HomeMy Public PortalAbout19960124 - Agendas Packet - Board of Directors (BOD) - 96-02 Regional Opera )ace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-02
REGULAR MEETING
BOARD OF DIRECTORS
AGENDA*
7:30 P.M. 330 Distel Circle
Wednesday Los Altos, California
January 24, 1996
(7:30) ROLL CALL
** ORAL COMMUNICATIONS -- Public
SPECIAL ORDER OF THE DAY
Resolution in Support of Santa Clara County Measure A - County Parks
Charter Fund -- C. Britton
ADOPTION OF AGENDA
*** ADOPTION OF CONSENT CALENDAR -- N. Hanko
*** APPROVAL OF MINUTES
December 20, 1995 (Consent Item)
January 10, 1996 (Consent Item)
*** WRITTEN COMMUNICATIONS (Consent Item)
BOARD BUSINESS
*** 1. Approval of One-Year Consulting Services Agreement with Heim, Noack,
Kelly & Spahnn for Consulting Fee of $1,100 Per Month -- C. Britton
*** 2. Appointment of Grant Thornton of San Jose as District's Auditors for Fiscal
Year 1995-1996 for $9,000 -- C. Britton
*** 3. Annual Informational Report on District's Radar Program -- J. Escobar
*** 4. Annual Informational Report on District's Staff Bike Patrol Program -- J.
Escobar
(7:45) 5. Appointment of 1996 Board Committees -- N. Hanko
(7:55) 6. Adoption of Resolution Designating District's Agent for Hazard Mitigation
Grant Program Application and Authorization to Apply for Grant Program
Funds -- R. Anderson
Resolution Designating Applicant's Agent
330 Distel Circle * Los Altos,CA 94022-1404 * Phone:415-691-1200 * FAX:415-691-0485 * E-mail: mrosd@netcom.com f#3
Board of Directors:fete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Meeting 96-02 Page 2
(8:05) 7. Tentative Adoption of Preliminary 1996-1997 Action Plan for Open Space
Acquisition, Public Affairs, and Administration Programs -- C. Britton
8. Final Adoption of an Amendment to the Long Ridge Open Space Preserve Use
and Management Plan to Install Memorial Bench and Plaque Commemorating
Wallace Stegner -- J. McCullough
9. Authorization for Director Smernoff to Attend 1995 Special District Board
Management Institute at Projected Cost of$1,200 -- C. Britton
(8:35) INFORMATIONAL REPORTS -- Brief announcements or reports by members of the
Board and/or staff on District related activities. A Board member may ask a
question for clarification. No other action, discussion, or deliberation to take
place. Matters of interest to the Board may be referred to staff or placed on a
future agenda.
REVISED CLAIMS (Consent Item)
CLOSED SESSION - None Scheduled
ADJOURNMENT
*NOTE. Times are estimated and items may appear earlier or later than listed. Agenda is
subject to change of order.
TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time
each item is considered by the Board of Directors. You may address the Board concerning other
matters during oral communications. Each speaker will ordinarily be limited to 3 minutes.
Alternately, you may comment to the Board by a written communication, which the Board
appreciates.
*** All items on the consent calendar shall be approved by one motion unless a Board member
removes an item from the consent calendar. A member of the public may request under oral
communications that an item be removed from the consent calendar.
NOTICE OF PUBLIC MEETINGS
The Use and Management Committee will meet on Thursday, January 25 at 7:00
P.M. at the District's office for the purpose of reviewing the draft trail plan for
El Corte de Madera Open Space Preserve.
There will be a public Workshop Special Meeting on Saturday, January 27 from
9:00 A.M. to 2:00 P.M. at the District's office on the development of a Regional
Open Space Plan.
The Administration and Budget Committee will be meet on Wednesday, January
319, 1996 at 4:00 P.M. at the District's office to begin its review of the District's
proposed budget for the 1996-1997 fiscal year.
Regional Open )ace AA L
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
SPECIAL MEETING
ADMINISTRATION AND BUDGET COMMITTEE
AGENDA
4:00 P.M. Mary Davey
January 31, 1996 Teena Henshaw
David Smernoff
(4:00) ROLL CALL
ORAL COMMUNICATIONS - Public
ADOPTION OF AGENDA
(4:05) COMMITTEE BUSINESS
1. Committee Member(s) Responsibilities
A. Committee Chair
B. Preparation of Committee's Report on 1996-1997 Budget
i
2. Committee's Charges
A. Review of Preliminary Action Plan
B. Review of Planning's Five-Year Work Program and Capital
Improvement Project Budget
C. Review of Proposed Budgets
D. Other
3. Scheduling of Future Meeting Dates and Times
4. Expectations and Input Regarding Particular Budget Data, Topics of Special
Interest, Formats, and Presentation
5. Review of Target 6% Growth Guideline for Operating Expenses
6. Potential Survey Data Board Appointees Compensation
7. Possible Conversion of Legal Counsel Position to Part-Time Employee Status
8. Review of 1996-1997 Proposed Budget for Public Affairs Program
Revised Drafts f Guidelines for Board-Staff Working Relationships
9. Review of a sed o g p
and Board Meeting Procedures
(6:00) ADJOURNMENT
The next meeting of the Administration and Budget Committee is tentatively
scheduled for Wednesday, February 7, 1996 at 5:00 P.M.
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 9 FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Renshaw,David T.Smernoff, Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Regional Open )ace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
SPECIAL MEETING
USE AND MANAGEMENT COMMITTEE
AGENDA
7:00 P.M. Betsy Crowder
Thursday, January 25, 1996 Wim de Wit
330 Distel Circle David Smernoff
Los Altos, CA
(7:00) ROLL CALL AND INTRODUCTIONS
ORAL COMMUNICATIONS -- Public
ADOPTION OF AGENDA
COMMITTEE BUSINESS
1. Selection of Committee Chairperson for 1996
2. Introduction of Task Force Members
3. Presentation on Draft Trail Plan - El Corte de Madera Open
Space Preserve
4, Scheduling of Next Meeting and Potential Agenda Items
(9:00) ADJOURNMENT
Members of the public will have the opportunity to address the Committee on the
proposed trail plan for the El Corte de Madera Open Space Preserve.
330 Distel Circle * Los Altos, CA 94022-1404 + Phone:415-691-1200 . FAX:415-691-0485 • E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David 1.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Regional pen )ace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
January 19, 1996
TO: Use and Management Committee
FROM: Mary de Beauvieres, Open Space Planner
John Escobar, Operations Manager
David Sanguinetti, Area Superintendent
SUBJECT: Draft Trail Plan for El Corte de Madera Creek Open Space Preserve
RECOMMENDED ACTION
Direct staff to incorporate the Draft Trail Plan into the Comprehensive Use and Management
Plan for El Corte de Madera Creek Open Space Preserve for Board consideration and approval.
DISCUSSION
On October 19, 1994 the Use and Management Committee (Directors Crowder, de Wit and
Hanko) met to discuss trail use at El Corte de Madera Creek Open Space Preserve. The public
meeting was attended by approximately 30 people. Staff discussion centered on the planning
process, the creation of a citizen task force to assist staff in formulating a trail plan, and a
demonstration trail realignment project. Public comments focused primarily on allowing bicycle
use to continue on the preserve.
On November 5, 1994 a second meeting of the Use and Management Committee occurred to
look at the demonstration trail realignment project in greater detail. The meeting occurred at
the preserve and was attended by the Use and Management Committee and the newly formed
Citizen Task Force. Based upon feedback from the group attending the meeting, the
demonstration trail realignment project was approved for construction at the Board meeting on
November 9, 1994. Construction was completed in August, 1995.
The Citizen Task Force is comprised of Director Betsy Crowder, Bo Gimbal, Kevin Maher,
Berry Stevens, Barrie and Kathy Freeman, Brad Smith, and Bob Kain. Formed in November,
1994, the task force spent the next fourteen months, attending two meetings per month (one
evening meeting at the District office and one Saturday meeting on the preserve) to formulate
a trail plan for the preserve. The Saturday field trips were spent hiking the existing trails and
through rough terrain at the preserve to determine the best alignments for a new trail plan.
The draft plan will be presented for your review and public input on Jan Y
25. Following the
meeting, the Trail Plan will be incorporated into the Comprehensive Use and Management Plan
for the preserve. Staff anticipates the Comprehensive Use and Management Plan will be
presented to the Board in May, 1996.
330 Distel Circle • Los Altos,CA 94022-1404 » Phone:41 5-691-1200 • FAX:415-691-0485 . E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Srnernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L..Craig Britton
EL CORTE DE MADERA
OPEN SPACE C E
PRESERVE
500'
-- 1500, Q
' coo - zeco' N
�•,;`-\ '\�\�•� 111 �i - --\ y � `"_1'dj wj scale 1• = 500•
�'4r f' I t
i� ,�` . ` Proposed Trails
f , "4 L ,, ��i,•,r'��� 1
�ilrr ter•• ' �,•�",% rl` :v /_, • , •�` i
I1 11+ "r � ^,�.tic• i��(�� ✓ .—,�,ll ��� •tj
�1� '��J r f\�l ter-. �► %,``��--�---.`?\'7 � I I V i�� —"^U • \��
OF 7f
��� \ �� �� ,� �;_t.. , z,fir•.;%, , ,;��.�` �� \ . �--,�;�� . �,'L✓,�.
�` •'��\'�—�-� `�"�% ����'��• � is`';f/ �`?�., �` ,� ��� �r
•'�\�\ i! j � \�\ 1 � ( �'� / � / ��t 1 f `�; I 1.
Open Space
------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
RESOLUTION No. 96-03
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ENDORSING THE SANTA CLARA COUNTY
PARKS CHARTER AMENDMENT EXTENSION
MEASURE A ON THE MARCH 26, 1996 BALLOT
WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District finds that
I -iniental.
preservation, maintenance, and enhancement of public parks and open space is of vital environmental,
social, and economic interest to the citizens of our corrm-lunities, and
WHEREAS, Santa Clara County parklands and parks programs are essential in providing these public
services and in meeting the parks needs of County residents; and
WHEREAS, Measure A on the March 26, 1996 Santa Clara County ballot would extend the current County
Parks Charter amendment through the year 2008, providing an assured level of funding for Santa Clara
County parks acquisition, development, and operation without creating any new taxes; and
Now, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open
Z:'
Space District supports and endorses Measure A on the March 26, 1996 Santa Clara County ballot.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on
January 24, 1996 at a regular meeting thereof,by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary, Board of Directors President, Board of Directors
1, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a
true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional
Open Space District by the above vote at a meeting thereof duly held and called on the above day.
District Clerk
R gionl (open S/ -e
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-01
REGULAR MEETING
BOARD OF DIRECTORS
January 10, 1996
MINUTES
I. ROLL CALL
President Pete Siemens called the meeting to order at 7:35 P.M.
Members Present: Pete Siemens, Mary Davey, Nonette Hanko, David Smernoff, Teena
Henshaw, and Wim de Wit.
Betsy Crowder arrived at 7:40 P.M.
Personnel Present: Craig Britton, Jean Fiddes, Malcolm Smith, George Sipel, Mary de
Beauvieres, and Sue Schectman,
II. ORAL COMMUNICATIONS
There were no oral communications.
IV. ADOPTION OF AGENDA
Mo i n: T. Henshaw moved that the Board adopt the agenda. W. de Wit seconded the
motion. The motion passed 6 to 0.
V. ADOPTION OF CONSENT CALENDAR
Motion: B. Crowder moved that the Board adopt the consent calendar including written
communication responses to Cheryl Lilienstein, 450 Manzana Land, Palo, Jackie
Schiedeck, 251 Marcella Way, Millbrae, and Jobst Brandt, 351 Middlefield Road,
Palo Alto; agenda item 2 Adoption of Resolution 96-01, a Resolution of the Board of
Directors of the Midpeninsula Regional Open Space District Adopting a Statement of
Investment Policy and Authorizing the Controller to Invest Surplus Funds Allowed By
Government Code; and Revised Claims 96-01. Wim de Wit seconded the motion.
The motion passed 6 to 0.
VI. BOARD BUSINESS
Since B. Crowder was not yet present, P. Siemens recommended that the Board delay the agenda
item for election of Board officers for 1996.
Motion: N. Hanko moved that the Board continue agenda item 1 Election of Board
Officers for 1996 and consider agenda item 3 at this time. M. Davey
seconded the motion. The motion passed 6 to 0.
330 Distel Circle • Los Altos, CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 . E-mail: mrosd@netcom,com 0
Board of Oirectors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Meeting 96-01 Page 2
A. Agenda Item No. 3 - Authorization to Exchange Real Property Interests with Pacific Gas
and Electric Company to Relocate an Existing Utility Easement on a Portion of Windy Hill
Qwn Space Preserve Adjacent to Portola Road and Determination that Recommended
Actions are Categorically Exempt Under the California Environmental Quality Act (R=rt
R-96-03)
M. de Beauvieres reviewed the staff report, noting that the relocation of the utility easement
on the Windy Hill Open Space Preserve would eliminate one pole and 440 feet of overhead
line in with about 140 feet of overhead line in a less conspicuous location. She noted that
the District property involved was not dedicated.
N. Hanko reported that B. Crowder had informed her that The Sequoias did not object to
the proposed relocation of the utility easement.
Motion: N. Hanko moved that the Board adopt Resolution 96-02, a Resolution of the
Board of Directors of the Midpeninsula Regional Open Space District
Approving and Authorizing Acceptance of a Relocation Agreement (to
Exchange Interests in Real Property), Authorizing Officer to Execute the
Relocation Agreement on Behalf of District and Authorizing General Manager
to Execute Any and All Other Documents Necessary or Appropriate to the
Transaction (Windy Hill Open Space Preserve - Pacific Gas & Electric
Company). B. Crowder seconded the motion. The motion passed 7 to 0.
Motion: N. Hanko moved that the Board determine that the recommended actions are
categorically exempt under the California Environmental Quality Act as set out
in the staff report. D. Smernoff seconded the motion. The motion passed 7 to
0.
P. Siemens stated that since all Board were present, the Board would return to agenda item 1.
B. Agenda Item No. I - Election of Board Officers for 1996 (Report R-96-01
J. Fiddes stated that she had distributed ballots to be used in the election of Board officers.
By signed ballot, the Board elected N. Hanko to serve as President, M. Davey to serve as
Vice President, D. Smemoff to serve as Treasurer, and B. Crowder to serve as Secretary.
J. Fiddes counted the ballots that are retained for public inspection.
The Board thanked P. Siemens for serving as President and all his work during the past
Year. N. Hanko presented a list of P. Siemen's accomplishments during the past year.
N. Hanko thanked the Board for electing her President. She requested that members of the
Board and staff raise their hand to be recognized. She said that she would recognize Board
and staff members by name and will identify the makers of motions and seconds.
President Hanko called a three minute recess at 7:57 P.M. The Board reconvened for the
public meeting at 8:00 P.M.
i
Meeting 96-01 Page 3
C. Agenda Item No, 4 - Appointment of Administration and Budget Committee for 1996
(Report 96-05)
N. Hanko appointed T. Henshaw, D. Smernoff, and M. Davey to serve on the 1996
Administration and Budget Committee.
D. Agenda Item No. 5 - Workshop -- Board Protocols and Procedures for Effective Board
Meetings and Board-Staff Working Relationships (Report R-96-06)
G. Sipel facilitated the workshop.
The Board reviewed and discussed the Guidelines for Board-Staff Working Relationships.
No changes were proposed for General Guidelines 1, 3, 4, 5, 6, 7, 8, 9, and 10.
Guidelines 9 and 10 were subsequently renumbered based on the addition of a new ninth
guideline.
P. Siemens recommended that the words "where appropriate" be eliminated in the second
guideline. The Board concurred with the revised guideline wording of "Board members are
encouraged to give staff sufficient lead time to fulfill Board requests and to put important
requests in writing".
As part of the discussion of guideline 8, N. Hanko recommended that a statement be
included that the Board President will advise the General Manager when staff has gotten
into Board policy matters. It was decided that this item should be a separate guideline and
be a new guideline 9.
The Board discussed Board members serving as District volunteers. N. Hanko distributed
potential language to be included in the guidelines: "The Board shall adopt policies and
guidelines under which individual Board members may serve in volunteer capacity." She
recommended the Legislation, Finance, and Public Affairs Committee review draft policies
and guidelines for Board consideration. This item was to be a new item 12. P. Siemens
stated that he also had proposed wording that he would forward to the committee.
No changes were proposed for the first Meeting-Related Guideline and the Board agreed to
change the word "may" in the second guideline to "shall".
Motion: P. Siemens moved that the Board approve the guidelines as amended and refer
the new item 9 and the new item 12 to the Legislative, Finance, and Public
Affairs Committee come up with some language on Board members'
relationship with staff when they are volunteering. M. Davey seconded the
motion.
Discussion: C. Britton confirmed that the wording of the new item 9 was to be reviewed
ss g
by the committee and stated that it would be more appropriate to refer this
P. Siemens i matter to the Administration and Budget Committee. Pstated that
he did not feel strongly which committee it went to and said he was agreeable
Meeting 96-01 Page 4
to substituting the Administration and Budget Committee in his motion. The
motion passed 7 to 0.
Board discussion then focused on the discussion draft of the outline for Board protocols.
