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19950208 - Agendas Packet - Board of Directors (BOD) - 95-03
M1 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-03 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS AGENDA* 7:00 P.M. 330 Distel Circle Wednesday Los Altos, California February 8, 1995 (7:00) ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS CLOSED SESSION The Closed Session will begin at 7:00 P.M. At 7:30 P.M., the Board will adjourn the Special Meeting Closed Session to the conclusion of the Regular Board Meeting, and at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference With Real Propg>,i3Y Negotiator - Government Code Section 54956.8 Real Prgperty: Santa Clara County Assessor's Parcel Number: 517-16-006 Negotiating_Parties: Bartkowski/Voss and John Kolsld Under Negotiations: Instructions to negotiator will concern price and terms of payment, (7:30) ** ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR -- P. Siemens *** APPROVAL OF MINUTES January 11, 1995 (Consent Item) *** WRITTEN COMMUNICATIONS (Consent Item) BOARD BUSINESS *** 1. Tentative Adoption of an Amendment to Windy Hill Open Space Preserve Use and Management Plan to Change Trail Use Designation for a Portion of Anniversary Trail to Allow Bicycles and Horses -- M. Gundert (7:45) 2. Proposed Changes in the Personnel Policies and Procedures Manual Concerning 9/80 Alternative Work Schedule, Nepotism, and Leave of Absence Without Pay -- J. Fiddes 330 Distel Circle - Los Altos,CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton i Meeting 95-03 Page 2 (7:55) 3. Approval of Amendments to the District's Public Notification Policy -- C. Britton (8:05) 4. Authorization to Purchase Two Trucks and One Utility Vehicle at Total Cost of$57,300 Through State of California's Department of General Services -- J. Escobar Resolution Authorizing the Department of General Services of the State of California to Purchase Certain Items for the Midpeninsula Regional Open Space District (8:10) 5. Acceptance of$50,113 Bid from Universal Printing for Printing and $36,628 Bid from Navone Industries for Handling and Mailing Visitors Map and Authorization for General Manager to Approve Spending Contingency Amount Not to Exceed 10% of Total Printing and Mailing Estimates and Enter into Agreements for Performance of the Approved Work -- M. Smith (8:15) 6. Tentative Adoption of Proposed Preliminary Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for Fiscal Year 1995-1996 -- C. Britton (8:45) INFORMATIONAL REPORTS -- Directors and Staff REVISED CLAIMS (Consent Item) CLOSED SESSION - (Continued, if necessary) ADJOURNMENT *NOTE. Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at then time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items on the consent calendar shall be approved without discussion by one motion- unless a Board member removes an item &m the onseWt calendar for=arate discussion, A member Qt& -public may request under oral communications that an item be removed from the consent calendar. Open Space de ~— ----------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SPECIAL MEETING ADMINISTRATION AND BUDGET COMMITTEE AGENDA 5:00 P.M. Teena Henshaw, Chair Thursday, Wim de Wit February 9, 1995 Mary Davey 330 Distel Circle, Los Altos (5:00) ROLL CALL ORAL COMMUNICATIONS - Public ADOPTION OF AGENDA (5:05) COMMITTEE BUSINESS 1. Review of Proposed 1995-1996 Budget for Acquisition Program g g (Excluding Enterprise Subprogram) - C. Britton 2. Review of Proposed 1995-1996 Budget for Public Affairs Program - M. Smith 3. Review of Proposed 1995-1996 Budget for Operations Program - J. Escobar 4. Review of Proposed 1995-1996 Budget for Administration Program - J. Fiddes 5. Review of Proposed 1995-1996 Budget for Enterprise Subprogram - C. Britton 6. Proposed Agenda Items for Next Meeting (February 23, 4:00 P.M.) (6:30) ADJOURNMENT The Administration and Budget Committee will be meeting on the following dates to review the District's proposed budget for the 1995-1996 fiscal year: Thursday, February 23, 4:00 P.M. Thursday, March 2, 5:00 P.M. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd®netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRACT SPECIAL MEETING LEGISLATIVE,ATIVE, FINANCE,AND PUBLIC FFAIRS COMMITTEE AGENDA 10:00 A.M. Nonette Hanko Wednesday Pete Siemens (alternate) February 8, 1995 Mary C. Davey 330 Distel Circle, Los Altos NOTE: Depending on weather, this meeting will include a site visit to the Long Ridge Open Space Preserve. (10:00) ROLL CALL ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA COMMITTEE BUSINESS (10:05) 1. Discussion and planning of volunteer recognition event (This item to be discussed only if weather prohibits the site visit noted in item number 2. This item will be continued to the next meeting if the site visit takes place) 2. Site visit and review of proposed Stegner Memorial Site, Long Ridge Open Space Preserve (The committee will travel to the Long Ridge Open Space Preserve via District vehicle. Members of the public wishing to attend this portion of the meeting should arrange for their own transportation and meet the District vehicle at the Grizzly Flat parking area on Skyline Boulevard approximately 3.3 miles north of its intersection with Route 9.) 3. Scheduling of next meeting and proposed items for next agenda (1:00) ADJOURNMENT 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-01 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS January 11, 1995 I. ROLL CALL President Ginny Babbitt called the Special Meeting to order at 6:36 P.M. Members Present: Peter Siemens, Mary Davey, Ginny Babbitt, Nanette Hanko, Betsy Crowder, and Wim de Wit. Member Absent. Teena Henshaw. Personnel Present: Jean Fiddes and Sue Schectman. CLOSED SESSION At 6:36 P.M., G. Babbitt stated that the Board would be meeting in Closed Session for the purpose of discussing agenda items one through three. The Board recessed to Closed Session at 6:36 P.M. The Board adjourned the Special Meeting at 7:32 P.M. and G.Babbitt called the Regular Meeting to order at 7:35 P.M. She announced that the Board had been meeting in Closed Session and discussed agenda items one and two. She stated that the Board would reconvene in Closed Session at the conclusion of the Regular Meeting to discuss agenda item number three. Additional Personnel Present: Craig Britton, John Escobar, Randy Anderson, and Emma Johnson. ORAL COMMUNICATIONS December 14, Harry Haeussler, 1094 Highland Circle, Los Altos, referring to the minutes of 1994, stated that using letters for agenda items is confusing because the items are listed on the agenda by numbers. He requested that the minutes and agendas have the same identification. He requested that agenda item 7, Authorization for Director Davey to Attend 1995 Special District Board Management Institute at Projected Cost of$1,100, and agenda item 11, Proposed Property Management Agreement with Peninsula Open Space Trust for Former North Property Adjacent to the Mt. Umunhum Area of Sierra Azul Open Space Preserve, be removed from the consent calendar. IV. ADOPTION OF AGENDA C. Britton proposed that agenda item 11, Proposed Property Management Agreement with Peninsula Open Space Trust for Former North Property Adjacent to the Mt. Umunhum Area of — Siam Azu! Open Space pregg-rve, be considered after agenda item 3, Approval of$3,000,000 330 Distel Circle * Los Altos,CA 94022-1404 * Phone:415-691-1200 * FAX:415-691-0485 * E-mail:mrosd@netcom.com ED Board of Directors:Pete is,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nr Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton .1 Meeting 95-01 Page 2 District Contribution to the National Park Service Acquisition of the 1,227-acre Phleger Property Facilitated by Peninsula Open Space Trust, since the report concerned Peninsula Open Space Trust, and Audrey Rust, POST's Executive Director, was in the audience. Motion: N. Hanko moved that the revised agenda be adopted. P. Siemens seconded the motion. The motion passed 6 to 0. V. ADOPTION OF CONSENT CALENDAR B. Crowder requested that agenda item 5, Final Adoption of Amendment to El Corte de Madera Creek Open Space Preserve Use and Management Plan to Include Demonstration Trail Realignment Project, be removed from the consent calendar. N. Hanko and P. Siemens requested that the minutes of December 14, 1994 be removed from the consent calendar. Motion: P. Siemens moved that the Board adopt the consent calendar including approval of minutes of December 7, 1994; draft responses to written communications from Michael Weston, 1323 Bess Court, San lose and Robert Zatkin, PO Box 620502, Woodside; Agenda Item 2, adoption of Resolution 95-01 Authorizing Certain Board Employees to Invest Temporarily Idle Funds in Securities Allowed by Government Code; Agenda item 6, Approval of Notice of Contract Completion and Acceptance of Work for the Fence Construction Project at St. Joseph's Hill Open Space Preserve; Agenda item 8, Approval of One-Year Consulting Services Agreement with Heim, Noack & Spahnn for Consulting Fee of$1,100 per Month; and Revised Claims 95- 01. N. Hanko seconded the motion. The motion passed 6 to 0. VI. APPROVAL OF MINUTES December 14. 1994 N. Hanko requested clarification from W. de Wit regarding his statement about disenfranchising young people in the Written Communication section of the minutes. W. de Wit noted that he had said that children do have the opportunity to use open space. The second sentence of the Written Communication section was corrected to read, "W. de Wit said children do have the opportunity to use open space." P. Siemens noted that the reference on page 8 to his proposal on Board committees should be changed to reflect that his proposal was not to exclude the president from serving on an ad hoc committee. Motion: N. Hanko, moved that the Board adopt the minutes of December 14, 1994 as corrected. B. Crowder seconded the motion. The motion passed 6 to 0. VH. BOARD BUSINESS A. Agenda Item No. I - Election of Board Officers for 1995 (g=rt R-95-02 J. Fiddes distributed ballots to be used in election of Board officers. By signed ballot, the Board elected P. Siemens to serve as President, N. Hanko to serve as Vice President, W. de Wit as Treasurer, and M. Davey as Secretary. J. Fiddes counted the ballots that are retained for public inspection. The Board thanked G. Babbitt for all her work during the past year. P. Siemens said he would like to see better two-way communication, especially with field staff and continued good work with adjacent jurisdictions. He encouraged Board members to go on ride- alongs. Meeting 95-01 Page 3 B. Agenda Item No. 3 - District Contribution to the National Park Service Acquisition of the Former Phleg:er PLQMrly as Facilitated by Peninsula Onen Space Trust (Rg �Qrl R-95-15) C. Britton reported that Peninsula Open Space Trust acquired the 1227-acre property at a � bargain price of$25 million and turned it over to the National Park Service as an addition to the Golden Gate National Recreation Area. He said the property ro was the number one P priority for preservation and that the District is contributing a total of$6 million, or 25% of the value of the property, toward the national park acquisition of the property. Motion: M. Davey moved that the Board adopt Resolution 95-02, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving a Contribution of Three Million and No/100 Dollars ($3,000,000) to the Purchase of the Former Phleger Property by the Federal Government as an Addition to the Golden Gate National Recreation Area and Commending Peninsula Open Space Trust and its Partners and Supporters for Their Incredible Success. B. Crowder seconded the motion. The motion passed 6 to 0. Board members thanked Peninsula Open Space Trust and Audrey Rust, its Executive Director, for the creativity and tenacity to complete the lengthy transaction, and Audrey Rust thanked the Board, C. Britton, and the District for supporting and helping to acquire this important property. Discussion ensued regarding management of the property. A. Rust noted that the National Park Service will sign the property as a part of the Golden Gate National Recreation Area and, at a later time, will install signs acknowledging the contributions of the District, Save- the-Redwoods League, and individual donors. C. Britton reported that District staff will be meeting with staff of the GGNRA regarding management of the property now that the District's management agreement with Peninsula Open Space Trust is concluded. C. Agenda Item No. 11 - Proposed Property Management Agreement with Peninsula Onen Space Trust for Former North Proper y Adjacent to the Mt. Umunhum Area of Sierra Azul Qpgn Space Preserve (Report R-95-141 H. Haeussler asked why the District was not being paid for managing the Peninsula Open Space Trust property. C. Britton responded that POST had exercised the District's option to acquire the property with the understanding that the District would manage the property in conjunction with management of the surrounding Sierra Azul Open Space Preserve and, when funds are available, the District will acquire the property. G. Babbitt and B. Crowder noted that the District fully intends to acquire the property and that management of the land is not a large burden. C. Britton