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Home My Public Portal AboutMinutes-5/21/2019 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: May 21, 2019 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: May 17, 2019 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael/Crystal Raiber Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Council Work Session A. Roll Call The City of Tiffin City Council held a work session Tuesday, May 21, 2019 at the City Hall Council Chambers. Mayor Berner called the meeting to order at 6:22 PM. Upon roll being called the following members were present: Jim Bartels, Al Havens, Eric Schnedler, Peggy Upton. Absent: Mike Ryan. Others present City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff and others. B. Agenda Additions/Agenda Approval Motion to approve by Upton. Second by Bartels. All ayes, agenda approved. C. Discussion of Original Town Urbanization Project – Sidewalk on East Side of College Street Discussion: City Engineer wanted to discuss the sidewalk on east side of College Street. Due to trees, hedges and topography the sidewalk may need to be moved or not be installed. Council discussed that sidewalks are not optional. The consensus of Council is to make the sidewalk work, possibly by going behind the trees with a 4 ft sidewalk. The agreement was to have the vacant lot have 5 ft sidewalk to Sedlacek’s lot, then 4 ft behind the trees down to Upchurch’s which would change back to a 5 ft sidewalk and removing hedges if necessary. nd Also had discussion with similar issues for the 2 St & Grant property with fencing in the ROW and directly where the sidewalk needs to be installed. Council agrees the fence needs to be moved, have homeowner move it. If they do not move the fence, then the City or City’s Contractor will have to move it. Discussions on if cost will be billed to homeowner. Building Official Brian Shay mentioned he had a conversation with the homeowner and advised that they should not do anything with the fence due to the location in the city ROW. D. Discussion and Review of Gravel Driveway at 713 Potter Street Discussion: Building Official Brian Shay, gave background on the driveway that was illegally installed on property. Council discussed that the gravel will need to be removed from the curb to the sidewalk or it needs to be paved. And no gravel drives are allowed in town. E. Discussion and Review of Meeting Management Software Discussion: no time to discuss. City Council Agenda Page 1 of 7 F. Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adjournment Motion to adjourn by Havens. Second by Schnedler. All ayes, work session adjourned at 7:00 PM Council Meeting A. Call to Order – 7:00 PM B. Roll Call The City of Tiffin City Council held regular session Tuesday, May 21, 2019 at the City Hall Council Chambers. Mayor Berner called the meeting to order at 7:01 PM. Upon roll being called the following members were present: Jim Bartels, Al Havens, Eric Schnedler, Peggy Upton. Absent: Mike Ryan. Others present City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff City Attorney Bob Michael, Public Works Director Brett Mehmen, Asst PW Director Brian Detert and others. C. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels. Second by Schnedler. All ayes, motion carried. D. Communications and Reports 1. Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Sheriff – Deputy Adolph present, mentioned extra patrol out for parking issues as requested. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Clerk/Treasurer’s Report Motion to approve the Consent Agenda which includes City Council Minutes and the Clerk/Treasurer’s by Havens. Second by Bartels. