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HomeMy Public PortalAbout20210907 - Select Board - Agenda PacketTOWN OF HOPKINTON SELECT BOARD MEETING AGENDA Tuesday, September 7, 2021 6:00 PM Hopkinton Town Hall, 18 Main St, Hopkinton, MA-Room 215/216 (Executive Session will be held in Room 211) Revised 9/3/2021 (agenda item #9 revised) Please click the link below to join the meeting, use the phone numbers, or attend in person at Town Hall: https://us02web.zoom.us/j/83188314390?pwd=V1JOOFBKYy9CZERlUVM5RXB0bm85QT09 Passcode: 711229 Or One tap mobile : US: +13017158592,,83188314390# or +13126266799,,83188314390# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 646 876 9923 or +1 408 638 0968 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 Webinar ID: 831 8831 4390 International numbers available:https://us02web.zoom.us/u/kdkoXPvkcG 6:00 PM CALL TO ORDER 1.EXECUTIVE SESSION a.Pursuant to M.G.L. c.30A, §21(a) (purpose 3) to consider strategy with respect to collective bargaining relative to DPW, Police, Fire and Library Unions, and negotiations with non-union staff, Fire Chief, because an open meeting may have a detrimental effect on the negotiating position of the Board. b.Pursuant to M.G.L. c.30A, §21(a) (purpose 6) to consider the purchase, exchange, lease or value of real estate, land at 0 Frankland Rd. (Assessors Map U7 Block 7 Lot 0), because an open meeting may have a detrimental effect on the negotiating position of the Board. c.To approve executive session Minutes (8/3/2021). d.To discuss strategy with respect to the purchase,lease, sale or value of real property in relation to Open Space Preservation, Trails Coordination and Management and Upper Charles Trail (Assessors Map parcels R8-1-0, R7-5-0,R7-8-0, R16-21-0, R16-22-0, R28-59-0, R28-61-0, U25-16-A, R10-15-0, R34-17-C,Tennessee Gas easements, Granite St. easement, East Main St. Mezitt property) because an open meeting may have a detrimental effect on the negotiating position of the Board. 6:30 PM CALL TO ORDER - OPEN SESSION 2.PLEDGE OF ALLEGIANCE 6:31 PM PUBLIC FORUM 3.Residents are invited to share ideas, opinions or ask questions regarding Town Government. 6:40 PM CONSENT AGENDA 4.The Select Board will consider the following consent agenda: Page 1 a.MINUTES - The Select Board will consider approving the Minutes of the August 3, 2021 meeting. b.PARADE PERMIT APPLICATION, CF CYCLE FOR LIFE, OCTOBER 2, 2021 - The Select Board will consider approving a Parade Permit for the CF Cycle for Life event, to be held on Saturday, October 2, 2021. There are 12, 30 and 65 mile routes in Medway, Holliston and Hopkinton, and no road closures are requested. Supporting Exhibits:Parade Permit application and supporting documents;Permitting Team Comments c.PARADE PERMIT APPLICATION,TITLE 9 WOMEN ONLY TRIATHLON,SEPT. 12, 2021 The Select Board will consider approving a Parade Permit for the Title 9 Women Only Triathlon on Sunday, Sept. 12, 2021. The event will take place at the Hopkinton State Park and roads in Hopkinton, Southborough and Ashland. Supporting Exhibits:Parade Permit application and supporting documents;Permitting Team Comments d.ACCEPT AMBULANCE FUND GIFT - The Select Board will consider accepting a $300 gift to the Ambulance Fund from The Whitehall Learning Group in memory of Lawrence Tedstone, Kristin Webb and George Jongeling. e.RESIGNATION - The Select Board will consider accepting the resignation of Michelle Heeney from the Cultural Council. Supporting Exhibit:Resignation 6:45 PM VOLUNTEER RECOGNITION - KATHLEEN LAFLASH 5.The Select Board will recognize Kathy Laflash, who served on the Personnel Committee for 26 years. The nomination for recognition was submitted by Bob Levenson, who noted that Kathy's guidance, counsel, and wisdom have helped the town successfully address numerous and complicated Human Resource-related challenges for two and 1/2 decades. Both town employees and the town's residents have benefited from her contributions. 6:50 PM EAGLE SCOUT PROCLAMATIONS 6.The Select Board will recognize Eagle Scouts Noah Schonhorn, Ryan D’Alleva and Daniel D’Alleva. 7:00 PM NEW FIRE CHIEF CEREMONY 7.The Select Board will: a.Conduct a swearing-in ceremony for William R. Miller,Fire Chief. b.Review and approve Section 19(b)(1) form filed by incoming Fire Chief Miller regarding relationship with brother-in-law Lt. Krauss. Supporting Exhibit: William Miller Section 19(b)(1)form 7:05 PM COVID-19 UPDATE 8.The Select Board will receive an update on the Town’s response to the Covid-19 Pandemic. 7:10 PM APPOINTMENTS - BOARDS/COMMITTEES & OFFICIALS 9.The Select Board will consider making the following appointments: a.Appoint Traffic Constables, to terms expiring 6/30/2024: 1.Firefighters Kyle Stark and Allyson Rothenberg Page 2 b.Appoint members to the following Boards and Committees: 1.Council on Aging - 1 full member & 2 associate member vacancies - Applicants: Gale Levine, Susan Pearson 2.Marathon Committee - 1 at-large vacancy, 3 year term - Applicants: Alex Danahy, Paula Garland 3.Marathon Committee - Town Board/Department Representatives (1 year term): ○Police Department (3) - Joe Bennett, John Porter,1 vacant ○Fire Department (2) - Bill Miller, 1 vacant ○Department of Public Works (1) - Mike Mansir ○School Department (1) - Tim Persson ○Parks & Recreation Commission (1) - Liisa Jackson ○Board of Health (1) - Vacant 4.Permanent Building Committee - 1 vacancy - Applicant:David Godfroy 5.Personnel Committee - 1 vacancy - Applicant: Patricia Duarte 6.Upper Charles Trail Committee (Parks & Rec. designee):Cynthia Esthimer 7.Veterans Celebration Committee - 5 vacancies - Applicants:Steven Jackson, Seldon MacNeill c. Confirm the Town Manager ’s appointment of Shannon Casey as Public Safety Dispatcher. Supporting Exhibits:Board/Committee Appointments - Select Board Meeting 9/7/2021; Board/Committee Applicants - Applications 7:15 PM HOUSING AUTHORITY APPOINTMENT - JOINT MEETING WITH HOUSING AUTHORITY 10.The Select Board and the remaining members of the Housing Authority will interview candidates Nancy Drawe and Joseph Tobin, and consider voting to fill one Housing Authority vacancy, with the term to expire at the May 2022 Annual Town Election. There are presently 2 vacancies - one appointed by the Select Board and one Governor ’s appointee. Supporting Exhibits:Applications 7:20 PM SEPTEMBER 11 MEMORIAL/CEREMONY 11.The Select Board will hear from Mike Whelan and Don MacNeill regarding the planned September 11 memorial event. 7:25 PM QUARTERLY DEPOSIT AND INVESTMENT REPORT FROM TREASURER 12.The Select Board will hear from Chris Heymanns, Treasurer,on the quarterly deposit and investment report for the period ending June 30, 2021.The General Fund deposit balance was $53,564,339.51. Interest income for the three months of the reporting period was $19,044.03. The balance of deposits outside the general fund (trust funds, performance bonds, and student activities funds) was $1,350,357.60, with interest earned over the three-month reporting period of $120.58. Supporting Exhibit:Quarterly Deposit and Investment Report, June 30, 2021 7:30 PM TOWN MANAGER REPORT 13.Town Manager will report on the following: Page 3 a.Main Street Corridor Project Update b.Comcast Cable License Renewal c.Select Board Work Session and Goal Setting d.MWRA Water Connection Investigation e.New Staff Inspector/Engineer f.Release of Executive Session Minutes Supporting Exhibits:Town Manager Report 7:40 PM LIAISON REPORTS/BOARD INVITES 14.Supporting Exhibit:FY 22 Liaison Assignments 7:45 PM FUTURE BOARD AGENDA ITEMS 15.Board members will identify future agenda items. 7:50 PM ADJOURN Correspondence to Select Board 1.Board of Appeals Notices of Decision - 349 Wood St.,21 Hillcrest Dr., 84-92 West Main St., 71 Frankland Rd., 111 Hayward St. 2.MassDOT Letter to North Woods Coalition re: I-90/I-495 Interchange Project 3.Temporary Solution Status Report - Hopkinton Gas,Inc. - 1 Grove St. 4.Address Assignments - 37 East St., Laborers Training Center 5.8-18-21 Letter re Municipal Elections to the Boston Region MPO 6.Board of Appeals Hearing Notices - 41 Parker Point Rd., 62 Chamberlain St. 7.Claire Wright Resignation, Cemetery Commission Upcoming Select Board Meetings 1. September 21, 2021 2. October 5, 2021 3. October 19, 2021 4. November 9, 2021 The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.Unless an agenda item is a posted public hearing, the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Board to move more quickly through the agenda. Page 4 Convening in Executive Session under the Open Meeting Law M.G.L. c.30A, §21(a) Procedure for Convening an Executive Session 1. The Chair posts notice of the Executive Session at least 48 hours prior to convening (excluding Saturdays, Sundays and legal holidays). Such notice must state the purpose for convening in Executive Session (see reverse side). If the Executive Session will be convened under Purpose 1, the individual in question must receive written notice 48 hours in advance of the Executive Session. If the Executive Session could not have been reasonably anticipated by the Chair at the time of the posting of the meeting, the Chair must explain the circumstances that justify convening in Executive Session without having posted its intention to convene in Executive Session. 2. The Board or Committee convenes in an open session. 3. The Chair requests a motion to enter into Executive Session. 4. A majority of members vote (by roll call recorded in the minutes) to convene in Executive Session. Records Relating to an Executive Session 1. All votes taken during an Executive Session must be recorded roll call votes and shall become a part of the record of the Executive Session. 2. The minutes of the Executive Session and records used during the Executive Session may remain secret only as long as publication would defeat the lawful purpose(s) of the Executive Session, but must thereafter become public records. 3. The Board or Committee must, at reasonable intervals, review the minutes of Executive Sessions to determine if the minutes remain exempt from disclosure, and such determination must be announced at the next meeting of the Board or Committee and recorded in the minutes of that meeting. Model Motion for Convening in Executive Session [CHAIR READS]: I request a motion that the Board vote to convene in Executive Session 1. For the purposes of [insert purpose as listed on reverse side modified to include all subjects that may be revealed without compromising the purpose of the Executive Session (for example, the motion should specifically identity of the union, the nonunion member, the litigation matter, or the property to be discussed)]; 2. [For Purposes 3, 6, and 8] because the Chair declares that having such discussion in Open Session would have a detrimental effect on [insert language from specific Purpose]; 3. To allow [name any nonmembers] to participate in the discussion; and 4. [Not to/to] convene in Open Session after the conclusion of the Executive Session.1 ____________________________ 1 Remote Participation: A member participating remotely may participate in an executive session, but shall state at the start of any such session that no other person is present and/or able to hear the discussion at the remote location, unless presence of that person is approved by a simple majority vote of the public body. 40 Grove Street, Suite 190 Wellesley, MA 02482 (617) 489 -1600 F (617) 489-1630 Purposes for Conven ing in Executive Session 1. To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual.2 2. To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel. 3. To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares. 4. To discuss the deployment of or strategy regarding security personnel or devices, e.g., a sting operation. 5. To investigate charges of criminal misconduct or to consider the filing of criminal complaints. 6. To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body. 7. To comply with, or act under the authority of, any general or special law or federal grant-in- aid requirements. 8. To consider or interview applicants for employment by a preliminary screening committee, if the chair declares that an open meeting will have a detrimental effect in obtaining qualified applicants. This shall not apply to any meeting regarding applicants who have passed a prior preliminary screening. 9. To meet with a mediator regarding any litigation or decision; provided that (i) any decision to participate in mediation shall be made in open session and the parties disclosed and (ii) no action shall be taken with respect to the issues involved without deliberation and approval of the action at an open session. 10. To discuss trade secrets or confidential or proprietary information regarding activities by a governmental body as energy supplier, municipal aggregator or energy cooperative, if an open session will adversely affect conducting business relative to other entities making, selling or distributing energy. ____________________________ 2 If the Board wishes to convene in Executive Session for these purposes, the individual in question has the right to receive written notice 48 hours in advance of the Executive Session; to be present at the Executive Session; to have counsel or another representative present to advise the individual, though not to actively participate in the session; to speak in his/her own behalf; to make an audio recording or transcription of the Executive Session; and to require that that the discussion be held in open session. 40 Grove Street, Suite 190 Wellesley, MA 02482 (617) 489 -1600 F (617) 489-1630 TOWN ()F HOPKINTON Office of the Select Board 18 Main Street, Hopkinton, MA 017481508-497-9701 selectb„ard(i{+bopkintonma.v.ut A Complete Application must be filed a minimum of 30 days before event date APPLICATION FOR PARADE PERMIT r� y 1 J Applicant's Name: + 1; r'1 Ali t�":;i-� # )..r! /• l.` `/ t.-(.'("tc '. / ztrirt �r 7,141. Applicant'sAddress: Pii•i 1`i c 17-1,0 f � Telephone Number: r!`G' Cell Number ''+-'z% - - �+�-- Email Address: Applicant: U Private/lndividual Business ❑Non -Profit UTown Dept./Board/Committee Date of Event: 4, (RainDate): r'•' Time: r -)-?;c4; ' t Purpose of Pitrade-Permit: ROad Closures: wds' 5 U. ;13e T" •-fhc e p i miss 1 I) Description/Purpose of Event (Please provide a separate visual or map of the complete route of the proposed event along with a Public Safety. flan ► Starting Point: V l J ttflh 01 �'t i t . :41)/11511)-- g � /1/71e �J }?7 ►?121x 3 i • ' r % - � , Ending Point_ J � � ' Expected number of Participants: •, U L) t ! ; ! :: / J I; t L• V•! �.. Person Responsible for Control of litter: Phone Number :;- - - ,vat, On -site person responsible (day of event) '"'1 Phone `umber :ADDITIONAL REQUIREMENTS: 1. A copy of a Certificate of Insurance must be provided to the Select Board Office with this application. namin`.; the 1'own of i lopkinton as an additional insured for at least S 1 million dollars in the case of accident. �. The undersigned applicant agrees that the applicant and parade participants will conform to applicable laws. by-laws and regulations, as well as special requirements that inay be made a condition of the granting of a Parade Permit pursuant to this application. 3. Map or specific description of the route of the proposed event. along with a Safety Plan must be submitted along with this request. 4. Litter Control Plan. 1/tip a agree to hold the Town of Hopkinton harmless from any and all liability and will defend the Town of Hopkinton in connection therc,1within. Signature of Applicant:/��1`�'``"�J •y!��/ j Date: (n`711/ z June 18, 2021 Elaine Lazarus Town of Hopkinton 18 Main Street Hopkinton, MA 01748 Dear Elaine: I am writing to request your approval for the 2021 CF Cycle for Life to travel through the town of Hopkinton. The event is a single day fundraising bicycle ride to benefit the Cystic Fibrosis Foundation. Over the past 23 years, nearly $3.0 million have been raised by dedicated CF volunteers and participants to support the mission of the Cystic Fibrosis Foundation. This year’s 24th Anniversary ride is scheduled for Saturday, October 2, 2021. We offer three routes, 12 30 and 65 miles. The format of the ride is a split start, approximately 60 65-mile riders will leave Holliston at 8:00 am traveling through 10 towns and back. This is the only route that travels through Hopkinton. 150 - 30/12-mile riders will leave Holliston at 10:00 am. The event starts and finishes at the Fatima Shrine on Summer Street in Holliston. The 65-mile proposed cue sheet is attached, and I’ve spoken with Lt. Porter who believes it is possible to conduct the event on the proposed date. I am aware that we will need to have a Certificate of Insurance naming the town of Hopkinton. Please let me know if there are any other requirements. As always, our priority is making the ride as safe as possible by keeping to side roads when practical and providing support to all riders. We anticipate having 200 riders and 60 volunteers ensuring the safety of our riders this year. The mission of the Cystic Fibrosis Foundation is to cure cystic fibrosis and to provide all people with the disease the opportunity to lead full, productive lives by funding research and drug development, promoting individualized treatment, and ensuring access to high-quality, specialized care. If you have any questions, please do not hesitate to contact me at the Cystic Fibrosis Foundation in Natick at (800) 966- 0444 or email us at twaite@cff.org. Thank you for your past support and willingness to help. Can you please let us know about any road closures or planned construction? Sincerely, Terry Waite Associate Executive Director MASS/RI Chapter ו 220 North Main St., #104 ו Natick, MA 01760 ו 508-655-6000 ו https://www.cff.org/Mass-RI/ 12 MILE ROUTE – (JENNA LOOP) CF Cycle for Life Saturday October 2, 2021 Leg Total Dir Cue 0 0 R MA-126 S/ Summer Street into Medway 0.8 0.8 L Lovering Street 0.9 1.7 L Winthrop Street 0.7 2.4 R Hill Street into Holliston 0.9 3.3 L Norfolk Street 1.4 4.7 BR Franklin Street 0.2 4.9 R Central Street. Stay on Central Street bearing to the right. (avoiding Fiske Street) 0.9 5.8 L MANDATORY REST STOP (Lutheran Church, 600 Central Street, Holliston) *Please check in with volunteers* From Rest Stop: 1.1 6.9 R Bullard Lane 0.6 7.5 R Orchard Street (becomes Goulding Street in Holliston) 1.5 9.0 L Norfolk Street 0.2 9.2 R Hill Street into Medway 0.9 10.1 L Winthrop Street 1.0 11.1 R Partridge Street 0.1 11.2 BL Partridge Street 0.1 11.3 R Lovering Street 0.6 11.9 R MA-126 N/ Summer Street into Holliston 0.9 12.8 L FINISH LINE at Fatima Shrine *Please check in with volunteers* Rules of the Road: Always ride single file. Although we have help from the local police details at certain locations, they are NOT closing any roads. Communicate with other riders when passing. Use hand signals where possible and never assume a motorist can see you. Remember, safety first! If you need assistance, please wait at roadside and flag down a sagwagon. Don't be shy about asking for help. Dial 911 in an Emergency. Dial 508-655-6000 if you get off the route and cannot find your way back. 30 MILE ROUTE – (HAYLEE LOOP) CF Cycle for Life Saturday October 2, 2021 Leg Total Dir Cue 0 0 R MA-126 S/ Summer Street into Medway 0.8 0.8 L Lovering Street 0.9 1.7 L Winthrop Street 0.7 2.4 R Hill Street into Holliston 0.9 3.3 L Norfolk Street 1.4 4.7 BR Franklin Street 0.2 4.9 R Central Street 0.2 5.1 BL Fiske Street (becomes Mill Street in Sherborn) 3.1 8.2 BR Woodland Street 0.2 8.4 BR Continue on Woodland Street 0.3 8.7 L Woodland Street into Sherborn 500 ft 8.7 S Cross S. Main Street (MA-27) onto Forest Street 0.8 9.5 BL Lake Street 0.5 10.0 MANDATORY REST STOP (Farm Pond, 201 Lake St, Sherborn) *Please check in with volunteers* 0.7 10.7 S Cross Farm Road; continuing on Lake Street 0.9 11.8 R MA-16 E/ Eliot Street into Natick 2.8 14.6 R Mill Lane (very small side road beside S. Natick dam) 300 ft 14.6 R Pleasant Street - Cross Bridge 0.2 14.8 R Glen Street into Dover 2.4 17.2 R Farm Street 1.3 18.5 BR Junction Street (Junction St becomes Harding St in Medfield) 1.1 19.6 R Hospital Road 1.1 20.7 R MA-27 N/ South Main Street 0.7 21.4 L MA-115 S/ Bullard Street (becomes Orchard Street in Millis) 1.9 23.3 BR Stay on Orchard Street (leaving MA-115) 300 ft 23.3 S Cross Middlesex Street, continue on Orchard Street 1.3 24.6 S OPTIONAL REST STOP (Holliston Senior Center, 150 Goulding St, Holliston)) 1.2 25.8 L Norfolk Street 0.2 26.0 R Hill Street into Medway 0.5 26.5 L Winthrop Street 1.0 27.5 R Partridge Street 0.1 27.6 BL Partridge Street 0.1 27.7 R Lovering Street 0.6 28.3 R MA-126 N/ Summer Street into Holliston 0.9 29.2 L FINISH LINE at Fatima Shrine *Please check in with volunteers* 65 MILE ROUTE CF Cycle for Life Saturday October 2,2021 Leg Total Dir Cue 0 0 R MA-126 S/ Summer Street into Medway 0.8 0.8 L Lovering Street 0.9 1.7 L Winthrop Street 0.7 2.4 R Hill Street into Holliston 0.9 3.3 L Norfolk Street 1.4 4.7 BR Franklin Street 0.2 4.9 R Central Street 0.2 5.1 BL Fiske Street (becomes Mill Street in Sherborn) 3.1 8.2 BR Woodland Street 0.2 8.4 BR Continue on Woodland Street 0.3 8.7 L Woodland Street into Sherborn 500 ft 8.7 S Cross S. Main Street (Rt. 27) onto Forest Street 0.8 9.5 BL Lake Street 0.5 10.0 OPTIONAL REST STOP (Farm Pond, 201 Lake St, Sherborn) 0.7 10.7 S Cross Farm Road; continuing on Lake Street 0.9 11.8 R MA-16 E/ Eliot Street into Natick 2.8 14.6 R Mill Lane (very small side road beside S. Natick dam) 300 ft 14.6 R Pleasant Street - cross bridge 0.2 14.8 R Glen Street into Dover 2.4 17.2 R Farm Street 1.3 18.5 BR Junction Street (Junction St becomes Harding St in Medfield) 1.1 19.6 R Hospital Road 1.1 20.7 R MA-27 N/ South Main Street 0.7 21.4 L MA-115 S/ Bullard Street (becomes Orchard Street in Millis) 1.9 23.3 BR Stay on Orchard Street (leaving Rte 115) 300 ft 23.3 S Cross Middlesex Street, continue on Orchard Street 1.3 24.6 S MANDATORY REST STOP (Holliston Senior Center, 150 Goulding St, Holliston) *Check in with volunteers* 1.2 25.8 L Norfolk Street 0.2 26.0 R Hill Street into Medway 0.5 26.5 L Winthrop Street 1.6 28.1 R Adams Street 1.0 29.1 L MA-126 S/ Summer Street 1.0 30.1 R MA-109 W/ Milford Street 1.6 31.7 R Clark Street (turns into South Street in Holliston) 1.3 33.0 L Rockland Street 0.3 33.3 S Cross MA-16 onto Adams Street 0.0 33.3 R Adams Street 1.9 35.2 L Hanlon Road (turns into College St in Hopkinton) 0.9 36.1 R MA-85 N/Hayden Rowe Street 0.3 36.4 OPTIONAL REST STOP (Cornell's Pub, 229 Hayden Rowe Street, Hopkinton) 0.1 36.5 L Granite Street 0.8 37.3 R Lumber Street 2.1 39.4 S Cross West Main Street; continue on Lumber Street Extension 200 ft 39.4 R Elm Street 0.7 40.1 L MA-135 W/Wood Street 2.2 42.3 R Fruit Street 0.3 42.6 BR Continue on Fruit Street 2.4 45.0 R Flanders Road (becomes Southville Rd, then Cordaville Rd) 2.9 47.9 R Howe Street 0.7 48.6 L Cross Street 0.8 49.4 R Stay on Cross Street 0.9 50.3 R MA-135 W/East Main Street 0.1 50.4 L Clinton Street 0.4 50.8 MANDATORY REST STOP (Legacy Farms, Clinton St.) *Check in with volunteers* 1.1 51.9 BR Stay on Clinton Street (becomes Mill Street in Holliston) 1.7 53.6 R Prentice Street (becomes Ash Street in Hopkinton) 1.7 55.3 L South Mill Street (becomes Wilson Street in Holliston) 1.3 56.6 L Hanlon Street 0.6 57.2 R Marshall Street 0.7 57.9 BL Courtland Street 0.8 58.7 S Cross MA-16 onto South Street 0.7 59.4 L Fisher Street 0.2 59.6 L Stay on Fisher Street into Medway 1.6 61.2 L MA-109 E/ Milford Street 0.6 61.8 L MA-126 N/ Summer Street into Holliston 2.4 64.2 L FINISH LINE (FATIMA SHRINE) *Check in with volunteers* Rules of the Road: Always ride single file. Although we have help from the local police details at certain locations, they are NOT closing any roads. Communicate with other riders when passing. Use hand signals where possible and never assume a motorist can see you. Remember, safety first! If you need assistance, please wait at roadside and flag down a sagwagon. Don't be shy about asking for help. Dial 911 in an Emergency. Dial 617-592-4392 if you get off the route and cannot find your way back. 12 MILE ROUTE – (JENNA LOOP) CF Cycle for Life Saturday October 2, 2021 Leg Total Dir Cue 0 0 R MA-126 S/ Summer Street into Medway 0.8 0.8 L Lovering Street 0.9 1.7 L Winthrop Street 0.7 2.4 R Hill Street into Holliston 0.9 3.3 L Norfolk Street 1.4 4.7 BR Franklin Street 0.2 4.9 R Central Street. Stay on Central Street bearing to the right. (avoiding Fiske Street) 0.9 5.8 L MANDATORY REST STOP (Lutheran Church, 600 Central Street, Holliston) *Please check in with volunteers* From Rest Stop: 1.1 6.9 R Bullard Lane 0.6 7.5 R Orchard Street (becomes Goulding Street in Holliston) 1.5 9.0 L Norfolk Street 0.2 9.2 R Hill Street into Medway 0.9 10.1 L Winthrop Street 1.0 11.1 R Partridge Street 0.1 11.2 BL Partridge Street 0.1 11.3 R Lovering Street 0.6 11.9 R MA-126 N/ Summer Street into Holliston 0.9 12.8 L FINISH LINE at Fatima Shrine *Please check in with volunteers* Rules of the Road: Always ride single file. Although we have help from the local police details at certain locations, they are NOT closing any roads. Communicate with other riders when passing. Use hand signals where possible and never assume a motorist can see you. Remember, safety first! If you need assistance, please wait at roadside and flag down a sagwagon. Don't be shy about asking for help. Dial 911 in an Emergency. Dial 508-655-6000 if you get off the route and cannot find your way back. 30 MILE ROUTE – (HAYLEE LOOP) CF Cycle for Life Saturday October 2, 2021 Leg Total Dir Cue 0 0 R MA-126 S/ Summer Street into Medway 0.8 0.8 L Lovering Street 0.9 1.7 L Winthrop Street 0.7 2.4 R Hill Street into Holliston 0.9 3.3 L Norfolk Street 1.4 4.7 BR Franklin Street 0.2 4.9 R Central Street 0.2 5.1 BL Fiske Street (becomes Mill Street in Sherborn) 3.1 8.2 BR Woodland Street 0.2 8.4 BR Continue on Woodland Street 0.3 8.7 L Woodland Street into Sherborn 500 ft 8.7 S Cross S. Main Street (MA-27) onto Forest Street 0.8 9.5 BL Lake Street 0.5 10.0 MANDATORY REST STOP (Farm Pond, 201 Lake St, Sherborn) *Please check in with volunteers* 0.7 10.7 S Cross Farm Road; continuing on Lake Street 0.9 11.8 R MA-16 E/ Eliot Street into Natick 2.8 14.6 R Mill Lane (very small side road beside S. Natick dam) 300 ft 14.6 R Pleasant Street - Cross Bridge 0.2 14.8 R Glen Street into Dover 2.4 17.2 R Farm Street 1.3 18.5 BR Junction Street (Junction St becomes Harding St in Medfield) 1.1 19.6 R Hospital Road 1.1 20.7 R MA-27 N/ South Main Street 0.7 21.4 L MA-115 S/ Bullard Street (becomes Orchard Street in Millis) 1.9 23.3 BR Stay on Orchard Street (leaving MA-115) 300 ft 23.3 S Cross Middlesex Street, continue on Orchard Street 1.3 24.6 S OPTIONAL REST STOP (Holliston Senior Center, 150 Goulding St, Holliston)) 1.2 25.8 L Norfolk Street 0.2 26.0 R Hill Street into Medway 0.5 26.5 L Winthrop Street 1.0 27.5 R Partridge Street 0.1 27.6 BL Partridge Street 0.1 27.7 R Lovering Street 0.6 28.3 R MA-126 N/ Summer Street into Holliston 0.9 29.2 L FINISH LINE at Fatima Shrine *Please check in with volunteers* 65 MILE ROUTE CF Cycle for Life Saturday October 2,2021 Leg Total Dir Cue 0 0 R MA-126 S/ Summer Street into Medway 0.8 0.8 L Lovering Street 0.9 1.7 L Winthrop Street 0.7 2.4 R Hill Street into Holliston 0.9 3.3 L Norfolk Street 1.4 4.7 BR Franklin Street 0.2 4.9 R Central Street 0.2 5.1 BL Fiske Street (becomes Mill Street in Sherborn) 3.1 8.2 BR Woodland Street 0.2 8.4 BR Continue on Woodland Street 0.3 8.7 L Woodland Street into Sherborn 500 ft 8.7 S Cross S. Main Street (Rt. 27) onto Forest Street 0.8 9.5 BL Lake Street 0.5 10.0 OPTIONAL REST STOP (Farm Pond, 201 Lake St, Sherborn) 0.7 10.7 S Cross Farm Road; continuing on Lake Street 0.9 11.8 R MA-16 E/ Eliot Street into Natick 2.8 14.6 R Mill Lane (very small side road beside S. Natick dam) 300 ft 14.6 R Pleasant Street - cross bridge 0.2 14.8 R Glen Street into Dover 2.4 17.2 R Farm Street 1.3 18.5 BR Junction Street (Junction St becomes Harding St in Medfield) 1.1 19.6 R Hospital Road 1.1 20.7 R MA-27 N/ South Main Street 0.7 21.4 L MA-115 S/ Bullard Street (becomes Orchard Street in Millis) 1.9 23.3 BR Stay on Orchard Street (leaving Rte 115) 300 ft 23.3 S Cross Middlesex Street, continue on Orchard Street 1.3 24.6 S MANDATORY REST STOP (Holliston Senior Center, 150 Goulding St, Holliston) *Check in with volunteers* 1.2 25.8 L Norfolk Street 0.2 26.0 R Hill Street into Medway 0.5 26.5 L Winthrop Street 1.6 28.1 R Adams Street 1.0 29.1 L MA-126 S/ Summer Street 1.0 30.1 R MA-109 W/ Milford Street 1.6 31.7 R Clark Street (turns into South Street in Holliston) 1.3 33.0 L Rockland Street 0.3 33.3 S Cross MA-16 onto Adams Street 0.0 33.3 R Adams Street 1.9 35.2 L Hanlon Road (turns into College St in Hopkinton) 0.9 36.1 R MA-85 N/Hayden Rowe Street 0.3 36.4 OPTIONAL REST STOP (Cornell's Pub, 229 Hayden Rowe Street, Hopkinton) 0.1 36.5 L Granite Street 0.8 37.3 R Lumber Street 2.1 39.4 S Cross West Main Street; continue on Lumber Street Extension 200 ft 39.4 R Elm Street 0.7 40.1 L MA-135 W/Wood Street 2.2 42.3 R Fruit Street 0.3 42.6 BR Continue on Fruit Street 2.4 45.0 R Flanders Road (becomes Southville Rd, then Cordaville Rd) 2.9 47.9 R Howe Street 0.7 48.6 L Cross Street 0.8 49.4 R Stay on Cross Street 0.9 50.3 R MA-135 W/East Main Street 0.1 50.4 L Clinton Street 0.4 50.8 MANDATORY REST STOP (Legacy Farms, Clinton St.) *Check in with volunteers* 1.1 51.9 BR Stay on Clinton Street (becomes Mill Street in Holliston) 1.7 53.6 R Prentice Street (becomes Ash Street in Hopkinton) 1.7 55.3 L South Mill Street (becomes Wilson Street in Holliston) 1.3 56.6 L Hanlon Street 0.6 57.2 R Marshall Street 0.7 57.9 BL Courtland Street 0.8 58.7 S Cross MA-16 onto South Street 0.7 59.4 L Fisher Street 0.2 59.6 L Stay on Fisher Street into Medway 1.6 61.2 L MA-109 E/ Milford Street 0.6 61.8 L MA-126 N/ Summer Street into Holliston 2.4 64.2 L FINISH LINE (FATIMA SHRINE) *Check in with volunteers* Rules of the Road: Always ride single file. Although we have help from the local police details at certain locations, they are NOT closing any roads. Communicate with other riders when passing. Use hand signals where possible and never assume a motorist can see you. Remember, safety first! If you need assistance, please wait at roadside and flag down a sagwagon. Don't be shy about asking for help. Dial 911 in an Emergency. Dial 617-592-4392 if you get off the route and cannot find your way back. CFF Cycle for Life Saturday October 2, 2021 Holliston, MA Plan for Safety, Communication and Litter post event Contents Purpose 3 Nomenclature 3 Introduction 4 Why all this organization?4 An attitude of Service/Representing CF 4 The Route and Maps 6 New feature: Master Map and APRS integration 7 Identifying Participants 8 Communications 8 Organization and Management 10 Event Operations (OPS)11 Field Units 13 Field Unit Guidelines, Notes, and Communications Procedures 15 REST STOP 15 Participant Tracking 16 Participant Tracking Contingencies 16 CFL Volunteer Reference Guide Revision July 8, 2021 Page 1 MEDICAL 16 SAG (Support and Gear)18 SAG Transport 19 SAG Safety 20 SAG Communications 21 LITTER………………………………………………………………………………………………………………………… ………………………………………………….22 MARSHAL……………………………………………………………………………………………………………………… ……………………….22 PHOTO/ROVER 23 REPAIR 23 REPAIR Communications 23 Communications Suggestions for all Volunteers 23 General Principles and Guidelines for all Volunteers 24 Police Details 24 Location, Location, Location 25 CFL Contingencies 25 Course Obstruction 25 Route Hold or Evacuation 25 Crash 25 Other contingencies 26 Weather 26 Security 26 Managing the Media/Bystanders 26 Incident Reporting 26 Cycling Safety 27 Rules of the Road 27 Sharing the Road 27 Appendix 1 Amateur Radio Topics 29 Technique and Net Operations 29 Priority, or Emergency?31 Emergencies 31 APPENDIX 2 CFL REST STOPS 34 CF START/FINISH 34 CFL Volunteer Reference Guide Revision July 8, 2021 Page 2 LUTHERAN 34 SENIOR CENTER 36 LEGACY 38 APPENDIX 3 COMMUNICATIONS FREQUENCIES 39 Communications Contingencies 39 APPENDIX 4 CF SITUATION TEAM 40 APPENDIX 5 APRS SYSTEM 40 APPENDIX 6 VOLUNTEER LIST 41 APPENDIX 7 PARTICIPANT TRACKING WORKSHEET 43 Purpose This document provides a comprehensive reference to Cycle for Life for Safety Team volunteers. It describes how the event is organized and managed, the roles and responsibilities of each team, a general description of each assignment,provides tips on communications technique, and includes other safety information. Additional documentation may be separately provided for your specific task, such as an Assignment Document, route maps, worksheets, and forms. The intended audience for this document includes volunteers and staff in the SAG,REPAIR,MEDICAL,REST STOP, MARSHAL, and COMMUNICATIONS teams. Although you may wish to focus on the material directly concerning your individual responsibilities, it is helpful that each of us better understand how other teams operate,so please familiarize yourself with this entire document. Also, changes to assignment may occur the morning of the event.Your ability to adapt will be improved with greater knowledge. Note: Every effort has been made to present guidelines and operational rules and procedures which comport with those to which experienced CFL volunteers and staff are already accustomed. If there are departures from alreadyestablished procedures in this document, please bring this to the attention of Dave Gilman (KC1DDH - Dave kc1ddh@gmail.com or 508-509-3795), or to your CFL team leader in order that the information may be reviewed. Nomenclature Throughout this document you will encounter terms that may be unfamiliar. Please see the referenced End Notes for a definition of terms. CFL Volunteer Reference Guide Revision July 8, 2021 Page 3 INFORMATION FOR ALL VOLUNTEERS Introduction The Cystic Fibrosis Foundation (CFF) is sponsoring and managing this Cycle for Life, a supervised benefit cycling event on October 6, 2018. You are a CFF volunteer! Welcome to this caring community. At Cycle for Life you may learn new things and will certainly have a chance to make new friends.We want you to relax, have fun, and enjoy the experience of applying your talents and energy to a very good cause. Many of you reading this have volunteered with CF before. Others may be first timers. No matter your skills and talents, please read this entire document. Most of what follows is drawn from other events, large and small, but there are matters specific to this one, and perhaps herein new aspects that you had not considered prior. It is important that each team member understand the structure and rules under which we will operate,so please review this document before reporting to your assignment. Why all this organization? We look to the Boston Marathon as an example to follow.As of the largest public events in our region, it presents complex safety and organizational challenges which are met with volumes of procedures, rules, guidelines, and checklists. CFL is of course much smaller, yet the same challenges exist,despite the comparatively small scale. There are hundreds of cyclists and many miles of roadway. The event is fast-paced and dynamic. Effective safety and rider support depends on a strong organization and top-notch real-time communications.We have relied upon the basic organizational, communications and operational structures and principles used at the Marathon, while reducing these to simpler terms. This one-day event requires months of planning. The experience of each prior year reveals areas of improvements and efficiencies. If you’re an old hand at CFL, share your knowledge and experience with those who are just learning.If you’re new, seek out and be receptive to experienced guidance. And for both, familiarity with the concepts, structures and suggestions in this guide will put all of us “on the same page”. For we share the same ultimate goal: the success of the CFL and its end purpose, the furtherance of more effective treatments,and a cure, for Cystic Fibrosis. An attitude of Service/Representing CF Who are we as volunteers? Each of us represents the sponsoring organization. Each of us, in whatever work we do, support patients and families who suffer from CF. The CFL Volunteer Team lives to uphold safely and help CF conduct an event that will be fun and successful.Each of us has a chance to shine in whatever role we serve. We volunteer for a variety of personal reasons, but we do so with an attitude of service to one another,fellow volunteers and participants alike. In our interactions with participants, staff, and fellow volunteers, the question “how may I help you?” will serve each of us well. As professionals, our conduct must be in a manner that demonstrates a friendly, responsible, informative and respectful manner to everyone we encounter. Remember this: there is always another volunteer who may have more experience at CFL and in your role than you, so here’s your opportunity to learn, and teach. CFL Volunteer Reference Guide Revision July 8, 2021 Page 4 Experienced CFL volunteers are already familiar with the standards set forth below. These are excerpted from materials provided by the Boston Athletic Association to its volunteer teams: I will treat everyone fairly, regardless of gender,background, religion, political belief, or economic status; I will respect the dignity of each participant and volunteer and will refrain from public criticism of any participant or volunteer; I will refrain from the use of any profane, insulting,harassing, or otherwise offensive language while volunteering; I will abstain from the use of drugs, alcohol, and tobacco in conjunction with CFL; I will abide by the directives of my team captain or other CFL staff; I will report any incident that may be contrary to these standards to a CFL staff member or team leader; CFL Volunteer Reference Guide Revision July 8, 2021 Page 5 The Route and Maps This event is a pre-planned recreational cycling funds raiser with a defined start time and a finish-no-later-than time.It is not a race. Please avoid referring to this event as a race. Participants should be encouraged to cycle conservatively and safely. When framed as a “race”, some riders may feel pressured and take unnecessary risks. The three courses are: 1.A 12-mile course, the Jenna Loop,with a single mandatory rest stop at mile 5.8. This is designed for beginning cyclists and families. ****revisions will need to be made to this route due to Orchards Street, Millis Construction. 2.A 30-mile course, the Haylee Loop, with two rest stops,one at 10.0 miles that’s mandatory and a second at 24.6 miles. 3.A 65-mile course, with four rest stops at 10, 24.6,36.4, and 50.8. The 24.6 and 50.8 rest stops are mandatory. Participants for the 65-mile event will begin at 0830.The 12 and 30 mile riders will be released at 10:00.However, these release times may change due to weather or other safety considerations. At Mile 35.7 on the 65 Mile course riders may opt to reduce their ride by executing a turn onto Hanlon Road. This is called the BAILOUT point, and is an available option which leaves a rider with just 8 miles to the finish.A Road Marshall will be stationed at BAILOUT to direct riders. There are two Mandatory Reporting Points (MRP) where participants must stop and be identified by their BIB Number (a BIB is a durable paper of a designated colour with a unique number worn by each participant). A CF representative logs the participant ’s arrival for tracking purposes and communications transmits the BIB Number for collation. This system,called Participant Tracking, enhances safety. An important function of the communications team involves supporting this system. For 2017 an electronic rider tracking system will be used. Each participant has an RFID tag affixed to their BIB. The tag is scanned at the following MRP’s: START SENIOR CENTER (All courses) LEGACY FARMS (65 Mile) FINISH A finish-no-later-than time (to be announced) has been established by the organizers, designating the time after which participants will be encouraged to accept SAG (support and gear) transport or to take a shorter supported route. Riders who arrive at point BAILOUT past an established arrive-no-later-than time, will be asked to BAILOUT. The course begins and ends at 101 Summer Street, Holliston,MA: https://www.google.com/maps/myplaces?hl=en&vpsrc=1&ctz=240&ie=UTF8&ll=42.178082,- 71.444285&spn=0.009604,0.017295&t=m&z=16&iwloc=A&dg=feature Route maps are available here: CFL Volunteer Reference Guide Revision July 8, 2021 Page 6 Ride With GPS 12 Mile Jenna Loop:http://ridewithgps.com/routes/10422187 30 Mile Haylee Loop:http://ridewithgps.com/routes/10422436 65 Mile:http://ridewithgps.com/routes/10422645 For management purposes special maps have been created which divide each route into smaller, more manageable segments. The master route maps have point-of-interest (POI) icons which show each segment transition.More detailed segment maps are also available: 12 Mile, Segment 1:http://ridewithgps.com/routes/6097330 12 Mile, Segment 2:http://ridewithgps.com/routes/6097332 30 Mile, Segment 1:http://ridewithgps.com/routes/6097426 30 Mile, Segment 2:http://ridewithgps.com/routes/6097438 30 Mile, Segment 3:http://ridewithgps.com/routes/6097446 65 Mile, Segment 4:http://ridewithgps.com/routes/6098922 65 Mile, Segment 5:http://ridewithgps.com/routes/6098987 65 Mile, Segment 6:http://ridewithgps.com/routes/6098991 New feature: Master Map and APRS integration APRS is a GPS-based system which tracks the location of each participating SAG unit. The Event Operations staff will see the last reported position of each unit on a real-time map. SAG and other mobile units may also use the Master Map, which provides annotations for all Marshall and Rest Stop assets, plus all routes with mile markers. The map features selectable layers for each feature set. This map may also be used while mobile as it is a full-featured Google Map. The Master Map may be accessed here: https://drive.google.com/open?id=1g2KpYsPXuOokeDEXSSaLCaKnxUY&usp=sharing In addition to this Master Map, APRS position data is available through an integration provided by Mr.Per Qvarforth of APRS DIRECT (aprsdirect.com). These maps are not full Google Map renditions, however they do provide overlays of our Master Map and immediate APRS position data. You may select the full master map or each course individually. Full Master Map with APRS: https://www.aprsdirect.com/center/42.20786,-71.44374/zoom/12/mid/1g2KpYsPXuOokeDEXSSaLCaKnxUY 12 Mile Route Map with APRS: https://www.aprsdirect.com/center/42.17969,-71.43381/zoom/13/mid/17fljLDQyPPpAGWOR3fY0Ts0VNRM 30 Mile Route Map with APRS: CFL Volunteer Reference Guide Revision July 8, 2021 Page 7 https://www.aprsdirect.com/center/42.17969,-71.43381/zoom/13/mid/1_LSy1jZPVExduDEUBrl6_MPH8D4 65 Mile Route Map with APRS: https://www.aprsdirect.com/center/42.17969,-71.43381/zoom/13/mid/1cIY7D4JsLdrYUgmjDLa7o7Yio7M REST STOPs and other locations are also shown on the Master Route maps, and are listed in the document that describes your assignment. Those volunteers using a digital map on a mobile device may download files from the RideWithGPS links above to couple route data with their mapping system. Contact Dave Gilman KC1DDH - Dave kc1ddh@gmail.com if you’d like these files sent via email. Identifying Participants All registered cyclists must wear an assigned “bib”which displays a unique number. Two bib colours are in use at CFL: WHITE:ALL ROUTES YELLOW:LARGE FUNDRAISER - ALL ROUTES The YELLOW bibs are worn by those participants who have achieved a high level of fund raising. There are few of these on the course. Unfortunately, bibs detach or may be obscured, which also makes identification of cyclists whizzing by a challenge. Note that each BIB has an RFID tag (an electronic “bracelet”) attached. BIBs must be attached to the outer layer of clothing, on the back, and clearly visible, both by the eyes and the RFID scanners along the event route. Communications Fast, accurate, reliable communications is vital to the safety of participants, volunteers, and staff.For the CFL we use the following methods: •Amateur Radio •Commercial Radio •Mobile Phone Amateur Radio (often called “Ham radio”) provides the radio communications backbone for this event.Amateur Radio volunteers constitute a trained staff offering instant radio communications from any location. Some of these volunteers are cross-trained to provide SAG (cyclist support). Each critical point throughout the event has at least one Amateur Radio operator who has instant access to CF staff. The Commercial Radio system provides instant, wide-area communications for staff and volunteers who are not FCC licensed radio specialists, but who need communications.We will use the same system that the Boston Athletic Association and many other groups use. All volunteers and staff provided a commercial radio will receive a brief training on how to use the equipment. CFL Volunteer Reference Guide Revision July 8, 2021 Page 8 Mobile phones may be used where radio communications are unavailable. Some of the CFL routes traverse through areas with marginal mobile phone coverage. All participants are provided a wrist band with a phone number for the Event Operations Center (EOC).Participants are asked to call for any assistance. Should a participant need medical help, they should call 911 first, and then notify the EOC. All communications, whether by radio, mobile phone or internet, are centralized at what we call the Event Operations Center (EOC). We encourage you: where Amateur Radio is available,use it first. This is the fastest and most efficient way to pass information, receive instructions, and to seek routine and emergency help. CFL Volunteer Reference Guide Revision July 8, 2021 Page 9 Where Amateur Radio is not available and an emergency condition occurs that requires EMSi, Police or Fire,call 911, then if able notify the EOC. Details on Amateur Radio and Mobile Phone communications procedures are described in the Communications Procedures section of this manual. Organization and Management This event is being sponsored and managed by CFF.For this event there are several Operational Units,each having specialized responsibilities to the safe conduct of the event. The entire event is managed by CFF who has assigned a functionary with the Tactical ID E/M (EVENT MANAGER).The E/M heads the organizational structure and is ultimately responsible for the entire event. The E/M directs and supervises all staff and volunteers through an individual with the Tactical ID COMMAND.(For those familiar with the National Incident Command System standard used in public safety, COMMAND is the Incident Commander). At a minimum, COMMAND has the responsibility to keep the EM fully informed and to make certain the EM’s directives are carried out. See the Event Operations Structure table which illustrates the relationships between operational units. The Operational Units are: •Event Operations (OPS) •CF Event Management Staff (E/M – Event Manager, and Situation Team) •Incident Command (COMMAND) •SAG •REPAIR •MEDICAL •Logistics (REST STOP) •Participant Tracking (TRACKING) Each of these units is staffed with volunteers who possess training and expertise specific to their assignment. Your credentials lanyard provides the phone numbers of key staff within these and other areas of responsibility.Please see the Communications Procedures section of this document which will familiarize you with contact procedures. Although your lanyard has contact information for all members of the CF Situation Team, if you have a question or issue for a specific area of responsibility, contact the Operations Center first. This accomplishes two important tasks. First, it is likely that the Event Operations team has the answer or instruction that you need. Second, it brings your issue into the awareness of the Event Operations team. Remember: Event Operations is a hub of the safety, logistics and participant inventory function. Use it as a helpful resource to save time and to enable the best use of limited resources. If you jump over the “chain of command”, you ultimately short-circuit safety. CFL Volunteer Reference Guide Revision July 8, 2021 Page 10 Major event milestones and tasks are monitored and managed centrally while the execution of tasks (and methods) is left to those who are responsible for them. Event Operations (OPS)acts as both a resource and where required provides direction and instruction to units within the scope of its responsibilities. Event Operations (OPS) This unit is responsible to the efficient and safe conduct of CFLiii. CF staff and several key volunteers operate within this unit. OPS is synonymous with the physical location of the COMMAND staff. Staff who operate the radio networks known as SAFETY NET ivand TRACKING NET vare among the teams involved at OPS. Amateur Radio, Commercial Radio, Mobile Phone, land-line phone, and internet are all available and in use by OPS. In addition to staff and volunteer access, all participants have the OPS phone number on a wristband and are instructed to call if they need any assistance. Important: Having an Event Operations unit does not release any CF volunteer from exercising their good judgment in making decisions as the circumstances require and their experience guides. In fact, the best decisions are made by those at the point of need. However, in all cases, be sure to communicate any critical changes to OPS for coordination purposes.If OPS doesn’t know, they can’t support your efforts. So be sure to communicate often as needed. CF EVENT MANAGER (EM) | INCIDENT COMMANDER (COMMAND) | SAFETY/LIASION OFFICER -------------------------MEDICAL DIRECTOR | Key CF Staff | ---------------- = Communications Nets (NET) = | || SAFETY TRACKING MOBILE NET NET PHONE | || ---------------------------------------------- = Field Units = SAG MEDICAL AMBULANCE REPAIR ROVER PHOTO TRACKING READY ALERT START/FINISH CFL Volunteer Reference Guide Revision July 8, 2021 Page 11 Event Operations Structure Bold items are Tactical ID’s used on the communications channels •EM (stated as E-M), the CF EVENT MANAGER, part of the CF Situation Team, is a CF staff member with the sponsoring organization who is always within reach of COMMAND.The EM makes all decisions and coordinates all actions which have any impact on the event. The EM uses the communications and other support facilities to operate a successful and safe event. •COMMAND (the INCIDENT COMMANDER), part of the CF Situation Team, is a functionary who organizes, coordinates, and in helps direct operational units,under the direction and authority of the EM. COMMAND is directly responsible for the communications and safety support and may exercise best judgment in the maintenance of safety and support services. •The SAFETY/LIASION OFFICER,part of the CF Situation Team,assists COMMAND by providing information and coordinating decisions and directives relative to the safe and efficient operation of the event. •The MEDICAL DIRECTOR, a member of the CF Situation Team, has responsibility for all medical services provided at the event. The Medical Director does not respond to medical incidents (unless as a response for the Situation Team), but instead directly supervises medical services at the Start/Finish area and supports all field staff through the communications networks. •NET is the name of a centralized communications function which consists of at least three CF volunteers.One is dedicated to mobile phone communications and two operate the Amateur and Commercial Radio communications facilities. All radio communications are recorded and all major milestones and events from any source are logged. There are two Tactical ID’s for NET:SAFETY NET and TRACKING NET. A third volunteer responds to incoming phone calls with the tactical ID OPERATIONS. •SAFETY NET is the tactical ID used to identify the Event Operations function which manages communications for participant safety and logistics. All field units with radio communications capability will be in constant and reliable reach of one another and OPS through this system.SAFETY NET, as the name implies, is purposed for all tasks related to the safe and efficient conduct of the event. To reach SAFETY NET please use the tactical ID SAFETY NET •TRACKING NET is the tactical ID used to identify the Event Operations function which manages communications involved in the participant tracking function. It supports the maintenance of near-real-time data on each participant ’s progress along the event course. Both stationary and mobile field units may communicate for the purpose of such tracking on this network. To reach TRACKING NET, please call the tactical ID TRACKING NET •Units without Amateur or Commercial Radio access should use the Mobile Phone link to OPS by calling: CFL Volunteer Reference Guide Revision July 8, 2021 Page 12 617 532 0073 The operator will answer “EVENT OPERATIONS” when you call. SAFETY NET and TRACKING NET will be available on all assigned radio channels. Amateur Radio operators please see the ICS 205 form which provides frequency, offset, PL, and other technical information. Commercial radio users may disregard the ICS-205. Field Units This section briefly describes the Field Units within the complete organizational structure. Specifics as to tasks, procedures, and communications protocols for these Field Units are expanded upon in a separate section, as necessary.Note that some of these field units may not be active/assigned at this event. •SAG A SAG unit (Support and Gear) is a vehicle on the course with a primary function to maintain participant and CF volunteer/staff safety. A SAG unit may remain in a fixed location (as the course may be made safer by the absence of vehicles), may patrol the event course, and can be self-dispatched or sent on a mission. Each SAG is staffed by at least one CF volunteer who is trained to provide non-medical transport and minor bicycle repair for participants. Most SAGs patrol assigned portions of the event course,although there are exceptions (see your assignment for details). Each SAG unit will have either Amateur or Commercial radio communications available. SAGs are equipped with a first aid kit, a bike rack, a tyre pump, and a few simple tools. SAGs can and should call SAFETY NET for any assistance that the circumstances require. •SWEEP is a single SAG unit which maintains safe distance contact with the last participant on the assigned event course. A SAG unit may be assigned the tactical ID SWEEP [number] as they assume this role. SWEEP Tactical ID’s used will be: o SWEEP 12 o SWEEP 30 o SWEEP 65 …for the 12, 30 and 65 Mile courses. For 2017, SWEEP 12 will be performed by a bicycle unit. •AMBULANCE is the tactical call sign for a single BLS (basic life support) ambulance unit dedicated to this event. AMBULANCE is available by direct radio link through the MEDICAL DIRECTOR and Event Operations. The Ambulance Crew will periodically advise position and status and notify SAFETY NET when directly dispatched to a call (if not dispatched through SAFETY NET of course!) The MEDICAL DIRECTOR has ultimate authority as to the disposition of the AMBULANCE and consults with the EM and COMMAND for mission success. •PHOTO is a roving unit responsible for photo/video documenting the event. PHOTO may be an extra duty assigned to a SAG unit. CFL Volunteer Reference Guide Revision July 8, 2021 Page 13 •ROVER performs transport for logistics tasks and may double as a SAG. •Rest Stops on the course will be identified by their common name as their tactical call sign. These are LUTHERAN, FARM POND,SENIOR CENTER,CORNELLS, and LEGACY. Each Rest Stop is managed by a designated supervisor.They will be provided a Commercial radio for instant communications.If an Amateur Radio operator is assigned to a Rest Stop, they will be responsible for all Commercial and Amateur communications. •Participant Tracking is provided at 2 of the 5 rest stops. The Tactical ID for these are:SENIOR CENTER TRACKING, and LEGACY TRACKING. These are considered Mandatory Reporting Points (MRP) where each rider must stop to be scanned. In 2017, participant tracking is being done electronically using an RFID system, however TRACKING NET is active and ready to support each MRP should questions or issues arise. •REPAIR is the tactical call sign for one (or more)mobile bicycle repair units operated by Landry ’s Cycles. This unit will provide dispatch and status communications between the Landry ’s personnel and OPS through SAFETY NET. Landry’s will also staff a single REST STOP and the START/FINISH area providing for mechanical needs. •MEDICAL is a tactical call sign for a nurse, EMT,or other medically qualified individual. These personnel will be at a MEDICAL tent at the START/FINISH. Rest Stops do not have trained medical support. When using any radio,refer to this function on air using the tactical ID MEDICAL.For example, “SAFETY NET, LEGACY. Notify MEDICAL that we are assisting a participant, Bib Number 123, with a minor injury. Will advise further. OUT” •A MARSHAL is a road-safety-equipped CF Volunteer who assists participants at key locations on the event route with safe passage.One or more MARSHALs may be equipped with a Commercial Radio. Each may be available through their mobile phone. •START/FINISH is a walking unit providing communications within the START and FINISH area. The tactical call sign START will change to FINISH once the last rider has entered the course. START/FINISH communicates to OPS on the SAFETY NET. •READY ALERT is a mobile unit that is fully equipped and experienced in the SAG support role. However,this unit will call for transport assistance and only transport where no other option is available. Their function is to assure overall course safety, extra visibility for COMMAND, and to provide other services as COMMAND requires. READY ALERT should note and follow the communications guidance for SAG units. •EM (EVENT MANAGER)is the tactical ID for the Communications Assistant (C/A) to the CFF staff member serving as Event Manager. As a communications assistant, the EM must maintain excellent situational awareness,a good rapport with the Event Manager, and provide instant communications to and from OPS through SAFETY NET.Any communications, directives or inquiries from EM are considered to be directly from the actual Event Manager. CFL Volunteer Reference Guide Revision July 8, 2021 Page 14 Field Unit Guidelines, Notes, and Communications Procedures The entire volunteer team, along with CF and other partners, bears responsibility for the maintenance of event safety. Each of us who wears a CF T-shirt and carries CF credentials must put participant and staff safety as the highest priority. Having safety as our common responsibility will bring our safety performance to the highest level possible,greatly contributing to event success. Remember this: In any role, at any time, we may be called upon to perform beyond our scope of duty in the furtherance of safety. Our response to any situation, particularly one that we may consider “dangerous”,is an individual choice. These procedures, guidelines and notes to follow are intended to uphold safety, while meeting the organizational and management pressures that this event presents. However,and as a general rule, procedure which compromises safety in any way should be abandoned or modified. Having a calm,clear-thinking volunteer in the midst of a crisis will compensate for imperfections in this plan. INFORMATION FOR SPECIFIC VOLUNTEER TEAMS REST STOP REST STOP management is supported by the Logistics unit. (Logistics handles the movement of supplies and maintenance of route signs). Logistic requests will be made through SAFETY NET and will be fulfilled by the Event Manager or designee. The most common type of logistic request is for re-supply. Each REST STOP will have a supervisor who, among other duties, is responsible for logistics-related decisions.Their primary duty is safety, followed by the provision of a supportive environment for participants, one that includes medical support, refreshments, shade, and any other help they may need.Logistics requests and concerns which cannot be locally handled should be passed to OPS via radio, in order that these may be coordinated efficiently. The REST STOP supervisor may make any decision and use any resource to support the safe, efficient operation of their facility and to be of the utmost assistance to participants. The REST STOP supervisor should notify OPS: ◦On arrival, indicating status and that the site is being constructed ◦When the site is ready (in service) ◦To be granted permission to close (important:see closing procedure below) ◦When the site has closed ◦When an unusual event, such as a medical issue,occurs REST STOP Closing Procedure It is understandably difficult to stay open, in hot sun or windblown rain, when there are no participants on the horizon. However, closing before the last rider has arrived is a no-no. Each of the three cycle courses has assigned a SAG unit called SWEEP. The SWEEP always has the last rider on their assigned route in sight. When the SWEEP arrives at your REST STOP, and confirms to the Supervisor that the last rider has arrived, the Supervisor should contact Event Operations requesting permission to close. CFL Volunteer Reference Guide Revision July 8, 2021 Page 15 Permission will be granted, unless Event Operations is aware of other riders still approaching, which may be the case at some Rest Stops which serve more than one route. A REST STOP cannot close until directed through Event Operations. Participant Tracking Participant Tracking (also called “Participant Inventory ”)is an important function and its maintenance has a high priority at this event. CF must account for all riders from their departure to their return. In 2017, the Participant Tracking team consists of two volunteers at each of the two designated MRP’s (LEGACY and SENIOR CENTER). These volunteers operate the hand-held RFID scanner units which collect participant BIB/Tag information.These data are sent to the EOC through a mobile phone data connection. The tracking system has these features: •The BIB number and time of departure from START for each participant on the course will be known •The BIB number and time the participant visited or passed by SENIOR CENTER and/or LEGACY will be known •The BIB number and time a participant crossed the FINISH line will be known Event Operations will have up-to-the-minute information as to the relative position of each participant.Once all riders have returned, the system will indicate any riders that are missing. Efforts may then be made to locate them, if lost, or to determine if they decided to withdraw from the event (but didn’t tell anyone!). All Participant Tracking volunteers will receive training in the operation of the system and scanners. Should a problem arise with the system, contact TRACKING NET by radio for assistance. See the document CFL Participant Tracking Guide, for the latest procedures to be used. Participant Tracking Contingencies During the event a REST STOP and MRP tracking team may be asked to be on the lookout for a particular Bib number who did not check in at a prior MRP. This is also a common occurrence. TRACKING NET will, once the participant is located, update all units as to the participant status. The hand-held scanners will present a list, in numerical order, of BIB numbers that have been scanned. This will provide each MRP with a means to quickly check for a rider should it be necessary. MEDICAL START/FINISH will have a qualified and licensed person available for the routine and emergency needs of CFL participants and staff. This service is overseen by the CF Cycle for Life Medical Director. Injury assessment, immediate treatment, or transport to hospital is available. Each REST STOP and every SAG unit is provided with a first aid kit. Regardless training or certification,SAG and REST STOP units are advised of the following: 1.Do not treat. Offer the contents of the first aid kit for minor injury. See detailed statement below. CFL Volunteer Reference Guide Revision July 8, 2021 Page 16 2.As in any emergency you may provide lifesaving assistance according to the level of your training and ability 3.All REST STOPS and SAG units may contact MEDICAL through Event Ops should any questions arise 4.Maintain patient confidentiality. NEVER use names on the radio. Refer to patient by BIB number, gender and age only. 5.Use brief and objective language when describing an incident or injury. “I think the participant is dead” is not an example of good communications practice. Instead,“Start an ambulance to this location for a participant who is unconscious and unresponsive”.Your assessment of specific injury or condition is not needed to perform the safety function, but your objective and accurate observation is vital! Merely state what you are told or what you observe. 6.When able, communicate the status of the incident in brief to SAFETY NET through either the Amateur or Commercial Radio. “Participant awaiting transport”,“Ambulance on scene”, “Participant refused treatment/transport”, and “Ambulance departing to (state destination hospital)” are among some good phrases to remember. All Rest Stop and SAG units will be provided with the necessary information forms for medical issues. Review and become familiar with these before they are needed. 7.If a participant is transported to hospital, report the hospital destination as soon as it is available to you. 8.A serious medical incident may require a response from the CF Situation Team. Medical or other CF volunteers or staff may request that the Situation Team respond to the incident; 9.All volunteers should defer to CF Staff for any public inquiries regarding any medical incident. Please make no statements to the public or reporters. Leave this to CF staff. An adult participant may request the ambulance. A Rest Stop supervisor may request an ambulance – even as a precaution. To avoid unnecessary ambulance requests, authorization for such request must be made in the following order of precedence: 1.The participant 2.Rest Stop Supervisor 3.SAG unit 4.Bystander Cystic Fibrosis Foundation Cycle for Life Medical Policy Unless you have been sanctioned to provide medical services by the CF event organizers you are to be guided by the following principles set forth by CF: 1.Any non-medically-credentialed volunteer who encounters a participant requesting or requiring medical treatment may not provide direct care unless, as determined by the volunteer, the absence of immediate lifesaving action may result in further trauma or death. 2.Any non-medically-credentialed volunteer who encounters a participant requesting minor medical treatment may NOT TREAT,ONLY PROVIDE to the participant a first-aid kit (available in most SAG units). The participant may select from and use the contents of this kit at their own risk. The volunteer may not advise the participant as to medical care, or render such direct care, unless under the direct supervision of CF Medical staff. Use caution and good sense regarding blood-borne pathogen control when handing off supplies which may be used later. Nitrile gloves should be used where there is risk of contact with blood or other body fluids. CFL Volunteer Reference Guide Revision July 8, 2021 Page 17 3.In all cases (other than where the patient is unconscious)the adult participant (patient)has the last word as to their treatment and transport. 4.Every participant has a RIGHT OF REFUSAL. Use the Special-Event-Incident-Accident-Witness-Report form to document EVERY medical encounter and especially a refusal. In the event where you feel the participant should accept help (medical or SAG transport) and declines, they should be presented with the refusal form. 5.In no circumstances may a minor child (anyone under 18 years of age) be transported or offered routine medical assistance unless authorized by a parent or legal guardian. This does not preclude any volunteer from performing immediate lifesaving action, where the absence of immediate lifesaving action may result in further trauma or death. Specific to volunteers who are not trained as first responders: Massachusetts General Law, Part I, Title XVI, Chapter 112, Section 12V “Any person, whose usual and regular duties do not include the provision of emergency medical care,and who, in good faith, attempts to render emergency care including,but not limited to, cardiopulmonary resuscitation or defibrillation, and does so without compensation,shall not be liable for acts or omissions, other than gross negligence or willful or wanton misconduct, resulting from the attempt to render such emergency care.” SAG (Support and Gear) SAG units patrol the event routes, offering mechanical and non-medical transport to participants and staff. •SAG performs the following functions:o Participant and staff safety o Non-medical participant and staff transport (bicycle rack)o Event progress/visibility o Minor bicycle repair (flat tyre)o Participant tracking support (locate lost rider,ect)o Relay messages/instructions for route MARSHALs o Act as temporary route MARSHAL where required o Any other related task requested by the Event Manager ALL SAG units have one form of radio communications.A SAG driver may be accompanied by an Amateur Radio operator as their Communications Assistant (C/A).The C/A handles all radio communications and the SAG driver is responsible for their SAG responsibilities. Sometimes Amateur Radio and SAG are combined into a solo unit. Where a C/A is not available, the SAG driver is provided a Commercial radio. In all cases, safe driving practices must come before communications. If you feel more comfortable, pull over to a safe location to initiate or complete any communications! CFL Volunteer Reference Guide Revision July 8, 2021 Page 18 SAG Transport A SAG unit may encounter or be dispatched to a participant in need of mechanical or other assistance. If mechanical,and it is determined that the problem cannot be repaired safely and quickly at the roadside, the SAG may offer transport for the participant and their bicycle. SAGs are authorized to transport a participant to the next (or closest)REST STOP or the START/FINISH area ONLY. If the mechanical problem can be fixed by one of the mobile REPAIR units, the SAG may request their dispatch.Defer to the participant as the most qualified to make an assessment as to repair potential, but if in doubt, ask. Performing complex roadside repairs are discouraged as doing so exposes you to passing vehicles and therefore may not be safe. It is generally best to transport the rider and cycle to the nearest REST STOP where service is available. SAGs are authorized to transport participants providing such transport is NON-MEDICAL. A leg cramp with minor pain, common in cycling events, may be considered NON-MEDICAL,although the extent and severity may indicate a larger medical issue. Where any question of dehydration, heat stroke,Hyper/hyponatremia, severe cramps or symptoms of an existing or unknown medical condition are present, the SAG unit should immediately notify SAFETY NET for medical guidance (the MEDICAL DIRECTOR is available through OPS and will assist if there is any question), or, in consultation with the participant, simply call for EMS. A SAG Transport Request form must be completed in the field and reported by radio. Essentials are: •BIB Number •Age and gender of (each) participant •Starting Location •Vehicle Odometer Reading •Intended destination •Start Time Once the destination is reached, note on the form and by radio the following: •Vehicle Odometer Reading •End Time POLICY: SAGs and others encountering participants where there is any question as to a medical issue are to assume a reasoned, prudent, conservative approach. When in doubt, ask. When doubts cannot be settled, call for help.When “helping” a participant, remember that finding the balance between being helpful and being “too helpful” is something achieved through experience. Adult participants are free agents of their own health care. However, we must carefully and cooperatively balance a participant’s desire to continue with the potential of further injury. The most effective way to settle any concern with a participant who has suffered a minor crash, cramps, or those experiencing untoward symptoms is to simply ask the question, “do you feel it’s worth continuing today given the circumstances?” CFL Volunteer Reference Guide Revision July 8, 2021 Page 19 Any CFL volunteer encountering a participant where there is no MEDICAL available and where there is a question as to the participant’s medical status are encouraged to seek guidance through OPS. Minor children do participate in this event and should,at all times, be accompanied by a parent or designated responsible adult. However,it is possible to encounter a child who has become separated from their group and who is in need of medical or transportation assistance. Roadside medical assistance for minor children absent their parent or guardian, beyond that immediately necessary to save life is prohibited.Parental consent is required for transport or incidental medical care. CF patients may be participants in this event. Shortness of breath is a common symptom of CF. Most patients will reveal their CF status.This information is strictly confidential and may NOT be communicated to any other party without the expressed consent of the participant. SAG Safety Portions of the event course are on busy, narrow roadways.SAG units must sometimes operate near participant cyclists. It is imperative that SAG units give all cyclists a wide margin of distance and safety. The worst crash of all is one involving a participant and a SAG unit! Please consider and apply the following guidance: •Do not travel closely behind one or more cyclists.If you need to pass, do so where you can remain clear of the participants, and only when there is absolutely no opposing traffic •Never use your horn to signal cyclists. If you need to beep to avoid cyclists crashing into your vehicle,you are operating in an unsafe manner. •When passing cyclists, do so efficiently. Move back into the travel lane only when fully clear of cyclists by at least 100 Meters or more. •If you need to converse with one or more cyclists,advance ahead of them and find a safe spot to pull over that leaves them room. As they approach, ask them to pull over into the safe area where you may then converse.Remember: be helpful, kind, courteous, and friendly. Nobody responds well to a grumpy volunteer! •When approaching a cyclist in need of assistance o Activate flashers and, if you have one, your yellow strobe light o Position your vehicle before the scene such that if offers some protection to the cyclist from oncoming vehicles, while avoiding blocking the entire scene or road! o Never block an active roadway except where there is a medical emergency and the scene must be protected in this manner o If you are approached by a cyclist while stopped in a safe area, move them off the roadway for any discussions o Never allow cyclists to stand in the active roadway next to your vehicle for a discussion. Keep them off the road, safely exit your vehicle, and have any discussion in safety. o At any stop on the roadway you are ultimately responsible for the safety of the participant. Make sure they are well clear of danger and protected by your vehicle or other obstructions, or move them to a safer spot. When the participant departs (if any repair or assistance is successful) supervise the departure, making sure the road is clear and safe to re-enter. o If you must transport the participant, ask for permission to load their bicycle on your rack. If the participant wishes to assist, make sure you do so clear of danger. o Each participant being transported must be properly seated and wear a seat belt. Follow the reporting procedure for transport in this Guide. CFL Volunteer Reference Guide Revision July 8, 2021 Page 20 •If you encounter another SAG unit engaged in assisting a participant, position your vehicle behind at a safe distance to offer additional safety and visibility, then ask if you can be of any further help.NEVER drive by another SAG unit without asking if they need further help. •Check in with all ROUTE MARSHALLS and Police Details during your patrol. Offer a cold drink and snack.Ask if they need any information or assistance. •Unless dispatched on a mission you MUST stop at each REST STOP and check in with CFF staff. When at a REST STOP you may learn important information from the staff and participants relative to the event. It is not uncommon to hear from a participant that they were concerned with another ’s condition: “They seemed tired and I’m a little worried about them”, or “I think they may be lost”. There is considerable value in brief stops at each Marshall, police detail and REST STOP. •If you are tired or distracted, pull over and stop.If you need a break or relief, request it. •If serving as a SWEEP, please review the Rest Stop closing procedure in this Guide SAG Communications At CFL there will be an abundance of SAG units assigned to patrol specific route sections at designated event times. More is sometimes not better, particularly if there is conflict and lack of communications. Communications with and between these units are essential to the smooth and safe delivery of services. All SAGs are encouraged to consider and apply the SAG Communications guidelines for their specific configuration,as described below. When to Communicate •When you need medical, fire or police help •When arriving at your assignment •Every 30 minutes, even if there’s nothing happening •When stopping to assist a participant •Before transporting a participant •When you need to take a break •When you need to leave your assignment temporarily What to Communicate •In an emergency o Your EXACT location ▪Town, Street name, house number, cross-street or nearby business name o The situation o What you need •When assisting a participant o Your EXACT location o The nature of the problem (flat tyre; mechanical;rider fatigue o What you plan to do o The BIB number of the participant you are helping.If more than one, state how many total participants are on scene •When transporting a participant o Follow the guidelines in the Sag Transport section •In routine circumstances o Your EXACT location CFL Volunteer Reference Guide Revision July 8, 2021 Page 21 ▪Town, Street name, house number, cross-street or nearby business name ▪If you are moving, state the Town, street name, house number, cross-street or nearby business name and your direction of travel o Route status ▪The density of riders (light, moderate, heavy) ▪The condition of the course ▪Any concerns and other observations (weather changes;traffic density; signage issues This level of reporting is necessary in order that resources may be efficiently managed. When COMMAND has knowledge of unit disposition, requests may be dispatched more effectively. Note that all activity, especially any transportation of participants, is logged with a timestamp and these records retained. Documenting the transport from beginning to end is a protection for you and CF. MARSHAL The MARSHAL is a road-safety-equipped CFL volunteer posted at key locations on the event course whose responsibility is for the safe passage of participants. MARSHALs do not possess the authority over motor vehicle traffic afforded to police officers. You have no authority to stop or direct the flow of vehicular traffic. You DO have authority to stop and direct the flow of CF Participants on the course, and should exercise this authority respectfully yet firmly as required, to assure safety. MARSHAL’s are encouraged to observe these guidelines: •BE SAFE •Wear your CFL volunteer shirt and reflective safety vest which you should pick up at Fatima Shrine prior to your assignment. •Get to your assignment early and familiarize yourself with the "CFL" directional arrows and road signs leading up to your post. •Choose a location where 1) you will be safe, and 2)oncoming riders and vehicles will be able to see you. •Give clear verbal and hand (or sign) direction telling the riders where to turn. Think before waving your arms, and then when you’re ready, issue clear instructions. •If you are given a STOP sign to hold, this is to STOP the cyclists before a turn or upcoming RIDER CHECK-IN spot – this sign is NOT for stopping vehicles, so use it wisely! •You should not stop or direct traffic. It is the rider's responsibility to safely navigate auto traffic. Too many cooks can spoil the safety broth. •SAG vehicles are equipped to 1) offer a first aid kit and to call for EMS, 2) provide basic mechanical support and/or arrange for support from the Landry's mobile vehicles,or 3) give riders a ride back to the nearest REST STOP or START/FINISH. Flag them down if you need help, although they are asked to check in with you when moving through your area. CFL Volunteer Reference Guide Revision July 8, 2021 Page 22 •The SWEEP unit that is assigned to your area will stop and let you know that the last rider has passed. The SWEEP will then radio a request for release from your assignment. It is very important that you seek permission to secure your assignment before you leave. MARSHALs do not ordinarily have radio communications,but most should have mobile phones. Field Units,especially SAGs, should check with each MARSHAL they encounter to determine if they need any assistance. Be sure to offer them water and a snack, too. SAGs should never ride past a MARSHALL without checking in. LITTER PLAN Volunteer teams will ensure that all litter and mile marker signs are removed Monday and Tuesday following the event. All litter from rest stops will be removed at the site if permission has been granted by the facility or brought back to the start and finish line site for removal. PHOTO The PHOTO/ROVER unit independently roams the entire event course for photo-documenting the event, in particular the volunteer efforts. PHOTO may also be called upon to perform service as a SAG unit if needs require,however PHOTO is not equipped for cycle transport. The ROVER role involves transport of supplies or staff to and between remote locations as the needs of the event require. PHOTO is Amateur-radio equipped. PHOTO is encouraged to report they position and route status periodically. PHOTO should take note of the SAG role and procedures in this document. REPAIR Landry’s Cycles is exclusively responsible for providing professional bicycle repair services for all participants at CFL. Two Landry’s vehicles (Tactical ID REPAIR 1 and REPAIR 2) will patrol the course route. Both REPAIR units will have Commercial radios for dispatch. Landry’s will also establish a repair station at START/FINISH and at the LEGACY REST STOP. Landry’s will provide a SAG Kit with tire pump, spare tubes, and other essentials for any SAG units requiring these supplies. All SAG units will receive any equipment at or following the morning briefing the day of the event. The SAG Kit must be returned to the Landry ’s repair station at the START/FINISH when the event has concluded. REPAIR Communications All REPAIR units should communicate using the same guidelines as for SAG units. Although REPAIR may be flagged down by a participant,most repair requests will arrive from participants when the call the HELP number on their wrist band. Event Operations will dispatch the nearest REPAIR or SAG unit for participant assistance. Communications Suggestions for all Volunteers Efficient, accurate, timely communications will help in the maintenance of event safety and success.Whether by mobile phone, radio, or in person, effective and accurate communications can be detrimentally impacted by noise,distraction, task saturation, and – in an emergency – panic. Being prepared with an understanding of these impacts and a set of procedures to follow can be of great assistance in time of critical need. CFL Volunteer Reference Guide Revision July 8, 2021 Page 23 In any emergency, calling 911 directly from your location is always a good option as it removes a link in the communications chain, reducing delay. However, be sure to notify SAFETY NET of your situation as soon as practicable.SAFETY NET exists as a resource and can efficiently and expeditiously dispatch EMS or other emergency services if this will be faster. For all other issues, communicate your logistics,safety, participant assistance, or other related event request or questions directly to SAFETY NET via Amateur or your Commercial Radio. If not available, call the OPS phone number listed on the rear of your credential (also on each participant’s wrist band): 617 532 0073 Participants (and all volunteers) are instructed to call 911 first for serious emergencies and otherwise to contact OPS at the phone number printed on their wrist band for any assistance.It is desirable that a participant call OPS after they’ve dialed 911, but only if this notification does not impact their care. General Principles and Guidelines for all Volunteers Although repeated throughout this document, all team members are reminded that they are first responsible for participant and staff safety. First,look out for your own safety, whether driving,stationary, or at the scene of any trouble, then assist others. Remember: when facing a stressful situation, such as a cyclist crash, THINK, ACT, and COMMUNICATE. Here are a few helpful safety reminders for all CFL volunteers: •Wear your CFL volunteer T-shirt; •Carry a form of picture ID, such as a driver ’s license; •Wear your CFL credential lanyard; •Carry a charged mobile phone (if you own one). Amateur Radio operators will carry one or more portable radios with extra power packs; •Wear a reflective vest when performing duties as a SAG, MARSHAL, or when otherwise upon or near a roadway; •Study and understand your assignment. If a SAG, MARSHAL,REPAIR, or MEDICAL team member, study the route maps; •If a SAG, it is the responsibility of your navigator (or driver, if solo) to know your exact location at all times. Should you encounter a crash, fumbling through a map will waste precious time; •Unless you are presiding at an emergency such as a cyclist crash, do not stop or direct the flow of automobile traffic; •Comply with the requests of police, fire, EMS or other public safety personnel. Once they arrive, we are relieved of direct care responsibility unless otherwise directed; •Arrive to your assignment early, introduce yourself to other team members, and have fun. Police Details As the event traverses many communities and safety is a high priority, police details will be present at several difficult locations. You may also notice a generally stronger police presence. Their role is to assure safe passage at key intersections CFL Volunteer Reference Guide Revision July 8, 2021 Page 24 for all participants. We encourage you, as a volunteer, to introduce yourself to each detail (where this may be done safely), and thank them for their assistance. If carrying sufficient supplies, offer the detail officer bottled water or snacks. Remember, they are members of the safety team, too. Police Details may ask if they may be released. Event Operations is usually in the best position to make this determination. Do not release a detail before you have received permission to do so from Event Ops. The movement and disposition of details has been planned in advance, although event dynamics may require changes. Location, Location, Location In response to conditions or as a pre-planned operation a REST STOP or other fixed unit may need to change location. Amateur Radio operators and all CFL volunteers should be prepared to quickly and efficiently relocate as needed. CFL Contingencies Identifying, planning, and practicing for every imaginable problem at an event such as this would be impractical.But there are a few things where some prior thought and a plan will be helpful should a contingency occur. Those which benefit from pre-planning at this event are (a) Course Obstruction,(b) Route Hold or Evacuation, and (c) Crash. Course Obstruction Prior to rider release a unit will traverse the routes to make sure signs are in place and there are no issues. This unit will be looking for loose pavement, construction equipment,planned activities which might produce a problem,potholes, or any other condition that might result in a diversion or delay. Any new issues will be briefed in the morning before you depart to your assignment. All units are asked to report any conditions that they feel may represent an obstruction. Route Hold or Evacuation Convective weather (thunderstorms/lightning) will require event delay or, if already in progress, a Route Hold with sheltering in place. The Event Manager, in conjunction with other staff,will determine if a hold or evacuation must take place. Only the EM or public safety may order an evacuation, however CF staff at a REST STOP or other location may order a local evacuation or diversion in the furtherance of participant safety,provided such action be reported immediately to the Event Manager. If evacuation is needed the priorities are (1) people,(2) bicycles and (3) supplies. In a hold, riders are asked to shelter in place at designated rest stops. If an evacuation is necessary, rest stops and SAG units will, under the coordination of Event Operations,conduct it. Rest Stop volunteers are encouraged to locate a nearby place of shelter at the start of their shift. In any hold or evacuation, make sure volunteers are staying safe. Crash •Think before you act. A few seconds to consider the situation and your options will make a big difference •Assess scene for personal safety and have a plan of attack •Call for assistance. Briefly describe what you see and what you believe is needed. CFL Volunteer Reference Guide Revision July 8, 2021 Page 25 •Protect victims and the scene from any traffic and care for them within your level of training and/or experience •Never move a victim and encourage those with injury to stay calm and still until help arrives •If there’s any reason to suspect a spine injury, immobilize/stabilize the victims head •When able, gather witnesses and use CF-provided incident form for details •If aid or assistance is refused by a participant,ask them to complete the Right of Refusal form •Take photographs of the scene if possible and provide these to CF staff. Be sensitive to photographing victims. Other contingencies Weather Adverse weather for our current season will, at its worst, consist of a cold and heavy rain or convective (lightning) activity. CFF may be forced to cancel the event entirely if this occurs. CFF may also execute the option of limiting the event courses or length. You will receive notice immediately should either of these occur. Adverse weather may happen during the event. It is unlikely, but evacuation and sheltering of participants may be called for. Should this occur, CFF will initiate an evacuation plan. Instructions will be given to you once this occurs. Security This event is not one which would invite trouble such as occurred at the 2013 Boston Marathon. There are no specific instructions for this event beyond the usual duty to be observant and report anything you feel is unusual or that might need law enforcement attention. Should a security event occur, follow the immediate direction of public safety and report the situation to OPS. Knowledge of an ongoing incident may necessitate halting or re-routing and if you are at or near the scene OPS will likely task you with carrying out the logistics, such as stopping participants and/or instructing them as to any route changes. Recent guidance has been issued by the Massachusetts State Police regarding an “Active Shooter ”. Should such an event occur: •Leave the scene quickly if it is safe to do so, otherwise shelter in place •Notify authorities immediately, unless they are already present •NEVER approach an Active Shooter scene •Be understanding: Authorities will respond to deactivate the shooter and may not be able to assist the injured immediately •Follow the directions of authorities if sheltering in place. An orderly process to make the area safe will take time and requires doing exactly as you are instructed. Managing the Media/Bystanders In no circumstance should you speak to anyone who may ask for details or your opinion about a crash or incident, however minor. Only provide information to a public safety official (police/fire/ambulance), OPS, or a credentialed CFF official. For media inquiries, the direct phone number of the CFF Media Official for this event will be included in your Assignment document. Should a media representative hound you for a statement, CFF suggests the following reply: “I am a volunteer with the Cystic Fibrosis Foundation.At this point I do not have all of the facts at hand. Please contact (name and telephone number of the designated CFF media official) for details.” There is no obligation to respond to media, but a professional and courteous reply is a good one. CFL Volunteer Reference Guide Revision July 8, 2021 Page 26 Finally, it is recommended that you keep your own notes, in case you are asked to recall the details later by CFF or other authorities, either as a witness to a crash, or as someone who discovered it. Incident Reporting All SAG and REST STOP units are provided with the Special-Event-Incident-Accident-Witness-Report form.This form should be completed wherever and whenever an unusual event occurs. Examples of unusual events: •Cyclist falls and skins knee, refuses medical or SAG help •Altercation occurs between cyclist and motorist •Any EMS, Police of Fire (public safety) interaction involving a Cyclist, or CF volunteer The purpose of the form is to provide information that can be valuable long after the incident has closed.Should the cyclist who refused medical attention suffer later difficulty,the documentation will show that they were offered help and refused. Should charges be filed against a motorist or cyclist involved in an altercation, the form will help document what happened and provide witness statements and information. All volunteers are encouraged to become familiar with the form and its intended purpose and to not hesitate to use it where they feel it is needed. As always, consult with Event Operations should you have any questions. Cycling Safety Cyclist participation in CFL is predicated on three requirements. First, according to CFF’s rules, a participant must be 18 years of age or older. However, the participation of younger cyclists between 16 and less than 18 years old is permitted in this event provided they are “accompanied by a person 18 years of age or older ”. Generally, the number of younger riders is quite small. Nonetheless the presence of children on any of the courses amplifies the desire for increased safety vigilance. Second,everyone wears a helmet. No exceptions. Third, all participants must follow Massachusetts cycling law. These rules will be briefed the morning of the event. As a matter of principle, if you see a participant without a helmet or who is operating in an unsafe manner and you are unable to get their attention, report this to OPS with the BIB NUMBER and/or bike and cyclist description. A participant cannot be forced to follow the rules by any person other than a police officer. You will have done your part for due diligence by respectfully reminding the participant to follow the agreed-upon rules. Rules of the Road Cyclists in Massachusetts are required, just like other vehicles on the road, to observe stop signs,traffic intersection signals, the instructions of police or emergency service personnel,to signal stops and turns, and to follow every applicable road use requirement that automobiles do, plus a few that are unique to cycling. Well, there may be a few exceptions.Cars, although they have done so many times, can’t legally operate on sidewalks. Cyclists can unless a local ordinance prohibits it. There’s no need for you to become an expert in cycling law.For this event and others, let common sense be your guide. Your role is CFL Volunteer Reference Guide Revision July 8, 2021 Page 27 not traffic cop. It is first, as noted earlier, safety. So use your best judgment and work closely with your team leader in all situations. Everyone wants to cycle safety, but sometimes a gently worded reminder is helpful. Sharing the Road The vast majority of avid cyclists participating in this event understand that “sharing the road” means sharing it with everyone, yet there are occasions where this sharing is not quite what practicality, safety, and the law has in mind. Some cyclists, fully occupying an entire traffic lane,have needed the gentle reminder that “sharing the road doesn’t mean just among our group”. Failing to yield sometimes generates words between cyclists and motorists, and simply reminding cyclists that they need to operate safely may be met with cross words, too.Don’t let words bother you. Simply ask firmly and respectfully that participants who are operating on the fringe be more careful. Humour sometimes goes a long way in greasing the message. Follow the lead of more experienced CFF volunteers if in doubt. In Massachusetts, newly-enacted law allows cyclists to ride no more than 2-abreast.Cyclists also must allow traffic to pass. In cases where there is a single lane this means cyclists MUST travel single-file. However, on a multi-lane road cyclists may ride 2-abreast (maximum) provided they are in the right-most lane. This simple rule of the road is sometimes challenging for motorists and cyclists. You are encouraged to remind groups of cyclists that they should stay to the right and follow the rules. CFL Volunteer Reference Guide Revision July 8, 2021 Page 28 Appendix 1 Amateur Radio Topics The Tactical IDs used in the examples to follow may not comport with those used at this CFL event. When in doubt, refer to the previous sections for exact phrasing. Technique and Net Operations For this CFF event all Amateur Radio communications shall be conducted in accordance with the Communications Standards document. Please refer to this for specifics, including how to initiate and answer calls, the use of phonetics,standard phrases, and other techniques to increase efficiency and accuracy. All Nets will be operated in a HYBRID format. This means that any station may directly call another,provided the communications channel is not in use. The Net Controller (for any NET) has priority, as does any declared urgency, such as a crash. When calling a station make it brief, or take a longer conversation to one of the simplex channels (with the Net Controller ’s permission). The aim of the standards is to help us become more effective communicators. The points below may be helpful: •Fully understand what it is that we need to convey before we transmit; •Speak slowly and clearly, particularly in a stressful situation where raised voices and rapidity tends to be ineffective; •In the choice of what information to include in any transmission, anticipate questions and therefore form your transmission with data that will reduce Q&A time; •Although Amateur Radio can get the message through faster and with greater reliability than any other method, consider if our open channel – one that can be picked up by anyone with a scanner – would be appropriate for communicating message content with personal or confidential content. Typically switching to a phone call would apply for anything that one would consider private or confidential. In Amateur Radio public service,instances where using a phone is better advised are however, rare; •Avoid code phrases. Use plain English and simple language; •Use standard ICAO phonetics when you need to spell out a detail. This prevents “E” from being heard as “D”, or “C ”, or “B”. The same should be used for numbers (ZE-RO, NINER, etc); •Identify yourself clearly with your tactical call sign; •Before communicating the full message, especially where the communications channel is active, predicate your call with a “header ”. Example: “SAFETY NET, LEGACY… WITH A REQUEST”); •Optionally complete your message with a phrase which instructs as to the type of response you need. Example: “ACKNOWLEDGE”, which means “please tell me you received my message/request ”, or “READ BACK”, which asks the other station to read back the information you just sent to confirm it was received accurately. Please,thank you, and other familiarities are also nice and can lend to professional sounding communications, too ☺; Our communications standards are based upon those used at the BAA Boston Marathon. Your Net Controller (SAFETY NET or TRACKING NET) does not “control” anything except the communications process. Your Net Controller has the furtherance of safety as their primary purpose. They are tasked with assisting the Event Manager in critical management communications. The “control”part has to do with tradition and, in a closed net format, control of the communications traffic flow. The term NET CONTROL is not used in this event. If at any time you have priority or emergency traffic,announce your intention with the procedural phrase CFL Volunteer Reference Guide Revision July 8, 2021 Page 29 “PRIORITY/EMERGENCY TRAFFIC”. All stations should clear the air for your traffic. The Net Controller will assist you as the situation dictates and will otherwise manage the net as noted above. Sometimes stations not involved in the event may be heard on the communications channel. Your Net Controller may let them know that the event is in progress and request that they move to another free channel. Let your Net Controller manage this and other situations. Your job is to stay focused on your assignment without the burden of managing communications. As noted earlier each station will be assigned a TACTICAL call sign for functional identification during the event. This should be used to identify your unit when making a call.Example: You:SAFETY NET,CORNELLS.. REQUEST Net:NET ANSWERING CORNELLS You: (pass your request) At the conclusion of the completed traffic, EACH station must identify with their FCC Call Sign. You:CORNELLS, KB1ABC Net:K1MGY If you forget to identify… You:CORNELLS, KB1ABC, FOR ID …and you’re covered. §97.119 Station identification (in part) (a)Each amateur station, except a space station or telecommand station must transmit its assigned call sign on its transmitting channel at the end of each communication,and at least every ten minutes during a communication, for the purpose of clearly making the source of the transmissions from the station known to those receiving the transmissions. No station may transmit unidentified communications or signals, or transmit as the station call sign, any call sign not authorized to the station. (b)The call sign must be transmitted with an emission authorized for the transmitting channel in one of the following ways: (1)By a CW emission. When keyed by an automatic device used only for identification, the speed must not exceed 20 words per minute; CFL Volunteer Reference Guide Revision July 8, 2021 Page 30 (2)By a phone emission in the English language. Use of a standard phonetic alphabet as an aid for correct station identification is encouraged; Willful and malicious interference is rare, but happens.Should the NET suffer from such interference it is best to ignore it. Never acknowledge the interference or make reference to it on air. In internet terms, “don’t feed the trolls”. As a contingency we can use an alternate channel.See the ICS-205 for all channel assignments. Each channel is assigned a letter code. You may hear, “SENIOR CENTER, NET.SWITCH AND ANSWER NOVEMBER. ACKNOWLEDGE”. This means to acknowledge the instruction and then change your frequency to the one assigned as “NOVEMBER”, and then answer the call on the new frequency. This technique will provide some protection from intentional interference as the station causing it may not know what frequency “NOVEMBER” is assigned to. Of course the method is crude and only effective until the interfering station figures out our method. The open microphone is an oft-occurring fact of life at events such as this. Be sure that you are (a)NOT using VOX, (b) your mic key is not subject to being sat upon or otherwise keyed down unintentionally, and (c) that your radio,if so equipped, has a brief transmit time out timer enabled (some radios have this feature). Following a team meeting prior to deployment, the Net Controller will issue a roll call and radio check.We want to make certain you’re ready to go before you get to your station. Once at your assignment, please check in and advise the status of you and your team. Your Assignment Document will remind you of this and other procedures. Periodically throughout the event you will be called to check on your status. It will go something like this: Net:LUTHERAN, SAFETY NET, CHECKING You:LUTHERAN, ALL SET, [Call Sign] Net:THANK YOU LUTHERAN. SAFETY NET, [Call Sign] This periodic check-in lets everyone know your status,and assures that we have good communications. The check also has the benefit of informing others listening on the open channel that there is an event in progress. Also,if you are a mobile unit (SAFETY/SWEEP), always precede your call (or status response) with your present location. It ’s helpful to report where you are which aids in dispatch and situational awareness amongst other units. Priority, or Emergency? The procedural phrase PRIORITY TRAFFIC and EMERGENCY TRAFFIC have different applications. PRIORITY TRAFFIC as noted earlier may be used in situations where a request for assistance, an accident report, or incident has already occurred. It clears the frequency and gives you priority. EMERGENCY TRAFFIC is to be used in cases where an impending life-safety issue is ongoing or about to happen. Think bridge collapse. EMERGENCY TRAFFIC raises the pulse level and pushes the big red buttons. It’s very unlikely you will ever have to use this phrase, but if you do, it will get even more attention than PRIORITY. Think of it as SOS. CFL Volunteer Reference Guide Revision July 8, 2021 Page 31 Emergencies We don’t want any emergencies; don’t want to create any; don’t want to be mixed up in any. Jest aside,these are highly unlikely. Nonetheless appropriately and effectively responding to an emergency is one of the primary reasons we’re all here. So, what do you do when challenged with a non-nominal event? You are in the best position to make the first call for help. So, if you encounter an emergency situation that requires an ambulance, the fire service, and/or police, and have mobile phone coverage, please call the Police/Fire/Ambulance phone number for the town you’re in. A list of these numbers is provided on your Assignment Document. Call 911 if there’s no time to spare. If it ’s more expeditious, make your request directly through your NET. Note that all 911 calls are handled by the State Police.So when they answer simply ask to be connected to the police, fire or ambulance service for the town in which you are calling.Rattling through details will simply delay effective response. Once you have notified emergency services, contact NCS as soon as you can with the procedural phrase PRIORITY TRAFFIC and advise NCS of the situation and any actions that have been taken. For example, should you come upon a bike crash, the call would go something like this: YOU:SAFETY NET,FARM POND – PRIORITY TRAFFIC NET:ALL STATIONS STAND BY FOR PRIORITY TRAFFIC.SAFETY NET ANSWERING FARM POND. YOU:FARM POND. WE HAVE A REPORT OF A CYCLIST DOWN AT 70 WEST STREET WAYLAND. EMS HAS BEEN NOTIFIED. NET:FARM POND, WE COPY: CYCLIST DOWN 70 WEST STREET WAYLAND WITH EMS NOTIFIED. ADVISE ANY FURTHER REQUIREMENTS. YOU:FARM POND, [Call Sign] NET:SAFETY NET, [Call sign] (after a sufficient pause) NET:ALL STATIONS, THIS SAFETY NET STANDING BY FOR PRIORITY TRAFFIC. PLEASE REFRAIN FROM TRANSMISSION UNLESS YOU HAVE PRIORITY OR EMERGENCY TRAFFIC. SAFETY NET, [Call Sign] at [time] During this period, we must keep the air clear for the unit that requested PRIORITY. It is important to let SAFETY NET know when you no longer need to lock the frequency for your exclusive use. This decision will be yours to make based upon your determination that further critical communications will no longer be needed. Typically, this point is reached upon arrival of emergency services. Once the situation is cleared SAFETY NET will return to an OPEN format with an appropriate announcement and routine traffic will be permitted. If you cannot notify emergency services on your own then immediately call SAFETY NET with the procedural phrase PRIORITY TRAFFIC and report (a) your exact location, (b) the nature of the emergency, and (c) the resources required.Consider the example of the tersely-formatted exchange above.You need not duplicate the language, but instead follow the ideas of accuracy, unambiguous language, and brevity. If SAFETY NET dispatched emergency services for you,they will eventually respond as to the status of the dispatch. For example, you’ll receive the message: “EMS AND POLICE DISPATCHED. ETA 10 MINUTES” SAFETY NET may request more information such as where the victim is being transported to and the disposition of their bicycle. Never transmit information as to a victim’s medical condition or injury details. These are not needed and are CFL Volunteer Reference Guide Revision July 8, 2021 Page 32 inappropriate for our purposes and format. And never transmit the name of a participant. Instead use the participant’s BIB NUMBER for identification. Identifying a participant by name may violate privacy. Remember, our service is uniquely structured as one whose transmissions may be monitored and, most critically, conveyed to any other party.There is no expectation of privacy in our service, so we must self-regulate and apply privacy protections ourselves. As we will be keeping a log of any events, please report the arrival of emergency services to the scene and also report the disposition of the participant/s involved. For example,if a participant with BIB NUMBER 123 is involved in an accident and is transported to hospital, notify SAFETY NET of the BIB NUMBER and the hospital to which the participant is being transported. The destination hospital will be provided by EMS on the scene when you identify yourself and make the request. Fortunately this event is being held in locations having excellent emergency services. So should police,fire, or ambulance be needed, you won’t have to wait long, holding the bag.However, in the appendix you will find “Accident Scene Basics”, a treatise culled from larger events that offers a refresher by way of some helpful ideas you hopefully won’t have to use. For any situation requiring EMS, refer to and use the EMS REQUEST TRACKING FORM. CFL Volunteer Reference Guide Revision July 8, 2021 Page 33 APPENDIX 2 CFL REST STOPS In 2017, to improve recognition and clarity, we are no longer referring to Rest Stops by number, but instead using a plain language Tactical ID using the common name of the location. CF START/FINISH Tactical ID: START/FINISH Fatima Shrine 101 Summer Street Holliston, MA https://www.google.com/maps/myplaces?hl=en&vpsrc=1&ctz=240&ie=UTF8&ll=42.178082,71.444285&spn=0.009604,0.017 295&t=m&z=16&iwloc=A LUTHERAN 12 mile Route Rest Stop Tactical ID: LUTHERAN Lutheran Church, Holliston 600 Central Street Holliston, MA (508) 429-5705 Contact at site:Beth Mog (508) 904-3796 Distance from FATIMA: 10 Minutes. 3.1Miles CFL Volunteer Reference Guide Revision July 8, 2021 Page 34 https://www.google.com/maps/myplaces?hl=en&vpsrc=6&ctz=240&ie=UTF8&ll=42.198401,- 71.404116&spn=0.004801,0.008647&t=m&z=17&iwloc=A FARM POND 30/65 mile Rest Stops Tactical ID: FARM POND Farm Pond Recreation Area https://plus.google.com/116380415759928370000/about?gl=us&hl=en Sherborn, MA Contact at site:Linda Dunn 978-771-8729 Back up: Amy Varrell (508)308-9059 Distance from FATIMA: 20 Minutes. 8.5 Miles CFL Volunteer Reference Guide Revision July 8, 2021 Page 35 https://www.google.com/maps/place/197+Lake+St,+Sherborn,+MA+01770/@42.2326894,- 71.3513774,18.33z/data=!4m2!3m1!1s0x89e478690a74ea4b:0xc239806dd26fa6b2?hl=en-US SENIOR CENTER 25 mile mark/MANDATORY CHECK-IN Tactical ID: SENIOR CENTER 159 Goulding Street Holliston, Ma (508)429-0622 Contact at site:Katie Gutwill (508) 509-0878 Distance from FATIMA: 8 Minutes. 3.8 Miles CFL Volunteer Reference Guide Revision July 8, 2021 Page 36 https://www.google.com/maps/place/Holliston+Senior+Center/@42.1832473,- 71.4062865,17z/data=!4m6!1m3!3m2!1s0x89e4774adc9ade81:0xe5ebe02ff697e06!2sHolliston+Senior+Center!3m1!1s0x8 9e4774adc9ade81:0xe5ebe02ff697e06?hl=en-US CORNELLS 36 mile mark (WATER STOP ONLY – NO CHECK IN) 65 mile Tactical ID: CORNELLS 229 Hayden Rowe St, Hopkinton, MA 01748 (508) 435-6191 Contact at site:John Beling (508) 317-3513 Distance from FATIMA: 11 Minutes. 5.3 Miles https://www.google.com/maps/place/Cornell's/@42.2004438,- CFL Volunteer Reference Guide Revision July 8, 2021 Page 37 71.5098417,17z/data=!4m7!1m4!3m3!1s0x89e474760b6a975d:0xe0b96dbebdd93a02!2sCornell's!3b1!3m1!1s0x89e47476 0b6a975d:0xe0b96dbebdd93a02?hl=en-US LEGACY 55 mile mark/MANDATORY CHECK-IN Tactical ID: LEGACY Red Barn at Legacy Farms 29 Clinton Street Hopkinton, MA 01748 Contact at site:MJ Hamilton (508) 380-8465 Back up: Kathleen Keen (610)291-4842 Distance from FATIMA: 13 Minutes. 5.1 Miles https://www.google.com/maps/place/29+Clinton+St,+Ashland,+MA+01721/@42.2328557,71.4863294,1340m/data=!3m1!1 e3!4m2!3m1!1s0x89e4742c5b3274e5:0x72d4eca8e4ad32d CFL Volunteer Reference Guide Revision July 8, 2021 Page 38 APPENDIX 3 COMMUNICATIONS FREQUENCIES Please refer to the ICS-205 document for frequency assignments. Communications Contingencies If a repeater fails, either on the SAFETY NET or INVENTORY NET side, switch to the next available repeater in the linked group. For example, if you cannot reach ALPHA,try BRAVO. If you cannot reach any repeater in the linked group,try the other repeater (SAFETY fails over to INVENTORY; INVENTORY fails over to SAFETY) for coordination. If all else fails, call SAFETY NET on DELTA, the GUARD frequency, or use Commercial radio. If a total failure occurs (unlikely), call OPS by mobile phone for coordination. Should a major event, such as a crash, occupy considerable time on the primary SAFETY NET, radio communications may switch to an alternate repeater at the direction of Event Operations. Certain channels are reserved for this purpose. These channels will not be guarded and should not be used for this event absent a request from the Event Operations staff. CFL Volunteer Reference Guide Revision July 8, 2021 Page 39 APPENDIX 4 CF SITUATION TEAM The CF Situation Team assists the Event Manager should an off-nominal event take place such as a diversion,evacuation,or crash with injury.Depending upon the circumstances,one or more members of the team will respond to the scene of the incident. During the event, please avoid calling Situation Team members directly. Instead, please call the EVENT OPERATIONS Center at: [number] It is likely EVENT OPERATIONS will have an answer or immediate guidance for you. If not, your request or issue will be routed to the appropriate staff or volunteer. Situation Team Members: TITLE NAME PHONE EMAIL EVENT MANAGER Terry Waite COMMUNICATIONS AND SAFETY Dave Gilman VOLUNTEERS Patty Osten MEDICAL Chris Gibbons APPENDIX 5 APRS SYSTEM This year, The CFL Communications Team will be using APRS (Automated Position Reporting System) to track assets and personnel on the course. This gives event staff a real-time look at how the event is progressing and who may be in the area if an incident is reported. The use of the system will be strongly encouraged for all SAG and SWEEP units.It will be made optional for all others. CFL Volunteer Reference Guide Revision July 8, 2021 Page 40 A temporary digipeater will be on line to help fill known communication gaps. While radio will be the primary method of achieving an APRS system, we do understand that this equipment can be costly. Alternative mobile apps are available for both Android and Apple devices. For Android we encourage the use of APRSDroid and for Apple devices, a similar app called OpenAPRS is also available. For radio units – please use the North American APRS frequency of 144.390 MHz FM per the ICS-205. For Android users – Please see https://aprsdroid.org/for a free app download as well as configuration instructions. For Apple users- Please try the OpenAPRS app in the app store at https://itunes.apple.com/us/app/openaprs/id360574554?mt=8. Amateur Radio APRS users with either APRSDroid or OpenAPRS will need to create an account at http://www.openaprs.net/. Please do this immediately as it may take some time to process. Those familiar with APRS know that SSIDs can be used to differentiate between units. Please configure your SSID with the following: Mobile units: -9 Walking /rest stop: -6 Please also include your Tactical ID after your APRS call sign. Example K1MGY/SAG 2 Please leave beaconing on for the duration of your assignment. If your device supports smart beaconing,please use it. Please let the EVENT OPERATIONS center know if you will have an APRS beacon enabled. APPENDIX 6 VOLUNTEER LIST Rest Stop Managers Volunteer ID Division First Last Phone Tactical ID 401 RIDER SUPPORT tbd LUTHERAN CHURCH 402 RIDER SUPPORT tbd FARM POND 403 RIDER SUPPORT tbd SENIOR CENTER 404 RIDER SUPPORT CORNELLS CFL Volunteer Reference Guide Revision July 8, 2021 Page 41 405 RIDER SUPPORT LEGACY FARMS Road Marshalls Volunteer ID Division First Last Phone Location 301 MARSHALL #1 mi2.6 / all 302 MARSHALL #2 mi5.8 / all 303 MARSHALL #3 mi6.3 / all 304 MARSHALL #4 mi 7.0 / 12s 305 MARSHALL #5 mi 8.2 / 12s 306 MARSHALL #6 mi 9- 12s/mi27 - 65 & 30 308 MARSHALL #7 mi 11-12s/mi 28-65 & 30 309 MARSHALL #8 mi 12-12s/mi 29 - 65 & 30 310 MARSHALL #9 mi 9.9 / 65 & 30 311 MARSHALL #10 mi 15.7 / 65 & 30 312 MARSHALL #11 mi 20.9 / 65 & 30 313 MARSHALL #12 mi 24.6 / 65 & 30 314 MARSHALL #13 mi 31.7 / 65s 315 MARSHALL #14 mi 32 / 65s CFL Volunteer Reference Guide Revision July 8, 2021 Page 42 APPENDIX 7 PARTICIPANT TRACKING WORKSHEET PARTICIPANT TRACKING WORKSHEET REST STOP: START TIME: END TIME: VOLUNTER NAME: CFL Volunteer Reference Guide Revision July 8, 2021 Page 43 i EMS = Emergency Medical Services (an ambulance)ii SAG = Support and Gear. A specially-equipped vehicle able to perform minimal roadside repair and to transport riders and their bicycle to the nearest repair station or the event finish.iii CFL = Cycle for Life iv The Tactical ID for the communications facility that supports units involved in safety and logistics v The Tactical ID for the communications facility that supports units involved in participant tracking Police Departments: Ashland Police Department Chief Craig Davis 508 -881-1212 Dover Police Chief Peter McGowan 508-785-1130 Holliston Police Lt. Matthew Stone 508-429-1212 Holliston Auxiliary Police Captain James Ray 508-429-1212 Hopkinton Police Sgt. Jay Porter 508- 497-3401 Medfield Police Chief Robert Meaney 508-359-2315 Medway Police Sgt. Jeff Watson 508-533-3212 (cellphone 508-328-1781) Millis Police Chief Keith F. Edison 508- 376-5112 Natick Police Chief James Hicks 508-647-9500 Sherborn Lt. David Benton 508-653-2424 Southborough Chief Kenneth Paulhus 508- 485-2147 CFL Volunteer Reference Guide Revision July 8, 2021 Page 44 Permitting Team Comments Parade Permit-CF Cycle For Life SB Meeting- 09/07/2021 August 2, 2021. The DPW approves the Litter Control Plan and has no other comment on the application.. John K. Westerling Director of Public Works, Hopkinton DPW ____________________________________________________________________________ August 13, 2021. I have spoken with Ms. Waite and I am satisfied with the event planning and coordination. I respectfully request that the organizer contact me one month prior to arrange for any last-minute changes or modifications, as well as for any detail requirements. Lt. John J. Porter Police Department. ____________________________________________________________________________ August 3, 2021. Facilities has no Comments Dave Daltorio Facilities. ____________________________________________________________________________ August 3, 2021. I have received the application and appreciate the details within the safety plan and have no additional comments. Chief Slaman Hopkinton Fire Department. ____________________________________________________________________________ Aug 3, 2021 The Health Department approves the plan. We will monitor conditions and advise accordingly as the date approaches. Shaun McAuliffe Health Director __________________________________________________________________________ TOWN OF HOPKINTON Office of the Select Board 18 Main Street, Hopkinton, MA 01748|508-497-9701 selectboard@hopkintonma.gov A Complete Application ​must be filed a minimum of 30 days before event date APPLICATION FOR PARADE PERMIT Applicant’s Name:________________________________________________________________________ Applicant’sAddress:______________________________________________________________________ Telephone Number: _________________________Cell Number______________________________ Email Address:______________________________________________________________________ Applicant: ❑ Private/Individual ❑Business ❑Non-Profit ❑Town Dept./Board/Committee Date of Event:________________(RainDate):_______________Time:__________________________ Purpose of Parade Permit:______________________________________________________________ Road Closures: ______________________________________________________________________ Description/Purpose of Event (Please provide a separate visual or map of the complete route of the proposed event along with a Public Safety Plan) ___________________________________________________________________________________ ___________________________________________________________________________________ ____________________________________________________________________________________ Starting Point:__________________________ Ending Point:________________________________ Expected number of Participants:________________________________________________________ Person Responsible for Control of Litter: _______________________Phone Number_________________ On-site person responsible (day of event) _______________________Phone Number_________________ ADDITIONAL REQUIREMENTS: 1.A copy of ​a Certificate of Insurance​ must be provided to the Select Board Office with this application, naming the Town of Hopkinton as an additional insured for at least $1million dollars in the case of accident. 2.The undersigned applicant agrees that the applicant and parade participants will conform to applicable laws, by-laws and regulations, as well as special requirements that may be made a condition of the granting of a Parade Permit pursuant to this application. 3.Map or specific description of the route​ of the proposed event, along with ​a Safety Plan​ must be submitted along with this request. 4.Litter Control Plan. I/we agree to hold the Town of Hopkinton harmless from any and all liability and will defend the Town of Hopkinton in connection there within. Signature of Applicant: _________________________Date: _______________________________________ June 18, 2021 Elaine Lazarus Town of Hopkinton 18 Main Street Hopkinton, MA 01748 Dear Elaine: I am writing to request your approval for the 2021 CF Cycle for Life to travel through the town of Hopkinton.The event is a single day fundraising bicycle ride to benefit the Cystic Fibrosis Foundation. Over the past 23 years,nearly $3.0 million have been raised by dedicated CF volunteers and participants to support the mission of the Cystic Fibrosis Foundation. This year ’s 24th Anniversary ride is scheduled for Saturday, October 2, 2021. We offer three routes,12 30 and 65 miles. The format of the ride is a split start, approximately 60 65-mile riders will leave Holliston at 8:00 am traveling through 10 towns and back. This is the only route that travels through Hopkinton. 150 - 30/12-mile riders will leave Holliston at 10:00 am. The event starts and finishes at the Fatima Shrine on Summer Street in Holliston. The 65-mile proposed cue sheet is attached, and I’ve spoken with Lt. Porter who believes it is possible to conduct the event on the proposed date. I am aware that we will need to have a Certificate of Insurance naming the town of Hopkinton. Please let me know if there are any other requirements. As always, our priority is making the ride as safe as possible by keeping to side roads when practical and providing support to all riders. We anticipate having 200 riders and 60 volunteers ensuring the safety of our riders this year. The mission of the Cystic Fibrosis Foundation is to cure cystic fibrosis and to provide all people with the disease the opportunity to lead full, productive lives by funding research and drug development, promoting individualized treatment, and ensuring access to high-quality, specialized care. If you have any questions, please do not hesitate to contact me at the Cystic Fibrosis Foundation in Natick at (800) 966-0444 or email us at twaite@cff.org. Thank you for your past support and willingness to help. Can you please let us know about any road closures or planned construction? Sincerely, Terry Waite Associate Executive Director MASS/RI Chapter ו220 North Main St.,#104 ו Natick,MA 01760 ו508-655-6000ו https://www.cff.org/Mass-RI/ August 12, 2021 Hopkinton Town Hall Select Board 18 Main St Hopkinton, MA 01748 Members of the Select Board, Thank you for reviewing this letter. After a challenging year away from hosting our events at Hopkinton State Park, we’re pleased to bring back the Title 9 Triathlon on September 12, 2021. This will mark our 15th Season of Triathlon events at Hopkinton State Park with access to town roads in Hopkinton, Southborough and Ashland. We would like to thank members of the board, Town Administrator, Police and Fire in working with Max Performance to make our events successful and safe. Max continues the tradition of working with the community and our volunteer initiative programs help support Hopkinton HS Swim & Dive, Hopkinton Cross Country, Hopkinton Field Hockey Teams, as well as locals from Ashland and Southborough. We’re proud to promote our relationship with various community organizations. (Please see testimonials on last page) Max Performance is requesting access to the town roads for only our single event September 12th, 2021. We anticipate the return of the May event in 2022. All other permits will be arranged by Max; including Parks and Recreation and neighboring towns. Please see the attached Permit Request for event specifics. Max Performance will continue to support many community groups, most notably the Timlin 5k Race with race equipment and direct setup on race weekend. Ongoing Commitments • Setup of race materials and goods at community events, including the: o Sharon Timlin 5k Race – Hopkinton High School • Attendance: This year’s triathlon we anticipate near 500 athletes triathlon events with family, friends and spectators also in attendance. Over half of the competitors visited Hopkinton on the weekend of the event, stay in local hotels and contribute to the local economy. • Charitable Contributions: o Local HS Groups: Hopkinton Swim & Dive, Cross Country, JV Field Hockey Please contact me directly with any questions you may have. Regards, Tim Richmond, Race Director, 617.797.2215 Request to Use Town Roads Attn: Hopkinton Board of Selectmen Town Manager 18 Main St Hopkinton, MA 01748 From: From: Max Performance Triathlons 23 Lindor Road Tim Richmond, Race Director North Reading, MA 01864 trichmond@maxperformanceonline.com 617.797.2215 Date: Sunday September 12th, 2021 Goal: To host 15th Annual Hopkinton Triathlon Series in a safe and competitive manner at Hopkinton State Park using the park and town roads. The events will encourage health and wellness as well as community involvement of local volunteers who participate in our donation programs. Roads: From Hopkinton State Park – Exit the Back entrance Right onto Howe Street, Right onto Legacy Farms Road, Right onto Cedar Street (Route 85 Northbound into Southborough), Eastbound onto Southville Road – continue east on Cordaville Road – Right onto High Street, Right onto Whittemore Drive, Right onto Sandstone Way, Right Indian Brook, Left Howe Street, Right at Rear Entrance of HSPark. It will not be necessary to close the roads. (Please see attached Map). Police Detail: Typically one officer at Route 85 Cedar Street & Legacy Farms Road or other designated by HPD. Time: 8:15 – 10:00am Additional Information: Hopkinton State Park: All permits are secured with the Dept of Conservation and Recreation Boston. Surrounding towns: Max will arrange any/all police details with Ashland and Southborough. Max continues to work with Environmental Police to coordinate swim safety at the State Park. Max will contract 1 EMS detail at HSP for coverage at the Boat House location. Insurance Liability: Max will continue to name the town of Hopkinton on our 5 Million Dollar insurance liability coverage to ensure appropriate standards. This is customary for all towns involved in Max Performance races. _______________________ ____________________ __________ Town of Hopkinton Delegate Printed Name Date www.maxperformanceonline.com Bike CourseBike Course Hopkinton State Park Direction Cue Mile R Out of Transition Area R Park Road .1 R Howe St./ Wilson Street (Exit Park) 1.3 R Rafferty Road 2.1 R Rt. 85 North 2.5 R Southville Road (Southborough) 4.2 R High Street 6.7 R Whittemore Drive 7.1 R Sandstone Way 7.7 R Indian Brook Way 7.8 L Howe Street 7.9 R Park Road (Re-enter Park) 8.6 L Park Road (Toward Transition) 9.8 L Dismount Area (Slow Speed!) 10 Bike Course The bike course is 10 Miles with a gradual climb at Mile 2. Watch for steep descent at Whittemore Drive. Please follow local traffic laws when riding the course. Race day will include detailed police officers at necessary intersections. Note: You will Exit/Re-enter the park at the Back Entrance of the Park. (This Entrance is typically locked during the season. Please plan your training rides accordingly). For topography and detailed views, please visit: http://www.mapmyrun.com/run/united- states/ma/hopkinton/534124833493280572 Start/End Hopkinton JV Field Hockey Hopkinton HS Cross Country Tim: Thanks for the wonderful race today. You surely "dot the "I"s and cross the "T"s" on all of the details. Everything was safe, efficient and all of the participants were polite as were the volunteers ( I did not see any of them on their Smartphones which meant to me they were paying attention to their responsibilities). In appreciation, Janit Romayko Tim, Thank you so much for putting on such amazing race. It is great to see the smiles all around. Thank you again for everything you do. LIsa Season Opener Duathlon/Triathlon & Title 9 Women Triathlon By Max Performance May & September Events Safety/Medical/Operational Plans Medical Page 2 Swim Page 4 Bike Page 7 Run Page 9 Transition Area (Staging of Bikes) Page 10 Weather Plans Page 11 Volunteer Plans Page 12 Swim Bike, Run Maps Page 14-16 Parking Plan – State Park Page 17-18 Communication Plan Page 19-20 Volunteer Packet & Athlete Packet Page 21 Max Performance Personnel Page 22 COVID Era Safety Measures Page 22 2 Hopkinton State Park Events Medical Safety Plan Medical Plan Our events provide Emergency Medical Services (EMS) on site through Ashland Fire Department and Hopkinton Fire (or independent EMS providers). The local hospital and Fire Departments on call will be notified of the event prior to the date. All emergency personnel on site will be in contact via Ham Radio operators to maintain open channels of communications. Max Performance works with Central Mass Ham Radio Operators, who assist with the early miles of the Boston Marathon each year. (Please see attached Communication Plan from Lead Ham Radio Operator) Highlights of the Medical/Safety Plan are detailed below: § Pre-Race Checklist The onsite safety director will complete the Pre Race Checklist to ensure: o Medical personnel are on-site and in place o Ham Radios distributed by Communication Director to: EMS trucks, Race Director, Park Supervisor, Watercraft Operators. o Lifeguards are in place o Hopkinton/Ashland/Southborough Police Departments are in place and ready o Transition area is secure and swim to Transition Area is set up o Event timer is present and equipment is ready to start § Medical Personnel EMS will be located at the swim start and swim exit. One EMS unit will shift to the Finish Line after the Swim Start is clear. Additional on call units will be available the day of the race if multiple incidents occur at locations on the courses. All EMS will be in contact with the Race Directors via Ham Radio to coordinate specific needs throughout the day. § Open Communication System All Race Directors, Police Personnel and specified trained volunteers will be part of the Open Communication System. This system will begin with a pre-race check of all two- way radios, a briefing on roles/duties, an announcement of the start of the race, updates on the path of lead participants and concludes when the last participant crosses the finish line. Status reports to all race directors, volunteers, and police Personnel will ensure a safe and smooth flow to the race with no communication breakdowns. Ham Radio Operators are also on course with direct contact between RDs and Police & Fire Personnel. • Max Performance Personnel Max has each segment of the event broken down into Personnel responsible for Swim Course, Bike Course, & Run Course, Medical, etc. Please see below (page 22) for example. All personnel are confirmed 2 weeks prior to each event. 3 § First Alert Plan In the event of an emergency, the Open Communication System will facilitate a First Alert to the EMS located on site. The nature of the incident will be assessed and if determined necessary by medical personnel on site and race directors, additional on-call EMS units will be brought in to provide support. We have 2 towns onsite, never leaving the race short staffed for EMS. Communication Begins with Lead Race Director > Net Command > Local PD Dispatch. (Please see next page) 4 Hopkinton State Park Events Swim Plan Overall Approach The overall approach in continuing to develop a swim course that is safe and fun. The main ingredients considered in ensuring that these goals are met: § adequate size for the number of expected participants § allowed for swimmer and EMS ease of entry and exit § was compatible with the number of waves needed § allowed ease of viewing by life guards from shore and kayaks in the water § was within reasonable distance of the transition area § continued success at this swim location from previous Max Performance Events § continued success with Environmental Police and Local municipality watercraft in the event a swimmer is removed Further comments on how the above components would be handled, along with additional swim details, follows. Safety The following measures were taken to maximize a safe swim for all participants: § Site Selection The site was chosen in part because it already exists as a swimming location. This precedent ensures that numerous factors already exist like, regular water testing, cleanliness, swimming is a key ingredient of the park/site, water is clear of debris, park officials are already comfortable with swimming there, etc. § Chip timing system on swim entry and exit a.k.a. lost swimmer system – accounting for each swimmer in this manner ensures that all participants are accounted for. Volunteers will be counting swimmers entering and exiting the water. The swimmers will be counted by race cap color. The volunteer counts will be compared with each other and the timing system results (see below) to ensure 100% accountability. The Timing Race Director (TRD) will immediately do a match on the computer of all entering and exiting swimmers. Should less then a 100% match occur in the two comparisons (manual or electronic), the TRD will immediately compare swim entrants with the participants recorded who crossed the bike exit timing mat. This helps account for chip errors. If the “lost swimmer” is still not present, the TRD will immediately notify the head Race Director and every means of investigating the missing person will immediately be undertaken. If warranted EMS watercraft will be used to pursue. The use of lifeguards in the water and on shore will also ensure 100% swimmer accountability, as explained below. § Watercraft 5 Watercraft personnel are provided by Environmental Police and Boating in Boston. Each boat is staffed with an operator and lead swim director to monitor and initiate the below plan for distressed swimmers. Watercraft are located along the perimeter of the swim course divided into two equal parts. (See Attached Swim map). Lifeguards are positioned on the interior to monitor swimmers progress. All watercraft have Radio to communicate with the Lead Race Director on shore. • Lifeguards We utilize a minimum of 1 lifeguard for every 50 participants. We typically use 12 guards for the Hopkinton race. 10 lifeguards will be in kayaks on the lake and two will be on shore. Kayakers will be dispersed throughout the course to ensure safety, adherence and traffic flow. • Distressed Swimmer Plan Lifeguards identify distressed swimmers, kayak to the location and provide flotation device. o Swimmer is provided with rest opportunity determined by lifeguard from panic or difficulty catching breath. o If swimmer exhibits decreased ability to make progress, no progress, flailing arms, or unconscious, the lifeguard will signal to watercraft via whistle to pull the athlete from the water. o The swimmer is taken to shore to be examined by EMS staff at the Boating in Boston Boat Ramps – all medical transports would occur from this location if necessary. § Lifeguard Equipment All lifeguards have either certified rescue tubes or certified rescue ring buoys. Each device will also have a towline. All lifeguards are certified on the use of such equipment. § Whistles All Race Directors, lifeguards and swim-related volunteers have certified whistles for use if an incident requires immediate attention. § Colored Caps Different colored caps will be given to the different waves. This process will occur pre-race via registration and reinforced via loudspeaker prior to event start. The TRD and swim volunteers will also ensure that all colored caps start in their respective waves. § Manageable Waves (Time Trial Start in 2021) To promote spacing & distancing, we will be instituting a time trial swim start where 2 swimmers enter the water to being the race very 10 seconds. This decreases congestion, limits the typical thrashing of a swim start and promotes distancing in the COVID era of racing. It also has been well received by our swim support staff who 6 visually can spot distressed swimmers. This style of swim start typically clears 60 athletes in 5 minutes time. § Body Marking Each participant will have their race number on their body; arm, back of hand, thigh and calf to be viewable by Race Directors if needed throughout the day. § Swim Course Layout and Map The swim course will be point-to-point, starting at the Boat Ramps and finish at the upper beach. The course will be marked with large orange buoys. The course will also be outlined in the participant Athlete Packet. [See enclosed file for swim layout.] § Athlete Packet A comprehensive AP will be given to each participant. The AP will contain swimming safety tips, course layout, wave instructions, cap designations, “what to do if…” and other relevant swim-related information to help ensure race organization, participant knowledge, safety and rule observance. (Please see next page) 7 Hopkinton State Park Events Bike Plan Overall Approach In the development of the Bike Course, we looked to make a course that was safe, fun and challenging for the participants. The bike course was developed with the assistance of the Hopkinton, Ashland, Southborough Police Department to ensure the following: § public safety amongst participants, as well as motorists § making consistent right hand turns to limit cross traffic § cycling on roads at a time of day less traveled by motorists § spreading the racers over the course of 10 miles § maintaining USA Triathlon standards, single file bike riding, no drafting Safety The following measures were taken to maximize a safe Bike Course for all participants: § Course Details The 10-mile course was chosen carefully to facilitate a 1 loop course with consistent right hand turns. The course has only minimal turns to allow for increased rider and motorists safety, while making for a fun, yet challenging layout. § Traffic With assistance from PD, participants will be separated from auto traffic using open roads with visible signage and appropriate course marking. PD will direct auto traffic at locations throughout the course, as trained volunteers will direct participants in the appropriate direction with highly visible signs/flags. High traffic will have detailed police officers to limit/control the flow of motorists. There will be 2 official race vehicles on course, including a mechanic vehicle to pickup or assist athletes. Race vehicles will be communicating with the Bike Race Director throughout the bike portion of the event via two-way radio. 1 race vehicle will always escort the last bikers back to the park. (SAG vehicle) § On-Course Safety Volunteers will be positioned at every turn throughout the course, with each station utilizing Ham Radio operators to communicate the arrival of cyclists and alert EMS in the unlikely event of an on course incident. To facilitate a safe course design, there are zero bike/bike crossovers and zero bike/run crossovers. Police are positioned at key intersections to handle auto traffic. Volunteers direct athletes. § Rider Safety All cyclists are required to wear their race bib and place their designated numbers on their bikes. Combined with body markings; all participants will be clearly identified on course. Additional information on cycling safety tips/USAT rules will be outlined in the Athlete Packet. 8 § Athlete Packet A comprehensive AP will be given to each participant. The AP will contain information on course layout, cycling tips/safety, and USAT cycling guidelines. The topics addressed will increase safety, participant knowledge and rule observance. § Liter Control Plan The Bike Course Coordinator serves as the SAG vehicle on race day. This is the ‘last cyclists’ accounted for vehicle who also provides cleanup of any trash that may have been left behind by athletes. Typically, we don’t see trash but a handful of water bottles which are accidentally dropped throughout the morning. (Please see next page) 9 Hopkinton State Park Events Run Plan Overall Approach The Run Course was developed to ensure a safe, fun, yet challenging course for our participants. The run course was created with the direct assistance of PD personnel/Town Officials in Ashland and Hopkinton State Park personnel to reach the following goals: § attain public safety amongst participants and spectators § create a course that is primarily on closed roads/park roads, free of motorists § to allow the participants a safe looped course inside the stat park Safety The following measures were taken to maximize a safe Run Course for all participants: § Course Details/Transition Area The 5k course was chosen carefully with review by local Town Officials. The looped route consists primarily of closed town/park roads with limited motorists’ access. § Transition Areas Participants will be directed with appropriate signage during their Bike/Run Transition. Signs will clearly mark “In/Out” for respective disciplines and trained volunteers will direct participants. § Traffic With assistance from PD, participants will be separated from auto traffic using mainly closed roads. PD will direct auto traffic at locations where auto traffic may occur. Trained volunteers will direct racers in the appropriate direction with highly visible signs/flags. To increase safety measures, there are zero high traffic intersections on the run course with zero crossovers of the cycling course. § Aid Stations Participants will be encouraged to utilize Aid Stations located at the appropriate distance every 1.5 miles. Trained volunteers will be positioned at the Aid Stations with two way communication devices to alert EMS personnel in the unlikely event of an on course incident. Aid Stations will also provide appropriate water and endurance drinks. In addition, Athletes will receive information in their Athlete Packet regarding proper hydration and nutrition to increase knowledge and safety. § Athlete Packet A comprehensive AP will be given to each participant. The AP will contain information on course layout, hydration tips and running safely. The topics addressed will increase safety, participant knowledge and overall enjoyment of the course. (Note: The 1st Run leg for Duathletes will begin as the first wave, 3 minutes before the first swim waves starts) 10 Hopkinton State Park Events Transition Area Plan Transition Area The Transition Area (TA) Plan emphasizes safety, organization and security. A designated TA Race Director is assigned the TA to ensure accountability. The TA was developed to allow for ample space for bikes per bike rack, the space between bike racks and the overall TA square footage. The TA area is surrounded by heavy steel barricades, multi-colored flags and traffic looper cones in an organized yet equitable fashion. The TA RD will supervise three volunteers to ensure proper conduct, organization and security. All participants will be directed to exit at one end only of the TA. At the exit, volunteers will match bike numbers with body markings or other appropriate identification to ensure that the bike belongs to the exiting participant. The Athlete Packet portrays the TA details via picture, explain TA rules and help educate and reinforce safety and compliance to the participants. A picture of the TA in the main parking area at Hopkinton Reservoir will follow and is posted online at our website. (Please see next page) 11 Hopkinton State Park Events Weather Plan Weather Considerations: We make every effort to produce a challenging, fun, yet safe race for our participants. We reserve the right to modify a portion of the course/race based on weather conditions. In the event of a large-scale weather emergency, the race may be cancelled to protect the safety of our participants. In such a case, participants will be notified via text message & voicemail through a reverse 911 system, in addition to social media postings. Weather Related Topics: § Heavy Rain In the event of consistent heavy rain the week prior to the race, the body of water will be tested the day prior to the event to determine if the water is safe to swim. We reserve the right to alter the overall structure of the race, with strong consideration for a Duathlon in this situation. § Large Scale Natural Disaster Acts of God, large-scale disasters, or local emergencies will cancel our event. We feel it is necessary to protect the safety or our participants and will consider all possible alternatives prior to canceling the race. § Lightning/Fog: Heavy storms with lightning or fog may occur and will postpone the race to allow for weather to pass. The Race Directors will collaborate with local weather officials via National Weather Service and determine if the race can proceed further after a delayed start. § Refund Policy We at Max Performance strive to make our events challenging and enjoyable, however safety is our number one priority. In the event of a weather emergency or act of god, the race may be cancelled indefinitely. We will not be able to issue a refund for the race under these circumstances. • National Weather Service Max Coordinates directly with Ham Operators who have direct access to the National Weather Service to provide alerts in the event of Hurricane or Weather Emergencies. Refund Policy/Transfer Policy is posted on our website at: http://www.maxperformanceonline.com/events.html 12 Hopkinton State Park Events Volunteer Plan Volunteers will be directed by a designated Volunteer Race Director (VRD). Emphasis will be on enforcing communication protocols and in assigning Volunteers commensurate with the respective discipline requirements, i.e. Swim, Bike, Run, TA, Finish line, Registration, Awards, Safety, Food and Parking. Each Volunteer will wear the same shirt and be under guidance of the respective Race Director assigned to their specific discipline. Volunteers will come from our organization, the local community, athletic clubs, online registration, participant family, etc. All Volunteer assignments will be made prior to race day and adjusted as necessary prior to race start. All Volunteer planning and mapping occurs within the weeks leading up to the race. Our flow charts outline in detail the roles that each volunteer fills and their responsibilities. (Please see sample of our Volunteer Packet at end of document) (Please see next page) 13 Hopkinton State Park Events Parking Plan Parking Plan In an effort to increase the safety of park visitors, race participants and race personnel, Max Performance has constructed the following Parking Plan that will be executed in any future events held at Hopkinton State Park. With a coordinated effort by Max Performance, volunteers and State Park Personnel, we can safely place athlete’s vehicles in ideal parking locations, while accommodating any park visitors the morning of an event. Please see notable points below: § Increased Volunteers Dedicated to Parking: Max will dedicate 5-6 volunteers to follow the Parking Plan described below. Pre-race training will include discussion of specific areas athletes will be permitted to park and that no parking is permitted any of the State Park Roads. § Hopkinton State Park Staff: 4 park staff personnel will be arranged and paid for by Max Performance prior to the event. Duration: 5:45AM – 12:00PM. Roles would be at the discretion of the Park Supervisor, but may include assisting volunteers in the direction of athletes to the appropriate parking locations, bathroom opening/cleaning. § Strict Parking Lot Guidelines: On the morning of the event, staff and Max cones/barricades and/or State Park Traffic cones will be used to restrict access to Ash Street & Birch Street. Volunteers will direct all athletes to appropriate Parking Lots in the following precise sequence (Please See attached Map): o Birch Street: Approx 100 spaces. o Dogwood Street: Approx 120 spaces. o Lower Beach Parking Lot: Approx 250 spaces. o Ash Street: Approx 50 spaces. o Parking Lots will be opened up at the discretion of Hopkinton State Park personnel who know the park roads best. If Split Rock is unoccupied, this lot would be utilized as well. o By pushing all of the early arrival athletes to Lower Beach, it ensures this parking lot is filled first. § Detailed Police/EPO officer on site: A detailed officer will be hired to enforce Parking Restrictions the morning of the event. Of particular attention, any side of the road parking on Ash/Birch Street. (Please see attached Parking Plan) 14 Swim Course – Triathlon Hopkinton State Park (Please see next page) Title 9 Title 9 TriathlonTriathlon Swim CourseSwim Course Hopkinton State ParkHopkinton State Park • The course is a Point-to-Point Swim beginning at the Outdoor Rec Boat House. ! Mile in Distance • A Pre-race Meeting will occur in the Transition Area at 7:45. We will then walk together as a group down to the Swim Start. • Swimmers will be cued up by wave (cap color) – look for your colored sign, held by our wonderful volunteers. • Each wave will begin in the water, starting between the Orange Start Buoys. • Keep all Orange buoys on your Left – as you swim close to the shore line. • As you approach the finish, you’ll sight 3 orange buoys in a row. This is where you’ll turn left, head for the beach and run under Max’s Huge Finish Arch (what a rush!). • Follow the tree-lined path back into the Transition Area. Great Job! • Spectators have great views on the beach at the Swim Finish Trans Area Swim Start Finish! 15 Bike Course Hopkinton State Park Direction Cue Mile R Out of Transition Area R Park Road .1 R Howe St./ Wilson Street (Exit Park) 1.3 R Rafferty Road 2.1 R Rt. 85 North 2.5 R Southville Road (Southborough) 4.2 R High Street 6.7 R Whittemore Drive 7.1 R Sandstone Way 7.7 R Indian Brook Way 7.8 L Howe Street 7.9 R Park Road (Re-enter Park) 8.6 L Park Road (Toward Transition) 9.8 L Dismount Area (Slow Speed!) 10 Bike Course The bike course is 10 Miles with a gradual climb at Mile 2. Watch for steep descent at Whittemore Drive. Please follow local traffic laws when riding the course. Race day will include detailed police officers at necessary intersections. Note: You will Exit/Re-enter the park at the Back Entrance of the Park. (This Entrance is typically locked during the season. Please plan your training rides accordingly). For topography and detailed views, please visit: http://www.mapmyrun.com/run/united- states/ma/hopkinton/534124833493280572 Start/End 16 Run Course Hopkinton State Park Begin at Reservoir Parking Lot (Transition Area) Direction Cue R Out of Transition-Park Road (Up hill) R Park Road R Park Road Turnaround Mile 1.1 R Park Road R Parking Lot Onto Grass -Beach Ahead R Park Road R Out of Park onto Howe Street R Re-enter Park toward Foot Bridge Across Foot Bridge L At end of Foot Bridge Across Beach Finish Next to Transition Area Run Course The run course is relatively flat with a short hill coming out of the Transition area. There is one turnaround point located at Mile 1.1. Follow the contour of the Parking Lot as you reach lower beach (Mile 2). Restroom is located on Right side near beach. Aid stations will be located along the run course. For topography and detailed views, please visit: http://www.mapmyrun.com/run/united- states/ma/hopkinton/493323252563 Turn Around Point Water Station Run Out FINISH! 1 2 3 Rest Rooms Water Station 17 Parking Plan Hopkinton State Park In an effort to increase the safety of park visitors, race participants and race personnel, Max Performance implemented the follow Parking Plan with success in 2009-2015. This plan worked well and we will continue to use this plan moving forward. With a coordinated effort by Max Performance, volunteers and State Park Personnel, we can safely place athlete’s vehicles in ideal parking locations, while accommodating any park visitors the morning of an event. Please see notable points below: § Increased Volunteers Dedicated to Parking: Max will dedicate 5-6 volunteers to follow the Parking Plan described below. Pre-race training will include discussion of specific areas athletes will be permitted to park and that no parking is permitted any of the State Park Roads. § Hopkinton State Park Staff: 4 park staff personnel will be arranged and paid for by Max Performance prior to the event. Duration: 6:00AM – 12:00PM. Roles would be at the discretion of the Park Supervisor, but may include assisting volunteers in the direction of athletes to the appropriate parking locations, bathroom opening/cleaning. § Strict Parking Lot Guidelines: On the morning of the event, staff and Max cones/barricades and/or State Park Traffic cones will be used to restrict access to Ash Street & Birch Street. Volunteers will direct all athletes to appropriate Parking Lots in the following precise sequence (Please See attached Map): o Birch Street: Approx 100 spaces. o Dogwood Street: Approx 120 spaces. o Ash Street: Approx 50 spaces. Lower Beach Parking Lot: Approx 250 spaces. o Parking Lots will be opened up at the discretion of Hopkinton State Park personnel who know the park roads best. If Split Rock is unoccupied, this lot would be utilized as well. o In an organized and safe manner, all early arrivals will begin parking on Birch Street. When this road is filled it will be closed and move to Dogwood and so on. § Detailed Police/EPO officer on site: A detailed officer will be hired to enforce Parking Restrictions the morning of the event. Of particular attention, any side of the road parking on Ash/Birch Street. § Increased Signage: Max will provide an increased number of “No Parking” signs to be placed along State Park Roads inside of Hopkinton State Park, particularly on Saturday Packet Pickup. 18 (Please see next page) Last Lot Filled =250 Dogwood 2nd Lots = Approx 120 Birch St 1st Lots= 100 Ash St. Last Lots filled = 50 Split Rock = Last Resort =140 19 Communication Plan Hopkinton State Park Pu b l i c S a f e t y Li a i s o n / C o o r d i n a t i o n / C o m m a n d (L P S - 8 ) Ra c e D i r e c t o r ( T i m R i c h m o n d ) Bi k e C o u r s e C o o r d i n a t o r ( J o e ) Tr i a t h l o n O p s ( H a m R a d i o L i a i s o n ) Ho p k i n t o n D i s p a t c h ( P D / F D / E M S ) So u t h b o r o D i s p a t c h ( P D / F D / E M S ) As h l a n d D i s p a t c h ( P D / F D / E M S ) De t a i l A m b u l a n c e ( s ) Ot h e r D e t a i l U n i t s ( a s a p p l i c a b l e ) De p t . o f C o n s e r v a t i o n & R e c r e a t i o n En v i r o n m e n t a l P o l i c e Tr i a t h l o n L o g i s t i c s / O p e r a t i o n s (H a m R a d i o – 4 4 8 . 7 7 5 / 4 4 4 . 2 7 5 ) Ne t C o n t r o l S t a t i o n Ra c e D i r e c t o r ( T i m R i c h m o n d ) Bi k e C o u r s e C o o r d i n a t o r ( J o e ) Tr a n s i t i o n A r e a Bi k e C o u r s e : St a t i o n 1 - W i l s o n S t / R a f f e r t y R d / R o u t e 8 5 St a t i o n 2 - R o u t e 8 5 @ S o u t h v i l l e R d St a t i o n 3 - P l e a s a n t S t @ H i g h S t St a t i o n 4 - H i g h S t @ W h i t t e m o r e D r St a t i o n 5 - W h i t t e m o r e D r / S a nd s t o n e W a y / I n d i a n B r o o k R d St a t i o n 6 - I n d i a n B r o o k R d @ H o w e S t St a t i o n 7 - H o w e S t @ P a r k E n t r a n c e / E x i t Ru n C o u r s e : St a t i o n 8 - P a r k R o a d ( R i g h t t u r n ) St a t i o n 9 - P a r k R o a d ( T i n t e r s e c t i o n ) St a t i o n 1 0 - P a r k R o a d T u r n a r o u n d ( W A T E R ) St a t i o n 1 1 - P a r k R o a d a t P a r k i n g L o t St a t i o n 1 2 - P a r k R o a d E n t r a n c e / E x i t ( W A T E R ) St a t i o n 1 3 - F o o t P a t h i n t o P a r k 20 Ne t Fu n c t i o n C h a n n e l N a m e / T r u n k e d Ra d i o S y s t e m T a l k g r o u p As s i g n m e n t R X F r e q N o r W R X T o n e / N A C T X F r e q N o r W T x T o n e / N A C M o d e A, D o r M Re m a r k s Th e c o n v e n t i o n c a l l s f o r f r e q u e n c y l i s t s t o s h o w f o u r d i g i t s a f t e r t h e d e c i m a l p l a c e , f o l l o w e d b y e i t h e r a n “ N ” o r a “ W ” , d e p e n di n g o n w h e t h e r t h e f r e q u e n c y i s na r r o w o r w id e ban d. Mode r e fer s t o e ither “A ” o r “D ” indi ca t ing a n a log o r di gita l (e. g . Pro jec t 25) o r "M " indi ca t ing m ixe d m o de. Al l c han n e ls a r e s how n as i f p r o g r a m m e d i n a c o n t r o l s t a t i o n , m o b i l e o r p o r t a b l e r a d i o . R e p e a t e r a n d b a s e s t a t i o n s m u s t b e p r o g r a m m e d w i t h t h e R x a n d T x r e v e r s e d . IC S 2 0 5 E x c e l 3/ 2 0 0 7 In c i d e n t L o c a t i o n - Ho p k i n t o n S t a t e P a r k a n d a r e a , H o p k i n t o n / S o u t h b o r o / A s h l a n d , M A 45 8 . 4 6 2 5 N 1 5 6 . 7 No n - H a m V o l u n t e e r s Ch e c k p o i n t s & R a c e O f f i c i a l s A D2 4 4 A No n - H a m V o l u n t e e r s Ch e c k p o i n t s & R a c e O f f i c i a l s Ta c t i c a l UT A C 4 1 No n - H a m s 4 5 3 . 4 6 2 5 N 1 5 6 . 7 Ha m R a d i o O p e r a t o r s Ch e c k p o i n t s & R a c e O f f i c i a l s Po r t a b l e 7 0 c m St a t i o n s 7 - 1 3 44 4 . 2 7 5 0 W 1 0 3 . 5 To w n C h a n n e l s Pu b l i c S a f e t y Op e r a t i o n s D2 4 4 4 4 3 . 7 7 5 0 W 44 8 . 7 7 5 0 W Ta c t i c a l Ta c t i c a l Ta c t i c a l 4 5 A Pu b l i c S a f e t y A g e n c i e s & T r i a t h l o n C o o r d i n a t o r s 6 A 3 DC R R e c r e a t i o n 1 5 Pa r k C o m m s Ta c t i c a l We s t b o r o 7 0 c m St a t i o n s 1 - 6 Co m m a n d LP S - 8 Li a i s o n / Co o r d i n a t i o n / C o m m a n d Di s p a t c h C e n t e r Co m m s St a t e 7 0 0 / 8 0 0 M H z T r u n k e d R a d i o S y s t e m 5 Ta c t i c a l St a t e 7 0 0 / 8 0 0 M H z T r u n k e d R a d i o S y s t e m Em e r g e n c y C o m m u n i c a t i o n s wi t h D i s p a t c h C e n t e r s A Pu b l i c S a f e t y O p e r a t i o n s Co m m u n i c a t i o n s w i t h D C R 13 S e p t 2 0 1 5 0 7 : 0 0 - 1 2 : 0 0 E D T 2 Co m m a n d LP S - 7 A 1 44 9 . 2 7 5 0 W 1 0 3 . 5 A Ha m R a d i o O p e r a t o r s Ch e c k p o i n t s & R a c e O f f i c i a l s 15 4 . 4 5 2 5 N A Op e r a t i o n a l P e r i o d D a t e / T i m e 15 6 . 7 Co u n t y Mi d d l e s e x / W o r c e s t e r St a t e MA L a t i t u d e 42 - 1 5 - 3 0 N L o n g i t u d e 71 - 3 1 - 0 5 W IN C I D E N T R A D I O CO M M U N I C A T I O N S P L A N Ti t l e 9 T r i a t h l o n Jo h n R u g g i e r o Pr e p a r e d B y ( C o m m u n i c a t i o n s U n i t ) In c i d e n t N a m e 10 S e p t 2 0 1 5 2 3 : 0 0 E D T Da t e / T i m e P r e p a r e d Lo c a l T o w n F r e q u e n c i e s 15 1 . 3 7 0 0 N 7 1 . 9 1 5 1 . 3 7 0 0 N 7 1 . 9 6 VT A C 1 2 No n - H a m s 1 5 4 . 4 5 2 5 N 1 5 6 . 7 21 Sample Volunteer Packet & Link (Distributed to all Volunteers week of event) https://drive.google.com/open?id=1hTCDc7ot4MS6PF8n2j7a_6e- g7T0gHsu&authuser=trichmond%40maxperformanceonline.com&usp=drive_fs Sample Athlete Packet & Link (Distributed to Athletes 2 weeks prior to the event) https://maxperformanceonline.com/wp-content/uploads/2019/08/Title-9-Tri-Athlete- Packet-2019_online.pdf 22 Title 9 Triathlon Race Coordinators Head Race Director Tim Richmond 617-797-2215 Medical/Safety Coordinator Jim Hunt 978-870-7533 Duathlon Start Coordinator Peter Cutting 978-855-1313 Jim Hunt 978-870-7533 Bike Course Coordinator Joe Grant: 617-719-6982 Run Course Coordinator Pete Taglino: 631-560-0647 Registration Coordinator. Ashley Horn: (860) 424-1564 Transition Area Coordinator Megan Gurley: 781-201-9556 Sponsor / Finish Line Coordinator Stiena Wakeman 774-281-0791 Volunteer Coordinator Tim Richmond Parking Coord Pete Taglino: 631-560-0647 Tom Latourneau Radio Operations Coord John Ruggerio: 508-982-0617 23 COVID ERA SAFETY MEASURES There are several protocols that we will continue to implement this year and ask athletes to follow all guidelines that are laid out: • Masks: in accordance with current CDC guidance - masks are required for those who are unvaccinated. Unvaccinated athletes will be asked to wear a mask upon arrival & up to the swim start, re-masking after you finish the total event. Please honor this guidance. • Time Trial Swim Start - two athletes at a time, every 10 seconds to spread it out. This is different from the mass start style which may cause congestion, it also provides increased sight lines for lifeguards patrolling in the water. • Spacing in TA - you’ll notice plenty of distancing inside TA this year, we typically provide 8 athletes per bike rack and we are allocating 4 athletes to increase distancing. • Body Marking & Aid Stations - suggestions noted in athlete packet include self body marking at home to limit contact, as well as self supported aid stations and bring your own hydration. • Sanitizing stations – hand sanitizers and wipes will be provided throughout the grounds and outside of the portable restrooms. Additional measures can be implemented if there is any rollback of the State of Massachusetts’s reopening plans. Max Performance has provided input to the state as part of a coalition of race directors in the Return to Racing – Winter 2020/Spring 2021. Permitting Team Comments Parade Permit-Title 9 Women Only Triathlon SB Meeting- 09/07/2021 August 18, 2021. The DPW approves the Litter Control Plan and has no other comment on the application.. John K. Westerling Director of Public Works, Hopkinton DPW ____________________________________________________________________________ August 18, 2021. The Police Department has worked with this organization and these race routes in the past. There have been no issues and there will be no road closures. We ask that the vendor contact me one month prior to the event to confirm the detail placement, signage and notifications. Lt. John J. Porter Police Department. ____________________________________________________________________________ August 17, 2021. Facilities has no Comments Dave Daltorio Facilities. ____________________________________________________________________________ August 19, 2021. The FD has no comment on this plan. William R. Miller Hopkinton Fire Department ____________________________________________________________________________ August 19, 2021. As most of the activities related to "health" will operate within the Town of Ashland, the health department provides no comment. The Department recommends that the organization work with the Town of Ashland and DCR to monitor the reservoir for cyanobacteria. Shaun McAuliffe Health Director __________________________________________________________________________ 8/25/2021 Town of Hopkinton, MA Mail - Heeney cultural council resignation Ilgpaigct-tgo Heeney cultural council resignation Elaine Lazarus <elainel@hopkintonma.gov> Michelle Heeney <miheeney@gmail.com> Wed, Aug 25, 2021 at 2:35 PM To: selectboard@hopkintonma.gov, Sterling Worrell <culturalchair@hopkintonma.gov> Hello, I would like to start by saying thank you to everyone who has helped me during my time in the Hopkinton cultural council, especially chair Cassidy, selectboard vice chair Ritterbusch, and selectboard chair Nastullah. With a heavy heart I must resign from my position for two reasons the first is that my permanent address has moved to Spencer, MA and the second is that I must physically relocate to Ithaca, NY to begin a PhD program at Cornell university. I have appreciated all of the things I have learned for my brief time in the Hopkinton town government. I wish this town and you all nothing but growth and success in the future. All my best, Michelle Heeney https://mail.google.com/mail/u/0?ik=dbd2da471 e&view=pt&search=all&permmsgid=msg-f%3A1709091386352639332&sim pl=msg-f%3A17090913863... 1/1 DISCLOSURE BY NON -ELECTED MUNICIPAL EMPLOYEE OF FINANCIAL INTEREST AND DETERMINATION BY APPOINTING AUTHORITY AS REQUIRED BY G. L. c. 268A, § 19 MUNICIPAL EMPLOYEE INFORMATION Name: William Miller Title or Position: Fire Chief Municipal Agency: Fire Department Agency Address: 73 Main Street, Hopkinton, MA 01748 Office Phone: 508-497-2323 Office E-mail: wmiler@hopkintonFD.org My duties require me to participate in a particular matter, and I may not participate because of a financial interest that I am disclosing here. I request a determination from my appointing authority about how I should proceed. PARTICULAR MATTER Particular matter E.g., a judicial or other proceeding, application, submission, request for a ruling or other determination, contract, claim, controversy, charge, accusation, arrest, decision, determination, or finding. My wife's brother is a Lieutenant in the Department (Bill Krauss). In my role, I am responsible for overseeing and supervising all the Lieutenants in the Department, including my brother-in-law. Additionally, if we are both responding to the same incident, I hold a higher rank and can direct his actions during the response efforts. I also assign Lieutenants and Firefighters to duty groups (i.e., scheduling), assist in scheduling overtime, and sign payroll warrants. As the Department manager, I will advise the Town Manager during the Hopkinton Permanent Firefighters Association's negotiation of its collective bargaining agreement and any revisions or amendments thereto. I will further participate in any grievance process, as outlined in the collective bargaining agreement and state law. I am also responsible for the hiring, promoting, and firing Department employees. While I typically am responsible for the review of all lieutenants within the Department, I will be delegating the review of Lieutenant Krauss to the Deputy Chief or, in the case the Deputy Chief position is vacant, other municipal employees. Finally, Lt. Krauss' son and his son's fiancee are both employed by the Department. As Lt. Krauss' appointing authority, I may be called on to make a determination pursuant to G.L. c.268A, §19(b)(1) that the financial interest Lt. Krauss, his son, or his son's future wife have in a particular matter is not so substantial as to be deemed likely to affect the integrity of the services which the municipality may expect from the employee. Please note that I have submitted a Section 23(b)(3) form disclosing my relationship to my nephew and his fiancee. Your required participation in the particular matter: E.g., approval, disapproval, decision, recommendation, rendering advice, investigation, other. It is within the scope of my job duties to take the actions outlined above. There is no risk of undue favoritism or improper influence in the performance of my actions. I can act impartially in assigning duty groups, assisting in overtime scheduling, directing the actions of Lieutenants and firefighters, signing payroll warrants and reviewing ethics disclosures. My actions are also constrained by prior agreements with the firefighter's union, including the collective bargaining agreement. Thus, I cannot favor any particular employee over another. All payroll warrants are prepared by Department staff. To the extent that I believe an error has occurred with regard to my brother-in-law's salary, I would speak with the Department staff regarding the matter. I also believe that I can act fairly and impartially in advising the Town Manager during union negotiations and the resolution of grievances. FINANCIAL INTEREST IN THE PARTICULAR MATTER Write an X by all that apply. I have a financial interest in the matter. _ _x_ My immediate family member has a financial interest in the matter. My business partner has a financial interest in the matter. I am an officer, director, trustee, partner or employee of a business organization, and the business organization has a financial interest in the matter. I am negotiating or have made an arrangement concerning future employment with a person or organization, and the person or organization has a financial interest in the matter. Financial interest in the matter The amount of the financial interest in supervising my brother-in-law is unknown. Employee signature: ., . �z` � Jw Date: g-.7- dad, DETERMINATION BY APPOINTING OFFICIAL APPOINTING AUTHORITY INFORMATION Name of Appointing Authority: Title or Position: Agency/Department: Agency Address: Office Phone: Office E-mail DETERMINATION Determination by appointing authority: As appointing official, as required by G.L. c. 268A, § 19, I have reviewed the particular matter and the financial interest identified above by a municipal employee. I have determined that the financial interest is not so substantial as to be deemed likely to affect the integrity of the services which the municipality may expect from the employee. Appointing Authority signature: Date: Comment: Attach additional pages if necessary. The appointing authority shall keep this Disclosure and Determination as a public record. Form revised February, 2012 Board/Committee Appointments - Select Board Meeting 9-7-2021 Committee Name: Council on Aging Total Number of Members: 7 full members, 2 associate members Number of Expiring Terms/Vacancies: 1 full member,2 associate members Term Length: 3 years Applicants: New Person: Susan Pearson Person seeking reappointment:Gale Levine (full member) Committee Name: Marathon Committee Total Number of Members: 12 At Large Members Number of Expiring Terms/Vacancies: 1 Term Length: 3 years Applicants: New Person: Paula Garland Person seeking reappointment:Alex Danahy Total Number of Members: 9 Department/Board Representatives Number of Expiring Terms/Vacancies: 9 Term Length: 1 year Applicants: Police Department (3): Joe Bennett, John Porter, 1 vacant Fire Department (2): Bill Miller, 1 vacant Department of Public Works (1): Mike Mansir School Department (1): Tim Persson Parks & Recreation Commission (1): Liisa Jackson Board of Health (1): Committee Name: Permanent Building Committee Total Number of Members: 5 Number of Expiring Terms/Vacancies: 1 Term Length: 3 years Applicants: New Person: Person seeking reappointment:David Godfroy Committee Name: Personnel Committee Total Number of Members: 5 Number of Expiring Terms/Vacancies: 1 Term Length: 3 years Applicants: 1 New Person: Person seeking reappointment:Patricia Duarte Committee Name: Veterans Celebration Committee Total Number of Members: 8 Number of Expiring Terms/Vacancies: 5 Term Length: 3 years Applicants: New Person: Steven Jackson Person seeking reappointment:Seldon MacNeill 2 Submit Date: Aug 25, 2021 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Upload a Resume Town of Hopkinton, MA Boards & Commissions Application Form Profile Which Boards would you like to apply for? Council on Aging: Submitted Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? I have been volunteering at the Senior Center for approximately four years. I have enjoyed the experience very much; we have a robust senior center and I am interested in continuing to be a part of it. Gale Levine Retired Gale Levine Page 1 of 1 ismir fish tiro Penn Street I kytima& telas acisuseeta 01744 450*& 2544XA EDUCATION Fnertarilt se tilde Cs y H ! d A sasclt‘`- % alePria von Came. W"est6ti& MA H A.1"tlu► TEAtlIINGand SEMI VIWHtY f_(Pf:RII.JK E :0311.1 5,vieeel lSiCatlik011 re tGraltioe+l vicca) t lMasiCerreteroes HMI. Worcester sum ► ospital. Wonanier. MA TrecAer Coardessee3proal &Amanois Saarid J1tarin TrarM Aired 2)I t -?T scat Conker** with dins ernoe, cJriut. and wpervonry conpar rsaei ant rS.tlNeuta ennead btwJth mower, propos. Mae an! utssiaten ly eem,maYcadc'nth .4 -sarc tiaras -sew sad hvaletas Tam Larson %crtsre Ned wean ltmatwn >• pawns Fai Dome lrsruse fans a sd oder ftwate p wddh haLart Went 1)? retie in onto cal ,prod 1F]" Nnotecem Prep= and dab ver aaareesi mad mtadsl ia! lesions for stukn t& with v'y 4 chrikn1es rod kami ! d j1a rRau:,}hp1 Ae ldrankAaMA . w -.ar Fdroin ., Aware Spoon s tti mr.r Figotuit Tnetrr wI tiket.ranslrs nmea rr Saseanler 2003 bar 2011 f e rtded beguiler Nits and sstas•stita imbeesicm and Naedtmie sere{. et Na Caemsc9ore, a eNattaeparear pregnirs far �1 a wok Nsaoeiowl, beitaavnral, smarm _tedenec cldierNpa Proposed lawns to weft of lesteeieR, sprntirtr, realms, and .eMbs, Delwaef specially-skaisacd iransetion ti suatiemea wit! various laming *Asa. Served as liaison fee madams is the Caereca>rts mow Wm* IF]"s sod rsmlel tar nea+gp Chaasuy Hall Academy, Westbseo, MA Star►i.altatioa4sa Tra-Aar February 200I -linger 20W hcwidad lanpualye at dice and wawa: aplsa7 i.i dl Jab in a Ilalrrat reef of Medal Ikalth res4dmtiad teoaIme I rowans Le adolescent& ! epared Inane plans and reuaesak Admiral sat modified imavtt.ae to aenadpsrnpdapc s verily u(Iprcin1 styles. Developed r erPamere l scenic tobevsoeal mau piews and Wormlike Wok pion% poser tot Wi's sad attaaded tar meetiaps As coaede,atiog eseeber. °oilstones! mina /roes adslaireerltion aid ereoeloeeel Limes b meet de weds of *ikon b Air teogpa Gale levee, page 1 Submit Date: Aug 23, 2021 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Upload a Resume Town of Hopkinton, MA Boards & Commissions Application Form Profile Which Boards would you like to apply for? Council on Aging: Submitted Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? As I find myself an empty nester, I welcome the opportunity to continue to serve my community. When my youngest went off to college in the fall of 2019, I reached out to the senior center as I noticed there was a need for more volunteers. Since then, I have enjoyed my time there and look forward to helping out these essential members of our community. Susan K Pearson -- please make a selection -- resume2021_SKP_CouncilOnAging.docx Susan K Pearson Page 1 of 1 Susan K. Pearson , Hopkinton, MA 01748 VOLUNTEER EXPERIENCE Hopkinton Senior Center, Hopkinton, MA August 2019 - Present Waitstaff for lunch service, occasional volunteer for Memory Café, member of organized card group Volunteer weekly in the dining room, preparing for lunch service to senior citizens. Enthusiastically engage with staff and diners while serving meals. Baypath Elder Services November 2020 – Present Meals on Wheels driver Deliver meals weekly to seniors in the program. Weekly check-in with clients to ensure viability. American Red Cross December 2020 - Present Donor Ambassador Provide excellent and enthusiastic customer service to enhance the blood donor experience. Engage with blood donors to promote blood donation and set the stage for a long-term commitment to regular blood donations. Assist donors with re- hydrating after donation and observe for post-donation reactions. Express gratitude and ensure each blood donor is sincerely thanked for their donation. Project Just Because, Hopkinton, MA January 2014 – July 2018 Board Member of local non-profit organization helping MetroWest neighbors in need. Member of Development and Fundraising committee which was formally created out of a strategic planning retreat I organized in February 2015. Co-wrote strategic plan for organization and formalized necessary committees: Governance, Development/Fundraising, and Operations. Managed all aspects of annual “365” campaign. Co-chaired charity golf tournament netting over $50,000. Fay School Parents Association (PA), Southborough, MA October 2013 & 2014 Fall Cocktail Party Chair Organized all facets of the annual Fay Friday parent receptions. Worked with PA Hospitality Chair and Treasurer resulting in a festive affair welcoming parents from around the world at the Hopkinton Country Club. Events were successful and significantly favorable to budget both years. Emma Willard School Alumnae Advisory Council (AAC), Troy, NY 1993 - 2014 Co-President, AAC Sept 2012 – June 2014 Co-managed alumnae council by chairing three meetings each year and dovetailing AAC agenda with the school’s overall goals. Discussed AAC strategy initiatives with the Head of School. Led the Regional Activities Committee resulting in new and unique events in regions across the country, while personally driving the Northeast region. Class Reunion Chair/Co-Chair 1993, 1998, 2003, 2013, 2018 Oversaw the details regarding our class reunions with EWS staff and other committee members. Initiated classmate interest, created themes, executed details during the reunion weekend. Hopkinton Girl Scouts, Hopkinton, MA 2006 – 2012 Troop Leader Sept 2006 – May 2011 Led, advised, and created program for nine girls. Taught important aspects of scouting at each level, starting with Daisies through their 5 th grade year when they completed their Junior level. Key tenets used to build the program were respect for self, environment, being honest, fair, friendly, and helpful. Susan K. Pearson – page 2 Service Unit Coordinator Sept 2010 – May 2012 Oversaw entire Hopkinton Girl Scout organization comprised of 60 troops and 400+ scouts. Managed Service Unit board - overseeing monthly leader meetings which provided all necessary information regarding 11 major events run by the leaders and their scouts including town wide food drive, World Thinking Day, and the annual bridging event. PROFESSIONAL EXPERIENCE Quaker Oats Company, Marlboro, MA June 1996 – Feb 1999 Customer Marketing Manager, Quaker ® Snacks Managed profit and loss, monthly forecast and annual budgets for Chewy Granola Bars and Quaker Rice Cakes for the Northeast division of Quaker Oats. Worked with national counterpart to develop unique marketing events and promotions specifically targeted to our Northeast grocery customers. Presented new product offerings to various distribution channels including grocery and wholesale. Tenneco Packaging, Inc., Pittsford, NY September 1994 – May 1996 Associate Product Manager, Hefty® & Basics ® Waste Bags Managed $57MM consumer waste bags sales with P&L responsibilities for two brands. Responsible for annual plans consisting of volume forecasts and comprehensive consumer promotion plans. Consistently met or exceeded targets. L&F Products, Montvale, NJ July 1991 – September 1994 Associate Product Manager, Resolve ® Carpet Cleaner Responsible for brand management, profit and loss, and volume forecasting on brand with 6% growth on $45MM annual sales. Designed and negotiated consumer promotion plans for growth brand. Managed advertising campaign, product development and monthly budget. Assistant Product Manager, Lysol ®Toilet Bowl Cleaner Developed and maintained annual sales forecast. Responsible for profit and loss and consumer and trade promotions for mature brand. Identified problem markets and executed trade promotions resulting in sustained increased sales in the Northeast, focusing on rising Hispanic demographic. EDUCATION Simon Graduate School of Business Administration, University of Rochester, Rochester, NY Master of Business Administration, Marketing June 1991 ERASMUS Program Coordinator. Managed activities for 40 international business students from Erasmus University, Rotterdam, The Netherlands. Dickinson College, Carlisle, PA Bachelor of Arts, English May 1987 Wheel and Chain Senior Women’s honorary society. Selected as one of ten senior women honored for leadership and dedication to Dickinson College. INTERESTS Community Service, Working with Seniors, Tennis, Fitness, Photography, Sailing Submit Date: Aug 04, 2021 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Upload a Resume Town of Hopkinton, MA Boards & Commissions Application Form Profile Which Boards would you like to apply for? Marathon Committee: Submitted Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? I have volunteered for the Marathon since I was in high school and served on the committee for over a decade now. Growing up here in Hopkinton with a family that served the town for served 70 years with Colella's Supermarket I learned the value of giving back to the community that helped raise and shape me into who I am today. The Marathon Committee gives me the opportunity to continue that legacy of giving back in the best way I can! I truly hope you accept my re-appointment and let me to continue to give back to my community. Alex T Danahy Alex T Danahy Page 1 of 1 Submit Date: Aug 03, 2021 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Upload a Resume Town of Hopkinton, MA Boards & Commissions Application Form Profile Which Boards would you like to apply for? Lake Maspenock Weed Management & Control Advisory Group: Submitted Marathon Committee: Submitted Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? I would like to serve on the Weed Management and Control Board because I own a home (50 Downey St) on the north basin of Lake Maspenock and I'm directly affected by the weeds. The weeds are especially thick in the north basin. Also, because my home is facing west, the weeds that are churned up from boating are blown to our shores. Each summer, from early July onward, it's a daily task to rake piles of weeds from the lake, put them into large trash barrels (several) then make weekly trips to the dump to dispose of them. As for the Marathon Committee, I'm a life-long runner and a veteran of 30 marathons, including several Boston Marathons. As such, I've got an interest in giving back to the community. I love everything about the Boston Marathon and I would love nothing more than to help in any way that I can. Thank you. Paula Garland Self Owner, Garland Cunsultants PGResumeScrum.8.3.2021.pdf Paula Garland Page 1 of 1 | HOPKINTON, Massachusetts | LinkedIn: @PauleEGarland PAULA E. GARLAND SCRUM MASTER CAREER OBJECTIVE Scrum Enthusiast with a record of implementing cross functional solutions that foster communication and collaboration within teams. Introduce and facilitate the adoption of the Scrum Framework in a way that improves the capability for teams to self-organize and address complex problems. This is done through the adaptation of the Scrum Empirical Process (transparency, inspection, adaption), which maximizes business value. WORK EXPERIENCE Garland Consulting August, 2012 - current / Hopkinton, MA Construction: •Left corporate workforce to build a custom home on a steep lakeside lot. Searched for a trustworthy, open- minded, agile builder; someone open to questions as opposed to someone who’d say, “Nope, can’t be done.” •Compared estimates using a detailed excel worksheet to remain within budget a compare apples to apples. After 3 sets of plans from 2 architects, chose a builder. He was agile; he was perfect. •Used the three pillars of empirical process control, (transparency, inspection, adaptation) during the project to make multiple changes/improvements to the the product (home), resulting in a better, no, phenomenal product with a savings of $200K. Agile works! Sales: •Represented variety of manufacturers within Outdoor Sports Industry including trail running shoes and women’s winter sports apparel (Inov-8, SKHOOP). Territory: New England & New York. Maximized sales and championed brand awareness through local events with local businesses. Grew a small team of reps so we could increase our product categories and territories as well as attend local and national trade shows. •Represented men’s custom clothing, J.Hilburn, and also women’s clothing, Cabi (Carol Anderson by invitation). Raytheon, September 2008 - September 2012 / Billerica, MA Sr. Oracle BPEL Developer, Designer, Project Manager •After many mergers & acquisitions in adjacent markets, Common Product Data Management (cPDM), moved Raytheon from CAD drawings to part- centric Bill of Materials (BOM), making engineers productive and saving millions of dollars. •Designed and built streamlined, cross-functional, enterprise database to partner Engineering, Operations, Supply Chain, and Quality for storing, controlling and managing production data. •Red Team: managed Red Team after cPDM Phase One implementation. Set up War Room for critical path issues by gathering experts from Oracle, IBM, tech support, or whomever was needed to resolve the mission critical issues. Starpoint Solutions, Brown Brothers Harriman 11/2007 - 5/2008 / Boston, MA Sr. Software Engineer •Worked alongside product managers to re-architect the FundWorldview mutual fund application resulting in a 10% improvement in page speed after implementation. •The app allows mutual fund trading worldwide. It uses an Oracle database on the front end and DB2 mainframe on the back end. Paula E. Garland of 2 2 | HOPKINTON, Massachusetts | LinkedIn: @PauleEGarland PROFESSIONAL ORGANIZATIONS Business Networking International (BNI): member of the Hopkinton chapter (Pacesetters) for 2 years and held the Membership Chair for most of that time. Scrum Alliance: supports agile as the only member-driven nonprofit certifying body in the agile space. VOLUNTEER Girls On The Run (GOTR): coach and Liaison for Town of Hopkinton. Ran the program in 2 schools: Elmwood and Hopkins Elementary schools. GOTR is a life-changing program for 8- to 13-year-old girls that promotes girl empowerment by teaching life skills through lessons and running. It culminates with a 5K. Boston Marathon: volunteered for various jobs for the last 18 years (finish line drug testing, packet pickup team lead, BAA office, clock security, etc.). HOBBIES biking, (both road and mountain), swimming, hiking (Chamonix to Zermatt, 100 miles in Italian Alps, 100 miles in Glacier, MT, rim to rim in Grand Canyon), completed 30 marathons (8 Boston), completed 2 Ironman triathlons, completed 2 x 50 mile runs. PROFESSIONAL CERTIFICATIONS: Certified Scrum Master (CSM) , Certified Scrum Product Owner (CSPO) Starwood Hotels & Resorts, 9/2003 - 10/2007 / Braintree, MA Sr. Java Developer •Selected for Valhalla Project Team. Worked on project from inception; as a designer, developer through Alpha and Beta testing, load testing and User Acceptance. Valhalla replaced existing Starwood Property Reservation System using Service Oriented Architecture (SOA) which included the following engines: Availability, Booking, Groups, Inventory, Promotions and Rates across all 800+ properties. The system used web services to communicate between engines. •Presented powerpoint presentations of various phases, both high level and low level, to senior management teams throughout the project. Garland Consulting, 4/1998 - 7/2003/Hopkinton, MA Consultant Software Engineer TJX Companies, Westboro MA (1/2002 – 7/2003) Automated warehouse processing from manual system using DB2 and CICS. Incorporated new division into Imports online system. Environment: DB2, CICS, COBOL, IMS Fidelity Investments, Boston, MA (6/2001 – 12/2001) Institutional Brokerage Group: Technical Operations: StreetScape website architecture. Managed StreetScape portal installs. Production support for Review & Release, Compliance & Controls, Order Entry client server products. Environment: UNIX, NT, SQL, Java, JavaScript, HTML Fidelity Brokerage and Retail Systems Technology, Boston, MA (4/1998 – 6/2001 Private Label System: Installed SunTrust Securities using NDM. Added second settlement to Private Label to enable correspondents to have same-day settlement. Designed, wrote, documented and installed system to prevent unsecured debits in the Private Label System. Submit Date: Aug 21, 2021 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Upload a Resume Town of Hopkinton, MA Boards & Commissions Application Form Profile Which Boards would you like to apply for? Permanent Building Committee: Appointed Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? I am an architect with 25 years of experience working on Commercial and Institutional Buildings. I have served on the PBC for many years and was unaware my term ended. I would like to continue to serve. David A.Godfroy Dimella Shaffer Principal David A. Godfroy Page 1 of 1 Submit Date: Aug 04, 2021 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Upload a Resume Town of Hopkinton, MA Boards & Commissions Application Form Profile Which Boards would you like to apply for? Personnel Committee: Submitted Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? I have a background in HR and currently work fulltime in the field serving public and private organizations and institutions. I have served on the town's personnel committee for a number of years now and am interested in continuing. Patricia Duarte www.DecisionInsightInc.com Owner / Principal Consultant PD_Bio_and_Client_List._Aug_2021.pdf Patricia Duarte Page 1 of 1 Decision Insight, Inc. Organizational Development & Transition August 2021 Patricia Duarte is the owner and Principal Consultant at Decision Insight Inc. Founded in 2003 as an independent consultancy specializing in organizational development, strategic HR management, training, and executive search. With an extensive background in Human Resources acquired through a 20-year corporate career at global technology companies in the Midwest and Silicon Valley, Patricia developed and applied her skills and interests in organizational system design and support, leadership development, coaching and recruitment. From hands-on practitioner in all HR areas including compensation, benefits, employee relations, DEI and training, to senior level management and leadership roles, Patricia’s ability to identify and address system wide challenges in support of organizational objectives while ensuring the needs and interests of individuals at all levels were included, led to expanding career opportunities including a seat on the board of a of a publicly traded tech start-up venture in Toronto, Canada. As an African American woman in a white male dominated industry, Patricia was an active champion for diversity, equity, and inclusion. In 2003 Patricia founded Decision Insight to collaborate with like-minded leaders and individuals committed to high impact, mission driven work. In 2006 Patricia joined the consultant pool at TSNEMissionWorks as an external member of the Consulting and Executive Transition (CET) program working with nonprofit organizations in Boston and throughout New England. Her work with TSNE has included numerous executive director transition projects, interim HR leadership roles and/or special projects in social services, housing / real estate, domestic/sexual violence, culture and arts, urban farming, to name a few. A Liberal Arts major at the University of Cincinnati, College of Arts and Science, Patricia is also a certified practitioner of various assessment tools and facilitation methods including Institute of Cultural Affairs (ICA) Technology of Participation (ToP) Group Facilitation Methods, Executive Transition Management, High Impact Hiring, and Lominger Leadership Development Architecture. Patricia holds several board and community leadership positions including Vice President of the Metrowest YMCA Board, Personnel Committee Chair, Town of Hopkinton, MA Personnel Committee Chair, HR Advisory, The Community Builders Board HR Advisory Committee . Patricia is also co-producer and co-host of a weekly program on HCAM-TV Hopkinton MA public access channel and was the founder of local community Facebook group of over 3,400 highly engaged residents. Patricia Duarte, Principal / Owner Decision Insight Decision Insight, Inc. Organizational Development & Transition August 2021 SELECTED CURRENT AND RECENT CLIENT ENGAGEMENTS Inquilinos Boricuas en Accion (IBA) Interim HR Director Boston, MA part time / 30 staff Boston Area Rape Crisis Center Interim Sr. Director of Human Resources Cambridge, MA part time / 50 staff Boston Psychoanalytic Society & Institute HR Consultant Newton, MA Defined projects and “on call” support University of Massachusetts Dartmouth HR Assessment and Executive Search for Dartmouth, MA Vice Chancellor of Talent & Diversity Worcester Polytechnic Institute (WPI) Interim HR Director; Search for HR Exec Director Worcester, MA Private science and engineering college TSNE Mission Works Executive Transitions Program Boston, MA Org transition and executive search Metrowest YMCA HR Director Search Framingham, MA $10m operating budget; 3 sites Gardening the Community Executive Leadership Transition Springfield, MA Advocates Inc. Sustainability Planning: Leadership Competencies Framingham, MA Board competencies and succession The Community Builders Interim HR Leader; HR VP Search / Transition Boston, MA Affordable housing, non-profit, operate in 14 states Submit Date: Aug 18, 2021 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Upload a Resume Town of Hopkinton, MA Boards & Commissions Application Form Profile Which Boards would you like to apply for? Veterans Celebration Committee: Submitted Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? This would be the first board/commission/committee I've ever taken part of but I served as active duty enlisted in the Army from 99-03 and after using the GI Bill for college I worked as a contractor with the numerous Federal government clients supporting various software initiatives. Since moving to MA (I originally hail from Indiana, my wife and I met while I was in the Army, and we've moved various places, settling now in MA), I have taken on private sector work which has left a bit of a hole in the public service side of me. I feel I could contribute to this committee with a bit of time, talent, or treasure with a bit of public service background. I appreciate the consideration and wish you all the best. Steven C Jackson Steven_C_Jackson_Development_CV_2021.pdf Steven C Jackson Page 1 of 1 STEVEN C JACKSON ABILITIES LANGUAGES PHP, Go/Golang, HTML, CSS/SASS, React, JavaScript/ES6, C/C++, Ruby, Python, BASH, jQuery FRAMEWORKS|CMS|TEMPLATING Drupal 4-9, Laravel 3-6, Ruby on Rails 3-5 React, Vue, Twig, Blade DATABASES RELATIONAL: MySQL / MariaDB, Postgres NOSQL: Light MongoDB, CouchDB TOOLS DEVOPS: Docker, Ansible, Travis CI, Gitlab/GitHub Pipelines VERSION CONTROL: Git, SVN PROJECT MANAGEMENT: Jira, Confluence, Trello EDUCATION MASTER OF SCIENCE, APPLIED COMPUTER SCIENCE Kennesaw State University 2008-2010 BACHELOR OF SCIENCE, COMPUTER SCIENCE Augusta University 2003-2007 RED HAT CERTIFIED SYSTEMS ADMINISTRATOR CERTIFICATE NUMBER 100-141-068 EXPERIENCE RED SKY DEVELOPMENT, SOFTWARE ARCHITECT, 2016-PRESENT (Owner)  Architect decoupled/headless Drupal systems and external API integrations with Fitbit (and other wearable technologies), Salesforce, Mautic, 3Play and other RESTful API endpoints using Twig, React, and Vue -based front-end solutions  Stand-up and maintain cloud-based solutions on AWS (IAM, EC2, various zones) and Acquia architectures to include continuous integration and continuous delivery via Gitlab and GitHub pipeline systems as well as Ansible playbooks for infrastructure deployment  Produce cost-saving, custom caching solutions which lead to a faster experience for the end users and a large cost-saving solution for the client against expensive external API calls STEVEN C JACKSON  Write custom modules/PHP for use in configuration management in order to be easily deployed across multiple Drupal sites (versions 6 through 8) which lowers cost and limits re-work/re-implementations  Implement PSD, AI, and other produced designs using Twig, React, Vue, Blade, and other handlebar-based front-end solutions  Create backend tools and scripts using Golang to help with the speed, automation, and delivery of websites from inception to production  Teach and lead existing development teams on the use, development, and deployment of Drupal-based solutions  End-clients include CVS Health, FOH/HHS, U.S. Dept. of the Treasury  https://cvshealth.com, FOH Felix Bot-based Wellness system (review, case study, internal doc), FOH Project Boundary iBeacon-based mobile wellness app, various white- label and intranet implementations SECURITIES AND EXCHANGE COMMISSION, SENIOR DRUPAL DEVELOPER, 2018-PRESENT  Integrate ServiceNow with Drupal 8 functionality by leveraging JSON:API on the parent Drupal site as the source of truth to provide data for System Access Requests  Create decoupled/headless Drupal 8 microsites using Gatsby/React and GraphQL with SCSS modules for styling and using a Drupal 8 backend  Developed “QuickLinks” – per-user customizable menu based on a curated site list  Implement SOLR Search in a Drupal 8 environment using multiple processors including Elevate/Best Bets, Stemming, and custom Views searching  Convert static file system to Drupal 8’s now core Media system via writing a custom module for migration of the data  Create and maintain custom code and configuration for multiple SEC sites  https://www.sec.gov, https://www.investor.gov, plus two intranets FEDERAL BUREAU OF INVESTIGATION, SENIOR DRUPAL DEVELOPER, 2017-2018  Co-Architect new Implementation of the International Biosecurity and Prevention Forum (IBPF) to provide a decoupled Drupal solution to use the site data in the official site as well as for use in mobile applications  IBPF is uniquely suited to serve the needs of agencies and personnel across the globe to share and discuss information related to biosecurity. In this implementation, users may now share public and private files, have public and private forum discussion, connect with one another in a secure manner and have algorithm -tailored content delivered to them.  Streamlined code integration to use as much as an iterative and continuous delivery process as is allowable  Implement designs and front-end functionality based on design deliverables stemming from joint meeting between developers, designers and stakeholders  https://www.ibpforum.org D7 and D8 sites STEVEN C JACKSON FEDERAL OCCUPATIONAL HEALTH, SENIOR SOFTWARE DEVELOPER, 2013-2019 ● Architect logical design and leading team of developers using agile and iterative approaches to replace proprietary, multi-million dollar Health and Wellness licensed system with a custom, decoupled/headless RESTful, Drupal 8 and open -source- software-based, socially gamified solution evening out costs over a couple years and saving taxpayer money thereafter ● Work with a small team of presidential fellows to provide a 21 st century solution to an age-old problem of getting people to exercise more – used iOS and iBeacons to promote health and wellness by writing custom gamification to encourage healthy habits ● Develop custom PHP, Bootstrap, and Drupal 7 websites ● Develop custom Drupal Modules for integration with external data and presenting in a unique and dynamic dashboard format ● Front-End Development working with jQuery and custom Drupal themes to present content in more dynamic and robust ways ● Back-End development focusing on contributed module configuration and custom module development ● FOH Felix Bot-based Wellness system (review, case study, internal doc), FOH Project Boundary Wellness App U.S. DEPARTMENT OF TREASURY, SENIOR DRUPAL DEVELOPER, 2015-2016 ● Working with designers to understand and architect a Drupal 8 solution for the architecting and theming of a redesign of Treasury.gov and set a template/design guide for child organizations ● Implementing rapid release of a Drupal 8 site for workplace.gov with iterative releases after based on user feedback ● Pushing multi-release front- and back-end updates for thenew10.treasury.gov Drupal 7 site which highlights the process of choosing a new face for the $10 bill DRUPAL CONNECT, SENIOR DRUPAL DEVELOPER, 2010-2013 ● Create new sites and support existing sites developed in house or third-party ● Develop custom Drupal Modules ● Deploy LAMP (Linux, Apache, MySQL, PHP) Servers configured for Drupal sites ● Create, update, and maintain Linux servers hosting multiple sites ● Develop custom Subdomain and Linux User creations modules for use in managing sites and system users ● Manage sites with Aegir platform ● Back-End development focusing on contributed module configuration and custom module development ● Many sites for clients including NBC, Sony, Georgetown University, Waste Management STEVEN C JACKSON MORRIS DIGITALWORKS, SOFTWARE ENGINEER , 2007-2013 ● Develop and deploy PHP/HTML/MTL Real Estate Websites ● Facilitate the import and export of third party feeds using Perl and BASH into a custom C system ● Deploy Drupal websites for multiple publica tion properties ● Migrate Drupal 4 and 5 custom modules to Drupal 6 ● Configure Drupal for scalability using Pressflow and Views queries ● Train engineers to manage and setup custom feed importation U.S. ARMY , SIGNAL SUPPORT SYSTEMS SPECIALIST, 1999-2003 ● Implement and maintain Battalion (~200 users / 75 workstations) Windows Domain ● Enforce Domain Security ● Troubleshoot Hardware and Software ● Provide radio, satellite, and retransmission support for exercises around the globe STEVEN C JACKSON CODE & COMMUNITY GITHUB http://github.com/jacksinn DRUPAL https://www.drupal.org/u/jacksinn • https://www.drupal.org/project/wolframalpha • https://www.drupal.org/project/jwt_link • https://www.drupal.org/project/jpiim CONFERENCE PRESENTATIONS • Presented Cobra topic for Go/Golang at (NYC) Bowery Golang Meetup August 2017 • Presented Features Module Topic at Atlanta Drupal Camp 2014 • Presented Features Module Topic at SouthEast Linux Fest DrupalCamp 2011 • Co-Presented Drupal Workshop at POSSCON 2011 • Co-Presented Internationalization Topic at DrupalCamp Atlanta 2010 • Presented Aegir Topic at SouthEast Linux Fest DrupalCamp 2010 • Present Monthly Augusta Drupal User Group Meetings • Host Monthly Augusta Linux User Group Meetings PUBLICATIONS Wrote ‘BASH.ED’, a BASH beginner’s programming guide (free download) http://www.lulu.com/product/paperba ck/bashed/6074963 Research: Software Process Model and Metrics Adoption for Small Software Organizations http://www.scribd.com/doc/12596450/Software-Process-Models-and-Metrics-for-Small- Software-Organizations Research: PostgreSQL and MySQL: Comparing Licensing, Functionality, and Reliability http://www.scribd.com/doc/23956013/PostgreSQL -and-MySQL-Comparing-Licensing- Functionality-and-Reliability Submit Date: Aug 18, 2021 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Upload a Resume Town of Hopkinton, MA Boards & Commissions Application Form Profile Which Boards would you like to apply for? Veterans Celebration Committee: Submitted Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? re appointment Seldon L Macneill OLD GUARD NE INC Seldon L Macneill Page 1 of 1 Submit Date: Jul 22, 2021 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Upload a Resume Town of Hopkinton, MA Boards & Commissions Application Form Profile Which Boards would you like to apply for? Housing Authority: Submitted Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? I have been a resident of Davis Road (Hopkinton Housing) for over 21 years. I have always been involved in the needs of the other tenants, previously as the vice-president of the Tenants Organization. As a member of this board, I feel that I can continue being an advocate for all the tenants. Nancy L Drawe N/A Nancy L Drawe Page 1 of 1 Submit Date: Aug 11, 2021 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Upload a Resume Town of Hopkinton, MA Boards & Commissions Application Form Profile Which Boards would you like to apply for? Housing Authority: Submitted Interests & Experiences Please tell us about yourself and why you want to serve. Why are you interested in serving on a board or commission? I am most interested in serving my fellow residents as a member of the Housing Authority. Coming back (hopefully soon!) from COVID and the end of the recent eviction moratorium will likely produce a large number of housing applications as we move forward. I have been a resident of Hopkinton Senior Housing for 3.5 years, and will welcome any questions or inquiries. Thank you for your consideration. ## Joseph S Tobin Retired former Substance Abuse Counselor, Theatrical union steward, Radio personality and management Joseph S Tobin Page 1 of 1 TOWN OF HOPKINTON OFFICE OF THE TREASURER/COLLECTOR 18 MAIN STREET Hopkinton, Massachusetts 01748 Telephone 508-497-9715 Fax 508-497-9786 E-mail address: cheymanns@hopkintonma.gov August 5, 2021 TO: Norman Khumalo, Town Manager FROM: Chris Heymanns, Treasurer/Collector VIA:Timothy M. O’Leary, Chief Financial Officer SUBJECT:Quarterly Deposit & Investment Report, Period Ending 06/30/21 General Funds of the Town are primarily invested in Money Market Bank Accounts and the Massachusetts Municipal Depository Trust (MMDT). All general fund investments are invested in accordance with the Town’s policy of safety, liquidity and yield, in accordance with MGL chapter 44 section 54. As shown,on Enclosure 1, the General Fund deposit balance as of the report date was $53,564,339.51.Interest income for the three months of the reporting period was $19,044.03. The amount of funds invested varied considerably during the period, making the determination of the earned interest rate problematic; but as a benchmark, the interest earned on accounts with stable balances represented an average annualized rate of 0.19% of the beginning balance. The low interest rate trend has continued into this quarter with little change expected in the near future due to the persistence of COVID-19 market impacts. Deposits outside the general fund include trust funds,performance bonds, and student activities funds in the amount of $1,350,357.60 as of the report date; with interest earned over the three-month reporting period of $120.58. The amount of funds invested varied considerably during the period, making the determination of the earned interest rate problematic;but as a benchmark, the interest earned on accounts with a stable balance ranged from an annualized rate of 0.03%to 0.11%of the beginning balance, with variation mostly based on the size of the account and again reflective of the low interest rates due to the COVID-19 recession. At the end of fiscal year 2021, the Town is in a strong and stable cash position. The Town’s residents continue to be the financial foundation of the community with the Fiscal Year 2021 tax collection rate currently standing at 98% of bills issued. In June, the town executed a short term general obligation borrowing of $5.27 million to support capital projects for the Schools, Police Department, Fire,and Facilities Departments. Other notable events included the receipt of payment for the Legacy Farms Host Community Agreement, a transfer of $410,000 to the Town’s Other Post-Employee Benefits (OPEB) Trust Fund account, and the receipt of $966,614 from the American Rescue Plan for COVID-19 relief. Trust Funds are invested at a conservative target allocation of 30/70% split between equities and fixed income. The Stabilization and Capital Stabilization accounts are segregated to a more conservative target allocation of 10/90% equity to fixed income. These allocations continue our strategy of a conservative approach, with equity exposure commiserate to the liquidity requirements for each account. The Town’s investments experienced modest gains this quarter with the Trust Funds returning a quarterly investment gain of 1.32%, while the Stabilization and Capital Stabilization accounts saw a quarterly gain of 0.82%.These returns are in line with the conservative strategy employed to protect these crucial reserves. The Other Post-Employee Benefits (OPEB) Trust Fund is invested in accordance with MGL chapter 203C, the Prudent Investor Rule. This fund receives more equity exposure due to the low liquidity requirement of the investments with the goal aimed at generating long term gain to aid in reaching the Town’s funding requirement. Over the period of the report, OPEB Trust Fund investments experienced a quarterly gain of 5.03%. These investment returns fall in line with the trend seen in the overall market during the quarter. Enclosures:(1) Town of Hopkinton Investment and Deposit Report (2) Town of Hopkinton Trust Funds Portfolio Holdings (3) Town of Hopkinton Stabilization and CPA Portfolio Holdings (4) Town of Hopkinton OPEB Trust Holdings Town of Hopkinton Deposit and Investment Report DEPOSIT ACCOUNTS BEGINNING BALANCE APRIL 1, 2021 ACTIVITY IN ACTIVITY OUT APR INT MAY INT JUN INT ENDING BALANCE JUNE 30, 2021 $ CHANGE % CHANGE QTR % CHANGE ANNUALIZED GENERAL FUND: UNIBANK - CHECKING (INCLUDES AP INT)2,492,999.82 (41,240,759.31) ((36,787,229.59)(53.42) (69.17) (104.59) (6,946,756.72) (227.18)0.01%0.04% UNIBANK - MONEY MARKET (1,543,387.53) (12,625,700.00) ((9,406,802.19)(305.89) (592.74) (576.40) (4,763,760.37) (1,475.03) 0.10%0.38% ONLINE - SCHOOL (879.40)(0.02) (0.02) (0.02) (879.46) (0.06)0.01%0.03% ONLINE - TOWN UNIPAY (2,061.25) (297,283.31) ((297,281.75)(0.22) (0.17) (0.35) (2,063.55) (0.74)0.04%0.14% ONLINE - TOWN CITIZEN SELF (4,351.99) (4,105,917.73) ((4,102,469.83)(1.44) (6.34) (0.74) (7,808.41) (8.52)0.20%0.79% CENTURY - MONEY MARKET (4,723,408.70) (2,567,500.00) ((5,000,000.00)(922.24) (812.99) (313.42) (2,292,957.35) (2,048.65) 0.04%0.17% CENTURY - LOCKBOX (26,886.66) (2,548,677.62) ((2,567,890.49)1.23 (1.02) (0.94) (7,676.98) (3.19)0.01%0.05% MIDDLESEX SAVINGS (332,960.08) (403,429.06) ((838.05)(15.80) (23.75) (28.97) (735,619.61) (68.52)0.02%0.08% AVIDIA - MONEY MARKET (3,151,387.64) (1,813.64) (1,875.18) (1,815.76) (3,156,892.22) (5,504.58) 0.17%0.70% ROCKLAND TRUST - MONEY MARKET (2,159,307.82) (266.22) (275.12) (266.28) (2,160,115.44) (807.62)0.04%0.15% MMDT - POOLED INVESTMENTS (33,466,997.18) (3,363.60) (2,922.81) (2,606.18) (33,475,889.77) (8,892.59) 0.03%0.11% MMDT - UNEMPLOYMENT (1,344.40)(-) (-  ) (-  ) (1,344.40) (-  ) 0.00%0.00% UNIBANK - COA DEBIT CARD (3,733.67) (5,000.00) ((6,021.48)(0.09) (0.10) (0.10) (2,712.48) (0.29) UNIBANK -DEBIT CARD (3,891.14) (14,116.68) ((14,788.95)(0.09) (0.11) (0.09) (3,219.16) (0.29)0.01%0.03% PARK & RECREATION SAVINGS TOTAL:(110,368.96) (219,654.90) ((323,387.04)(3.57) (2.55) (0.65) (6,643.59) (6.77)0.01%0.02% GENERAL FUND TOTAL:(48,023,966.24) (64,028,038.61) ((58,506,709.37)(-  ) (6,747.47) (6,582.07) (5,714.49) (53,564,339.51) (19,044.03) 0.04%0.16% PERFORMANCE BOND/53G: UNIBANK - PERFORMANCE BONDS (992,137.57) (24.46) (22.83) (26.91) (992,211.77) (74.20)0.01%0.03% MIDDLESEX - FLETCHER GRANITE (12,221.66) (0.50) (0.52) (0.50) (12,223.18) (1.52)0.01%0.05% MIDDLESEX - LEGACY 53G PERFORMANCE (33,238.00) (1.37) (1.41) (1.37) (33,242.15) (4.15)0.01%0.05% MIDDLESEX - REC (50,957.78) (2.09) (2.16) (2.09) (50,964.12) (6.34)0.01%0.05% PERFORMANCE BOND/53G TOTAL:(1,088,555.01) (-  ) (-  ) (28.42) (26.92) (30.87) (1,088,641.22) (86.21)0.01%0.03% TRUSTS: CARVER - TRUST (6,537.59)(0.27) (0.28)(0.27)(6,538.41) (0.82)0.01%0.05% TBG TRUST (11.36)(-) (-  ) (-  ) (11.36) (-  ) 0.00%0.00% LAW ENFORCEMENT TRUST (6,227.17)(0.15) (0.14) (0.17) (6,227.63) (0.46)0.01%0.03% DICKERMAN TRUST (1,241.26)(0.03) (0.03) (0.03) (1,241.35) (0.09)0.01%0.03% WHITE SCHOLARSHIP TRUST (6,109.83)(0.15) (0.14) (0.17) (6,110.29) (0.46)0.01%0.03% LEO TOUZJIAN SCHOLARSHIP TRUST (1,183.56)(0.05) (0.05) (0.05) (1,183.71) (0.15)0.01%0.05% HISTORICAL TRUST (10,766.02) (0.44) (0.46) (0.44)(10,767.36) (1.34)0.01%0.05% MMDT PERPECTUAL CARE (14,745.91) (1.49) (1.35)(1.20)(14,749.95) (4.04)0.03%0.11% TRUST TOTAL:(46,822.70) (-  ) (-  ) (2.58) (2.45) (2.33) (46,830.06) (7.36)0.02%0.06% STUDENT ACTIVITY: HIGH SCHOOL - STUDENT ACT (146,052.69) (42,800.25) ((40,519.20)(6.12) (6.26) (6.34) (148,352.46) (18.72)0.01%0.05% MIDDLE SCHOOL - STUDENT ACT (50,123.00) (2.06) (2.13) (2.06) (50,129.25) (6.25)0.01%0.05% HOPKINS SCHOOL - STUDENT ACT (12,167.03) (0.50) (0.52) (0.50) (12,168.55) (1.52)0.01%0.05% ELMWOOD SCHOOL -STUDENT ACT (4,235.54)(0.17) (0.18) (0.17) (4,236.06) (0.52)0.01%0.05% STUDENT ACTIVITY TOTAL:(212,578.26) (42,800.25) ((40,519.20)(8.85) (9.09) (9.07) (214,886.32) (27.01)0.01%0.05% DEPOSIT ACCOUNT TOTAL:(49,482,291.17) (64,290,493.76) ((58,870,615.61) (6,790.89) (6,623.08) (5,757.41) (54,921,340.70) (19,171.38) 0.04%0.16% INVESTMENT ACCOUNTS BEGINNING BALANCE APRIL 1, 2021 ACTIVITY IN ACTIVITY OUT APR INT MAY INT JUN INT ENDING BALANCE JUNE 30, 2021 $ CHANGE % CHANGE QTR % CHANGE ANNUALIZED TRUSTS: AFFORDABLE HOUSING - TRUST (575,795.74) (3,685.37) (3,652.67) (1,036.34) (584,170.12) (8,374.38) 1.45%5.95% MARY ROCHE TRUST (6,177.96)(39.90) (39.56) (11.22) (6,268.64) (90.68)1.71%7.02% COMEY MEMORIAL TRUST (5,303.14)(34.25) (33.96) (9.63) (5,380.98) (77.84)0.66%2.65% CHARLES CLAFLIN TRUST (11,857.82) (76.60) (75.92) (21.53) (12,031.87) (174.05)2.49% 10.33% CHAS MARY HOLMAN TRUST (6,994.24)(45.20) (44.77) (12.72) (7,096.93) (102.69)0.17%0.69% SARAH B. CROOKS TRUST (59,618.33) (374.94) (371.61) (105.43) (60,470.31) (851.98)1.43%5.84% CEMETARY PERPECTUAL CARE (115,073.01) (742.45) (735.87) (208.78) (116,760.11) (1,687.10) 1.47%5.99% CEMETARY PREPECTUAL CARE PRINCIPAL (142,628.35) (920.82) (912.65) (258.93) (144,720.75) (2,092.40) 1.47%6.00% B MCGOVERN LIBRARY TRUST (1,872,630.80) (10,306.48) (10,215.02) (2,898.19) (1,896,050.49) (23,419.69) 1.25%5.10% CONSERVATION WETLANDS TOTAL:20,701.28 133.48 132.29 (37.54)21,004.59 303.31 0.01)0.06) TRUSTS TOTAL:(2,816,780.67) (-  ) (-  ) (16,359.49) (16,214.32) (4,600.31) (2,853,954.79) (37,174.12) 1.32%5.38% STABILIZATION & CPA STABILIZATION (3,897,555.01) (15,369.92) (14,320.43) (2,236.94) (3,929,482.30) (31,927.29) 0.82%3.32% SCHOOL STABILIZATION (2,128,997.33) (8,271.19) (7,706.41) (1,203.79) (2,146,178.72) (17,181.39) 0.81%3.27% CAPITAL STABILILZATION (338,205.19) (1,365.86) (1,272.58) (198.79) (341,042.42) (2,837.23) 0.84%3.40% COMMUNITY PRESERVATION TOTAL:(948,493.37) (-  ) (3,818.65) (3,557.91) (555.74) (956,425.67) (7,932.30) 0.84%3.39% STABILIZATION TOTAL:(7,313,250.90) (-  ) (-  ) (28,825.62) (26,857.33) (4,195.26) (7,373,129.11) (59,878.21) 0.82%3.32% OTHER POST-EMPLOYEE BENEFITS TOTAL:(4,016,782.20) (410,000.00) (127,602.51) (21,372.71) (52,958.93) (4,628,716.35) (201,934.15) 5.03%21.68% INVESTMENT ACCOUNT TOTAL:(14,146,813.77) (410,000.00) (-  ) (172,787.62) (64,444.36) (61,754.50) (14,855,800.25)(298,986.48) 2.11%8.73% DEPOSIT AND INVESTMENT TOTAL:(63,629,104.94) (64,700,493.76) ((58,870,615.61) (179,578.51) (71,067.44) (67,511.91) (69,777,140.95) (318,157.86) Town of Hopkinton Deposit and Investment Report OPEB Investment Allocations:Trust Fund Allocations:Stabilization & CPA Allocations Domestic Equity 32.18%Domestic Equity 27.34%Domestic Equity 6.94% International Equity 19.73%International Equity 1.47%International Equity 0.21% Fixed Income 37.81%Fixed Income 59.43%Fixed Income 56.55% Cash and Equivalents 0.37%Cash and Equivalents 11.76%Cash and Equivalents 36.30% Alternative Investments 9.91%Alternative Investments 0.00%Alternative Investments 0.00% ENCL (1)1 Town of Hopkinton Trust Funds UA (xxxx2706) - PPS Custom NFS Holdings by Asset Sub-Type Initial Purchase Date Description Symbol Quantity Price Value ($) Pct. Assets (%)Est. Tax Cost ($)Principal ($) Est. Annual Income ($) Current Yld/Dist Rate (%)* Common Stock 2/8/2019 Emerson Electric Co EMR 877.986 96.24 84,497.37 2.96 67,830.76 62,430.76 1,773.53 2.10 7/10/2017 McDonald's Corp MCD 325.942 230.99 75,289.34 2.64 62,575.83 53,191.52 1,681.86 2.23 2/5/2018 Hp Inc HPQ 2,486.638 30.19 75,071.60 2.63 61,424.94 53,893.16 1,927.64 2.57 5/7/2021 Eli Lilly & Co LLY 300.161 229.52 68,892.95 2.42 58,763.79 58,509.64 1,020.55 1.48 1/13/2020 Bristol-Myers Squibb Company BMY 900.409 66.82 60,165.33 2.11 58,538.25 56,858.98 1,764.80 2.93 3/19/2018 Merck & Co Inc MRK 769.040 77.77 59,808.24 2.10 48,500.99 36,086.84 1,999.50 3.34 5/4/2021 Abbott Laboratories ABT 501.000 115.93 58,080.93 2.04 58,617.15 58,617.15 901.80 1.55 10/2/2017 Pfizer Inc PFE 1,478.526 39.16 57,899.08 2.03 53,519.17 35,584.28 2,306.50 3.98 2/5/2018 Bank of America Corp BAC 1,188.475 41.23 49,000.82 1.72 37,193.87 31,977.96 855.70 1.75 9/5/2017 Johnson & Johnson JNJ 292.788 164.74 48,233.90 1.69 38,409.61 24,616.46 1,241.42 2.57 3/7/2018 American International Group Inc AIG 885.904 47.60 42,169.03 1.48 46,944.00 40,466.88 1,133.96 2.69 8/31/2015 PepsiCo Inc PEP 270.733 148.17 40,114.51 1.41 29,988.85 18,261.29 1,164.15 2.90 1/13/2020 Unilever PLC UL 674.619 58.50 39,465.21 1.38 37,848.96 35,244.70 1,234.62 3.13 4/3/2017 Coca-Cola Co.KO 646.449 54.11 34,979.36 1.23 28,896.95 16,365.26 1,086.03 3.10 2/8/2019 Consolidated Edison Inc ED 455.519 71.72 32,669.82 1.15 37,029.99 23,301.16 1,412.11 4.32 2/8/2019 Southern Co SO 537.785 60.51 32,541.37 1.14 28,770.95 13,170.19 1,419.75 4.36 2/8/2019 General Mills Inc GIS 422.949 60.93 25,770.28 .90 21,066.27 8,423.05 862.82 3.35 5/5/2021 Procter & Gamble Co PG 184.000 134.93 24,827.12 .87 24,694.82 24,694.82 640.17 2.58 2/8/2019 Altria Group Inc MO 516.152 47.68 24,610.13 .86 23,560.07 3,010.79 1,775.56 7.21 10/2/2018 Kimberly-Clark Corp KMB 180.688 133.78 24,172.44 .85 22,319.19 10,011.27 823.94 3.41 Total Common Stock $958,258.84 33.60%$846,494.41 $664,716.17 $27,026.42 2.82% Preferred Stock 4/15/2016 General Electric Co Bond Perpetual 3.44888%369604BQ5 18,000.000 98.35 17,703.00 .62 19,127.34 19,127.34 Total Preferred Stock $17,703.00 .62%$19,127.34 $19,127.34 .00% Bond Fund 9/18/2020 iShares 0-5 Year TIPS Bond ETF STIP 685.811 106.31 72,908.57 2.56 71,438.61 69,988.67 1,467.64 2.01 This report is incomplete without the accompanying disclosure page.1 of 5Report Generated on: 7/1/2021 10:56:39 AM Eastern Time Portfolio Holdings As of 6/30/2021 ENCL (2) Town of Hopkinton Trust Funds UA (xxxx2706) - PPS Custom NFS Holdings by Asset Sub-Type Initial Purchase Date Description Symbol Quantity Price Value ($) Pct. Assets (%)Est. Tax Cost ($)Principal ($) Est. Annual Income ($) Current Yld/Dist Rate (%)* Bond Fund 5/24/2021 Franklin Liberty Short Duration U.S. Government ETF FTSD 767.442 94.93 72,849.43 2.55 73,121.61 73,079.53 928.60 1.27 6/1/2021 iShares Mbs ETF MBB 49.000 108.23 5,303.27 .19 5,297.04 5,297.04 99.96 1.88 Total Bond Fund $151,061.27 5.30%$149,857.26 $148,365.24 $2,496.20 1.65% Corporate Bond 10/1/2020 Duke Energy Corp New Note Call: Make Whole 0.90000% 09/15/2025 26441CBJ3 120,000.000 98.87 118,641.60 4.16 120,003.44 120,003.44 1,080.00 .91 8/14/2020 Verizon Communications Inc 1.25588% 05/15/2025 Note 92343VEP5 115,000.000 103.08 118,538.55 4.16 117,887.94 117,887.94 1,444.26 1.22 6/19/2020 AT&T Inc Note 1.29900% 06/12/2024 00206RGD8 115,000.000 102.55 117,935.95 4.14 114,916.05 114,916.05 1,493.85 1.27 8/5/2020 General Electric Co MTN 1.11888% 03/15/2023 36966THT2 115,000.000 101.20 116,382.30 4.08 114,704.23 114,704.23 1,286.71 1.11 6/2/2020 Pfizer Inc Note 0.44888% 09/15/2023 717081EQ2 115,000.000 100.47 115,538.20 4.05 114,942.50 114,942.50 516.21 .45 1/16/2020 Georgia Power Co Ser 2019a Note 2.20000% 09/15/2024 Call: Make Whole 373334KK6 88,000.000 104.07 91,582.48 3.21 88,399.87 88,399.87 1,936.00 2.11 2/5/2020 Bank of America Corp Ser L MTN 2.50300% 10/21/2022 Call: Make Whole 06051GFZ7 68,000.000 100.67 68,454.24 2.40 68,837.90 68,837.90 1,702.04 2.49 3/5/2019 Merck &co Inc Note Call: Make Whole 2.40000% 09/15/2022 589331AT4 44,000.000 102.02 44,887.48 1.57 43,457.48 43,457.48 1,056.00 2.35 4/29/2020 Bank of America Corp Ser M MTN 1.17575% 04/24/2023 06051GGJ2 44,000.000 100.72 44,318.56 1.55 43,771.56 43,771.56 517.33 1.17 2/11/2019 Georgia Power Co Note Call: Make Whole 2.85000% 05/15/2022 373334JX0 43,000.000 102.29 43,983.41 1.54 42,309.51 42,309.51 1,225.50 2.79 2/11/2019 McDonald's Corp MTN Call: Make Whole 2.62500% 01/15/2022 58013MEM2 43,000.000 101.28 43,551.69 1.53 42,785.00 42,785.00 1,128.75 2.59 3/15/2021 Merck &co Inc Note Call: Make Whole 0.75000% 02/24/2026 58933YAY1 25,000.000 99.47 24,866.25 .87 24,649.10 24,649.10 187.50 .75 6/6/2016 Baltimore Gas &elec Co Note 3.50000% 11/15/2021 Call: Make Whole 059165ED8 21,000.000 100.39 21,082.32 .74 22,670.73 22,670.73 735.00 3.49 Accrued Interest 2,812.31 .10 Total Corporate Bond $972,575.34 34.10%$959,335.30 $959,335.30 $14,309.16 1.48% This report is incomplete without the accompanying disclosure page.2 of 5Report Generated on: 7/1/2021 10:56:39 AM Eastern Time Portfolio Holdings As of 6/30/2021 ENCL (2) Town of Hopkinton Trust Funds UA (xxxx2706) - PPS Custom NFS Holdings by Asset Sub-Type Initial Purchase Date Description Symbol Quantity Price Value ($) Pct. Assets (%)Est. Tax Cost ($)Principal ($) Est. Annual Income ($) Current Yld/Dist Rate (%)* Government Agency 2/11/2021 Federal Agric Mtg Corp MTN 0.12000% 03/01/2023 31422XBB7 50,000.000 100.01 50,002.50 1.75 50,000.00 50,000.00 60.00 .12 11/9/2020 Federal National Mtg Assn Note 0.45000% 11/25/2024 3135GA4M0 45,000.000 99.49 44,771.85 1.57 45,000.00 45,000.00 202.50 .45 2/2/2021 Federal Home Loan Ba Ser 2n-2026 0.52000% 02/17/2026 3130AKXA9 45,000.000 98.38 44,272.80 1.55 44,955.00 44,955.00 234.00 .53 11/13/2020 Federal Home Ln Mtg Corp MTN 0.62500% 05/27/2026 3134GXCD4 45,000.000 97.79 44,005.50 1.54 45,000.00 45,000.00 281.25 .64 Accrued Interest 138.91 .00 Total Government Agency $183,191.56 6.42%$184,955.00 $184,955.00 $777.75 .42% Treasury Bond 10/30/2019 United States Treasury Floating Rate Note 10/31/2021 912828YN4 100,000.000 100.10 100,103.00 3.51 100,064.58 100,064.58 345.00 .34 10/30/2019 United States Treasury Floating Rate Note 07/31/2021 9128287G9 98,000.000 100.02 98,018.62 3.44 97,982.93 97,982.93 259.70 .26 6/12/2020 United States Treas Note Note 0.16400% 04/30/2022 912828ZK9 55,000.000 100.09 55,051.15 1.93 55,030.22 55,030.22 87.45 .16 11/5/2020 United States Treas Note Note 0.20400% 01/31/2022 912828Z45 50,000.000 100.09 50,045.00 1.75 50,083.86 50,083.86 99.50 .20 11/30/2020 United States Treas Note Note 0.10500% 10/31/2022 91282CAS0 45,000.000 100.06 45,024.75 1.58 45,001.74 45,001.74 45.00 .10 5/25/2021 United States Treas Note Note 0.08400% 04/30/2023 91282CBY6 25,000.000 100.00 25,000.75 .88 25,003.42 25,003.42 19.75 .08 Accrued Interest 147.49 .01 Total Treasury Bond $373,390.76 13.09%$373,166.75 $373,166.75 $856.40 .23% CD 7/24/2019 Ally Bank Midvale UT CD 2.15000% 08/01/2022 02007GKY8 43,000.000 1.02 43,956.32 1.54 42,806.50 42,806.50 924.50 2.10 4/1/2020 American Express National Bank Brok CD 1.35000% 04/07/2022 02589AB84 42,000.000 1.01 42,420.00 1.49 42,000.00 42,000.00 567.00 1.34 7/28/2020 Enerbank USA Ut CD 0.50000% 07/10/2024 29278TPU8 40,000.000 1.01 40,222.80 1.41 39,958.65 39,958.65 200.00 .50 This report is incomplete without the accompanying disclosure page.3 of 5Report Generated on: 7/1/2021 10:56:39 AM Eastern Time Portfolio Holdings As of 6/30/2021 ENCL (2) Town of Hopkinton Trust Funds UA (xxxx2706) - PPS Custom NFS Holdings by Asset Sub-Type Initial Purchase Date Description Symbol Quantity Price Value ($) Pct. Assets (%)Est. Tax Cost ($)Principal ($) Est. Annual Income ($) Current Yld/Dist Rate (%)* CD 7/28/2020 Sallie Mae Bank Murray UT CD 0.35000% 07/17/2023 7954506S9 40,000.000 1.00 40,098.80 1.41 39,904.90 39,904.90 140.00 .35 Accrued Interest 587.53 .02 Total CD $167,285.45 5.87%$164,670.05 $164,670.05 $1,831.50 1.10% Money Market Mutual Fund Fidelity Govt Money Market Capital Reserves Cl FZAXX 19,778.420 1.00 19,778.42 .69 19,778.42 19,777.77 1.98 .01 Fidelity Govt Money Market Premium Cl FZCXX 8,758.350 1.00 8,758.35 .31 8,758.35 8,750.85 .88 .01 Total Money Market Mutual Fund $28,536.77 1.00%$28,536.77 $28,528.62 $2.85 .01% Total Portfolio $2,852,002.99 100%$2,726,142.88 $2,542,864.46 $47,300.28 1.66% This report is incomplete without the accompanying disclosure page.4 of 5Report Generated on: 7/1/2021 10:56:39 AM Eastern Time Portfolio Holdings As of 6/30/2021 ENCL (2) Disclaimer The information displayed is provided by Commonwealth Financial Network® ("Commonwealth"), Member FINRA/SIPC. It is provided for informational purposes only, should not be relied upon for tax or legal purposes, and is based upon sources believed to be reliable. No guarantee is made as to the completeness or accuracy of this information. Commonwealth urges you to compare your account custodian statements with the statements you receive from us. If you believe there are material discrepancies between statements, please contact Commonwealth directly at 800.251.0080. Past performance is not indicative of future results. Position and account values shown are based on trade date and do not necessarily reflect actual current market prices or the value you would receive upon sale of such assets. Fixed income securities do not account for cost basis adjustments associated with holding these securities. The investment return and principal value of an investment will fluctuate, so an investor’s shares, when redeemed, may be worth more or less than their original cost. Certain assets may be illiquid and unavailable for sale at any price. There is no assurance that your investment objective will be attained. An investment in a money market fund is not insured or guaranteed by the Federal Deposit Insurance Corporation ("FDIC") or any other governmental agency; although the fund seeks to preserve the value of the investment at $1 per share, it is possible to lose money. Non-bank deposit investments are not FDIC- or NCUA-insured, are not guaranteed by the bank/financial institution, and are subject to risk, including loss of principal invested. *“Current yield”, if reflected in this report, is the percentage of interest (bonds) or dividends (stocks) that the security is yielding based on the security’s current price. It is calculated by dividing a bond’s current interest rate, or a stock’s dividends paid over the prior 12 months, by the current market price of the security as of the date of this statement. Current yield, if reflected in this report, is provided for informational or illustrative purposes only and is not an accurate reflection of the actual return an investor will receive because bond and stock prices are constantly changing due to market factors. “Distribution rate” applies to securities that are not listed or traded on a national securities exchange (i.e., nontraded real estate investment programs). Distribution rates and payments are not guaranteed and may be modified at the program’s discretion. Distributions may consist of return of principal (including offering proceeds) or borrowings. A breakdown of the distribution components and the time period during which they have been funded from return of principal, borrowings, or any sources other than cash flow from investment or operations can be found in your tax forms, which the sponsor will provide. When distributions include a return of principal, the program will have less money to invest, which may lower its overall return. When distributions include borrowings, the distribution rate may not be sustainable. Please refer to the relevant prospectus or offering memorandum for additional information and disclosures about the nature of and potential source of funds for distributions relating to nontraded securities. All returns are shown net of fees unless otherwise indicated. Commonwealth relies upon data, formulas, and software to calculate the performance of portfolios. Periodic software enhancements may possibly cause inconsistencies with some performance calculations. Please notify your advisor if you have reason to believe calculations are incorrect to help ensure proper performance calculations going forward. Certain assets listed in this report (identified as “Additional Assets” or “Advisor Manually Entered Account(s)”) may not be held through Commonwealth and may not be covered by SIPC. Such assets are not subject to fee billing and are excluded from account performance calculations. Descriptions and valuations of Additional Assets or Advisor Manually Entered Account(s) are based upon information provided by you (or by a third party acting on your behalf) to your advisor, have not been verified by Commonwealth, and may not be accurate or current. The “unknown” label located in the value field indicates that no current value for the holding(s) has been able to be obtained. If you have a custodial statement indicating the current value, and wish to see it listed on future reports, please provide it to your advisor. This report is incomplete without the accompanying disclosure page.5 of 5Report Generated on: 7/1/2021 10:56:39 AM Eastern Time Portfolio Holdings As of 6/30/2021 ENCL (2) Town of Hopkinton Stabilization & CPA UA (xxxx1726) - PPS Custom NFS Holdings by Asset Sub-Type Initial Purchase Date Description Symbol Quantity Price Value ($) Pct. Assets (%)Est. Tax Cost ($)Principal ($) Est. Annual Income ($) Current Yld/Dist Rate (%)* Common Stock 2/5/2018 Bank of America Corp BAC 2,472.647 41.23 101,947.24 1.38 66,942.17 65,021.11 1,780.31 1.75 2/5/2018 Hp Inc HPQ 3,315.084 30.19 100,082.39 1.36 67,295.74 65,368.20 2,569.85 2.57 3/7/2018 American International Group Inc AIG 1,934.426 47.60 92,078.68 1.25 83,164.53 80,759.21 2,476.07 2.69 5/29/2018 Emerson Electric Co EMR 893.393 96.24 85,980.14 1.17 60,953.81 58,363.71 1,804.65 2.10 6/5/2020 Rockwell Automation Inc ROK 245.638 286.02 70,257.38 .95 56,764.03 55,840.07 1,051.33 1.50 6/5/2020 Eli Lilly & Co LLY 276.462 229.52 63,453.56 .86 39,972.40 39,165.59 939.97 1.48 6/1/2017 McDonald's Corp MCD 269.070 230.99 62,152.48 .84 47,428.20 45,009.17 1,388.40 2.23 7/10/2017 Pfizer Inc PFE 1,131.311 39.16 44,302.14 .60 36,808.93 33,927.91 1,764.85 3.98 6/1/2017 Johnson & Johnson JNJ 264.364 164.74 43,551.33 .59 35,068.90 33,336.62 1,120.90 2.57 1/13/2020 Bristol-Myers Squibb Company BMY 634.893 66.82 42,423.55 .58 40,458.60 39,427.08 1,244.39 2.93 11/1/2017 Merck & Co Inc MRK 478.852 77.77 37,240.32 .51 28,033.91 25,696.99 1,245.02 3.34 6/5/2020 Abbott Laboratories ABT 317.463 115.93 36,803.49 .50 28,494.77 27,984.89 571.43 1.55 6/1/2017 Southern Co SO 406.280 60.51 24,584.00 .33 19,712.26 10,123.48 1,072.58 4.36 6/13/2018 Consolidated Edison Inc ED 324.288 71.72 23,257.94 .32 24,756.06 20,940.31 1,005.29 4.32 9/5/2017 Altria Group Inc MO 460.380 47.68 21,950.92 .30 26,308.79 19,998.37 1,583.71 7.21 5/14/2015 PepsiCo Inc PEP 146.368 148.17 21,687.35 .29 15,877.05 14,868.49 629.38 2.90 4/3/2017 Coca-Cola Co.KO 393.607 54.11 21,298.07 .29 17,435.88 16,901.25 661.26 3.10 11/1/2017 General Mills Inc GIS 325.968 60.93 19,861.23 .27 17,633.07 15,332.22 664.97 3.35 6/5/2020 Procter & Gamble Co PG 111.628 134.93 15,061.97 .20 13,261.59 12,905.06 388.38 2.58 1/13/2020 Unilever PLC UL 253.782 58.50 14,846.25 .20 14,289.50 13,833.91 464.45 3.13 1/18/2018 Kimberly-Clark Corp KMB 108.633 133.78 14,532.92 .20 12,795.71 11,443.41 495.37 3.41 Total Common Stock $957,353.32 12.99%$753,455.92 $706,247.06 $24,922.55 2.60% Preferred Stock 4/15/2016 General Electric Co Bond Perpetual 3.44888%369604BQ5 32,000.000 98.35 31,472.00 .43 34,004.16 34,004.16 Total Preferred Stock $31,472.00 .43%$34,004.16 $34,004.16 .00% This report is incomplete without the accompanying disclosure page.1 of 5Report Generated on: 7/1/2021 10:55:38 AM Eastern Time Portfolio Holdings As of 6/30/2021 ENCL (3) Town of Hopkinton Stabilization & CPA UA (xxxx1726) - PPS Custom NFS Holdings by Asset Sub-Type Initial Purchase Date Description Symbol Quantity Price Value ($) Pct. Assets (%)Est. Tax Cost ($)Principal ($) Est. Annual Income ($) Current Yld/Dist Rate (%)* Bond Fund 4/30/2021 Franklin Liberty Short Duration U.S. Government ETF FTSD 2,694.552 94.93 255,780.35 3.47 256,691.09 256,543.35 3,260.41 1.27 9/18/2020 iShares 0-5 Year TIPS Bond ETF STIP 2,351.999 106.31 250,041.01 3.39 244,603.63 239,979.68 5,033.28 2.01 6/18/2021 iShares Mbs ETF MBB 55.000 108.23 5,952.65 .08 5,944.66 5,944.66 112.20 1.88 Total Bond Fund $511,774.01 6.94%$507,239.38 $502,467.69 $8,405.89 1.64% Corporate Bond 6/12/2020 AT&T Inc Note 1.29900% 06/12/2024 00206RGD8 435,000.000 102.55 446,105.55 6.05 432,136.69 432,136.69 5,650.65 1.27 6/12/2020 Pfizer Inc Note 0.44888% 09/15/2023 717081EQ2 425,000.000 100.47 426,989.00 5.79 424,513.35 424,513.35 1,907.74 .45 7/9/2020 General Electric Co MTN 1.11888% 03/15/2023 36966THT2 395,000.000 101.20 399,747.90 5.42 391,512.28 391,512.28 4,419.58 1.11 10/1/2020 Duke Energy Corp New Note Call: Make Whole 0.90000% 09/15/2025 26441CBJ3 395,000.000 98.87 390,528.60 5.30 395,127.34 395,127.34 3,555.00 .91 11/10/2020 Bristol-Myers Squibb Co Note 0.53700% 11/13/2023 110122DT2 380,000.000 100.11 380,429.40 5.16 380,253.84 380,253.84 2,040.60 .54 8/10/2020 Verizon Communications Inc 1.25588% 05/15/2025 Note 92343VEP5 280,000.000 103.08 288,615.60 3.92 287,700.00 287,700.00 3,516.46 1.22 1/16/2020 Georgia Power Co Ser 2019a Note 2.20000% 09/15/2024 Call: Make Whole 373334KK6 162,000.000 104.07 168,595.02 2.29 162,736.13 162,736.13 3,564.00 2.11 7/15/2020 Bank of America Corp Ser M MTN 0.92075% 03/05/2024 06051GHE2 160,000.000 100.93 161,480.00 2.19 160,319.96 160,319.96 1,473.20 .91 2/5/2020 Bank of America Corp Ser L MTN 2.50300% 10/21/2022 Call: Make Whole 06051GFZ7 127,000.000 100.67 127,848.36 1.73 128,564.90 128,564.90 3,178.81 2.49 3/15/2021 Merck &co Inc Note Call: Make Whole 0.75000% 02/24/2026 58933YAY1 95,000.000 99.47 94,491.75 1.28 93,666.58 93,666.58 712.50 .75 3/5/2019 Merck &co Inc Note Call: Make Whole 2.40000% 09/15/2022 589331AT4 81,000.000 102.02 82,633.77 1.12 80,001.27 80,001.27 1,944.00 2.35 4/29/2020 Bank of America Corp Ser M MTN 1.17575% 04/24/2023 06051GGJ2 81,000.000 100.72 81,586.44 1.11 80,579.46 80,579.46 952.36 1.17 2/11/2019 Georgia Power Co Note Call: Make Whole 2.85000% 05/15/2022 373334JX0 78,000.000 102.29 79,783.86 1.08 76,747.47 76,747.47 2,223.00 2.79 2/11/2019 McDonald's Corp MTN Call: Make Whole 2.62500% 01/15/2022 58013MEM2 78,000.000 101.28 79,000.74 1.07 77,610.00 77,610.00 2,047.50 2.59 6/6/2016 Baltimore Gas &elec Co Note 3.50000% 11/15/2021 Call: Make Whole 059165ED8 39,000.000 100.39 39,152.88 .53 42,102.78 42,102.78 1,365.00 3.49 Accrued Interest 6,537.50 .09 Total Corporate Bond $3,253,526.37 44.14%$3,213,572.05 $3,213,572.05 $38,550.40 1.19% This report is incomplete without the accompanying disclosure page.2 of 5Report Generated on: 7/1/2021 10:55:38 AM Eastern Time Portfolio Holdings As of 6/30/2021 ENCL (3) Town of Hopkinton Stabilization & CPA UA (xxxx1726) - PPS Custom NFS Holdings by Asset Sub-Type Initial Purchase Date Description Symbol Quantity Price Value ($) Pct. Assets (%)Est. Tax Cost ($)Principal ($) Est. Annual Income ($) Current Yld/Dist Rate (%)* Government Agency 2/11/2021 Federal Agric Mtg Corp MTN 0.12000% 03/01/2023 31422XBB7 190,000.000 100.01 190,009.50 2.58 190,000.00 190,000.00 228.00 .12 11/9/2020 Federal National Mtg Assn Note 0.45000% 11/25/2024 3135GA4M0 155,000.000 99.49 154,214.15 2.09 155,000.00 155,000.00 697.50 .45 2/2/2021 Federal Home Loan Ba Ser Ts-2028 0.50000% 02/16/2028 3130AKYL4 155,000.000 99.35 153,986.30 2.09 155,000.00 155,000.00 775.00 .50 11/13/2020 Federal Home Ln Mtg Corp MTN 0.62500% 05/27/2026 3134GXCD4 155,000.000 97.79 151,574.50 2.06 155,000.00 155,000.00 968.75 .64 Accrued Interest 470.87 .01 Total Government Agency $650,255.32 8.82%$655,000.00 $655,000.00 $2,669.25 .41% Treasury Bond 6/12/2020 United States Treas Note Note 0.16400% 04/30/2022 912828ZK9 220,000.000 100.09 220,204.60 2.99 220,120.87 220,120.87 349.80 .16 10/9/2019 United States Treasury Floating Rate Note 07/31/2021 9128287G9 202,000.000 100.02 202,038.38 2.74 201,967.82 201,967.82 535.30 .26 10/30/2019 United States Treasury Floating Rate Note 10/31/2021 912828YN4 200,000.000 100.10 200,206.00 2.72 200,163.60 200,163.60 690.00 .34 6/23/2020 United States Treas Note Note 0.20400% 01/31/2022 912828Z45 200,000.000 100.09 200,180.00 2.72 200,297.36 200,297.36 398.00 .20 10/28/2020 United States Treas Note Note 0.10500% 07/31/2022 91282CAA9 200,000.000 100.06 200,112.00 2.71 200,014.20 200,014.20 200.00 .10 5/25/2021 United States Treas Note Note 0.08400% 04/30/2023 91282CBY6 100,000.000 100.00 100,003.00 1.36 100,013.68 100,013.68 79.00 .08 Accrued Interest 387.86 .01 Total Treasury Bond $1,123,131.84 15.24%$1,122,577.53 $1,122,577.53 $2,252.10 .20% CD 10/27/2020 Enerbank USA Ut CD 0.20000% 10/20/2023 29278TRP7 135,000.000 1.00 134,840.70 1.83 134,192.70 134,192.70 270.00 .20 10/26/2020 New York Community Bank CD 0.25000% 10/16/2023 649447TZ2 130,000.000 1.00 129,998.70 1.76 129,870.00 129,870.00 325.00 .25 10/22/2020 First Commercial Bank CD 0.40000% 06/28/2024 31984GFG9 125,000.000 1.00 125,333.75 1.70 124,817.50 124,817.50 500.00 .40 10/23/2020 State Bank India New York NY CD 0.15000% 10/20/2022 856285UP4 125,000.000 1.00 125,026.25 1.70 124,737.16 124,737.16 187.50 .15 This report is incomplete without the accompanying disclosure page.3 of 5Report Generated on: 7/1/2021 10:55:38 AM Eastern Time Portfolio Holdings As of 6/30/2021 ENCL (3) Town of Hopkinton Stabilization & CPA UA (xxxx1726) - PPS Custom NFS Holdings by Asset Sub-Type Initial Purchase Date Description Symbol Quantity Price Value ($) Pct. Assets (%)Est. Tax Cost ($)Principal ($) Est. Annual Income ($) Current Yld/Dist Rate (%)* CD 7/28/2020 Sallie Mae Bank Murray UT CD 0.35000% 07/17/2023 7954506S9 95,000.000 1.00 95,234.65 1.29 94,774.13 94,774.13 332.50 .35 7/24/2019 Ally Bank Midvale UT CD 2.15000% 08/01/2022 02007GKY8 78,000.000 1.02 79,734.72 1.08 77,649.00 77,649.00 1,677.00 2.10 4/1/2020 American Express National Bank Brok CD 1.35000% 04/07/2022 02589AB84 78,000.000 1.01 78,780.00 1.07 78,000.00 78,000.00 1,053.00 1.34 Accrued Interest 1,199.95 .02 Total CD $770,148.72 10.45%$764,040.49 $764,040.49 $4,345.00 .57% Money Market Mutual Fund Fidelity Govt Money Market Capital Reserves Cl FZAXX 57,323.000 1.00 57,323.00 .78 57,323.00 57,321.71 5.73 .01 Fidelity Govt Money Market Premium Cl FZCXX 16,363.440 1.00 16,363.44 .22 16,363.44 16,361.68 1.64 .01 Total Money Market Mutual Fund $73,686.44 1.00%$73,686.44 $73,683.39 $7.37 .01% Total Portfolio $7,371,348.03 100%$7,123,575.97 $7,071,592.37 $81,152.56 1.10% This report is incomplete without the accompanying disclosure page.4 of 5Report Generated on: 7/1/2021 10:55:38 AM Eastern Time Portfolio Holdings As of 6/30/2021 ENCL (3) Disclaimer The information displayed is provided by Commonwealth Financial Network® ("Commonwealth"), Member FINRA/SIPC. It is provided for informational purposes only, should not be relied upon for tax or legal purposes, and is based upon sources believed to be reliable. No guarantee is made as to the completeness or accuracy of this information. Commonwealth urges you to compare your account custodian statements with the statements you receive from us. If you believe there are material discrepancies between statements, please contact Commonwealth directly at 800.251.0080. Past performance is not indicative of future results. Position and account values shown are based on trade date and do not necessarily reflect actual current market prices or the value you would receive upon sale of such assets. Fixed income securities do not account for cost basis adjustments associated with holding these securities. The investment return and principal value of an investment will fluctuate, so an investor’s shares, when redeemed, may be worth more or less than their original cost. Certain assets may be illiquid and unavailable for sale at any price. There is no assurance that your investment objective will be attained. An investment in a money market fund is not insured or guaranteed by the Federal Deposit Insurance Corporation ("FDIC") or any other governmental agency; although the fund seeks to preserve the value of the investment at $1 per share, it is possible to lose money. Non-bank deposit investments are not FDIC- or NCUA-insured, are not guaranteed by the bank/financial institution, and are subject to risk, including loss of principal invested. *“Current yield”, if reflected in this report, is the percentage of interest (bonds) or dividends (stocks) that the security is yielding based on the security’s current price. It is calculated by dividing a bond’s current interest rate, or a stock’s dividends paid over the prior 12 months, by the current market price of the security as of the date of this statement. Current yield, if reflected in this report, is provided for informational or illustrative purposes only and is not an accurate reflection of the actual return an investor will receive because bond and stock prices are constantly changing due to market factors. “Distribution rate” applies to securities that are not listed or traded on a national securities exchange (i.e., nontraded real estate investment programs). Distribution rates and payments are not guaranteed and may be modified at the program’s discretion. Distributions may consist of return of principal (including offering proceeds) or borrowings. A breakdown of the distribution components and the time period during which they have been funded from return of principal, borrowings, or any sources other than cash flow from investment or operations can be found in your tax forms, which the sponsor will provide. When distributions include a return of principal, the program will have less money to invest, which may lower its overall return. When distributions include borrowings, the distribution rate may not be sustainable. Please refer to the relevant prospectus or offering memorandum for additional information and disclosures about the nature of and potential source of funds for distributions relating to nontraded securities. All returns are shown net of fees unless otherwise indicated. Commonwealth relies upon data, formulas, and software to calculate the performance of portfolios. Periodic software enhancements may possibly cause inconsistencies with some performance calculations. Please notify your advisor if you have reason to believe calculations are incorrect to help ensure proper performance calculations going forward. Certain assets listed in this report (identified as “Additional Assets” or “Advisor Manually Entered Account(s)”) may not be held through Commonwealth and may not be covered by SIPC. Such assets are not subject to fee billing and are excluded from account performance calculations. Descriptions and valuations of Additional Assets or Advisor Manually Entered Account(s) are based upon information provided by you (or by a third party acting on your behalf) to your advisor, have not been verified by Commonwealth, and may not be accurate or current. The “unknown” label located in the value field indicates that no current value for the holding(s) has been able to be obtained. If you have a custodial statement indicating the current value, and wish to see it listed on future reports, please provide it to your advisor. This report is incomplete without the accompanying disclosure page.5 of 5Report Generated on: 7/1/2021 10:55:38 AM Eastern Time Portfolio Holdings As of 6/30/2021 ENCL (3) Town of Hopkinton OPEB Trust UA (xxxx2696) - PPS Custom NFS Holdings by Asset Class (Primary) Initial Purchase Date Description Symbol Quantity Price Value ($) Pct. Assets (%)Est. Tax Cost ($)Principal ($) Principal Gain/Loss ($) Current Yld/Dist Rate (%)* Domestic Equity 3/31/2017 Alger Focus Equity Fund Cl Z ALZFX 6,769.688 63.19 427,776.58 9.24 250,702.20 216,363.69 211,412.90 .03 2/27/2019 Carillon Eagle Growth & Income Fund Cl I HIGJX 16,404.258 24.76 406,169.43 8.77 335,390.38 300,719.08 105,450.35 1.63 11/6/2018 Ivy Mid-Cap Income Opportunities Fund Cl I IVOIX 12,358.734 19.12 236,298.99 5.11 176,626.68 165,179.83 71,119.16 1.35 12/18/2020 BlackRock Mid-Cap Growth Equity Portfolio Cl Institutional CMGIX 4,611.227 48.03 221,477.23 4.78 203,216.78 203,216.78 18,260.45 .00 9/4/2018 American Century Small-Cap Value Fund I Cl ACVIX 13,011.737 11.48 149,374.74 3.23 108,907.95 97,255.15 52,119.59 .37 6/12/2020 Neuberger Berman Small-Cap Growth Fund Institutional Cl NBSMX 1,920.181 57.01 109,469.52 2.37 79,050.59 77,947.91 31,521.61 .00 Total Domestic Equity $1,550,566.50 33.50%$1,153,894.58 $1,060,682.44 $489,884.06 .68% International Equity 10/25/2016 First Eagle Overseas Fund Cl I SGOIX 9,343.494 27.64 258,254.17 5.58 230,843.24 205,440.00 52,814.17 .44 10/25/2016 John Hancock Funds International Growth Fund Cl I GOGIX 5,452.788 40.43 220,456.22 4.76 143,475.32 138,400.00 82,056.22 .19 10/25/2016 Artisan Developing World Fund Advisor Shares APDYX 6,074.506 28.42 172,637.46 3.73 83,775.86 76,073.77 96,563.70 .00 7/10/2019 Causeway International Small-Cap Fund Institutional Cl CIISX 6,966.538 13.84 96,416.89 2.08 77,477.60 71,878.00 24,538.89 2.97 8/28/2017 Brown Capital Management International Small Company Fund Institutional Shares BCSFX 2,640.396 27.46 72,505.27 1.57 38,523.87 37,724.71 34,780.56 .00 Total International Equity $820,270.01 17.72%$574,095.89 $529,516.48 $290,753.54 .54% Alternative 9/25/2020 JPMorgan Hedged Equity Fund Cl I JHEQX 10,666.189 25.98 277,107.59 5.99 255,103.02 253,438.76 23,668.83 .71 1/21/2021 American Beacon Ahl Managed Futures Strategy Fund Y Cl AHLYX 15,691.533 11.63 182,492.53 3.94 172,920.69 172,920.69 9,571.84 2.93 Total Alternative $459,600.12 9.93%$428,023.71 $426,359.45 $33,240.67 1.59% Domestic Bond 10/25/2016 Guggenheim Total Return Bond Fund Institutional Cl GIBIX 14,133.219 29.08 410,994.01 8.88 392,081.94 355,400.00 55,594.01 2.89 10/25/2016 Performance Trust Strategic Bond Fund PTIAX 9,977.339 23.11 230,576.30 4.98 227,323.83 203,790.80 26,785.51 3.71 1/22/2018 Voya Intermediate Bond Cl I IICIX 14,750.840 10.38 153,113.72 3.31 149,248.42 136,912.25 16,201.47 3.33 1/4/2019 Destra Flaherty & Crumrine Preferred & Income Fund Cl I DPIIX 7,706.495 19.08 147,039.92 3.18 132,210.00 119,533.37 27,506.55 4.16 This report is incomplete without the accompanying disclosure page.1 of 3Report Generated on: 7/1/2021 10:50:12 AM Eastern Time Prior Month End Portfolio Holdings As of 6/30/2021 ENCL (3) Town of Hopkinton OPEB Trust UA (xxxx2696) - PPS Custom NFS Holdings by Asset Class (Primary) Initial Purchase Date Description Symbol Quantity Price Value ($) Pct. Assets (%)Est. Tax Cost ($)Principal ($) Principal Gain/Loss ($) Current Yld/Dist Rate (%)* Domestic Bond 10/25/2016 Artisan High Income Fund Advisor Shares APDFX 14,175.127 10.31 146,145.56 3.16 140,234.65 118,125.00 28,020.56 5.22 1/22/2021 Diamond Hill Short Duration Securitized Bond Fund Cl I DHEIX 11,471.601 10.18 116,780.90 2.52 116,569.80 115,024.19 1,756.71 2.93 1/22/2021 Voya Securitized Credit Fund Cl I VCFIX 11,386.101 9.78 111,356.07 2.41 110,489.77 109,484.57 1,871.50 3.21 10/25/2016 Shelton Tactical Credit Institutional DEBIX 8,203.892 11.23 92,129.71 1.99 89,108.28 77,978.67 14,151.04 4.08 3/12/2021 Fidelity Inflation-Protected Bond Index Fund FIPDX 6,834.768 11.23 76,754.44 1.66 74,585.94 74,585.94 2,168.50 .10 Total Domestic Bond $1,484,890.63 32.08%$1,431,852.63 $1,310,834.78 $174,055.85 3.37% International Bond 7/12/2019 Janus Henderson Developed World Bond Fund Cl I HFAIX 20,593.831 9.89 203,672.99 4.40 200,537.28 188,585.43 15,087.56 1.99 10/16/2019 Lord Abbett Emerging Markets Corporate Debt Fund Cl F LCDFX 5,595.152 15.51 86,780.81 1.87 85,841.15 81,836.63 4,944.18 4.00 Total International Bond $290,453.80 6.28%$286,378.43 $270,422.06 $20,031.74 2.59% Cash and Equivalents Fidelity Govt Money Market Capital Reserves Cl FZAXX 22,935.300 1.00 22,935.30 .50 22,935.30 22,934.99 .31 .01 Total Cash and Equivalents $22,935.30 .50%$22,935.30 $22,934.99 $0.31 .01% Total Portfolio $4,628,716.36 100%$3,897,180.54 $3,620,750.19 $1,007,966.17 1.73% This report is incomplete without the accompanying disclosure page.2 of 3Report Generated on: 7/1/2021 10:50:12 AM Eastern Time Prior Month End Portfolio Holdings As of 6/30/2021 ENCL (3) Disclaimer The information displayed is provided by Commonwealth Financial Network® ("Commonwealth"), Member FINRA/SIPC. It is provided for informational purposes only, should not be relied upon for tax or legal purposes, and is based upon sources believed to be reliable. No guarantee is made as to the completeness or accuracy of this information. Commonwealth urges you to compare your account custodian statements with the statements you receive from us. If you believe there are material discrepancies between statements, please contact Commonwealth directly at 800.251.0080. Past performance is not indicative of future results. Position and account values shown are based on trade date and do not necessarily reflect actual current market prices or the value you would receive upon sale of such assets. Fixed income securities do not account for cost basis adjustments associated with holding these securities. The investment return and principal value of an investment will fluctuate, so an investor’s shares, when redeemed, may be worth more or less than their original cost. Certain assets may be illiquid and unavailable for sale at any price. There is no assurance that your investment objective will be attained. An investment in a money market fund is not insured or guaranteed by the Federal Deposit Insurance Corporation ("FDIC") or any other governmental agency; although the fund seeks to preserve the value of the investment at $1 per share, it is possible to lose money. Non-bank deposit investments are not FDIC- or NCUA-insured, are not guaranteed by the bank/financial institution, and are subject to risk, including loss of principal invested. *“Current yield”, if reflected in this report, is the percentage of interest (bonds) or dividends (stocks) that the security is yielding based on the security’s current price. It is calculated by dividing a bond’s current interest rate, or a stock’s dividends paid over the prior 12 months, by the current market price of the security as of the date of this statement. Current yield, if reflected in this report, is provided for informational or illustrative purposes only and is not an accurate reflection of the actual return an investor will receive because bond and stock prices are constantly changing due to market factors. “Distribution rate” applies to securities that are not listed or traded on a national securities exchange (i.e., nontraded real estate investment programs). Distribution rates and payments are not guaranteed and may be modified at the program’s discretion. Distributions may consist of return of principal (including offering proceeds) or borrowings. A breakdown of the distribution components and the time period during which they have been funded from return of principal, borrowings, or any sources other than cash flow from investment or operations can be found in your tax forms, which the sponsor will provide. 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This report is incomplete without the accompanying disclosure page.3 of 3Report Generated on: 7/1/2021 10:50:12 AM Eastern Time Prior Month End Portfolio Holdings As of 6/30/2021 ENCL (3) To:Select Board From:Norman Khumalo Date:September 2, 2021 Ref:Staff Report - Select Board September 7, 2021 Meeting 1.Main Street Corridor Project:David Daltorio (Town Engineer/Facilities Director)and Michelle Murdock (Project Specialist) provided the following update: Work Performed Last Two Weeks ●Contractor continues to mobilize, order materials and coordinate with the Town and VHB on shop drawing/ material reviews. ●Drainage installation continued west of the 85/135 intersection. ●Some Foundations for Traffic Signals and Controls have been installed at the Wood Street intersection and in front of public safety. ●Final locations of six (6) Underground Electric Vaults have been confirmed between 85/135 and Wood Street. ●Upon request of the Town Eversource Gas remarked out all gas lines and services from Wood Street to Ash Street. Construction Cost and Quantities through 8/14/21 Construction - $1,840,000 Work Completed - rounded (does not include every bid item) ●Catch Basins - 55 ●Drain Manholes - 37 ●Reinforced Concrete Pipe - 2,500 feet ●Ductile Iron Pipe - 584 feet ●Hot Mix Asphalt - 716 tons ●Gravel - 1,900 cubic yards ●Rock Excavation - 557 CY Community Contact (7/31/21 thru 9/1/21) ●Project Update: Town Review Gas Leak related to Main Street Corridor Project distributed via email Tuesday, August 3. ●Construction Advisory #13 distributed via email Friday,August 13. ●Construction Advisory #14 distributed via email Friday,August 27. 1 ●Project Update: Planning Ahead for Underground Utility Work distributed via email Friday, August 27. ●A total of 21 issues/concerns were received and processed from both project abutters and the general public. Issues were communicated via phone or email and were resolved in the same manner with input from the contractor as needed. Issues addressed were related to: ●Email sent to Marshall Ave. residents for whom we have contact information to advise of upcoming spraying by Central Mass. Mosquito Control Project ●Gas leak at the intersection of Main and Pleasant Street ●Flooding on Main Street ●Property damage due to flooding/how to file a claim ●Idling of construction vehicles for more than the allowed time ●Removal and replacement of speed limit signs on Main Street ●Thank you from the resident for the information about upcoming undergrounding work ●Resident appreciates the addition of webcams to the project website and the detailed reports on construction progress Work Anticipated Week of September 7, 2021 ●Continuation of the Drainage Installation along Main Street (work will take place in the vicinity of 48-52 Main Street, 90, 92, 95 and 96 Main Street and 4 and 5 West Main Street) ●Potentially starting the installation of underground electric vaults between 85/135 intersection and Wood Street. ●MassDOT survey crews to continue to locate limited of easements within the corridor ●Delivery of Drainage and Undergrounding of Utility Materials This work may impact traffic and require lane and sidewalk closures limiting access to driveways and entrances to businesses. Please expect delays and seek alternate routes when possible. Continuous and Upcoming Work ●Undergrounding of Utilities - Work is expected to begin in 1 to 2 weeks and it could take 4-6 weeks to complete. Work will begin with the installation of six underground electric manholes (vaults) on Main Street between Wood Street and the intersection of 85/135. The vaults range in size but will generally require the excavation of 8' x 15' and, in some cases as large as 15’ x 11’pits, with the installation of each vault scheduled to take three days. More details on this work are available in the Project Update sent out on August 27, 2021. ●An upcoming Project Update is scheduled to be released with details on traffic management plans and schedule of work operations related to the installation of the large Electric Manhole Vaults. ●MassDOT Survey Crews are scheduled to be within the corridor from Ash Street to Wood Street to continue to locate limits of easements. 2 ●Eversource Gas has informed the Town they are scheduled to complete their Main Street Gas Project within two weeks. ●Upon final completion of the Eversource Gas Main Street Project Verizon will schedule installation of proposed utility poles. ●Project cameras with live stream link went live at the end of June. 135W-Marathon Start 135 West - Intersection 135 and 85 135 West - Intersection 135 and Wood 85N - Intersection 135 and 85 ●All work may impact traffic and require lane and sidewalk closures limiting access to driveways and entrances to businesses. Contractor is required to coordinate directly with impacted abutters in advance of this work. ●The ongoing work will likely require periodic lane closures. During this situation one lane of travel is scheduled to remain open at all times with alternating traffic being directed around the work zone. Police details will be directing vehicles,pedestrians, and bikers through the project work areas during regular working hours. Miscellaneous ●The Project website will continue to be updated throughout the Project. Visit the website to sign up for Project Updates. A QR Code has been developed for quick access. ●Project photos have been added to the website https://hopkintonmainstreet.com/construction-photos.htm ●Overall project schedule continues to be updated and refined as contractor mobilizes. 2.Comcast Cable License Renewal:The Comcast Cable license process has begun. The Town is assisted by Bill August, Special Cable Licensing Counsel.Tactically, the Town notified Comcast that it will proceed with a common ‘dual track’ use of both formal and informal renewal procedures while hoping to resolve through the informal renewal procedures,if reasonably possible. The next key deliverable in this process is conducting a cable television license renewal public hearing required pursuant to 47 USC 546 and 207 CMR 3.00 for the purpose of further identifying the Town of Hopkinton’s cable-related needs and interests. Since Comcast’s “renewal commence letter” was dated April 26, 2021, the Town must hold the hearing by October 25, 2021. To that end, I am respectfully requesting that the Select Board, as the License Issuing Authority, delegate the task of holding the hearing to the Town Manager. Since Comcast’s “renewal commence letter” was dated April 26, 2021, the Town must hold the hearing by October 25, 2021. Under this delegation, the Select Board retains the final decision-making authority concerning license renewal decisions. In essence, the Town Manager will be conducting the hearing in an advisory capacity and for the purposes of gathering information on behalf of the Select Board. The Town Manager will coordinate the production of a stenographic record of the hearing,as required by regulations of the Massachusetts Department of Telecommunications and Cable; make arrangements for a videotape of the hearing; coordinate the requisite two newspaper notices and arrangements for Verizon’s transcription of the hearing. In addition to conducting the hearing, the Town Manager, in consultation 3 with HCAMTV and the IT Department, will assist with ongoing cable license renewal ascertainment of needs, and other renewal-related negotiations work,under the direction of the Board of Selectmen as cable license Issuing Authority. Efforts are underway to review cable needs with the Local Access Corporation and Town/School IT departments. 3.Select Board Work Session and Goal Setting:The Select Board’s Work Session is scheduled for September 13, 2021, 6:00 p.m.-9:00 p.m. The agenda will include: a.The traits of an effective Select Board b.Communication Tendencies c.How to build trust when we disagree d.Definitions of effective problem statements e.Problem statement generation…what are we solving for this year f.Impactful goal setting training/What are our goals for the year? 4.MWRA Water Connection Investigation:As part of investigating future water sources, staff has begun meetings with our counterparts in Southborough to investigate exploring the feasibility of connecting to the Massachusetts Water Resources Authority (MWRA)indirectly through the Town of Southborough. We have engaged PARE Engineering to evaluate if Southborough’s existing water distribution system is capable of supplying Hopkinton via an indirect connection to MWRA and identify upgrades required to make an indirect connection feasible (both in the Southborough and Hopkinton water supply systems). PARE will also prepare a conceptual design and an opinion of probable construction cost for the proposed system upgrades. 5.New Staff - Engineering Inspector:For a while, the Town Manager, Department of Public Works (DPW) Director, Town Engineer/Facilities Director,and Human Resources have been evaluating the level of service and cost of outsourced engineering inspection work in relation to town projects. Following this review, we have decided to create an in-house Inspector of Construction, Utilities, and Permitting position. This position will be responsible for technical and administrative engineering inspection work in the field and office. Specifically,the position will assist with inspecting and coordinating a range of projects to support the DPW and the Engineering/Facilities Department, including designing, managing, and inspecting capital improvement projects. This decision is based on the following: a.Workload: On average Dave and John supervise and inspect 15 projects annually across town alongside their regular director duties. On average the Town hires 8 private engineers to inspect and review construction projects.Current and upcoming projects that require inspection and town oversight include a new water main installation on Woody Island, MS4 Stormwater compliance, pavement management,fire station HVAC upgrade, police station roof replacement, EMC drainage improvements,EMC Skatepark, Terry Farmhouse renovations, Main Street Parking Lot, Sandy Beach Projects, and other miscellaneous projects related to trail construction,and energy efficiency projects. The Engineering/Facilities Department is also on occasion responsible for the management and oversight of construction projects funded by CPC and on behalf of Parks & Recreation, Upper Charles Trail Committee, and other Town departments. 4 b.Improved level of support for town departments and reviewing boards: Additional support will free up the Town Engineer and Public Works Director to provide enhanced support to town departments and boards. c.Quality construction supervision and outcomes: Protecting public safety and ensuring compliance with town approvals requires regular on-site inspections during construction. This applies to both town projects and projects performed by others on behalf of the Town. As to the latter, the Main Street project and Eversource gas and electric utility work come to mind. The Main Street project is inspected by MassDOT and the Town has limited direct oversight of the contractor ’s operations.As to the Eversource electric project, the town had to negotiate an agreement with Eversource to hire a private engineer to inspect their work. On the Main Street gas project,the Town had to engage an inspector on a limited budget for part-time inspections.The proposed Inspector will be the Town’s representative in the field on a daily basis so the Town has control and oversight of Town infrastructure being installed by others. d.Spend control: DPW projects and the Eversource gas project are currently being inspected by engineering firms at a rate of over $100 per hour and annual costs of tens of thousands of dollars. The Town will save on these inspection costs and those savings will cover the salary of the Inspector. e.Other operational benefits: During the construction off-season, the position can support DPW and Engineer/Facilities with the development of Record/As-Built drawings, curator for the filing, storage, and maintaining town utility plans, and asset management and capital planning tasks. 6.Release of Executive Session Minutes:Pursuant the Select Board Rules of Procedure, the Town Manager has reviewed a list of executive session minutes with the Chair to be released and will announce said list at the meeting. 5 SELECT BOARD LIAISON LIST FY 2022 - Approved Brendan Irfan Mary Jo Amy Muriel Norman Elaine FINANCE Appropriation Committee X Board of Assessors X Town Manager's Budget Advisory Team X Capital Improvement Committee X Cable Advisory Committee X PUBLIC SAFETY Animal Control X Fire Department X Police Department X PERMITTING Board of Appeals X Conservation Commission X Planning Board X Board of Health X Permanent Building Committee X EDUCATION School Committee X Reg. Voc. Tech School Committee X School Reentry Advisory Group X PUBLIC SERVICES Cemetery Commission X HUMAN SERVICES Town Clerk's Office X Personnel Committee X Council on Aging X Veterans Services X ADA Oversight Committee X Veterans Celebration Committee X Tax Relief Committee X CULTURAL/RECREATIONAL SELECT BOARD LIAISON LIST FY 2022 - Approved Brendan Irfan Mary Jo Amy Muriel Norman Elaine Hopkinton Cultural Council X Marathon Committee X Marathon Fund Committee X Public Library X Parks & Recreation Commission X Youth Commission X Community Preservation Committee X HISTORIC PRESERVATION Woodville Historic District Commission X Hopkinton Historic District Commission X Historical Commission X OTHER Sustainable Green Committee X Trail Coordination and Management Committee X Commissioners of Trust Funds X Lake Maspenock Dam Advisory Group X Fruit Street X Hopkinton Schools Athletic Field Subcommittee X Boston Athletic Association X APPOINTED BOARD/COMMITTEE MEMBERSHIPS Elementary School Building Committee (Life of the Project)X Irvine-Todaro Properties Advisory Group (Life of the Project)X Pratt Farm Master Plan Team (Life of the Project)X Upper Charles Trail Committee (3-year term expiring 6/30/22) X Open Space Preservation Commission (5-year term expiring 6/30/26)X Affordable Housing Trust Fund Board (2-year term expiring 6/30/22)X Metropolitan Area Planning Council Representative, Select Board member (Town Manager Appointment) X X MetroWest Regional Transit Authority (1-year term) X Number of X's:8 7 9 7 8 9 2 Number of maybes:0 0 0 0 0 0 0 Mark J. Hyman, Chair John Coutinho, Vice Chair & Clerk #21-023 l� 13ccoci TOWN OF HOPKINTON BOARD OF APPEALS Town Hall 18 Main Street - 3rd Floor Hopkinton, MA 01748 508-497-9745 www.hopkintontna.gov NOTICE OF DECISION AMU: 30 X21AUG -4 gba@ahopkintonma. gov August 4, 2021 Notice is hereby given that the Board of Appeals of the Town of Hopkinton, MA, on August 4, 2021, filed the following Decision in the Office of the Town Clerk: • A Decision granting Special Permits to Gregory C. Leal, 349 Wood Street, Hopkinton, MA, pursuant to Sections 210-128.B and 210-119 of the Zoning Bylaw to construct an addition to an existing garage at 349 Wood Street, Hopkinton, MA, that does not meet the minimum setback requirements. A copy of the Decision may be obtained at the Office of the Town Clerk or the Department of Land Use, Planning & Permitting at the Town Hall, 18 Main Street, Hopkinton, MA. Appeals of the Decision, if any, shall be made pursuant to M.G.L. Chapter 40A, Section 17, and shall be filed within twenty (20) days after the date of filing of the Decision with the Office of the Town Clerk. HOPKINTON BOARD OF APPEALS Mark Hyman, Chairman 1 Mark J. Hyman, Chair John Coutinho, Vice Chair & Clerk #22-002 TOWN OF HOPKINTON BOARD OF APPEALS Town Hall 18 Main Street - 3rd Floor Hopkinton, MA 01748 508-497-9745 www.hopkintonma.gov NOTICE OF DECISION 2021 AUG I I AM 10: 40 zba(a,hopkintonma.gov August 11, 2021 Notice is hereby given that the Board of Appeals of the Town of Hopkinton, MA, on August 11, 2021, filed the following Decision in the Office of the Town Clerk: • A Decision granting a Special Permit and Variance to Kevin C. and Erica A. Seekell, 21 Hillcrest Drive, Hopkinton, MA, pursuant to Sections 210-119, and 210-11B of the Zoning Bylaw for the expansion of an existing deck on the rear of the house at 21 Hillcrest Drive, Hopkinton, MA, that does not meet the minimum setback requirements and is over the maximum percentage of lot coverage allowed. A copy of the Decision may be obtained at the Office of the Town Clerk or the Department of Land Use, Planning & Permitting at the Town Hall, 18 Main Street, Hopkinton, MA. Appeals of the Decision, if any, shall be made pursuant to M.G.L. Chapter 40A, Section 17, and shall be filed within twenty (20) days after the date of filing of the Decision with the Office of the Town Clerk. HOPKINTON BOARD OF APPEALS Mark Hyman, Chairman 1 Mark J. Hyman, Chair John Coutinho, Vice Chair & Clerk #21-022 TOWN OF HOPKINTON BOARD OF APPEALS Town Hall 18 Main Street - 3rd Floor Hopkinton, MA 01748 508-497-9745 www.hopkintonma.gov NOTICE OF DECISION %/-nk\ 2021 Al' ` 26 AN 11: [ ; zba@,hopkintonma.gov August 26, 2021 Notice is hereby given that the Board of Appeals of the Town of Hopkinton, MA, on August 26, 2021, filed the following Amended Decision in the Office of the Town Clerk: • An Amended Decision granting a fmding to Global Companies, LLC, 800 South Street, Suite 200, Waltham, MA, to amend the Special Permit granted by the Board on July 30, 2018 solely with respect to the relief granted pursuant Section 210-180B, to allow the two signs to be located as depicted on the submitted plans entitled "Alltown fresh, Elevations and Signage Details", prepared by Global Partners, dated May 6, 2021, and "Alltown", prepared by Harrison French Associates, dated July 1, 2021, in lieu of the sign approved in the 2018 Decision for property located at 84-92 West Main Street, Hopkinton, MA. A copy of the Decision may be obtained at the Office of the Town Clerk or the Department of Land Use, Planning & Permitting at the Town Hall, 18 Main Street, Hopkinton, MA. Appeals of the Decision, if any, shall be made pursuant to M.G.L. Chapter 40A, Section 17, and shall be filed within twenty (20) days after the date of filing of the Decision with the Office of the Town Clerk. HOPKINTON BOARD OF APPEALS John Coutinho, Clerk Mark J. Hyman, Chair John Coutinho, Vice Chair & Clerk #22-001 TOWN OF HOPKINTON BOARD OF APPEALS Town Hall 18 Main Street - 3rd Floor Hopkinton, MA 01748 508-497-9745 www.hopkintonma.gov NOTICE OF DECISION - --r l..,',.D fo..! 2021 AUGfi UG2 , 6 X 11- 05 zbana.hopkintonma. gov August 26, 2021 Notice is hereby given that the Board of Appeals of the Town of Hopkinton, MA, on August 26, 2021, filed the following Decision in the Office of the Town Clerk: • A Decision issued to Michael Sheehan, Director of Real Estate, 71 Frankland Investments, LLC, 103 Clayton Street, Dorchester, MA to uphold the Cease and Desist Notice dated May 4, 2021, with the Appellant/Owner having until October 30, 2021 to complete its operation and cease the use entirely for the property located at 71 Frankland Road, Hopkinton, MA. A copy of the Decision may be obtained at the Office of the Town Clerk or the Department of Land Use, Planning & Permitting at the Town Hall, 18 Main Street, Hopkinton, MA. Appeals of the Decision, if any, shall be made pursuant to M.G.L. Chapter 40A, Section 17, and shall be filed within twenty (20) days after the date of filing of the Decision with the Office of the Town Clerk. HOPKINTON BOARD OF APPEALS John Coutinho, Clerk Mark J. Hyman, Chair John Coutinho, Vice Chair & Clerk #22-004 TOWN OF HOPKINTON BOARD OF APPEALS Town Hall 18 Main Street - 3rd Floor Hopkinton, MA 01748 508-497-9745 www.hopkintonma.gov NOTICE OF DECISION 292 l..÷ occl 8:51 zba®hopkintonma.gov September 1, 2021 Notice is hereby given that the Board of Appeals of the Town of Hopkinton, MA, on September 1, 2021, filed the following Decision in the Office of the Town Clerk: A Decision granting Special Permits to Brady -Built, Inc., 160 Southbridge Street, Auburn, MA, pursuant to Sections 210-128A of the Zoning Bylaw to construct a sunroom addition to a dwelling on a nonconforming lot at 111 Hayward Street, Hopkinton, MA, that does not conform to the street line setback requirements. A copy of the Decision may be obtained at the Office of the Town Clerk or the Department of Land Use, Planning & Permitting at the Town Hall, 18 Main Street, Hopkinton, MA. Appeals of the Decision, if any, shall be made pursuant to M.G.L. Chapter 40A, Section 17, and shall be filed within twenty (20) days after the date of filing of the Decision with the Office of the Town Clerk. HOPKINTON BOARD OF APPEALS John Coutinho, Clerk 1 Charles D. Baker, Governor Karyn E Polito, Lieutenant Govemor Jamey Tesler, Acting Secretary & CEO Jonathan L. Gulliver, Highway Administrator July 27, 2021 Hopkinton North Woods Coalition Ms. Kathy Hervol khervol@greenbergfarrow.com P� massDOT Massachusetts Department of Transportation Highway Division RE: Hopkinton- Westborough- Reconstruction of 1-90/1-495 Interchange MassDEP File No. 188-1712 ACOE File No. NAE-2014-02585; MassDOT Project No: 607977 Dear Ms. Hervol and Representatives of the Hopkinton North Woods Coalition, MassDOT appreciates the input and feedback provided throughout the development of the 1-90/1-495 Interchange Improvement Project. Over the past few months, we have been working hard to address stakeholder and regulatory concerns. During this time, we have met with regulators, conducted additional field assessments, and revised technical environmental documents. The updated design reflects the work of numerous agencies and environmental professionals. This letter serves as response to the comments you submitted to MassDEP and the Army Corps of Engineers regarding water quality, wildlife impacts and noise. In addition to this letter, we requested a meeting with the Hopkinton North Woods Coalition via email from the project team on May 13th and on July 21st of this year to continue this conversation, provide an update on the progress to date and listen to your concerns. As the project moves forward, public input will continue to be solicited through public meetings and information sessions. Water Quality The existing stormwater management system does not provide recharge or water quality treatment within vicinity of the 1-90/1-495 Interchange. Water quality improvements have been incorporated into the design of this project through several measures. Permanent stormwater Best Management Practices (BMP's) were selected to meet the MassDEP requirements for stormwater discharges to Areas of Critical Environmental Concern and Outstanding Resource Waters (ORW's). Several infiltration -based Best Management Practices (BMP's) are proposed that will: reduce peak flows and volume of runoff to the critical resource areas; provide recharge to the groundwater; and to treat stormwater for total suspended solids, nitrogen, phosphorus, metals, and pathogens. The infiltration - based BMP's were designed to capture and treat more than the required volume of stormwater runoff prescribed by MassDEP's Stormwater Management Standards. MassDOT will utilize best management practices in source control measures including anti -icing practices and regular training of employees and hired contractors to improve the efficiency and effectiveness of snow and ice operations within this roadway network. As you aware from prior public meetings, MassDOT administers a Salt Remediation Program. This program responds to and investigates concerns from private well owners related to salt. MassDOT will continue to engage with you to address groundwater well quality concerns specific to future snow and ice removal operations within this roadway network. Ten Park Plaza, Suite 4160, Boston, MA 02116 Tel: 857-368-4636, TTY: 857-368-0655 www.mass.gov/massdot Soil erosion and sediment controls will be installed prior to the start of construction in accordance with the U.S. Environmental Protection Agency's National Pollutant Discharge Elimination System (NPDES) Permit requirements. A qualified professional will conduct regular inspections of erosion and sedimentation controls. Wildlife Proposed BMP's and stormwater outfalls have been set back at least 100 feet from ORW's and vernal pool boundaries as required by the Stormwater Management Standards. As referenced in the WPA/401 WQC Variance Application, impacts to Vernal Pool 14 (VP -14) could not be avoided. A restoration plan for VP -14 is being developed in accordance with MassDEP's permitting requirements. Noise The Federal Highway Administration's procedure for abatement of highway traffic noise requires that a noise barrier must be both feasible and reasonable to receive federal funding. Although a noise barrier was determined to be feasible for the Roosevelt Farms residential neighborhood along the southwest quadrant of the 1-90/1-495 Interchange, it failed to meet MassDOT's reasonability criteria for noise reduction and cost effectiveness. Alternative noise abatement measures were considered, such as traffic management (e.g., traffic control devices, time -use restrictions, prohibition of certain vehicle types, or modified speed limits), alteration of roadway alignment, and acquisition of property for buffer zones were not feasible based on the existing right-of-way constraints and increased environmental impacts. To minimize construction related noise, an Acoustical Engineer will be retained to prepare a project specific Noise Control Plan. Noise monitoring will be required to establish construction noise level limits and to document compliance with the approved Noise Control Plan. The Noise Control Plan will establish a 24 -hour hotline for noise related concerns. MassDOT is committed to improving safety and operations on this critical system interchange and strives to make these improvements while minimizing impacts to the neighboring community, surrounding environmental resources and the travelling public. If there is any additional assistance needed, please contact Ryan McNeill, Project Manager, @ E.Ryan.McNeill@dot.state.ma.us. Sincerely, CeLt-c, Carrie E. Lavallee, P.E. Acting Chief Engineer Cc: Heidi Davis, MassDEP Dan Vasconcelos, USACE, New England District MA Representative Carolyn Dykema MA Senator Karen Spilka US Senator Elizabeth Warren Town of Hopkinton Board of Selectmen Town of Hopkinton Planning Board Town of Hopkinton -Board of Health Town of Hopkinton Conservation Commission 400 Reservoir Avenue, Suite 3D Providence, RI 02907 401.714.0306 1 oneatlas.com August 13, 2021 Irian Nasrullah, Chair Town of Hopkinton Select Board 18 Main Street Hopkinton, Massachusetts 01748 SUBJECT: Public Notification Requirements Submittal of a Temporary Solution Status Report Hopkinton Gas, Inc. 1 Grove Street, Hopkinton, Massachusetts Release Tracking Number (RTN) 2-0507 ATC Project No. 3010000235J Dear Mr. Nasrullah: On behalf of Hopkinton Gas, Inc., ATC Group Services LLC dba Atlas Technical (Atlas) is providing notice of the submittal of a Temporary Solution Status Report pursuant to 310 CMR 40.1403(3)(e) at the referenced property. The Status Report is being submitted electronically to the MassDEP and is available for public review using the following website: http://db.state.ma.us/dep/cleanup/sites/search.asp. Copies of the site plan and conclusions of the Status Report are attached. If you should have any questions concerning this submittal, please do not hesitate to contact the undersigned. Respectfully submitted, ATLAS TECHNICAL Patrick D. Corcoran, LSP Senior Project Manager Attachments: Site Plan Conclusions of the Temporary Solution Status Report cc.: MassDEP r GMH #60-64 Main Street (GCs Station) O SMH 0 Sbl4 #51 Main Street (Commercial) 83' (83.05') 70 - OW -4 AS -2 LIVE LEGEND Water Table Elevation Water Table Contour (dashed where inferred) flow Direction Indicator Well destroyed 2 —inch PVC monitoring well 4 —inch PVC monitoring well 1 —inch PVC soil vapor point Underground Electric Municipal Water Overhead Electric Sanitary Sewer SKIN 0 CB cEA-8 C8 CEA-7 : - - _ (9426) (,,,?.73) -- - _ _ - HVE-2 Pi161)i HVE-3 O I-rvE-4 / � •� J FS —F$ spha,t SVV"-1 VE-5 #36 Main Street (Commercial) SIDEWALK C8 CEA-9 (95.61) MAIN STREET (ROUTE 135) 00 Lu 0 5613 0 /WE -7 (96.11) Asphalt 1 .5' (943121 HVE-1 LE1-5 SIDEWALK NEL = (1) former 8,C00-411. diesel 11596 :ERS �� / ry —p UST (removed) � � o 0 GROUNDWATER GROUNDWATER CONTOUR PLAN April 12, 2021 HOPKINTON GAS 1 GROVE STREET HOPKINTON, MASSACHUSETTS PROJECT NUMBER: 3010000235J SCALE: 1 inch = 30' DRAWN BY: JKS/GP #5 Grove Street (Residential) FIGURE NUMBER: 3 CHECKED BY: PDC REVISED BY: BAM DRAWING FILE: \Clients - Pro)octs\G - u\Hopkinton Gas\CAD 95.0' CANGP7 95•'sTCNE RETAINING WALL UST Vent Lines & Vent Stocks 96.0' 1 #45 Main Street (Residential) \._ (2) former 10.000 —gas. gasoline U51s (removed) (2) 14,000 -go. Replacement Gasoline and Diesel USTs 15 30 45 'ALE ;ETC 10 State Street, Suite 100 Woburn, Massachusetts 01801 Tel.(781) 932-9400 REMEDIAL ACTION PERFORMANCE EVALUATION [310 CMR 40.0892(2)(C)] Based on the activities conducted during the monitoring period and/or presented in previous submittals, the following evaluation is presented: • A review of current and historical groundwater analytical data summarized in Table 1 reveals a decreasing trend in dissolved -phase VPH concentrations within the former source area since implementation of the CRA and subsequent amendments (soil excavation and MNA). • Based on a review of recent historical analytical data, groundwater impacts above applicable standards have been limited to the vicinity of well SVE-1 and OW -1. • As indicated on Table 3, secondary indicators including dissolved manganese, dissolved iron, sulfate, nitrate, DO, ORP, and methane concentrations are indicative of natural attenuation. pH is inconclusive with respect to natural attenuation. • Based on the monitoring data collected and observations made during the current reporting period, and the Substantial Hazard Evaluation update presented in the May 2020 TS Status Report, the conditions upon which the Temporary Solution are based continue to be maintained. Temporary Solution Status Report, RTN 2-0507 Conclusions August 17, 2021 TOWN OF HOPKINTON INSPECTIONAL SERVICES TOWN HALL 18 MAIN STREET HOPKINTON, MASSACHUSETTS 01748 Tel: 508-497-9745 George Connors Connorstone Engineering 10 Southwest Cutoff Northboro, MA 01532 Re: Revised Address Assignments — 37 East Street, Hopkinton Dear Mr. Connors, In response to a request to assign individual addresses to the existing and future proposed Buildings at the Laborers Training Facility at 37 East Street, please see the following assignments and attached plan. 37A East Street 37B East Street 37C East Street 37D East Street 37E East Street — 37F East Street — — Conti Building — Pool Building — Future Headquarters Building — COIA Building Merlon Building Future Crane Building Please contact me if you have any questions. Respectfully, Charles E. Kadlik Director of Municipal Inspections Cc: Hopkinton Post Office Police Department Fire Department Board of Assessors Treasurer/Collector Selectmen/Town Manager Board of Health Conservation Commission DPW Town Clerk Board of Appeals CAMPUS DIRECT ORY A CONT3 BUILDING B POOL BUILDING C HEADQUARTERS D COLA BUILDING E MERLON! BUILDING F CRANE BUILDING ENTRANCE SIGN (6©'°X48*) BUILDING SIGN (24 *X18*) 1PROPOSED MANE BUILDING MERLON BUILDING P ROPOSED HEADQUARTERS BUILDING PROPOSE DORMITORY E PAN$I N PROPOSED s ENTRANCE SUN CNNN> //4 / y✓ i • NEW ENGLAND LABORERS CAMPUS 37 EAST STREET MAPC METROPOLITAN AREA PLANNING COUNCIL August 18, 2021 TO: Chief Elected Officials MBTA Advisory Board 177 Tremont Street, Boston, MA 02111 Tel: (617) 426-6054 Fax: (61 I) 451-2054 FR: Brian Kane, Executive Director, MBTA Advisory Board Marc Draisen, Executive Director, Metropolitan Area Planning Council RE: Municipal Elections to the Boston Region Metropolitan Planning Organization IMPORTANT DATES: • Nomination Papers Due — Friday, October 1, 2021, by 5:00 PM, to haps://mapc.seamlessdocs.com/f/MP02021Nomination We are pleased to forward a copy of the election procedures for the elected municipal seats on the Boston Region Metropolitan Planning Organization (MPO). The MPO is responsible for planning and programming financial resources for a multi -modal transportation system for the 101 municipalities in the Boston region. (An overview of MPO member responsibilities is included as Attachment C of the Official Notice of Elections.) There are four seats on the MPO up for election: One (1) city from the Boston MPO region. One (1) town the Boston MPO region. One (1) municipality from the North Suburban Planning Council (NSPC) sub -region. One (1) municipality from the Three Rivers Interlocal Council (TRIC) sub -region. Any municipality located in the two above mentioned sub -regions, or any city or town, may seek nominations to run for those respective open sub -regional seats. The MPO has 22 voting members, which currently include: State members Massachusetts Department of Transportation (MassDOT) with three seats appointed by the Secretary of Transportation, at least one of which is from its: Highway Division; Massachusetts Bay Transportation Authority (MBTA); Massachusetts Port Authority (Massport). Regional members Metropolitan Area Planning Council (MAPC); MBTA Advisory Board; Regional Transportation Advisory Council (RTAC). Current municipal members City of Boston with two seats Twelve (12) elected municipalities, one seat each from the eight MAPC sub -regions. Inner Core Committee: Somerville Three Rivers Inter -local Council: Norwood South West Area Planning Committee: Medway MetroWest Regional Collaborative: Framingham North Suburban Planning Council: Woburn North Shore Task Force: Beverly Minuteman Advisory Group on Inter -local Coordination: Acton South Shore Coalition: Rockland Two (2) cities filling at -large seats: Newton and Everett Two (2) towns filling at -large seats: Arlington and Brookline All elected municipal seats (including the sub -regional seats) are elected by all of the 97 municipalities in the Boston Region MPO area. Each of the 97 municipalities may vote for one (1) municipality for each of the four (4) open sub -regional seats. The election will be conducted by electronic sub mission of ballots, which will be due by October 26, 2021, exact date and time TBD. In order to qualify to be on the ballot, each chief elected official who wishes to be a candidate must secure the signatures of five chief elected officials in the region, including their own. Chief elected officials may only sign nomination papers for one municipality per open seat. Nominations are due to MAPC by 5:00 PM on Friday, October 1, 2021 and must be submitted to https://mapc.seamlessdocs.com/f/MP02021Nomination A copy of the official notice and procedures for nomination and election to the MPO are attached. We appreciate your interest in this important matter and look forward to your participation. If you have questions, please call Eric Bourassa (617) 933-0740 or Brian Kane at (617) 426-6054. Attachments Official Notice, including Attachments A - C Official Notice 2021 Boston Region MPO Municipal Election Procedures At the Metropolitan Area Planning Council's (MAPC) Fall Council meeting the elections will be announced for four (4) of the twelve (12) elected municipal seats on the Boston Region Metropolitan Planning Organization (MPO). The municipalities running for these seats will be elected to the MPO by the chief elected officials of the 97 municipalities which constitute the Boston metropolitan region. Pursuant to the MPO Memorandum of Understanding, approved on July 7, 2011, MAPC and the MBTA Advisory Board (Advisory Board) administer the election of the municipal representatives to the MPO. Boston MPO Seats Up for Election in 2021: One (1) city from the Boston MPO region. One (1) town the Boston MPO region. One (1) municipality from the North Suburban Planning Council (NSPC) sub -region. One (1) municipality from the Three Rivers Interlocal Council (TRIC) sub- region. Terms of election on the MPO are for three years. Nomination Process Nominees for the elected municipal seats shall be the chief elected official of the municipality. In cities this is the Mayor or, if the city does not have the office of Mayor, then the Chair of the Council, with the exception of Plan E cities (ex: Cambridge) in which case it shall be the City Manager. In towns, the chief elected official is the Chair of the Select Board. The MPO will accept the Chair's nomination of a candidate whether or not the full Select Board has voted it. A nominee for an open municipal seat must receive five nominations made by any chief elected official from the Boston region, regardless of which sub -region they are from. A chief elected official may nominate his or her municipality and that nomination shall count as one of the five nominations needed to place a municipality on the ballot. Each chief elected official may only nominate one municipality per open seat. Nominations are due on Friday, October 1st, 2021 to MAPC by 5:00 PM and must be submitted electronically at https://mapc.seamlessdocs.com/f/MPO2021Nomination MAPC will follow-up with the nominating municipal CEOs by phone or email to confirm their nomination. Nomination papers shall include a statement of candidacy (250 word limit) of the community, also due at this time. Voting Process Each of the 97 municipalities may vote for one (1) municipality for each of the four (4) open seats. 1 Ballot A ballot will be prepared by MAPC and the Advisory Board based on the certification of nominations. The ballot shall contain a list of the nominated municipalities. Candidate communities shall appear on the ballot in an order drawn by lot by designated officers of MAPC and the Advisory Board. The subregion of each of the communities shall be identified on the ballot. The ballot will be submitted electronically to MAPC by the municipal CEO. Opportunities for Discussion with Representatives of the Candidate Communities The Metropolitan Area Planning Council and the MBTA Advisory Board shall provide appropriate opportunity for the electorate to meet representatives of candidate communities. In 2021, this may be accomplished by holding a virtual Candidates Forum if needed. Election The election will be held through the submission of ballots electronically to MAPC. Electronic ballots will be emailed from MAPC to the chief elected official of each municipality in the Boston MPO region. Ballots will then be filled out and signed by the chief elected official and submitted to MAPC by the date of the MAPC Fall Council meeting, tentatively scheduled for October 27, 2021. A forthcoming correspondence will explain the ballot submittal process in more detail and provide the deadline. The MPO seat is held by the municipality. The chief elected official (or their official designee) shall represent the municipality throughout the municipality's term of office. The designated officers of MAPC and of the Advisory Board shall certify the results of the election to the chairman of the MPO by 12 noon on the Monday following the election. 2 Attachment A MAPC Sub -regions SUBREGION COMMUNITIES North Shore Task Force North Suburban Planning Council Beverly, Danvers, Essex, Gloucester, Hamilton, Ipswich, Manchester -by -the -Sea, Marblehead, Middleton, Nahant, Peabody, Rockport, Salem, Swampscott, Topsfield, Wenham Burlington, Lynnfield, North Reading, Reading, Stoneham, Wakefield, Wilmington, Winchester, Woburn Minuteman Advisory Group Acton, Bedford, Bolton, Boxborough, Carlisle, Interlocal Coordination Concord, Hudson, Lexington, Littleton, Lincoln, (MAGIC) Maynard, Stow, Sudbury MetroWest Regional Ashland, Framingham, Holliston, Marlborough, Natick, Collaborative Southborough, Wayland, Wellesley, Weston South West Advisory Bellingham, Dover, Franklin, Hopkinton, Medway, Planning Committee (SWAP) Milford, Millis, Norfolk, Sherbom, Wrentham Three Rivers (TRIC) South Shore Coalition Inner Core Canton, Dedham, Dover, Foxborough, Medfield, Milton, Needham, Norwood, Randolph, Sharon, Walpole, Westwood Braintree, Cohasset, Hingham, Holbrook, Hull, Marshfield, Norwell, Rockland, Scituate, Weymouth Arlington, Belmont, Boston, Brookline, Cambridge, Chelsea, Everett, Lynn, Malden, Medford, Melrose, Milton, Newton, Quincy, Revere, Saugus, Somerville, Waltham, Watertown, Winthrop 3 Attachment B Boston MPO 97 Cities and Towns Cities Beverly Lynn Revere Boston Malden Salem Braintree Marlborough Somerville Cambridge Medford Waltham Chelsea Melrose Watertown* Everett Newton Weymouth Franklin* Peabody Woburn Gloucester Quincy Framingham * MAPC Legal Counsel has rendered an opinion that Franklin and Watertown are defined as cities for the purpose of the MPO Election. Towns Acton Hopkinton Randolph Arlington Hudson Reading Ashland Hull Rockport Bedford Ipswich Rockland Bellingham Lexington Saugus Belmont Lincoln Scituate Bolton Littleton Sharon Boxborough Lynnfield Sherborn Brookline Manchester Southborough Burlington Marblehead Stoneham Canton Marshfield Stow Carlisle Maynard Sudbury Cohasset Medfield Swampscott Concord Medway Topsfield Danvers Middleton Wakefield Dedham Milford Walpole Dover Millis Wayland Essex Milton Wellesley Foxborough Nahant Wenham Hamilton Natick Weston Hingham Needham Westwood Holbrook Norfolk Wilmington Holliston North Reading Winchester Norwell Winthrop Norwood Wrentham 4 Attachment C Overview of MPO Member Responsibilities Background: The Metropolitan Planning Organization is established as a required part of the transportation planning process under federal law. It is responsible for planning and programming financial resources for a multi -modal transportation system for the Boston region. The MPO was established in 1973. The Boston MPO Memorandum of Understanding (MOU) that details the governing structure and process of the MPO can be viewed at www.bostonmpo.orgimou Specific Responsibilities: The MPO must prepare and approve several plans and programs on an annual basis. These include: • The Unified Planning Work Program (UPWP), which programs funds for transportation planning programs in the region; • The Transportation Improvement Program (TIP), which programs federal, state, and local funding for surface transportation projects (highway and transit). The MPO also prepares and approves several other plans and programs as necessary. These include: • The Regional Transportation Plan (RTP), which provides a 25 -year plan for the Region's transportation needs and priorities and; • The conformity of all surface transportation plans and programs with applicable federal laws (including air quality, and the Americans with Disabilities Act). MPO Meetings: Meetings are held as needed to accomplish the MPO's business. There are approximately two MPO meetings a month and all but four are held in Boston, during the day, at the state transportation building. Four MPO meetings will be held (one per quarter) outside of Boston. MPO meetings typically begin at 10 AM on the first and third Thursday of the month, and last approximately three hours. The MPO has the authority to establish necessary committees to accomplish its responsibilities. Recent experience suggests that the municipal members of the MPO or their designees attend at least two meetings per month to accomplish the work of the MPO. As of August, 2021, all MPO meetings are being held virtually, and a virtual component will be included at least until the expiration of An Act Extending Certain COVID-19 Measures Adopted During the State of Emergency on April 1, 2022. 5 TOWN OF HOPKINTON BOARD OF APPEALS Town Hall 18 Main Street - 3rd Floor Hopkinton, MA 01748 508-497-9745 www.hopkintonma.gov Mark J. Hyman, Chair John Coutinho, Vice Chair & Clerk livt( $ 10.3, zbaQhopkintonma. gov August 27, 2021 REOPEN PUBLIC HEARING NOTICE The Town of Hopkinton Board of Appeals will reopen a public hearing on Wednesday, September 22, 2021 at 7:00 P.M., to hear all persons interested in the Application for Special Permit and/or Variance filed by Ty and Caitlin Fairneny, 41 Parker Point Road, Hopkinton, MA. The Applicants seek after -the -fact relief from the Hopkinton Zoning Bylaw for installation of a swim spa and hot tub at 41 Parker Point Road, Hopkinton, MA, that does not meet the minimum setback requirements. The property is shown on Assessors Map R11 Block 7 Lot 0. The hearing will be held pursuant to the provisions of Chapter 53 of the Acts of 2020, as amended. Please email zba(a hopkintonma. gov call the Department of Land Use, Planning & Permitting at 508-497-9745, or check the online meeting calendar and Agenda for this meeting at www.hopkintonma.Rov to confirm location and/or obtain Zoom meeting access information. This legal notice is also posted on the Massachusetts Newspaper Publishers Association (MNPA) website at http://masspublicnotices.org. John Coutinho Clerk Re: 22-003 14/(6' Mark J. Hyman, Chair John Coutinho, Vice Chair & Clerk TOWN OF HOPKINTON BOARD OF APPEALS Town Hall 18 Main Street - 3rd Floor Hopkinton, MA 01748 508-497-9745. www.hopkintonma.gov PUBLIC HEARING NOTICE 29711,?_'f At fib: �t, + �, 52 zba�cvhopkintonnia. Qov August 31, 2021 The Town of Hopkinton Board of Appeals will hold a public hearing on Wednesday, September 22, 2021 at 7:00 P.M., to hear all persons interested in the Petition for Special Permit and/or Variance filed by Toll Brothers, 116 Flanders Road, Suite 200, Westborough, MA. The Petitioner seeks relief from the Hopkinton Zoning Bylaw to construct a new single family home at 62 Chamberlain Street, Hopkinton, MA that does not meet the minimum front setback requirements. The property is shown on Assessors Map R23 Block 117 Lot 0, and is owned by REC Hopkinton, LLC, 77 West Main Street, Suite 213, Hopkinton, MA. The hearing will be held pursuant to the provisions of Chapter 53 of the Acts of 2020, as amended. Please email zba(a�hopkintonma.gov, call the Department of Land Use, Planning & Permitting at 508-497-9745, or check the online meeting calendar and Agenda for this meeting at www.hopkintonma.gov to confirm location and/or obtain Zoom meeting access information. This legal notice is also posted on the Massachusetts Newspaper Publishers Association (MNPA) website at http://masspublicnotices.org. John Coutinho Clerk Re: 22-007 28 Hayden Rowe Hopkinton, MA 01748 August 26, 2021 Mr. Thomas Pratt Vice Chairman Hopkinton Cemetery Commission 18 Main St. Hopkinton, MA Dear Mr. Pratt: Effective as of tomorrow, August 27, 2021, I will no longer be a resident of Hopkinton and thus must resign my office as Cemetery Commissioner. I have enjoyed the many years of service on the Commission, and it has been a true pleasure working with you and the other board members over the years. I know the Commission will continue to serve the Town of Hopkinton with diligence and dedication. Sincerely, 7-7 ,•r L y -C/ 4>>,- Claire B. Wright Cc: Hopkinton Select Board