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HomeMy Public PortalAbout19950308 - Agendas Packet - Board of Directors (BOD) - 95-05 Open Spac& v MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-05 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS AGENDA* 6:30 P.M. 330 Distel Circle Wednesday Los Altos, California March 8, 1995 (6:30) ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS CLOSED SESSION The Closed Session will begin at 6:30 P.M. At 7:30 P.M., the Board will adjourn the Special Meeting Closed Session to the conclusion of the Regular Board Meeting, and at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Labor Negotiations - Government Code Section 54957.6(a) A. Conference with Labor Negotiator - Represented Employees Agency Negotiator: Susan Schectman Employee Organization: S.E.I.U. Local 715 B. Conference with Labor Negotiator - Unrepresented Employees Agency Negotiator: L. Craig Britton 2. Conference With Real Pr=rty Ne otg iator - Government Code Section 54956.8 Real ProRMy: Santa Clara County Assessor's Parcel Number: 517-16-006 Negotiating Parties: Bartkowski/Voss and John Kolski and Santa Clara County Under Negotiations: Instructions to negotiator will concern price and terms of payment. (7:30) ** ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR -- P. Siemens *** APPROVAL OF MINUTES February 8, 1995 (Consent Item) 330 Distel Circle • Los Altos,CA 94022-1404 ® Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com 1 Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Meeting 95-05 Page 2 WRITTEN COMMUNICATIONS (Consent Item) BOARD BUSINESS (7:45) 1. Appointment of Peace Officer - Linda Hyman -- J. Escobar Resolution Appointing Peace Officer (7:50) 2. Tentative Adoption of the Relative Site Emphasis Plan (Five-Year Capital Improvement for Development of District Preserves) and Use and Management Plan Target Review Schedule for 1995-1996 -- R. Anderson (8:00) 3. Tentative Adoption of the 1995-1996 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District -- C. Britton (8:10) 4. Presentation of the Budget for Fiscal Year 1995-1996 Budget -- C. Britton a) Staff Report -- C. Britton b) Controller's Report -- C. Britton c) Administration and Budget Committee Report -- T. Henshaw (8:50) S. Appointment of Vargas & Company of San Jose as the District's Auditors for Fiscal Year 1994-1995 -- J. Fiddes (9:00) INFORMATIONAL REPORTS -- Directors and Staff REVISED CLAIMS Consent Item) CLOSED SESSION - (Continued, if necessary) ADJOURNMENT *NOTE: limes are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at then time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items an the consent calendar shall be gpj2ro-yrd without discussion by one motion unless a Board mmber removes an im from the co=nt Calendar for=a= discussion, A member public may rea= under oral communications that an item be removed from the Consent calendar. NOTICE OF PUBLIC MEETING The Legislative, Finance, and Public Affairs Committee will meet on Monday, March 6, 1995 at 11:30 A.M. at the District office. Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-03 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS February 8, 1995 MINUTES I. ROLL CALL President Pete Siemens called the Special Meeting to order at 7:06 P.M. Members Present: Peter Siemens, Mary Davey, Teena Henshaw, Nonette Hanko, and Wim de Wit. Members Absent: Ginny Babbitt and Betsy Crowder. Personnel Present: Craig Britton, Jean Fiddes, Sue Schectman, Del Woods, and Malcolm Smith. CLOSED SESSION P. Siemens stated that the Board would be meeting in Closed Session for the purpose of discussing Special Meeting agenda item one. The Board recessed to Closed Session at 7:06 P.M. The Special Meeting was adjourned at 7:20 P.M. P. Siemens called the Regular Meeting to order at 7:31 P.M. He announced that the Board had been meeting in Closed Session to give instructions to the District's property negotiator for agenda item one. Additional Personnel Present: John Escobar and Emma Johnson. III. ADOPTION OF AGENDA Harry Haeussler, 1094 Highland Circle, Los Altos, requested that agenda item 1, Tentative Adoption of an Amendment to Windy Hill Open Space Preserve Use and Management Plan to Change Trail Use Designation for a Portion of Anniversary Trail to Allow Bicycles and Horses, be removed from the consent calendar. Motion: T. Henshaw moved that the revised agenda be adopted. W. de Wit seconded the ' otion. The motion passed 5 to 0. IV. ADOPTION OF CONSENT CALENDAR Motion: M. Davey moved that the Board adopt the consent calendar including approval of minutes of January 11, 1995 and Revised Claims 95-03. N. Hanko seconded the motion. The motion passed 5 to 0. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com 0 Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de wit General Manager:L.Craig Britton i Meeting 95-03 Page 2 V. BOARD BUSINESS A. Agenda Item No. 1 - Tentative Adoption of an Amendment to Windy Hill Open Space Preserve Use and Management Plan to Change Trail Use Designation for a Portion of Anniversary Trail to Allow Bicycles and Horses (Report R-95-23) H. Haeussler asked why Peninsula Open Space Trust had been consulted on the proposed change in the trail usage. C. Britton responded that POST had worked toward the acquisition of the preserve and had raised the funds for the Anniversary Trail. Motion: N. Hanko moved that the Board tentatively adopt an amendment to the Use and Management Plan for Windy Hill Open Space Preserve to change the trail use designation on a portion of the Anniversary Trail to allow bicycles and horses. M. Davey seconded the motion. The motion passed 5 to 0. B. Agent Item No. 2 - Proposed Changes in the Personnel Policies and Procedures Manual Concerning 9/80 Alternative Work Schedule, Nepotism, and Leave of Absence Without Pay (t== R-95-25) J. Fiddes reviewed the proposed changes including: the creation of an alternative work schedule so that an employee could work eighty hours in nine days; changes in the District's nepotism policy to bring it more in line with current legislation; and new language that would enable an employee to take up to five days leave of absence without pay with program manager approval. Motion: N. Hanko moved that the Board adopt the proposed changes in the Personn Policies and Procedures Manual. M. Davey seconded the motion. The motion passed 5 to 0. C. Agenda Item No. 3 - Approval of Amendments to the District's Public Notification Policy ,M=rt R-95-21) C. Britton said that the proposed amendments were developed by the Legislative, Finance, and Public Affairs Committee and that Legal Counsel had reviewed the proposed changes. He said the major changes related to 1) notification of adjoining owners when a proposed Interim or Final Comprehensive Use and Management Plan or Trail Use Element is reviewed, adopted, amended or a workshop is scheduled and 2) multiple points at which the public has an opportunity to comment on land use planning. N. Hanko noted that the public should be appreciative of the greater opportunity to respond to land use proposals. She noted that the word preliminary should be capitalized on the first page of the revised policy in the Land Acquisition section. Motion: T. Henshaw moved that the Board approve the amendments to the District's Public Notification Policy. W. de Wit seconded the motion. The motion passed 5 to 0. D. Agenda Item No. 4 - Authorization to Purchase Two Trucks and One Uti� Vehicle at Total Cost of$57.300 Through State of California's Department of General Services (R=rt R-95-24) J. Escobar reported that the Administration and Budget Committee had reviewed the proposal and supports the continued use of the Department of General Services for purchasing vehicles. i Meeting 95-03 Page 3 Motion: N. Hanko moved that the Board adopt Resolution 9544, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing the Department of General Services of the State of California to Purchase Certain Items for the Midpeninsula Regional Open Space District. T. Henshaw seconded the motion. The motion passed 5 to 0. Motion: N. Hanko moved that the Board direct the General Manager to execute a purchase contract with the state Department of General Services for two full- sized patrol trucks and one five-passenger utility vehicle for a total cost of $57,300. T. Henshaw seconded the motion. The motion passed 5 to 0. E. Aggnda Item No 5 - Acceptance of Bids for Printing and Mailing of New District Visitors Man to All District Constituents (9=rt R-95-19) M. Smith reviewed the staff report, noting that staff advertised for Request for Proposals for printing and labeling/mailing of the new District visitors map and that staff recommends accepting the $50,113 bid from Universal Printing for printing of 289,000 maps and $36,628.75 from Navarone Industries for handling and mailing approximately 272,500 pieces to all households in the District. He said that staff is requesting a 10% contingency in the event the cost of materials increases in the interim. He said that the bid from George Rice & Sons did not include several items requested in the RFP and was therefore deemed non-responsive. Discussion centered on the advisability of a survey reply card to accompany the maps mailed to households. The Board concurred that such a card may lead to a negative response and favored an on-site visitor survey to be done later in the year. Motion: N. Hanko moved that the Board accept the $50,113.00 bid from Universal Printing for printing 289,000 maps; accept the $36,628.75 bid from Navarone Industries for handing and mailing approximately 272,500 pieces (total of $86,741.75); determine that the printing bid from George Rice & Sons is non- responsive to the Request for Proposals specifications; authorize the general manager to approve a project contingency amount not to exceed 10 percent of the printing and mailing bids, or $8,674.18, for a total expenditure not to exceed $95,415.93; and authorize the General Manager to enter into agreements with Universal Printing and Navarone Industries for performance of the approved work. W. de Wit seconded the motion. The motion passed 5 to 0. F. Aaenda Item No. 6 - Tentative Adoption of Proposed Preliminary Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for Fiscal Year 1995-1996 (Report R-95-20) C. Britton said that adoption of the Relative Site Emphasis Plan and the Action Plan will be linked with the adoption of the budget in March since the test of meeting the 6% average growth for operating expenses had to be met. C. Britton said that the Acquisition Program's emphasis will focus on the highest priority projects, normally those that are grant funded, and that lower priority projects would be considered using long-term options. He said that, with the hiring of a real property representative, there is a renewed focus on the Enterprise Program. He added that the sale Meeting 95-03 Page 4 of the Teague Hill surplus land is a key project for the program, as is the further completion of the Bay Area Ridge Trail. N. Hanko said there had been some criticism of spending money on options and suggested that the wording for options key project be amended so that it is clear that options are from money that the District already has. C. Britton suggested that, since no options can be entered into without Board approval, language be included in the option key project that states: "Obtain Board approval on aynrol2riate long-term options....." The Board approved of the amended language. P. Siemens suggested that the wording be further changed to state that "...to acquire lower priority desirable properties..." N. Hanko asked that the language in the first other project and activity be changed to state: Provide support and information for approaching the District voters when a plan for additional open space land acquisition funding is determined to be feasible. The Board agreed that the amended language was acceptable. N. Hanko asked if the thirteenth other project and activitywas adequate to cover all the legal encumbrances. S. Schectman said the only change she would recommend would be to add "where appropriate" to the sentence. N. Hanko said staff could determine the proper wording for the item. P. Siemens suggested that the statement also include reference to prioritization. C. Britton noted that B. Crowder had requested some amendment to the language regarding communication lease rates. He said that most of the leases are on a five-year option and the District can only consider rate increases when those options expire. D. Woods reviewed the Planning Program, noting that the major project is the Regional Open Space . He said staff is monitoring the public plans and issues having an impact on open space. N. Hanko, on behalf of B. Crowder, asked that the wording include specific mention of the trail plans of San Mateo and Santa Clara Counties. P. Siemens suggested that the concept of regional trails be included also. D. Woods said that the process is well underway to evaluate potential uses of the former Almaden Air Force Base at Mt. Umunhum. P. Siemens added that the Board needs to make a policy decision on the disposition of the buildings. C. Britton reported that B. Crowder had suggested that "with increased volunteer participation" be added to the resource management projects under other projects. N. Hanko asked that the project for designing the South Monte Bello Road staging area be added to the Action Plan. 1. Escobar said that Operations Program is proposing an additional Equipment Mechanic- Operator position and 1000 additional hours of seasonal staff time. He said key projects are primarily housekeeping and infrastructure issues and that an additional project is the planned office and management staff interaction with the field staff. P. Siemens proposed that the rangers' presentations to the public be added to the projects noted since it is an important, but time consuming, project. Meeting 95-03 e 5 Page J. Escobar reviewed the Volunteer and Docent Subprogram, noting that an important addition is the development of a crew leader training program for Preserve Partners volunteers. Ranger P. Hearin asked if the employee residence program could be exempt from the revenue enhancement listed in the enterprise program. C. Britton said that the employee residence program is not part of the enterprise system, and J. Escobar stated that the adopted employee residence program does not mention revenue enhancement. P. Hearin discussed criminal activity on District land, noting the need to address employee safety. M. Smith reviewed the Public Affairs Program. He announced that the Program's three subprograms from the previous year have been condensed to two subprograms, with Funding being combined with Legislative and Organizational Relations Subprogram. He said that staff has learned that the San Mateo County Parks and Recreation Division may be proposing a ballot measure to implement a one-half cent sales tax to fund parks, schools, and libraries and that it is the District's intent to participate in the proposal. He said working with San Mateo County on alternative funding mechanisms has been upgraded from Other Projects and Activities section to an element of key project number three of the Legislative, Funding, and Organizational Relations subprogram. M. Smith continued that the proposed emphasis of the Public Affairs Program will build on what has been achieved in the past two years, focusing on geographic areas that have not been reached. He referred to N. Hanko's and B. Crowder's questions concerning field staff participation in presentations to high schools, noting that rangers will be involved in that activity as coordinated with the operations program. P. Siemens suggested that the presentations to city councils be altered to make them shorter and create awareness of the District's activities and review and comment on planning processes. N. Hanko suggested wording on number 6 under Other Projects and Activities of the Legislative, Funding, and Organizational Relations Subprogram be amended to insert "on all issues relating to any future funding measure." C. Britton said that staff will amend the language to be more inclusive. J. Fiddes reviewed the Administration Program. She noted the position of Research Attorney should be added to the staff resources listed on page 20. She said funding will continue to remain an issue, including the 6% target guideline for the operating budget and that all programs will be active in the Regional Open Space Plan. N. Hanko asked about the status of the Strategic Plan. J. Fiddes responded that after the Regional Open Space Plan is completed, a new Strategic Plan will be written since the old document is no longer viable. P. Siemens stated that the Board will need to consider how and when to approach the Regional Open Space Plan and suggested it be on an agenda in the near future. ,Moon: N. Hanko moved that the Board adopt the Preliminary Action Plan as amended and charge the 1995 Administration and Budget Committee with conducting a Meeting 95-03 Page 6 review on the Board's behalf as part of the budget review process. T. Henshaw seconded the motion. The motion passed 5 to 0. VI. INFORMATIONAL REPORTS C. Britton 1) suggested that a management team/Board workshop be held on March 15 to discuss ground rules on relationship and preliminary ideas on planning process including Regional Open Space Plan. Because Directors Babbitt and Crowder were absent, he said that staff will contact the Board to determine the best date, probably March 14, 15, or 16; 2) reported that the District received a $212,000 Habitat Conservation Fund grant for Soda Springs Corridor Project; 3) reported that Sunset Magazine had an article on Skyline preserves; 4) asked if any Director would like a copy of the new brochure from the Open Space Council; and 5) said he would be on vacation for the coming week and that J. Fiddes would be in charge as Assistant General Manager. N. Hanko said that the Legislative, Finance, and Public Affairs Committee had, with the input of volunteer and docent representatives, scheduled the docent and volunteer recognition event for May 21 at Picchetti Winery starting at 4:30 P.M. She said a volunteer is needed for a trail tour and said she would talk to B. Crowder to determine her willingness to volunteer. N. Hanko said the Palo Alto Weekly published an article and editorial on public official compensation and that the San Jose Mercury also published an article on Palo Alto City Council's compensation. M. Davey reported that she attended a staff meeting on January 27 at which the "State of the District" was presented by program managers and the general manager and complimented them on a stimulating and interesting presentation. She was called by the chair of the Pathway Committee of Los Altos Hills and he will propose a cross-town pathway from Palo Alto's Arastra land to the District land at Windmill Pasture and other appropriate entrances to District lands. P. Siemens reported he attended city council meetings at Saratoga and Los Gatos with C. Britton and M. Smith to make presentations. W. de Wit announced that the San Mateo Ballot Measure Committee meeting has been postponed for two weeks. C. Britton announced that W. de Wit had volunteered to serve for the three- month opening on the panel. J. Escobar reported on two accidents on preserves. M. Smith reported that March 1 is the reception for the "Kids' Art of Open Space" at the Community School of Music and Art in Mountain View. C. Britton reported that Stone & Youngberg will sponsor a seminar on "Land Secured Municipal Finance" in San Francisco on March 2. He asked if any Board members would like to attend with him. M. Davey said she would like to attend and the Board informally approved her attendance. VII. ADJOURNMENT The meeting was adjourned at 9:35 P.M. Emma Johnson . `' Claims No. 95-03 Meeting 95-03 Date: February 8, 1995 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 7084 190.05 Acorn Naturalists Books 7085 1,300.00 Adanac Fire Protection, Inc. Fire Sprinkler Modifications 7086 84.90 All Laser Service Printer Service 7087 541.25 Artefact Design Artwork for Poster 7088 211.21 AT&T Telephone Service 7089 47.61 Craig Beckman Reimbursement-Bicycle Tires 7090 40.00 Black Mountain Spring Water Water 7091 112.01 R.E. Borrmann's Steel Co. Field Supplies 7092 9.00 Breon, O'Donnell, Miller Legal Services 7093 21.50 Dick Bruhn, Inc. Uniform Supplies 7094 6.35 Cabela's, Inc. Uniform Shipping 7095 50.00 California Park & Recreation Society Advertisement 7096 3,500.00 Causey Demgen & Moore, Inc. Promissory Note Expense 7097 346.40 * Color Plus Laboratory Photo Processing 7098 833.53 Design Concepts Design, Typesetting & Production 7099 52.15 Deirdre Dolan Reimbursement - Personal Vehicle Expense 7100 37-1.56 Employment Development Department State Unemployment Insurance 2,626.00 7101 127.50 John Escobar Reimbursement - Dues & Meeting Expense 7102 56.50 Farrelle Communications Radio Repair 7103 40.00 Jean H. Fiddes Reimbursement -Business Meeting Expense 7104 59.51 ** Florentine Restaurant Business Meeting Expense 7105 22.45 Foster Bros. Security Systems Keys 7106 21.61 G & K Services Shop Towel Service 7107 277.41 Gardenland Power Equipment Field Supplies 7108 54.10 Phil Hearin Reimbursement - Bicycle Tires 7109 75.00 Jobs Available Subscriptions 7110 70.08 Emma Johnson Reimbursement - Office Supplies 7111 6.49 Keeble & Shuchat Photography Photos 7112 688.44 Kielty & Dayton, Inc. Office Supplies 7113 13.01 Kwik Key Lock & Safe, Inc. Key Replacement 7114 655.75 Lanier Worldwide, Inc. Copier Lease 7115 221.87 Los Altos Garbage Co. Dumpster Rental 7116 2,420.88 Merwin (Bucky) Mace Consulting Services 7117 2,375.00 Marshall Roofing Ranger Residence Roof Repair 7118 161.30 MetroMobile Communications Radio Repairs 7119 45.47 Ken Miller Reimbursement - Bicycle Tires 7120 220.11 Moffett Supply Company Sanitation Supplies 7121 58.48 Monogram Sanitation Shipping Charges 7122 102.92 Northern Energy, Inc. Fuel 7123 286.75 Pacific Bell Telephone Service 7124 40.00 Palo Alto Weekly Subscription 7125 55.85 Peninsula Blueprint, Inc. Bluelines 7126 366.71 Pitney Bowes, Inc. Postage Machine Maintenance & Supplies 7127 54.10 Tom Randall Reimbursement - Bicycle Tires * Urgent check issued on January 25, 1995 **Urgent check issued on January 25, 1995 Claims No. 95-03 Meeting 95-03 February 8, 1995 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 7128 431.63 Roy's Repair Service Vehicle Maintenance & Repairs 7129 12.99 Russ Enterprises, Inc. Signs 7130 2,329.53 Shoreline Printing & Graphics, Inc. Poster Printing 7131 53.91 Taylor Rents Vehicle Supplies 7132 106.39 TransCom Corporation Radio Repair 7133 129.00 U.S. Rentals Equipment Rental 7134 364.14 Wajax-Pacific Fire Equipment, Inc. Field Supplies 7135 182.12 Michael Williams Reimbursement - Personal Vehicle & Dues 7136 29.99 Yardbird Equipment Sales Field Supplies 7137 124.33 Barclays Law Publishers Resource Material 7138 3,250.00 Curtis Becker Construction Construction—Daniels Nature Center 7139 7,955.00 Gateway 2000 Computers 7140 903.25 HMC Group Consulting Services 7141 90.00 Hulberg& Associates, Inc. Appraisal Services 7142 756.00 Monta Vista Travel Training Expense 7143 45.00 Pesticide Applicators Professional Assn. Seminar Tuition 7144 2,000.00 Postage by Phone Postage for Meter 1145 465.65 Petty Cash Office and Field Supplies, Film and Developing, Professional Dues, Resource Documents, Postage and Private Vehicle Expense RESPONSE