N. Hanko questioned the u'se of the word "protocols" and the Board subsequently decided
to change the title to "Board Meeting Procedures".
N. Hanko suggested a more generalized, abbreviated goal. D. Smernoff noted that the last
goal on the staff draft regarding use of microphones was a procedure rather than a goal;
there was Board agreement to substitute the goal "to provide for the clear recording and
taking of minutes".
N. Hanko stated she had prepared different wording for the procedure for agenda items that
placed a greater emphasis on input from the public. Her proposed order for agenda items
not included on the Consent Calendar was: 1) report from author of agenda item (staff,
Board committee Chairmen, or individual Board member or members); 2) clarification
questions from members of the Board and/or staff, followed by preliminary Board
comments and discussion if any (no public comment or questions); 3) public comment; and
4) Board deliberation and decision (vote if appropriate). P. Siemens stated that his
generalized comments dealt with providing the opportunity for additional public comment
and concurred with the wording proposed by N. Hanko. There was Board consensus to
substitute N. Hanko's wording in the Board meeting procedures.
Under public comment/oral communications, the Board discussed having the second item,
with the words "at the beginning of each meeting" deleted, follow the first sentence of the
first item. S. Schectman stated that she would expand the statement on what Board actions
were appropriate for Oral Communications under the Brown Act.
The word "microphone" was added to the fourth item after the word "podium".
P. Siemens recommended deleting the words "public comments is closed and that" in the
seventh item so that the statement read "At the close of public comment, the President
should indicate that the matter is now returned to the Board for deliberation and decision."
The Board decided to defer consideration of this item at this point in the meeting since this
item was directly related to the section on Board deliberation.
Harry Haeussler, 1094 Highland Circle, Los Altos, stated that a new item may be
introduced during the Board's discussion of an agenda item and members of the public
should have the opportunity to address this new item.
H. Haeussler stated that members of the public should remove items from the Consent
Calendar when the Consent Calendar was being considered, rather than during Oral
Communications.
Meeting 96-01 Page 5
The Board recommended that the first and second items under Consent Calendar be
combined to read "Board members, the General Manager, and members of the public may
request that an item be removed from the Consent Calendar during consideration of the
Consent Calendar."
P. Siemens left the meeting at 9:00 P.M. The Board discussed whether to continue the
workshop until all Board members were present. Board consensus was to proceed with the
discussion.
The Board reviewed N. Hanko's proposed wording for the Board Conduct/Deliberations
section. The proposed wording for N. Hanko's first proposal was changed to "The
presiding officer may require individual Board members to raise their hands to be
recognized." N. Hanko's second proposal was for the presiding officer to recognize Board
and staff members by name and to identify the makers of motions and seconds.
Discussion focused on N. Hanko's third proposal providing for a public comment period
and how additional public comments could be handled during the Board's deliberation
period. It was recommended that N. Hanko's proposed wording be combined with staff s
item on the board taking additional public comment, prior to decision, upon Board
agreement. D. Smernoff volunteered to prepare wording for the deliberation section.
Staff s third item under Board deliberation was deleted since preliminary Board comments
and discussion had been incorporated into the order for considering agenda items.
There were no proposed changes in the Informational Reports, Closed Sessions, and Board-
Public Relations sections. S. Schectman stated that when the Board meeting procedures are
returned to the Board, she would provide a little more leeway in terms of actions that the
Board can take during Informational Reports in accordance with the Brown Act.
Discussion focused on reconsideration of an agenda item. N. Hanko reviewed her proposed
wording for this section. She noted that P. Siemens disagreed with N. Hanko's idea since
he felt that reconsideration of a Board decision should not occur at the same Board meeting
after members of the public interested in an item may have left. S. Schectman noted that
Robert's Rules of Order governed reconsideration of an action at the same Board meeting.
The Board determined that it was not necessary at this time to include a section on
reconsideration in the Board meeting procedures.
Staff was directed to incorporate the changes discussed for the Board meeting procedures
and return the document to the Board for additional consideration the next time all Board
members were present at a Board meeting.
VII. INFORMATIONAL REPORTS
C. Britton reported that 1) the $50,000 Habitat Conversation Fund Program grant for the Old
Page Mill Road project had been recommended for approval by the State; 2) an item would be
placed on the January 24 agenda requesting approval for Director Smernoff to attend the Special
Meeting 96-01 Page 6
Districts Board Management Institute; C.Britton will also attend; 3) the staff s State of the
District presentation would be at 1:00 P.M., Friday, January 19; Directors Hanko, Davey, and
de Wit plan to attend; 4) he would respond in behalf of the Board to Michael McGuire's letter of
January 4 letter regarding permits for commercial photography on District land; and 5) N.
Hanko's response to Robert Zatkin regarding his concerns with the Wallace Stegner memorial
bench had been distributed. He called the Board's attention to the California Constitution
Revision Commission - "Community Charter" material he had distributed.
W. de Wit reported that he, B. Crowder, and C. Britton had attended the Coyote Point Museum
reception honoring Linda Liebes earlier in the evening; they presented the Board's resolution to
Ms. Liebes. He complimented M. Smith on the letter to Michael Kennedy, Editor, Climbing
Magazine.
B. Crowder stated that she and W. de Wit had attended the swearing-in ceremony for the San
Mateo County Board of Supervisors. She complimented staff on the recent activities newsletter.
N. Hanko said she and B. Crowder attended the Palo Alto City Council inauguration ceremony.
M. Smith 1) offered a media training session to Directors Davey and Smernoff, noting a third
Board member could attend if interested; 2) stated that Hikes & Walks and the District
newsletter would be combined into one quarterly publication; and 3) reported that 77 dog access
information packets had been mailed in response to requests from members of the public since
January 1.
VIII. ADJOURNMENT
The meeting was adjourned at 9:47 P.M.
Jean H. Fiddes
District Clerk
Claims No. 96-01
| MeetingQ6-01
|
Date: Jan. 10. 1996
|
REVISED
K8|OPEN|NGULA REGIONAL OPEN SPACE DISTRICT
| # Amount Name Description
8588 32OD0. *-/ Tank Service Septic Tank Service �
| 8588 280.89 Acute Computer Technology Computer Upgrade �
8590 141.75 ADT Security Systems Alarm Maintenance Service �
� 8581 110.19 American Welding Supply Equipment Repair �
| 8592 84.20 Randy Anderson Vehicle Expense
8593 62.81 ArtoohLaminatinQ Signs
� 8584 294.75 AT & T Telephone Service
8536 33.10 Black Mountain Spring Water Water Service
8590 353.17 Bowerman Electric Electrical Repairs �
�
8597 73.77 California Water Service Company Water Service
8598 285.00 Center for CLE Seminar Registration--S. Sohectrnan |
|
8599 13.47 Central Stationers Office Supplies
� 8600 486.00 Dawson Floor Covering Rental Repairs �
|
8601 189.95 Decatur Electronics, Inc. Radar Display Repairs
� 8802 167.18 Dorfman-Pacific Co., Inc. Uniform Expense |
8603 4,305.68 EnohaUah Consulting Services
8604 45.00 Scott Featherston Docent Training |
8605 55.00 Federal Express Corporation Express Mail
8006 23.25 G8kKServices Shop Towel Service �
|
8607 1'170.34 Gold Seal Collision Center Vehicle Repairs
8808 418.44 Goodyear Auto Service Center Tlnaw
8809 472.29 Guy Plumbing & Heating, Inc. Rental Repairs
8610 358.98 Virg Harkins Signs
8611 33.88 Honda Peninsula Equipment Parts and K8mnua|o '
8612 219.00 Honeywell Protection Services Burglar A|ornn Maintenance Agreement
8613 317.08 K4ichae| Judoh Reimbursement--Tuition and Vehicle '
Expense |
8614 373.09 Kaiser Cement Corporation Baso,ock
8615 17.60 Keeb|e & 3hunhatPhotoQraphy Photographs |
/
8616 78.49 Kelly-Moore Paint Company, Inc. Grant House Supplies
8617 62.82 Kinko's Docent Newsletter Printing �
8618 56.40 Judy Law Vehicle Expense �
8619 10.83 Langley Hill Quarry Baueronk |
8620 1'047.48 Los Altos Garbage Co. DunnpntarRente| �
8821 300.00 K8enminA. K4mco Consulting Service |
8622 88.00 Julie McCullough Vehicle Expense
� 8823 43.66 K8etroK4obi|eConnrnunlnadona Radio Repair |
� 8024 1'033.32 Micro Accounting Solutions Computer Equipment
� |
8625 113.48 Minton's Lumber 8' Supply Lumber and Concrete Mix �
� 8626 80.81 Mountain View Garden Center Concrete
� |
8627 13.50 Netoomn Monthly Internet Service |
| 8628 42.56 Northern Energy Propane Service
| |
8629 430.37 Pacific Bell Telephone Service �
| 8630 354.33 Peninsula Blueprint, Inc. Blueprints and Photocopying
|
8031 772.21 Pine Cone Lumber CP.' Inc. Lumber Materials
� 8832 870.83 PIP Printing "Hikes @Walks" Printing
8633 467.64 Pitney Bowes Credit Corporation Quarterly Maintenance Charge
|
|
Page 1
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Claims No. 9G'O1
Meeting 96'01
Date: Jan. 10. 1996
� REVISED
K8|OPEN|NSULA REGIONAL OPEN SPACE DISTRICT
| # Amount Name Description
8634 18.49 Precision Engravers, Inc. Name Tag Engraving
8835 1'614.50 R 8 S Erection ofS. M. Inc. Gate Repair
8636 178.62 Rabbit Copiers, Inc. Copy Machine Service Agreement
8837 34.86 Rancho Hardware and Garden Shop Field Supplies
0638 77.70 J. Anne Rawlins Legal Services
8839 100.00 Regal Dodge. Inc. Vehicle Repair
�
8840 114.83 Rich's Tire Service Tlno Repair and Service
8641 3'118.41 Roy'o Repair Service Vehicle Service and Repair �
�
8642 72.25 Safety-K|een Solvent Tank Service
8643 2'881 .25 Sandio Humber Jones Consulting Services �
8644 116.84 Shell Oil Company Fuel �
8645 292.78 Signs Of The Times Signs �
8646 4.725.00 George Sipa| Associates Consulting Services �
� 8647 101 .45 Skyline County Water C6othot Water Service
� 8648 888.00 Malcolm Smith Reimbursement-Airf are and Seminar |
Registration Fee
8849 97.00 Stanford Health Services Medical Services
8850 563.00 The State Bar ofCalifornia Bar Dues--D. Blackman
8651 6.47 Summit Uniforms Uniform Expense
8052 373.35 Tap Plastics Lexan8oardo
8653 1'378.98 Teazer & Etc. Graphics Consulting and K8opo
8654 1'642.50 Town of Los Gatos Consulting Service
8655 48.75 TranaCommCurpormtipn Vehicle Repair
8656 70.52 University Art Center Frames for Resolutions
8657 50.00 VVACCorpormt|on, Inc. Aerial Photo--Fremont Older
8058 45.26 West Coast RebarCompany Robar
8053 113.10 Michael Williams Vehicle Expense
8660 008.48 The Workingman's Emporium Uniform Expense
8861 41.40 Yardbird Equipment Sales Equipment Parts
8082 18.00 ° Sonoma County Public Health Department Tick Test for Lyme Disease
8063 160.00 USGS Maps
8664 177.53 Petty Cash Delivery Expenses, Local and {}ut-nf-Tuvv
Meeting Expenses, Office and Field
Total 38'904.70 Supplies, and Docent and Volunteer
Expenses
*Urgent check issued on January 8. 1890.
�
�
�
�
�
�
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Page 2 �
Regional Opet pace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 95-27
SPECIAL MEETING
BOARD OF DIRECTORS
December 20, 1995
MINUTES
I. ROLL CALL
President Pete Siemens called the meeting to order at 7:35 P.M.
Members Present: Pete Siemens, Mary Davey, Nonette Hanko, Betsy Crowder, and Wim de
Wit.
Members Absent: Teena Henshaw and David Smernoff.
Personnel Present: Craig Britton, John Escobar, Malcolm Smith, Randy Anderson, Julie
McCullough, Brendan Downing, Doug Vu, and Susan Shipley.
II. ORAL COMMUNICATIONS
There were no oral communications.
III. SPECIAL ORDERS OF THE DAY
A. Douglas Vu, the District's new Planning Technician, was introduced to the Board.
B. Resolution Honoring Linda Liebes on the Occasion of Her Retirement from the Coyote
Point Museum
Motion: B. Crowder moved that the Board adopt Resolution 95-45, a Resolution of the
Board of Directors of the Midpeninsula Regional Open Space District
Honoring Linda Liebes on the Occasion of Her Retirement from the Coyote
Point Museum. M. Davey seconded the motion. The motion passed 5 to 0.
IV. ADOPTION OF AGENDA
Motion: M. Davey moved that the Board adopt the agenda. N. Hanko seconded the motion.
The motion passed 5 to 0.
V. ADOPTION OF CONSENT CALENDAR
W. de Wit requested agenda item 5 Proposed Amendment to Long Ridge Preserve Use and
Management Plan to Install Memorial Bench and Plaque Commemorating Wallace Stegner at an
330 Distel Circle • Los Altos, CA 94022-1404 + Phone:415-691-1200 + FAX:415-691-0485 * E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw, David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L Craig Britton
Meeting 95-27 Page 2
Estimated Cost of$5,000 be removed from the consent calendar. P. Siemens requested that the
response to written communication from Mark Prusinowski be removed from the consent
calendar. B. Crowder requested Minutes of November 29, 1995 be removed from the consent
calendar.
Motion: B. Crowder moved that the Board adopt the revised consent calendar including the
Revised Claims 95-21. Wim de Wit seconded the motion. The motion passed 5 to 0.
V1. WRITTEN COMMUNICATIONS
P. Siemens stated he approved of the reply to Mark Prusinowski, 1108 Kelly Drive, San Jose,
and felt very strongly that action needed to be taken concerning the golf ball from the Saratoga
Country Club at the Fremont Older Open Space Preserve parking area, and he supported the
investigation into the matter by District Legal Counsel.
Motion: P. Siemens moved that the Board approve the written communication response. M.
Davey seconded the motion. The motion passed 5 to 0.
VII. APPROVAL OF MINUTES
November 29, 1995
B. Crowder stated that on page seven under Informational Reports her report should be corrected
to state that her hiking with Jean Rusmore had been for expansion to and revision of Jean
Rusmore's book "Peninsula Trails".
Motion: M. Davey moved that the Board approve the minutes of November 29, 1995, as
corrected. W. de Wit seconded the motion. The motion passed 5 to 0.
Ix. BOARD BUSINESS
A. Agenda Item No. I - Appointment of Ranger Brendan Downing as Peace Officer (Report
R-95-144)
J. Escobar introduced Brendan Downing, the District's newest ranger who is working out
of the Skyline Field office.
Motion: B. Crowder moved that the Board adopt Resolution 95-46 appointing Brendan
Downing as Peace Officer. N. Hanko seconded the motion. The motion
passed 5 to 0.
B. Agenda Item No. 2 - Final Adoption of Use and Management Plan Amendments to QW
All Trails to Dogs On Leash Except for the Connection to El Sombroso and the Mt.
Umunhum Area at Sierra Azul Open Space Preserve (Kennedy Limekiln Area) on January
20, 1996 and to Dogs Off Leash at One Location at Pulp-as Ridge Open Space Preserve on
March 1. 1996 (Report R-95-146)
R. Anderson reviewed the staff report.
Meeting 95-27 Page 3
Board discussion focused on fencing costs at Pulgas Ridge Open Space Preserve and
insuring clear signage and sufficient postings at both locations.
Bob Wallace, Saratoga, stated the area proposed for off leash use sounded more like a
glorified dog run than a place to go and hike with your dog.
Helen LaRash, San Carlos, stated she would like to see more of these off leash areas
become available and that the area proposed at Pulgas Ridge Open Space preserve is not a
heavily used area.
Johann Hansel, Los Gatos, stated he would like to see more areas opened up to dogs.
Robin Hoskus with Peninsula Access for Dogs stated she would like to volunteer in any
way to see that this off leash area is successful in the hope that other areas would become
available in the future. Ms. Hoskus subsequently stated that she would be willing to poll
users.
N. Hanko suggested the Board receive a report in one year to determine the success of the
off leash areas. Johann Hansel requested the Board keep in mind that the study results for
this particular area may not be the results experienced in another area. C. Britton clarified
that the report produced in a year would not in any way be a scientific study, but more of
an informative report.
B. Crowder suggested adding an amendment to the recommendation that staff return in
December with a status report to re-evaluate these areas. C. Britton suggested January as
the date since several other annual reports are also completed in January.
The Board agreed by consensus to this amendment to the recommendation.
Motion: B. Crowder moved that the Board; adopt the final Use and Management Plan
amendments for dog access at two preserves: 1) Sierra Azul Open Space
Preserve, Kennedy Limekiln Area - opening all trails, except for the
connection to El Combroso and the Mt. Umunhum Area, to dogs on leash, and
2) Pulgas Ridge Open Space Preserve - creating an off-leash dog access area at
former site of Hassler Health Home, including limited fencing, as amended.
Wim de Wit seconded the motion. The motion passed 5 to 0.
