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HomeMy Public PortalAboutMinutes-03/14/2012 . 4 q > ry* S a - ' - 'CITY OF TIFFIN ' ., A `' Minutes Regular Councilor Meeting ,, • Wednesday, March 14, 2012 "6:30 p.m. .; , °, 'Springmier Community Library at CCA Middle School, y , The Tiffin"city council met in regular session onFWednesday, March.14,-2012 at the Springmier ,, - . ' Community Library. Mayor Berner'called.meeting to order af�6:30 p.m. Members.present: Chris Ball,.Peggy'Upton,'Jim Bartels. Absent: Mike Ryan and Travis,Weipert. Also present: Attorney. Greenleaf and°Engineer Frederick. , W Motion Ball second Bartels to,approve agenda. Carried unanirriously. Community Forum - , _„ Nelson Olivier inquired about Woodfield Outlot B sale of property to land owners. Attorney Greenleaf- reported that the response deadline is August, 2012 and that there are still issues with the outflow .. collapsing°on top and water running underneath . - , -. . -: ' John Schneider expressed concern about driveway at The Depot and How it will affect his Ice Cream Store business. Tom Scheetz expressed concern about the elevation of The Depot's driveway. , - Attorney Greenleaf stated that the city understands that the Ireland Avenue projecfaffects the , businesses,'is":mindful-of the issues involved and is continuing to look into variousioptionsto help .. - make it work for everyone. For the immediate future,,both businesses,are functional. The best solution cannot be determined until the IDOT approves the final Ireland Avenue plan and how it will - affect'highway 6 in front of the businesses. F .:1 Motion Bartels second Ball to approve minutes of February.8, `February 22 and March 7, 2012. s Carried unanimously:. .. _ - Motion Bartels second Ball to approve bills paid in January, 2012., Carried unanimously. , Public Hearings - Mayor opened public hearing`on sale of city owned lot#48 and Outlot Cain Timber Ridge View % Estates at 6:55 p.m. Berner.reported that Outlot C wasnot a part of the original public hearing for sale of lot#48,and city has to hold.this public hearing to include Outlot C for sale: Citizen comments: Melissa Arey asked far information concerning the proposed re-zoning.. .Attorney'reported that the Board of Adjustment will'conduct a public hearing on a variance request for re-zoning the lots from R= F - -2 to PAD and notices will be sent to property owners prior to that time. Public,hearing closed'at 7:05 p.m, ` -,. 4 , »t & . w , ''je x c Mayor Berner opened public hearing on AN ORDINANCE GRANTING TaITC MIDWEST LLC THE RIGHT AND,FRANCHISE FOR ELECTRIC-LINES IN AND,THROUGH THE CITY OF.TIFFIN FOR-A 1 PERIOD OF 25-YEARS at 7:05 p.m, No citizen comments Public hearing closed'at 7:08,p.m. The.Depot Approach to Highway,6 - e Tom Scheetz`stated that the driveway approach to-The Depot is 9 inches°above highway'6,and has concerns about how to-get cars into his driveway. Council asked Engineer Frederick to review the 'situation with Scheetz and report to 'Berner for resolution, if no expenditure is required by the„city. r , Sale'of CityOwnedaLot#48 and Outlot C'in Timber Ridge'View Estates Motion_Ball second Upton toauthorize the sale of Lot#48 and Outlot C,in Timber Ridge View Estates A and to accept the purchase offer from KS Construction of Coralville, Iowa in the amount of$160,000, - and authorize the standard contingencies and agreement and that the sale is dependent upon a .4 a successful approval for a variance to a.PAD and to authorize the mayor to sign the purchase agreement after review by the city attorney. Carried unanimously. d } - Electric Franchise , ` xr , Bartels introduced AN,ORDINANCE GRANTING TO.ITCMIDWEST LLCTHE RIGHT AND FRANCHISE FOR ELECTRIC LINES IN AND THROUGH THE CITY OF TIFFIN FOR A PERIOD OF 25 YEARS and moved that it be given.its first reading by title only. Motion seconded by Ball. Roll . ti Call vote: Ball,.aye; Upton, aye and Bartels, aye. Absent Ryan and Weipert: . Special Use Permit for Message Sign-at Throttle Down Sports Bar and Grille . -_ ,., Motion Upton second Bartels to'approve a special use permit to Chad Freeman for Throttle Down Sports Bar and Grill for the message sign with on/off exterior lighting. Carried.unanimously:, .. Variance for Lot 48 and Outlot C in'Timber Ridge-View Estates , .. " x '4 -Motion Ball second Bartels to authorize Mayor Berner to file anapplication'with`the Board of Adjustment for a variance for Lot#48 and OutlottC in Timber Ridge View Estates to re-zone,the lots- from Residential R-2 (duplex) to a Residential PAD (planned area development) due to the fact that P&Z denied the request because the area is 4.97 acres and the P&Z ordinance requires 5 acres. Carried unanimously. . . 