ACTION PROPOSEDBY STAFF Board President Acknovledge/Respond Director Acknowledge/Respond Staff Ackn:wl:d::/R:sp--d Harry H. Haeussler, Jr. Draft Response ta had 1094 Highland Circle Staff to be Directed to Prepare Draft Response for Board Consideration per Los Altos, CA 94024 Board Directive(s) No Response Necessary February 24, 1995 Board of Directors MROSD 330 Distel Circle Los Altos, CA 094022 Re: wind y Hill, Alpine-Sausal Pond Road Your immediate attention to the condition at the landslide on subject road of realigning the barrier fencing is appreciated. Your waiting i996 for review of tne Comprehensive Use and Management Plan is, in my opinion, not in the best interest of safety, emergency, and the public. Even though the creek crossing is not what one would call a suitable entrance to the preserve, in an emergency, unlikely as it might seem, were the entrance from Portola Road be blocked, this creek crossing would well serve as an entrance to the lower portion of Windy Hill . And, if by chance, it were necessary in emergency, to enter Windy Hill by this creek crossing, and travel on the present narrowed road, the probable loss of vehicle, driver and passengers must be considered. From my experience on the farm, in the Navy, and in association with construction, I would never place any subordinate in the position of having to take the risk of driving on this dangerous roadway. I wrote the original letter to you, as the Board of Directors, rather than to the Ranger Supervisor involved because I felt it was of such grave concern and -that funds for repair were beyond the scope of the Ranger Supervisor and possibly the Operations Department. I urge you personally to look at this dangerous situation, and further urge you to insure that immediate corrective action on this road and slide condition be taken. WCA. l� - Harry Haeussler, Jr. Open Space -------------------- A. ------ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT M DRAFT RESPONSE March 9, 1995 PREPARED BY STAFF FOR BOARD CONSIDERATION Harry H. Haeussler, Jr. 1094 Highland Circle Los Altos, CA 94024 Dear Harry: Thank you for your February 24, 1995 letter regarding the Alpine-Sausal Pond access to Windy Hill Open Space Preserve. At our Regular Meeting last night, the District's Board of Directors reviewed your comments. We believe the District's field staff has the ability to properly assess the situation you described and offer appropriate recommendations. The access point referred to in your letter is not currently being used by District vehicles. Regular vehicle access for patrol and maintenance is off of Skyline Boulevard or Portola Road. If, under some unusual circumstance, both of these entry points become inaccessible, a roadway entering the property from the Sequoias might be used for emergency access. The Use and Management Plan for Windy Hill will include an assessment of the creek crossing and trail. However, it is unlikely that there will be a proposal to improve the creek crossing to accommodate vehicles. Altering the creek crossing to provide for vehicle access, even on a seasonal basis, would create a severe impact to the riparian corridor. Sincerely, Pete Siemens, President Board of Directors PS:CRB:kh cc: Board of Directors 330 Distel Circle * Los Altos,CA 94022-1404 Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt, Nonette Hanko,Betsy Crowder,Wim de Wit General manager:L.Craig Britton RESPONSE ACTION PROPOSED BY STAFF Board President Acknowledge/Raspond Director Acknowledge/Respond Staff Acknowledge/Respond Harry Ha e u s s l e r, Jr. Draft Response Attached 1094 Highland�1 Circle staff to be Directed to Prepare Draft Respoesa for Bcard Consideration per Los Altos, CA 94024 Beard Directiva(a) No Response Necessary February 21 , 1995 Board of Directors MROSD 330 Distel Circle Los Altos, CA 94022 About ten days ago I noted a dangerous condition on Windy Hill near the bottom of Hams Gulch trail. I telephoned Dave Sanguinetti about the matter and offered to repair the situation myself. He felt it needed more immediate action than I would be able to perform and within twenty four hours when again I rode the area the danger had been eliminated. Dave Sanguinetti and his crew are to be commended for this prompt action to alleviate danger to users of open space. My personal thank you to them is extended. lG Harr H, Haeussler, Jr. copy to: Dave Sanguinetti ,ESPONSE ACTION PROPOSED BY STAFF Board Preaideat Acknowledge/Respond Director Acknowledge/Respond Staff Acknowledge/Respond Draft Response Attached y Staff co be DLrec:cd co Prepare Draft ^ ;^ Response for Soard Cons ld<z ac lon per Board Direct lve(a) y r No Response Necessary �I s �QQ ,Pr '`,`� • sc-h0Iz � o��e i Open Space �,.-.�.. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE March 9, 1995 PREPARED BY STAFF FOR BOARD CONSIDERATION Mr. Dave Scholz 1548 Klamath Drive Sunnyvale, CA 94087 Dear Mr. Scholz: On behalf of the Board of Directors of the Midpeninsula Regional Open Space District, I'd like to thank you for your generous donation to the District. Your commitment to open space preservation and the District's programs is very much appreciated. Donations such as yours demonstrate the cooperative effort that is necessary if we are to accomplish our goal of securing a continuous greenbelt. You can be sure that your donation will be put to good use and will help to protect open space, wildlife and natural habitats, and to enhance the positive experience of all visitors to the District's public open space lands. Again, thank you for your dedication and efforts to help preserve open space in the midpeninsula area. Sincerely, Pete Siemens, President Board of Directors PS/mcs cc: Board of Directors, MROSD 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Welliam' O� 22400 SKYLINE BOULEVARD #22 i ermayer LA HONDA, CA 94020 February 10, 1995 RESPONSE ACTION PROPOSED BY STAY? Board of Directors 3oard President Ac1kaov1ed3e/1espon4 Midpeninsula Regional Open Space District Director At. sel Respond 330 Distel Circle Staff Acknovled Se/Respond Los Altos, CA 94022-1404 X_ Draft Response Attached Staff to be Directed to Prepare Draft Response for 3oazd Considerat ioa per board Di zec tive(s) Dear Directors: No Response Necessary Your meeting of December 14, 1994, raised questions about the private roads I have used and enjoyed as a property owner in the development of Portola Heights since 1978. During that time. I have done whatever maintenance and/or improvements I felt necessary to ensure my enjoyment and safe, free passage. Please see the attached map of Portola Park Heights community showing the easements where they lie within the County of San Mateo. In 1985, after a number of public meetings, proposed District trails on or crossing these private roads were relocated or eliminated. Please see the attached letter from District Counsel. Property owners in Portola Heights had hoped the road issue was resolved. However, despite requests for better signing, the original signs continue to fade, decompose, and in most cases, have entirely disappeared. There is a clearly worn, unposted trail emptying the public onto the road. Despite requests, there has been no evidence of any effort on the District's part to eliminate or control this trail. The Site Map for the Acronico property acquisition n (see Report ort R-94-131 —while confusing and incorrectly identifying many roads—clearly shows pub lic use on and ov er the road both in the designated "Leashed Dogs Permitted Here" zone by the front gate and via a loop trail near the Acronico border. This makes it appear that the District is encouraging the public to access the private road in violation of its 1985 agreement while ignoring the public's safety and the private property rights of the easement holders. Also, as the District is well aware, there are a large group of private property owners in the Community of Portola Heights who have easements across.Sorich (Lower) Road, and Portola Park Heights Road. Why were these owners not notified of this public meeting that discussed the acquisition, use, and management of these primary, private, access roads? Easement rights are property rights; those who own these rights deserve to be notified if they will be discussed at a public meeting just as property owners of adjacent parcels are. To Board of Directors February 10, 1995 Page 2 The District's Use and Management recommendations for the Acronico property raise additional concerns. When the staff writes:, "Under its current ownership, there has been little attempt to discourage trespass," I agree. The District is the owner of the road frontage where the trespass occurs. Before the District, the property owners maintained the locked gate at Skyline Boulevard including "Private Road, Keep Out" signs on either side and maintained a fence along Skyline Boulevard with "Private Property, No Trespassing" signs at intervals. The District's policy of encouraging public use without adequate signs and safeguards is what is continuing to increase the amount of trespass in Devil's Canyon and on the road. In response to your staff's recommendation that, "Legal interests and rights to the road are unclear and need to be clarified with Portola Park Heights residents," let me clarify what my rights are. I have an historic right-of-way—mentioned in County records as early as 1924—that gives me certain property rights. These property rights include but are not limited to: 1. The right to a limited use or enjoyment of the land in which the easement exists; 2. The right to protection as against third persons from interference in my use or enjoyment. 3. The right to the peaceful enjoyment and free passage of my ease- ment; 4. The right to maintain a private roadway sufficient for logging trucks and other commercial vehicles; 5. The right to maintain any associated drainage facilities; 6. The right to install and maintain overhead and underground util- ities; 7. The right to use the roadway for animal, pedestrian, and vehicle purposes and for ingress and egress; and 8. The right for the roadway to remain private until it becomes a public road. Since the subdivision of 1971, the Portola Park Heights Property Owners Association has had the responsibility for the maintenance, repair, and upkeep of these private o the means for the pr omulgation atio nanden forcement of all Association is also g roads. The Asso P regulations necessary to the governing of the use and enjoyment of the roads. If the Distract wants to cross the road or otherwise allow public access to the road, it needs to come to terms with the property owners of the affected easements. To Board of Directors February 10, 1995 Page 3 I am not unsympathetic to the preservation of open space. It may be that my private property—and the rights associated with it—will have to give way before the pub- lic purpose of the District. But when private property is taken for public use, just compensation must be paid. When I purchased property in the community of Portal.Park Heights I had a reasonable expectation that increased use of the road would be as the result of development that would benefit the infrastructure of the community. Until such time as the costs of the road are borne by the public, the road shall remain private. Very truly yours, William Obermayer i r m u I 7}}} 10 PORTOLA HEIGHTS ROAD 02 . SOR 1 CH (LONER) ROAD ` ` "" °�,; \ ::: `�{Go 03 LONG RIDGE ROAD as a/ '•\ 1 ,� O / \ ® DOHERTY RIDGE ROAD Q CUT—ACROSS ROAD zr 2636 — © AHLONE WAY !!I 34 • ' !! :•, ^ Q7 DIABLO WAY / 3 O i O BEAR CREEK CROSSING i © �' G R}pGE I '� !. _�N _ , \ O FIVE pDIRTS ROAD - ;; _ _.. C O� I Q3 �. :•. PE N 11 ® RNUS ROAD I g — PACE J v. MIDDLETON ROAD O PRESERVE .----- -� I - .ii., 36, TJ S. 34 iii 33 !� i j z To S. is r I i F I 11 E .0 ON STAN LEY R. NO RTON ATTORNEY AT LAW A07SHCRMAN AVCHUE PALO ALTO,CAU FORNIA 94306 TELEPHONC 324.1366 October 2, 1985 Mr. Stephen Stone 22500 Skyline Boulevard La Honda, CA 94020 Re: Portola Heights/Long Ridge Road Dear Mr. Stone: , The Board of Directors of the Midpeninsula Regional Open Space District has asked that I, as District Counsel, reply to your letter of August 28 , ' 1985. The Board of Directors recently, after a number of public meetings on the subject, decided not to allow public use of the Porto la Heights/Long Ridge Road. A system of parallel trails is to be constructed and signs installed to carry out that policy. Any reference on Distict maps to the road as a public trail will be eliminated. I trust this answers the concerns expressed in your letter. Very truly yours, Stanley Ib Nortori District Counsel SRN/lh cc: Board of Directors Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 9, 1995 DRAFT RESPONSE PREPARED BY STAFF Mr. William Obermayer FOR BOARD CONSIDERATION 22400 Skyline Boulevard #22 La Honda CA 94020 Dear Mr. Obermayer: This letter is in response to your communication of February 10, 1995. Thank you for your observations regarding the condition and placement of signs intended to guide users to designated District trails. The District remains committed to its decision to attempt to channel users away from Portola Heights Road. The District will follow-up on your observations and renew its efforts to direct users to the alternative trails. The District will, within the next two months, arrange a meeting with the representatives from the Portola Park Heights Property Owners Association to look at specific items and locations of concern. The District's decision to voluntarily redirect trail users from Portola Heights Road is based upon a variety of planning considerations, as well as the District's dedication to working cooperatively with its neighbors. That accommodation does not, however, impose upon the District any legal obligation to do so. The District makes this point primarily because your letter infers that the District is somehow improperly interfering with your property rights by virtue of members of the public walking on the road. The District's use of its property is not interfering with your right or ability to use your easement. The District must, therefore, respectfully reject an assertion that the District has taken private property for a public use or is interfering with your easement rights. Further, as you point out in your letter, you bought your property with the knowledge that your use of the easement was not exclusive, that a variety of uses was permitted and that you could expect a change in use over time. The easement across District land contemplated all manner of use, including both vehicular and pedestrian access, and was not limited to residential use but included such heavy commercial uses as providing access for lumber trucks. The uses identified in the easement are among those you should reasonably expect. You anticipated development of the lands surrounding your own and the increased use that would come with that development. Nonetheless, the District has determined that under current conditions it is more appropriate to continue to direct its users to the specified alternative trail access. After reviewing the situation in more detail and meeting with the property owners, the District will determine what further actions will best accomplish the District goals in the use of District land. I 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com 19 Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Page 2 The notification process associated with the acquisition of the Acronico property is consistent with District policy. However, as you were present at the meeting you are aware that the District agreed to work with Portola Park Heights homeowners on a variety of easement issues and to contact residents who wish to be notified. You can be assured that you will be notified of any public meeting at which the Board proposes to discuss policies or actions relating to the easement. Sincerely, Pete Siemens, President Board of Directors I cc: MROSD Board of Directors Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-95-30 Meeting 95-05 March 8, 1995 AGENDA ITEM Appointment of Peace Officer GENERAL MANAGER'S MME ATI ` Adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Peace Officer. Discussion: At our meeting of January 14, 1976, you accepted the recommendation that District rangers Y g azY Y P be appointed as peace officers as outlined under Section 830.31(b) of the Penal Code of the State of California (see report R-76-2 dated January 7, 1976). Linda M. Hyman has met the necessary Penal Code requirements to qualify her for appointment. The passage of the attached resolution will complete the appointment process. Prepared b eP Y: John Escobar, Operations Manager Contact person: Same as above 330 Distel Circle # Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPOINTING PEACE OFFICER The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as follows: The following person is hereby designated as a peace officer of the Midpeninsula Regional Open Space District pursuant to Section 830.31(b) of the Penal Code of the State of California, to enforce the Midpeninsula Regional Open Space District Land Use Regulations and those state and local regulations related to the protection and safe use of District land, enforcement of which is specifically authorized by the District. Linda M. Hyman Open Space R-95-33 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-05 March 8, 1995 AGENDA ITEM Annual Review of the Relative Site Emphasis Plan and Schedule for Use and Management Plan Reviews f GENERAL MANAGER'S RECOMMENDATION ' Tentatively adopt the Relative Site Emphasis P an and Use and Management Plan Target Review Schedule as contained in report R-95-17 and amended in this report. DISCUSSION You tentatively adopted the proposed Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule at your January 25, 1995 meeting (see report R-95-17). This plan is being brought back to you for further consideration and tentative adoption in conjunction with your review of 1995-1996 Action Plan and proposed budget. At your January 25 meeting, there were a number of suggestions for improving next year's review of the Relative Site Emphasis Plan, including a specific recommendation to show projects that are being carried over from one year to the next, as well as total project costs. You agreed, by consensus, to one change in the proposed plan that pertains to accelerating the south ridge parking lot project at Monte Bello Open Space Preserve. The list of capital improvement projects for the preserve has been amended to move the planning for the parking lot up to fiscal year 1995-1996, with the construction phase to occur in the following year. Acceleration of the south ridge parking lot project required staff to re-examine the comprehensive list of projects in an effort to balance the projected workload. One significant change is that the demolition of the old sewage treatment plant and construction of a new staging area at Pulgas Ridge Open Space Preserve has been rescheduled for 1996-1997. The planning and permitting process and efforts to obtain an easement from the San Francisco Water Department will continue in 1995-1996. Subsequent to the initial preparation of Site Emphasis during budget preparation, an experimental process was developed for project prioritization and budgeting purposes. The list of projects contained in the Relative Site Emphasis Plan were re-evaluated and prioritized as either "A" top priority, or "B" second priority projects. "A" priority projects are high priority, and every effort will be made to complete them. "B" priority projects are also important, but will receive attention as time permits. Budget has been allocated for B projects at 50% of the estimated cost. This is a method of approximating the total dollars that may actually be spent. Assuming that some B projects will be completed, some partially 330 Distel Circle * Los Altos, CA 94022-1404 * Phone:415-691-1200 * FAX:415-691-0485 * E-mail: mrosd®netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Han ko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-95-33 Page 2 completed, and some not initiated, the average expenditure is projected to be 50%. ggtual total budget for each individual Budget lion has led to other changes that are reflected in the attached Relative Site g Pn� Emphasis Plan. The Alpine Pond restoration project at Skyline Ridge has been removed from the list because its estimated cost has been reduced from $2,500 to $1,000. The project is scheduled to be implemented, but is not shown in the plan because only major improvements having a total projected budget over $2,500 are included in the list. Since the first review of the Relative Site Emphasis Plan, the projected capital improvement budget has been reduced from $1,199,000 to $1,060,900; $532,500 remains allocated for facility improvements at the Skyline field office and Foothills shop building. Projected grant funds to be received in the coming year have been revised from $113,653 to $111,500. The capital improvement budget for projects included in the Relative Site Emphasis Plan, minus anticipated grant funds and field office improvements as mentioned above, totals $416,900. This plan does not reflect an additional $53,100 of capital improvement expenditures in the overall capital improvement budget, because these expenditures are allocated to minor site related projects and non-site specific projects such as inventories of fence, gate, and sign materials. I Chart "B", the target schedule for Use and Management Plan review, has been expanded beyond fiscal year 1995-1996 to include anticipated use and management plan reviews for a period of five years. There have been no further comments received from the public on the Relative Site Emphasis Plan or Schedule for Use and Management Plan Reviews. i Prepared by: Del Woods, Senior Open Space Planner Contact person: Randy Anderson, Planning Manager 1 CHART A-C.I.P. PROJECTS Revised 3/1/95 P&D Planning&Development O Project is underway Italic Not included in 1994 lan • Project is complete A A High priority project I B Second priority project-budgeted at 50%of estimated cost U&M Budget Prel' Five Year C ital Improvement Plan Outside Major Improvements Phase Ado ted Status FY 94/95 FY 95/96 FY 96/97 FY 97/98 FY 98/99 FY 99/00 Funding Notes and Explanation 1. SKYLINE RIDGE A Operations Field Office Planning Yes O 15000 60000 Plans and specifications nearly complete A Develop No 400000 To replace inadequate facility Operations Shop&Yard P&D Yes O 10000 100000 Modi plans after office complete A Nature Center Interior Planning Yes O 12000 5000 Possible Plans and specifications nearly complete A Develop, Partial O 26000 23000 20000 5000 First phase development underway Nature Center Utilities Planning Yes O 5000 Develop Yes O 20000 Electricity installed; need phone&alarm Bullis Bypass Trail P&D Yes 15000 Possible To connect Page Mill Trail to RROSP Lambert Creek Trail P&D Yes 15000 Possible To connect Page Mill Trail to Horseshoe A Trail to Long Ridge P&D Yes O 26525 20000 20000 Ride Trail located on Fowkes easement Dwnp Clean-up P&D No O 5000 Historic household dumping site 2. RANCHO SAN ANTONIO A Grant House/Interior Planning No O 3000 2000 Project design and supervision A Develop No 17000 17000 20000 Includes historic exhibits and signs Operations Landscaping Planning No O Field staff preparing plans Develop No O 3000 Patio and front landscaping A Operations Shop Building Planning No O 7000 2500 Engineering,plans and specifications A Develop No 70000 Improve