HomeMy Public PortalAbout10.04.2016 City Council Meeting PacketMEDINA
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, October 4, 2016
7:00 P.M.
Medina City Hall
2052 County Road 24
Meeting Rules of Conduct:
• Fill out and turn in white
comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3-5 minutes
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the September 20, 2016 Regular Council Meeting
V. CONSENT AGENDA
A. Approve Off -Sale Liquor License to Holiday Stationstores, Inc. (DBA: Hwy 55 Liquors) at 200A
Highway 55
B. Approve Tobacco License to Holiday Stationstores, Inc. (DBA: Hwy 55 Liquors) at 200A
Highway 55
C. Approve Amended and Restated Contract for Fire Protection with the Hamel Volunteer Fire
Department
D. Approve Agreement for Joint Usage of Sanitary Sewer Between the Cities of Medina and
Plymouth
E. Approve Agreement with Medina Leased Housing Associates I in regards to Permanent Financing
F. Resolution Accepting Donations for Medina Celebration Day
G. Resolution Recognizing Volunteers and Contributors to Medina Celebration Day
VI. PRESENTATIONS
A. Resolution Recognizing Greg Leuer for 10 Years of Service to the City of Medina
VII. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VIII. NEW BUSINESS
A. Wellhouse No. 3 Addition — Change Request No. 5
B. Metropolitan Council Environmental Services (MCES) I/I Reduction Grant Agreement &
Reimbursement
1. Resolution to Enter into a Grant Agreement between the City of Medina and the
Metropolitan Council Environmental Services for the Improvement of Publically Owned
Infrastructure
CITY ADMINISTRATOR REPORT
MAYOR & CITY COUNCIL REPORTS
APPROVAL TO PAY BILLS
CLOSED SESSION: CITY ADMINISTRATOR ANNUAL PERFORMANCE REVIEW
ADJOURN
Posted 9/30/2016 Page 1 of 1
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: September 29, 2016
DATE OF MEETING: October 4, 2016
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Approve Off -Sale Liquor License to Holiday Stationstores, Inc. (DBA: Hwy 55 Liquors)
at 200A Highway 55 — The off -sale liquor store tenant next to Holiday Stationstores at
200A Highway 55 went out of business a few months ago. The Holiday Stationstores has
applied for an off -sale liquor license to re -open the liquor store with the name of Hwy 55
Liquors. All application materials and fees are in order. Investigator Dave Hall has
completed a thorough background investigation and staff recommends approval of the
license.
No attachments for this item.
B. Approve Tobacco License to Holiday Stationstores, Inc. (DBA: Hwy 55 Liquors) at
200A Highway 55 — Holiday has also applied for a tobacco license to sell cigarettes at the
Hwy 55 Liquors store at 200A Highway 55. Staff recommends approval.
No attachments for this item.
C. Approve Amended and Restated Contract for Fire Protection with the Hamel Volunteer
Fire Department — The Special Reserve Fund is set aside for the purpose of emergency
repairs and replacement of equipment and supplies required by Hamel Fire Department to
provide the desired level of service to Medina residents. The Hamel Fire Department
recommended a reduction from $100,000 to $55,000 because the higher amount is not
needed. The contract change will reduce Medina's obligations by $45,000. Staff
recommends approval.
See attached agreement.
D. Approve Agreement for Joint Usage of Sanitary Sewer Between the Cities of Medina and
Plymouth — The proposed agreement will provide sewer from Plymouth's sewer system
for the Just for Kix property which is located within the corporate limits of the City of
Medina. Staff recommends approval.
See attached agreement.
E. Approve Agreement with Medina Leased Housing Associates I in regards to Permanent
Financing — City Attorney Ron Batty has been working with Dominium on the
documents they need for their closing with Minnesota Housing Finance Agency
(MHFA). Dominium acknowledges that certain elements of the development
improvements remain incomplete at this time. The City is willing to issue the Certificate
of Completion on the condition that Dominium enters into this Agreement in recognition
of the City's continuing rights under the Development Agreement relating to completion
of the development improvements. Staff recommends approval.
See attached agreement.
F. Resolution Accepting Donations for Medina Celebration Day — Staff recommends
approval of the resolution recognizing and accepting all the generous donations from
residents and businesses for Medina Celebration Day.
See attached resolution.
G. Resolution Recognizing Volunteers and Contributors to Medina Celebration Day —Staff
recommends approval of the resolution recognizing volunteers and contributors who
made Medina Celebration Day a success again this year.
See attached resolution.
VI. PRESENTATIONS
A. Resolution Recognizing Greg Leuer for 10 Years of Service to the City of Medina —
Public Works Water and Sewer Operator Greg Leuer will be present at the meeting to
receive a resolution and be commended for his 10 years of service. Staff recommends
approval.
See attached resolution.
Recommended Motion: Approve resolution recognizing Greg Leuer for 10
years of service to the City of Medina.
VIII. NEW BUSINESS
A. Wellhouse No. 3 Addition — Change Request No. 5 — It was discovered that the
transducer for Well #8 had been overlooked and not part of the original bid for the
project. The transducer is used to determine the level of the well and continually
monitors the level during pumping. It is mandatory to have the transducer installed
so the DNR and our operators can see the effects of the pumping of this well.
See attached memo.
Recommended Motion: Approve Change Order #5 in the amount of
$1,207.50 for the Wellhouse #3 Addition/ Well #8 Project.
B. Metropolitan Council Environmental Services (MCES) I/I Reduction Grant
Agreement & Reimbursement — Attached for your consideration is a resolution to
enter into a grant agreement between the Metropolitan Council Environmental
Services (MCES) and the City of Medina for the I/I Municipal Grant Program.
This program allows municipalities that have been identified as having excessive
inflow and infiltration to receive assistance with capital improvements that reduce the
2
amount of inflow and infiltration. Based on the final project costs for the Tower
Drive/Hamel Road project, the amount eligible for grant funding is $40,804.50.
See attached memo and resolution.
Recommended Motion: Adopt Resolution to Enter into a Grant Agreement
between the City of Medina and the Metropolitan Council Environmental
Services for the Improvement of Publically Owned Infrastructure
XI. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 003832-003851 for $64,311.66, order
check numbers 044886-044936 for $123,944.83, and payroll EFT 507424-507449 for
$46, 340.98.
XII. CLOSED SESSION: CITY ADMINISTRATOR ANNUAL PERFORMANCE
REVIEW
INFORMATION PACKET
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
3
DRAFT
2
3 MEDINA CITY COUNCIL MEETING MINUTES OF SEPTEMBER 20, 2016
4
5 The City Council of Medina, Minnesota met in regular session on September 20, 2016 at
6 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided.
7
8 I. ROLL CALL
9
10 Members present: Anderson, Cousineau, Pederson, and Mitchell.
11
12 Members absent: Martin.
13
14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
15 Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, Chief of
16 Police Ed Belland, and Recording Secretary Amanda Staple.
17
18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
19
20 III. ADDITIONS TO THE AGENDA (7:00 p.m.)
21 The agenda was approved as presented.
22
23 IV. APPROVAL OF MINUTES (7:01 p.m.)
24
25 A. Approval of the September 6, 2016 Special City Council Meeting Minutes
26 Moved by Anderson, seconded by Cousineau, to approve the September 6, 2016
27 special City Council meeting minutes as presented. Motion passed unanimously.
28
29 B. Approval of the September 6, 2016 Regular City Council Meeting Minutes
30 Johnson stated that he received some grammatical changes from Cousineau that he
31 would incorporate into the minutes. In addition, it was noted on page three, line 14, it
32 should state, "...plans as comparable to a small business."
33
34 Moved by Anderson, seconded by Cousineau, to approve the September 6, 2016
35 regular City Council meeting minutes as amended. Motion passed unanimously.
36
37 V. CONSENT AGENDA (7:05 p.m.)
38
39 A. Appoint Andrew Scharf to Community Service Officer Position
40 B. Approve Monument Sign Consent and License Agreement with the Villas of
41 Medina, LLC
42 C. Approve Subordination of Development Agreement with Medina Leased
43 Housing Associates
44 D. Call for Special City Council Meeting on October 13, 2016 at 7:30 a.m. for
45 Fall Business Tours
46 Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion
47 passed unanimously.
48
49 VI. PRESENTATIONS
50
Medina City Council Meeting Minutes 1
September 20, 2016
1 A. Resolution No. 2016-75 Recognizing Jodi Gallup for 10 Years of Service to
2 the City of Medina (7:07 p.m.)
3 Mitchell read aloud a resolution recognizing Jodi Gallup for 10 years of service to the
4 City of Medina. He stated that the City and Council appreciate Gallup for her many
5 years of service and hope that there will be many more.
6
7 Johnson noted that only scratches the surface of what Gallup brings to the City and
8 thanked her for her energy, intelligence, and leadership.
9
10 Anderson stated that Gallup is the face of the City, by virtue of where her desk is, and
11 thanked her for being a great face for the City.
12
13 Moved by Cousineau, seconded by Pederson, to adopt Resolution No. 2016-75
14 Recognizing Jodi Gallup for 10 Years of Service to the City of Medina. Motion passed
15 unanimously.
16
17 VII. COMMENTS (7:10 p.m.)
18
19 A. Comments from Citizens on Items not on the Agenda
20 Angie Hassek, 250 Prairie Center Drive in Eden Prairie, spoke in representation of
21 Senator Paulsen's office. She stated that they have an open door policy at the office
22 and welcome people to come to them with anything they need assistance with.
