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HomeMy Public PortalAboutMinutes-04/11/2012 . a - it ' r ° CITY-OF 'TIFFIN _, F" - . , Minutes Regular-Council Meeting . - f Wednesday, April 11,`2012, 6:30 p.m. - = b_ Springmier;Community:Library at CCA Middle School , 4 .. .. r x q�. r. a ,• . • _ r S r — x y., The Tiffin city council met in regular session on Wednesday;April 11, 2012 at the , s. Springmier Library at the CCA Middle School. Mayor Berner called meeting to order at 6:30 p m. Roll callrvote: Mike Ryan, Chris Ball, Travis Weipert and Peggy Upton. Jim . Bartels arrived at 7:35 p.m. Also present:Brett Mehmen, Attorney Greenleaf and - Engineer Frederick. , - ' Motion Ryan second Weipert to approve the agenda. Carried unanimously , t` Community/Citizen Forum ' _ �,. '. Council has no objections to Pete Brendel's request to plant 10 arborvitae in the timberline behind his property at 720,Blue Jay Court. - a ' Minutes . ` Motion Ryan second Ball to approve minutes ofMarchy7, 14, 21 and 26, 2012. Carried ; w- unanimously. .,'- - ' , - ` 5, - .Financial Reports Motion Weipert second Upton to approve revenue's and expenditures and,financial reports-for the month of'March, 2012. Carried unanimously. Public Hearings ' - , Mayor Berner:opened the public hearing on:the 2012-13 Budget at 6:35 p.m. No communityrinput.j Mayor,closed public hearing at 6:37 p.m. .. - . k c. Mayor Berner opened the public hearing on An Ordinance Amending the Zoning Ordinance`No 2007-287 Adopted November 14, 2007 Regulations and Restrictions Zoning Districts and Official Zoning Maps Section 4 Residential,District Medium-Density Two-Family;Table R-2 at 6:38 p.m. No community input..:Mayor Berner closed public hearing at 6:40 p.m , - r r I . - HR Green: Water Tower"Pressure Upgrade Project .. Andrew.Marsh; of HR Green, reported that the hydraulic model and water-pressure , . - "study has'been completed. He met-with.Mayor Berner, public'works director Mehmen and councilperson Ball for input on draft report and 'used input from that,meeting to 1. finalize the report. Heath Picken of HR Green-presented executive summary. - ., ,Objectives are to improve water.pressure, fire flows and volume. The-study looked at g present and futu're demands and'made projections. City has been experiencing a 7-8% growth rate. The targeted growth percentage is 5% in the next 10 years and 4% annual growth for 10years following that. The city's current demand per person is lower than w average. The usage,per capita might increase with more growth and more commercial and industrial development. The study defined the,desired elevation for the new tower, considered topography of city, including possible growth areas and selected tower height to meet pressure needs to expanded areas. The new-tower will raise pressures F 3 about 20 psi throughout the city. Because adding more pressure could cause issues with older infrastructure, the plan developed a separate zone to reduce the pressure in certain areas, through special valves, without any extra operating costs. HR Green also considered locations fora new tower and made recommendation based on water.age, fire flows and performance. Picken also'recommended water-main improvements and, " extending some water mains to`the plant and identified spot locations for valuesfor, pressure-control. The-proposal balances tower size with the need to meet fast growing demands. The city may fill the tower at a reduced level to ensure water-freshness without any adverse effects to pressure or maintenance. Council consensus to select the southeast site in The Villages.Subdivision fora new 500.000 gallon water tower because the site allows the tower to better meet higher demands and fire flows in future commercial and industrial areas, while'still'providing adequate pressures and fire flows to the residential areas to the north, and the southeast site provides lower water age and construction costs as compared to the other sites. Phase I I calls for design and construction of a new water tower, plans for a . summer-bid date with the concrete work done before winter. Installation would occur during-the winter with most of the work done in the,late spring and still allow adequate time for coating in the fall of 2013. Motion Ball second. Upton to accept phase I study by HR Green for water pressure upgrade and submit proposal from-HR Green for phase II of the project and forward to, council for review. Carried unanimously. Motion Ball second Upton to direct city attorneyto review the draft agreement with HR Green, Inc. for the Water Tower Pressure Upgrade Project;Phase ll for design, bid and construction of new water tower and placed item on agenda for April 25. Carried unanimously. Fringe Area Study by MSA P&Z'chairperson Kate Fitzgerald reported that the P&Z Commissiori recommended prioritization for an annexation plan 'and considered natural development areas-and traffic flows. } 1 Council consensus to direct MSA'Consultants to identify property owners insurgent areas designated by the P&Z and to ask for assistance from MSA with the strategy and process for annexation. 