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Home My Public Portal AboutMinutes-05/09/2012 . ' ^ - -^ � `� . , ^ + ^ ` * . ~ ° ° _ ~ � ~ �� ~ � ^ ~ ^ ^ - , , - ` , . ~ ° � � ° ^ � . ~ ^ ^ ^ * ^ � ` _ ' - . � ` . . , ` - . . , * �, : •, S. '_~ _ .. ` K_�� U�� ^ - � TIFFIN ^ ` ^ � ^ . ^ ^ Minutes Regular Council ��m*ti'�� - * ` /�` ' • -- ''-«p - -� -- Meeting ` . °^ - � Wednesday, M�� 9,�2012 .. ~ . ^� Springmier ��00�� Library ��~~~ Middle School _ , . .~ -" " _- -- -__' _-' ~ . ^ ^ ' ~ . " ~ ^ / , The.T�fnc�vcounci| mnet sessiihohl�eJnesday,-K8ayQ2Ol2^at the Sphngnmier ` Library at the dd| School Mayor Berner called the meeting to order at 6 34 p m Roll ' [aU «mte: Kayo Ch�sBaU, Travb8�i ~ -Upton, |s' - n t: Mike Ryan Also ^ P resehti B ret' W h nnen, Atto rneyG reen|eEngineer Frederick'_ ^ . - z ` ^ ~ ‘ ^- � ^ ,_ ` ' ^ . ,„- M�ion^madeby �r�|��nded by Weipert toa —. rove the agenw cla. Motion carried " - .' unanimously. t ., ' - .; .- ^� , ~ r ^ ^ , ~ ^ . , .. .` [onnrnun�V/��izen��ru - " ` 4 e '` ^ ' ^ ^ - .� � 'to ^ . . W4 Bernerrnadedec�retion�oacoeptthe $3,3O3.9]don�UonfronoK4ardn]onesbeused ' ~ , ' ' � , � ' ' • . ~ . forthe^basebd1| 0p|d^nnainten��p/ nmprmvernents. HepubUck/thanked_KUr ]ones for the very 1 ° � � - . ' ` ^ - ' gengrous donation: /U| council rnennbers unanirnousk/t» accePt the donation. ' ^- .�~ � - ' � , � " ~ - ,_ ^ � ' / ~n ' No �� ' ��m�e �he��oU� ° ' . � `^ � ~~ . ' ~ -- , ~ ^ ~ - � . . . . . Dana Bartels coniñiented that Tiffinfest rceeds the City to sign consent fornsfor rtherodeo^ nd �revvo�ks this «veek` ' ` _ - ' ~ - 4, ~ ~ ^ ^ - ^ r . , ~~ ~ _ ^ ,~ , ^ - 'Ku�ip|e citizens voiced their conce `s ^ 'dingthe^non-completed retention pond in the residential area of Rolling Hills/Woodfield R."s. Ed bon. They ind eNg/orhahed'the ^ conp|et )nof the pond and they were Unhappy with that ouftnn . TheeartvmsAparatee ^ � ] �issVe one issue was completion of h and themtheri �u� was getting 1OO6 . - part.dpation from the residents.—T»�nishthep 'ectisanmund $6 ]OO�o�the .na| �rad��a — seeding. Tbe City Will �heckinto �ettin��nenn�re |ayer�frdckadded. nOUnci|personUptmn ^ ~ ^ �. ^ commented±h�t �h� ��s^8o`�6«~he �aand b cannot beniovvedinth / presentcond�i '`' ^c. Mayor Berner ebm nted that gbnd pOi 1s Were presented and asked council for their support ' - ^ in~ ^s ^/�� u.n /� pnup � e�t.'Cuuvu/ u� eeu with consensus t nat tne. puno pngeczshould' `u ^ ~ 1.. resume and that the City Engineer smU|d monitor Project activities to assure its completion. . ^ ~ ' ` ' ~ , �~ " • I. ' � '.Nkfut8s^ � ~ ,"~ ^ ' - Kmtkonnade by Weipert, seconded bv Ball'to approve the minutes froth' April 25, 2012. Motion ^ * carried unanimVousk'�K�inutesfrorn the O4-11-12rneetng toberevevvedandap�rovedatnext . - co�nd| rneetih�- ^ ,� � - � ^ ' " ^ ^ p �, ' ^ - ^ '- � . ' � . - . ° ' Ewpend�uresand Finanda|Repb�s ~ ` � ^ ~ ' ` ~ ^ � . ~� ` . - K�otk6nnmade6vBarte|s, ond seconded 6v.BaUtoapproveflnanda|repo�s for .enmonthof ^ ~ Aph| and'KUay3Ol2. W4otioncar�edunanimously. ' ~ ' ' ^ ^ , ' . . ~ � � . , . ~ ~ ^ ~ ^ ~ ^ . ^ ~ � . ^ � ' . " ~ - ^ , ^ - ~ ` ^� ., ' . ^ ` . ' . t f , , t • . ,,. , ,qty' -� Capital Improvement Plan . i __, Northland Securities stated they°needed'to delay the CIP presentation because it is not fully t 1. ready yet. . Fringe Area Study MSA will provide council an updated Annexation map and information.