HomeMy Public PortalAbout19960814 - Agendas Packet - Board of Directors (BOD) - 96-17 Regional Open S. ce
A
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-17
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
AGENDA*
7:00 P.M. 330 Distel Circle
Wednesday Los Altos, California
August 14, 1996
(7:00) ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS
CLOSED SESSION
The Closed Session will begin at 7:00 P.M. At 7:30 P.M., the Board will adjourn
the Special Meeting Closed Session to the conclusion of the Regular Board Meeting,
and at the conclusion of the Regular Meeting, the Board may reconvene the Special
Meeting Closed Session.
1. Conference With Legal Counsel - Anticipated Litigation - Government Code
Section 54956.9(c)
Initiation of litigation:
Two Potential Cases
(7:30) REGULAR MEETING OF THE BOARD OF DIRECTORS
ORAL COMMUNICATIONS -- Public
ADOPTION OF AGENDA
ADOPTION OF CONSENT CALENDAR N. Hanko
APPROVAL OF MINUTES
July 24, 1996 (Consent Item
WRITTEN COMMUNICATIONS (Consent Item
BOARD BUSINESS
(7:45) 1. Authorization to Apply to Town of Woodside for Lot Line Adjustment to
Create Three, Rather Than Four, Residential Parcels at Pinto Way and One
Residential Parcel at Summit Springs; to Sign Formal Agreement with Town
of Woodside Designating the Town as Lead Agency for Reviewing Project
under CEQA; to Increase Project's Overall Budget by $15,500; and to
Authorize General Manager to Contract for Additional Services and Fees from
Brian Kangas Foulk Civil Engineers and Surveyors, William Colton Associates
and Town of Woodside -- R. Anderson
330 Distel Circle Los Altos, CA 94022-1404 * Phone:415-691-1200 * FAX:415-691-0485 - E-mail: mrosd@netcom.corri 9
Board of Directors:Pete Siemens,Mary C. Davey,Teena Henshaw,David T.Sniernoff,Nonette Hanko,Betsy Crowder,Wire de Wit
General Manager:L.Craig Britton
Meeting 96-16 Page 2
(8:00) 2. Scheduling of Special Meeting Workshop to Review Draft of Revised Basic
Egli�U &of the Mdpg-mLnsula Regional Qpgn Space District and District Mission
Statement -- R. Anderson
(8:15) 3. Authorization to Execute Agreement between City of Mountain View, the
District, and County of Santa Clara and Site Lease between the District and
County for Deer Hollow Farm and Approval to Create and Fill Farm
Maintenance Worker Position -- J. Escobar
4. Authorization to Solicit Bids for Removal of Dilapidated Structures and Debris
at Four Sites in Sierra Azul Open Space Preserve and Determination that
Project is Categorically Exempt from CEQA -- R. Anderson
(8:25) 5. Authorization for General Manager to Enter into an Agreement with ATC
Environmental Inc. of Marina, California for $21,730 to Perform Asbestos and
Lead-Based Paint Survey for Mt. Umunhum Facilities in Sierra Azul Open
Space Preserve and Determination that Project is Categorically Exempt from
CEQA -- R. Anderson
6. Final Adoption of Amendments to the District's Public Notification Policy and
the Good Neighbor Policy -- C. Britton
(8:35) INFORMATIONAL REPORTS -- Directors and Staff
REVISED CLAIMS (Consent Item)
CLOSED SESSION - (Continued, if necessary)
ADJOURNMENT
*NOTE. 77mes are estimated and items may appear earlier or later than listed. Agenda is
subject to change of order.
TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time
each item is considered by the Board of Directors. You may address the Board concerning other
matters during oral communications. Each speaker will ordinarily be limited to 3 minutes.
Alternately, you may comment to the Board by a written communication, which the Board
appreciates.
