HomeMy Public PortalAbout19960313 - Agendas Packet - Board of Directors (BOD) - 96-06 Regional Open Spbe
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-06
REGULAR AND SPECIAL MEETING
BOARD OF DIRECTORS
AGENDA*
6:30 P.M. 330 Distel Circle
Wednesday Los Altos, California
March 13, 1996
(6:30) ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS
CLOSED SESSION
The Closed Session will begin at 6:30 P.M. At 7:30 P.M., the Board will adjourn
the Special Meeting Closed Session to the conclusion of the Regular Board Meeting,
and at the conclusion of the Regular Meeting, the Board may reconvene the Special
Meeting Closed Session.
1. Labor Negotiations - Government Code Section 54957.6
a. Conference with Labor Negotiator - Office, Supervisory, and
Management Employees
Agency Negotiator: L. Craig Britton
2. Public Employment - Government Code Section 54957
a. Public Employee Performance Evaluation - General Manager
(7:30) ORAL COMMUNICATIONS -- Public
ADOPTION OF AGENDA
*** ADOPTION OF CONSENT CALENDAR -- N. Hanko
*** APPROVAL OF MINUTES ,
February 28, 1996 (Content Item)
*** WRITTEN COMMUNICATIONS (Consent Item) w
BOARD BUSINESS
(7:45) 1. Support of California Trail Days (April 27 and 28) and National Trail Day
(June 1) -- C. Britton
Resolution Endorsing and Supporting California Trail Days and National Trail
Day
330 Distel Circle Los Altos, CA 94022-1404 • Phone:415-691 1200 * FAX:415-691-0485 # E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff, Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Meeting 96-06 Page 2
(7:50) 2. Proposed Acceptance of an Open Space Easement as Consideration for
Entering into an Option Agreement with Jonathan and Roberta Parmer for the
Sale of Surplus Thornewood Open Space Preserve Lot at Cost of$350,000 and
Determination the Recommended Action is Categorically Exempt Under
California Environment Quality Act -- M. Williams
Resolution Declaring Property Surplus to the District's Needs, Approving and
Authorizing Entering into an Option Agreement for the Sale of Surplus
Property, Authorizing Officer to Execute Certificate of Acceptance of
Easement to District and Authorizing General Manager to Execute Any and
All Other Documents Necessary or Appropriate to the Transaction
(Thornewood Open Space Preserve - Surplus Lot & Lands of Cook)
(8:00) 3. Rejection of All Bids Received for Skyline Field Office Construction Project
and Authorization to Rebid Project -- M. de Beauvieres
(8:10) 4. Authorization of Permit to Enter for CalTrans for Emergency Repairs to State
Route 84 (Thornewood Open Space Preserve) -- M. Williams
(8:15) 5. Adoption of Five-Year Planning Work Program for District Preserves and
Facilities -- G. Sipel
(8:20) 6. Tentative Adoption of the 1996-1997 Action Plan for the Implementation of
the Basic Policy of the Midpeninsula. Regional Open Space District -- C.
Britton
(8:30) 7. Presentation of Budget for Fiscal Year 1996-1997 C. Britton
a) Controller's Report -- M. Foster
b) Staff Report -- C. Britton
c) Administration and Budget Committee Report T. Henshaw
(9:00) 8. Proposed Conversion of District Legal Counsel Position to Part-Time
Employee and Approval of Employment Agreement -- C. Britton
9. Denial of Claim Against the District Filed by William Alexander -- J. Fiddes
(9:10) INFORMATIONAL REPORTS -- Brief announcements or reports by members of the
Board and/or staff on District related activities. A Board member may ask a
question for clarification. No other action, discussion, or deliberation to take
place. Matters of interest to the Board may be referred to staff or placed on a
future agenda.
REVISED CLAIMS (Consent Item
CLOSED SESSION - None Scheduled
ADJOURNMENT
Meeting 96-06 Page 3
*NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is
subject to change of order.
** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time
each item is considered by the Board of Directors. You may address the Board concerning other
matters during oral communications. Each speaker will ordinarily be limited to 3 minutes.
I
Alternately, you may comment to the Board by a written communication, which the Board
appreciates.
***All items on the consent calendar shall be avproved by one motion. Board members. the
General Manager. and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar,
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Regional Open Sp, e
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-05
REGULAR MEETING
BOARD OF DIRECTORS
February 28, 1996
MINUTES
I. ROLL CALL
i
President Nonette Hanko called the meeting to order at 7:35 p.m.
Members Present: Peter Siemens, Mary Davey, Teena Henshaw, David Smernoff, Nonette
Hanko, Betsy Crowder, and Wim de Wit.
Members Absent: None.
Personnel Present: Craig Britton, Malcolm Smith, Sue Schectman, John Escobar, Cheryl
Solomon, Carleen Bruins, and Jean Fiddes.
U. ORAL COMMUNICATIONS
There were no oral communications.
I
III. SPECIAL ORDER OF THE DAY
C. Britton introduced Dolores Razavi, Parks and Recreation Commissioner, and Jack Smith,
Recreation Supervisor, both from City of Mountain View. Ms. Razavi spoke of the
partnership between Mountain View and the District in the operation of Deer Hollow Farm
and presented memorabilia from the Farm to Board members.
C. Britton expressed the Board's thanks to the city partnership and said it has been athat has
lasted for fifteen years. P. Siemens described his visit to the Farm earlier in the week.
IV. ADOPTION OF AGENDA
At the request of B. Crowder, the Board observed a moment of silence for Stan Norton, one
of the District's founders and former legal counsel. N. Hanko said there will be a memorial
service for Mr. Norton on April 11.
Motion: P. Siemens moved that the Board adopt the agenda. D. Smernoff seconded the
motion. The motion passed 7 to 0.
V. ADOPTION OF CONSENT CALENDAR
W. de Wit received clarification from staff of claims 8841, Zumwalt Engineering Group
(worked on grants for FEMA projects); 8857, Callander Associates (alteration of plan for
Windy Hill); 8861, Carter Industries (bodies for new trucks); and 8889, Page & Turnbull
(historical preservation grant project).
330 Distel Circle * Los Altos, CA 94022-1404 * Phone:415-691-1200 • FAX:415-691-0485 • E-mail:ntrosd@netc.om.com e
Board of Directors:Pete Siemens,Mary C.Davey,Teena Flenshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wirn de Wit
General Manager:L.Craig Britton
1 ,
Meeting 96-05 Page 2
Motion: M. Davey moved that the Board adopt the Consent Calendar, including the
minutes of January 27, 1996 Special Meeting and February 14, 1996 Regular
and Special Meeting; response to a written communication from Mr. Ric
Neil, Electronic Arts, via E-mail: <meil@ea.com>; and Revised Claims 96-
04. P. Siemens seconded the motion. The motion passed 7 to 0.
VI. BOARD BUSINESS
A. Agenda Item No. 1. - Introduction of Outdoor Education Leaders - (Lt=rt R-96-24
C. Solomon introduced the following outdoor education leaders who will conduct the
new Spaces and Species: Exploring Natural Communities program at Skyline Ridge
Open Space Preserve and the David Daniels Nature Center:
Judy Daniels, Alice Frost, Carol Handermeyer, Joyce Kiefer, Joyce Nicholas,
Frances Reneau, Jules Resnick, Joanne Smith, and Wim de Wit. She also mentioned
those who were not present: Mary Flannigan, Dave Maier, Susan Nicholls, Barclay
Slade, and Joan Van Zandt.
Board members thanked the outdoor education leaders and staff. C. Britton recalled
that when the 20 year plan for the Skyline Ridge Open Space Preserve was being
considered, no one had any idea of what the Nature Center might develop into. He
said the program of environmental education at the Center makes it a magnet and
thanked staff and the volunteers.
B. Agenda Item No. 2. - Authorization to Purchase Three Patrol Trucks at Total Cost o
$59.975 Through State of California's Department of General Services - (ReM R-
96-23)
Motion: T. Henshaw moved that the Board adopt Resolution No. 96-10, a
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Authorizing the Department of General Services of
the State of California to Purchase Certain Items for the Midpeninsula
Regional Open Space District, and authorize the General Manager to
execute a purchase contract with the State Department of General
Services for three full-sized patrol trucks for a total cost of$59,975.
D. Smernoff seconded the motion. The motion passed 7 to 0.
C. Agenda Item No. 3 - Amendment of Land Use Regulations (Ordinance 93-01)
Rgquiring Helmets at Rancho San Antonio Open Space Preserve, Amending Leash
Egguirements, Regulating Off-Leash Areas. and Prohibiting After Hours Bicycle
Operation - ffl=gq R-9LW
J. Escobar suggested changing the ordinance, section 502.3, Helmets, to read, "No
person shall operate a bicycle or similar device on District Lands without wearing an
A.N.S.I. or Snell-approved bicycle helmet for head protection", noting that the word
"bicycle" would be added between the words approved and helmet.
Meeting 96-05 Page 3
B. Crowder asked if the proposed increase in the fine is high enough. J. Escobar said
it is the maximum allowed for an infraction under the Public Resources Code.
D. Smemoff asked about the after hours regulations and whether they were
duplicative. J. Escobar said reports of accidents after hours are rare. After hours
sightings are frequent and there have been complaints from neighbors about the lights.
D. Smemoff suggested taking out the word "possess or" in the first paragraph of
Section 805.3, Bicycle Operation After Hours. J. Escobar said the wording is
consistent with other regulations in terms of closed areas. These incidents occur at
11:00 p.m. or later.
P. Siemens asked about penalties for being in a closed area. J. Escobar said staff is
discussing the need for having an infraction for being in a closed area. C. Britton
said staff would be looking at ordinances on how to deal with various kinds of
trespass in August.
Motion: B. Crowder moved that the Board adopt Ordinance 96-1 amending
Ordinance 93-1, an Ordinance of the Board of Directors of the
Midpeninsula Regional Open Space District Adopting Regulations for
Use of Midpeninsula Regional Open Space District Lands, as amended;
and approve the bail recommendations for Section 805.3, Bicycle
Operation After Hours, as contained in the staff report. W. de Wit
seconded the motion.
Discussion: T. Henshaw said she would be voting against the
ordinance because of concerns regarding more restrictions on the public
for use of public property. The motion passed 6 to 2 with T. Henshaw
and D. Smemoff voting no.
VII. INFORMATIONAL REPORTS
P. Siemens reported that the District had reviewed the Environmental Impact Report on the
proposed golf course near Los Gatos and found a number of deficiencies. He said the Santa
Clara County Planning Commission turned down the project and the EIR by a unanimous
vote as did the Board of Supervisors on appeal.
D. Smernoff said he had attended the Special District Board Management Institute Training
Seminar in San Diego. He thanked the Board for sending him and said it was very
worthwhile, noting that he had observed that this District is far in advance of others and that
the staff does a wonderful job.
B. Crowder complimented the Operations staff for the job of clearing the trails after the
storms.
C. Britton said he had met with Paul Romero, Santa Clara County Parks and Recreation
Director. They discussed continuation of management/ staff retreats and the possibility of
Meeting 96-05 Page 4
the Board meeting with the Parks and Recreation Commission. He said Mr. Romero feels
that there are votes on the Board to start charging fees at Rancho San Antonio County Park,
and this needs discussion since the park is the gateway to the District's preserve.
C. Britton said the District had proposed an historical grant for the Homestead House at
Picchetti Ranch in the amount of approximately $60,000 and noted it is being recommended
for about half that amount for consideration by the Board of Supervisors.
C. Britton distributed the new Open Space News and noted that this is the first time Hikes
and Walks has been included. M. Smith said the distribution is the same as it has been in
the past.
C. Britton reported that the Board of Supervisors of San Mateo County is considering an
amendment to the coastal plan including deletion of a policy regarding transfer of
development density rights. He referred to a letter that has been sent requesting that the
Board does delete that policy.
C. Britton referred to his memo to the Board regarding the Pulgas Ridge off-leash dog area.
He said that if there is no objection from the Board, the program will be downscaled in
terms of fencing and gating. J. Escobar said temporary signs will be up within the next few
days, and the starting date will be met without fencing.
J. Escobar said the field activity report for last month had been distributed and the
Legislative, Finance, and Public Affairs Committee will meet in March and one of the
agenda items will be the volunteer recognition event. Following discussion, the Board
agreed on Saturday, June 1 for that event. J. Escobar stated that staff is looking for a place
large enough so volunteers can bring a guest, probably somewhere outdoors.
J. Escobar announced that April 14 is the tentative date for opening the Daniels Nature
Center for public drop-in visits. He said Judy Daniels has asked that the District co-host an
event for people who contributed money toward the Center, probably on May 4.
N. Hanko confirmed that Stan Norton's memorial will be held Thursday, April 11, 2:00
p.m., in the old city council chambers, now the Cultural Center, in Palo Alto on Newell
Road.
VIH. ADJOURNMENT
At 8:19 p.m. the meeting was adjourned.
Roberta Wolfe
Recording Secretary
Claims No. 96-04 |
MeetinQ96-05
|
Date: Feb 28. 1906
REVISED
� M|OPEN|NSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
8848 53.00 Ace Fire Equipment & Service Company Fire Extinguisher Service
8849 175.00 Acme & Sons Sanitation, Inc. Sanitation Services
8850 218.07 AT&T Telephone Service
8851 287.05 Beck's Shoes, Inc. Uniform Expense
8852 25.15 Black Mountain Spring Water Water Service
8853 497.57 L. Craig Britton Reimbursement--Conference Expenses
8854 420.00 California Department of Parks and Recreation Conference Registration--R. Anderson
Recreational Trails Conference and Doug Vu
8855 130.00 California Parks /& Recreation Society Membership Ouoo
8856 282.82 California Water Service Company Water Service
8857 2'008.95 CaUanderAmooniatan Consulting Son/ioea
8858 114.00 ° Ca} Poly Oak Symposium Registration--T. Randall
8859 55.00 Camino &1odina| Group Medical Service |
8860 722.98 Coroonito International Corporation Road K8erknrm |
. �
8861 6,101 .27 Carter Industries Service Bodies Installed
|
8862 130.14 CEB Order Department Resource Materials �
� 8863 123.96 Annette Coleman Reimbursement--Cyc|ometers |
�
� 8864 203.44 Patrick Congdon Reimbursement--Training Registration
� and Supplies
8865 485-00 Council on Education in Management SarninarRegiutration-D Dolan
8886 3.575.00 Community Action Board' Inc. Weed Abatement
8867 61.96 Contemporary Engraving Company Name Badges
8808 2.237.27 Design Concepts Brochures Typeset and Production
8868 218.45 Brendan Downing Reimbursement--Tuition
8870 14.91 Dynm K8md First Aid Supplies
8871 490.83 John Escobar Reim bunsernent'-ConfenenceExpenses
8872 135.00 FEDEX Express Mail
8873 17.37 Foster Bros. Security Systems, Inc. F|na Door Security and Keys
8874 31.34 G & K Services Towel Service
8875 213.15 Gardmn|end Power Equipment Equipment and Repairs
8878 527.05 Goodyear Tire Service Tires
8877 2'860.81 Harkins Signs Signs
8878 792.00 HK8C Architectural Services �
8879 �
1'507.83 Homo Depot, Inc. Field Supplies |
�
8880 1,329.84 Jedo Publications, Inc. Windy Hill Brochures
8881 563.95 Kaiser Cement Cd-rporaton Base Rock �
8882 109.00 Land Trust Alliance Resource Documents �
8883 48.39 Langley Hill Quarry Base Rock '
|
8884 652.72 Lanier Worldwide, Inc Copier Maintenance Agreement |
8885 307.00 Los Altos Garbage Company DurnpaterRmnta| |
� 13B'14 K4adn Supply Company Sanitation Supplies
|
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8880 29 �� National Membership |
� ' |
| 8887 720.01 Office Depot Office Supplies
| 8888 180.83 Pacific Bell Telephone Service
�
8889 2,810.67 Pogm &TumnbuU Professional Services
| 8090 28.32 City of Palo Alto Utilities Electricity
| 8891 18.71 Pitney Bowes Credit Corporation Mailing Machine Maintenance
|
. �
° Urgent check issued on February 16, 1996. �
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Claims No. 96-04
Meeting 96-05
Date: Feb. 28, 1996
REVISED
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
8892 40.83 Pringle Tractor Company Equipment
8893 6.47 Rancho Cobbler Uniform Expense |
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8894 100.00 °° Recreational Trails Conference Registration-S. Covo,rubiao |
8895 76.00 Regal Dodge, Inc. Vehicle Repairs �
8896 1.040.00 Roof Guard Roofing Company, Inc. Reseal Roof-Distal Circle /
8897 1'896.69 Roy'a Repair Service Vehicle Repairs and Maintenance �
8898 756.84 Russ Enterprises, Inc. Signs |
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8889 72.25 Safety K]ean So|vontTank Service
8800 139.74 S Q/ VV Equipment Company Equipment Part |
8901 848.18 DevidSanguinotb Reimbursement--Field Supplies |
|
8902 575.28 S\/ Sprinkler - Scotts Valley Drainage Pipe
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8803 72.97 Sears Field Supplies |
8904 185.88 Shell Oil Company Fuel |
� 8905 751.47 John Shelton, Inc. Culverts
� |
8906 227.61 Signs of the Times Signs /
� 8807 1,263.71 Si|vmrmdo Avionics, Inc. Radios |
8908 485.C7 Malcolm Smith R�mbumemen�Na�omF�ooand
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Conference Expenses /
� 8309 574.84 Oavid8nnornoff Reimbursement--Conference Expenses |
8910 23.93 Stevens Creek uar�, BaaeRook
� [\ �
� 8311 1'636.50 Summit Uniforms Uniform Expense
� 8912 407.67 Taylor Rental Equipment Rental |
8913 298.01 Teeter & Etc. Plan Changes and Signs |
8914 1'714.04 ThermnaCorporation Furnace and Air Conditioning Repairs |
� 8815 30000 Roberta Recording |
� ' |
8916 240.54 ThoVVorkinQnmano Emporium Uniform Expense
8817 923.00 R & RDesigners Bean House Repairs |
8918 1334� Pettyemh Office Volunteer |
. ' �
Docent Expenses, Local KAoodng |
Expenses and Private Vehicle Expense |
TOTAL 44,754.19
' "Urgent check issued on February 15, 1996.
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FEE-23-96 FRI 11 :57 US ST"r",KEY FAX NO. 408996?741 F. 01
RESPONSE ACTION PROPOSED BY STAFF
p District, Board President Acknowledge/Respond
NEdpeninsula Regional Open Space District Director Acknowledge/Respond
330 Distel Circle Staff Acknowledge/Respond
Los
Rhos., ("'�d 94022 Draft Response Attached
L 1 Vr't c-. Staff to be Directed to Prepare Drafe
(,�� *� '{�� Response for Board Consideration per
FF+ Board Direccive(s)
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RE: Fremont Older Open Space Preserve No Response Necessary
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Dear Directors,
Sunday we met with your staff members to consider issues that will be,
beard by the board within the next couple of weeks.
1. Bike usage and trails '
We support Park Distracts desire - to establish an alternate trail to the
hayfield which would eliminate bikes on the road. We have no problems
with it going either of the 'routes that were discussed today.
Until an altcrdate trail/ route for bicycles is established, we support
having a bike Waalk zone from the hairpin curvy by the Levine residence to
the Harris green pump house. This- is the steepest and most hazardous area
of the- road which is shared by bikers, hikers and cars.
After tho meeting, we obsexved� anoth�t n=* miss between hikers and a
biker 'on this part of the road. The biker went off the road and over hit
bike, fortunately without serious injury.
Z. Parking lot
As was discussed Sunday, adding the proposed new nice parking stalls will
not salve the, problem. These nice stalls will easily fill. up and then you are
back to tile -d�itwing board to create, more perking stalls once again. Not
only is this pjan not an adequate solptiog, -this plan has parking statls
within the eas6mont and that is not adeept-able to us. The current loc4ioa
of the restroom is also within the caseMente please find another location
for the restroom.
3. Emergency :access �
a for emergency Vollicics.
teas o
ae
road an g Y
vehicle block
the
d
The public's a
This is a concern we. have frequency vo
iced to the district. Overcrowding
and uncontrolled: puking by the public seeking access to the preserve,
blacks access for emergency vehicles. The Mtrict has an obligation to
instwe emergency vehicles have access 'to the preserve.
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FEE-23-96 FRI 11:58 US STUCKEY FAX NO. 4089963741 P. 02
When Park District purchased the ptesdrvo in 1972 access and p-arking
were mblems with the site. It was ;clear, froin day one that the curtent
parking'lot significantly restricts public access. Restricting public access to
the preserve was a stated goal of the Disuict.
Ih 19 84, $evqn Springs Ranch was developed. At that time a propolsaf
I went Q Par� bisirict- for ingmsslegress to the area that most of us, call (he
"lower Seven Springs drying sheds" to create, an adequate parking area
there, 'This area is -flat and is near the developed, area of Cupertino. It was'
the O&Won of the -Board to continue to mstrict public access and not
expand: parking. This area could eagily� accommodate 100 ormorq cars.
The pi4.blic desire for parking for this Preserve could easily reach 100
vehicles: , Howdo you plan to keep expanding the small parking 'urea'to get
to 100 parking stalls?
No doubt the existing parking lot can be 141d out to accommodate more
cars. .H6wevir, this Is a classic case of, the 5 'pound bucket and 10 P6pMdg of
stuff. increasing the bucket to 6 pounds doesn't solve the problam.
dada & Steve Stuckey
226QO Prospect Rd.
Samtogtt - CA 95070
408 255 8372
Regional Open Sp. e
1
March 14, 1996 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Mr, and Mrs. Steve Stuckey
22600 Prospect Road DRAFT RESPONSE
Saratoga, CA 95070 PREPARED BY STAFF
FOR BOARD CONSIDERATION
Dear Mr. and Mrs. Stuckey:
Thank you for your February 17, 1996 correspondence to the District regarding your
concerns about Fremont Older Open Space Preserve. At our Regular Meeting last night, the
District's Board of Directors reviewed your comments.
The Board recognizes that there are some inherent problems with public access to our
preserves. Our intent is to work closely with neighbors and trail users in trying to resolve
issues and conflicts.
Since the acquisition of Fremont Older Open Space Preserve, the District has realized that
there is a limited capacity at the Prospect Road entrance. We have worked for several years
with the City of Cupertino to accommodate public access during the subdivision process for
the Seven Springs development. The original owner retained a parcel that blocks access into
Seven Springs Canyon, and we were disappointed when the City did not support our efforts
to providepu
blic access into the preserv
e.
Staff is currently investigating both long-term and short-term solutions to the parking
problem you describe. We realize that expanding the parking lot at Prospect Road will not
solve the problem, but a reconfiguration or expansion may aid in alleviating the congestion
and in increasing access for emergency vehicles.
Through the Use and Management planning process, the District evaluates appropriate trail
uses and recommends potential solutions to trail conflicts. Staff anticipates bringing the
Trails Element of the Fremont Older Use and Management Plan before the Board of
Directors for public hearing in early April. At this time, solutions to the problems you
describe along Prospect Road will be discussed and adopted. As an interim solution, staff
has been in contact with the local mountain biking organization (ROMP) to request that they
hold an information station to educate bicyclists of District speed limits and vehicle traffic on
this road.
We welcome your attendance at the upcoming meeting and will inform you once this has
been scheduled.
Sincerely,
Nonette Hanko, President
Board of Directors
cc: Board of Directors
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
Genera!Manager:L.Craig Britton
RESPONSE ACTION PROPOSED BY STAFF
Board President Acknovledge/Respond
Director Acknowledge/Respond
Staff Acknowledge/Respond
XDraft Response Attached
Staff to be Directed to Prepare Draft '..
Response for Soard Consideration per
Hoard Direet i•.a(a)
No Response N.Cessary
Louis Mendelowitz
800 Lathrop Drive
Stanford, CA 94305
415-857-1180
MROSD Board of Directors
330 Distel Circle
Los Altos, CA 94022
Dear Board of Directors:
I am writing as a concerned off road bicyclist. I am a fifty five year
resident of the county of Santa Clara and have lived here all of my
life. I own four houses in Palo Alto and consider myself to be a
responsible citizen and a careful trail rider.
I am glad to see that progress is being made to open trails to multi-
use and would indeed like to see that progress continued and
expanded. The number of trails upon which equestrian use is allowed
and bicycles are excluded .is not by any means a fair disposition, the
bicyclist is a less destructive user and a far larger population. I hope
that by allowing all users access to all trails we will learn to respect
and share rustic open space areas.
Thank you very much,
Sincerely, Louis Mendelowitz
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Regional Open Sp, e
--------------------
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+ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
AFT RESPONS
E
E S
PREPARED BY STAFF
March 14, 1996 FOR BOARD CONSIDERATION
Louis Mendelowitz
800 Lathrop Drive
Stanford, CA 94305
Dear Mr. Mendelowitz:
Thank you for your recent letter regarding multiple-use trails. At our Regular Meeting last
night, the District's Board of Directors reviewed your comments. The District tries to
accommodate a variety of trail users, including hikers, equestrians, and bicyclists. We provide
mountain bicyclists with more access to trails than any other agency in the area. When making
decisions about trail use, we consider various factors, such as safety, trail characteristics
congestion, and frequency of conflicts. Trail use designations are determined during the Board's
review of the Use and Management Plan for each preserve. Staff will notify you of future
meetings regarding trail use issues. Your participation is welcome.
The Board appreciates your support for multiple-use trails. We anticipate that our efforts to
educate preserve visitors and provide safe trails for everyone will be successful. We hope you
continue to enjoy open space preserves.
Sincerely,
Nonette Hanko, President
Board of Directors
cc: Board of Directors
330 Distel Circle • Los Altos, CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nanette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
RESPONSE ACTION PROPOSED BY STAFF
Board President Acknowledge/Respond
Director Acknowledge/Respond
Staff Acknowledge/Respond
_
To: mrosd<mrosd@netcom Draft Response Attached.com> P
From: David Luke/HQ/3Com <David_Luke@3mail.3Com.COM> staff to be Directed to Prepare Draft
Response for Board Consideration per
Date: 1 Mar 96 12:58:39 EDT Board Directive(s)
Subject: Mountain Biking Support and ECDM Issues No Response Necessary
MROSD Board of Directors and Staff,
We just wanted to send an email to say a big "Thank You" for your continued support of mountain biking
in MROSD land.
We would also like to take this opportunity to encourage you to reconsider the direction you are going
with respect to El Corte de Madera. The land at El Corte de Madera is very rugged and we think any
attempt to sanitize that land to make it"more accessible"will be a waste of money. We recommend you
leave ECDM as it stands. We don't need to make it"more accessible".
Additionally,we recommend you not impose your"standards"with respect to grades and trail widths.
Saying that you have to do it to meet your"standards" is a little ridiculous, because they are not"standards"
in the true sense of the word. They are simply some numbers you came up with on your own. They are not
standards developed by multiple organizations. ECDM is difficult terrain to hike or ride in. A message at
trailheads to that effect is sufficient to meet your liablities. I assume this is the main re for
son o grade and
trail width standards. Correct?
If you are truly interested in protecting land from abuse,then you will not open it up for even more users,
making it easier to navigate. In effect you will be paving sidewalks.That may be a bit of an exagerration,
but not much when you consider the changes that will occur.
Making the grades lower and the widths wider will only serve to cause more accidents of bikers and
between bikers and hikers,which there have been none(bikes make enough noise that hikers are not taken
unaware). Steeper,skinnier trails makes bikes go slower. Period. Wider trails with less grade will only
make it easy and desirous for mtn bikers to go faster.
We propose that the only changes that should be made are those that will:
1 eliminate erosion problems,which despite the hype b some people are not very realr t
p p YP Y P p Y
o substantiated.
2)eliminate private property violations, if the private property owner will not grant an easement.
We are not members of any organization. We are just concerned individuals that appreciate ECDM as it is,
and we do not want to see it become another Disneyland Open Space Preserve.
Again,we thank you for your support of the mountain biking community which,as you are becoming
increasingly aware, is a large percentage of your fiscal support and voting base.
David and Karen Luke
Date: Fri, 1 Mar 1996 22:00:17 -0800
To: distribution:@syllc.com@uu I I.psi.com;(see end of body)
Subject: California Weekly Market Update
California Municipal Market Report
i
Regional Open Spoe
s
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
DRAFT RESPONSE
PREPARED BY STAFF
FOR BOARD CONSIDERATION
March 14, 1996
David and Karen Luke
via E-mail: <David Luke@3mai1.3Com.COM>
I
Dear'David and Karen:
1
The District's Board of Directors reviewed your March 1, 1996 letter concerning trail use at El
Corte de Madera Creek Open Space Preserve at their regular meeting last night.
The El Corte de Madera Creek Open Space Preserve draft trail plan ma was reviewed b the
P F Y
Board's Use and Management Committee at their January 25, 1996 meeting. The draft trail plan
and map will return to the Use and Management Committee for review in April. The meeting
will follow the format of the January 25 meeting, with an opportunity for public comment on
the plan. We will add your name to our mailing list and notify you of the meeting.
Your letter will be forwarded to staff and the Use and Management Committee for their
consideration.
Sincerely,
Nonette Hanko, President
Board of Directors
cc: MROSD Board of Directors
i
I
330 Distel Circle • Los Altos, CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Regional Open Sp, e
1
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-26
Meeting 96-05
March 13, 1996
AGENDA ITEM
Resolution in Support of California Trail Days, April 27 and 28, 1996, and National Trail
Days, J ne 1 1996
u _
GENERAL MANAGER'S RECOMMENDATION
Adopt the attached resolution in support of California Trail Days and National Trail Days
l
DISCUSSION
The California Trails and Greenways Foundation has declared April 27 and 28 as California
l
Trail Days, and June 1 as National Trail Days. The District has long supported and
participated in California Trail Days, which seeks to increase public awareness of the value
and importance of developing and maintaining trails systems throughout California. Another
goal of California Trail Days is to increase awareness among elected officials at the local,
regional, and state level, in order to inform them of the need for continued support of parks,
open space, and recreation.
The District has trail projects at Long Ridge and Monte Bello Open Space Preserves planned j
as participation in California Trail Days.
This resolution, and the District's participation in California Trail Days activities, will help to
achieve the goals of the California Trails and Greenways Foundation.
Mr. Tony Look, the northern California coordinator for California Trail Days, will make a
very brief report to the Board on the status of the program, and how the District's
participation is important to the success of California and National Trail Days.
Prepared by:
Malcolm Smith, Public Affairs Manager
Contact person:
L. Craig Britton, General Manager
i
I
330 Distel Circle • Los Altos, CA 94022-1404• Phone:415-691-1200• FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
l
REsm unoN No.
RESOL UTION OF THE BOARD OF DIRECTORS
OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ENDORSING AND SUPPORTING CALIFORNIA TRAIL DAYSAND NATIONAL TRAIL DAY
WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District finds that
the trail systems throughout California, whether provided by the State, counties, cities, special
districts, or other entities, are of'vital importance to the quality oflife enjoyed by Californians; and
WHEREAS, these trails provide opportunities for outdoor recreation,for enhancing an individual's
health and well being, and,f)r experiencing a respite from our otherwise hectic daily lives; and
WHEREAS,April 27 and 28, 1996 have been designated as California Trail Days, and June 1,
1996 has been designated as National Trail Day; and
WHEREAS, the very f rst Trail Days, organized by Mr. Tony Loop took place in 1969 bringing
together 2,500 volunteers who completed 25 miles of the Skyline to the Sea Trail, setting the stage
for making Trail Days an annual event; and
WHEREAS, there have been 25 annual Trail Days since then, and this year's event marls the .IOth
anniversary of the official California Trail Days; and
WHEREAS, these special days are intended to increase public awareness of the wealth of
California trails, and their benefits to the communities they serve; and
WHEREAS, California Trail Days is sponsored by California State Parks, California Recreational
Trails Committee, and the California Trails and Greenways Foundation.
NOW, THEREFORE, BE IT RESOL vED that the Board of Directors o f the Midpeninsula Regional
Open Space District applauds, supports, and endorses California Trail Days and National Trail
Day, and urges its constituents to participate in the events being held on those days.
(
(
Adopted by the Board of Directors
March 13, 1996
r
Regional Open Sp T A
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-25
Meeting 96-06
March 13, 1996
AGENDA ITEM
Proposed Acceptance of an Open Space Easement as Consideration for Entering into an
Option Agreement with Jonathan and Roberta Parmer for the Sale of Surplus Lot -
Thornewood Open Space Preserve
-,
GENERAL MANAGER'S RECOMMENDATION
1. Adopt the attached Resolution declaring San Mateo County Assessor's parcel
75-151-110 as surplus to the District's needs and authorizing entering into an Option
Agreement for the proposed sale of the Thornewood surplus lot (former Zand
property), and accepting an open space easement as consideration for entering into
said Option Agreement.
2. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act as set out in this report.
INTRODUCTION (see attached map)
The Mid peninsula Regional Open Space District has the opportunity to acquire a 2.654 acre
open space easement in close proximity to the Thornewood Open Space Preserve. In
exchange for this easement, the District is offering an option to purchase a nearby 10.004
r 1 'ace arse of Land that is surplus to the District's needs. Both the easement and surplus
P rP
rp
parcel are located along Old La Honda Road approximately one-half mile south of SchillingP g PP Y
Lake. The proposed open space easement borders Dennis Martin Creek and a neighborhood
trail connecting Old La Honda Road to Shilling Lake. Acquisition of the easement will help
protect the integrity of the trail and creek.
The proposed sale of the surplus parcel will provide critical funding for additional open space
land purchases, if the option is exercised. The District's parcel lies to the south of the
proposed open space easement and consists of a vacant lot surrounded by residential
development. It was acquired in 1986 as a potential site for a trail connection p cq po ectio between the
Thornewood and Windy Hill Open Space Preserves (see Report R-86-52, dated July 9,
1986). Du
e to the developed nature of the surrounding g
su ou din area and lack f c o feasible trail
alignments between the two preserves, the District's parcel is no longer desirable as public
open space.
The proposed transaction is the result of long-standing negotiations between the District and
330 Distel Circle - Los Altos, CA 94022-1404 . Phone:415-691-1200 * FAX:415-691-0485 # E-mail: mrosd@netcom.com
hoard of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David-1.Smernoff,Nonette Hanko,Betsy Crowder,Wim de_ Wit
General Manager:L.Craig,Britton
R-96-25 Page 2
Jonathan and Roberta Parmer, the former owner of the property subject to the open space
easement. At the time the Partners owned this property, they expressed interest in
exchanging the lower portion of it for the District's 10.004 acre parcel along Old La Honda
Road. Investigation of the proposal indicated the exchange would not be in the District's best
interest. The Parmers later sold the property but worked with the buyers to explore a viable
transaction with the District. As a result, the proposed agreement represents a three party
agreement whereby Paul and Marcia Cook, the buyers of the Partner parcel, are offering the
District an open space easement as consideration for entering into an Option Agreement on
the District's parcel.
DESCRIPTION
n Space Easement Parcel
The proposed 2.654 acre open space easement, located above Dennis Martin Creek, is
comprised of a dense mixed evergreen forest on an extremely steep north-facing slope. The
easement parcel is bounded by Dennis Martin Road to the north, Old La Honda Road to the
east, and private property on the remaining sides. Dennis Martin Road is an unimproved
trail that connects Old La Honda Road to Schilling Lake and the surrounding Thornewood
Open Space Preserve. The trail and adjacent steep forests provide a serene environment for
hikers and equestrians. The proposed open space easement will help protect this trail
corridor, creekside setting and dense mixed evergreen forest which is dominated by second
growth redwoods.
Surplus Land Parcel
In 1986, the District acquired the former Zand property, a non-contiguous 10.004 acre parcel
located approximately one-half mile to the southeast of Schilling Lake. The parcel is
bounded by Old La Honda Road to the east and west, and residential lots to the north and
south. A dense oak and tanoak forest spreads across the property on slopes ranging from
nearly level to moderately steep.