23
24 B. Park Commission
25 Scherer reported that the Park Commission meeting the following night has been
26 canceled. He provided a brief update on the projects currently underway or completed
27 in the parks.
28
29 Mitchell stated that a number of the Councilmembers were at the gathering at the park at
30 the Fields of Medina two weeks prior, noting that the event was well attended.
31
32 C. Planning Commission
33 Finke reported that the Planning Commission met the previous week to conduct two
34 public hearings. He advised that the Commission considered a variance request from
35 minimum lot size for the Olkons, noting that the Commission unanimously recommended
36 denial of the request. He advised that the Council will hear that request in October. He
37 stated that the Commission also considered the floodplain management ordinance,
38 which the Council will consider tonight, and recommended unanimous approval.
39
40 VIII. NEW BUSINESS
41
42 A. Ordinance No. 603 Regarding Floodplain Management; Amending Chapter
43 8 of the City Code (7:15 p.m.)
44 Johnson stated that FEMA updated their maps and therefore the City has certain
45 timeframes to update their ordinance.
46
47 Finke stated that the City's discretion on this ordinance is very limited. He noted that the
48 DNR is the State agency that adopts the rules from FEMA and explained that the City
49 has the responsibility to enforce those rules at the local level. He stated that the optional
50 provisions are more permissive for uses within the floodplain and noted that would
51 equate to more administrative requirements. He stated that the City's risk is very low.
Medina City Council Meeting Minutes 2
September 20, 2016
1 He noted that some residents may have to have insurance for accessory structures on
2 their property but advised that is only a handful of properties in the City. He stated that
3 in some instances a homeowner is required to carry flood insurance when they purchase
4 their property and then can go through the LOMA process to have that designation
5 changed once it is proven that they do not need the insurance. He stated that within the
6 surface water management plan there is a goal to do a big picture study of the
7 watersheds in order to better identify the floodplains. He stated that staff recommends
8 not enacting the optional provisions as that would allow more activity within the
9 floodplains.
10
11 Mitchell noted that the maps identify the extensive marshes within the City and identifies
12 how they are interlinked. He stated that he likes how the map extends outside of the
13 City limits in order to show the bordering development of neighboring cities and
14 encouraged the Comprehensive Plan mapping to follow suit in terms of mapping.
15
16 Anderson stated that the extensive marshes have been discussed on the Steering
17 Committee as a benefit as that will assist in keeping Medina rural.
18
19 Moved by Anderson, seconded by Cousineau, to adopt Ordinance No. 603 Regarding
20 Floodplain Management; Amending Chapter 8 of the City Code. Motion passed
21 unanimously.
22
23 1. Resolution No. 2016-76 Authorizing Publication of Ordinance No.
24 603 by Title and Summary
25 Moved by Anderson, seconded by Cousineau, to adopt Resolution No. 2016-76
26 Authorizing Publication of Ordinance No. 603 by Title and Summary. Motion passed
27 unanimously.
28
29 IX. CITY ADMINISTRATOR REPORT (7:23 p.m.)
30 Johnson thanked Ann Klaers, Linda Lane and the Celebration Day Committee for their
31 excellent work with the event. He also thanked public works, public safety, staff, as well
32 as the Councilmembers that assisted with the event.
33
34 X. MAYOR & CITY COUNCIL REPORTS (7:24 p.m.)
35 Anderson commented that Celebration Day was a terrific event enjoyed by all.
36
37 Cousineau stated that she liked being part of the Committee and also enjoyed the event.
38
39 Pederson commented that the event had a great turnout.
40
41 Cousineau asked if there was an estimate of how many people attended.
42
43 Belland stated that he does not have those figures but advised that the traffic was steady
44 throughout the event.
45
46 XI. APPROVAL TO PAY THE BILLS (7:26 p.m.)
47 Anderson referenced the "moved to early release" term mentioned in the packet.
48
49 Johnson stated the checks are paid weekly in the normal course of business and the
50 City process is approved by the auditor.
51
Medina City Council Meeting Minutes 3
September 20, 2016
I Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 003811-003831
2 for $48,320.60, order check numbers 044826-044885 for $540,041.52, and payroll EFT
3 507393-507423 for $47,202.81. Motion passed unanimously.
4
5 XII. ADJOURN
6 Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 7:27 p.m.
7 Motion passed unanimously.
8
9
10
11 Bob Mitchell, Mayor
12 Attest:
13
14
15 Jodi M. Gallup, City Clerk
Medina City Council Meeting Minutes 4
September 20, 2016
Agenda Item # 5C
AMENDED AND RESTATED CONTRACT FOR FIRE PROTECTION
THIS AMENDED AND RESTATED CONTRACT, effective as of January 1, 2017, by and
between the City of Medina, a municipal corporation of the County of Hennepin and State of
Minnesota (hereinafter referred to as Medina), and the Hamel Volunteer Fire Department, a
Minnesota nonprofit corporation of Hennepin County, State of Minnesota (hereinafter referred to as
Hamel VFD).
WHEREAS, Hamel VFD has the facilities and equipment and is willing and able to provide
fire protection service to Medina; and
WHEREAS, Medina desires to have fire protection service furnished by Hamel VFD; and
WHEREAS, Hamel VFD and Medina entered into a contract for fire protection dated
December 20, 2013, which contract recently automatically extended from January 1, 2016 to
December 31, 2017 and this Amended and Restated Contract amends and supersedes the said
December 20, 2013 contract.
NOW, THEREFORE in consideration of the covenants herein contained the parties hereto
agree as follows:
1. Definitions
Administrative Expenses - Those expenses not directly related to the provision of
Hamel VFD services, building or equipment maintenance, and personnel education and
training. Administrative Expenses include, but are not limited to, insurance, taxes,
accountant fees, office supplies, computer expenses, health and safety programs and labor
costs associated with department administration.
Annual Fire Services Capital Budget - The calendar year capital budget of Hamel
VFD. The Annual Fire Services Capital Budget includes major equipment items and
major repairs/rehabilitation of the Fire Station.
Annual Fire Services Operating Budget - The calendar year operating budget of
Hamel VFD. The Annual Fire Services Operating Budget incorporates all costs of
operations including, but not limited to, the costs of the on -going operation and
maintenance of the fire station, administrative expenses and annual contributions to the
Hamel Volunteer Fire Relief Association Retirement Fund.
City Fire Service Area - The area within a Contracted City provided fire protection by
Hamel VFD under this contract and shown in Exhibit A of this Agreement.
Contracted City(ies) —Any city which is a party to this Agreement for purposes of
apportioning costs of services. At the effective date hereof the Contracting City(ies) is
Medina.
Emergency Management Services - Functions that shall be performed by Hamel VFD as
1
identified in the respective emergency operations plan of each Contracted City on file with
the Hamel VFD.
Emergency Medical Services - Functions that shall be performed by Hamel VFD
directed at the provision of treatment to patients, including first aid, cardiopulmonary
resuscitation, First Responder and Basic Life Support prior to the arrival of Advanced
Life Support and/or transport to a hospital or other health care facility.
Fire Advisory Board — The Fire Advisory Board (hereinafter referred to as the "Advisory
Board") will be comprised of the Fire Chief of the Hamel VFD and the Public Safety
Director and other designated representative(s) of each Contracted City.
Fire Fighting Services - Functions that shall be performed by Hamel VFD directed at
rescue, fire suppression, property conservation or special operations involving individuals,
buildings or property that are involved in a fire or other emergency situation.
Fire Prevention Services - Functions that shall be performed by Hamel VFD directed at
fire cause investigation and determination, pre -fire planning and inspection, hazard
identification and elimination, public education, and other activities with the goal of
proactively improving the safety of life and property.
Hazardous Materials Response Services - Functions that shall be performed by
Hamel VFD directed at the identification, isolation, mitigation and/or removal of
hazardous materials. A hazardous material is defined as any substance that presents
an unusual danger to persons due to properties of toxicity, chemical reactivity or
decomposition, corrosiveness, explosion or detonation, etiological hazards or similar
properties.
Municipal Share - The portion of the Annual Fire Services Operating Budget that will be
funded by service fees paid by the Contracted Cities.
Rescue Services- Functions that shall be performed by Hamel VFD directed at
locating endangered persons at an emergency incident, removing those persons from
danger, treating the injured, and preparing for transport to an appropriate health care
facility.
Total Fire Service Area - The sum of the City Fire Service Area for all of the
Contracted Cities_
2. Services to be Rendered
During the term of this Agreement, Hamel VFD shall furnish all the F ire F ighting
Services, Fire Prevention Services, Emergency Management Services, Rescue
Services, Emergency Medical Services, Hazardous Materials Response Services,
2
necessary building plan reviews and related fire protection services to the Contracted
Cities for the Total Fire Service Area outlined in red on the attached map marked
Exhibit A (hereinafter referred to as the " Total Fire Service Area") . All of said Total
Fire Service Area is located within the corporate limits of the Contracted Cities.
3. Level of Service
A. Hamel VFD shall endeavor to provide the services listed in Section 2 of this
Agreement, including, but not limited to, protecting and saving life and property
from destruction by fire in the City Fire Service Area of a Contracted City .