1 { 'Bartels arrived-at 7:35 p.m. e`° J a 4 , . �. . - i The-Villages: Park Land Conveyance y , , s . z Attorney Greenleaf,reported that current language in the developer's agreement with . ` The Villages specifies the conveyance of approximately 33 acres appropriated and credited for public space, water:retention-and other'environmental elements. Engineer ° , -Frederick reviewed the area and the dedication of public space represents , , _ approximately-5% of that-land. The storm water retention needs cannot be determined . until the site `plans are.finalized. Storm water'runoff is a primary concern and cannot , overload the'creek., b. ,, r Attorney Greenleaf talked to Attorney-Neppl and suggested language along lines that .. . city acknowledge receipt of property in this first land conveyance with a deed and -,i specify that the land conveyancegoes toward appropriate consideration of park lands 4., and leave open the future requirements. ti.. s x Attorney will develop a proposal for-agreement for park land conveyance from High Development to the City of Tiffin and b`ring`the agreement to the council for approval at ,, the earliest possible meeting: . j Street Lighting fof Ireland Avenue Project ., `' , s< Engineer Frederick will bid cobra.head`240 watt LED for street lighting for Ireland.: . Avenue extension-project. Frederick reported that the IDOT directed him not to include a signalized,intersection in the plan for the Ireland Avenue extension project because it would:require an additional traffic study and he asked for permission tosubmit the plans ' with 4-way stop signs,,so_the project can move`forward. Plans include conduit and 4,, ,,, ,x, wiring for future stop.lights. Upton reported that she talked with someone'afthe IDOT * . a who said the`city could provide a basis for an argument to support,the position-for a stop_ light. Ryan suggested that the city could install rumble strips or put a beacon on top of . . the stop signs`. Upton felt a stop light would make it safer for the children crossing the ' highway:as traffic will increase and will be funneled through the school intersection with the improvements to Ireland Avenue.`5,Ball and Ryan stated that they want what is safest ' ' for the pedestrians,.but'do not think a stop light is safer as it impedes'traffic by stopping w ., r . every car all day long and studies show thafhigher speed crashes occur at intersections with stop lights because cars travel faster through those intersections. Upton asked - , consultant on traffic study to support'stop light. Frederick reported that he talked with j Mr. Ellis at the IDOT because the IDOT has a liability on the highway 6 intersection. Motion Ryan second Ball to direct Engineer-Frederick to submit the Ireland Avenue ' . , extension project to the IDOT with a 4 way stop sign with infrastructure in place for.stop ,. lights when warrants are high enough for approval of a stop light at that intersection. Roll'call vote: Ryan, aye;' Ball, aye; Weipert, aye; Bartels, aye; Upton, nay. Carried- _ x Web-site Design =,. .; Ball-reported that CCA Middle School.Creek'Squad-is working,toward web-site design. r Amendment to Zoning Ordinance,_ , ` -, - - k • • Weipert introduced An Ordinance°Amending the Zoning Ordinance No 2007-287 ' .. Adopted November 14, 2007 Regulations and Restrictions Zoning Districts and Official . Zoning.Maps.Section 4 Residential District:Medium-Density Two-Family-Table R-2 to 1 f 9 ., - modify set-back requirement on corner lots from 20 feet to 15 feet and moved that it be 1 F given its first reading by title only. Motion seconded by Ball. Roll call vote: Ryan, aye; , Ball, aye; Weipert, aye; Bartels, aye; Upton, aye: - -; . '. , h. 1 M 4 t!. 4 Electric Franchise Ordinance r 4 . Weipert introduced'An Ordinance Granting-to ITC Midwest the-Right and Franchise for Electric Lines in'and Through the City of Tiffin and moved,that'it be given its second reading by title only. Motion seconded by Ryan. Roll call vote: Ryan, aye; Ball, aye; Weipert, aye; Bartels, aye; Upton, aye. + , Weipert moved that the laws and•rules providing;tfiat the