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Home My Public Portal AboutMinutes-3/5/2019 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: March 5, 2019 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: March 1, 2019 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Call to Order – 5:45 PM A. Roll Call Called to order at 5:46 PM Roll Call Present: Eric Schnedler, Other Present: B. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Ryan. All ayes, motion carried. C. Discussion and Consideration of Trap-Neuter-Vaccinate-Return (TNVR) Information – Charisma Tandy & Joe Borntreger Community Cats – Jo Borntreger and Charisma Tandy free roaming cat who is cared for multiple community members. Requesting Tiffin to participate in a Trap-Neuter-Vaccinate-Return program to help curb the stray cat population. D. Discussion and Review of Andersen Addition Developer’s Agreement Developer Scott Anderson – Present. City Attorney & City Administrator discussed the changes to the agreement with Council. E. FY 2019-2020 Budget Presentation City Administrator Doug Boldt, presented the FY 2019-20 Budget and all the breakdowns. F. Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adjournment nd Ryan 2 Havens – 7:00 PM A. Call to Order – 7:00 PM B. Roll Call Called to order at 7:02 PM Roll Call Present: Other Members: Bob Michael, Brian Shay, Brett Mehmen, Ben Carhoff C. Agenda Additions/Agenda Approval City Council Agenda Page 1 of 8 Motion to approve the agenda by Havens. Second by Ryan. All ayes, motion carried. D. Communications and Reports Johnson County Deputy: Deputy Adolph - Nothing to report. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve Consent Agenda by Ryan. Second by Schnedler. All ayes, motion carried. F. Mayoral Proclamation 1. City of Tiffin Proclamation for International Women’s Day/Women’s History Month G. Public Hearing 1. Public Hearing for Ordinance No. 2019-450 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.02 of Chapter 92, Rates for Service a. Close Public Hearing and Proceed to H-3 Motion to open Public Hearing for Ordinance No. 2019-450 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.02 of Chapter 92, Rates for Service by Bartels. Second by Upton. Roll Call: Ryan, Schnedler, Bartels, Upton Havens. All ayes, motion carried. Opened at 7:06 PM Discussion: Nothing received at City Hall and no public present. Motion to Close the Public Hearing by Upton. Second by Bartels. Roll Call: Ryan, Schnedler, Bartels, Upton Havens. All ayes, motion carried. Closed at 7:06 PM 2. Public Hearing for Ordinance No. 2019-451 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 95.6 of Chapter 95, Service Outside the City a. Close Public Hearing and Proceed to H-4 Motion to open Public Hearing for Ordinance No. 2019-451 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 95.6 of Chapter 95, Service Outside the City by Schnedler. Second by Upton. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, motion carried. Opened at 7:09 PM Discussion: Nothing received at City Hall and no public present. Motion to Close the Public Hearing by Upton. Second by Ryan. Roll Call: Ryan, Schnedler, Bartels, Upton Havens. All ayes, motion carried. Closed at 7:09 PM 3. Public Hearing for Ordinance No. 2019-452 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage a. Close Public Hearing and Proceed to H-5 Motion to open Public Hearing for Ordinance No. 2019-452 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage by Schnedler. Second by Bartels. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, motion carried. Opened at 7:10 PM Discussion: Nothing received at City Hall and no public present. Motion to Close the Public Hearing by Ryan. Second by Schnedler. City Council Agenda Page 2 of 8 Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, motion carried. Closed at 7:11 PM 4. Public Hearing for Ordinance No. 2019-453 – An Ordinance Rezoning a Portion of Lots 9 and 10, Park Place City Center – Part One from Community Business District (C-2B) to a Planned Development Overlay Concept District/Neighborhood Business District (OPD/C-1B), Tiffin, Iowa a. Close Public Hearing and Proceed to H-6 Motion to open Public Hearing for Ordinance No. 2019-453 – An Ordinance Rezoning a Portion of Lots 9 and 10, Park Place City Center – Part One from Community Business District (C-2B) to a Planned Development Overlay Concept District/Neighborhood Business District (OPD/C-1B), Tiffin, Iowa by Bartels. Second by Upton. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, motion carried. Opened at 7:12 PM Discussion: Nothing received at City Hall and no public present. Motion to Close the Public Hearing by Upton. Second by Ryan. Roll Call: Ryan, Schnedler, Bartels, Upton Havens. All ayes, motion carried. Closed at 7:13 PM 5. Public Hearing for Ordinance No. 2019-454 – An Ordinance Rezoning Aster Village, Tiffin, Iowa, from Multi-Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Aster Village, Tiffin, Iowa a. Close Public Hearing and Proceed to H-7 Motion to open Public Hearing for 5. Public Hearing for Ordinance No. 2019-454 – An Ordinance Rezoning Aster Village, Tiffin, Iowa, from Multi-Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Aster Village, Tiffin, Iowa by Schnedler. Second by Havens. Roll Call: Ryan, Schnedler, Bartels, Upton Havens. All ayes, motion carried. Opened at 7:15 PM Discussion: Nothing received at City Hall and no public present. Motion to Close the Public Hearing by Ryan. Second by Schnedler. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, motion carried. Closed at 7:15 PM 6. Public Hearing on FY 2019-2020 Proposed Budget a. Close Public Hearing and Proceed to I-2 Motion to open Public Hearing for FY 2019-2020 Proposed Budget by Upton. Second by Ryan. Roll Call: Ryan, Schnedler, Bartels, Upton Havens. All ayes, motion carried. Opened at 7:19 PM Discussion: Nothing received at City Hall and no public present. Motion to Close the Public Hearing by Schnedler. Second by Bartels. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, motion carried. Closed at 7:20 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2019-431 – An Ordinance Rezoning Park Place City Center, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Concept District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance 2019-431 – An Ordinance Rezoning Park Place City Center, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Concept District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa by Havens. City Council Agenda Page 3 of 8 Second by Ryan. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, second reading approved. 2. Ordinance No. 2019-432 – An Ordinance Rezoning Lot 1, Park Place City Center, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Site District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2019-432 – An Ordinance Rezoning Lot 1, Park Place City Center, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Site District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa by Havens. Second by Schnedler. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, second reading approved. 3. Ordinance No. 2019-450 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.02 of Chapter 92, Rates for Service a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance 2019-450 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.02 of Chapter 92, Rates for Service by Schnedler. Second by Ryan. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, first reading approved. 4. Ordinance No. 2019-451 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 95.6 of Chapter 95, Service Outside the City a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2019-451 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 95.6 of Chapter 95, Service Outside the City by Ryan. Second by Havens. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, first reading approved. 5. Ordinance No. 2019-452 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2019-452 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage by Havens. Second by Ryan. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, first reading approved. 6. Ordinance No. 2019-453 – An Ordinance Rezoning a Portion of Lots 9 and 10, Park Place City Center – Part One from Community Business District (C-2B) to a Planned Development Overlay Concept District/Neighborhood Business District (OPD/C-1B), Tiffin, Iowa a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2019-453 – An Ordinance Rezoning a Portion of Lots 9 and 10, Park Place City Center – Part One from Community Business District (C-2B) to a Planned Development Overlay Concept District/Neighborhood Business District (OPD/C-1B), Tiffin, Iowa by Ryan. Second by Schnedler. Roll Call: Ryan, Schnedler, Bartels, Upton Havens. All ayes, first reading approved. 