In the event of two or more fire calls received within the same time frame,
Hamel VFD shall respond to the call that involves a higher threat to life, safety
and property. If comparable calls are received within the same time frame, the
call first received shall have priority and the following calls shall be answered
as soon as possible. Hamel VFD will furnish sufficient staff to each call to
safely, legally and effectively operate all necessary vehicles and equipment and
provide all necessary services. Hamel VFD will arrange for fire service and
protection through mutual aid contracts as needed.
B. Mutual Aid - Hamel VFD shall respond to a fire service call in one of the
districts of a Contracted City if service is requested by a fire department
having primary responsibility in that portion of the Contracted City; provided
that such service shall be furnished as soon as reasonably possible, without
jeopardizing Hamel VFD's service to the Total Fire Service Area.
C. Hamel VFD shall regularly train all fire fighters in areas including, but not
limited to, modern firefighting techniques and methods, HAZMAT response,
and terrorism response which are applicable to the level of service required by this
contract for a Contracted City.
D. Desirable Performance and Service Measures
1. Hamel VFD shall have a minimum of four (4) fire fighters at each fire call.
2. Hamel VFD shall respond to each fire call within ten minutes of dispatch.
3. Health and Wellness (programs, selection, training)
a. Hamel VFD shall conduct SCBA fit testing on an annual basis, as required by
Occupational Safety and Health Administration (OSHA).
b. Hamel VFD shall require each fire fighter to receive a physical
examination every two years.
4. The following information shall be reported to the Advisory Board:
a. Quarterly Minimum Reporting:
i. Quarterly Calls
ii. Quarterly Complaints
iii. Quarterly Budget and Expenditures
b. Annual Minimum Reporting:
i. Statistics of all calls
ii. Pension Obligations, including annual reports
3
iii. Response times
iv. Fire Equipment Certification for State Fire Aid Payable
v. Community Involvement and Outreach
vi. Certification of Service Areas Protected (pertaining to Hamel Fire
Relief Association)
vii. Balance Sheet listing all Hamel VFD Assets and Liabilities
viii. Compliance against the "Minimum Position Qualifications" described
in Exhibit B of this Agreement for the current Hamel VFD roster.
5. Hamel VFD shall use National Fire Protection Association (NFPA) standards
as a reference regarding fire protection, fire prevention, public life safety
education, fire suppression, volunteer/professional qualifications, training,
professional clothing and equipment, apparatus, and hazardous materials.
6. Hamel VFD shall use National Fire Protection Association (NFPA) standards
as a reference regarding the ongoing maintenance, inspection and upkeep for
all equipment used in delivering the services listed in Section 2 of this
Agreement.
7. Hamel VFD shall comply with all OSHA rules and regulations.
8. Hamel VFD shall use an accounting style reasonably accepted by the
Contracted Cities.
9. Hamel VFD shall implement a process for the handling of
complaints related to the services listed in Section 2. The process
will follow the framework described in Exhibit C of this Agreement.
4. Command Responsibility
Subject to the terms of this Agreement, the Fire Chief of Hamel VFD or their designee
shall have the sole and exclusive right and responsibility to prescribe the manner and
method of giving the alarm for fire within the Total Fire Service Area and to prescribe the
manner and method of responding to calls and rendering the services contemplated. The
said Fire Chief or designee shall immediately upon arriving at the scene of any alarm or
fire emergency have the sole and exclusive responsibility and authority to direct and
control any and all firefighting and the emergency operations at such scene or scenes. The
highest ranking official, with the highest level of certification, shall have command
responsibility for medical emergencies.
5. Volunteer Fire Fighters of Hamel VFD
Personnel assigned to provide fire protection services in a Contracted City shall be
volunteer firefighters of Hamel VFD. Hamel VFD shall assume all obligations with
regard to Worker's Compensation, Fire Fighter's Relief Association, withholding tax,
insurance, etc. for said volunteer firefighters.
The cost of such obligations shall be a part of the costs attributed to the operation of
Hamel VFD and will be included in the Annual Fire Services Operating Budget
package.
6. Insurance and Indemnification
4
Hamel VFD shall indemnify and hold harmless each Contracted City, their officers,
agents, representatives, and employees, from and against all damages, claims, losses,
costs or expenses including reasonable attorney fees, which may be asserted against a
Contracted City, or for which they may be held liable, arising from any act, omission,
or negligence of Hamel VFD, its agents, employees and firefighters while engaged in
the performance of services under this Agreement and as defined in Section 2. Hamel
VFD shall maintain liability insurance for these purposes in an amount no less than
$2,000,000.00 listing each Contracted City as a named insured. Hamel VFD shall
annually provide a certificate of insurance to each Contracted City. The cost of such
insurance shall be a part of the costs attributed to the operation of Hamel VFD and will
be included in the Annual F ir e S e r v i c es Operating Budget. Nothing in this contract
shall be construed as waiving the statutory liability limits of any city which is a party to
this Agreement.
7. Liability Insurance
Hamel VFD shall carry liability insurance in an amount not less than $2,000,000 listing
itself and each Contracted City as a named insured against any and all claims by Hamel
VFD firefighters for personal injury sustained while performing services under this
Agreement. The amount of the insurance coverage shall be reviewed annually and if
determined to be inadequate the amount of the coverage shall be adjusted accordingly.
Nothing in this contract shall be construed as waiving the statutory liability limits of any
city which is a party to this Agreement.
8. Hamel VFD Operational Responsibility
Hamel VFD shall be responsible for managing the operation of Hamel VFD, and for
managing the on -going operation and maintenance of the Hamel VFD Fire Station.
This includes carrying hazard insurance on the Fire Station and its contents. The costs
related to the operation of Hamel VFD, including the on -going operation and
maintenance of the Fire Station, shall be included in the Annual Fire Services Operating
Budget.
9. Budget Package
Hamel VFD's annual operating expenditures shall be controlled through the Annual
Fire Services Operating Budget. This budget will become the official Annual Fire
Services Operating Budget upon ratification by the Contracted Cities. When the Annual
Fire Services Operating Budget is approved, the expenditures may not exceed the level
set in the budget without the approval of all parties to the contract except as provided in
Section 13 and Section 15 of this Agreement. If during the term of this Agreement, a
Contracted City or Hamel VFD chooses not to approve a proposed Annual Fire
Services Operating Budget, the Annual Fire Service Operating Budget increase shall
be limited to the average of the most recently approved annual General Fund
Expenditure Budget increases of the Contracted Cities, until a new Annual Fire
Services Operating Budget is approved by the Contracted Cities and Hamel VFD.
5
The Annual Fire Services Capital Budget must be approved annually by the
Contracted Cities and Hamel VFD and is not subject to any automatic average
annual increase.
9.1 Budget Process
By June 1st of each year during which this Agreement remains in effect, Hamel
VFD shall provide an Annual Fire Services Operating Budget and an Annual Fire
Services Capital Budget covering the costs related to the provision of fire protection
for the next year. The budgets provided to the Contracted Cities must have been
presented to the Advisory Board prior to May 1st for discussion and review.
Although it is expected that the operating and capital budgets, which are provided
to the Contracted Cities by Hamel VFD, will have the consensus support of the
Advisory B o ard, that is not a requirement since each Contracted City has the
opportunity for final ratification or rejection.
10. Term of this Agreement
This Agreement covers the initial period of January 1, 2014 through December 31, 2015.
A Contract Year covers the period January 1 through December 31 of a calendar year.
This Agreement will become effective upon ratification by the Contracted Cities and
shall be renewed automatically for successive 2-year terms unless terminated
pursuant to Section 20 of the Agreement.
11. Special Fire Funds
In order to facilitate the accounting and reporting of all fire funds associated with the
Annual Fire Services Operating Budget, the following will be used:
Special Equipment Fund - shall refer to monies set aside for the purpose of
acquiring new or refurbished equipment as needed by Hamel VFD to continue
to provide the desired level of service.
Special Reserve Fund - shall refer to monies set aside for the purpose of
emergency repairs and replacements of equipment and supplies required by
Hamel VFD to continue to provide the desired level of service.
The minimum value of the Special Reserve Fund shall be established at $100; 00
$55,000. This amount will be reviewed annually and revised upward as determined
necessary. In the event the fund balance drops below the required minimum balance,
an Annual Fire Services Operating Budget line item shall be established to amortize
the deficit.
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12. Capital Expenditures
Capital expenditures include the acquisition, refurbishment and/or upgrade of
equipment and significant maintenance, repair, or rehabilitation to the fire station.
Equipment to be considered Major Equipment include "rolling stock" and
significant equipment assets required for performing the fire department mission in the
Total Fire Service Area. To qualify as Major Equipment, such assets will typically
have an initial purchase value, or other costs, of at least $5,000. Station
maintenance, repair or rehabilitation considered as Major Maintenance
will have costs of at least $5,000.
Hamel VFD shall prepare a 10-year Major Equipment investment and replacement
plan, and a 1 0-year plan for Major Maintenance. These 10-year plans will be the basis
for the preparation of an Annual Fire Services Capital Budget. Neither the approval nor
lack of disapproval of the 10-year plans by the Contracted Cities creates any obligation
for final approval or funding of any specific capital expenditure. The 10-year plans will
be reviewed and updated annually through the Annual Fire Services Capital Budget
approval process. The current 10-year plan will be described in Exhibit D of this
Agreement.
