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HomeMy Public PortalAboutMinutes-09/12/2012 ` CITY OF TIEPIN %, Minutes Regula`r`City Council Meeting • ° ' ' Wednesday, September 12, 2012 .. Springmier Library at CCA Middle School . . , � Th Tiffin City Council met in regular session onWednesday,_September 12;-2012 at the Springmier Library in the CCA Middle School. Mayor,Berner called the meeting to order at 6:31 p.m Roll call vote: Mike Ryan, Jim Bartels and Peggy Upton. Also present: Engineer Frederick;Attorney Michael and Public Works Director Mehmen. Motion made by Bartels, seconded by Ryan to approve the agenda. All ayes. Motion carried unanimously., f Community/Citizen Forum Sheriff's office had nothing`to report. ;Minutes - .. Motion made by.Ryan, seconded by.Bartels to a'ppr`ove the minutes from August 8th and'August 22"d, 2012. All • ayes. Motion°carried unanimously..Council person Upton voiced concerns'from the August 22nd minutes and requested a reword on the partial condemnation from the trucks and the re-`roofing area with the comment from Ryan "for the greater good"where,it states Upton.agreed, when she did not agree. _ . b - Expenditures and Financial Reports - ,. Motion made by Upton,:seconded by Bartels to approve the financial reports for the month of September'2012. All ayes. Motion carried unanimously. On the spreadsheet listing for Your home doctor the total is incorrect. Council would like a better explanation°from`Hart-Frederick for admin time Unfinished Business .` Ordinance 2012-313 Post Construction Storm Water-Runoff Control: Motion by Ryan, seconded by, • Bartels to approve the third and final reading of the Ordinance.'Ayes=Ryan, Bartels, Upton. , Ordinance passed unanimously. Ordinance 2012-314 Neighborhood Open Space Requirements: Motion made by Ryan, seconded by ! Upton to approve-the third and final reading of the Ordinance. Ayes=Ryan, Bartels, Upton. Ordinance ,. passed unanimously:. `° Annexation update: Administrator Jackson gave,a brief update to Council the status of the Priority#1 and there might be a need next month to go door-to-door. Motion by Upton, seconded by ' Ryan to send a letter to parcel owners to remind them to sign'and return the annexation paperwork. , All ayes. Motion passed unanimously. Additional note Doug Debolt is no longer with MSA',°the City will have new contact person shortly." ,Railroad crossing mat trail: Engineer Frederick provided a letter from Balfour Beatty for crossing arms- at the-trail6 He spoke with DOT and=we should be able to use the balance of the financing to finish the crossing arms-with only a cost of$18,115.95.The City has'a rebate coming back within 30 days.that ,, `` will be around $13,000. That should.leave a balance around $4,900. The`cost difference from the c• original quote is because the first quote is.from when they were already here working'on the project, now they have.to'"remobilize and come-back. Motion made'by Ryan, seconded by Upton to approve , the City paying'$4,900 ofCity funds to complete the project. All ayes. Motion carried unanimously._ J • p . L - R - rr Tiffin Locker rehab quote: Mayor Berner stated approximate cost for new construction should be around $120 per square foot. A 2,000 square foot building should cost around $240,000. This cost does not include tear down. Funding could be from the bond proceeds, it is listed as an allowance. Jackson will have to check to see if TIF monies can:be used to pay for City Hall. The Public Works staff can demolish the building within a few days. Ryan moved to have Jackson and Mehmen to research cost to-demolish the locker,.seconded by Upton. Also, there will need to be asbestos testing and removal included,in the quote. Agenda item tabled until nextmeeting. - , . New Business IPAIT Presentation: Amy Mitchell, IPAIT representative, informed Council this is an investment pool to provide short-term & long term maturities for government in Iowa. This is considered as a supplement to the bank. There are two investment options: diversified fund and FTA program (longer term investments; i.e. CDs, savings, etc.). The-cost for involvement is paid by the yield has been received and there is no minimum balance on accounts. Capabilities include°online banking and checking ;,, services. Motion by Ryan to have resolution be on next council meeting to approve joining IPAIT, X seconded by Bartels. All ayes. Motion passed unanimously: Resolution 2012-40 Approving Alcohol Permit to Slims Saloon:Motion me ad -by Ryan,.seconded by Upton to approve'the alcohol permit. Ayes=Ryan, Bartels, Upton. Motion passed unanimously" Z. Made ` s City Facebook page: Jackson stated that no one is available to upkeep the web°page. 