***All items on the consent calendar shall be approved without discussion by one motion. Board
members, the General Manager. and members of the public may request that an item be removed
from the Consent Calendar during consideration of the Consent Calendar.
t I 1'f
1)We feel like we've made big strides in our relations with the district. During the time that the Trail Plan
was being developed we got to know each other better and come to understand each other's views. But as
implementation of the plan procedes,we are concerned that a more explicit avenue for our participation
absolutely must be developed. We need to take the next step forward and create a system where cyclists
input, labor, and enthusiasm will truly be utilized to the best advantage.
2)We're organizing ourselves to be a very useful force in implementing the trail plan. ROMP has created a
committee to work on the projects associated with ECdM. The committe consists of myself Patty Ciesla,
Nigel Ray and Berry Stevens. We are looking forward to working with you in several ways:
1)Organizing volunteer labor for trail work.
11)Working to increase communication between the district and cyclists in matters relating to the
implementation of the Trail Plan,
111) Bringing potential problems or conflicts to the attention of the district so that the health of our
relationship can be nurtured and maintained,and the public enthusiasm for our alliance remains
strong. By acting as a liaison for cyclists questions and comments we may be able to provide a buffer
for the district with regards to some of the emotions that cyclists are having about the changes at
ECdM. We also look foreward to continuing our service to the district in the form of trail education
stations and trail patrols.
IV)Giving the district input in the form of suggestions for specific trail designs or projects which will
a) reduce enforcement problems
b)increase the safetey of all trail users.
c)maintain the quality of the trail experience for cyclists
d) if implemented,greatly increase goodwill towards the district from the cycling community
III3)To do this will require that we work with several different groups or people within the district staff.
a)The contractors or staff who are doing the trail work,. We hope that suggestions which fall
within your guidelines be given serious and due consideration.
b)The volunteer coordinator. We are very interested in starting a trail work leadership course
ASAP to facilitate bringing in groups of workers without needing large numbers of staff for
supervision.
c)the public relations officer, for developing a more forward approach to community participation.
4)We are looking forward to a closer relationship with the staff, and would like to meet with them on a
5,ne>ki
regular basis as the Plan is built out. hi particular,we would like to have aAneetinoegarding the layout of
trails A5 and the Leaf extension before the exact path of the trail bed is determined.We are concerned
about the unnecessary and probably unintensional construction of high speed trails.We hope that the trails
can be made a little"funkier"to satisfy our interests in terms of challenge,and to slow cyclists down.
5)We are hoping this will help foster good will in the cycling community, so that enforcement is easier and
volunteers will be easy to come by, -[/j �5 k�j
We should tell the truth as much as possible. We were happy with the
plan because it was a compromise and all sides gave in to get most of
what they wanted.
WE ARE UNHAPPY WITH THE IMPLEMENTATION SO FAR BECAUSE TRAILS ARE BEING
CLOSED BEFORE WE PERCEIVED THAT THEY WOULD BE CLOSED. WE WOULD LIKE
TO HAVE A REVIEW OF THE PLAN AND OF WHAT IS ACTUALLY HAPPENING. THE
CYCLING COMMUNITY FEELS THAT THE PLAN IS GOOD BUT THAT THE ON-SITE
WORK DOES NOT FOLLOW WHAT WAS PRESENTED IN THE MEETING.
RESPONSE ACTION PROPOSED RY 'T JUL 3 11996
Board President Acknovl.dR, ind
Director Acknovled,e/Respond
Staff Acknovledae/Respond Star Route 2, Box 190
Draft Response Attached
Staff to be Directed to Prepare Draft 7300 Alpine Rd
Resoa ponse for Board Consideration per
brd Dirativ.(s) La Honda CA 94020
No Response Necessary '...
Telephone (415)941-698�
The Board of Directors
Mid Peninsula Open Space
330 Eistel Circle
Los Altos vA 94022
Lear Members of the Board,
I would like to draw your attention to .an
incident that occurred on Page Mill Road just east of Monte Bello /
Los Trancos open space preserves four weeks ago. My son in law, Bill
Hanson, witnessed five photographers with tripods baiting a coyote
with food and taking photos.
