HomeMy Public PortalAboutMinutes - 5/3/2021 The Wellsburg City Council met in regular session May 3, 2021 with Mayor Minteer presiding and
Council Members Kennedy, Eiten, Van Heiden, Eilderts and Buseman present.
Van Heiden moved to approve the minutes of the April regular meeting. Eilderts seconded the
motion. All ayes, carried.
Eilderts moved to approve the Treasurer's Report for April. Van Heiden seconded the motion. All
ayes, carried.
Van Heiden moved to approve the following bills for payment. Eilderts seconded the motion. All
ayes, carried.
Approved by Resolution
Alliant Energy Gas & Electric $ 3,992.11
Blythe Sanitation Feb & March Garbage $ 8,040.53
EFTPS Fed/FICA Tax $ 3,210.49
Grundy County Sheriff Feb & March Contract Payment $ 7,792.50
Innovative Ag Service LP $ 226.07
Immense Impact Website Subscription/Set Up Fees $ 823.45
IPERS Pension $ 1,823.65
John Deere Financial Grass Rig Repair Parts $ 84.96
Nutrien Ag Solutions Gasohol & Diesel $ 489.63
Tc LLC Internet $ 107.00
Visa Supplies $ 16.49
Visa Ice - Pw $ 4.98
Visa EMT Books - Wiltfang $ 412.88
Windstream Phone Public Works $ 99.24
Windstream Phone Service $ 146.54
Payroll Checks $ 9,693.31
Approved by Council
Unifirst Corporation Mops & Rugs $ 116.44
Alex Air Apparatus Inc. Air Tank Replacement Accident $ 11,836.00
Blythe Sanitation Dumpster Charges $ 45.00
Brown Supply Water Meters $ 2,162.68
Bruening Rock Products Road Rock $ 264.46
Buseman Electric Light Bulbs $ 13.54
Carrico Aquatic Resources Chemical Controller-Pool $ 2,514.21
Iowa Regional Utilities Assoc. Feb & March Water Usage $ 5,247.09
Dale Eilderts Trucking Rock Hauling $ 217.18
EMSLRC CP Certifications Fire Dept. $ 144.50
Fehr Graham Construction Phase/Inspection $ 10,879.75
City Of Grundy Center AED Batteries $ 175.98
Grundy Co. Memorial Hospital Medical Kit Refill $ 127.89
Grundy Register Publications $ 218.07
Heiman Fire Equipment Equipment Parts $ 326.98
The Hometowner Ad - Flush Mains, Life Guards $ 17.10
Image Trend License Annual Support Fee $ 546.36
INRCOG CDBG Grant Administration $ 1,183.27
NIC USA Inc.-Iowa Division Credit Card Swipe Device $ 125.00
PCC Ambulance Billing Jan - Mar $ 379.48
Storey Kenworthy Envelopes $ 56.03
Eurofins Test America Testing $ 1,096.20
UMB Bank Na Go Bond Payments $ 130,711.87
USA Blue Book Testing Supplies $ 93.38
Heiman Fire Equipment Controlled Burn Signs $ 624.00
Carrico Aquatic Resources Repair Parts - Pool $ 139.76
Iowa Radiant Ups Charges $ 51.09
Us Cellular Cell Phone Service $ 106.16
Andy's Auto Parts Parts & Supplies $ 213.30
Approved by Library Board
Card Services Supplies $ 365.51
Good Housekeeping 1 Yr. Renewal $ 15.97
Hecht And Jimenez Office Maintenance Contract $ 271.70
Ingram Library Services Books $ 1,056.49
Love Of Quilting 1 Yr. Renewal $ 24.95
Magnolia Journal 1 Yr. Renewal $ 20.00
Karen Mennenga Mileage $ 31.92
Shield Pest Control Maintenance $ 65.00
Windstream Phone/Internet $ 159.67
April receipts by fund as follows: General Fund, $103,185.89; Road Use Tax Fund, $18,999.84;
Capital Projects Fund, $140,459.47; Water Fund, $14,572.79; Sewer Fund, $23,434.70; Garbage Fund,
$3,950.60; Library Fund, $2,536.42; Debt Service, $25,006.07; Special Fund, $15,712.32 and TIF Fund,
$10,042.39.
April Expenditure by fund: General, $16,283.21; RUT, $4,238.36; Special, $3,374.30; TIF, $0.00;
Debt, $26,487.50; Capital Projects, $167,651.65; Library, $2,443.28; Water, $14,878.17; Sewer, $5,238.59;
and Garbage, $8,106.87.
Jamie Madden, Public Works, presented the public works report.
Eiten moved to approve quote from Moeller Concrete for sidewalk, curb and gutter repairs. Cost of
repairs $18,950.00. Additional work to be completed, remove pavers in front of Memorial Building and
replace with concrete. Van Heiden seconded the motion. All ayes, carried.
Van Heiden moved to approved jetting of Storm Sewers on Washington St. Work to be completed
by Visu-Sewer. Buseman seconded the motion. All ayes, carried.