structural integrity Operations Carport/Yard P&D Yes 100000 As approved in conceptual plan Creekside Trail Full Access P&D Yes 20000 Possible Planned to connect to Cotuq nature trail Ma board Trailhead Sign P&D No • Computer based map and regulations B Restroom Upgrade P&D No 1250 Replacement of existing model required 3. MONTE BELLO B South Ride Parking Planning No O 3750 7500 Possible Pending acquisition or land exchange Develop No 50000 Possible Pending acquisition or land exchange South Ride Restroorn P&D No 1 15000 1 1 1 Possible I Pending acquisition or land exchange CHART A-C.I.P. PROJECTS(Revised 3/1/95 P&D Planning&Develppment O Project is underwa Italic Not included in 1994 an • Project is co lete Adopted A High priority project B Second priority project-budgeted at 50%of estimated cost U&M Budget Preli Five Year C ita►Improvernent Plan Outside Major Improvements Phase Adopted Status FY 94/95 FY 95/96 FY 96/97 FY 97/98 FY 98/99 FY 99/00 Fund!29Notes and Ex lanation A I Ma board Trailhead Sign P&D No O 5500 3000 Computer based map and regulations Gold Mine Trail P&D Yes 15" Possible To connect So. Ride to Canyon Trail Vista Trail Full Access P&D Yes O 5000 Possible Improve accessibility to vista point B Backback Toilet&Tank P&D No O 13000 7500 Retrofit and add tank B Cabin Demo P&D Yes O 7500 Located near backpack cam A Entry Sign Replacement P&D No O 2500 To reflect adopted design format B Nature Trail Revisions P&D No O 1500 Update of brochure 4. PURISIMA CREEK Expand Lower Parking Lot P&D No 1500 35000 Possible Increase parking to meet demand A Lower Restroom P&D Yes O 13000 1000 Tank installed; need concrete pad PGE Under grounding Planning, Yes O 1000 Possible Obtaining rmits B Develop Yes O 15000 2500 Provides access for emergency helicopter B Ma board Trailhead Sign P&D No 6000 1000 Possible Computer base map and regulations Purisima Trail Full Access) P&D Yes 25000 Possible Increase accessibility from lower parking Redwood Trail Toilet Tank P&D O 5000 Retrofit of existing restroom tank A Ently Signs Replacement P&D No O 4500 To reflect adopted design format A Expand Skyline Parlang P&D No 2500 Minor change to north ride parking lot 5. WINDY MILL A Underground Utilities Planning Yes O 20000 20000 Engineering, supervision&inspections A Develop Yes 200000 130000 Required by Town prior to development B Portola Parking Lot Planning Yes O 2500 1750 Obtaining construction permits Develop Yes 1 180000 132080 1 Located adjacent to Sequoias Lower Restrooms P&D Yes O 15000 To install when parking lot is constructed B Upper Restrooms P&D Yes O 13000 2500 Location adjacent to Skyline picnic area Ma board Trailhead Sign P&D No O 4500 4500 Computer base map and regulations Corte Madera Trails P&D Yes 10000 Possible Trail realignments above creek CHART A-C.I.P. PROJECTS Revised 3/1/95) P&D Planning&Development O Project is underway Italic Not included in 1994 plan • Project is coruplete Adopted A Hi riori project I B Second priority project-budgeted at 50%of estimated cost U&M Budget Preliminary Five Year Capital Im rovement Plan Outside Major Improvements Phase Adopted Status FY 94/95 FY 95/961 FY 96/97 FY 97/98 FY 98/99 FY 99/00 Funding Notes and Ex lanation Sausal Trail(Full Access P&D Yes O 29800 Accessible trail to Sausal Pond Meadow Trail P&D Yes 10000 Possible Connection from Sausal to Spring Ridge Bozzo/Midlevel Trail P&D Yes 20" Possible Forms loop trails from Portola Road area 6. ST.JOSEPH"S HELL A Manzanita(Hilltop)Trail P&D Yes O 15000 Possible Realign trail to top of St. Josephs Hill A Historic Jones Trail P&D Yes • 40" 10000 27OW Reopening of former Novitiate trail segment B Flume Jones Trail Realignment P&D Yes O 5000 1750 Realign steep section&construct railings Pistol range&gully restoration P&D Yes O 15000 15000 Mitigation grant to fund restoration B Abandoned Vineyard Trail P&D Yes 1500 3000 Trail creates new loop on top of hill St.Josephs Hill Trail North P&D Yes 7000 Connects from hill down to college road B Ma board Trailhead Sign P&D I Yes O 5500 2500 Computer based map and regulations 7. RAVENSWOOD Restoration/Pond P&D No O Possible Restore tidal action;Poulenc may implement Trail to Palo Alto(Full Access P&D Yes O 7500 75000 Possible Connects Bay Road to Palo Alto Bay Trail Trail to University Avenue Planning No O 7500 Required Planning with ABAG&Joint Powers Board Develop No 75000 Required,Connects pond via SP and SF lands 8. EL CORTE DE MADERA Skyline Parking Lot Planning No 20000 Possible Engineering,plans and specifications Develop No 150000 Possible Proposed near District ranger residence Parking Lot Restroom P&D No 15000 Possible I To coincide with parking lot construction B Clean-up/Dump Area Planning Yes O 15000 2000 Required Engineer to help prepare grant application Removal No 450000 Historic hazardous dump site Ride Trail to La Honda P&D No 15000 Possible To connect parking area to La Honda OSP A Resource Management Studies Planning No O 10000 1000 Basis for Use&Management Plan A Trail I#Wrovements P&D Yes O1 5000 50M, 0"1 10" Improve safety and erosion problems CHART A-C.I.P. PROJECTS Revised 3/1/95 P&D Planning&Development O Project is underway Italic Not included' 1994 lan • Project is complete Adopted A High priority project I B Second priority project-budgeted at 50%of estimated cost U&M Budget Prelininarq Five Year C ital Iinprovement Plan Outside Major Improvements Phase Adopted Status FY 94/95 FY 95/% FY%/97 FY 97/98 FY 98/99 FY 99/00 Funding Notes and Explanation 9. PICCHETTI RANCH AREA A Mapboard Trailhead Sin P&D No 5500 4000 Computer based map and regulations A Restoration House Porch P&D Yes O 6000 6000 6000 Completing upper porch on main house B Restoration Homestead Planning Yes O 7500 Develop Yes 85000 20000 B Trail above Pond P&D Yes 7500 3150 Realign steep trail from pond to hilltop A Trail to Consigny P&D Yes O 8000 8000 Connection to Stevens Creek Park Trail to Stevens Canyon Rd P&D No • 7500 10438 Cooperative project with Pac Bell 10.,SARATOGA GAP Ma board Trailhead Sign P&D No Combined with Long Ride project IL LOS TRANCOS Ma board Trailhead Sign P&D No O 3000 Computer based map and regulations 12. LONG RIDGE B Demoliuon/Mud Cabin P&D Yes O 7500 Near Slate Creek;possible burn project Grizzly Flat Parking P&D No O 150000 Requires joint planning with County Parks A Ma board Trailhead Sign P&D No O 6000 2500 Computer based map and regulations Jiko'i Bypass Trail P&D No O Dro ;have provided alternative trail 13. PULGAS RIDGE A Demolition/Sewage Plant Planning Yes O 3000 2500 Engineering, surveys, plans and specifications Develop Yes Pending rmits from San Francisco A Edmonds Parking Lot Planning Yes O 2500 2500 Engineering, surveys,plans and specifications Develop Yes Pending permits from San Francisco A Resource Management Studies Planning No 0 2500 2000 Basis for Use and Management Plan CHART A-C.I.P. PROJECTS(Revised 3/l/95) P&D Planning&Development 0 Project is underway Italic Not included in 1994 lan • Project is complete Adopted A High priori ro'ect I B Second priority project-budgeted at 50%of estimated cost U&M Budget PreliminaMry Five Year CaVp ihal rovement Plan Outside Major Improvements Phase Adopted Status FY 9V95 FY 95/96 FY 96/97 FY 97/98 FY 98/99 FY 99/00 Funding Notes and Ex lanation A Restoration Projects P&D No 0 5000 10000 5000 Removal of exoticplants;CDF assists Cordilleras Trail(Full Access P&D Yes • 5000 5000 Located in north canyon; need to close grant B Cordilleras Trail Catchbasin P&D No 0 2500 1250 Secure basin to minimize hazard South Canyon Trail P&D Yes 10" Possible Will form new loop on south side of preserve 14. RUSSIAN RIDGE Loop Trails LWCF P&D Yes • 20001 16000 Connects Ride Trail to Alder Springs Nature Trail Pro 70 P&D Yes • 6000 10000 Connects Ride Trail to Minds o Trail Ride Trail Norton,LWCF P&D No • 12000 Possible Connects Ride Trail to Langley Hill Road .Mapboard Trailhead Sin P&D No • Computer base map and regulations 15. LA HONDA MacDonald Staging Area P&D No 80000 500000 Possible Master Plan to include access&buildings A Weeks Road Drainage P&D Yes O 25000 Additional drainage improvements needed Dyer Trail to PGE P&D I Yes 50001 Possible Improves access near permit parking Ride Trail P&D Yes 35000 Possible Ride Trail connection to Highway 84 B Cabin Demolition P&D Yes O 40000 20000 Located near Highway 84 B Tank and Asbestos Removal P&D No O 14500 Located near former Dyer lease area 16. TEAGUE HILL 17. FREMONT OLDER A I Parldng Lot Expansion Planning Yes 1 5000 Plans and specifications needed B Develop No 15000 7500 Reconfigure lot to increase capacity B Restroom P&D Yes 13000 8000 Incorporated into parking lot design B Trail Improve./Reali ents P&D No 1500 To address safety and erosion concerns Road P&D Yes 20000 Realign road/trail to acceptable Seven Springs e S n s oa diem Fern Trail P&D Yes 10000 To address erosion concern CHART A-C.I.P. PROJECTS Revised 3/l/95 P&D Planning&Development O Pnject is underway Italic Not included in 1994 Rlan • Project is complete Adopted A Hi hpriority project B Second priority project-budgeted at 50%of estimated cost U&M Budget Preliminary Five Yeaz Capital Im movement Plan Outside Major Improvements Phase Adopted Status FY 94/95 FY 95/96 FY 96/97 FY 97/98 FY 98/99 FY 99/00 Funding Notes and E lanation 18. KENNEDY/LIMEKH,N AREA A Kennedy Rd Parkin Area Planning Yes O 10000 10000 Engineering lans and specifications needed Develop No 40000 Possible Located at Kennedy Road trailhead A Restroom P&D Yes O 5000 16000 Possible Incorporate into parking lot design B Limekiln Canyon Parkin Planning No 5000 3600 Possible Engineering lans and specifications needed Develop No 34000 Possible Acquisition required;grant deadline 7/96 B Mapboard Trailhead Sin P&D No 22501 Co m uter based map and regulations 19. WINDN H.L PASTURE AREA Upper Black Mtn Trail P&D No 25000 Possible Remove steep grade in the upper reach Rhus Ride Parking P&D No 5000 Reconfigure to increase capacity 20. STEVENS CREEK 21. COAL CREEK Vista Point Trail P&D Yes 10000 Possible To connect to Vista Point parking area Melville Trail P&D Yes 10000 Possible To connect Crazy Pete's to Ride Trail Fernandez Trail P&D Yes • Relignment of steep trail to Alpine Road Mapboard Trailhead Sin P&D I Yes • Computer based map and regulations 22. EL SERENO 23. FOOTHILLS Foothills Park Trail Develop, No O 10000 10000 10000 10000 Possible Perimeter public multi-use trail 24. THORNEWOOD Upper Bypass Trail P&D Yes 15000 Possible Creates loop trail to SchillingLake CHART A-C.I.P. PROJECTS Revised 3/l/95) P&D Planning&Development O Project is underway Italic Not included in 1994 plan 0 Project is complete Adopted A High priority project B Second priority project-budgeted at 50%of estimated cost U&M Budget Preliminary Five Year Capital Improvement Plan Outside Major Improvements Phase Adopted Status FY 94/95 FY 95/96 FY 96/97 FY 97/98 FY 98/99 FY 99/00 Funding Notes and Ex lanation Dam Restoration Planning No O 5000 Badly eroded spillway requires repair B Develop No 14000 B Mapboard Trailhead Sin P&D No 1750 Computer based map and regulations 25. MT.UMUNHUM AREA B Use and Disposition Study Planning Yes O 15000 12500 Evaluate proposals and plan alternatives Demolition/Air Base Develop No Pending resolution of use proposals B Ringo Clean-up P&D Yes O 3500 Remaining debris and opening road A Jac ues Ride Security P&D Yes O 20000 To inhibit illegal access at Woods Road B Jacques Ride Cleanup P&D O 10000 26.,CATHEDRAL OAKS Soda Springs Parking Area P&D No 15000 65000 Possible Pending acceptance of grant application Soda Springs Trail Planning No 20000 Possible Pending acceptance of grant application B Cothran Clean-up P&D No O 15000 7500 Remaining debris from when acquired ----------------------- ----------- --------------------------------- Projected Total Expenditure 711025 1060900 1112900 559500 266500 820000 Projected Grant Funds to be Received 20438 111500 152080 Adjusted Expenditures(Less rants) 690587 949400 960820 559500 266500 820000 Chart B-Relative Order of Sites/Target Use and Management Plan Review Schedule • Plan anticipated to be complete ♦ Public workshop to be held Five Year Use and Management Plan Target Review Schedule 1995 1996 1997 1998 1999 Preserves Plan Last Ist 2nd 3rd 4th 1st 2nd 3rd 4th lst 2nd 3rd 4th Ist 2nd 3rd 4th 1st 2nd 3rd 4th Phase Review Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr Qtr 1 Skyline Ridge Comp 05/9l • 2 Rancho San Antonio Trails 04/90 ♦ • 3 Monte Bello Comp 12/89 • 4 Purisima Creek Trails 02/89 ♦ • 5 Windy Hill Comp 11/88 • 6 St. Josephs Hill Comp 09/94 7 Ravenswood Comp 04/90 • 8 El Corte de Madera Comp 09/89 ♦ • 9 Picchetti Ranch Comp 01/88 • 10 Saratoga Gap Comp 03/89 • 11 Taos Trancos Comp 07/87 12 Long Ridge Trails 07/90 • 13 Pulps Ridge Comp 08/87 • 14 Russian Ridge Comp 02/87 • 15 La Honda Creek Comp 03/88 • 16 Teague Hill Comp 17 Fremont Older Trails 11/90 • 18 Kennedy Limekiln Comp 07/89 • 19 Windmill Pasture Trails 04/90 ♦ • 20 Stevens Creek Comp 05/90 • 21 Coal Creek Comp 04/94 22 El Sereno Comp 11/87 • 23 Foothills Comp 02M 24 Thornewood Comp 11/87 • 25 Mt. Umunitum Comp 07/89 • 26 Cathedral Oaks Comp • Comp =Comprehensive Use and Management Plan Trails =Trails Element of Comprehensive Use and Management Plan T Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-95-29 Meeting 95-05 March 8, 1995 AGENDA ITEM Tentative Adoption of the 1995-1996 Action Plan for lementation of the Basic Policy of the Midpeninsula Regional Open Space District GENERAL MANAGER'S RECOMMENDATION Tentatively adopt the Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for the 1995-1996 Fiscal Year. The Action Plan will be presented to you for final approval at your March 22 meeting. DISCUSSION You reviewed and adopted the proposed Action Plan for the 1995-1996 fiscal year at yo ur i 'n seer report R-95-20 . Staff has incorporated into the proposed Feb 8 1995 meek ) � P Po February g ( epo Action Plan the amendments discussed at your February 8 meeting. To facilitate your f review, strikeouts for wording to be deleted and bold rtialacized ace type are used to show proposed changes. As charged by the Board, the Administration and Budget Committee reviewed the proposed Action Plan on the Board's behalf as part of the budget review process. Prepared by: L. Craig Britton, General Manager Jean Fiddes, Administrative Services Manager Randy Anderson, Planning Manager John Escobar, Operations Manager Malcolm Smith, Public Affairs Manager Contact person: L. Craig Britton, General Manager 330 Distel Circle • Los Altos,CA 94022-1404 Phone:415-691-1200 * FAX:415-691-0485 E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,-reena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton ACTION PLAN FOR THE IMPLEMENTATION OF THE BASIC POLICY OF THE MWPENINSULA REGIONAL OPEN SPACE DISTRICT FOR THE 1995-1996 FISCAL YEAR I. OPEN SPACE ACQUISITION PROGRAM II. PLANNING PROGRAM III. OPERATIONS PROGRAM IV. PUBLIC AFFAIRS PROGRAM V. ADMINISTRATION PROGRAM OPEN SPACE ACQUISITION PROGRAM Subpmerams A. Negotiations and Special Projects B. Enterprise To Implement the BASIC POLICY OBJECTIVE: The District will purchase or otherwise acquire interest in the maximum feasible amount of strategic open space within the District planning areas. General Program Emphasis for 1995-199 As a result of limited acquisition funding, the program effort will focus on the most critical, highest priority projects. Lower priority properties will be pursued through long-term options, available grant funding, bargain sales and gifts. Continued efforts will be made to clear and perfect title to existing District lands. The District will continue to work with the Peninsula Open Space Trust (POST) to acquire land and further the District's overall open space acquisition goals. The enterprise sub-program will also receive additional focus relating to maintenance and improvements of rental structures. Staff Resources (Regular, full-time positions, unless otherwise indicated) Land Acquisition Manager (vacant position) Real Property Representative Secretary - Open Space Acquisition (shared half-time with Planning Program) 2 1925-199 Negotiations and Special Projects Subprogram Qbiwiv To provide for the acquisition of all real property rights necessary to secure a recreational and open space greenbelt in the foothills and baylands, including rounding out and improving public access to existing preserves and connecting District preserves with other public lands. KU Projects 1. Gifts, Grants and Bargain Sales - Focus on acquiring the highest priority, most critical properties, which enhance public access to existing preserves, and connect with other preserves and other public lands, through available grant funding, bargain sales, and gifts. 2. Options - Obtain Boani approval on appropriate long-term options, at desirable market prices or less, to acquire lowef p6erity desirable properties that might be affordable in future years should the District be successful in obtaining additional funding for land acquisition. 3. Assess Viability of Sale of Surplus Properties - Work with Enshallah and the town of Woodside to determine the building site density and the marketability of the Teague Hill surplus properties, which would help fill a critical funding gap for additional land purchases. 4. Trail Easements - In order to conserve existing, limited funding, focus on obtaining trail easements that link District preserves and other public lands, enhancing public access to open space and furthering the completion the Bay Area Ridge Trail system. Other Projects and Activities 1. Provide support and information for approaching the District voters with when a plan for additional open space land acquisition funding is determined to be feasible. 2. Seek and encourage other agencies and groups to undertake sole or joint acquisition projects which will preserve additional open space such as a joint project with the County of Santa Clara. Ij 3. Work with Peninsula Open Space Trust to complete at least one acquisition project that significantly furthers the District's overall open space goals. li 4. Maintain a multi-year spending plan for open space acquisition which optimizes use of cash and borrowed funds to accomplish acquisition goals within extremely tight budget constraints. S. Explore various alternative terms of purchase (options, installment purchases, defeasible fee, etc.) to offer advantages and incentives to landowners, as well as cost 3 savings to the Distric.. 6. Provide on-going acquisition planning and priorities input. 7. Explore additional methods to protect open space lands for less than the total cost of fee acquisition (open space easements, acquisition of development rights, development dedication, exchange or sale of development rights, cooperation with private individuals and groups, etc.) especially in this time of extremely tight budget constraints. 8. Encourage other agencies to apply for grants that will enhance overall open space goals. 9. Initiate and maintain contacts with landowners, real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 10. Maintain a relocation assistance program utilizing staff and consultants as necessary. 11. Compile current information on real estate market activity, including ordering preliminary title reports on a timely basis for research into potentially available properties. 12. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. 13. Work to clear and perfect title on District owned land through the orderly, prioritized disposition of title and legal encumbrances (mineral and water rights, claims of prescriptive easements, encroachments, etc.) where appropriate. 14. Work with POST to create a conservation easement management program. 4 1995-1226 EnlMrise Subprogram Qbjecti,v To manage all of the District's revenue producing activities in such a way as to maximize income from enterprise accounts consistent with Open Space Management policies, incorporating compatible new programs when possible. Ka EMects 1. Administer Enterprise Accounts - Administer leases and rental properties, consistent with open space management policies, to maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs and communication with tenants. 2. Maintain Rental Structures - Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition and to increase net rental income. Establish long term and reoccurring maintenance priorities on rental properties (such as annual road maintenance, roof replacements, etc). 3. Assess Economic Viability of Rental Properties - Evaluate and make recommendations on the long-term and economic viability of maintaining District residential rental properties on a case by case basis (such as Saratoga Gap cabins, former Landre house, etc). 4. Lease Compliance on Historic Properties - Become more directly involved in lease compliance and renovation requirements on District historic leases. Other Projects and Activities 1. Prepare cost-benefit studies on a case by case basis as major repair, improvement and/or rental decisions arise. 2. Prepare annual rental surveys on District rental houses and Ranger residences. 3. Administer leases of additional office space at 330 Distel Circle. 4. investigate alternative lease arrangements and life tenancy agreements for the appropriate enterprise accounts to enhance net income to the District according to Board policy. 5. Investigate new enterprise proposals as initiated by other groups or individuals that would be compatible with District goals and objectives. 6. Modify existing agricultural leases in conjunction with use and management process. 7. Evaluate the District's communication leases and as warranted bring in line with market rates. 5 0.—.4 SPACE PLANNING PROGRAM Subprograms A. Regional and Long-Term Planning B. Site Planning and Implementation To Implement the BASIC POLICY OBJECTIVES: The District will follow a land management policy that provides proper care of open space lands, allowing public access appropriate to the nature of the land and consistent with ecological values. The District will work with and encourage private and other public agencies to preserve, maintain, and enhance open space. Program Emphasis for 1995-1996 Balanced attention will be given to long- and short-term goals. A clearer vision for the future of the District will be developed through a Regional Open Space Plan. Amendments to existing policies and program guidelines will help resolve issues regarding dog access, preparation of Resource Management Plans, and ADA information and design guidelines. Efforts will continue to develop more sophisticated computer-based resources for record- keeping and mapping. Preserve Use and Management Plans will include completion of one major comprehensive plan, and four trail elements. Key capital improvements include construction and structural upgrade of field staff facilities, eenstmetion of a new staging area; and major improvements, planning, or construction progress on fnany several staging areas and other public access facilities. A workplan system to provide better predictability and accountability for project budgets and schedules will be initiated. Staff&aorces (Regular full-time positions, unless otherwise indicated) Planning Manager Senior Planner Open Space Planner 11 (2) Resource Planner Planning Technician (2) Planning Secretary (shared half-time with Acquisition Program) 6 1995-199 Regional and Long-Term Planning Subprogram Qbiective Assist with the formulation, review, and refinement of policies, District-wide plans, and cost estimates for the management and development of District preserves on a regional or District-wide basis. Work with local agencies on joint planning and implementation projects, to share information, and to encourage planning decisions that support the preservation of open space and natural resources and development of regional trail systems. Kcy Prqjects 1. Regional Open Space Plan - Continue a research, analysis, and public participation process to prepare a clearer vision for the long-term future District. Objectives include: • Review existing and planned improvements • Discuss conceptual buildout of improvements corresponding to completion of the greenbelt • Consider the impacts of operations costs and acquisition tradeoffs • Draft a mission statement for completion of the greenbelt • Review the Basic Policy document in light of the long-range planning studies • Refer the results of the committee review process to the Board for further discussion and public input. 