second Upton to adjourn at 8:55 p.m. Carried unanimously. Adelia C: Madden, Interim Clerk Steven L. Berner, Mayor March 14, 2012 Date • a � d . 3 3 9 . • a 3 .7. • ".• r ° • • • • • • ; ■ • : 5 e 6 ; a F