During the annual budget process provided by Section 9 of this Agreement, Hamel VFD
will review the planned capital expenditures, including Major Equipment and Major
Maintenance, with the Advisory Board. Hamel VFD and the Advisory Board will
negotiate the acquisition method and ownership shares for each item. In addition, Hamel
VFD and the Advisory Board will agree on legal ownership (hereinafter referred to as
Titling) for vehicles acquired in accordance with the provisions of this Section 12. Without
regard to acquisition method, ownership allocation or Titling, Hamel VFD, in its
reasonable discretion, will determine the use, maintenance and upkeep for all equipment
used in the provisioning of services. Ongoing operational, maintenance, insurance and
administrative costs associated with Major Equipment and Major Maintenance will be
incorporated into the Annual Fire Services Operating Budget.
The final approval of capital expenditures is done in accordance with Section 9 of this
Agreement. When a Contracted City approves the Annual Fire Services Capital
Budget, it is also agreeing to pay its share of the cost of capital expenditures included in
the Annual Fire Services Capital Budget, up to the budgeted amount (hereinafter referred
to as the "Capital Share"). Hamel VFD shall pay any share of capital expenditures as
negotiated and determined available and necessary by the Fire Board. All plans and
specifications for major equipment or facilities shall be annually approved by the
Contracted Cities
Payments for capital expenditure funding by the Contracted Cities to Hamel VFD will be
done in accordance with Section 17 of this Agreement.
Hamel VFD will place capital funding payments into the Special Equipment Fund.
Utilization of these funds will only be done in accordance with the Annual Fire Service
7
Capital Budget. Purchases funded through the Special Equipment Fund will adhere to
considerations consistent with the purchasing policies of the Contracted Cities as described
in Exhibit E of this Agreement.
Major Equipment and/or Major Maintenance funded in accordance with this section will be listed in
Exhibit F of this Agreement (hereinafter referred to as the "Asset Exhibit"). The following
information shall be recorded for each item:
i. Item Description
ii. Original Cost
iii. Purchase Date
iv. Ownership Shares/Allocation
12.1. Disposition of Assets Upon Termination
In the event that this Agreement is terminated as provided in Section 20 of this
Agreement:
1. For any asset on the Asset Exhibit (Major Asset) reflecting 100% ownership by a
single party, that party is entitled to take physical possession of that asset. For
vehicles, this includes receipt of a title indicating sole ownership by that party.
2. Hamel VFD has the right to purchase a Contracted City's ownership share of a Major
Asset for cash at the current market value pro-rata to the original amount funded by
the Contracted City, or based on the average historical allocation by all Contracted
Cities. Hamel VFD has up to thirty (30) days after the termination to exercise this
right.
3. In the event Hamel VFD does not exercise its right to acquire full ownership of any
Major Asset, the Contracted City with the largest ownership share shall then have the
right to purchase full ownership of that Major Asset for cash at the current market
value pro-rata to the original amount funded by the other Contracted Cities and
Hamel VFD. The Contracted Cities have sixty (60) days after termination to exercise
this right.
4. Any Major Asset not acquired 100% by a party through this process will be sold, and
the proceeds of the sale divided between the parties pro-rata to the ownership
allocation from the Asset Exhibit.
5. Any cash balance remaining in the Special Equipment Fund will be distributed to
each Contracted City pro-rata to the original amounts contributed.
All assets on the Asset Exhibit will be covered by this terminating procedure. Any
other physical assets in the possession of Hamel VFD which are not listed on the
Asset Exhibit will be considered the sole property of the Hamel VFD.
13. Un-Budgeted/Emergency Expenditures
Un-budgeted equipment repair, maintenance or replacement , building repair, supply
replacement or other emergency expenditures exceeding 2% of the Annual Fire Services
Operating Budget and having a potential negative impact on the operational capabilities
8
and/or safety of Hamel VFD will be accommodated through the Special Reserve
Fund. Notification of the use of the Special Reserve Fund will be provided to the
Advisory Board within 14 days, including a detailed explanation of the need. Any
subsequent reimbursement or refund associated with an un-budgeted or emergency
expenditure contemplated in this section will be credited back to the Special Reserve
Fund.
14. Annual Audit of Actual Costs
The Contracted Cities understand and agree that it is impossible to project with
complete accuracy the actual costs of labor and equipment, as well as the service to be
required by the Contracted Cities, for the forthcoming contract year and thereby
agree to a yearly audit to adjust the prior year's estimated cost of service as set forth
above to the actual costs incurred by Hamel VFD. On or before April 30th of each
year, Hamel VFD will tabulate the actual cost of the fire department budget for the
prior contract year and will submit to the Contracted Cities a summary of the actual
costs. The actual costs set forth for the prior contract year may result in either a surplus
or deficit with respect to that year's Annual Fire Services Operating Budget. The
Advisory B oard shall recommend allocation or financing of any surplus or deficit that
exists at the end of the fiscal year. It is expected that expenditures will remain within
the Annual Operating Budget amounts and will only exceed such budget amounts as
provided in Section 13 and Section 15 of this Agreement.
The Contracted Cities reserve the right to request an independent audit of Hamel VFD,
at a cost to be funded by requesting Contracted City, provided the frequency is not
more than biennially.
15. Non -forecasted Expenditures
Notice of the need for a non -forecasted expenditure in the amount of $5,000 or more
shall be given in writing to the A dv i s o r y B o a r d prior to actual expenditures for
such items. The Advisory Board shall thereafter have 21 days in which to approve or
disapprove the same in writing and if there is no response which disapproves the
expenditure, it is agreed that such proposed expenditures may be made and the cost
thereof shall be included in the Annual Fire Services Operating Budget as if ratified
originally.
16. Cost Sharing Formula
Each Contracted City will be responsible for a portion of the Municipal Share (hereinafter
referred to as the Budget Share). The Budget Share for the initial Contracted City shall be
100% of the Municipal Share.
At such time as there is more than one Contracted City, the sum of all Budget Shares shall
be 100% of the Municipal Share. The determination of the Budget Share for each
9
Contracted City will be based upon a formula which will be agreed to by all parties.
17. Contract Payments
The Budget Share and the Capital Share of the Contracted Cities shall be paid in
equal quarterly installments on January 31, April 30, July 31 and October 31 of the
next contract year by the Contracted Cities to Hamel VFD. The invoices will contain
details for both elements of payment.
The amounts payable by the Contracted City in 2014 are as follows:
Budget Share: $ 169,400 (from the 2014 Annual Fire Services Operating Budget)
Capital Share: $ 60,000 (from the 2014 Annual Fire Services Capital Budget)
Hamel VFD agrees to provide the Contracted Cities with reasonably detailed
information relating to the actual expenditures against the Annual Fire Services
Operating Budget upon request and on a quarterly basis and agrees to make pertinent
records available to the Contracted Cities for inspection for the purpose of
determining the basis for the allocation of costs to fire protection.
18. Arbitration
If a Contracted City is aggrieved by the determination of Hamel VFD as to the
allocation of the actual costs of the prior years' service, the Contracted City may
appeal said determination within 30 days after receipt of Hamel VFD's audit. Said
appeal shall be in writing and shall be addressed to Hamel VFD asking for arbitration
by a board of arbitration. The Board of Arbitration shall consist of three persons; one
to be appointed by Hamel VFD, one to be appointed by the appealing City, and the
third to be appointed by the two so selected. The name of each arbitrator shall be
submitted in writing to the other party. In the event that the two arbitrators so
selected do not appoint the third arbitrator within 15 days after receipt of written
notice of appointment of either of the first two arbitrators', the Chief Judge of the
District Court of Hennepin County shall have jurisdiction to appoint, upon application
of any Contracted City, the third arbitrator to the Board. The third arbitrator selected
shall not be a resident of any Contracted City, and shall be a city manager or
administrator. The arbitrator's expenses, not including counsel fees, incurred in the
conduct of the arbitration, shall be divided equally between the parties to the
arbitration. Arbitration shall be conducted in accordance with the Uniform Arbitration
Act, Chapter 572 of the Minnesota Statutes, and any decision shall be rendered within
60 days of appointment of the third arbitrator. Said arbitration shall be binding on both
parties.
19. Fire Advisory Board Role
The Fire Advisory Board shall meet no less than two times per year, with regular
meetings scheduled in March and July for the purpose of reviewing operational
performances, setting goals and providing strategic planning Any Contracted City or
10
Hamel VFD may call meetings in addition to the regular meetings. This group shall
discuss and make recommendations regarding concerns or problems identified
regarding the provision of fire service, and to periodically review budget updates. The
Fire Advisory Board shall have the specific task of reviewing Hamel VFD's operating
and capital budget proposals for the next calendar year and arriving at a consensus
annual Fire Services Operating Budget and Fire Services Capital Budget according to
the timeframes established in Section 9.1 of this Agreement. Advisory Board members
are responsible for presenting the operating and capital budgets to the City Council of
their respective Contracted City for approval. The Advisory Board shall receive a
complete copy of the Hamel Fire Relief Association's Pension Plan Audit as filed with
the State Auditor, verifying that the pension fund's integrity is being maintained.
20. Termination of this Agreement
This Agreement shall be terminable only as follows:
1. For convenience, any party may choose to terminate this Agreement for any reason
provided that such termination is preceded by a minimum of a one (1) year
written notice. In no event shall a party issue a termination notice earlier than
December 31, 2014.
2. For cause, if a party breaches their obligations under this Agreement in a material
respect and the breach is not substantially cured within a ninety (90) day cure period
which begins when written notice is served.
3. By mutual written agreement of the Contracted Cities and Hamel VFD who
are covered by this Agreement.