2. Amendments to Board Use and Management Policies - Incorporate Resource Management Plan preparation, new notification policies, ADA guidelines, and Site Emphasis format and process. 3. Dog Access Program - Assist with completing the review of existing policy and the implementation of any revisions to the program, as directed by the Board. 4. Database Development - Design and implement computer databases for management of files for trail use, property owner notification, and land acquisition records to ultimately work in concert with the GIS system. S. G.I.S. Mapping - Continue the acquisition of digital geographic data for a shared regional computerized map and information database, and secure access to a system for analysis and plotting. Other Projects and Activities 1. Develop a process for identifying, prioritizing, and scheduling specific resource management and restoration projects. 2. Track and comment on public plans and issues in and around the District that may have an impact on open space values, such as the San Francisco Watershed Master Plan, Vidovich Quarry devek- ent, Highway 92 widening, Mariani - nch development, Cupertino Seminary General Plan Amendment, and San Mateo County Alternative Funding Committee and Santa Clam County and San Mateo County tndk plans. 3. Provide regular informational reports to the Board summarizing interagency communication and joint planning activities. 4. Assist in the formulation of a historical and cultural resources program to provide better identification and information for such resources on District preserves. S. Participate with Santa Cruz Mountains and Santa Clara Valley Biodiversity Task Force groups, act as clearing house/storehouse for regional resource data. 6. Continue participation in the Bay Area Ridge Trail and Bay Trail Committees. 7. Continue efforts to forge a closer working relationship with staff of Santa Clara County Parks and San Mateo County Parks. 8. Support Acquisition Program by preparing acquisition prioritization studies, reports, research, and exhibits. 9. Support Public Affairs Program by helping to prepare or commenting and cooperating on public information materials. 10. Continue to actively pursue grants for acquisition, planning, and improvement of sites. 11. Continue Student Internship Program in cooperation with local universities, to provide support for key planning projects. 12. Continue to improve tools and procedures for scoping, scheduling, estimating, and tracking significant planning and capital improvement projects, 8 1995-199 Site Planning and Implementation Subprogram Qbjec Apply policies, prepare and implement plans on a site-specific basis, including capital improvement, repair and restoration projects, and respond to site-specific use and management issues. JLU aWects 1. Trail Use Elements and Comprehensive Use and Management Plans - Continue to apply the adopted Trail Use Guidelines to resolve conflicts and provide access information in compliance with ADA Plan. Preserves on the current draft Target Use and Management Review Schedule during this fiscal year include: 0 El Corte de Madera comprehensive plan (3rd quarter 1995) 0 Fremont Older Trail Element (2nd quarter 1995) 9 Purisima Trail Element (2nd quarter 1995) 0 Rancho San Antonio Trail Element (3rd quarter 1995) e Long Ridge Trail Element (1st quarter 1996) 2. Site Emphasis, Action Plan, and Budget System Improvements - Continue the development and use of a Master Workplan for the Planning Program to better integrate these elements of annual planning and to relate them to realistic individual and project work-plans. 3. Capital improvement Project Planning and Implementation - Complete the key projects as described in the Site Emphasis Plan: Skyline Area • Skyline Ridge - complete field office use permit process and construction; Daniels Nature Center interior improvements phase I construction; Ridge Trail eefifteefieft t between Long Ridge Open Spam Pfesefve and Skyline Ridge Preserves • Windy Hill - Underground utilities and obtain permits for staging area construction • FA Gefte de Madefa dump elean up eagineefing and gFmt applieatieft • La Honda Creek - Weeks Road drainage improvements Foothills Area 0 Pulgas Ridge - County permit process and obtain easement on San Francisco Water Department land, , and Swging area eenstmetieft continued site restoration efforts 0 Rancho San Antonio - design and construction of structural improvements to shop building 0 Sierra AzuI - planning for- bimeldin Ganyoft pw4dng (gfmt ftinded);7Kennedy Road staging area use permi planning * St. Joseph's Hill - implement trail construction and restoration funded by Caltrans oak mitigation project • Fremont Older -planning for improvements to parking area 9 4. Sierra Azul Open Space Preserve, Former Almaden Air Force Base, Mt. Umunhum • Complete the public review process to evaluate potential uses of the buildings and facilities resulting from the request for proposals process. • Research the requirements and cost for demolition of the buildings and restoration of the site. * Assist the Board in making a final determination regarding the disposition of the buildings and facilities. Other Projects and Activities 1. Continue the review and update of District signs, maps, and brochures to provide more complete and clear information to users. 2. Initiate or continue other staging area and trail projects such as parking and/or restroom improvements at Fremont Older, Purisima, Windy Hill, and Monte Bello Open Space Preserves; and trail improvements at Gensigny and PaeTW jeint tntil, Picchetti Ranch Area, Monte and El Corte de Madera Open Space Preserve in accordance with Board Use and Management Plan recommendations. 3. Complete or continue demolition projects (including the Mud cabin at Long Ridge, Black Mountain cabin at Monte Bello, 140 La Honda Road at La Honda Creek Open Space Preserves) and site cleanup projects (including Dyer tank and contamination at La Honda Creek, Cothran property at Sierra Azul and dump at El Corte de Madera Open Space Preserves). 3 4. Assist with research, planning, and approval process for potential sales of surplus property. 4-5. Continue efforts to organize, implement joint agency mitigation projects such as St. Joseph's Hill Open Space Preserve oak mitigation or Ravenswood Open Space Preserve wetland restoration. 3 6. Continue the review of historic property lease terms to resolve issues of compliance and consistency with management objectives. 67. Investigate alternatives for sharing or transferring management responsibilities to agencies or organizations focused on historic preservation or interpretation. Provide summary of potential alternatives. -7 8. Implement Grant House interior improvements at Rancho San Antonio OpenP Space Preserve. 89. Continue or initiate resource management projects with increased volunteer participation at Pulgas Ridge, Skyline, Monte Bello, Purisima, Windy Hill, El Corte de Madera, Russian Ridge, and Rancho San Antonio Open Space Preserves to remove invasive non-native vegetation, restore natives. 910 Support Operations Program by responding to specific use and management issues that arise during the year. 10 OPERATIONS PROGRAM i Subprograms A. Field Operations B. Volunteer and Docent To Implement the BASIC POLICY OBJECTIVE: The District will follow a land management policy that provides proper care of open space lands, allowing public access appropriate to the nature of the land and consistent with ecological values. Program Emphasis for 1995-1996 Continue to provide responsible stewardship of District lands. In accordance with trail use policies and guidelines, increase efforts in public education and volunteer participation. Increase the use of District lands and facilities as an environmental education resource. Traditional operations program activities such as ranger patrol, resource protection, and maintenance and construction responsibilities will'continue to demand the majority of the program's resources. Staff Resources (Regular, full-time positions unless otherwise indicated) Operations Manager Area Superintendents (2) Visitor Services Supervisor Support Services Supervisor Supervising Rangers (4) Docent Coordinator Volunteer Coordinator (one-half time) Secretary Rangers (12) Equipment Mechanic-Operator (1 currently; 1 additional proposed) Lead Open Space Technicians (2) Open Space Technicians (5) Seasonal Open Space Technicians (6 currently; additional seasonal hours proposed equivalent to 1 additional position) 11 '99,_'99 Field Q2=dons Subprogram Qbjecti To provide responsible stewardship of all District lands by furnishing those public safety, maintenance, and resource protection services necessary and appropriate for effective management of District lands. Key Projects 1. Operations Manual Update - Revise operations manual to include Open Space Technician, Lead Open Space Technician, and Equipment Mechanic-Operator positions. Update ranger sections to include new procedures not yet formally placed in document. Develop standing orders system to draft, review, and implement directives not included in the operations manual. 2. Special Use Policies - Develop draft special use policies for Board adoption. Work with the Use and Management Committee to develop draft. Concentrate on public agency and private non-profit special uses. 3. Deer Hollow Farm - Work closely with the County of Santa Clara and the City of Mountain View for funding and work with city staff to provide for the continued operation of Deer Hollow Farm. 4. Site Inspection System - Complete and implement site inspection procedures to insure pre-acquisition and regular inspection of District lands and public use facilities. Other Projects and Activities 1. Patrol a. Monitor trail use and related conflicts, and educate the visiting public on proper use of District preserves. b. Enforce District land use regulations by providing active ranger patrol and after hours call-out service, as well as implementing patrol agreements with other agencies. c. Respond to accidents and other emergencies occurring on District lands. d. Identify and mitigate potential hazards on open space preserves to provide public safety. e. Continue the implementation of Board-adopted trail use guidelines. L Monitor special events, use permits, and resource protection related impacts on District lands. 12 f. Implement ranger bicycle patrol program. g. Implement program for the use of radar to enforce the speed limit on trails. 2. Maintenance and Construction a. Develop cost-effective methods of meeting site maintenance needs. b. Implement Use and Management Plan recommendations, as appropriate. c. Maintain lands, buildings, vehicles, and equipment to a safe and appropriate standard of appearance and utility. d. Provide supervision of volunteer projects, support enterprise subprogram field maintenance needs, and assist consultants and contractors with capital improvement projects as necessary. e. Implement resource management plans for specific sites, as appropriate. f. Improve public access and use through capital improvement projects, while protecting natural resources from the impact of public use. 3. Management and Administration a. Facilitate increased interaction between field staff, management team, and other staff. b. Administer employee residence program. c. Provide for safe access and site security by negotiating road maintenance and caretaker agreements. d. Coordinate management of District vehicles and equipment. e. Coordinate an occupational health and safety program for field operations. f. Coordinate ongoing training and skills enrichment for field staff. g. Implement computer-assisted maintenance management and special use permit system to improve efficiency. _ I h. Continue to assist the District's public q fairs program by making presentations to school and community groups and participating in community events. i. Provide the general manager and the Board with periodic summaries and analyses of current public use of District lands, including non-compliance with land use regulations and other unlawful activities. 13 1225-199 Volunteer and Docent Subprogram Qbjectiv To encourage active public participation in the maintenance, restoration, and protection of the District's natural resources, and provide cultural, historical, and environmental education opportunities to the public. Key Projects 1. Environmental Education - Expand the docent program to include a focused environmental education program for school children. Develop general environmental education guidelines and specific curriculum for use at Skyline Ridge Open Space Preserve. 2. Daniels Nature Center - Work with planning staff to implement Phase I exhibits. Develop and set up seasonal and temporary displays. Continue to seek grant funding for exhibits and offer public programs at the nature center. Other Projects and Activities 1. Recruit and train docents and other volunteers, and provide public information about volunteer programs, projects, and events through quarterly newsletters. 2. Coordinate monthly volunteer service projects and short- and long-term special request volunteer projects. 3. Conduct a broad range of public interpretive programs on open space preserves, including developing a docent-led history and nature program at Picchetti Ranch. 4. Coordinate the volunteer trail patrol program, and provide ongoing training for trail patrol volunteers and docents. 5. Work with City of Mountain View staff to explore potential cooperative interpretive programs at Deer Hollow Farm. 6. Develop a crew leader training program for Preserve Partners volunteers. 14 PUBLIC AFFAIRS PROGRAM Subprograms A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations To Implement the BASIC POLICY OBJECTIVE: The District will educate and make clearly visible to the public the purposes and actions of the District, and will actively encourage public communication and involvement in District activities. General Proaram, Emphasis for 1995-1996 Provide District information to as wide a constituency as possible, focusing on geographic areas of the District that have previously not been reached; maximize District name recognition in all communities served and to all target audiences; maximize overall awareness of the District throughout the District's 16 cities and the unincorporated county areas. Staff Resources (Regular, full-time positions unless otherwise indicated) Public Affairs Manager Public Affairs Assistant 15 1995-1996 General Public Information and Outreach Subprogram Objectiyg To generate additional support among the general public for completing the greenbelt by increasing the positive perception and awareness of the District's mission, objectives, accomplishments, programs, and effective management of public lands and financial resources. Ka Miects 1. Annual Report - Publish a District 1994-1995 Annual Report by May 31, 1995, followed by three regular issues of Open Space News. 2. Kids' Art of Open Space - Assuming a successful 1995 Kids' Art event (scheduled for March 1, 1995), schedule and coordinate the third annual event to take place no later than March 31, 1996. 3. Visitor Usage Survey - Implement a plan for accurately determining the number of visitors to District preserves, and their types of usage, based on a survey performed on-site at the preserves. 4. Public Event - Implement the Founders Commemoration event in May or June, 1995, and complete planning for a preserve "open house" or other major public event to take place early in the 1996-1997 fiscal year. Other Miects and Activities 1. Continually collect information on updates, corrections, or enhancements to the Visitors' Map that will be used when the map is reprinted, possibly in fiscal year 1996-1997. 2. Conduct at least one direct mailing to chamber of commerce members within the District, and at least one insert of District information in chamber of commerce newsletters; undertake other means of reaching chamber of commerce members with District information, such as a site tour. 3. Maximize regular media coverage of District activities and accomplishments. 4. Continue updating, producing, and distributing site maps, brochures and other collateral materials as needed, to include the Lands at Risk map being prepared in conjunction with the planning program. 5. Maximize awareness of the District through community presentations and displays. 6. Utilize a variety of methods for distributing District materials such as city newsletter inserts, local recreation program guides, property tax or utility bill inserts, and various direct mail strategies. 16 7. Continue to utilize c.(,-,jrate channels of information distribt,—,ii. S. Continue providing public affairs services to other programs, i.e., attendance and input at meetings, press releases, flyers, displays, trail use guidelines support, mapping, etc. 9. Work with Board members to produce materials describing the historical aspect of preserves- 10. Use all public affairs methods to continue creating a public distinction between the District and POST, park districts, and other agencies. 11. Make presentations available to high school civics and/or environmental classes. 12. Implement one special community information meeting in a selected area of the District, as a test to determine if future information meetings will be scheduled. 13. Continue to make District information available via various computer networks, such as Internet and Virtual Valley. 14. Continue to update and expand the District's newsletter mailing list. 17 1925-199 Legislative, Funding. and Organizational Relations Subprogram Objectives To carry out the high priority elements of the District's legislative plan and to inform other public agencies and private organizations about the District's activities and goals. &y Projects L Lobbying Efforts - Work with the general manager and the District's Sacramento lobbyist to preserve current and future funding for the District, and to carry out elements of the District's legislative plan. 2. Protection Of District Funding - Work with East Bay Regional Park District to provide for long-term protection of District funding, including possible modification of appropriate Public Resources Code sections. 3. Additional Funding - Work with the Bay Area Open Space Council, the Planning and Conservation League, San Mateo County, and others to develop and support potential regional or other alternative funding mechanisms, and continue to research and assess other potential funding ideas and mechanisms. Other PLqjects and Activities 1. Work with legislators legislative committees, state and federal administrators, other agencies, private organizations and interested citizens for information and action regarding state legislation and specific local issues. 2. Support state or local legislation which will benefit the District. 3. Provide support and services for specific District projects such as grant applications, Mt. Umunhum clean-up project, etc. 4. Maintain contact with other organizations and agencies and encourage them to assist the public in differentiating between agencies, and for the exchange of information, cooperation on special projects and participation in special events such as conferences and seminars, to keep the District informed of current issues. 5. Provide District information to candidates in any 1995 elections, and set up information meetings with candidates as need is determined. 6. Continue to provide staff support to the Legislative, Finance, and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues and in alt issues related to afternative funding mechanisms. 7. Continue making presentations to city councils, planning commissions, and parks and 18 recreation commissio._ if the cities within the District. 8. Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, through CPRS, PCL, or with the District's legislative advocate. 9. Coordinate with the administration program to implement joint meetings with county parks and recreation commissions. 44-. Support the establishment of a District Friends of Open Space group that may be the 10. focal point of a future funding campaign. 19 ADMINISTRATION PROGRAM To Implement the BASIC POLICY OBJECTIVE: The staff of the District will administer the affairs of the District on behalf of the public so as to maximize accomplishment of the goals of the District within existing financial and other constraints. General Program Emphasis for 1995-1996 Instill vision and provide leadership to foster staff participation and activities to carry out the District's short and long-term goals and objectives. Maintain the District's viability as an open space acquisition and management agency in light of limited funding. Focus efforts on working with the Planning Department, all staff, and the Board in development of the Regional Open Space Plan. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Legal Counsel (part-time under retainer) Controller (one-quarter time) Administrative Services Manager/District Clerk Research Attorney Administrative Analyst Office Manager/Secretary to the.General Manager Accounting Specialist Secretary Receptionist (one-half time; additional regular or temporary hours proposed to fill on equivalent of full-time basis) 20 1995-1996 Administration Program OQbjective: To provide overall coordination, direction, and administrative base for all District activities so as to maximize the accomplishment of the Board's policies and directives, to implement the Strategic Plan, and to maintain the District's viability as an open space acquisition and management agency. Ka Projects 1. District Funding - Work to preserve current and future state funding for the District. Continue to provide multi-year information/scenarios on District's long-term finances and to address the need to rely on the availability of grant funds for major development projects. 2. Human Resources - Carry out District's personnel and labor relations functions. Enhance organizational effectiveness through increased communications, staff meetings, retreats, workshops, training seminars, and team building activities. 3. Joint Meetings - Coordinate joint meetings with the Board of Directors and the Park and Recreation Commissioners of San Mateo and Santa Clara Counties to discuss topics of mutual interest in each county. Hold joint meetings with key parks and recreation department staff at San Mateo and Santa Clara Counties to facilitate interagency cooperation and communication. 