At the time of the District's acquisition, the property was desirable because it offered a
potential regional trail connection between Thornewood and Windy Hill Open Space
Preserves. Even though other properties along Old La Honda Road were developed, it was
hoped that a viable route could be found through the property and extend southward to
existing public trails within Portola Valley's Hayfield Subdivision. Due to the continued
development along Old La Honda Road, a public trail alignment through this area has
become increasingly difficult and is no longer being pursued.
When acquired, the property was withheld from dedication to allow for a potential trade or
sale in order to facilitate development of a regional trail system in the area. It was also
noted that the property was an isolated lot without immediate access to, or utilization in
conjunction with, the main portion of the preserve. Having no viable connection to District
lands or other public lands, staff recommends that the property be formally declared surplus
land suitable for sale.
R-96-25 Page 3
USE AND MANAGEMENT PLAN
Planning Considerations
The open space easement is a good candidate for the proposed easement monitoring
agreement with Peninsula Open Space Trust (POST).
CCE �iA DETERMINATION
The District concludes that this transaction will not have a significant effect on the
environment.
It is categorically exempt from CEQA (California Environmental Quality Act) under section
15312, sales of surplus government property not having significant values for wildlife or
other environmental purposes.
Section 15317 exempts the acceptance of easements to maintain the open space character of
the area.
TERMS AND CONDITIONS
lion Agreement
The Cooks will grant the open space easement to the District as consideration for entering
into an Option Agreement. The Option period will end on February 14, 1997. If the
Partners do not exercise their right to purchase by January 10, 1997, the Cooks will have a
right to exercise the Option during the remaining term of this Option. The District will offer
the property to other local park and/or public recreation agencies during the first 60 days of
the Option term in accordance with Government Codes 54222 (b) and 54223. A similar
notice was given for the Teague Hill surplus property in 1993 with no response from such
agencies.
The proposed sales price is $350,000, which is the full appraised market value for the
property. This is an increase of$90,000 over the original purchase price of$260,000 in
1986. The transaction is to be completed on an all cash basis. The District will not incur
any site or development costs. The proposed option transaction provides the District with an
open space easement that helps protect the Dennis Markin trail corridor and creekside
environment, and provides critical funding for additional land purchases in the District's
planning area.
Prepared by:
Michael Williams, Real Property Representative
Del Woods, Senior Planner
Contact Person:
Same as above
t
THORNEWOOD
OPEN SPACE PRESERVE /J
12
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IMSDA PROPOSED
OPEN SPACE
u EASEMENT
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f +~ "THORNEWOOD"
o� SURPLUS LOT
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RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
DECLARING PROPERTY SURPLUS TO THE DISTRICT'S
NEEDS, APPROVING AND AUTHORIZING ENTERING
INTO AN OPTION AGREEMENT FOR THE SALE OF
SURPLUS PROPERTY, AUTHORIZING OFFICER TO
EXECUTE CERTIFICATE OF ACCEPTANCE OF
EASEMENT TO DISTRICT AND AUTHORIZING GENERAL
MANAGER TO EXECUTE ANY AND ALL OTHER
DOCUMENTS NECESSARY OR APPROPRIATE TO THE
TRANSACTION (THORNEWOOD OPEN SPACE PRESERVE
- SURPLUS LOT & LANDS OF COOK)
The Board of Directors of the Midpeninsula Regional Open Space District does resolve as
follows:
Section One. The Board of Directors of the Midpeninsula Regional Open
Space District does hereby find and declare San Mateo County Assessor's parcel 75-151-110
as surplus to the District's needs and that the sale and release of said parcel is in accordance
with the Basic Policies of the District and is not detrimental to the open space character of
Thornewood Open Space Preserve.
Section Two. The President of the Board or other appropriate officer is
authorized to execute the Option Agreement and Agreement to Purchase Real Property for
the proposed sale of the Thornewood surplus lot to the Optionee, Jonathan B. Parmer and
Roberta L. Parmer, a copy of which is attached hereto and by reference made a part hereof.
Section Three. The President of the Board or other appropriate officer is
authorized to execute a Certificate of Acceptance to the Easement Deed conveying certain
real property interests to the District as consideration for entering in said Option Agreement.
Section Four. Upon the execution of the Agreement to Purchase Real
Property by the Optionee, the President of the Board or other appropriate officer is
authorized to execute a Grant Deed conveying title of the Thornewood surplus lot to the
Optionee.
Section Five. The General Manager of the District shall cause to be given
appropriate notice of acceptance of the Option Agreement and Agreement to Purchase Real
Property. The General Manager is further authorized to execute any and all other documents
necessary or appropriate to the transaction.
i
Presented to Board of Directors
at March 13, 1996 Regular Meeting
9
March 12, 1996
Mr. L. Craig Batton
General Manager
14dpeninsula Reeonad Open ',space District
330 Dist+el_qr e
Los Altos;,-7CX%M-1404
"Fte: Bond MWtWg to occur March 13, 19%, arai Proposed Aigonda Item No.
2, to considbK, amwg other tNInp, declaring as scaph* land a certain
1&W4 acre pared (fhe "Surplus Parcel") uwmed by ft Dlstrid, and to
appro ve it proposed side of tt Surplus Parcel
Dear Mr. Britten;
Each of the undersigned is a property owner either adjacent to or in the immediate
vicinity of the surplus Parcel.. We curly recently learned of the planned Board Meeting
of the District, seheduxled to occur tornorrow evening, to conidder a sale of the Surplus
Parcel. Several of us have never received formal no ce, and have only learned of the
contemplated action by word of mouth.
None of us has yet had an adequate opportunity to fully evaluate the implications of the
Board's proposed action regarding the Surrplus Marcel. Aeco rdingl =e bMby-reMa t
that the Beard continue,fcX At least an additional 30 daU.the date on wfdrh it will first
consider this proposed action,. This continuance would allow us to more fully evaluate
the dreumstanees of the proposed action, and would allow us to then comment more
effectively on that proposed action.
It is our understanding that, as a government agency, the District is obliged to meet,a
number of requirements before it can dispose of surplus land. Among those
reqldrements is that the District receive fair market consideration for such property. We
are concerned that the consideration, which the District proposes to receive for the
Surplus Parcel may be, based upon preliminary information available to us, greatly
below the property's current fair market value. If this were to be the case, the public
trust will have lost a considerable sum of numey that guild have otherwise been spent
on acquiring appropriate properties for conservatio m
We don't believe that any harm can come by delaying thus action,and indeed we believe
that the public trust will be better served by waiting this additional period to allow the
valuation data and other aspects of the transaction to be more carefully.examined by us.
b'd `U 13 3�W JJJ O Wdt*T:t7O 96, CT d 1
1V3x, L. Craig Britton
General Manager
Midpeninsula Regional open Space District
March 12, 1996
Page 2
Thank you for your consideration,
Sincetely, --
i��/
L�
7,,W
i
- i
r
Presen, to Board of Directors
at March 13, 1996 Regular Meeting
I
Date: Wed, 1 ar 1996 20:37:10 -0500
Message-ID: <9603 - _ �
Messa 036 emout07.mail.aol.com>
g �
To: mrosd@netcom.com
Subject: San Mateo County Assessor's parcel 75-151-110
I
12 March 1996
Board of Directors
Midpeninsula Open Space District
330 Distel Circle
Los Altos, CA 94022
I
Dear Members of the Board:
I am the owner of property directly above and within full view of the property you define as "Thornewood"
surplus lot, otherwise known as San Mateo County Assessor's parcel 75-151-110. 1 received notice, from a
neighbor, 48 hours ago that there was a possibility that the Board would make a determination at tonight's
meeting as to whether this piece of property could be sold as surplus.
I am requesting that you remove this item (Agenda Item 2) from the Consent Calendar for a period of at least
one month, so that I may have the opportunity to become better informed and to seek counsel, if I deem it
necessary.
I
Thank you for your condiseration in this matter.
Sincerely,
(jail LeBaron Reed
Pre58D. to Board Of Directors
at March 13, 1996 Regular Meeting
Date: Wed, �
� From: P�erRchun con��
—
� To: .cnm --
� Cc: com
Subject: March 8dh Agenda Item No. 2
To the members of the Board of Directors of the Midpeninau|n Regional Open Space District:
This firm represents John and Susan Dean,owners of property adjacent m the Thnnncwood Open Space
Preserve Lot which is the subject of agenda item number two on tonight's Board meeting agenda. �
We hereby request that the Board continue, for at least 30 days,consideration of this agenda item to allow
us more time to consider the proposal to enter into the option agreement in question. You will be receiving
under separate cover a copy of a letter I sent today to Mr. Britton on this subject as well as a letter from
owners of neighboring parcels who are joining in this request for a continuance. We make this request
because we just this week learned of this proposal and would like time to consider its impact and whether
� the District inreceiving full value for this option. We have reason to believe that the fair market value of
this parcel may greatly exceed the option price plus the open space easement and would like more time(n
assess this proposal. No prejudice would result from this continuance and the District and the public may
be benefitted if we are given an opportunity to consider and comment on this proposal.
Thank you for your consideration of this request. 117you have any questions regarding the above, please do
� not hesitate tm contact mem(4l5)833-2363. �
�
�
/
MAR-13-96 WED 18 :01 DRAGON DESIGNS 8513831 P.01
Presen,-. to Board of Directors
at March 13, 1996 Regular Meeting
GAR WARM REED
3-5-5 0@ La HOR& R&,ib
P.O.Box 67-OW
Wwastaf, C4k=m 94062
AtoTAX (415) 85138.31
12 March 1996
Board of Directors
Midpeninsula Regional Open Space District
330 Distel circle
Los Altos, California 94022
Dear Members of the Board;
:1 am the owner of property directly above and within full view of
the Property you define as 'Thornewood" surplus lot,otherwise
known as San Mateo County Assessor's parcel 75-
151-110.
received notice, from a neighbor, 48 hours aqo that there was a
possibility that the Board would Make a determination at tonight 's
meeting as to whether this piece of property could be sold as
surplus.
I am KOCmesting that -you remove this item end a Item 21 from the
Consent Calendar for a ri at least one month4 so that I may
have the opportunity to hAnOAR better informed and to seek
counsel, if I deem it necess
Thank you for your consideration in this matter.
sincerely,
OPTION AGREEMENT
THIS OPTION AGREEMENT ("Agreement" or "Option") is made and entered into this
13th day of March, 1996, by and among MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT, a Public District (hereinafter referred to as "Optionor") and JONATHAN B.
PARMER and ROBERTA L. PARMER (hereinafter collectively referred to as "Optionee")
and Paul M. Cook and Marcia L. Cook (hereinafter collectively referred to as the "Cooks").
RECITALS
A. Optionor is the owner of real property which is approximately 10.044 acres in
size (the "Property"), and is part of the Thornewood Open Space Preserve located in the
Town of Woodside, San Mateo County, State of California, and legally described in Exhibit
A to the Agreement to Purchase Real Property which is attached as Exhibit I hereto (the
"Purchase Agreement").
B. Optionor has determined the Property, which is an isolated lot providing no
feasible connection to District lands and other public lands, to be surplus land suitable for
sale.
C. Optionee desires to acquire the exclusive right to purchase, without becoming
obligated to purchase the Property, and Optionor desires to grant to Optionee such exclusive
right to purchase, at an agreed price as specified herein and under the terms and conditions
stated herein.
NOW, THEREFORE, the parties agree as follows:
1. Grant of Option. Subject to Section 6 hereof, Optionor hereby grants to
Optionee the exclusive right to purchase the Property at the price and under the terms and
conditions set forth in the Agreement to Purchase Real Property attached to hereto as Exhibit
I.
2. Qption Period. The term of this Option shall commence upon the date of this
Agreement, as above written, and terminate at 5:00 P.M., February 14, 1997, unless,
extended, sooner exercised, or terminated as further provided herein.
3. Qption Consideration. In order for Optionee to exercise this option and
maintain the purchase rights under this Option, Optionee is required to provide delivery of a
full and lawfully executed original of the Open Space Easement, attached hereto as Exhibit
H, to Optionor on or before March 13. 1996.
OPTION AGREEMENT - Partner
Page 2
In the event that Optionee does not exercise this Option, Optionor shall retain said Open
Space Easement which is made pursuant to this Section 3.
4. Notice of Dispgsal_of Surplus Land. Optionor and Optionee agree in
accordance with Government Codes 54222 (b), and 54223, and during the option period,
Optionor will offer to sell the Property to other state or local park or recreation agencies
having jurisdiction within the area. Said agencies will have 60 days from receipt of notice
from the Optionor to notify Optionor of their desire to purchase the Property. In the event
Optionor receives such notice from a Government agency, Optionor shall Quitclaim all rights
and interests to the Open Space Easement, as shown in Exhibit II, and all of Optionee's
rights hereunder shall terminate and be of no force or effect.
5. Exercise of Option. Upon execution of this Agreement and provided Optionee
is not in breach of this Agreement, Optionee may exercise this Option at any time during the
"Option Period" by execution and tender to Optionor of three counterparts of Agreement to
Purchase Real Property in the form of Exhibit I.
6. Cooks' Right to Purchase.
(a) In the event that Optionee either (i) fails to exercise its option to
purchase the Property on or before January 10, 1997 or (ii) at any time during the Option
Period provides to Optionor and/or the Cooks written notice that Optionee does not intend to
exercise such option, then the Cooks shall thereafter have the exclusive right to purchase the
Property, in lieu of Optionee, upon the same terms and conditions set forth herein. The
Cooks may exercise this Option within the Option Period by execution and tender to
Optionor of three counterparts of Agreement to Purchase Real Property in substantially the
form of Exhibit I, modified as necessary to reflect the Cooks as the purchasing party. In the
event that the Cooks at any time acquire any right to purchase the Property under the terms
of this Section 6(a), the Cooks shall be deemed, for the purposes of this Option, to be
"Optionee".
(b) In the event that Jonathan B. Parmer and Roberta L. Parmer
(collectively, the "Parmers") purchase the Property under the terms and conditions of this
Option, for a period of five (5) years from the closing date of such purchase, the Parmers
shall not enter into an agreement providing for the sale or transfer of the Property as raw,
unimproved land without providing the Cooks with prior written notice of such intention to
transfer the Property and allowing the Cooks the right of first refusal to purchase the
Property. If the Cooks elect not to purchase the Property, the Parmers shall have the right
to sell the Property on the same terms and conditions described in the written notice to the
Cooks. Any proposed transfer of the Property on terms and conditions differing from those
described in any written notice provided by the Partners to the Cooks shall again be subject
to the right of first refusal of the Cooks, and shall require compliance by the Parmers with
the procedures described in this Section 6(b).
OPTION AGREEMENT - Parmer
Page 3
7. Automatic Termination. Unless the parties agree otherwise in writing, this
Option and the rights of Optionee hereunder shall automatically and immediately terminate
without notice:
(a) If Optionee fails to provide the Open Space Easement as required in
Section 3 by March 13th, 1996; or
(b) At 5:00 p.m. on February 14, 1997.
(c) If Optionor receives notice from a public agency desiring to purchase the
property as set forth in Section 4 above.
Thereafter, Optionee shall execute, acknowledge and deliver to Optionor, within ten (10)
days of request therefor, a release, Quitclaim Deed or other appropriate document required
by Optionor or a title insurance company to verify the termination of this Option Agreement.
8. Qptionee's Right to Enter and Inwt& . During the Option Term and prior to
the Closing Date for the purchase of the Property, Optionee shall have the right to enter the
Property, and with 48 hour prior notification to the Optionor to perform site percolation
tests, engineering studies, surveys, soil, environmental and other necessary tests at
Optionee's sole expense.
(a) Optionee must provide Optionor with a work plan for any site tests which
require trenching, soil boring, clearing of shrubs, or ground cover and disturbing of the soil
surface. Optionor shall review and approve the work plan prior to the commencement of
work-.
(b) Optionee must secure and provide Optionor with copies of all appropriate
permits before beginning any such work.
(c) Option must obtain prior written approval from Optionee to trim or cut
existing trees. Cutting of trees exceeding 6 inches in diameter will not permitted.
i
(d) Optionee will use caution when working around all existing trees.
(e) Grading will = be permitted.
(f) Optionee will restore areas to their previous condition including the filling
and compacting of soils resulting from trenching, boring or clearing activities.
OPTION AGREEMENT - Parmer
Page 4
(g) Optionee will defend, indemnify, and hold Optionor harmless and defend
Optionor from any claims of liens or damages to persons or property arising out of all
activities by Optionee, Optionee's agents and employees, and independent contractors.
Optionee will be solely responsible for all costs incurred in connection with these activities of
Optionee's investigation of the Property.
9. Use of Property Prior to Exercise of Option.
9.01 Protection of Resources. Optionor covenants and agrees, on behalf of
Optionor, its agents, employees and assigns, that during the Option Period, Optionor, its
agents, employees and assigns at all times shall use reasonable care (as in the past) to
preserve and protect the Property and any and all resources thereof.
i
9.02 Title. The Property is presently encumbered by those items listed in the
Preliminary Title Report which is attached as Exhibit A to the Agreement to Purchase Real
Property (Exhibit I hereto).
Optionor believes that there are no exceptions to title to the Property other than those listed
in said Preliminary Title Reports and that Optionor will neither take any action nor permit
any action to be taken (including, without limitation, the granting of easements or timber or
mineral rights) that would prevent Optionor from delivering title to the Property to Optionee
in the manner required by Section 3(f) of the Agreement to Purchase Real Property (Exhibit I
hereto).
10. Delivery of Property. In the event this Option is exercised, Optionor shall
deliver the Property to Optionee free and vacant of all persons and personal property at the
close of escrow.
11. Assignability of O t�fon_. Assignment of this Agreement is expressly prohibited
without the prior written approval of the Optionor.
12. Miscellaneous Provisions.
12.01 Choice of Law. The internal laws of the State of California, regardless
of any choice of law principles, shall govern the validity of this Agreement, the construction
of its terms and the interpretation of the rights and duties of the parties.
12.02 Attorneys' Fees. If either party hereto incurs any expense, including
reasonable attorneys' fees in connection with an action or proceeding instituted b reason
Y Y P g Y
of any default or alleged default of the other party hereunder, the party prevailing in such
action or proceeding shall be entitled to recover from the other party reasonable expenses and
attorneys' fees in the amount determined by the Court, whether or not such action or
proceeding goes to final judgment. In the event of a settlement or final judgment in which
OPTION AGREEMENT - Parmer
Page 5
neither party is awarded all of the relief prayed for, the prevailing party as determined by the
Court shall be entitled to recover from the other party reasonable expenses and attorneys'
fees.
12.03 Amendment and Waiver. The parties hereto may by mutual written
agreement amend this Agreement in any respect. Any party hereto may: (i) extend the time
for the performance of any of the obligations of the other party; (ii) waive any inaccuracies
in representations and warranties made by the other party contained in this Agreement or in
any documents delivered pursuant hereto; (iii) waive compliance by the other party with any
of the covenants contained in this Agreement or the performance of any obligations of the
other party; or (iv) waive the fulfillment of any condition that is precedent to the
performance by such party of any of its obligations under this Agreement. Any agreement
on the part of any party for any such amendment, extension or waiver must be in writing.
12.04 Rights Cumulative. Each and all of the various rights, powers and
remedies of the parties shall be considered to be cumulative with and in addition to any other
rights, powers and remedies which the parties may have at law or in equity in the event of
the breach of any of the terms of this Agreement. The exercise or partial exercise of any
right, power or remedy shall neither constitute the exclusive election thereof nor the waiver
of any other right, power or remedy available to such party.
12.05 Notices. Whenever any party hereto desires or is required to give any
notice, demand, or request with respect to this Agreement (or any Exhibit hereto), each such
communication shall be in writing and shall be deemed to have been validly served, given or
delivered at the time stated below if deposited in the United States mail, registered or
certified and return receipt requested, with proper postage prepaid, or if delivered by Federal
Express or other private messenger, courier or other delivery service or sent by facsimile
transmission by telex, telecopy, telegraph or cable or other similar electronic medium,
addressed as indicated as follows:
Optionor: Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022
Attn: L. Craig Britton,
General Manager
(415) 691-1200
(415) 691-0485 (FAX)
Optionee: Jonathan & Roberta Partner
773 Frenchmens Road
Stanford, CA 94305
(415) 813-1531
OPTION AGREEMENT - Parmer
Page 6
Cooks: Paul and Marcia Cook
360 Old U Honda Road
Woodside, CA 94062
(415) 851-4445
If sent by telegraph, cable, telecopy and other facsimile transmission, a confirmed copy of
such notice shall be sent by mail (in the manner provided above) to the addressee. Service
of any such communication made only by mail shall be deemed complete on the date of
actual delivery as indicated by the addressee's registry or certification receipt or at the
expiration of the third (3rd) business day after the date of mailing, whichever is earlier in
time. Any party may change its address for such communications by giving notice thereof to
the other parties in conformity with this Section. Nothing contained in this Section or
otherwise in this Agreement shall excuse any party from giving oral telephonic notice when
prompt notification is appropriate, but any oral telephonic notice which is so given shall not
satisfy the requirement of written notice as specified in this Section. The foregoing
provisions regarding the giving of notice by any party shall be applicable to all notices given
hereunder or under any of the Exhibits hereto.
12.06 Severability. If any of the provisions of this Agreement are held to be
void or unenforceable by or as a result of a determination of any court of competent
jurisdiction, the decision of which is binding upon the parties, the parties agree that such
determination shall not result in the nullity or unenforceability of the remaining portions of
this Agreement. The parties further agree to replace such void or unenforceable provisions
which will achieve, to the extent possible, the economic, business and other purposes of the
void or unenforceable provisions.
12.07 Counterparts. This Agreement may be executed in separate
counterparts, each of which shall be deemed as an original, and when executed, separately or
together, shall constitute a single original instrument, effective in the same manner as if the
parties had executed one and the same instrument.
12.08 Waiver. No waiver of any term, provision or condition of this
Agreement, whether by conduct or otherwise, in any one or more instances, shall be deemed
to be, or be construed as, a further or continuing waiver of any such term, provision or
condition or as a waiver of any other term, provision or condition of this Agreement.
12.09 Exhibits: Entire Agreement. Each of the Exhibits attached hereto is
incorporated herein by this reference. This Agreement, including said Exhibits, is intended
by the parties to be the final expression of their agreement; it embodies the entire agreement
and understanding between the parties hereto; it constitutes a complete and exclusive
statement of the terms and conditions thereof, and it supersedes any and all prior
correspondence, conversations, negotiations, agreements or understandings relating to the
same subject matter.
OPTION AGREEMENT - Parmer
Page 7
12.10 Time of Essence. Time is of the essence of each provision-of this
Agreement in which time is an element.
12.11 Further Documents and Acts. Each of the parties hereto agrees to
execute and deliver such further documents and perform such other acts as may be
reasonably necessary or appropriate to consummate and carry into effect the transactions
described and contemplated under this Agreement.
12.12 Binding on Successors and Assigns. This Agreement and all of its
terms, conditions and covenants are intended to be fully effective and binding, to the extent
permitted by law, on the successors and permitted assigns of the parties hereto.
12.13 Captions. Captions are provided herein for convenience only and they
form no part of this Agreement and are not to serve as a basis for interpretation or
construction of this Agreement, nor as evidence of the intention of the parties hereto.
12.14 Pronoun References. In this Agreement, if it be appropriate, the use of
the singular shall include the plural, and the plural shall include the singular, and the use of
any gender shall include all other genders as appropriate.
I
( nNls
OPTION AGREEMENT' - Parmer
Page 8
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
their duly authorized officers to be effective as of the day and year first above written.
Optionee Optionor
MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT
Felthan B. Parmer
APPROVED AS TO FORM: Date:__Pc-
Sue Schectman Roberta L. Parmer
District Counsel
Date:
O MENDED FOR APPROVAL:
Cooks
L. Craig Britton Pa Coo
General Manager
Date:
APPROVED AND ACCEPTED:
Marcia L. Cook \
President, Board of Directors Date: 3
ATTEST:
District Clerk
Date:
AGREEMENT TO PURCHASE REAL PROPERTY
This Agreement is made and entered into by and between JONATHAN B. PARMER and
ROBERTA L. PARMER, hereinafter called "Buyer" and the MIDPENINSULA REGIONAL
OPEN SPACE DISTRICT a Public District formed pursuant to Article 3 of Chapter 3 of
Division 5 of the California Public Resources Code, hereinafter called "District."
RECITALS
WHEREAS, District is the owner of certain real property which is part of the Thornewood
Open Space Preserve located in the Town of Woodside, County of San Mateo, State of
California, and being more particularly described within the body of this Agreement; and
WHEREAS, District has determined the Property, which is an isolated lot providing no
feasible connection to District lands and other public lands, to be surplus land suitable for
sale.
WHEREAS, Buyer desires to purchase said property for single family development; and
WHEREAS, District wishes to sell and convey the entirety of said property to Buyer, and
Buyer wishes to purchase said property upon the terms and conditions set forth herein.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises and
covenants herein contained, the parties hereto agree as follows:
1. Purchase and Sal . District agrees to sell to Buyer and Buyer agrees to
Purchase from District, District's real property located within the Town of Woodside,
County of San Mateo, State of California, containing approximately ten and forty four one
thousandths (10.044) acres, more or less, and commonly referred to as San Mateo County
Assessor's Parcel Number 075-151-110. Said property being further described in the Legal
Description attached to Preliminary Title Report number 413859 from First American Title
Insurance Company, a copy of said preliminary title report attached hereto as Exhibit "A",
and incorporated herein by this reference. Said real property hereinafter called the "Subject
Property" or the "Property".
2. Purchase Price. The total purchase price ("Purchase Price") for the Property
shall be Three Hundred Fifty Thousand and N01100 Dollars ($350,000.00), which shall be
paid in cash as follows and as further defined in Section 3 hereof.
(a) Within two (2) business days after the execution of this Agreement by both
parties, in accordance with Section 8 herein, Buyer shall deposit with First American Title
Insurance Company the entire purchase price, as set forth above, in cash or immediately
available funds ("Deposit*). The Deposit shall be payable to said Title Company below, and
EXHIBIT X1. -
Pao 1 of
Agreement to Purchase Real Property Page 2
(b) The Deposit will be held in an interest bearing account by said Title
Company with all interest therin credited to the District.
3. Escrow. Promptly upon execution of this Agreement, in accordance with
Section 10 herein, an escrow shall be opened at First American Title Insurance Company,
555 Marshall Street, Redwood City, CA 94063, (415) 367-9050 (Escrow number 413859) or
other title company acceptable to District and Buyer (hereinafter "Escrow Holder") through
which the purchase and sale of the Property shall be consummated. A fully executed copy of
this Agreement shall be deposited with Escrow Holder to serve as escrow instructions to
Escrow Holder; provided that the parties shall execute such additional supplementary or
customary escrow instructions as Escrow Holder may reasonably require. This Agreement
may be amended or supplemented by explicit additional escrow instructions signed by the
parties, but the printed portion of such escrow instructions shall not supersede any
inconsistent provisions contained herein. Escrow Holder is hereby appointed and instructed
to deliver, pursuant to the terms of this Agreement, the documents and monies to be
deposited into the escrow as herein provided, with the following terms and conditions to
apply to said escrow:
(a) The time provided for in the escrow for the close thereof shall be on or
before February 14, 1997, provided, however, that the parties may, by written agreement,
extend the time for Closing. The term "Closing" as used herein shall be deemed to be the
date when Escrow Holder causes the Grant Deed (as defined below) to be recorded in the
Office of the County Recorder of Santa Clara County.
(b) District and Buyer shall, during the escrow period, execute any and all
documents and perform any and all acts reasonably necessary or appropriate to consummate
the purchase and sale pursuant to the terms of this Agreement.
(c) District shall deposit into the escrow on or before the Closing an
executed and recordable Grant Deed, covering the Property as described in said Exhibit "A".
(d) Buyer shall pay for the escrow fees, the CLTA Standard Policy of Title
Insurance, if desired by Buyer, and all recording costs and fees. All other costs or expenses
not otherwise provided for in this Agreement including processing, legal, engineering,
surveying, and other fees incurred by either party pursuant to this Agreement if any, shall
be paid by Buyer. District shall incur no out of pocket expenses in implementing this
agreement, other than staff time. All current property taxes on the Property shall be pro-
rated through escrow between District and Buyer as of the Closing based upon the latest
available tax information using the customary escrow procedures.
(e) District shall cause First American Title Insurance Company, or other
d committed to deliver to
d Seller, to be an
company acce
ptable to District and Pri��
Pant �P
i Insurance dated as of the Closing, insuring Buyer
Policy of Title g
District CLTA Standard o ,
Y
in the amount of the purchase price for the Property showing title to the Property vested in
fee simple in Buyer, subject only to: (i) current real property taxes, (ii) such additional title
exceptions as may be approved in writing by Buyer and District prior to the Closing.
EXHIBIT„_,
Page _!•_,of, 1•
Agreement to Purchase Real Property Page 3
(f) Escrow Holder shall, when all required funds and instruments have
been deposited into the escrow by the appropriate parties and when all other conditions to
Closing have been fulfilled, cause the Grant Deed and attendant Certificate of Acceptance to
be recorded in the Office of the County Recorder of San Mateo County. Upon the Closing,
Escrow Holder shall cause to be delivered to Buyer the original of the policy of title
insurance required herein, and to District Escrow Holder's check for the full purchase price
of the Subject Property, and to District or Seller, as the case may be, all other documents or
instruments which are to be delivered to them. In the event the escrow terminates as
provided herein, Escrow Holder shall return all monies, documents or other things of value
deposited in the escrow to the party depositing the same.
4. Riehts and Liabilities of the Pages in the Event of Termination. In the event
this Agreement is terminated and escrow is canceled for any reason, deposits shall be
returned to buyer, all parties shall be excused from any further obligations hereunder, except
as otherwise provided herein. Upon any such termination of escrow, all parties hereto shall
be jointly and severally liable to Escrow Holder for payment of its title and escrow
cancellation charges (subject to rights of subrogation against any party whose fault may have
caused such termination of escrow), and each party expressly reserves any other rights and
remedies which it may have against any other party by reason of a wrongful termination or
failure to close escrow.
5. District's Representation and Wa=ty. For the purpose of consummating the
sale and purchase of the Property in accordance herewith, District makes the following
representation and warranty to Buyer: District has the full right, power and authority to enter j
into this Agreement and to perform the transactions contemplated hereunder.
I
6. "As Is" Condition. Buyer is purchasing the Property in its "as is" physical
condition. Buyer has completed any investigations or inspections of the Property required by
Buyer to satisfy Buyer regarding any concerns Buyer may have related to the physical
condition and location of the Property including without limitation environmental, geologic,
accessibility of utilities, flood, safety conditions, and/or hazardous substances.
7. Miscellaneous Provisions.
7.01 Choice of Law. The internal laws of the State of California, regardless
of any choice of law principles, shall govern the validity of this Agreement, the construction
of its terms and the interpretation of the rights and duties of the parties.
7.02 Attorngys' Fees. If either party hereto incurs any expense, including
reasonable attorneys' fees, in connection with any action or proceeding instituted by reason
of any default or alleged default of the other party hereunder, the party prevailing in such
recover from the other reasonable expenses and
action or proceeding shall be entitled to
P g
Ply
attorneys' fees in the amount determined by the Court, whether or not such action or
proceeding goes to final judgment. In the event of a settlement or final judgment in which
neither party is awarded all of the relief prayed for, the prevailing party as determined by the
Court shall be entitled to recover from the other party reasonable expenses and attorneys'
fees. EXHiB]T I
Page _3 0f $q
Agreement to Purchase Real Property Page 4
7.03 Amendment and Waiver. The parties hereto may by mutual written
agreement amend this Agreement in any respect. Any party hereto may: (i) extend the time
for the performance of any of the obligations of the other party; (ii) waive any inaccuracies
in representations and warranties made by the other party contained in this Agreement or in
any documents delivered pursuant hereto; (iii) waive compliance by the other party with any
of the covenants contained in this Agreement or the performance of any obligations of the
other party; or (iv) waive the fulfillment of any condition that is precedent to the perfor-
mance by such party of any of its obligations under this Agreement. Any agreement on the
part of any party for any such amendment, extension or waiver must be in writing.
7.04 Riphts Cumulative. Each and all of the various rights, powers and
remedies of the parties shall be considered to be cumulative with and in addition to any other
rights, powers and remedies which the parties may have at law or in equity in the event of
the breach of any of the terms of this Agreement. The exercise or partial exercise of any
right, power or remedy shall neither constitute the exclusive election thereof nor the waiver
of any other right, power or remedy available to such party.
7.05 Notices. Whenever any party hereto desires or is required to give any
notice, demand, or request with respect to this Agreement (or any Exhibit hereto), each such
communication shall be in writing and shall be deemed to have been validly served, given or
delivered at the time stated below if deposited in the United States mail, registered or
certified and return receipt requested, with proper postage prepaid, or if delivered by Federal
Express or other private messenger, courier or other delivery service or sent by facsimile
transmission by telex, telecopy, telegraph or cable or other similar electronic medium,
addressed as indicated as follows:
District: Mid peninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022
Attn: L. Craig Britton
General Manager
(415) 691-1200
FAX: (415) 691-0485
Buyer: Jonathan & Roberta Parmer
773 Frenchmens, Road
Stanford, CA 94305
(415) 813-1531
If sent by telegraph, facsimile copy or cable, a confirmed copy of such telegraphic, facsimile
or cabled notice shall promptly be sent by mail (in the manner provided above) to the
addressee. Service of any such communication made only by mail shall be deemed complete
on the date of actual delivery as indicated by the addressee's registry or certification receipt
or at the expiration of the third (3rd) business day after the date of mailing, whichever is
earlier in time. Either party hereto may from time to time, by notice in writing served upon
the other as aforesaid, designate a different mailing address or a different person to which
Pase of
Agreement to Purchase Real Property Page 5
such notices or demands are thereafter to be addressed or delivered. Nothing contained in
this Agreement shall excuse either party from giving oral notice to the other when prompt
notification is appropriate, but any oral notice given shall not satisfy the requirement of
written notice as provided in this Section.
7.06 Severability. If any of the provisions of this Agreement are held to be
void or unenforceable by or as a result of a determination of any court of competent
jurisdiction, the decision of which is binding upon the parties, the parties agree that such
determination shall not result in the nullity or unenforceability of the remaining portions of
this Agreement. The parties further agree to replace such void or unenforceable provisions
which will achieve, to the extent possible, the economic, business and other purposes of the
void or unenforceable provisions.
7.07 Counterparts. This Agreement may be executed in separate
unto each of which shall be deemed as an original, and when executed, separately or
counterparts,
together, shall constitute a single original instrument, effective in the same manner as if the
parties had executed one and the same instrument.
7.08 Waiver. No waiver of any term, provision or condition of this
Agreement, whether by conduct or otherwise, in any one or more instances, shall be deemed
to be, or be construed as, a further or continuing waiver of any such term, provision or
condition or as a waiver of any other term, provision or condition of this Agreement.
7.09 Entire Agreement. This Agreement is intended by the parties to be the
final expression of their agreement; it embodies the entire agreement and understanding
between the parties hereto; it constitutes a complete and exclusive statement of the terms and
conditions thereof, and it supersedes any and all prior correspondence, conversations,
negotiations, agreements or understandings relating to the same subject matter.
i
7.10 Time of Essence. Time is of the essence of each provision of this
Agreement in which time is an element.
7.11 Survival of Covenants. All covenants of District or Buyer which are
expressly intended hereunder to be performed in whole or in part after the Closing, and all
representations and warranties by either party to the other, shall survive the Closing and be
binding upon and inure to the benefit of the respective parties hereto and their respective
heirs, successors and permitted assigns.
7.12 Assignment.
Except as expressly permitted herein, neither party to this
Agreement shall assign its rights or obligations under this Agreement to any third party
without the prior written approval of the other , not to be unreasonably withheld.