21. Provision to adjust City Fire Service Area
During the term of this Agreement, a Contracted City may request that its City Fire Service
Area be reduced or increased in size. Such a request of less than five percent of the City
Fire Service Area must be made in writing prior to May 1 of the Contract Year to allow
time for preparing the Annual Fire Services Operating Budget for the succeeding Contract
Year. In the event that a Contracted City proposes an increase of more than five percent to
its City Fire Service Area, Hamel VFD shall have the right to limit the increase to assure
that coverage at the service level provided under this Agreement can be achieved by the
Department. Such a request of more than five percent must be made one year prior to the
desired effective date of the change. The service area shall not be increased to the extent
that it requires the purchase of additional equipment unless all parties to the contract agree.
In the event that a Contracted City wishes to decrease and/or alter the location by less than
five percent of its City Fire Service Area it may do so by specifying those changes in
writing by May 1 of the year prior to the Contract Year in which such change is to be
effective. In the event that a Contracted City wishes to decrease and/or alter the location
by more than five percent of its City Fire Service Area, it may do so by specifying those
changes in writing 3 months prior to the desired effective date of the change.
11
22. New Contracted Cities
The Contracted Cities and Hamel VFD will negotiate in good faith to add a new Contracted
City as a party to this Agreement. Addition of a new Contracted City to this Agreement
requires approval from City Council of each currently Contracted City, which will not be
unreasonably withheld.
The Budget Share and a cost sharing formula will also be mutually agreed to by all
parties. In addition, the parties will undertake actions to ensure that capital contributions
made by a Contracted City prior to this event are considered when determining the
capital contribution/outlay amount required by the new Contracted City to become party
to this Agreement.
Hamel VFD will not enter into any other agreement to provide services similar to those
described in Section 2 of this Agreement without the approval of City Council from each
Contracted City.
23. Legal Compliance
This Agreement is governed by the laws of Minnesota. All parties to this Agreement
shall comply with all applicable statutory requirements.
This Contract replaces any existing contracts and agreements between the parties and is
approved by the Contracted Cities and Hamel Volunteer Fire Department on the date first
written above.
CITY OF MEDINA
MAYOR CITY ADMINISTRATOR
HAMEL VOLUNTEER FIRE DEPARTMENT
FIRE CHIEF ASSISTANT FIRE CHIEF
12
Agenda Item # 5D
AGREEMENT FOR JOINT USAGE OF
SANITARY SEWER
CITIES OF MEDINA AND PLYMOUTH
THIS AGREEMENT (the "Agreement") is made and entered into this _ day of , 2016, by
and between the City of Medina, a Minnesota municipal corporation (hereinafter referred to as
"Medina") and the City of Plymouth, a Minnesota municipal corporation (hereinafter referred to as
"Plymouth")
WHEREAS, Plymouth owns and operates sanitary sewer facilities to serve property in
Plymouth, and it appears to the respective parties hereto that it is reasonable and feasible and in the
public interest for Plymouth to provide for sewer facilities to certain properties in Medina as the needs
and convenience may require; and
WHEREAS, Clough Properties LLC, (hereinafter referred to as "Just For Kix") owns
property which shares a common boundary with the City of Plymouth, was formerly in the City of
Plymouth and was recently annexed into the City of Medina; and
WHEREAS, the Just For Kix property is legally described as Lot 1, Block 1, Just for Kix,
Hennepin County, Minnesota (the "Property"); and
WHEREAS, Plymouth sanitary sewer facilities are located within easements upon and
under the Property in order to connect with Metropolitan Council Environmental Services infrastructure
to the west of the Property; and
WHEREAS, Just for Kix desires to connect to the sanitary sewer facilities located on the
Property which are owned and operated by the City of Plymouth.
NOW THEREFORE, pursuant to Minnesota Statutes, Section 471.59 and in the joint
exercise of their respective common powers to construct and maintain sanitary sewer, it is hereby
agreed by Medina and Plymouth, as follows:
1. The City Councils of both municipalities hereby approve connections to
Plymouth's sewer system by Just for Kix for the Property which is located within the corporate limits of
the City of Medina.
2. Just for Kix shall make payment to the City of Plymouth for furnishing such
connections, the initial payment equal to the amount assessed against like properties in Plymouth for
the construction of the sewer facilities, plus hookup fees, permits, meters, and unit charges, customarily
levied. A determination of charges imposed is set forth in Exhibit "A" which is attached hereto and is
incorporated herein as if fully set forth at this point. By making such payment, Just for Kix agrees to
comply with Plymouth's relevant ordinances, laws, rules and regulations with regard to its sewer
system.
3. Just for Kix, for receiving such service, shall pay to Plymouth for furnishing such
service, a sum equivalent to the standard service charge imposed by Plymouth for furnishing such
services to residents of Plymouth for any and all periodic sewer charges for the property receiving such
services.
4. Medina shall collect from Just for Kix and pay to Plymouth monthly for sewer
consumption fees based on metered water usage by Just for Kix based on Plymouth's current rates.
Sewer consumption fees are set at a single -rate structure, which in 2016 includes a base fee of $5.75 per
month plus a consumption fee of $3.38 per 1,000 gallons for commercial and residential. The base fee
helps cover the costs of expenses incurred regardless of consumption, such as the utility billing process
and staff, while the consumption fees are primarily to cover the costs of maintenance and
improvements to the existing system. Rates are adjusted annually and fees shall be paid by Medina
according to the current rate. At Plymouth's request, Medina shall require Just for Kix to install a radio
read meter which will permit the water usage to be read by Plymouth in order to allow Plymouth to bill
Just for Kix for sewer consumption fees directly.
5. Medina and Plymouth agree to cooperate and utilize means available to either or
both parties to collect any unpaid sewer connection fees on behalf of Plymouth.
6. Sewer connection permits shall not be issued by Medina until advised in writing by
Plymouth that Plymouth has completed all necessary arrangements for the collection of periodic sewer
charges and other administrative details.
7. The connections to the sanitary sewer facilities furnished, will be in accordance
with the specifications and requirements of Plymouth. Inspections of the sewer connections may be
made by Plymouth.
8. The sanitary sewer facilities of Plymouth which are utilized by Just for Kix within
the City of Medina under this Agreement shall remain the sole and exclusive property of Plymouth.
9. Medina agrees to permit no usage of said sanitary sewer facilities which is
prohibited by ordinance or otherwise by the City of Plymouth, and further agrees to take all steps
necessary to obtain compliance with all relevant ordinances, laws, rules and regulations of Plymouth
with regard to its sewer system.
10. It is understood and agreed that no rain water from roofs, yards, lawns, driveways
or parking lots will be admitted into the sanitary sewers of Plymouth and that said sewers are to be
constructed as nearly impervious to ground water as is practicable. All sump pumps shall have discharge
permanently piped to outside the building to prevent ground water from being added to its sanitary
sewer. It is understood that any prolonged and intentional violation of this clause may be sufficient
cause for a petition to a court of appropriate jurisdiction for cancellation of this contract.
11. Just for Kix shall maintain the sanitary sewer service from the Plymouth main to
the building in the manner required of similar properties in Medina.
12. Medina shall be responsible to collect any sewer availability charge (SAC) fee due
the Metropolitan Environmental Services for use of the Metropolitan Sewer System from Just for Kix and
remit the payment to them.
13. Medina shall not approve any expansion, additions or remodeling of the Just for
Kix facility or issue any permits if the revisions will increase flow to the sewer without the approval of
Plymouth. If a request is made for approval of additional sewer usage as a result of revisions, Plymouth
will evaluate its utility systems to supply such flows and determine any additional payments due
Plymouth for the flow.
14. Medina hereby agrees and covenants to hold Plymouth harmless from any and all
liability to third persons which may result from the work performed under this agreement and further to
restore any damage to street or sewer facilities of Plymouth, occasioned by work performed under this
agreement.
IN WITNESS WHEREOF, the undersigned Mayors and Administrator/Manager of the City
of Medina and the City of Plymouth have hereunto set their hands pursuant to authority granted them
by the Councils of the respective municipalities.
CITY OF MEDINA
By:
Council Approval: Mayor Bob Mitchell
, 2016
By:
Scott T. Johnson, City Administrator
CITY OF PLYMOUTH
By:
Council Approval: Mayor Kelli Slavik
, 2016
By:
David Callister, City Manager
EXHIBIT "A"
Sewer for Just for Kix of Medina
Description - Lot 1, Block 1, Just for Kix, Hennepin County, Minnesota
Estimated area of parcel: 2.19 acres
Sewer Area Charges — 2.19 acres x $1169/acre = $2,560.11
Sewer REC Charges —1.39 x 6SAC= 8 REC x $492 = $3936.00
Sewer Connection Fee (based on $18,500 valuation) = $194.25
Total Permit Fee Amount = $6690.36
If Plymouth is required by MCES to collect SAC fees based SAC determination letter from MCES
SAC Charges — 6x$2,485 = $14,910.00 additional
Agenda Item # 5E
AGREEMENT
This Agreement is made this day of October, 2016 by and between the city of
Medina, a municipal corporation under the laws of Minnesota (the "City"), and Medina Leased
Housing Associates I, Limited Partnership, a Minnesota limited partnership (the "Developer").