4. Regional Open Space Plan - Work with the Board of Directors, Planning Program, and all District staff to prepare a plan providing a clearer vision for the future of the District. Other PL9jects and Activities 1. Continue to build and refine a management team approach for overall management of the District's activities. 2. Provide financial management and accounting, including investment of temporarily idle fiends, and general legal support to other programs as necessary. 3. Perform administrative and legal obligations as required by State law, promote District's safety program, and oversee coordination of equipment/infrastructure needs at main office. 4. Update Action Plan; prepare, monitor and revise, as necessary annual budget; coordinate program evaluations for Action Plan progress; coordinate preparation and distribution of all materials for Board's regular and special meetings. S. Involve Board of Directors in planning of the annual special Board meeting to be held as part of Board's Good Neighbor Policy. 21 r 6. Refine and implemen. _ comprehensive risk management prog.am, including a formalized site inspection process. i I 22 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-95-31 Meeting 95-05 March 8 1995 AGENDA ITEM Presentation of the Budget for Fiscal Year 1995-1996 QEhMRAL MANAGER'S RECOMMENDATION No action is requested at this time. The proposed budget for the 1995-1996 fiscal year will be presented again at your March 22 meeting. At that time, I will recommend that you adopt the budget for the upcoming fiscal year. Overview: This report presents the April 1, 1995 through March 31, 1996 fiscal year j budget for your consideration. Staff will review the proposed budget at your March 8 meeting. The budget will be presented for adoption at your March 22 meeting. The proposed budget for the 1995-1996 fiscal year currently totals $25,150,500 and breaks down as follows: Debt Service $ 5,454,000 J Capital Improvement Projects $ 581,500 Facilities (Field Offices) $ 532,500 Operating Expenses $ 4,335,500 Land Purchases $14,247,000 The $5,,454,000 of debt services is 54 percent of the $10,107,000 of property tax revenues currently projected by controller M. Foster in his attached controller's report. The $14,247,000 for land purchases compares with a land purchase budget of$7,500,000 for the 1994-1995 fiscal year. Proposed 1995-1996 operating expenses of$4,335,500 currently represent a 4.2 percent increase over the revised 1994-1995 base of$4,161,950 for budged operating expenses and a 7.8 percent increase over projected 1994-1995 operating expenses of $4,023,625. The revised 1994-1995 operating expenses budget figure of $4,161,950 is used in the calculations for the target average six percent growth guideline for District operating expenses. The operating budget being presented to you at this time does not include funding for potential salary and benefit adjustments for general manager appointees. Contract negotiations are still in progress with S.E.I.U. - Local 715 for the District's represented employees, and the general manager and management team is currently meeting with the District's office, supervisory, and management staff to discuss potential salary and/or benefit adjustments for the 1995-1996 fiscal year. Assuming completion of the contract negotiations and discussions with the office, supervisory, and management staff, the "final" budget 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-95-31 Page 2 presented at your March 22 meeting will include proposed funding for potential salary and/or benefit adjustments. The target average six percent growth guideline for District operating expenses was the guiding criteria in this year's budget formulation process. In addition, the management team, controller, and Administrative and Budget Committee took a very conservative approach to the 1995-1996 budget in light of the lack of growth in property tax revenue anticipated in the current taxing year and "rumblings" in Sacramento focusing on special districts. TMCI Average Six Percent Growth Guideline for Ogg ExpMes: The Board approved the new target average 6% growth guideline for District operating expenses at the September 28, 1994 Regular Meeting (see report R-94-100). Operating expenses include salary and benefits, services and supplies, and fixed assets. Facility costs, such as renovation of the Skyline field office, and capital improvement projects (CIPs) are outside the operating expenses growth guideline. The guideline is a target average, allowing operating growth, for example, to be five percent one year and seven percent the following year- The base figure used to calculate this year's operating growth is the approved 1994-1995 operating budget figure of$4,161,950, as revised. Funding for the printing and mailing of the new visitors map ($85,000), one-time legislative consultant fees ($20,000), and 1994 election expenses ($101,000) were excluded from this operating expense figure base. A six percent growth rate for operating expenses could allow for an operating budget of $4,411,700 for fiscal year 1995-1996. To be fiscally responsible, both the Administrative and Budget Committee and I are targeting a proposed budget for 1995-1996 under the six percent growth rate. The chart below details the current status of proposed 1995-1996 operating budget. 94-95 94-95 95-96 Percent Approved Projected Proposed Increase Over Operating Operating Percent Budget Operating Budget Expenses Expenditure Budget Acquistion $ 407,900 $ 328,230 80.5% $ 308,900 -24.3% OP—ti-- $ 2,280,600 $ 2,275,110 99.8% $ 2,471,650 8.4% Planning $ 494,200 $ 459,040 94.6% $ 493,500 -0.1% PubWr-Affairs $ 290,700 $ 273,695 94.2% $ 274,750 -5.5% Administration $ 699,550 $ 688,550 98.6% $ 7%,700 14.1% TOTAL $ 4,161,950 $ 4,023,625 96.7% $ 4,333,500 4.2% Budget Review Process: The 1995 Administration and Budget Committee, composed of Directors DeWit (treasurer), Henshaw (committee chair), and Davey reviewed the proposed budget in the Board's behalf during a series of open, publicly noticed meetings in January, February, and March. The committee work included reviewing the proposed Action Plan for each program, the proposed 1995-1996 budget by program and category expense groupings (as well as by major projects and activities) and the 1994-1995 projected expenditures. The final review compared the entire budget against the target average six percent growth R-95-31 Page 3 guideline for District operating expenses. The committee members received for their review detailed sub-account printouts for all the detail line items included in the proposed budgets. The Administration and Budget Committee will report to you at the March 8 meeting. The controller's report accompanies this staff report. Controller M. Foster met with the committee on February 23 to discuss projected revenues, debt service, and District cash flow analysis. M. Foster is not able to attend your March 8 meeting, but will attend your March 22 meeting. As in past years, estimated expenses are included for the District's retirement contributions to the Public Employees' Retirement System (PERS) and for various employee benefits. Because of the April I fiscal year start date, exact contribution rates are not known when preparing the budget. As noted earlier in the report, the proposed budget does not include funding for potential salary and benefit adjustments for general manager appointees because of on-going negotiations with Local 715 and discussions with the members of the office, supervisory, and management staff. EMVQgd Program Budgets; The following section on the proposed 1995-1996 budget is presented by program to facilitate your review. The last four pages of this report show in detail the proposed 1995-1996 budget broken down by program and major expenditure categories. R-95-31 Page 4 1. OPEN SPACE ACQCn_SMON PROGRAM A. Acquisition Program 94-95 4-9 95 Revised Projected :.. ..q.. ..... ............ ...................._ ;; >Budget Expenses >: » Salaries & Benefits $ 142,200 $ 114,030 1 1 350 << > > k�` Services & Supplies 09, OS 400 � ,�:�,:,>; Fixed Assets - Acquisition 425,500 230,050 Enterprise Subprogram 183,300 83300 ,�;.;.., Debt Service 5,848,000 4,114,110 5:454}t00 Land Purchases 7,500,000 8,188,8004`24? ( ; Total $14,208,400 $12,834,890 $24009, The proposed 1995-1996 budget for the Open Space Acquisition Program, excluding debt service, is $14,555,900. Controller M. Foster indicates that $14.247 million would be available in 1995-1996 for open space acquisition. These funds would be utilized to acquire two major anticipated projects including the Hosldng - El Corte de Madera final option and the Rancho de Guadalupe property in Sierra Azul, and several smaller grand funded projects. Debt service for principal repayment and interest on the District's land contracts and note issues is budgeted at $5,454,000 for the 1995-1996 fiscal year. As acquisition funds dwindle, the program's emphasis during 1995-1996 is to focus efforts on securing two high priority properties, and completing several grant funded acquisitions. Long term options to purchase land would be approved by the Board on a selective basis and $25,000 is budgeted for this purpose. The Hosking transaction would be completed entirely with borrowed funds from the landowner in the amount of approximately $6.3 million. PP Y Propos ed 1995-1996 expenditures for the acquisition program, excluding funds budgeted for land purchases, capitalized expenses (including options) related directly to land acquisitions, debt service, and the Enterprise Subprogram, total $142,300 a 50 percent reduction from the amount budgeted for 1994-1995. Fixed asset expenses directly related to land acquisition, such as appraisals, site engineering, escrow fees, title insurance, and legal fees are budgeted at $52,500, a reduction of 54% from the 1994-1995 budget. This reduction results from the severe reduction in land acquisitions use activity. B. Enterprise Subprogram The proposed 1995-1996 budget for the Enterprise Subprogram is $114,100. R-95-31 Page 5 The subprogram's proposed budget divides into two major areas: 1) on-going, regular enterprise activities, and 2) expenditures related to the District's administrative office building. Funds budgeted for on-going, regular enterprise activities is $87,850, an increase of 29%. This increase is largely a result of roof and road failure during the severe winter storms, plus correction of deferred maintenance that has occurred over the last several years. The 1995-1996 Enterprise Subprogram budget does not include the $100,000 for remaining estimated costs related to remodeling the 330 Distel office building. This figure is an estimate of the amount currently under dispute with the bonding company, and the District has no current intention of paying this cost. The amount has therefore been eliminated from the budget. Operating expenses for the office building are budgeted at $26,250 for the tenant space and will be handled in a separate facilities account within the Enterprise Subprogram. This amount includes payment of the final $3,350 commission to the real estate broker who promoted the tenant space. Expenses for the portion of the building occupied by the District is included in the Administration Program. In 1994-1995, net income from the District's enterprise properties was $355,150, an increase over 1993-1994 income by approximately one percent. This relative flat increase is due to removing three residences from the enterprise roll (Black Mountain cabin, La Honda Road duplex and Mud cabin) while, at the same time, renting the remaining space at 330 Distel Circle. Net income for 1995-1996 fiscal year is projected at $394,500, an eleven percent increase mainly as a result of the addition of the former Dyer house at La Honda Creek Open Space Preserve and an increase in communication lease rents. 2. PLANNING PROGRAM The proposed 1995-1996 Planning Program budget is $1,597,500. This is a 25 percent increase over the revised 1994-1995 budget of$1,277,200. The increase is primarily due to planning and construction of the Skyline field office. .................. ............ ................ ............. ................. 94-95 94-95 ............. Revised ProjectediropQsec Budget Expenses ...................... ......... ........................................... ......... ....... ..... Salaries & Benefits 433,600 421,250 .......... 4381 ............ ...... Services & Supplies 46,600 32,290 Fixed Assets - Operating 4,000 4,500 ...... Expenses .......... ........ ....................... Fixed Assets - Facilities 22,000 12,500 .. ........ ........... . .. . ..... ... ... . .......... Capital Improvement 771,000 195,864 ..................... 5 ..0.( .............. Projects . ............ ......... ....... ........... .......... ........ ........... .......... ............ : 5 .5 Total Planning $1277,200 666,540 .......$_ ...................... ... R-95-31 Page 6 The salaries and benefits budget currently reflects a 1 percent increase over the 1994-1995 revised budget. The services and supplies budget is 14 percent less than the 1994-1995 revised budget of $46,600, reflecting a commitment to help meet the total District operating budget growth guideline this year. Fixed assets operating expenses for 1995-1996 consist of computers, computer upgrades, and filing cabinets. The fixed assets facilities budget of$532,500 consists of a $460,000 project to design and construct the new field office at Skyline Ridge Open Space Preserve and $72,500 for structural improvement to the shop building at Rancho San Antonio Open Space Preserve. The capital improvement projects (CIP) budget of$581,500 for 1995-1996 represents a 25 percent decrease from the revised 1994-1995 budget. Only 25 percent ($195,864) of the 1994-1995 budget is projected to be spent. The complete 1995-1996 capital improvement projects budget is included for your review in the following Attachment A. Because of the amount of capital improvement funding to be spent in 1994-1995, staff has worked to create a more realistic site emphasis plan and CIP budget for 1995-1996. The CIP budget has a new, experimental feature this year, as indicated in Attachment A. Capital improvement projects have been broken down into A and B priorities; A projects are high priority, and every effort will be made to complete them; and B projects are also important, but will receive attention as time permits. Funding for B projects is 50 percent of the estimated cost. Assuming that some B projects will be completed, some partially completed, and some not initiated, the average expenditure for all the B projects is projected to be 50 percent. The total budget for each individual project is as shown under estimated cost on the following sheets. As part of the measure to manage overall District budget growth, a CIP budget guideline of a flat $600,000 per year was introduced in 1994-1995. Projected capital improvement expenditures for 1994-1995 are $195,864, or $404,136 below the guideline; projected development grant income is $20,483. Proposed capital improvement expenditures for 1995- 1996 are $581,500 or $18,500 below the guideline. Projected development grant income in fiscal year 1995-1996 is $111,500. � III , w ATTACHMENT A: PLANNING BUDGET(Ca ital Improvement Program): Fiscal Year 95/96 Revised February 16,1995 BUDGETED PROJECTED EST.COST ADJUSTED OUTSIDE PRIORITY PRESERVE PROJECT DESCRIPTION BUDGET CODE FY 94/95 FY 94/95 FY 95/96 BUDGET FUNDING NOTES or EXPECTED OUTCOME Graphic Consultants B Kennedy Limekiln Sign Graphics 520233-12-1A 1,500 750 A Long Ridge Sign Graphics 520234-14-IA 2,500 2,000 500 Soo Upon completion of Fowkes Tr. Los Trancos Complete Sign Graphics 5202-34-08-1 A 500 250 A Monte Bello Sign Graphics 520234-02-1A 2,500 2,500 500 500 Upon completion of Fowkes Tr. A Picchetti Ranch Sign Graphics 520233-MlA 2,500 500 1,000 1,000 B Purisima Creek Sign Graphics 520234-13-1A 2,500 2,000 500 250 Possible Upon completion of Tr.Element Russian Ride Sign Graphics 5202-34-15-1A 150 A St.Joseph's Hill Sign Graphics 520233-04-1A 2,500 500 1,000 1,000 B Thornewood Sign Graphics 520234-21-1A 1,500 750 A Misc. Graphics Program Training 520232-00-00 2,000 2,000 Adobe Illustrator training A Misc. Unanticipated Projects 520232-00-00 2,000 1,200 1,000 1,000 Trainin ,misc.graphics SUBTOTAL 15,000 9,100 9,500 7,750 Planning&Engineering Consultants B El Corte de Madera Complete Dump Cleanup Plan 520634-26-1A 15,000 9,700 4,000 2,000 Complete grant application A El Corte de Madera Resource Management Study 520635-26-1A 10,000 5,000 1,000 1,000 Background work for U&M A Fremont Older Parking Plans 520633-11-1A 5,000 5,000 Prepare plans,obtain permits I necessary A Kennedy Limekiln Kennedy Rd Parking Plans 520633-12-1A 10,000 10,000 10,000 Prepare plans B La Honda Creek Hazard Removal(Dyer) 520634-25-1A 3,000 1,500 Remove tank,drums,paint A La Honda Creek Weeks Drainage 520634-25-1 A 5,000 5,000 Oversee drainage repairs La Honda Creek Asbestos Determination 5206-34-25-1A 5,000 140 La Honda Rd B La Honda Creek Asbestos Abatement(Dyer) 5206-34-25-1A 3,000 1,500 Asbestos removal monitoring B Kennedy Limekiln Limekiln Canyon Parking Plans 520633-12-1A 10,000 5,000 Required Pending land acquis., re a plans/specs B Monte Bello South Parking Plans 520634-02-1A 7,500 3,750 Pending land exchange,prep.plans/specs B Mt.Umunhum Area Use and Disposition Study 520633-12-1C 15,000 12,098 25,000 12,500 Continue planning studies B Picchetti Ranch Homestead Restoration Plans 520633-06-1A 15,000 7,500 Required Pending rant,prepareplans/specs A Pulgas Ride Sewage Treatment Plant Demo 5206-33-10-1A 3,000 1,500 2,500 2,500 Obtain S.F.Water Permit,start Co.permit A Pulgas Ride Parking Plans(Edmonds) 5206-33-10-1A 2,500 1,000 2,500 2,500 Obtain S.F.Water Permit,start Co.permit A Pulgas Ridge Resource Management Plan 520635-10-1A 2,500 500 2,000 2,000 Resource studies for U&M plan Purisima Creek Underground Utilities 5206-34-13-1A 1,000 "d aQ N J 1) 7d w , ATTACHMENT A: PLANNING BUDGET(Capital Im rovement Program): Fiscal Year 95/96 Revised Februa 16,1995 BUDGETED PROJECTED EST.COST ADJUSTED OUTSIDE PRIORITY PRESERVE PROJECT DESCRIPTION BUDGET CODE I FY 94/95 FY 94/95 FY 95/96 BUDGET FUNDING NOTES or EXPECTED OUTCOME A Rancho San Antonio Grant House Interior 5206-33-03-1A 3,000 1,000 2,000 2,000 3,000 Prepare plans A Rancho San Antonio Shop Building 5206-33-03-213 7,000 2,500 2,500 2,500 Prepare plans and specs A Skyline Ridge Field Office Project Admin. 5206-34-01-2B 15,000 10,000 60,000 60,000 Permits,consulting during constr. A Skyline Ride Nature Center Interior 5206-34-01-1 A 12,000 14,800 5,000 5,000 Phase I consulting Skyline Ridge Nature Center Utilities 5206-34-01-1 A 5,000 1,000 B Thomewood Schilling Lake Spillway 520634-21-1A 5,000 3,000 3,000 1,500 Eng.during repairs B Windy Hill Portola Parkin Area 520634-09-1A 2,500 1,800 3,500 1,750 Possible Begin Site Dev.Permit process A Windy Hill Under round Utilities 5206-34-09-1A 20,000 1 1 20,000 1 20,000 Plans/Specs A Misc. Unanticipated Projects 5206-32-00-00 10,000 2,000 5,000 5,000 Env.Ed.Grant-Nat.Ctr SUBTOTAL 143,500 65,898 196,500 159,500 Site Preparation Expenses B Cathedral Oaks Cothran Cleanup 811033-12-1B 15,000 15,000 7,500 La Honda Creek Demo 140 La Honda Rd) 811034-25-1A 35,000 2,600 Combine w/Blk Mtn demo B La Honda Creek Tank,Asbestos Removal 811034-25-1A 23,000 11,500 Tank,drums,paint,asbestos B Long Ride Demo(Mud Cabin) 811034-14-1A 15,000 7,500 Bum by CDF,clean-up Monte Bello Demo Black Mtn Cabin) 811034-02-1 A 2,600 Combine w/La Honda demo B Mount Umunhum I Ringo Clean-up 811033-12-1C I 1 7,0001 3,5001 includes opening road B Mount Umunhum I Jacques Ridge Clean-up 8110-33-12-IC 1 20,0001 10,000 SUBTOTAL 50,000 5,200 80,000 40,000 Interior/Ext dor(Structures&Im rovements) A Picchetti Ranch Restore Porch on House 820133-06-36 6,000 6,0001 6,000 6,000 Closeout grant A Rancho San Antonio Grant House Interior 820133-03-1A 17,000 17,000 17,000 17,000 begin plan implementation/spend grant A Rancho San Antonio Field Office Structural Upgrade 820133-03-1A 70,000 70,000 Obtain permits&complete construction A Rancho San Antonio Field Office Landscaping 820133-03-2B 3,000 3,000 1,000 1,000 Complete landscaping A Skyline Rido Field Office 820134-01-1A 400,000 400,000 Construction A Skyline Ridge Nature Center Interior 820134-01-1A 26,000 9,000 23,000 23,000 10,000 Complete Phase I SUBTOTAL 52,000 12,000 517,000 517,000 Electrical(Structures&Improvements) tT4 (D 00 I 7d w ATTACHMENT A: PLANNING BUDGET(Capital Im ovement Program): Fiscal Year 95/96 Revised Februa 16,1995 BUDGETED PROJECTED EST.COST JADJUSTED OUTSIDE PRIORITY PRESERVE PROJECT DESCRIPTION BUDGET CODE FY 94/95 FY 94/95 FY 95/96 1 BUDGET FUNDING I NOTES or EXPECTED OUTCOME B Purisima Creek Underground Utilities 8203-34-13-1A 1 15,000 5,0001 2,500 In-house,as time allows Skyline Ride Nature Center Utilities 8203-34-01-1A 1 20,000 1 9,0001 1 1 Elec.heating to bldg A lWindy Hill Underground Utilities 820334-09-1A I 200,000 1 1 130,0001 130,0001 1 Coordinate w/P.V. SUBTOTAL 235,000 9,000 135,000 132 500 Sewer&S is(Structures&Improvements) B Fremont Older Restroom&Tank 820533-11-1A 13,000 16,000 8,000 B Monte Bello Restroom&Tank(Camp) 8205-34-02-1A 13,000 15,000 7,500 Need CUP revisions first Purisima Creek Tank(Redwood TraiQ 820534-13-1A 5,000 4,700 A Purisima Creek Lower Restroom 8205-34-13-1A 13,000 11,000 1,000 1,000 In-house,pad installation B Rancho San Antonio Toilet system upgrade 8205-33-03-1A 2,500 1,250 B Windy Hill Upper Restroom 820534-09-1A 1 13,E 1 11,0001 5,0001 2,500 1 Follows Site Permit w/Town SUBTOTAL 57,000 26,700 39,500 20,250 M'd b4 �D 7d �o w ATTACHMENT A: PLANNING BUDGET(Capital Improvement Pro ram): Fiscal Year 95/96 Revised February 16,1995 BUDGETED PROJECTED EST.COST ADJUSTED OUTSIDE PRIORITY PRESERVE PROJECT DESCRIPTION BUDGET CODE FY 94/95 FY 94/95 FY 95/96 BUDGET FUNDING NOTES or EXPECTED OUTCOME Parking Area B I Fremont Older ParWng Area Expansion 1 8207-33-11-1 A 1 15,0001 1 15,0001 7,500 A Purisima Creek Expand Parking Area 8207-33-13-1A 2,5001 2,500 1 In-house,widen lot SUBTOTAL 15,000 0 17,500 10,000 Roads&Trails(Structures&Improvements) A El Corte de Madera Trail Improvements(Misc) 8209-34-26-1A 5,000 3,000 5,000 5,000 Trail plan implementation B Fremont Older Misc.Trail Improve./Realignments 8209-33-11-1 A 3,000 1,500 A La Honda Creek Weeks Drainage 820934-25-1A 20,000 20,000 Repair drainage problems Monte Bello Vista Point Improvements 820934-02-1A 5,000 B Picchetti Ranch Trail above Pond 8209.33-06-1A 7,500 7,500 3,750 A Picchetti Ranch Trail to Consi 8209-33-06-1A 8,000 8,000 8,000 Construct trail to County Park Picchetti Ranch Trail to Stevens Cyn.Rd. 820933-MIA 7,500 6,600 10,438 rec'd 10,438 from Pac Bell Pulgas Ridge Cordilleras Trail 820933-10-1A 5,000 8,500 5,000 Closeout rant/final payment 95/96 Russian Ride Loop Trails LWC 820934-15-1A 2,000 2,000 4,000 Russian Ride Nature Trail(Prop 70) 820934-15-1A 6,000 3,000 12,000 Russian Ride Ridge Trail Norton LWCF) 8209-34-15-1A 12,000 6,200 12,000 A ISkyline Ride Fowkes Trail Improvements 820934-01-1A 26,500 20,000 20,000 26,525 Build trail,elec.gate A St.Joseph's Hill Jones Trail(Novitiate) 820933-04-1A 40,000 16,866 10,000 10,000 15,000 Trail Improvements&fence repairs A St.Joseph's Hill Manzanita(Hilltop)Trail 820933-04-1A 15,000 15,000 15,000 Cattrans Oak Mitigation grant B St.Joseph's Hill Abandoned Vineyard Trail 8209.33-04-1A 3,000 1,500 3,000 Caltrans Oak Mitigation grant B St.Joseph's Hill Jones Trail Realignment 8209-33-04-1A 5,000 3,5001 1,750 3,000 