Last Monday (22nd July) I learnt the county
trapper had been called in to trap a coyote that followed a ranger
and her two Park.dogs in Foothill P a As you know, 11 h P Foothill ark is
adjacent to your preserve, and within easy travelling range of a
coyote. Clearly the public feeding these animals is a significant
reason for them to become unafraid of humans, and look at them as a
food source.
I strongly suggest that notices and warnings
instructing the public not to feed wildlife be posted at all of your
preserves. At present Windy Hill is the only one with an explicit
warning. I am aware that heartworm was found in the two coyotes that
were trapped and killed in the Windy Hill preserve, and certainly
this would debilitate an animal enough to look for easy prey. However
I do feel that a large part of the problem has been generated by the
public feeding coyotes. At present both the public are in danger of a
possible attack, and the coyote are being killed for approaching or
attacking humans.
Obviously you are an organisation that cares
about wildlife and preserving the natural habitat, and I hope you wili
consider my suggestion.
Yours sincerely
Theresa Gr eve
Regional Open S -e
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
DRAFT RESPONSE
PREPARED BY STAFF
August 15,1996 FOR BOARD CONSIDERATION
Ms. Theresa Grieve
Star Route 2, Box 190
7300 Alpine Road
La Honda CA 94020
Dear Ms. Grieve:
At our Regular Meeting last night, the District's Board of Directors reviewed your
recent letter regarding the feeding of coyotes and other animals on District preserves.
Thank you for taking the time to inform us of the incident witnessed by your son-in-
law near Los Trancos Open Space Preserve.
This information is very important to the Board and to the ranger staff who monitors
activities on the preserves. In the future, please immediately report this kind of activity
to the District's-24 hour dispatch center at (415) 968-4411. By doing so, you will help
insure that the ranger staff has an opportunity contact the parties involved. We also
regularly share this type of information with the staff at Foothills Park.
We agree with your suggestion to include on our preserve signs a warning to the public
not to feed wildlife. Staff is working on a notice that will be posted on every tz-ailhead
sign board.
Thanks again for taking the time to write to us about this matter.
Sincerely,
Nonette Hanko, President
Board of Directors
cc: MROSD Board of Directors
330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 FAX:415-691-0485 E-mail:mrosd@netcom.com (9
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Regional Open S ce
2
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
DRAFT RESPONSE
PREPARED BY STAFF
FOR BOARD CONSIDERATION
August 15, 1996
Mr. Darren Bronson
122 E. Creek Drive #5
Menlo Park, CA 94025
Dear Mr. Bronson:
The District's Board of Directors reviewed your August 2, 1996 e-mail concerning the planned
removal of the tree spanning El Corte de Madera Creek in the southwestern comer of El Corte
de Madera Creek Open Space Preserve at our Regular Meeting last night. Removal of this tree
is one of the adopted actions contained in the El Corte de Madera Creek Open Space Preserve
Trail Use Plan. The plan was formulated with the assistance of a citizen's task force and with
the input of the public at numerous public meetings and workshops on the preserve. The plan
was adopted by the Board of Directors on June 26, 1996.
The plan calls for the closure and restoration of trail routes that duplicate other routes. Many
of these duplicate routes have already been closed, including the route you call the aerial tree
creek crossing. The downed tree is intended to be removed and the closed section of trail on
either side of the tree restored. Leaving the tree would only encourage preserve visitors to use
the closed route and to continue to use the tree as a creek crossing. The preferred creek
crossing is close by, located less than one-quarter mile to the southwest.
Sincerely,
i
Nonette Hanko, President
Board of Directors
I
cc: MROSD Board of Directors
330 Distel Circle . Los Altos,CA 94022-1404 . Phone:415-691-1200 . FAX:415-691-0485 . E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens Ma C.Dave Teena Henshaw,David T.Sm rnoff N n H nk Crowder, i
Mary y, e o ette a o,Betsy C owde,W m de Wit
General Manager:L.Craig Britton
RESPONSE ACTION PROPOSED RT STAFF
Board Prssideot Acknovledp/Respoed
.From: Darren Bronson <dbronso@ .pos2.intel.com> Director Acknovled Rs/Respond
Wubject: destruction of EUM Staff Ackno-1048e/1espond
To: mrosd, ,netcom.com
Draft Respoose Attached
Suff to b• Directed to Prepare Draft
Date: Fri, 2 Aug 1996 11:02:57 -0700 (PDT) Reepan.. for Roard Consideration par
Roard Directive{s}
No Respoose NeeessazP
To whom it may concern,
(Please forward this to the board.)