7. Ordinance No. 2019-454 – An Ordinance Rezoning Aster Village, Tiffin, Iowa, from Multi-Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Aster Village, Tiffin, Iowa a. Motion to Approve First Reading and Proceed to Second Reading City Council Agenda Page 4 of 8 Motion to Ordinance No. 2019-454 – An Ordinance Rezoning Aster Village, Tiffin, Iowa, from Multi- Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Aster Village, Tiffin, Iowa by Havens. Second by Ryan. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, first reading approved. I. Resolutions for Approval 1. Resolution 2019-019 – A Resolution Naming Depositories for City Funds and Approving City’s Investment Policy Mayor Steven Berner recused self. Mayor Pro-Tem Mike Ryan called for a motion. Motion to approve Resolution 2019-019 – A Resolution Naming Depositories for City Funds and Approving City’s Investment Policy by Havens. Second by Schnedler. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, motion carried. 2. Resolution 2019-020 – A Resolution Approving the City of Tiffin Fiscal Year 2019-2020 Annual Budget Motion to approve Resolution 2019-020 – A Resolution Approving the City of Tiffin Fiscal Year 2019-2020 Annual Budget by Bartels. Second by Upton. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, motion carried. 3. Resolution 2019-021 – A Resolution Resetting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the 2019 Interstate 380 Box Culvert and Grading Project Motion to approve Resolution 2019-021 – A Resolution Resetting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the 2019 Interstate 380 Box Culvert and Grading Project by Bartels. Second by Ryan. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, motion carried. 4. Resolution 2019-022 – A Resolution to Award Bid for the STP-A-006-7(90)--22-52 Project – Tiffin Roundabout Project Motion to approve 2019-022 – A Resolution to Award Bid for the STP-A-006-7(90)--22-52 Project – Tiffin Roundabout Project by Ryan. Second by Havens. Roll Call: Ryan, Schnedler, Bartels, Upton, Havens. All ayes, motion carried. 5. Resolution 2019-023 – Resolution Approving the Preliminary Plat of Prairie Village – Part 2, a Subdivision to Tiffin, Iowa Developer Matt Adam, presented the preliminary plat and explained the outlots that will be for future development. Developer explained that he wants to install the 8’ trail but wants to wait until the Outlot E develops and the last to the west. Once developed then the trail can be placed. Outlot D is not meeting the green space requirement but is willing to pay for the 8ft trail between lots 11 & 12 to connect to the trail to fulfill the green space requirement, will be installed when trail is installed and not stub it off if nothing is around. Council discussed options to ensure the developer installs the 8’ trail. Provide the City an easement over the sewer easement for the Trail in Outlot E, trail could potentially moved to the west. Motion to TABLE Resolution 2019-023 & 2019-024 by Havens. Second by Bartels. All ayes, motion carried. City Council Agenda Page 5 of 8 6. Resolution 2019-024 – Resolution Authorizing the Entering into an Agreement with Prairie Village – Part 2, Tiffin, Iowa for a Developer’s Agreement Motion to approve Resolution 2018-024 – Resolution Authorizing the Entering into an Agreement with Prairie Village – Part 2, Tiffin, Iowa for a Developer’s Agreement by Second by Roll Call: Ryan, Schnedler, Bartels, Upton Havens. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Bartels. Second by Havens. Discussion: Tak9 -Drone Service questions. All ayes motion carried. CLAIMS REPORT 3-5-19 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS BW & COLOR TONER $ 36.09 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER $ 12.26 ALLIANT ENERGY 210 GRANT FINAL BILL $ 14,693.69 BANKERS TRUST COMPANY 2012A - PRINCIPAL $ 250.00 BEACON ATHLETICS PITCH PRO PORTABLE GAME $ 3,778.00 BOLDT, DOUG MILEAGE REIMBUR 01/02-02/28/19 $ 298.70 BROWN SUPPLY CO SINGLE TIRE CHAINS 1 PAIR $ 220.00 CCA POST PROM 2019 POST PROM-CCA SCHOOLS $ 100.00 CEDAR RAPIDS PHOTO COPY CO PRINTER REPAIR $ 100.00 CEDAR RAPIDS TIRE TRUCK SPRINTS SINGLE $ 1,051.08 CEDAR VALLEY HUMANE SOCIETY JAN 31 CARE FOR STRAY ANIMALS $ 465.00 CHEM-SULT INC SODIUM HYPOCHLORITE WATER $ 585.00 CLEAR CREEK AMANA SCHOOLS QRTRLY LIBRARY PAYMENTS $ 13,000.00 CORE & MAIN WATER METERS $ 1,614.89 CRYSTAL CLEAR WATER CO SEWER TESTING SUPPLIES $ 80.00 CULLIGAN WATER TECH WATER COOLER SRVC JAN/FEB $ 126.31 CUSTOM HOSE AND SUPPLIES 3/4' MORS FLAT FACE CONNECTOR $ 12.18 ENDRESS + HAUSER, INC. FLOWMETER FOR WWTP $ 3,540.58 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES $ 86.00 FUTURE LINE HYDRAULICS, INC CUTTING EDGE 10'LG $ 439.46 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM $ 147.00 GWORKS ASHLEY IMFOA $ 260.00 HEIMAN FIRE EQUIPMENT TIFFIN FIRE ASSOC TRUCK $ 50,687.10 HEIMAN FIRE EQUIPMENT TIFFIN FIRE ASSOC TRUCK $ 4,337.85 HOLLYWOOD GRAPHICS STREETS UNIFORM ALLOWANCE $ 67.00 INFUSE CHURCH 2019 EASTER EGG DONATION $ 250.00 IOWA DEPT OF REVENUE-SALES TAX SALES TAX $ 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES $ 289.65 IPERS FEBRUARY IPERS UNDERPAYMENT $ (23.96) IPERS FEBUARY IPERS PAYMENT $ 23.99 IPERS IPERS $ 517.99 City Council Agenda Page 6 of 8 IPERS IPERS $ 1,078.82 IPERS IPERS $ 1,129.53 LENOCH & CILEK ACE - IOWA CITY KITCHEN TOWELS X4 $ 119.80 MATHESON TRI-GAS,DEPT.#3028 ACETYLENE $ 106.50 MENARDS CH COUNTERTOP FOR BILLS $ 213.96 MID-AMERICAN ENERGY NATURAL GAS $ 137.05 RACOM CORP CONTROL UNIT AND INSTALL $ 4,502.88 RSM US PRODUCT SALES LLC MANAGED IT SERVICE $ 1,409.00 SNI SOLUTIONS TONS OF GEOSALT $ 12,564.75 SOLON STATE BANK F350 REVENUE LOAN $ 795.52 STOREY KENWORTHY/MATT PARROTT WINDOW ENVELOPES $ 420.00 TAK9 DRONE SERVICE 1/2 DAY $ 425.00 TALLGRASS BUSINESS RESOURES COPY PAPER $ 94.29 TAPCO BASE FOR CROSSWALK SIGNS $ 169.68 TAPCO CROSSWALK SIGN STATE LAW STOP $ 308.75 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION $ 11,068.75 TITAN MACHINERY EQUIPMENT PURCHASE & REPAIRS $ 70.50 WELLMARK MEDICAL INSURANCE $ 9,241.21 **** PAID TOTAL ***** **** SCHED TOTAL ***** $ 140,968.61 ***** REPORT TOTAL ***** $ 140,968.61 CLAIMS BY FUND 001-GENERAL $ 35,574.29 110-ROAD USE TAX $ 15,474.44 112-EMPLOYEE BENEFITS $ 4,805.43 200-DEBT SERVICE $ 1,045.52 330-TIFFIN FIRE TRUCK $ 59,527.83 600-WATER $ 17,323.70 610-SEWER $ 7,217.40 2. Consideration of Special Events Application – Kites for Kids Festival Motion to approve by Ryan. Second by Upton. All ayes, motion carried. 3. Discussion and Consideration of Change Order #1 – Price Electric and Council Action as Needed Motion to approve Change Order #1 – Price Electric subject to final plans by Havens. Second by Schnedler. All ayes, motion carried. 4. Discussion and Consideration of Change Order #2 – Price Electric and Council Action as Needed Motion to approve Change Order #2 – Price Electric by Ryan. Second by Schnedler. All ayes, motion carried. 5. Discussion and Consideration of One-time Water and Sewer Adjustment for 722 Blue Jay Court and Council Action as Needed Motion to approve the One-time Water and Sewer Adjustment for 722 Blue Jay Court by Ryan. Second by Bartels. All ayes, motion carried. L. Reports to be Received/Filed City Council Agenda Page 7 of 8 1. M. Reports from City Personnel th 1. Mayor’s Report – Feb 6 MPOjc Meeting – assessment fees increased 4.5% which allowed them to add a staff member. ECICOG fee increased 2%. 2. City Council Reports – Railroad Crossing is horrible. 3. Director of Public Work’s Report – Putting numbers together for boreline hose to help mitigate the electrolysis. 4. Building Official’s Report – Permits are coming in and High Development will be submitting 52 permits. 5. City Engineer’s Report – Ridgeway Heights are close to finalizing and will be close to submitting permits early spring. SRF parking lots are waiting for the ground to thaw for testing. Veith should stth begin April 1 as long as frost is out. Rathje begin May 20 with the Roundabout. 6. City Attorney’s Report – Nothing to add. 7. City Administrator’s Report – presented Council with a Educational Brochure to stop illegal sump pump connections. Discussion on Windstream fiber lines 95ft poles. N. Adjournment Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 8:34 PM ____________________________ March 5, 2019 Ashley Platz, City Clerk City Council Agenda Page 8 of 8