Cakrans Oak Mitigation grant SUBTOTAL 129,500 46,166 95,000 86,500 Signs Structures&Improvements) A Foothill Preserves New&Replacement Signs 8210-33-00-00 10,000 8,000 10,000 10,000 A Foothill Preserves Bulletin Boards 821033-00-00 3,500 3,500 3,500 B Kennedy Limekiln Map,Regulatory&Frame 821033-12-1A 3,000 1,500 A Long Ridge Map,Regulatory&Frame 821034-14-1A 3,500 2,000 2,000 Follows Fowkes trail constr. rb >v Oo O w ATTACHMENT A: PLANNING BUDGET(Capital Im rovement Program}: Fiscal Year 95/96 Revised Febru2y 16,1995 BUDGETED PROJECTED I EST.COST JADJUSTED OUTSIDE PRIORITY PRESERVE PROJECT DESCRIPTION BUDGET CODE FY 94/95 FY 94/95 FY 95/96 1 BUDGET FUNDING NOTES or EXPECTED OUTCOME Los Trancos Map,Regulatory&Frame 8210-34-08-1A 3,000 A Misc.Preserves Brochure Boxes 8210-32-00-00 1,500 200 2,000 2,000 Pending bulletin bd.approval A Monte Bello Entry Sign Replacement 8210-34-02-1A 2,500 2,500 Replace per current stds. B Monte Bello Nature Trail Revisions 821034-02-1A 3,000 1,500 Replaces inter .brochure A Monte Bello Map,Regulatory&Frame 821034-02-1A 3,000 2,500 2,500 Follows Fawkes trail constr. A Picchetti Ranch Map,Regulatory&Frame 821033-O6-1A 3,000 3,000 3,000 A Purisima Creek Entry sign replacement 8210-34-13-1A 4,500 4,500 CalTrans permit,per stds. B Purisima Creek Map,Regulatory&Frame 821034-13-1A 3,500 1,5w 750 Upon completion of tr.plan A Skyline Preserves New&Replacement Signs 821034-00-00 10,000 6,000 7,500 7,500 New&re Iacement signs A Skyline Preserves Bulletin Boards 821034-00-00 9,500 3,000 4,000 4,000 Interior components B St.Joseph's Hill Map,Regulatory&Frame 8210-33-04-1A 3,000 3,000 1,500 Will need to work with Los Gatos&County B Thomewood Map,Regulatory&Frame 8210-34-21-1A 2,000 1 1,000 SUBTOTAL 53,500 17,200 54,000 47,750 Protective Barriers(Structures&Improvements A Foothill Preserves Misc.Protective Barriers 821133-00-00 2,000 3,500 2,500 2,500 Misc.fencing,gates A Mt.Umunhum Secure Jacques Ride 8211-33-12-1C 20,000 20,000 fence&gate to stop dumping&off road us B Pulgas Ridge Secure Catchbasin 821133-10-1A 2,500 2,500 1 1,250 A Skyline Preserves Misc.Protective Barriers 821134-00-00 1,500 1,500 1,5001 1,500 Misc.fencing,gating SUBTOTAL 6,000 5,000 26,500 25,260 Resource Mana ement Structures&Improvements) A I Pul as Ride Site Restoration 821235-10-1A 5,000 5,600 10000 10,000 Exotic control&revegetation A Skyline Ridge Habitat Improvement 8218-35-10-1A 1,000 1,000 Cattail spray and burn A Misc.Preserves Revegetation Supplies 821235-00-00 1,500 1,5001 1,500 1,500 B IMisc. Unanticipated Projects 821235-00-00 5,000 5,000 2,500 SUBTOTAL 11,500 7,100 17,500 15,000 Demolition(Structures&Improvements) B La Honda Creek Demo(140 La Honda Road) 821334-25-1A 40,0001 20,000 1 1 Combine w/Blk Mtn demo t1�o fD qd c.n w ATTACHMENT A: PLANNING BUDGET(Capital Improvement Program): Fiscal Year 95/96 Revised February 16,1995 BUDGETED PROJECTED EST.COST JADJUSTED OUTSIDE [PRIORITY PRESERVE PROJECT DESCRIPTION BUDGET CODE FY 94/95 FY 94/95 FY 95/96 1 BUDGET FUNDING NOTES or EXPECTED OUTCOME B Monte Bello Demo(Blk.Mtn.cabin) 8213.34-02-1A 1 15,0001 7,5001 1 Combine w/La Honda demo SUBTOTAL 0 0 55,000 27,500 Misc. Structures&Improvements B IThornewood ISchilling Spillway Repair 8299-34-21-1A 1 25,0001 12,5001 1 Replace s iltw w/culvert B IMisc. I Unanticipated Projects 8299-32-MOO 1 25,000 1 5,0001 25,0001 12,500 SUBTOTAL 25,000 5,000 50,000 25,000 TOTAL 1 793,0001 208,3641 1,293,000 1,114,000 ►b CD N � k R-95-31 Page 13 3. OPERATIONS PROGRAM 94-95 94-95 9 ;> :.;;;::. . . Revised Projected Prc .:. Budget Expensesudg Salaries & Benefits $1,730,200 $1,730,610 1,8h, 00 _ ......_....__. __. _< Services & Supplies 448,400 :<�«._:::<:.>:; ------------- Fixed Assets 95,500 96,100 < � :, Total $2,280,600 $2,275,110 The proposed 1995-1996 budget for the Operations Program is $2,471,650. The proposed budget represents an 8.4 percent growth over 1994-1995 revised budget and an 8.6 percent increase over 1994-1995 projected expenses. Salaries and benefits in the proposed 1995- 1996 budget currently account for approximately 75 percent of the program's proposed budget. All costs associated with the addition of a second equipment mechanic-operator position, the addition of sufficient seasonal hours to staff the Deer Hollow Farm maintenance worker position, and the addition of a seasonal open space technician position have been included in the salaries and benefits figure. The additional equipment mechanic-operator position proposed this year was included in the adopted 1994-1995 budget, then cut when the budget was revised later in the year. Adding a second equipment mechanic-operator to the staff will improve the productivity of each geographical area by increasing the availability of, and eliminating the competition for, a single equipment mechanic-operator. The proposed equipment mechanic-operator position is funded starting July 1, 1995. Staff is recommending the Board approve the hiring of this position in conjunction with the final approval of the budget. The 1995-1996 proposed services and supplies budget is $457,150, which is .5 percent over the 1994-1995 revised budget figure. Included in the proposed budget is start-up costs for the ranger bike patrol program and the David Daniels Nature Center. Maintenance materials and supplies ($5,000) for the operation of Deer Hollow Farm are also included in the proposed budget to fund another one-year agreement with the City of Mountain View. The modest growth in services and supplies is largely due to the decision not renew the Sheriff's Office supplemental patrol contract in the Sierra Azul Preserve area. The 1995-1996 proposed fixed assets budget is $169,600. The proposed purchase of a $70,000 tractor/boom mower accounts for the 77.5 percent increase in fixed assets over the 1994-1995 revised budget figure. The proposed fixed assets budget also includes $65,900 for the replacement of two high mileage patrol vehicles and an additional patrol vehicle to accommodate the ranger position added to the Skyline staff last year. The equipment and vehicle purchases proposed for fiscal year 1995-1996 are consistent with the five-year capital equipment schedule contained in the 1994-1995 budget report. R-95-31 Page 14 D. Topley's February 6, 1995 budget justification memo for the tractor/boom mower has been reproduced below. The following page is the revised five-year capital equipment schedule. MEMORANDUM February 6, 1995 TO: John Escobar FROM: David Topley SUBJECT: Budget justification for Fiscal Year 1995/96 FULL SIZE TRACTOR/BOOM MOWER, $70,000 The District field staff is responsible for maintaining over 150 miles of patrol and fire roads. one of the most challenging and overwhelming tasks of maintaining roads is controlling vegetation growth. Vegetation removal, or "brushing", not only makes roads passable for patrol purposes, but serves as an important fire break in the event of a brush fire. It also makes roads safer for patrol and public use because of increased visibility and line of sight. Almost all the roads within the District must be brushed at least once a year to be properly maintained. The only feasible way to keep pace with the demand for road brushing is to use a tractor with an articulating boom mower. Other methods of brushing would take much longer and require far more staff. The results are superior because a boom mower can reach up to 18 feet overhead. The District purchased a tractor with a boom mower in 1989. This type of equipment is not available for rent anywhere in northern California. In the summer of 1994, we rented one from a company in southern California. The results were poor. Minor breakdowns, such as flat tires and broken hydraulic hoses, put the tractor out of service for days. We had to rely on the rental company to make arrangements for the necessary repairs. Reserving the rental tractor for the exact months needed was also difficult. The District's tractor/boom mower has been a tremendous asset to our maintenance program. it is the most important piece of heavy equipment the District owns. With over five years of very hard use there is a considerable amount of "down time" during the critical brushing season. Even when the equipment runs without breakdowns, staff is unable to complete all the required annual brushing work. A additional tractor/boom mower would enable staff to brush both Skyline and Foothills areas at the same time. This is critical because there is only a limited amount of time when the roads are dry and passable before the peak of fire season. A second tractor would also enable staff to continue brushing when one tractor was down for repairs or maintenance. 1994-2000 OPERATIONS PROGRAM 5-Year Capital Equipment Schedule 7d 1994 1995 1996 1997 1998 1999 1995 1996 1997 1998 1999 2000 Patrol Vehicles a) Replacement (2) (2) (3) (4) (1) (3) $42,000 $42,000 $63,000 $84,000 $22,000 $66,000 b) New (1) (1) $23,500 $25,000 Other Vehicles $28,000 $34,000 Small Replace Dump 187 Small Dump Heavy 30 Equipment ment 70 000 0 00 $60,000 Tractor Trail Backhoe w/ Machine (or Boom Dozer) Mower Other Capital $25,500 $34, 100 $20,000 $23,000 $26,000 $30,000 Equipment Field & Field & Field & Field & Field & Field & Office Office Office Office Office Office i TOTALS $95,500 $169,600 $83,000 $137,000 $107,000 $156,000 AVERAGE ANNUAL CAPITAL EQUIPMENT EXPENSE FOR 1994-2000 $124,700 'd aro c� Revised 2/9/95 R-95-31 Page 16 4. PUBUC AFFAIRS 94-95 94-95 �5-96......: '::>:.> .............................................. Revised Projected Prcosed Budget Expenses B dg .... Salaries & Benefits $123,850 $122,030 ;;. . Services & Supplies 271,350 256,165 4 ,454" Fixed Assets 1,500 1,500Qt Total $396,700 $379,695 $ 74,'7 The proposed 1995-1996 Public Affairs Program budget provides sufficient funding to carry out the program emphasis in the 1995-1996 Action Plan of reaching as wide a constituency as possible in a variety of geographic areas of the District and maximizing overall District awareness and name recognition throughout the District's 16 cities and the unincorporated county areas. For comparison purposes, references to the 1994-1995 operating budget exclude the funding for printing and distributing the new visitors map, and for one-time legislative services (together totaling $106,000). Salaries and benefits: $125,300 The proposed 2.7 percent increase over projected 1994-1995 expenses in salaries and benefits is due to an expected step increase for the public affairs staff. Last year's budget included funding for an intern, which was not spent. Services & supplies: $148,450 Services and supplies includes publications, special projects, and general services and supplies. The proposed 1995-1996 budget represents a ten percent decrease when compared with the 1994- 1995 operating budget of$165,350 and a 1 1 Percent decrease when compared with 1994-1995 projected operating expenses. This overall decrease is the result of reductions in contract services, advertising, business meetings expense, and professional conferences expense. General services and supplies in the proposed budget total $63,250 and include: Contract services $22,500 (legislative, photography, other) Library & subscriptions $ 900 Postage $28,100 (for newsletter/hikes&walks mailing, plus regular and special in-house mailings) Printing and duplicating $ 650 Advertising $ 1,200 Private vehicle expense $ 1,000 Business meetings and $ 5,150 (includes meetings, chamber memberships, organizational memberships other organizational memberships) Personnel development $ 2,500 i R-95-31 Page 17 Computer/software, office $ 1,250 equipment expense & miscellaneous Publications: A four percent decrease in publications expenses is proposed, primarily due to more accurate tracking of expenses. Publications total $64,200 and include: Site brochures & maps $28,000 Sharing the Trails reprints $ 3,300 Annual Report $ 6,100 Hikes & Walks $ 8,000 Lands at risk map $ 4,000 Volunteer recruitment brochure reprint $ 800 Volunteer Voice letterhead $ 400 Kids' env'l. awareness poster reprints $ 1,450 i 9 800 Newsletter 3 sues $e Fact sheet reprints $ 2,350 Special projects: This category is proposed to increase b 12 percent over 19944-1995, P� P .� g rY P Po Y due to an increase in the quantities of promotional items for the public, and the principally P addition of a new category, mailing lists/labels. This new category will account for the cost of obtaining mailing lists for chamber of commerce mailings and other special direct mail projects. The category business printing has been deleted from public affairs and added to the administration program budget. Special projects total $21,000 and include: Displays $ 3,300 Public events $ 5,200 Promotional expenses $ 9,800 Mailing lists/labels $ 2,700 Fixed Assets: $1,000 It is proposed that $1,000 be budgeted in 1994-1995 in order to purchase a new camera for use by District staff, and for a new computer monitor for the Public Affairs Program. Total budget, all categories: $274,750 The proposed 1995-1996 budget is 5.5 percent lower than the 1994-1995 revised operating budget, and approximately equal to the 1994-1995 projected operating expenditures. Staff feels that in the interest of cost-control and efficient use of resources, the objectives of the Public Affairs Program can be fully met with a no-growth approach to the budget. I i R-95-31 Page 18 5. ADMINISTRATION PROGRAM 94-95 94-95 .4. >: Projected <::.:<;» <»Revised, � ;:.; Budget Expenses Btdg Salaries & Benefits $522,800 $520,650 , .00 Services & Supplies 259,550 190,700 , 1 Fixed Assets 17,200 13,1000 (? Total $799,550 $72 , 50 Totaling $796,700, the proposed 1995-1996 budget for the administration program breaks down as follows: Salaries and Benefits $609,500 (76.5%) Services and Supplies $178,200 (22.4%) Fixed Assets $ 9,000 1.1% The proposed 1995-1996 budget is 14 percent above the 1994-1995 revised operating budget of $698,550 and 15.7 percent above the 1994-1995 projected operating expenses of$688,550. For operating budget comparison purposes, references to the 1994-1995 operating budget and expenses exclude the $101,000 budgeted for potential 1994 election expenses in Ward 1, 2, 5 and 6 and the $35,900 actually spent on election expenses. ' -1 'n expenses in 's program's 1995 996 operating 1 00 of the increase this percent 8 3 Eighty-threePe ($ � ) P g Pe g Pe is directly rectl attributed to "new programram expenses. These items include ude the transfer of the research attorney position and legal program related expenses to the Administration Program, as well as the shift of $9,500 for business printing from Public Affairs to Administration. Excluding these "new" items, the program's proposed budget is 2.4 percent above the 1994-1995 operating budget. The salaries and benefits category in this program includes your Board appointees' salaries, currently budgeted at $143,050. In this same budget category, $25,000 for potential salary incentive awards for general manager appointees, and $27,000 is designated for Directors' compensation. As a service-oriented program for many District-wide operational and administrative activities, this program's budget includes funding for basic items such as: Postage $11,000 Telephone $17,000 General Insurance $22,100 Auditor $ 8,000 General Office Supplies $ 6,000 Utilities (330 Distel) $40,100 Business Printing $ 9,500 I i R-95-31 Page 19 The services and supplies category also includes $5,000 for special legal fees related to general personnel matters and $2,900 for an in-house District training program for all staff. The proposed budget also includes $1,400 for the Board's staff recognition event and $600 for staff activities or events to be held during the year and administered by a staff activities committee. The program's fixed asset category includes $4,000 for networking computers, $2,000 for a computer, $1,000 for miscellaneous furniture items, and$2,000 for Distel office building related expenses. SALARY MICEMYE AWARDS The Board's current policies for use of salary incentive awards, adopted June 22, 1983, state: The Board's Budget Committee will audit the incentive award program for compliance with the policies herein, will approve budget for the program on behalf of the Board, but will not be involved in approving incentive amounts for specific general manager appointees. From time to time, the Budget Committee may recommend increases or decreases in the amount of incentive funds available to be used by the general manager. The Administration and Budget Committee reviewed the salary incentive program with the general manager at its March 2 meeting. Discussion included the number of office and supervisory general manager appointees who might be eligible for salary incentive awards during the coming fiscal year and the estimated total cost of the program. The estimated total cost of the program for 1995-1996 is $45,550, not including adjustments for those employees earning a salary incentive award who may convert part of their award to vacation time. The salary incentive award program has grown significantly in recent years. For example, in 1991-1992 there were 11 award recipients and the total cost of the plan was $16,045. In 1995- 1996, there will be an estimated 18 recipients at a total cost of $45,550. These numbers will continue to grow as more employees reach the top of their salary range. Given the District's current tight budget circumstances, I recommend capping the 1995-1996 salary incentive award program at $25,000, and taking up to 6 months to review the program with staff to determine the best method for distributing awards. During the six month review period, employees eligible to receive an award may convert the award to vacation time, but monetary awards will be suspended until the new method of distribution has been determined and approved by the Board of Directors. This approach was supported by the committee. Prepared by: Craig Britton, General Manager Jean Fiddes, Administrative Services Manager Randy Anderson, Planning Manager John Escobar, Operations Supervisor Malcolm Smith, Public Affairs Manager Marie McGough, Accounting Specialist Contact person: Craig Britton, General Manager | ' , | / mmpsmINuom`REGIONAL OPEN SPACE DISTRICT (a) � PRELIMINARY BUDGET orPROGRAM � /ns5-/996 � (Dollars) � - - - ---------- - � Acquisition pwmomo Operations Public Affairs Administration ronvuS ' Budget Category pnognon Program pnwnmn Program pmomm (All Programs) -------------- ---- ----------- --- ------- -----_ ----------__ � nsvEwues | nmRevenue 10,107,000 10,107.000 Grant Income ovmmm 111/000 *oomm ------------- ---------_ ______ -----__--------- ------ � / / a�mmm ��mm me�mmmmw . . ----------- ----------- nvmm|nconw annmm 509.000 --- ____ Jmm Projects/Land Gifts 100.000 100.000 ------ __------- Other mvvmo 50,000 50,000 - ---- ----------- ------------------- --------- ---------- TOTAL INCOME 984.000 111.000 n o /0,732.000 11.827.000 Net Proceeds form 7,260000 7,260,000 Note Issue _______ ___ ---- TOTAL _ |wouws PLUS FINANCING 8,244.000 111.000 o o /uroumm 19,087.000 ------___---------___ _________ DECREASE/wRESERVES (6.063.500) _____ � � � � | � |� � � | | � | | / '1 MIDPENINSULA REGIONAL OPEN SPACE DISTRK- (b) PRELIMINARY BUDGET BY PROGRAM 1995-1996 (Dollars) Acquisition Planning Operations Public Affairs Administration TOTALS Budget Category Program Program Program Program Program (Ali Programs) EXPENDITURES Debt Service -----_------______—____-------—__—__-_________ Interest 3,971,000 3,971,000 --------------------—------ — --—-- — __ ------------— Principal 1,483,000 1,483,000 ---_____------_------------------ -- —--------- —---- ---- _— - - - - __ — ----------- - - - SUBTOTAL 5,454,000 5,454,000 Salaries&Benefits Salaries -------------------------------------------- a)Gen.Mgr.Appointees 62,350 355,450 1,436,250 98,800 307,050 2,259,900 ------------------------------ -------------------- b)Salary Incentive Awards 25,000 25,000 c)General Manager 88,150 88,150 d)Legal Counsel 47,000 47,000 e)Controller 7,900 7,900 Benefits a)Gen.Mgr.Appointses 19,400 83,150 408.650 26,500 84,400 622,100 ------------------_--_-- -----------_--_ __—__ _--- ---------______w ___—__-- -------- ----__-- ---- b)General Manager 23,000 23,000 Directors'Fees 27,000 27,000 ---- ---------------------—--- — ---— ___ —--------— —----------------- — SUBTOTAL 81,750 438,600 1,844,900 125,300 609,500 3,100,050 I MIDPENINSULA REGIONAL OPEN SPACE DISTRIG, (c) PRELIMINARY BUDGET BY PROGRAM 199'1996 (Dollars) Acquisition Planning Operations Public Affairs Administration TOTALS Budget Category Program Program Program Program Program (All Programs) ------------ ------------ -------------------- ------------- ------- SERVICES&SUPPLIES ------------------------------------ Legal Services 1,500 500 6,000 5,000 13,000 ------------------ -------------------- ------- -------- Regular Outside Services 30,000 2,000 25,800 4,600 62,400 ---------------------------- Contract Services 22,500 179,750 4,200 22,500 15,200 244,150 -------------------------- -------------- --------------- ---------------------------- -------- Election/Annexation 2,000 2,000 -------------- ------------------ Library and Subcriptions 300 600 400 900 2,000 4,200 --------------------- --------------------------- -------------------- ----------------------- -------- Rents and Leases 6,900 2,000 8,900 -------- -------------------- --------- ------------ Utilities 6,550 23,900 17,000 47,450 ------------------------------ ----------- ------- Postage 100 500 1,500 28,100 11,000 41,200 --------------------------- -------------------------- ---------------------- ---------- ---------------- Printing and Duplicating 350 3,500 2,600 650 23,500 30,600 ------------------------------ ---------------------- ------------- Insurance 12,600 76,800 22,100 111,500 ------------------------- ------- ---------------------- -------------------------- Advertising 800 2,600 1,000 1,200 2,000 7,600 ----------------------------- -------- ---------- Maps and Aerials 100 1,000 1,100 ------------------------------ ------------------------- ------------------------- ---------------- ----------------------- Private Vehicle Expense 1,200 5,000 5w 1,000 3,700 11,400 ---------------------- ---------------- District Vehicle Expense 138,300 138.300 -------------------------- ---------------------- --- --------- Business Meeting Expense 500 300 400 5,150 1,600 7,950 ----------------------- ---------------------- ----------------------- --------- ------------------------- -------- ------ Personnel Development 1,700 4,000 13,600 2,500 14,800 36,600 ----------------------------- ------------------------ -------- ---- -------- ------ Maint/Repair Equipment 200 12,900 250 2,500 15,850 -------------------- -------- Operating Expenses-Distel 24,250 27,600 51,850 ------- ----------- Computer Expenses 6,000 1,000 350 2,500 9,850 ---- -------------------------- --------------------------- -- ------------------------- ----------------------- Office Suppfies/Sml Equip. 300 1,200 1,700 500 6,500 10,200 ------ --------------------- ------ Field Supplies/SmI Equip. 