I wanted to express my displeasure with your decision to remove the Aeriel tree at El Corte Madera. This is
completely against any "preservation" policy I've ever heard of. Please simply close that portion of the trail and
save us all some money.
Darren Bronson
122 E. Creek Dr. #5
Menlo Park, CA 94025
dbronson@mipos2.intel.com
-----------------------------------------------------------------------------
Darren Bronson Intel Corporation
dbronso@mipos2.intel.com 2200 Mission College Blvd
(408) 765-8886 Santa Clara, CA 95052
-----------------------------------------------------------------------------
The primary reason I am making my suggestion is as already mentioned . . .
for the safety of the general public. It is also necessary to establish
that some trails are for multi-users, not just the biking community.
Narrow width trails like Saratoga Gap are being damaged almost beyond
recognition, but at the same time most other users have been frightened
off. I suggest that if you consider mine a reasonable request, then a
bikers' staging area could be established at Skyline Ridge or some other
place where there is easy access to safe trails.
I would also like you to know that from time to time we have had many
conversations with your rangers at the Field Office on Skyline Blvd, and
they have all been extremely cooperative and helpful.
Yours incere
V..6_ VVV_1e__C
BAT-Mrs)
RESPONSE ACTION PROPOSED ST S"'?
loacd President Acknowledge. d
Director Atknowledg*/Rospood
Staff ACkno.1.4SO/Rospood 40
Draft Response Attached Vista Point Ranch
Staff to be Directed to Prepare Draft 12300 Skyline Blvd
111.p*nr *r3:&rd Consideration per
Board ct,v (a) Los Gatos, CA 95030
No Response Necessary
July 17 1996
F.A.O. Board of Directors
Midpeninsular Regional Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
Dear Sirs:
Re: Saratoga Gap Trail and Mountain Bikes
I am writing to you with regard to the Saratoga Gap Trail - the section
which starts at Saratoga Gap and leads to the top of Charcoal Road and the
road crossing Skyline Boulevard leading to trails at Ward Road, Skyline
Ridge, etc. ,
I feel that the dangerous situation with the trail usage by mountain bikers
has been overlooked for too long; we have been waiting for the new section
of trail on the other side of the road to be completed, and hoping that
this would improve the position. This seems to be taking a long time, and
I have an alternative solution to offer. I am of the opinion that it
would be extremely beneficial to the general public if mountain bikes were
excluded from using the Saratoga Gap Trail, possibly restricted to areas
where there are service road width trails.
I feel 'I can make a valuable contribution to this subject because:
(1) 1 am a member of the MidPen Volunteer Trail Patrol; (2) 1 am a member
of the Castle Rock State Park Advisory Board and Trails Sub-Committee; (3)
I am a resident of Indian Rock Ranch, which is situated on the boundary of
Castle Rock State Park, across the road from Saratoga Gap trail ; (4) 1 am
an equestrian and hiker; (5) 1 am a member of the South Skyline Residents
Association, and (6) a member of the South Skyline (Saratoga Gap)
Equestrian Association.
any local people are extremely concerned about the situation which has
arisen concerning mountain bikers. Somehow, these visiting bikers have
grown in numbers very rapidly over the past 4/5 years, and they have been
taking over the trails to the concern of those who are expecting a quieter
and more tranquil time close to nature. Many people also feel that it is a
situation which cannot be rectified, that it is too late, the bikers too
numerous etc. , However, local residents and equestrians and hikers have
been forced off many trails, specifically this one. How can this be
justified?
