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Home My Public Portal AboutMinutes-12/18/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Springmier Community Library – Tiffin Middle School, 311 West Marengo Road, Tiffin, Iowa 52340 Date/Time: December 18, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: December 14, 2018 (website & front entry of City Hall) Mayor : Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Work Session – 6:00 PM A. Roll Call The City of Tiffin City Council met in a work session at the Springmier Community Library on Tuesday, December 18, 2018. Mayor Berner called the meeting to order at 6:04 PM. Upon roll being called the following members were present: Mike Ryan, Jim Bartels, Al Havens, Peggy Upton (Arrived at 6:05 PM) Eric Schnedler. Absent: None. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff and others. B. Agenda Additions/Agenda Approval Motion to approve agenda by Ryan. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. C. Discussion and Review of Conceptual Plan for 300 Main Street – Pace Properties – For Developer Direction Upton arrived at 6:05 PM. Discussion: Developers – John, Nick, Nathan Faselt provided a conceptual plan for the east side of the 300 block of Main Street. Council and Developers discussed parking requirements. Developer is proposing first floor parking on the main level and two floors of residential with a potential to convert the first floor parking into commercial space as demand requires. Council and Developer discussed the look and feel of the Original Town. Council would like a general “Old Historic” downtown feel with a modern twist. Discussion on Slum & Blight and any incentives for developing. Developer will meet with City Administrator to work through the incentive matrix. D. Discussion and Review of Ridgeway Heights Neighborhood Open Space Requirement Discussion: Duane Musser, Watts Group presented the revised grading plan and preliminary plat for the open space requirement which now dedicates 2.75 acres to the City. Developer removed lot 3 and added that to the green space. This will allow for off-street parking. E. Discussion of FY 2019-2020 Budget Discussion: Doug Boldt, City Administrator facilitated the discussion with Council for the FY 19/20 Budget planning. Discussion on Tiffin’s new valuations and seeing an increase of $22,104,340. City Council Agenda Page 1 of 6 F. Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adjournment Motion to adjourn by Bartels Second by Upton. All ayes, meeting adjourned at 6:57 PM. Council Meeting A. Call to Order – 7:00 PM B. Roll Call The City of Tiffin City Council met in a regular session at the Springmier Community Library on Tuesday, December 18, 2018. Mayor Berner called the meeting to order at 7:00 PM. Upon roll being called the following members were present: Mike Ryan, Jim Bartels, Al Havens, Peggy Upton. Eric Schnedler. Absent: None. Other members present: City Administrator Doug Boldt, City Attorney Bob Michael, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff and others. C. Agenda Additions/Agenda Approval Motion to approve by Bartels. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled Deputy Adolph – Nothing to report. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Clerk/Treasurer’s Report Motion to approve Consent Agenda which includes Council Minutes and Clerk/Treasurer’s Report Ryan. Second by Havens. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. I. Resolutions for Approval 1. Resolution 2018-114 – A Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the 2019 Interstate 380 Box Culvert and Grading Project Motion to approve Resolution 2018-114 – A Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the 2019 Interstate 380 Box Culvert and Grading Project by Havens. City Council Agenda Page 2 of 6 Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Ryan. Second by Bartels. Discussion: Clarification bill from Alliant Energy $190k which is for the Original Town Tiffin. Of this project there are 94 properties that needed converted. 