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Home My Public Portal About19960327 - Agendas Packet - Board of Directors (BOD) - 96-07 Regional Opep Si! e' MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 96-07 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS AGENDA* 7:00 P.M. 330 Distel Circle Wednesday Los Altos, California March 27, 1996 (7:00) ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS CLOSED SESSION The Closed Session will begin at 7:00 P.M. At 7:30 P.M., the Board will adjourn the Special Meeting Closed Session to the conclusion of the Regular Board Meeting, and at the conclusion of the Regular Meeting, the Board may reconvene the Special. Meeting Closed Session. 1. Conference with Legal Counsel - Existing Liti ag tion Government Code Section 549569(a) A. MROSD v. Holmes Case Number CV-755057 (7:30) ** ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR -- M. Davey *** APPROVAL OF MINUTES March 13, 1995 (Consent Item) *** WRITTEN COMMUNICATIONS (Consent Item) BOARD BUSINESS I *** 1. Adoption of the 1996-1997 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District -- C. Britton (7:45) 2. Acceptance of 1996-1997 Insurance Premiums for District's Property and General Liability, Umbrella Liability, Automobile, Fidelity Bond, and Public Entity Errors and Omission Insurance Coverage -- J. Fiddes (7:55) 3. Approval of 1996-1997 Salary and Benefit Adjustments for Office, Supervisory, and Management Staff-- C. Britton 330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 + E-mail: mrosd@netcom.com Board of(directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Meeting 95-07 Page 2 (8:15) 4. Approval of Budget for Fiscal Year 1996-1997 a) Staff Report -- C. Britton b) Administration and Budget Committee Report -- T. Henshaw Resolution Adopting Budget for Fiscal Year 1996-1997 5. Approval of Annual Claims List, Including Debt Service Payments, for 1996- 1997 Fiscal Year -- J. Fiddes (8:25) 6. Proposal to Exercise Right of First Refusal to Repurchase the Former Fee Determinable 12-Acre Estate of Kyle Bach Adjacent to Skyline Ridge Open Space Preserve for $275,000; Tentative Adoption of Preliminary Use and Management Plan Recommendations for the Parcel; Intention to Withhold Property from Dedication as Public Open Space; and Determination that Recommended Actions Categorically Exempt from California Environmental Quality Act -- M. Williams (8:40) 7. Presentation of Five-Year Field Activity Summary and 1995 Miscellaneous Enforcement Activities Report -- J. Escobar 8. Authorization to Contract with Pacific Gas and Electric Company for $69,143 to Underground Utilities Along Portola Road and Reroute Existing Service to the Adjacent Parcel at Windy Hill Open Space Preserve and Determination that Project Categorically Exempt from California Environmental Quality Act -- M. de Beauvieres (8:45) INFORMATIONAL REPORTS -- Directors and Staff REVISED CLAIMS (Consent Item) CLOSED SESSION - (Continued, if necessary) ADJOURNMENT *NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items on the consent calendar shall be approved without discussion by one motion. Board members. the General Manager. and members of the public may &ayfg that an item be removed from the Consent Calendar during consideration of the Consent Calendar, ########## There will be a meeting of Legislative, Finance, and Public Affairs Committee on Thursday, March 28, 1996 beginning at 11:30 P.M. at the District office, 330 Distel Circle, Los Altos. Regional Open Sp. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SPECIAL MEETING LEGISLATIVE FINANCE AND PUBLIC AFFAIRS COMMITTEE AGENDA 11:30 a.m. Betsy Crowder Thursday Mary Davey March 28, 1996 Pete Siemens 330 Distel Circle, Los Altos (11:30) ROLL CALL ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA COMMITTEE BUSINESS (11:35) 1. Selection of Chairperson- Committee 2. Discussion of proposed dedication event for Grant house - J. Law 3. Discussion of volunteer recognition event and proposed recognition event for Daniels Nature Center - C. Bruins 4. Update on Stegner memorial event and June 9 Skyline event - M. Smith 5. Proposed revisions to the Public Notification Policy - M. Smith 6. Proposed revisions to the Good Neighbor Policy - M. Smith 7. Schedule next meeting (1:00) ADJOURNMENT 330 Distel Circle « Los Altos, CA 94022-1404 « Phone:415-691-1200 • FAX:415-691-0485 « E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit Genera!Manager:L.Craig Britton Regional e J MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 96-06 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS March 13, 1996 MINUTES I. ROLL CALL President Nonette Hanko called the meeting to order at 6:32 p.m. Members Present: Peter Siemens, David Smernoff, Nonette Hanko, and Wim de Wit Members Absent: Mary Davey (arrived at 7:52 p.m.), Betsy Crowder, and Teena Henshaw Personnel Present: Craig Britton, Sue Schectman, Jean Fiddes, and Deirdre Dolan II. CLOSED SESSION N. Hanko stated that the Board would adjourn to the Special Meeting Closed Session for the purpose of discussing Closed Session agenda items 1 and 2. The Board recessed to Closed Session at 6:34 p.m. and the Closed Session commenced at 6:34 .m. The Board recessed the Special Meeting at 7:30 p.m. and N. Hanko called the P P� g P Regular Meeting to Order at 7:35 p.m. She stated that the Board would continue the Closed Session at the conclusion of the Regular Meeting in order to discuss Closed Session agenda item 2. Additional Personnel Present: Mike Williams, Del Woods, John Escobar, Mike Foster, Malcolm Smith, George Sipel, and Mary de Beauvieres III. ORAL COMMUNICATIONS There were no oral communications. IV. ADOPTION OF AGENDA Motion: W. de Wit moved that the Board adopt the agenda, including continuation of Closed Session Item 2 to the end of the meeting. D. Smernoff seconded the motion. The motion passed 4 to 0. V. ADOPTION OF CONSENT CALENDAR P. Siemens requested removal of Written Communications from the Consent Calendar. Motion: P. Siemens moved that the Board adopt the Consent Calendar as amended, including the minutes of Feb rearY28a 1996 regular meeting; agenda item 9, Denial of Claim Against the District Filed by William Alexander; and Revised Claims 96-05. D. Smernoff seconded the motion. The motion passed 4 to 0. 330 Distel Circle * Los Altos, CA 94022-1404 . Phone:415-691-1200 + FAX:415-691-0485 # E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Noneite Hanko, Betsy Crowder,Wim de Wit Genera!Manager:L.Craig Britton Meeting 96-06 Page 2 VI. WRrrrEN COMMUNICATIONS Motion: P. Siemens moved that the Board approve the responses to written communications from Mr. and Mrs. Steve Stuckey, 22600 Prospect Road, Saratoga; Louis Mendelowitz, 800 Lathrop Drive, Stanford, with the fourth sentence amended to read, "When making decisions about trail use, we consider various factors, such as safety, trail characteristics, congestion, frequency of conflicts, and erosion"; and David and Karen Luke, via E-mail: <David Luke@3mail.3Com.COM. D. Smernoff seconded the motion. The motion passed 4 to 0. VII. BOARD BUSINESS A. Agenda Item No. 1 - Support of California Trail Days (April 27 and 28) and National Trail Day (June 1)- &Rgrt R-96-26) C. Britton referred to the staff report and noted that Tony Look had organized the original trail day. Tony Look outlined the history of the event which began in 1969. He said that last year 6,000 people, sponsored by 160 agencies, took part in California Trail Days. In 1993 National Trail Days began and in 1995 over a million people were out on trails for the event. He distributed flyers advertising Trail Awareness Day which will be observed along with Trail Days. A photo contest is part of the event. W. de Wit recalled taking part in the first or second trail day with his children. N. Hanko expressed appreciation for Mr. Look's dedication to Trails Days, Sempervirens Fund and other achievements. Mr. Look showed the patch for this year's trail days and said some people have all 26 patches. Motion: W. de Wit moved that the Board adopt Resolution 96-11, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Endorsing and Supporting California Trail Days and National Trail Day. D. Smemoff seconded the motion. The motion passed 4 to 0. B. Agenda Item No. 2 - Proposed Acceptance of an Open Space Easement as Consideration for Entering into an Option Agreement with Jonathan and Roberta Parmer for the Sale of Surplus Thornewood Open Space Preserve Lot at Cost of $350.000 and Determination the Recommended Action is Categorically Exempt Under California Environmental Quality Act - (Report R-96-251 M. Davey arrived at 7:52 p.m. M. Williams showed the location of the Thornewood Preserve, the proposed surplus lot, the proposed open space easement, and existing improved properties on Old La Honda Road on a map. He said the proposed surplus property is not connected directly to the Thornewood Preserve and that it is also surrounded by improved private property. Meeting 96-06 Page 3 In regard to the agreement, M. Williams stated that it is a three-party transaction involving the Parmers, the Cooks and the District. He said the Cooks are granting the District an open space easement over approximately 2.6 acres which buffers Dennis Martin Creek and Trail. The easement is consideration for entering into an option agreement with the Parmers. If the Partners do not exercise the option agreement, the Cooks have the right to exercise it. He said the purchase price is $350,000, which is full market value, noting that the optionee is responsible for percolation tests, site development, geologic tests, or hookup to the private water company in the area. D. Woods presented portions of the staff report which included an historical perspective of the property. D. Woods and C. Britton showed on maps the planned alignment for the Ridge Trail which by-passes the property. M. Williams showed slides of the upper and lower portions of the proposed surplus property, improvements on each side of the property, and some of the improved properties across the street from the property. He said the surplus property no longer is viewed as having a connection to other public or District lands in connecting with the Thomewood property. Since the property is surrounded by developed private property, staff recommends that it be considered surplus property as it no longer serves the District's nor the public's regional open space needs. N. Hanko said that the Thomewood property itself was a gift to the District from the Sierra Club in the 1970s and was not acquired by the District with the idea of a trail connection, but it did make it possible to consider a trail alignment there that might connect to Windy Hill. She said she was pleased that there is now a much better alignment for the trail and felt that the proposed action is a sensible way of disposing of property no longer needed by the District. C. Britton said the two properties to the south and west of the subject property were unimproved at the time of the District purchase, and the hope was that a trail could climb the side slopes in order to reach this property; those properties were then sold and developed precluding a trail connection. When the property was acquired staff specifically recommended that it not be dedicated in case a trail could not be built. He said the other reason to consider selling the property at this time is the fact the District has just completed a contribution of$6 million to the Phleger acquisition in Woodside and is also tying to sell part of the Teague Hill property to recapture some of the investment made in the Woodside area. He said the District is a regional agency and if it were not for the proposed trail, this property would not have been of interest to the District because it has no regional significance as a separate open space parcel. C. Britton said correspondence had been received from Gail Reed and from Peter Rehon, attorney for John Dean, as well as a letter dated March 12, 1996 signed by ten property owners requesting a 30-day continuance; he said these documents would Meeting 96-06 Page 4 be made part of the public record. John Dean, 302 Old La Honda Road, showed where his property is in relation to the proposed surplus property. He said he used an attorney because they received a letter Saturday and that was the first they had heard about the proposal. They had circulated a petition among their neighbors requesting a 30 day continuance. He said if the District does decide to sell the property he believes that the property is substantially undervalued at $350,000. He would like time to have the property re- appraised. C. Britton said the District's policy was to notify adjoining property owners as well as other public agencies who might be interested in purchasing the property. He told Board members there was no time deadline by which they must take action so a continuance would be possible. Gail LeBaron Reed, 355 Old La Honda Road, said she lives across the road from the property and is highly impacted by what happens to it. She said she was asking the Board to put the decision off for 30 days so she could seek counsel if necessary and discuss the matter with her neighbors. She said she was told the land belonged to Peninsula Open Space Trust and would never be built on. She has lived in her home for 27 years and felt that she should have been notified by the District. She requested that in the future when dealing with property that is across the road from her, she be notified. She said that along Old La Honda Road there has been no new development, so nothing had changed since the District purchased the property in 1986. She strongly urged Board members to visit the site. John Parmer said he was offended by the selfishness of the previous speakers. He said they developed the property next door, and when they developed it they asked for no special treatment from the Town of Woodside; it was a very smooth building process because of that. Mr. Parmer said they built an environmentally sensitive house, and had all native landscaping. He said they opened up views to people that they were not aware existed. Mr. Parmer said he would not object to a 30-day continuance and would not withdraw his proposal. Motion: P. Siemens moved that the Board continue Item No. 2 to the meeting of April 10. M. Davey seconded the motion. Discussion: N. Hanko said she agreed. She said the District is always trying to update its notification process. The motion passed 5 to 0. C. Agenda Item No. 3 - Rejection of All Bids Received for Skyline Field Office Construction Project and Authorization to Rebid Project - (R=rt R-96-35) M. de Beauvieres presented the staff report and stated that in staff s opinion the irregularities warrant rejection of all bids, re-advertisement and solicitation of new bids. She said the lowest bidder did not receive Addendum 4 and the second lowest Meeting 96-06 Page 5 bidder protested on that basis and some other issues. Staff concluded that Addendum 4 had been provided to some contractors and not others and that the contractors were not bidding on the same project. S. Schectman said the addendum would have had some effect on the cost. She said when this happens a public agency has the choice of going through the bid protest process or reserving the right to rebid the project. P. Siemens said that if the low bidder did not get all the information in the bid package it would open the door for change orders which could exceed the next lowest bidder's cost. He said he thought it was fair to reject the bids. D. Smernoff asked about the possible delay in the project. M. de Beauvieres stated that the delay caused by the rebidding would not be a problem in terms of weather. S. Schectman said it was possible that the protest process might potentially take longer than the rebidding process, noting the bid documents already prepared can be used again. She said a new notice and bid form must be prepared. Staff felt that this was the best choice and provided the most level playing field. Motion: M. Davey moved that the Board reject all bids for the Skyline Field Office Construction Project and authorize rebidding the project. D. Smernoff seconded the motion. Discussion: Bill McNamara, Coulter Construction, Inc., the second lowest bidder on the project, asked about the fax transmission record and what records were kept of the normal method of sending out addenda. He said any contractor could claim they had not received an addendum and that the job should be rebid. S. Schectman said that in checking the telephone records, there was no record of a completed fax transmission to the two contractors. She said that staff could not obtain the actual fax machine report but the telephone records seemed to corroborate the bidders' statement that there was a problem with the fax transmittal. Bill McNamara said that there should have been a verification when the addendum was sent out; that it cost $5,000410,000 to bid a project of this nature; and that the pre-bid conference was advertised as mandatory. He said it had come to his attention that another contractor called a District representative and was granted special consideration to bid the project, adding that this contractor was the low bidder. He said they protested on the basis of special consideration and that the lowest bid was incomplete on a number of other issues that should be addressed by the Board. C. Britton stated that if a protest hearing was before the Board, the material described by Mr. McNamara would have been submitted to them. He said that in reviewing the matter, staff agreed that the best course of action was to reject all bids, adding that the bidders could use the same plans and Pecs. Meeting 96-06 Page 6 S. Schectman said that staff was aware of the correspondence received from the bidder that the speaker represents and took it into consideration. Bill Stronk, the third lowest bidder, said there was a huge effort by a small contractor in making the bid. He said it seems like the easy way out to reject the bids. He said that usually in a public works bid if there is a problem with the low bid they move on to the second and third bids. He suggested that the District simplify the bid form as it is extremely complicated. Mr. Stronk said that his company had complied with the bid documents and that it was upsetting that other people's money was being spent frivolously. S. Schectman described the situation and said that the proposed solution is the fairest and that staff would make the rebid the simplest and most cost effective one possible. P. Siemens asked if there would be another bidders conference. M. de Beauvieres said there would be a non-mandatory bidders conference. S. Schectman said that there was no waiver of attendance at the bidders conference. She said her understanding was that anyone could submit a bid that does not conform to specifications and that in the bid protest procedure the Board could reject the bid for not having complied with the specifications. She said no one had special treatment and there was no waiver of the requirement of attendance at the bid conference, as a waiver could only be granted by the Board. In rebuttal, Mr. McNamara said that according to the information received by him from the attorneys for the low bidder, and copies of letters sent to the District, they confirmed a conversation that took place on February 6 after the mandatory bidders conference. He quoted from a letter as follows: "As per our conversation on 2/6 you permitted us to pick up a set of drawings and to participate in the bid. Before the bid date we had visited the job site together with our engineering contractors and felt that it would not be any problem to complete the bid. I have received the protest from the Coulter Construction people and it is the opinion of this office and its counsel that since we were granted permission to participate in the bid it should be the owner's responsibility to stand behind your decision to let us participate in the bid." The motion to reject all bids passed 5 to 0. D. Agenda Item No. 4 - Authorization of Permit to Enter for CalTrans for Emergency airs to State Route 84 ahornewood Q= Space Preserve) - M=rt R-96-33) M. Williams presented the staff report and showed where the slide occurred. Motion: D. Smernoff moved that the Board authorize the General Manager to execute the Permit to Enter with CalTrans for emergency repairs to State Route 84 (La Honda Road). M. Davey seconded the motion. The motion passed 5 to 0. Meeting 96-06 Page 7 E. Agenda Item No. 5 - Adoption of Five-Year Planning Work Program for District Preserves and Facilities - (Report R-96-30) G. Sipel referred to the staff report. Regarding items a-i, he said that staff had responded to the Board's concerns about taking on too