said the land will be managed as if it were District property. Motion: G. Babbitt moved that the Board authorize the general manager to sign the property management agreement with Peninsula Open Space Trust for the former North property. B. Crowder seconded the motion. The motion passed 6to0. D. Agenda Item No 4 - Scheduling of Special Meeting with San Mateo County Parks and Recreation Commission (Report R-95-05) Meeting 95-01 Page 4 C. Britton reviewed with the Board potential dates and agenda items for the proposed meeting with San Mateo County Parks and Recreation Commission. He said the District would offer to host the meeting, since the Commission hosted the previous one. After discussion, the Board selected Thursday, May 4 as the date for the meeting and proposed that the San Francisco Watershed Trails, Bay Area Ridge Trails, and proposed abandonment of roads in the La Honda area be added to the agenda. Motion: M. Davey moved that the Board schedule a special meeting with San Mateo County Parks and Recreation Commission at 4:30 to 7:00 P.M., Thursday, May 4, 1995 for the purpose of holding a special joint meeting to discuss topics of mutual interest. G. Babbitt seconded the motion. The motion passed 6 to 0. E. Agenda Item No. 5 - Final Adoption of an Amendment to the Use and Management Plan for El Corte de Madera Creek QMn Space Preserve (Report R-95-12) B. Crowder said she asked that the report be removed from the consent calendar to correct the date in the last paragraph of the report. She said the correct date when the task force met was December 3, 1994 rather than December 5. Motion: N. Hanko moved that the Board adopt the amendment to the Use and Management Plan for El Corte de Madera Creek Open Space Preserve to include the demonstration trail realignment project and incorporation of the realignment into the existing trail plan as a multi-use trail. B. Crowder seconded the motion. The motion passed 6 to 0. F. Agenda Item No. 7 - Authorization for Director Davey to Attend 1995 Special istrict Board Management Institute at a Projected jected Cost of$1.100 (ReportR-95-06 H. Haeussler requested a more detailed explanation of the Institute's content. M. Davey reported that the Institute instructs directors about the Brown Act and its rules and regulations, general management of special districts and various opportunities for special districts to find resources. Motion: N. Hanko moved that the Board authorize Director Davey to attend the 1995 Special District Management Institute at a projected cost of$1,100. G. Babbitt seconded the motion. The motion passed 6 to 0. G. Agenda Item No. 9 - Proposed Revision to District Rules of Procedure Regarding Membership on Board Committees and Compensation for Services on Ad _H_M Committees and Discussion of Whether Additional Revisions to the Board's Compensation Policy are Desired (Report R-95-M S. Schectman noted that the Board had requested Legal Counsel return with appropriate revisions to the Rules of Procedure regarding participation on committees by the Board President and compensation for attendance by committee members at ad hoc committee meetings. She said the first change in Section 1.80 would allow the presiding officer to sit on an ad hoc committee or serve as an alternate on any committee and the change in Section 2.30 would clarify that attendance at formally adopted ad hoc committee meetings is compensable unless the Board determines that that committee is not compensable. Meeting 95-01 Page 5 N. Hanko suggested that the word "may" be changed to "shall" in Section 1.80 so that the sentence reads: "The presiding officer of the Board shall appoint the committee members with the consent of the Board." Following discussion regarding establishment of committees, the Board agreed that wording for the first sentence in Section 1.80 should be: "Upon passage of a motion by a majority of Board members in open session, standing or ad hoc committees composed of Board members may be established for the study of specific matters." The Board concurred that the language providing for a case-by-case determination about compensation by an affirmative act is the better alternative for the change in Section 2.30. B. Crowder suggested that the Board limit Board members' compensation for attendance at meetings to $300 rather than the current $500 per month. Motion: B. Crowder moved that the Board amend Section 2.30 of the Rules 4f Procedure to change the maximum compensation for meeting attendance to $300 instead of$500. G. Babbitt seconded the motion. Discussion: G. Babbitt noted that any Board member has the option to notify the bookkeeper that he/she does not wish to be paid for meeting(s). N. Hanko said that the amount was initially $300 per month but the higher amount was adopted to encourage younger people on limited incomes and retirees on fixed incomes to serve as Board members. She suggested that Board members be able to donate part of their compensation to special funds, such as the Wallace Stegner Memorial Fund or the Daniels Nature Center Fund, if they feel overcompensated. She said she would like to see support from the Board on this approach for meeting the needs of directors who feel they are getting too much compensation. She said she would like to substitute a motion. bstitu, N. Hanko moved that the Board charge the Legislative, Finance, and Public Motion: Affairs Committee with reporting to the Board on how compensation could be donated to funds that the District would establish. The motion failed for lack of a second. Discussion: W. de Wit said he is in favor of N. Hanko's suggestion, and suggested postponing action until more information is available. S. Schectman noted that staff needs to research the tax consequences. She said staff could research the issues and return to the Board with a donation procedure. G. Babbitt proposed tabling the motion to another meeting in order to clarify the proposal. She noted that the Board, in an effort to cut expenses, has cut the number of meetings that are compensable by scheduling as many meetings as possible in one day. M. Davey suggested that the Board consider a voluntary alternative at a later time. Motion to G. Babbitt moved that the Board table the motion on the floor. N. Hanko Table: seconded the motion. The motion passed 6 to 0. Motion: M. Davey moved that the Board adopt Resolution 95-03 as amended, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space Meeting 95-01 Page 6 District Amending the District's Rules of Procedure. N. Hanko secondedfthe motion. The motion passed 6 to 0. P. Siemens noted that the voluntary compensation issue will be studied by the Legislative, Finance, and Public Affairs Committee. H. Agenda Item No. 10 - Consideration of Possible Cost of Living Adjustment for General Manager (Revort R-9LO P. Siemens reported that the Board's agreement with the General Manager states that a cost of living adjustment will be considered after the first six months of the agreement and that the General Manager Evaluation Committee has recommended a 2.5 point cost of living adjustment (the same amount as was awarded to other employees as of April 1, 1994) to the General Manager's salary as of September 9, 1994. Motion: M. Davey moved that the Board approve a 2.5 point cost of living adjustment for the General Manager effective September 9, 1994. G. Babbitt seconded the motion. The motion passed 6 to 0. I. Agenda Item No. 12 - AppQintment of Administration Budget mi for 1995 (Report R-95-01) P. Siemens reported that he would like to have M. Davey and T. Henshaw serve as members of the Administration and Budget Committee, along with W. de Wit, who as Treasurer, is an automatic member of the committee. Motion: G. Babbitt moved that the Board approve P. Siemens' appointments to the Administration and Budget Committee. N. Hanko seconded the motion. The motion passed 6 to 0. W. de Wit asked whether the Board members meeting to discuss environmental education would be considered an ad hoc committee. P. Siemens said he would suggest that the committee remain a voluntary committee rather than an ad hoc committee. C. Britton said committee appointments would be an agenda item at the Board's next regular meeting. VM. INFORMATIONAL REPORTS C. Britton reported 1) that the Jacques Ridge purchase closed on January 4, 1995; 2) the note issue closed on January 11 and funds were wired into the District's account; 3) that he would be meeting with Karen Foss, Parks and Recreation Director for Santa Clara County and Tony Look from the County's Parks and Recreation Commission about a joint meeting with the Board and the Commission; and 4) that the presentation to the San Carlos City Council was cancelled and will be rescheduled. He proposed May 21, June 3, or June 4 as potential dates for the volunteer recognition event, noting it was proposed that the Legislative, Finance, and Public Affairs Committee handle the volunteer event and the Administration and Budget Committee handle the staff recognition event. N. Hanko reported she had attended the election of Palo Alto's new mayor and vice mayor. She said that she, B. Crowder, and M. Davey were interested in meeting with the new mayor to discuss the trail corridor between Los Altos Hills and Portola Valley, the Arastra trail and house, the Bressler property as well as an exchange of land. .............. . .. ............ Meeting 95-01 Page 7 B. Crowder said she attended the swearing-in of the new San Mateo County Board of Supervisors and that Ted Lempert was elected Board president. She said the San Mateo County Trails Committee discussed the county's road vacation proposal in the vicinity of the La Honda Creek Open Space Preserve, noting that it affects the District considerably and that she will monitor the situation. P. Siemens reported that the Los Gatos Creek Trail project is nearing completion and that the Town of Los Gatos is scheduling a celebration for the trail on April 29 to coincide with Trail Days. He said that he attended Santa Clara County Supervisor Jim Beall's swearing-in. G. Babbitt said she is organizing a potluck dinner for the Board and staff to honor Bob McKibbin for his work on the Board. The Board agreed that Thursday, February 2 at 6:00 P.M. is the best date for the dinner. J. Escobar reported that the City of Mountain View Parks and Recreation Commission is reviewing the fee schedule for the summer program at Deer Hollow Farm, taking into account whether one is a resident of the District and/or county. He said another one-year agreement for operating Deer Hollow Farm appears favorable. He reported on the recent accidents and injuries, as well as trail closures and storm damage. IX. CLOSED SESSION P. Siemens announced at 9:30 P.M. that the Board would adjourn to closed session to consider closed session agenda item number 3. The Board convened in Closed Session at 9:40 P.M. and concluded the Closed Session at 11:00 P.M. X. D A JOURNIVIENT The meeting was adjourned 11.00 P.M. Emma Johnson Recording Secretary l � ` Claims No. 95-D1 � Meeting85-01 Date: Jan. 11. 1995 REVISED M|DPEN|N0ULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 6923 42.70 Ace Fire Equipment & Service Company Fire Extinguisher 6924 220.84 Acme & Sons Sanitation Sanitation Services 6925 135.00 ADT Security Systems A|enn System Maintenance Agreement 6826 131.62 ° Air Cooled Engines, Inc. Parts for Generator Repair 6827 172.12 All Laser Service Equipment KAo|ntanmnoe 6928 141.00 American Red Cross Training Manuals 6929 100.25 Larry Andereon-K8oKonnayRanch Reim burnernont-Bata Keys 8930 207.04 AT&T Telephone Maintenance Agreement 6931 419.02 B. W. S. Distributors, Inc. Field Supplies 6932 94.13 Bay Muffler Vehicle Repair � 6933 151.55 Best Sanitation Sanitation Services 6934 589'35 BettennourtAnnedcon Landscape Signs, Bike Reoho and Base Rock � 6935 32.25 Black Mountain Spring Water Company Water Service � 6938 500.00 Bo|eyConsu|ting Engineers Consulting Services 6937 75.00 Breon, C>'Donnn||, Miller, Brown & Dennis Legal Services � 6838 100.00 L. Craig Britton Reimbursement--Save-The -Redwoods Honorarium 6838 183.45 Cebe|o'a Inc. Uniform Expense 6840 283.77 California Water Service Company Water Service 8841 23.84 C|ark's Auto Parts/Machine Shop Vehicle Parts 6942 321.47 Communication 8k Control Inc. Utilities � 6943 163.52 Edward Conek|n Enterprise Repairs 6944 74.46 Alice Cummings Reimbursement--Resource Documents � 8945 928.24 Design Concepts Design and Prod uot|on-Nmvvm|mtter 6946 169.02 Dorfman-Pacific Company, Inc Uniform Expense 6847 178.75 Economy Business Machines Equipment Repairs 6948 857.00 Egghead Software Computer Software 6949 43.26 G 8^ K Services Shop Towel Service 6950 199'48 Gorden|and Power Equipment Equipment Repairs and Maintenance 8951 550.00 Goldfus Enterprises, Ink Planning and Coordination--Kids' Art of Open Space 8952 227.22 Guodcm Press Incorporated Printing 6953 54.85 Gould Publications Inc. Resource Document 6954 685.00 HK8C Group Consulting Services--Mt. Dnmunhumn � 6955 3'869.94 Virg Harkins Signs � 8956 80.00 Phillip Hearin Reim burnemnent--TrmininQ Faom _ 6957 89.00 °° Higdon Termites & Pest Control Pest Control 8958 247.48 Stanley Hooper Ma|riburaornent-Un|fmrrn Expense 6959 220.96 Kaiser Cement Corporation Base Rock 6960 32.16 Kaab|e@ShunhatPhotography