34,800 34,800 ----------------- ----------------------- ---------------------- --------- Outside Maint.Services 67,800 90,200 12,500 170,500 -------------------------- ---------- -------------------------- Property Taxes&Permits 4,500 4,500 ------------------------------ --------------------------- ---------------------- Comm.Publications 64,200 64,200 ------------- ------------------------ ---------------------- ----- -- -------- ------- Comm.Special Projects 21,000 21,000 Volunteer Program 10,150 10,150 ----------------------------- ------------------------ ----------------------------- ------------------------ ----------------------- --------------. Miscellaneous 100 150 100 350 --------------------------------------- --------------------------- SUBTOTAL 170,650 207,150 457,150 148,450 178,200 1,161,600 -------------------------- -------------- -------------------------- --------------------- ----------------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (d) PRELIMINARY BUDGET BY PROGRAM 1995-1996 (Dollars) -------------------------—--------------- --------- Acquisition Planning Operations Public Affairs Administration TOTALS Budget Category Program Program Program Program Program (All Programs) ------------—------------------------— ____ --— __ — --------—--------- -- ------------------------- ------------------- ----_----_____--- FIXED ASSETS ----------------------------------------------- Previous Land Commitment 6,260,000 6,260,000 New Land Purchases 7,987 000 — -- 7,987,000 ----------------------------- ----------------------------- -------------------------- ----------------------- Option Fees 25,000 25,000 Land Bank Payments 0 Site Acquisition Expense 27,500 27,500 Site Preparation Expense 40,000 40,000 Structures&Improvements 2,000 906,750 2,000 910,750 ----- ---------—-----— — __—_ __ _-- -- _— _—____— ------------—---------- -----__—______-_-- Field Equipment 89,700 89,700 Office Equipment 2,000 5,000 14,400 1,000 7,000 29,400 ----------------------------- -------- --------------- --------—----------- -----—----------------- — Vehicles 65,500 65,500 SUBTOTAL 14,303,500 951,750 169,600 1,000 9,000 15,434,850 TOTAL OF ALL EXPENDITURES 20,009,900 1,597,500 2,471,650 274,750 796,700 25,150,500 TOTAL EXPENDITURES EXCLUDING LAND AND DEBT SERVICE 308,900 1,597,500 2,471,650 274,750 796,700 5,449,500 i Open Space R-95-28 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-05 March 8, 1995 AGENDA ITEM Controller's Report on the Proposed Fiscal Year 1995-1996 Budget DISCUSSION The following cash projection shows the impact of the proposed fiscal year 1995-1996 budget on the District's cash position. The District will begin the new fiscal year with estimated f i h i n 12.6 million. Approximately .9 million n this cash s of cash ��� totalling � PP Y � available to meet operating needs as it represents the reserve requirements of our outstanding public notes. Overall projected income, including proceeds from debt issuance, is adequate to cover budgeted debt service, operating expenses, preserve development, reserve requirements, and some $14.2 million for new land acquisition. As shown in the attached monthly cash flow projection, cash will be tight following the anticipated closing of a major land purchase early in the year. ANNUAL CASH FLOW PROJECTION FISCAL YEAR 1995-1999 BUDGET ($Thousands) Beginning Cash Balance 12,619 Plus: Tax Revenue 10,107 Grant Income 486 Interest Income 575 Rental Income 509 Joint Projects 100 Other Income 50 Total Income 11,927 Net Proceeds from Note Issues 7,260 Total Income Plus Financing 9 7 Minus: Capital Improvements 581 Facilities Costs 535 Operating Expenses 4,391 Debt Service 5,454 Land Purchases 14,247 Total Expenditures 25,208 Ending Cash Balance LM 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485 E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-95-28 Page 2 Imome 1. Tax Revenue is budgeted at $10.11 million (67% from Santa Clara County and 33% from San Mateo County). This assumes another slow year for real estate activity and no change in state funding formulas. Due to the dual impact of assessment rollbacks and the Teeter Plan, property tax revenue is down in the current taxing year ending June 1995, about 8% from Santa Clara County and 3% from San Mateo County. This District budget assumes that current secured taxes, in the tax year ending June 1996, will increase 1.5% in Santa Clara County (versus 0.8% in 1994-1995) and 4% in San Mateo County (same as in 1994-1995). 2. Grant Income is projected at $486,000, $375,000 tied to two specific potential land purchases and $111,000 for preserve development. 3. Interest Incom is estimated at $575,000, assuming average investment rates of 6.5% on reserve funds and 5.7% on general funds. 4. Rental Income is budgeted at $509,000, including $53,900 from sublease of excess space in the Distel Circle building. 5. Proceeds from point Projects is projected at $100,000 -- all from one potential land acquisition. 6. Other Income (estimated at $50,000), includes various reimbursements, joint preserve development projects, fines, subscriptions, other fees, and cash donations. Planned Financing The budget assumes the issuance of$7.26 million of subordinated land contract debt -- $6.26 million to complete the Hosking transaction and $1 million to fund a portion of another major acquisition. These debt issuances are consistent with conservative long-term cash projections and can be accommodated within our statutory debt limit. At the end of March 1996, the District would have bonded indebtedness equal to around 95% of its debt limit ($2 million under). Because the Hosking notes carry a relatively high interest rate, 8%, the intent would be to refinance these notes in the public market prior to the first debt service payment in August 1996. Debt Service Current debt outstanding requires $5.45 million of debt service payments in 1995-1996. A complete listing of payments against outstanding notes will be provided in the Debt Service Annual Claims List. Other Ex=ditures 1. Caj&al Improvements: The budget includes $581,000 for major preserve development projects. This compares to 1994-1995 spending of approximately $200,000. 2. Facilities Costs: The budget assumes investment of$535,000 in facility improvements, mostly to the Skyline field office. This compares to 1994-1995 spending of less than $20,000 on facility improvements. 3. QpCr&dng Ex=ses are budgeted at $4.39 million, up about 5% from the 1994-1995 spending level. R-95-28 Page 3 4. Land Purchases are projected at $14.25 million, including the $6.26 million commitment on the Hosking property. Reserves If all revenues and expenditures occur as budgeted, the District's cash balances, would total $6.5 million at the end of the coming fiscal year. This would be some $1.6 million more than required to meet the reserve requirements of outstanding public debt, and would adequately fund the operating requirements of the first portion of fiscal year 1996-1997. Long-Teen Cash Projections: Also attached are three long-term cash flow projections. Operating expenses (6%/year growth), capital improvements ($600,000/year) and facilities costs are the same for each case. Case #1 shows the impact of 3%/year tax revenue growth starting in 1996-1997. Case #2 and Case #3 assume 4%/year and 2%/year tax revenue growth, respectively. It is very clear that, at these very low levels of revenue growth, once the land acquisition projects assumed in this 1995-1996 budget are completed, very little additional land acquisition funding will be available (none in Case #3). Prepared by: Michael L. Foster, Controller Contact person: Same as above MROSD MONTHLY CASH FLOW FORECAST 1995-96 2/28/95 ($THOUSANDS) APR MAY JUNE JULY AUG SEP OCT NOV DEC JAN-MAR TOTAL BEGINNING CASH 12619 14790 14398 9020 8528 8198 6058 6327 6568 9675 12619 TAX REVENUE 2808 200 675 135 5 10 725 625 3700 1224 10107 GRANT RECEIPTS 145 20 20 250 51 486 JOINT PROJECTS 100 100 INTEREST INCOME 65 90 55 70 60 70 165 575 OTHER INCOME 42 42 42 42 42 42 42 42 42 181 559 TOTAL REVENUE 2850 307 1052 177 122 122 787 727 4062 1621 11827 CASH EXPENSES -425 -425 -425 -425 -425 -440 -445 -450 -450 -1597 -5507 DEBT SERVICE -4 -37 -5 -244 -27 -1822 -73 -36 -5 -3201 -5454 OPERATING CASH FLOW 2421 -155 622 -492 -330 -2140 269 241 3607 -3177 866 DEBT ISSUES (NET) 1000 6260 7260 LAND PURCHASES -250 -237 -7000 -6260 -500 -14247 ENDING CASH 14790 14398 9020 8528 8198 6058 6327 6568 9675 6498 6498 RESERVE FUNDS 4910 4910 4910 4910 4910 4910 4910 4910 4910 4910 NOTE FUNDS 1924 1924 1924 1924 1924 0 0 0 3214 0 AVAILABLE CASH 7956 7564 2186 1694 1364 1148 1417 1658 1551 1588 MROSD CASH FLOW PROJECTION ($THOUSANDS) 2/28/95 CASE #1: 6%/YR EXPENSE GROWTH, CAPITAL SPENDING PER C.I.P.($600K MAX), 3% TAX GROWTH FISCAL YEAR: 94-95 95-96 96-97 97-98 98-99 99-00 00-01 01-02 02-03 03-04 TOTAL BEGINNING CASH 10956 12619 6498 7183 7403 7318 7444 7183 7461 7879 10956 TAX REVENUE 10060 10107 10410 10723 11044 11376 11717 12068 12430 12803 112738 GRANT RECEIPTS 1371 486 200 150 1 150 150 150 250 300 300 3507 JOINT PROJECTS 100 150 300 300 850 INTEREST INCOME 600 575 475 475 475 475 475 575 575 600 5300 OTHER INCOME 646 5591587 2115 �43 675 70 744 781 2200 9279 TOTAL REVENUES 12677 11827 12672 13462 12312 12676 13051 13787 14387 14824 131675 OPERATING EXPENSES 4168 4391 4654 4934 5230 5544 5876 6229 6602 6999 54626 FACILITIES COSTS 17 535 150 110 300 300 1412 MAJORIMPROVEMENTS 196 581 600 600 600 600 600 600 600 600 5577 DEBT SERVICE-CURRENT 4182 5454 6216 6238 5758 5706 5745 5791 5751 5703 56544 DEBT SERVICE-NEW 757 820 700 700 790 790 1115 1395 7067 TOTAL DEBT SERVICE 4182 5454 6973 7058 6458 6406 6535 6581 6866 7098 63611 TOTAL EXPENSES 8563 10961 1 227 12742 12398 12550 13311 13410 14368 14697 125226 OPERATING CASH FLOW 4114 866 445 721 -86 126 -261 378 18 127 6448 LAND CONTRACTS 7260 -7260 0 BOND ISSUES (NET) 5942 9800 3900 3900 4875 28417 LAND BANK PAYMENTS 204 204 LAND PURCHASES: PRIORITY PURCHASES 3000 6260 300 9560 OTHER PURCHASES 5189 7987 2000 500 4000 3500 4500 27676 ENDING CASH 12619 6498 7183 7403 7318 7444 7183 7461 7879 8381 REQUIRED RESERVES 4910 4910 5710 5710 5710 5710 57106030 6350 6750 EXCESS CASH 7709 1588 1473 1693 1608 1734 1473 1431 1529 1631 CUMM NEW LAND 14247 16547 17047 17047 17047 17047 21047 24547 29047 MROSD CASH FLOW PROJECTION ($THOUSANDS) 2/28/95 CASE #2: 6%/YR EXPENSE GROWTH, CAPITAL SPENDING PER C.I.P.($600K MAX), 4% TAX GROWTH FISCAL YEAR: 94-95 95-96 96-97 97-98 98-99 99-00 00-01 01-02 02-03 03-04 TOTAL BEGINNING CASH 10956 12619 6498 7284 7769 7758 7582 8326 8849 9277 10956 TAX REVENUE 10060 10107 10511 10932 11369 11824 12297 12789 13300 13832 117020 GRANT RECEIPTS 1371 486 200 300 1 150 150 250 250 300 300 3757 JOINT PROJECTS 100 200 200 300 300 1100 INTEREST INCOME 600 575 475 500 500 500 500 600 600 625 5475 OTHER INCOME 646 559 1587 2115 643 675 77099 744 781 820 9279 TOTAL REVENUES 12677 11827 12773 13847 12662 13149 13955 14583 15282 15878 136632 OPERATING EXPENSES 4168 4391 4654 4934 1 5230 5544 5876 6229 6602 6999 54626 FACILITIES COSTS 17 535 150 110 300 300 1412 MAJORIMPROVEMENTS 196 581 600 600 600 600 600 600 600 600 5577 DEBT SERVICE-CURRENT 4182 5454 6216 6238 5758 5706 5745 5791 5751 5703 56544 DEBT SERVICE-NEW 757 850 975 975 1030 1615 1975 2320 10497 TOTAL DEBT SERVICE 4182 5454 6973 7088 6733 6681 6775 7406 7726 8023 67041 TOTAL EXPENSES 8563 10961 12227 12772 12673 12825 13551 14235 15228 15622 128656 OPERATING CASH FLOW 4114 866 546 1075 -11 324 404 348 53 256 7975 LAND CONTRACTS 7260 -7260 0 BOND ISSUES (NET) 5942 10300 2910 6840 4875 4875 4875 40617 LAND BANK PAYMENTS 204 204 LAND PURCHASES: PRIORITY PURCHASES 3000 6260 300 9560 OTHER PURCHASES 5189 7987 2500 3500 500 6500 4700 4500 4700 40076 ENDING CASH 12619 6498 7284 7769 7758 7582 8326 8849 9277 9708 REQUIRED RESERVES 4910 4910 5750 5990 5990 5990 6550 6950 7350 7750 EXCESS CASH 7709 1588 1534 1779 1768 1592 1776 1899 1927 1958 CUMM NEW LAND 14247 17047 20547 20547 21047 27547 32247 36747 41447 MROSD CASH FLOW PROJECTION ($THOUSANDS) 2/28/95 CASE #3: 6%/YR EXPENSE GROWTH, CAPITAL SPENDING PER C.I.P.($600K MAX), 2% TAX GROWTH FISCAL YEAR: 94-95 95-96 96-97 97-98 98-99 99-00 00-01 01-02 02-03 03-04 TOTAL BEGINNING CASH 10956 12619 6498 6474 6997 6433 5898 4910 4052 2764 10956 TAX REVENUE 10060 10107 10309 10515 10726 10940 11159 11382 11610 11842 108650 GRANT RECEIPTS 1371 486 200 150 150 150 150 150 150 150 3107 JOINT PROJECTS 100 100 INTEREST INCOME 600 575 435 450 400 335 300 270 210 150 3725 OTHER INCOME 646 559 1587 2115 643 67755 709 744 781 8220 9279 TOTAL REVENUES 12677 11827 12531 13230 11918 12100 12318 12546 12751 12962 124861 OPERATING EXPENSES 4168 4391 4654 4934 5230 5544 5876 6229 6602 6999 54626 FACILITIES COSTS 17 535 150 110 300 300 1412 MAJORIMPROVEMENTS 196 581 600 600 600 600 600 600 600 600 5577 DEBT SERVICE-CURRENT 4182 5454 6216 6238 5758 5706 5745 5791 5751 5703 56544 DEBT SERVICE-NEW 785 785 785 785 785 785 785 785 6280 TOTAL DEBT SERVICE 4182 5454 7001 7023 6543 4 1 6530 6576 6536 6488 62824 TOTAL EXPENSES 8563 10961 12255 12707 12483 12635 1306 13405 14038 14087 124439 OPERATING CASH FLOW 4114 866 276 523 -564 -534 -988 -858 -1287 -1124 422 LAND CONTRACTS 7260 7260 BOND ISSUES (NET) 5942 5942 LAND BANK PAYMENTS 204 204 LAND PURCHASES: PRIORITY PURCHASES 3000 6260 300 9560 OTHER PURCHASES 5189 7987 13176 ENDING CASH 12619 6498 6474 6997 6433 5898 4910 4052 2764 1640 REQUIRED RESERVES 4910 4910 4910 4910 4910 4910 4910 4910 4910 4910 EXCESS CASH 7709 1588 1564 2087 1523 988 0 -858 -2146 -3270 CUMM NEW LAND 14247 14547 14547 14547 14547 14547 14547 14547 14547 Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-95-36 Meeting 95-05 March 8, 1995 AGENDA ITEM Proposed Budget for Fiscal Year 1995-1996 1995 ADMINISTRATION AND BUDGET COMMITTEE'S RECOMMENIDATION Accept the proposed 1995-1996 fiscal year budget. DISCUSSION The charge to the Administration and Budget Committee was to develop a budget that reflected both a realistic view of projected income and expenses and followed the Board approved growth guidelines for District operating expenses. We established the target average six percent growth guideline for operating expenses in September 1994. Operating expenses include salary and benefits, services and supplies, and fixed assets. Facility costs, such as renovation of the field offices, and capital improvement projects are outside the operating expenses growth guideline. The committee met five times to review the proposed 1995-1996 budget in terms of the proposed Action Plan, the Relative Site Emphasis Plan, the revised adopted 1994-1995 budget, and projected 1994-1995 expenditures. Under the scenario above, the management team and committee reviewed each program's proposed budget. The proposed budget for the 1995-1996 fiscal year currently totals $25,150,500. Current proposed operating expense budget for 1995-1996 is $4,335,500, exclusive of debt service ($5,454,000), capital improvement projects ($581,500), facilities ($532,500), and land acquisition funding ($14,247,000). The operating expense figure is now 4.2 percent above the 1994-1995 operating expenses budget base. However, at this time, the proposed budget does not included funding for potential cost-of-living salary adjustments and potential salary adjustments for the District's general manager appointees. Historically, tax revenue grew 8 percent to 12 percent per year. Due to the recession impacting California, that figure has declined and controller Mike Foster, in his presentation to the committee, said that he is projecting tax revenue from Santa Clara County to increase only 1.5% in the 1995-1996 budget year. Based on the above information, the Administration and Budget Committee recommends: 1) Accepting the proposed 1995-1996 fiscal year budget. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Winn de Wit General Manager:L.Craig Britton I R-95-36 Page two 2) Capping, at the general manager's recommendation, the 1995-1996 salary incentive award program at $25,000 and directing staff to review the program within the next six months to determine the best method for distributing awards. Monetary awards during the review period should be suspended until the new method of distribution has been determined and approved by the Board. Revisions to the current program should be reviewed with the Administration and Budget Committee prior to presentation to the full Board. 3) Establishing, in behalf of the Board, a salary review schedule for the general manager, legal counsel, and controller and recommending to the Board what appointee salary survey data and other information is required to review Board appointees' compensation. 4) Reviewing the budget and expenditure status mid-way through the fiscal year, including a review of the impact of the six percent target growth average for operating expenses. 5) Reviewing proposed salary and benefit adjustments for general manager appointees prior to inclusion in the budget. Prepared by: Administration and Budget Committee Directors T. Henshaw (chair), M. Davey, and W. de Wit Contact person: Director T. Henshaw Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-95-32 Meeting 95-05 March 8, 1995 AGENDA ITEM Appointment of Auditor for 1994-1995 Fiscal Year CONTROLLER'S RECOMMENDATION Appoint Vargas and Company as the District's auditors for the fiscal year 1994-1995. DISCUSSION Deloitte and Touche served as the District's auditor from fiscal year 1979-1980 through 1993-1994. Following the completion of last years audit, we decided it was time to 1 r a Request 'n new long-term audit relationship. Accordingly, we e consider starting a g p g y, prepared eq for Proposals for Auditing Services which was distributed on January 6, 1995 to about a dozen national and local accounting firms. The local firms solicited were pre-qualified by our bond underwriters as firms of good reputation. We received five proposals on February 2. A list of the proposing firms and their proposed fees is shown below. Proposed Fees Proposing Firms 1995 1996 1997 3 YRS Vargas & Company San Jose $8,000 $8,500 $9,000 $25,500 Grant Thornton San Jose $8,700 $9,000 $9,300 $27,000 Coopers & Lybrand San Francisco $11,100 $11,100 $11,100 $33,300 Maze & Associates Walnut Creek $11,155 $11,489 $11,834 $34,478 Hood & Strong San Francisco $13,150 $13,500 $13,900 $40,550 By comparison, our audit fees for 1993-1994 were $12,750. The proposals were reviewed by a committee consisting of Mary Davey, Sue Schectman, Jean Fiddes and myself. All five firms were considered qualified. Our Accounting Specialist, Marie McGough, conducted a thorough check of the references of the three firms with the lowest proposed fees. The references were all excellent. I discussed the firms with the bond underwriter to make sure that there would be no potential differences in future financing costs. In his opinion, our choice would have no impact on future ratings or interest costs. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 r E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-95-32 Page 2 All of this information was presented to the Administration and Budget Committee on February 23 and the committee unanimously supported my proposal to appoint Vargas and Company as the District's auditor for 1994-1995. Prepared by: Michael Foster, Controller Contact person: Jean Fiddes, Administrative Services Manager � Claims No. S5-O5 K8eeUn8S5-O5 Date: K8ac 8. 1Q05 � � yN|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT � # Amount Name Description 7228 758.21 Acute Computer Technology Computer Upgr;_de 7228 124.38 All Laser Service Equipment Supplies 7230 621.68 AT&T Telephone Maintenance and Service 7231 158.00 Backs Shoes Uniform Expense 7232 40O0 B|onh Mountain Water Service Water . � 7233 141.91 Dick Bruhn, Inc. Uniform Expense � 7234 78.42 California Water Service Company Water Service 7235 79.00 Career Track Seminar Reg|mtrot|on-S.Dale | ' 7236 62.98 Cmr|een Bruins Private Vehicle Expense 7287 3OGG Cascade Fire Hm|d Equipment . � 7238 110.00 ° Annette Coleman Reimbursement--Uniform Expense � 7239 128.33 Annette Coleman Reim buromrnant-Ra|dSupplies 7240 17.50 Patrick Congdon Reim buroennent-Pnofmoeiqno| Dues | 7241 362.23 Alice Cummings Reim buroennent-Sern|nerExpense 7242 200.00 Curtin Becker Construction Enterprise Repairs | 7243 715.05 Mary Davey Reim burmanmont-Spmn|a| District |nodtutx Expenses 7244 3,762.34 Design Concepts Design Production Projects � � 7245 3,755.00 Enohn||ehDwve|oprnentn Consulting Services � 7248 447.52 First American Title Insurance Company Title Insurance � � 7247 300.00 * Four Seasons Seed Company Field Landscaping � 7248 20.45 G & K Services Shop Towel Services � � 7249 575.00 Goldfus Enterprises, Ink Conau|dng-0do Art ofOpen Space � � 7250 273.57 Goodno Press Incorporated Volunteer Newsletter PT|nt|ng � 7251 94.90 Grainger Vehicle Equipment � . � � 7262 96.05 K4eryGundort Private Vehicle Expense 7363 997 �G Hertz Field . � 7254 244.49 Home Depot Field Supplies � 7266 702.50 Linda Hyman Reim buroemwnt-Phvmta Vehicle and Conference Expense � 7256 218.60 HytnkConnnnunicetiono' Inc. Reprogram Radio 7267 3'482.40 JedeP|ub|icationn Field Brochures 7268 66.09 Kaiser Cement Corporation Beoeronk 7259 51.58 Kwob|o & ShuchatPhotography Film and Developing 7260 828.36 Lanier Worldwide, Inc. Photocopy Maintenance Agreement 7261 783.13 Los Altos Garbage DunnpoterRenta| ' 7262 161.55 Lyngnn Garden Materials Inc. Landscaping K8utmda|m-F|m|dOffice 7263 1,295.37 K8ervvin (Buoky) K0ane Consulting Services 7264 52.57 Brian Malone Reimbursement--Field Equipment 7265 9,680.00 K8oroheU Roofing Roof|n8-Entmrphme 7268 9'700.45 &0enU| Corporation Official Statements-55 Notes 7267 5'000.00 K400dy'u Investors Service Rating Service-08 Notes 7268 55.00 National Recreation and Park Association Subscription 7269 60.60 K8iohao| Newborn Reim buraornent-RongerResidence � Repairs � ° Urgent check issued mn K8mrch2' 1995 � "Urgent check issued on February 27' 1995 | Page | � Cbainla85-O5 Meeting 95-05 ^ Date: Mar. 8,1995 K8|OPEN|NSULA REGIONAL OPEN SPACE O|STR|[7 11 Amount Name Description 7270 232.05 Pacific Bell Telephone Service / 7371 115.34 Paul's Draperies Office Furnishings 7272 572.95 Pi|arnitneOuorry Boenroch | 7273 302.56 PIP Printing Photocopying 7274 33.48 Pitney Bowes Postage Machine--Supplies � 7376 340.00 R T Bnotho Electrical Work--Nature Center | 7276 49.95 Rokon |nternationo| Equipment Repair 7277 2349.86 Roy'n Repair Service Vehicle K8ointencm and Repairs � 7278 481.78 S &/ VV Equipment Co. Equipment Repair 7279 17.20 San Francisco Newspaper Agency Subscription � 7280 98.78 Safety-N|een Corporation Solvent Tank Service | 7281 29.07 San Jose Mercury News Subscription 7282 60.00 DavidSonguinntti Reimbursement--Professional Dues | 7283 648.56 °°° San Mateo County Tax Collector Property Taxes 7284 4'183.06 SuoonSchectmmon Additional Legal Services | 7285 119.54 Shell Oil Company Fuel | ' 7286 1'363.47 Signs 01 The 7ln ��n�m Field 7387 134�52 Malcolm Smith Private Vehicle Expense | 7288 18.00 °°°° Sonoma County Health Department Medical Services 7388 25.82 State Board ofEqualization Field Asbestos Removal 7290 2.692.43 Taoter& Etc. Computerized 1opChangae 7291 1.707.30 3EEngineedng Engineering Services 7292 297.70 Virg Harkins Sign 7293 1'320.00 U. G. Rents Rental Equipment 7294 211.08 VVnstcoan1RebarCompany F|aN Supplies 7395 381.25 VVi|d|endm Restoration Team Restoration Projaot—Pu|QmsRidge 7296 96.90 Michael Williams Private Vehicle Expense 7287 228.84 Workingman's Emporium Uniform Expense 7298 744.54 Yerba Buena Nursery Restoration Plants 7299 55.00 Zox Electronic P|ub|iootions Resource Documents Urgent check issued nn February 22. 