ordinance`shall be fully and distinctly read on three different days be suspended and dispensed with, and that Ordinance No 2012-309 be placed on its last reading:. ,Roll call vote: Ryan, aye; Ball, aye; Weipert,°aye; Bartels, aye;'Upton, aye:. . Thereupon-Upton moved and Ryan seconded That Ordinance No 2012.309'be placed . upon its final passage and passed. Roll call vote: Ryan, aye; Ball, aye; Weipert, aye, Bartels, aye;:Upton, aye. r „ 1 2012-13..Budget '` t Resolution No. 2012-06 Adopting the Annual Budget and,Certification of City Taxes for the Fiscal Year Ending June 30,,2013 with a tax levy,of 11:97416 was introduced by Ryan and seconded by Weipert. Roll call vote: Ryan,.aye; Ball;aye; Weipert, aye; ,,° • Bartels, aye; Upton, aye_ . 4 , = . E ' Sale of 827-Redbird Run c , _ . 0 --.9t i Realtor Tracy Reiten presented three sealed offer for 827 Redbird Run: Mayor Berner .° opened and read offers as follows: cash Offer of$45,000 from Tony and Katie , . Schmelzer; cash offer of$45;100 from PAK,LLC Orchard View Lane in Iowa City ` -subject to seller providing buyer covenants of subdivision within 5 days to review and approve covenants;•cash offer of$1,500 above highest bidde(with cap of$50,000 from t Tracey Reiten and Chad Kron with seller to mark lot pins'and city review and x. acceptance of house plans. Mr Motion Ryan second Weipert to approve Resolution'No. 2012-07'Authorizing`Mayor to:' . Sign Purchase Agreement for Sale of Lot 31 in Timber Ridge View Estates Part Two at 827 Redbird Run to Tracy Reiten and Chad Kron in-the amount of$46,600. Roll call . vote: Ryan, aye; Ball, aye; Weipert;'aye; Bartels, aye; Upton, aye. ' Technology Upgrade , . , ' Ryan suggested that the original proposal from Erb's Technology needed enhancement 4 concerning disaster recovery. Council placed'the technology upgrade agreernent on'the agenda for April 25th p .0 e . y . a k • , t i. a - • i ' a. 4 . y s . a I 4 a d . , i P "' Reeve's Subdivision - w Motion Ball second Bartels to approve Resolution N. 2012-08 Authorizing Mayor to', . ' - " Execute a Release'of Lots in Reeve's Subdivision in the City of Tiffin as to the ,• i Developer's Agreement and Liens. Roll call vote: Ryan, aye; Ball, aye; Weipert, aye; Bartels, aye; Upton, aye.- ..: 3, t Fund.Transfers ;, -Motion Weipert.second Bartels to approve Resolution No.-2012-09 Approving and -Authorizing Appropriate.Fund Transfers and Reclassifications of Expenditures in Order ., to Implement Fund Accounting,Practices°and Requirements by the State'of Iowa and, a the City of Tiffin's Financial,,Audit for Fiscal YearrEnding.June-30, 2009:' Roll call vote:' , Ryan, aye; Ball, aye; 'Weipert, aye; Bartels, aye;.Upton, aye. , ., Change'of Address-- - ' - - . _ '{ Motion Bartels second Weipert to approve Resolution No. 2012-10 Approving a Change- ` ` of of from 201 Second Street to 140 Summerhays Street. Roll call vote: Ryan; .' aye; Ball, aye; Weipert, aye; Bartels, aye; Upton, aye. Employee Health Insurance .. - ` Mayor Berner reported that he rreviewed,a state-wide survey of benefits for.city a4 employees in forming a recommendation to modify the levels of employee contributions toward insurance benefits,Land also worked with the city's representative from A.W. - Welt to develop a phased benefits plan for city.employees. Berner will discuss, _ 'proposal with'employees affected by proposed changes. _ r . . , Council consensus to-authorize Mayor Berner to prepare a resolution to authorize an ••; agreement for modifications effective July 1,:2012 to employee health insurance benefits to,cover 99% of the individual premium in order to,allow full time employees to opt out of insurance coverage, if not needed, and to require a 3 year phase-in of, " A. contributions from employees`'for family insurance premiums, and to cover 50% o f the , family dental premium, and to place the item on.the agenda for April 25. , Consent Items - E Upton asked for added information concerning-the,agreement with South Slope and - . - removed it from the consent agenda. ,, Motion Ball second Weipert to approve the following consent items: Carried unanimously. .. , a 2012-13 Agreement With Johnson County Sheriff's Dept. in the amount of$52,780 per year-for 29 hours per week at $35 per'hour effective July .1; 2012 , , 1 2012-13 Agreement with Tiffin Fire Association in the amount of$97,000 per year 1 -effective,July 1,-2012 - . a - Add carryout wine endorsement to The Depot's beer permit effective April 16, 2012 '. Rezoning requests within two mile radius for: .'