'Motion by Ryan to discontinue usage of the City Facebook page, seconded byUpton. Ayes= Upton and Ryan. Nay= Bartels. Motion passed, . � r s a ' Recommendation to sell Lot 48 A sewer line needs-to be added to the parcel. The.City received a ' quote for around $8,000. Motionby Ryan to authorize Public Works to get bids.for the sewer-line and., hire the cheapest bid,seconded by Upton. All ayes. Motion passed unanimously.e , Resolution 2012-43 Approving Contract Documents to Receive Bids and Set Public earing for Water Tower: Council person Upton questioned why the bidding process was before the public hearing. ' - AttorneyTMichael stated that it might beto make the dollar amounts public. Motion by Ryan to approve Resolution 2012-43. Further discussion on the intent of the order of the process Of bidding and the public hearing. Motion did not receive a second. Motion dies. Jackson to contact.HR Green to getbfurther clarification to proceed. , , . } Building Inspector status report: Interview team will be"Council person Bartels, MayoryBerner, Administrator Jackson and Home Builder Gierke. Motion by„Ryan to create a committee to interview candidates for inspector, seconded by Upton. All ayes. Motion passed unanimously. Deer View Subdivision discussion—Phase Ito Phase II: Mr.,Portwood stated there was formerly a , ,. verbal agreement in 2007 that he would receive-4 $261,000'reimbursement for installing of an; ' , oversized sewer line. This agreement was not indicated in the.subdividorsagreement. He stated", there has been property built with°a value of over$10 million in`the,City and they are getting ready to begin Phase II of the project. Mayor Berner would like the cost difference between an 8" line versus an 18" line. Council person Upton wants an itemization of fees that were incurred. Council person Bartels°`stated legally the city owes him nothing:but morally we owe him something. Cou:ncil•want this information provided at the next meeting. Mayor Berne asked if some assistance with Phase I I can E be given, instead.of a check. Mr. Portwood wants a cash transaction. k , Special Event Application;approval-CCA Homecoming Parade: Motion by'Upton to approve the w parade application, seconded by Ryan. All ayes: Motion carried unanimously.- t Jackson membership—ICMA& IACMA: 'Motion made`by Bartels, seconded by Upton td approve - Jacksonaccepting membership in the two associations. All ayes. Motion passed unanimously. a a Memorial'-request-Ryan Johnson: Attorney Michaels says he believes"the current memorials are in ' the DOT Right-Of-Wayand not the Cities'jurisdiction to make a decision. Additionally,.it might possibly open the City up to possible litigation as an obstruction. Council'person Upton suggested offeringlhe family the options of"planting something or a bench memorial as an alternative. Ryan .r 3 - regretfully made a emotion to deny the request, no second received because location is in DOT ROW. r_ Motion failed. - . . Street:repairs: Public Works Director.Mehmen commented that several streets (i.e. Maddie,tane) . driveways has collapsed & needs to mud jack. Motion made by Ryan to have Public Works get work done with the lowest,bidder, seconded by Bartels. All ayes.Motion passed unanimously. Appointment to Library Board:.Council person Bartels■olunteered to sit on the library board. Motion - by Ryan, seconded by Upton to appoint Bartels to the Library Board. All ayes. Motion passed unanimously. ' •'f _ , _ E 'Resolution 2012-44SAdopting City of Tiffin Employee Manual: Council requested more time to review the manual-and possibly make'suggestions for updates/changes. Motion by Ryan, second by Upton to table,agenda item `until next,meeting. All ayes. Motion passed unanimously. '' Lot#4, Industrial park: Planning & Zoning recommended and approved the plans. Engineer Frederick reviewed the site plan prior to going-to P. & Z. Motion by Bartels, seconded by Ryan to approve the business at Lot#4 in the Industrial Park. All,ayes. Motion passed unanimously. 