Due to my activities concerning the parks, I have been made aware of the
accidents which have happened, and also the "near misses" , including one
of my own, and several concerning both my daughter, two of my boarders,
and also my neighbours. Most of these have been attributed to the
recklessness of mountain bike riders. However, I am going to make the
suggestion to you, that it may be just a short matter of time before there
is a serious accident what then? Please don't wait for this to happen.
Regional Open S ce
t
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
August 15, 1996 DRAFT RESPONSE
PREPARED BY STAFF
FOR BOARD CONSIDERATION
Ms. Jo Barrett
Vista Point Ranch
12300 Skyline Boulevard
Los Gatos, CA 95030
Dear Ms. Barrett:
Thank you for your July 17, 1996 letter regarding mountain bicyclists at Saratoga Gap Open
Space Preserve. At our Regular Meeting last night, the District's Board of Directors reviewed
your comments. We are sorry to hear about your experiences with mountain bicyclists at this
preserve. The current trail use designation for the Saratoga Gap Trail is consistent with the
Trail Use Policies and Guidelines adopted by the Board. Although the Board understands your
frustration, we are committed to providing multiple-use trails on District open space preserves.
We respect your desire to use preserve trails without encountering inconsiderate bicyclists.
District rangers do patrol the trails and issue citations to cyclists who are found riding on
closed trails or speeding. In response to your concerns, we will ask our rangers to patrol the
Saratoga Gap Trail more frequently. The District is working to educate the public about
proper trail etiquette. As a trail patrol volunteer, you are contributing to this effort. We
anticipate a gradual increase in compliance with trail use regulations.
In your letter, you mentioned that you have been waiting a long time for a new section of trail
to be constructed on the other side of the road. The District is still negotiating an easement to j
allow a portion of the proposed trail to cross private property. We anticipate that the trail can
be completed in a year or two.
The Board appreciates your participation in the volunteer program and the time you took to
write us about this matter. We further appreciate your patience and support as the District
works toward making multiple-use trails successful.
Sincerely,
i
Nonette Hanko, President
Board of Directors
cc: Board of Directors
330 Distel Circle . Los Altos,CA 94022-1404 . Phone:415-691-1200 . FAX:415-691-0485 . E-mail:mrosd@netcom.com c9
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Regional Open
ce
m
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-16
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
July 24, 1996
MINUTES
I. ROLL CALL
President Nonette Hanko called the Special Meeting to order at 7:01 p.m.
Members Present: Pete Siemens, Nonette Hanko, Betsy Crowder, and Wim de Wit.
Members Absent: Mary Davey, Teena Henshaw, and David Smernoff.
Personnel Present: Craig Britton, Sue Schectman, John Escobar, and Jean Fiddes.
11. CLOSED SESSION
N. Hanko stated that the Board would adjourn to Closed Session for the purpose of
discussing Closed Session Agenda Item 1, Labor Negotiations - Government Code Section
54957.6(a).
The Board recessed to Closed Session at 7:01 p.m. and the Closed Session commenced at
7:05 p.m. The Board adjourned the Special Meeting at 7:22 p.m.
N. Hanko called the Regular Meeting to order at 7:33 p.m.
Additional Personnel Present: Mike Williams, Randy Anderson, and Julie McCullough.
III. ORAL COMMUNICATIONS
Stuart Clement, Sylvan Avenue, Mountain View, asked about the District's policy on
prescribed burns for controlling brush.
J. Escobar said the District does not have a specific program for managing vegetation,
brushlands, or chaparral lands by fire. He said Use and Management Plans allow the
opportunity for such a program on a specific preserve and discussed the District's discing
program.
IV. ADOPTION OF AGENDA
Motion: W. de Wit moved that the Board adopt the agenda. P. Siemens seconded the
motion. The motion passed 4 to 0.
0 Distel Circle . Los Altos,CA 94022-1404 . Phone: FAX:415-691-048� - E-mail: _.
33 c:415-691-1200 F� `- mros(]@netconi.com netcom.com �
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko, Betsy Crowder,Wim de Wit
Genera!Manager:L.Craig Britton
II
..... ._ _._
Meeting 96-16 Page 2
V. ADOPTION OF CONSENT CALENDAR
In response to W. de Wit's question regarding claim 564 to the Town of Los Gatos, C.