Motion: B. Crowder moved that the Board direct that these access changes formally
take effect on January 20, 1996 at Sierra Azul Open Space Preserve, Kennedy
Limekiln Area, to allow time for amendment of maps and signs, and on March
1, 1996 at Pulgas Ridge Open Space Preserve, to allow time for installation of
fencing and amendment of maps and signs. W. de Wit seconded the motion.
The motion passed 5 to 0.
Meeting 95-27 Page 4
C. Agenda Item No. 3 - Annual Report on Dedication Status of District Lands and Proposed
Dedication of 3,130.91 Acres of Land as Public Olen Space at La Honda Creek. Lon
Ridge, S41ine Ridge, El Serena. and Sierra Azul Open Space Preserves (Report R-95-150)
C. Britton reviewed the areas to be dedicated as public open space within La Honda Creek,
Long Ridge, Skyline Ridge, El Sereno, and Sierra Azul Open Space Preserves bringing the
total of dedicated District land to 69%.
Motion: N. Hanko moved that the Board adopt Resolution 95-47 a Resolution of the
Board of Directors of the Midpeninsula Regional Open Space District
Dedicating Interests in Certain District Lands for Public Open Space Purposes.
B. Crowder seconded the motion. The motion passed 5 to 0.
D. Agenda Item No. 4 - Authorization to Purchase 108.34-Acre Shannon Property for
$108.340 as an Addition to Mt. Umunhum Area of Sierra Azul Open Space Preserve,
Tentative Adoption of Preliminary Use and Management Plan for the PLQmrty, Including
Intention to Withhold Dedication of the Property as Public Oven Space. and Determination
that Recommended Actions are Categorically Exempt Under CEQA (Report R-95-148)
C. Britton reviewed the budget considerations for this $108,340 acquisition. R. Anderson
gave a slide presentation depicting the two parcels totalling 108.34.
Motion: M. Davey moved that the Board adopt resolution R-95-48 a Resolution of the
Board of Directors of the Midpeninsula Regional Open Space District Authorizing
Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of
Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All
Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul
Open Space Preserve - Lands of Shannon). N. Hanko seconded the motion. The motion
passed 5 to 0.
E. Agenda Item No. 5 - Proposed Amendment to Long Ridge Preserve Use and Management
Plan to Install Memorial Bench and Plaque Commemorating Wallace Stegner at a
Estimated Cost of $5,000 (Report R-95-145)
C. Britton stated this item was pulled from the consent item since Robert Zatkin, P. O. Box
143, Los Altos, had sent a letter to the Board concerning this item.
N. Hanko suggested she work with M. Smith on a response letter, from her, explaining the
Board's position regarding this memorial. N. Hanko stated Mary Stegner and family are
looking forward to the event on May 19, 1996.
Motion: M. Davey moved that the Board tentatively adopt the amendment to the Long
Ridge Open Space Preserve Use and Management Plan to install a bench and
plaque at the proposed site memorializing Wallace Stegner and determine that
the recommended actions are categorically exempt under the California
Environmental Quality Act. B. Crowder seconded the motion the motion
passed 5 to 0.
Meeting 95-27 Page 5
F. Agenda Item No. 6 - Authorization to Accept Settlement Agreement with Rosalie and John
Valoff. the Estate of John Joseph Pezzoli and Peninsula Ql&n Space Trust. Approve the
Proposal for a Management Agreement with Peninsula Open Space Trust. Authorize the
General Manager to Sign the Agreement on Behalf of the District. and Determination that
Recommended Actions are Categorically Exempt Under CEQA (Report R-95-149)
S. Schectman described the details of the Settlement Agreement. C. Britton gave a history
of "Mountain Man" Pezzoli, his will, and the process to reach the proposed settlement
agreement. N. Hanko stated her concerns regarding the possibility of religious meetings
and retreats taking place at the Valoff residence. S. Schectman responded these activities
would have to conform to zoning codes and the agreement clearly states that only Mr. or
Mrs. Valoff can be a permanent resident.
Motion: M. Davey moved that the Board adopt Resolution 95-49 a Resolution of the Board
of Directors of the Midpeninsula Regional Open space District Authorizing Acceptance of
Settlement Agreement, Authorizing Officer to Execute the Agreement, and Authorizing
General Manager to Execute Any and All Other Documents Necessary or Appropriate to
the Transaction (Sierra Azul Open Space Preserve - Lands of Estate of Pezzoli); and,
determine that the recommended action is categorically exempt from the California
Environmental Quality Act. N. Hanko seconded the motion. The motion passed 5 to 0.
G. Agenda Item No. 7 - Summary Description of Regional Open Space Plan. Including
Scheduling a Special Workshop Meeting for Saturday, January 27, 1996 and Adapting
Workshop's Agenda (Report R-95jU7
Motion: M. Davey moved the Board schedule a Special Meeting for Saturday, January
27, 1996, from 9:00 A.M. to 2:00 P.M. at the District administrative offices,
330 Distel Circle, Los Altos, for the purpose of holding a workshop on the
proposed Regional Open Space Plan to confirm the planning issues, formulate
a draft mission statement, and review the District's Basic Policy and accept the
workshop agenda and arrangements. N. Hanko seconded the motion. The
motion passed 5 to 0.
X. INFORMATIONAL REPORTS
C. Britton reported that: 1) the State of the District staff meeting is scheduled for January 19 at
1:00 P.M.; 2) there will be a reception for Linda Liebes on Wednesday, January 10 from 6:00 -
8:00; 3) he met with Gibson Anderson and a property owner in November regarding Sheldon
Road in an attempt to settle the current trails use dispute; 4) Ireland matter continued to January
16; 5) light bulbs have been replaced in parking lot; 6) he recorded the Quitclaim Deed from Ken
Fisher; 7) he met with Director Henshaw regarding dates to meet with the Portola Park Heights
Committee; 8) Santa Clara County Planning Commission turned down the golf course at "Alma
College" project 6 to 0; and 9) there was a letter from William Lettis & Associates to J.
McCullough noting that after several attempts, they were unable to locate the earthquake fault at
Rancho San Antonio Open Space Preserve.
Meeting 95-27 Page 6
M. Davey reported she received a copy of the Bay Area Action proposal for the Board to review.
N. Hanko reported she met with the Mayor of Palo Alto and that this proposal was the only one
received by the City of Palo Alto. M. Davey reported a celebration will be held at the Peninsula
Conservation Center.
P. Siemens reported he received a call from Robert Zakin a suggestion modifying the parking
sign on Rhus Ridge Road.
W. de Wit reported an article on Devil's Canyon was published in a climbing magazine.
J. Escobar reported the November Field Activity Summary had been distributed to the Board.
M. Smith assured the District will respond to the climbing magazine article and that the Kid's Art
event has been postponed until Spring of 1997.
S. Schectman reported the California Supreme Court declined to re-hear the Santa Clara County
Guardino case.
XI. ADJOURNMENT
The meeting was adjourned at 9:25 P.M.
Susan Shipley
Recording Secretary
Claims No. 95'21
- Meeting 85'27
� Date: Dec. 20. 199S
Revised
K8|[JPEN|NGULA REGIONAL OPEN SPACE DISTRICT
# Amount, Name Description
8479 250-00 Aaron's Septic Tank Service Sanitation Services
8480 764.05 Ace Fire Equipnnent & Service Company Fire Extinguisher Service
� 8481 319.82 Acme Q/ Sons Sanitation, Inc. Sanitation Services
�
� 8482 1'238.44 Acute Computer Technology Computer Upgrade
� 8483 13.75 Allen Equipment Company, Inc. Equipment Repair
�
8484 108'340.00 American Title Insurance Company Shannon Land Purchase
� 8485 224.48 /\ T0kT Telephone Service
� 8486 205.11 Beck's Shoes, Inc. Uniform Expense
8487 716.30 Best Sanitation Sanitation Service
� 8488 382.39 Big Creek Lumber Lumber
� 8489 183.00 BU|'oTovvinQ & Recovery Towing Services
8490 43.05 Diane Blackman Reimbursement--Software
� 8481 25.15 Black Mountain Spring Water Water Service
8482 7'000.00 Louis BordiGeneral Engineering Grading Services
8493 788.30 Brian Kangos Fou|kConmu|t|ng Engineers Engineering Services
8494 188-90 Cabe|n'm |nn. Uniform Expense
8495 124.58 California Water Service Company Water Service
8496 285.00 Center For CLE Seminar Registration--S. Scheo1rnan
� 8497 330.57 C|ark'o Auto Parts/Machine Shop Vehicle Parts
8498 17.43 Coastal Ford Tractor Tractor Parts
8499 120.27 Annette Coleman Reimbursement--Shop Supplies
8500 207.19 Communication 8b Control Inc. Utilities
8601 126.00 Jinn Davis Automotive Vehicle Smog Tests
8502 150'08 Deluxe Business Forms & Supplies Office Forms
8503 1'306.47 Design Concepts Winter Newsletter and Brochures
8504 71.75 Oynonned Medical Supplies
8505 7.850.78 EnohaUoh Consulting Service
8500 1'800.23 FornyUeComnrnunioadona Vehicle Equipment
8507 24.00 Film To Frame Film and Developing
8508 267.75 JeanFiddom Reinnbunoornent-StaffEvent
8509 4.78 Foster Bros. Security Systems, Inc. Keys
8510 53.89 G. |. Trucking Company Delivery Charges
8511 �3.56 6 @ K Services Shop Towel Service.
8512 30.85 Garcia Well & Pump Company Pump Parts
8513 182.47 Garden|and Power Equipment Equipment Parts
8514 154.22 Gondoo Press Incorporated Volunteer Newsletter
8515 381 .85 Goodyear Auto Service Center Tires
8516 1.500.00 Greenbelt Alliance Membership Dues
8517 150.00 Harlan Associates, Inc. Paint Analysis--Grant Cabin
8518 47.53 °1 Kathleen Hart Reimbursement--Off ice Supplies
8519 385.84 Home Depot Field Supplies
8520 48.00 Stan Hooper Reimbursement--CPR Training
8521 66.88 Linda Hyman Reimbursement--Field Supplies
8522 58.05 Hyoter Sales Company Equipment Parts
8523 1.398.88 Jeda Publications Inc. Trail Brochures
8524 8.70 ' Keeb|o & ShuchatPhntography Slides
� 8525 143.26 KnUy'MooraPaint Company, Inc. Paint
�� °1 Urgent Check Issued Novannbo.r2G. 1995
Page 1
~
Claims No. 95-21
MeetinB05-27
C>eke: Dec. 20. 1996
� Revised
� K8|OPEN|NSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
8527 44.00 Landscape Architecture Subscription Renewal
8528 992.58 Lanier Worldwide, Inc. Copier Maintenance Agreement
� and Black Toner
�
� 8528 03.00 Judy Lovv Vehicle Expense
8530 270.00 Town of Los Gatos Consulting Service
8531 1,369.17 Los Altos Garbage Company Oumnpator Rental
8532 249.50 K8arvvin A. Mace Consulting Services �
8533 139.43 W1arin Supply Company Reatroomn Supplies �
8534 498.96 McGrath Rent Corp Skyline Office Rental �
8535 175.73 MetroKXobi|eCnrnrnunications Radio Repair
� 8536 207.56 Moore Medical Corporation First Aid Supplies
�
8537 99.69 K4|ntnn'a Lumber 0k Supply Field Supplies �
8538 214.96 Moffett Supply Company Remtrnonn Supplies
8539 180.30 Noble Ford Tractor, Inc. Tractor Repairs
� 8540 109.02 Northern Energy' Inc. Propane 8orv|om
8541 744.38 Office Depot Office Supplies
8542 181.88 Orchard Supply Hardware Field Supplies
� 8543 350.00 Overhead Door Company of Santa Clara Ve||ay Shop Door Service and Repairs
8544 925.70 Pacific Bell Telephone Service
8545 30.00 Pearson Automobile Company, Inc. Vehicle Maintenance
8546 238.25 Peninsula Blueprint, Inc. Printing
8547 10.24 Pitney Bowes Inc. Postage Reset Charges
8548 36.98 Precision Engravers, Inc. Name Tag Engraving
8549 75.384.91 Pringle Tractor Company John Deere 4WD Tractor
8550 1'900.00 R & R Designers Smith House Repairs
8551 29.39 Rancho Hardware and Garden Shop Shop Supplies
8552 34.13 Rayne Water Conditioning Water Service
� 8553 10.00 Rich's Tiro Service Tire Repair
�
8554 250.00 Tiffany Rosso Sign Inventory Internship
� 8555 906.80 Roy's Repair Service Vehicle Repairs
� 8556 711.20 °2 Royal Manufacturing Replacement Skylight--Rental Unit
8557 80.81 Russ Enterprises, Inc. Sign Decals
8558 102.36 Safety-K|nen Solvent Tank Service
8559 1,378.25 Sandim Humber Jones Consulting Services
8560 3.658.00 Scribner Graphic Press Winter Open Space Newsletter
8581 2,001.32 Seaf|mt Bank 1987 Note Paying Agent Foe
8562 3'575.00 E.R. Sheehan Trail Construction
8563 273.04 Shelton, Inc. Culverts
8564 234.34 Shell [}i| Company Fuel
8565 907.81 Signs Of The Times Signs
8506 142.05 Skyline County Water District Water Service
8567 502.35 Malcolm Smith Reimbursement--Business Expense
and Vehicle Expense
8668 000.00 W.J. Sorich Enterprises Road Association Fee
8563 21 .78 State Board of Equalization Diesel Fuel Tax
8570 28.32 Stevens Creek Quarry, Inc. Bmmerook
°2 Urgent Check |mauod December 14' 1995
Page 2
�
' CAnhns Nm. g5-31
KHaotin095-25r
� Date: Dec. 20. 1995
Revised
yN|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
8571 137.64 Summit Uniforms Uniform Expense
8572 373.35 Tap Plastics Signs
� 8573 308.17 °3 Tap Plastics Sign Supplies
� 8574 914.54 Taoter & Etc' Signs
� 8575 30.00 Tomlinson Zimko W4omosn|i Q, K8omer Laoa| Feom
8576 605.00 Thnrnna Corporation Distm| Cin:|w Heating Maintenance
8577 11.40 Unocal 78 Fuel
8578 24.84 West Coast Aggregates, Inc. Bamaronk
8579 2.117.87 VVhma|onn|th Inc. Fisher Bicycles for Field
� 8580 64.80 Michael Williams Vehicle Expense
8581 497.84 The Workingman's Emporium Uniforms
8583 899.98 Lanier VVoddvidm. Inc. Maintenance Agreement--Copier
8583 1.000.00 ^4 Judy Law R(aimnbumsenoent—Gmont Cabin Artifacts
8584 16.846.00 Platypus Studio Consulting Service and Exhibits
8585 2.853.00 Santa Clara County Plan Check Fmem—Sky|ineOffice
8586 600.00 Valley Title Company Preliminary Title Report
8587 743.19 Petty Cash Field Supplies, Local Business Meetings,
Nsduns Center Supplies, Film Dmvm|op|nQ,
Office Supplies and Vehicle Expense.
7[oto| 28485454
^3 Urgent Chock Issued Deoemnbmr13. 1885
°4 Urgent Check Issued Oeuernber1M. 1995
�
�
�
�
Page 3
Open Space
-----------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
DRAFT RESPONSE
January 25, 1996 PREPARED BY STAFF
FOR BOARD CONSIDERATION
Elsie Huxtable
1673 Toyon Court
San Mateo, CA 94403
Dear Ms. Huxtable:
Thank you for your letter regarding bicyclists on open space preserves. The Board of
Directors reviewed your comments at our Regular Meeting last night. We understand your
feelings about bicyclists and pedestrians using the same trails. However, we want to make
every effort to accommodate as many types of trail users as we can. If we find that
successful multiple-use trails are not possible, we will consider changing our trail use
guidelines in the future.
We are concerned about the safety of all preserve visitors and are trying to reduce conflicts
on District trails. Our rangers are issuing citations to bicyclists observed speeding and using
closed trails. Volunteers and staff are distributing a trail etiquette brochure, rangers are
patrolling on bicycles, and we have an active volunteer trail patrol program. As trail users
become better informed, we expect to see a reduction in trail conflicts.
The District closes a few trails to horses and bicycles during the wet season. The
Whittemore Gulch trail in Purisima Creek Redwoods Open Space Preserve is one such trail.
You may enjoy hiking there in the winter. Other preserves with trails that have limited or
prohibited bicycling use year-round are Los Trancos, Windy Hill, Skyline Ridge. and
Rancho San Antonio.
Staff will add your name to the District's trail use mailing list and notify you of future Board
meetings regarding trail use issues. We welcome your participation.
Sincerely,
Nonette Hanko, President
Board of Directors
NH/CRB/kh
cc: Board of Directors
330 Distel Circle * Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
RESPONSE ACTION PROPOSED BY STAY?
Board President Acknowledge/Respond
Director Acknowledge/Respond
Staff Acknowledge/Respond
Draft Response Attached
Staff to be Directed to Prepare Draft
Response for Board Consideration per
Board Direc rive(a)
No Response Necessary
Dear Board of Directors,
My name is Elsie Huxtable and I am from San
Mateo. I spoke with a woman named Kathleen Heart at the Midpeninsula
Open Space Preserve. She suggested that a write to you so I could voice my
opinion regarding the speed that bicyclists travel at.
