HomeMy Public PortalAboutResolution 85-2375 Destruction of RecordsRESOLUTION NO. 85 -2375
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMPLE CITY APPROVING THE DESTRUCTION OF
CERTAIN CITY RECORDS.
WHEREAS, Sections 34090, 34090.7 and 34091.5 of the Government
Code authorize the destruction of City records upon approval of the
legislative body of the City and with the written consent of the City
Attorney provided that said records do not fall within certain speci-
fied categories and are not less than two (2) years old; and
WHEREAS, the City Manager has requested authority for the des-
truction of certain records which do not fall within the excepted
categories and all of which are more than two (2) years old;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
TEMPLE CITY, AS FOLLOWS:
SECTION 1. That the following listed records be destroyed in
the appropriate manner:
A. ADMINISTRATION
1) Budget Data (back -up data and copies accumulated
within Departments) prior to 1982
2) Personnel (Applications for Employment, Recruitment
Advertising, Salary Surveys, Vacation, Sick -leave
Records) per Retention Schedule
B. ANIMAL CONTROL
1) Dog License Ledgers prior to 1983
2) Dog License Receipts prior to 1978
3) General Correspondence and Reference Papers prior to
1983
4) Impound Records prior to 1978
5) Service Request Forms prior to 1983
C. CITY CLERK
1) Agreements - Independent Contractors prior to 1983
2) Business License - Annual (2nd and 3rd copy) prior to
1984
3) Claims for Damages prior to 1975
4) Criminal Complaints prior to 1975
5) Election Materials per Records Retention Schedule and
pursuant to Elections Code
6) General Correspondence and Reference Papers consisting
of documents which duplicate copies filed elsewhere;
rough drafts and other papers which contribute to pre-
paration of documents prior to 1984
7) Miscellaneous /Departmental County, State and Federal
prior to 1934
8) Organizations (California Contract Cities, Independent
Cities of Los Angeles County, League of California
Cities, Rapid Transit District, South Coast Air Quality
Management, Southern California Association of Govern-
ments) at the discretion of City Manager
RESOLUTION NO. 85 -2375, Page 2
9) Permit Applications - Bingo prior to 1978
10) Permit Applications Charitable prior to 1983
11) Permit Applications - Fireworks prior to 1983
12) Permit Applications - Yard Sale prior to 1984
13) Proclamations prior to 1983
14) Resolutions - Other Cities prior to 1984
15) Service Requests - Trees prior to 1980
16) Tree Removal Requests (completed and denied) prior to 1980
D. FINANCE
1) Bank Reconciliation Statements prior to FY 1979 -80.
2). Expenditure Journal prior to FY 1979 -80
3) Numerical Receipts prior to FY 1980 -81
4) Paid Invoices prior to FY 1975 -76
5) Receipt. Journals prior to 1979 -80
6) Numerical Warrants prior to FY 1980 -81
E. PLANNING
1) General Correspondence and Reference Papers consisting
of documents which duplicate copies filed in the City
Clerk's office or elsewhere; documents which require no
action; rough drafts and other papers which contribute
to preparation of documents prior to 1984
2) Reference Files concerning State and Organizations
prior to 1984
3) Zone Enforcement Files prior to 1980
F. PUBLIC WORKS
1) General Correspondence and Reference Papers consisting
of documents which duplicate copies filed in the City
Clerk's office or elsewhere; documents which require no
action; rough drafts and other papers which contribute
to preparation of documents prior to 1984
2) Overnight Parking Permit Applications prior to 1980
3) Traffic Signal Maintenance Files prior to 1980
G. PARKS AND RECREATION
1) Agreements prior to 1984
2) Building, Grounds and Maintenance Files. prior to 1975
3) Class Registration Forms prior to 1983
4) General Correspondence and Reference Papers consisting
of documents which duplicate copies filed in the City
Clerk's, office or elsewhere; documents which require no
action; rough drafts and other papers which contribute
to preparation of documents prior to 1934
RESOLUTION NO. 85 -2375, Page 3
SECTION 2. The City Clerk shall certify to the adoption of this
Resolution.
APPROVED AND ADOPTED this 16th day of July, 1985.
ATTEST:
Chief Deputy City /Clerk
I hereby certify that the foregoing Resolution, Resolution No.
85 -2375, was duly adopted by the City Council of the City of Temple
City at a regular meeting held on the 1,6th day of July, 1985, by the
following vote:
AYES: Councilmembers - Atkins, Gillanders,'Swain, Tyrell, Dennis
NOES: Councilmembers- None
ABSENT: Councilmembers -None
1 APPROVE
City A
Chief Deputy C. y Clerk