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Home My Public Portal AboutMinutes-01/8/2019 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: January 8, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: January 4, 2018 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Work Session – 6:15 PM A. Roll Call The City of Tiffin City Council met in a work session at the City Hall Council Chambers on Tuesday, January 8, 2019. Mayor Berner called the meeting to order at 6:15 PM. Upon roll being called the following members were present: Jim Bartels, Al Havens, Peggy Upton, Eric Schnedler. Absent: Ryan Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff and others. B. Agenda Additions/Agenda Approval Motion to approve Bartels. Second by Upton. All ayes, agenda approved. C. Discussion and Review of Ridgeway Heights Neighborhood Open Space Requirement Discussion: Doug Boldt, City Administrator provided Council with an explanation of the adjustments to the open space requirements. D. Discussion of Invoice from 220 Cherry Lane in reference to Water Runoff Issue Discussion: Gerry Knock, 220 Cherry Ln, request to help pay for invoice for repairs to property due to his perceived “City Water” from the City Park since the installation of the park. Council under agreement that if City Water is causing issues then reimbursement is reasonable. However, Council would like to go check on the property and the sidewalk. Will put item on next agenda for further discussion. E. Discussion of FY 2019-2020 Budget Doug Boldt presented the Budgeted Revenues for FY 19-20. Boldt asked Council to think about some expenses they may see needs for. F. Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adjournment Motion to adjourn work session by Havens. Second by Upton. All ayes, meeting adjourned at 7:02 PM. City Council Agenda Page 1 of 6 Council Meeting A. Call to Order – 7:00 PM B. Roll Call The City of Tiffin City Council met in a regular session at the City Hall Council Chambers on Tuesday, January 8, 2019. Mayor Berner called the meeting to order at 7:02 PM. Upon roll being called the following members were present: Jim Bartels, Al Havens, Peggy Upton, Eric Schnedler. Absent: Mike Ryan. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber, and others. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Upton. All ayes, agenda approved D. Communications and Reports: Deputy Adolph – Johnson County Sheriff – Discussion about Roberts Ferry Road should only be Local Traffic and will be ticketing all violators and will also install a more permanent barrier at the top of Roberts Ferry Rd at the end of pavement to end traffic except for residents living on Roberts Ferry Rd. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Appointment of Mike Ryan Mayor Pro-Tem 3. Approval of Liquor License Renewal – Bella Sala Motion to approve the Consent Agenda which includes the approval of the City Council Meeting Minutes, Appointment of Mike Ryan – Mayor Pro-Tem and the approval of the Renewal of Bella Sala’s Liquor License by Bartels. Second by Schnedler. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. I. Resolutions for Approval 1. Resolution 2019-001 – A Resolution Approving the Preliminary Plat for Ridgeway Heights Motion to approve Resolution 2019-001 – A Resolution Approving the Preliminary Plat for Ridgeway Heights by Havens. Second by Upton. Roll Call: Upton, Bartels, Havens, Schnelder. Absent: Ryan. All ayes, motion carried. 2. Resolution 2018-002 – A Resolution Authorizing Entering into an Agreement with Ridgeway Heights for a Developer’s Agreement Motion to amend Agreement to reflect language 3.C-4 to complete sidewalk crosswalks at Ridgeway and James Ave by Havens. Second by Bartels. City Council Agenda Page 2 of 6 All ayes, motion carried. Motion to approve Amended 2018-002 – A Resolution Authorizing Entering into an Agreement with Ridgeway Heights for a Developer’s Agreement by Upton. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Schnelder. Absent: Ryan. All ayes, motion carried 3. Resolution 2019-003 – A Resolution Setting a Date of Public Hearing to Rezone Prairie Village – Part 2 Motion to approve Resolution 2019-003 – A Resolution Setting a Date of Public Hearing to Rezone Prairie Village – Part 2 by Upton Second by Havcens. Roll Call: Upton, Bartels, Havens, Schnelder. Absent: Ryan All ayes, motion carried. 4. Resolution 2019-004 – A Resolution Setting a Date of Public Hearing to Amend the Sign Regulation Ordinance to Remove Advertising Signs Motion to approve Resolution 2019-004 – A Resolution Setting a Date of Public Hearing to Amend the Sign Regulation Ordinance to Remove Advertising Signs by Bartels. Second by Havens. Roll Call: Upton, Bartels, Havens, Schnelder. Absent: Ryan. All ayes, motion carried. 5. Resolution 2019-005 – A Resolution Setting a Date of Public Hearing to Add Third Story Apartments to the C-1S Zoning District Motion to approve Resolution 2019-005 – A Resolution Setting a Date of Public Hearing to Add Third Story Apartments to the C-1S Zoning District by Schnedler. Second by Bartels. Roll Call: Upton, Bartels, Havens, Schnelder. Absent: Ryan. All ayes, motion carried. 6. Resolution 2019-006 – A Resolution Setting a Date of Public Hearing to Amend Ordinance 2018- 428 to Allow Garages to Encroach in the Front Yard Setback Motion to approve Resolution 2019-006 – A Resolution Setting a Date of Public Hearing to Amend Ordinance 2018-428 to Allow Garages to Encroach in the Front Yard Setback by Havens. Second by Upton. Roll Call: Upton, Bartels, Havens, Schnelder. Absent: Ryan. All ayes, motion carried. 7. Resolution 2019-007 – A Resolution Setting a Date of Public Hearing to Amend Ordinance 2018- 442, An Ordinance Vacating a Portion of Existing Park Road in Tiffin, Iowa, to Include a Completion Date for the Private Street Motion to Resolution 2019-007 – A Resolution Setting a Date of Public Hearing to Amend Ordinance 2018-442, An Ordinance Vacating a Portion of Existing Park Road in Tiffin, Iowa, to Include a Completion Date for the Private Street by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Schnelder. Absent: Ryan. All ayes, motion carried. J. Old Business 1. K. Motions for Approval City Council Agenda Page 3 of 6 1. Consideration of Payables List – Motion to Approve by Schnedler. Second by Havens. All ayes, motion carried. CLAIMS REPORT 1-8-19 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS BW & COLOR TONER 34.58 ALLIANT ENERGY 119 BROWN ST WTR TRTMNT 13,040.36 BANKERS TRUST COMPANY 2012A - PRINCIPAL 250 BIG COUNTRY SEED BIG COUNTRY DEC 2018 TIF 2,263.33 BIG COUNTRY SEED BIG COUNTRY DEC 2018 TIF (2) 10,271.05 CARGILL INC SALT FOR WATER PLANT 4,555.35 CEDAR VALLEY HUMANE SOCIETY CARE FOR STRAY ANIMALS 11/30 520 CHEM-SULT SODIUM HYPOCHLORITE - WATER 585 CORE & MAIN WATER METERS 3,103.50 COSTCO MEMBERSHIP MEMBERSHIP RENEWAL 120 CULLIGAN WATER TECH WATER COOLER SRVC NOV/DEC 249.18 DATA TECHNOLOGIES W2-1099-1096-W3'S 165.98 DATA TECHNOLOGIES RM CREDIT INTERFACE 427.5 DAVE SCHMITT CONSTRUCTION CO. IDOT WTR RELO PAY EST #1 96,744.58 DEARBORN NATIONAL GROUP LIFE 546 GOODWIN LAW OFFICE LEGAL FEES 1,300.00 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 147 HART DENTISTRY HART DENTISTRY TIF DEC 2018 5,349.89 IOWA DEPT OF REVENUE-SALES TAX SALES TAX 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA INTERSTATE RAILROAD, LTD SIGNAL MAINT FOR TIFFIN BIKE P 199.84 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 648 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 1,359.50 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 IPERS IPERS 1,129.53 IRON CLAD PARTNERS, LLC SPROUTS DAYCARE TIF DEC 2018 10,844.66 JOHN BLACK WDFD RIDGE PT1 SEPT/OCT 2018 150 JOHNSON COUNTY REFUSE INC RECYCLING 90 MATHESON TRI-GAS,DEPT.