12" Water-Tap for Goedkin Property: Mayor Berner had a discussion with Goedkin about getting a 12" water;tap. Engineer,Frederick said they will install it and.have it capped until he connects later, he • will contact Rickfels to made that change. Inxthe future,there will be tap-on fees, those will not be waived. Motion by Ryan, seconded by Bartels to approve the 12" water tap. All ayes. Motion passed unanimously. x t Resolution 2012-45 Creating a part-time utility billing clerk: Council person Upton stated: when we hired the administrator we did not want to hire more people, there is-no room in office for 3 people, have not budgeted for an extra position. Her suggestion is to try a temp to help out in the office. Upton is not convinced that we need a permanent person at this point. Motion by Ryan, seconded by - Upton to approve a temp employee for four months up to 16 hours a week at a Max pay of$11.00 per hour with Jackson awarded authorityto hire. All ayes. Motion pass ex d unanimously. a ' Fn , y .. . a _ Hochstetler sewer credit request: Council reviewed the request from`Mr. Hochstetler. Motion by Upton, seconded by Ryan to approve,the sewer credit request: All ayes. Motion passed unanimously. _. S 'Reports . Attorney Bob Michael reported: The deed for the Villages was recorded in July, but there was a problemYwith the legal description. The `original deed needs_to be corrected. Outlot B deed was recorded on 09/11/12. Ireland Avenue final appraisals and the-Brown property will be°completed ., P r { ti . soon.tot 48 deeds are prepared,°work on the abstracts and closing need to be completed. Also;the City will need an easement for'the sewer: j .. 1 Engineer Frederick reported: Industrial park water main project has received all documents and -- insurance policy revisions are being completed. . Public Works reported: Playground is done, still need to complete sidewalk area.-Public Works would like a laser level for approximately $600 from [owes: Request will be made to have the lower level of the water tower insulated to be warm when,we dispense chemicals. _.r • Council person Upton asked what was the status with the previous web site developer. Administrator Jackson stated no contact received from him after she provided Council's request, so no further action at this time. Tiffinfest needs to get committee members and they would like to do a survey ands' have it included in the utility bills. Indicated inserts must be,to,City Hall by the 22nd of the month. • �. 1 Council person Ryan stated that.asphalt on the road on Ireland, by Kum & go was damaged from the rerouting of traffic from the 1-80/380 ramp project. The City should contact the State of Iowa DOT and have them fix the road..Council would like this item on`a future agenda for discussion. r City Administrator/Clerk Jackson reported: There will be a home For Sale sign that Was approved at Jasper and HWYV6. Emergency Management manual is available at City Hall for review, of . Iowa letter received giving suggestions for the water plant. There was an article in the''Conservation F ° Connection regarding local trails that mentioned Tiffin: Bond proceeds were received: Quote from Brent's Computer Service for under $800 for computer set-up for new part-time employee. Motion by Bartels, seconded Ryan to approve computer purchase. All ayes. Motion carried unanimously. , Mayor Berner. reported: The noise ordinance should be sent to the City,Attorney and possibly the County Attorney for review. Burning dates need to be discussed'at the next council meeting.'Council person Ryan, Administrator Jackson, City Engineers and Mayor Berner met to begin discussions regarding the old part of town to get curb, gutter and sidewalks. Currently, the City should incur the - costs to get the.TOPO completed by the engineer. Council person Upton wanted confirmation-that once the TOPO`is completed it is good to use at a later=date. Engineer Frederick agreed that-it-could be used at any time in the future. '.. ^ Motion by Upton, seconded by-Ryan to adjourn the meeting at 9:10 p.m. All ayes. Motion carried unanimously. a° k'. i p ,,. Michon Jackson, City Clerk/Administrator Steven L. Berner, Mayor , ' 'r ' September September 12, 2012 ` E a.