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. Ordinance No. 2019-455 – An Ordinance Rezoning Lot 59, Prairie Village – Part 1, Tiffin, Iowa, from Multi-Family, 4-Plex Residential District (R-4) to a Planned Development Overlay Site District/Multi-Family, 4-Plex Residential District (OPD/R-4) for Prairie Village – Part 1, Tiffin, Iowa City Council Agenda Page 2 of 7 a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2019-455 – An Ordinance Rezoning Lot 59, Prairie Village – Part 1, Tiffin, Iowa, from Multi-Family, 4-Plex Residential District (R-4) to a Planned Development Overlay Site District/Multi-Family, 4-Plex Residential District (OPD/R-4) for Prairie Village – Part 1, Tiffin, Iowa by Havens. Second by Bartels. Roll Call: Upton, Havens, Schnedler, Bartels. Absent: Ryan. All ayes, final reading approved. 2. Ordinance No. 2019-458 – An Ordinance to Adopt the 2018 Edition, International Building Code, including Appendix K, the 2018 Edition, International Residential Code, including Appendix F and Appendix J, and Providing for certain Amendments thereof; Adopting Section 103.6(1)(a) of the of the Code of Iowa (State Electric Code) and Section 105.4(1)(a) of the Code of Iowa (State Plumbing and Mechanical Codes) and Amending Provisions of the Municipal Code of Tiffin, Iowa, Chapter 156, Housing Code, to Update Building Code Provisions a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2019-458 – An Ordinance to Adopt the 2018 Edition, International Building Code, including Appendix K, the 2018 Edition, International Residential Code, including Appendix F and Appendix J, and Providing for certain Amendments thereof; Adopting Section 103.6(1)(a) of the of the Code of Iowa (State Electric Code) and Section 105.4(1)(a) of the Code of Iowa (State Plumbing and Mechanical Codes) and Amending Provisions of the Municipal Code of Tiffin, Iowa, Chapter 156, Housing Code, to Update Building Code Provisions by Schnedler. Second by Havens. Roll Call: Upton, Havens, Schnedler, Bartels. Absent: Ryan. All ayes, fina. reading approved. I. Resolutions for Approval 1. Resolution 2019-066 – A Resolution Approving a Developer’s Agreement with Advantage Development Inc. regarding Prairie Village Lot 59 Planned Development Overlay (OPD) Site District, Tiffin, Iowa Motion to approve Resolution 2019-066 – A Resolution Approving a Developer’s Agreement with Advantage Development Inc. regarding Prairie Village Lot 59 Planned Development Overlay (OPD) Site District, Tiffin, Iowa by Schnedler. Second by Bartels. Roll Call: Havens, Bartels, Schnedler, Upton. Absent: Ryan. All ayes, motion carried. 2. Resolution 2019-067 – A Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the 2019 Improvements – Forevergreen Road Project Motion to approve Resolution 2019-067 – A Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the 2019 Improvements – Forevergreen Road Project by Schnedler. Second by Havens. Discussion: Clint Rarick, asked where this project will be located. Mayor advised plans will be available for public to view by Thrusday. Roll Call: Havens, Bartels, Schnedler, Upton. Absent: Ryan. All ayes, motion carried. J. Old Business 1. Resolution 2019-060 – A Resolution Authorizing the Sale and Conveyance of an Easement from the City of Tiffin to Central Iowa Power Cooperative (CIPCO) for the Linn County Loop Project City Council Agenda Page 3 of 7 Motion to approve Resolution 2019-060 – A Resolution Authorizing the Sale and Conveyance of an Easement from the City of Tiffin to Central Iowa Power Cooperative (CIPCO) for the Linn County Loop Project – no action taken. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. CLAIMS REPORT 5-21-19 VENDOR INVOICE DESCRIPTION AMOUNT PORTABLE RESTROOMS ACTION SERVICES INC PARK $ 260.00 PORTABLE RESTROOMS ACTION SERVICES INC PARK $ 220.00 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER $ 129.33 AGVANTAGE FS FUEL $ 1,291.83 809 E MARENGO RD CITY ALLIANT ENERGY PARK $ 13,537.34 ALLIANT ENERGY 300 RAILROAD ST $ 954.93 AMERICAN MARKETING & PUBLISHIN CLOSE BY TEXT MARKETING $ 1,250.00 AW WELT AMBRISCO INSURANCE $ 499.00 BANKERS TRUST COMPANY 2012A - PRINCIPAL $ 250.00 MILEAGE REIMBUR 03/14- BOLDT, DOUG 04/29/19 $ 207.40 BROWN SUPPLY CO CURB BOX REPAIR $ 351.50 EXTEND FENCE NEXT TO CHARLIE'S WELDING, INC. JONS $ 360.00 CHEM-SULT INC SODIUMHYPOCHLORITE $ 473.00 CONCESSIONS SUPPLIES COLTON BECKLER REIMB $ 24.10 CRYSTAL CLEAR WATER CO SEWER TESTING SUPPLIES $ 80.00 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES $ 78.00 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES $ 13.75 GOODWIN LAW OFFICE PC LEGAL FEES $ 2,990.00 GWORKS REMOTE TRAINING $ 125.00 HART FREDERICK CONSULTAN ENGINEERING FEES $ 80,553.75 HOLLAND, MICHAEL, RAIBER LEGAL FEES - GENERAL $ 5,349.50 HOLLAND, MICHAEL, RAIBER LEGAL FEES - DEVELOPMENT $ 2,065.00 ORIG TOWN URBAN PERMIT IOWA DNR IDNR $ 175.00 RFR WIDENING IOWA DNR CONSTRUCTION IDNR $ 175.00 IOWA DEPT OF REVENUE-SALES TAX SALES TAX $ 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES $ 289.65 IOWA INTERSTATE RAILROAD, LTD SIGNAL MAINTENANCE $ 204.64 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES $ 557.60 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES $ 29.40 FEBRUARY IPERS IPERS UNDERPAYMENT $ (23.96) IPERS FEBUARY IPERS PAYMENT $ 23.99 IPERS IPERS $ 517.99 IPERS IPERS $ 1,078.82 IPERS IPERS $ 1,129.53 JOHN DEERE FINANCIAL TRUCK FLAT IRON $ 760.68 JOHNSON COUNTY RECORDER RECORDING FEES $ 63.00 JOHNSON COUNTY REFUSE INC RECYCLING $ 23,196.00 JOHNSON COUNTY REFUSE INC RECYCLING $ 589.95 JOHNSON COUNTY SHERIFF MAY POLICE PROTECTION $ 8,944.00 LENOCH & CILEK ACE - IOWA CITY KITCHEN TOWELS $ 89.85 LINN COUNTY REC ELECTRIC ACCOUNTS $ 1,073.90 LOWES BUSINESS ACCOUNT PVC $ 414.69 City Council Agenda Page 4 of 7 MMS CONSULTANTS INC FOREVERGREEN ROAD EXT $ 13,707.05 NET-SMART INC MONTHLY WEB HOSTING $ 25.00 NORTH LIBERTY LEADER APRIL PUBLICATIONS $ 859.12 RALLY APPRAISAL, LLC 141 W 3RD APPRAISAL FEE $ 500.00 REINHART FOOD SERVICE CONCESSIONS SUPPLIES $ 1,841.69 REINHART FOOD SERVICE CONCESSIONS SUPPLIES $ 532.94 REINHART FOOD SERVICE CONCESSIONS SUPPLIES $ 788.27 RIVER PRODUCTS 1' ROADSTONE $ 1,685.46 SOLON STATE BANK F350 REVENUE LOAN $ 795.52 STATE HYGIENIC LAB WATER TESTING SUPPLIES $ 552.50 THE DEPOT TIFFIN FUEL BUILDING OFFICIAL $ 211.56 REPLACED BRAKE CHAMBER THE TRUCK SHOP ON AXLE $ 149.67 US CELLULAR CELL PHONES $ 521.33 USA BLUE BOOK BRASS HYDRANT ADAPTOR $ 644.57 USA BLUE BOOK FLAG 21' WIRE STAFF BLUE $ 36.43 VISA HILLS BANK CREDIT CARDS $ 1,009.23 VISA HILLS BANK CREDIT CARDS $ 139.13 VISA HILLS BANK CREDIT CARDS $ 783.52 WALKER WELDING STEEL SHELF CITY HALL $ 361.71 **** PAID TOTAL ***** **** SCHED TOTAL ***** $ 175,564.62 ***** REPORT TOTAL ***** $ 175,564.62 CLAIMS BY FUND 001-GENERAL $ 33,267.72 110-ROAD USE TAX $ 7,717.11 200-DEBT SERVICE $ 1,045.52 307-CAP PARK RD PAVING $ 14,867.05 312-ROBERTS FERRY RD $ 20,522.00 320-ROUNDABOUT HWY6/PARK RD $ 1,425.00 322-TRAFFIC LIGHT $ 3,590.00 326-TOWN CENTER LAND $ 500.00 332-SRF - WTR QUALITY $ 400.00 333-TIFFIN SOCCER FIELD EXP $ 4,558.75 600-WATER $ 10,771.84 610-SEWER $ 4,936.93 614-WWTP EXP PROJ $ 20,733.75 670-RECYCLING $ 23,785.95 2. Consideration of Special Events Application – Infuse Church – Block Party Motion to approve the changes to the Special Events Application by Bartels. Second by Upton. All ayes, motion carried. 3. Consideration of Special Events Application – Jason Wilkerson – Family Obstacle Course Jason Wilkerson, applicant – gave some details on the family obstacle course event. Council has requested to have more information ironed out before approval can be made. Council is in favor of an event like this, but the location along the railroad tracks or crossing the tracks is not recommended. 