I am concerned about the safety of other hikers
and pedestrians because the bicyclists are not following the 15 mph speed
limit. Not only that , but many are riding on trails for hikers and
pedestrians. Besides those reasons , they kick up lots of dust and tiny rocks
in the hot , dry seasons. In the Fall and Winter time their tire tracks fill up
with water, making it difficult to stroll or hike on the trails. It is also
annoying to many hikers and pedestrians to have to move out of the way
every couple of minutes to avoid being hit by a speeding bicyclist.
Bicyclists and hikers are truly incompatible. The
bicyclists are always causing problems on the trails and nearly running
over some of the people who are really just trying to enjoy a nice , quiet
hike or walk.
Do you have any ideas on how I can best pursue
this issue on bicyclists and the speed limits?
addSincerely,
Elsie Huxtable
7 3 Togon Ci ,
SG-n Modeo CA
G 4-0 3
Regional Open )ace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-11
Meeting 96-02
January 24, 1996
AGENDA ITEM
Consulting Services Agreement for 1996 with Legislative �6nsultants Heim, Noack, Kelly, &
Spahnn
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to execute the attached Consulting Services Agreement with
Heim, Noack, Kelly, & Spahnn for legislative consulting services in Sacramento.
DISCUSSION
The attached Consulting Services Agreement with Heim, Noack, Kelly, & Spahnn is for a one-
year term for legislative consulting services in Sacramento. The terms and conditions of the
agreement remain unchanged from the previous agreement, and the consulting fee of$1100 per
month, plus a monthly expense allowance of $55, has not increased since 1989.
Heim, Noack, Kelly, & Spahnn continue to provide excellent service at a very modest cost,
especially considering the returns to the District. Ralph Heim has represented the District in
Sacramento for the past twelve years. He has worked very effectively on the District's behalf
and has done an outstanding job of protecting and preserving the District through the previous
state budget crises. Most recently, he helped assure the passage of AB700 (Cuneen), which
became law on January 1, 1996.
Prepared by:
L. Craig Britton, General Manager
Contact person:
Same as above
330 Distel Circle = Los Altos, CA 94022-1404 = Phone:415-691-1200 = FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw, David T.Smernolf,Nonette Hanko,Betsy Crowder,Won de Wit
General Manager:L.Craig Britton
Heim Noack, KeflY&SP
a 0V C R N M E N T A L R E L A T 1 0 N S
Ralph A.Heim
Russell W.Noack
Anne Kelly
Leslie S.Spahnn CONSULTING SERVICES AGREEMENT
Paul J.Lunardi
Peter Conlin
THIS AGREEMENT, entered into this 1st day of January, 1996, by and between
MIDPENINSUILA REGIONAL OPEN SPACE DISTRICT, hereinafter called
"District", and 11EIM, NOACK, KELLY & SPAENN, a California Corporation,
hereinafter called "Legislative Consultant", or "Consultant."
The parties hereto do mutually agree as follows:
1. ENGAGEMENT OF CONSULTANT
The District hereby agrees to engage Consultant, and Consultant agrees to
perform the services hereinafter set forth in this Agreement.
2. SCOPE OF SERVICE
Consultant shall do, perform and carry out in a satisfactory and proper
manner, as determined by District, the following services:
a. Become familiar with District's Legislative Program for 1996 and its
special legislative concerns.
b. Advocate legislation and amendments to legislation to Sacramento
legislators and administrators and their staffs with will enhance
District's funding or result in other legislation favorable to District,
with an emphasis on District's Legislative Program for 1996 and
related matters, and other legislative or State administrative matters
as may be assigned from time to time.
C. Monitor and advise of status of pending legislation which may affect
District.
d. Evaluate and advise District as to the political climate in
Sacramento, the best channels for influencing legislation affecting
District, desirable kinds of legislation in light of District's problems,
purposes and goals, and the best strategies for achieving legislation
favorable to District.
e. Maintain and improve liaison between District and members of the
Legislature and the State Administration.
f. Attend legislative hearings and other legislative meetings on behalf
of District when a District representative is unable to be there or as
otherwise appropriate.
1121 L Street,Suite 100
Sacramento,CA 95814
Tel.(916)4424584
Fax(916)4414925
9. When beneficial to District, coordinate District efforts with
advocates of other regional park or open space districts, special
district associations, 'park and recreation associations, and other
appropriate organizations.
3. RESPONSIBILITIES OF DISTRICT
District shall cooperate with and furnish necessary data to Consultant in
every reasonable way to assist Consultant in carrying out its services under
this Contract. Consultant's principal contact with District shall be District's
General Manager or designee.
4. PERSONNEL
a. Consultant represents that it has, or will secure at its own expense,
all personnel required in performing the service under this Contract.
Such personnel not be employees of or have any contractual
relationship with District.
5. TIME OF PERFORMANCE
The services of Consultant are to commence January 1, 1996 and continue
through December 31, 1996.
6. COMPENSATION
The District agrees to pay the Consultant at a fixed monthly rate of
$1,100.00 plus a monthly expense allowance of $55.00. The expense
allowance shall cover costs of telephone, postage, photocopying, bill service
and other out-of-pocket expenses. If cumulative expenses have significand
exceeded cumulative expense allowances and it appears this situation J
continue, consultant may request an 'increase in the allowance which shall
be considered by the General Manager. Compensation for travel expenses,
such as those to the District, which may cause the cumulative expense
allowance to be exceeded, must be authorized in advance by the General
Manager. Said payments shall be prorated for any fractional month at the
beginning and end of the contract period. Such compensation shall
constitute the total amount payable by District under this agreement and
shall include all costs and expenses of Consultant. Consultant shall bill
District at the end of each calendar month, and the District shall remit
within 30 days of said billings.
7. TERMINATION
District shall have the right to terminate this agreement by five (5) days
written notice at any time, with or without cause. Consultant shall be
entitled to compensation for all services rendered up to the date of
termination. Consultant also shall have the right to terminate this
agreement by fifteen (15) days written notice at any time, with or without
cause.
8. EQUAL EMPLOYMENT OPPORTUNITY
The Consultant shall not willfully discriminate against any employee or
applicant for employment because of race, color, sex, religion, ancestry, or
national origin. Consultant shall take affirmative action to ensure that
applicants are employed without regard to their race, color, sex, religion,
ancestry, or national origin. Such action shall include, but not be limited to,
the following: employment, upgrading, demotion or transfer, recruitment
or recruitment advertising, layoff or termination, rates of pay or other forms
of compensation, and selection for training, including apprenticeship.
9. ASSIGNABILITY
The Consultant shall not assign any interest in this agreement, and shall not
transfer any interest in the same, or any payments to be received hereunder,
without the prior written consent of District.
10. INTEREST OF CONSULTANT
Consultant covenants that is presently has no interest, and shall not have
any interest, direct or indirect, which would conflict in any manner with the
performance of services required to be performed under this agreement.
Consultant shall from time to time advise General Manager of the District
as to the names of other persons and/or organizations that Consultant
represents in legislative matters.
11. FINDINGS
Any reports, information, data, etc. given to or prepared or assembled by
Consultant under this contract which District requests to be kept as
confidential shall not be made available to any individual or organization by
Consultant without the prior written approval of District.
12. USE OF FUNDS
Consultant shall not expend any of the funds received as compensation
hereunder in support of any candidate for any political office.
Compensation is limited to the cost of services actually rendered and
expenses, and specifically does not include political contributions of any
type whatsoever.
IN WITNESS WHEREOF, District and Contractor have executed this Agreement
as of the date first written above.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
By:
Craig Britton, General Manager
HEIM, NOACK, KELLY & SPAHNN
By:
r. Ralph A. Hein-4 President
Regional Oper 19ce
j
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-08
Meeting 96-02
January 24, 1996
AGENDA ITEM
Appointment of Auditor for 1995-1996 Fiscal Year
CONTROLLER'S RECOMMENDATION
Appoint Grant Thornton as the District's auditors for the fiscal year 1995-1996.
DISCUSSION
Last year, Vargas and Company served as the District's auditor. Vargas was selected following
a competitive bid process involving five qualified audit firms. Vargas submitted the lowest three
year bid, $25,500, which was $1,500 (5%) lower than the second lowest bidder, Grant
Thornton. District management was not satisfied with the audit services provided by Vargas.
The two main deficiencies, from the requirements in our request for proposals, were that the
audited statements were two months late and no management letter was submitted.
At my request, Grant Thornton has updated its three year proposal of last year. It has
maintained its same pricing structure: $9,000 for 1995-1996, $9,300 for 1996-1997, and $9,600
for 1997-1998. These prices are nearly 20% lower than the third lowest bidder of last year.
Grant Thornton, headquartered. in Chicago, is the seventh largest nataional CPA firm. Our bond
underwriter, Stone and Youngberg, indicate that Grant Thornton is also well know and respected
in the local government field.
Prepared by:
Michael L. Foster, Controller
Contact person:
Same as above
330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 = FAX:415-691-0485 • E-mail: mrosd@netcom.com
Boar(l of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
r
Regional Operr ',ga e
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-13
Meeting 96-02
January 24, 1996
AGENDA ITEM
Annual Report on the Use of Radar on District Lands
GENERAL MANAGER'S RECOMMENDATION
Accept this informational report on the radar program.
BACKGROUND
At your December 14, 1994 meeting, you approved a program that allowed District rangers to use
radar to monitor speed on District trails. At that meeting, you asked staff to report annually on the
progress of the program. During the last thirteen months, District rangers have continued to use
radar to raise visitor awareness and enforce the 15 mile per hour speed limit on District trails. Staff
has compiled statistics collected during this period and the results are summarized in this report.
DISCUSSION
During the first six months of the trial period, staff set up speed awareness stations to inform and
educate preserve visitors about the speed limit on District trails. Each ranger also used this time to
accumulate the 40 hours of practice necessary to complete radar training requirements. As part of
the training, rangers made at least 100 visual speed estimates and compared them with actual radar
unit readings.
During the last three months of the trial period, the ranger staff raised the enforcement level by
issuing written warnings for minor violations, and citations for flagrant violations of the speed limit.
Rangers have continued this same level of enforcement over the past year. However, since training
was completed, rangers,logged fewer hours in 1995. A longer than normal rainy season kept
seasonal trail closures in effect, which resulted in decreased bicycle use.
Trial Program Data
The data contained in the following table represents the total use of radar,by District rangers over
the last thirteen months. The table shows the speed readings for bicyclists. The number of
equestrians recorded by radar was the same as last year: 1% of total readings taken. None exceeded
the 15 mile per hour speed limit, so they were not included in the table.
330 Distel Circle , Los Altos, CA 94022-1404 - Phone:415-691-1200 • FAX:415-691-0485 . E-mail: mrosd@netcorn.com C0
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Han ko, Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
R-96-13 Page 2
Categories 1"4 1995
1 Staff hours of radar use 560 183
2. Total recorded speed readings 3,039 1,299
3. Speed at 15 mph or less 2,377 (78%) 950 (73%)
4. Speed greater than 15 mph 662 (22%) 349 (27%)
Between 16 and 20 mph 454 (15%) 248 (19%)
Between 21 and 25 mph 171 (6%) 82 (6%)
Between 26 and 30 mph 35 (1%) 16 (1%)
Greater than 30 mph 2 3
5. Written warnings issued 39 19
6. Citations issued 11 22
Finding
1. The majority of bicyclists using District trails are adhering to the speed limit. However, a
significant number of people continue to exceed the speed limit.
2. The number of bicyclists exceeding the District's speed limit increased 5% last year.
3. The number of citations issued doubled, even though rangers spent only 1/3 as much time using
radar in 1995.
4. Rangers report that the use of radar continues to be effective in raising visitor awareness of the
15 mph speed limit. The program creates the opportunity for rangers to contact preserve
visitors about the safe use of District trails.
CONCLUSION
During the trial program in 1994, rangers were able to dedicate almost three times as many hours to
the program than they did in 1995. This was partly due to the heavy winter and wet spring, which
resulted in additional staff time dedicated to special projects and trail maintenance and repair. Also,
the seasonal trail closures kept bicycle use down through mid-June, 1995.
Statistics for both years show that violations increased in 1995 by 5%, while the number of citations
issued doubled. Staff has set a goal of using radar a minimum of 300 hours annually. The use of
radar continues to be a successful method of expanding the public's awareness of trail use safety
issues. It is an objective method of determining a trail user's speed and has provided an opportunity
for more frequent informational contacts with preserve visitors. Staff expects the number of
citations issued annually to continue to grow, until there is a reduction in the number of bicyclists
exceeding the speed limit on District trails.
Prepared by:
John Escobar, Operations Manager
David Sanguinetti, Area Superintendent
Contact person:
John Escobar, Operations Manager
Regional Caper, ►ace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-10
Meeting 96-02
January 24, 1996
AGENDA ITEM -�
Annual Report on Ranger Bicycle Patrol Program
GENERAL MANAGER'S RECOMMENDATION ;
Accept this informational report on the ranger bicycle patrol program.
BACKGROUND
At your February 9, 1994 meeting, you authorized the establishment of a ranger bicycle
patrol pilot program. Three rangers from each geographical area were selected to participate
in the program. Staff researched and purchased the necessary equipment, located a qualified
instructor to conduct a one-day training course, and started actual bicycle trail patrol on May
7 1994. The pilot program ended. November 30 1994. At our December 14 19 4
p p g y 9
meeting, you approved the ranger bicycle patrol as an ongoing part of the ranger patrol
duties. You also requested that the staff report to the Board annually on the progress of the
program.
DISCUSSION
The three bicycle patrol rangers in each geographical area shared two sets of bicycle patrol
equipment to maximize the use of the equipment purchased by the District. The bicycle
patrol ranger group was reduced to four rangers due to one injury (not related to bicycle
p ) and a
patrol) staff promotion.
Each ranger was required to keep track of the following information: time spent preparing
for patrol each day, actual time spent on bicycle patrol, and the number of public contacts
made while on bicycle patrol. The rangers spent a total of 183 hours on bicycle patrol, 20
hours on preparation time and equipment maintenance, and contacted approximately 1,470
visitors.
The nature of the visitor contacts included numerous informational contacts, verbal and
written warnings for violations ranging from collecting rocks to excessive speed, many
warnings for riding a bicycle without a helmet, and a few responses to accidents on the
trails. Bicycle patrol rangers issued several citations for helmet violations, riding in a
prohibited area, and for dogs off leash. The rangers on bicycle patrol indicated that the
public response to seeing rangers on bicycles continues to be very positive. Once again, this
year's program ended without a single reported employee accident or injury.
330 Distel Circle • Los Altos, CA 94022-1404 . Phone:415-691-1200 * FAX:415-691-0485 • E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
R-95-10 Page Two
The rangers selected for the bicycle patrol program agreed to supply their own bicycles,
helmets, and gloves until the District obtained these items. In December, 1995, the District
purchased four Gary Fisher mountain bicycles from the Wheelsmith Bicycle Shop at the
greatly reduced total price of $2,111. Responsible Off-road Mountain Peddlers (ROMP)
donated $250, which will be used to purchase helmets and other needed equipment. The
estimated annual cost to maintain the bicycle patrol equipment is $700 to $900; bicycle patrol
training will probably be conducted every other year, at a cost of approximately $500.
CONCLUSION
The ranger bicycle patrol program continues to be an effective way to patrol District trails.
It has been well received by all visitor use groups. The program provides an incentive for
staff to devote more time to a non-motorized form of patrol. In spite of the loss of two
rangers from the bicycle patrol group this year, the remaining members stayed active and
made more visitor contacts than the previous year. Staff assignments to bicycle patrol will
be rotated this spring to give other staff members an opportunity to participate in the
program.
Prepared by:
Annette Coleman, Area Superintendent
Contact person:
Same as above
Regional Oper 'pace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-09
Meeting 96-02
January 24, 1996
AGENDA ITEM
Appointment of 1996 Board Committees
� r
PRESIDENT'S RECOMMENDATION
1. Approve the Board president's appointments to standing and ad-hoc committees as
contained in this report.
2. Determine the need for attendance at meetings of the Bay Area Ridge Trail Council.
3. Assign the June 9 Outdoor Environmental Festival to the Legislative, Finance, and Public
Affairs Committee.
DISCUSSION -
Section 1.80-.82 of our Rules of Procedure calls for the Board President to appoint Board
Members to our existing standing and ad-hoc committees with consent of the Board.
l
The four standing committees consist of Administration and Budget; Legislative, Finance, and
Public Affairs; Use and Management; and Acquisition and Enterprise. Following our Rules,
Administration and Budget Committee appointments were made at our January 10 meeting.
Those remaining shall be approved at our meeting of January 24. All standing committees are
compensable.