WHEREAS, the City and the Developer entered into that certain Development
Agreement dated April 14, 2015 and recorded in the Office of the Hennepin County Registrar of
Titles on April 16, 2015 as document no. T05248388 (the "Development Agreement") relating to
the property in Hennepin County, Minnesota (the "Property") legally described as:
Lot 1, Block 1, Medina Clydesdale Townhomes; and
WHEREAS, the Development Agreement requires the Developer to make certain
improvements (the "Development Improvements") to the Property; and
WHEREAS, the Development Agreement provides for the issuance by the City of a
certificate of completion (the "Certificate of Completion") upon completion of the Development
Improvements by the Developer; and
WHEREAS, the Developer has completed construction of the residential dwelling units
on the Property and is seeking permanent financing for the project; and
WHEREAS, in connection with securing permanent financing, the Developer has
requested that the City issue the Certificate of Completion; and
WHEREAS, the City is willing to cooperate with the Developer in this regard but the
Developer acknowledges that certain elements of the Development Improvements remain
incomplete at this time; and
WHEREAS, the City is willing to issue the Certificate of Completion on the condition
that the Developer enters into this Agreement in recognition of the City's continuing rights under
the Development Agreement relating to completion of the Development Improvements.
NOW, THEREFORE, the City and the Developer agree as follows:
1. The above Recitals constitute a substantive part of this Agreement and are incorporated
herein.
2. The Developer acknowledges that certain portions of the Development Improvements
remain incomplete and that the City would not otherwise issue the Certificate of
Completion except as an accommodation to the Developer in its attempt to secure
permanent financing for the project. Exhibit A attached hereto includes a list of those
elements of the Development Improvements which are known to be incomplete. The
1
487205v1 ME230-601
Developer also acknowledges that there may be other incomplete items which are
discovered prior to or at the time of final City inspection. The Developer remains
obligated to fulfill all terms and conditions of the Development Agreement with regard to
completion of the Development Improvements regardless of the City's issuance of the
Certificate of Completion.
3. As such time as the Developer requests a reduction in the letter of credit ("LOC") held by
the City to ensure completion of the Development Improvements, the City shall evaluate
the request in light of the nature and extent of completion and shall retain a sufficient
amount of the LOC, in the City's reasonable discretion, to allow the City to complete
those elements in the case of a default by the Developer.
4. The City and the Developer agree that notwithstanding the Certificate of Completion, the
City shall retain all rights and remedies available to it under the Development Agreement
with regard to completion of the Development Improvements, including all required
warranties.
5. This Agreement does not constitute a waiver of any default by the Developer under the
Development Agreement.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed
on the day and year first above written.
By:
By:
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
CITY OF MEDINA
Bob Mitchell, Mayor
Scott T. Johnson,
City Administrator
The foregoing instrument was acknowledged before me this day of
2016, by Bob Mitchell and Scott T. Johnson, the mayor and city administrator, respectively, of
the city of Medina, a Minnesota municipal corporation, on behalf of the municipal corporation.
Notary Public
2
MEDINA LEASED HOUSING ASSOCIATES I,
LIMITED PARTNERSHIP
By: Medina Leased Housing Associates I, LLC
Its: General Partner
By:
Name: Jeffrey R. Huggett
Its: Vice President
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
This instrument was acknowledged before me this day of , 2016,
by Jeffrey R. Huggett, the vice president of Medina Leased Housing Associates I, LLC, a
Minnesota limited liability company, which is the general partner of Medina Leased Housing
Associates I, Limited Partnership, a Minnesota limited partnership, on behalf of the limited
partnership.
This document drafted by:
Kennedy & Graven, Chartered (RHB)
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
(612) 337-9300
Notary Public
3
EXHIBIT A
List of Elements of the Development Improvements
Known to be Incomplete as of the Date of the Agreement
1. Lower the sanitary manhole on the north side of the project site to finished grade
(approximately 5'). The developer will also be required to re-establish turf where disturbed
during the process of correcting the structure build.
2. Address erosion and filtration media concerns with the easterly filtration pond. The
filtration pond does not drain within the required 48-hour timeframe. The pond also needs
to be seeded in a manner so that the plantings can grow in a similar fashion as the other
completed ponding areas. The developer must protect the bottom of the pond from
sediment inundation either from the side -slopes, inflow of runoff, or elsewhere until the
plantings have been established and accepted by the City.
A-1
487205v2 ME230-601
Agenda Item # 5F
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2016-
RESOLUTION ACCEPTING DONATIONS FOR MEDINA CELEBRATION DAY
WHEREAS, The donors listed on Exhibit A (the "Donors") have generously offered to
donate money and prizes, as well as other resources, listed on Exhibit A (the "Donation") to the
City of Medina (the "City"); and
WHEREAS, the Donation will be dedicated to the City's Community Event Fund to pay
for the annual Celebration Day activities; and
WHEREAS, the City wishes to accept the Donation and express its gratitude to the
Donors for their generosity.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota that the City accepts the Donation and thanks the Donors.
Dated: , 2016.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-
October 4, 2016
EXHIBIT A
DONATION
BUSINESSES/INDIVIDUALS
DONATION
3 Rivers Church
Volunteers for kids activities
Adam's Pest Control
Bee and wasp control
Art 2 Heart
$50
Boy Scout Troop 570
S'mores/Firepit display
Buzzella Massage
$100
City of Loretto
Barrel train ride
Complete Eye Care of Medina
$100
Contemporary Images
Signage / shirts
Countryside Cafe/Peg's Catering
Free ice cream / $100
Ditter Heating & Cooling
$100
Dobo's (Danny's Catering)
Food Vendor
DoJo Karate
Inflatable / $200
Farmers State Bank of Hamel
$600
Fortin Consulting
$100
Fortin Health & Wellness Clinic
$100
Goddard School
$100
Gregor's Farm & Greenhouse
Farmers Market / $100
Hamel Family
Popcorn poppers & kid's activities
Hamel Fire Department
Antique fire truck ride / display
Hamel Lions
Bingo / $1,000
Highway 55 Rental & Sales
Donated expo chairs & tables / discount on rental items
Houlihan Insurance & Financial Srvs
$100
lntercomp
$500
Jimmy's Pizza
Food Vendor / fliers on pizza boxes
John Day Company
$50
Kalla Lily Salon and Spa
$100
Kumon Math and Reading Center
$100
Loram Maintenance of Way
$100
Maple Crest Landscape
$250
Mario Fabrizio
Drone display
Medina Entertainment Center
Food Vendor/ message board
Medina Police Department
Vehicle display / Reserves / Barrel train
Medina Public Works Department
Vehicle display / Setup and cleanup
North Star Search & Rescue
Search & rescue dog demonstration
OAK Eatery
Food Vendor
Pilates Advantage
$100
Polaris
$500
Scherer Pumpkin Patch
Pumpkin donation
Sween, Suzie
HCB Clean up
Tate, Tina
Design of new logo
Uptown Hamel Business Group
$200
Urban Eve Salon and Boutique
$100
Walter G Anderson
$100
West Financial Credit Union
$200
Wright -Hennepin Electric
Powered Inflatable / Hot wire demonstration
Agenda Item # 5G
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2016-
A RESOLUTION RECOGNIZING VOLUNTEERS
AND CONTRIBUTORS TO MEDINA CELEBRATION DAY
WHEREAS, the Medina City Staff contributed time, effort and thoughtfulness in the
coordination and planning of Medina Celebration Day; and
WHEREAS, the event volunteers and committee members worked diligently to plan, raise
funds, advertise, setup, and final cleanup, which made for a very successful event; and
WHEREAS, the City relies on local business support and donations to conduct the
fireworks display as well as add special activities of interest to make Medina Celebration Day an
educational, social and entertaining event for Medina residents and area attendees;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina that the
Council expresses its deep gratitude and appreciation to all the City Staff, volunteers, civic
organizations and businesses for their service and contributions toward Medina Celebration Day.
Dated: October 4, 2016.
Bob Mitchell, Mayor
ATTEST:
Scott Johnson, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-
October 4, 2016
Agenda Item # 6A
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2016-XX
RECOGNIZING GREG LEUER FOR TEN YEARS
OF SERVICE TO THE CITY OF MEDINA
WHEREAS, Greg Leuer has been a valued fulltime City of Medina employee in the Public
Works Department since October 1, 2006; and
WHEREAS, Greg has served as the Water Supply System Operator for nine years,
operating well monitoring and reporting, and has fulfilled the requirements for certification with a
Class C License; and
WHEREAS, Greg has served as the Wastewater Collection System Operator for nine years,
and has fulfilled the requirements for certification with a Class SD License; and
WHEREAS, Greg has been active in the planning and completion of the upgrade of
controls for the water treatment plant, as well as the Independence Beach well house; and
WHEREAS, Greg has also served on the Safety Committee for the City for the past eight
years as the safety liaison for the PW Department; and
WHEREAS, Greg has been directly involved with the Well #8 and Pumphouse #3
improvements , as well as the yearly PW Safety Training, and
WHEREAS, Greg frequently meets and works with the public, as well as responding to
emergency call -outs, representing the City of Medina in a professional manner, and
WHEREAS, the City of Medina expresses sincere gratitude for Greg's dedication and
continued service to the Medina community
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina
acknowledges and thanks Greg Leuer for ten years of service to the community.
Dated: October 4, 2016.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
Resolution No. 2016-XX
October 4, 2016
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-XX 2
October 4, 2016
Agenda Item # 8A
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: September 27, 2016
MEETING: October 4, 2016
SUBJECT: Wellhouse #3 Addition Change Request #5
It was discovered that the transducer for Well #8 had been overlooked and not part
of the original bid for the project. The transducer is used to determine the level of
the well and continually monitors the level during pumping. It is mandatory to
have the transducer installed so the DNR and our operators can see the effects of
the pumping of this well.
