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Home My Public Portal Aboutr 04:331 - ~~;¿1iDluii-ü:n üf ±4£ ~ürüu£4 üf ([l1tÌ£r£Ì1 2*f- ¿fI- No. 04-331 Date of Adoption. Oc tober 28, 2004 - AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES WITH CCMS CORPORATION , , WHEREAS, the Borough of Carteret is in need of specialized construction management services in connection with the upgrade program for the Memorial Municipal Building; and WHEREAS, CCMS, 9 Professional Circle, Suite 204, Colts Neck, NJ 07722, possesses the requisite experience and expertise to provide said services; and WHEREAS, CCMS has submitted a proposal to provide said services, to include the upgrade program for the Memorial Municipal Building at a cost not to exceed $129,480.00; and - WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and the Council of the Borough ofCarteret, County of Middlesex, State of New Jersey, as follows: I. The proposal from CCMS for the upgrade program for the Memorial Municipal Building at a total cost not to exceed $129,480.00 is hereby approved; 2. This action is approved as an award of a professional services contract. 3. The copy of this Resolution be forwarded to the Borough's Purchasing Department and CCMS. - Adopted this 28th day of October, 2004 - and certified as a true copy of the original on October 29, 2004. KATHLEEN M. BARNEY, RMC/CMC Municipal Clerk , RECORD OF COUNCIL VOTE COUNCILMAN YES NO NY A.B. COUNCILMAN YES NO NY A.B. KRU~ X RIDS X NAPLES X SITARZ X PARISI X SOSNOWSKI X x - Indicatt VOlt AB - Absent NY - Not Voting XOR ~ Indica(C':S VOlt to Ov~rruk V(':[O r.j2 , Adopted at a meeting of the MunicipéJ. CounciJ ~ Oc~ober 28, 2004 (2e~/~7 CLERK AA C:CULS CCdl,>Jlld,:lk:i (;c:rr~\rLlctIJ'1 M~113gement Services www.ccmscorp.com August 20, 2004 Honorable Daniel Reiman Boro of Carteret 61 Cooke Ave. Carteret, NJ 07008 RE: Memorial Municipal Building - Project Management Services Dear Mayor Daniel Reiman, We are please to provide the enclosed for Project Management Services for the upgrade and improvement project for the Memorial Municipal Building. Consolidated Construction Management Services (CCMS) provides Project management and Construction Management Services to public and private clients throughout the state of New Jersey, and co Iy experienced construction professionals. We have proposed to provide prof e program for the Memorial Municipal Building. T our Proposal. CCMS is uniquely qualified to provi experience with the construction of completion work, and interfacing w Construction Management is recog ring Service, and as required by Statue, Consolid ces Corp. has a Certificate of Authorization (enclos ch Services. We are also Pre-qualified by the Stat vide Construction Management Services We know that we have the personnel and the experience to meet your needs. We look . ward to the opportunity to meet with you and further discuss our services. - Ye", t~" 7:,30--0 y- _ß' 0~ . e Lino A. Imeida, Jr. ifu ,. President ~ '7:d\'C'\ ,." . i "Program ;Management , . Services '~ . ., ritA, ,'.J.., , ',.. . ~ ,,~' , ':.- ,,', '.- "< ";'--'".. _JIp~ªcJe }>rogram for Memori.al ',- 'Municipal Building Submitted To; Bora of Carteret ' 61 Cooke Ave. Carteret,' NJ 07008 Submitted ny: Con.solid~tedConstruction M~agementServices Corp. 9 Professional Circle, Suite 204 ......, ColJ:s Neck, Nj 07722" T: (732) 303--1997 F: (732)303~6315 August 20, 2004 . I .1 i I I BORO OF CARTERET PROGRAM MANAGEMENT SERVICES 1<'nD BORO OF CARTERET PROGRAM MANAGEMENT SERVICES FOR UPGRADE PROGRAM FOR MEMORIAL MUNICIPAL BUILDING Project Approach Consolidated Construction Management Services (CCMS) is committed to provide services to the County of Union to achieve successful completion of this construction proj ect. The success of any construction Project, particularly a multi-faceted, and complex project such as this requires a Construction Manager with the following attributes: , Properly licensed with the State of New Jersey - Construction Management is an Engineering discipline, and the State ofNJ requires firms providing such services to hold a valid Certificate of Authorization. y Significant construction experience y Excellent communication abilities to keep all parties properly informed , Familiarity with New Jersey Local Public Contracts Law y '\ Ability to effectively interface with the Design Consultant and other Project r Team firms );;- Proven ability to face and resolve conflicts and problems CCMS possesses all of the above attributes, and the team is well qualified to provide the services of this Proposal. During