P aPP Ply,
7.13 Further Documents and Acts. Each of the parties hereto agrees to
execute and deliver such further documents and perform such other acts as may be
reasonably necessary or appropriate to consummate and carry into effect the transactions
described and contemplated under this Agreement.
iBIT Z
r<;e 5 of is#
1
Agreement to Purchase Real Property Page 6
7.14 Binding on Successors and Assign. This Agreement and all of its
terms, conditions and covenants are intended to be fully effective and binding, to the extent
permitted by law, on the successors and permitted assigns of the parties hereto.
7.15 Broker's Commission. District shall not be responsible for any real
estate commission or other related costs or fees in this transaction. Buyer agrees to and does
hereby indemnify and hold District harmless from and against any and all costs, liabilities,
losses, damages, claims, causes of action or proceedings which may result from any broker,
agent or finder, licensed or otherwise, claiming through, under or by reason of the conduct
of Buyer in connection with this transaction.
7.16 motions. Captions are provided herein for convenience only and they
form no part of this Agreement and are not to serve as a basis for interpretation or
construction of this Agreement, nor as evidence of the intention of the parties hereto.
7.17 Pronoun References. In this Agreement, if it be appropriate, the use of
the singular shall include the plural, and the plural shall include the singular, and the use of
any gender shall include all other genders as appropriate.
g. Exercise of Option and Ace nce. Buyer shall deliver to District three executed
counterparts of this Agreement on or before the deadlines set forth in Section 2 herein above.
The District shall have five (5) business days thereafter to execute this Agreement.
ease 40 of
/!J
/I/
Agreement to Purchase Real Property Page 7
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
their duly authorized officers to be effective as of the date of final execution by District in
accordance with the terms hereof.
DISTRICT: BUYER:
MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT Jonathan B. Parmer
Date:
APPROVED AS TO FORM:
swam Roberta L. Parmer
Sue Schectman, District Counsel
Date:
NDED FOR V
L. Craig ritton,
General Manager
APPROVED AND ACCEPTED:
President, Board of Directors
ATTEST:
District Clerk
Date: EXHISIT ?i
Page 'l of
Order No. 413859
PRELrYHNARY REPORT
FIRST AMERICAN TITLE INSURANCE COMPANY t
555 Marshall Street, Redwood City, CA 94063 i g
(415) 367-9050 - ESCROW FAX (415) 364-1519
a
' n
NIID-PEN NSUL.A REGIONAL OPEN SPACE DISTRICT
Attn: Mike Williams
330 Distel Circle
Los Altos, CA 94022 d
Customer's Reference:
Form of Policy Coverage Requested: ALTA LOAN POLICY - 1992 AND CALIFORNIA
LAND TITLE ASSOCIATION STANDARD COVERAGE POLICY- (1992) OR AMERICAN
LAND TITLE ASSOCIATION OWNER POLICY - (1992) WITH REGIONAL EXCEPTIONS
In response to the above referenced application for a policy of title insurance, this Company
hereby reports that it is prepared to issue, or cause to be issued, as of the date hereof, a Policy
or Policies of Title Insurance, describing the land and the estate or interest therein hereinafter
set forth, insuring against loss which may be sustained by reason of any defect, lien or
encumbrance not shown or referred to as an Exception below or not excluded from coverage
pursuant to the printed Schedules, Conditions and Stipulations of said Policy forms. j
The printed Exceptions and Exclusions from the coverage of said Policy or Policies are set forth
in Exhibit A attached. Copies of the Policy forms should be read. They are available from.the
office which issued this report.
Please read the exceptions shown or referred to below and the exceptions and exclusions
set forth in Exhibit A of this report carefully. The exceptions and exclusions are meant to
provide you with notice of matters which are not covered under the terms of the title
insurance policy and should be carefully considered.
It is important to note that this preliminary report is not a written representation as to the
condition of title and may not list all liens, defects, and encumbrances affecting title to the
land.
This report (and any supplements or amendments hereto) is issued solely for the purpose of
facilitating the issuance of a policy of title insurance and no liability is assumed hereby. If it is
desired that liability be assumed prior to the issuance of a policy of title insurance, a Binder or
Commitment should be requested.
Dated as of October 5, 1995 at 7:30 a.m.
ESCROW OFFICER: JIM A. NORRIS
ASSISTANT: TINA DAVIS Fa J.-0 $ of 1�
Page 1
Order No. 41U59
Title of said estate or interest at the date hereof is vested in: $
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a public district al
r
The estate or interest in the land hereinafter described or referred to covered by this Report is: r
A FEE
o ,
a The land referred to in this Report is situated in the State of California, County of San Mateo, e
Town of Woodside and is described as follows:
0
PARCEL ONE: E
Lot 11, as shown on that certain map entitled "MAP OF PORTOLA HILLS SAN MATED
COUNTY, CALIFORNIA", filed in the office of the County Recorder of San Mateo County,
State of California, on June 28, 1910 in Book 7 of Maps at page(s) 20.
EXCEPTING THEREFROM the following described land:
BEGINNING at the Southerly terminus of the line common to Lots 10 and 11 as shown on said
Map; thence along the general Southwesterly boundary of said Lot 11, South 74° 02' 00" Fast
140.00 feet and South 270 32' 30" East 32.39 feet; thence leaving said boundary North 260 34'
45" East 360.38 feet; thence North 12° 00' 00" East 92.00 feet; thence North 19° 00' 00" West
169.53 feet to a point in said common line, said point being distant South 280 31' 59" West
(South 28* 32' West) 148.60 feet along said common line from the Northerly terminus of said
line; thence along said line South 280 31' 59" West 575.21 feet to the point of beginning.
PARCEL TWO:
Portion of Lot 10, as shown on that certain map entitled "MAP OF PORTOLA HILLS SAN
MATEO COUNTY, CALIFORNIA", filed in the office of the County Recorder of San Mateo
County, State of California, on June 28, 1910 in Book 7 of Maps at page(s) 20, more
particularly described as follows:
BEGINNING at the Northerly terminus of the line common to Lots 10 and 11 as shown on said
Map; thence along said line South 280 31' 59" West (South 280 32' West) 148.60 feet; thence
North 190 00' 00" West 225.47 feet to an angle point in the general Northeasterly boundary of
said Lot 10; thence along said boundary South 600 13' 00" East 166.36 feet to the Point of
Beginning.
A.P. No.: 075-151-110 JPN 075 015 151 01.02 A
V age _ft�of
Page 2
Order No. 41.3859
At the date hereof exceptions to coverage in addition to the printed exceptions and
exclusions contained in said policy form would be as follows: � '
a
1. General and Special Taxes for the fiscal year 1995-96, not yet payable, $.00 each a
installment.
Code Area: 015-018 A.P. No.: 075-151-110
is
•c
2. The Lien of Supplemental Taxes assessed pursuant to Chapter 3.5, commencing with
Section 75 of the California Revenue and Taxation Code.
F
3. COVENANTS, CONDITIONS AND RESTRICTIONS, but deleting any covenant,
condition or restriction indicating a preference, limitation or discrimination based on race, color,
religion, sex, handicap, familial status, or national origin to the extent such covenants,
conditions or restrictions violate 42 USC 3604(c) as contained in Deed:
From: Portola Investment Company, a corporation
To: August Schilling
Dated: April 29, 1919
Recorded: May 27, 1919
Book/Reel 282 of Deeds at page/image 1, Records of San Mateo County, California.
Said Instrument does not expressly provide for forfeiture of title in case of violation.
4. EASEMENT for drainage within any creek or stream traversing the herein described
property, together with the rights of the public in and to the waters and the use of such creeks
or streams, to the high water mark.
5. "WATER RIGHTS, CLAIMS OR TITLE TO WATER, whether or not shown by the
public records".
6. THE AFOREMENTIONED REAL PROPERTY has been annexed into the Skyline
County Water District by Resolution of the Board of Directors of said district, under Resolution
No. 285 which was dated July 9, 1975, and recorded November 4, 1975, in Book 6975, of
Official Records, at page 285 (File No. 7691-AJ), Records of San Mateo County, California.
Subject to the terms and conditions of said resolution.
E".H1BIT =
aoe 10 of 14
Page 3
Order No. 413859
z
INFORMATION NOTES: I
Sa
A. Notwithstanding the exclusions from coverage as set forth under "Exclusions" any ALTA Residential
4
Owner's Policy issued by First American Title on the herein described land shall contain in Schedule B,
Part 1, the following exception from coverage:
s
Any rights, interest, or claims of parties in possession of the land not shown by the public records. 8 `'
Any easement or liens not shown by the public records. This does not limit the lien coverage in item 8
covered title risks. Ho
of c
Any facts about the land which a correct survey would disclose and which are not shown by the public
records. This eliminates the forced removal coverage in item 12 of covered title risks.
B. The City of San Mateo imposes a property transfer tax of 'h of I% of total consideration.
C. Order Date: October 13, 1995
Short term rate date: None
D. LENDER'S SPECIAL INFORMATION
There have been no deeds recorded within the last two years prior to the date of this report, affecting the
herein described property.
Effective January 1, 1992 all notarial acknowledgment forms must comply substantially with the language
contained in California Civil Code Section 1189 entitled "General form of certificate of acknowledgment"
pursuant to Senate Bill 2251, Chapter 1070 of Statutes of 1990. Any documents executed on or after
January 1, 1992 and acknowledged in the State of California by a notary public containing other notarial
forms of acknowledgments may not be acceptable for recordation. First American Title will make the form
available upon request.
WARNING
,,THE MAP ATTACHED HERETO MAY OR MAY NOT BE A SURVEY OF THE LAND DEPICTED
THEREON. YOU SHOULD NOT RELY UPON IT FOR ANY PURPOSE OTHER THAN ORIENTATION TO
THE GENERAL LOCATION OF THE PARCEL OR PARCELS DEPICTED. FIRST AMME RIRICAN EXPRESSLY
DISCLAIMS ANY LIABILITY FOR ALI..EGED LOSS OR DAMAGE WHICH MAY RESULT FROM
RELIANCE UPON THIS MAP".
i
EXHIBIT =
a je t1 of 14
Page 4
Order No. 41S859
NOTICE
&
Section 12413.1 of the California Insurance Code effective January 1, 1990, requires that any Title insurance r a
Company, underwritten Title Company, or controlled Escrow Company handling funds in an escrow or sub-escrow
capacity, wait a specified number of days after depositing funds,before recording any documents in connection with 1~ x
the transaction or disbursing funds. This statute allows for funds deposited by wire transfer to be disbursed the `
same day as deposit. In the case of cashier's checks or certified checks, funds may be disbursed the next day after
deposit. In order to avoid unnecessary delays of three to seven days, or more, please use wire transfer, cashier's g s
checks, or certified checks whenever possible.
If you have any questions about the effect of this new law, please contact your local First American Office for more
details.
i
NOTE: This report is subject to a cancellation charge as required by Sections 12404,et seq.,of the Insurance Code
of the State of California and Rule No. 2 of Department of Insurance Bulletin No. Ns. 35 E.
O.N.
MBJbl/p
E XHIBIT T
ape 12. of 14
Page 5
Order No. 413859
S .t ANiE /Z t
C,� a
F � x
NOTICE 9
In accordance with Sections 18662 and 18668 of the Revenue and Taxation Code, a buyer may be required to
withhold an amount equal to three and one-third percent of the sales price in the case of the disposition of
California real property interest by either:
1. A seller who is an individual with a last known street address outside of California or when the
disbursement instructions authorize the proceeds be sent to a financial intermediary of the seller, OR
2. A corporate seller which has no permanent place of business in California.
The buyer may become subject to penalty for failure to withhold an amount equal to the greater of 10
percent of the amount required to be withheld or five hundred dollars ($500.00).
However, notwithstanding any other provision included in the California statutes referenced above, no
buyer will be required to withhold any amount or be subject to penalty for failure to withhold if:
1. The sales price of the California real property conveyed does not exceed one hundred thousand dollars
($100,000), OR
2. The seller executes a written certificate, under the penalty of perjury, certifying that the seller is a
resident of California, or if a corporation, has a permanent place of business in California, OR
3. The seller, who is an individual, executes a written certificate, under the penalty of perjury, that the
California real property being conveyed is the seller's principal residence (as defined in Section 1034 of
the Internal Revenue Code).
The seller is subject to penalty for knowingly filing a fraudulent certificate for the purpose of avoiding
the withholding requirement.
The California statues referenced above include provisions which authorize the Franchise Tax Board to
grant reduced withholding and waivers from withholding on a case-by-case basis.
The parties to this transaction should seek an attorney's, accountant's, or other tax specialist's opinion
concerning the effect of this law on this transaction and should not act on any statements made or omitted
by the escrow or closing officer.
E:(HIBIT =
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EXHIBIT II
WHEN RECORDED MAIL TO:
Midpeninsula Regional
Open Space District
330 Distel Circle
Los Altos, CA 94022
Attention: C. Britton
I
DULY RECORDED WITHOUT FEE
NO TRANSFER TAX DUE Pursuant to Government Code
PUBLIC AGENCY ACQUIRING TITLE, Sections 6103, 27383.
CALIFORNIA REVENUE AND TAXATION
CODE SECTION 11922 By:
i
I
GRANT OF OPEN SPACE EASEMENT
)WHEREAS, PAUL M. COOK and MARCIA L. COOK, husband and wife as community property,
hereinafter called "Grantor", is the owner of that certain real property, hereinafter called "Property",
located at 360 Old La Ronda Road, Town of Woodside, County of San Mateo, State of California, and
more particularly described as Assessor's Parcel Number 075-151-10; and
P� Y
i
WHEREAS, MMPENINSULA REGIONAL OPEN SPACE DISTRICT, a Public District,
hereinafter called "Grantee", was formed by voter initiative to solicit, receive, and hold conveyances of
real property and partial interests in real property by purchase, exchange, gift, or bargain purchase for
public park, recreation, scenic, and open space purposes; and
WHEREAS, Grantor intends, as owner of the Property, to convey to Grantee an open space
easement over a portion of the property consisting of approximately 2.654 acres as shown in Exhibit A and
more particularly described in Exhibit B (both of which exhibits are attached hereto and incorporated by
Easement this reference shall be subject to the terms and provisions of
this Ease and is hereinafterreferred to
as the "Open Space Property"; and
WHEREAS, Grantor intends, as owner of the Open Space Property, to convey to Grantee an open
space easement over the Open Space Property, including the right to preserve and protect in perpetuity the
natural, scenic, open space, and other conservation values of the Open Space Property, subject to the
restrictions contained herein; and
WHEREAS, Grantee intends, in accepting this grant, to honor the intentions of Grantor stated
herein and to preserve and protect in perpetuity the open space values of the Open Space Easement;
NOW, TI ERUORE, in consideration of the above, and the mutual covenants, terms, conditions,
and restrictions contained herein, and pursuant to the laws of California and in particular, inter alia,
Sections 815 through 816 of the California Civil Code, Grantor hereby grants to Grantee an Open Space
Easement in perpetuity as shown in Exhibit A and more particularly described in FxhXTH T
Page I f 10
e
1. PPu= The purpose of this Easement is to assure that the Open Space Property will be
retained in perpetuity in its natural scenic and open space condition and to prevent any use of
the Open Space Property that will significantly impair or interfere with its open space values.
Accordingly, this Easement restricts the use of the Open Space Property to activities
involving enjoyment of views, open space, natural habitat and environmental protection, and
related uses which are consistent with this Easement.
2. Rights of Grantee: To accomplish the purposes of this Easement, Grantor conveys to
Grantee the right:
(a) To preserve and protect the open space values of the Open Space Property; and
(b) To enter upon the Open Space Property at reasonable times in order to monitor
Grantor's compliance with the terms of this Easement and to enforce such terms;
provided, that such entry shall be upon forty eight hours prior notice to Grantor and
occupants of the Open Space Property, and that Grantee shall not unreasonably
interfere with the use and quiet enjoyment of the Open Space Property by the Grantor
or its successors in interest or by any occupants of the Open Space Property.
(c) Pursuant to paragraph 7 hereof ("Disputes and Remedies% to prevent any
activity on or use of the Open Space Property which is inconsistent with the purposes
of this Easement and to require the restoration of such area or features of the Open
Space Property that may be damaged by any inconsistent activity or use.
3. Prohibited Uses: Except as expressly provided herein, any activity on or use of the Open
Space Property which is inconsistent with the purposes of this Easement is prohibited.
Without limiting the generality of the foregoing, the following activities and uses are
expressly prohibited:
(a) Subdivision. The legal or defacto subdivision of the Open Space Property for any
purposes. Lot line adjustments in excess of one acre shall be considered a subdivision
and are subject to the written approval of Grantee. Any land transferred by lot line
adjustments shall remain subject to the terms of this Easement. Neither owning the
property as undivided interests, nor the creation of a life or future estate, nor
ownership all or in part by any corporation, partnership, trust, or other entity is a
subdivision under the terms of this easement.
(b) Commercial or Lndustrii Use. Any commercial or industrial development, use
of, or activity on the Open Space Property, including commercial agriculture, is
expressly prohibited.
The placement or construction of an buildings, structures, or other
c Y g
improvements of any kind (including without limitation, fences, roads, signs, and
parking lots) is prohibited.
(d) Soil Erosion or Degradation. Any use or activity which causes, or is likely to
cause, significant soil deg-adation or erosion or significant pollution of any surfam or
W A H I B I T-ZZ----•
'age Z of 10
i
I •
subsurface waters. This prohibition shall not apply to the use of agrichemicals, such
as fertilizers Pesticides, herbicides, and fungicides which are used in accordance with
law and USDA, manufacturer's, and the County Agricultural Commissioner's
regulations, directions, and policies, or those of their successors.
(e) Tree Cutting. The cutting down, or other destruction or removal of live trees is
prohibited, except when required for safety or fire protection. Grantor may trim trees
over 12 inches d.b.h. (diameter breast high) measured 4 1/2 feet above ground when
necessary on a reasonable basis to prevent obstruction of Grantor's view from
Grantor's adjoining property, subject to the prior written approval of Grantee which
approval shall not be unreasonably withheld. "Trim" is defined as the cutting of or
removal of any limbs or branches of trees which will = exceed 30 % of the bulk of
the tree. Grantor will be required to obtain the required permits, hire a licensed tree
surgeon or arborist, and notify the Grantee of the proposed tree trimming work at
least 30 days prior to the commencement of work.
(f) wing. The dumping or other disposal of wastes, refuse, or debris on the
Open Space Property is prohibited.
(g) New Utilities. The above ground installation of new utility systems or extensions
of existing utility systems, including, without limitation, water, sewer, power, fuel,
and communication lines and related facilities, except for power and communication
lines extended in a single span from poles existing at the date of this Easement.
(h) Mineral Rights. The exploration for, or development and extraction of, minerals
and hydrocarbons by any surface mining method, or any other method that would
impair or interfere with the open space values of the Open Space Property.
(i) Grazing. The grazing of livestock on the Open Space Property is prohibited.
0) Off Road Vehicles. Use of off-road or all-terrain vehicles or motorcycles. No
recreational off-road vehicle use is permitted.
(k) Hunting or Shooting. Hunting or trapping of wildlife, or the shooting of guns.
(1) Noise Limits. No activities such as concerts shall be permitted on the Open
Space Property which produce noise levels in excess of 65 decibels as measured on
trails surrounding the Open Space Property. Agricultural and landscaping equipment
such as tractors, chainsaws, and leaf blowers are specifically excluded from this
provision.
(m) Archeological Resources. The excavation, removal, destruction, or sale of any
archeological artifacts or remains found on the Open Space Property, except as part of
an archeological investigation approved by Grantor. All excavation plans shall be
reviewed by an archeologist prior to the start of, and during, the excavation.
(n) Junk Yards. Storage or disassembly of inoperable automobiles and trucks for
purposes of sale or rental of space for that purpose. ��
Page 3 of 1y
(o) Excavation. Alteration of land forms by grading or excavation of topsoil, earth,
or rock.
(p) Scenic and Natural Character. Activities such as clearing, grading, or storage of
materials that would clearly degrade the scenic and natural character of the Open
Space Property.
4. Mineral Rights. Grantor hereby grants to Grantee all of Grantor's right, title, and
interest in all mineral rights belonging to the Open Space Property. Grantee covenants that it
will not use such mineral rights in any way that would adversely affect the agricultural,
ecological, conservation, or scenic uses of the Open Space Property.
5. Reserved Rights - Storm Drainaze Fes. Grantor reserves unto itself and to its
successors and assigns the right to maintain and .repair the existing six (6) inch storm
drainage facility.
(a) Property owner/Grantor will be responsible for all costs associated with the
construction and maintenance of the storm drainage facility.
6. DDii putes and Remedies. If Grantee determines that Grantor, or Grantor's successors
in interest, or any occupant of the Open Space Property is conducting or allowing a use,
activity, or condition on the Open Space Property which is prohibited by the terms of this
Easement, or that a violation is threatened, Grantee shall give written notice to Grantor of
such violation and demand corrective action sufficient to cure the violation, and, where the
violation involves injury to the Open Space Property resulting from any use or activity
inconsistent with the purposes of this Easement, to restore the portion of the Open Space
Property so injured.
(a) Consulratinns Rearding.TntPrnretation and Enforcement of Easement. When
any disagreement, conflict, need for interpretation, or need for enforcement arises between
the parties to this Easement, each party shall first consult with the other party in good faith
about the issue and attempt to resolve the issue without resorting to legal action.
(b) Costs of Enforcement. In the event any action or proceeding is brought by
either Grantor or Grantee to enforce or to interpret the terms of this Easement, the prevailing
party in such action or proceeding shall be entitled to recover its attorney's fees and costs of
suit.
(c) Grantee's Discretion. Enforcement of the terms of this Easement shall be at
the discretion of the Grantee, and any forbearance by Grantee to exercise its rights under this
h of an term of this Easement
b Gran tar shall
not be
an breach n in the event of Y Easement y y
deemed or construed to be a waiver by Grantee of such term or of any subsequent breach of
the same or any other term of this Easement or of any of Grantee's lights under this
Easement. No delay or omission by Grantee in the exercise of any right or remedy upon any
breach by Grantor shall impair such right or remedy or be construed as a waiver.
(d) Acts Beyond the Grantor's Control. Nothing contained in this Easement shall
be construed to entitle Grantee to bring any action against Grantor for any injury to or
change in the Open Space Property resulting from causes not involving any affirmative acts
by Grantor, or causes beyond Grantor's control, including without limitation, fire, flood,
storm, and earth movement, or from any prudent action taken by Grantor to prevent, abate,
or mitigate significant injury to the Open Space Property or to Grantor's adjacent property
E-IE31T
j Pa e _�ofIV
caused by fire, flood, storm, earth movement or other causes not under the control of the
Grantor.
7. Access. No right of access by the general public to any portion of the Open Space
Property is conveyed or granted by this Easement.
8. Costs and Responsibilities. Grantor shall have the sole responsibility and liability for
the ownership, operation, upkeep, and maintenance of the Open Space Property.
9. uS b%Qmt Conveyance of the Ooen S2= kMWjU. Grantor shall incorporate by
reference hereto the terms of this Easement in any deed or other legal instrument by which
Grantor divests itself of any interest in all or a portion of the Open Space Property,
including, without limitation, a leasehold interest. Grantor shall give written notice to
Grantee of the transfer of any interest in the Open Space Property at least 20 days prior to
the date of such transfer. Grantor shall provide a complete copy of this Easement to its
transferee prior to any such transfer. The failure of Grantor to perform any act required by
this paragraph shall not impair the validity of this Easement or the transfer or limit their
enforceability in any way.
10. Vices. Any notice, demand, request, consent, approval, or communication that
either party desires or is required to give to the other shall be in writing and either served
personally or sent by first class mail, postage prepaid, addressed as follows:
To Grantor: Paul and Marcia Cook
360 Old La Honda Road
Woodside, CA 94062
(415) 851-4445
To Grantee: Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022
Attn: L. Craig Britton
General Manager
(415) 691-1200
Fax: (415) 691-0485
or to such other address as either party from time to time shall designate by written notice to
the other.
11. Recordation. This instrument shall be recorded by Grantee in the Official Records of
San Mateo County, California. Grantee may re-record this Easement whenever re-recording
is required to preserve Grantee's rights in this Easement.
12. General Provisions.
a . The interpretation and performance of this Easement shall be
Controlling t�prrefatl
g Law.
governed by the laws of the State of California.
(b) Construction. This instrument shall be construed in accordance with its fair
meaning, and it shall not be construed against either party on the basis that such party
prepared this instrument.
EXHIBIT
Page 5 of q
(c) Severability. If any provision of this Easement, or the application thereof to any
person or circumstance, is found to be invalid, the remainder of the provisions of this
Easement, or the application of such provision to persons or circumstances other than
those as to which it is found to be invalid, as the case may be, shall not be affected
thereby, so long as the purposes of this Easement can still be carried out.
(d) No Third PAM Rights. This instrument is made and entered into for the sole
benefit and protection of Grantor and Grantee and their respective successors and
assigns. No person or entity other than the parties hereto and their respective
successors and assigns shall have any right of action under this Easement or any right
to enforce the terms and provisions hereof.
(e) No Forfeiture. Nothing contained herein is intended to result in a forfeiture or
reversion of Grantor's fee title in any respect. Grantor specifically reserves the right
to convey fee title to the Open Space Property subject to this Easement.
(f) Successors. The covenants, terms, conditions, and restrictions of this Easement
shall be binding upon, and inure to the benefit of, the parties hereto and their
respective successors and assigns, and shall continue as a servitude running in
perpetuity with the Open Space Property.
(g) Termination of Rights and Obligations. Except as expressly provided otherwise
in this instrument, a parry's rights and obligations under this Easement shall terminate
upon the transfer of the parry's interest in this Easement or the fee title to the Open
Space Property, as the case may be, except that rights, obligations, and liability
relating to acts or omissions occurring prior to transfer shall survive transfer.
(h) Cautions. The captions in this instrument have been inserted solely for
convenience of reference and are not a part of this instrument and shall have no effect
upon construction or interpretation.
(i) Coun rts. Grantor may execute this instrument in two or more counterparts;
each counterpart shall be deemed an original instrument. In the event of any disparity
between the counterparts produced, the recorded counterpart shall be controlling.
(j) Consent not to be Unreasonably Withheld. In the event Grantor, as required by
the terms hereof, seeks consent of Grantee, Grantee agrees in all such circumstances
not to unreasonably withhold its consent, regardless whether the paragraph hereunder
requiring grantee's consent so provides.
EAHISir
Page ti of !O
y r ♦ t" t • • r
TO HAVE AND TO HOLD unto the Grantee, its successors and assigns forever.
IN WITNESS WS REOF, Grantor has set its hand on the day and year first written
above.
"GRANTOR"
By:
Paul M. Cook
Date:
By:
Marcia L. Cook
Date:
C -HlBlT
Page _-Iof
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
No.S907
State of
County of
On
before me,
DATE NAME,TITLE OF OFFICER E.G..-JANE DOE.NOTARY PUBLIC-
personally appeared
NAME(S)OF SIGNER(S)
El personally known to me - OR - D proved to me on the basis of satisfactory evidence
to be the person(s) whose name(s) is/are
subscribed to the within instrument and ac-
knowledged to me that he/she/they executed
the same in his/her/their authorized
capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s),
or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
SIGNATURE OF NOTARY
OPTIONAL
Though the data below is not required by law,it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLEM TITLE OR TYPE OF DOCUMENT
El PARTNER(S) ❑ LIMITED
❑ GENERAL
❑ ATTORNEY-IN-FACT NUMBER OF PAGES
F-1 TRUSTEE(S)
13 GUARDIAWCONSERVATOR
El OTHER:
DATE OF DOCUMENT
SIGNER IS REPRESENTING:
NMe OF PERSON(S)OR 84ITITYPES)
SIGNER(S)OTHER THAN NAMED ABOVE
POPP
01993 NATIONAL NOTARY ASSOCIATION*13236 Reffumt Ave.,P.O.S&Ilfff Pat%.CA,91309-7184
�Q
Page j of
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3581
who
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f� ° 0�� ��• r WOOD.f'/DZ10
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SMITH, RANDLETT, FOULK
n•'
O 2.
& STOCK INC.
/ 617 Veterans Blvd., Ste. 107 P.O. Box 970 .. f4o.
REDWOOD CITY, CA 940154 0970 (415) 3664184 ,t
1
EXHIBIT_
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EXHIBIT B
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That land situate in the State of California, County of San Mateo,
Town of Woodside described as follows
:
That portion of Lot 10 as shown on that certain map entitled "MAP
OF PORTOLA HILLS SAN MATEO COUNTY, CALIFORNIA" filed in the office
of the County Recorder of San Mateo County, State of California, on
June 28, 1910 in Book 7 of Maps at page 20 lying northwesterly and
northerly of the following described line:
Beginning g a t a on
e inch b 2 in
stake
Y inch tagged LS3581 in the lot
line common to Lots 10 and 12 as said lots are shown on said map
distant southeasterly along said line S3203013011E 200 .00 feet from
the most westerly corner of said Lot 10; thence leaving said line
N43°36105"E 568 .51 feet to a 5/8" rebar and cap tagged LS3581;
thence N902814511E 210 . 04 feet to the northeasterly terminus of the
lot line common with the County Road, as said road is shown on said
map, shown as "N59006100"E 136.07 feet" and the terminus of this
described line. «
S9`ANDSG�
�1 _#3581
c-M.H18IT II OF CA``�p��
Page 00 of !0
Regional Open Sp, e
R-96-35 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-06
March 13, 1996
AGENDA ITEM
Rejection of Bids for Construction of the Skyline Field Office at Skyline Ridge Open Space
Preserve and Authorization to Rebid Project
GENERAL MANAGER'S RECOMMENDATION
Reject all bids for the Skyline Field Office Construction Project and authorize rebidding the
project.
BACKGROUND
At your July 26, 1995 meeting, you authorized staff to solicit bids for construction of a new
field office at the Skyline Ridge Open Space Preserve (see report R-95-101). You also
authorized the general manager to approve the lowest responsible bid (not to exceed $15,000)
for necessary grading activities prior to construction of the new field office. Staff recommended
pursuing separation of the site work from the building construction in order to begin the site
work during the fall months of 1995, enabling construction during the winter months.
Upon review of bids received on September 26, 1996, all bids were well in excess of the
District's estimate and it therefore appeared more prudent to contract with one general contractor
to perform both the site work and the building construction. Accordingly, on September 27,
1995 you rejected all bids for site work, grading, surfacing and underground utilities for
construction of the field office. Staff recommended postponing the bidding process for the entire
project until January 1996.
DISCUSSION
A Notice to Bidders for all site work and construction of the building was published in the San
Jose Mercury News and the Daily Pacific Builder during January 1996. Notices were also sent
to about 50 interested contractors from an existing District mailing list. In addition, plans and
specifications were sent to six builder's exchanges.
A pre-bid conference occurred on-site on January 17, 1996. Twenty-six contractors attended
the conference. The public bid opening was held on February 14, 1996. Eight bids were
submitted. On February 15, following the bid opening, a protest from the second lowest bidder
was received against the lowest bid claiming irregularities in the bid package. A second protest
was received on February 27, 1996 citing further deviations from the bid specifications.
The Notice to Bidders states that `The Midpeninsula Regional Open Space District reserves the
right to reject any or all bids or alternates or to waive any minor informality, variance or
330 Distel Circle - Los Altos, CA 94022-1404 * Phone:415-691-1200 * FAX:415-691-0485 * E-mail: mros( netcom.com fz�
13oarz9 of Directors:Pete Siernens,Mary C.Davey,Teena Henshaw, David T.Smernoti,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
R-96-35 Page 2
The Notice to Bidders states that `The Midpeninsula Regional Open Space District reserves the
right to reject any or all bids or alternates or to waive any minor informality, variance or
irregularity in the bid.' In staff s opinion, the irregularities in the bids warrant a rejection of
all bids and a re-advertisement for new bids to be submitted. Specifically, Addendum 4 was
missing from two of the bids received. The addendum was required to be included in the bid
proposal materials submitted by all contractors in order for the bids to be considered complete.
Addendum 4 was sent via facsimile machine to all planholders, however, two contractors stated
they had not received the transmission.
Upon your rejection of all bids, staff will readvertise the project and hold a new bid opening.
Staff anticipate bringing this project back to you for award of contract at your April 10, 1996
meeting.
In view of this course of action, it will not be necessary to make a determination on the bid
protest.
Prepared by:
Mary de Beauvieres, Open Space Planner
Contact:
Same as above
Regional
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-33
Meeting 96-06
March 13, 1996
AGENDA ITEM
Permit to Enter for CalTrans for Emergency Repairs to State Route 84 (Thornewood Open
Space Preserve)
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to execute the attached Permit to Enter with CalTrans for
emergency repairs to State Route 84 (La Honda Road).
DISCUSSION
On November 17, 1993 you authorized the General Manager to execute a Permit to Enter for
CalTrans for construction of a retaining wall on State Route 84 (La Honda Road), southeast
of the hairpin turn adjacent to the Thornewood property (see report R-93-125). You
approved a permit to enter for extending the retaining wall on May 23, 1979 (see memo M-
79-87 dated May 18, 1979). Although this project"was originally designed to permanently
repair a chronic landslide, the problem has continued to expand, necessitating a third project
to extend the retaining wall. Because the road right of way is only sixty feet wide (including
all cuts and fills), it will be necessary for the construction equipment to temporarily encroach
on District land. It should be noted that none of the permanent structures would be located
outside the existing right of way. Although the actual area of encroachment on District
property will be an area of only approximately 5,000 square feet, CalTrans needs permission
to enter upon District property to complete the construction.
During recent storms, a second landslide has occurred on the southeast side of the hairpin
turn, just uphill and across from the entrance to the Thomewood Preserve. Although this
slide repair will not impact District land, CalTrans will need to run cables for emergency
lighting and other construction purposes across District land from the other slide location.
As outlined in the permit, CalTrans assumes all liability and agrees to exercise care during
the construction period, including reseeding any disturbed areas and seeking District written
permission prior to removing any tree over six inches in diameter.
Prepared by:
Randy Anderson, Senior Planner
Contact person:
Same as above
330 Distel Circle - Los Altos, CA 94022-1404 + Phone: 415-691-1200 a FAX:41 5-691-0485 * E-mail. mrosd@netcorn.com
netcorn.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
Genera!Manager:L.Craig Britton
MMPENINSULA REGIONAL OPEN SPACE DMTJCT
Thornewood Open Space Preserve 1
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WUNDERLICH COUNTY PARK �/ iAj ! E S0a S €jfe ? •,g
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PICNIC AREA:
t\ Entry PICNICKING BY PERMIT ONLYpool
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PERMIT TO ENTER
i
State of California Date:
Department of Transportation 4-SM-94 16.4
P.O. Box 23440 E.A. 193941
Oakland,CA 946234"
i
Permission is hereby granted to the State of California, Department of Transportation, hereinafter referred to as
STATE,to enter upon land of Midpeninsula Regional Open Space District herein referred to as DISTRICT for the purpose of
constructing a new retaining wall at the location identified on the map attached hereto and by this reference made a part hereof.
It is understood and agreed that no tree greater than six inches in diameter will be damaged or removed from
DISTRICT property by STATE without prior DISTRICT written permission. Further, at completion of the project, STATE
shall reseed any graded areas of DISTRICT property by hydromulch,seed fabric or other acceptable method and STATE will j
restore the site to a condition equal or better to that which was originally found.
The rights and privileges hereby granted to STATE,may at the option of STATE,be exercised by any authorized agent
or contractor of STATE,but only between the dates of March 14, 1996 and July 31, 1996,at which time this Permit to Enter
shall automatically terminate, absent further written agreement between the parties hereto.
I
By acceptance of this Permit to Enter,STATE agrees that the use of equipment and tools on the property of DISTRICT
shall be effected with all reasonable diligence and precautions to avoid damage to the land,property,or personnel of DISTRICT
or to the public.