Britton said that, at the suggestion of Director Siemens, the District had contracted with Mr.
Matesso through the Town of Los Gatos for project construction consulting services.
Motion: B. Crowder moved that the Board adopt the Consent Calendar, including the
minutes of June 24, 1996 Special Meeting and June 26, 1996 Regular Meeting;
and agenda item 7, AdQption of Resolution 96-26 Authorizing the Purchase
and Execution of Indemnity Surety Bond to Partially Fund the Debt Service
Reserve Fund for the 1995 Promissory Notes; and Revised Claims 96-13. P.
Siemens seconded the motion. The motion passed 4 to 0.
VI. BOARD BUSINESS
A. Agenda Item No. 1 - Proposed Exchange Agreement with Northern California
Presbyterian Homes (t10EW to Acquire a Storm Drainage Easement in Exchange for
a License for Emergency Access Purposes (Windy Hill Space Preserve
Determination that Project is Categorically Exempt from CEOA - M=rt R-96-75)
M. Williams reviewed the staff report.
Motion: B. Crowder moved that the Board determine that the recommended
actions are categorically exempt under the California Environmental
Quality Act as set out in this report and adopt Resolution 96-27, a
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Approving and Authorizing Acceptance of an
Exchange Agreement, Authorizing Officer to Execute Certificate of
Acceptance of an Easement Deed to District and Authorizing General
Manager to Execute Any and All Other Documents Necessary or
Appropriate to the Transaction (Windy Hill Open Space Preserve -
Lands of Northern California Presbyterian Homes). P. Siemens
seconded the motion. The motion passed 4 to 0.
B. Agenda Item No. 2 - Final Adoption of Four-Year Grassland Management Plan for
Russian Ride QWn Space Preserve - (Report R-96-M
N. Hanko announced that a letter received from Mr. Nick Moll on this agenda item
had been placed in each Board member's binder.
R. Anderson presented the staff report, noting the concerns expressed in letters from
Nick Moll, Sarah Christian, and a memo from Director Smernoff were addressed by
the plan. He said staff is not proposing a burn this year, but want to look into it
thoroughly for next year; any proposal for a bum would come before the Board.
Regarding spraying that has already occurred, R. Anderson said staff had indicated
spraying would be done, but wind conditions were not favorable so a weed whacker
was used. He said there were no streams close enough to the area in which
Glyphosate had been proposed for it to drift into or be washed into. In addition, the
Meeting 96-16 Page 3
amounts used are so small that there should be no air quality problems if weeds are
burned after they are sprayed.
Mr. Moll said he did not know of any air quality problems after burning weeds
sprayed with either Glyphosate or triclopyr.
R. Anderson informed Board members that the area that had been proposed for a burn
this year was only about the size of the Board meeting room. CDF requires a
minimum of 2.5 acres.
Mr. Moll said all herbicides that are contemplated being used by the District only
affect living, growing plants. The only problem would be if spraying occurred when
some of the broadleaf wildflowers are still in the active growing stage. He said
triclopyr is a good choice because it does not move around in the environment. He
said he hoped the Board had read his letter and complimented the grassland
management plan. He answered questions regarding the half-life of Glyphosate.
Motion: W. de Wit moved that the Board adopt the Grassland Management Plan
based on the summary provided in report R-96-74 as an amendment to
the Comprehensive Use and Management Plan for Russian Ridge Open
Space Preserve, with the condition that only triclophyr be added to the
list of herbicides authorized for use by District staff. P. Siemens
seconded the motion. The motion passed 4 to 0.
C. Agenda Item No. 3 - Final Adoption of the Trails Plan for Fremont Older Open
Space Preserve as an Element of the Comprehensive Use and Management Plan -
fReport R-96-79)
J. McCullough reviewed the staff report which included changes to the Plan requested
by Board members. She referred to the site plan in the packet which slowed the
alignment of the proposed Prospect Road bypass trail to a neighboring home and
showed slides which depicted the area of the proposed trail and its relation to the
home.