` Copi Moon Subdivision —`re-subdivision Of lot 1- Stopko-Disterhoft , Davins First'Addition — a farmstead split . t Neuzil Brothers Subdivision — a farmstead split 4 ,. F i 1 . Motion`Upton second Bartels to authorize Mayor Berner to sign a three year agreement with South Slope Telephone Co. for Centrex lines effective April 16, 2012'and to add - one rollover'line at city hall, with a-savings to the city of'$1,5284over the three year period. Carried unanimously. ., ff- Reports Attorney Greenleaf reported that Mayor Berner spoke with the owner of 318 College . Street and attorney drafted a letter concerning property-acquisition forthe Ireland ` -Avenue extension project.. -r . . Attorney Greenleaf also reported`that more than half of the Woodfield Ridge retention. pond landowners responded favorably to purchase of property'surrounding the pond. ` Attorney will send letter to those property owners who have not responded reminding - L ' them-of the offer and the need for 100% participation`to'carry'out the project. Engineer Frederick had nothing further to report. . „r Public Works Director Mehmen reported that the trains re-seeded and the railroad crossing on trail on Jasper Avenue will be underway soon. Ball reported that MPO , might be able to make some reimbursement to Tiffin for the trail project. " , . . . , r { , . .Bartels reported that TiffinFest w ill be a 1 day event held,Saturday,yJuly 14with the parade on Friday evening, July 13. The demolition derby will not be held this year. Bartels also requested mayor's signature on contract to Blue`Moon Satellites for - TiffinFest. . _ Ball reported that the Community Fund is considering the possibility of buying a portable' ,. - concession trailer to place at ball fields. Agreement would need to be made about who h , staffs the concession and how the proceeds are distributed. . .. Ball reported that he submitted-applications through MPO for grants for therailroad , . crossing, Roberts Ferry. Road improvement with 51.1% matching funds, trail from park to meet the county trail, and 1-80 to railroad tracks for Ireland Avenue. 4 Closed Session r , . • -- Motion Ball second Weipert to enter into closed'session ate 8:40 p.m. under Code of Iowa Ch." 21.5.1.(1) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent'needless and irreparable injury to that individual's reputation and that individual ; ,t . requests a closed`session. 'Roll call vote: Ryan, aye; Ball, aye; Weipert, aye; Bartels, 1 aye; Upton, aye. _ _ .,. , , ' Motion Weipert�second Bartels`to enter into open session at 8:55 p.m. :.Roll call vote: r . Ryan, aye; Ball, aye; Weipert, aye; Bartels, aye; Upton, aye. ,Carried unanimously.• , P R N 1, a L 3 C . i 1 5 G � • • Attorney stated that the city council met with prospective hire for position of clerk aadministratorfor contract discussions. Motion Ryan second Bartels to authorize mayor to sign contract with • ichon Ann Jackson for a salary of$55,000 per year as clerk/administrator with benefits as,outlined in contract effective April 16, 2012. Roll call vote: Ryan, aye; Ball, aye;Weipert, aye; Bartels, aye; Upton, aye. Closed Session r x Motion Ryan second Weipert to enter into closed session at 9:00 p.m. under Code of Iowa Ch. 21.5 .1(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to,increase the price the governmental body would have to pay for that property or reduce the price,the 4 governmental body would receive for that'property. Roll call vote: Ryan, aye; Ball, aye; Weipert, aye; Bartels, aye. Motion Ryan second Weipert to,enter into open session at 9:25 p.m. Roll call vote: 4' Ryan, aye; Ball, aye; Weipert, aye; Bartels, aye; Upton, aye. 'Attorney Greenleaf stated that no action is required;in open session at this time and that the council is in the process of closing existing;land offers and moving forward with proposals for other land conveyances concerning the Ireland Avenue extension project. Motion Ball second Weipert to adjourn at'9:30 p.m. Carried unanimously. W a Adelia C. Madden, Interim Clerk Steven L Berner, Mayor • May 16, 2012 • Date t • . 0 1,, " . .- . r r , - LI- ° .... . r 4. . . , . r 1 r 1 .. . ' .-1, ,„ , r — / .1 . 4 - " .., 4..• , -.. i ,k l• =4 4 ' 1, F .., . , ,. , eF V . L IL I II .E . LII '. ' ' ■ r. 4, L. 4 -Lo % . .4 r • r r . ,r , , A. . # e . .... :i.... 4. ... .,. . ..... , t a , ' t. -9 FF 'a . 4 j ..1 ... 4 . ' ""4 "i . .... Et 4— . . . t. ,.., ,. . . ..i . .., 3 , . t ... i ' F . r . . *1 ' a . , . . , ■ ✓ 4 4 I .., 41 el.' .r. e . . -. ,4. , F . ..... . 4 4° . L .. .. . , ... I -, . I. .... r o': F N . ' .4 '1 i. .. e. X . 4. . .-4 1 . .4 a ) . . F F 4, . % .. .0 4 . 0 '' ' ."(.,,. . 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