STATE agrees to indemnify, hold harmless, defend, and protect DISTRICT, its officers, directors, agents, and
employees from any and all claims, losses, damages, demands, liabilities, suits, costs, expenses (including all reasonable
attorney's fees),penalties,judgments,or obligations whatsoever in connection with any injury,death,or damage to any person
or property or pecuniary or monetary loss that results from,arises out of, or in any way relates to the activities of the STATE
or its agents or contractors both on and off the project.
STATE hereby waives all claims and recourse against DISTRICT, including the right of contribution for loss or
damage to property, and releases DISTRICT from any liability related to or in any way connected to the STATE's activities
or the STATE's use of the project site,premises,or facilities.
The STATE and its contractors and subcontractors shall have sole responsibility for the safeguard of their equipment,
property, and personnel(i.e., employees,agents officers) from any and all injury, death,or damage and STATE shall, at its
option, either repair or pay for such damages.
Sincerely,
RECOMMENDED FOR APPROVAL:
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
By
GARY A. CARDONA L. CRAIG BRITTON
Right of Way Agent General Manager
ACCEPTED:
STATE OF CALIFORNIA
ROBERT E. BAXTER DEPARTMENT OF TRANSPORTATION
District Office Chief
Project Development Operations
By
JOHN A. HIBEL
District Office Chief
R/W Acquisition/LPA Services
I
Regional Open Sp, ?
R-96-30 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-06
March 13, 1996
AGENDA ITEM
Five-Year Planning Work Program for District Preserves and Facilities
GENERAL MANAGER'S RECOMMENDATION 1
Adopt the Five-Year Planning Work Program for District Preserves and Facilities.
DISCUSSION
At your February 14, 1996 meeting, you reviewed and tentatively adopted the Draft Five-
Year Work Program for District Preserves and Facilities. One change that was
recommended and incorporated into the final document is the inclusion of all minor projects
(see attached Chart A).
Other changes that have occurred to the work program during the budget preparation process
include the following:
a) Funding for B projects has been reduced by 50%.
b) At Fremont Older, realignment of Seven Springs Road has been moved down to
1997-1998 and the trail to hayfield moved up to 1996-1997.
c) Improvements to Prospect Road parking lot and long-term parking studies at Fremont
Older have been changed from A priority to B priority.
d) Repair of Purisima Creek Road at Purisima Creek Redwoods has been changed from
a B priority to an A priority.
e) The Grant House restoration at Rancho San Antonio has been extended and additional
funding provided.
f) Preparation of plans for Soda Springs Road and Limekiln Canyon parking areas have
been moved to 1997-1998.
g) Funding for the Nature Center at Skyline Ridge has been reduced by $10,000.
h) Funding for the Skyline Ridge field office has been increased to $490,000 based on
initial bids received.
i) Restoration of the pistol range at St. Joseph's Hill has been moved to 1997-1998.
There have been no public comments received since you last reviewed the work program.
Prepared by:
Del Woods, Senior Planner
Contact Person:
Same as above
330 Distel Circle Los Altos, CA 94022-1404 * Phone:415-691-1200 * FAX:415-691-0485 * E-mail: mrosd@netcom.com
Soared of Directors:Pete:Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko, Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Chart A-Planning Work Program for District Preserves and Facilities(Including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96/97 (X)Scheduled,Funding Not Required Towl -jam Cost s)-()+(c)+( +(e)+( +(9)+(h) Budget Analysis Piciected Budget Expenditures
__................................__._.._..._._ - _ -__-......_.......____.
Total Total Projected
Project Expense to Grant Funds Grant Funds Adopted Expense to Additional FY 96/97 FY 97/98 FY 98/99 FY 99/00 Beyond FY
Completed Tasks to Date Tasks Proposed for Next Year Cost Date Awarded Received Budget Date Expense Budget Budget Budget Budget 99/00
Project Project Description p
Preserve: Coal Creek_
(a) (b) (c) (d) (a) (� (9) (h)
-�-•----_ _ .�_.
Minor CIP Projects:
Restore'Chute Trail' Permanent barricade,signs and Temporary signs and fence installed to 1,000 1,000
¢ restoration of illegal trail above Alpine. €dose illegal trail.
I
9
Restore Motorcycle Trail Restore illegal trail between Skyline& 500 500
Alpine Rd.near southern boundary with
Brooks property.
...__ra _.___,....__.__. �..__
,testa Point Trail Construct trail from-Cal Trana Vista 10,000 � �� 10,000
Point to Thompson Road.
Melville Trail Construct trail from Crazy Pate's Road 10,000 10,000
to Skyline Blvd.opposite Mt.Melville ;
_.__.. _ _...._._ _... ..............- -----_-_.... .............................. __. _.._
6
Total Expenditures: _O ..._0 p 0 1,600 20,000 0
Preserve: El Corte de Madera.µ
Major CIP Projects:
.__ +trees348,700
Am kyhne Parking LotDesrgn and construct 40 50 vehicle Conceptual design in conjunct Potential500 20,000 150,000
parking area&restroom near Skyline. formulation of Use and ManagGrant
Pian.Dumpsite Glean-up Clean-up of dump site to include a Dumpstte removed Preparea plantingplan and pl 347,700 317,000 317,000 x x 1,000
planting plan. and shrubs A appropriate__ _. _..,_._... __ _ _ __ _ _ ww. _Ridge Trail to LaHonda Ridge Trail connecting Methuselah to l 15,000
g Bear Gulch Road(Harmon property)
q
A Trail Improvements Improve&construct various trails ;Demonstration trail"Project, Three month trail construction effort to 93,000-6,000 Potential _ 5,000 6,000 �- 37,000 � 20,000 20,000 5,000 t
identified in pending Trails Element. alignment dosed and restored+ complete highest priority trails identified Grant
Barricade illegal or discontinued trail Fencing and signing of approximately 2 in Trail Plan. Additional fences and
routes identified in planning process. miles of trail. closure signs for trails identified in
Trails Plan.
t
6_ Lawrence Creek Bridge Replacement of old bridge to improve Engineering study,plans;reconstruct 16,500 1,500 15,000
trail and patrol access. 97198,
__..w _ _....._. _
Minor CIP Projects: i 01 0 �� ���0 � � 1,800 ______ 0 0 0
B Mapboard Traiihead Signs Install mapboards and bulletin boards install frames and temporary maps as 1.800 $ 1,800
at all Skyline trailheads. trail system changes.
-assti me--�__-__.allows._. �._
B ite Clean-up ' Remove vehicles,shed over creek, Ongoing, 0 x x x x x ;
debris piles throughout preserve. j
Other Planning Activities:
_.
V raj E ement se and Prepare Trail Element - Task force and staff draft trails plan. Trail Element to U&M Committee in 0 x
Management Plan Use and Management Committee April,to Board in May and June.
reviewed 1/25;trail inventory.
A Use and Management Plan Prepare Comprehensive Plan i Resource inventory. Comprehensive Use&Management 6,800 4,800 1,000� 2,000
incorporating Resource Management Plan incorporating Resource Plan to
Plan Board in January and February.
Total Expenditures: 1 6,000 6,000 0 43,800 55,000 170,000 20,000 -'5,000
04-Mar 1
Chart A-Planning Work Program for District Preserves and Facilities(including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96197 (X)Scheduled,Funding Not Required ToUl P-Od Cost(a)-(b)+(c)+b +(a)+t +(g)+() Budget Analysis Projected Budget Expenditures
Total Total Grant Funds Grant Funds Adopted Expense to Projected FY96/97 FY 97/98 FY 98/99 FY 99/00 Beyond FY
i Project Expense to Awarded Received Budget Date Additional Budget Budget Budget Budget 99/00
Project Project Description Completed Tasks to Date Tasks Proposed for Next Year Cost Date Expense
(a) (b) (c) (d) (a) M (g) (h)
Preserve: Foothills �
Foothills Park Trail Construfion&restoration of 4.5 mile Trail alignment determined and cost 40,000 10,000 10,000 10,000 10,000
trek linking Arestradero Preserve with estimate prepared. 3
Los Trancos via Foothills Park.
Total Expenditures: I 0 0 0 0 10,000 10,000 10,000 10,000
Preserve: Fremont Older
Major CIP Projects:
B Prospect Road Pa km Lot Design 8 construct ex nded parking Preliminary design aitematives. Obtain rmits, re are bide__�� 22,000 �4,000 20,500 4,000 � 0 � 18,000 �
g area and restroom at Prospect Road documents,ts,bid process&construct.
entrance
I
_.......................... ... .. ....... ._._ ._....._._.._._._.._..._.........99.w ............... _._.. .. ._.. ... .._..._._ ..._....... .. . .._._....._._.. ..__._ ....
Minor CIP'Projects: _ �_.. ___..._.._. _� ..__._______. 7 1,600 620 0 16,600 12,000 0 "0 -
Trail Rea lignments(Misc) Remove steep grades on existing trails Completed. _ 520 520 1,500 520
and improve erosion constrol.
t Seven Springs Road Separate trail from steep part of road 'Preliminary alignment has been 12,000 " 12.000 ��"~ .._._._._._..__._.....
by constructing bypass to the north. investigated
A Fern Trek Reopen Fern Trail between Maisies ;Inventory existing alignment Construct trail with new retaining walls 3,000 3,000 j
Peak and hayfield. and culverts. I
A Trail to Hayfield Construct multi-use trail from Prospect Preliminary alignment has been Construct trail. 10.000 � 10,000 "
entrance to hayfields. determined.
A Seven Springs Trail Improve trail for multiuse by widening m!Assessment of problem areas and Construct improvements to existing 2,500 � 2,500 _.._ _ ___
places and changing switchback. preliminary plan for improvements. trail
A l Toyon Trail Widen,realign and improve steep Grew to widen first section of trail. 1,000 1,000
sections of trail.
Planning Activities:
A Use and Management Plan Incorporate Trail Element into existing '_Draft Trail Element done._ Public hearing and final adoption. 4,600 3,600 ' 1,000
Comprehensive Plan.
B Long-term Parking Studies Study altematives for long-term parking= Complete investigations,prepare _ 1,250 1,250
solution. concept plans present to staff.
Total Expenditures: 22,000 4,620 'µ m 3,600 _ 36,760 12,000 0 0
Preserve: fiat Honda Creek mm
_ ___....._...
Major CIP Projects: _.
_.... .......... _...................._...__._........_,... ._.._._ ... __ ..._._._ .... .._.. .__ E.__... ._
MacDonald Parking Lot Design and construct main parking 580,000 Potential 80,000 500,000
near Highway 84 to serve preserve. Grant
A Weeks Road Repair Repair drainage problems on new Engineering study and plans;Hazard Solicit bids,reconstruct portion of road 273,450 210,000 (62,469) --m'""� 25,000€ 1,000 62,450
driveway. Mitigation Grant application submitted to correct drainage;process HM grant Requested
an pending. if successful;pursue bonding.
s
Ridge Trail Construction of trail segment from Bear 35,000 35,000 m
Gulch Road to Highway 84.
Cabin Demolition Demolish cabin and restore site. Completed(was B priority and 1/2 34,850 34,850 20,000 34,850
funded).
i Yaak�_��,.,
A azardous atena s Remove underground fuel tank,misc._ !Tank and chemicals removed, Remove shingles,replace exterior 22,500 8,500 � 14,500 i 8,500 14,000
Removal and Improvements chemicals and asbestos siding from determination of asbestos content of siding on garage. Investigate and
garage for safety and useability. shingles. construct stairs and landing. Obtain
permits.
04-Mar 2
Chart A-Planning Work Program for District Preserves and Facilities(Including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96/97 (X)Scheduled,Funding Not Required Total Project Cost(a)-(b)+(c)+( +(e)+ +(g)+ 6 Budget Analysis Projected Budget Expenditures
--------------
Total Total Project Expense to Grant Funds Grant Funds Adopted Expense to Projected Awarded
FY 96/97 FY 97/98 FY 98/99 FY 99/00 Beyond FY
Project Project Description Completed Tasks to Date Tasks Proposed for Next Year Cost Date Awarded Received Budget Date Expense Budget Budget Budget Budget 99/00
(a) (b) (c) (d) (a) (f} (g) (h)
.....;,�-�-_ _
3
Minor CIP Projects: 0 0 0 13,600 0 0 6,000 0
-_,..._.�.
_ Dyer Trail to PG&E Road ConsVtictioii'and signing of trail"µ�� j rl
5,000 5,000
connecting Dyer trail to PG&E Road ;�wv.___� _. (approx.0.5 mil).
implementation of signs,bridge repair, Initial investigation. Adoption of Interim Access Plan by 3,500 -13,500
Improvements trail grading,sties,site map and permit; Board in April. Make all improvements
process. ? and open site to public by permit
6/1/96.
I
Planning Activities:
Use and Management Plan Prepare Comprehensive Plan;- � 5,000 5,000
incorporate Trail Element and RMP.
_ ___.._._._.----_ ................_.._._L._ _____ __ ___-- __.-.._._____.....____...__.._.__... .___._.._._-__ _....._..__.._..___._.____..._.___._,......_...__...........,.._-_._......_,.._._._!._,_.._......._.._.._......._ __.._..__._.,.,__....... __.._,,,,__._ ._._...._.__...._._............ ................--..__....._....._......__..------...-.._.-._..__....__.______._......._...-._._.,...._._.___.-..........._.._._.._._....__...._..
A Grazing Lease Monitoring Monitor grazing lease and amend as Amended existing grazing lease;tenant Negotiate and monitor new grazing 0 x x
necessary being phased out. lease;lease to be short-term until
comprehensive plan is developed.
j
1 I
A Disposition a Determine short-term(1-5 year)uses ;initial inspection of structures; Monitor residential and structure 0 x x
Buildings(MacDonald) of buildings to secure and protect area. preliminary investigation into uses and leases;leases to be short-term until
I potential leases. comprehensive plan is developed.
i
Total Expenditures: M_ 59,500 43,350 1,000 89,960 6,000 80,000 640,000 0
a
_.
Preserve: Long Ridge
Major
CIP Projects:
A Ridge Trail to Skyline Construct 1 mile trail from Peters Creek i Electric gate and fencing;U&M Plan Construction of trail,signing and sties. 23,000 16,000 20,000 20,000� 16,000 7,000
to Skyline Ridge Preserve amendment. Close-out
B School Road Repair Major repairs to School Road leading to;Minor repairs complete to allow for Process HM grant if approved and 76,260 (58,995) 1 76,260
Landre residence following storm patrol and trail use;FEMA&Hazard prepare for 97198 construction;grant Requested I
damage. Mitigation applications submitted and contingent project.
pending.
8 I i
Minor CIP Projects; j 10,000 0 600 6,600 11,600 0 0 0
A apboard railhead Signs Install ma-ii6 ds and bulletin boards Regional map partially complete. Laminate map,construct bulletin board, 1,2 00 2,500 600 600 _ -
at Grizzly Flat Traiihead. and install
Mud Cabn Demolition Demolish and restore cabin and site. Completed;CDF bumed at no cost. 0 7,500 0
A Stegner'Memoriat Bench Construct memorial bench for Wallace Preliminary design;Board adoption of Construct stone trench with plaque 5,000 5,000 __ ._
Stegner on ridgetop. ;U&M Plan amendment, prior to May 19 dedication.
Trail to Devils Canyon Realign trail from new Ridge Trail to i 4,000 i 4,000
waterfall at Devils Canyon.
Ridge Trail to Hwy 9 Construct trail between Hwy 9 and Negotiations in progress for easement. 7,500 7,500
Long Ridge on west side of 35. €
i
�..._..___-w___--------_.___
Planning Activities:
A Rode Climbing Plan Prepare rock climbing plan for Devils Limited collection of plans from other Collect additional plans,prepare draft 7,500 7,500 I _
Canyon area agencies. plan,hold public workshops,take plan
to Board for approval.
Parking Study Conduct study g Skyline alon Blvd. 2,500 ) -2,500m T __
$ corridor to determine potential parking i I
sites.
Total Expenditures: 30 0 16,000 $00 20,100 87,760 2,600 0 0
04-Mar 3
Chart A-Planning Work Program for District Preserves and Facilities(including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96/97 (X)Scheduled,Funding Not Required Tout Project Cost(a)_(b)+(c)+t +le+I +(g)+() Budget Analysis Projected Budget Expenditures
_-------- __ .........................
--....__._ ---
Total Total Projected
Project Expense to
Grant Funds Grant Funds Adopted Expense to FY 96197 FY 97196 FY 96/99 FY 99/00 Beyond FY Awarded Received Budget Date Additional
Budget Budget Budget Budget 99/00
Project Project Description Completed Tasks to Date Tasks Proposed for Next Year Cost Date Expense
Pre r CIP Projects: 0
Preserve: Los Trancos
Min 0 0 0 0 1,000 0 0
$Page Mai Tray 1,000
Realign steep sections of trail between 1,000
l( Page Mill Rd&Los Trancos Creek
g
Total Expenditures: � __.___________.__.__..-._.___...._._.__..__.._____._.____.___.__._.__ ____.______._. ____.._____._....-.
� 0 ������� 0 0 0 0 1,000 0 0
Preserve: Monte Bello
Major CIP Projects:
Gold Mine Trail Construction of 1 mile of trail between _ 15,000 _ 15,000
Waterwheel Creek&Canyon Trail.
� I
A ` ex docen ' Redefne docent arkin area bY 90,000 3,750 0 0 5,000 _.
w �y , 7E5outh Rda aPAc''xgLo Im roveisti t Parkin area. �PraliminarWn
r
i discussions with Ridge Vineyards improving surface and perimeter I
3
regarding joint use. fencing;implement permit system.
B B Camp Revise Conditional Use Permit with City;Signed existing water source as_ _Revise Palo Ako Conditional Use 45,750 Potential 7,500 750 30,000 15,000
of Palo Alto,reconfigure camp layout, ;'non-potable,'initial conversations with Permit. Research requirements. Grant
develop water source,install Palo Alto to define use permit revision Reconfigure camp layout,and prepare
permanent restroom. j process. site plan.
Minor CIP Projects: _ E-1 14,600 4,100 10,900 1,360 7,000 0 0
A Mapboard railhead Signs install new mapboard and bulletin :Regional map under review. Laminate map,construct bulletin board, 1,200 3,000 600 600
board at main parking area. and install
., ..,._._....,,...... ......... ... ......_... __..__._.. .____.. ...........,_.__.... ... _.............._,.._,..........,.......................,,,,...._.............,__.,.,,._._....,,,__.._.,.... ..,,.. .._ ...b ..._......_.........._ .._._...._...,.,,,__,,..,...._......._.._..,_,.,.,..,..........................,....,._.._..,._..__,........,....,_..... _.,,.........,._...... ............._.._. ........_.._..._........._,_._ _...... ....
Vista Trail(Full Access)..._'_ Widen and resurface full access trail 5,000 5,000
from parking lot to vista point.
Cabin Demolition Demolition of cabin and outbuildings Asbestos-containing building materials 9,700 900 7,500 900 8,800
adjacent to backpack camp removed,demo contractor under
agreement.
Entry Sign Replacement Replace existing entry signCompieted. 3,200 3,200 2,500 3,200
B Nature Tra7d Design and install interpretive signs U&M amendment approved,topics for Place remaining order and Install signs. 2,250 1,500 0 1,500 750
along Stevens Creek Nature Trail interpretation determined.
Trail to Alpine Road Construct trail to replace disc line from 2,000 ""
000
Alpine Rd to permit parking lot2
Mid-level Trail Reconstruct overgrown trail from 7,500 inn
Waterwheel Ck to Black Mountain. i
Ranch Road Realignment Formalize and realign trail parallel to _ 2,000
Monte Bello Rd from PA tank to
backpack camp.
3
Total Expenditures: 26,760 M 4,100 W 10,900 7,100 37,000 15,000 10,000 99,500
Preserve: Monte Bello Picchet Ranch
Major CIP Projects: _
_ _._.�.__.__...__ _..___. __ _ _..____� __ _...__._ .__
A Homestead Restoration Phase I-Historic restoration of Contracted with archtect&engineer for Phase I-submft plans for permits, 97,654 1st 30,000 7,500� 10,000 40,000 47,654
Homestead House.Work includes i plans for Phase I. Grant for Phase II prepare bid documents,bid process 2nd 33,000
constructing concealed foundation& submitted. Made presentation to Co.of and construction. Phase II-Prepare
doing temporary structural seismic Santa Clara Historical Heritage grant agreement with county;select
upgrade. Phase II-Comprehensive Commssion re.Phase If. architect to do construction plans.
structural restoration.Scope of work
include doing first and second floor
structural improvements,upgrading
electrical, plumbing.
Chart A-Planning Work Program for District Preserves and Facilities(including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96197 (X)Scheduled,Funding Not Required Total Project Cost(a)-(b)+(c)+(d)+(e)+( +(p)+() Budget na ysis Projected Budget Expenditures
Total Total Projected
Project Expanse to Grant Funds Grant Funds Adopted Expense to Additional FY 96/97 FY 97/98 FY 98/99 FY 99/00 Beyond FY
Project Project Description Completed Tasks to Date Tasks Proposed for Next Year Cost Date Awarded Received Budget Date Expense Budget Budget Budget Budget 99/00
_ v
(a) (b) (c) (d) (a) M (g) (h)
Minon CIP Projects: 21,760 21,081 Soo 6,8s0 __. 0 1,500 0 0
A Maplmrd Tmihmd Signs Installation of mapboard and bulletin Ordered sign frames. Order and install aluminum sign once 2,466 366 i 4,000 720 500 1,600
boards. County builds Zinfandel trail. I
B reek Restoration Remove or stabilize dumpsite;remove :Dump partially cleaned;items Work resumes in April per DF&G 1,250 (2,500)I 1,250
invasive plants;erosion control. catalogued. permits. I
i
t
A Parking Lot Lighting Provide lights around parking area and ;Determined District level of funding; implement Board committee 2,000 2,000
path to winery complex. ',;assisted with plans;met with County to recommendations.
i determine process.
A BiacksmM Roof Repair New roof shakes are carting and need Architect discussed problem with Replace damaged roof shakes. 500 500
to be replaced. manufacturer
{ l
Farmhouse Restoration Historic restoration of porch on the Completed. _ _.._ 6,000 6,000 -6 000 6,000 6,000 6,000
lessee's residence.
2irlfandel Trail Trap connection to Stevens Creek Trail to County's maintenance yard; __.._, ____ __._ __.. - 12,861 �-12,861 800 __800 _. .__8,000 12,061
County Park. County contributed.
Bypass Road Restoration Monte Bello Bypass alignment 1,500 1,500
revegation above parking area
A ACCessitiflity Parking Delineate and sign parking spaces Crew to delineate ADA parking.
comply with ADA requirements.
i I
Hilltop Trail Trail above pond to top of the hill Completed. 2,300 2,300 3,750 _ 2,300
Planning Activities:
�_ _.m _._._.. _._. ___ _ ___.. W_ _ ..w_, __._; ..____._ n._,_._., _M_._ _._
A Public Access Plan Public access plan for winery complex ;Lesseesubmittedsteplanforreview. Work with Public Affairs&Operations 0 � x
to emphasize use and resolve conflicts. to increase community awareness and
access of winery.
i
A eery ismic Upgrade Determine structural integrity and Architect submitted proposal for Pending Committee resolution. 0 a x
@ occupancy requirements of winery. i seismic study&occupancy research. j
A Winery Lsase Monitoring Monitoring of provisions in lease toW mmf M Lease amendment was approved; Monitor tenant's improvements to µ m m0 m in m x
ensure compliance. determined additional issues relating to farmhouse(exterior&paint),
lighting,occupancy and seismic landscaping and other improvements
upgrade. relating to lighting,occupancy and
seismic upgrades.
rount,Historic Grant Grant application for restoration of Submitted grant that was prepared by Administration of grant if awarded; 0 x
Homestead House. lessee. existing grant to be administered.
.____.....-�.-....._......_,......,_ ____.___._.____.,.,,.__ ___.._,....y.,._.._.__.______..._._...__.._....._._.__..._ ........ .___.. .. . ..._...._ ...._..... _._._._.... ,,__..,_,. ,._._..,._.., .. _.,...... _ ...__..._._... .... ___.........._ ._.. ,.... _... ... ._.. .._ _._.,_..._...... ...__....
Total Expenditures: 29,260 21,081 10,500 4s,860 47,664 11500 0
Preserve. Pul as Ride
Major CIP Projects:
A Edmonds oad'Parking Lot Remove Health Home sewage plant Preliminary plans for demolition&toxic Complete process to obtain permits for 127,416 7,416 Potential _ 5.000 4,000 5,000 5,000 110,000
&Sewage Plant Demolition and sludge ponds;design and dean-up;requested demo permits from demo,hazardous waste dean-up and Grant
construct 12-20 car parking lot. SF;prepared parking design construction of lot;revise plans and ?
alternatives. secure permits for next year's
construction.
i
A Restoration&Revegetation Removal of exotic vegetation and i Removal of acacias by volunteers,staff Implementation of project.W _ 33,000 5,000Fr.an
_ 10,000 8,000 10,000 10,000
revegetabon of middle ridge. and CDF.
Minor CIP Projects: 1,260 0 3,100 1,200 10,000 0 0 __0
r__ �_. _ .._._
g Cordilleras Catchbasin Design and construct grate or security 'Determined immediate_needs___ __600 i 1,250 600
fence to restrict entry to catchbasin
04-Mar 5
Chart A-Planning Work Program for District Preserves and Facilities(including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96/97 (X)Scheduled,Funding Not Required Total Project Cost(a)® )+(c)+(d)+(a)+1 +(g)+to 6 Budget Analysis Projected Budget pen itures
--,-total-
__._............_.___._....._._...__.__._......_.,.__._.,..,.______ ..._.....__u...____.._....._____.___.._...._.__._.__ ._._....._____......,_._...._._........__.____.___..__...._„.__...._..,..._...___...._.___...._....._.,___.__,_._......
Total Total Projected
Project Expense to Grant Funds Grant Funds Adopted Expense to Additional FY 96/97 FY 97/98 FY 98/99 FY 99/00 Beyond FY
Awarded Received Budget Date Budget Budget Budget Budget 99/00
Project Project Description Completed Tasks to Date Tasks Proposed for Next Year Cost Date Expense
(d) (e
Off-leash Oog Area � Establish a fenced area on the middle j Determined appropriate location for 2,500 0 2,500
ridge for off-leash dogs. 1 fencing.
B Mepboard Trailhead Signs 'Installation of mapboard and bulletin � Order and install map board with _ 1,200
twoiocations P - �
1,200
boards. laminated ma and bulletin beard in
South Canyon Trafl Construct trail from upper middle ridge 10,000 Potential 1 10,000
along south canyon to parking area. Grant
f
Planning Activities: ����
Use and Management Plan Review of Comprehensive Plan; � 2,000 . 2,000 2,000
and RMP incorporate Trail Element and RMP
_ __..�-..�___.-i.. -__-- Coordinate review
A Cal Trans(�akMitigatiat Provide oak mitigatron site near site of ;Meetings with Cal Trans to define Coordinate with CalTrans;review& 0 t� x
Doctors house. iscope and encourage their proposal. negotiate proposal if submitted.U&M
amendment.
V
Total Expenditures 18,260 4,000 16,100 16,200 130,000 0 0 0
Preserve: Purisima Creek Redwoodsm
Major CIP Projects: -� a
Lower Parking Lot _.__ Expand existing parking lot to meet 36,500 1,500 35,000
demand.
�W
lower Restroom Construct pit-type toilet 'Permits obtained,tank installed. 15,000 15,000 l 1,000 t 950
Purisima Creek Treil Design and construct whole access trail 25,000 � 25,0001
adjacent to creek near lower parking
lot.
ie-ei- ep _;-_W..p__;__.__W_ii ...._,__,__.__._.__ Minn___i._._._�._____�_. -for
Pr._ ss rant9.approved
A Purisims,Creek Road Repair,`,Mayor repays to Puns�ma Creek Road Minor repairs complete to allow for Process HM grant rf approved and 37,142 ^�tb. 10,000 10,000 m 27,142
following storm damage. patrol and trail use;FEMA and Hazard prepare for 97/98 construction;grant HMG C2ss57)
Mitigation applications submitted and contingent project.
pending.
MinorClPProjects: 10,600 14,200 4,600 4,600 4,500 0 0 2,000
_n _i �__�___�_ _...,..__._,W-plans, . .-from---
________ _ _.
A PGE Undergrounding Underground electrical lines to ranger ;Partial plans from PG&E available. Complete plans,obtain permits from 2,500 ' 2,500 2,500 _.....
residence to improve heliport site. iSan Mateo County,complete utility
undergrounding. Coordinate w/Skyline
County Water District. Crew will
construct.
A" Bald Knob Trail Design and construct trail around Bald initial trail construction;section through Coordinate opening if POST decides it 15,000 11,000 0 w 11,000 2,000 2,000
Knob to connect Purisima Creek to rocks still needs widening;severe is necessary.
POST/Thysen property. storm damage needs repair. j
Redwood Trail Restrcom Install 1,000 gallon tank adjacent to 4,500 4,500
Tank existing restrcom facility.
A Maptaoard Trailhead Sign W Replace mapboards and add bulletin Map under review. Construct bulletin boards and mstail 2,400 2,400 1,000 x
boards in three locations.
Entry Sign Replacement Install new entrance sign to increase j Completed. 3,200 3,200 : 4,500 3,200
visibility from road.
__
Skyline Parking Expansion Reconfigure and enlarge parking a� 2,500 2,500 2,500
at north end of preserve.
i Trail to Old Growth Trees Design and construct trail from 2,000 #' 2,000
Whittemore Trail to grove of old growth i
trees(approx.1/4 mi.)
04-Mar 6
Chart A-Planning Work Program for District Preserves and Facilities(including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96/97 (X)Scheduled,Funding Not Required Total Project Cost(a)-(b)+(c)+( +(a)+ +(g)+O t Budget Analysis Projected Budget Expenditures
Total Total Projected
Grant Funds Grant Funds Adopted Expense to FY 96/97 FY 97/98 FY 98/99 FY 99/00 Beyond FY
Project Expense to Awarded Received Budget Date Additional Budget Budget Budget Budget 99/00
Project Project Description i Completed Tasks to Date Tasks Proposed for Next Year Cost Date Expense
(a) (b) (c) (d) (a) (f) (g) (h)
Planning Activities: i
B Use and Management Plan Incorporate Trails Element into :Trail use inventory. Public workshop,Board adoption of 0 x
Comprehensive Plan trail plan.
Total Expenditures: 11,600 15,150 4,600 14,600 31,642 1,500 60,000 2,000
E
Preserve: Rancho San Antonio
Major CIP Projects:
A Grant House Restoration Restore interior to historic period. 1 Foundation, roof and interior rooms Grant expires April'96.Dedication 21,500 13,250 20,000 19,000 13,250 3,750 4,500
Fumish cabin with artifacts. 1 restored. Weatherproof and painted event at the end of April. Install more
j cabin. interpretative signing.and alarm 1
system. Revise RSA brochure to
include Grant House information
Vie ekside Trail Construct whole access trail along 20,000 1 20,000
Permanents Creek near entry.
Blade Mountain Tra1 Realign the upper portion of the trail 25,000 s 25,000
between PGE and ridgetop. ;
A Rhus Ridge Parking Design and construct expansion of ;Preliminary survey of existing parking Meet with neighbors,prepare Board 15,000 15,000
existing parking area;fence trailer. ?lot and problems;letter to neighbor. report,finalize plans,bid package and
j approvals,obtain permits and
construct.
,
Minor CIP Projects: 1,850 0 600 1,250 1,000 0 0 0
r�klk-eis
_ ___.._._._. _.. __.. _._.. .,.__.___ _ __.___,._, ._____ .__ .....__. _._. __ .. __._ _...._ -- _._.__..__Unom Upgrade Upgrade restroom near bam to lower Inrbal investigation of alternative Obtain cost estimates and install 1,250 1,250 1,2so
maintenance costs. designs. restrooms.
Mapboard Tradhead Signs Install bulletin boards at entrance. 600 600 600
Deer Hollow Farm Phone Install pay phone invicinity of Deer 1,000 1,000
Hollow Farm.
� ;trail connections- � neighborhoodth H seek plan support.
Planning Activities:
A ndm astute Access Regional access plan. Preliminary field research on potential Meetings with Hidden Villa and 0 x x
Study3
Earthquake Fault Study Coordination with USGS on the Completed. 0
ongoing seismic study.
Total Expenditures: 20,850 13,260 4,360 20,760 1,000 25,000 20,000
Preserve: Rancho Field OfficeT� � 1
Major CIP Projects:
B Bu�lmg ramie Retrofit existing shop budding to Engineering plans for seismic upgrad® Submit plans for permits,prepare bid 109,800 3,500 [ 72,500 3,500 4,800 1,500 100,000
Upgrade improve structural integrity.Replace I completed;hired architect;construction documents,construction to follow in I
exterior siding,roof and windows. estimates obtained. 97/98. I[
Carport and Yard Construct carport and yard 110,000 10,000 100,000
improvements in conceptual plan.
Minor CIP Projects: 1,000 2,665 0 0 0 0 0 0
Landscaping Landscaping around office building. Completed. 995 995 1,000 995
Fuel Tank Removal Removed heating oil tank at annex. Completed. _ 4,370 4,370 1,670
Total Expenditures:
04-Mar 7
Chart A•Planning Work Program for District Preserves and Facilities(including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96/97 (X)Scheduled,Funding Not Required Total Project Cost q= b)+(c)+( +(a)+( +(9)+(h) FY 95196 Budget Analysis Projected Budget Expenditures
_........___-.........
-----------
_._ _.__.. .___._-----
__.........___
Total Total Projected
Project Expense to Grant Funds Grant Funds Adopted Expense to additional FY 96/97 FY 97/98 FY 98/99 FY 99/00 Beyond FY
Project Project Description Completed Tasks to Date Tasks Proposed for Next Year Cost Date Awarded Received Budget Date Expense Budget Budget Budget Budget 99/00
(a) (b) (C) (d) (e) M (g) (h)
Preserve: Ravenswood
Major CIP Projects:
B TreA to Palo Alto Construct trail from Bay Road to Obtained provision for PGE easement. Secure PGE(Rhone Poulenc) 82,500 Potential x 7.500 75,000
Runnymede Trail;joint project with easement and pursue adjacent Grant
County of San Mateo. easements.
B red to University Avenue Construct trafr from north end of pond ;Joint planning with County and Bay Continue monitoring SF environmental 1 00,000 Potential x 10,000 100,000
to SP and SF parcel;joint project with Trail;obtained preliminary approval. assessment and pursue permits. Grant t
County of San Mateo.
Wetlands Restoration Restore pond to tidal action and restore Continued negotiations with Rhone 150.000 Potential 150,000
to marsh. Poulenc to provide funding. Grant
Minor CIP Projects: _ 0 0 0 3,600 0 0 0 0
JK- Replace Entrance Sign New entry sign for preserve to be Prepare specs order and install new 3,500
installed entrance sign
3,500
_._........................__..( ...,...._....................._ ._ _ . .......... _ ... __ .. ._.._...-.... _...................._.. _.._._,._. _ .._._. ._...... _.. __._ __,_.._..._ _............. .....
Total Expenditures: 00 0 3,600 17,600 176,000 0 1&
Preserve: Russian Ride 1
Minor CIP Projects: 0 0 0 1,000 0 2 0 _..�...w0
Ridge Trail(Mt.Melville) Realign sections of trail between ? 2,000mrcrc 2,000
Norton easement and Langley Hill Rd.
-�
A Retrofd Restroom Retrofd restroom at Alpine Road Temporary unit installed,tank installed. Obtain permits and install restroom unit 1,000 1,000
parking area to meet ADA standards. over existing tank.