The current ad-hoc committees are as follows:
Picchetti Lease
In order to provide an orderly transition, the Picchetti Lease Committee will meet for a review
and update of resolved and remaining compliance issues and will return to the Board with a
recommendation that will include that an oversight charge of remaining issues be transferred to
the Acquisition and Enterprise Committee. (compensable committee)
General Manager Evaluation
This committee will review staff survey results and report findings to the Board as part of the
General Manager Evaluation process in February/March. Future efforts of this committee will
be considered at the conclusion of the evaluation. (compensable committee)
330 Distel Circle • Los Altos, CA 94022-1404 e Phone:415-691-1200 . FAX:41 5-691-0485 . E-mail: mrosd@netcom.com Q
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L Craig Britton
R-96-09 Page 2
Portola Park Heights Committee
This committee will be meeting with representatives of Portola Park Heights on February 8, and
will return with a report to the Board at an early date. (non-compensable committee)
LAFCO Committee
The Board's representative will present a status report in February. (non-compensable
representation)
Bay Area Ridge Trail
Full Board discussion on District's continued representation on this committee. Former Board
representatives encouraged to make recommendations. (non-compen sable representation)
Attachment A consists of the list of committees and proposed membership for 1996. Attachment
B outlines committee assignments as last approved in 1995. A new assignment is recommended
for the Legislative, Finance, and Public Affairs Committee, which is shown in italics.
Prepared by:
Nonette Hanko, President, Board of Directors
Contact person:
Same as above
ATTACHMENT A
BOARD OFFICERS - 1996
President - Nonette Hanko
Vice President - Mary Davey
Treasurer - David Smernoff
Secretary - Betsy Crowder
BOARD COMMITTEES
STANDING COMMITTEES*
ADMINISTRATION AND BUDGET COMMITTEE (1996)
Teena Henshaw
Mary Davey
David Smernoff
LEGISLATIVE, FINANCE, AND PUBLIC AFFAIRS COMMITTEE (1996)
Pete Siemens
Mary Davey
Betsy Crowder
USE AND MANAGEMENT COMMITTEE (1996)
Wim de Wit
Betsy Crowder
David Smernoff
ACQUISITION AND ENTERPRISE COMMITTEE (1996)
Pete Siemens
Teena Henshaw
Wim de Wit
*All standing committees are compensable.
-----------------------------------------------------------------------------------------------------------------
1996
AD-HOC COMMITTEES
PICCHETTI LEASE COMMITTEE (compensable)
Nonette Hanko
Pete Siemens
GENERAL MANAGER EVALUATION COMMITTEE (compensable)
Nonette Hanko
Pete Siemens
Teena Henshaw
PORTOLA PARK HEIGHTS COMMITTEE (non-compensable)
Pete Siemens
Nonette Hanko
Teena Henshaw
(Betsy Crowder - Alternate)
LAFCO COMMITTEE (non-compensable)
Pete Siemens
BAY AREA RIDGE TRAIL COUNCIL COMMITTEE (non-compensable)
No designated Board Member
ATTACHMENT B
COMMITTEE ASSIGNMENTS
Administration and Budget Committee
Duties and responsibilities as adopted by Board of Directors on March 27, 1991 (see
attached)
Personnel policies and administration items (such as general manager search)
Staff recognition event
rj= One person from the Legislative, Finance and Public Affairs; Use and Management;
and Acquisition and Enterprise Committees to serve on Administration and Budget
Committee
Legislative, Finance. and Public Affairs Committee
Legislation
Property tax issues
Supplement funding issues
Gift policies
Volunteer recognition event
June 9, 1996 Outdoor Environmental Festival
Use and Management Committee
Trail policies
Dog policies
Operations issues
Ordinance review
Special use policies
Public and non-profit special use issues
Acquisition and Enterprise Committee
Leases and licenses
Rentals
Ranger residence policies
Concessions (future)
Enterprise special uses
Duties and Responsibilities - Administration and Budget Committee
Composition - Board Treasurer and two other Board members; normally appointed at the end
of first meeting in January. Appointed annually.
Budget Responsibility -
1. Review, in behalf of Board, proposed budget prepared by staff for forthcoming fiscal
year.
2. Review any special charges for the Administration and Budget Committee adopted by
the Board.
3. Select committee member at initial budget meeting to serve as chairperson for the
committee and a committee member to write the Administration and Budget
Committee report.
4. Select meeting times/dates for Administration and Budget Committee meetings to
review proposed budget material.
5. Review Committee's expectations and input regarding particular budget data, topics of
special interest, format and presentation and/or other items of particular interest to
committee members. Get Board sanction to have staff prepare special materials or
studies.
6. Establish a salary review schedule for the General Manager, Legal Counsel, and
Controller.
Recommend to Board what Board appointee salary survey data and other information
is required to review compensation of General Manager, Controller, and Legal
Counsel.
7. Review proposed budgets, including line item budgets, for the coming fiscal year for:
Open Space Acquisition Program
Planning Program
Operations Program
Public Affairs Program
Administration Program
Review each program budget in relationship to proposed Action Plan for forthcoming
fiscal year adopted by Board.
Review each program's budget taking into consideration the current adopted budget,
projected budget expenses, and proposed budget for forthcoming fiscal year. Staff to
designate specific areas of over-under expenditure impacting proposed budget.
8. QNn Space Acquisition-Enterprise Subprogram
Review three years of data (actual income - actual expenses; current fiscal year's
budgeted income - projected income - budgeted expenses - projected expenses; and
forthcoming fiscal year's proposed income and proposed budget expenses).
9. Planning and Operations Program
a. Review project summary expense - budget sheets for each preserve.
b. Review projected percentage change in property tax revenue that District's
Controller computes on basis of data from county assessors' offices.
C. Review conformity with budget guidelines and other related budget policies.
d. Review proposed updated five-year major capital improvement budget.
e. Review proposed up-dated five-year major capital equipment budget.
f. Review projects on discretionary items list.
10. Review Controller's report.
11. Review and audit the incentive award program for compliance with District policies
and approving budget for the program on behalf of the Board. Meet with General
Manager in Closed Session to discuss specifics of the program.
12. Review salary and fringe benefit data for District's non-represented employees.
13. Prepare Administration and Budget Committee report for distribution to the Board
with the proposed budget. Make Administration and Budget Committee presentation
to Board of Directors in conjunction with staff's presentation on the proposed budget.
14. After books are closed, review actual versus projected expenditures.
Adopted by the Board of Directors
March 27, 1991
i
Regional Opel 'pace
s
1
R-96-04 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-02
January 24, 1996
AGENDA ITEM
Adoption of Resolution Designating District's Agent for azard Mitigation Grant Program
Application and Authorization of Application for the Gran Pro ram
GENERAL MANAGER'S RECOMMENDATION
1. Adopt the attached resolution designating the General anager as the District agent for
the Hazard Mitigation Grant Program applications.
2. Authorize the General Manager to apply for the grant program.
3. Determine that the project is categorically exempt from CEQA based on the findings
contained in this report.
DISCUSSION
The Hazard Mitigation Grant Program (HMGP) is a program funded through the Federal
Emergency Management Agency (FEMA) and administered by the state Office of Emergency
Services (OES). Established in 1988, the program has applied to the Loma Prieta and
Northridge earthquakes, the East Bay Hills fire, and other subsequent disasters. The program
and application requirements were significantly revised in 1993.
This is the first time the District will have the opportunity to apply for this grant program, and
the first time any local agencies will be applying under the procedures established in 1993. This
program is uncharted territory as far as application strategy and chances for success. District
staff has been informed that the program will be well funded and that the District's projects are
good candidate projects. Office of Emergency Services staff indicates that 90% of the applicants
for FEMA grants ultimately receive some money from the program.
The Hazard Mitigation Grant Program will pay 75% of the cost of projects that will avoid future
storm damage for agencies and non-profit organizations that were declared federal disaster areas
following the 1995 winter storms. This is a competitive grant program in which the cost/benefit
is favorable and essential nature of the service of the facilities are key criteria. The Hazard
Mitigation Grant Program is related to the Public Assistance (PA) grant applications submitted
by the District last spring for damage from winter 1995 storms. District staff is still negotiating
with FEMA and OES regarding the District's Public Assistance grant requests; FEMA staff is
recommending that the requested scope and amount of a number of Public Assistance grant
requests be reduced.
Mitigation/repair projects that are not funded under the Public Assistance program may be
eligible for funding under the Hazard Mitigation Grant Program. It may also cover other
projects that were not included in the Public Assistance applications. Since the two applications
330 Distel Circle • Los Altos, CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
R-96-04 Page 2
would be considered at the same time, the state will sort out the Public Assistance program
awards before they make the awards for the Hazard Mitigation Grant Program, which could be
as long as a year from now. The potential amount of the grant requests that may be included
in the initial application and in subsequent amendments could total in the hundreds of thousands
of dollars.
The Hazard Mitigation Grant Program requires that the application include and be based on a
flood/storm hazard mitigation plan for the District. This plan would be an overview of known
and potential flood/storm hazards and a plan and schedule for projects such as repair, preventive
maintenance, and monitoring. The plan would be consistent with projects described in the
Public Assistance applications or in previous studies conducted by District staff.
Preparation of the Hazard Mitigation Plan and other application documentation in time for the
grant deadline of February 1, 1996 will require consultant assistance. In order to provide this
assistance, the General Manager has retained Zumwalt Engineering Group(ZEG)of San Ramon,
the only firm identified with prior experience in preparation of Public Assistance grant
applications and a good working knowledge of the Hazard Mitigation Grant Program. ZEG's
contract for these services will not exceed $5000.
CEQA A Compliance
Project Description
The projects identified by the Hazard Mitigation Plan and funded by the grant, should the grant
be awarded, consist of a number of drainage and stabilization projects, including minor landslide
repairs, culvert replacements, erosion control measures related to roads and trails, dam spillway
improvements, and other projects designed to avoid future damage from storms. These
improvements would be made to existing facilities located on numerous District preserves.
CEQA Determination
The District concludes that this project will not have a significant effect on the environment.
It is categorically exempt from CEQA (the California Environmental Quality Act) under Section
15301 and Section 15302 of the CEQA guidelines.
Section 15301 exempts the operation, repair, maintenance, or minor alteration of existing public
facilities involving negligible expansion of use beyond that previously existing.
Section 15302 provides that a project is exempt from CEQA when it consists of replacement or
reconstruction of existing structures and facilities where the new structure will be located on the
same site as the structure replaced and will have substantially the same purpose and capacity as
the structure replaced.
Prepared by: Randy Anderson, Senior Planner
Contact person: L. Craig Britton, General Manager
DESIGNATION OF
APPLICANT'S AGENT RESOLUTION
State of California For State use only:
Governor's Office Disaster No. DR-1044/1046
Emergency Services FIPS No.
State Application No.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Be It Resolved By The Board of Directors of the Midpp-ninsula Regional n Space District
Board of Directors Name of Organization
that L. Craig Britton , General Manager
(Name of Designated Agent) (Title)
is hereby authorized to execute for and in behalf of the Midpeninsula Regional Open Space District
Name of Organization
a special district established under the laws of the State of California, this application and to file it in the
Office of Emergency Services for the purpose of obtaining certain federal financial assistance under the
Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, P.L. 93-288, as amended.
That the Midpeninsula Regional�,2f ven Spm District , hereby authorizes its agent to provide to the
(Name of Organization)
State Office of Emergency Services for all matters pertaining to such disaster assistance the assurances and
agreements required.
Passed and approved this day of 19
Date (Month)(Date) (M ) (Year)
Nonette Hanlco.Prg Wot
(Name and Title of Approving Board Member)
Betsy Crowder, Secre
(Name and Title of Approving Board Member)
CERTIFICATION
duly appointed and
(Name) (Title of Clerk or Certifying Official)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by the
Board of Directors of the Midpeninsula Regional Qpnpace District
(Board of Directors) (Name of Organization)
on the day of , 19
(Date) (Month) (Year)
(Clerk or Certifying Official) (Signature) (Date)
Regional Open S, ee
R-96-14 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-02
January 24, 1996
AGENDA ITEM
Proposed Preliminary Action Plan for the Implementation of the District's Basic Policy for
Fiscal Year 1996-1997 for the Open Space Acquisi ' n,Public Affairs, and Administration
Programs
GENERAL MANAGER'S RECOMMEND6,
- -
1. Review the proposed Preliminary Action Plan for the 1996-1997 fiscal year for the Open
Space Acquisition, Public Affairs, and Administration Programs, make any modifications
that you feel are necessary, and adopt these Preliminary Action Plan sections.
2. Charge the 1996 Administration and Budget Committee with conducting a review of the
Preliminary Action Plan on the Board's behalf as part of the budget review process.
DISCUSSION
The District's activities are guided by an annual Action Plan that implements the Basic Policy
and other Board policies. The Action Plan's function is to summarize the purposes and current
emphasis of the District's major programs, to identify key projects, to allocate budget, and to
be a basis for evaluation of progress. The District's limited financial resources now drive the
Action Plan and what can be accomplished during the 1996-1997 fiscal year.
Presentation of the 1996-1997 Action Plan sections has been split between two Board meetings.
The Planning and Operations Programs will present their proposed sections at the February 14,
1996 Regular Meeting. As reported at your November 29, 1995 meeting, Planning Program
staff are developing the Five-Year Work Program for District Preserves and Facilities for the
first time this year (see report R-95-143). This work program and the five-year capital
improvement plan need to be completed and incorporated into the Action Plan for the Planning
and Operations Programs.
The proposed Action Plan could be altered as a result of your January 24 and February 14
meeting deliberations, the budget formulation and Administration and Budget Committee review
process, and the final calculations for the target average 6% growth guideline for operating
expenses.
Existing staff positions are shown in the staff resources section for the Open Space Acquisition,
Public Affairs, and Administration programs. No changes are proposed at this time in the Open
Space Acquisition and Public Affairs Programs' staffing. In the Administration Program, staff
will be reviewing the LegalCounsel position
on with the Administration andBudget
Committee and
the potential conversion of the vacant, full-time secretary position to a one-half time position.
330 Distel Circle • Los Altos, CA 94022-1404 + Phone:415-691-1200 • FAX:415-691-0485 . E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Tema Henshaw, David T.Smernoff,Nonene Hanko,Betsy Crowder,Wim de Wit
Genera!Manager:L.Craig Britton
OPEN SPACE ACQUISITION PROGRAM
Subprograms
A. Negotiations and Special Projects
B. Enterprise
To Implement the
BASIC POLICY OBJECTIVE:
The District will purchase or otherwise acquire interest in the maximum
feasible amount of strategic open space within the District planning areas.
General Prop-ram Emphasis for 1996-1997
As a result of limited acquisition funding, the program effort will continue to
focus on the most critical, highest priority projects. Lower priority properties
will be pursued through long-term options, available grant funding, bargain
sales and gifts. Continued efforts will be made to clear and perfect title to
existing District lands. The District will continue to work with the Peninsula
Open Space Trust (POST) to acquire land and further the District's overall
open space acquisition goals. The enterprise sub-program will also receive
continued focus on maximizing rental income and maintaining and improving
District rental structures.
Staff Resources
(Regular, full-time positions, unless otherwise indicated)
Land Acquisition Manager (vacant position)
Real Property Representative
Secretary - Open Space Acquisition
(shared half-time with Planning Program)
1996-1997
Negotiations and Special Projects Subprogram
Objective
To provide for the acquisition of all real property rights necessary to secure a recreational
and open space greenbelt in the foothills and baylands, including rounding out and improving
public access to existing preserves and connecting District preserves with other public lands.
Key Projects
1. Grants, Gifts and Bargain Sales - Focus on acquiring the highest priority, most
critical properties, which enhance public access to existing preserves, and connect
with other preserves and other public lands, through available grant funding, bargain
sales, and/or gifts where possible.
2. Options - Obtain Board approval on appropriate long-term options, at market prices
or less, to acquire desirable properties that might be affordable in future years should
the District be successful in obtaining additional funding for land acquisition.
3. Sell Surplus Properties - Complete the successful auction sale of the "Teague Hill"
surplus properties. Also complete the sale of the "Thornewood" surplus property
following Board approval. These transactions will help fill a critical funding gap for
additional land purchases.
4. Trail Easements - In order to conserve existing, limited funding, focus on
obtaining trail easements that link District preserves and other public lands,
enhancing public access to open space and furthering the completion the Bay
Area Ridge Trail and Bay Trail systems.
Other Projects and Activities
1. Provide support and information for approaching the District voters when a plan for
additional open space land acquisition funding is determined to be feasible.
2. Seek and encourage other agencies and groups to undertake sole or joint acquisition
projects which will preserve additional open space such as a joint project with the
County of Santa Clara.
3. Work with Peninsula Open Space Trust to complete at least one acquisition project
that significantly furthers the District's overall open space goals.
4. Maintain a multi-year spending plan for open space acquisition which optimizes use of
cash and borrowed funds to accomplish acquisition goals within extremely fight
budget constraints.
5. Explore various alternative terms of purchase (options, installment purchases,
defeasible fee, etc.) to offer advantages and incentives to landowners, as well as cost
savings to the District.
6. Provide on-going acquisition planning and priorities input.
7. Explore additional methods to protect open space lands for than the total cost of
fee acquisition (open space easements, acquisition of development rights, development
dedication, exchange or sale of development rights, cooperation with private
individuals and groups, etc.) especially in this time of extremely tight budget
constraints.
8. Encourage other agencies to apply for grants that will enhance overall open space
goals.
.
9. Work actively and regularly with District legal counsel to maintain and pursue
District's legal program where title to existing District lands are threatened by
encroachment, claim of adverse rights, liens or other interference with District's real
property rights.
10. Work with Operations Program in negotiating road agreements with adjoining
property owners to ensure District's real property rights are protected and minimize
the District's maintenance responsibilities where appropriate.