N. Hanko thanked staff for the report and for their efforts to protect the privacy of
the property owner.
Motion: P. Siemens moved that the Board adopt the Trails Plan as an Element
of the Comprehensive Use and Management Plan for Fremont Older
Open Space Preserve. W. de Wit seconded the motion. The motion
passed 4 to 0.
D. Agenda Item No. 4 - Authorization to Solicit Bids for the Weeks Road Rep it
Project at La Honda Creek Open Space Preserve, Including Four Additions to the
Project's Scope Estimated to Cost an Additional $36.000 and Determination that
Project is Categorically Exempt from CEQA - (R R-96-80)
Meeting 96-16 Page 4
R. Anderson presented background information and reviewed staffs
recommendations, noting add-alternates and additional work had been estimated to be
$36,000 above the originally budgeted amount. He said he had learned earlier in the
day that consultants believe costs may be $25-50,000 higher, and none of the figures
will be exactly known until bids are received. He said staff proposes to obtain bids,
negotiate with Paulins regarding cost impacts of their truck, and investigate
alternatives to water line replacement. He said staff would report back to the Board
on August 28.
C. Britton provided some history on the property, noting that everything had gone
wrong with the road project. He said the road is the District's patrol and maintenance
access to La Honda Creek Open Space Preserve. He said that the lawsuits that were
in place when the District acquired the Dyer property had to do with a contention that
Allen Road was a through road, noting that whether or not the District uses the road
for patrol, it is still obligated to complete the road because of the settlement the
District ratified.
S. Schectman addressed the legal issues involved. She said that before the Board
authorizes an add-on for paving required solely to accommodate the heavy truck, staff
needs to determine if there is any legal responsibility to do so. She said the issue of
the extent that truck contributed to the prior failure of the road also needs to be
addressed. With respect to the settlement, she said it may be that the District will
have some continuing maintenance obligations to the road, but does not need to
exceed the legal obligations.
I
B. Crowder said she was opposed to doing anything and did not want to spend any
more money on the road.
In answer to P. Siemens' questions, S. Schectman said the District is not responsible
for total maintenance of the road per the settlement agreement. She said that there is
an apportionment formula based on use of the road.
i
C. Britton noted that the Board is not being asked to authorize any expenditure at this
time. He said staff will go out to bid and S. Schectman will review the settlement
documents. P. Siemens suggested looking into whether the zoning of the area might
preclude the type of business that is being done. S. Schectman said she thought it
would be useful to have bids because staff can then look at the expected costs and see
if they can work out an acceptable solution among all parties.
I
C. Britton said at this point he did not know if abandoning the District's rental unit on
the property would relieve the District of its obligation on the road. He said staff can
come to the Board with options after bids are received.
Jack Paulin discussed his use of the road; access problems to his property; and the
poor design and location of the road. He said the steepest part of the road has not
deteriorated which suggests that the water going across the road and poor design of
the road is what has caused its deterioration. He said the road is their sole access and
i
Meeting 96-16 Page 5
they have been using this road for over 50 years. He said he will be interested to
find out if the District had an obligation to make the road usable by a heavy truck,
noting he has documents stating he is allowed to use such a vehicle on the road. In
regard to the gate problem, he said he was not convinced there is anything that can be
done to make the gate safe and he would like to see an automatic gate. He said
another issue is that it is not safe getting off or on Skyline for a number of reasons.
Mr. Paulin and R. Anderson showed on the map the location of the old road.
C. Britton said Mr. Warren Weeks designed the road and offered it as a settlement
for not going to court on the question of rights through his property between his
house and barn. He said the District did what it could within the constraints of the
land, but the road would have come out the same whether the District acquired the
property or not because that was the basis of the lawsuit settlement with Mr. Weeks.
C. Britton said additional information as to where roads and houses are located will
be provided with the next report from staff.