the construction period, all correspondence, communication and submittals associated with the Project and Inspection Management Team will be forwarded and/or copied to the Design Consultant, Owner and others as appropriate. We will work closely with the Design Consultants - they are a critical element in the success of the Project. Our objective, and the basis of our services, will be to have the project completed on -- time, in a safe manner, in accordance with the requirements of the project's plans and specifications. BORO OF CARTERET PROGRAM MANAGEMENT SERVICES FOR UPGRADE PROGRAM FOR MEMORIAL MUNICIPAL BUILDING Scope of Services The Program Management services provided by Consolidated Construction Management Services, Corp. (CCMS Corp.) are presented in this section. Desi!!n, Bid and Award 1) Interface with the Architect and other design team members to develop plans and specifications for the improvements. - 2) Manage the Bid advertisements and distribution of documents to prospective Bidders. 3) Receive inquiries and questions from prospective Bidders and provide response as appropriate. 4) If and as required, prepare addenda to the Contract Documents and distribute as required. Technical information for the addenda will be developed and provided by the design consultants. 5) Attend the Bid Opening, and other meetings regarding Contract Award. 6) Schedule, contact attendees, and conduct the pre-construction conference( s), and issue meeting minutes to same. 7) Schedule and attend other technical/quality control special meetings between Contractors and design consultants or others (i.e. Utility coordination meeting, quality control procedures review meeting). Construction Period 1) Provide full-time, on-site personnel during the active construction period to inspect the work and provide the services listed herein. Schedule, coordinate, and direct as the Owner's representative, the work of multiple prime contractors for the renovation of the Boro of Carteret Municipal Building. - 2) Schedule and conduct regular progress meetings with the contractor(s), and prepare and distribute minutes accordingly. Representatives of the design consultants and others shall also be in attendance. 3) Monitor progress of the contractor(s) against their Contract schedule. Require schedule updates from Contractor as deemed necessary. 4) Receive Request for Information (RFI) from Contractors, coordinate with design consultants as needed and respond accordingly. BORO OF CARTERET PROGRAM MANAGEMENT SERVICES FOR UPGRADE PROGRAM FOR MEMORIAL MUNICIPAL BUILDING Scope of Services (cont.) 5) Manage the submissions from the Contractor (administrative submittals, shop drawings, samples etc) to the reviewing party and then the return to the Contractor. In conjunction with the Design Consultant, review and approve Contractor submittals. Engineering submissions shall generally be reviewed and approved first by the Design Consultant, and other submittals (i,e" construction/operations submittals) shall be reviewed and approved by CCMS. Monitor the status of submission and review of shop drawings and other technical submittals. 6) Receive and review Contractor(s) monthly Payment Applications, review against work in place, review with design consultants, negotiate with Contractor as needed, and make recommendations for Payment to the Boro of Carteret. - 7) Observe and inspect the construction work at the site during all phases of construction. Document such inspection with the use of daily reports for the project. Provide copies to the Bow for their files. 8) Schedule and/or monitor inspections by others (i.e., municipal building code inspections, State inspections). Also schedule and coordinate the digging of test pits for utility location and verification. Excavation work to be by the Contractor. 9) Review submission of Contractors safety program and comment where applicable. 10) Coordinate delivery, installation and follow-up services for Owner furnished equipment (if applicable). 11) Perform and/or manage, monitor and coordinate quality control testing and inspections by others. This includes preparation of concrete cylinders, compaction density testing, and the reports for these and other inspections. We will utilize an independent testing finn to perfonn this work. In accordance with the RFP, there is an allowance in our Contract Proposal to cove this work. The specific items to be tested include structural concrete, compaction density, materials investigations (i.e., sieve analysis), asphalt field testing, and asphalt plant inspection. 