Eiten moved to purchase a replacement freezer for Angela Koch. The freezer was on loan to the
swimming pool, that was damaged by a power surge. Buseman seconded the motion. All ayes, carried.
Eilderts moved to approve an estimate for tree trimming from Arbor Way. Buseman seconded the
motion. All ayes. Carried.
Van Heiden moved to approve change order#1 Sewer Construction Project. Eilderts seconded the
motion. All ayes, carried.
Van Heiden moved to approve Boomerang Corp. Pay Estimate #4. Eilderts seconded the motion.
All ayes, carried.
At 7:40 p.m. the Mayor declared this was the time and place for the Public Hearing on the status of
funded activities for the Wellsburg Wastewater Treatment Construction Project. Brian Schoon, INRCOG,
presented the following information on the status of the project to date:
Status of Funds Public Hearing Comments:
RE: Water/Sewer Community Development Block Grant(CDBG) Program
IEDA CDBG Contract #: 20-WS-017
Wastewater Treatment Facility Improvements Project
A General Description of the Project and its Accomplishments to Date:
The above-mentioned project involves improvements to the city sanitary sewer treatment facility located
on the southwestern edge of the community. The general scope of the project includes upsizing the
existing wastewater pump station to accommodate peak flows; adding a Submerged Attached Growth
Reactor(SAGR) system; and adding ultraviolet disinfection, so as to meet E Coli limits in the NPDES
permit.
The project was first developed in response to the city receiving a new NPDES (National Pollutant
Discharge Elimination System) permit on December 1, 2017. Also, the need for the project, to remain
in compliance with its NPDES permit, was identified by the city in its engineering facility plan, and a
Community Development and Housing Needs Assessment conducted on December 2"d, 2019.
In December 2019, the City submitted a funding application for Water/Sewer funds under the
Community Development Block Grant (CDBG) program as administered by the Iowa Economic
Development Authority (IEDA). The City was awarded $300,000.00 in CDBG funding from IEDA for
this project in March 2020, which was the entire amount requested by the city. The CDBG funds are
being matched to local funds, generated as the proceeds from a State Revolving Loan Fund(SRF) loan.
The economic impact of this project is significant, insomuch as it will provide adequate wastewater
treatment for city residents, businesses, and industry, as well as address the amount of inflow and
infiltration of stormwater into the sanitary sewer treatment process.
The project's location is at the existing treatment facility site. The Project Engineer is Fehr Graham; the
Prime or General contractor is Boomerang Corporation; and the CDBG Grant Administrator is
INRCOG.
Summary of the Expenditures through March 20, 2021 (through CDBG Draw#4):
The total project budget was estimated to be $1,872,000. In addition to $300,000 in CDBG funds, the city
obtained an SRF loan for $1,572,000. The table below is a summary of project expenses, through March
20, 2021.
Total City Funds CDBG Funds
(SRF)
Budget $1,872,000 $1,572,000 $300,000.00
Expended to $596,729 $495,064 $101,665
Date
Remaining $1,275,271 $1,076,936 $198,335
A General Description of the Remaining Work:
• Construction completion on project site (treatment plant site; southwestern edge of the city).
• Complete and submit necessary reports and financial reimbursement requests to IEDA and SRF.
• Continue Davis-Bacon(prevailing wage rate) requirement monitoring implementation.
• Complete IEDA Monitoring Visit of the project.
• Conduct overall CDBG project closeout.
• Complete Project Audit, if necessary.
A General Description of the Changes Made to the Project Budget, Performance Targets, Activity
Schedules, Project Scope, Location, Objectives, or Beneficiaries
• Project Budget: To date, this project in considered within its budget, particularly with regard to
the CDBG and SRF funds.
• Performance Targets: The project is on-target for completion, as scheduled.
• Activity Schedules: The project is on-schedule, with substantial completion being tentatively set
for the end of August 31, 2021 (IEDA Contract Expires on March 31, 2023).
• Project Scope: The scope has remained the same as the initial grant application, as defined in the
Description above.
• Location: The location of the project site has remained as it was originally identified, at the
existing WWT site in the southwestern part of the community. All within the current
incorporated limits of the city.
• Objectives/Beneficiaries: These have not changed since submittal of the CDBG application. The
objective of the improvements made to the existing WWT collection treatment facility is to allow
the community to remain compliant with its NPDES permit. The project beneficiaries, residents
and businesses of the City of Wellsburg, have not changed since the CDBG application has been
submitted.
At 7:45 the Mayor declare the public hearing closed.
Van Heiden moved to approve the 2021 street repair quote from Blacktop Services. Cost to be
$67,348.94. Eilderts seconded the motion. All ayes, carried.
Van Heiden move to approve the quote from Mosquito Control of Iowa for 2021 spraying. Cost to
be $3,500.00. Eilderts seconded the motion. All ayes, carried.
Eilderts moved to adjourn. Van Heiden seconded the motion. All ayes, carried.
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