„ ,. . - p t e , The Villaes: Park Land Conveyance r t' "Attorney Greenleaf began discussion stating the original agreement was that 34.25 acres covers the area for public use which is the 5%, and then we did the subsequent agreement. There are two issues (1) is park land then (2) is water retention/run off. The City may need additional land to actually meet the 5% area as stated in the agreement. Councilperson Upton wanted . verification that the storm water runoff was addressed. Mayor indicated that the developer , should be responsible for developing the`entire area Attorney specified that council cant" indicate that the requirements, as stated in 2007 agreement, have been met.;Phase.One of-The ' Villages is a separate issue.than Phase Two Councilperson,Weipert stated water retention'and run'off,is an issue. Mayor indicated we will need 11 more'acres to fulfill the requirements of the r . , Agreement. Councilperson Bartels stated the 5%should not have been stated just for ponds. Attorney Greenleaf indicated it will be ponds and parkland. Ordinance 2007 7287(310)—Regulations and Restrictions Zoning Districts , The third/final reading of an Ordinance Amending the Zoning Ordinance that was;adopted" . November 14, 2007rfor Official Zoning Maps Section 3 Residential District Medium-Density _ Two-Family Table.R-2: Motion made by Weipert and seconded by Bartels to approve the , Ordinance Amendment. Roll call vote: Ball = aye, Weipert = aye, Bartels = aye, Upton = aye.„ Absent = Ryan.Ordinance amendment is passed. , #. 8 Industrial Park Water Main Extension Project,- $ " F. Resolution No. 2012-20 for Hart-Frederick to proceed with the design, easementsNand permits . for the industrial park water main extension project. Councilperson Weipert asked if we have to do RFPs on the project. Councilperson Upton posed her concerns regarding Hart_Frederick , doing two major projects, the water main•to the industrial park and Ireland Avenue..Engineer a` Frederick indicated that the State of Iowa review will be completed soon. Councilperson Ball stated if we do RFPs it would push back the project another 3 months. Motion made by Ball, seconded by Weipert to approve'Hart-Frederick. Roll call vote: Ball = aye, Weipert= aye, Bartels r = aye,`Upton = aye: Absent = Ryan. Resolution is passed. . ' . ¶. Sidewalk addition to Lot 48 on the south side of Oakdale • 4-., 4 - Public,Works Director Mehmen commented that the quote is in line with other quotes he received verbally. Motion made by Upton, seconded by Bartels to approve the sidewalk ,; -. addition. Roll call Ball = aye, Weipert =•aye, Bartels = aye,Upton = aye. Absent = Ryan. , . Motion passes. _ `` , 4. k b ? f . S µ . t ' I .S.. a IMP Institute Conference . ,. . . L, - . ' ' Jackson presented Council information regarding attending the Clerks Institute Conference in July. Motion madegby Weipert, seconded by Upton to approve the Conference attendance. Roll _ call vote Ball = aye,,Weipert = aye, Bartels = aye, Upton = aye. Absent = Ryan. Motion passes. . . , - , Pay rate for temp City Hall employee , „qk • Discussion regarding moving Adelia Madden's pay rate down to $18.00 per hour since she is no longer Interim City Clerk and will continue to work as an as-needed employee. Motion made' by Bartels, seconded by Ball to-adjust the pay rate. Roll`call vote: Ball•= aye, Weipert aye, Bartels = aye, Upton = aye. Absent= Ryan. Motion passes. t r x FY 2012 Budget Amendment . F - a 4 .. • Resolution