1S95. °°°°Urgmnt check issued on February 23.19S5. � � � � � � � / Page � ' Open Space ---------------------- La �, MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manager DATE: March 3, 1995 SUBJECT: FYI 330 Distel Circle • Los Altos,CA 94022-1404 Phone:415-691-1200 • FAX:415-691-0485 E-mail: mrosd@netcom.com 19 Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 1, 1995 William Obermayer 22400 Skyline Boulevard, #22 La Honda, CA 94020 Subject: Long Ridge Open Space Preserve - Private Roadway Easement Rights Dear Mr. Obermayer: Relative to your personal letter of February 10, 1995, your letter of the same date to the Board of Directors will be answered as the District's official position in the matter. My personal agreement (or disagreement) with your assessment is an integral part of the process, so don't assume that my silence or response to your personal letter in any way reflects on the District's official and legal position. However, by copy of this letter, I am requesting that legal staff also research the appropriateness of the "tree felling" incident that took place on District fee owned land. S, Y) L, raig Britton General Manager LCB:snd cc: MROSD Board of Directors Susan Schectman, Esq., District Counsel 330 Distel Circle • Los Altos, CA 94022-1404 0 Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:t..Craig Britton Bay Area Open Space Council 116 New Montgomery Street,Ste 640,San Francisco CA 94105 (415)543-4291 STEERING COMMITTEE February 17, 1995 Jim ANGELO Sonoma County Regional Parks Craig Britton JIM BALL General Manager City of Vacaville Midpeninsula Regional Open Space District DENNIS BEARDSLEY 330 Distel Circle Greater Vallejo Recreation District Los Altos, CA 94022 ROBERT BERNER Marin Agricultural Land Trust RE: Financial Support of the Open Space Council FRAN BRIGMANN Marin County Open Space District Dear Craig: CRAIG BRITTON Midpeninsula Regional Dow Space District Thank you for your financial support of the DAN CATHER Bay Area 0 en Space Council . The Council succeeds City of Walnut Creek RICHARD CHARTER thanks to the collective energy and support of Sonoma Land Trust many public agencies and org anIzations . Since VERL CLAUSEN you'r agency has already provided its fundin Sempervirens Fund support for this year, this letter is not a gill, ROBERT E.DOYLE but simply a status report. East Bay Regional Park District Two grants from the van Loben Sels Foundation BOB EMERT launched the Council, and carryover funds from San Mateo Cnty Parks and Recreation those grants represent a substantial portion of NEAL FISHMAN this fiscal year' s budget. As these start-up State Coastal Conservancy grants are expended, they are being replaced in BUD GETTY part by project-specific grants (such as the California Dept of Parks and Recreation National Greenspaces grant from the U.S. Forest HERBERT GRENCH Service and the Transit Outdoors grant from the Open Space America Bay Area Air Quality Management District) . DAVID HANSEN Sonoma County Agricultural Preservation& The attachment to this letter lists the Open Space District agencies and organizations active in the Council, JANE HART Trust for Public Land their agreed-upon or proposed funding levels, NEIL HAVLIK actual financial contributions for FY 93-94, and Solono County Farmlands and Open Space actual financial contributions made to date in FY Foundation 9 4-9 5 . PATRICK HAYES City of Fremont Thank you for our confidence and support for JOHN HOFFNAGLE the efforts of the your Space Council . Napa County Land Trust JILL KEIMACH Sincerely, San Francisco Bay Traii/ABAG RAY MURRAY National Park Service BOB Nuzum John Woodbury East Bay Municipal Utility District Y) BRIAN OWEILL Golden Gate National Recreation Area LARRY ORMAN Greenbelt Alliance BARBARA RICE Bay Area Ridge Trail Council PHILIP SALES Sonoma County Regional Parks NANCY STONE National Park Service J.P.TINDELL City of San Jose JOHN WALTON City of Palo Alto S T A F IF JOHN WOODBURY Greenbelt Alliance The Bay Area Open Space Council: What" We' re Doing 2/14/95 A request for financial support would not be complete without a summary of all the good things that are being accomplished. Consider this: Information Exchange No other forum exists where top professionals working in the national, state, regional, city, county and non- profit arenas can sit down together on a regular basis to exchange ideas, opportunities, challenges and mishaps . Additionally, the unique Media Exchange service lets you quickly know what ' s being said about open space issues and agencies throughout the Bay Area. Research and Education The Council researches and publishes information on issues that exceed the scope of individual agencies, but which go to the heart of what we 're all trying to accomplish: 0 How many people use Bay Area parks? 0 Can outdoor recreational opportunities be made more accessible to urban residents by highlighting public transit options? 0 What ' s happened to funding levels since Proposition 13, for agencies active in the Bay Area? 0 Is there an unmet need for regional camping facilties? o What is our collective vision for Bay Area open space? And how can we finance that vision? Legislative Advocacy Federal and state decisionmakers' set the legal and financial framework for much of what we do, yet individually we have limited ability to shape that framework. Collectively, welve .spoken 'up, effectively, on the ISTEA Enhancements Program. We 've added our regional voice to the Land and Water Conservation Fund debate. We helped educate the public on the merits of Proposition 180 (it passed in the Bay Area) . The Bay Area is now represented at the table when decisions are made on proposed statewide funding measures--such as last year' s debate on a park bond bill, and this year' s -- ,page two -- tax credit proposal from the Planning and Conservation League. And we 've started the process of building the constituency for a new, regional funding source for open space acquisition and management. Organizational Efficiency The Open Space Council is structured to be cost- effective and results-oriented. The draft Open Space Vision, for example, would have easily cost $100,000 if done through traditional contracting methods, and would still be on the back burner if added to the duties of most existing agency planning staffs . Similarly, the camping study was largely without cost, thanks to a talented volunteer intern. Financial support from members represents less than one-half of the Council ' s budget, but it provides essential stability and leverage for obtaining other funds and assistance. By pooling resources, the cost to any individual agency for the Open Space Council ' s work is probably less than the cost of staff time to administer even the Request for Bids phase of a typical consulting contract. STATE CAPITOL /.(�' / COMMITTEES. SACRAMENTO.CA 95814 ►I I YY 1� ('t'x"' VICE CHAIR. 916r 445.6747 REVENUE&TAXATION EDUCATION 373 FIRST STREET BUDGET&FISCAL SUITE 100 * REVIEW LOS ALTOS.CA 94022 �,!tE . ,. )415)949-5401 i° 'c�i' i 4'�$•i '.t w SENATOR TOM CAMPBELL February 17, 1995 Mr. Boyd Gibbons Director Department of Fish and Game 1416 Ninth Street, 12th Floor Sacramento, California 95814 Dear Mr. Gi jm� I want to bring to your attention a recent event involving a mountain lion in the Midpeninsula Regional Open Space District's (MROSD) Rancho San Antonio Open Space Preserve. I enclose a copy of the District's release related to this issue. On February 9, 1995, the District discovered a deer carcass in the Rancho San Antonio Open Space Preserve and confirmed it was killed by a mountain lion. It is my understanding that the District has advised the public of its findings and has uncovered no further evidence of mountain lion activity in the immediate area. As you know, conflicts between humans and mountain lions can and will continue as population centers expand -- the above is evidence of this. The San Francisco Bay Area, in particular, is growing and expanding toward and adjacent to wildlife habitats. With recent events like those in Rancho San Antonio, and more tragic situations involving Ms. Schoener near Cool, California, in the Sierra foothills, may I ask what role the Department takes when evidence of a mountain lion is discovered, and what is the Department's position in co-ordinating local and state jurisdictions in such instances? Thanks for your kind attention to this matter. I look forward to hearing from you. Regards, Tom Campbell TC:dc Gsms Enclosure cc: Midpeninsula Regional Open Space District Printed on Recycled Paper Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manag DATE: March 8 1995 SUBJECT: FYI 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com l� Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March a, 1995 Ms. Linda Dyson San Mateo County Parks and Recreation Commission 590 Hamilton Street, 4th Floor Redwood City, CA 94063 Dear Linda: On behalf of the Midpeninsula Regional Open Space District I'd like to applaud your efforts, and those of the entire Alternative Funding Committee, in bringing the issue of parks funding for San Mateo County to the point of approaching the voters with a workable plan. Linking funding for parks and open space with schools and libraries is a creative strategy, and 1 believe the District can be of valuable assistance in taking this issue through the next step and ultimately to the voters for final consideration. As you know, the District is very interested in being a partner in these efforts. I feel that we have a tremendous amount of knowledge and expertise to contribute, not the least of which would be some funding towards a public opinion poll. The District would also bring a broader constituency and wider public appeal to a joint funding measure, and I believe our solid legislative contacts would be of great value to the effort. We may also be of some significant importance in addressing the issue of equity in school funding. Providing for some percentage of acquisition and operations funding to the District might appeal to and bring on-board those voters generally located in closer proximity to District lands where there would likely be a lower level of school equity funding. This would, in effect, give these voters an additional incentive for supporting such a funding measure. The District can also bring the assistance of its partners in various other areas;such as private non-profit organizations and regional open space advocates,that may help with fund- raising or outreach efforts. In addition, our knowledge of allocation of funding and experience with polling could be of great help to a funding measure. The District has been examining in detail alternative funding ideas for the past several years, and can bring some level of legislative advocacy assistance in Sacramento. The experience of our successes and failures in seeking funding may also help with fine-tuning such a funding measure to help assure success. 6wncslP r6mPu\ baffid sonl Y 330 Distel Circle • Los Altos,CA 94022-1404 Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton March 8, 1995 Linda Dyson Page -2- Thank you again for your tireless efforts on behalf of parks and open space funding. We hope to be very involved, and foresee contributing our resources, experience, and enthusiasm to the successful implementation of a funding measure that includes schools, libraries,parks,'and open space. District representatives look forward to meeting with you soon to discuss this opportunity further. S* L. Cra Britton General Manager LCB/mcs cc: San Mateo County Parks Alternative Funding Steering Committee Members Floyd Gonella, San Mateo County Superintendent of Schools Nancy Lewis, San Mateo County Director of Library Services San Mateo County Supervisor Mike Nevin San Mateo County Supervisor Ted Lempert Pat Sanchez, Director, San Mateo County Parks and Recreation Department Board of Directors, MROSD c\atncs\prgin\pubaft\dyson 1 • /pecial D1*,rtr1*ct.r February 22, 1995 im i • To: All Santa Clara County Special Districts zr 0CI� Ion Re: Special Districts Association of Santa Clara County Annual Meeting of fanta Clara County When: Thursday, March 30, 1995 (See attached Notice of Meeting) The Special Districts Association of Santa Clara County will be holding its Annual Dinner Meeting on Thursday, March 30, 1995, at Original Joe's starting at 6:30 P.M. This year the featured guest speaker will be Ralph A. Heim,Lobbyist for California Special.Districts Association. Mr. Heim will be discussing the impact this year's legislative session may have on special districts and his insights on the importance of special district representation on LAFCO. The Special Districts Association of Santa Clara County wishes to extend an invitation to representatives from all Special Districts in the County to come hear Mr. Heim and to learn more about this organization and how your District can become a member. Please respond, either way, to: Susan A- Pino Santa Clara Valley Water District (408) 265-2607, ext. 2268 By Thursday, March 23, 1995 Note: Representatives/Prospective Representatives from Member Districts/Prospective Member Districts interested in becoming a Director of the Association should relay this information directly to Sue Ping prior to the Meeting. I look forward to seeing representatives from each of the special districts on March 30, 1995. Very truly yours, Curtis B. Harrison President, Special Districts Association of Santa Clara County i /Pecial NOTICE OF MEETING Dialetrictir Board of Directors and rshi 11.r.*oa*ati`on Genera/Membe p Date: Thursday, March 30,1995 of fanta Clara County Place: Original Joe's 301 South First Street San Jose,CA Time: 6:30 p.m. Board of Directors Business Meeting and General Membership Meeting Agenda 1. Roll Call of Current Members 2. Introductions 3. Guest Speaker 4. Approval Of Minutes 3. Financial Report 6. Report on Amended By-Laws 7. President's Report 8. Other Business 9. Time Open for Public Comment 10. Future Meetings 11. Adjournment Guest Speaker Mr. Ralph A. Henn Legislative Advocate California Special Districts Association Choice of Dinner Entrees Include: Roast Beef,Veal Scallopini,Salmon or Chicken-$22 RSVP by March 27,1995 to: Susan A.Pino Santa Clara Valley Water District (408)265-2607,ext.2268 f -` ," li i ill f �I III it � Claims No. 95-O5 ' K8eeUnQQ5-O5 Date: K8ac 8, 1895 REVISED N1|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT � Description ....~~.^ .._m- Computer Upgraae 7228 758.21 Acute Computer Technology 7229 124.38 All Laser Service Equipment Supplies Telephone Maintenance and Service 7230 621.68 AT&T Uniform Expense 7231 158.00 Becks Shoes Black Mountain Water Service Water Service � ' --- 40.00 Dick n' Inc.! Uniform Expense 7�33 141.�1 c � 7234 78.42 California Water Service Company Water Service � 7236 79.00 Career Track SenninerRegiatretion-S.Da|e � 7236 62.88 Cadnen Bruins Private Vehicle Expense 7237 30.56 Cascade Fire Equipment Company Field Equipment Parts � 7238 110.00 °1 Annette Coleman Reirnburmnnnent-UniforrnExpense 7239 129.33 Annette Co|nrn�n Reinnburoernant-Fio|d Supplies ' Reimbursement--Professional � � 7�4O 17.50 Patrick Congdon - � Reimbursement--Seminar Expense 7�41 3G3.23 Alice Cummings � 7242 20000 Curtis Becker Conotruodon Enterprise Repairs '7243 715.05 Mary Davey Reim burnarnont-Spooie| District |nntitu � Expenses 7244 3.752.34 Design Concepts Design Production Projects � 7245 3'756.00 EnnhaUahDove|opnnentm Consulting Services � 7346 447.52 First American Tide Insurance Company Title Insurance � 7247 300.00 °2 Four Seasons Seed Company Field Landscaping � 7248 20.45 G & K Services Shop Towel Services � 7248 57G'�O Goldfus Enterprises, Ink Consulting--Kids Artof Open Space � ' Volunteer Newsletter Printing � 7250 273.57 C]oodcoPreno Incorporated V o � 7251 84.SO Grainger Vehicle Equipment Private Vehicle Expense � 7253 86.05 Mary Gundeu 7253 997.70 Hertz Equipment Rental Field Equipment Rental i � 7254 244.49 Horne Depot Field Supplies'255 7O2 Re|noburaanmnnt-Privote Vehicle and � �9 Linda Hyman� ' Conference Expense � 7266 218.60 HytekCornnnunioetiono' Inc. Reprogram Radio 7357 3'482.40 Jeda P|ub|icationm Field Brochures 7358 85.09 Kaiser Cement Corporation Baoerock � 7259 51.56 Koeb|n & ShuchatPhotography Film and Developing �2GU 828.26 Lanier Worldwide, Inc. Photocopy Maintenance Agreement � '7261 7xJ ��r� ' Los Altos Garbage Dunnpmter Rental GG313 7262 1G1'55 LyngooGarden Materials Inc. Landscaping Materials--Field Office 7263 1 Consulting Services 2�G.37 K0orvvin (Bucky) K4mna ' Reimbursement--Field Equipment 72G4 �2.57 Brian Malone � 7265 8 G8O.00 K0eroho|| Roofing Ruof|ng-Enterprioa '7286 9'700.45 Official Statements-85 Notes Merrill � 7267 G'UOO.00 Moody'n Investors Service Rating Sorv|oe-88 Notes 7268 55O0 National Subscription ' Reimbursement--Ranger Residence � 72�Q � GO.�0 Michael N�vvburn Repairs ° 1 Urgent check issued onMarch 2' 1995. � ° 2 Urgent check issued opaFoVary27, 1885. claims 95-05 Meeting 95-05 Date: Mar. 8,1995 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 7270 232.05 Pacific Bell Telephone Service 7271 115.34 Paul's Draperies Office Furnishings 7273 302.56 PIP Printing Photocopying 7274 32.48 Pitney Bowes Postage Machine--Supplies 7275 340.00 R T Electric Electrical Work--Nature Center 7277 2348.86 Roy'o Repair Service Vehicle K0ointanonand Repairs � 7278 481.78 S & VV Equipment Co. Equipment Repair 7279 17.20 Son Francisco Newspaper Agency Subscription 7280 98.78 Safety-K|eenCoqxzration Solvent Tank Service 7281 23.07 San Jose Mercury News Subscription 7383 80.00 DavidSanguinatti ' Reim bunaernent—Profean|mna| Dues 7283 649.56 °3 San Mateo County Tax Collector Property Taxes � 7284 4'183.96 SuoenSohectman Additional Legal Services � 7285 119.54 Shell Oil Company Fuel � 7286 1.353.47 Signs Of The Times Field Signs � 7287 134.52 W1e|on|m Smith Private Vehicle Expense 7288 18.00 °4 Sonoma County Health Department Medical Services 7288 26.82 State Board ofEqualization Field Asbestos Removal 7280 2.682.43 Teater & Etc. Computerized Map Changes � 7291 1.707.30 3EEngineehng Engineering Services 7292 29770 Virg Harkins Sign � � 7293 1'320.00 U. S. Rents Rental Equipment 7294 211.08 VVontnnentRebarCompany Field Supplies � 7295 381.25 VWld|ando Restoration Team Restoration Project—Pu|Qao Ridge � 7296 98.90 K8inhoe| Williams Private Vehicle Expense 7297 228.84 Workingman's Emporium Uniform Expense � 7298 744.54 Yerbo Buena Nursery Restoration Plants � 7299 55.00 Zax Electronic P|uNicoUonm Resource Documents � 7300 3.500.00 ^5 Nevgnzna Industries, Inc. Postage—Newsletter � 7301 178.78 California Department of General Services State Bid Vehicle Charge � 7302 18.836.75 Lesher Auto Center Dump Truck 7303 402.20 Petty Cash Office and Field Supplies, Local and � [)u�o�To�nK8eebnQEwpenma. �}u�e � . � Postage, Film and Developing, and � Private Vehicle Expense ' � -3 Urgent check issued on February 22. 1995 °4 Urgent check issued on February 23.1B05. ' °5 Urgent check issued on K8onch G. 1995. � Page � � Claims No. S5-O Meeting 85-05 Date: K8�c8. 1905 � . � REVISED � � yW|DPEN|N8ULA REGIONAL OPEN SPACE DISTRICT � � # Amount Name Description � � /228 /58.2/ Acute Computer /nonnomOy Computer Upgrade � 7229 134.38 All Laser Service Equipment Supplies 7230 821.68 AT&T Telephone Maintenance and Service � 7231 168.00 Becks Shoes Uniform Expense 7232 40.00 0onk Mountain Water Service Water Service � � 7233 141.91 Dick Bruhn, Inc. Uniform Expense 7234 78.42 California Water Service Company Water Service � 7335 79.00 Career Track Seminar Reg ietredon-8.Dale 7238 82.98 Cer|aon Bruins Private Vehicle Expense � 7237 30.56 Cascade Fire Equipment Company Field Equipment Parts 7238 110.00 °1 Annette Co|*rnun Reim buxoernent-Unifnrnn Expense 7238 129.33 Annette Coleman Reimbursement--Field Supplies 7240 17.50 Patrick Congdon Reim bunawnnent-Pnmfeooiona| Dues 7241 352.23 Alice Cummings Reim bunsernent-8erninorExpense 7242 300.00 Curtis Becker Construction Enterprise Repairs 7243 716.05 Mary Davey Reim burmmmen1-Speoim| District Institute � Expenses 7244 3'752.34 Design Concepts Design Production Projects 7245 3'755.00 EnuhoUahDevo|opnnenta Consulting Services 7246 447.52 First American Title Insurance Company Title Insurance � 7247 300.00 °2 Four Seasons Seed Company Field Landscaping 7248 20.45 G /& KServices Shop Towel Services � 7249 575.00 Goldfus Enterprises, Ink Consulting--Kids Art of Open Space 7250 273.57 Gooduo Pnooa Incorporated Volunteer Newsletter Printing � . - � 7351 84.80 Grainger Vehicle Equipment � 7252 96.05 K8aryGunderi Private Vehicle Expense � 7253 997.76 Hertz Equipment Rental Field Equipment Rental � 7254 244.49 Home Depot Field Supplies � 7255 702.59 Linda Hyman Reimbursement--Private Vehicle and Conference Expense � 7256 218.60 HytokConnnnunioationo' Inc. Reprogram Radio � 7257 3'482.40 JedaHub|ioedonn Field Brochures � 7258 06.08 Kaiser Cement Corporation Beannoch � 7259 51.50 Keeb|e & 8hunhotPhotography Film and Developing � 7260 828.26 Lanier Worldwide, Inc. Photocopy Maintenance Agreement � 7281 :798.i aF Los Altos Garbage DunnpoterRonte| 663.13 7262 151.55 LyngaoGorden K8eterio|u Inc. Landscaping Materials--Field Office 7203 1'295.37 K4orvxin <Bucky> Mace Consulting Services 7264 53.57 Brian Malone Reimbursement--Field Equipment 7385 8'680.00 K8arohm|| Roofing Roofing-Enterprioe 7266 9'700.45 K8erh|| Corporation Official Statements-95 Notes 7267 G'OOO.00 K800dy'o Investors Service Rating 8ervine-88Notes 7208 55.00 National Recreation and Park Association Subscription 7269 80.50 K8iohne| Nmvvburn Reimbursement--Ranger Residence Repairs ° 1 Urgent check issued onMarch 2' 1985. ° 2 � Urgent check issued o�-�ab= ,�uory27' 1885. �� Claimo85-O Meeting 95-05 Date: K8oc8.1QQ5 REVISED � KA|OPEN|N8ULA REGIONAL OPEN SPACE DISTRICT � � # Amount Name Description 7270 232.05 Pacific Bell Telephone Service 7271 115.34 Paul's Draperies Office Furnishings � 7272 572.85 Pi|orcitna Quarry Beaenooh � 7273 302.56 PIP Printing Photocopying � 7274 32.48 Pitney Bowes Postage Machine--Supplies � .727G 34O 0O R T Electric Electrical Work--Nature Center � � 7278 49.95 Rohon |nternotiuna| Equipment Repair 7277 2349.86 Roy'n Repair Service Vehicle K8mintenoe and Repairs 7278 481.78 S & VV Equipment Co. Equipment Repair 7278 17.20 San Francisco Newspaper Agency Subscription 7280 98.78 Safety-K|eenCorporadon Solvent Tank Service 7281 28.07 San Jose Mercury News Subscription 7282 60.00 OnvidSanguinetti Reimbursement--Professional Dues 7283 849.56 °3 San Mateo County Tax Collector Property Taxes 7284 4'183.96 SunanSohentnnmn Additional Legal Services 7285 119.54 54 Shell Oil Company Fuel � 7286 1'353.47 Signs Of The Times Field Signs 7287 13452 K8a|mdm Smith Private Vehicle Expense 7288 18.00 °4 Sonoma County Health Department Medical Services � 7289 26.82 State Board ofEqualization Field Asbestos Removal 7290 2.882.43 Teobar& Etc. Computerized Map Changes 7291 1.707.30 3EEn0ineehng Engineering Services � 7292 287.70 Virg Harkins Sign 7293 1'320.00 U. S. Rents Rental Equipment � � 7204 211.08 VVoatuoaet Reber Company Field Supplies � 7285 381.25 VVi|d|ando Restoration Team Restoration Prnject-Pu|gooRidge 7296 96.80 Michael Williams Private Vehicle Expense 7297 228.84 Workingman's Emporium Uniform Expense � 7298 744.54 Yerbe Buena Nursery Restoration Plants 7298 55.00 Zmx Electronic P|ub|inaUonm Resource Documents 7300 3.600.00 °5 Navanone |nduathea. Inc. Postage--rAexmo|wMer 7301 178.78 California Department ofGeneral Gen/ioeo State Bid Vehicle Charge 7302 18.836.75 Lasher Auto Center Dump Truck 7303 402.20 Petty Cash Office and Field 8uppUeo, Local and Out-of-Tcxmn Meeting Expense, Dues, � Postage, Film and Developing, and � Private Vehicle Expense � °3 Urgent check issued on February 22. 1S05. °4 Urgent check issued on February 23.1BQ5. � °5 Urgent check issued on K8mnchG. 1995. � Page ���