Film and [Javo|op|nQ 6961 55.80 Matthew Ken Reim burmarnant-Un|fprrn Expense 8962 137.00 Lob Safety Supply Inc. Field Equipment 6863 1.359.55 ° Lanier Worldwide, Inc. Photocopier Maintenance Agreement 8864 124.75 Judy Law Reim burnennent-Mapm and Private Vehicle Expense = Urgent checks issued pn January 6, 1995. ° *Urgent check issued mn December 1G,1994. Page 1 Claims 95-01 Meeting 95-01 Date: Jan. 11, 1995 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 6965 250.00 Law Enforcement Psychological Services,lnc. Psychological Testing 6966 1,359.86 Los Altos Garbage Company Dumpster Rental 6967 2,990.97 Bucky Mace Consulting Services 6968 467.86 Magnussen GMC Inc. Vehicle Repairs 6969 239.23 McGrath RentCorp Ranger Office Rental 6970 272.79 Monogram Sanitation Sanitation Supplies 6971 37.29 Murray & Murray Legal Services 6972 1,500.00 *** Navarone Industries, Inc. Postage for Newsletter Mailing 6973 994.27 Navarone Industries, Inc. Winter Newsletter Mailing 6974 19.50 NetCom Internet Access Charge 6975 79.11 Northern Energy Propane Fuel 6976 275.12 Pacific Telephone Telephone Service 6977 475.00 Page & Turnbull, Inc. Architectural Services 6978 116.70 Peninsula Blueprint. Inc. Bluelines 6979 300.00 Peter Petri Consulting Services--GIS Research 6980 1,516.00 Petrotek Removal of Underground Fuel Tanks 6981 369.80 Pilarcitos Quarry Base Rock 6982 993.19 PIP Printing Printing 6983 775.94 Pine Cone Lumber Company, Inc. Field Supplies 6984 3,000,000.00 Peninsula Open Space Trust Phleger Purchase by GGNRA 6985 2,000.00 Postage by Phone Postage 6986 36.98 Precision Engravers, Inc. Name Badges 6987 72.00 The Pryor Report Subscription 6988 253.79 Rabbit Copiers, Inc. Equipment Maintenance Contract 6989 45.15 Rancho Hardware and Garden Shop Field Supplies 6990 118.45 J. Anne Rawlins Legal Services 6991 38.97 Reed & Graham Inc. Asphalt 6992 12.50 Rich's Tire Service Tire Repair 6993 3,482.71 Roy's Repair Service Vehicle Maintenance and Repairs 6994 75.20 S &W Equipment Equipment Maintenance and Repairs 6995 50.00 San Francisco Bay Trail Project Maps 6996 17.20 San Francisco Newspaper Agency Subscription 6997 68.25 Safety Kleen Corporation Solvent Tank Service 6998 1,792.00 Scribner Graphic Press Winter Newsletter Printing 6999 61.02 Shell Oil Company Fuel 7000 201.70 Skyline County Water District Water Service 7001 182.69 Malcolm Smith Private Vehicle Expense 7002 7,500.00 Standard & Poor's Rating Group District Rating Service-95 Notes 7003 359.99 Summit Uniforms Uniform Expense 7004 330.00 Sunnyvale Medical Clinic Audiograms 7005 375.00 Systems for Public Safety Background Investigation 7006 3,486.20 3E Engineering Engineering Services 7007 1,692.28 TransCom Communications Research Division Radio Installation and Repairs 7008 48.93 Unocal Fuel 7009 69.00 WAC Corporation Aerial Photograph *** Urgent check issued on December 14, 1994. Page 2 Claims 95-01 Meeting 95-01 Date: Jan. 11, 19* REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 7010 216.50 West Publishing Corporation Resource Documents 7011 88.92 Michael Williams Private Vehicle Expense 7012 1,200.00 Bank of America Closing Fees--87 Note Issue 7013 4,300.00 First Interstate Bank Administration Fee-1995 Note Issue 7014 2,200.00 Jensen Law Office Legal Services-1995 Note Issue 7015 2,500.00 Stone &Youngberg Escrow Fund Fee-1995 Note Issue 7016 18.00 Sonoma County Health Department Lab Test for Lyme Disease 7017 340.88 Petty Cash Field and Office Supplies, Local Meeting Expense, Postage, Docent/Volunteer Expenses, and Private Vehicle Expense Urgent check issued on January 9, 1995. Page 3 Open Space R-95-23 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-03 February 8, 1995 AGENDA ITEM Tentative Adoption of an Amendment to the:Use and a nt Plan for Windy Hill Open Space Preserve GENERAL MANAGER'S RECOMMENDAONS Tentatively adopt an amendment to the Use and Management Plan for Windy Hill Open Space Preserve to change the trail use designation on a portion of the Anniversary Trail to allow bicycles and horses. DISCUSSION Staff recently corrected drainage problems in the parking area adjacent to Skyline Boulevard at Windy Hill Open Space Preserve. One thing led to another and the adjoining picnic area layout was reconfigured. This area has long been a source of frustration, primarily due to a plethora of signs in a small area. This problem was compounded by the fact that there were also two Windy tratlheads leading from the picnic area. One trail led to the summit of W dy Hill via the Anniversary Trail and the second trail led to the Windy Hill Loop Trail. While the reconfiguration of the picnic area solved many problems, one problem remains. At the present time, horse and bicycle traffic is allowed to enter the Anniversary trailhead but is immediately turned onto the disc line. The disc line connection with the Anniversary Trail is very steep with no way to realign it, and is very close to the picnic area, making signing difficult. This has made it very confusing to bicyclists and equestrians because two sign messages were being conveyed in a very short distance. As an alternative, staff proposes allowing horses and bicycles to use the first section of the Anniversary Trail from the picnic area (approximately 500 feet). At the 500-foot mark, the disc line and the trail come together for a short section and at that point the horse and bicycle traffic would be diverted back onto the disc line. A stile will be placed on the Anniversary Trail to insure compliance. While introducingthe horse and bicycle traffic to the short section of the Anniversary Trail is Y a new use, staff feel it is the best alternative. The section of Anniversary Trail in question is approximately five feet wide, allowing ample space for two hikers to walk side-by-side, or two oncoming preserve visitors to pass comfortably. There are no line-of-sight obstructions. This is a deviation from the regular process of assigning trail use designations. Trail uses are usually designated during the use and management planning process. However, staff feel that in this case the change should occur now and not be postponed until the remainder of the preserve is reviewed for trail use. 330 Distel Circle • Los Altos,CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-95-23 Page 2 Peninsula Open Space Trust (POST) staff were notified regarding the proposed change in use on the Anniversary Trail and given an opportunity to comment on the proposal. A copy of their response is attached. While POST staff would prefer the Anniversary Trail remain open to hiking use only and the bicycle and equestrian traffic diverted to the disc line, they are amenable to opening the 500 foot section of Anniversary Trail to bicycle and horse use if the trail width is maintained to a five foot width. Prepared by: Mary Gundert, Open Space Planner Contact person: Same as above kMMN NS(JLA REGIONAL OPEN SPACE DISTRICT Windy Hill Open Spa( Preserve 1 1`�ly�� _.. ....... .'"�".'T3�""'°�F'l�?"r"?C'►Y'' 'fi;'�21�"""' :,`: ::: "`"'ti",�iT"W�" n^� r�i s. �I NOTES } r-9 SAUSAL "`•,:� '• 1. DOGS ON LEASH �� �� , :�' •,� k, PERMITTED HERE POND 2. BICYCLES ARE PROHIBITED ON ANNIVERSARY, EAGLE, NO PUBLIC `tom HAMMS GULCH, RAZORBACK RIDGE PARKING AND LOST TRAILS �',� = I •;, �,• .` i PORTOLA VALLEY rangy>, ,10.6 MI SPRING RIDGE TRAIL { s 2.1 MI. a • �; 113 t r ♦ (�: 3 ( vl t y M. • I ANNIvFRgAFIY T-RAIL . 0.7 MI. '�' '��,� EAGLE TRAIL HAMMS GULCH 1? 06M1. `RAIL 2.6 MI. t x c�j� � ._� �� � �,� ,� •`, � � � DOGS ARE ALLOWED • ` n ` ` / N O IN THIS SECT Y�, i r , : I I`>•�:.�� ::�'", �;: Ran. -./t t. r ..:F, 1.5 MI. , t i r BACK RIDGE. . . :..: ..: . ' LOST TRAIL ,RAZOR �> ::..:....: .r.. %1 I I TRAIL I v 1 s L�(iEND BICYCLING EQUESTRIAN QBICYCLING ENTRY HIKING,RUNNING EQUESTRIAN ENTRY EQUESTRIAN,HIKING : ;_ �� asi , a ✓RUNNING, \ � t ©HIKING ENTRY .' ,HIKING ONLY ' z t PARKING x NO PUBLIC ACCESS ' #t RESIDENCE RESTROOMS 1 MILE.:;;;; ,,:;:.': . :..: Feb 199: ::. .::: ... :. :..... SKYLINE BOULEVARD Parking & \�Illtttltl � t' IDiscLinetllllll�tttll(!1 !llll,lll1!/1r! t ' ltll Disc Line Picnic Area _ (Currently used as Horse ill I ` ���� (Hiking, Horses, and Bicycle Route) & Bicycles) Proposed Stile (Hiking Only Beyond This Point) WINDY HILL LOOP TRAIL ANNIVERSARY TRAIL (Hiking and Horses) Current Use On This Section Of Trail: Hiking Only Proposed Use: Hiking, Horses, Bicycles WINDY HILL USE & MANAGEMENT AMENDMENT Trail Use Designation for a Portion of Anniversary Trail January 10, 1995 PENINSULA OPEN SRACE TRUST 3000 SAND HILL ROAD,4-135 MENLO PARK,CALIFORNIA 94025 (415)854-7696 BOARD OF DIRECTORS January 25, 1995 Allan F.Brown Patricia A.Compton Vince S.Garrod Sukey Grousbeck Ms. Mary Gundert Christina A.Holloway Midpeninsula Regional Open Space District Melvin B.Lane Norman E.Matteoni 330 Distel Circle David W.Mitchell Los Altos,CA 94022-1404 F.Ward Paine William Reller Anne M.Westerfield Dear Mary, ADVISORY COUNCIL Marilyn Alberding I wanted to respond to our discussion and the District's plan for Robert Augsburger James E.Baer the Anniversary Trail use designation. I am reluctantly agreeing to the Eleanor Boushey proposed use by bicycles and horses with the caveat that the trail Will Sheldon Breiner be increased and maintained where necessary to reach a uniform width Robert V.Brown William H.Clark of five feet for this 500 foot loop. In addition, the main trail will be Sue Crane repaired to assure good drainage and footing at the location of the Lois Crozier-Hogle Laurence Dawson alternate trail created by hikers to avoid the mud. Herbert J.Dengler J.Philip DiNapoli Phyllis Draper POST would prefer the current plan for horses and bicycles to Clarence J.Ferrari,Jr. remain on the disc line. Safety is an issue and we believe whenever David L.Fletcher Thomas W.Ford trails are used by bicycles and hikers you increase the risk of accident John Freidenrich and random acts of carelessness. The winter rains alone cause erosion Rosemary Hewlett Patricia L.Hooper and damage to the trails without the additional impact of bicycles. I Eleanor Huggins suggest during winter the Anniversary Trail be closed to bicycles and Suzanne B.King Robert C.Kirkwood horses. Richard C.Livermore Robert W.McIntyre George M.Marcus It is unfortunate that we must set a new precedent of bicycle use Anthony P.Meier on the Anniversary Trail but in the spirit of partnership we accept the Robert H.Miller James E.Mitchell District's trail use designation plan with the caveat discussed above. Gordon E.Moore Please call me if we need to discuss POST's position further. Thank Bette Moorman Alan H.Nichols you. Susan P Orr Paul O.Reimer Sincerely Linda Ridder Barbara Doyle Roupe William F Scandling Fritz SnidemanC�� Geraldine F.Steinberg Susan S.Ware Gretchen Schmidt Rosemary Young Community Outreach EXECUTIVE DIRECTOR Audrey C.Rust recycled paper Open apace eetin5 M g 95-03 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meetin February 8, 1995 AGENDA ITEM Proposed Changes to the Personnel Policies and Proc , ures MV Uual GENERAL MANAGER'S RECOMMENDATION Adopt the attached proposed changes i the Per nn 1 . jies and Procedures Manual. DISCUSSION As a result of legal counsel's review and some proposals by the employee steering committee, certain sections of the Personnel Policies and Procedures Manual need to be revised. Below is a description of each of the proposed changes. Also, attached is the actual text of the proposed changes. Deletions are shown as strike-outs, and new wording is italicized and highlighted in gray. For represented employees, the Memorandum of Agreement with Local 715 takes precedence over the Personnel Policies and Procedures Manual. However, if a particular section in the Personnel Policies and Procedures Manual has no equivalent section in the contract, then that section will also apply to represented employees. The revisions to Section 10 - Workday and Section 38 - Leave of Absence Without Pay apply only to managers, supervisors, and office employees. A meet and confer session was held on January 5, 1995 with Local 715 to discuss the proposed revisions in Section 19 - Nepotism. The organization has agreed to the revisions presented in this report. The District's office staff, supervisors, and managers also reviewed the proposed revisions. Revisions to Personnel Policies and Procedures Manual 1. Section 10, Workday Newly created Section 10(b) would grant supervisors and office staff eligibility to participate in a nine day, eighty hour alternative work schedule (9180 Program) in accordance with administrative guidelines for the program. The 9/80 program schedule would consist of one week of four nine-hour days and one eight-hour day, and one week of four nine-hour days and one day off. Section 10(b) limits eligibility for participation in the 9/80 Program to supervisors and office staff. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 ® FAX:415-691-0485 a E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-95-25 Page two 2. Section 19. Nepotism The proposed revision of Section 19 is based on legal counsel review and is recommended in order to bring the nepotism policy more in line with current legislation (Government Code 12940 and regulations issued by the Fair Employment and Housing Commission). This section applies to all District employees and is designed to allow the District to take appropriate measures to avoid placing an employee in a supervisory position over an immediate member of his or her family and regulates employment of relatives of District employees. 