12) Provide notifications to Contractor of deviations from Contract Documents noted by field inspections and follow-up as needed if such deviations are not corrected. - 13) Identify problems encountered in accomplishing the work, review with the design consultants and recommend appropriate actions to the Owner to resolve these problems with a minimal impact on project budget and schedule, 14) Maintain project files, including daily reports, correspondence, pay application, change-order and claims files. 15) Receive, log, distribute and respond to Contractor communications. BORO OF CARTERET PROGRAM MANAGEMENT SERVICES FOR UPGRADE PROGRAM FOR MEMORIAL MUNICIPAL BUILDING Scope of Services (cont.) 16) Coordinate, III concert with the design consultants, with agencIes having jurisdiction. 17) Prepare and distribute written monthly reports of the construction activities, progress, delays, problems and recommendations including a forecast of the activities anticipated for the subsequent month of construction. 18) Coordinate issues and communications regarding extra work and time extension requests from the contractors and make appropriate recommendation to the owner. - 19) Coordinate and manage the necessary changes to the Contract Documents required due to authorized change orders or to resolve issues in the field. Changes to plans and Specifications to be prepared by the design professional. 20) Provide, coordinate and manage field survey work as required to verify the proper work of the Contractor. Field survey party to be under the direct supervision of a licensed Professional Land Surveyor. 21) Provide Value Engineering review for Contractor initiated proposals. Construction Completion and Post Construction Phase 1) Coordinate and participate in final inspections and acceptance by all parties having jurisdiction over the project. 2) Develop and distribute punch lists, and monitor Contractor corrective actions. 3) Make recommendations for release of final monies to Contractor(s). 4) In conjunction with the Design Consultant, manage and coordinate the preparation of final as-built documents for the project. 5) Gather, organize and turn over to Owner the project documentation to be held by them. 6) Perform final close-out administrative tasks for the Project. BORO OF CARTERET PROGRAM MANAGEMENT SERVICES FOR UPGRADE PROGRAM FOR MEMORIAL MUNICIPAL BUILDING Proiect Team It is essentia1 for any project that the Project Team has the expertise and experience to successfully implement and complete the Project. Our proposed Project team is a group of professionals with a proven track record for many similar projects. Resumes are enclosed, and we highlight the following: .:. Project Executive - Lino A. DeAlmeida - Mr. DeAlmeida has over 30 years of experience in the construction and engineering business. He is the founder, president and Chief Executive Officer ofCCMS, and his vast experience and knowledge are invaluable assets to our clients. Mr. DeAlmeida has constructed projects throughout the world, and his experience includes public and private sector jobs of all sizes. Mr. DeAlmeida is an attorney, and has served as National President of the National Utility Contractors Association (NUCA), and President of the NJ Utility Contractors Association (UTCA), two of the leading trade groups of the construction profession. .:. Project Manager - Dave Coats - Mr. Coats has over 25 years of experience in the design and construction of public and private infrastructure projects. His experience includes work as a Consulting Engineer, Contractor and Construction Manager, giving him a full understanding of the critical relationship between these disciplines. His projects include the $IB Great Plains Coal Gasification Project, numerous public and private civil engineering projects, sophisticated instrumentation systems and public safety radio systems. Mr. Coats is a licensed Professional Engineer in the states ofNJ and P A. .:. Construction Manager - Fred Rizk - Mr. Rizk has more than 30 years of experience in construction project management and hands on field supervision of projects throughout the United States. His projects included the demolitions, ~ augments, expansions and new construction of telecommunication, commercial, residential and retail sites. The projects ranged in size from 100 sq. ft. to 100,000 sq. ft. and cost from $160,000 to 3 million. His responsibilities included perfonning site surveys, directing the bid process, awarding contracts, interfacing with landlords, contractors and architects. He also successfully monitored