Staff is requesting approval of Change Order #5 in the amount of $1,207.50 for
the Wellhouse #3 Addition/ Well #8 Project.
Page 1 of 1
September 14, 2016
Mr. Greg Johnson
WSB & Associates
477 Temperance St.
St. Paul, MN 55101
Re: Medina Well house No. 3 Addition
Change Proposal #5
Dear Mr. Johnson:
Per your request I have received price to provide and install a drawdown transducer in
well #8. They will provide and install a KPS1320 transducer with 270' pf cable and a
bellows kit. The breakdown in pricing is below:
Subcontractor:
Electrical Installation & Maintenance $1,150.00
Subcontractors Fee: $ 57.50
Total Change: $1,207.50
Please review the pricing above and approve in the form of a change order.
Sincerely,
Nathan Neubauer
Project Coordinator
Municipal Builders, Inc.
17125 Roanoke Street NW Andover, MN Phone: (763) 421-8790 Fax: (763) 421-1028
Agenda Item # 8B
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Jim Stremel, City Engineer
DATE: September 28, 2016
MEETING: October 4, 2016
SUBJECT: MCES I/I Reduction Grant Agreement & Reimbursement
Background:
Attached for your consideration is a resolution to enter into a grant agreement between the
Metropolitan Council Environmental Services (MCES) and the City of Medina for the I/I
Municipal Grant Program.
This program allows municipalities that have been identified as having excessive inflow and
infiltration to receive assistance with capital improvements that reduce the amount of inflow and
infiltration. In 2014, the MCES reviewed the City's application and determined that the City of
Medina can receive a reimbursement of up to $27,843.42 for eligible project costs. Based on the
final project costs for the Tower Drive/Hamel Road project, the amount eligible for grant
funding is $40,804.50. It is important to note that remaining funds may be allocated by the
MCES proportionally to grant participants once all communities have submitted reimbursement
requests.
To begin the process of finalizing the grant agreement with the MCES, a resolution to enter into
an agreement must be adopted by the City Council, and supporting documents for each eligible
project costs prepared. These documents will be sent to the MCES before October 30th to initiate
the reimbursement process. Once this is complete, the Grant Agreement will be drafted by the
MCES and sent to the City for final review and acceptance.
City Council Action Requested:
Adopt the Resolution directing staff to enter into an agreement with the MCES.
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.
A RESOLUTION TO ENTER INTO A GRANT AGREEMENT
BETWEEN THE CITY OF MEDINA AND THE
METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES FOR THE
IMPROVEMENT OF PUBLICALLY OWNED INFRASTRUCTURE
WHEREAS, the Minnesota Legislature has appropriated to the Metropolitan Council
Environmental Services (MCES) in the 2014 State Bonding Bill, $2,000,000 for a grant program to be
administered by the MCES for the purpose of providing grants to municipalities for capital improvements
to public municipal wastewater collection systems to reduce the amount of inflow and infiltration to the
MCES metropolitan sanitary sewer disposal system (I/I Municipal Grant Program).
WHEREAS, the MCES has identified the City of Medina as a contributor of excessive inflow
and infiltration to the MCES metropolitan sanitary sewer disposal system and thus an eligible applicant
for grant funds under the I/I Municipal Grant Program.
WHEREAS, grant monies will be awarded to pre -approved municipalities for a pre-
determined amount up to 50% of the cost for eligible improvements completed between May 20, 2014
and October 30, 2016.
WHEREAS, the City of Medina has submitted an application to the MCES for grant funding
for improvements to the publically owned sanitary sewer system to reduce inflow and infiltration; and
WHEREAS, the MCES has determined the amount available for reimbursement to the City for
eligible project expenses is $27,843.42.
WHEREAS, the eligible project expenses for grant funding based on final project costs is
$40,804.50.
WHEREAS, the MCES may allocate remaining funds proportionally to grant participants,
determined based on eligible project expenses submitted and available remaining grant program funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota, as
follows:
1. The City of Medina has budgeted and completed the City's portion of the improvements as
set forth in the agreement; and
2. The City Council agrees to enter into an agreement between the City of Medina and the
MCES for the work completed; and
3. The City Council hereby authorizes the Mayor and the City Clerk to enter into an agreement
for and on behalf of the City of Medina.
Dated: October 4, 2016.
Bob Mitchell, Mayor
Attest:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member and
upon a vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: September 27, 2016
SUBJ: Planning Department Updates — October 4, 2016 City Council Meeting
Land Use Application Review
A) Olkon Variance and Preliminary Plat — 2362 Willow Drive — Ellis and Nancy Olkon have
requested a variance from the minimum suitable soils requirements to subdivide their 20 acre
property into two lots. The Planning Commission reviewed the variance request at the September 13
meeting and unanimously recommended denial. Staff intends to present the variance to the City
Council on October 4. Staff presented the variance before the applicant completes the cost of
finalizing remaining items on the plat.
B) AutoMotorPlex PUD General Plan and Plat — east of Arrowhead Drive, north of Hamel Road —
Bruno Silikowski has requested review of a PUD General Plan and Plat for construction of
approximately 237,500 square feet of private garage condominiums for motorsports enthusiasts.
Staff is conducting a preliminary review and will present to the Planning Commission for a Public
Hearing when complete.
C) Jeffrey -Johnson Lot Line Rearrangement and Easement Vacation — 2605 and 2505 Willow Drive
— Glenn Jeffrey has requested approval of a rearrangement of the lot line between his and his
neighbor's property. The Jeffrey's propane tank is located on the Johnson property. The applicant
has also requested to vacate easements adjacent to the lot lines and replace with new easements.
Staff is conducting a preliminary review and will present to Council when ready, potentially at the
October 18 meeting.
D) Just for Kix, Hamel Brewery, St. Peter and Paul Cemetery, Wright -Hennepin Solar Panels —The
City Council has adopted resolutions approving these projects, and staff is assisting the applicants
with the conditions of approval in order to complete the projects.
E) Woods of Medina, Capital Knoll— These preliminary plats have been approved and staff is awaiting
a final plat application
F) Deerhill Preserve, Hamel Haven subdivisions — These subdivisions have received final approval.
Staff is working with the applicants on the conditions of approval before construction begins.
Other Pro'ects
A) Comprehensive Plan — Steering Committee members and I hosted an informational booth at Medina
Celebration Day related to the Open Houses coming up on October 27, October 29, and November 1
on the draft Comprehensive Plan. Staff also put together a newsletter article and website with the
information.
B) Minnehaha Creek Planning Workshop — I attended a workshop with Minnehaha Creek Watershed
related to their efforts to work more proactively with cities on planning and capital activities.
C) Midwest Planning Conference — Deb and I will be attending the Planning Conference in St. Cloud
9/28-9/30. I wanted to thank the Council for all of the support for professional development and
continuing education
D) City Hall Renovation — staff continues to spend a lot of time keeping an eye on issues arising with
the City Hall renovations.
Planning Department Update
Page 1 of 1 October 4, 2016
City Council Meeting
MEDINA POLICE DEPARTMENT
600 Clydesdale Trail
Medusa, MN 55340-9790
p:763.473-9209
f:763.473.8858
non -emergency: 763 -5 25.6210
MEMORANDUM Emergency 9-1-1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: September 30, 2016
RE: Department Updates
Current Activity
Over the last two weeks, we have been extremely busy. We held Medina Celebration Day
with a record number of attendees. We are in the process of training in our new CSO,
Andrew Scharf. We are also training our new intern, Melissa Robbins. Sergeant Nelson has
completed the background on our final patrol candidate, Craig Swalchick, Craig has been
offered a tentative position pending Council approval, physical and psychological exams.
Staff will bring this item forward on October 18th
We have had several major calls starting with a stolen auto which led to two arrests plus drug
charges. One of the suspects also had a stolen handgun. We have been hit with multiple
thefts from autos cases. All the cases were where the owners have left their car doors
unlocked during the night. Please lock your doors. We also have had several burglaries.
We arrested one suspect who is also a suspect in the break-ins to auto cases. On September
28th, we had a hit-and-run incident involving a pedestrian on County Road 19 where the
suspect left the scene. Our investigator is extremely busy.
Crisis Intervention Training
On September 20th, we held an 8-hour crisis intervention training class at our facility.
Officers from Rogers, Corcoran, West Hennepin Public Safety, Orono and our department
participated. The training was put on by the Barbara Schneider Foundation. It consisted of
de-escalation of incidents dealing with mental health calls. They had four hours of
instruction and four hours of role playing. They brought in professional actors to play the
roles of the mentally ill subjects. It was very realistic; the cases were challenging and we all
gained valuable information.
Patrol by Sergeant Jason Nelson
Training
On September 20, 2016, Chief Belland, Officers Hall, Gregory and Boecker attended training
along with 16 other area police officers from Rogers, Orono, West Hennepin Public Safety
and Corcoran at our police department. The training covered mental health de-escalation
training for first responders. There were numerous paid actors that played the part of
emotionally disturbed individuals and officers had to attempt to de-escalate situations in
scenario based training. The rest of our agency will attend this at Orono next month.
Patrol Activities
For the dates of September 14 to September 28, 2016, our officers issued 35 citations and 47
warnings for various traffic infractions. There were a total of three traffic accidents, one
DWI, 10 medicals and 22 alarms.