11. Initiate and maintain contacts with landowners, real estate appraisers and brokers,
developers, architects, engineers, zoning and planning officials, and financial
institutions.
12. Maintain a relocation assistance program utilizing staff and consultants as necessary.
13. Compile current information on real estate market activity, including ordering
preliminary title reports on a timely basis for research into potentially available
properties.
14. Catalog information of special interest, such as deed restrictions, encumbrances,
financing and tax considerations. This activity includes the establishment and
continuation of a working relationship with title companies and other information
sources.
15. Work to clear and perfect title on District owned land through the orderly, prioritized
disposition of title and legal encumbrances (mineral and water rights, claims of
prescriptive easements, encroachments, etc.) where appropriate.
16. Work with Peninsula Open Space Trust to administer conservation easement
monitoring program.
1996-1997
Enterprise Subprogram
Objectiv
To manage all of the District's revenue producing activities in such a way as to maximize
income from enterprise accounts consistent with Open Space Management policies,
incorporating compatible new programs when possible.
Key Projects
1. Administer Enterprise Accounts - Administer leases and rental properties, consistent
with open space management policies, to maintain and enhance revenue stream
through competitive and current rate structure, effective maintenance programs and
communication with tenants.
2. Maintain Rental Structures - Carry out maintenance and improvements to rental
houses to keep buildings and grounds in a safe, sanitary, and attractive condition and
to increase net rental income. Administer long term and reoccurring maintenance
priorities on rental properties.
3. Identify and Pursue Alternative Lease Arrangements - Investigate long term
leasehold interest agreements and alternative lease arrangements for the
appropriate enterprise properties to enhance net income to the District in
accordance with Board policy.
4. Administer Historic, Agricultural and Grazing Leases - Oversee lease compliance
and renovation requirements on District historic leases. Evaluate and establish criteria
for selecting and administering a new historic leasehold interest for the Thornewood
property. Monitor existing agricultural and grazing uses in accordance with use and
management process.
Other Projects and Activities
1. Prepare cost-benefit studies on a case by case basis as major repair, improvement
and/or rental decisions arise.
2. Prepare annual rental surveys on District rental houses and Ranger residences.
3. Administer leases of additional office space at 330 Distel Circle.
4. Investigate new enterprise proposals as initiated by other groups or individuals that
would be compatible with District goals and objectives.
5. Modify existing agricultural leases in conjunction with use and management process.
6. Evaluate the District's communication leases and as warranted bring in line with
market rates.
7. Administer FEMA grants to repair District roads and trails damaged during the 1995
winter storms.
PUBLIC AFFAIRS PROGRAM
Subprograms
A. General Public Information and Outreach
B. Legislative, Funding, and Organizational Relations
To Implement the
BASIC POLICY OBJECTIVE:
The District will educate and make clearly visible to the public the purposes and
actions of the District, and will actively encourage public communication and
involvement in District activities.
General Program Emphasis for 1996-1997
Maximize the general public's awareness and understanding of the District, its goals,
and its activities by reaching all communities served and all target audiences with
District information.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
Public Affairs Manager
Public Affairs Assistant
1996 1997
General Public Information and Outreach Subprogram
Objectiv
To generate additional support among the general public for completing the greenbelt by
increasing the positive perception and awareness of the District's mission, objectives,
accomplishments, programs, and effective management of public lands and financial
resources.
Key Pro,j ects
1. Public Events - Implement an event in May, 1996 dedicating the Stegner memorial
bench; implement the outdoor environmental festival, This Land is Your Land - A Day
in Open Space, at Skyline Ridge Open Space Preserve in June, 1996.
2. Kids' Art of Open Space - Schedule and coordinate the third event to take place no
later than March 31, 1997.
3. Annual Report - Publish a District 1995-1996 Annual Report by May 24, 1996,
followed by three regular issues of Open Space News.
Other Projects and Activities
1. Work with the Planning Program to provide publicity and outreach efforts to solicit
community involvement in developing the District's Regional Open Space Plan.
2. Conduct one direct mailing to chamber of commerce members within the District, and
one insert of District information in chamber of commerce newsletters.
3. Maintain a high level of regular media coverage of District activities and
accomplishments.
4. Work with the Planning Program to create new site maps for preserve brochures and
continue updating, producing, and distributing existing site maps, brochures, and
other collateral materials as needed.
5. Maintain and maximize the schedule of community presentations and displays.
6. Continue providing public affairs services to other programs, i.e., attendance and
input at meetings, press releases, flyers, displays, mapping, media liaison, etc.
7. Use all public affairs methods to continue creating a singular and well-defined public
perception of the District, and a clear distinction between the District and other parks,
open space, and land conservation agencies.
8. Make presentations available to high school civics and/or environmental classes.
9. Continue to maintain and update the District's web site on the Internet.
10. Continue to update and expand the District's newsletter mailing list.
11. Update and reprint the Visitors' Map for continued distribution.
1996-1997
Le2islative. Funding, and Organizational Relations Subprogram
Objectiv
To carry out the high priority elements of the District's legislative plan and to inform other
public agencies and private organizations about the District's activities and goals.
Key Projects
1. Lobbying Efforts - Work with the general manager and the District's Sacramento
lobbyist to preserve current and future state funding for the District, and to carry out
elements of the District's legislative plan.
2. Protection Of District Funding - Work with East Bay Regional Park District to
provide for long-term protection of District funding, including possible modification
of appropriate Public Resources Code sections.
3. Regional Funding - Work with San Mateo County, the Bay Area Open Space
Council, the Planning and Conservation League, and others to develop and support
potential regional or other alternative funding mechanisms.
Other Projects and Activities
1. Continually review and analyze legislation, determine District's position on bills, and
take appropriate action, if any, on bills.
2. Work with legislators, legislative committees, state and federal administrators, other
agencies, private organizations and interested citizens for information and action
regarding state legislation and specific local issues.
3. Support federal, state, or local legislation which will benefit the District.
4. Provide support and services for specific District projects requiring legislative
support, such as grant applications.
5. Maintain contact with other organizations and agencies and encourage them to assist
the public in differentiating between agencies, and for the exchange of information,
cooperation on special projects and participation in special events such as conferences
and seminars, to keep the District informed of current issues.
6. Provide District information to candidates in any 1996-1997 elections, set up
information meetings with candidates as need is determined, and coordinate with the
Administration Program a candidates' forum or information meeting with candidates
for seats on the District Board of Directors.
7. Continue to provide staff support to the Legislative, Finance, and Public Affairs
Committee, and work as needed to develop District positions on and involvement in
statewide open space issues.
8. Continue making presentations to city councils, planning commissions, and parks and
recreation commissions of the cities within the District.
9. Provide a District presence in key legislative activities, meetings, and conferences in
Sacramento, through California Parks and Recreation Society, Planning and
Conservation League, or with the District's legislative advocate.
10. Coordinate with the Administration Program to implement joint meetings with Santa
Clara County Parks and Recreation Commission and the Santa Clara County Open
Space Authority.
11. Schedule a land tour for San Mateo County in spring, 1997, and for Santa Clara
County in fall, 1997.
ADMINISTRATION PROGRAM
To Implement the
BASIC POLICY OBJECTIVE:
The staff of the District will administer the affairs of the District
on behalf of the public so as to maximize accomplishment of the
goals of the District within existing financial and other
constraints.
General Program Emphasis for 1996-1997
Instill vision and provide leadership to foster staff participation
and activities to carry out the District's short and long-term
goals and objectives. Maintain the District's viability as an
open space acquisition and management agency in light of
limited funding. Focus efforts on working with the Planning
Department, all staff, and the Board in development of the
Regional Open Space Plan.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
General Manager
Legal Counsel (part-time under retainer - to be reviewed
by Administration and Budget Committee)
Controller (one-quarter time)
Administrative Services Manager/District Clerk
Research Attorney
Administrative Analyst
Office Manager/Secretary to the General Manager
Accounting Specialist
Secretary (position currently vacant;
to be reviewed as part of budget process)
Receptionist
1996-1997
Administration Program
Objective:
To provide overall coordination, direction, and administrative base for all District activities
so as to maximize the accomplishment of the Board's policies and directives, to implement
the Strategic Plan, and to maintain the District's viability as an open space acquisition and
management agency.
Key Projects
1. District Funding - Work to preserve current and future state funding for the District.
Continue to provide multi-year information/scenarios on District's long-term finances,
including bonded indebtedness and cash flow, and to address the need to rely on the
availability of grant funds for major development projects. Pursue alternate sources
to secure additional funding the District to meet acquisition and open space
management needs, including, if feasible, a 1996 note issue for critical open space
acquisitions.
2. Human Resources - Carry out District's personnel and labor relations functions.
Enhance organizational effectiveness through increased communications, staff
meetings, retreats, workshops, training seminars, and team building activities.
3. Joint Meetings - Coordinate joint meetings with the Board of Directors, the Park and
Recreation Commissioners of Santa Clara County, and the Board of Directors of the
Santa Clara County Open Space Authority, to discuss topics of mutual interest in each
county. Hold joint meetings with key parks and recreation department staff at San
Mateo and Santa Clara Counties to facilitate interagency cooperation and
communication.
4. Regional Open Space Plan - Work with the Board of Directors, Planning Program,
and all District staff to prepare a plan providing a clearer vision for the future of the
District.
Other Proj
ects and Activities
1. Continue to build and refine a management team approach for overall management of
the District's activities.
2. Provide financial management and accounting, including investment of temporarily
idle funds, and general legal support to other programs as necessary.
3. Perform administrative and legal obligations as required by State law, promote
District's safety program, and oversee coordination of equipment/infrastructure needs
at main office.
4. Coordinate necessary election services and activities for Wards 3, 4, and 7, including
a forum or informational meeting with candidates for Wards 3, 4, and 7.
5. Update Action Plan; prepare, monitor and revise, as necessary annual budget;
coordinate program evaluations for Action Plan progress- -,)ordinate preparation and
. 9
distribution of all materials for Board's regular and special meetings.
6. Involve Board of Directors in planning of the annual special Board meeting to be held
as part of Board's Good Neighbor Policy.
7. Refine and implement a comprehensive risk management program, including a
formalized site inspection process.
Prepared by:
L. Craig Britton, General Manager
Malcolm Smith, Public Affairs Manager
Jean Fiddes, Administrative Services Manager
Mike Williams, Real Property Representative
Contact person:
L. Craig Britton, General Manager
Regional Open , . ace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-12
Meeting 96-02 j
January 24 1996
AGENDA ITEM
Final Adoption of an Amendment to the Long Ridge Space Preserve Use and
Management Plan to Install a Memorial Bench and P ue Commemorating Wallace Stegner
GENERAL MANAGER'S RECOMMENDATION
Adopt the amendment to the Long Ridge Open Space Preserve Use and Management Plan to
install a bench and plaque at the proposed site memorializing Wallace Stegner.
DISCUSSION
At your December 20, 1995 meeting, you tentatively adopted the amendment to the Long
Ridge Use and Management Plan (see report R-95-145). The amendment provided for the
installation of a memorial bench and plaque to commemorate Wallace Stegner on the Long
Ridge Open Space Preserve.
Staff has received no public comment since your December 20, 1995 meeting.
Prepared by:
Julie C. McCullough, Open Space Planner
Contact Person:
Same as above
330 Distel Circle - Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Regional pen ,. _ ace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-07
Meeting 96-02
January 24, 1996
AGENDA ITEM
Attendance at the 1996 Special District Board Manag ent Institute
GENERAL MANAGER'S RECOMMEND�r'i'16N
Authorize Director Smemoff to attend the 1996 Special. District Board Management Institute
at a projected cost of$1200.
DISCUSSION
The 1996 Special District Board Management Institute will be held on Friday, Saturday, and
Sunday, February 16, 17, and 18 in San Diego, California. Topics to be covered in the
program include Board leadership in special government, special district law, financial
management and control, personnel policy, planning, communications and community
relations, and a special report from Sacramento.
The fee for the Special District Board Management Institute is $695 per person. This
includes tuition, all instructional materials, Friday and Saturday luncheons, Friday reception,
and continental breakfast each day. Total projected expenses, including fees, airfare, lodging,
and meals, are approximately $1200 per person.
New board members have attended the Special District Board Management Institute in the
past. It is an excellent way for a new Director to gain a comprehensive view of Board
responsibilities. I am also planning to attend this year with Director Smemoff.
Prepared by:
L. Craig Britton, General Manager
Contact person:
Same as above
330 Distel Circle » Los Altos, CA 94022-1404 » Phone:415-691-1200 • FAX:415-691-0485 + E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smemoff, Nanette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
i
Claims No. 96-02
Meeting 96-02
Date: Jan. 24, 1996
REVISED
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
� 8565 95.39 Ace Fire Equipment Flna Extinguisher Service
8666 219.83 Acme & Sons Sanitation Sanitation Service
8067 2'220.00 Associated Project Management Consulting Services
8668 200.70 4T & T Telephone Service
8669 358-10 Best Sanitation Sanitation Service
8670 484.49 R. E. 8orrman'o Steel Co. Field Materials
8671 152.87 8reon, O'Donnell, K8iUer, Brown & Dgnnio Legal Services
8672 104.25 California Water Service Co. Water Service �
!
8873 267.22 CaUo Sign Company Signs
8674 155.00 Camino Medical Group Medical Services
8875 128.95 Cascade Fire Equipment Company Uniform Expense
8676 69.51 C|ark'o Auto Parts/Machine Shop Vehicle Parts
8677 184.88 Annette Coleman Reim buraorn*nt-Field Supplies
8879 485.00 Daily Pacific Builder Advertisement—Field Office Bids
8679 100.00 Jim Davis Automotive Vehicle Smog |nnpoodono
8680 41 .21 DFM Associates Reference k8etariu|s
8681 735.00 EnshaUah Consulting Services
8682 3'292.00 Environmental Concepts Pen:u|ation Tests--Teague Hill
8683 74.00 FarnaUn Communications Radio Repair
8684 50.06 Film To Frame Film and Prints
8685 31 .55 Foster Bros. Security Systems, Inc. Keys
8886 95.08 Gand*n|ond Power Equipment Equipment Repair and Parts
8687 1.088.12 Jedo Publications Skyline Ridge Brochures
8688 388.22 Kaiser Cement Baaorook
�
8680 82.82 Kinko'a Newsletter Printing
�
� OGSO 5'337J5 Dennis Kobza & Associates, Inc. Consulting Services
8681 200.61 Lanier VVnr|dvvide. Inc. Office Machine Parts
8692 47.43 Judy Law Reimbursement--3nent House Artifacts
8693 251 .00 Los /\|too Garbage Dunnpoter Rental
8694 200.00 Martinez Electric Electrical Repairs
8695 249.98 K8oGnyth RentCorp Skyline Field Office Rental
8696 675.00 Micro Accounting Solutions Computer Services
8697 38.10 Monogram Sanitation Remtroomn Repair Part
8698 1'180.00 National Recreation and Park Association Seminar Registration--A. Coleman and �
�
O. SanQuinetti
8099 5.20 Notcom Monthly Internet Service
8700 25.32 Noble Ford Tractor, Inc. Operations Manual �
8701 69836 Office Depot Office Supplies
8702 581 .90 Orchard Supply Hardware Field Supplies
8703 833.46 Pacific Bell Telephone Services
8704 39.17 Pinacone Lumber Shop Equipment
� 8705 2.000.00 Postage By Phone Postage
8706 34.13 Rayne Water Conditioning VVutor Service
8707 1.533.20 Roy'n Repair Service Vehicle Repairs
8708 2'182.50 °1 Susan M. Sohentmngn Quarterly Legal Fees
8709 81.88 Sears Vehicle Tool Box
8710 451.05 John Shelton, Inc. Field Supplies
°1 Urgent Check Issued January 12' 1986
Page l
/
Claims No. 96-02
Meeting 96-02
Date: Jan. 24, 1996
REVISED
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
8711 91 .28 Signs of the Times Signs
8/12 1'390.00 Special District Board Management Institute Seminar Enrollment Fee—C. Britton and /
D. Smernoff
8713 12.08 State Board of Equalization Diesel Fuel Tex
8714 12.21 Unocal Fuel |
|
� 8715 71.50 Michael Williams Reim burmmrnant,'Profession a| Dues
8718 98.83 Yondbivd Equipment Sales Equipment Parts
8717 69.00 °° Chimney Clean Company Chimney Cleaned--Ranger Residence
8718 25.00 °°° Roger Myers Volunteer Training Seminar �
|
8718 63.35 Tranyoonn Radio Repair
8720 493.67 Petty Cash Local Meeting Expenun, Docent and
Volunteer Expenses, Film Onvo|oping,
Field and Office Expenses, Membership �
Total 30,131.38 Dues and Private Vehicle |
Urgent check issued onJanuary 19' 1996.
*Urgent check issued on January 22. 1996.