many projects by moving some projects to a later date. In answer to P. Siemens' question regarding the existing trail realignment (page 3, chart a, Devils Canyon Trail), J. Escobar said there is probably 10-20 years use on it even though it is not up to District standards. Regarding P. Siemens questions about spending $7,500 for a rock climbing plan, D. Woods said that Sheryl Cochran would work closely with Operations in developing a rock climbing plan. G. Sipel said that 8-10 projects have been identified by staff that could be done with consultants with management by the planning staff. This is one of those projects; in addition to which staff does not have the rock climbing expertise necessary. P. Siemens asked about the Grant House restoration and July dedication. D. Woods explained that they redistributed the money and carried the increase into the coming fiscal year in order to carry the project forward and complete it. C. Britton suggested changing the document to say the grant expires in July 1996 and the event would probably occur in early fall. P. Siemens asked that on page 10 under Skyline Ridge Nature Center, "Additional potential grant" be listed in the Grant Funds Awarded column. Motion: M. Davey moved that the Board adopt the Five-Year Planning Work Program and District Preserves and Facilities. D. Smernoff seconded the motion. The motion passed 5 to 0. F. Agenda Item No. 6 - Tentative Adoption of the 1996-1997 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District - (Renort R-96-29) C. Britton presented the staff report. N. Hanko said that her understanding is that adoption does not preclude any new ideas or projects being undertaken during the year even though they are not in the Action Plan. P. Siemens asked for a correction on page 8 under Key Projects, Item 2, to replace "Seven Springs Road bypass trail" with "construct trail to the hayfield." D. Smernoff referred to Page 21 and requested the addition of an eighth item under Other Projects in the Administration Program for a formal procurement policy for recycled products. Motion: P. Siemens moved that the Board tentatively adopt the Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for the 1996-1997 Fiscal Year as amended to substitute the trail to the hayfield and include item 8 under Other Meeting 96-06 Page 8 Projects in the Administration Program to read, "Begin development of a comprehensive procurement policy, specifically for the purchase of recycled and alternative paper products and other office supplies," with final approval to take place at the March 27 Board meeting. D. Smernoff seconded the motion. The motion passed 5 to 0. Agenda Item No. 7 - Presentation of Budget for Fiscal Year 1996-1997 a) Controller's Report - (Report R-96-28,) M. Foster highlighted the Planned Financing section of the staff report. He said he anticipated the completion of the issue on July 15. C.Britton said that Santa Clara County is amenable to the proposed joint powers authority. P. Siemens inquired about the 95% debt limit. M. Foster stated that the that lease debt does not count against the debt limit. M. Foster explained that the District would be prepaying debt that counts against the debt limit and they are replacing it with lease debt because it can go 30 years. This could not be done without the joint powers authority. M. Foster said that the result is a very nice looking debt service profile going forward, increasing a little bit every year. Discussion followed regarding total expenditure figures shown in the report. b) Staff R=rt - (Report R-96-31) C. Britton presented staff s report and recommendations and said the program managers would report on their budgets. Qpen Space Acquisition Program: M. Williams reported that there is a decrease in land acquisition expenditures this year primarily due to the completion of the purchase of Hosking property for El Corte de Madera. Referring to the Enterprise Subprogram, M. Williams reported that there is a decrease in enterprise expenditures and an increase in revenues. Planning Program: G. Sipel highlighted the major changes in the Planning Department within the last six months. He said while the list of projects is realistic, it is optimistic. In order to complete it, staff will have to work hard and perhaps add consulting assistance. He noted that in order to do a better job of reflecting the actual costs of projects, they have included consulting fees that are related to specific projects in the project budgets which is a difference of about $100,000. Overall the budget is about 8% over the adopted budget from last year. N. Hanko said she liked the carryover of money for projects that cannot be completed this year. Operations Program: J. Escobar presented the staff report, noting 1,000 hours of seasonal staffing had been added for the Foothills area and the anticipated trail projects at El Corte de Madera. He referred to the proposed 5-Year Capital Equipment Schedule and pointed out the item regarding replacement of pumpers. He said they have been replacing the steel tanks that were coated on the inside with a hazardous material. The replacement tanks are made of Meeting 96-06 Page 9 fiberglass. Public Affairs: M. Smith said the 2.3% increase in expenditures in the program falls mainly in printing, primarily for the site brochures, the newsletter and the visitors map. He noted that the special event in June has extra expenses associated with it. Board members reported strong approval of the new Newsletter which includes Hikes and Walks. P. Siemens asked if usage had increased since Hikes and Walks was distributed with the Newsletter. C. Britton stated that when they had done a test run, usage increased but not overwhelmingly. M. Smith informed P. Siemens that the reprint of the visitors map will include changes and new acquisitions to bring it up to date. Administration Program: J. Fiddes said this budget includes election expenses. She noted that the salaries and benefits category included Board appointees' salaries. Also included is the purchase of a fax machine for the current and future Board president's home. C. Britton referred to the Target Average Six Percent Growth Guideline for Operating Expenses summary contained in the staff report. He noted that while a 2% increase for all employees' salaries was included, some proposed benefits were not. Also not included were increases in compensation for Board appointees (C. Britton, M. Foster and S. Schectman) so there will probably be an adjusted budget. He said the Administration and Budget Committee had been informed of some potential staffing changes; only one vacant position has been budgeted for at this time. He said that staff is reviewing how support services are handled and will be coming back to the Administration and Budget Committee and the Board. C. Britton reviewed the Salary Incentive Plan which has a budget cap of$25,000. The Administration and Budget Committee has asked staff to review the program and come back with suggestions. He said the Board is being asked to accept the budget for review at this time and it will come back at the March 27 meeting for final consideration and adoption. C) Administration and Budget Committee ROM - (LR=rt R-96:14) There were no questions on the committee report. The report is to be returned to the Board for approval with the budget at the March 27 meeting. H. Agenda Item No. 8 - Proposed Conversion of District Legal Counsel Position to Part-Time Employee and AM=val of Employment Agreement - (Report R-96-32) N. Hanko reviewed the ad hoc committee's report. Motion: M. Davey moved that the Board approve the District Legal Counsel Employment Agreement. P. Siemens seconded the motion. The motion passed 5 to 0. VIII. INFORMATIONAL REPORTS D. Smernoff said he had visited Pulgas Ridge, and people there with dogs off leash-seemed to be enjoying the activity. He said he liked the fencing. He also reported on the Palo Alto City Council's latest decisions regarding the Arastradero Preserve project he had been working on. i Meeting 96-06 Page 10 N. Hanko said she has met with Mayor Wheeler and she said that the Council's intention was to leave it open for other organizations and groups to have an opportunity to discuss the use of the public land. Mayor Wheeler suggested that if the District as a group would like to make recommendations on the Arastradero Preserve and get involved that she would welcome that. N. Hanko said the reason she had met with Mayor Wheeler was to bring her up to date on the long time exchange of land and the trails. Mayor Wheeler wanted to recognize the District's former legal counsel in some way and N. Hanko suggested the exchange of land and explained the background. Mayor Wheeler requested maps and other information. W. de Wit reported on the first regular class at the Daniels Nature Center. C. Britton said he had visited the Center and said the first school's evaluation of the nature program was very high. He read letters from students who had visited the Center. C. Britton referred to the item discussed, this evening on the right of entry on Route 84, noting this is the third year in a row that one has been required. S. Schectman had informed him that the General Manager could be granted some authority in emergency situations to authorize a right of entry. Staff will be asking the Board to implement such a policy at a future Board meeting. C. Britton reported that four Directors had waived compensation for a total of$900 during the past year. He said the money will be used for the Stegner bench and to assist with land acquisition. N. Hanko thanked the Board for their generosity. C. Britton said when the District sold the 12 acres of the former Builis property, the District retained a right of first refusal. He said there has been a foreclosure, and Bank of America has given the District 14 days to respond to a sale offer. He said this item would be presented to the Board for consideration at the March 27 meeting. C. Britton mentioned the notice of a retirement party for Bob Emert, long-time employee of San Mateo County. A representative of the District will attend. C. Britton said staff has included more descriptive explanations on the claims list. P. Siemens asked that items added to the revised claims list be separated from those on the initial claims list. C. Britton referred to a newspaper article about the District which appeared in the Pacifica �Pe PPS' Tribune. N. Hanko announced that W. de Wit had agreed to be the Secretary Pro Tempore for this meeting. J. Escobar reported that C. Solomon and C. Bruins staffed a District booth Saturday at an Environmental Education Fair for teachers at the Sunnyvale SC Extension Services Office. They distributed a brochure for the outdoor education program and teachers were given Meeting 96-06 Page 11 continuing education units for coming to this session. J. Escobar also reported that there had been a mountain lion sighting in Los Gatos adjacent to the Kennedy Road trail access. J. Escobar said that next Thursday night is the first meeting of the next group of trainees for the volunteer patrol program. At 10:03 p.m., N. Hanko adjourned the Regular Meeting and announced a five-minute recess, stating that the Board would reconvene in Closed Session to consider Special Meeting agenda item 2 from the continued closed session. IX. CLOSED SESSION The Board reconvened in Closed Session at 10:09 P.M. X. ADJOURNMENT The Special Meeting Closed Session was adjourned at 11:25 P.M. Roberta Wolf, Recording Secretary Claims No. 96-05 � Meeting 96-06 Date: March 13. 1Q06 REVISED M|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 8919 360.00 A-1 Septic Tank Service, Inc. Sanitation Services 8920 444.82 Acme & Sons Sanitation Sanitation Services 8921 172.24 All Laser Service Office Machine Maintenance 8922 162.38 Allen Equipment Co. Inc. Field Equipment Rental 8923 38.18 American Welding Supply Equipment Repair Service 8824 79.50 Randy Anderson Vehicle Expense 8935 82.68 AT & T Telephone Service 8828 1'045.18 Artefact Design Design and Production Artwork 8927 120.56 Anooh Laminating Laminating Services 8928 80.03 Barron Park Supply Co. Field Supplies � � � 8829 128.38 Craig Beckman Reim buroernont-Fie|d Supplies � 8930 1'547.06 Big Creek Lumber 8931 485.00 Building Abetemnent /\na|ydnm Asbestos Consulting Services 8332 24.82 Caroonina |ntenmmdons| Corp. Oaca|a for Signs 8933 351.90 Cascade Fire Equipment Company Repair Parts for Fire Pumpers 8834 229.53 C|mrk'mAuno Parto/K8aohine8hop Vehicle Parts and Repairs 8935 481.12 Clyde Robin Seed Company Inc. Restoration Seeds � � 8936 246.97 Annette Coleman Reimbursement--Field Supplies 8937 182.00 °1 CSPRA PRAC Conference--P. Hearin, K. K8iUar � 8938 160.03 Fo|ore Chrysler Plymouth Jeep Eagle Vehicle Repairs 8939 723.46 Roghoume |no. Nature Center Benches 8940 54.90 G & K3ervineo Shop Towel Service � 8941 753.09 Garden|ond Power Equipment Equipment, Parts and Repairs 8342 302.28 Goodoo Press Printing 8943 200.00 GreonbriarGraphina Computer Software � � 8844 30.00 Keith Guitiernaz Docent Training 8945 45.00 C|arieHoUenbeck Docent Training 8846 32.70 Honda Peninsula Equipment Repair Parts 8947 50.24 Hyoter Sales Company Equipment Parts � 8848 3.270.00 House of Printing Spring Open Space News Printing 8949 28.00 |k8BA Resource Documents 8950 179.28 Kelly-Moore Paint Company, Inc. Grant House Paint Supplies � � 8951 78.33 Kinko's March Docent Newsletter Printing 8852 412.62 Lab Safety Supply Inc. Nature Center Stools � 8953 200.43 Los Altos Garbage C}urnpntorSmn/ioo � 8954 53.20 Brian Malone Reimbursement--Uniform Expense and Vehicle Expense 8355 180.00 Peu| K8cKovvan Reimbursement--Construction Class � 8956 682.30 K8etroK8obi|aCornrnunicationm Radio Equipment 8957 2.100.50 K4i|atonaGeoteohnico| Geotachnioa| Engineering Services � � 8958 325.82 yWinton's Lumber & Supply Field Supplies � 8859 2.72 Mission Valley Ford Vehicle Part 8960 5'000.00 K400dy'u Investors Service 1S88 Note Paying Fee � 8981 86.25 National Seminars Group Training Video °1 Urgent check issued on March 5' 1S8@. Page Claims No. 96-05 Meeting 96-06 Date: March 13, 1996 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 8962 1 21 .37 Noble Ford Tractor, Inc. Field Equipment Parts 8963 163.74 Northern Energy Propane Service 8964 1,041 .07 Pacific Bell Telephone Service 8965 333.30 Peninsula Blueprint, Inc. Blueline Prints and Copies 8966 3,354.64 Pine Cone Lumber Co., Inc. Lumber and Concrete 8967 467.42 PIP Printing Volunteer News Letterhead 8968 287.01 Quicksilver Printing Postcard Printing 8969 29.15 Rancho Ace Hardware & Garden Shop Electrical Repair Parts 8970 190.00 Regal Dodge Inc. Vehicle Repair 8971 12.50 Rich's Tire Service Tire Repair 8972 80.41 *2 Round Table Budget Meeting--Food 8973 1,513.64 Roy's Repair Service Vehicle Repair and Servicing 8974 1.87 S & W Equipment Co. Field Equipment 8975 778.08 San Jose Mercury News Workshop Advertisement 8976 5,000.00 Santa Clara County Grading Permit Bond Fee--Skyline Field Office 8977 1,484.01 Seafirst Bank 1992 Note Paying Agent Fee 8978 240.00 Sew-N-So Volunteer Trail Patrol Vests 8979 5,850.00 George Sipel Associates Planning Department Consulting Service 8980 101.45 Skyline County Water District Water Service 8981 90.00 Malcolm Smith Reimbursement--New Website Service 8982 16.02 State Board of Equalization Diesel Fuel Tax 8983 141.95 Summit Uniforms Uniform Expense 8984 554.88 Tap Plastics Brochure Holders 8985 96.80 Taylor Rental Equipment Rental 8986 755.59 Teater & Etc. Field Maps 8987 62.35 TransCom Vehicle Repairs 8988 21.31 University Art Center Map Materials 8989 71 .11 Unocal Fuel 8990 1,585.00 Wilderness Graphics, Inc. Trail Signs and Frames 8991 48.30 Michael Williams Vehicle Expense 8992 300.00 Roberta Wolfe Recording Services 8993 89.49 The Workingman's Emporium Uniform Expense 8994 132.38 Yardbird Equipment Sales Equipment Parts 8995 18.00 *3 Sonoma County Health Department Tick Test 8996 60.00 *4 Costco Office Supplies 8997 4,687.14 Design Concepts Design, Layout and Typesetting of Brochures, Newsletter and Postcards 8998 370.22 The Recorder Subscription 8999 4,927.50 Susan Schectman December to February Quarterly Statement 9000 430.73 Petty Cash Local Meeting Expense, Film, Medical Supplies, Office and Field Supplies, Docent and Volunteer Supplies, and 56,628.47 Private Vehicle Expense TOTAL *2 Urgent check issued on February 28, 1996. *3 Urgent check issued on March 11, 1996. *4 Urgent check issued on March 12, 1996. Page 2 Regional Open Sp, e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I I R-96-37 Meeting 96-07 March 27, 1996 AGENDA ITEM Adoption of the 1996-1997 Action Plan for the Implementation of the Basic Policy of the Ivlidpeninsula Regional Open Space District a GENERAL MANAGER'S RECOMMENDATION. Adopt the 1996-1997 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District. DISCUSSION You tentatively adopted the 1996-1997 Action Plan at your March 13 meeting (see report R- 96-29). The Action Plan was to be amended to: 1) Change the trail construction project at Fremont Older Open Space Preserve to the trail to the hayfield. 2) Include a project concerning recycling. Pages 8 and 21 of the Action Plan are attached and show the changes you requested. The entire Action Plan is available at the District office for public review. Prepared by: Jean Fiddes, Administrative Services Manager Contact person: Same v as above 330 Distel Circle + Los Altos, CA 94022-1404 « Phone:415-691-1200 + FAX:415-691-0485 + E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.5nrernoff,Nonette Han ko,Betsy Crowder,Winn de Wit General Manager:L.Craig Britton ACTION PLAN FOR THE IMPLEMENTATION OF THE BASIC POLICY OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR THE 1996-1997 FISCAL YEAR I. OPEN SPACE ACQUISITION PROGRAM II. PLANNING PROGRAM III. OPERATIONS PROGRAM IV. PUBLIC AFFAIRS PROGRAM V. ADMINISTRATION PROGRAM i OPEN SPACE ACQUISITION PROGRAM Subprograms A. Negotiations and Special Projects B. Enterprise To Implement the BASIC POLICY OBJECTIVE: The District will purchase or otherwise acquire interest in the maximum feasible amount of strategic open space within the District planning areas. General Program Emphasis for 1996-1997 As a result of limited acquisition funding, the program effort will continue to focus on the most critical, highest priority projects. Lower priority properties will be pursued through long-term options, available grant funding, bargain sales and gifts. Continued efforts will be made to clear and perfect title to existing District lands. The District will continue to work with the Peninsula Open Space Trust (POST) to acquire land and further the District's overall open space acquisition goals. The enterprise sub-program will also receive continued focus on maximizing rental income and maintaining and improving District rental structures. Staff Resources (Regular, full-time positions, unless otherwise indicated) Land Acquisition Manager (vacant position) Real Property Representative Secretary - Open Space Acquisition (shared half-time with Planning Program) • t 1996-1997 Negotiations and Special Projects Subprogram b'ective To provide for the acquisition of all real property rights necessary to secure a recreational and open space greenbelt in the foothills and baylands, including rounding out and improving public access to existing preserves and connecting District preserves with other public lands. Key Projects 1. Grants, Gifts and Bargain Sales - Focus on acquiring the highest priority, most critical properties, which enhance public access to existing preserves, and connect with other preserves and other public lands, through available grant funding, bargain sales, and/or gifts where possible. 2. Options - Obtain Board approval on appropriate long-term options, at market prices or less, to acquire desirable properties that might be affordable in future years should the District be successful in obtaining additional funding for land acquisition. 3. Sell Surplus Properties - Complete the successful auction sale of the "Teague Hill" surplus property. Also complete the sale of the "Thornewood" surplus property following Board approval. These transactions will help fill a critical funding gap for additional land purchases. 4. Trail Easements - In order to conserve existing, limited funding, focus on obtaining trail easements that link District preserves and other public lands, enhancing public access to open space and furthering the completion the Bay Area Ridge Trail and Bay Trail systems. Other Projects and Activities 1. Provide support and information for approaching the District voters when a plan for additional open space land acquisition funding is determined to be feasible. 