4. Consideration of Change Order #5 – Portzen Construction – Motion to Approve by Bartels. Randy Krutsfield, Engineer – presented reasoning for change order. Second by Upton. Discussion: Council feels that this should be on Portzen since they bid it is their burden if they didn’t bid it properly. All nays, motion to approve denied. City Council Agenda Page 5 of 7 5. Consideration of Pay Estimate #13 – Portzen Construction – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. 6. Consideration of Change Order #1 – Rathje Construction – Motion to Approve with the Value Engineering Request or as recommended by DOT which is based on unit pricing and not the total price listed on Change Order #1 by Schnedler. Matt Bockensted, Rathje and Engineer with Snyder & Associates explained the Value Engineering Request and the benefit this will have on the project. Second by Upton. All ayes, motion carried. 7. Consideration of Change Order #2 – Rathje Construction – Motion to Approve the change order based on unit pricing of an estimated quantity by Upton. Second by Schnedler. All ayes, motion carried. 8. Discussion and Consideration of Change to Original Town Urbanization Project Sidewalk Installation of College Street and Council Action as Needed- No action taken 9. Discussion and Consideration of One-time Water and Sewer Adjustment at 819 Jackson Street and Council Action as Needed Motion to approve the One-time Water & Sewer Adjustment at 819 Jackson St by Schnedler. Second by Bartels. All ayes, motion carried. 10. Discussion and Consideration of Quote from LL Pelling for Line Painting and Council Action as Needed Motion to approve the quote from LL Pelling for Line Painting by Havens. Second by Schnedler. All ayes, motion carried. 11. Discussion and Consideration of Quote from Cahoy for Boreline work at the Water Plant and Council Action as Needed Motion to approve the quote from Cahoy for Boreline work at the Water Plant by Havens. Second by Schnedler. All ayes, motion carried. 12. Discussion and Consideration of New Pickup for Public Works Department and Council Action as Needed Motion to approve the purchase of a New Pickup for Public Works Department from Junge $23,807.22 by Upton. Asst. PW Director Brian Detert presented the reason for the request. He explained the cost difference between repairing vs. getting new truck with warranty. Junge Ford was able to come back with an offer of $23,807.22. Second by Schnedler, All ayes, motion carried. 13. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase by Havens. Second by Schnedler City Council Agenda Page 6 of 7 Roll Call: Havens, Schnedler, Upton, Bartels. Absent: Ryan. All ayes, regular meeting adjourned at 9:03 PM Motion to Adjourn Closed Session and enter Regular Open Session by Upton. Second by Bartels. Roll Call: Havens, Schnedler, Upton, Bartels. Absent: Ryan. All ayes, regular meeting adjourned at 9:36 PM L. Reports to be Received/Filed 1. April Johnson County Sheriff’s Activity Report M. Reports from City Personnel 1. Mayor’s Report – Nothing to report. 2. City Council Reports - Fawn Ave – construction trailers not close to the curb. Ireland Ave – bushes are dead or dying. Construction run off concerns with the amount of water we have seen and the discoloring of the ponds. 3. Director of Public Work’s Report – Nothing to report. 4. Building Official’s Report – Nothing to report. 5. City Engineer’s Report – Roberts Ferry Road north half has been paved along the east side, was able to get majority in before the rain. Currently they are on day 97 of 100. Once things dry out, they approximately have about a month’s worth of work left. Two poles have been installed for the Traffic Signals on Ireland Ave & HWY 6. Hopeful that July or August the signals will be active. 6. City Attorney’s Report – Nothing to report. 7. City Administrator’s Report – Official opening of Fareway is tomorrow. Mehmen Avenue is paved for kimberlite. N. Adjournment Motion to adjourn by Schnedler. Second by Upton. All ayes, meeting adjourned at 9:37 PM ___________________________ May 21, 2019 Ashley Platz, City Clerk City Council Agenda Page 7 of 7