4' f Resolution Approving Liquor License for The Depot . °° ,, Motion Bartels second Upton to approve RESOLUTION'2012=05 APPROVING THE REQUEST FOR., AN ALCOHOL LICENSE.RENEWAL FOR THE DEPOT. Roll call vote:-Ball, aye; Bartels, aye; Upton, aye. Absent: Ryan and Weipert. ,° °' Consent Items _ Motion Bartels-second Ball td approve the following consent items: Carried unanimously` .• Set date for budget workshop on March 21, 2012.at 6:30 p.m. at the Tiffin Fire Station meeting , r room. • Set date for 2012-13 budget hearing for Aprilt11, 2012 at 6:30 p.m` : r F ■ 1 Reports , 4 Attorney Greenleaf reported that Daryl High,'owner of The Villages,' is`ready to work on issues in. J developer's agreement in conjunction with the' exchange for parkland property south'of,hwy 6. ' The city will ensure'that the land qualifies for the release from IDNR. Frederick will'review and make a recommendation for w hat type of credit will be given for public space ,. '' °' Engineer Frederick'reported'that he will put cobra head'LED street lighting with poles and mast`arms'; into the Ireland Avenue specifications with spacing to meet 1 3 foot candles average lighting, and will not specify_particular make and model at this time. ' Frederick asked council for'direction on developing the;specifications for the Ireland'Avenue project _. 'regarding stop signs or stoplights at the,intersection of hwy 6. He reported that research ,indicates . there is more conformance to stop signs than with stop lights and that the city does not have the vehicle count to warrant the stop lights. Frederick stated that the IDOT makes the final determination. Attorney reported that if the city builds and designs to current standards, the city cannot•be held ', liable. If IDOT deviates from.their own standards, they'are open for potential liability Council consensus to direct Frederick to design the intersection on highway 6 and Ireland Avenue with stop,. ' ' lights and submit it to the IDOT. . , a .E ,. , s. . .. 1. '. I 3 .. 1 - Frederick reported that the Iowa Interstate Railroad has accepted the Jasper Avenue crossing and the city will be responsible for $39,807 for the signal arms for the trail and the ten foot of trail around the tracks will not be done until the signal arms for the trail are installed. New regulations require all signal crossings on trails to-have arms. Frederick will contact the IDOT for clarification. Public Works Director.Mehmen: Mehmen reported that street cleaning will begin soon. General discussion of proposed locations for a new water tower. Council consensus to set open burning dates for weekends in'April during daylight hours and urge residents to bring items to city's disposal site, if , possible. Council Members: Ball reported that the MPO will help with press release and ribbon cutting for trail in conjunction with "bike to work week" in May. Upton asked about adding lights and concession stand at the ball fields to the capital projects list. She`also asked for an update on the annexation issues at each meeting. ' Mayor Berner: ,Council consensus to authorize Mayor Berner to write a letter as a partrier with Johnson County and other cities to be part of the Johnson County watershed project. Closed Session Motion Balls second-Bartels to enter into closed session at 8:05 p.m. under Code of Iowa Ch. 21.5(I)(j) to discuss the purchase or sale of particularfreal estate only where premature`disclosure could be reasonably expected to the price the governmental body would have to pay for that property or reduce the price the governmental body would,receive;for that property. Roll call vote: Ball, aye; Bartels, aye and,Upton, aye. Absent: Ryan and Weipert. Motion Ball second-Upton to enter into open session at 8:45 p.m. Roll call vote: Ball, aye; Bartels, aye and Upton, aye. Absent: Ryan and Weipert. Attorney Greenleaf reported that discussion with property owners Dennis and Wenda Brown at 201 College Street was Field in closed session regarding the acquisition of parcel of land and portion of garage that sat upon the future right-of-way for Ireland Avenue. Motion Bartels second Ball toaufhorize the attorney to prepare, and the mayor to sign, a purchase agreement with Dennis and Wenda Brown in the amount of$85,000 for property located at 201 College,Street, which includes all of the affected land for the Ireland Avenue right-of-way, tree and removal of a portion of the garage that lies upon the right-of-way and to compensate the property owners for hiring,a contractor for removal of a portion of the garage, and the property owners are .,responsible for ensuring that the right-of-way is made ready for the city to accept in timely manner. Carried unanimously. Motion Bartels second Ball to adjourn at 8:50 p.m. Carried unanimousl ' �r + V Adelia C. Madden, Interim Clerk Steven L. 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