53 properties were converted leaving 41 properties left to convert. All ayes, motion carried. CLAIMS REPORT 12-18-18 VENDOR INVOICE DESCRIPTION AMOUNT AG VANTAGE FS DIESEL FUEL 1,355.01 ALLIANT ENERGY OVERHEAD TO UNDERGROUND CONVER 190,000.00 ALLIANT ENERGY TIFFIN STREET LIGHTS 2,489.95 ANN ROSS NOVEMBER CLEANING 525 BANKERS TRUST COMPANY 2012A - PRINCIPAL 250 BRIANNA WILKERSON NOVEMBER MILEAGE 6.74 CEDAR RAPIDS TIRE TRUCK SPRINTS SINGLE 1,051.02 CHEM-SULT SODIUM HYPOHLORITE - WATER 1,105.00 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 71 FREEMAN CONSTRUCTION, INC 111-121 3RD ST TEAR DOWN 6,800.00 GOODWIN LAW OFFICE LEGAL FEES 320 HART FREDERICK CONSULTAN ENGINEERING FEES 114,805.02 HOLLAND, MICHAEL, RAIBER LEGAL FEES 3,430.00 HOLLAND, MICHAEL, RAIBER LEGAL FEES 1,092.00 IOWA CITY AREA CHAMBER OF COM 2019 MEMBERSHIP DUES 358 IOWA DEPT OF REVENUE-SALES TAX SALES TAX 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 99 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 IPERS IPERS 1,129.53 JOHN DEERE FINANCIAL TUBING 563.03 JOHNSON COUNTY RECORDER RECORDING FEES 14 JOHNSON COUNTY REFUSE INC RECYCLING 90 JOHNSON COUNTY REFUSE INC RECYCLING 22,726.00 JOHNSON COUNTY SHERIFF DECEMBER POLICE PROTECTION 8,944.00 LINDER TIRE SERVICE TIRE REPAIR 20 LINN COUNTY REC ELECTRIC ACCOUNTS 1,135.30 LL PELLING ORIG TOWN PAY EST 3 189,264.61 LOWES BUSINESS ACCOUNT COUPLER, BUSHING, SOCKETS 504.03 City Council Agenda Page 3 of 6 MATHESON TRI-GAS,DEPT.#3028 ACETYLENE 113.4 MORGANS SERVICE BACK UP ALARM 49.6 MORGANS SERVICE SST312 SNOW PLOW CONNECTS 45.24 NET-SMART INC MONTHLY WEB HOSTING 25 NORTH LIBERTY LEADER NOVEMBER PUBLISHING 1,102.39 PET HEALTH CENTER OF TIFFIN BOARDING AND MEDS FOR FELINE 424.8 PHYSIO-CONTROL, INC AED FOR CITY HALL 1,980.20 PITNEY BOWES PURCHASE POWER POSTAGE METER 696.3 RIVER PRODUCTS 1' ROADSTONE 204.89 RSM US PRODUCT SALES LLC OFFICE 365 BUSINESS SUBSCR 110 RSM US PRODUCT SALES LLC PROFESSIONAL CONSULTING 165 SCHIMBERG CO JJ DFW 4T TEE SADDLE 54 SCHIMBERG CO ROMAC 202 N TAP SD 1,246.41 SECRETARY OF STATE BRIANNA WILKERSON NOTARY PUBLI 30 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 777.89 STATE HYGIENIC LAB WATER TESTING SUPPLIES 396.5 STEVE'S ELECTRIC WATER PLANT MOUNTING AND POWER 6,062.43 TAK9 DRONE SERVICE 1/2 DAY 425 TALLGRASS BUSINESS RESOURES PAPER 67.08 THE DEPOT TIFFIN FUEL BUILDING OFFICIAL 40.3 THE TRUCK SHOP OIL FILTER, AIR FILTER, LABOR 772.87 US CELLULAR CELL PHONES 463.62 USA BLUE BOOK ZURN WILKINS 600XLHRP PRESSURE 686.59 VIETH CONSTRUCTION CORP RFR PROJ PAY EST 5 263,364.46 VISA HILLS BANK CREDIT CARDS 1,600.72 VISA HILLS BANK CREDIT CARDS 1,514.54 VISA HILLS BANK CREDIT CARDS 13.92 WALKER WELDING REPLACE HINGE ON DUMP TRUCK 1,254.70 WES MATHES - SERENITY FOUNTAIN SINK FOUNTAIN -PONDS CT POND 175 **** PAID TOTAL ***** **** SCHED TOTAL ***** 834,759.86 ***** REPORT TOTAL ***** 834,759.86 CLAIMS BY FUND 001-GENERAL $25,830.20 110-ROAD USE TAX $9,789.50 200-DEBT SERVICE $1,045.52 310-CAP PARKS TRAIL $197.50 312-ROBERTS FERRY $279,785.71 320-ROUNDABOUT $50,285.27 321-ORIG TOWN URBAN $393,744.61 322-TRAFFIC LIGHTS $95.00 325-WATERMAIN RELO $8,090.25 326-TOWN CENTER $6,800.00 City Council Agenda Page 4 of 6 600-WATER $10,515.25 610-SEWER $1,669.30 614-WWTP EXP PROJ $24,095.75 670-RECYCLING $22,816.00 $834,759.86 2. Consideration of Pay Estimate #6 – Vieth Construction – Motion to Approve by Ryan. Second by Bartels. All ayes, motion carried. 3. Consideration of Change Order #3 – LL Pelling – Motion to Approve by Bartels. Second by Ryan. All ayes, motion carried. 4. Consideration of Pay Estimate #3 – LL Pelling – Motion to Approve by Ryan. Second by Upton. All ayes, motion carried. 5. Consideration of Change Order #4 – Portzen Construction – Motion to Approve by Havens. Second by Schnedler. Randy Krutzfield, Project Engineer – provided Council with an update of the WWTP project. All ayes, motion carried. 6. Consideration of Pay Estimate #9 – Portzen Construction – Motion to Approve by Ryan. Second by Upton. All ayes, motion carried. 7. Discussion and Consideration of Additional No Parking Areas on Various City Streets and Council Action as Needed Council and Staff discussed adding no parking various streets. Council is in favor, no action needed. strd 8. Discussion and Consideration to Move the January City Council Meetings from the 1 and 3 ndth Tuesdays to the 2 and 4 Tuesdays and Council Action as Needed by Bartels. Second by Havens. All ayes, motion carried. L. Reports to be Received/Filed 1. November Johnson County Sheriff’s Activity Report M. Reports from City Personnel 1. Mayor’s Report – Nothing to report. 2. City Council Reports – Seeding issues comment received on College St. Signs for turning lane at Deer View. Eric mentioned sharing a video regarding City Flags and neat ideas. rd 3. Director of Public Work’s Report – Lights at 3 & Ireland Ave on the Pole. 4. Building Official’s Report – Nothing to report. 5. City Engineer’s Report – Nothing new to report. 6. City Attorney’s Report – Nothing to report. 7. City Administrator’s Report – Fareway hopes to open the store late spring. At Large Animal issues. Discussion on the “An Economic Development Communication Plan”. N. Adjournment City Council Agenda Page 5 of 6 Motion to adjourn by Ryan. Second by Bartels. All ayes, meeting adjourned at 7:45 PM. ________________________________ December 18, 2018 Ashley Platz, City Clerk City Council Agenda Page 6 of 6