2. Seek and encourage other agencies and groups to undertake sole or joint acquisition projects which will preserve additional open space such as a joint project with the County of Santa Clara. 3. Work with Peninsula Open Space Trust to complete at least one acquisition project that significantly furthers the District's overall open space goals. 4. Maintain a multi-year spending plan for open space acquisition which optimizes use of cash and borrowed funds to accomplish acquisition goals within extremely tight budget constraints. 5. Explore various alternative terms of purchase (options, installment purchases, defeasible fee, etc.) to offer advantages and incentives to landowners, as well as cost savings to the District. 2 6. Provide on-going acquisition planning and priorities input as part of the Planning team. 7. Explore additional methods to protect open space lands for less than the total cost of fee acquisition (open space easements, acquisition of development rights, development dedication, "change or sale of development rights, cooperation with private individuals and groups, etc.) especially in this time of extremely tight budget constraints. 8. Encourage other agencies to apply for grants that will enhance overall open space goals. 9. Work actively and regularly with District legal counsel to maintain and pursue District's legal program where title to existing District lands are threatened by encroachment, claim of adverse rights, liens or other interference with District's real property rights. 10. Work with Operations Program in negotiating road agreements with adjoining property owners to ensure District's real property rights are protected and minimize the District's maintenance responsibilities where appropriate. 11. Initiate and maintain contacts with landowners, real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 12. Maintain a relocation assistance program utilizing staff and consultants as necessary. 13. Compile current information on real estate market activity, including ordering preliminary title reports on a timely basis for research into potentially available properties. 14. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. 15. Work to clear and perfect title on District owned land through the orderly, prioritized disposition of title and legal encumbrances (mineral and water rights, claims of prescriptive easements, encroachments, etc.) where appropriate. 16. Work with Peninsula Open Space Trust to administer conservation easement monitoring program. 3 1996-1997 Enterprise Subprogram Objective To manage all of the District's revenue producing activities in such a way as to maximize income from enterprise accounts consistent with Open Space Management policies, incorporating compatible new programs when possible. Key Projects 1. Administer Enterprise Accounts - Administer leases and rental properties, consistent with open space management policies, to maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs and communication with tenants. 2. Maintain Rental Structures - Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition and to increase net rental income. Administer long term and reoccurring maintenance priorities on rental properties. 3. Identify and Pursue Alternative Lease Arrangements - Investigate long term leasehold interest agreements and alternative lease arrangements for the appropriate enterprise properties to enhance net income to the District in accordance with Board policy. 4. Administer Historic, Agricultural and Grazing Leases - Oversee lease compliance and renovation requirements on District historic leases. Evaluate and establish criteria for selecting and administering a new historic leasehold interest for the Thornewood property. Monitor existing agricultural and grazing uses in accordance with use and management process. Other Projects and Activities 1. Prepare cost-benefit studies on a case by case basis as major repair, improvement and/or rental decisions arise. 2. Prepare annual rental surveys on District rental houses and Ranger residences. 3. Administer lease of additional office space at 330 Distel Circle. 4. Investigate new enterprise proposals as initiated by other groups or individuals that would be compatible with District goals and objectives. 5. Modify existing agricultural leases in conjunction with use and management process. 6. Evaluate the District's communication leases and as warranted bring in line with market rates. 7. Administer FEMA grants to repair District roads and trails damaged during the 1995 winter storms. 4 PLANNING PROGRAM Subprograms A. Regional and Long-Term Planning B. Site Planning and Implementation To Implement the BASIC POLICY OBJECTIVES: The District will follow a land management policy that provides proper care of open space lands, allowing public access appropriate to the nature of the land and consistent with ecological values. The District will work with and encourage private and other public agencies to preserve, maintain, and enhance open space. Program Emphasis for 1996-1997 Provide direction for acquisition and development of District lands while moving forward with implementation of major public access and infrastructure improvements. Formulate the Regional Open Space Plan focusing efforts on presenting a clear vision of lands to be acquired and facilities to be developed over the next 20 years. Enhance public access to open space preserves, trails, and historic buildings. Develop and upgrade facilities for Operations Program to meet growing needs associated with managing open space. Staff Resources (Regular, full-time positions unless otherwise indicated) Senior Planners (2) Open Space Planner H (1) Open Space Planners 1 (2) Resource Planner (1) (currently vacant) Planning Technician (1) Planning Secretary (shared half-time with Acquisition Program) 5 1996-1997 Regional and Long-Term Planning Subprogram b'ective Assist with the formulation, review, and refinement of policies, District-wide plans, and cost estimates for the management and development of District preserves on a regional or District-wide basis. Work with local agencies on joint planning and implementation projects, to share information, and to encourage planning decisions that support the preservation of open space and natural resources and development of regional trail systems. Ka Proms 1. Regional Open Space Plan - Prepare a comprehensive plan to guide the District's acquisition, development and stewardship efforts for the next 20 years, including a mission statement, basic policy revisions and cost analysis. 2. Use and Management Planning Process - Review and revise the Open Space Use and Management Planning Process, focusing on potential changes to the scope and scheduling of Use and Management Plans. 3. Trail Use Policies and Guidelines - Review the Trail Use Policies and Guidelines to consider revisions based on the growing experience and concerns gathered through the implementation process 4. California Environmental Quality Act Guidelines - Review and revise the District's CEQA review process to improve the integration of requirements into the planning process and compliance with recent changes in the law. 5. Teague Hill Surplus Land - Complete engineering studies, surveying, percolation testing, and other documentation to complete lot line adjustment process with the Town of Woodside; determine lots, building sites, trail easements, and other issues prior to marketing property. 6. Department Management - Complete the transition from a traditional management structure to a self-managed team. Other Projects and Activities 1. Expand trail use database to include comprehensive preserve information such as parking availability, historic parcel ownership, trail lengths, special activities. 2. Reconstitute the Resource Management Program by examining priorities, needs and filling of the Resource Planner position. 3. Conduct a trail corridor study for the Page Mill Trail between upper portion of Skyline Ridge preserve and Portola State Park. 6 4. Develop in-house computer base mapping system that provides capability to produce quality preserve maps and regional District map for planning and report purposes. S. Conduct a grassland management study to investigate procedures and evaluate impacts of alternative methods of weed management. 6. Continue to participate in interagency planning projects such as the Bay Area Ridge Trail, San Francisco Bay Trail and Santa Cruz Mountains Bioregional Council. 7. Monitor and comment on public and private plans, environmental impact studies, and various land use studies within the District. 8. Continue to actively pursue grants for acquisition of open space and development of preserves. 9. Support Acquisition Program by conducting acquisition studies and preparing acquisition reports and exhibits. 10. Continue efforts to improve the working relationships with staff at Santa Clara County and San Mateo County Park Departments. 11. Improve the Capital Improvement and project management processes. 7 199 -19 7 Site Planning and Implementation Subprogram b'ective Apply policies, prepare and implement plans on a site-specific basis, including capital improvement, repair and restoration projects, and respond to site-specific use and management issues. Key Projects 1. Use and Management Plans - Complete the Comprehensive Use and Management Plan for El Corte de Madera, Interim Access Plan for Rancho de Guadalupe, and trail elements for Fremont Older and Purisima Creek Redwoods Open Space Preserves. 2. Trail Construction - Complete the Ridge Trail between Long Ridge and Skyline Open Space Preserves, implement first phase of El Corte de Madera Trails Plan, including new trails and trail restoration projects, and construct Seven Springs Road bypass trail and trail to hayfield at Fremont Older Open Space Preserve. 3. Parking and Trail Improvements - Improve parking at Duveneck Windmill Pasture, Monte Bello and Fremont Older, construct new parking at Windy Hill and Rancho de Guadalupe, and complete plans for improved parking at Pulgas Ridge. 4. Historic Preservation - Continue restoration of Picchetti Homestead House and implementation of historic lease at Thornewood Open Space Preserve. 5. Infrastructure Improvements - Complete construction of Skyline Field Office, Schilling Lake spillway repairs at Thornewood and Weeks Road repairs at La Honda Creek; complete plans for asbestos removal at Mt. Umunhum airbase. Other Projects and Activities 1. Continue installing staging area map and bulletin board signs at each preserve. 2. Improve trails at Fremont Older Open Space Preserve, including Fern Trail, Seven Springs Trail and Toyon Trail. 3. Undertake planning studies for meeting long-term parking needs at Jacques Ridge Area of Mt. Umunhum, Rancho de Guadalupe, Rhus Ridge, Fremont Older, and the Cathedral Oaks and Kennedy-Limekiln Areas of Sierra Azul Open Space Preserve. 4. Continue developing and installing exhibits at the Daniels Nature Center and providing a nearby restroom facility. 5. Continue developing computerized trail maps and brochures for each preserve. 6. Complete plans and specifications for the seismic upgrade of the shop building at Rancho San Antonio Field Office. 8 7. Prepare rock climbing plan for the Devils Canyon area of Long Ridge Open Space Preserve. S. Prepare plans and revise Palo Alto's conditional use permit in order to improve the Monte Bello backpack camp. 9. Complete review of Dog Access Program at Windy Hill Open Space Preserve and a status report at Pulgas Ridge Open Space Preserve. 10. Research grassland burn programs and prepare a thistle control plan for the Russian Ridge Open Space Preserve- 9 OPERATIONS PROGRAM Subprograms A. Field Operations B. Volunteer and Docent To Implement the BASIC POLICY OBJECTIVE: The District will follow a land management policy that provides proper care of open space lands, allowing public access appropriate to the nature of the land and consistent with ecological values. Program Emphasis for 1996-1997 Continue to provide responsible stewardship of District lands. In accordance with trail use policies and guidelines, increase efforts in public education and volunteer participation. Increase the use of District lands and facilities as an environmental education resource. Traditional operations program activities such as ranger patrol, resource protection, and maintenance and construction responsibilities will continue to demand the majority of the program's resources. Staff Resources (Regular, full-time positions unless otherwise indicated) Operations Manager Area Superintendents (2) Visitor Services Supervisor Support Services Supervisor Supervising Rangers (4) Docent Coordinator Volunteer Coordinator (one-half time) Secretary Rangers (12) Equipment Mechanic-Operators (2) Lead Open Space Technicians (2) Open Space Technicians (5) 10,000 seasonal hours (6,000 regular; 2,500 Deer Hollow Farm; 1,500 special project) 10 119 6-19 7 Field Operations Subprogram 1bjecctive To provide responsible stewardship of all District lands by furnishing those public safety, maintenance, and resource protection services necessary and appropriate for effective management of District lands. Key Projects 1. Operations Manual Update - Revise operations manual to include Open Space Technicians, Lead Open Space Technician, and Equipment-Mechanic Operator positions. Update ranger sections to include new procedures not yet formally placed in document. Develop standing orders system to draft, review, and implement directives not included in the operations manual. 2. Special Use Policies - Develop draft special use policies for Board adoption. Work with the Use and Management Committee to develop draft. Concentrate on public agency and private non-profit special uses. 3. Deer Hollow Farm - Work closely with City of Mountain View and Santa Clara County Parks and Recreation Department to provide for the continued operation of Deer Hollow Farm. Other Projects and Activities 1. Patrol a. Monitor public use and land use regulation compliance, and educate the visiting public on proper use of District preserves. b. Enforce District land use regulations by providing active ranger patrol and after hours call-out service, as well as implementing patrol agreements with other agencies. c. Respond to accidents and other emergencies occurring on District lands. d. Identify and mitigate potential hazards on open space preserves to provide public safety. e. Continue the implementation of Board-adopted trail use guidelines. f. Monitor special events, use permits, and resource protection related impacts on District lands. g. Incorporate ranger bicycle patrol and the use of radar into regular patrol duties to address trail use conflicts. 11 2. Maintenance and Construction a. Work with program managers to facilitate increased interaction between field staff and other staff. b. Develop cost-effective methods of meeting site maintenance needs. c. Implement Use and Management Plan recommendations, as appropriate. d. Maintain lands, buildings, vehicles, and equipment to a safe and appropriate standard of appearance and utility. e. Provide supervision of volunteer projects, support enterprise subprogram field maintenance needs, and assist consultants and contractors with capital improvement projects as necessary. f. Implement resource management plans for specific sites, as appropriate. g. Improve public access and use through capital improvement projects, while protecting natural resources from the impact of public use. 3. Management and Administration a. Improve liaisons with local police, fire, and municipal court jurisdictions. b. Provide for safe access and site security by negotiating road maintenance and caretaker agreements. c. Coordinate management of District vehicles and equipment. d. Coordinate an occupational health and safety program for field operations. e. Coordinate ongoing training and skills enrichment for field staff. 12 1996-1997 Volunteer and Docent Subprogram Qbjectiv To encourage active public participation in the maintenance, restoration, and protection of the District's natural resources, and provide cultural, historical, and environmental education opportunities to the public. Key Projects 1. Environmental Education - Implement the new environmental education program for school children. Recruit and train additional outdoor education leaders to accommodate more school groups. Investigate methods of providing transportation to school classes needing financial assistance to expand participation in the environmental education programs. 2. Daniels Nature Center - Work with Planning staff to design and install exhibits. Develop and set up seasonal and temporary displays. Continue to seek grant funding for exhibits and offer public nature programs at the nature center. Recruit and train volunteers to staff the nature center at least one weekend day per week. Other Projects and Activities 1. Recruit and train docents and other volunteers, and provide public information about volunteer programs, projects, and events through quarterly newsletters. 2. Coordinate monthly volunteer service projects and short- and long-term special request volunteer projects. 3. Conduct a broad range of public interpretive programs on open space preserves, including developing a docent-led history and nature program at Picchetti Ranch. 4. Coordinate the volunteer trail patrol program, and provide ongoing training for trail patrol volunteers and docents. S. Work with City of Mountain View staff to explore potential cooperative interpretive programs at Deer Hollow Farm. 6. Develop a crew leader training program for Preserve Partners volunteers. 7. Provide leadership training to field staff assigned to work with volunteers. 13 PUBLIC AFFAIRS PROGRAM Subprograms A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations To Implement the BASIC POLICY OBJECTIVE: The District will educate and make clearly visible to the public the purposes and actions of the District, and will actively encourage public communication and involvement in District activities. General Program Emphasis for 1996-1997 Maximize the general public's awareness and understanding of the District, its goals, and its activities by reaching all communities served and all target audiences with District information. Staff Resources (Regular, full-time positions unless otherwise indicated) Public Affairs Manager Public Affairs Assistant 14 1996-1997 General Public Information and Outreach Subprogram Qbjecv� To generate additional support among the general public for completing the greenbelt by increasing the positive perception and awareness of the District's mission, objectives, accomplishments, programs, and effective management of public lands and financial resources. Key Projects 1. Public Events - Implement an event in May, 1996 dedicating the Stegner memorial bench; implement the outdoor environmental festival, This Land is Your Land - A Day in Open Space, at Skyline Ridge Open Space Preserve in June, 1996. 2. Kids' Art of Open Space - Schedule and coordinate the third event to take place no later than March 31, 1997. 3. Annual Report - Publish a District 1995-1996 Annual Report by May 24, 1996, followed by three regular issues of Open Space News. Other Projects and Activities 1. Work with the Planning Program to provide publicity and outreach efforts to solicit community involvement in developing the District's Regional Open Space Plan. 2. Conduct one direct mailing to chamber of commerce members within the District, and one insert of District information in chamber of commerce newsletters. 3. Maintain a high level of regular media coverage of District activities and accomplishments. 4. Work with the Planning Program to create new site maps for preserve brochures and continue updating, producing, and distributing existing site maps, brochures, and other collateral materials as needed. 5. Maintain and maximize the schedule of community presentations and displays. 6. Continue providing public affairs services to other programs, i.e., attendance and input at meetings, press releases, flyers, displays, mapping, media liaison, etc. 7. Use all public affairs methods to continue creating a singular and well-defined public perception of the District, and a clear distinction between the District and other parks, open space, and land conservation agencies. 8. Make presentations available to high school civics and/or environmental classes. 9. Continue to maintain and update the District's web site on the Internet. 10. Continue to update and expand the District's newsletter mailing list. 11. Update and reprint the Visitors' Map for continued distribution. 15 12. Coordinate with the Planning Program to implement a "grand opening" event celebrating completion of the Grant cabin restoration at Rancho San Antonio Open Space Preserve. 13. Participate with the Bay Area Ridge Trail Council in a possible event dedicating the completion of a ridge trail connection between Long Ridge and Skyline Ridge Open Space Preserves. 16 199b-1997 Legislative, Funding and Organizational Relations Subprogram Qbjectiv To carry out the high priority elements of the District's legislative plan and to inform other public agencies and private organizations about the District's activities and goals. Key Projects 1. Lobbying Efforts - Work with the general manager and the District's Sacramento lobbyist to preserve current and future state funding for the District, and to carry out elements of the District's legislative plan. 2. Protection Of District Funding - Work with East Bay Regional Park District to provide for long-term protection of District funding, including possible modification of appropriate Public Resources Code sections. 3. Regional Funding - Work with San Mateo County, the Bay Area Open Space Council, the Planning and Conservation League, and others to develop and support potential regional or other alternative funding mechanisms. 4. California Constitutional Revision Commission - Work with the General Manager, the Board President, and the Legislative, Finance, and Public Affairs Committee to follow developments of the California Constitutional Revision Commission, provide input to the Commission and State legislature as appropriate, and develop a District position on the Commission's final recommendations. Other Projects and Activities 1. Continually review and analyze legislation, determine District's position on bills, and take appropriate action, if any, on bills. 2. Work with legislators, legislative committees, state and federal administrators, other agencies, private organizations and interested citizens for information and action regarding state legislation and specific local issues. 3. Support federal, state, or local legislation which will benefit the District. 4. Provide support and services for specific District projects requiring legislative support, such as grant applications. 5. Maintain contact with other organizations and agencies and encourage them to assist the public in differentiating between agencies, and for the exchange of information cooperation on special projects and participation in special events such as conferences and seminars, to keep the District informed of current issues. 17 6. Provide District information to candidates in any 1996-1997 elections, set up information meetings with candidates as need is determined, and coordinate with the Administration Program a candidates' forum or information meeting with candidates for seats on the District Board of Directors. 7. Continue to provide staff support to the Legislative, Finance, and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues. 8. Continue making presentations to city councils, planning commissions, and parks and recreation commissions of the cities within the District. 9. Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, through California Parks and Recreation Society, Planning and Conservation League, or with the District's legislative advocate. 10. Coordinate with the Administration Program to implement joint meetings with Santa Clara County Parks and Recreation Commission and the Santa Clara County Open Space Authority. 11. Schedule a land tour for San Mateo County in spring, 1997, and for Santa Clara 'County in fall, 1997. 18 ADMINISTRATION PROGRAM To Implement the BASIC POLICY OBJECTIVE: The staff of the District will administer the affairs of the District on behalf of the public so as to maximize accomplishment of the goals of the District within existing financial and other constraints. General Program Emphasis for 1996-1997 Instill vision and provide leadership to foster staff participation and activities to carry out the District's short and long-term goals and objectives. Maintain the District's viability as an open space acquisition and management agency in light of limited funding. Focus efforts on working with the Planning Department, all staff, and the Board in development of the Regional Open Space Plan. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Legal Counsel (part-time) Controller (one-quarter time) Administrative Services Manager/District Clerk Research Attorney Administrative Analyst Office Manager/Secretary to the General Manager Accounting Specialist Secretary (position currently vacant; one-half time) Receptionist 19 1996-1997 Administration Program Q,1,et,tive To provide overall coordination, direction, and administrative base for all District activities so as to maximize the accomplishment of the Board's policies and directives, to implement the Strategic Plan, and to maintain the District's viability as an open space acquisition and management agency. Key Projects 1. District Funding - Work to preserve current and future state funding for the District. Continue to provide multi-year information/scenarios on District's long-term finances, including bonded indebtedness and cash flow, and to address the need to rely on the availability of grant funds for major development projects. Pursue alternate sources to secure additional funding the District to meet acquisition and open space management needs, including, if feasible, a 1996 note issue for critical open space acquisitions. 2. Human Resources - Carry out District's personnel and labor relations functions. Enhance organizational effectiveness through increased communications, staff meetings, retreats, workshops, training seminars, and team building activities. 3. Joint Meetings - Coordinate joint meetings with the Board of Directors, the Park and Recreation Commissioners of Santa Clara County, and the Board of Directors of the Santa Clara County Open Space Authority, to discuss topics of mutual interest. Hold joint meetings with key parks and recreation department staff at San Mateo and Santa Clara Counties to facilitate interagency cooperation and communication. 4. Regional Open Space Plan - Work with the Board of Directors, Planning Program, and all District staff to prepare a plan providing a clearer vision for the future of the District. Other Projects and Activities 1. Continue to build and refine a management team approach for overall management of the District's activities. 2. Provide financial management and accounting, including investment of temporarily idle funds, and general legal support to other programs as necessary. 3. Perform administrative and legal obligations as required by State law, promote District's safety program, and oversee coordination of equipment/infrastructure needs at main office. 4. Coordinate necessary election services and activities for Wards 3, 4, and 7, including a forum or informational meeting with candidates for Wards 3, 4, and 7. 20 5. Update Action Plan; prepare, monitor and revise, as necessary annual budget; coordinate program evaluations for Action Plan progress; coordinate preparation and distribution of all materials for Board's regular and special meetings. 6. Involve Board of Directors in planning of the annual special Board meeting to be held as part of Board's Good Neighbor Policy. 7. Refine and implement a comprehensive risk management program, including a formalized site inspection process. 8. Begin development of a comprehensive procurement policy, specifically for the purchase of recycled and alternative paper products and other office supplies. i i I I 21 Regional Open Sj -e R-96-44 Meeting 96-07 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 27, 1996 AGENDA ITEM Acceptance of Insurance Coverage for 1996-1997 GENERAL MANAGER'S RECOMMENDATION Accept the package (property and general liability), auto, umbrella liability, public entity errors and omissions coverage, and fidelity bond insurance coverage bid totalling $150,539 from Flinn, Gray & Herterich based on the quotations shown on Exhibit A from Reliance, General Accident Insurance, Fireman's Fund Insurance, Mt. Airy, and Chubb for the period of April 1, 1996 through March 31, 1997. Discussion: Flinn, Gray & Herterich of Palo Alto, the District's insurance broker, has submitted the attached bid package totaling $150,539. This total is $1,118 more than the District's, 1995-1996 insurance premiums that totalled $149,421 and overall is less than a 1% increase. The coverage period is April 1, 1996 through March 31, 1997. The bid information is: 1) Package (j!rope�r y and General Liability): Reliance has bid $87,917, a $140 increase over the 1996-1997 premium of$87,777. The property premium increased $140 to $24,319 and the liability premium remained the same at $63,598. 2) Auto: General Accident Insurance has bid $22,508, a 5.7% increase over the 1995- 1996 premium of$21,290. 3) Umbrella Liability Coverage: Fireman's Fund has quoted $25,068 for the District's $5 million-limit umbrella liability coverage. This compares to the 1995-1996 premium of$24,966, and represents less than a 1% increase in the premium. 4) Public Entity Errors and Omissions Coverage: Mt. Airy has bid $9,246. The bid is a 3.5% decrease from the 1995-1996 premium of$9,588. 5) Fidelity Bond Coverage: Chubb's premium bid is,$5,800, the same amount as the 1994-1995 premium. Prepared b ePm' Y Jean H. Fiddes, Administrative Services Manager Contact person: Same as above 330 Distel Circle o Los Altos, CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw, David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-96-44 Page Two EXHIBIT A INSURANCE COVERAGE MIDPENINSULA, REGIONAL OPEN SPACE DISTRICT 1996-199 COVERAGE COMPANY BID QY-QTATIO Package (Property and General Liability) Reliance $ 87,917 Auto General Accident $ 22,508 Umbrella Liability Fireman's Fund $ 25,068 Public Entity Errors and Mt. Airy $ 9,246 Omissions Fidelity Bond Chubb $ 5.800 $150,539 Regional Open Sp e R-96-36 Meeting 96-07 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 27, 1996 AGENDA ITEM Approval of 1996-1997 Salary and Benefit Adjustme is for Office, Supervisory, and Management Staff GENERAL MANAGER'S RECOMMENDATIONS 1. Approve the attached 1996-1997 salary pay plan, that includes a 2 point(2%) adjustment for the District's office, supervisory, and management classifications effective April 1, 1996. 2. Approve the implementation of a sick leave conversion program whereby office, supervisory, and management staff who leave the District in good standing with a minimum of 10 years of service receive a cash payout of accrued sick leave as follows: 20% of accrued sick leave for 10 to 15 years of service; 25% of accrued sick leave for 16 to 20 years of service; and 30% of accrued sick leave for 21 or more years of service. 3. Approve an increase in basic life insurance from the current $10,000 for each employee to an amount equivalent to the employee's annual salary. DISCUSSION Salaa Range Adjustments On October 14, 1992, the Board adopted the Ralph Andersen & Associates compensation report (see report R-92-108). The report stated, in part, that "in order to maintain competitiveness with the labor market, the entire salary table should be adjusted annually to account for cost of living (COLA) increases." The attached 1996 COLA Comparison Chart (Attachment A) reflects salary adjustment information for the agencies in our labor market group. The majority of agencies have not yet determined 1996 COLAs, if any. Of the three agencies that have scheduled COLAs in 1996, the range of increases is 2% to 3%. Consumer Price Index (CPI) data for the San Francisco- Oakland-San Jose Area for the period of February 1995 to February 1996 (the most recent available) shows a 1.8% change for the all urban consumers category and a 1.5% change for the urban wage earners and clerical workers category. Takinga survey and CPI data into consideration, I r mm n th seco e d that the Board approve, YPP effective April 1, 1996, the attached 1996-1997 salary pay plan (Attachment B), which includes a 2.0 point (2.0%) across-the-board cost of living salary adjustment for the District's office, supervisory, and management staff. The total cost of a 2% COLA is approximately $28,650 for this group. 330 Distel Circle • Los Altos, CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-96-36 page 2 Sick Leave Conversion In December 1994, the employee steering committee surveyed staff to determine the level of interest in various benefit improvements. Survey results showed a high degree of interest in some form of sick leave conversion. In addition, in 1995 staff conducted a comprehensive review of the Districts benefit plans. Of the 16 comparable r p parab a labor market agencies (including the District), 15 have some form of a sick leave conversion plan. The District is the only agency that does not have any type of sick leave conversion program (see Attachment Q. In order to maintain competitiveness in the labor market, I recommend implementing a sick leave conversion program effective April 1, 1996. The purpose of this program is to reward employees who have been able to conserve sick leave accruals during their tenure with the District, and to provide an incentive for employees to use sick leave time responsibly. Upon review of the various types of conversion formulas found in the comparable agencies, the sick leave conversion formula I am recommending is a cash payout of 20% of unused sick leave for employees who leave the District in good standing with 10 to 15 years of service; 25% for employees with 16 to 20 years of service; and 30% for employees with 21 or more years of service. This formula bases the reward on length of service with the District rather than retirement, recognizing that the District is a fairly young agency and that District employees are relatively young and may work 10, 15, or even 20 years for the District and not retire upon termination. The formula is also straightforward, easy to understand, and consistent with the Board's guideline to position the District in the middle or slightly above the comparable agencies. It is not possible to predict the annual cost of this sick leave conversion program, since it is dependent upon which employees terminate in a given year, if any, and how much accrued unused sick leave those employees have at the time of termination. As a way of estimating the District's potential total liability under this program, a sick leave payout was calculated for office, supervisory, and management employees with 10 or more years of service. If all of these 13 employees terminated from the District under this program today, the total sick leave payout would be approximately $57,150. Basic Life Insurance The District currently provides a basic life insurance benefit of $10,000 per employee. The 1995 survey data shows that of the 15 comparable agencies, 14 offer a benefit greater than $10,000 to at least a portion of their employees (7 agencies offer a greater benefit to management employees). Nine agencies provide a benefit equivalent to at least one times annual salary. Based on this competitive data, I recommend increasing the basic life insurance benefit to one times annual salary for office staff, supervisors, and managers. This not only improves the District's position relative to comparable agencies, but also equalizes the value of the benefit because it is tied to each employee's level of income. The cost of increasing the life insurance benefit to one times annual salary is approximately $3,450 per year. Total Cost The total estimated annual cost of these salary and benefit adjustments (not including the sick R-96-36 Page 3 leave conversion program) is $32,100, which represents a 2.45% increase in total compensation for office, supervisory, and management employees. Prepared by: Deirdre Dolan, Administrative Analyst Contact person: Jean Fiddes, Administrative Services Manager ATrActPAENT A 19% COLA COMPARISON CHART AGENCY DATE LAST PERCENT DATE NEXT PERCENT CHANGE LAST CHANGE NEXT CHANGE CHANGE Santa Clara County Union- 715 07/95 2.0% 07/96 Unknown CEMA 08/95 2.0% 08/95 Unknown Management 01/95 3.0% Unknown Unknown Cupertino 07/95 3.25% 07/96 Unknown Los Altos 07/95 3.0% 07/96 Unknown Palo Alto OS/95 2.0% 05/96 Unknown Marin County Represented Positions 05/95 2.6% 05/96 Unknown Mid-Managers(Supv.) 07/95&01/96 2.0% & 1.0% Unknown Unknown Unrepresented 07/95& 10/95 2.0% & 1.0% Unknown Unknown Milpitas 07/95 2.0% 07/96 Unknown EBRPD 04/95 2.3% 04/96 Unknown Sunnyvale 07/95 1.8% Unknown Unknown Los Gatos 07/95 4.0% 07/96 Unknown Marin Water District 07/95 3.0% 07/96 3% (comparable for supv. 07/97 3% ranger positions) 07/98 3% Mountain View 07/95 3.0% 07/96 Unknown San Mateo General 07/95 2.0% 09/96 3.0% Management 08/95 2.0% 08/96 Unknown SEIU 05/95 3.0% 03/96 3.0% San Mateo County 07/95 2.0% 07/96 2.0% Saratoga 03/95 & 12/95 3.0% &2.0 % Unknown Unknown MROSD Represented 04/95 2.0% 04/96 2.0% Office, Supv, Mgmit 1 04/95 1 2.0% 1 04/96 1 Unknown CONSUMER PRICE INDEX San Francisco-Oakland-San Jose February 1995- February 1996 All Urban Consurners: 1.8% Urban Wage Earners & Clerical Workers: 1.5% ArrAcnww B MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PAYPLAN 1996-19971 Effective 4/l/96 MONTHLY* ANNUALLY* CLASSIFICATION STEP NO. MIN-MAX MIN MAX Receptionist 196 - 221 1984 - 2544 23,806 - 30,530 Administrative Clerk 200 - 225 2064 - 2647 24,773 - 31,770 Open Space Technician* 213 - 238 2350 - 3013 28,194 - 36,157 Secretary 214 - 239 2373 - 3043 28,476 - 36,519 Lead Open Space Technician 218 - 243 2469 - 3167 29,632 - 38,001 Planning Technician 221 - 246 2544 - 3263 30,530 - 39,153 Public Affairs Assistant 221 - 246 2544 - 3263 30,530 - 39,153 Office Manager/Sec'y to G.M. 224 - 249 2621 - 3362 31,455 - 40,339 Ranger 226 - 251 2674 - 3429 32,087 - 41,150 Accounting Specialist 229 - 254 2755 - 3533 33,060 - 42,397 Docent Coordinator 229 - 254 2755 - 3533 33,060 - 42,397 Volunteer Coordinator 229 - 254 2755 - 3533 33,060 - 42,397 Equipment Mechanic-Operator 236 - 261 2954 - 3788 35,445 - 45,455 Open Space Planner I 236 - 261 2954 - 3788 35,445 - 45,455 Administrative Assistant 242 - 267 3135 - 4021 37,625 - 48,252 Supervising Const. & Maint. Ranger 243 - 268 3167 - 4061 38,001 - 48,734 Supervising Patrol Ranger 243 - 268 3167 - 4061 38,001 - 48,734 Administrative Analyst 251 - 276 3429 - 4398 41,150 - 52,772 Open Space Planner II 251 - 276 3429 - 4398 41,150 - 52,772 Resource Planner 251 - 276 3429 - 4398 41,150 - 52,772 Support Services Supervisor 251 - 276 3429 - 4398 41,150 - 52,772 Visitor Services Supervisor 251 - 276 3429 - 4398 41,150 - 52,772 Area Superintendent 258 - 283 3676 - 4715 44,118 - 56,579 Real Property Representative 261 - 286 3788 - 4858 45,455 - 58,293 Research Attorney 261 - 286 3788 - 4858 45,455 - 58,293 Senior Planner 261 - 286 3788 - 4858 45,455 - 58,293 Administrative Services Manager** 274 - 299 4311 - 5529 51,732 - 66,343 Public Affairs Manager** 274 - 299 4311 - 5529 51,732 - 66,343 Operations Manager** 281 - 306 4622 - 5928 55,464 - 71,140 Planning Manager** 281 - 306 4622 - 5928 55,464 - 71,140 Land Acquisition Mgr.** 281 - 306 4622 - 5928 55,464 - 71,140 # Does not include Board appointees: General Manager, Legal Counsel, Controller * The salary range for Seasonal Open Space Technician is $11.11 to $12.27 per hour with actual individual rate to be determined at time of hire. Range is 20 points to 10 points below Open Space Technician range. **Range 'of three points to five points to be added to base salary as approved by the General Manager for Assistant General Manager assignment. Forty hours per week basis. SICK LEAVE CONVERSION Question 1: Is conversion of sick leave upon termination or retirement provided? Question 2: If yes,please describe formula. 1/31/96 AGENCY QUESTION 1 QUESTION 2 Cupertino Y 5 year average of salary x hours of sick leave x 50%for resigned and 75%for retirees EBRPD Y After 10 years,33%x unused sick leave up to maximum 45 paid days.Remainder over 45 days added to service credit for retirees. Los Altos Y If perfect attendance at least 3/4 of total months of employment: 10 years = $8.50 per month perfect attendance 25 years = $17.01 per month perfect attendance 15 years = $11.35 per month perfect attendance 30 years = $19.86 per month perfect attendance 20 years = $15.05 per month perfect attendance 35 years = $22.68 per month perfect attendance Los Gatos Y At retirement, 100%unused sick leave converted to dollar equivalent and applied to retiree medical plan premiums. Marin County Y In limited circumstances,2 years service credit added for retirees with 6+ months unused sick leave. Marin Water District Y Upon retirement only:50%after age 50 and 10 years service Milpitas Y 2.5%x years of service x highest hourly rate x unused sick leave hours Mountain View Y After lay-off,or regular or disability retirement: 10-15 years =20%x unused sick leave 16-20 years=35%x unused sick leave 20-25 years= 55%x unused sick leave 25+years = 80%x unused sick leave Palo Alto Y After 15 years of service: 2.5% x sick leave hours x years of set-vice x hourly rate of pay Santa Clara County Y Upon death or retirement:50%x first 60 days,then 12.5%;or,may convert one day sick leave to one month retiree medical for retiree only. Upon termination w/10 yrs service:25%for first 60 days,then 12.5%. Santa Clara Y Upon retirement:25%after 15 years;50%after 20 years;75%after 25 years San Mateo County Y Upon retirement,8 hours sick leave = one month retiree medical premium up to$75 per month for 180 months. San Mateo Y 50%unused sick leave to a maximum of 60 days pay Saratoga Y Upon retirement,may consider entire annual leave balance as sick leave and convert to service credit Sunnyvale Y PTO consolidates vacation,sick leave,and personal leave. Entire balance is paid upon termination. n MROSD N n l f Regional Open Sp, P MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-96-40 Meeting 96-07 March 27, 1996 AGENDA ITEM Adoption of Budget for Fiscal Year 1996-1997 GENERAL MANAGER'S RECOMMENDATION 1. Accept the Administration and Budget Committee's recommendation contained in report R-96-34. 2. Adopt the attached resolution approving the budget the 1996-1997 fiscal year. DISCUSSION The proposed budget for the 1996-1997 fiscal year was presented for review at your March 13, 1996 meeting (see reports R-96-28, R-96-31, and R-96-34). The budget is being presented again for final consideration and adoption. No changes are proposed at this time in the budget that was presented at your March 13 meeting. You received the Administration and Budget Committee's report on the proposed budget as part of the presentation at your March 13 meeting. A copy of the committee's report is attached. The Board requested that acceptance of the committee's report be included as part of the budget approval process at the March 27 meeting. Prepared by: Jean Fiddes, Administrative Services Manager Contact person: L. Craig Britton, General Manager 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING BUDGET FOR FISCAL YEAR 1996-1997 The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The budget for the Midpeninsula Regional Open Space District for the fiscal year 1996-1997 is adopted as set forth in Exhibit A. Section Two. The Distric't allocation of property taxes collected shall correspond to the maximum tax rate of one percent of assessed valuation for all agencies within each county. Section Three. A total tax rate of ten cents ($0.10) per $100 assessed valuation is adopted or such lesser amount as may be allowable by law. Section Four. An adjustment to the New Land Purchases budget category shall be made to reflect any difference between actual revenue and budgeted revenue. Section Five. Monies are hereby appropriated in accordance with said budget. EXHIBIT A MmPENINSULA REGIONAL OPEN SPACE DISTRICT Budget for Fiscal Year 1996-1997 I. REVENUES A. Tax Revenues $10,625,000 B. Grant Income 493,000 C. Interest Income 520,000 D. Rental Income 538,000 E. Other Income 50,000 TOTAL INCOME $12,226,000 NET PROCEEDS FROM NOTE ISSUE $ 8,,961,Q� TOTAL INCOME PLUS FINANCING $21,187,000 II. INCREASE IN RESERVES $ 2,300,700 III. EXPENDITURES A. Debt Services 1. Interest $ 4,025,800 2. Principal DEBT SERVICE SUBTOTAL $ 4,835,800 B. Salaries 1. General Manager Appointees $ 2,347,550 2. Salary Incentive Awards 25,000 3. General Manager 89,950 4. Legal Counsel 44,000 5. Controller 9,500 Benefits $ 595,500 C. Directors' Fees $ 27,000 SALARIES AND BENEFITS SUBTOTAL $ 3,138,500 i EXHIBIT A PAGE 2 D. Services & Supplies 1. Legal Services $ 16,000 2. Regular Outside Services 59,900 3. Land Option Fees 5,000 4. Contract Services 191,500 5. Election/Annexation 50,800 6. Library and Subscriptions 5,500 7. Rents and Leases 9,200 8. Utilities 74,500 9. Postage 33,100 10. Printing and Duplicating 311450 11. Insurance 132,650 12. Advertising 8,400 13. Maps and Aerials 2,900 14. Private Vehicle Expense 12,700 15. District Vehicle Expense 130,000 16. Business Meeting Expense 7,550 17. Personnel Development 44,950 18. Maintenance/Repair Equipment 20,200 19. Operating Expenses-Distel 33,700 20. Computer Expenses 5,800 21. Office Supplies/Small Equipment 9,750 22. Field Supplies/Small Equipment 33,900 23. Outside Maintenance Services 171,600 24. Property Taxes & Permits 4,500 25. Communications - Publications 83,650 26. Communications - Special Projects 26,100 27. Volunteer Program 10,300 28. Miscellaneous 300 SERVICES AND SUPPLIES SUBTOTAL $ 1,215,950 F. Fixed Assets 1. Previous Land Commitment $ 0 2. New Land Purchases 8,300,000 3. Option Fees 15,000 4. Site Acquisition Expense 49,000 5. Site Preparation Expense 38,000 6. Structures & Improvements 1,162,400 7. Field Equipment 34,200 8. Office Equipment 23,950 9. Vehicles 73,500 FIXED ASSETS SUBTOTAL $ 9,696,050 TOTAL OF ALL EXPENDITURES 300 Regional Open Sp, gA - MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-96-34 Meeting 96-06 March 13, 1996 AGENDA ITEM Proposed Budget for Fiscal Year 1996-1997 1996 ADMINISTRATION AND BUDGET COMMITTEE'S RECOMMENDATION Accept the proposed 1996-1997 fiscal year budget. DISCUSSION The charge to the Administration and Budget Committee was to develop a budget that reflected both a realistic view of projected income and expenses and followed the Board approved growth guidelines for District operating expenses. We established the target average six percent growth guideline for operating expenses in September 1994. Operating expenses include salary and benefits, services and supplies, and fixed assets. Facility costs, such as renovation of the field offices, and capital improvement projects are outside the operating expenses growth guideline. The committee met five times to review the proposed 1996-1997 budget in terms of the proposed Action Plan, the new Five-Year Planning Work Program for District Preserves and Facilities, the adopted 1995-1996 budget, and projected 1995-1996 expenditures. Under the scenario above, the management team and committee reviewed each program's proposed budget. The proposed budget for the 1996-1997 fiscal year currently totals $18,886,300. Current proposed operating expense budget for 1996-1997 is $4,555,100, exclusive of debt service ($4,835,800), capital improvement projects ($693,900), facilities ($501,500), and land acquisition funding ($8,300,000). The operating expense figure, including the $48,100 PERS surplus to be used, is 4.61% above the 1995-1996 adopted operating budget of $4,400,200. At this time, the proposed budget includes funding for potential cost-of-living salary adjustments for the office, supervisory, and management staff, but does not include any potential cost-of-living adjustment for the General Manager nor any meritorious performance awards for the General Manager or Controller. Historically, tax revenue grew 8 percent to 12 percent per year. Due to the recession impacting California, that figure has declined and Controller Mike Foster, in his presentation to the committee said that he is projecting tax revenue from Santa Clara County to increase P J g tY 3.5% (up from 2.4% in 1995-1996) and 2.5% in San Mateo County (up from 1.9% in 1995- 1996). 330 Distel Circle . Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 + E-mail: mrosd@netcom.com Board of!hectors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Nanko,Betsy Crowder,Wirri de Wit Ger7era/Manager:L.Craig Britton R-96-34 Page Two Controller Mike Foster met with the Committee on February 28 and presented detailed information on a financial review of the 1995-1996 year, a review of the 1995-1996 tax revenue versus budget, the 1996-1997 tax revenue estimate, 1996-1997 revenue, debt service, and cash flow projections. M. Foster also reviewed the proposed financing for 1996-1997 on which the proposed budget is based. He noted that this proposed financing, if approved by the Board, would include the issuance of$29.1 million of notes and lease debt. Controller Foster will be reviewing this proposal during his Controller's report at the March 13 meeting. The financing plan would save $3.2 million in debt service in 1996-1997 and $4.5 million in debt service over the next 6 years. Based on the above information, the Administration and Budget Committee recommends: 1) Accepting the proposed 1996-1997 fiscal year budget. 2) Capping, at the general manager's recommendation, the 1996-1997 salary incentive award program at $25,000 and redirecting staff to review the program within the next six months and to report back to the Administration and Budget Committee a viable plan for reaching the Board's goal with this program. 3) Establishing, in behalf of the Board and in conjunction with the General Manager Evaluation Committee, a salary review schedule for the general manager, legal counsel, and controller and recommending to the Board what appointee salary survey data and other information is required to review Board appointees' compensation. 4) Reviewing 1995-1996 actual versus projected expenditures after completion of the 1995- 1996 audit, reviewing 1996-1997 budget and expenditure status mid-way through the fiscal year, including a review of the impact of the six percent target growth average for operating expenses, and meeting with the Controller for a mid-year review of the District's financial status. Prepared by: Administration and Budget Committee Directors T. Henshaw (chair), M. Davey, and D. Smernoff Contact person: Director T. Henshaw Regional Open Spa# MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-96-39 Meeting 96-07 March 27, 1996 AGENDA ITEM Acceptance of 1996-1997 Insurance Premiums for District's Property and General Liability, Umbrella Liability, Automobile, Fidelity Bond, and Public Entity Errors and Omission Insurance Coverage DISCUSSION As of Friday, March 22, 1996, Flinn, Gray and Herterich of Palo Alto, the District's insurance broker, was still in the process of soliciting quotations for the District's 1996-1997 insurance coverage. The insurance bid package will be presented for your review and approval at your March 27 meeting. I i Prepared by: Jean Fiddes, Administrative Services Manger Contact person: Same as above 110 Distel Circle - Los Altos, CA 94022-1404 - Phone:411-691-1200 • FAX:415-691-0481 • E-mail: mmsdonetcomxom �f Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Will)de Wit Genera/Manager:L.Craig Britton Regional Open SF e ' t I 1 R-96-38 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 96-07 March 27, 1996 AGENDA ITEM Annual Claims List for Fiscal Year 1996-1997 GENERAL MANAGER'S RECOMMENDATION Approve the annual claims list, including debt service payments for the 1996-1997 fiscal year. Discussion: In accordance with Section 1.53 of the District's Rules of Procedure, this list of annual claims for the 1996-1997 fiscal year is submitted for Board approval. All items are in accordance with the budget to be presented at your March 27 meeting for approval. Staff will submit a revised annual claims list during the 1996-1997 fiscal year to reflect necessary changes. The debt service claims list reflects payments required by currently outstanding debt and new debt planned for issuance in 1996-1997, including the impact of proposed refinancings and prepayments. The interest figures shown for new debt and prepayments are estimates. Attachment A lists the District's current debt service annual claims for 1996-1997, and Attachment B provides a detailed list of debt service obligations. ANNUAL CLAIMS ITEM DESCRIPTION AMOUNT Directors' Fees $ 27,000 Staff Salaries 2,516,000 Retirement Funds 244,850 Group Insurance Premiums 268,250 State-Mandated Insurance 82,400 Dr. Steven M. Loy (H. Grench Dental Coverage) 750 Management Vehicle Expense 5,340 Utilities - PG&E 55,700 Legislative Consultant (Heim, Noack, & Spahnn) 15,000 Dispatching Services (City of Mountain View) 14,000 Reuben's Janitorial Service (330 Distel) 14,400 Bettencourt American Landscape (330 Distel) 3,000 Antenna Site Rental - Motorola Inc. (Repeater Site) 300 Fuel - Valley Oil Company 30,000 C Prepared by: Michael L. Foster, Controller Marie McGough, Accounting Specialist Contact person: Same as above 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton �W. ANNUAL CLAIMS DEBT SERVICE FISCAL YEAR 1996-1997 Assuming Completion of Planned Financing NOTEHOLDER-LAND PRINCIPAL INTEREST Aine 7,522.77 10,602.04 Leverich 3,350.58 1,301.22 Lazenby 4,087.55 4,630.90 Bullis 30,000.00 1,050.00 Gastronics/Miller 135,000.00 2,025.00 BONDS PAYABLE 1988 Notes 0.00 276,941.00 1990 Notes 575,000.00 1,033,777.50 1992 Notes 0.00 480,235.00 1993 COP'S 50,000.00 947,572.50 1995 Notes 0.00 799,017.50 1996 Note 0.00 193,841.00 1996 JPFA Lease 5,000.00 274,784.00 TOTALS--NOTEHOLDERS & BONDS 809,960.90- 4,025,777.66 PLANNED PREPAYMENTS Stone & Youngberg 500,000.00 9,500.00 Stone & Youngberg 2,977,082.00 213,400.00 Hosking 3,281,433.00 235,200.00 POST 1,000,000.00 62,800,00 Norton 300,000.00 600.00 Dyer 530,000.00 27,600.00 8,588,515.00 549,100.00 TOTALS--NOTEHOLDERS, BONDS 9,398,475.90 4,574,877.66 PREPAYMENTS DEBT SERVICE 96/97 (Assuming completion of planned financing) OPEN SPACE PRESERVE Payable to Close of Escro Original Note Rate% Terms Remaining Principal Final Paym.Due Payable 96/97 Principal Interest Foothills Aine 01/18/89 192,000.00 7.0 20 years 150,965.49 12/1 W98 1R124.81 7,522.77 10,602-04 Sierra Azul Leverich 05/13/81 50,000.00 7.0 20 years 20,119.00 05/22/2001 4,651.80 3,350.58 1,301.22 Lazenby 08/31/88 100,00a 00 ra 0 20 years 77,181.72 OW31/2008 R718.45 4.087.55 4.630.90 Gastronics 05/31/91 135,000.00 60 5 years 135,OOa00 05/31/96 137,02500 135,000.00 Z02500 285,000.00 232,300.72 150,39525 142,438.13 7,957.12 Skyline Bullis 05/02/86 600,000.00 7.0 10 years 30,000.00 05/02/96 31,050.00 30,000.00 1,050.00 SUBTOTAL-NOTEHOLDERS 1,077,000.00 41 a266.21 199,570,06 179,960.90 19,609.16 Various Notes 19M Note 02J01/88 112,500,000.00 20 years 10,690,00a00 06/30/2017 276,941.00 0,00 276,941.00 1990 Note 09/01/90 115,000,000.00 20 years 14,460,000.00 W01/2010 1,608,777.50 57E,000.00 1,=777.50 1992 Note 12/01/92 8,000,000.00 20 years 8.00Q000.00 12/01/2012 460,235.00 0.00 48Q23500 1993 Cop's 09/01/2020 17,31 5,000,00 5,70 25 years 17,225,000.00 09/01/2020 997,572.50 50,000.00 947,572.50 1995 Note 03/31/2015 11,500,000.00 20 years 11,500=00 03/31/2015 799,017.50 aoo 799,017.50 1996 Note 07/96 7,350,000.00 20 years 7,350,000.00 06/30/2017 193,841.00 193,841.00 1996 JPFA Lease 07/96 11,070,000.00 30 years 11,070,000.00 06/30/2027 279,784.00 5,000.00 274,784.00 1BTOTAL-NOTES 82 735,000.00 80,295,000.00 4,636,168 50 630,000.00 4,00R168.50 -FALS--NOTEHOLDERS&NOTES 83.81 2,000.00 130,708,266.21 4,835,738.56 809,960.90 4,025,777.66 Planned Prepayments Stone/Youngberg 03/01/88 500,000.00 6.5 10 years 500,000.00 Prepaid 509,500.00 500,000.00 9,500.00 Stone/Youngberg 08/22/95 2,977,082.00 8,0 15 years 2,977,082.00 Prepaid 3,190,482.00 2,977,082,00 21a400.00 Hosking 08/22/95 3,281,433,00 8.0 15 years 3,281,433.00 Prepaid 3,516,633.00 3,281,43300 235,200.00 POST W28/95 1,000,000.00 6.0 1.5 years 1,000,000.00 Prepaid 1,062,BOO.00 1,000,000.00 62-800.00 Norton 12/06/93 300,000.00 5.0 3 years 300,000.00 Prepaid 300,600.00 300.000.00 600.00 Dyer 10/17/86 530,000.00 7.0 10 years 530,000.00 Prepaid 557,600.00 530,000.00 27,600.00 TOTAL PREPAYMENTS 8,58R 515.00 8,588,515.00 9,137,615.00 8,588,515,00 549,100.00 TOTALS--NOTEHOLDERS, NOTES 92,400,515 00 89,296,7131.21 13,973,353.56 9,398,47590 4,574,877.66 AND PREPAYMENTS Regional Open Spz 2 1 R-96-43 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 96-07 March 27, 1996 AGENDA ITEM Exercise of the Right of First Refusal to Repurchase the Fo a Fee Determinable Estate of Kyle Bach GENERAL MANAGER'S RECOMMENDATIONS 1. Adopt the attached resolution authorizing exercise of the District's right of first refusal to purchase the former fee determinable estate of Kyle Bach from Bank of America. 2. Tentatively adopt the Preliminary Use and Management Plan recommendations contained in this report. 3. Indicate your intention to withhold the property from dedication as public open space at this time. 4. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in this report. DISCUSSION At your March 21, 1986 meeting, the Board approved the purchase of the 54-acre Bullis property as an addition to Skyline Ridge Open Space Preserve (see report R-86-23). A 12- acre portion of the property (San Mateo County Assessor's Parcel Number 080-282-050) was developed with high quality improvements for which the District had no identifiable need in the short term. This area contained a main house, swimming pool, guest house, A-frame house, and several storage garages, barns and outbuildings. The District hesitated to acquire the Bullis property because of the improved area. Much negotiating time was spent trying to convince the seller to retain the developed area or find a third partner in the transaction. The final purchase was predicated upon staff seeking and finding a long-term, cost-recovery method of dealing with this intensely developed area. As a result of these efforts, in 1988 the Board agreed to exchange a life interest in approximately 12-acres of the former Bullis property for ownership of a 100-acre private parcel adjacent to Coal Creek Open Space Preserve with Kyle Bach (see reports R-88-25 and R-88-88). Mr. Bach owned this property interest for six years until Bank of America foreclosed on the property in 1994 for non-payment. During his ownership, the District experienced several problems associated with the life estate. Primary was the constant struggle to monitor and enforce the terms of the agreement. The most outstanding violation was the construction of a new building adjacent to the pond, outside of the agreed upon developed area limits. Staff spent considerable amounts of time trying to ensure that Mr. Bach's proposals for and activities on the property did not interfere with public visitors to the District lands. Gates were consistently left open, inviting the public into the preserve after hours and off of trails and roads. Patrol rights to the surrounding preserve were also severely restricted under the exchange agreement. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-96-43 Page 2 i The site has been vacant for two years except for an occasional visit from the tenants of the A-frame house who spend time on the property during weekends. The property has fallen into disrepair. The main residences are in fair condition; new roofs were installed on the houses a few years ago, and electricity is still connected, but the water and road systems need extensive work. Under the terms of the agreement with Kyle Bach, the District has the right of first refusal on the sale of the fee determinable estate. On March 13, 1996 Bank of America notified the District of a bona fide offer by a third party to purchase the property. The earliest the estate would revert back to the District is the year 2043, 55 years from the date of recordation, if the District does not repurchase the property. DESCRIPTION (see attached mV) The 12-acre Bach estate is located on the southwest slope of the Santa Cruz Mountains. Located on Alpine Road south of Skyline Boulevard, the property is surrounded by Skyline Ridge Open Space Preserve on the north, east and south sides, while private property lies to the west. The property lies on the top of a ridge, overlooking the headwaters of Peters Creek and the l western slopes of the Skyline Ridge Open Space Preserve. Elevations range from a high point of 2400 feet at the northwest corner to a low of approximately 2200 feet in the southeast corner. The top of the ridge where the improvements are located is open and grassy, with gentle slopes and magnificent views to the south and west. The property drops down to a stock pond which is fed by springs. Several jeep trails provide access down to Peters Creek and Old Page Mill Road. Currently, these roads are not passable to vehicles due to numerous small landslides. The compound of buildings is quite visible from the Ridge Trail at Skyline Ridge Open Space Preserve. In the morning hours, the sun reflects off of the white A-frame house and barn buildings spotlighting there existence against the dark green vegetation on the slope surrounding it. In addition, the satellite dish and other buildings are also visible from other trails on the preserve. The main approach to the property via a long driveway from Alpine Road, acros s the northwestern corner of Skyline Ridge Open Space Preserve. This access has been untravellable for the past year due to a large washout. The main house is a single story ranch style residence built of wood painted board and Batt wood siding, composite roof and extensive glass doors and windows. A wood deck surrounds the house on the south, east, and north sides. A concrete deck and pool are located on the west side. The interior contains approximately 2,000 square feet, including an entry, living room, kitchen with breakfast area, office, guest bedroom and full bath, master bedroom and full bath. Under the guest bedroom are a sauna and utility room. The house is well oriented on the site, having a southern exposure, and has a very usable floor plan. R-96-43 Page 3 The guest house adjoins the main house and is of the same style and design. Its 630 square feet contain a living room, kitchenette, bedroom and bath. The pool lies between the guest house and main house. It measures 15 feet x 40 feet and is surrounded by concrete decking. Set up the hill and away from the main house and guest house is a two story A-frame rental unit, containing an entry, kitchen-breakfast area, living room and two upstairs bedrooms and bath totalling 840 square feet. The outbuildings include a metal warehouse with two storage sheds attached, horse barn, workshop, open stalls, tack room, and bar. The total of all these buildings is 3,650 square feet. Across from the workshop is a petroleum storage tank and gas pump. There is a greenhouse and enclosed rose garden. Additional improvements include gas and propane electric generators, a 3,000 gallon underground gasoline storage tank, and a 10,000 gallon propane tank. There are four springs and two small wells on the property with a total storage capacity of 15,000 gallons. Two redwood tanks provide for a pressurized domestic water system and a fire system. All utilities are underground. Additional improvements include a paved access road from Alpine Road, fencing, irrigation systems, etc. Below the developed area, a newly constructed I1h story cottage with composting toilet and extensive piling and decking is next to the pond. A plastic liner has been installed in the pond itself. These improvements were added after sale to Kyle Bach, in apparent violation of the recorded agreement. USE AND MANAGEMENT PLAN Planning Considerations in M n i n Resource Management The property is located San Mateo County and s zoned eso ce anag (]tM). Alpine Road is designated a Scenic Corridor in the San Mateo County General Plan. The San Mateo County Trails Plan has proposed a trail connection on Old Page Mill Road between Skyline Ridge Open Space Preserve and Portola State Park. Existing jeep trails connect Old Page Mill Road with the property. At the time of acquisition of the 54-acre � P Pew' parcel, the 12-acre improved area was identified as an ideal long-term trail connection between portions of Skyline Ridge Open Space Preserve and Russian Ridge Open Space Preserve. Since the sale of the life estate by the District, the purchase of a majority interest in the Big Dipper Ranch and grant funding to purchase a portion of the intervening private property has made the re-establishment of the Old Page Mill Road as a trail more immediate for the District. We anticipate that the Old Page Mill Road, when opened, will be one of the most popular routes for District visitors. In the original sales agreement, two trail alternatives were identified as both short and long range solutions to allow the public to bypass the estate and connect with Russian Ridge Open R-96-43 Page 4 Space Preserve. The long range solution was more desirable and circled the building complex to the south and west but required either fee acquisition or a trail easement through private property. The short range solution required a longer trail to the east of the compound and was estimated to cost approximately $20,000. Due to the recent changes in the status of Old Page Mill Road, more flexibility in routing a trail connection between Skyline Ridge Open Space Preserve and Russian Ridge Open Space Preserve would be highly desirable. Repurchasing the estate would allow this to occur. With the potential for increased visitor use on Old Page Mill Road likely during the lifetime of the existing ownership, patrol access through this parcel may be important in order to enforce District regulations and respond to emergencies. The current agreement limits patrol access to only two times a week unless there is an emergency, and requires that the District give written notice seven days prior to entering the area for routine patrol. The terms and conditions of the current agreement allow for the construction of a tennis court within the exchange area. At this time, staff believes that a tennis court is not an appropriate use for this site due to the noise and visual impacts on the adjacent Skyline Ridge Open Space Preserve. As we experienced during Mr. Bach's ownership, the terms and conditions of the fee determinable estate are not sufficient to ensure that activities on the property will be consistent with visitors' enjoyment of neighboring preserves. In order to regain control over the inholding, staff recommends that the District repurchase the property. Once purchased, the buildings could be improved and leased out to a master tenant, or several individual tenants on a year-to-year basis. It is estimated that the improved area could generate approximately $4,000 a month in rent. Substantial investment will be necessary to bring the deteriorated road and buildings into leasable condition. The driveway improvements alone have been estimated at approximately $25,000. Deferred maintenance on the buildings and water system could cost another $25,000 to make the premises fully habitable. In addition, considerable staff time would need to be allocated to maintain the condition of the lease area. A long-term lease or new life estate would be possible if uses and terms compatible with preserve use could be negotiated. In fact, if Bank of America had consented to a 30-day extension on the District's right of first refusal, it might have been possible to renegotiate a change in terms with the current buyer to achieve District goals without reacquiring the property. During the foreclosure process, it was noted that there may have been a leak in a 3,000 gallon underground gasoline storage tank on the property. Bach claimed to have found traces of gasoline 3 to 4 feet into the soil. It is unclear at this time whether or not hazardous waste cleanup efforts will be necessary, and the extent to which Bank of America, the District, or any prior or current owner may be responsible for any share of the cost. Preliminary Use and Management Plan Recommendations Dedication: Withhold the 12-acre parcel from dedication as public open space to allow for the possible trade or sale of a life interest in the property. R-96-43 Page 5 Name: Name the property as an addition to the Skyline Ridge Open Space Preserve. Structures: Work with the current proposed purchasers to resell the estate with additional terms and conditions to assure compatible use. If this is not possible, conduct a feasibility study to determine the appropriate disposition of the structures and return to the Board within duw months with a determination. Public Safety Review: Staff will perform an inspection of the property to find if public safety hazards exist. Staff will take necessary action to mitigate any potential public hazard. CEOA Determination It has been concluded that this project will not have a significant effect on the environment. It is categorically exempt from CEQA (the California Environmental Quality Act) under Article 19, Sections 15317 and 15378 as follows: Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. Section 15378 defines a project as an action which has the potential for resulting in a physical change in the environment. This action will not have a significant physical change in the environment. TERMS AND FUNDING In March 1986, the District acquired the 54-acre Bullis property for $813,000 ($800,000 for realty, $13,000 for personalty). In August 1988, the 12-acre developed portion of the property was traded to Kyle Bach on a fee determinable basis for a net benefit to the District of$500,000. The Estate was foreclosed upon by Bank of America and proposed for resale. The District attempted unsuccessfully to obtain a gift of the estate from Bank of America, as it was assumed the property would be very difficult to sell in its then present condition. The Bank did receive a bona fide offer, which has been verified, at a cash price of$275,000 in an "as is " condition. At this price, even if the District has to spend an additional $50,000 to improve the site for enterprise purposes, renting the premises at $4,000 per month would represent a 15% return to the District to help defray the cost of the acquisition. However, based upon initial conversations with the Bank's buyer, it is possible that District staff may be able to negotiate the sale of a new fee determinable estate, also in an "as is" condition, to accomplish the District's goals while recapturing all or nearly all of the District's investment. R-96-43 Page 6 BUDGET CONSIDERATIONS 1995/1996 Budget for Land Acquisition Previous land (Hocking) $6,260,000 New land 7,987, $141247,000 Expended to Date Hosking (all Notes) $6,258,515 Bartkowski 187,500 Sempervirens 300,000 Rancho de Guadalupe ($IM Notes) 6,750,000 Anthony Property 95,000 Reese Property 110,000 Shannon Property 108.34 $13,809,355 Amount Remaining $ 437,645 Bach Estate Acquisition Proposed on this Agenda $ 275,000 Acquisition Budget Remaining $ 162,645 *Controller M. Foster has been consulted on this proposed acquisition, and considering cash flow and availability, funds are available for this property purchase. This property was not included in your deliberations over acquisition priorities, although the fact that this property represents an in-holding that is desirable to eliminate or further control, and the favorable price, makes it prudent to acquire this property interest at this time. Prepared by: Julie McCullough, Open Space Planner L. Craig Britton, General Manager Contact Person: L. Craig Britton, General Manager RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT EXERCISING ITS RIGHT OF FIRST REFUSAL TO REPURCHASE THE FORMER BACH FEE DETERMINABLE ESTATE, AUTHORIZING OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (SKYLINE RIDGE OPEN SPACE PRESERVE - FEE DETERMINABLE ESTATE - BANK OF AMERICA) WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby exercise its right of first refusal to repurchase the Fee Determinable Estate as described in legal description attached hereto pursuant to that certain Grant Deed, Declaration and Restrictions, Right of First Refusal and Reservation of Easement Rights by and between Midpeninsula Regional Open Space District, a public District, as Grantor, and Kyle G. Bach, Trustee, as Grantee, as recorded in San Mateo County on August 18, 1988, recorder's serial number 88108438. Section Two, The President of the Board of Directors or other appropriate officer is authorized to execute a Certificate of Acceptance on behalf of the District. Section Three, The General Manager of the District shall cause to be given appropriate notice of acceptance to the seller. The General Manager further is authorized to execute any and all other documents necessary or appropriate to the transaction. Section Four, The General Manager of the District is authorized to expend up to $5,000.00 to cover the cost of title insurance, escrow fees, and other miscellaneous costs related to this transaction. Section Five, It is intended, reasonably expected and hereby authorized that the District's general fund will be reimbursed in the amount of$275,000 from the proceeds of the next long term District note issue. This Section of this Resolution is adopted by the Board of Directors of the Midpeninsula Regional Open Space District solev lor purposes of r establishing compliance with the requirements of Section 1.103-18 of the Treasury Regulations. The reimbursement of this payment expenditure is consistent with District's budge pryand financial circumstances. There are no funds or sources of moneys of the District that have been, or reasonably are expected to be reserved or allocated on a long-term basis, or otherwise set aside to pay the costs of this open space land acquisition project which are to be paid or reimbursed out of proceeds of indebtedness to be issued by District. The Board of Directors hereby declares District's official intent to use proceeds of indebtedness to reimburse itself for this open space land acquisition project expenditure. ALL THAT CERTAIN REAL PROPERTY LOCATED IN THE UNINCORPORATED AREA OF THE C9= OF SAN MATEO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: 'PARCEL I A PORTION of the North 1/2 of the Southeast 1/4 of Section 21 in Township 7 South, Range 3 West, Mount Diablo Base and Meridian and being more particularly described as follows: BEGINNING at a 3/4" iron pipe monument tagged L.S.4840, said iron pipe monument bears South 350 021 34" East 625 .09 feet from a San Mateo County Triangulation point called "Rock" , which said point called "Rock" bears North 3810 141 59" West 3289 . 71 feet from another San Mateo County Triangulation point called "Coyote" as both said triangulation points are shown on that map entitled "PARCEL MAP FOR A RESUBDIVISION OF A PORTION OF SECTION 21, T7S, R3W, M.D.B.&M. , DESCRIBED IN VOLUME 4959, OFFICIAL RECORDS, PAGE 306 SAN MATEO COUNTY CALIFORNIA" filed in the office of the County Recorder of San Mateo County, California on December 9, 1975 in Volume 29 of Parcel Maps at Pages 49 & 50; thence from said point of beginning South 890 591 11" East 149. 80 feet to a 3/411' iron pipe monument tagged L.S.4840; thence South 830 111 51" East 150 .53 feet to a 3/4" iron pipe monument tagged L.S.4840; then6e South 350 291 01" East 293.23 feet to a 3/411 iron pipe monument tagged L.S.4840; thence North 860 591 32" East 125 .07 feet to a 3/4" iron pipe monument tagged L.S.4840; thence North 5$* 071 34" East 327. 83 feet to a 3/4" iron pipe monument tagged L.S.4840; thence North 61c' 561 00" West 163.22 feet to a 3/4" iron pipe monument tagged L.S .4840; thence North 340 181 07" West 487.08 feet; thence North 430 321 02" West 305.37 feet; thence North 200 421 5611 West 150 .01 feet; thence North 260 481 40" West 300. feet more or less to the northerly line of the Southeast 1/4 of said Section 21 ; thence west along said northerly line 100 feet more or less to the centerpoint of said Section 21; thence from said centerpoint south along the westerly line of said Southeast 1/4 1030 feet more or less to a point which lies 68 feet more or less due west from said point of beginning; thence due east 68 feet more or less to the point of beginning . RESERVING THEREFROM A NON-EXCLUSIVE EASEMENT 12 feet wide for Ingress and Egress purposes limited to Midpeninsula Regional Open Space District agents, their successors and assigns , employ;es and contractors for construction , maintenance , patrol and emergency purposes only over the hereinabove described PARCEL I , the centerline of said 12 foot wide strip shall follow the center- line of an existing road that runs from the northerly line of said PARCEL I southeasterly and southwesterly to the southerly line of said PARCEL I . The sidelines of the above described 12 foot wide easement are to be shortened or lengthened so as to form a continuous 12 foot wide strip from the northerly line to the southerly line of said PARCEL I . TOGETHER WITH A NON-EXCLUSIVE EASEMENT easement 20 feet wide for ingress , egress and underground public utilities over a portion of the North 1/2 (,- Section 21 in Township 7 ath, Range 3 West, Mount Diablo Base and Meridian, the centerline of said easement being more particularly described as follows: BEGINNING at a point of intersection of the centerline of Alpine Road -with a 10 foot wide paved driveway at which said point of intersection bears North 5® 101 04" West 1633 . 84 feet from a San Mateo County Triangulation point called "Rock" which said point called "Rock" bears North 380 141 59" West 3289 . 71 feet from another San Mateo County Triangulation point called "Coyote" as both said triangulation points are shown on that map entitled "PARCEL MAP FOR A RESUBDIVISION OF A PORTION OF SECTION 21 , T7S, R3W, M.D.B.&M. , DESCRIBED IN VOLUME 4959, OFFICIAL RECORDS, PAGE 306 SAN MATEO COUNTY CALIFORNIA" filed in the office of the County Recorder of San Mateo County, California on December 9, 1975 in Volume 29 of Parcel Maps at Pages 49 & 50; thence from said point of beginning along the approximate centerline of said 10 foot wide paved driveway South 130 541 17" East 93 .42 feet; thence South 320 071 54" East 165 .63 feet; thence South 470 351 4111 East 94 .04 feet; thence South 400 501 5511 East 59.74 feet; thence South 330 031 23" East 135. 75 feet; thence South 290 101 320 East 99.16 feet; thence South 120 361 34" East 60 .46 feet; thence South 120 301 20" West 55 .76 feet; thence South 20 351 06" West 47.25 feet; thence South 1.60 061 19" East 133 .02 feet; thence South 140 041 21" East 150.84 feet; thence South 300 081 4211 East 83.93 feet; thence South 350 271 2911 East 63 .21 feet; thence South 480 421 54 " East 17 feet more or less to the northerly line of the Southeast 1/4 of said Section 21 and the terminus of the herein described 20 foot wide easement . The sidelines of the above described 20 foot wide easement are to be shortened or lengthened, so as to form a continuous 20 foot wide strip from the southeasterly line of Alpine Road to the northerly line of the Southeast 1/4 of said Section 21 . ALSO TOGETHER WITH the following described easements referred to as EASEMENTS (a) and (b) hereinbelow: EASEMENT (a) ----------- AN EXCLUSIVE EASEMENT for drawing water from an existing water system comprised of 4 springs (with appurtenant facilities) lying within the easterly portion of the lands described in that Grant Deed from Bullis to Midpeninsula Regional Open Space District recorded in Official Records of San Mateo County, California on May 2, 1986 in Document No. 86046969, said easement is granted with rights to maintain, operate, repair and secure said water system from vandelism and human intrusion with additional rights to replace existing water lines and electrical lines running from the hereinabove described PARCEL I to said existing water system. 2 • �k EASEMENT (b) ------------ �_` A NON--EXCLUSIVE EASEMENT 12 feet wide over a portion of the lands described in that Grant Deed from Bullis to Midpeninsula "Regional Open Space District recorded in Official Records of San Mateo County, California on May 2, 1986 in Document No. 86046969, said easement is for purposes of ingress and egress to operate and maintain said water system, the centerline of said 12 foot wide easement to coincide with the centerline of that eight foot wide dirt road that presently accesses said water system which #` said dirt road meanders near the westerly, y y y, southerly and easterly properties lines of the hereinabove described Parcel I . f, The side lines of the above described 12 foot wide easement are to be shortened or lengthened so as to form a continuous 12 foot wide strip from the southerly line of the hereinabove described Parcel I to the perimeter of said square shaped area described in the hereinabove EASEMENT (a) . 8/16/88 (revised) bulismid.pcl/dk9 RICHARD ({Ir 4A * . 4840 Pa E 4 P 3 ... Y ONTE BELLO u COAL EK OPEN_ SPACE PRESERVE OPEN SPACE PRESERVE _ ` r •. k r .G - , r . *NOW"'Q . . .. . . ... . •: k F a J 147 �,;� t ;� ,. ,•. � �FORMER BA C H PROPERTY E RUSSIAN RIDGE _ .; jOPEN SPACE PRESERVE POTENTIAL :' SKYLINE RIDGE _2 -=' GRANT OPEN SPACE PRESERVE FORMER BIG - _ ?� ,lnIPPER RANCH O _ k-7 .�.0 Q Hcusrn..• C Ranc L • 9 � - _- , Y'F Peters HCreek '' -_ - ^, i °Q Loop PORTOLA STATE PARK LONG RIDGE ',•. OPEN SPACE PRESERVE. LOCATION MAP c ..r , Q ACCESS ROAD, � Qjol , l 1r • PROPOSED � WEST ✓ {TRAIL I , PROPOSED _ EAST TRAIL �' �� I '`l ��• O 1.� �� ow SPRING � ♦` O - --�� 5 POSSIBLE �.- E TENN `• PATROL IS I ,_«� � COURT LOCATION EASEMENT `—� TRAIL EXCHANGE AREA p r • . 0 I •� ' � EASEMENT POND ,�.�•� 1, ° � EXISTING ROAD c ❑ �� _ -��, --tip �. , SITE MAP � ` -- Improvement Plan Metal Tractor Barn Storage Enclosed Garden Greenhouse 5 Boxstalis Tool Pool Room Pasture Pasture Tack Room Water Storage Main Guest House House Fire Water 0.0 LIMIT OF DEVELOPED AREA Storage A Frame House Regional Open Sp e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-96-41 Meeting 96-07 March 27, 1996 AGENDA ITEM Summary of 1995 Enforcement Activity GENERAL MANAGERS RECOMMENDATIONS Accept the Five-Year Field Activity Summary and the 1995 Miscellaneous Enforcement Activity Summary BACKGROUND Since April 1995, staff has given the Board written monthly reports on emergency incidents and enforcement activities on District land. This report is a summary of incidents in the 1995 calendar year. The Board received the 1994 summaries as attachments to the July 26,1995 staff report on ranger safety equipment (R-95-95). DISCUSSION Two summaries are presented for your review. The Five-Year Field Activity Summary (Appendix A) and the 1995 Miscellaneous Enforcement Activity Summary (Appendix B). The Five-Year Field Activity Summary compares the number and type of incidents the field staff handled in the past year and compares the totals with totals from the previous four years. The Miscellaneous Enforcement Activity Summary lists, in chronological order for the past year, contacts made or reports taken by staff of serious, violent, or other criminal activity on or near District land. Only contacts that resulted in some form of written record, such as a District incident report, written warning, citation, or mutual aid assistance report, have been included in these summaries. General assistance to preserve visitors, informational contacts, and verbal warnings have not been included. The Five-Year Field Activity Summary has been expanded to include emergency responses, criminal activity, and mutual aid incidents. Staff continues to modify the format of the summary and the methods of collecting and compiling data. Several categories within the summary have been converted into two or more categories to accommodate the collection of more detailed data. Blank boxes appear in categories for past years of the summary where counts were not actually kept. Several observations can be made from the information found in the summaries. However, staff is reluctant to identify�trends or make conclusions based on this information. The limited number of contacts in many of the categories make it difficult to identify real trends. 330 Distel Circle• Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd®netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-96-41 Page 2 Staff is also concerned that changes made in data collection may make comparisons with past years inconclusive or unreliable. These are the observations that staff can make at this time: • Recorded violations of District Land Use Regulations increased approximately 10% in one year. • Recorded bicycle violations have increased 20% in the past year. However, it is important to note that speed and helmet rules were still being implemented in 1994, which included a much greater use of unrecorded verbal warnings by the ranger staff. This is our first full year of general enforcement of regulations related to bicycling. • With the dividing of the category into contacts and reports, the total number of weapon- related incidents has increased. The "weapon report" category now includes all evidence of firearm use on District land in which no contact is made with a violator, such as vandalism to District property, reports of hearing gunshots near District lands, finding spent shell casings or weapons, or reports of subjects with firearms that are not actually contacted. Acts of vandalism with a firearm are also recorded in the "vandalism" category. • Citation and written warning totals have increased significantly in the past year. Several factors have probably contributed to the increase. A "parking after hours" category has been added to the summary, perhaps resulting in better reporting of after-hours parking violations. There is a noticeable drop in the number of actual after-hours contacts, suggesting that some after-hours contacts are now being reported more accurately in the "parking after hours" category. Increased. after-hours bicycle use would also result in more parking violations. Increases in the number of parking violations in general may also be indicative of an overall rise in public use of District land. Prepared b P Y John Jo Escobar Operations Manager pe g Contact Person: Same as above i Appendix A FIVE-YEAR FIELD ACTIVITY SUMMARY March 27, 1996 9 1991 1992 1993 1994 195 A.VIOLATIONS 4 . . :;::,:�.., •s 1.Bike closed trail 120 172 197 154 125 2.Bike speed 43 - 101 3.Bike helmet 203 255 4.Dogs prohibited 21 31 58 58 62 S.Dogs off-leash 33 82 92 76 67 6.Fishing 0 0 2 6 6 7.Swimming 9 10 0 0 0 8.Off-road vehicle 41 39 26 20 15 9.Closed area 176 252 286 262 9 10.After hours NA NA NA NA 127 11.Weapon contact 12 26 10 16 7 12.Weapon report 26 13.Vandalism 14 13 27 19 28 14.Parking 119 180 173 114 173 15.Parking after hours 225 16.Dump/litter 13 11 11 18 15 17.Campfires 18 18 7 12 9 18.Camping 10 19 22 19 6 19.Paragliding 2 20.Other 118 44 59 121 11 TOTALS 704 897 970 1141 1269 B.ACCIDENTS/FIRE 1.Bicycle Z4 46 41 41 45 2.Equestrian 5 4 3 5 7 3.Hiking 27 11 18 19 16 4.Other first aid 13 5.Search&rescue 13 6.Fire(total acres) 1(<1) 3(<1) 5 6 4 1 3 13 C.ENFORCEMENT �r 1.Citations 373 445 463 430 654 2 Written warnings 199 255 236 429 468 3.Arrests 7 8 7 6 3 4.Police assistance 34 32 D.CRIMES S. s.4 1.Auto burglaries 32 23 2.Poaching 0 3 3.Possession of marijuana 7 3 4.Cultivation of marijuana 3 2 5.False information 5 7 6.Resisting peace officer 2 3 7.Assault 1 1 E.MUTUAL AIDS 1.Accidents 12 18 26 54 28 2 Enforcement 11 3.Fire total acres 2 2 4 48 3 1+ 2 10+ 4 5 4.Helicopter landings 2 i appendix B Page 1 i i 1995 Miscellaneous Enforcement Activities KEY CP county park OS off District lands PAPD Palo Alto Police SO sheriffs office CHP CA Highway Patrol g Y Date Nature of Incident Outcome Rangers Law Enf. j present assistance Jan. 5 domestic verbal disturbance CP CP ranger report 1 none 28 vandalism w/firearm report taken 1 none 28 stolen vehicle recovery recovery CHP 1 1 Feb. 3 indecent exposure not found 2 1 5 firearms discharge adjacent lands PAPD contact 1 1 March 1 resisting a peace officer citation 1 none 5 possession of marijuana citation 1 none 16 possession of marijuana citation 2 1 23 warrant arrest CP arrest SO 1 1 24 vandalism to car in lot w/firearm report taken 1 1 30 vandalism to sign w/firearm report taken 1 none April 11 woman followed by two men report taken 1 none 22 false information to peace officer citation 3 none 24 psych. patient, puss. violent found 3 several 30 juvenile escapees observed escaped 3 3 May 23 alcohol violation, $7,500 warrant arrest SO 2 1 25 indecent exposure, victim sent to SO report not filed none none 26 uncooperative group after hours citation/escape 4 3 27 report of group smoking marijuana report taken 1 none June 17 stolen vehicle recovery recovery CHP 2 1 18 possession of firearms citation 2 5 July 2 littering, public intoxication arrest SO 2 1 3 vandalism with fireworks report taken 1 none 5 vandalism w/firearms, 5 preserves reports taken 1 none 12 vandalism to visitor's vehicle report taken 1 none 13 assist SO w/stolen car recovery recovered 1 1 15 assist SO w/search, juv. w/guns not found 3 1 21 late report of subject w/firearm report taken 1 none f i Appendix B Page 2 Aug. 6 false information to peace officer citation 1 1 12 2 deer hunters seen on preserve no contact 2 none 17 vandalism w/firearms and paint report taken 1 none 20 false information to peace officer citation 1 none 21 cultivation of marijuana plants removed 1 1 23 cultivation of marijuana plants removed 2 1 24 hunting/closed area citation 2 1 27 vandalism to observation deck report taken 1 none Sept. 3 discharge of firearms heard no contact 1 none 4 discharge of firearms heard OS no contact 2 1 11 poaching, carcass reported by renter investigated 2 none 16 false information to peace officer citation 1 none 16 assist SO, discharge of firearms OS no contact 2 1 20 vandalism to observation deck report taken 1 none 22 off-road vehicle with firearm inside citation 3 1 25 vandalism to sign and gate w/firearm report taken 1 none Oct. 8 equestrian threatened bicyclist w/harm report taken 1 none 9 firearms discharge/after hours no contact 1 notified 18 campfire/vandalism to signs report taken 1 none 18 resisting a peace officer escaped 1 none 28 possession of marijuana CP citation 1 none Nov. 10 SO search for psych. armed w/knife escaped none unknown 11 campers with firearm citation 2 1 30 report of visitor w/handgun report taken 1 none Dec. 9 remains of poached deer found report taken 1 none 10 vandalism with firearm report taken 1 none 16 discharge of firearms heard in area report taken 1 none 16 two shotgun shells found at camp report taken 1 none 24 man w/hunting bow CP county ranger 2 none 25 resisting a peace officer escaped 1 none 30 dead body found off HWY 9 SO investigated none several Staff received reports of 23 auto burglaries in 1995 Regional Open Sp e R-9642 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 96-07 March 27, 1996 AGENDA ITEM Authorization to Contract with Pacific Gas and Electric to Underground Utilities Along Portola Road and Reroute Existing Service to the Adjacent°Pro rty at Windy Hill Open Space Preserve GENERAL MANAGER'S RECOMMENDATIONS 1. Authorize the Vice President of the Board to execu the contract with Pacific Gas and Electric to perform all work associated with undergrounding the existing overhead utilities in the Portola Road right-of-way adjacent to the Windy Hill Open Space Preserve and to reroute the existing overhead line paralleling the driveway. 2. Authorize payment to Pacific Gas and Electric of$69,143.00 for the cost of the work. 3. Find the project categorically exempt from CEQA under Section 15302. DISCUSSION At your July 26, 1995 meeting, you authorized staff to proceed with the planning and design for utility undergrounding along Portola Road adjacent to Windy Hill Open Space Preserve. The undergrounding project entails the elimination of two poles and the undergrounding of three spans of overhead line in the Portola Road right-of-way adjacent to the preserve (see attached map). In addition, the existing telephone and electric service to the adjacent property currently travels overhead through the preserve, parallel to the existing driveway. At your January 10, 1996 meeting, you authorized relocation of an existing utility easement from the route paralleling the driveway, to an overhead route on the adjacent Sequoias property and paralleling Portola Road through the preserve to reconnect with the existing overhead line at a point beyond the proposed parking area (see map). All work will be completed by P.G. and E. crews. The project is scheduled to begin in mid- April and take several months to complete. A copy of the contract, entitled Agreement to Perform Tariff Schedule Related Work is attached. P. G. and E. requires payment in advance of beginning the work. A cost estimate, which includes the cost of undergrounding telephone services, is as follows: ■ Electrical components, including all cabling, boxes, conduit and labor to install . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $54,211.00 ■ Trenching, backfill, paving and labor . . . . . . . . . . . . . . . . . . . . . 25,134.00 ■ Removal of overhead line . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,760.00 Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$81,105.00 ■ Less credit for existing. . . overhead system . . . . . . . . . . . . . . . . . . . 11,962.00 Total Cost to District . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$69,143.00 The undergrounding project was originally scheduled for completion in August, 1996. It was accelerated at the District's request in order to allow the summer months for construction of the parking area for the preserve. A consultant is currently finalizing the plans for the parking area in preparation of submittal for building permits from the Town of Portola Valley. 330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 a FAX:415-691-0485 . E-mail: mrosd@ netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton R-96-42 Page 2 CEOA COMPLIANCE The project is categorically exempt under CEQA (California Environmental Quality Act) section 15302(d) allowing conversion of overhead electric utility distribution system facilities to underground including connection to existing overhead electric utility distribution lines where the surface is restored to the conditions existing prior to the undergrounding. Prepared by: Mary de Beauvieres, Open Space Planner Contact person: Same as above WINDY HILL OPEN SPACE PRESERVE MIDPENIN LA REGIONAL OPEN SPACE I TRICT Portola Road Utility UndeNrounding Project Area .5,7115.11 Pond 800 0.6 lzoo S Trail P 1400 2.1 (WHO 1) 0.5 (w Anniversa;ry Trail 7 oe. llarpli'm Gulch Trail 2.6 0.4 0-2 JL I00 2) 1200 1400 Lost Trail 2. 0.4 H03)_ 0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 1.0 One Mile Map Legend Trail Use Parking Lot 10 * Trail Distance in Miles ........... Hiking Only Roadside Parking — Gate(#s) Hiking,Equestrian Driveway-Authorized No Public Entry Vehicles Only Private or Leased Lands Hiking,Bicycling,Equestrian Creek Do on Leashes Permitted Only s on Designated Trails 4/26/95 Portola Valley Undergrounding Utility Project ' (extends to Stonebrook Driver IT Proposed Driveway Pole 1 Windy Hill Open Space Preserve �� // �� ' Pole I I l 1 _Existing overhead line ,/ ::" District Undergrounding Project ,. - to be removed : f (2 poles, 3 spans of overhead line) Existing overhead line . H `pole, 2 spans) Pole ■�I ■mr)i�r.# memo r f Portola Road AD �'- Proposed Parkin Area + / New overhead line p Parking to be Installed ,- IT Existing overhead line -- ,Pole on The Sequoias property y The Sequoias \ ■ WINDY HILL OPEN SPACE PRESERVE PORTOLA ROAD UTILITY UNDERGROUNDING PROJECT ■ �i w 03/22/96 13:23 '0415 695 3332 PG&E DC SF-PEN I�tltJ2 radfic Esc ad Elmwe t:wapum OMMIRUTtM: REFER 04CE.- t AgreemeM to Perfor M n AppucANT(Oriwtat) b 2C MZ§R l8 Tariff Schedule Related Work. U UMS ON( tf) Gm 1"41 te0aa—_— D AccTG.SVCS. RF-P- KNF MID PENINSULA REGIClNAL_OPEN SPACE DISCTitICT. a�Yeczstrrrlc:ntai agency , (Applicant) tms requesm PACIFIC GAS AND EL IIC CdMRAlfY,a cawrnia corporation MGW.to partorm the tuff sduoule work as Iacated and described In paragraph 3 harain_ PC�&E agrees to peffOrM the requested work and fwr�mh aN rooessAY LOW,egraipmwt,rnsteruft and related faclitim required tharMor,subject to gte tolbwing onndltierrs 1. Whenever part or VA of the requested work is to be turnesttad or performed upon property other#ran teat of Applicant, Applicant spat first proeUrs fiUM Woh OwrM ad noomMyrights-of-wdy&r4or pernits in B term satisfactory to PG&E and with"cost to It 2. A'oplicarn shag utdwwwfy and holdymmkosl E, ft O#kws.agwft and atnpbYees,agairm atl kne,darnap,oxpenee and fiabffity from irtjuty to or chart at any perstsn,ky ucbng but not&n#ad to,a of PGS,E,APP#wm or any third party,or for the Ices,dusturtiun or damage to pt9owly.indbudft but not knifed to property of PGi.E,Appoew or any third party,arising aut of of in any way connected whit fie performance at afm agreement howmer cmumd,excgA 10 the extent dead by"activa neghganca or WWU misonduct of PG&E,its ofrrt:%*a,agents and employees. Applicant WN,on pWE's mque9m, defend any mutt ameftV a dam*ovwad by indertmy. Apptirant*A% pay ak casts that may be rearmed by PG&E in enfrs ckV Vft mdtmnity,irduding t6400rlable Mwrmy5r kOm i 3. The krczion and requested work are da®cribed is fotbws. (DoWbe In datalt the rrra tuts end fawcitiboa to be famished aAdlar waf*to be ps+ik►rrr sd by pW If mom sp"tar►egad, us#other aAde and attach arty nocass-Y drawings as l:xti aha A,S,q etc). LOCATION: PORTJL-R"0RT 1A VALL@Y _-. - oE--,GR1PTION OF WORK, RUE 20 A/B overhead to Underground conversion. i PC&E to provide as trench excavation,backill, surface restoration $25,134_00 %tKtructures,at a001cant expense.(includes Pac Bells share of trenching i Rule 20B. ontrtbution(Includes applicable credits I- $44,O09-00 ITM Tax does not applY- 4. Appbc mt t pmY to PG&E, prontptiy upan demand by PG&E. as the cumpkAb a~prttrad price f#eteun ,the sum Of 5VT`( NIKE THOIJ5AND ONE HUNDRED FORTY TNPEF- and 00/100--____-v----__�__-_--._, Upon campMm of requested work,ownership shal veat in' G f G*E U APPksAI Executed this —day of__. _ 19 JPLIAAL�yr -- PACIFIC GAB & ELECTRIC CWPANY Y' - BY: fwro R ionaI Space lam. _ Ken M. Flinn (PrintiTyp+B Narrra) (PjeK(Type Name) l7r c)j ct Ma er` t Tr@6: res� n vide Pen - Mating Address: 330 Dlstei Circle ag rszy tfl..,tsif r+� yerncs t"iam+i++p 94022 Advi-mN-1833-GMA7-E 03/22/96 13:24 '0415 695 3332 PG&E DC SF-PEN Q 003 i Pacific Giaas and Electric Company REEFERFNCEs: EXTENSION AND SERVICE AGREEMENT E-Job# 016OE76918 ExmBrr A-COST SUMMARY G_. # 119 OPTION I - SHARED CONSTRUCTION E•GM# GM 1410422 G+GM# DiiC# MLX# Applicant: MW Pen*tSL43 R -- Dt�trtct project t Location/Name: Pa da PA ELECTRIC RULE 20B Non-Refundable Payments Value of 20B Underground System(Jess transformer ousts, - joint pole credits&overhead removaD Value of Applicant Design Work Value of Rule 20B Land Rights cotes (*} + $ ' ( > lrtspec�hon trees Value of 70B Trench&Excavation ( }_ _'1 r t A�• + res $ - ' &Substructures { ) Value of 2bB conduits Rule 208 Permits Obtained by PG&E - lew Cost of Equivalent Overhead System C-} SUB TOTAL C�, $ �7 �'•++�fl plus ITC Q +} N , - plus Cost to Remove Overhead Line by PG&E (+ $ I - less Value of Applicant Dent Work (-} $ " Excavation Provid ed Applicant ¢) $ - APPi lens 20Ei Trench&Ex by � less 20B Conduits&Substructures Installed try Applicant () $ - less Rule 20B Land Work Provided by Applicant Total Rule 20B Non-Refundable Payment Elecltr>sc mule 20B Cash Payment Total Rule 20131 Plan-Refundable Payment Electric Mule 20B Cost Summary Page 1 of 1 I Regional Open Sp e �I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manager DATE: March 27, 1996 SUBJECT: FYI 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Montebello School 15101 Montebello Road Cupertino, California 95014 March 22, 1996 Cheryl Solomon Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, California 94022 Dear Cheryl: My class and I enjoyed our tour of the open space reserve a great deal and want to thank you for making such a wonderful program available to the community. The lessons were very informative and extremely well coordinated; we truly appreciated our visit. I have enclosed letters from the children that I think you,Barclay and Judy will enjoy. I look forward to seeing you again next year. Sincerely, Michelle Evans Regional Open Sp e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 27, 1996 Ms. Susan Whelan Chief Administrative Officer Town of Portola Valley 765 Portola Road Portola Valley, CA 94028 Dear Susan: This letter is in response to your March 11, 1996 letter requesting an update on the parking lot construction for the Windy Hill Open Space Preserve. I can understand your concern over the Alpine/Willowbrook traffic situation. We are also anticipating a successful and expeditious resolution to this problem. Staff recently met with the adjacent neighbor to review the plans for the parking area. As you know, the ownership of the adjoining property (formerly Melchor) has changed since this project began several years ago. The new owner had several questions which we are trying to address. Callander Associates is finalizing the plans to incorporate the minor changes suggested by our new neighbor. After their review, we anticipate submittal to the Town within the next month. However, if we are unable to satisfactorily address the neighbors concerns, we may be unable to relocate their driveway, necessitating a more radical redesign which could further delay the project. At tonight's meeting, the District Board of Directors will be authorizing payment of the District's share of the cost of undergrounding the Portola Road utilities. The P. G. and E. undergrounding project is scheduled to begin in mid- to late April. Construction of the parking area will follow completion of the undergrounding, which is tentatively scheduled for summer/fall. Funding is available and barring any unforeseen circumstances, we anticipate this project will be completed before this coming winter. We will keep the Town staff informed of our project schedule once we have a better idea of the date of commencement of construction. Sincetely, L. C aig Britton General Manager LCB/mdb cc: MROSD Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-69T-0485 • E-mail:mrosd®netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Claims No. 96-06 Meeting 96-07 Date: March 27, 1996 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 9000 475.00 Aaron's Septic Tank Service Sanitation Services 9001 500.00 Adanac Fire Protection, Inc. Daniels Center Sprinkler Inspection 9002 713.54 A T & T Telephone Service 9003 117.47 Craig Beckman Uniform Expense 9004 30.00 Best Internet Communications, Inc. Internet Monthly Service Fee 9005 1,077.73 Big Creek Lumber 9006 123.00 Bill's Towing Service Vehicle Towing Service 9007 183.27 Bishop Company Field Signs 9008 33.10 Black Mountain Spring Water Water Service 9009 180.00 Building Education Center Training--M. Jurich 9010 2,000.00 California Conservation Corps Jaques Ridge Cleanup Project Crew 9011 1,201.00 California Environmental Management Soil & Water Testing--Pulgas Ridge Service Co., Inc. 9012 104.58 California Water Service Company Water Service 9013 148.00 Camino Medical Group Medical Services 9014 2,823.25 Sheryl Cochran Trail Use Consulting--Fremont Older 9015 451.61 Cascade Fire Equipment Company Fire Tools for Field 9016 313.91 Annette Coleman Reimbursement--Field Supplies 9017 421.40 Communications & Control, Inc. P G & E Pump--Mt. Umunhum 9018 8.08 Contemporary Engraving Co., Inc. Name Badges--Volunteers 9019 112.50 Rick DeBenedetti, Watermaster Meter Reading--Dyer and Winkle 9020 1,600.00 Enshallah Developments, Inc. Site Analysis Consulting--Teague Hill 9021 65.00 Evergreen Environmental Services Motor Oil Recyclery Service 9022 40.00 Federal Express Express Mail Service 9023 92.94 Film To Frame Slides and Photo Developing 9024 27.25 Foster Brothers Security Systems, Inc. Patrol Truck Keys 9025 2,679.93 Gateway 2000 Operations Department Computer 9026 80.78 G I Trucking Company Shipping of Restroom Chemicals 9027 38.31 G & K Services Shop Towel Service 9028 531.78 Goodyear Auto Service Center Tires for Field Vehicles 9029 44.86 GTE California Telephone Directory Listing Fee 9030 92.65 Phillip Hearin Reimbursement--PRAC Conference 9031 816.00 HMC Group Architectural Services--Rancho Shop Building Upgrade 9032 469.33 Home Depot Field Supplies and Parts 9033 3,776.86 House of Printing Spring Open Space News Printing 9034 400.00 Integrated Training Resources Ltd. Weaponless Defense/Baton Training 9035 380.60 Jakaby Engineering & Construction Bridge Inspection--La Honda Creek 9036 63.66 Kaiser Cement Goldfines for Culverts 9037 918.03 Lanier Worldwide, Inc. Lease Payment--Office Copier 9038 489.16 Judy Law Reimbursement--Grant Cabin Artifacts 9039 50.70 Judy Law Vehicle Expense 9040 674.62 Lee & Assoc. Rescue Equip., Inc. Rescue Equipment 9041 2,410.00 Lodes Tree Surgeon Tree Maintenance Service 9041 103.74 Los Altos Garbage Co. Dumpster Service Page 1 Claims No. 96-06 Meeting 96-07 Date: March 27, 1996 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 9042 3,448.27 Town of Los Gatos Construction Management Services-- Skyline Field Office 9043 227.97 Paul McKowan Reimbursement--Field Supplies 9044 249.98 McGrath RentCorp Skyline Office Rental 9045 268.85 MetroMobileCommunications Radio Repairs 9046 447.16 Micro Accounting Solutions Tape Backup Drive for Computer 9047 360.95 Ken Miller Reimbursement--Park Ranger Conference 9048 42.99 Moffett Supply Company Restroom Supplies 9049 177.83 Moore Medical Corporation First Aid Supplies 9050 439.26 Monogram Sanitation Restroorn Supplies 9051 48.36 Mountain View Garden Center Baserock 9052 375.07 Navarone Industries, Inc. Spring Newsletter Processing 9053 55.28 Netcom Monthly Internet Service 9054 813.93 Office Depot Office Supplies and Copier Paper 9055 2,422.90 Orchard Supply Hardware Field Supplies 9056 169.70 Pacific Bell Telephone Service 9057 69,143.00 Pacific Gas & Electric Undergrounding Utilities--Windy Hill 9058 2,272.55 Page & Turnbull Structural Upgrade Consulting Service for Pichetti Ranch Homestead 9059 146.54 PIP Printing Forms Printing Service 9060 467.64 Pitney Bowes Credit Corporation Mailing Machine Quarterly Charge 9061 1,795.62 Pouncing Pachyderm Productions Restoration Consulting Services for Grant Cabin 9062 26.61 Precision Engravers, Inc. Name Badge Engraving Service 9063 7,812.50 Prudential Securities Remarketing Agreement--1988 Notes 9064 99.00 Fred Pryor Seminars Seminar--S. Shipley 9065 1,744.27 Quicksilver Printing Open Space News Insert Printing 9066 34.13 Rayne Water Conditioning Water Service 9067 167.58 R & R Designers Saratoga Gap Roof Repair 9068 2,055.00 Rebholtz Mechanical Furnace Installation--Skyline Residence 9069 1,391.32 Roy's Repair Service Vehicle Repairs 9070 102.36 Safety-Kleen Solvent Tank Service 9071 388.11 San Jose Mercury Advertisement--Planning Secretary 9072 132.64 Shell Oil Company Fuel 9073 495.00 Sierra Digital, Inc. Software Service--Subscription Renewal 9074 72.61 Silverado Avionics Inc. Radio Parts 9075 2,402.00 Skyline Builders, Inc. McDonald Ranch Barn Roof Repair 9076 72.00 Special Districts Assoc. of Santa Clara County Annual Dinner--P.Siemens, C. Britton and J. Fiddes 9077 2,030.30 The Stove Works Wood Stove and Installation--Mora House 9078 73.09 Stanford University Hospital Medical Services 9079 51.17 Stevens Creek Quarry Baserock 9080 325-98 Summit Uniforms Uniform Expense 9081 382.50 Tac/Temps Temporary Office Help 9082 1,135.69 Target Specialty Products Roundup Herbicide 9083 99.00 Taylor Rental Equipment Rental 9084 796.83 Teater & Etc. Maps and Signs 9085 645.75 Tomlinson Zisko Morosoli & Maser LLP Special Legal Services 9086 1,090.75 Two R.M.'S Sales & Service Equipment Repair Page 2 Claims No. 96-06 Meeting 96-07 Date: March 27, 1996 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 9087 92.46 University Art Center Map Supplies 9088 1,158.16 Vanier Form Printing 9089 69.65 West Publishing Corporation Resource Documents 9090 693.75 Whitmore, Johnson & Bolanos Legal Services 9091 300.00 Roberta Wolfe Recording Services 9092 100.15 Del Woods Reimbursement--CEQA Seminar Expense 9093 249.03 The Workingman's Emporium Uniform Expense 9094 354.50 Joan Young Reimbursement--Handbook Printing 9095R 296.31 Virg Harkins Sign Frame 9096R 300.00 Park Management Department, West Valley 4 Wheel Drive Training--L. Hyman and College B. Downing 9097R 135.50 USGS Maps 9098R 463.83 Petty Cash Film, Postage, Local Meeting Expense, Vehicle Expense, Office and Field Supplies Total 138,077.02 Page 3 Regional Open 5p 'e x MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manager DATE: March 22 1996 SUBJECT: FYI 330 Distel Circle • Los Altos, CA 94022-1404 + Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton The 1 emnsula Open Space Trust Learning Pavilion Dedication April 20, 1996 New Chicago Marsh U.S. FISH&WI MU[FE SEIMCE The Peninsula Open Space Trust and the U.S. Fish&Wildlife Service have the pleasure of inviting you to the dedication of the Peninsula Open Space Trust Learning Pavilion Saturday April 20, 1996 at 10 a.m. San Francisco Bay National Wildlife Refuge, Alviso, California An optional tour of the refuge and Earth Day activities will follow the reception (Bring your walking shoes!) Please RSVP to POST by April 15th at(415)854-76% 0 LEAKNINCr PAVI LION a� Q Pa° Los SE Hwy 237 TO Hwy to —� 880 10, NORTH FIRST St Directions: From Highway 101 take the Route 237 exit heading east. Stay on Route 237 until the North First Street exit(Alviso exit). Take this exit and stay in the right lane. This takes you into the town of Alviso. At Grand Boulevard make a right turn Follow Grand Boulevard straight into the Refuge entrance. It will become a gravel road. (Do not bear to the right,this is Los Fsteros Road!) Continue straight (marshland area will be on your left)and you will enter the parking lot of the San Francisco Bay National Wildlife Refuge. You will see the learning pavilion to your left. Regional Open MIDPENINSULA REGIONAL OPEN SPACE DISTRICT INTEROFFICE MEMO March 21, 1996 TO: L. Craig Britton, General Manager FROM: Randy Anderson, Senior Planner SUBJECT: Russian Ridge Grassland/Thistle Management Study As authorized by the Board at the October 25, 1995 meeting, we have contracted with a consultant, Tamara Kan, to work with District staff to study the condition of the grasslands at Russian Ridge, including the historical and current extent of thistles. The scope of work for the study is attached. It will include study of the potential effects of burning as well as other management techniques, based on a review of other research. Tamara will coordinate with Dr. Joseph DiTomaso, weed ecologist with the U.C. Agricultural Extension Service, and will review other data sources. A management program, including monitoring protocols, will be designed. The study is expected to be completed over the next two to three months. It may serve as a model for other site-specific or regional studies of how to manage grasslands on District preserves. Tamara has a master's degree in plant biology from U.C. Davis and is employed by the Nature Conservancy in the study of management of grasslands and other plant communities. 330 Distel Circle + Los Altos,CA 94022-1404 + Phone:415-691-1200 + FAX:415-691-0485 * E-mail:mrosd9netcom.com e Board of Directors:Pete Siemens,Mary C. Davey,Teena Henshaw,David T.Smernoff,Nonette h ianko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Attachment A Scope of Work Grassland/Thistle Manqgement Plan for Russian Ridge Open Space Preserve March 14, 1996 1. Define problem: Is the thistle a problem from a biological standpoint? (crowding out other plant species, reducing animal habitat value). Is the thistle situation getting worse (is it really spreading to the neighbors from the preserve'?) Characterize the thistle situation in the preserve. 2. Define objectives: What is the desirable and feasible condition for these grasslands to be maintained in a "natural", or at least steady, state? 3. Review alternative management methods, based on the objectives. What are the documented results? Are these methods applicable at Russian Ridge? (burning, mowing, grazing, herbicides, hand clearing, etc.). 4. In addition to potential ideal burning conditions for thistle/grassland management objectives, the study should address how burning under other times and conditions for general fuel management purposes might impact thistle/grassland conditions. S. Action plan, presumably phased, to address the thistles, and general grassland management objectives for the preserve. Coordinate with Operations and Planning staff to ensure consistency with District policies and financial/organizational resources. Includes responsibilities, cost, and timing for actions 6. Include study controls and monitoring to confirm effectiveness and amend the approach as appropriate. Potentially some experiments could be initiated during the course of the study, in coordination with Operations staff or volunteers. 7. Prepare straightforward, non-technical report, with clear descriptions of the actions and related map diagrams. District could help with documentation. Technical background information should be included as an appendix. STATE OF THE CITY ADDRESS by Mayor Lanie Wheeler 5:45 p.m. Entertainment provided by the Gunn Iligh School Music Department 6:00 p.m. Introduction Recognition of Boards and Commissions 6:30 p.m. State of the City Address 7:00 p.m. Catered Reception and Entertainment .provided by the Gunn High School Music Department Cubherley Community Center Multipurpose Room 4000 Middlefield Road Palo Alto, CA 94303 R.S.V. P. by April 5, 1996 City of Palo Alto, City Clerk's Office 415-329-2571 CITY OF PALO ALTO I i 56P=14 AU DPI UN SMIEW 1 WC G 30 W. 39th Avenue #202, San Mateo, CA 94403 (415) 345-3724 March 11, 1996 Wim DeWit 1514 Mitchell Way Redwood City, CA 94061 Dear Mr. DeWit: It is my pleasure to inform you that Sequoia Audubon Society has selected you to receive the Environmental Education Award that our chapter will present this year. The wealth of environmental activities in which you have been involved in San Mateo County certainly qualify you as an outstanding recipient of this award. We would 'ou d like to formally o ally present the award to you at our general meeting at the San g g Mateo Garden Center on May 9th at 7:30PM. Please contact our office at (415) 345- 3724 for further information Congratulations from all the members of Sequoia Audubon Society! Sincerely, ,cam ROBIN SMITH Education Committee Chair RS:tss Enclosure A Chapter of the National Audubon Society Recycled Paper To: mrosdCa)netcom.com Cc: OBasil nqaol.com, sadiannegleland.stanford.edu Subject: Pulgas Ridge off-leash area--PADS member followup Date: Tue, 19 Mar 96 10:32:17 -0800 Dear Mrs Hanko, I am a member of the PADS organization (Peninsula Access for Dogs), and I have been visiting Pulgas Ridge with Angus as a followup to the commitment I made to the board, (I volunteered to be there when it opened--to see how things were working out). Mrs Hanko, you had mentioned that you were interested in visitor's reaction to the inclusion of an off-leash area for dogs, so I have picked you as the recipient of this quick update. I went to Pulgas Ridge March 13, (Wednesday) and March 16, (Saturday). On both days, I saw very few visitors to the park. My observations are accordingly brief. One woman with a dog on Wednesday. The woman was a nearby resident. She was walking her dog in the off- leash area, and was very happy about the change. She had plastic bags for cleanup. Her dog was well-behaved with me (human) and with Angus (canine). On a previous visit, she had let her dog off leash nearer to the park entrance, and had been surprised by a lecture from a water company employee. I showed her the map, and explained the arrangement. Perhaps some signs such as "Dog Off-Leash Area, I Mile Ahead" are needed at the park entrance to clarify the location of the off-leash area. A couple, with two dogs on Saturday. Both dogs were on leash in the off-leash area, and appeared to be following a routine of long standing. Two men with one dog on Saturday. The dog was on leash in the on-leash area. The owner was not aware that the park now included an off-leash area. A group of three walkers, no dog, entering the park on Saturday. They stopped us in the on-leash area to ask what kind of dog is Angus, and to say they thought he was polite. Since I arrived at the park equipped with plastic bags, I picked up trash as a way to pass the time waiting for park visitors. The park was very beautiful, very quiet, with the wildflowers making a lovely showing on the southeast side of the park, and the inanzanita very beautiful in the dew on the northeast side. -Robin Poskus f_ Regional Open Sl ,e 2 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT INTEROFFICE MEMORANDUM March 13, 1996 TO: ALL STAFF FROM: Nonette Hanko, President Board of Directors SUBJECT: Employee Survey On behalf of the entire Board of Directors, I want to thank all of the District staff members who took the time and effort to fill out the recent staff survey distributed by Craig Britton. I know you all have busy schedules and we very much appreciate your thoughtful input. We felt it was important for you to know that distributing this survey was Craig's idea, as he is very interested in working with the Board and staff to continually improve the way the District operates to best serve the public while providing a quality working environment. The Board will,be discussing your thoughts and comments with Craig in developing his future work plan to continually clarify and improve the District's policies, procedures, and programs. i� cc: MROSD Board of Directors 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton . ^ Claims No. 86'06 | K8eetngQ8-O7 Date: KAaroh27. 1096 K8|OPEN|NGULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 9000 475.00 Aaron's Septic Tank Service Sanitation Services 8001 500.00 Adanau Fire Protection, Inc. Daniels Center Sprinkler Inspection 9002 713.54 AT & T Telephone Service 9003 117.47 Craig Beckman Uniform Expense 9004 30.00 8mnt Internet Communications, Inc. Internet Monthly Service Fee 9005 1'077.73 Big Creek Lumber 9006 123.00 8iU'n Towing Service Vehicle Towing Service 9007 183.27 Bishop Company Field Signs 9008 33-10 Black Mountain Spring Water Water Service 8009 180.00 Building Education Center Training--M. Jurioh 9010 2'000.00 California Conservation Corps Jaques Ridge Cleanup Project Crew 9011 1'201 .00 California Environmental Management Soil & VVm/er Testing-Pu|gaa Ridge Service Co.' Inc. � 9012 104.58 California Water Service Company Water Service � 9013 148.00 Camino Medical Group Medical Services 9014 2.823.25 Sheryl Cochran Trail Use Consulting—Fremont Older � 9015 451 .61 Cascade Fire Equipment Company Fire Tools for Field 9010 313.91 Annette Coleman Reimbursement--Field Supplies 9017 421.40 Communications fkControl, Inc. PG & EPunnp-Mt. Umunhurn 9018 8.08 Contemporary Engraving Co.' Inc. Name Badges--Volunteers � 9019 112.50 Rick DaBenadotd, VVotemoaater Meter Reading--Dyer and Winkle 9020 1'600.00 EnshoUoh Developments, Inc. Site Analysis Consulting--Teague Hill 9021 65�OO Evergreen Environmental Services Motor Oil Rmcyc|eryService � 9022 40.00 Federal Express Express Mail Service 9023 92.94 Film To Frame Slides and Photo Developing 8024 2725 Foster Brothers Security Systems, Inc. Patrol Truck Keys 9026 2'679.93 Gateway 2000 Operations Department Computer 8026 80.78 8 | Trucking Company Shipping ofR*otr*om Chemicals 8027 3831 G & K Services Shop Towel Service 8028 531 .78 Goodyear Auto Service Center Tires for Field Vnhio|om 9028 44.86 GTE California Telephone Directory Listing Fee 9030 82.85 Phillip Hearin Reimbursement-PRAC Conference 9031 816.00 HK4CGroup Architectural Services--Rancho Shop � � Building Upgrade 9032 46933 Home Depot Field Supplies and Parts 3033 3'778.86 House of Printing Spring Open Space News Printing 9034 400.80 Integrated Training Resources Ltd. Weaponless Defense/Baton Training � 9035 380.60 Jakeby Engineering & Construction Bridge |nspecdon-La Honda Creek � 9036 63.66 Kaiser Cement GoNfines for Culverts 9037 918.03 Lanier Worldwide, Inc. Lease Paymnent-OffineCopier 9038 489.16 Judy Law Reirnburmennant-'G rant Cabin Artifacts 8033 50.70 Judy Law Vehicle Expense 8040 874.62 Lee & Assoc. Rescue Equip., Inc. Rescue Equipment 9041 2'410.00 Lodes Tree Surgeon Tree Maintenance Service 9041 103.74 Lon Altos Garbage Co. DurnputerService Page 1 ` Claims No. QG-UG Mmeting96-U Date: K8orch27. 1996 KA|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 9042 3,448.27 Town of Los Gatos Construction Management Services-- 8ky|ineFie|dOffioe 9043 227.97 Pou| MnKovvon Rainnbunaemoont-Fie|dSupp|ies � 9044 249.98 K8cGnathRentCorp Skyline Office Rental 9045 268.85 K8etn/K8obi|eCornnnunioabono Radio Repairs 0046 447.16 Micro Accounting Solutions Tope Backup Drive for Computer � 9047 380.95 Ken Miller Reinmbunyennant''Pmrh Ranger Conference 9048 42.98 Moffett Supply Company ReatroonnSupplies 9048 177.83 Moore Medical Corporation First Aid Supplies � 9050 439.26 Monogram Sanitation ReotnzomSup0|iea 8051 48.36 Mountain View Garden Center Bosarook � � 8052 375.07 Navarnno |ndumtrieo' Inc. Spring Newsletter Processing 9053 5528 Netourn Monthly Internet Service � 9054 813.93 Office Depot Office Supplies and Copier Paper � 9055 2'422.90 Orchard Supply Hardware Field Supplies 9056 169.70 Pacific Bell Telephone Service 9057 68'143.00 Pacific Gas & Electric UndemOmounding Utilities--Windy Hill � 9058 2'272.55 Page & Turnbull Structural Upgrade Consulting Service � forPichotd Ranch Homestead � SOGS 146.54 PIP Printing Forms Printing Service � 8080 407.04 Pitney Bowes Credit Corporation Mailing Machine Quarterly Charge 9061 1'795.62 Pouncing Pachyderm Productions Restoration Consulting Services for � Grant Cabin 9062 28.61 Precision Engravers, Inc. Name Badge Engraving Service 9083 7'912.50 Prudential Securities Remarketing Agreement -7088 Notes 9064 99.00 Fred Pryor Seminars Seminar--S. Shipley 9085 1'744.27 Quicksilver Printing Open Space News Insert Printing 9066 34.13 Rayne Water Conditioning Water Service 8067 187.58 R Q R Designers Saratoga Gap Roof Repair 8068 2'055.00 Rebho|tzMaohunioa| Furnace inatoUohon-Sky|ineResidence 9088 1.3S1 .32 Roy's Repair Service Vehicle Repairs 9070 10236 Safety-K|nan Solvent Tank Service 8871 388.11 San Jose Mercury Advertisement-P|anning Secretary � 9072 132.64 Shell 0i| Company Fuel � 9073 495.00 Sierra Digital, Inc. SufvvanaSe,vice-SuhucriptionRenevva| � 9074 72.61 SUverodoAvionics Inc. Radio Porto � 9075 2'402.00 Skyline Builders, Inc. McDonald Ranch Barn Roof Repair � 9076 72.00 Spoou| Districts Assoc. of Santa Clara County Annual Dinner--P.Siemens, C. Britton and J. Fkjd*s 9077 2'030.30 The Stove Works Wood Stove and Installation--Mora House 9078 73.09 Stanford University Hospital Medical Services 9079 51 .17 Stevens Creek Quarry Baseronk 0080 325.98 Summit Uniforms Uniform Expense 9081 382.50 Tac/Ternpo Temporary Office Help 9082 1.135.69 Target Specialty Products Roundup Herbicide 9083 99.00 Taylor Rental Equipment Rental 9084 796.83 Teater & Etc. Maps and Signs 8085 845.75 Torn|insunZimku MurosoU & &4aserLLP Special Legal Services � 8086 1.098.75 Two R.K4.'S Sales & Service Equipment Repair Page � ^ Claims No. QG-}S MeetingQ6-O Date: KAennh27. 1996 K8|OPEN|NSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 9087 82.40 University Art Center Map Supplies 9088 1'158.16 Vanier Form Printing 8089 69.65 West Publishing Corporation Resource Documents 9090 0837� Whitmore, Johnson 8o|anno Legal � � ' � � 8091 300.00 Roberta Wolfe Recording Services � 8092 100.15 Del VVnodo Rmirnburoemomt--CEQA Seminar Expense 9093 248.03 The Workingman's Emporium Uniform Expense � 9094 354.50 Joan Young Reimbursement--Handbook Printing � Total 136'881.38 � � � � � � � � � � Page 3 