3. Section 38 Leave of Absence Without Pay As a result of an employee steering committee proposal, language for Section 38(b) General Leave for Other Than Disability or Family Care has been changed to enable employees to take up to five days of leave without pay with program manager approval. Leaves of absence without pay of longer than five days would still require general manager approval. Section 38(c) Adjustment of Anniversary Date/Vacation Accrual has been modified to help clarify the administration of this section. This section applies only to managers, supervisors, and office staff. Prepared by: Deirdre Dolan, Administrative Analyst Jean H. Fiddes, Administrative Services Manager Contact person: Deirdre Dolan, Administrative Analyst Section 10. Workday (a) The official District office hours, at which time all public records of the District shall be open to public inspection, will be set by the Board of Directors in the Rules of Procedure. The regularly scheduled eight hour workday for full-time employees at the main office shall be set by the General Manager and shall include the office hours of 9:00 A.M. to 5;00 P.M. The regularly scheduled eight hour workday for field staff employees shall be set on a regular basis by the Operations Supervisor. Notification of these hours shall be distributed at least annually to employees. Any proposed changes in the established regularly scheduled eight hour workday shall be distributed to employees in advance for review and comment before the schedule is finalized. An employee's one-half hour to one hour personal meal break is not a part of the eight hours comprising the workday (unless it is an official business meal). Employees are entitled to take a short rest period of up to ten minutes within each half day worked. Such rest periods shall be identified with the scheduled work hour and should be taken at a time and in a manner that does not interfere with the efficiency of an employee's section. Specific workday schedules are to be approved by an employee's supervisor. .:. ,...: n:y ��.`:•v.;n x-.::h•{.iw:::{.v.}'{:':{S•i"Y{{•:tiff?{::-:'•iY"'{•:{.ivY4v•r,:..; {::,.;q••:•{:{:::n':}i'v ip-nn-v:::::xn-tini..•::?•1::•iii•:{:::i???'?•:v..:•:x?•:%:5+':K{M".v•tx..,...M%."{:•fI. {x member of a fafnHy at the Distfiet pfeyided that empleyment has been based upeft Distriet hking ;C Y.:k•S`{..;•},.f,G'. -rc:.y-.11.hX;u,...,.....•m.?..n; r�.n :..;...:J�:. .:;;;. ::�..?}:..,i,.;:. ;.t,:.:•.;...,1.*i;::.v..: ...F..1.:... ..:J;...n::?.....$;.{,. r.4.rf., .�...f:L^C',�•.'n-. :i'Ca}+SM v}{?i4 .';:S?F r 1.•ti4�;... :, ...{}..:Mi:.•:: .,,tv ..{;4..,.......i.•,:.i..:. v.:. :.},••''.•:•h"}f���FM 'W,} w 's: •.v7.a •'3Gt.t CO};'{.k{h w:9W.. ::a"{t• - '•tidvii•}fi}hM:t:G}::{i•:v:et{.i%•::•.\•.•::GN!.ti{IX{�{8X{4}i'i.^4'i'i: •4 : . .fi+SO 7 f nn��.......^^44 States, Section 19, hlogtism (A) In accordance with Government Code 12940 and regulations issued by the Fair Employment and Housing Commission, the District will not refuse to employ a person or deny employment benefits to a person solely based upon the person's marital status. Employee selection and conditions of employment shall not be based upon whether an individual has a spouse presently employed by the District, except: 1) For reasons of supervision, safety, security or morale, the District may refuse to place one spouse under the direct supervision or under the supervisorial chain of command of the other spouse; 2) For reasons of supervision, security or morale, the District may refuse to place both spouses in the same Program if the work involves potential conflicts of interest, or other hazards greater for married couples than for other persons; 3) If co-employees many, the District shall make reasonable efforts to accommodate them. This accommodation may include any of the following: a) Assigning job duties or field work stations so as to minimize problems of conflict of interest, supervision, safety, security or morale; b) Transfer of one employee to a position removed from the other spouse's Program or field work station or transfer of either the supervising or supervised employee from the supervision or chain of command of his or her spouse, and C) Delegation of any and all supervisory powers and duties of the supervisorial spouse to another District supervisor so that the employee spouse will no longer be under the supervision or chain of command of his or her spouse. This will include any power the supervisorial spouse may have to evaluate, discipline, hear grievances, employ or discharge his or her spouse. This power of delegation shall extend to all supervisors and Program Leaders, including the General Manager. (B) This policy shall be equally applicable to immediate family members or domestic partners of District employees. The term "immediate family" is defined as husband, wife, son, daughter, father, mother, brother, sister, grandfather, grandmother, father-in-law, mother-in-law, aunt, uncle, stepchild, and any relative of the employee living in the employee's household. "Domestic partner" shall have the same definition as that set out in the District's Sick Leave Usage Policies. (C) Any District employment of members of the immediate family of a District employee or official shall be based solely upon District employment policies and procedures. No District employee or official shall attempt to intervene in or influence a District decision whether or not to employ his or her relative or concerning any terms and conditions of such employment. Section 38. Leave of Absence Without Pay (b) General Leave for Other Than Disability or Family Care A leave of absence without pay and benefits JWJ to exceed six months may be granted a regular District employee who has been in the service of the District for at least one year, provided such a leave can be scheduled without adversely affecting the operations of the District. Request for such a leave shall be directed in writing to the General Manager and shall contain justification for the leave. > > eleet > and othef insafmee benefits, {{• •G r'•.{_r•:;:1�r'g.;;'�} �.: :,f''$ ,�''';3" ;?•f ,. r�� '; �:,r��i}, •: rf f , f ;i: :T-,'..� +r',�.:�r:.. •,'aG:,,�•+•�'�r. r+ r.� r�s{:i,�j.•r,.•:f� ��" ``��f.}�• • r�,t.:. l{} � f.', •/�ri;:,�lt �:�: . •{.;�'•}:kr }''�,. �, NMI �� �rff. � + .+.✓' }r xrV+f'} F .}+.+ rr r ' ........; e.'r�"i^;.•}''v �'`}'�`?•.Fr: �• '•',• •5,'}i r`}%}'xk{•'i•,�{}�S:;huS.'.4tix ti' �.Yf.. x y} :�'}�x.....,..x•.'•.r.�, ..� +•,r :.����.� `$'{'':• • .``'vs:r,�ys����1��... ..�}. :: •.,ti•�•:.Y�•'s,.�.,. : ''k,' , '�'� { .t�; ' . r ,.;;,•.`:,: .,;i�•,,��"•'ra}' ''.a•'�;:�.''�, ':.,�i',:.''•'f+�:"a:��` �`wva^;�..:'•*�y'+� {�` �,`}:�.;ssu;x, �a:�. • + r. : ',� �� If the approved leave of absence ''` � �� , the ti ..+,{A.. dk•.+w''-,v'}}4 ?$.?:i>xS}..."}}. 5.•.•d}}Y:: }.'•}}.11{. >{G.. employee may, to the extent available under the applicable plan, elect to continue health, dental, life insurance, and other insurance benefits, in which case premiums for such extended coverage shall be paid fully by the employee. (c) Adjustment of Anniversary Date/Vacation Accrual: If an employee is on leave of absence without pay in excess of the employee's anniversary date for purposes of evaluation, pay increases and vacation accrual shall be extended by the number of days included in the period of leave without pay- Open Space AdVtiAI I'1 LC 2 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT WEDNE�DAY , NOVEMBER 9 i HERET THE UNOFFICIAL ELECTION RESULTS AS PRINTED IN THE SAN JOS MERCURY. IT WILL BE A COUPLE WEEKS BEFORE WE GET THE OFFICIAL CERTIFIED ELECTION RESULTS FROM THE REGISTRARS OF VOTERS. MARY DAVIE WILL TAKE OFFICE IN JANUARY . LET ME KNOW IF YOU HAVE ANY QUESTIO S . JEAN /I1111 aW,nrml^ P�tb 81srt () ^+•it d�"sric� 3Sr aI Arta Norton 0. ib L AIUM M Mi bi t I)AV Stev9 W�DIIIIVr ,e l i 1 i W�m go"Meb�' I I r I l_ Open apace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-95-21 Meeting 95-03 February 8, 1995 AGENDA ITEM Amendments to the Public Notification Policy a GENERAL MANAGER'S RECOMMEND u_ Approve the attached amendments to the District's Public Notification Policy DISCUSSION You originally approved the District's Public Notification Policy on August 26, 1981 and amended it on September 14, 1983 and September 10, 1986. This policy was developed to ensure that a concentrated effort is made to inform adjacent landowners and interested members of the public about District activities that may interest or affect them. These District activities might include acquisitions (including possible uses of eminent domain), grant applications, and land use planning projects and workshops. Periodic amendments have been made to this policy to keep the District's notification methods up to date, to ensure that the policy reflects the Board's desire for public outreach, and to adequately inform the District's constituency and neighbors of proposed land use changes. The greater part of the suggested modifications are designed merely to enhance and clarify the existing language of the policy in order to make it more understandable and usable. The primary area to undergo substantive change is in section 4, Land Use Planning. This section includes new language noting the multiple points at which the public has the opportunity to comment on the plan, and the timing of a plan's progress through the use and management process. Additionally, there is a new paragraph requiring notification to owners of lands contiguous to the preserve or preserve area where a proposed Interim or Final Comprehensive Use and Management Plan or Trail Use Element review, adoption, amendment, or public workshop is scheduled. This ensures notification of property owners in the area for which any type of use and management study is under review and provides them with several opportunities to participate in the decision-making process. Another change provides that the General Manager has the discretion to reduce the scope of public notification of planning issues if it is determined that the issue is of limited concern or importance. If implemented, this decision shall be included in that particular staff report to the-Board of Directors. 330 Distel Circle * Los Altos,CA 94022-1404 * Phone:415-691-1200 * FAX:415-691-0485 * E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton i R-95-21 Page Two These proposed amendments were developed by the Board's Legislative, Finance, and Public Affairs Committee, which reviewed and approved the final language. For the Board's review, the prior version of this policy, with additions shown in italics and deletions shown in strike- through, is attached. Prepared by: Malcolm Smith, Public Affairs Manager Contact person: Same Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Public Notification Policy Adopted By Board of Directors August 26, 1981 Amended September 14, 1983 Amended September 10, 1986 Amended February 8, 1995 The purpose of the Public Notification Policy is to ensure that a concentrated effort is made to inform adjacent landowners and interested members of the public of District activities which may interest or affect them, such as acquisitions, including possible uses of eminent domain,grant applications,and land use planning projects and workshops. It is not the purpose of this policy to adopt any legal notice requirements. Rather,the purpose of this policy is to supplement any public notice required by law and to provide the broadest opportunity for public participation in and input on various District issues. The requirement for public notice under this policy shall be advisory only, and the failure to give such notice in any particular instance shall not affect the validity of any action taken. Any property owner lists used for the purpose of notification will be based on the most recent microfiche obtained by the District as provided by the County Assessor's Office. This notification policy may,at the discretion of the general manager or as desired by the Board,be supplemented with additional publicity via press releases or other methods to a wider public audience. l. T. nand Acquisition The following means of public notification will be utilized for proposed acquisition of real property, including notification of consideration of a preliminary Use and Management Plan : a) Notification of owner or owner's representative shall be by a method as deemed appropriate by staff for the particular negotiation situation. b) The Agenda Notice for the meeting at which'the pro osed acquisition will be discussed shall be mailed to the press, individuals, and organizations that subscribe to agendas. c) Press releases may be distributed in advance of a meeting, as deemed appropriate by staff or ordered by Board. d) For regular Board or committee meetings, posting of a meeting notice on the District office door at least 72 hours prior to the meeting at which the proposed acquisition will be discussed. e) Notification to owners of lands contiguous to the property being acquired, lands contiguous to the main access roads to the property being acquired(unless the main access road is a publicly maintained road), and lands where the owners' main,private access roads passes through the property being acquired, under a recorded easement f) Notification to Clerk of the city (or county if in an unincorporated area) within whose jurisdiction the land is located. 