contractor performance and managed work forces to complete projects on time and within budget. Mr. Rizk is a certified Telcordia Installation Control engineer and trained in OSHA, EH&S and Disaster recovery/risk assessment management. - .:. Home Office support - Mike Krak - Mr. Krak has almost 40 years of experience in the inspection and management of construction projects throughout the State of New Jersey. His projects include road and bridge projects, parks and recreational facilities, commercial buildings, and residential projects. He has performed a significant amount of work for the NJ Department of Transportation and County and local agencies throughout the state. Mr. Krak is a Certified Engineering Technician. .:. Home Office Support - John Schleer - Mr. Schleer has over 30 years experience in the construction business and specific experience with over a dozen school projects. John's resume includes supervision ofN. Plainfield schools, E. Brunswick High School where he was a Construction Project Manager. Overall, his site awareness is unequaled. Past projects include Westbury College, Old Westbury, NY a $25M student center and administration building. In addition, a total renovation of the Davis & Elkins College, Halliehurst Center $12M total renovation of this historical building. His expert planning and coordinated efforts have successfully played a key role in completion of countless construction projects in his career. .:. Home Office Support - Ron Zucker - Mr. Zucker has over 20 years experience in the construction administration for numerous projects throughout the State. His projects include facilities at Gateway National recreation Area, restoration of historic structures, including the D&R canal, and a Child Development Center for the United States Coast Guard. Mr. Zucker expertise includes scheduling, cost engineering, and purchasing, and safety planning. .:. Testing Subconsultant - To Be determined These individuals and subconsultants have proven track records for getting projects successfully completed. They are all highly experienced and motivated and dedicated to providing the citizens Union County with a successful project. Resumes for these key individuals are enclosed. ~ BORO OF CARTERET PROGRAM MANAGEMENT SERVICES FOR UPGRADE PROGRAM FOR MEMORIAL MUNICIPAL BUILDING Cost Proposal Summary of Pro Dosed Fees: CCMS Corp" Project Management Fee Proposal I. Full-time on-site Project Management for a maximum of 6 months paid on a percentage of complete basis. $118,680 2, Project executive - 6 hrs. per month @ $125 per hour $ 8,]00 3, Clerical- 6hrs, per month @ $45 per hour S 2.700 TOTAL $129,480 Basis of Compensation - 1. For servíces beyond the scope of this Proposal, compensation to be based on enclosed hourly rates. 2, If services are not complete by December 31, 2004, enclosed rates to be adjusted to reflect increased costs. 3, CCMS Corp. to provide home office personnel to perform services as outlined in the Scope of Services, and part-time on site inspections during period of critical construction activity. 4, Temporary facihtíes on site, if and as needed, to be provided by others. 5, Subconsultant cost to be billed at actual cost plus handling fee. 6, Payment Schedule to be as per Agreement Comments and Exclusions I) Project expenses to include: fees by government authorities or utilities, photography or video costs, reproduction costs, travel expenses, delivery be reimbursed at cost, plus 10% handling charge. 2) Coverage for overtime work by Contractor not included - to be provided as an Additional Service. 3) Costs for security or night watchman by others. ~ BORO OF CARTERET PROGRAM MANAGEMENT SERVICES FOR UPGRADE PROGRAM FOR MEMORIAL MUNICIPAL BUILDING Proposed Hourly Rates Classification Rate - $/hr Project Executive $135,00 Construction Manager $115,00 Project Manager $ 115.00 - Project Scheduler (in·house) $ 75,00 Project Engineer $ 75,00 On Site Construction Inspector $ 65,00 Clerical $ 45,00 Expenses . Project Expenses billed at direct cost plus 10% handling charge . Home Office general overhead expenses are included in the above rates -- - APPENDIX A BORO OF CARTERET PROGRAM MANAGEMENT SERVICES FOR UPGRADE PROGRAM FOR MEMORIAL MUNICIPAL BUILDING Appendix A - Certifications and Submissions > Certificate of Authorization - State ofNJ > Insurance Compliance Statement > Affirmative Action Compliance Statement - -- ) ~ ":;' '<) <>i:> .;.¡ ~ ~ ~ ~ ~ 1 "~ . ~ ~l 'ß ~ ~ ~ ffft:, I- ¡ ~ ~ Z ~ Ë ~ ~ ~ ~ ~ t~ <C V'~ ~ ~ ¡: ~ ~ 8 ) ~ .~ ~." '" <;: N ~ ...!:+ ~ Cf}~1:I Z;!:::N1 -+-+ ~ !:II -< $.t ::II'- ~ s¡ ¡::: e.