Planning Activities: i
A Thistle Contrct Plan Prepare specific plan to control thistles.' JJoint proposal with CDF to conduct a Complete thistle control plan and 2,500 µ2,500
bum. Deferred by Board. submit to Board;oversee
implementation of plan.
_........................... _. ........,_.., v ._.._. ..._.._..._.._.........___....._._ ._._...._. _... ... ._._..... ..,.. ._..._,.
Total Expenditures:
f 0 0 0 3WSOo .__._.._ 0 �2,000____.. .._.. ..._ ...
Preserve: Saratoga Gap
Planning Activities:
A MapiioaFd Tra0 ns installation of mapboard and bullatn Install mapboard and bulletin board. 800 m tl m m w 600 200'
boards.
-___
Total Expenditures: 0 0 600 200 0 _ 0� 0 0
Preserve: Sierra Azul Cathedral Oaks
Major CIP Projects:
Soda Springs Parking Construct parking area for 10-20 cars �.... ._._ 57,000 10,000 47,000
near Soda Springs Road.
So Springs Trail Construct trail between new parking Prepare U&M amendments 31,500
da 31,500
area and Priest Rock Trail
Minor CIP Projects: 7,600 0 0 7,600 0 0 0 0
_______w _ _._7
A othran' lean up Removal of remaining debris including Prepare bid documents,bid process 7,500 " 7,500 � 7,500
a building and shed. and demolition.
Planning Activities:
i
Use and Management Plan Prepare Comprehensive Plan with Trail 0 i x
Element and RMP._
04-Mar 8
Chart A-Planning Work Program for District Preserves and Facilities(including Minor Projects)
(A)Project is Highest Priority (8)Project is Second Priority Shaded Project Scheduled FY 96/97 (X)Scheduled,Funding Not Required Total Project Cost(a)= )+(c)+ +(a)+( +(g)+(h) Budget Analysis Projected Budget Expenditures
Total Total Projected
Project Expense to Grant Funds Grant Funds Adopted Expense to Additional FY 96/97 FY 97/98 FY 98/99 FY 99/00 Beyond FY
Awarded Received Budget Date Budget Budget Budget Budget 99/00
Project Project Description I Completed Tasks to Date Tasks Proposed for Next Year Cost Date Expense
(a) (b) (c) (d) (e) M (g) (h)
___-X ,-_-.______w_ _� -._ -'--0
._ _
A & G rant Administer three grants awarded for Available agreements pressed; Process agreements as necessary; 0 x
Administration acquisition of properties and I appraisals ordered;preparing additional complete acquisitions,prepare design I I
construction of two staging area.(One 1 grant materials as requested. and bid documents for construction of
grant includes a project in Kennedy two parking areas in 97.
Limekiln Area.) i
Total Ex 0 7,600 0 0 " 7,600 41��
ditures:
600 47,000 ' 0 0
Pen
Preserve: Sierra Azui Kennedy Limekiln
Major CIP Projects: _._.___IF Kennedy Road Parking Construct a 10-15 vehichle parking Alternative designs;design review with Reassess design altematives and 45,750 5,000 Potential : 15,0001 750 10,000 30,000
area at trailhead entrance. {Town committee;public workshop. reaffirmation of project. Grant
Limekiln Canyon Parking Construct a 10-15 vehide parking areal 88,000 5,000 16,0 00 72,000
near Aima Bridge Rd.&Limekiln
Creek.
Minor CIP Projects: 2,260 1,400 0 2,400 0 0 ' 5,000 12 000
.1......_.................._._._....._.._.._---_----_.._ ._ ._._.....___...._...._._.._.__..,_.___.__.__....._._..___..______._______,. _._. ..
A Mapboa4TraaNheW Signs installation of mapboard and bulletin ; Install mapboard&bulletin board at 2,400 __.._.._._..._..___......._..._.__...__._.. _..___...__ ..__ _..__._.._._...___._.._.__.___w_.__.. _ _,_..._._. __.,._._
boards. parking area(2 sets). 2,250 2,400
Priest Rock Trail Realign 1/4 mile section of steep trail j 8,000 8,000
Realignment near top of summit.
Blackberry Hill Trail Construct trail between Blackberry Hill ? ' 12,000 12,000
entrance and Kennedy Trail.
Alma Bridge Road TreN Align trail through area washed out by ,Completed. 1,400 1,400 700) � 1,400
winter storms. l
i
Planning Activities:
Use and Management Plan Prepare Comprehensive Plan with Trail , 0 x�
Element and RMP.
._e-i-n- _ _�_.��.___r___-_ _- ithea e
A Ireland Easement_Dispute Resdve property line and easement Identified encroachments of grading, Continue to work with easement holder 0 x
encroachment dispute. gazebo and fence;meetings with and Town to bring easement into
lessee and Town to bring lease into compliance.
compliance.
Total Expenditures: F22,250 1,400 0 3,160 26,000 102,000 8,000 1'
Preserve: Sierra Azul Mt.Umunhum
Major CIP Projects: j _.__.._._.._.._.
A Air Base Demdition Removal of some or all of buildings. Initial assessment of buildings and Contract planner and consultant to 21,000 21,000
infrastructure;hazardous waste was complete plans for removal of
removed. asbestos.
_ _W___._liaK ____-b�.
A Faler Clean-up ' Remove debris,gasoline tank,roofing Sfte visit and assessment of dean-up. Prepare bid documents,bid process 20,000 --�---------__...._ 20,000
material,structure,etc, and complete cleanup. !
Cherry Springs Trail Construct trail between Cherry Springs 20,000 20,000
and Ridge Trail.
A kU Road a �g(frail Construct a major staging area with Issues being examined in Interim Prepare design specfications for Board 172,500 7,50 15,000 W150,000
Construction parking and trailhead. Access Plan. approved interim permit parking area
and coordinate construction with field $
staff. €
Minor CIP Projects:
33,600 7,737 0 10,600 0 _•••.••_• ."0 0 0
Aingo C Rlean-up Remove debris and open road. Prepare bid documents,bid process 3,500 - 3,500 3,500
_ and complete demolition.
Chart A-Planning Work Program for District Preserves and Facilities(including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96/97 (X)Scheduled,Funding Not Required Total Project Cost(a)-()+(c)+ d)+(a)+(0+(e+ Budget Analysis rojecte Budget Expenditures
_........___...__..._._..._...._..._...__._.__.._......._..._._.__..._...___....__...._ ....._....__.__,_... ...._...._...._._...._........__.._.._...___.__.__._.._.._._..__ _____.._....._.__._...__..____.._._____.._..__.__...__,.____...._....__.___.___.. _._._..,_...._....................._....____-
Total Total Projected
Project Expense to Grant Funds Grant Funds Adopted Expense to additional FY 96/97 FY 97/98 FY 98/99 FY 99/00 Beyond FY
Project Project Description Completed Tasks to Date Tasks Proposed for Next Year Cost Date Awarded Received Budget Date Expense Budget Budget Budget Budget 99/00
(a) (b) (c) (d) (a) M (g) (h)
B Jacques Ridge Secunty Constnx t guardrail,gating,fence and Constructed ®m _. _ .m_,___
' guardrail,moved stile. Construct additional Penang along-'-"'- � 6,834 8,834 �'...,.._..__ 20,000 -� 6,834
stile. Hicks Road.
A Jacques
Dean-up Removal of debris. Clean up interior and abandoned car. 7,903 903 10,000 903 7,000
Planning Activities:
Use and Disposifrori Study Evaluate use proposals and plan Completed 0 ( 12,500 1
for Air Base. alternatives for use of buildings. r
Use and Management Plan Prepare Comprehensive Plan with 0 I z,...._,.
Trails Element and RMP.
......_ _ .___._..._.___....._....m................r.. ..__..._ _.......
Generator Disposition Market the surplus generators. Retained broker;research determined 0
j generators probably not marketable.
A ancho ua lupe interim Prepare plan that provides interim 'Staff field trips,joint meeting with Resolution of issues and preparation of 0 x
Access Plan staging and trail access. County Parks,identification of issues. conceptual plan;seek Board approval
for construction of parking area and
access trail
Rancho Guadalupe Risk Risk management plan for mine shaft 0 x
Management Plan. and tailings area to provide security.
Cattail Management Plan Advance RMP element for cattail 1,000 1,000
management at Cherry Springs Pond.
B Hang-gliding Study _ . Study to-determine K hang-gliding can I 0
be initiated at Bald Mountain.
A Jacques Ridge Parking Joint project with County to develop - Met with County planners to scope " Continue to work with County planners 0 m x
parking near Jacques Ridge. project. to incorporate parking in current
planning process.
Totaal Expenditures: 46,000 7,737 0 69,000 1,000 20,000 15,000 150,000
Preserve: S line Ridge
Major CIP Projects:
_ .___
A_Nature Center Construct nature center building and ,Nature Center building,mobiles,lab Food chain and history exhibits, 269,400 187,400 104,500; 104,500 28,000 36,600 35,000 24,000 23,000
install interpretative exhibits and lab; station,flora&fauna vitrines and cabinets and storage,alarm system,
interpretive trail signs. utilities installed. exterior restroom(portable).
Lambert Creek Trail 15 mile trail between Horseshoe fof2�02,500
15,000 15,000
Reservoir and lower portion of Page
Mill Trail.
B Dump G�'l®an up ' Remove illegal disposal site that may ry p mT mTTmmmm W Engineering study to determine size Potential ! �W 2 500 200,000
contain hazardous materials. dump,best dean-up method, Grant
investigate funding sources.
8 ss Trail 3/4 mile trail between lower Page Mill 15,000 _ I 15,000
Trail and Alpine Road bridging Lambert
Builis
Creek.
Minor CiP Projects: 0 0 500 600 SAW
0 0 � 0
A_ Mapboa TrTraBhead Signs install bulletin board signs at three l Design and installed mapboard signs at Install new mapboard to reflect regional 1,200 600 600
trailhead locations.Relocate one 3 locations. map(Ridge Trail).
mapboard to SROSP side of tunnel and i
add bulletin board.
Tree Farm Road Repair Eliminate and restore secondary roads 1,000 1,000
in former tree farm area.
4,000
Page Mill Trail Eliminate&restore duplicate
trail below ranger residence.
4,000 _ _i
Chart A-Planning Work Program for District Preserves and Facilities(including Minor Projects
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96/97 (X)Scheduled,Funding Not Required Total Project Cost(a)• )+(c) +(e)+ + g)+(h) u get Analysis roject Budget Expenditures
Total
Completed Tasks to Date Tasks Proposed for Next Year Project
r s�..__,_Expense
se to Grant Funds Grant Funds Budget D to to_. Projected Budget
B dge 8 Budget Budget Beyon
d nd FY
Project Project Description '. 9 9 g 9/00
(a) (b) (c) (d) (a) (f) (g) (h)
Planning Activities:
B Big Dipper Land Use Plan Develop cooperative management plan I Assist with grazing impact study,staff 0
including grazing and trail use. trail study,cursory structure analysis, €
short-term and long-term shared
� ownership plan.
3
A Nature Center Grant Preparation of Environmental License Submitted unsuccessful'95 grant Reformat grant application for' 0 x
Plate Fund grant. j application. resubmittal,other grant program.
__.. _ _ ..._,_....___ _ _....._.___-._._..._,....._- ...._...._.. .............................. .._. .......... .
A Page Mill Trail Extension Acquire and devalop extension of Page `Submitted Habitat Conservation Fund if grant is successful,work with POST 48,900 (48,900) x x 48,900
Mill Trail between main portion of grant application. to acquire portion of property needed to Requested
preserve and Big Dipper Ranch. develop trail extension.
A 1996 Special Event An outdoor family festival of Special event on June 9. 0 x
environmental info.,outdoor activities,
etc.
Total Expenditures: 28,000 36,600 800 38,100 44,000 200,000 0 _.v.. 8
Preserve: Skyline Field Office
Major CIP Projects:
A Operations Fisk!Offxx Construct 2,850 square foot office Santa Clara Co.CUP obtained,grading Grade site and construct budding. 558,000 53,000 480,000 46,000 15,000 490,000
budding to be located in existing ;and construction drawings complete, I
complex. ;application submitted for
budding/grading permit,garage demo'd,
construction manager under contract. I
""_____..._...__....................................,._.._...... ___.._....-_._....._....._....___......,.»„,..,.........,...,,,,,,...,....,__...,.._..n._........-_......_........_.__.........__,«..._„._...,,..,...,..,....,..,.......__.....,,....,....._,.._...._........,..,,..........,....._...........,,,,,.............._....,.....-._____._..._.-._.�....-...._....._----------. .-_-•-`__.._.....-._..___..-. .._-.__....._......................__.--_.._.__._......._.. .....__......._......,............_......_-..__.................
Minor CIP Projects: _ _._,_..._.....__ _...._._.____._ ___ _.....______._._._ _m.._...._.._......_.
0 0 0 10,000 0 0 0 0 ,
rA70ffsw&7h70e!0o1i!on Demolish old office and shed upon__ Remove buildings and restore site. 10,000 10,000
completion of new field office.
Total Expenditures 460,000 46,000 16,000 600,000 ' 0 0 0 0
Preserve: St.Joseph's Hill
Major CIP Projects:
V Jones Trail Reopen and improve historic alignment Trail reopened;retaining walls built and Implement slope stabilization plan if 38,388 2,250 ? 107000 00,000 88,388
through Novitiate parcel. boundary was fenced. Damage to necessary and secure additional FEMA (30,591)
fence and hillside in storms. funds.Repair fence. Requested
Restoration of Pistol Range Re nWe and revegetate pistol range 37,400 22,400 15,000
and Gullies and gullies.
A Caltras ak Mitigation Caitrans to establish oak habitat, CaiTrans plans in progress. Coordinate project. Planting will occur 0 1 1 x
secure with fence and irrigate. in fall of 1996
Minor CIP Projects: 20,760 3,900 300 0 8,760 1,500 0 0
M
- ... _ _
ariianiia Trail Realign trail to f6p of St.Joseph's ill (C Hompleted. ---3,600 3,600 5,400 15,000 3,600
I Flume Trail Realign steep section of trail between Bicycle use will be removed from trail. 4,375 2,625 1,750 1,750
i flume and Jones Trail. Walking zone removed.
_ _Mmapbwwrd.Tra�iheadm eS.ignsm -Computer
based map and regulations. I Draft map complete. 300 2,500 300 300
St.Joseph's Hill Trail_ Construct trail on north side of hilltop j Project incorporated into Cal Trans 7,000 10,500 7,000
down to College Road. mitigation project.
I Vneyard Trail _. Construct trail through abandoned 1 Low priority unless Cal Trans funding is 1,500 2,250 ' 1,500
vineyard to create a loop around hill. available.
04-Mar 11
Chart A-Planning Work Program for District Preserves and Facilities(including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96197 (X)Scheduled,Funding Not Required Total P-ject Cost(a)= )+(c)+l +(a)+i +(g)+h> 96 Budget Analysis Projected Budget Expenditures
Total Total Grant Funds Grant Funds Adopted E xpense to Projected FY 96/97 FY 97/98 FY 98/99 FY 99/00 Beyond FY
Project Expense to Awarded Received Budget Date Additional Budget Budget Budget Budget 99/00
Project Project Description Completed Tasks to Date Tasks Proposed for Next Year Cost Date Expense
(a) (b) (c) (d) (a) {f) (g) (h)
xpenditures: 30,750 3,900 300 10,000 62,138 1500 0� 0
l
Preserve: Teague Hill
� W r
Minor CIP Projects: 0 0 0 0 0 0 0 8,000
Pinto Way Trailw Realign existing trail and construct new 4,000 4,000
section to upper part of preserve.
Summit rings Trail Realign existing trail and construct new 4,000
section to upper part of preserve.
_._-----__.__-------------,_..___..__,. ________ _.___..____. ____.....____. _____,._._.._...__._.____ .__.___..__.._.._.._._.__ ... .__ _
Planning Activities: -..- ........._._.. ..___.._.
Use and Management PIan Prepare Comprehensive Plan; 5,000 5,000
incorporate Trail Element and RMP.
A posdwn us Feasibility study and potential sale of Feasibility studies,certificates of Additional site planning and provisions 102,500 46,700 _..� 7,000 38,200 12,000 43,800
Parcels(Pinto Way) surplus parcels at Pinto Way. !compliance and narrowing of project to for trail easements;Board approval; i
Pinto Way. advertise property for sale.
i
Interim Trails Plan Develop interim trails plan to open site 1 0 x
prior to Comprehensive U&M Plan. I
Total Expenditures: 7,000 38,200 12,000 43,800 0 0 0 13,000
_..__t_... ......_.___. ....__. _ _
_._.__._.._..___ ._.__.._.______._...._..._.. _ _..... ..._......... _ .... ___._...._._. _.._ ___.. _..._ _......._
Preserve: Thomewood
Major CIP Projects: _
Upper Bypass Trail Design and construct trail to arcumvent; 15,000 15,000
lease area
A am ay_VestoratTon Conduct engineering study and repair Engineering study and plans for repair; Process HM grant if sucx:essfui; 69,932 2,482 (52,465). 14,000 0 67,450
(and Landslide) Schilling Lake spillway. 1 Hazard Mitigation Grant application conduct bid process and oversee Requested
submitted and pending reconstruction of spillway&clean-up of
creek channel
.._... __.__......._ __.. _.. ___
Minor CIP Projects: 1,760 300 0 5,000 7,640 0 0 0
Mapboard Traiihead Sign Computerized basemap and bulletin 3,000 3,000 1,750 300 ..._ __.
board at parking area.
B L na dslide&&Tree Removal Remove fallen trees and repair .__ Minotcomplete to allow trail Process HM grant d approved and _.__10,540 (13,320) 3,000 7,540 _m
landslides on trails below Schilling access;FEMA and Hazard Mitigation coordinate tree removal;landslide Requested
Lake. applications submitted and pending. studies grant contingent.
.- _ .___ ...__.__.
8 Schilling Lake Gates Install gates on residential road to i Discussions with neighbors to 1,000 1,000
prevent illegal access to lake. determine best location for gate. Notify neighbors,install 2 gates.
B Lower Lake Trails Pending boundary study,repair trails,' ' Install fencing and signs at preserve 1,000 1,000
fence and sign trails below Schilling boundary,repair/realign trails.
Planning Activities: 4- tr -
i V History-Residence
Residertce Lease Establish new lease arrangement for !Preliminary inspection of structures Work with Board committee in 0 �
structures and surrounding area. I after previous tenant vacated. re-examining uses and selection of i ?
permanent tenants.
A Bounda-Planning Stud Oeterminatron of reserve boundaries Surve Of sad easement rcei Research subdivision-maps,contrail 2,500 _ _ _._ .__ __. __ w___.__
ty ng y P , Y ProPo Pa P � � _ 2,500
&trail ownership below Schilling Lake adjacent to Dennis Martin Creek. for boundary survey,assist in map
_____. .�_ � �� ✓� � revisions and sign instaiiation
04-Mar 12
Chart A-Planning Work Program for District Preserves and Facilities(including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96/97 (X)Scheduled,Funding Not Required Total Project Cost a)= )+(c)+(o)+(e)+{ +(g)+(h) udget Analysis Projected Suaget Mi7enditures
Total Total Projected
Grant Funds Grant Funds Adopted Expense to FY 96/97 FY 97/98 FY 98/99 FY 99100 Beyond FY
j Project Expense to Awarded Received Budget Date Additronet Budget Budget Budget Budget 99/00
Project Project Description Completed Tasks to Date Tasks Proposed for Next Year Cost Date Expense
(a) (b) (c) (d) (a) (f) (g) (h)
B WiltBife Study ' Determination of impacts from swans Make determination and relocate if x
and possible relocation. necessary.
Total Expenditures: 16,760 300 0 74,960 7,640 0 0 15,000
.__._.___._..........
Preserve: Windy Hill i
Major CIP Projects:
d _ t '____.._ �.. -_. ___i _ _ ._.____._____
_ Underground Utilities Underground utilities along Portola �Underground unity district formed, PGE to underground utilities between 150,000 150,000 150,000
Road frontage. I ongoing planning w/Town,PG&E, April and June.
other utility companies
A tower arbng Lotan Construct 50.hWle parking bt and Porto. Valley CUP review,draft ._ Construct parking lot and restroom. 2 66,0 00 -37,000 332,100 1,750 9,000 170,000
Restroom restroom adjacent to Portda Road. ;construction plans.
3
I
A ins estroom install restroom at Skyline Blvd.parking Obtain permits from Portola Valley and 7,500 2,500 7,500
area. ; install restroom.
Sausal Trail Construct full access trail fir 6 i W parking Investigate realigning trail to protect 29,800 29,800
lot across dam to Spring Ridge Trail. wildlife habitat.
long Meadow Trail -Construct from Bozzo-Gulch Trail 20,000 20,000 _
to Spring Ridge Trail(approx.3/4 mi.) I !
Spring Ridge Road Realign steep sections of road to 15,000 ( 15,000 .
Realignment improve patrol and trail access;
engineering plans&permits required
Minor CIP Projects: 0 211 0 6,800 10,000 10,000 0 0
A Mains Maard and bulletin board signs at installed new mapboard and bulletin Construct bulletin board and
pboard Trailhead S pbo compile 7,063 6,763 6,763 i 211 300
upper and lower parking areas. board at Skyline parking area. and instal)bulletin board. i {
A Narthgete Trailhead Improve trailhead adjacent to north ;Site visit with contractor --_ Realign drainage swale,grade pad and 3,000 ; 3,000
parking area for mapboard&drainage. I install sign and bulletin board.
i
___._m_. ____.__.__._..._._. . trail
A�'Realign Vt+Biavrtxopk Access Realign patrd road to bypass sloe;Application to FEMA,awaiting project Realign trail segment. 2,500 �W _m� y 2,500
area. approval.
Corte Madera Trails Realign it from Willowbrook entrance i 10,000 1 10,000
to Hamms Gulch Trail through Slobs
easement.
Bozzo/Midievei Trail Construct trail from Sausal Trail to 10,000 10,006
1200'elevation on Spring Ridge Trail 1
(approx.1.25 mi.) j )
Planning Activities: 1
B Corte Madera Management Agreement with POST to manage their Field trip to identify issues and scope of Meet with POST to scope out terms of .._0 _ x
property near Hamm's Gulch. ,management agreement. agreement,conduct field research,
meet with field staff,draft agreement
for review and revisions,prepare Board
report.
Total Expenditures: _ 164,260 211 169,000 183,300 39,800 µ 30,000 16,000 _ 0
Preserve: Non�ecific
Footh�s Preserve Signs New and replacement signs for parking __....._._..._._. _._ .__ ._. .___._ _._. �. ..�._ _ _ i._._.____..___.._ --_.-10,000 10,000 � 10,500 11,000 �1 1,500 12,000
areas and trails. _
04-Mar 13
Chart A-Planning Work Program for District Preserves and Facilities(Including Minor Projects)
(A)Project is Highest Priority (B)Project is Second Priority Shaded Project Scheduled FY 96/97 (X)Scheduled,Funding Not Required Total Project Cost(a)_( +(c). +e+(t)*(e)+(h) dget Analysis Projected Budget Expenditures
1 Project Expense) toTota Grant Funds Grant Funds Adopted Expense toProjectedki FY 96/97 FY 97/98 FY 98/99 FY 99/00 Beyond FY
ion Completed Tasks to Date Tasks Proposed for Next Year Cost Date Awarded Received Bual
dget Date Expense Budget Budget Budget Budget 99/00
Project ProjectDescription (a) (b) (c) (d) (a) (f) (g)� (h)
Skyline Preserve Signs New and replacement signs for parking M »
7,500 10.000 10,500 11,000 11,500� 12,000
areas and trails. '
Faothtls'Fences 8'Gates New Wand fences and
5,000 5,100 5,2100� 5,300 6,400
gates.
1 � N w__ »»
Skyline Fences 8 Gates New and replacement fences and 500 5000 5100 5.200� ,
I
5,300� 5,400
gates.
Grand Total for Capital Improvement Projects,Studies and Plans 1,089,600 267,9641 243,8601 1,253,6001 789,2341 1,036,4001 731,6001 578,200
Total Five-Year Projected Expenditures a: 4,388,934
i
I
04-Mar 14
I
Regional pen Spi _ r
R-95-29 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-06
March 13, 1996
AGENDA ITEM
Tentative Adoption of the 1996-1997 Action Plan for Implementation of the Basic Policy of
the Midpeninsula Regional Open Space District
GENERAL MANAGER'S RECOMMENDATION
Tentatively adopt the Action Plan for the Implementation of the Basic Policy of the
Midpeninsula Regional Open Space District for the 1996-1997 Fiscal Year. The Action Plan
will be presented to you for final approval at your March 27 meeting.
DISCUSSION j
You reviewed, amended, and adopted the proposed Action Plan for the 1996-1997 fiscal year
at your January 24 and February 14, 1996 meetings (see Reports R-96-14 and R-96-21).
Staff has incorporated the proposed Action Plan amendments discussed during the Action
Plan review. To facilitate your review, strikeouts for wording to be deleted and bold
italicized typeface are used to show proposed changes.
As charged by the Board, the Administration and Budget Committee reviewed the proposed
Action Plan on the Board's behalf as part of the budget review process. The Committee did
not recommend any additional changes.
Prepared by:
L. Craig Britton, General Manager
Jean Fiddes, Administrative Services Manager
John Escobar, Operations Manager
Malcolm Smith, Public Affairs Manager
Planning Team Members
Contact person:
L. Craig Britton, General Manager
330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 ` FAX:415-691-0485 + E-mail: mrosd@netcom.com
- Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Ilan ko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
i
ACTION PLAN
FOR THE IMPLEMENTATION OF THE
BASIC POLICY OF THE
MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT
FOR THE 1996-1997 FISCAL YEAR
I. OPEN SPACE ACQUISITION PROGRAM
H. PLANNING PROGRAM
III. OPERATIONS PROGRAM
IV. PUBLIC AFFAIRS PROGRAM
V. ADMINISTRATION PROGRAM
OPEN SPACE ACQUISITION PROGRAM
Subprograms
A. Negotiations and Special Projects
B. Enterprise
To Implement the
BASIC POLICY OBJECTIVE:
The District will purchase or otherwise acquire interest in the maximum
feasible amount of strategic open space within the District planning areas.
General Program Emphasis for 1996-1997
As a result of limited acquisition funding, the program effort will continue to
focus on the most critical, highest priority projects. Lower priority properties
will be pursued through long-term options, available grant funding, bargain
sales and gifts. Continued efforts will be made to clear and perfect title to
existing District lands. The District will continue to work with the Peninsula
Open Space Trust (POST) to acquire land and further the District's overall
open space acquisition goals. The enterprise sub-program will also receive
continued focus on maximizing rental income and maintaining and improving
District rental structures.
Staff Resources
(Regular, full-time positions, unless otherwise indicated)
Land Acquisition Manager (vacant position)
Real Property Representative
Secretary - Open Space Acquisition
(shared half-time with Planning Program)
129-1997
Negotiations and Special Projects Subprogram
Objective
To provide for the acquisition of all real property rights necessary to secure a recreational
and open space greenbelt in the foothills and baylands, including rounding out and improving
public access to existing preserves and connecting District preserves with other public lands.
Key Projects
1. Grants, Gifts and Bargain Sales - Focus on acquiring the highest priority, most
critical properties, which enhance public access to existing preserves, and connect
with other preserves and other public lands, through available grant funding, bargain
sales, and/or gifts where possible.
2. Options - Obtain Board approval on appropriate long-term options, at market prices
or less, to acquire desirable properties that might be affordable in future years should
the District be successful in obtaining additional funding for land acquisition.
3. Sell Surplus Properties - Complete the successful auction sale of the "Teague Hill"
surplus properties property. Also complete the sale of the "Thornewood" surplus
property following Board approval. These transactions will help fill a critical funding
gap for additional land purchases.
4. Trail Easements - In order to conserve existing, limited funding, focus on
obtaining trail easements that link District preserves and other public lands,
enhancing public access to open space and furthering the completion the Bay
Area Ridge Trail and Bay Trail systems.
Other Projects and Activities
1• Provide support and information for approaching the District voters when a plan for
additional open space land acquisition funding is determined to be feasible.
l
2. Seek and encourage other agencies and groups to undertake sole or joint acquisition
projects which will preserve additional open space such as a joint project with the
County of Santa Clara.
3. Work with Peninsula Open Space Trust to complete at least one acquisition project
that significantly furthers the District's overall open space goals.
4. Maintain a multi-year spending plan for open space acquisition which optimizes use of
cash and borrowed funds to accomplish acquisition goals within extremely tight
budget constraints.
5. Explore various alternative terms of purchase (options, installment purchases,
defensible fee, etc.) to offer advantages and incentives to landowners, as well as cost
savings to the District.
2
6. Provide on-going acquisition planning and priorities input as part,of the Planning
team.
7. Explore additional methods to protect open space lands for less than the total cost of
fee acquisition (open space easements, acquisition of development rights, development
dedication, exchange or sale of development rights, cooperation with private
individuals and groups, etc.) especially in this time of extremely tight budget
constraints.
8. Encourage other agencies to apply for grants that will enhance overall open space
goals.
9. Work actively and regularly with District legal counsel to maintain and pursue
District's legal program where title to existing District lands are threatened by
encroachment, claim of adverse rights, liens or other interference with District's real
property rights.
10. Work with Operations Program in negotiating road agreements with adjoining
property owners to ensure District's real property rights are protected and minimize
the District's maintenance responsibilities where appropriate.
11. Initiate and maintain contacts with landowners, real estate appraisers and brokers,
developers, architects, engineers, zoning and planning officials, and financial
institutions.
12. Maintain a relocation assistance program utilizing staff and consultants as necessary.
13. Compile current information on real estate market activity, including ordering
preliminary title reports on a timely basis for research into potentially available
properties.
14. Catalog information of special interest, such as deed restrictions, encumbrances,
financing and tax considerations. This activity includes the establishment and
continuation of a working relationship with title companies and other information
sources.
15. Work to clear and perfect title on District owned land through the orderly, prioritized
disposition of title and legal encumbrances (mineral and water rights, claims of
prescriptive easements, encroachments, etc.) where appropriate.
16. Work with Peninsula Open Space Trust to administer conservation easement
monitoring program.
3
1996-1997
Enterprise Subprogram
Qbjec
iv
To manage all of the District's revenue producing activities in such a way as to maximize
income from enterprise accounts consistent with Open Space Management policies,
incorporating compatible new programs when possible.
Key Projects
1. Administer Enterprise Accounts - Administer leases and rental properties, consistent
with open space management policies, to maintain and enhance revenue stream
through competitive and current rate structure, effective maintenance programs and
communication with tenants.
I
2. Maintain Rental Structures - Carry out maintenance and improvements to rental
houses to keep buildings and grounds in a safe, sanitary, and attractive condition and
to increase net rental income. Administer long term and reoccurring maintenance
priorities on rental properties.
3. Identify and Pursue Alternative Lease Arrangements - Investigate long term
leasehold interest agreements and alternative lease arrangements for the
appropriate enterprise properties to enhance net income to the District in
accordance with Board policy.
4. Administer Historic, Agricultural and Grazing Leases - Oversee lease compliance
and renovation requirements on District historic leases. Evaluate and establish criteria
for selecting and administering a new historic leasehold interest for the Thornewood
property. Monitor existing agricultural and grazing uses in accordance with use and
management process.
Other Projects and Activities
1. Prepare cost-benefit studies on a case by case basis as major repair, improvement
and/or rental decisions arise.
2. Prepare annual rental surveys on District rental houses and Ranger residences.
3. Administer leases lease of additional office space at 330 Distel Circle.
4. Investigate new enterprise proposals as initiated by other groups or individuals that
would be compatible with District goals and objectives.
5. Modify existing agricultural leases in conjunction with use and management process.
6. Evaluate the District's communication leases and as warranted bring in line with
market rates.
7. Administer FEMA grants to repair District roads and trails damaged during the 1995
winter storms.
4
PLANNING PROGRAM
Subprograms
A. Regional and Long-Term Planning
B. Site Planning and Implementation
To Implement the
BASIC POLICY OBJECTIVES:
The District will follow a land management policy that provides proper care of open space
lands, allowing public access appropriate to the nature of the land and consistent with
ecological values.
The District will work with and encourage private and other public agencies to preserve,
maintain, and enhance open space.
Program Emphasis for 1996-1997
Provide direction for acquisition and development of District lands while moving forward
with implementation of major public access and infrastructure improvements. Formulate the
Regional Open Space Plan focusing efforts on presenting a clear vision of lands to be
acquired and facilities to be developed over the next 20 years. Enhance public access to
open space preserves, trails, and historic buildings. Develop and upgrade facilities for
Operations Program to meet growing needs associated with managing open space.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
Senior Planners (2)
Open Space Planner II (1)
Open Space Planners I (2)
Resource Planner (1) (currently vacant)
Planning Technician (1)
Planning Secretary (shared half-time with Acquisition Program)
5
1996-1997
Regional and Long-Term Planning Subprogram
Qbjectivg
Assist with the formulation, review, and refinement of policies, District-wide plans, and cost
estimates for the management and development of District preserves on a regional or
District-wide basis. Work with local agencies on joint planning and implementation projects,
to share information, and to encourage planning decisions that support the preservation of
open space and natural resources and development of regional trail systems.
Key Projects
1. Regional Open Space Plan - Prepare a comprehensive plan to guide the District's
acquisition, development and stewardship efforts for the next 20 years, including a
mission statement, basic policy revisions and cost analysis.
2. Use and Management Planning Process - Review and revise the Open Space Use
and Management Planning Process, focusing on potential changes to the scope and
scheduling of Use and Management Plans.
3. Trail Use Policies and Guidelines - Review the Trail Use Policies and Guidelines to
consider revisions based on the growing experience and concerns gathered through the
implementation process
4. California Environmental Quality Act Guidelines - Review and revise the District's
CEQA review process to improve the integration of requirements into the planning
process and compliance with recent changes in the law.
5. Teague Hill Surplus Land - Complete engineering studies, surveying, percolation
testing, and other documentation to complete lot line adjustment process with the
Town of Woodside; determine lots, building sites, trail easements, and other issues
prior to marketing property.
6. Department Management - Complete the transition from a traditional management
structure to a self-managed team.
Other Projects and Activities
1. Expand trail use database to include comprehensive preserve information such as
parking availability, historic parcel ownership, trail lengths, special activities.
2. Reconstitute the Resource Management Program by examining priorities, needs and
filling of the Resource Planner position.
3. Conduct a trail corridor study for the Page Mill Trail between upper portion of
Skyline Ridge preserve and Portola State Park.
i
6
4. Develop in-house computer base mapping system that provides capability to produce
quality preserve maps and regional District map for planning and report purposes.
5. Conduct a grassland management study to investigate procedures and evaluate impacts
of alternative methods of weed management.
6. Continue to participate in interagency planning projects such as the Bay Area Ridge
Trail, San Francisco Bay Trail and Santa Cruz Mountains Bioregional Council.
7. Monitor and comment on public and private plans, environmental impact studies, and
various land use studies within the District.
8. Continue to actively pursue grants for acquisition of open space and development of
preserves.
9. Support Acquisition Program by conducting acquisition studies and preparing
acquisition reports and exhibits.
10. Continue efforts to improve the working relationships with staff at Santa Clara County
and San Mateo County Park Departments.
11. Improve the Capital Improvement and project management processes.
7
1 99 6-1997
Site Planning; and Implementation Subprogram
Qbjective
Apply policies, prepare and implement plans on a site-specific basis, including capital
improvement, repair and restoration projects, and respond to site-specific use and
management issues.
Key Projects
1. Use and Management Plans - Complete the Comprehensive Use and Management
Plan for El Corte de Madera, Interim Access Plan for Rancho de Guadalupe, and trail
elements for Fremont Older and Purisima Creek Redwoods Open Space Preserves.