The past two weeks have been very busy with completing a background investigation on a
possible new police candidate and the hiring of a new CSO who is now in field training.
On September 14, 2016, Officers Gregory and McKinley were dispatched to a burglary in
progress. Homeowner reported coming home early from a vacation and that when he opened
up his garage door there was another vehicle parked in the garage and a male ran into the
house. Officers Gregory and McKinley were able to locate and arrest the subject without
incident. The subject was also in possession of methamphetamines. The subject ended up
being the estranged step -son who was stealing from the residence.
On September 16, 2016, while doing a neighborhood patrol, Officer McKinley came upon a
vehicle parked with its lights on facing the wrong way against traffic. The driver was located
passed out in the vehicle. He was subsequently arrested for being under the influence of
narcotics and a search warrant was drafted for a blood test.
On September 20, 2016, Officer Jessen and I took five thefts from auto reports. In ALL
cases the vehicles were left unlocked and either parked in the driveway or on the street.
On September 20, 2016, Officer Converse took a theft of a handgun from a motor vehicle in
the Medina Entertainment Center lot. While taking the report, the gun was found by another
parry near the motel. The vehicle again was unlocked.
On September 22, 2016, Officers McKinley, Jessen and I responded to a domestic in the
Subway parking lot. The parties were located and the suspect was arrested for domestic
assault. The subject had been arrested numerous times for assaulting his girlfriend or
breaking windows out at his girlfriend's home. The male was booked into Hennepin County
Jail.
On September 25, 2016, Officer McKinley took a theft from auto at the Medina Inn motel.
Missing was clothing and medication. Vehicle was unlocked.
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: September 27, 2016
MEETING: October 4, 2016
SUBJECT: Public Works Update
STREETS
• I have made arrangements to stripe the remaining streets on the schedule for this year.
• PW will make one more trip around to fill any potholes in the City prior to the snow
season.
• Sioux Drive is still, at this point, on the schedule for this fall. With all the rainy days we
have experienced, everyone is behind and having a hard time getting projects done.
WATER/SEWER/STORMWATER
• Staff will be starting the fall hydrant flushing next week and will continue throughout the
month of October. It is a time consuming process and very labor intense since there are
approximately 520 hydrants located throughout the City of Medina.
• Well #8 startup took place September 27th. All went as planned with the well pumping
and we did pump up to the 1200 GPM that was expected. We will be working on the
programing of the SCADA system over the next week and punch listing the project prior
to putting it on line. There is a change order in the packet for a transducer that was
missed in the bid.
• PW will be checking all manholes to make sure they are flush with the street so that the
snow plows do not hit them when plowing. We will make any adjustments that are
needed as we find them.
• Storm water has been the big thing the last two weeks. Record rainfalls have come and
gone, but the drainage issues remain. I have visited many sites in Medina in response to
concerns about standing water. It's just plain wet and the clay soil does not infiltrate at a
fast pace. The other problem is the shortened cooler days do not allow the same
evaporation as in the summer months.
PARKS/TRAILS
• Jodi and I will be meeting with the baseball clubs to address their wish list. This is an
ever -changing list from year to year, as we have different clubs with new ideas and
different needs or wants. It is, to say the least, a frustrating process each year.
• The Hamel Legion Park parking lot is in full swing with base material being installed. I
don't believe we will finish this fall with all the bad weather, but we will give it our best
effort and with some good October days it could still happen.
• The irrigation system has been winterized at Hamel Legion Park.
• PW used our new brush cutter to clear the trails and some of the brushy areas in Tomann
Park. This park is a gem and we plan to spend more time next year cleaning up the
weeds. Mr. Tomann has passed away and it needs more attention since he is no longer
taking care of it.
ORDER CHECKS SEPTEMBER 21, 2016 - OCTOBER 4, 2016
044886 RAUDA MAHFOUZ $150.00
044887 MATTAMY MPLS PRTNSHP $20,000.00
044888 MEDINA GOLF & COUNTRY CLUB $80.14
044889 NAPA OF CORCORAN INC $18.07
044890 BANDAPATI, SATISH $250.00
044891 PANCHAL, DIVYA $250.00
044892 VENKATESAN, MOULI $150.00
044893 ADAM'S PEST CONTROL INC $149.00
044894 AMERICAN MAILING MACHINES $6,974.00
044895 BARBER CONSTRUCTION CO INC $15,841.64
044896 BEAUDRY OIL & PROPANE $5,143.40
044897 BIFFS INC $535.30
044898 BROCK WHITE $3,060.00
044899 BRYAN ROCK PRODUCTS $568.94
044900 BUDGET PRINTING $26.92
044901 DITTER INC $381.60
044902 EARL F ANDERSEN INC $762.53
044903 ECM PUBLISHERS INC $1,759.32
044904 EHLERS & ASSOC INC $4,075.00
044905 FEHN COMPANIES INC $932.92
044906 GRAINGER $87.78
044907 HAMEL LIONS CLUB $600.00
044908 HD SUPPLY WATERWORKS LTD $473.43
044909 HENN CTY RESIDENT/REAL ESTATE $30.00
044910 HIGHWAY 55 RENTAL $899.43
044911 HOLIDAY FLEET $2,492.66
044912 KENNEDY & GRAVEN CHARTERED $9,753.80
044913 LANO EQUIPMENT INC $5,837.86
044914 LAW ENFORCEMENT LABOR $392.00
044915 MADISON NATIONAL LIFE $629.15
044916 MARCO INC $29.21
044917 MCMA-MN CTY/CO MGMT ASSOC $50.00
044918 METRO ELEVATOR INC $175.00
044919 METRO WEST INSPECTION $14,187.22
044920 MN BUREAU OF CRIMINAL $75.00
044921 PITNEY BOWES $467.90
044922 RANDY'S SANITATION INC $220.00
044923 ROLF ERICKSON ENTERPRISES INC $7,422.37
044924 RUSSELL SECURITY RESOURCE INC $56.25
044925 SITEONE LANDSCAPE SUPPLY LLC $308.25
044926 SLR15 RIFLES INC $3,852.00
044927 STREICHER'S $644.96
044928 SUN LIFE FINANCIAL $537.90
044929 TALLEN & BAERTSCHI $3,486.76
044930 TEGRETE CORP $1,325.74
044931 TIMESAVER OFFSITE $310.50
044932 TKDA $1,862.49
044933 TRI-COUNTY LAW ENFORCEMENT $75.00
044934 TROPHIES BY LINDA INC $54.00
044935 UPTOWN HAMEL INC $65.00
044936 CONNELLY INDUSTRIAL $6,434.39
Total Checks $123,944.83
ELECTRONIC PAYMENTS SEPTEMBER 21, 2016 - OCTOBER 4, 2016
003832E PR PERA $14,308.04
003833E PR FED/FICA $15,682.99
003834E PR STATE OF MINNESOTA $3,241.56
003835E SELECT ACCOUNT $793.12
003836E CITY OF MEDINA $19.00
003837E FARMERS STATE BANK OF HAMEL $20.00
003838E PR MN Deferred Comp $2,360.00
003839E PAYMENT SERVICE NETWORK INC $336.90
003840E SELECT ACCOUNT $629.61
003841E FARMERS STATE BANK OF HAMEL $35.00
003842E PITNEY BOWES $380.94
003843E SELECT ACCOUNT $414.95
003844E KONICA MINOLTA $168.48
003845E MARCO (LEASE) $1,050.97
003846E MEDIACOM OF MN LLC $355.80
003847E WRIGHT HENN COOP ELEC ASSN $2,135.65
003848E XCEL ENERGY $12,748.28
003849E CIPHER LABORATORIES INC. $4,753.00
003850E SELECT ACCOUNT $3,167.37
003851E MINNESOTA, STATE OF $1,710.00
Total Electronic Checks $64,311.66
PAYROLL DIRECT DEPOSIT SEPTEMBER 21, 2016
507424 ALTENDORF, JENNIFER L $1,314.63
507425 BARNHART, ERIN A. $1,965.67
507426 BELLAND, EDGAR J $2,522.48
507427 BOECKER, KEVIN D. $2,668.78
507428 CONVERSE, KEITH A $2,051.16
507429 DINGMANN, IVAN W $1,586.39
507430 DOMINO, CHARMANE $1,766.60
507431 ENDE, JOSEPH $1,409.33
507432 FINKE, DUSTIN D. $2,110.20
507433 GALLUP, JODI M $1,667.32
507434 GLEASON, JOHN M. $2,080.43
507435 GREGORY, THOMAS $1,950.15
507436 HALL, DAVID M. $2,010.89
507437 JESSEN, JEREMIAH S $2,180.37
507438 JOHNSON, SCOTT T. $2,226.34
507439 KLAERS, ANNE M $1,137.92
507440 LANE, LINDA $1,506.21
507441 LEUER, GREGORY J. $1,865.79
507442 MCGILL, CHRISTOPHER R $1,435.41
507443 MCKINLEY, JOSHUA D $1,442.64
507444 NELSON, JASON $2,494.76
507445 PETERSON, DEBRA A $1,614.14
507446 REINKING, DEREK M $1,778.57
507447 SCHERER, STEVEN T. $2,259.38
507448 STAPLE, AMANDA $150.67
507449 VIEAU, CECILIA M. $1,144.75
Total Payroll Direct Deposit $46,340.98