Page
Claims No. 9G-02
� Meeting 96-02 |
� Date: Jan. 24. 1996
K8|DPEN|NSUL4 REGIONAL OPEN SPACE DISTRICT
Amount Name Description
8665 95-39 Ace Fire Equipment Fire Extinguisher Service
8666 219.82 Acme & Sons Sanitation Sanitation Service
8667 2'220.00 Associated Project Management Consulting Services
� 8668 260.70 AT & T Telephone Service
8668 358.10 Best Sanitation Sanitation Service
8670 484.49 R. E. Borrmnan'm Steel Co. Field Materials
�
� 8071 152.87 Breon' O'Donnell, Miller, Brown 8/ Donnio Legal Services
8672 104.25 California Water Service Co. Water Service
� 8673 267.22 Ca||o Sign Company Signs
8674 155.00 Camino Medical Group K8mdice| Services
�
8675 126.95 Cascade Fire Equipment Company Uniform Expense
8676 69.51 C|ork'o Auto Parts/Machine Shop Vehicle Parts
8877 184.88 Annette Coleman Reim buraernent--Field Supplies
� 8678 485.00 Daily Pacific Builder Advertisement--Field Office Bids
8679 100.00 Jinn Davis Automotive Vehicle Smog Inspections
8880 41 .21 DFK8Associates Reference Materials �
8881 735.00 EnshoUah Consulting Services �
8682 3'292.00 Environmental Concepts Perou|adonTentu-TemgueHill
8683 74.00 FarreUe Communications Radio Repair �
8684 50.06 Film To Frame Film and Prints
8885 31 -59 Foster Bros. Security Systems, Inc. Kayo �
8686 \ 95-O8 Gardon|and Power Equipment Equipment Repair and Parts
8687 1'086.12 JedaPub|icotona Skyline Ridge Brochures
8688 389.23 Kaiser Cement Baserock
8889 62.82 Kinko'n Newsletter Printing |
|
8890 5'337.75 Dennis Kobza & Associates, Inc. Consulting Services
8691 206.61 Lanier Worldwide, Inc. Office Machine Parts
8892 47.43 Judy Lovv Reimbursement--Grant House Artifacts
8633 251 .00 Los Altos Garbage OunnpotmrRenta|
8894 200.00 Martinez Electric Electrical Repairs
8695 249.98 McGrath RentCorp Skyline Field Office Rental
8696 675.00 Micro Accounting Solutions Computer Services
8897 38.10 Monogram Sanitation Rmstnoorn Repair Part
� 8588 1'190.00 National Recreation and Park Association Seminar HeDistrodon-A. Coleman and �
�
D. Sanguinetti
8699 5.20 Netoorn Monthly Internet Service
8700 25.32 Noble Ford Tractor, Inc. Operations Manual
8701 698.76 Office Depot Office Supplies
8702 581.90 Orchard Supply Hardware Field Supplies
| 8703 833.46 Pacific Bell Telephone Services
|
8704 39.17 PinnoonoLummber Shop Equipment
8705 2'000.00 Postage ByPhone Postage
8706 34.13 Rayne Water Conditioning Water Service
8707 1'533.20 Roy'o Repair Service Vehicle Repairs �
�
8708 2'182.50 °1 Susan M. Scheutnnun Quarterly Legal Fees
| �
| 8709 81.88 Sears Vehicle Tool Box
8710 451 .05 John Shelton, Inc. Field Supplies
� °1 Urgent Check Issued January 12' 1996
Page 1
Claims No. 98-02
� Meeting 96-02
� Date: Jan. 24. 10g8
K8|[]PEN|NSULA REGIONAL OPEN SPACE DISTRICT
� # Amount Name Description
8711 91.28 Signs of the Times Signs
8712 1'390.00 Special District Board Management Institute Seminar Enrollment Fae—C. Britton and
D. Smamoff
8713 12.86 State Board m{ Equalization Diesel Fuel Tax
8714 12.21 Unocal Fuel
8715 71.50 Michael Williams Reim buraenmnnt—Prof esoiona| Dues �
8710 99.83 Yordbird Equipment Sales Equipment Parts
Total 29,480.38
�
�
Page
�
Regional Open )ace
s
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: C. Britton, General Manager
DATE: January 24, 1996
SUBJECT: FYI
I
330 Distel Circle * Los Altos,CA 94022-1404 • Phone:415-691-1200 * FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L Craig Britton
° '~ �
�� 8J Open �ace
M4XDPEN|NSULA REGIONAL OPEN SPACE DISTRICT
For Immediate Release Contact: Tiffany Rosso
January 24, |946 Acting Volunteer Coordinator
(415) 691-1200
ATTENTION CALENDAR EDITORS
Trail Work Volunteers Needed by Open Space Distric
Los Altos, CA — Where can someone goto join up with like-nnindcd people. cngoY the outdoors in
� beautiful open space with panoramic views, appreciate the tranquillity of oak, nondnonc, and fir forests, and
help to maintain and preserve trails on open space lands? The answer isa Midpeninxu|u Regional ()pen
Space District volunteer project. Your help is occdcd for utrail restoration project on Saturday, February
�
17, \990ut Long Ridge Open Spucc'Pn:mcrvc. Interested people who'd like tn work upu sweat while
�
restoring u trail should call the District o1 (415) b9)-|2O0 for details and reservations.
The Midpeninsula Regional Open Space District. extending frorn the City of San Carlos to the Town of
Los Gatos, is a public agency which has preserved over 41,000 acres of diverse open space and manages 23
open space preserves.
Funding ia provided hyusmall share of the annual total property tax revenues collected within District
� boundaries. The District permanently protects wildlife habitat,watershed, and a variety of ecosystems., restores
�
� damaged natural resources, and provides trail improvements for passive recreational use by the public. The
� District's goals are to acquire a continuous greenbelt of protected open space lands for public use and
� e nyomcu� and to preserve open space for future generations to enjoy. There are approximately 20,000 -
� .� ,
� ]O,00O acres of land still a1 risk ofbeing lost to development within the District's planning area.
The District is divided into seven geographic wards, each represented for o four year term by an elected
Board member. The 5oand holds public meetings onthe second and fourth Wednesdays nfeach month nt7:3O
p.00.,otthe District offices. �
�
330Dis*e| Circle ° Los Altos,[A94022'l4O4 ° Phone:415-09l')200 ° FAX:4lS-69l'O405 ^ E'mai|:mromj@nexconnzom is
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette H^nko'Betsy Crowder,vv/mueWit
General Manager:L.Craig Britton
�
Regional Open .' ace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
January 23, 1996
1
Dear Neighbor:
The Midpeninsula Regional Open Space District recently prepared the enclosed final
draft of the new map for the St. Joseph's Hill Open Space Preserve.
When producing a new site brochure, we have frequently offered neighbors an
opportunity to comment on the map prior to public distribution. I encourage you to review this
final draft of the map and call Julie McCullough in the District's planning department with any
comments or suggestions. We would appreciate your comments by January 31. Our number is
(415) 691-1200.
We want to make sure that the District continues to be a good neighbor to adjacent
property owners and to minimize possible impact that could result from public use activities on
District lands. Please don't hesitate to contact me or to speak to our planning staff if you have
suggestions, concerns, or questions concerning this map, or any other District issue.
i
Si erely,
r itton
General Manager
LCB/mcs
cc: Board of Directors
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.-Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
ST. JOSEPH 'S HILL OPEN SPACE PRESERVE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
. . . . . Trail Use
W\111111.........
N
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........
..�n Hiking
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.. Permitted on
%
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YEN M
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Map Legend
\WN
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•J W—M,
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Trail Distance in Miles
N WNX
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x ..........
-
Creek
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17
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-02
M
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fail
:1
Parking Lot
I'M
X
0.5
Si t.
Restrooms
..... ....... Brothers'
.4b,
Bypass
ra
0.2
......................
Other Public Lands
0.2
Manzanita Tra
0.6
................
xx
..........X. No Public Entry
............
P,w l. Leased Lands
.. ............
00— . ...... .............
... ..............
............
....... ..................
41
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.... ..........
..........
..... ........
idge
..............
................ ....
R
LEX ING
....-TQK.00IJN-:::.:.......... IG
......
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.........
............
P Ties oc.
.............
...........
X
0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 1.0
One Mile
Regional Open )ace
1
January 19, 1996 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Ronald & Linda Alepin
11920 Rhus Ridge Road
Los Altos Hills, CA 94022
Subject: Rancho San Antonio Open Space Preserve
Public Access
Dear Mr. & Mrs. Alepin:
Thank you for corresponding with the District regarding your concerns about Rhus Ridge
Road and the parking lot for the Windmill Pasture Area. Many of the issues you point out
are typically associated with conflicts arising from increased public use of open space
preserves, where there is significant adjacent residential land use. The situation you have
described presents a major challenge in balancing the District's goals of providing public
access to open space lands while, at the same time, being a good neighbor. Our intent is to
work with the Rhus Ridge neighbors, preserve users, and the Town of Los Altos Hills in
resolving these issues and continuing to provide public access to the Windmill Pasture Area.
Parking and public access at Rhus Ridge Road is a historical land use that originated prior to
the District acquiring the lower portion of the Windmill Pasture Area in 1988. While the
Duveneck family owned and managed the property, it is our understanding, there was
unrestricted public access with trailhead registration required at the entrance gate. The
District's primary interest in acquiring the land was to ensure that the public would continue
to have this opportunity to use these lands as they had in the past.
We recognize dramatic changes have occurred in both the size of the preserve and public
interest in trail access. The additional acreage and expansive trail system available at Rancho
San Antonio Open Space Preserve attracts thousands of visitors each year. In meeting the
growing demands for trail use, we are continually searching for ways to improve and
enhance public access into the preserve. In the past, the District participated in the
acquisition of Rancho San Antonio County Park and now assists in the management of the
regional staging facilities off Cristo Rey Drive. Our maps and brochures emphasize the
staging areas at the County Park in an attempt to direct visitors away from smaller staging
areas such as Rhus Ridge Road. More recently, we pursued incorporation of a public
staging area for the preserve in the proposed Quarry Hills Subdivision plan that is currently
being considered by the Town of Los Altos Bills.
While searching for access enhancements in and around the preserve, we have been
conducting preliminary investigations at the Rhus Ridge parking lot to determine potential
alternatives that may reduce the conflicts between public parking and residential use. Both
site improvements and enhanced management techniques are being evaluated. As with all
land use planning issues, a public process will be initiated, and together, with your
330 Distel Circle • Los Altos, CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Ronald & Linda Alepin Page 2
January 19, 1996
involvement, we hope to find a resolution that will help to satisfy the many concerns.
To this end, we would like to work with you and other neighbors in scheduling an on-site
public workshop, possibly in early March, for the purpose of identifying all issues, interests,
and ideas for improving public access to the preserve and reducing neighborhood impacts.
The public workshop will be designed to solicit input from other people who live in the area,
as well as representatives from the Town of Los Altos Hills and preserve users who share
concerns about the existing conditions and potential changes which may occur. Following
the workshop, staff will consider the comments in further investigating alternatives and
formulating a proposal that will be subject to public debate before the District's Board of
Directors prior to approval.
Thank you again for your comments on this matter. Staff will contact you and other
neighbors within the next few weeks to schedule the public workshop.
mcerel'
L. raig Britton
General Manager
LCB/dw
cc: Ed Taylor, Town of Los Altos Hills
MROSD Board of Directors
Regional Open 5t -e
s
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: C. Britton, General Manage
i
DATE: January 19, 1996
SUBJECT: FYI
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-6485 • E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim deNvit
Genera!Manager:L.Craig Britton
INTER-OFFICE MEMORANDUM
January 18, 1996
TO: Craig Britton, General Manger
FROM: John Escobar, Operations Manager
SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY
Month December Year 1995
VIOLATIONS TOTALS ACCIDENTS TOTALS
Bicycles Bicycle 4
Closed area 16 Equestrian 2
Speed 4 Hiking/running I
Helmet 14 Other first- aid 1
Dogs Search/rescue 1
Prohibited area —4
Off-leash 5 ENFORCEMENT
Fishing/swimming 0 Citations 40
Off-road vehicles —2 Written warnings 48
Closed area 0 Arrests 0
After hours 4 Police assistance 4
Weapons
Actual contacts — 0 CRIMES
Reports only 5 Poaching 1
Vandalism — 5 Resisting peace officer 1
Parking 13 Attempted burglary 1
After hours parking 23
Dumping/littering 0 MUTUAL AID
Campfire I Accidents 2
Paragliding 0 Enforcement 1
Fire 2
LZ for off-site accident I
SUMMARIES OF SIGNIFICANT INCIDENTS
December, Skyline Area:
Three mountain bicycle accidents occurred at El Corte de Madera OSP. Injuries included a serious
head injury and two shoulder injuries. One mountain bicycle accident occurred at Monte Bello OSP
involving a seriously fractured femur. The head injury and femur injury victims were evacuated by
air ambulance.
Dec. 9: T. Karnofel found the remains of a poached deer at Rancho de Guadalupe.
Dec. 10: A bluebird box was damaged by bullets at Russian Ridge.
Dec. 16: T. Randall reported a gate and signs in Sierra Azul had been vandalized. Discharge of
firearms was also reported in the area.
Dec. 16: B. Downing took a report from a group of Boy Scouts that found two shotgun shell
casings at the Black Mountain backpack camp.
Dec. 17: T. Randall responded to a report of an off road vehicle at Sierra Azul. The chain at the
Mt. Umunhum gate was cut, but no vehicles were found.
Dec. 18: T. Randall and P. Hearin contacted a person who was possibly mentally unstable,
reported missing by Fremont Police Department. He was turned over to the Santa Clara
County Sheriff's Office.
Dec. 20: The 'self-serve' money box at the Skyline tree farm was tampered with. The tree farm
operator did not believe any money was taken.
Dec. 24: K. Carlson and T. Lausten observed a person in Stevens Creek County Park with a
hunting bow. The suspect was turned over to county park rangers.
Dec. 25: A 1/4-acre grass fire occurred at Long Ridge on the former Deka (Red Mountain)
property. The fire was quickly extinguished by CDF and District staff.
Dec. 25: W. Phillips tried to stop two bicyclists without helmets on Purisima Creek Road. Both
riders ignored Warren's order to stop and fled down the trail. Warren was unable to
make contact with them.
Dec. 29: At Rancho San Antonio a 10-year-old girl was the victim of an equestrian accident, K.
Carlson, T. Lausten, P. Hearin, and K. Miller were on scene along with Los Altos
Fire. The girl was transported to Stanford Hospital with minor injuries.
Dec. 30: Several plastic bags containing human bones were found at Saratoga Gap, adjacent to
Hwy 9. Santa Clara County Sheriffs' Office is continuing an investigation.
Regional Open SJOce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
January 18, 1996
Michael D. McGuire
505 West Crescent Drive
Palo Alto, CA 94301
Dear Mr. McGuire:
Thank you for your letter of January 8, 1996 regarding permit requirements for commercial
photography on District land. Since you sent identical letters to each of the members of the
Board of Directors, the Board agreed that I should respond to you on behalf of the District.
The District is concerned about commercial use of public open space lands, especially uses that
require excessive amounts of equipment and/or personnel which might interfere with public use,
enjoyment, convenience, and safety, or compromise the natural integrity of the land. It may be
that our ordinance in this instance is overly broad and I am therefore requesting that our Legal
Counsel review this matter. In addition to reviewing our ordinance (and enforcement policy)
we will review the regulations of other similar agencies who are trying to accomplish the same
result. I will advise you of the results of our research, and let you know of any future public
meetings at which this ordinance might be reconsidered by the Board of Directors.
Again, thank you for taking time to bring this matter to our attention.
Sise i&ere
L. rnitton
General Manager
LCB:snd
cc: MROSD Board of Directors
Sue Schectman, Esq.
330 Distel Circle* Los Altos, CA 94022-1404 * Phone:415-691-1200o FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Santa Clara County
i pen pace Authority
Board Members
Jerry T,Estruth January 10, 1996
Director,District 3
Ckib-person
Mr. L. Craig Britton
Pete Carrillo
Director,District 6 General Manager
Vice-Chairperson Midpeninsula Regional Open Space District
Johne Baird 330 Distel Circle
Director,District I Los Altos, CA 94022-1404
Bob McGuire
Director,District 2 frai_
Dea�#
Garnetta J.Annable
Director,District 4 Thanks very much for asking Randy Anderson participate in our interview
Richard Forst panel for the consultant to help our Citizens Advisory Committee
Director,Districts complete its recommendations on our Open Space Plan.
Janis Fraser-Juarez
Director,District 7 Randy was a good participant. He was thoughtful about his comments,
fair in his evaluations, careful with his potential conflicts, and knowledge-
General Manager able about the firms. The members of the interview panel were pleased
Larry Coons to have his experience available as they discussed the alternatives.
Thanks for your help.
Sincerely,
0 9
Larry R. ons
General Manager
cb 1/12/96
298 Garden Hill Drive, Los Gatos,California 95030-2421 • 408-358-9443 • Fax 408-358-3245
0
r
J
i
l
JAB! 171996
I
Office of the Sheriff
DON HORSLEY
SHERIFF
GREGORY MONKS
UNDERSHERIFF
e v
OUNTY OF SAN MATEO
HALL OF JUSTICE AND RECORDS - REDWOOD CITY - CALIFORNIA 94063 TELEPHONE (415)599-1665
ADDRESS ALL COMMUNICATIONS TO THE SHERIFF
January 12, 1996
L. Craig Britton, General Manager
Mid-Penninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022
Dear Mr, Britton:
I want to take this opportunity to thank you for the support of your staff during the search operation
on December 29 and 30, 1995
On Friday evening,December 29th, Dr. Walter Spitzer notified my Office that his wife, Ursula, was
over due from a walk from their home on Highway#84 in La Honda. The Spitzers have only lived
in La Honda for about two weeks. My staff commenced a search operation that involved fifty
personnel from a number of organizations and agencies.
Fortunately, the next morning after daylight, the operation was brought to a successful conclusion
when Mrs. Spitzer was able to find her way back home.
During the operation, we requested the assistance of your agency, in that the search area involved
part of your property. Ranger Dennis Danielson responded to the scene and stayed until its
conclusion the next morning. He was of great assistance in helping direct my search personnel on
your property. Please extend my personal thanks to Ranger Danielson for a job well done.
Sincerely,
Don Horsley, Sheriff
MEMO
To: Craig Britton
From: Cheryl Solomon
Date: January 17, 1996
Re: Field trip program flyer
As you can see, the attached flyer gives a very brief description of Spaces and Species:
Exploring Natural Communities. Based on the availability of our 13 volunteer Outdoor
Education Leaders, we are offering the program about six times per month beginning in
March. Currently, we are hoping to fill the available field trip dates by letting schools
know through word of mouth.
Please share this information. (Let tile know if You would like additional flyers.)
Thank you!!
Spaces and Species.
Exploring Natural
Communities
What? An exciting, new environmental science education program.
Where? At Skyline Ridge Open Space Preserve and the David
Daniels Nature Center.
Who? The Midpeninsula Regional Open Space District.
When? Spring 1996! Call for available dates.
Details: Guided by specially trained Outdoor Education Leaders,
4th - 6th grade school children will participate in a "Habitat
Hike" through oak woodland, chaparral, and grasslands, as
well as a "Pond Prowl" around Alpine Pond, and an
"Aquatic Lab" in which the children will explore, in depth,
a freshwater pond community. This hands-on program will
enhance students' awareness, understanding, and
appreciation for themselves, each other, and the natural
world around them.
Cost: Free. The class teacher will be asked to evaluate the
program after the field trip.
How? For more information, please call Cheryl Solomon, Docent
Coordinator, at (415) 691-1200.
�" ♦ ' V
lkc
_ , N'11 \ V
C1, \ " S 11"", ,,l
CALIFORNIA CONSTITUTION REVISION COMMISSION
NOVEMBER.DECEMBER 1995 AND 1ANUARY 1996 12o1 K STREET,SUITE 1740
William Hauck,Chair' A Message 31rom the Chairman
Donald Benninghovenj
Vice Chair Following 20 months of meetings, hearings, workshops,
George Babikian and several volumes of correspondence, the
Anne sakar Commission will enter its final phase in 1996 by
Andrew Baron completing its recommendations to the Governor and
Legislature. More than 200 people testified at the
Elizabeth Cabraser Commission's hearings, over 200 attended the video
Patricia Castillo conferences, and more than 1 ,500 participated in a
Betty Tom Chu community forums co-sponsored with the League of
Women Voters of California. The Commission also
Lewis Coleman' received comments via the Internet. We appreciate all of
Russell Gould the thoughtful comments we received.
Kamala Harris
In February, the Commission will finalize its
Alan Heslop recommendations for submission to the Governor and
Elizabeth-Hill. Legislature. The recommendations will be drafted into
Hon,Phillip Isenberg legal language, and the Legislature will determine the
Hon.Lucy Killea process that will be used to decide what will go on the
ballot in November 1996. Additionally, the Commission
H , .Bill Leonard will submit a report explaining the background and
Jane Pisano " reasons for its final recommendations. You are welcome
Chu i Tsang to request copies of any of the documents produced by
Judge Roger Warren the Commission. A summary of the Commission's final
recommendations will be published in our March
Leon Williams newsletter.
In order for any of the recommendations to be placed on
the November ballot, both houses of the legislature must
approve them by a two-thirds vote (54 in the Assembly
Fred Silva and 27 in the Senate).
Executive Secretary
Ellen tUlorattl Bill Hauck
Deputy Executive Secretary, tl_" C h a i rm a n
DeDe Lind
Executive Assistant
PAGE 2 NOVEMBER. DECEMBER 1995 AND JANUARY 1996
NOTICE OF 1996 MEETINGS
January 1996
Discussion of Preliminary Recommendations
Friday, January 12
9:00 a.m. to 5:00 P.M.
1201 K Street
Seventh Floor Meeting Room
Sacramento
Symposium On A Single House Legislature
Thursday, January 18
9:00 a.m. to 5:00 p.m.
Friday, January 19
9:00 a.m. to 12:00 p.m.
6000 J Street
Residents Hall Complex
California State University, Sacramento
Sacramento
February 1996
Discussion and Action on Final Recommendations
Monday, February 5
9:00 a.m. to 5:00 p.m.
Tuesday, February 6
9:00 a.m. to 3:00 p.m.
1201 K Street
Chamber of Commerce Meeting Room
12th Floor
Sacramento
CALIFORNIA CONSTITUTION REVISION COMMISSION
I
PAGE 3 NOVEMBER, DECEMBER 1995 AND JANUARY 1996
SUMMARY OF CCRC PUBLIC HEARINGS
Over the past three months, the Commission held a as a fundamental interest, concerns were raised by the
series of public hearings to solicit feedback on its community colleges over not being included as a part of
preliminary recommendations. In addition to the four the fundamental interest and the modifications to the
public hearings, the Commission - with the assistance Proposition 98 funding formula. Some witnesses
of the League of Women Voters and Pacific Bell - held a argued for retaining the State Superintendent as an
series of four video teleconferences. elected official, while others argued for the
Commission's recommendation to make it appointive.
The public hearings and video teleconferences were
designed to give interested parties the ability to A number of witnesses expressed concern
provide input on the Commission's preliminary over the consequences of eliminating the constitutional
recommendations. Additionally, the Commission status of county offices of education and county
received many written comments and suggestions both superintendents, and leaving these issues to statute
by mail and over the Internet. The following is a brief instead.
summary of the testimony received by the
Commission. Most witnesses supported the Commission's
proposal to allow local governments to raise additional
Issues of Concern sales or property tax revenues to supplement the
State's per pupil block grant. Some argued that the
proposal should allow for a majority vote - rather than
State Governance two-thirds - to raise local property taxes. Others,
Structure: In general, the Commission received however, opposed allowing any increase in the
praise for its work in this area. However, some property tax at all.
concerns were expressed about the Commission's
proposals to make the legislature a one-house body
and to reduce the number of elective statewide offices. State/Local Relationship
Some witnesses continued to express an interest in Some representatives of local government supported
changing the State's "winner take all" election system the Commission's recommendation to repeal certain
to a system of proportional representation. Still others exemptions (pre-1975 mandates, crimes & infractions)
expressed concerns about various proposals that to the Constitution's mandate reimbursement
would provide more flexibility for elected officials to requirements; others, however, argued that the
revise initiatives both before and after submission to Commission's proposal was not practical because it
the voters. would create a huge hole in the State budget. Critics of
the Commission's approach argued that ACA 8
Operations: The Commission heard testimony from (Goldsmith) offers a better approach to the issue of
representatives of public employees that the state-mandated local programs by revising the current
contracting for services recommendation would be mandate reimbursement requirement.
harmful to public employees, and that standards must
be part of any proposal that would expand the State's
ability to contract for services. They also argued that
the state would experience little, if any, cost savings. Local Government Structure, Finance, and
Powers
State Budget and Fiscal System The Commission's proposal to allow local governments
Most witnesses were supportive of the Commission's to adopt"community charters" received much attention.
recommendations which are designed to enhance the Many witnesses were supportive of the concept, but
state's fiscal integrity. However, some did express argued that the Commission needs to provide more
concern about the proposals to lower the vote details as to how the community charter process would
threshold from two-thirds to majority on the budget bill work. For example, witnesses requested more
and to allow the enactment of a multi-subject budget information on how the proceedings would be initiated,
implementation bill. Others, however,
agreed that what powers would be involved, what are the goals of
these changes would in fact help get the budget a community charter, etc.
approved and enacted on-time. Representatives of special districts expressed
K-12 Education Structure, Powers, and concern over the potential impact of community charters
Finance on their continued existence.
While the Commission received praise for its
recommendation to explicitly recognize K-1 2 education
C A L I FO RN IA CONSTITUTION REVISION COMMISSION
U.S.PQSTAGE
Af CALIFORNIA CONSTITUTION REVISION COMMISSION y .. } a = `'
3xz _.._. .. ...
1201 K STREET.SUITE 1740 SACRAMENTO.CA 95814 (916)322-4121 FAX 323-3927 s
L . BRITTON
MIDPENINSVLA REGIONAL OPEN SPACE DIST.
330 DISTEL CIRCLE
LOS ALTOS CA 94022
This monthly publication contains information regarding the California Constitution Revision Commission and its activities and provides public meeting notice
as required under Government Code Section 11125.
95 7089
Regional Open *ace
del
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
For Immediate Release Contact: Malcolm Smith
January 11, 1996 Public Affairs Manager
(415) 691-1200
Open Space District Schedules Workshop
To Discuss Regional Open Space Plan ;
Board Elects New Officers
Los Altos, CA -- The Midpeninsula Regional Open Space District has scheduled a public workshop
to begin the development of a Regional Open Space Plan. This long-term plan will describe how public open
space and park lands will ultimately be interconnected into a continuous greenbelt. Discussions will Include
long-range land acquisition ideas, public access improvements desired, and the low-intensity recreational
development that is envisioned for the District over the next 20 years. The Workshop is scheduled for
Saturday,January 27, 1996 from 9:00 a.m. until 2:00 p.m. and will be held in the District office at 330
Distel Circle, Los Altos. The public is invited to attend the workshop and participate in the planning and
development of the Regional Open Space Plan.
The concept of a Regional Open Space Plan is similar to a city's or county's general plan in that it
illustrates what the District will look like in 20 years or more. The plan will complement and tie-in with both
San Mateo and Santa Clara Counties' trails plans, and will address public access and parking needs, land
management and stewardship, acquisition costs, the cost of managing open space lands, and the outlook for
funding to provide for the long-term vision of the District. It is expected that the Regional Open Space Plan
will take approximately one year to complete.
In other Board business, at its January 10 meeting the Board of Directors elected new officers for
1996. The new officers are: President-Nonette Hanko of Palo Alto; Vice President- Mary Davey of Los
Altos Hills; Treasurer- David Smernoff of Mountain View; Secretary - Betsy Crowder of Portola Valley.
I (more)
330 Distel Circle * Los Altos, CA 94022-1404 * Phone:415-691-1200 0 FAX:415-691-0485 9 E-mail: mrosd@netcom.com 0
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de wit
General Manager:L.Craig Britton
r
The Midpeninsula Regional Open Space District, extending from the City of San Carlos to the Town of
Los Gatos, is a public agency which has preserved over 41,000 acres of diverse open space and manages 23
open space preserves.
Funding is provided by a small share of the annual total property tax revenues collected within District
boundaries. The District permanently protects wildlife habitat,watershed, and a variety of ecosystems, restores
damaged natural resources, and provides trail improvements for passive recreational use by the public. The
District's goals are to acquire a continuous greenbelt of protected open space lands for public use and
enjoyment, and to preserve open space for future generations to enjoy. There are approximately 20,000-
30,000 acres of land still at risk of being lost to development within the District's planning area.
The District is divided into seven geographic wards, each represented for a four year term by an elected
Board member. The Board holds public meetings on the second and fourth Wednesdays of each month at 7:30
p.m., at the District offices.
STATE OF CALIFORNIA Pete Wilson,Governor
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
8800 1 Cal Center Drive
Sacramento,California 95826
January 9, 1996
Ms. Mary Gundert
Midpeninsula Regional Open Space District
330 Distel Court
Los Altos, California 94022
Subject: Construction Completion Report, Skyline/Skeggs Illegal Disposal Site,
San Mateo County
�R
Dear MS24; :
The Integrated Waste Management Board (IWMB) is pleased to announce the conclusion of the
cleanup project at the Skyline/Skeggs Illegal Disposal Site. This project is an example of what
cooperation among the San Mateo County of Department of Health Services, Division of
Environmental Health,Midpeninsula Regional Open Space District, and IWMB can accomplish.
The Skyline/Skeggs remediation took a total of thirty-four working days to complete. Wastes
from the cleanup were either removed to an off-site disposal facility or sent to a recycling
facility. During the course of the project the following material was removed:
Material Quantity Cos 'Disposal
Non-Hazardous Waste 6606 cy $51.00/cy Ox Mountain Landfill
Recycled Concrete 520 cy $.70/cy Pilarcitos Quarry
(415 tons)
Recycled Scrap 60 cy $2.70/cy Sims Recyclers
Metals 210 cy City Metal
Tires 170 tires $4.69/tire Roman Tires
Hazardous Waste Misc. Misc. Disposal and Recycling by
San Mateo Co. LEA
See the Table 2,page 13 of the Construction Completion Report for more information.
''The cost of removing the waste was$337,000;Concrete$815, Metal$1000,and Tires$798.
On November 17, 1995, a total of nine environmental samples, eight confirmation samples and one
background sample, were obtain. The samples were analyzed for oil and grease, cadmium, chromium,
lead, nickel, zinc, creosote,pesticides, PCBs, and semi-volatile organic compounds. All of the samples
were below the California Code of Regulations, Title 22, Total Threshold Limit Concentration values for
metals and pesticides. Table 1, on page 11, of the Construction Completion Report provides a summary of
the sampling results.
--Printed on Recycled Paper-Double Sided for Source Reduction--
1 have enclosed the final Construction Completion Report for the Skyline/Skeggs Illegal Disposal Site for
your files. Should you have any questions or concerns, I may be reached at (916) 255-1194.
Sincerely,
i
Todd Thalhamer
Closure and Remediation Branch
Permitting and Enforcement Division
Enclosure
cc: Mr. Alex Schroeder, Sukut Construction, Inc.
Ms. Marge Rouch, IWMB
Mr. Dean Peterson, San Mateo LEA
I
/1have enclosed the final Construction Completion Report for the Skyline/Skeggs Illegal Disposal Site for
yourfiles. Should you have any questions or concerns, I may be reached at (916) 255-1194.
Sincerely,
Todd Thalhamer
Closure and Remediation Branch
Permitting and Enforcement Division
Enclosure
cc: Mr. Alex Schroeder, Sukut Construction, Inc.
Ms. Marge Rouch, IWMB
Mr. Dean Peterson, San Mateo LEA
Regional Open 0 ,ace
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
January 9, 1996
Mr. Lawrence D. Dahms, Executive Director
Metropolitan Transportation Commission
Metro Center, 101 8th Street
Oakland, CA 94607-4700
RE: Support for Santa Clara County Parks and Recreation Department Grant Requests for Los Gatos
Creek Trail and Bay Area Ridge Trail at Lexington Dam i
Dear Mr. Dahms:
I
1 would like to express my strong support for the Santa Clara County Parks and Recreation
Department's TEA and TDA grant applications for the Los Gatos Creek Trail and the Bay Area Ridge
Trail at Lexington Dam.
These projects are wonderful examples of interagency cooperation, with a common goal of
improving trail access for the community and connecting with regional transportation facilities.
Enhancements to these trails will improve the public's access not only to County Parks lands, but also to
thousands of acres of Midpeninsula Regional Open Space District lands. In addition, these improvements
will complement the trail created by Caltrans as part of its Bear Creek Interchange project. The Santa Clara
Valley Water District is working closely with the Parks Department to implement these trail enhancements,
making this a model of truly regional, cooperative effort.
The trail improvements funded with this grant will provide the public with links to the Juan
Bautista de Anza National Historical Trail, to the trail network in the District's Sierra Azul and St. Joseph's
Hill Open Space Preserves, and to the Jones Trail in the Town of Los Gatos, and will further connect to
regional trap transportation systems such as Count bus and light rail and Caltrain. These rants will
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supplement County Parks' capital improvement funds already budgeted for these projects.
It's clear that these worthy projects will help to serve transportation and recreation needs of today,
and the future. I urge you to support the Santa Clara County Parks and Recreation Department's grant
applications for these regional, cooperative, and much needed trail enhancements.
W, d of Directors
PS/mcs
I
cc: Board of Directors, MROSD
i
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com 19
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
our�` a1 Humane Society
ove�Y a111 egrs of Santa Clara Valley
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January 8, 1996
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
Dear Friends of the animals:
I was very pleased to read in the Winter 1995 issue of Open
Space News that the Board has recently expanded the areas where
visitors may bring their dogs. I hope that the Board will also
decide to include an off-leash area at the Pulgas Ridge Open Space.
The physical and psychological benefits that exercise provides
is just as important for pets as it is for people. Regular
exercise helps keep their weight under control, relieves boredom,
gives them something to look forward to, and keeps them healthy.
Dogs that do not receive adequate exercise can become destructive
or hyperactive.
Walking with your dog is also a wonderful way for owner and
pet to spend valuable time together enjoying the beautiful open
space in our area.
On behalf of all the staff and adopters at the Humane Society,
please accept our thanks for providing responsible dog owners with
a wonderful place to walk with their best friend.
Bestwishes for the new year,
Christine Arnold
Executive Director
2530 Lafayette Street, Santa Clara,California 95050 (408)727-3383 Fax (408) 727-7845
0 1996