2. Trail Construction - Complete the Ridge Trail between Long Ridge and Skyline
Open Space Preserves, implement first phase of El Corte de Madera Trails Plan,
including new trails and trail restoration projects, and construct Seven Springs Road
bypass trail.
3. Parking and Trail Improvements - Improve parking at Duveneck Windmill Pasture,
Monte Bello and Fremont Older, construct new parking at Windy Hill and Rancho de
Guadalupe, and complete plans for improved parking at Pulgas Ridge.
4. Historic Preservation - Continue restoration of Picchetti Homestead House and
implementation of historic lease at Thornewood Open Space Preserve.
5. Infrastructure Improvements - Complete construction of Skyline Field Office,
Schilling Lake spillway repairs at Thornewood and Weeks Road repairs at La Honda
Creek; complete plans for asbestos removal at Mt. Umunhum airbase.
Other Projects and Activities
1. Continue installing staging area map and bulletin board signs at each preserve.
2. Improve trails at Fremont Older Open Space Preserve, including Fern Trail, Seven
Springs Trail and Toyon Trail.
3. Undertake planning studies for meeting long-term parking needs at Jacques Ridge
Area of Mt. Umunhum, Rancho de Guadalupe, Rhus Ridge, Fremont Older, and the
Cathedral Oaks and Kennedy-Limekiln Areas of Sierra Azul Open Space Preserve.
4. Continue developing and installing exhibits at the Daniels Nature Center and
providing a nearby restroom facility.
5. Continue developing computerized trail maps and brochures for each preserve.
6. Complete plans and specifications for the seismic upgrade of the shop building at
Rancho San Antonio Field Office.
8
7. Prepare rock climbing plan for the Devils Canyon area of Long Ridge Open Space
Preserve.
8. Prepare plans and revise Palo Alto's conditional use permit in order to improve the
Monte Bello backpack camp.
9. Complete review of Dog Access Program at Windy Hill Open Space Preserve and a
status report at Pulgas Ridge Open Space Preserve.
10. Research grassland bum programs and prepare a thistle control plan for the Russian
Ridge Open Space Preserve.
OPERATIONS PROGRAM
Subprograms
A. Field Operations
B. Volunteer and Docent
To Implement the
BASIC POLICY OBJECTIVE:
The District will follow a land management policy that provides proper care of open space
lands, allowing public access appropriate to the nature of the land and consistent with
ecological values.
Program Emphasis for 1996-1997
Continue to provide responsible stewardship of District lands. In accordance with traill use
policies and guidelines, increase efforts in public education and volunteer participation.
Increase the use of District lands and facilities as an environmental education resource.
Traditional operations program activities such as ranger patrol, resource protection, and
maintenance and construction responsibilities will continue to demand the majority of the
program's resources.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
Operations Manager
Area Superintendents (2)
Visitor Services Supervisor
Support Services Supervisor
Supervising Rangers (4)
Docent Coordinator
Volunteer Coordinator (one-half time)
Secretary
Rangers (12)
Equipment Mechanic-Operators (2)
Lead Open Space Technicians (2)
Open Space Technicians (5)
10,000 seasonal hours (6,000 regular;
2,500 Deer Hollow Farm; 1,500 special project)
10
1996-1997
Field QRmfiions Subprogram
bj c 'v
To provide responsible stewardship of all District lands by furnishing those public safety,
maintenance, and resource protection services necessary and appropriate for effective
management of District lands.
Key Prajects
1. Operations Manual Update - Revise operations manual to include Open Space
Technicians, Lead Open Space Technician, and Equipment-Mechanic Operator
positions. Update ranger sections to include new procedures not yet formally placed in
document. Develop standing orders system to draft, review, and implement directives
not included in the operations manual.
2. Special Use Policies - Develop draft special use policies for Board adoption. Work
with the Use and Management Committee to develop draft. Concentrate on public
agency and private non-profit special uses.
3. Deer Hollow Farm - Work closely with City of Mountain View and Santa Clam
County Parks and Recreation Department staff to provide for the continued operation
of Deer Hollow Farm.
Other Projects and Activities
1. Patrol
a. Monitor public use and land use regulation compliance, and educate the visiting
public on proper use of District preserves.
b. Enforce District land use regulations by providing active ranger patrol and after
hours call-out service, as well as implementing patrol agreements with other
agencies.
c. Respond to accidents and other emergencies occurring on District lands.
d. Identify and mitigate potential hazards on open space preserves to provide public
safety.
e. Continue the implementation of Board-adopted trail use guidelines.
f. Monitor special events, use permits, and resource protection related impacts on
District lands.
g. To enferve the speed lifnit en tmilsj Incorporate ranger bicycle patrol and the use of
radar into edw regular patrol duties to address trail use conflicts.
11
2. Maintenance and Construction
a. Work with program managers to facilitate increased interaction between field staff
and other staff.
b. Develop cost-effective methods of meeting site maintenance needs.
c. Implement Use and Management Plan recommendations, as appropriate.
d. Maintain lands, buildings, vehicles, and equipment to a safe and appropriate
standard of appearance and utility.
e. Provide supervision of volunteer projects, support enterprise subprogram field
maintenance needs, and assist consultants and contractors with capital improvement
projects as necessary.
f. Implement resource management plans for specific sites, as appropriate.
g. Improve public access and use through capital improvement projects, while
protecting natural resources from the impact of public use.
3. Management and Administration
a. Improve liaisons with local police, fire, and municipal court jurisdictions.
b. Provide for safe access and site security by negotiating road maintenance and
caretaker agreements.
c. Coordinate management of District vehicles and equipment.
d. Coordinate an occupational health and safety program for field operations.
e. Coordinate ongoing training and skills enrichment for field staff.
12
1996-1997
Volunteer and Docent Subprogram
Objective
To encourage active public participation in the maintenance, restoration, and protection of
the District's natural resources, and provide cultural, historical, and environmental education
opportunities to the public.
Key Projects
1. Environmental Education - Implement the new environmental education program for
school children. Recruit and train additional outdoor education leaders to accommodate
more school groups. Investigate methods of providing transportation to school classes
needing financial assistance to expand participation in the environmental education
programs.
2. Daniels Nature Center - Work with Planning staff to design and install exhibits.
Develop and set up seasonal and temporary displays. Continue to seek grant funding
for exhibits and offer public nature programs at the nature center. Recruit and train
volunteers to staff the nature center at least one weekend day per week.
Other Projects and Activities
1. Recruit and train docents and other volunteers, and provide public information about
volunteer programs, projects, and events through quarterly newsletters.
2. Coordinate monthly volunteer service projects and short- and long-term special request
volunteer projects.
3. Conduct a broad range of public interpretive programs on open space preserves,
including developing a docent-led history and nature program at Picchetti Ranch.
4. Coordinate the volunteer trail patrol program, and provide ongoing training for trail
patrol volunteers and docents.
5. Work with City of Mountain View staff to explore potential cooperative interpretive
programs at Deer Hollow Farm.
6. Develop a crew leader training program for Preserve Partners volunteers.
7. Provide leadership training to field staff assigned to work with volunteers.
I
13
PUBLIC AFFAIRS PROGRAM
Subprograms
A. General Public Information and Outreach
B. Legislative, Funding, and Organizational Relations
To Implement the
BASIC POLICY OBJECTIVE:
The District will educate and make clearly visible to the public the purposes and
actions of the District, and will actively encourage public communication and
involvement in District activities.
General Program Emphasis for 1996-1997
Maximize the general public's awareness and understanding of the District, its goals,
and its activities by reaching all communities served and all target audiences with
District information.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
Public Affairs Manager
Public Affairs Assistant
14
1996-1997
General Public Information and Outreach SubprograQbjectiv
To generate additional support among the general public for completing the greenbelt by
increasing the positive perception and awareness of the District's mission, objectives,
accomplishments, programs, and effective management of public lands and financial
resources.
Key Projects
1. Public Events - Implement an event in May, 1996 dedicating the Stegner memorial
bench; implement the outdoor environmental festival, This Land is Your Land -A
Day in Open Space, at Skyline Ridge Open Space Preserve in June, 1996.
2. Kids' Art of Open Space - Schedule and coordinate the third event to take place no
later than March 31, 1997.
3. Annual Report - Publish a District 1995-1996 Annual Report by May 24, 1996,
followed by three regular issues of Open Space News.
Other Projects and Activities
1. Work with the Planning Program to provide publicity and outreach efforts to solicit
community involvement in developing the District's Regional Open Space Plan.
2. Conduct one direct mailing to chamber of commerce members within the District, and
one insert of District information in chamber of commerce newsletters.
3. Maintain a high level of regular media coverage of District activities and
accomplishments.
4. Work with the Planning Program to create new site maps for preserve brochures and
continue updating, producing, and distributing existing site maps, brochures, and
other collateral materials as needed.
5. Maintain and maximize the schedule of community presentations and displays.
6. Continue providing public affairs services to other programs, i.e., attendance and
input at meetings, press releases, flyers, displays, mapping, media liaison, etc.
7. Use all public affairs methods to continue creating a singular and well-defined public
perception of the District, and a clear distinction between the District and other parks,
open space, and land conservation agencies.
8. Make presentations available to high school civics and/or environmental classes.
9. Continue to maintain and update the District's web site on the Internet.
10. Continue to update and expand the District's newsletter mailing list.
11. Update and reprint the Visitors' Map for continued distribution.
15
12. Cootdinate with the Planning Program to implement a "grand opening" event
celebrating completion of the Grant cabin restoration at Rancho San Antonio Open
Space Preserve.
13. Participate with the Bay Area Ridge Trail Council in a possible event dedicating the
completion of a ridge trail connection between Long Ridge and Skyline Ridge Open
Space Preserves.
16
1996-1997
Legislative. Funding. and Organizational Relations Subprogram
ectiv
To carry out the high priority elements of the District's legislative plan and to inform other
public agencies and private organizations about the District's activities and goals.
Key -Projects
1. Lobbying Efforts - Work with the general manager and the District's Sacramento
lobbyist to preserve current and future state funding for the District, and to carry out
elements of the District's legislative plan.
2. Protection Of District Funding - Work with East Bay Regional Park District to
provide for long-term protection of District funding, including possible modification
of appropriate Public Resources Code sections.
3. Regional Funding - Work with San Mateo County, the Bay Area Open Space
Council, the Planning and Conservation League, and others to develop and support
potential regional or other alternative funding mechanisms.
4. California Constitutional Revision Commission - Work with the General Manager,
the Board President, and the Legislative, Finance, and Public Affairs Committee to
follow developments of the California Constitutional Revision Commission, provide
input to the Commission and State legislature as appropriate, and develop a District
position on the Commission's final recommendations.
Other Projects and Activities
1. Continually review and analyze legislation, determine District's position on bills, and
take appropriate action, if any, on bills.
2. Work with legislators, legislative committees, state and federal administrators, other
agencies, private organizations and interested citizens for information and action
regarding state legislation and specific local issues.
3. Support federal, state, or local legislation which will benefit the District.
4. Provide support and services for specific District projects requiring legislative
support, such as grant applications.
5. Maintain contact with other organizations and agencies and encourage them to assist
the public in differentiating between agencies, and for the exchange of information,
cooperation on special projects and participation in special events such as conferences
and seminars, to keep the District informed of current issues.
17
6. Provide District information to candidates in any 1996-1997 elections, set up
information meetings with candidates as need is determined, and coordinate with the
Administration Program a candidates' forum or information meeting with candidates
for seats on the District Board of Directors.
7. Continue to provide staff support to the Legislative, Finance, and Public Affairs
Committee, and work as needed to develop District positions on and involvement in
statewide open space issues.
8. Continue making presentations to city councils, planning commissions, and parks and
recreation commissions of the cities within the District.
9. Provide a District presence in key legislative activities, meetings, and conferences in
Sacramento, through California Parks and Recreation Society, Planning and
Conservation League, or with the District's legislative advocate.
10. Coordinate with the Administration Program to implement joint meetings with Santa
Clara County Parks and Recreation Commission and the Santa Clara County Open
Space Authority.
11. Schedule a land tour for San Mateo County in spring, 1997, and for Santa Clara
County in fall, 1997.
18
ADMINISTRATION PROGRAM
To Implement the
BASIC POLICY OBJECTIVE:
The staff of the District will administer the affairs of the District
on behalf of the public so as to maximize accomplishment of the
goals of the District within existing financial and other
constraints.
General Program Emphasis for 1996-1997
Instill vision and provide leadership to foster staff participation
and activities to carry out the District's short and long-term
goals and objectives. Maintain the District's viability as an
open space acquisition and management agency in light of
limited funding. Focus efforts on working with the Planning
Department, all staff, and the Board in development of the
Regional Open Space Plan.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
General Manager
Legal Counsel (part-time under retainer - proposed to be
one-half time pending Board approval)
Controller (one-quarter time)
Administrative Services Manager/District Clerk
Research Attorney
Administrative Analyst
Office Manager/Secretary to the General Manager
Accounting Specialist
Secretary (position currently vacant;
proposed to be one-half time pending Board approval)
Receptionist
19
1996-1997
Administration Program
Qbjectiv :
To provide overall coordination, direction, and administrative base for all District activities
so as to maximize the accomplishment of the Board's policies and directives, to implement
the Strategic Plan, and to maintain the District's viability as an open space acquisition and
management agency.
Key Projects
1. District Funding - Work to preserve current and future state funding for the District.
Continue to provide multi-year information/scenarios on District's long-term finances,
including bonded indebtedness and cash flow, and to address the need to rely on the
availability of grant funds for major development projects. Pursue alternate sources
to secure additional funding the District to meet acquisition and open space
management needs, including, if feasible, a 1996 note issue for critical open space
acquisitions.
2. Human Resources - Carry out District's personnel and labor relations functions.
Enhance organizational effectiveness through increased communications, staff
meetings, retreats, workshops, training seminars, and team building activities.
3. Joint Meetings - Coordinate joint meetings with the Board of Directors, the Park and
Recreation Commissioners of Santa Clara County, and the Board of Directors of the
Santa Clara County Open Space Authority, to discuss topics of mutual interest. in
emcee Hold joint meetings with key parks and recreation department staff at
San Mateo and Santa Clara Counties to facilitate interagency cooperation and
communication.
4. Regional Open Space Plan - Work with the Board of Directors, Planning Program,
and all District staff to prepare a plan providing a clearer vision for the future of the
District.
Other Projects and Activities
1. Continue to build and refine a management team approach for overall management of
the District's activities.
2. Provide financial management and accounting, including investment of temporarily
idle funds, and general legal support to other programs as necessary.
3. Perform administrative and legal obligations as required by State law, promote
District's safety program, and oversee coordination of equipment/infrastructure needs
at main office.
4. Coordinate necessary election services and activities for Wards 3, 4, and 7, including
a forum or informational meeting with candidates for Wards 3, 4, and 7.
20
5. Update Action Plan; prepare, monitor and revise, as necessary annual budget;
coordinate program evaluations for Action Plan progress; coordinate preparation and
distribution of all materials for Board's regular and special meetings.
6. Involve Board of Directors in planning of the annual special Board meeting to be held
as part of Board's Good Neighbor Policy.
7. Refine and implement a comprehensive risk management program, including a
formalized site inspection process.
21
Regional Open Spa,
s
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
j
R-96-31
Meeting 96-06
March 13, 1996
AGENDA ITEM
Presentation of the Budget for Fiscal Year 1996-1997
GENERAL MANAGER'S RECOMMENDATION
No action is requested at this time. The proposed budget for the 1996=1997 fiscal year will be
presented again at your March 27 meeting for final consideration and adoption.
Overview: This report presents the April 1, 1996 through March 31, 1997 fiscal year budget
for your consideration. Staff will review the proposed budget at your March 13 meeting. The
budget will be presented for adoption at your March 27 meeting. The proposed budget for the
1996-1997 fiscal year currently totals $18,886,300 and breaks down as follows:
I
Debt Service $4,835,800
Capital Improvement Projects $ 693,900
Facilities (Field Offices) $ 501,500
Operating Expenses $4,555,100
Land Purchases $8,300,000
The $4,835,800 of debt services is 46 percent of the $10,625,000 of property tax revenues
currently projected by controller M. Foster in his attached Controller's report.
As discussed in the Controller's report, the budget assumes the issuance of $29.1 million of
notes and lease debt. Current debt outstanding would require $8.01 million of debt service
payments in 1996-1997. Due to the impact of the proposed financing, 1996-1997 debt service
would be reduced by $3.2 million, leaving $4.84 million payable in 1996-1997.
The budget includes $8,300,000 for land purchases based on the proposed financing. The
Controller advises that no more than $1 million should be spent on land purchases prior to the
completion of the proposed financing. The$8,300,000 for land purchases compares with a land
purchase budget of$14,247,000 for the 1995-1996 fiscal year.
Proposed 1996-1997 operating expenses of $4,555,100 shown above do not include the
remaining $48,100 to be expended in the PERS surplus asset account as of April 1, 1996. The
surplus asset account arises from the District being "over-funded", which means the District's
actuarial assets exceed its actuarial liabilities for paying PERS contributions. The amount of
over-funding is removed from employer assets used for rate-setting purposes and is placed in
a surplus account for that employer. These funds cannot be refunded to the District. The
330 Distel Circle a Los Altos, CA 94022-1404 * Phone:415-69 1-1200 - FAX:415-691-0485 - E-mail: mrosd@netcom.com
Board of Dirvctors:Pete Siemens,Mary C.Davey,Teena Henshaw, David T.SmernoR,Nonette tianko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
R-96-31 Page 2
District can use the surplus funds to cover its employer-employee PERS contributions. The
$48,100 brings total operating expenses for 1996-1997 to $4,603,200 and will be included in
comparison calculations for the target six percent target guideline.
Target Average Six Percent Growth Guideline for Operating EUg—nses: The Board approved
the new target average 6% growth guideline for District operating expenses at the September 28,
1994 Regular Meeting (see report R-94-100). Operating expenses include salary and benefits,
services and supplies, and fixed assets. Facility costs, such as construction of the Skyline field
office, and capital improvement projects (CIPs) are outside the operating expenses growth
guideline. The guideline is a target average, allowing operating growth, for example, to be five
percent one year and seven percent the following year.
The base figure used to calculate operating growth is the approved 1994-1995 adjusted operating
budget figure of $4,197,814. With the Administrative and Budget Committee's concurrence,
the initial 1994-1995 base figure of $4,161,950 has been increased by $35,184 to include
election-related expenses that recur every two years. The initial 1994-1995 base figure excluded
these expenses.
The target average six percent guideline for operating expenses was first applied to the 1995-
1996 budget. Operating expenses, as compared with the guideline are:
• 1995-1996 adopted operating budget of $4,400,200 is 4.82% above adjusted base of
$4,197,814.
0 1995-1996 projected operating expenses(including PERS surplus used)of$4,358,685 are
3.83% above adjusted guideline of$4,197,814.
• 1996-1997 proposed operating expenses of $4,603,200 (including PERS surplus to be
used) are 4.61% above 1995-1996 adopted operating budget of$4,400,200.
• For the two fiscal years since establishment of the average six percent growth guideline,
operating expenses increase have averaged 4.72%.
Budget Review Process: The 1996 Administration and Budget Committee, composed of
Directors Smernoff(treasurer), Henshaw (committee chair), and Davey reviewed the proposed
budget in the Board's behalf during a series of open, publicly noticed meetings in January,
February, and March. The committee work included reviewing the proposed Action Plan for
each program, the proposed 1996-1997 budget by program and category expense groupings (as
well as by major projects and activities) and the 1995-1996 projected expenditures. The final
review compared the entire budget against the target average six percent growth guideline for
District operating expenses. The committee members received for their review detailed sub-
account printouts for all the detail line items included in the proposed budgets.
R-96-31 Page 3
Controller M. Foster met with the committee on February 28 to discuss projected revenues, the
proposed financing, debt service, and a District cash flow analysis. He will be presenting his
Controller's report to the Board at the March 13 meeting, as will the Administration and Budget
Committee be presenting their report.
As in past years, estimated expenses are included for various employee benefits. Because of the
District's April 1 fiscal year start date, exact contribution rates are not known when preparing
the budget. The proposed budget includes funds for a potential salary adjustment for office,
supervisory, and management staff. Specific recommendations regarding salary and benefit
adjustments for these employees will be presented for Board approval at the March 27 Regular
Meeting. At that meeting, it may be necessary to amend the proposed budget to reflect more
accurately approved salary and benefit adjustments.
Prgposed Program Budgets: The following section on the proposed 1996-1997 budget is
presented by program to facilitate your review. The last four pages of this report show in detail
the proposed 1996-1997 budget broken down by program and major expenditure categories.
1. OPEN SPACE ACQUISITION PROGRAM
A. Acquisition Program
95-96 95-96 9Er97
Adopted Projected Proposed
Budget Expenses Budget
Salaries & Benefits $83,150 $79,100 $86250
Services & Supplies 58,550 50,525 60'750
Fixed Assets - Acquisition 54,500 38,800 64, ?
Enterprise Subprogram 1141100 108,900 104 00
Debt Service 5,454,000 5,454,000 4,835800
Land Purchases 14,247,000 14,354,000 ,300000
T 20 011 300 $20,085,325 1 45 1 100
for n Acquisition Pr ram i 13 451 100 a
The proposed 1996-1997 budget o Open SpaceProgram s $ , ,
reduction of 33 percent from the 1995-1996 budget. This reduction primarily reflects a decrease
of approximately $6 million in open space acquisition funds. This reduction results from the
severe reduction in land acquisition use activity and the District's limited funding for acquisition.
Excluding debt service payments, the Acquisition budget is $8,615,300. Controller M. Foster
i
indicates that$8.3 million would be available in 1996-1997 for open space acquisition assuming
R-96-31 Page 4
the planned financing is consummated. No more than $1 million should be spent prior to
completion of the proposed financing. The District in its cooperative project with Santa Clara
County will contribute approximately $300,000 towards the acquisition of Moody Gulch in
Sierra Azul Open Space Preserve.
Debt service for principal repayment and interest on the District's land contracts and note issues
is budgeted at $4,835,800 for the 1996-1997 fiscal year based on the proposed financing.
As acquisition funds dwindle, the program's emphasis during 1996-1997 is to continue focusing
efforts on securing high priority properties and completing several grant funded acquisitions.
Land option fees are budgeted at $15,000 to continue the fee defeasance acquisition of the Lee
and General Convention properties in Sierra Azul Open Space Preserve.
Fixed asset expenses directly related to land acquisition, such as appraisals, site engineering,
escrow fees, title insurance, and legal fees are budgeted at $64,000, an increase of 17% from
the 1995-1996 budget because of potential complicated acquisition activities during the year.
B. Enterprise Subprogram
The proposed 1996-1997 budget for the Enterprise Subprogram is $104,300.
The subprogram's proposed budget divides into two major areas: 1) on-going regular enterprise
activities, and 2) expenditures relaters to the District's administrative office building. Funds
budgeted for on-going, regular enterprise activities is $80,800, a decrease of 8 percent.
The 1996-1997 Enterprise Subprogram budget does not include the $100,000 for remaining
estimated costs related to remodeling the 330 Distel office building. This figure is an estimate
of the amount currently under dispute with the bonding company, and the District has no current
intention of paying this cost. The amount has therefore been eliminated from the budget.
Operating expenses for the office building are budgeted at$23,500 for the tenant space and will
be handled in a separate facilities account within the Enterprise Subprogram. Expenses for the
portion of the building occupied by the District is included in the Administration Program.
I
In 1995-1996, projected net income from the District's enterprise properties was $407,640, an
increase over 1994-1995 income by approximately 11 percent. This increase is primarily due
to an increase in communication lease rents. Net income for 1996-1997 fiscal year is projected
4 i percent in mainly result faddition f former M n at 33 200 a six ce t crease ai as a esu t o the o thecDo ald
> Pe Y
ranch house at La Honda Creek n Space Preserve and an increase in communication lease
� P
rents.
R-96-31 Page 5
2. PLANNING PROGRAM
95-96 95-96 ?97
....... .. _ _ ..........
.........................................................
.........................................................
_ .
Adopted Projectedse�
Budget Expenses budget
Salaries & Benefits $ 447,700 $ 377,770 408;45Q
Services & Supplies 47,650 122,190 132950
Fixed Assets - 5,000 4,990 4,200
Operating Expenses
Fixed Assets - 532,500 69,300 501, 00
Facilities
Capital Improvement 575,250 404,650 00
Proj ects
Total Planning $ 1,608,100 $ 978,900 $ 1 ?41Q00
The proposed 1996-1997 Planning Program budget is $1,741,000 and represents an 8 percent
increase over the adopted 1995-1996 budget of$1,608,100.
Major changes in staffing during the past six months and use of the PERS surplus have resulted
in an anticipated underexpenditure of 15 percent in salaries and benefits for 1995-1996.
Reorganization of the planning department and use of the remaining PERS surplus will lead to
a 9 percent decrease in salaries and benefits proposed for 1996-1997. The Planning Manager's
position was phased out and a new Senior Planner position was added and filled. In addition,
a Planner H position was vacated in October and will not be filled at this time. Two Planning
Technicians were promoted to Planner I positions; one of the vacant Planning Technician
positions was filled. The Resource Planner position also became vacant and is anticipated to be
filled near the beginning of the second quarter 1996-1997.
There is a projected overexpenditure in 1995-1996 services and supplies and substantial increase
for 1996-1997 that can be related, in part, to the decrease in salaries and benefits. The
relationshipexists because of the increase in professional services necessary to assist Planning
P g
nary
in forming a self-managing planning team and other assistance such as grant writing which was
ordinarily performed by the Resource Planner. Other factors that contribute to an increase in
services and supplies include contract services needed for preparation of the Regional Open
Space Plan and Teague Hill surplus property feasibility studies.
The unusual increase in services and supplies leads to an overall 8 percent growth in the
operating budget for the Planning Program. The operating budget is comprised of salaries and
benefits, services and supplies, and fixed assets relating to office equipment. The Planning
R-96-31 Page 6
Program's operating budget for 1996-1997 is $545,600, as compared with $500,350 for 1995-
1996.
The fixed assets facilities budget consists primarily of the Skyline field office project which is
being carried over from 1995-1996. Construction of the new office building is budgeted at
$490,000 and an additional $10,000 is provided for demolishing auxiliary buildings. Plans for
seismic retrofitting of the Foothills shop building will also proceed at a cost of$1,500 bringing
the total facilities budget to $501,500.
The capital improvement projects (CIP) budget of $693,900 represents a 20 percent increase
over the 1995-1996 budget of$575,520. There is a projected underexpenditure of 30 percent
for 1995-1996 due largely to staffing changes and the reorganization process that is currently
underway. Some projects were delayed by unforeseen planning and permit complications.
Major projects in the coming year include trail improvements at El Corte de Madera and
Fremont Older, road repairs at La Honda and Purisima Creek Redwoods, historic preservation
at Picchetti Ranch, parking improvements at Fremont Older and Rancho San Antonio, clean-up
projects at Sierra Azul, asbestos removal plan for Mt. Umunhum airbase, exhibits at the Daniels
Nature Center, construction of Ridge Trail at Long Ridge and major access improvements at
Windy Hill.
CIP projects in 1996-1997 have been prioritized as they were last year into A and B priorities.
Highest priority projects are A projects and are fully funded. Every effort will be made to
complete the specific tasks associated with A projects as outlined in the Work Program for
District Preserves and Facilities. The B projects are second priority and funded at 50 % of their
estimated cost. They will move forward as quickly as possible and, often times, are accelerated
when A projects are delayed due to unforeseen problems such as complications in obtaining
permits.
As part of the measure to manage overall District budget growth, a CIP budget guideline of
$600,000 per year was introduced in 1994-1995. In the current year, the projected expenditures
are anticipated to be$404,650 or$195,350 below the guideline. Proposed CIP expenditures for
1996-1997 are $693,900 or $93,900 over the guideline. Projected development grant income
for 1995-1996 is $53,201 and in 1996-1997 is $217,830. Grant income will bring the total
expenditures for CIP projects down to $476,070.
R-96-31 Page 7
3. OPERATIONS PROGRAM
95-96 95-96 96-97
Adopted Projectedropvsed
Budget Expenses Budget
Salaries & Benefits $1,879,500 $1,813890 $ 9,19. 700...
Services & Supplies 457,150 445,775 48100
Fixed Assets 169,600 166,40021x900.
Total $29506,250 $29426,065 2,523 0
The proposed 1996-1997 budget for the Operations Program is$2,523,200 The proposed budget
represents a 0.6 percent growth over 1995-1996 adopted budget and a 4.0 percent increase over
1995-1996 projected expenses. Salaries and benefits in the proposed 1996-1997 budget currently
account for approximately 76 percent of the program's proposed budget. All costs associated
with an additional seasonal open space technician in the Foothills Area and three months of a
three-person trail construction crew for El Corte de Madera Open Space Preserve have been
included in the proposed budget.
Costs associated with the current one-year Deer Hollow agreement have been included in the
budget for the entire fiscal year. However, if the District enters into a multiple-year agreement
with the City of Mountain View and the County of Santa Clara, additional funding may be
necessary to staff the Farm with a regular staff position. Negotiations are currently underway
with both agencies.
The 1996-1997 proposed services and supplies budget is $481,600, a 5.3 percent increase over
the 1995-1996 adopted budget for services and supplies. Included in the proposed budget is an
additional $8,000 for road and trail maintenance, as well as a one-time expense of $10,000 to
computerize the thirty-page field map book used by staff. The costs associated with equipping
each geographical area with one cellular phone have also been included in the proposed budget.
The 1996-1997 proposed fixed assets budget is $121,900, a 27.2 percent decrease from the
1995-1996 adopted budget of $169,600, yet consistent with the five-year capital equipment
schedule shown on the next page. Three high-mileage patrol trucks are scheduled to be replaced
in 1996-1997 at a cost of $73,500. Costs associated with the purchase of two all-terrain
vehicles, two power carriers, two additional patrol bicycles, a phone and alarm system for the
Skyline Field Office, and two replacement fire pumpers are also included in the proposed fixed
assets budget.
1996-2001 OPERATIONS PROGRAM
5-Year Capital Equipment Schedule - Proposed
........... with previous year ex2enditure) ... ...... . ... . ...
.1.. -.1. ...I... .... ....... ........... ...:'... ,
....... .. .. .......
. ........... ......
N.9. . . . ..... ............ .. ...... .....
:: 1AN., S
............. ..........I
1995-1996
...........
...........................................
Vehicles:
a) rolacement ...................... ........................................... .............................................
patrol (2) $42,900 000 (2) $48,000(3) $72, (3) $72,000 (2) $48,000
... .......... ...................
................ ................
...... ....... .........................-
................................................
...... ............-...... .......-
...............-............
other
..............................
............................................
(1) $36,000
.. ..... .............. replace '87 dump
...... ........... ... ........
b) new ........
...........
.................. --........1.
...........-.....................--...........
...............
atrol 1 22400 ..................................................................".....'
1 26,500 1 26,500p
other
......... .......
.............
.
................. . .
$55,000 $5,000 $60,000
Machinery and ,4$76 00
...................... ...........
.. . ...........-..... ............
................. .....
Heavy Equipment tractor w/ mower trail dozer small trailer backhoe
-611..... ....
x , . —Me X..
X .
4.
..........
iEipmenOff t $5,80
....t...................I................
u l ..
-.
.....................................
$5,000 $4,500 $4,500
Field ...............-
Equipment:
.............----............................................. ............................
............... ...........................
............... .................-........
........................
............
...............
a) field $4,000
0
..................
....... $6500 $8,000 $7,500 $7,000
..........
.. ....... .
............ ..... .......
.......... .......
b) radio $6,900 ................
................$....... .......
................... ............ $1,000 $1,000 $2,000
$4,500 $4,500
c) fire $8,000
...........
............ ......
............
(2) replace . ....... new pumper new pumper
...............
...............................
pumper .....
...........
.....................
...................-.-.......
................................................
$134 000 TOTALS $166,40 500 $1299000 W2, $119 500
AVERAGE ANNUAL CAPITAL EQUIPMENT FOR : 6 years, FY 1995/1996 - 2000/2001 $132,217
5 years, FY 1996/1997 - 2000/2001 $125,380
cap6yr96.doc revised 3/05/96
to
00
R-96-31 Page 9
4. PUBLIC AFFAIRS PROGRAM
95-96 95-96 96- 7
Adopted Projected Proposed
Budget Expenses Budget
Salaries & Benefits $127,550 $116,500 $124,100
Services & Supplies 148,450 132,74558 900.
Faced Assets 1,000 11100 500
Total $277,000 $250,345 $283, 00
........ .. ...
The proposed 1996-1997 Public Affairs Program budget provides for a modest (2.3 percent)
increase over the 1995-1996 adopted budget, in order to continue to effectively carry out the
program's objective to maximize the public's awareness and understanding of the District, its
goals, and its activities by reaching all communities served and all target audiences with District
information. With the exception of a major special event, the program is generally in a
status-quo mode, building on the foundation of our past efforts while keeping increased expenses
to a minimum.
Salaries and Benefits: $124,100
The decrease in salaries and benefits is due primarily to the District's use of its PERS surplus
accounts. Staffing remains the same.
Services & Supplies: $158,900
Services and supplies includes general services and supplies, publications, and special projects.
The proposed 1996-1997 budget represents a 7 percent increase in expenses from 1995-1996
adopted budget. This adjustment is the result of printing increased quantities of site brochures
and newsletters, and the reprinting of the visitors map. General services and supplies in the
proposed budget total $49,150 and include:
Contract services $17,250 (Legislative, photography, Bay Area Open Space
Council, other)
Library & subscriptions $ 1,450 (Netcom, all papers, League California Cities)
Postage $18,600 (newsletters, annual report, general & special mail)
Printing and duplicating $ 2,700 (ordinances, Basic Policy, photo processing)
Advertising $ 1,200 (miscellaneous)
Private vehicle expense $ 1,200
Business meeting expense $ 4,400 (meetings, organizational memberships)
R-96-31 Page 10
Personnel development $ 1,900
Publications: A 30 percent increase in publications expenses is proposed due, as noted above,
to printing significantly greater quantities of newsletters and site brochures, along with a 20,000
quantity reprint of the visitors map. Publications total $83,650 and include:
Reprint visitors map $13,000
Site brochures & maps $29,000
Sharing The Trails brochure reprints $ 1,600
Annual report $ 8,600
Volunteer recruitment brochure reprints $ 900
Kids' environmental awareness
poster reprints $ 1,600
Newsletter (3 issues) $27,000 (now includes Hikes & Walks)
Fact sheet reprints $ 1,650
Special Projects: This category is proposed to increase by 24 percent over 1995-1996,
principally due to "new" costs associated with the special event in June, and to a higher use of
mailing lists and labels. Special Projects total $26,100 and include:
Displays $ 3,700
Public events $ 7,000
Promotional expenses $ 9,250 (awards applications, post-its, pads)
Mailing lists/labels $ 6,150 (labels and inserts for chambers,
handling)
Fixed Assets: $500
The 1996-1997 proposed budget includes $500 for a new, higher-capacity hard drive in one of
the public affairs program computers.
Total budget, all categories: $283,500
The proposed 1996-1997 budget is 2.3 percent higher than the 1995-1996 budget and
approximately 13.2 percent above the projected actual expenditures for 1995-1996. Staff
continues to explore methods of tracking costs more accurately to maximize budget efficiency,
while maintaining a viable and effective program.
R-96-31 Page 11
5. ADWSISTRAMN PROGRAM
95-96 95-96 96- 7
Adopted Projected Pmpvsecl
Budget Expenses Binge#
Salaries & Benefits $619,100 $553,800 $600000
Services & Supplies 178,200 199,950 278, 50
Fixed Assets 9,000 8,250 9050
Total $806,300 $762,000 $897 5
Totaling $887,500, the proposed 1995-1996 budget for the administration program breaks down
as follows:
Salaries and Benefits $600,000 67.6 k
Services and Supplies $278,450 (31.4%)
Fixed Assets $ 9,050 (1.0%)
The proposed 1996-1997 Administration Program budget totals $887,500 and represents a 10%
increase over the 1995-1996 adopted budget and a 16.5% increase over 1995-1996 projected
expenses.
The salaries and benefits category includes your Board appointees' salaries, currently budgeted
at$143,450. For the purposes of budget preparation, the Legal Counsel's salary is based on the
conversion to a one-half time employee. In this same salaries and benefits category, $25,000
is included for potential salary incentive awards for office, supervisory, and management staff,
and $27,000 is designated for Directors' compensation.
As the service-center for many District operational and administrative activities, the services and
supplies budget includes $146,950 funding for basic items such as:
Postage $12,500
Telephone $19,000 (including two cellular phones)
General Insurance $38,850
Auditor $ 9,000
General Office Supplies $6,000
Utilities and Maintenance $44,900
Business Printing $ 9,500
Minute Taker $ 7,200
I
R-96-31 Page 12
The services and supplies category also includes $50,800 for the November election for Wards
3, 4, and 7; $10,000 for special legal fees related to general personnel and administrative
matters; $5,800 for administrative staff and general and/or specialized all-staff in-house training
programs; and$8,500 for professional conference for professional staff and the Board, including
the Special Park District Forum and Special District Management Institute.
The proposed budget also includes $3,500 for the Board's staff recognition event and $600 for
the staff activities or events to be held during the year and administered by the "Fun"
Committee.
The proposed fixed asset budget totals $9,050 and includes funding for two computer upgrades
and a computer for the General Manager. Also included is funding for a fax machine for the
current and future Board president's home. The Board president reviews a significant number
of documents and letters between Board meetings, and the fax machine will eliminate the need
for staff members, as well as the Board president, to deliver and pick up documents.
SALARY INCENTIVE AWARDS
The Board's current policies for use of salary incentive awards, adopted June 22, 1983, state:
The Board's Budget Committee will audit the incentive award program for
compliance with the policies herein, will approve budget for the program on
behalf of the Board, but will not be involved in approving incentive amounts for
specific general manager appointees. From time to time, the Budget Committee
may recommend increases or decreases in the amount of incentive funds available
to be used by the general manager.
The Administration and Budget committee reviewed the salary incentive program with the
General Manager at its March 5 meeting. Discussion included the number of office,
supervisory, and management staff who received an award in 1995-1996 and the number who
might be eligible for salary incentive awards during the coming fiscal year. The estimated total
cost of the program for 1996-1997 is $33,600, not including adjustments for those employees
earning a salary incentive award who may convert part of their award to vacation time.
In 1995-1996 the salary incentive program was capped at $25,000 as a means of containing the
growth in the program. The salary incentive program continues to grow as more employees
reach the top of their salary range, greater numbers of eligible employees receive the award, and
award recipients receive greater amounts of the reward. I recommend continuing the $25,000
cap in 1996-1997. In addition, the Administration and Budget committee has requested placing
the 1996-1997 program and awards on hold until the long-term goals of the plan are reviewed
by the General Manager and any proposed changes are presented to the committee and proposed
to the Board.
R-96-31 Page 13
Prepared by:
Craig Britton, General Manager
Jean Fiddes, Administrative Services Manager
Del Woods, Senior Planner
George Sipel, Interim Planning Manager
John Escobar, Operations Supervisor
Malcolm Smith, Public Affairs Manager
Marie McGough and Bunny Congdon, Accounting Specialists
Deirdre Dolan, Administrative Analyst
Contact person:
Craig Britton, General Manager
mmpEmmoou^REGIONAL OPEN SPACE DISTRICT V4
PRELIMINARY BUDGET avPROGRAM
1o**199v �
� ,~.~~
' ' ' '---------' '
mqvmmvn Planning nnvnativ"* Public Affairs Administration ro7Aus
� Budget Category pmomm Program p"w=m pmomm Program (All Programs)
� nevswuce
Tax Revenue 10.625000 10,625,000
-----_ ------------------- ____________ ___________ -----------------__-------- ----------------------------
Grant mvvmo uromm 118,000 *uxmm
Interest Income 520,000 520.000
---— -------------------— -------—----------------- ------------------'------ ------'-'----- -------'----- .............-------------
Rental Income noxmm 538,000 �
'----- --'--------- ----- ------- ---- ---- ----------
mmvrIncome 50.000 50,000
_--- --------------
TOTAL INCOME 913,000 118.000 o u //.195.000 12.226.000 |
Net Proceeds from 8,961/000 8,961.000
Note Issue
----- ----------- ------------ ------ --- -------------------- ---'-------- --'-'---------' --------------------'ronu|wuowE
PLUS FINANCING 9.874'000 /m.mm n n 11.195.000 21'/87.000 |
�
INCREASE/wRESERVES 2,300700
�
�
'
MImPEwINSULA REGIONAL OPEN SPACE DISTRICT (b)
PRELIMINARY BUDGET ovPROGRAM
1mm6-1mn
'
� Avvvmuon Planning on°n�oo Public Affairs ^u,mx�numn ror�m
Budget Category Program mmmm Program Program Program (All Programs)
_ ---------__ ------ ---------- ------_____
axpswo/runea '
Debt Service
Interest 4.025.800 *.oum.mm
pxmipm o/umm o/uwm �
______ ------------------------------
SUBTOTAL 4.835.800 «.om.mm
� ___---- ----------__ _-__'_--_--------- --- ---------------- --- __-___- -----------------------------
Salaries
�
� a)ovn.mnc^wnnntees 68,400 332,250 1.542.450 105.000 299.450 2.3*7.550
______
� m Salary Incentive Awards 25,000 25,000
� __- ------------------------------ ------------------------------ -------------------------- ------------------------------ ------------------------
� c)General Manager 89,950 m\mm
___ ------_---------- ----- _ _____________ ____________ ______________ ____________
� d)uwmovonmu *4,000 ^*/mo
______ ________ ------- ------------ -------
a)Controller u'mm 9,500
------------------ _ ---__________ _____________ -------------------------__ ______________ ____________ ------------------------___ -----
Benefits 17,850 /6,200 3/7250 19,100 /05,100 595500
----------------- ------
ommmrs'Fees ur/mo 27,000
------------------------
sumron`L 86,250 *08450 1`919.700 124./00 600,000 3.138.500
______ ____________
l
�
�� ���
| �� -- - -- -- - - - - - -
� |
|
m/opsw/wnoLA REGIONAL OPEN SPACE DISTRICT # |
PRELIMINARY BUDGET a,PROGRAM
1oos/mx
(xxmvs) �
' ' ' '--------------------------' ' ----
Acquisition Planning operations Public Affairs Administration TOTALS
|
Budget Category Program Program Program Program Program (All Programs)
_________ �
SERVICES uSUPPLIES
�
Legal Services 1J00 5.000 10»00 16,000 |
Regular Outside Services oo/xm 1/000 25,000 3,900 59,90
_________ /
� Lanoonovnrves x/mo
� Contract Services ��mm ����m �uam -----17,250---- uumm /91.500
eectivn/A^mxation 50.800 50.800
Library and oouvmwn mm mm wm 1.450 u^xm 5,550
� ------------------__ ___-_-__-___ --------_-__'__'---
x^nts and Leases 6,700 2,500 9.200
______ --- ---------- --- ------- ________
uo/mm, 6,800 26,500 41,200 74.500
� ------------------------------ ------------------------------ _- -------------------------- ---------------------------- --_'__'__----'
postag* mm mm 1.500 18,600 12,500 33,100
� __ ------------ -------- -------------------------- -_----- ------------------ ----------
Printing and Duplicating mm 3,300 2,600 2,700 :2.500 31.450
_____ -------------- ______________ ______________ _______________ -----------------_---------_
� Insurance 13.200 nn.am 38'850 132.650
------------- '---------- ------------ ----------- -----------'- ------------------------------
Advertising 3,000 1.500 /oo /.uou 2,000 8.400 |
_- _- --- ------- ---------------- ___'______ '__'_-_______- __--_--____-_' �
mopsmm^mnau 2,300 mm 2,900
___________ __ -------_ -------------- ---------- ------____
pavmovvxmmsxpamse 1.200 5,500 mm 1.200 *.mm 12,700
___________ _____________ ----- ------- ---______
omtrictvmmmesxnvnse 130,000 /o^mm
------------__--------- _____________ ------_-------------------_
Business Meeting Expense mm mm mm 4,400 1.850 7,550
_______ ______ _______ ____ ---------
Personnel
oevevnmnm u./oo *.mm 15.600 1.900 21'050 4*.950
______________ ----------_------------------ ___________ _________ __________ ___------------___
wo/m'/pwwursvu/vmem nm 16,900 100 3,000 20,200 |
_________ ------------------------ --------------------------
Operating Expenses-Diste 22,500 11^200 o\nm �
------- ___-_______ |
Computer Expenses 1'300 mm 100 3,900 5,800 |
omu,avvv/xm/Sm/snuip. mm /.mm 1.500 150 6,500 9,750 |
----------- ------------------------ |
Field ovnplum/Sm/Equip. 33,900 33,900
----------
Outside |
| mm,t.oemms 58,200 101.900 11.500 o/.am |
| � ----------
/ pmno*vTaxesupvnnits *,500 *,50 |
i ---------- ------------ |
ovmm pum/^aovn" ao___osu naaso
_
i _ ____________ _______________ _____________ _______ _ _____________ __________ |
| Comm.Special Projects 26.100 26./00 �
�' -------
Volunteer proonon 10,300 10,300
Miscellaneous 100 /00 100 mm
ouovuTxL 164,050 /32,950 481/600 158,900 278,450 1,210,95
--- -------- --- _
/
mmPEmINmmAnEGIuNAL OPEN SPACE DISTRICT (d)
PRELIMINARY BUDGET evPROGRAM
/yo6-/997
- ----------' '
Acquisition Planning Operations Public*maim Administration TOTALS
Budget Category pmmnon pnmnmn Program pmomm pmomm (All Programs)
FIXED ASSETS
� Previous Land Commitment o
New Land Purchases 8,300,000 8,300,000
� Option Fees /n/xm 15,000
______
-----
Site Acquisition Expense *o.mm m'mm
����� ----- — ----------------- —-------
Site Preparatio Expense m\mm 38.000
_______ ------------ ---- ---__
otrumvresu/mpm"nmwnm 1`000 1.157.400 *'mm /./oo'*oo
__ ---_-----------___ _ -----------------___ ___________ --- --------- -------------- -------------------_---- --
Field Equipment 34,200 34.200
--------- —----------- ------
Office Equipment *,200 /*.mm ym 5,050 23,95 |
� vpmvmn 73,500 n\am
_________ ----------___---------_
ouaroTA| 8,365,000 1.199,600 121.900 mm 9,050 9,696,050
_ __________ ___________ ---------------------_ -----
TOTAL
�
oF ALL EXrswmrunea /3,*51.100 1J*1/000 2,523200 onnem uormm 18.886'300
-----------------__----- __________ ------------------ --- -----
TOTAL
mnswonuoca
EXCLUDING LAND AND
�
DEBT SERVICE ' 315,300 1.741.000 2,523.200 283,500 887.500 5,750,500 �
_-_'-------------__---- -----____ ------_------- --------- �
�
�
� ��
Regional Open 81, ce
R-96-28 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 95-06
March 13, 1996
AGENDA ITEM
Controller's Report on the Proposed Fiscal. Year 1996-1997 Budget
DISCUSSION
The following cash projection shows the impact of the proposed fiscal year 1996-1997 budget
on the District's cash position. The District will begin the new fiscal year with estimated
cash balances totalling $7.0 million. Approximately $4.9 million of this cash is not available
to meet operating needs as it represents the reserve requirements of our outstanding public j
notes. Overall projected income, including proceeds from debt issuance, is adequate to cover
budgeted debt service, operating expenses, preserve development, reserve requirements, and
some $8.3 million for new land acquisition. As shown in the attached monthly cash flow
projection, given that the proposed financing is completed, no cash flow problems are
anticipated.
i
ANNUAL CASH FLOW PROJECTION
FISCAL YEAR 1996-1997 BUDGET
($Thousands)
Beginning Cash Balance 6,972
Plus: Tax Revenue 10,625
Grant Income 493
Interest Income 520
Rental Income 538
Other Income 50
Total Income 12,226
Net Proceeds from Note Issues 8,961
Total Income Plus Financing 1 1 7
Minus: Capital Improvements 694
Facilities Costs 502
Operating Expenses 4,555
Debt Service 4,836
Land Purchases 8,300
Total Expenditures 18,886
Ending Cash Balance 9
330 Distel Circle . Los Altos, CA 94022-1404 * Phone:415-691-1200 FAX:415-691-0485 s E-mail:mrosd@netcorn.com
Board of Directors:Fete Siernens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko, Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
R-96-28 Page 2
Income
1. Tax Revenue is budgeted at $10.6 million (67% from Santa Clara County and 33%
from San Mateo County). This assumes continued modest improvement in real estate
activity and no change in state funding formulas. This District budget assumes that
current secured taxes, in the tax year ending June 1997, will increase 3.6% in Santa
Clara County (up from 2.4% in 1995-1996) and 2.5% in San Mateo County (up from
1.9% in 1995-1996).
2. Grant Income is projected at $493,000, $275,000 tied to four specific potential land l
purchases and $218,000 for preserve development.
3. Interest Income is estimated at $520,000, assuming average investment rates of 6.0%
on reserve funds and 5.5% on general funds.
4. Rental Income is budgeted at $538,000, including $56,000 from sublease of excess
space in the Distel Circle building.
5. Other Income (estimated at $50,000), includes various reimbursements, joint preserve
development projects, fines, subscriptions, other fees, and cash donations.
Planned Financing
The budget assumes the issuance of$29.1 million of notes and lease debt. Of this amount,
$19.7 million would be used to pre-pay existing land contract debt and to refinance the
outstanding 1988 Variable Rate Demand Notes. By utilizing a joint powers financing
authority, created through Santa Clara County, the issue can be structured to significantly
reduce the District's near term debt service. Even though the issue would yield some $7.4
million of new land acquisition funds, District debt service payments would decline by $4.5
million over the next six years. The downside is that total annual debt service payments will
gradually rise each year through the year 2017.
At the end of March 1996, the District will have bonded indebtedness equal to approximately
95% of its debt limit. After the proposed debt issue and refinancing, the District's bonded
indebtedness would be about 89% of the projected March 1997 debt limit.
Debt Service
Current debt outstanding requires $8.01 million of debt service payments in 1996-1997.
However, due to the impact of the proposed financing, 1996-1997 debt service would be
reduced by $3.2 million, leaving $4.84 million payable in 1996-1997.
Other Expenditures
1. Capital Improvements: The budget includes $693,900 for major preserve
development projects. This compares to 1995-1996 spending of approximately
$404,650.
2. Facilities Costs: The budget assumes investment of$501,500 in facility
improvements, mostly to the Skyline field office. This compares to 1995-1996
spending of less than $70,000 on facility improvements.
3. QMrafing Expenses are budgeted at $4.56 million, up about 8% from the 1995-1996
estimated spending level.
4. Land Purchases are projected at $8.3 million. No more than $1 million should be
spent prior to completion of the proposed financing.
R-90-28 Page 3
Reserves
If all revenues, expenditures and debt operations occur as budgeted, the District's cash
balances would total $9.3 million at the end of the coming fiscal. year. This would be some
$2.8 million more than required to meet the reserve requirements of outstanding public debt,
and would adequately fund the first portion of fiscal year 1997-1998.
Long Term Cash Projections: Also attached is a long-term cash flow projection covering
the period 1995-2004. The key assumptions are 6% per year growth in operating expenses
and 3% per year growth in tax revenue (after 1996-1997), no proceeds from sale of surplus
property, about $700,000 per year of major capital improvements and completion of the
proposed 1996 financing. The major conclusion, given these assumptions, is that the District
has approximately $12 million to spend on new land purchases over the next two years and
will then be out of the land acquisition business.
Prepared by:
Michael L. Foster, Controller
Contact person:
Same as above
i
i
I
MROSD MONTHLY CASH FLOW BUDGET 1996-97
3/3/96
($THOUSANDS) APR MAY JUNE JULY AUG SEP OCT NOV DEC JAN-MAR TOTAL
BEGINNING CASH 6972 9389 9082 9419 17592 16786 8795 9242 8777 12452 6972
TAX REVENUE 2800 395 671 135 5 10 740 625 3900 1344 10625
GRANT RECEIPTS 46 145 125 177 493
INTEREST INCOME 50 50 60 60 90 80 130 520
OTHER INCOME 45 45 45 45 45 45 45 45 45 183 588
TOTAL REVENUE 2845 536 766 180 110 115 930 760 4150 1834 12226
CASH EXPENSES -375 -375 -375 -375 -390 -390 -380 -375 -375 -1145 -4555
FACILITIES -50 -50 -50 -50 -50 -50 -202 -502
CAPITAL PROJECTS -50 -50 -50 -50 -50 -50 -50 -50 -50 -244 -694
DEBTSERVICE -3 -168 -4 -243 -426 -1616 -3 -2373 -4836
OPERATING CASH FLOW 2417 -57 337 -538 -806 -1991 447 285 3675 -2130 1639
DEBT ISSUES (NET) 18099 18099
PRE-PAYMENTS -9138 -913 8
LAND PURCHASES -250 -250 -6000 -750 -1050 -8300
4 777 124 2 272
2 41 17592 16786 8795 9242 8 5 9272 9
ENDING CASH 9389 908 9 9
RESERVE FUNDS 4910 4910 4910 6489 6489 6489 6489 6489 6489 6489
NOTE FUNDS 2016 2016 2016 2016 2016 Q Q Q 2357 Q
AVAILABLE CASH 2463 2156 2493 9087 8281 2306 2753 2288 3606 2783
MROSD LONG-TERM CASH FLOW PROJECTION 3/3/96
69/61YR EXPENSE GROWTH,CAPITAL SPENDING PER C.I.P,3%TAX GROWTH
($THOUSANDS)
FISCAL YEAR: 95-96 96-97 97-98 98-99 99-00 00-01 01-02 02-03 03-04 TOTAL
BEGINNING CASH 11740 6972 9272 7922 8061 8102 8138 8155 7984 11740
TAX REVENUE 10317 1 10625 10944 11272 11610 11959 12317 12687 13067 104798
GRANT RECEIPTS 347 493 200 200 200 200 200 200 200 2240
JOINT PROJECTS 300 300
INTEREST INCOME 742 520 480 450 460 460 470 480 490 4552
OTHER INCOME 737 588 617 6448 681 715 7550 788 827 6352
TOTAL REVENUES 12443 12226 12241 12570 12951 13333 13738 14155 14585 118242
OPERATING EXPENSES 4221 4555 4828 5118 5425 5751 6096 6461 6849 49304
FACILITIES COSTS 69 502 1 1 0 100 300 300 1381
MAJOR IMPROVEMENTS 405 694 641 745 685 650 750 650 750 5970
DEBT SERVICE-CURRENT 5422 8013 6950 6474 6421 6470 6511 6472 6425 59158
DEBT SERVICE-NEW -3177 -938 -6 2]299 1277 114 1922 280 -3279
TOTAL DEBT SERVICE 5422 4836 6012 6468 6550 6597 6625 6664 6705 55879
TOTALEXPENSES 10117 10587 11591 12431 12660 13298 13471 14075 14304 112534
OPERATING CASH FLOW 2326 1639 650 139 291 36 267 79 281 5708
LAND CONTRACTS 7259 -9138 1500 -379
NET PROCEEDS 18099 18099
LAND PURCHASES:
PRIORITY PURCHASES 6803 300 7103
OTHER PURCHASES 7550 8000 3500 250 250 250 250 20050
ENDING CASH 6972 9272 7922 8061 8102 8138 8155 7984 8015
REOUIRED RESERVES 4910 6489 6489 6489 6489 6489 6489 6489 6489
EXCESS CASH 2O62 2783 1433 1572 1613 1649 1666 1495 1526
CUMM NEW LAND 1 1 8300 1 11800 1 11800 1 12050 1 12050 1 12300 1 12550 12800
Regional Open Spc
-------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-34
Meeting 96-06
March 13, 1996
AGENDA ITEM
Proposed Budget for Fiscal Year 1996-1997
1996 ADMINISTRATION AND BUDGET COMMITTEE'S RECOMMENDATION
Accept the proposed 1996-1997 fiscal year budget.
DISCUSSION
The charge to the Administration and Budget Committee was to develop a budget that
reflected both a realistic view of projected income and expenses and followed the Board
approved growth guidelines for District operating expenses. We established the target
average six percent growth guideline for operating expenses in September 1994. Operating
expenses include salary and benefits, services and supplies,and fixed assets. Facility costs,
such as renovation of the field offices, and capital improvement projects are outside the
operating expenses growth guideline.
The committee met five times to review the proposed 1996-1997 budget in terms of the
proposed Action Plan, the new Five-Year Planning Work Program for District Preserves and
Facilities, the adopted 1995-1996 budget, and projected 1995-1996 expenditures.
Under the scenario above, the management team and committee reviewed each program's
proposed budget.
The proposed budget for the 1996-1997 fiscal year currently totals $18,886,300. Current
proposed operating expense budget for 1996-1997 is $4,555,100, exclusive of debt service
($4,835,800), capital improvement projects ($693,900), facilities ($501,500), and land
acquisition funding ($8,300,000). The operating expense figure, including the $48,100
PERS surplus to be used, is 4.61% above the 1995-1996 adopted operating budget of
$4,400,200. At this time, the proposed budget includes funding for potential cost-of-living
salary adjustments for the office, supervisory, and management staff, but does not include
any potential cost-of-living adjustment for the General Manager nor any meritorious
performance awards for the General Manager or Controller.
Historically, tax revenue grew 8 percent to 12 percent per year. Due to the recession
impacting California, that figure has declined and Controller Mike Foster, in his presentation
to the committee, said that he is projecting tax revenue from Santa Clara County to increase
3.5% (up from 2.4% in 1995-1996) and 2,5% in San Mateo County (up from 1.9% in 1995-
1996).
330 Distel Circle * Los Altos, CA 94022-1404 * Phone:41 5-69"1-1200 - FAX: 415-691-0485 m E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C. Davev,Teena f enshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,brim de Wit
General Manager:L.Craig Britton
R-96-34 Page Two
Controller Mike Foster met with the Committee on February 28 and presented detailed
information on a financial review of the 1995-1996 year, a review of the 1995-1996 tax
revenue versus budget, the 1996-1997 tax revenue estimate, 1996-1997 revenue, debt
service, and cash flow projections. M. Foster also reviewed the proposed financing for
1996-1997 on which the proposed budget is based. He noted that this proposed financing, if
approved by the Board, would include the issuance of$29.1 million of notes and lease debt.
Controller Foster will be reviewing this proposal during his Controller's report at the March
13 meeting. The financing plan would save $3.2 million in debt service in 1996-1997 and
$4.5 million in debt service over the next 6 years.
Based on the above information, the Administration and Budget Committee recommends:
1) Accepting the proposed 1996-1997 fiscal year budget.
2) Capping, at the general manager's recommendation, the 1996-1997 salary incentive award
program at $25,000 and redirecting staff to review the program within the next six months
and to report back to the Administration and Budget Committee a viable plan for reaching
the Board's goal with this program.
3) Establishing, in behalf of the Board and in conjunction with the General Manger
Evaluation Committee, a salary review schedule for the general manager, legal counsel, and
controller and recommending to the Board what appointee salary survey data and other
information is required to review Board appointees' compensation.
4) Reviewing 1995-1996 actual versus projected expenditures after completion of the 1995-
1996 audit, reviewing 1996-1997 budget and expenditure status mid-way through the fiscal
year, including a review of the impact of the six percent target growth average for operating
expenses, and meeting with the Controller for a mid-year review of the District's financial
status.
Prepared by:
Administration and Budget Committee
Directors T. Henshaw (chair), M. Davey, and D. Smernoff
Contact person:
Director T. Henshaw
Regional Open Sp e pj,IL4-�
R-96-32
Meeting 90-06 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 13, 1996
AGENDA ITEM
Proposed Conversion of District Legal Counsel Position to Part-Time Employee and Approval
of Employment Agreement
AD HOC BOARD COMMITTEE RECOMMENDATION
Approve the attached Dis
trict Legal Counsel Employment Agreement
DISCUSSION
On January 31, 1996, the Administration and Budget Committee reviewed a proposal to
convert the District's legal counsel position from an outside contract to a part-time employee
beginning in Fiscal. Year 1996-1997. The Budget Committee was supportive of the concept
since it will have cost advantages both to the District and to the District's legal counsel.
The Budget Committee referred the matter to the Board who instructed its negotiators, an ad
P Siemens and
President Pete hoc committee consisting of es dent Nonette Hanko and Boardmembers
Teena Henshaw, to meet with District legal counsel to discuss the specific terms and
conditions of compensation and the employment agreement.
On February 28, 1996, the ad hoc committee met with District legal counsel to review and
discuss the proposed employment agreement. Based on our discussions and review of the
proposal, we are supportive of this proposal and are recommending Board approval.
This proposal will have cost advantages to the District. The District will be able to obtain
legal services at less cost, by paying a portion of compensation that would otherwise be paid
in hourly rates in the form of employee benefits. In fact, since the position is proposed to be
a half-time 20 hour per week position, the District will be receiving a greater level of legal
service for less cost. The benefit to legal counsel is that a portion of compensation is
provided in the form of nontaxable benefits instead of salary.
The attached agreement provides for a half-time position at a salary of$44,000 per year
which equates to an hourly rate of$42.31. Benefits are pro-rated 50%, with the exception of
medical benefits which would be paid at 100%, for a total benefit cost of$11,500. Total
compensation would equal $55,500. This is less than the District paid legal counsel for legal
services in calendar year 1995. The agreement also calls for pro-rated leave according to
existing District policies for managers, with an initial accrual of 60 hours for vacation leave.
Legal counsel would continue to serve at the pleasure of the Board and be terminable at will.
In summary, we believe this proposal provides advantages to the District from a cost point of
330 Distel Circle , Los Altos, CA 94022-1404 = Phone:415-691-1200 & FAX:415-691-0485 a E-mail: mrosd@netcom.com
Boar!of Directors;Pete Siemens,Mary C.Davey,Teena Henshaw, David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
view, will enable legal counsel to function as a real member of the management team, and
will assist legal counsel's ability to be informed, proactive and preventive in handling District
legal issues.
If the Board approves this agreement, staff will review the District's Classification Plan to
determine if approval of an amendment to the Plan to add this half-time position is required.
If so, an amendment will be brought to you for approval.
Prepared by:
Nonette Hanko, President, Board of Directors
Contact person:
Nonette Hanko, President, Board of Directors
Susan Schectman, District Legal Counsel
DISTRICT LEGAL COUNSEL EMPLOYMENT
AGREEMENT
This Employment Agreement ("Agreement") is entered into this _ day of
1996 by and between the Midpeninsula Regional Open Space District, a California public agency
("District") and Susan M. Schectman ("Attorney").
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Designation of District Legal Counsel
SUSAN M. SCHECTMAN is appointed and employed as District Legal Counsel for the
District.
2. Duties
A. Administrative Duties
1) Attorney shall attend all regular and special meetings of the District Board
of Directors as needed. Attorney's duties in this connection shall be to
render advice and opinions with respect to legal matters which may arise
during such meetings, except legal matters which may pertain to
proceedings wherein specialized legal services are to be provided by
special counsel or which do not fall within Attorney's scope of duties.
2) Attorney shall also attend meetings of committees and staff of the District,
when requested to do so by the District Board of Directors or the District
General Manager.
3) When requested to do so by the District Board of Directors or District
General Manager, Attorney shall prepare and review resolutions, notices,
contracts, leases, ordinances and other legal documents and papers in
matters pertaining to the District, and shall also examine for legal
sufficiency all documents submitted to her by the District.
4) Attorney shall perform legal research as required to attend to the legal
needs of the District and shall review legislation and court decisions to
determine their effect upon District affairs.
5) Attorney shall cooperate with and assist the District, its officers, directors,
agents and employees on all general legal matters pertaining to the
District, including the enforcement of District laws, ordinances and codes.
6) Attorney shall also perform such other related and appropriate legal
services for the District as may be requested by the District Board of
Directors or the District General Manager.
B. Litigation Duties
When requested to do so by the District Board of Directors, Attorney shall
represent the District in legal and administrative proceedings to which the District
may be a party.
3. Acting AM=
Attorney shall select another person or persons to act as Legal Counsel to the District in
cases where Attorney is unable to act due to illness, vacation or other reason. The
selection of Acting Legal Counsel shall be subject to the approval of the District Board
of Directors.
4. Limitation on Duties
A. The Attorney's regular work hours shall be generally 20 hours of service per
week, including attendance at Board or Board Committee meetings.
B. It is recognized that the District normally contracts with special counsel in certain
matters pertaining to the District, such as labor relations, workers' compensation,
general liability and bond issues. In the event legal services are provided by
special counsel, Attorney will be responsible for general oversight in such cases
to insure the District is effectively represented and for providing general legal
assistance and support to the special counsel as needed.
5. Compensation and Benefits
A. As compensation for the services to be performed hereunder, Attorney shall
receive a salary at the rate of$44,000 per calendar year.
B. It is recognized that there may be occasions when the Board requests the Attorney
to provide additional services on non-routine complex or time-consuming tasks
such as litigation or administrative proceedings which significantly exceed the
Attorney's regular work hours. In that event, the Attorney and the Board will
meet to review the request and agree upon appropriate additional compensation
for such services.
C. In recognition of the importance of continuing public agency law education to the
Attorney's effective representation of the District, Attorney may attend relevant
professional seminars such as League of California Cities City Attorney
conferences at a cost not in excess of $1,000.00 per year for travel, meals,
lodging and conference expenses. Other District related legal education or travel
expenses may be approved by the District when deemed in the best interest of the
District.
D. Attorney shall receive the medical, dental, vision, life insurance, long term
disabilityinsurance and deferred compensation benefits available to employees of
1�
2
the District on the same terms available to those employees. Except for medical
insurance coverage and long term disability coverage, for which District will pay
full premiums, such benefits shall be pro-rated and District shall pay 50% of
applicable premiums.
E. District shall pay both the Attorney's employee contribution and the District's
employer contribution in accordance with the District's 2% at 60 plan with PERS.
F. District will pay the employer's share of Social Security Medicare tax and
Attorney will pay employee's share.
i
G. Attorney may participate in any District optional benefit plan at her own cost.
H. Attorney shall earn vacation and leave as set forth in the District's "Personnel
Policies and Procedures Manual" and "Administrative Leave Program for
Managers" pro-rated at 50% of applicable amounts, except that Attorney shall
receive 60 hours of vacation leave which shall be credited to Attorney's vacation
leave balance on the effective date of this Agreement and thereafter upon each
anniversary date.
I. Attorney will be eligible to receive mileage reimbursement at the applicable
District rate for use of her personal vehicle on District business.
J. Meritorious pay -The District may grant Attorney meritorious pay, ranging from
0% to 5% over and above Attorney's salary. Such meritorious pay shall be based
on the Board's annual review of Attorney's performance. Evaluation shall be
based on criteria and objectives to which the Board and Attorney have mutually
agreed. Meritorious pay shall not be a salary adjustment, but rather recognition
for performance during the previous year of service.
6. Attorney may terminate this Agreement upon forty-five (45) days' written notice to
District. District may terminate this Agreement by written notice to Attorney at any
time. Attorney serves at the pleasure of the District Board of Directors and may be
discharged without cause.
7. On an annual basis, the District will review the performance of Attorney and will
consider any proposals by the District Board of Directors or Attorney to modify or
amend this Agreement and to adjust salary and/or benefits.
8. This Agreement shall become effective on April 1, 1996.
3
IN WITNESS WHEREOF, the parties hereto have executed this Employment Agreement this
day of_, 1996 at Los Altos, California.
MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT
By:
Nonette Hanko, President Susan Schectman
Date: Date:
ATrEST:
Jean H. Fiddes, District Clerk
4
Regional Open Spy. _e
------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-27
Meeting 96-06
March 13, 1996
AGENDA ITEM
Denial of William Alexander Claim Against the District
GENERAL MANAGER'S RECOMMENDATION
Deny the claim against the District filed by William Alexander.
DISCUSSION
Mr. William Alexander of San Jose has filed a claim against the District for personal injury
and property damage as the result of a bicycle accident which occurred on September 16,
1995 on Canyon Trail in Monte Bello Open Space Preserve. A copy of the claim which
describes the incident is attached to this report.
The Government Code requires that claims for damages be presented to a public agency
within 6 months of the incident. The District then has 45 days to determine whether to
approve or deny the claim. Upon denial of a claim, a claimant has 6 months to determine
whether to proceed with legal action.
District legal counsel has reviewed this claim and recommends it be denied. There does not
appear to be a basis to impose liability upon the District for this claim.
Prepared by:
Jean Fiddes, District Clerk
Sue Schectman, Legal Counsel
Contact person:
Jean Fiddes, District Clerk
330 Distel Circle• Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd®netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
i
r
CLAIM AGAIi 1L tvUDPENINSULA REGIONAL Ox -1 SPACE DISTRICT
Please return to District Clerk, 330 Distel Circle, Los Altos, CA 94022
Complete the following, adding additional sheets as necessary. J N 3 1996
1. CLAIMANT'S NAME (Print) William Alexander
2. CLAIMANT'S ADDRESS: 3086 Sulphur Spring Court, San Jose, CA 95148
(Street or P.O. Box Number - City - State - Zip Code)
HOME PHONE: 408-223-9926 WORK PHONE: 415-965-6462
3. AMOUNT OF CLAIM:
A. IF AMOUNT CLAIMED IS LESS THAN S 10,000:
Estimate amount of total damage or loss:
Attach copies of bills, estimates and other documents showing how you computes: the amount
of your claim.
B. IF AMOUNT CLAIMED IS MORE THAN $10,000, INDICATE WHERE 1URISDICTION
RESTS: Municipal Court
Superior Court xx
4. ADDRESS TO WHICH NOTICES William J. Donnelly, Esq.
ARE TO BE SENT, IF DIFFERENT (Name) Ruvara & Cohen aw arm
FROM LINES 1 AND 2 (PRINT) 1000 Fourth Street, Suite 700
(Street or P.O. Box Number)
San Rafael, CA 94901
(City - State - Zip Code)
5. DATE OF INCIDENT: 9/16/9 5 TIME OF INCIDENT:_ approx 1 : 0 0 p.m.
LOCATION OF INCIDENT: Page Mill and Saratoga Gap
i
i
6. DESCRIBE THE INCIDENT OR ACCIDENT UPON WHICH THIS CLAIM IS BASED,
INCLUDING YOUR REASON FOR BELIEVING THAT THE DISTRICT IS LIABLE FOR YOUR
DAMAGES:
Claimant was a member of a group of bicyclist, descending
i a trail when a park ranger suddenly and unexpectedly jumped
ed
out in front of them, causing sudden braking which resulted
in claimant' s falling in loose gravel.
The park ranger was negligent in not exercising due caution
in approaching these bicyclists .
(over)
I
I
7. DESCRIBE ALL DAINL.GE OR LOS
S WHICH YOU BELIES YOU HAVE INCURRED OR WILL
INCUR AS A RESTLZT OF THE INCIDENT:
Property damage to claimant' s bicycle, closed head injury,
lace a n r too s on elbow and knee, foreign bodies in the soft
tissue of the elbow, soft tissue injury to the back, wage
loss , pain and suffering .
8. NAti1E ,(S) OF PUBLIC E?�tPLOYEE(S, YOU CLAII�i CAUSED THE DAMAGES, IF KNOWN-.
Unknown at this time.
Signature of Claimant > Date
Note: Any person who, with intent to defraud, presents any false or fraudulent claim may be punished by
imprisonment or fines or both. Penal Code §72.