#3028 ACETYLENE 116.85 MID-AMERICAN ENERGY NATURAL GAS 2,097.12 MORGANS SERVICE LABOR AND BRAKE PADS 652.56 PB BODY SHOP BSHAY TRUCK REPAIR 5,360.23 PORTZEN CONSTRUCTION WWTP PH2 PAY EST #10 266,372.48 R.M. BOGGS CO. CHECK BOILER FIXED PILOT LIGHT 131 RSM US PRODUCT SALES LLC MANAGED IT SELF SERVICE 1,637.00 RSM US PRODUCT SALES LLC NOV CYCLE CHARGES 110 SOLON STATE BANK F350 REVENUE LOAN 795.52 City Council Agenda Page 4 of 6 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 721.15 TALLGRASS BUSINESS RESOURES PENS 91.1 TALLGRASS BUSINESS RESOURES PAPER 37.07 TALLGRASS BUSINESS RESOURES CONFERENCE TABLE 953.4 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 11,068.75 TITAN MACHINERY EQUIPMENT PURCHASE & REPAIRS 2,175.00 USA BLUE BOOK HOSE SHUTOFF 3/4 GHT 120.57 WELLMARK MEDICAL INSURANCE 10,524.72 **** PAID TOTAL ***** **** SCHED TOTAL ***** 459,012.60 ***** REPORT TOTAL ***** 459,012.60 CLAIMS BY FUND 001-GENERAL $20,443.27 110-ROAD USE TAX $10,138.21 112-EMPLOYEE BENEFITS $5,609.36 125-TAX INCREMENT FINANCING $28,728.93 200-DEBT SERVICE $1,045.52 325-WATERMAIN RELO-IDOT $96,744.58 600-WATER $21,178.80 610-SEWER $8,661.45 614-WWTP EXP PROJ $266,372.48 670-RECYCLING $90.00 2. Consideration of Pay Estimate #1 – Dave Schmitt Construction Company – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. 3. Consideration of Pay Estimate #10 – Portzen Construction – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. 4. Consideration of City Council Appointments (below) and Council Action as Needed a. City Clerk – Ashley Platz b. City Attorney – Holland, Michael, Raiber & Sittig PLC c. City Engineer – Hart-Frederick Consultants, P.C. d. Official Newspaper – North Liberty Leader Motion to approve the Appointing Ashley Platz – City Clerk, Holland, Michael, Raiber & Sittig PLC – City Attorney, Hart-Frederick Consultants, P.C. – City Engineer and North Liberty Leader as the Official Newspaper of Publication by Upton. Second by Bartels. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor’s Report – Nothing. 2. City Council Reports – Watershed meeting next Wednesday – Havens & Bartels will attend. City Council Agenda Page 5 of 6 3. Director of Public Work’s Report – Closer to starting up the new addition for the Waste Water Plant. New meter system training. 4. Building Official’s Report – Next Meeting will present Calendar year report of Building Permits issued this year and compare to the last five years. 5. City Engineer’s Report – Updating the SUDAS amendments. Amendments are mostly due to the requests of the Utility companies and the easements. Sewer Study will be presented by February. Vieth Construction sent invoice for request for payment and Ben Carhoff explained the invoice and advised of the CO that will be submitted for cold weather protection. 6. City Attorney’s Report – Nothing to report. 7. City Administrator’s Report – CIP update parking lot north of Dog Park for the Ball Fields. Will bring CIP back for approval, this item was accidently removed during the last update. Mitch King will be presenting a proposal at a meeting in February. OPD Update. Culvert Project may need a 30 day extension due to weather MMS is unable to TOPO the area. N. Adjournment Motion to adjourn by Havens. Second by Schnedler. All ayes, meeting adjourned at 8:00 PM _______________________ January 8, 2019 Ashley Platz, City Clerk City Council Agenda Page 6 of 6