¡ ~ Ocn I'- ~ ~ .!§ ~, "< ~ -"0 .... . / '- [§ $:t t;~-, l ~ CD ¡:¡.. ¡¡¡ .... ::3 >- Z .5; - 0> m 0:.". ~ ;z;::> $:t . I- ~ u c:: < ~ ~ t U) ...!" _ ~ ~ ~u ~ Z'-Ul) ~ - O:t:_ -: ~ !;$ ¡J 0 2 0 ~ ~~ 0;z; ã ~ C.5Ül -+-+ ~ ' , . " !ž: 9 .... ~ cn ~ ~ " ¡gOOI:l <C~ ..,.. ::;¡ ~ I:I N ~ ~ 12 0 .:t E! ~ t~ ~" -' "'- W Æ ........ ¡¡¡ $.t 0 ) t~ Il. ~" \.. '" p¡;. g¡ ..... " g ~ IOL ~ 0 .. '"' . :;¡ 0 " ~ (I - 0 '" <>I 0 W N '~~~ ' ~ ~ ~ ~ i ~ ~ i ~, .. \~\ ~ ~ , ~ gj ~ -, 'ÿ; /. 1'1 ~ _ 0 j . · - ~ N " .... ~. 11 .c ~ ..... ).~. ".~ ~ . . . ~~ 1 ~I>\&iI ~~ ~ ~ .~ BORO OF CARTERET PROGRAM MANAGEMENT SERVICES FOR UPGRADE PROGRAM FOR MEMORIAL MUNICIPAL BUILDING Insurance Compliance Statement CCMS warrants that if selected to provide the services of this Proposal, the insurance requirements of the request for proposal will be met. Affirmative Action Compliance Statement - CCMS warrants that if selected to provide the services of this Proposal, the Affirmative Action requirements of the request for proposal will be met. CCMS does not have a federal Letter of approval nor a Certificate of Employee Information report; the Affirmative Action Employee Information Report (Form AA302) - - Affidavit of Publication Publisher's Fee $14.96 Affidavit Charge $20.00 State of New Jersey} 55. MIDDLESEX COUNTY Personally appeared MARIAN BUTLER of the Home News Tribune, a newspaper printed In Freehold, NJ and published In NEPTUNE, In said County and State, and of general circulation In said county, who being duly sworn, deposeth and salth that the advertisement of which the annexed Is a true copy, has been published In the said newspaper 1 lONE) times, once In each Issue, as follows 11102/04. I AD,,2004 ~\ "J' --' ~., ; 'Q,~ 'IA/ \,'i ~ Sworn and subscribed before me this 2nd day of November, A.D., 2004 BOROUGH OF CARTERET NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competitive bid- ding as a professional serviçe pursuant to N.J,S.A. 40A:1l-5 (1) (a) This contract and the ~;~o~~~rabÎ~t?~:iZ~~~i~ inspection in the office of the Municipal Clerk. Awarded to Consolidat- ed Construction Manage- ment Services Services Project Man- agement Services/up- K..íade program for the emorial Municipal ~~~~{~'ion If 04-331 Cost NOT TO EXCEED $129,480.00 AT AN HOURLY RATE ACCORD- ING TO RATE SCHEDULE KATHLEEN M. BARNEY Certified Municipal Clerk ($14.96) 40614 BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 THIS AGREEMENT: made this 28th of October 2004 ,~ \~ By and between: CCMS ; 9 Professional Circle Suite 204 Colts Neck, NJ 07722 And the Borou2h of Carteret, a municipal corporation, having its Principal office at the Borough Hall 6] Cooke Avenue, Carteret, New Jersey, As per Resolution Number 04-331. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE TO PERFORM SPECIALIZED CONSTRUCTION MANAGEMENT SERVICES IN CONNECTION WITH THE UPGRADE PROGRAM FOR THE MEMORIAL MUNICIPAL BUILDING. NOT TO EXCEED $129,480.00 according to the terms set forth in RESOLUTION. THE BOROUGH does hereby agree to pay the Coutractor the sum set forth in Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate 5",,15 to be hereto affixed, the day and year written above. BY: ca ~r¿ t..¡ .-¿j:J, . It IliIrif7L TITLE: ~/~NI/C6Ð . BßROUGHOFCARTERET BY:~~ - ~e""..s.& :ifi".¿~ 'e J. Reiman Mayor Kathleen M. Barney ·7 ---- Municipal Clerk . 2!1lDrDu£4 Df ([urf:er:ef MIDDLESEX COUNTY ;Weill ~erse¡¡ TEL (732) 541-3800 Date: October 26, 2004 FÀ<'X (732) 541-8925 OFFICE OF KATHLEEN M, BARNEY, RMC/CM9 61 COOKE AVENUE IVlUN40rPAL &mri«k DeB asio CARTERET, NEW JERSEY 07008 Treasurer Borough of Carteret i' REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: It.:!. # ¿;~- .;; ./ I j _J FOR: Upgrade program for the Memorial Municipal Building NAME OF ACCOUNT: Consolidated Construction Management Services AMOUNT TO BE ENCUMBERED: NOT TO EXCEED $129,480.00 %~m. $a/V7Wf KATHLEEN M. BARNEY, Municipal Clerk ------------------------------------------------------------------------------------------------------------ CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carreret, do hereby certifY that there are sufficient funds available in the current budget to enable rhe Municipal Council to authorize the entering into a contract between the borough ofCarteret and: è.<»J j,"'!:~Ør..Y G....,' The funds available for this contract are in the Budget, in the account of ¿ .0 '( - /IJ. )'.n.. o /L tJ"'µ => 5 . C> 'I in the amount of " / l-C¡. 1..("$o..oD , By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. ~%¿b_~ l'atric DeBlasIo, 1.0 !;.,(..( Treasurer Date: