HomeMy Public PortalAbout20230308 - Marathon Committee - AgendaHopkinton Marathon Committee
March 08, 2023 @ 7PM
Hopkinton Cultural Arts Center, 98 Hayden Rowe Street
AGENDA
1. Chairman’s Update:
• Credentials / Vehicle passes
• Start HMC VIP Seating requests
• Hopkinton 101 Event – May 06, High School Gym
2. Committee Update reports:
• Pro Athletes Marshals
o Town Common – water, coffee, mats etc.
o Volunteers
• Wheelchair/Hand cycle/PARA Athletes
o Number of Athletes – Wheelchairs, Hand cycles, Mobility Impaired, Duos
o Town Common / St. John’s
• Start Line Announcer
o Announcements
o New starters platform
o National Anthem singer Dan Clark?
• Police Department
o Personnel - MEMA, National Guard, State Police, etc.
o Flyover
o Screening stations
o Road closings / times
• Fire Department
o Personnel
o Medical Tents – Town Common & Athletes Village
o EMS changes
• Dept Public Works – Mike Mansir
o Pre-race prep work
o DOC meeting & plan
o Trash & recycling
o Bleacher Move & Return
o Doughboy Cleaning
• Hopkinton School Facilities
o Set Up / Breakdown dates
o Tents – Athletes’ Village High School & Middle School
o Marathon Elementary
o Hopkins School
o Brown & Doyle gyms
• Parks & Recreation
o Anticipated number of vendors
o Location change – front/Town Common
• Clothing Program
o Big Brother/Big Sister – number of larger trucks
o Volunteer groups
• Parking & Transportation South St.
o Parking plan-runners only
o Meeting date- DELL/EMC
o Volunteers – Dell staff
• Information Booths Team
o Volunteers – Common & High School
o Supplies – tables, maps & handouts
• VIP Program Team
o Any changes - number of VIP’s, HCA
o Supplies, volunteers
• Press & Communications
o Update
o Articles: social media
• Start Corral Marshals
o Volunteers
o Any changes
3. Discussions:
• Start Area
• Athletes’ Village
• Wave 2, 3, 4 Starters
• Honored Veterans
4. Accept meeting minutes
5. Next Meeting: April 12, 2023: 6:00 PM – Middle School Cafeteria
6. Adjourn meeting
Dorothy Ferriter-Wallace
Chair
Hopkinton Marathon Committee