330 Distel Circle * Los Altos,CA 94022-1404 * Phone:415-691-1200 * FAX:415-691-0485 * E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton 2. Condemnation The following means of public notification will be utilized for proposed condemnation of real property: i a) At least fifteen day written notification to the owner of the affected property prior to adoption of a resolution of necessity to allow for written response as provided by State law. b) The Agenda Notice for the meeting at which the proposed action will be discussed shall be mailed to the press, individuals, and organizations that subscribe to agendas c) Press releases may be distributed in advance of a meeting, as deemed appropriate by staff or ordered by the Board. d) For regular Board or committee meetings, posting of a meeting notice on the District office door at least 72 hours prior to the meeting at which the proposed action will be discussed. e) Special Notice to owners of lands contiguous to the affected property, lands contiguous to the main access roads to the affected property(unless the main access road is a publicly maintained road), and lands where the owners' main, private access roads passes through the affected pro?erty,under a recorded easement f) Notification to Clerk of the city (or county if in an unincorporated area)within whose jurisdiction the land is located. g) Public hearing(s) as required by State law and District policies and procedures. 3. Grant pplications for Land Acquisitions The following means of public notification will be utilized for proposed grant applications for acquisition of real property, and/or for proposed amendments to applications: a) In cases where a specific property's ownership is identified in the grant application agenda report, notice shall be mailed to that owner by 5:30 P.M. fifteen days before the meeting at which the grant application is scheduled to be discussed.The General Manager has the authority to delay.mailing of notice until not later than 5:30 P.M. five days before the meeting, if the General Manager determines that giving longer notice would be detrimental to negotiations with the landowner or is necessary because of grant deadlines. The General Manager also has the authority to provide for shorter notice than five days if the General Manager determines that it is necessary in order to meet timing requirements for grants, and also if the property owner has actual notice and an opportunity to appear before the Board at the meeting. b) The Agenda Notice for the meeting at which the proposed grant application will be discussed shall be mailed to the press, individuals, and organizations that subscribe to agendas c) Press releases may be distributed in advance of a meeting, as deemed appropriate by staff or ordered by the Board. d) For regular Board or committee meetings, posting of a meeting notice on the District office door at least 72 hours prior to the meeting at which the proposed grant application or amendment to an application will be discussed . , e) Notification to Clerk of the city (or county if in an unincorporated area)within whose jurisdiction the land is located. 4. Land Use Planning The following means of public notification will be utilized for a proposed Interim or Final Comprehensive Use and Management Plan or Trail Use Element review, adoption, amendment, or public workshop. At the General Manager's discretion,public notification of land use planning issues may be reduced in scope if it is determined that the issue is of limited concern or importance, which decision shall be included in the staff report to the Board of Directors. The Board will consider tentative adoption of all planning matters at noticed, public Board meeting(s). Final adoption of a planning proposal will be considered by the Board at a subsequent noticed Board meeting,to take place no less than one month after tentative adoption. 'There are at least four points during which the public has the opportunity to comment verbally or in writing on planning proposals before the Board: 1)prior to tentative adoption, based on these notification policies and possible public workshops; 2) during the meeting(s) at which tentative adoption is considered; 3) prior to the meeting at which final adoption is considered, and; 4) during the meeting(s) at which final adoption is considered. ' a) Notification to owners of lands contiguous to the preserve or preserve area where a proposed Interim or Final Comprehensive Use and Management Plan or Trail Use Elements review, adoption, amendment, or public workshop is scheduled. b) The Agenda Notice for the meeting at which the proposed project will be discussed shall be mailed to the press, individuals, and organizations that subscribe to agendas. c) Press releases may be distributed in advance of a meeting, as deemed appropriate by staff or ordered by the Board. d) For regular Board or committee meetings, posting of a meeting notice on the District office door at least 72 hours prior to the meeting at which the proposed project will be discussed. e) Notification of persons and organizations which have requested notification regarding a particular topic for which the Board has decided a mailing list should be maintained. f) Notification to Clerk of the city (or county if in an unincorporated area) within whose jurisdiction the land is located. g) Posting on site, where deemed helpful by staff. NOTE: Each Preliminary Use and Management Plan included in an acquisition report shall be placed on the agenda for final approval following close of escrow, if public comment or changes to the Preliminary Use and Management Plan occurred during the initial discussions of the report. Other Use and Management Plans and Plan reviews and any other land use actions or reviews (except for hazards or other emergencies) shall be placed on the earliest upcoming regular agenda,no sooner than one month after the item is first heard, for final approval, as determined to be feasible by staff and if required. s A Preliminary Use and Management Plan consists of use and management recommendations developed and approved at the time of acquisition of real property. These plans normally represent a status quo approach to use and management, with emphasis on securing the site and establishing a timeline for environmental enhancements and development of amenities for providing public access. An Interim Use and Management Plan is usually a refinement of a Preliminary Use and Management Plan, and in some cases is also an accumulation of the Preliminary Use and Management Plans for a number of acquisitions comprising a preserve. The Interim Plan is most commonly prepared for preserves which consist of non-contiguous parcels, have use limitations, or are likely to be subject to relatively frequent changes in boundary alignments. A Comprehensive Use and Management Plan is a detailed plan addressing all aspects of use and management. It is prepared for preserves which public use, environmental, or land use issues which need attention. The Comprehensive Plan is based on a resource analysis and public input, and evaluates potential uses as well as historical and existing uses. It represents both long- and short-term goals, with the focus of specific short-term recommendations being the tasks to be completed within three years. The Trail Use Element of a Use and Management Plan is the segment of the plan which deals only with trail use issues, and contains the description and use designations for existing and proposed trails. It is in the Trail Use Element that the final decisions are made about which uses(hiking,bicycling,horseback riding, dog access) should be allowed on each trail. 2 Agenda Notice: Normally mailed by 5:30 P.M. five days in advance of a meeting (Friday before a Wednesday meeting), but generally not less than 72 hours before the meeting, except when shorter notice for a Special Meeting is necessary, as provided by law and the District's Rules of Procedure. The Board shall note in the minutes of the Special Meeting the reason shorter notice was required. 3 Staff to contact known neighborhood associations annually to advise that they can subscribe to the District's agendas for an established fee. 4 The timing of this notification is the same as for an agenda item notice,but may be defeited by the General Manager until the purchase contract for the property being acquired has been signed by the seller. 5 Posting of notices on the access road may be substituted for a mailed notice if a significant or excessive level of additional research is necessary to determine the owners of recorded access easements, or if it is impractical to mail notices. 1 6 Special Notice: Mailing by 5:30 P.M. gigW days in advance of a meeting (Tuesday of a week before a Wednesday meeting), with the General Manager having authority to delay mailing of notice until not later than 5:30 P.M. five days before the meeting if the General Manager determines that giving longer notice would be detrimental to negotiations with the land owner. 7 Except those situations where the specific property has previously come to Board attention in public session and 1) a resolution for a grant application was adopted and there was no owner objection, or 2) a resolution for a grant application was adopted and as a result,the District received the requested grant, or 3) a resolution of public necessity has been adopted. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Additions are shown in bold italics; deletions are shown in strike-through The order and numbers of these footnotes have been changed for clarity in the final version Public Notification Policies Adopted By Board of Directors August 26, 1981 Amended September 14, 1983 Amended September 10, 1986 Amended The purpose of the Public Notification Policy is to ensure that a concentrated effort is made to inform adjacent landowners and interested members of the public of District activities which may interest or affect them,such as acquisitions, including possible uses of eminent domain,grant applications, and land use planning projects and workshops.It is not the purpose of this policy to adopt any legal notice requirements. Rather, the purpose of this policy is to supplement any public notice required by law and to provide the broadest opportunity for public participation in and input on various District issues. The requirement previsie t for the giving n(public notice under this policy these pr-eeed shall be dir-estefy advisory only, and the failure to give such notice in any particular instance shall not affect the validity of any action taken.Any property owner lists used for the purpose of notification will be based on the most recent microfiche obtained by the District from the County Assessor's Office This notification policy may,at the discretion of the general manager or as desired by the Board, be supplemented with additional publicity via press releases or other methods to a wider public audience. 1. Land Acquisition The following means of public notification will be utilized for proposed acquisition of real property, including notification of consideration of a preliminary Use and Management Plan : a) Notification of owner or owner's representative shall be by a(method as deemed appropriate by staff for the particular negotiation situation). b) Notification to owners of lands contiguous to the property being acquired, lands contiguous to the main access road to the property being acquired(unless the main access road is a publicly maintained road), and lands where the owners' main,private access road passes through the property being acquired, under a recorded easement c) The Agenda Notice for the meeting at which the proposed acquisition will be discussed shall be mailed to the press, ,and-per-sons individuals, and organizations that subscribe to agendas d) In some Press releases are also may be sent distributed in advance of a meeting, as deemed appropriate by staff(or ordered by Board). e) For regular Board or committee meetings, posting of a meeting notice on the District office door at least 72 hours prior to the meeting at which the proposed acquisition will be discussed meet. 330 Distel Circle * Los Altos,CA 94022-1404 * Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton f) Notification to Clerk of the city (or county if in an unincorporated area) ne-ei within whose jurisdiction the land is located. 