HomeMy Public PortalAbout2019-04-03 minutesMinutes
City of Jefferson
Parks and Recreation Commission
Oak Hills Advisory Committee Work Session
April 3, 2019
Call to Order
Committee Co-chair Andrew Grinston called the meeting to order at Noon in the Oak Hills Clubhouse,
932 Ellis Boulevard.
Attendance
Committee members present were Committee Co-chair Andre Grinston, Joanne Scheperle, Bill Case,
Mike Roling, Nathan Cook, Scott Englund, and Russell Rottmann. Commissioners present were Stu
Murphy and Chris Leuckel. Staff present included JJ Gates, Amy Shaw, Tina Werner, Bryan Braun,
Todd Spalding, Amy Schroeder and Stephanie Bruemmer. Darren Heckman was a guest.
High 5 Communications
Amy Schroeder stated she wanted to provide an update from the staff on what they and High 5
Communications are working toward for Oak Hills. Darren Heckman, High 5 Communications, stated
they began looking at opportunities for signage at the golf course and at creative ways to promote the
golf course, tournaments, and programs. Heckman wants to focus marketing to the golfer versus a
broad reach to the general public. Heckman stated he is interested in hearing more about the Phillips
Pipeline project and how they can work to minimize loss of members/play at the course during the
pipeline project.
Phillips 66 Pipeline Project Update
JJ Gates reported that Bryan Braun has been working closely with Phillips Pipeline personnel relative to
the project. Braun stated there are currently three gas lines underground at the course and they want
to install an additional line. Braun reported the way it affects Parks and Recreation is the approach
Phillips takes on the project whether they open cut or bore the new line. Staff has made it very clear to
Phillips boring the new pipe is the preferred method of installation.
If an open cut is performed, it will cut the course in half, isolate the holes and play will cease during the
project which could be as long as three to four weeks. Phillips is willing to pay direct costs but an
agreement has yet to be executed by both parties. In addition, staff is concerned of the long term
effects of the course closing and future revenue losses.
The project is currently out for bid and Phillips anticipates awarding the contract late April/early May.
Financial Report
JJ Gates referred to financial information included in the meeting packet. He stated that the capital
purchases account is somewhat high as a number of pieces of equipment have been purchased for use
at the golf course.
Gates also referred to a seven year history report that compared revenues, expenses and rounds that
was also included in the meeting packet.
Programming and Tournament 2019 Update
Stephanie Bruemmer commented on the tournament schedule for 2019. She reported that a few
tournaments have moved from area courses to Oak Hills.
Bruemmer reported that the first set of adult lessons has begun and she will be offering Foot Golf on
Sunday evenings starting in May.
Course/Maintenance Update
Bryan Braun presented a written comprehensive report for the period of December – March. He stated
that the winter was quite disruptive and the greens were frozen or snow covered for much of the winter.
He stated that the staff has done some major brush and tree trimming. Braun reported that with the
help of the Fire Department, controlled burning of the native areas was performed.
Braun stated that staff has continued with regular maintenance of the course and performing equipment
maintenance. Braun and the staff appreciate the new equipment that has been purchased for the
course. He reported that the irrigation system has been pressured up and a few repairs were made.
All chemical applications are up-to-date. Spring aerification was completed the week of March 18.
Braun commented that staff continues to do a great job. He said he has a great team that takes pride
in their work.
Golfer/Public Feedback
Joanne Scheperle commented that she and her family are thankful for the underbrush that is being
removed. She stated it is much easier to find the golf balls and keep pace of play.
Other Business
No other business.
Adjournment
Being no further business, the meeting adjourned at 12:43 p.m.
The next meeting date will be August 7, 2019 at Noon.