No:.2012-19 regarding setting a date for a Public Hearing on a Budget Amendment ;,. of$50,000 for Jackson's salary and previous benefit pay,outs that were made. The date will be .. ' .. Wednesday; May 30th at 6:30 p.ni. to be held'at the Fire Station meeting room. Motion made by Weipert, seconded by Bartels to set the Public Hearing. Roll call vote: Ball'= aye, Weipert = aye, Bartels'= aye, Upton = aye. Absent = Ryan. Motion passes. ¢ z y 'Mileage Reimbursement at IRS Posted Rate 'h . Resolution,No 2012-21 for reimbursing city employees mileage if they have to use their -personal vehicles for city business at the current posted IRS mileage rate. Motion by Weipert, seconded by Upton..Roll call vote: Ball = aye, Weipert = aye, Bartels = aye, Upton'= aye. Absent = Ryan. Motion passes. ., 3 . -Reports -. Attorney Greenleaf reported: Ms. Gwynn'did not respond to the City's request regarding the purchase of her property. The Appraisers will finish their documentation soon. After the. '- appraisals come in the Citywill have a closed session. Attorney Greenleaf added the City could operate-under the Threat of Eminent Domain —the City has the right to take the property first - , and then pay what the City believes it is worth.Then; argue with the valuation and possibly go to court for litigation, if necessary. n ` Engineer Frederick reported:on the water,tower and the City might need to add some pressure reducing valves: The ROW needs to be certified by the ID OT=to get ready for letting.-Right now the,.project should start around September. , i Public,Works Director Mehmen reported: Need council decision on which tower design to : , receive sketches on Composite design is significantly more than'a standard•tower: Estimated RFPs on a standard water tower bid will be ground $1.0 million. Estimated RFPs on a composite • water tower will be between $1.2,$1.5-million. The City•will have archeological report done to make sure the site location is good. Mayor Berner stated the City is working on bonds'other than SRF for financing;Consensus from the council to get a standard water tower design. } A 6. j r y .. . V , k n. ,, L. 4 4 Councilperson Ball reported: A regional trail & bicycle meeting was attended. Mayor.Berner F commented,the City is listed as a priority for completion of the trails.project. r r R I City•Clerk/Administrator Jackson reported:Written.complaint reports being reviewed - all regarding animals. She sent out ordinance violation letters. Will start reviewing Ordinances to ' see what needs to be updated.-,, y . t Mayor Berner reported: The bike/walking trail'ribbon cutting ceremony'will be at 5:00 p..m. on, May 11th. The sale of Lot 31 has been closed and proceeds have been received by the'city.The .. railroad.crossing has not been insured yet..Mayor Berner met with High Development s , ' regarding commercial development and would_like the Council to consider any incentives to ., offer businesses. .A realtor is talking to the owners in the Lot 48 area about buying-the lots. Mayor also talked to,Hart-Frederick to get a few PAD'concept drawings'done and then working with the neighbors to get them involved., 4 ' ., — .. .. Motion made by Weipert, seconded by Upton to adjourn at 8:02 p.m. Motion'carried unanimously. Michon Jackson, City Clerk/Administrator. Steven,L. Berner, Mayor . May 9, 2012 . , L. ` , . x - A t . ,. 4 . 1' T' r i . x r s .q • $ C t y i Y • • 1- •