2. .Condemnation The following means of public notification will be utilized for proposed condemnation of real property: a) At least fifteen day written formal notification of to the owner of the affected property prior to adoption of a resolution of necessity to allow for written response as provided by State law. b) The Agenda Notice for the meeting at,which the proposed action will be discussed shall be mailed to the press, and pea-sons individuals, and organizations5 that subscribe to agendas(W eaf 1986 1994). . c) in some eases-, Press releases are also may be seat distributed in advance of a meeting, as deemed appropriate by staff(or ordered by the Board). d) For regular Board or committee meetings, posting of a meeting notice on the District office door at least 72 hours prior to the meeting at which the proposed action will be discussed meeting. e) Notification of owners of property contiguous property-to the property being considered for eminent domain action. f) Notification to Clerk of a the city (or county if in an unincorporated area) ne-sity within whose jurisdiction the land is located. g) Public hearing(s) as required by State law and District policies and procedures. 3. Grant Applications for Land Acquisitions and Amendments Covering Additions to Applieations The fallowing means of public notification will be utilized for proposed grant applications for acquisition of real property, and/or for proposed amendments to applications: a) In the erase cases where a specific property's ownership is identified in the grant application agenda report, notice shall be making mailed to that owner by 5:30 P.M. fifteen days before the meeting at which the grant application is scheduled to be discussed v4th The General Manager laving has the authority to delay mailing of notice until not later than 5:30 P.M. five days before the meeting, if the General Manager determines that giving longer notice would be detrimental to negotiations with the landowner or is necessary because of grant deadlines. The General Manager also has the authority to provide for or shorter notice than five days if the General Manager determines that this it is necessary in order to meeting meet timing requirements for grants, and if the property owner has actual notice and an opportunity to appear before the Board at the meeting. b) The Agenda Notice for the meeting at which the proposed grant application will be discussed shall be mailed to the press,and persens individuals, and organizations that subscribe to agendas (e 10 per-„ear- 1986 1 oon) c) in some easess, Press releases-are-also may be seat distributed in advance of a meeting, as deemed appropriate by staff(or ordered by the Board). d) For regular Board or committee meetings,posting of a meeting notice on the District office door at least 72 hours prior to the meeting at which the proposed grant application or amendment to an application will be discussed meeting. i e) Notification to Clerk of a the city (or county if in an unincorporated area) ne-sity within whose jurisdiction the land is located. 4. Land Use Planning The following means of public notification will be utilized for a proposed Interim or Final Comprehensive Use and Management Plan or Trail Use Element review, adoption, amendment, or public workshop.At the General Manager's discretion, the public notification of land use planning issues may be reduced in scope if it is determined that the issue is of limited concern or importance. ' The Board will consider tentative adoption of all planning matters at noticed,public Board meeting(s). Final adoption of a planning proposal will be considered by the Board at a subsequent noticed Board meeting, to take place no less than one month after tentative adoption. There are at least four points during which the public has the opportunity to comment verbally or in writing on planning proposals before the Board. 1)prior to tentative adoption, based on these notification policies and possible public workshops;2) during the meetings) at which tentative adoption is considered;3)prior to the meeting at which final adoption is considered, and;4) during,the meeting(s) at which final adoption is considered a) Notification to owners of lands contiguous to the preserve or preserve area where a proposed Interim or Final Comprehensive Use and Management Plan or Trail Use Element' review, adoption, amendment, or public workshop is scheduled. b) Notification of persons and organizations who which have requested notification regarding a particular speed topic for which the Board has decided a mailing list should be kept- maintained. c) The Agenda Notice for the meeting at which the proposed project will be discussed shall be mailed to the press,and perms individuals, and organizations 5 that subscribe to agendas(W per year 1986 1994)_. d) in seme ease- -, Press releases-ate alse may be sent distributed in advance of a meeting, as deemed appropriate by staff(or ordered by the Board). e) For regular Board or committee meetings, posting of a meeting notice on the District office door at least 72 hours prior to the meeting at which the proposed project will be discussed meeting. f) Notification to Clerk of a the city (or county if in an unincorporated area) ne eity within whose jurisdiction the land is located. g) Posting on site,as where deemed useflal helpful by staff. NOTE:Each Interim Use and Management Plan included,in an acquisition report shall be placed on the agenda for final approval following close of escrow, if public comment or changes to the Interim Use and Management Plan occurred during the initial discussions of the report. Other Use and Management Plans and Plan reviews and any other land use actions or reviews(except for hazards or other emergencies) shall be placed on the earliest upcoming next regular agenda, no sooner than one month after the item is first heard, as determined to be feasible by staff, for final approval and if required. , r A Preliminary Use and Management Plan consists of use and management recommendations developed and approved at the time of acquisition of real property. These plans normally represent a status quo approach to use and management, with emphasis on securing the site and establishing a timeline for environmental enhancements and development of amenities for providing public access. An Interim Use and Management Plan is usually a refinement of a Preliminary Use and Management Plan, and in some cases is also an accumulation of the Preliminary Use and Management Plans for a number of acquisitions comprising a preserve. The Interim Plan is most commonly prepared for preserves which consist of non-contiguous parcels, have use limitations, or are likely to be subject to relatively frequent changes in boundary alignments. A Comprehensive Use and Management Plan is a detailed plan addressing all aspects of use and management. It is prepared for preserves which have the potential for a substantial amount of public use, and/or have other critical environmental or land use issues which need attention. The Comprehensive Plan is based on a resource analysis and public input, and evaluates potential uses as well as historical and existing uses. It represents both long-and short-term goals, with the focus of specific recommendations being the tasks to be completed within three years. The Trail Use Element of a Use and Management Plan is the segment of the plan which deals only with trail use issues, and'contains the description and use designations for existing and proposed trails. It is in the Trail Use Element that the final decisions are made about which uses (hiking, bicycling, horseback riding, dog access) should be allowed on each traib 2 The timing of this notification is the same as for an agenda item notice, but san may be deferred delayed by the General Manager until the purchase contract for the property being acquired has been signed by the seller. 3 Posting of notices on the access road may be substituted for a mailed notice if a significant or excessive level of additional title research is necessary to determine the owners of recorded access easements, or if it is impractical to mail notices. 4 Notice: Normally mailed Mailing by 5:30 P.M. five days in advance of a regul meeting(Friday before a Wednesday meeting), but generally not less than 72 hours before the meeting, except when shorter notice for a Special Meeting is necessary,allowed as provided by law and the District's Rules of Procedure. The Board shall note in the minutes of the Special Meeting the reason shorter notice was required. 5 Staff to contact known neighborhood associations annually to advise that they can subscribe to the District's agendas for an established fee. 6 Notice: Mailing by 5:30 P.M. gight days in advance of a meeting (Tuesday of a week before a Wednesday meeting), with the General Manager having authority to delay mailing of notice until not later than 5:30 P.M. five days before the meeting if the General Manager determines that giving longer notice would be detrimental to negotiations with the land owner. Except those situations where the specific property has previously come to Board attention in public session and 1) a resolution for a grant application was adopted and there was no owner objection, or 2) a resolution for a grant application was adopted and as a result, the District received the requested grant, or 3) a resolution of public necessity has been adopted. 4 Open Space r R-95-24 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-03 February 8, 1995 AGENDA ITEM f Authorization to Purchase Vehiclesµ GENERAL MANAGER'S RECOMMENDATION 1. Approve the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing the Department of General Services of the State of California to Purchase Certain Items for the Midpeninsula Regional Open Space District. 2. Direct the General Manager to execute a purchase contract with the state Department of General Services for two full-sized patrol trucks and one five-passenger utility vehicle for a total cost of $57,300. DISCUSSION The District's five-year capital equipment schedule provides for two replacement and one additional patrol vehicles in fiscal year 1995-1996. Purchase orders for vehicles acquired through the state Department of General Services (DGS) must be placed prior to manufacture cut-off dates, which are typically in early March. It's also necessary to place orders in March if the vehicles are to be received in the District's 1995-1996 fiscal year. The District's ability to purchase vehicles through DGS continues to be a considerable cost savings. DGS fleet purchasing using a statewide bidding process insures the best possible price. Staff time is also greatly reduced because DGS writes the specifications and conducts formal statewide bidding. One of the replacement vehicles is a five-passenger utility vehicle. This vehicle, which is assigned to the Foothill area superintendent, is capable of carrying small groups of contractors, field staff, and office staff on land tours, training, and other field activities, while still being suitable for patrol. The Administration and Budget Committee reviewed this recommendation at its January 26 meeting. The Committee supports the continued use of the state Department of General Services purchasing program. Prepared by: David Topley, Support Services Supervisor John Escobar, Operations Manager Contact person: David Topley, Support Services Supervisor 330 Distel Circle a Los Altos,CA 94022-1404 « Phone:415-691-1200 • FAX:415-691-0485 ® E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton I , RESOLUTION RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS FOR THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT The Board of Directors of the Midpeninsula Regional Open Space District does resolve that the Office of Procurement, Department of General Services of the State of California.is hereby authorized to purchase vehicle(s) for and on behalf of the Midpeninsula Regional Open Space District pursuant to Section 10324 of the Public Contracts Code, and that Craig Britton, General Manager, is hereby authorized to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of the Midpeninsula Regional Open Space District. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-95-19 Meeting 95-03 February 8, 1995 AGENDA ITEM Approval of Bids for Printing and Mailing of New District Visitors Map to All District Constituents 1. Accept the $50,113.00 bid from Universal Printing for printing 289,000 maps; accept the $36,628.75 bid from Navarone Industries for handling and mailing approximately 272,500 pieces (total of$86,741.75); determine that the printing bid from George Rice & Sons is non-responsive to the Request for Proposals specifications for the reasons stated in this report. 2. Authorize the general manager to approve a project contingency amount not to exceed 10 percent of the printing and mailing bids, or $8,674.18, for a total expenditure not to exceed $95,415.93. 3. Authorize the general manager to enter into agreements with Universal Printing and Navarone Industries for performance of the approved work. DISCUSSION Background At your August 24, 1994 meeting, you approved fiscal year 1994 - 1995 operating budget reductions and augmentations (see report R-94-87). As part of that budget adjustment, you approved an increase in the public affairs program budget, authorizing staff to proceed with production of the new visitors map to be mailed to each household in the District. The approved augmentation for this project was $85,000. Printing and Mailing Estimates Graphic design and layout of the map is now nearing completion. Staff advertised the Request for Proposals (RFP), received requests for six printing RFPs and five labeling/mailing RFPs, and has received three estimates for the printing and two estimates for the mailing. The printing estimates were from Universal Printing in St. Louis; ColorGraphics in San Francisco; and George Rice & Sons in Brisbane. The mailing estimates were from Navarone Industries in Campbell and National Mailing in San Jose. Each overall bid amount was deemed consistent with staff estimates. See Attachment 1 for a list of RFP recipients and a summary of the bids received. 