?*tote: Claims must be filed withim six months of incident. See Government Code Section 911.2
Claims No. 96-05
Meeting 96-06
Date: March 13, 1996
REVISED
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
8919 360.00 A-1 Septic Tank Service, Inc. Sanitation Services
8920 444.82 Acme & Sons Sanitation Sanitation Services
8921 172.24 All Laser Service Office Machine Maintenance
8922 162.38 Allen Equipment Co. Inc. Field Equipment Rental
8923 38.18 American Welding Supply Equipment Repair Service
8924 79.50 Randy Anderson Vehicle Expense
8925 82.69 A T & T Telephone Service
8926 1,045.18 Artefact Design Design and Production Artwork
8927 120.56 Artech Laminating Laminating Services
8928 80.03 Barron Park Supply Co. Field Supplies
8929 128.38 Craig Beckman Reimbursement--Field Supplies
8930 1,547.05 Big Creek Lumber
8931 485.00 Building Abatement Analytics Asbestos Consulting Services
8932 24.82 Carsonite International Corp. Decals for Signs
8933 351 .90 Cascade Fire Equipment Company Repair Parts for Fire Pumpers
8934 229.53 Clark's Auto Parts/Machine Shop Vehicle Parts and Repairs
8935 461 .12 Clyde Robin Seed Company Inc. Restoration Seeds
8936 246.97 Annette Coleman Reimbursement--Field Supplies
8937 192.00 *1 CSPRA PRAC Conference--P. Hearin, K. Miller
8938 166.03 Falore Chrysler Plymouth Jeep Eagle Vehicle Repairs
8939 723.46 Flaghouse Inc. Nature Center Benches
8940 54.90 G & K Services Shop Towel Service
8941 753.69 Gardenland Power Equipment Equipment, Parts and Repairs
8942 202.28 Goodco Press Printing
8943 200.00 Greenbriar Graphics Computer Software
8944 30.00 Keith Guitierrez Docent Training
8945 45.00 Clarie Hollenbeck Docent Training
8946 32.70 Honda Peninsula Equipment Repair Parts
8947 50.24 Hyster Sales Company Equipment Parts
8948 3,270.00 House of Printing Spring Open Space News Printing
8949 28.00 IMBA Resource Documents
8950 179.26 Kelly-Moore Paint Company, Inc. Grant House Paint Supplies
8951 78.23 Kinko's March Docent Newsletter Printing
8952 412.62 Lab Safety Supply Inc. Nature Center Stools
8953 200.43 Los Altos Garbage Dumpster Service
8954 53.20 Brian Malone Reimbursement--Uniform Expense and
Vehicle Expense
8955 180.00 Paul McKowan Reimbursement--Construction Class
8956 682.36 MetroMobileCommunications Radio Equipment
8957 2,100.50 Milstone Geotechnical Geotechnical Engineering Services
8958 325.82 Minton's Lumber & Supply Field Supplies
8959 2.72 Mission Valley Ford Vehicle Part
8960 5,000.00 Moody's Investors Service 1988 Note Paying Fee
8961 96.25 National Seminars Group Training Video
*1 Urgent check issued on March 5, 1996.
Page 1
| � --- ---' --- -- -- -- ��-- �
� Claims No. 96-05
| K8oed|ngQG-OG
Date: March 13. 1A0S
| REVISED
K8|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT
Amount Name Description
8962 121 .37 Noble Ford Tractor, Inc. Field Equipment Ports
8963 163.74 Northern Energy Propane Service
8964 1'041.07 Pacific Bell Telephone Service
8965 333.30 Peninsula Blueprint, Inc. B|ua|inm Prints and Copies
8986 3'354.64 Pine Cone Lumber Co., Inc. Lumber and Concrete
� 8967 487.42 PIP Printing Volunteer News Letterhead
� 8968 287.01 Quicksilver Printing Postcard Printing
� 8969 28.15 Rancho Ace Hardware & Garden Shop E|ootrioo| Repair Parts
�
� 8970 130.00 Regal Dodge Inc. Vehicle Repair �
8971 12.50 Rich's Tire Service Tire Repair �
8372 80.41 °2 Round Table Budget Meeting--Food
8973 1'513.04 Rny'u Repair Service Vehicle Repair and Servicing �
8974 1.87 S & VV Equipment Co. Field Equipment
8975 778.08 San Jose Mercury News Workshop Advertisement
8976 5'000.00 Santa Clara County Grading Permit Bond Fee--Skyline �
�
Field Office
�
8977 1'484.01 SeufrstBonk 1992 Note Paying Agent Fee
8978 240.00 SewN-So Volunteer Trail Pa1nn| Vests
8978 5'850.00 George SipdAssociates Planning Department Consulting Service
8980 101.45 Skyline County Water District Water Service �
� 8981 90.00 K8a|cm|nm Smith Reim buroonnent-'Nevv VVebnitn Service �
�
8982 10.02 State Board ofEqualization Diesel Fuel Tax
� 8983 141.95 Summit Uniforms Uniform Expense
� 8984 554.88 Tap Plastics Brochure Holders
8985 98.80 Taylor Rental Equipment Rental
�
8986 755.59 TantmrQ' Etc. . Field W1epm
� 8387 62.35 TranaCorn Vehicle Repairs
�
8988 21.31 University Art Center PWop yWeteha|a
8989 71.11 Unocal Fuel �
� 8990 1'585.00 Wilderness Graphics, Inc, Trail Signs and Frames �
� 8991 4830 Michael Vehicle Expense� �
� 8992 300.00 Roberta Wolfe Recording Services
�
� 8983 88.49 The Workingman's Emporium Uniform Expense
� 8994 132.38 Yordbivd Equipment Sales Equipment Parts �
�
8895 18.00 °3 Sonoma County Health Department llok Teat
8908 80.00 °4 Cooton Office Supplies
� 8997 4'687.14 Design Concepts Design, Layout and Typesetting of
�
Brochures, Newsletter and Postcards
8998 370.22 The Recorder Subscription
8989 4'927.50 Susan Schectman December to February Quarterly
Statement
8000 430.73 Petty Cash Local Meeting Expense, Fi|rn, Medical
Supplies, Office and Field Supplies,
Docent and Volunteer Supplies, and
50'028.47 Private Vehicle Expense
TOTAL
°2 Urgent check issued on February 28, 1998.
°3 Urgent check issued on K8an:h 11, 1996.
°4 Urgent check issued onMarch 12' 1996.
Page
Claims No. 96'05
| K8aehng9G'OG
Date: March 13. 1HQG
N1|OPEN|NSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
8919 360.00 A-1 Septic Tank Service, Inc. Sanitation Services
8920 444.83 Anrne@' Sons Sanitation Sanitation Services
8821 172.24 All Laser Service Office Machine Maintenance
� 8822 162.38 Allen Equipment Co. Inc. Field Equipment Rental
�
� 8923 38.18 American Welding Supply Equipment Repair Service
� 8924 79.50 Randy Anderson Vehicle Expense
8925 G2.69 A T �� T Telephone Service
�
8926 1'045.18 Artefact Design Design and Production Artwork
8927 120.56 ArtmchLorninodnQ Laminating Services
8928 80.03 Barron Park Supply Co. Field Supplies
8928 128.38 Craig Beckman Reim buroanmmnt'-Field Supplies
8930 1,547.05 Big Creek Lumber
8931 485.00 Building AbotemnemtAna|yticm An6ontoo Consulting Services
8932 24.82 Cansonbe International Corp. Decals for Signs
8933 351 .90 Cascade Fire Equipment Company Repair Parts for Fire Pumpers
8934 228.53 C|ork'aAuto Parts/Machine Shop Vehicle Parts and Repairs
8835 481.12 Clyde Robin Seed Company Inc. Restoration Seedy
8936 346.97 Annette Coleman Reimbursement--Field Supplies
8937 192.00 °1 CSPRA PRACConference-P. Hearin, K. K4i||mr
8938 106.03 Fa|ore Chrysler Plymouth Jeep Eagle Vehicle Repairs
8939 723.48 F|aghouom |nn. Nature Center Benches
8840 54.90 G0^ KServices Shop Towel Service
8941 753.69 Gorden|and Power Equipment Equipment, Parts and Repairs
8942 202.38 GoodomPream Printing
8343 200.00 GnaonbrimrGraphloo Computer Software
� 8944 30.00 Keith Guidorrmz Docent Training
8945 45.00 C|ario HoUanbock Docent Training
�
� 8948 32.70 Honda Peninsula Equipment Repair Parts
� 8847 50.24 Hywter Sales Company Equipment Parts
8948 3'270.00 House ofPrinting Spring Open Space Navvo Printing
� 8849 28.00 |W1BA Resource Documents
� 8950 179.20 Kelly-Moore Paint Company, Inc. Grant House Paint Supplies
� 8951 78.23 Kinku'u March Docent Newsletter Printing
8852 412.62 Lab Safety Supply Inc. Nature Center Stools
8353 200.43 Los Altos Garbage DummpmtmrSarvioe
�
8954 53.20 Brian K8n|onm Reimbursement--Uniform Expense and
Vehicle Expense
8855 180.00 Pau| K8cKoxvan Reimbursement--Construction Class
8856 682.36 K8etroMobi|oCmnnnmunicmtiono Radio Equipment
� 8957 2.100.50 K8i|atoneGmoteohnioa| Geotenhnica| Engineering Services
� 8958 325�82 K8inton'o Lumber & Supply Field Supplies
8859 2.72 Mission Valley Ford Vehicle Part
� 8960 5'000.00 WYoody'u Investors Service 1988 Note Paying Fee
�
8961 96.25 National Seminars Group Training Video
�
°1 ° Urgent check issued on March 5' 1996.
Page 1
Claims No. 96-05
MeetingQ6-O
Dote: March 13. 1896
� K8|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT
Amount Name Description �
8962 121.37 Noble Ford Tractor, Inc. Field Equipment Parts �
8863 163.74 Northern Pnuponm �orvioo �
� . �
8904 1'041.07 Pacific Bell Telephone Service
8965 333.30 Peninsula Blueprint, Inc. Q|uo|ine Prints and Copies
8968 3.354.64 Pine Cone Lumber Co., Inc. Lumber and Concrete
8967 467.43 PIP Printing Volunteer News Letterhead
8968 287.01 Quicksilver Printing Postcard Printing
8889 29.15 Rancho Ace Hardvxare & Gorden Shop Electrical Repair Parts �
�
8970 190.00 Regal Dodge Inc. Vehicle Repair
8871 12.50 Rich's Tire Service Tire Repair
8972 80.41 °2 Round Table Budget Meeting--Food
8973 1'513.64 Roy'n Repair Service Vehicle Repair and Servicing
8974 1.87 S & VV Equipment Co. Field Equipment
8975 778.08 San Jose Mercury News Workshop Advertisement
8978 5'000.00 Santa Clara County Grading Permit Bond Fee--Skyline �
Field Office �
8977 1'484.01 SeefmtBank 1982Nnte Paying Agent Fee �
8878 240.00 Sevv'N'Go Volunteer Trail Patrol Vests
8979 5'850.00 George Sipe| Associates Planning Department Consulting Service �
8980 101.45 Skyline County Water District Water Service �
8981 80.00 K8a|oo|nn Smith Reim buroemnent-Nnvv VVebmite Service
8982 16.02 State Board ofEqualization Diesel Fuel Tax �
8983 141.95 Summit Uniforms Uniform Expense
8984 554.88 Tap Plastics Brochure Holders
8985 96.80 Taylor Rental Equipment Rental
8980 755.59 Teater @ Etc. Field Maps
� 8887 62.35 TranmConn Vehicle Repairs
�
8988 21.31 University Art Center Map Materials
� 8988 71.11 Unocal Fuel
� 8990 1'585.00 Wilderness Graphics, Inc. Trail Signs and Frames
� 8891 48.30 Michael Williams Vehicle Expense
8992 300.00 Roberta Wolfe Recording Services
8993 89.49 The Workingman's Emporium Uniform Expense �
� 8994 132.38 Yardbird Equipment Sales Equipment Parts �
TOTAL 46.134.88
�
°2 Urgent check issued on February 28' 1996.
Page
|
Regional Open Sp e
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: C. Britton, General Manage
51'���
DATE: March 13, 1996
SUBJECT: FYI
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
OPEN SPACE PRESERVE USE PERMIT
.Dates) of Event Preserve/tocatior A;;_ 6c ioii Date .Cate o
SMTWTHFS RSA
parking
Event:T'unes T e of Event:
Start: Fees
End: Maximum Number of People: 1 Site:
A` licant Staff:
Name: Kn y Gpnrg P Other:
Organization: Total Due:
Address: 23500 Cristo Rey Dr . 327E , Cupertino 95014 Received: $
City: State: Zip: Lock Location:
Day Phone: 7 Night Phone:
Vehicle Descri tion Make: P 1 y mo u t h Model: Lock Combination:
License Plate Number: 1 T L J 4 8 8 Color: b l u grey
:. ..:5 ec�a1 Conditions ..... .
Permit to park in docent lot for access to Deer Hollow Farm,
March - December , 1996
(See attached page far additional special conditions, if any.)
CARRY PERMIT WITH YOU 1NVEEN ENTERING DISTRICT LAND. PLEASE RESPECT PRIVATE PROPERTY.
Permit conditions accepted by: Date:
(applicant)
Approved by: ,j V, 2� Date: - 3/ 11 /9 6
(MROSD)
IF PERMIT IS FOR PARKING, DISPLAY THIS RECEIPT ON DASHBOARD OR WINDSHIELD OF
VEHICLE.
i
Issued to: Kay George Organization:
Dates of visit: Mar - Dec . , 1996 Approved b
P R E S S R E L E A S E
March 7, 1996
Contact : Peter V. Banning, Executive Officer
(415) 363-4224
Peter Banning, Executive Officer of San Mateo Local Agency
Formation Commission (LAFCo) , announced today that at a meeting of
the Special District Selection Committee held on March 6, 1996, two
special district members and one alternate special district member
were elected to LAFCo. Pierre Palengat, Board Member of the
Broadmoor Police Protection District and Roger Goodrich, Board
Member of the Coastside County Water District were elected regular
members and Iris Gallagher, Board Member of Bayshore Sanitary
District was elected as alternate.
With the seating of special district members, the Commission will
be expanded from five to seven regular members and from three to
four alternate members. The new special district members join
Supervisors Ruben Barrales and Tom Huening; City Councilman Malcolm
Dudley (Atherton) and Mayor Steven Waldo (Brisbane) and Public
Member Mary Henderson. Alternate members are Supervisor Ted
Lempert, Council Member Naomi Patridge (Half Moon Bay) and Joseph
Zucca (public member) •
The Commission was created by the State legislature in 1963 to make
decisions on the boundaries and organization of cities and special
districts. There is a LAFCo in each county in California except the
City and County of San Francisco.
San Mateo LAFCols regular meetings are held the third Wednesday of
the month at 2 :30 p.m. in the Board of Supervisors Chambers, 401
Marshall Street, Redwood City.
For more information contact Peter Banning at (415) 363-4224 .
Regional Open Sp e
j I
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 8, 1996
Honorable Anna Eshoo
Member, United States House of Representatives
698 Emerson Street
Palo Alto, CA 94301
Dear Representative Eshoo:
One of our Supervising Rangers, Mr. Dennis Danielson, recently had the opportunity to talk with
you about the Midpeninsula Regional Open Space District. Ranger Danielson offered you a patrol *ride-
along' with him or one of our other rangers, in order to give you the day-to-day perspective of District
activities. I'm writing to formalize that invitation and offer you and your staff a patrol ride-along at your
convenience.
With over 41,000 acres of land, 200 miles of trails, and 23 open space preserves, District rangers
have a formidable task as stewards of the public's natural treasure of open space lands. In today's
political climate, both at the federal and state levels, environmental protection is constantly at issue, and
we welcome the opportunity to provide you and our other elected officials with an overview of how the
District operates, what our objectives are, and how we hope to accomplish them.
I hope that you will take advantage of our offer and join one of our rangers on a patrol ride-
along. Please contact Malcolm Smith of the District at (415) 691-1200 to schedule a ride-along for you
and/or your staff. It will be our pleasure to show you the District from a ranger's perspective, and answer
any questions you may have. Thank you for your long-standing and continued support of open space and
environmental protection issues.
Si cerely,
L. Craig Britton
General Manager
LCB/mcs
cc: Board of Directors, MROSD
Dennis Danielson, Supervising Ranger, Skyline Area
c\I mcsL prog�,pubfa(rtinlcrsicsiwo
330 Distel Circle. Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd®netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
Genera!Manager:L.Craig Britton
G„
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Please R.S.V.P. by March 11, 1996
Make Checks Payable to: Connie Wagner and return to San Mateo County Parks and Recreation Division, 590 Hamilton St.
4TH Floor, Redwood City, CA 94063
Name: ❑ Cannot Attend
Guest: ❑ Cannot Attend, but would like to contribute
$ toward gifts
❑ Enter me in the dessert contest
Adults - $14.00
Children 10 years old and under - $7.00 ❑ I would like to make a one minute presentation
Number of Adults Number of Children (Great Bob & Barbara Stories)
Total Payment $
Program: Robert "Bob" Emert Barbara Ferrerra
11-12 . . . . . . . . . . Great Bob or
Barbara Stories Bob leaves San Mateo County after more than Barbara was born and grew up in San Carlos.
12-1:30 . . . . . . . . . . . Luncheon 26 years service with the County Parks She attended Mount Carmel Elementary
System. He was born in 1936 on a 40-acre School in Redwood City and graduated from
1:00 . . . . . . . . . . Dessert Contest cotton farm in West Texas. He and his family Carlmont High School in 1956.
Bring your favorite dessert to be judged by Bob & migrated to California and settled in
Barbara. Pries will be awarded for the best desserts Richmond in 1941. He learned to be a team Barbara joined the County in July of 1981
1:30- 2 . . . . . . . . . . . . . Program player while on his high school football team as a receptionist. She spent 14 years in the
where he was named all league tackle, High County Manager's Office in various jobs. In
School All-American and was selected to play 1988 she was appointed Executive Assistant to
in the 1953 Shriners Hospital High School All Dave Nichols, County Manager. She was
How t0 et There: Employee of the Month in May of 1989.
g Star game. He attended San Jose State
University, and received his BA in Public Barbara is the reason the County Manager's
San Francisco\ay Office runs smoothly. She is always willing
j Recreation Administration in 1959.
to help and never to busy to listen to co-
tANIPER COYOTE �•'� 92e�°•• After working 10 years for the City of San workers or the public.
sERRA PONT b•. , Carlos he was hired in 1969 by Ralph Shaw.
' San 8
2 '',% He has worked for years to help build the Bob and Barbara History
0Matao . �, extensive network of parks that our citizens
e'
Y Y i
enjoy today. Bob has had significant R CAMP J g
a
"" `" 1p1 �� V Area Manager, Bob and Barbara have known each other since
• responsibilities as Ranger I ea
P g
•., + �.�� 1963 and were married on February 12, 1993.
d Rewood ono Chief of Parks, Parks Planner and Park
� a city e ` Superintendent. Beginning with the Charter Between them they have five children and
� 02 � � nine grandchildren.
EDGE �a4 a �• O for Parks voter mandated funding of 1972, he
lalt Moon PARK- �'; �• FLOOD e+ has helped make possible the acquisition of
gar " 9+ �, y°c more than 6,000 acres of public lands, They have traveled extensively in the west
Palo Alto ` visiting National, State & Local Parks from
/ Nl1DDART •, �,d including San Bruno Mountain, Pescadero, the Badlands of South Dakota to the
260 San Pedro Valley and parts of Sam McDonald
9 w STORES Redwoods in California and from Jasper in
00 wuNDERLICN Park. British Columbia to Old Town in San Diego.
_ Q The highlight of Bob's career with the
County has been his involvement with the And Now for the FUttlre ..
84 field staff of Park Rangers. He was involved
in recruiting, hiring, training and/or 'Their plans include extensive trips through the
North or South Bound P P g
From 280 or 101 take Woodside (84) Exit
promoting almost all of our current ranger Southwest, the Deep South and the Midwest
West, stay on 84 until you come to Kings staff. He is deeply appreciative of the in 1996, Alaska and the Pacific Northwest in
Mountain Road, turn right (2.6 miles to professional staff we now have. He has said 1997, and the East Coast in 1998. They will
that these are the right people, in the right be visiting parks, museums and interpretive
park entrance on right-hand side) place, at the right time." centers as they go.
Regional Open Sp,
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: C. Britton, General Manager,,,,,-
DATE: March 8, 1996
SUBJECT: FYI
fi
330 Distel Circle• Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Date: Sun, 3 Mar 1996 19:50:52 -0800
Message-Id: <199603040350.TAA15063glx6.ix.netcom.com>
From: donohuegix.netcom.com (Peter Donohue
Subject: press release - ROMP opposes Prop 197
RESPONSIBLE ORGANIZED MOUNTAIN PEDALERS (ROMP)
P.O. Box 1723
Campbell, CA 95009-1723
ROMP Opposes Proposition 197: Trophy Hunting of Mountain Lions
For Immediate Release
Contact: Peter P. Donohue
ROMP Director of Public Relations
415-361-4033 (day) 415-367-9327 (eve
email: donohue@ix.netcom.com
At its February 26 Board of Directors Meeting, the Responsible Organized Mountain Pedalers (ROMP) board
unanimously voted to oppose California State Proposition 197 on the March 26, 1996 state primary election.
Proposition 197 attempts to remove the mountain lion's protected status as provided overwhelmingly by
California's voters in the 1990 Proposition 117 (the Wildlife Protection Act). If passed, the Proposition Would
allow the resumption of trophy hunting of mountain lions in the state of California.
Supporters of Proposition 197 have attempted to suggest that this proposition is intended to protect public safety
and better manage California's mountain lion population, but in fact existing state law and Department of Fish
and Game policies already allow for the removal of any mountain lion perceived to be an imminent threat to
public safety or property. Instead, supporters of this proposition (among them the NRA. the Safari Club, and
other gun and hunting clubs) are attempting to resume a sport deemed inhumane and ineffective in managing
mountain lion populations.
In declaring their opposition to Proposition 197, ROMP joins with a number of diverse organizations and
individuals, including The Mountain Lion Foundation, the Planning and Conservation League, the Humane
Society of America, the Sierra Club, the California League of Conservation Voters, the California Park Rangers
Association, Bay Area Open Space Council, the American SPCA, Friends of California Parks, the Marin Horse
Council, the City and County of San Francisco, Marin County, the San Francisco Chronicle, and Midpeninsula
Regional Open Space District, among many others. ROMP urges California voters to vote NO on Proposition
197.
Responsible Organized Mountain Pedalers (ROMP) is a group of about 250 energetic mountain cyclists who
have discovered the need for an active representation for the mountain biking public. Our activities include trail
patrols, trail education stations, group rides, social meetings, and trail maintenance/building. ROMP is the
IMBA (International Mountain Biking Association) affiliated advocacy organization for San Mateo and Santa
Clara Counties in the San Francisco Bay Area of California.
Regional Open Sp,
Aft
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
For Immediate Release Contact: Cheryl Solomon
March 1, 1996 Docent Coordinator
(4 15) 691-1200
ATTENTION CALENDAR EDITORS
Free April Hikes On Open Space Preserves
Los Altos, CA -- Docents for the Midpeninsula Regional Open Space District have scheduled 22 fun and
interesting free hikes for the month of April, all taking place on the District's permanently preserved open space
lands. Here is the Hikes & Walks schedule for April, 1996:
Explorer Hike"Rock-a-bye-baby..." Hatchlings should be making Scenic Aerobic Hike You'll begin this moderately-paced 4-mile walk
their appearance about now,but you'll have to look carefully to find with some stretching before you set out on the trail. Docent Bernie
them. Docents Joanne Smith and Bernie Larkin plan to help you find Larkin will lead you on a picturesque hike with spectacular views of
a few. Bring binoculars on this leisurely 3 to 4-mile walk around a Santa Clara County. On a clear day,you can see forever!Thursday,
wetland preserve. Wednesday.April 3 11 am-2 pm Stevens Creek April 1 1 10 am- 12 pm Fremont Older
Shoreline
For the View?For Wildflowers?For Both?Will the wildflower
Surprise,! Bring a snack on this leisurely-paced 3 to 4-mile hike at a display be as spectacular as last year?Will the day be clear for a view
surprise location. Each"surprise"hike will take you to a lovely from the highest point in San Mateo County'?You'll find out on this
preserve where you'll hike along easy,short trails with some hills. 4-mile leisurely hike with docents Sam and Delpha Berry.Thursday.
Thursday,April 4 10 am- I pm Meet at the Woodside Road and I- April 1 1 10 am-2 pm Russian Ridge
280 Park&Ride lot. How Did These Mountains Get Here Anyway?-A Geologic
Introduction to the Santa Cruz Mountains Join geologist and docent
270 Degrees of View! You will hike through fields of blooming Roger Myers for a hike through Monte Bello preserve,and learn the
wildflowers,then up and over to an area with a fantastic view where dramatic part the San Andreas fault has played in the formation of
you'll enjoy your lunch.On your return,you'll pass by old redwood this beautiful landscape.This somewhat strenuous 5 to 6-mile hike
and fir trees.Docent Vivian Turnbull will lead this moderate 5-mile ranges from the top of Black Mountain to the depths of Stevens
hike with some steep hills. Saturday.April 6 10 am-2 pm La Honda Creek canyon. En route you will meet the geologic cast of characters
Creek Reservations are required. Directions will be sent with that help reveal the story of the Santa Cruz Mountains and their
reservation confirmation. seismic origins.Saturday,April 13 10 am-3 pm Monte Bello
Earthquake Walk Learn how the San Andreas Fault has left its Streamside Gardens and Ocean Views Spring wildflowers along the
imprint on the surrounding landscape.This leisurely walk takes two creek will be the focus of this hike beneath the sheltering redwoods
hours to cover about 2 miles. Docent Harry Cornbleet will lead this that follow Purisima Creek for a long distance. You'll begin to climb
hike. Sunday,April 7 2 pm-4 pm Los Trancos on the Soda Gulch Trail,which passes through a chaparral zone
where striking views of the San Mateo Coast will await you on a
Explorer Hike"Oh,give me a home..." Docents Joanne Smith and clear day. Join docent Marilyn Bauriedel for this 7-mile loop hike
Mary Thompson will take you by the site of Governor Rolf summer that includes a somewhat steep ascent on the Harkins Fire Trail.
home. In the 1930s,a paper mach dome was placed on the roof Saturday,April 13 11 am-3 pm Purisima Creek Redwoods Meet at
during the warm months when the governor resided there.Only the the Higgins-Purisima entrance.
foundation of this unofficial state"capitol" remains,but you will see
historical farm implements and an old chicken coop where the house The Key to Wildflower Have you ever been mystified by the keys in
once stood.This leisurely-paced hike will cover 4 to 5 miles. wildflower books?Docent Dave Boore will lead a combination
Wednesday,April 10 11 am-2 pm Skyline Ridge workshop/short hike to demystify wildflower keying. You'll get a
chance to appreciate the beauty and structure of flowers up close and
personal during this beginner's workshop. If you have them, please
bring a magnifier(10x is good),safety razor, small ruler,dissecting
needle.and a flower guide(Sharsmith's Spring Wildflowers. 1'.
330 Distel Circle• Los Altos,CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,DavidT.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
� Calif. Press isrummmcndod.)Saturday.April B | pm'3:30pm Pond Prowl for Children Children ages 7m |2 are invited m
� David Daniels Nature Center Reservations are required. discover who lives io and around Alpine Pond.a short walk and
� some games will be followed hy activities utilizing the new displays
Explorer Hike"Ducks and grcoe.'^ How does that song go?Maybe and the lab equipment in the David Daniels Nature Center. Docents
not geese. but docents Mary Thompson aud/nvouoSmidbthink[hat /vycoNichv|os, Frances Rcxnuu.and Alice Frost will help the
ducks and their babies may appear on the pond. Greenback herons participants see hawks. hummingbirds,ducks. newts.banana slugs.
� and great blue herons have also been spotted here,,v come see vhm and u wonderful variety v[aquatic insects and microscopic pond
� you call find.This 4m5'mi|c hike will he|cisum|ypaced. organisms. Sunday,April 2| Zpm-4:]OpmSky|inoKidgoNo:/at
� Binoculars are recvmmmdcd. Wednesday.April |7 || zm'2pin the Russian Ridge parking lot. Reservations are required. All
� Windy Hill \ �|* atUhoP^nv|uval|ryT^vo[unxx. dbi|dn m accompanied by
�
� Spring on ynnte 0cUo Catch spring wildflowers in bloom and hear Explorer Hike^0h.what uheouhfu|morning..."Tile storm in
about the historic vineyards nf the"beautiful mountain"with docent December canceled this hike,*,hopefully the weather will cooperate
Doug\vinchd|onthis 12'mi|ehikc. u/e start op Black Mountain nn this time. Docents Mary Thompson and Joanne Smith want to take
the Bella Vista Trail and follow Monte Bello Road tnthe you ona leisurely-paced 4tu5'mile hike at this simply gorgeous
Waterwheel Creek T,uU. Walk through the abandoned terraced preserve. Wednesday. April 24 || om'3 pin E| Se,cnnKmcrv^tinns
vineyards and continue nnto Ridge Winery for n scenic lunch break. are required.To car pool, meet ot the Page NWi|| Road and |-28OPark
Return on Monte Bello Road and the steep Indian Creek Trail. Bring & Ride lot at 10:30.
hats and sun screen vuthis moderate tob,isk'pacod hike. Saturday.
April 209um'J:JO pin Monte Bello Scenic Aerobic VVu|k Start your day off right`vith docent Bernie
Larkin on this refreshing moderately-paced 5'mi|c morning^mk.
A Trio of Favorite Trails Each"favorite trails" hike with docent You'll hike along the Picturesque Wildcat Loop Trail and see some
Vivian Turnbull will take you exploring onuvv,gc^vs trail m wonderful views hnm the top.This hike viUhcgin and end .`all
puhsiom Creek with redwood trees. ferns,and flowers. Each month some stretches.Thursday.April Zj |oum |Z Pill Rancho
�.x`
you will start mudifferent entrance and hike u different trail. Be Antonio
prepared for shade and sun nn these hrisk-puced.j m6'mi\chikes.
Saturday.April 20 |Oum-2pmPu,isima Creek Redwoods Meet ou Three Views of Russian Ridge Join docent Vivian Turnbull aashe
the Redwood entrance. Reservations are required. takes you on a to j-mi|o,moderately-paced hike with some nhn*
steep climbs.This preserve ix famous fur its beautiful displays of
Evening Storytelling Enjoy uo evening o[storytelling with docent spring wildflowers.numerous springs.miles o[forest edge,and
Bonnie Hasson. Hear stories from around the world come alive with breathtaking views.Thursday,&p,iiZj 10um'2 pm Russian Ridge
voices,sound effects,and laughter. Bring uflashlight,something to Meet at the Cu}tmn,Vista Point.
sit on,and dress warmly. Sm"n]uy.April 206:]0pin-7:3Opm
David Daniels Nature Center Reservations are required. Ocean View and Iris,Too! Join docents Judy Fcncrty and Dianne
Hunt oil this beautiful preserve tvoRjny breathtaking ocean views. �
The'Frees v/Rancho San Antonio Get m know the trees vfRancho Be prepared m climb n few hills on this j-mi|c hike. Hopefully.yvu �
San Antonio ouu leisurely 2'mi|c walk with docent Harry Comh|cct pi|}oo�Dn"�|osirishhomin� xlvu�°i�hmxnyo�hcr"i|dOvoo, �
� , � �
You will not only learn m identify the trees you meet,but will also You'll picnic nn the ridge.Saturday,April Z7 10an'2pmLx �
learn the stories, legends,and lore of these magnificent plants. Honda Creek Reservations are required. Directions will hc sent with
� Sunday,April 2l 9mo- |2pm Rancho San Antonio reservation confirmation. �
Earth Day Clean-Up Hike Celebrate Cunh Day hy exploring our Walk with VVUdOnwoo Docents Betty and Steve Su|vcu,wi|| lead
wonderful open space and picking vp litter vo the way with docent this 4'mi|mhike at Russian Ridge.The flowers could heot their peak,
Dianne Hunt. You will hike u loop through four preserves,seeing and the vistas are grand iu all directions.You will walk the lovely
� wonderful Throni||huoom� &nci�n�Oak�Tmi\und��o��h�xchouudb/\o|d�n:no Sunday,April
� � � .
steep hills m climb,but the views will hc worth it.Bring sturdy work 28 \0:30um'2pm Russian Ridge
gloves if you have them. Plastic gloves and trash bags will be
provided. Sunday,April 2\ 9wn'3pm Russian Ridge,C6u!Creek
� Monte Bello,and Skyline Ridge Meet a'the Skyline Ridge parking
lot.
�
� .
� The ' � (�nen �om�� frooxthe (3n/of San Coz�stnthe Town of
' — ' -
Los Gatos, ima public agency which has preserved over 4O.000 acres of diverse open space and manages 2� open
space preserves. The District permanently protects wildlife habitat, watershed, and avuoietv of ecosystems, restores
damaged natural resources, and provides trail iroprOvcozcDtS for passive recreational use by the public.
���
RU $ £ N $ ARRAL £ S
ME M BE R • BOA R D OF SUPERVISORS
February 28, 1996
Craig Britton, General Manager
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
Dear Craig:
Thank you for your letter of February 26, 1996, regarding deletion of parks density transfer policy in
the County General Plan.
I appreciate your suggestion to delete the General Plan Policy 14.27, and I assure you that this issue
will be discussed during the Board's deliberation regarding the Coastal Protection Initiative.
rely,
qW
uben�Barrales, President
SAN MATEO COUNTY BOARD OF SUPERVISORS
cc: MROSD Board of Directors
HALL OF JUSTICE & RECORDS REDWOOD CITY, C A L I F 0 R N I A 94063
u' o DIRECT 41 5 363 4570 a EAST PALO ALTO 473 9611 a FA'X 363 1916
'�c I
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F
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Countyof Santa Clara ou
Parks and Recreation Commission
Parks and Recreation Department
298 Garden Hill Drive
Los Gatos. California 95030
(408)358-3741
March 1, 1996
Malcolm Smith
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
re: Santa Clara County Parks& Recreation Department's Rancho San Antonio Visitor Guide
Dear Malcolm,
Santa Clara County Parks has recently completed and printed the Rancho San Antonio County Park
visitor guide. Please find attached a few copies of the new guide. I have also attached some copies of
the updated Almaden Quicksilver County Park visitor guide for your information.
On behalf of the County Parks Department, I would like to thank the District and namely Del Woods,
for sharing your Rancho San Antonio Open Space Preserve map with us. Del had made a copy of the
map on a disk for our use during the development of our guide. We feel, that by providing a map of
both the County park and Open Space Preserve, we better serve the public. Rancho San Antonio serves
as a model of interjurisdictional cooperation with mutual goals and this project is an example of that
cooperation.
I spoke with you a few weeks ago in regards to on site distribution of the visitor guides. We understand
that Midpeninsula Regional Open Space Preserve (MROSD) has also produced a new visitor guide for
Rancho San Antonio Open Space Preserve. Since the public stages from the County park for use of
both the County park and Open Space Preserve, we discussed a joint distribution point at the
parking/trailhead areas in Rancho San Antonio County Park. We anticipate a great demand for the
visitor guides since this is one of our most heavily used County parks. In order to produce a balanced
distribution/cost for the two visitor guides,we had discussed installing map boxes that would
accommodate both NIROSD-and County Park's guides at the two staging areas/parking lots in the
Rancho San Antonio County Park. Please have your staff contact Ray Garcia, Regional Park Manager,
at(408) 463-0167 to coordinate this effort.
Once again, I wish to thank your planning staff for all their help in the development of our park visitor
guides.
Sincerely,
Mark Frederick,
Park Planner
Dal Woods.MROW
Pad ROM=
Pay Dacia
Tony Arm
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