330 Distel Circle • Los Altos,CA 94022-1404 - Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com 19 Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Han ko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-95-19 Page Two George Rice & Sons quoted the lowest cost for the printing job. However, it is recommended that the Board accept the second-lowest estimate, from Universal Printing, as the Rice bid did not include several items required in the bid and was therefore non-responsive. George Rice & Sons did not meet two of the criteria specified in the request for proposals. One requirement was to provide "samples of at least three different maps printed by the proposer." This proposer provided only one map that they actually printed (they did refer to another map, of which they have only one copy, and it was not included with the proposal). They also provided three maps printed by another firm but utilizing the same bindery that they propose to use (for folding of the map). The second unmet requirement was to provide "references from three clients for whom the proposer has performed specific pertinent map printing projects." George Rice & Sons provided one reference, and that reference is not a client for whom the proposer had performed specific pertinent map printing. The lack of sufficient response to these criteria leads to the conclusion that this did not substantially comply with the requirements of proposer the RFP. Therefore, staff is asking that the Board determine that the Rice bid is non- responsive. In addition, George Rice & Sons noted in their proposal that they do not specialize in maps. Experience of the firm in printing maps was a critical criterion of the request for proposals. Staff feels that, due to the unprecedented quantity and cost of this project, as well as the complexity and need for accuracy, a firm should be chosen which has a substantial background in map printing. Although Universal Printing has a bid which is approximately 5.5 percent higher than the lowest bid, this proposer was responsive to all elements of the RFP. They specialize in map printing and are one of the primary printers for maps of the American Automobile Association, Gousha, American Map Corporation, Rand-McNally, and others. They also provide map printing services to the federal Government Printing Office, and have produced maps for at least ten states. This level of experience with maps is crucial in ensuring a high- quality product. Navarone Industries quoted the lowest cost for mailing the maps. Navarone has performed a number of mailings for the District, and staff has been highly satisfied with their professionalism and attention to detail. Navarone was not only the lowest bidder, their experience and assistance in the early stages of this project make them the most qualified. R-95-19 Page Three Contingency Amou The 10 percent contingency amount is necessary for a number of reasons. First, printing of 289,000 pieces requires an immense amount of paper. Paper is a volatile commodity, and bulk prices can shift dramatically in a very short period of time. Therefore, the paper cost is estimated by the printer as of the day the estimate is written. It is very possible that the actual cost of the paper will be different once the order is placed. The printers' estimates contain a clause to that effect. While the handling of the pieces can be accurately estimated by the mailing house, the actual postage is a less-certain estimate. The final cost of postage will be determined after all labels are printed and a final quantity is known. In addition, due to addressee location, some quantity of the mailing may not be available for the least-expensive postage rate and will cost more per unit to mail. Therefore, the total postage cost will likely be different once the order is placed. Staff feels that a 10 percent contingency fund, at the discretion of the general manager, is necessary in anticipation of these possible cost changes. Upon implementation with the selected vendors, staff will inform the Board of the final cost, within the 10 percent contingency. Should the required amount exceed 10 percent, implementation will be halted and the general manager will return to the Board with additional information and recommendations. Survey Reply Card Since this mailing will reach over a quarter-million District residents, it may be useful to include a reply card with a few survey questions. It is estimated that an approximately one-half to one percent return rate could be expected, or about 1,400 to 2,800 responses. It should be noted that a survey of this type has less statistical value than a phone survey such as those performed for the District over the last two years by J. Moore Methods. A short phone survey (with more questions than can be asked via the reply card) would cost approximately $7,500, and query 500 randomly selected registered voters in the District. This number of responses is known by experts in that field to be statistically valid, with a given margin of error. While the survey that might go with the mass mailer would not have the statistical validity of a scientifically-developed and administered phone survey, it may have some value in helping to further define the District's constituency. Staff has discussed the issue of including a survey with the map and agreed that the intent of the mailing is to provide District constituents with free information about the District without any obligation on their part. To ask them to fill out a survey at the same time may be misperceived by some constituents, and could cause a somewhat negative reaction. i R-95-19 Page Four While staff is not recommending this expenditure, the Board may want to discuss the cost- benefit of including a reply card with this mailing. The cost of printing and inserting 289,000 reply cards is estimated to be approximately $10,000; if the Board wishes to proceed, staff will return with a request for authorization to award that contract. Prepared by: Malcolm Smith, Public Affairs Manager Contact person: Same as above Attachment 1 to Report R-95-19 List of RFP recipients: Printin2: Labeling/Mailing: Universal Printing California Mailing George Rice & Sons National Mailing ColorGraphics Navarone Industries Campbell Graphics Veteran's Workshop, Inc. Lithomania IMI Pro Printing Summary of Bids Received for Printing and Mailing of New District Visitors Map to All District Constituents Printing of 289,00012'eces JQW (includes shipping) George Rice & Sons $47,462 Universal $50,113 ColorGraphics $50,440 Mailing and handling of approximately 272„500 pieces Total r Navarone Industries $36,628.75 National Mailing $40,657.00 f i Open Space 1 R-95-20 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-03 February 8, 1995 AGENDA ITEM Proposed Preliminary Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for Fiscal 1995-1996 GENERAL NDA 1. Review the proposed Preliminary Action Plan for the 1995-1996 fiscal year, make any modifications that you feel are necessary, and adopt the Preliminary Action Plan. 2. Charge the 1995 Administration and Budget Committee with conducting a review of the Preliminary Action Plan on the Board's behalf as part of the budget review process. DISCUSSION At your January 25, 1995 regular meeting, you deferred review of the proposed Preliminary Action Plan to your February 8 meeting (see report R-95-18). Copies of the proposed Preliminary Action Plan were distributed with the agenda material for the January 25 meeting. Additional copies are available upon request at the District office. Since the Public Affairs Program's 1995-1996 proposed Action Plan was initially prepared, it has come to light that the San Mateo County Parks and Recreation Division may be proposing a ballot measure to implement a one-half cent sales tax to fund parks, schools, and libraries. It is the District's intent to participate in this proposal. Therefore, working with San Mateo County on alternative funding mechanisms has been upgraded from the Other Projects and Activities section to an element of key project number three of the Legislative, Funding, and Organizational Relations subprogram. The revised section for this subprogram is attached for your review. Prepared by: Jean H. Fiddes, Administrative Services Manager Contact Person: Same as above 330 Distel Circle - Los Altos,CA 94022-1404 * Phone:415-691-1200 * FAX:415-691-0485 * E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton 1995-199 Legislative. Funding. and Organizational Relations Subprogram Qbjectiv To carry out the high priority elements of the District's legislative plan and to inform other public agencies and private organizations about the District's activities and goals. Key Projects 1. Lobbying Efforts - Work with the general manager and the District's Sacramento lobbyist to preserve current and future funding for the District, and to carry out elements of the District's legislative plan. 2. Protection Of District Funding - Work with East Bay Regional Park District to provide for long-term protection of District funding, including possible modification of appropriate Public Resources Code sections. 3. Additional Funding - Work with the Bay Area Open Space Council, the Planning and Conservation League, San Mateo County, and others to develop and support potential regional or other alternative funding mechanisms, and continue to research and assess other potential funding ideas and mechanisms. Other Projects and Activities 1. Work with legislators, legislative committees, state and federal administrators, other agencies, private organizations and interested citizens for information and action regarding state legislation and specific local issues. 2. Support state or local legislation which will benefit the District. 3. Provide support and services for specific District projects such as grant applications, Mt. Umunhum clean-up project, etc. 4. Maintain contact with other organizations and agencies and encourage them to assist the public in differentiating between agencies, and for the exchange of information, cooperation on special projects and participation in special events such as conferences and seminars, to keep the District informed of current issues. 5. Provide District information to candidates in any 1995 elections, and set up information meetings with candidates as need is determined. 6. Continue to provide staff support to the Legislative, Finance, and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues. 7. Continue making presentations to city councils, planning commissions, and parks and recreation commissions of the cities within the District. 18 8. Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, through CPRS, PCL, or with the District's legislative advocate. 9. Coordinate with the administration program to implement joint meetings with county parks and recreation commissions. 10. Genfinue te work with San Matee Getinty oft the pessibilifies fer fdteemafive fiffmkg fer par6 and reefeafiefi-. 11. Support the establishment of a District Friends of Open Space group that may be the focal point of a future funding campaign. 19 ' Claims No. 95-03 Meeting 95-03 Date: February 8, 1995 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 7094 190.05 Acorn Naturalists Books 7085 1,300.00 Adanac Fire Protection, Inc. Fire Sprinkler Modifications 7086 84.90 All Laser Service Printer Service 7087 541.25 Artefact Design Artwork for Poster 7088 211.21 AT&T Telephone Service 7089 47.61 Craig Beckman Reimbursement-Bicycle Tires 7090 40.00 Black Mountain Spring Water Water 7091 112.01 R.E. Borrmann's Steel Co. Field Supplies 7092 9.00 Breon, O'Donnell, Miller Legal Services 7093 21.50 Dick Bruhn, Inc. Uniform Supplies 7094 6.35 Cabela's, Inc. Uniform Shipping 7095 50.00 California Park & Recreation Society Advertisement 7096 3,500.00 Causey Dem en & Moore Inc. Promissory Note Expense 7097 346.40 * Color Plus Laboratory Photo Processing 7098 833.53 Design Concepts Design, Typesetting& Production 7099 52.15 Deirdre Dolan Reimbursement -Personal Vehicle Expense 7100 371.56 Employment Development Department State Unemployment Insurance 7101 127.50 John Escobar Reimbursement -Dues & Meeting Expense ense 7102 56.50 Farrelle Communications Radio Repair 7103 40.00 Jean H. Fiddes Reimbursement - Business Meeting Expense 7104 59.51 ** Florentine Restaurant Business Meeting Expense 7105 22.45 Foster Bros. Security Systems Keys 7106 21.61 G & K Services Shop Towel Service 7107 277.41 Gardenland Power Equipment Field Supplies 7108 54.10 Phil Hearin Reimbursement -Bicycle Tires 7109 75.00 Jobs Available Subscriptions 7110 70.08 Emma Johnson Reimbursement - Office Supplies 7111 6.49 Keeble & Shuchat Photography Photos 7112 688.44 Kielty & Dayton, Inc. Office Supplies 7113 13.01 Kwik Key Lock & Safe, Inc. Key Replacement 7114 655.75 Lanier Worldwide, Inc. Copier Lease 7115 221.87 Los Altos Garbage Co. Dumpster Rental 7116 2,420.88 Merwin (Bucky) Mace Consulting Services 7117 2,375.00 Marshall Roofing Ranger Residence Roof Repair 7118 161.30 MetroMobile Communications Radio Repairs 7119 , 45.47 Ken Miller Reimbursement -Bicycle Tires 7120 220.11 Moffett Supply Company Sanitation Supplies 7121 58.48 Monogram Sanitation Shipping Charges 7122 102.92 Northern Energy, Inc. Fuel 7123 286.75 Pacific Bell Telephone Service 7124 40.00 Palo Alto Weekly Subscription 7125 55.85 Peninsula Blueprint, Inc. Bluelines 7126 366.71 Pitney Bowes, Inc. Postage Machine Maintenance & Supplies 7127 54.10 Tom Randall Reimbursement - Bicycle Tires * Urgent check issued on January 25, 1995 **Urgent check issued on January 25, 1995 ms No. 95-03 Meeting 95-03 February 8, 1995 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 7128 431.63 Roy's Repair Service Vehicle Maintenance & Repairs 7129 12.99 Russ Enterprises, Inc. Signs 7130 2,329.53 Shoreline Printing& Graphics, Inc. Poster Printing 7131 53.91 Taylor Rents Vehicle Supplies 7132 106.39 TransCom Corporation Radio Repair 7133 129.00 U.S. Rentals Equipment Rental 7134 364.14 Wajax-Pacific Fire Equipment, Inc. Field Supplies 7135 182.12 Michael Williams Reimbursement -Personal Vehicle& Dues 7136 29.99 Yardbird Equipment Sales Field Supplies i i I ( i I I i i I Open Space s MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manager DATE: February 3, 1995 SUBJECT: FYI 330 Distel Circle Los Altos,CA 94022-1404 * Phone:415-691-1200 • FAX:415-691-0485 E-mail:mrosd@netcom.com ft7 Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 2, 1995 Audrey Rust,Executive Director Peninsula Open Space Trust 3000 Sand Hill Road, #4-135 Menlo Park, CA 94025 Subject: Phleger Final Dear Audrey: I very much appreciated your attendance at the District Board Meeting of January 11, 1995 and your kind words about my role in the Phleger acquisition effort, and the unique and splendid relationship our agencies enjoy. The Phleger project is one we can all be extremely proud of. And, just in the nick of time! I know you already received the final District contribution (and already put some of those funds back to work helping the District "bridge" the North transaction). What I failed to forward is the final official District Board Resolution Number 95-02, which is enclosed with this letter. Please express our sincere and heartfelt thanks to your staff and the POST Board of Directors and Advisory Board for their efforts in completing a project that is unparalleled in our region. Sin L. Craig Britton General Manager LCB:snd cc: MROSD Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C. Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 1, 1995 Redevelopment Agency of The Town of Los Gatos P. O. Box 949 Los Gatos, CA 95031 Attn: Lee Bowman, Deputy Director Subject: Central Los Gatos Redevelopment Project - District Trust Fund Reporting Dear Mr. Bowman: In accordance with the terms and conditions of that certain "Agreement Between the Los Gatos Redevelopment Agency and the Nfidpeninsula Regional Open Space District Pursuant to Community Redevelopment Law and Health and Safety Code Section 33000 et seq.," dated November 4, 1992, this letter will serve as the official financial reporting of expenditures affecting the Trust Fund as stipulated in Section 6 of said Agreement. Since November 4, 1992, the effective date of the Agreement, the District has acquired the following properties in the agreed open space preserve areas: DATE OF TOTAL PRESERVE GRANTOR PURCHASE ACREAGE I COST County of Santa El Sereno-North Clara(Azzarello) 1/25/93 27.88 $366,000 Sierra Azul- Kennedy/Limekiln Moeller 12/3/93 98.34 157,000 1 Sierra AzuI- , Kennedy/Limekiin Evatt 12/3/93 36.00 65,000 TOTAL 162.22 $588,000 I have enclosed copies of the District staff reports and recorded Grant-Deeds for each of these acquisitions. The staff report includes a copy of the Purchase Agreement and a map showing the property location so that it can be compared with the Trust Fund target area map. If additional documentation is required, please advise me, or, as an alternative, our files are always open for inspection. 330 Distel Circle o Los Altos,CA 94022-1404 * Phone:415-691-1200 * FAX:415-691-0485 * E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Page 2 It is respectfully requested that the Redevelopment Agency Board of Directors formally review and accept this report by resolution as required by the Agreement. I want to take this opportunity to thank the Town on behalf of the District. I think that this Agreement has served to further the goals of both agencies and its constituents. Sincerely, L. raig Britton General Manager LCB:snd cc: MROSD Board of Directors A.D.onE 0 0 0 S O O O_ O.. N (D O U N O O ('D O n January 31 , 1995 A 'o Mr. L. Craig Britton Midpeninsula Regional Open Space District A 330 Distal Circle Los Altos, CA 94022-1404 0 N Dear Craig, This letter will serve as the agreement between the Midpeninsula Regional Open Space District and A.D. One Sports Inc. effective 2/l/95 and renewable annually upon N agreement of both parties: 1-A.D. One would donate $1 . 00 of the profit made on the sale of each pair of A.D. One Adventure shoes, sold in San Mateo County and Santa Clara County, to the Midpeninsula Regional Open Space District, to be used for the restoration of our environment . Naturally this would not apply to closeout merchandise, or merchandise sold at a loss. 2-A.D one would tag their advertising with; "A.D One donates a portion of their sales to the Midpeninsula Regional Open Space District for the preservation and restoration of our environment . " 3-The Midpeninsula Regional Open Space District will have final right of approval on exactly how their name is used in any A.D. One advertising. 4-The use of the District ' s name will be limited to "tag line" status, and in no way w' 11 be used as an endorsement of the product . ck Gazzano aig Britton resident A. ne General Manager Midpeninsula Regional Open Space District 1 CAPITOL OFFICE FEB4 STATE CAPITOL "/f� CHAIRMAN P.O.BOX A 9424 ♦ � NATURAL RESOURCES SACRAMENTO.CA 94249-0OOt MEMBER (9161 d43-7632 1' Yf' DISTRICT OFFICE ("�� �t X. t ��G ` �Gi �y � CONSUMER ERNMENTALEFFICIENCYQ 702 MARSHALL STREET �,j� ,�j ,(,�, ECONOMIC DEVELOPMENT SUITE 290 ENVIRONMENTAL SAFETY& REDWOOD CITY.CA 94063 ro MATERIALS (at6)3642oBo BYRON D. SHER FINANCE QINSURANCE SENIOR ASSISTANT ,JOINT COMMITTEE ON THE ARTS SETSY SLAIS SHOTWELL ASSEMBLYMAN,TWENTY-FIRST DISTRICT JOINT COMpqrTTEE ON PRISON CONSTRUCTION 6:OPERATIONS I January 27, 1995 Jerry B. Epstein, Chair California Transportation Commission 1120 N Street Sacramento, CA 95814 Dear Chairman Epstein: I am writing to convey my concern about the Commission's proposed restrictions on the release of funds for Transportation Enhancement Activities (TEA) projects. Several entities in and near my district have expressed concern over both the loss of funds for existing projects, as well as the potentially damaging effect that non-utilization of the TEA program would have on California's receipt of federal funding in the future. I have included copies of letters I have received from the City of Palo Alto, the Midpeninsula Regional Open Space District, the Bay Area Open Space Council and the City of Mountain View, so that you can understand their concerns. Any action you can take to preserve funding of the TEA program would be appreciated. Sincerely, Byron . Sher Assemblyman 21st District BDS/swp cc: Barry Weiss, City of Palo Alto Ginny Babbit, Midpeninsula Regional Open Space District John Woodbury, Y Bay Area O Space Council . Open P Art Takahara, City of Mountain View Printed on Recycled Paper Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 26, 1995 Mr. Morton Miller, President San Francisco Public Utilities Commission City Hall 400 Van Ness Avenue, Room #287 San Francisco, CA 94102 RE: Preferred Alternatives, San Francisco Watershed Management Plan Dear Mr. Norton: I would like to follow-up my letter to you, dated January 25, with additional comments based on information that was presented by your planning consultant at yesterday's SFPUC hearing on the San Francisco Management Plans. A District representative attended this meeting and obtained additional planning documents we feel deserve further consideration. Since we were not previously informed of an existing trails element of the peninsula watershed plan, we were surprised to find a trails map available at the hearing. In reviewing the map and text, we are generally pleased to see our concerns over delineating specific trail alignments better addressed, particularly in the area east of Interstate 280 where those trails connect to the District's Pulgas Ridge Open Space Preserve. We hesitate to comment on the proposed alignment of the Bay Area Ridge Trail without further analysis and discussions with interested agencies and organizations that are partners in the ridge trail project. Given the vast amount of public support for the Ridge Trail, I encourage you to evaluate feasible alternatives. In doing so, we would like to see more consideration given to trail alignments west of Pilarcitos Lake. We disagree with the consultant's opinion that this alignment will increase fire hazards and erosion. We encourage you to evaluate each alternative Ridge Trail alignment and address these alignments in the subsequent Draft Environmental Impact Report. tCeiy, Britton General Manager LCBMw cc: MROSD Board of Directors Bay Area Ridge Trail Council 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485 E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Renshaw,Ginny Babbitt,Nonette Ftanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Claims No. 95-03 Meeting 95-03 Date: February 8, 1995 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 7084 190.05 Acorn Naturalists Books 7085 1,300.00 Adanac Fire Protection, Inc. Fire Sprinkler Modifications 7086 84.90 All Laser Service Printer Service 7087 541.25 Artefact Design Artwork for Poster 7088 211.21 AT&T Telephone Service 7089 47.61 Craig Beckman Reimbursement-Bicycle Tires 7090 40.00 Black Mountain Spring Water Water 7091 112.01 R.E. Borrmann's Steel Co. Field Supplies 7092 9.00 Breon, O'Donnell, Miller Legal Services 7093 21.50 Dick Bruhn, Inc. Uniform Supplies 7094 6.35 Cabela's, Inc. Uniform Shipping 7095 50.00 California Park& Recreation Society Advertisement 7096 3,500.00 Causey Denigen & Moore, Inc. Promissory Note Expense 7097 346.40 Color Plus Laboratory Photo Processing 7098 833.53 Design Concepts Design, Typesetting& Production 7099 52.15 Deirdre Dolan Reimbursement - Personal Vehicle Expense 7100 371•.56 Employment Development Department State Unemployment Insurance 2,626.00 7101 127.50 John Escobar Reimbursement - Dues & Meeting Expense 7102 56.50 Farrelle Communications Radio Repair 7103 40.00 Jean H. Fiddes Reimbursement -Business Meeting Expense 7104 59.51 Florentine Restaurant Business Meeting Expense 7105 22.45 Foster Bros. Security Systems Keys 7106 21.61 G & K Services Shop Towel Service 7107 277.41 Gardenland Power Equipment Field Supplies 7108 54.10 Phil Hearin Reimbursement - Bicycle Tires 7109 75.00 Jobs Available Subscriptions 7110 70.08 Emma Johnson Reimbursement - Office Supplies 7111 6.49 Keeble & Shuchat Photography Photos 7112 688.44 Kielty & Dayton, Inc. Office Supplies 7113 13.01 Kwik Key Lock & Safe, Inc. Key Replacement 7114 655.75 Lanier Worldwide, Inc. Copier Lease 7115 221.87 Los Altos Garbage Co. Dumpster Rental 7116 2,420.88 Mervin (Bucky) Mace Consulting Services 7117 2,375.00 Marshall Roofing Ranger Residence Roof Repair 7118 161.30 MetroMobile Communications Radio Repairs 7119 45.47 Ken Miller Reimbursement - Bicycle Tires 7120 220.11 Moffett Supply Company Sanitation Supplies 7121 58.48 Monogram Sanitation Shipping Charges 7122 102.92 Northern Energy, Inc. Fuel 7123 286.75 Pacific Bell Telephone Service 7124 40.00 Palo Alto Weekly Subscription 7125 55.85 Peninsula Blueprint, Inc. Bluelines 7126 366.71 Pitney Bowes, Inc. Postage Machine Maintenance & Supplies 7127 54.10 Tom Randall Reimbursement - Bicycle Tires Urgent check issued on January 25, 1995 "Urgent check issued on January 25, 1995 Claims No. 95-03 Meeting 95-03 February 8, 1995 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 7128 431.63 Roy's Repair Service Vehicle Maintenance &Repairs 7129 12.99 Russ Enterprises, Inc. Signs 7130 2,329.53 Shoreline Printing & Graphics, Inc. Poster Printing 7131 53.91 Taylor Rents Vehicle Supplies 7132 106.39 TransCom Corporation Radio Repair 7133 129.00 U.S. Rentals Equipment Rental 7134 364.14 Wajax-Pacific Fire Equipment, Inc. Field Supplies 7135 182.12 Michael Williams Reimbursement - Personal Vehicle & Dues 7136 29.99 Yardbird Equipment Sales Field Supplies 7137 124.33 Barclays Law Publishers Resource Material 7138 3,250.00 Curtis Becker Construction Construction—Daniels Nature Center 7139 7,955.00 Gateway 2000 Computers 7140 903.25 HMC Group Consulting Services 7141 90.00 Hulberg& Associates, Inc. Appraisal Services 7142 756.00 Monta Vista Travel Training Expense 7143 45.00 Pesticide Applicators Professional Assn. Seminar Tuition 7144 2,000.00 Postage by Phone Postage for Meter '7145 465.65 Petty Cash Office and Field Supplies, Film and Developing, Professional Dues, Resource Documents, Postage and Private Vehicle Expense