Motion: P. Siemens moved that the Board determine that the proposed project is
categorically exempt from the California Environmental Quality Act
(CEQA) based on the findings contained in the staff report, and
authorize staff to advertise the project for bidding by contractors,
including four additions to the scope of work that would increase the
project budget by an estimated $36,000. W. de Wit seconded the
motion.
Discussion: B. Crowder said she wanted very detailed information as
to legal background and history. C. Britton stated that maps, diagrams,
and slides will be provided, as well as a field trip if Board members
want one.
The motion passed 4 to 0.
E. Agenda Item No. 5 - Authorization to An, !y for National Recreational Trails Fund
Act Program Grant Funds for Implementation of Phase H of the Trail Use Plan for El
Corte de Madera Creek Oven Space Preserve - (LR=rt R-96-76)
J. McCullough presented the staff report.
Motion: B. Crowder moved that the Board adopt Resolution 96-28, a Resolution
of the Board of Directors of the Midpeninsula Regional Open Space
District Approving the Application for Grant Funds, the National
Recreational Trails Fund Act - Fiscal. Year 1996-1997. P. Siemens
seconded the motion. The motion passed 4 to 0.
F. Agenda Item No. 6 - Program Evaluation for the 1995-1996 Action Plan for the
Implementation of the Basic Policy of the Mid
yeninsula Regional Oven S
District - ft= R-96-78�
Meeting 96-16 Page 6
C. Britton introduced the report and said that, M. Williams, R. Anderson, J. Escobar,
and J. Fiddes would review key points in their respective program. In regard to the
Teague Hill matter, C. Britton said that will be coming back to the Board. He said
staff has not yet submitted an application to Woodside, but have made some
preliminary inquiries.
B. Crowder referred to page 5, item 4, Lease Compliance on Historical Properties
and noted there was no mention of Thornewood. M. Williams said the District will
soon sign a rental agreement with someone who will be doing some work there; the
goal is to get a long-term lease. C. Britton said any long-term project would be
presented to the Board for approval.
In answer to questions regarding keeping track of each property in terms of expense
and income, M. Williams said there is not a data base but staff is working with
someone who is putting together a listing of that information. C. Britton said
information for each property could be pulled up through the accounting system. He
said whether to retain properties is driven by considerations other than expenses, such
as location and roads.
R. Anderson said the biggest project taken on by the Open Space Planning Program
was the reorganization of the department. He listed projects that had been completed.
In regard to progress on the Regional Open Space Plan, R. Anderson said the staff
work on clarifying policies is almost finished. Work on the baseline plan is going
forward and staff expects to get it done over the summer for presentation to the
Board. C. Britton said the goal is to complete the plan before the District's 25th
anniversary next year. R. Anderson said the plan has implications for other agencies
which will be checked at staff level, then with the Board and then with other boards
prior to final adoption by this Board.
J. Escobar summarized the Operations Program report. He said 90% of the
department's efforts go to day-to-day operations such as patrol and maintenance
functions.
J. Fiddes highlighted the Public Affairs Program report prepared by M. Smith and the
Administration Program's section.
Motion: W. de Wit moved that the Board accept staff s program evaluation
report. P. Siemens seconded the motion. The motion passed 4 to 0.
VII. INFORMATIONAL REPORTS
B. Crowder said she had a poster for the Kings Mountain Art Fair held on Labor Day
weekend and reviewed the BCDC meeting she attended for the San Mateo County Trails
Committee. She said the Bay Trail in the area of Redwood Shores and Bair Island was
discussed.
i
Meeting 96-16 Page 7
P. Siemens said he had attended a meeting with field staff and felt it was informative.
N. Hanko said there are three openings on the Board (Ward 3, 4, and 7.) She introduced
Tom Davids, a candidate for the Ward 7 seat.
C. Britton reported as follows: 1. The State budget was approved. 2. In regard to the Sher
bill, an unacceptable amendment requiring San Mateo County and perhaps other agencies to
go back to the voters on every tax passed since Proposition 62 was passed had been added to
the bill. 3. There were two park bond act proposals which are not on the ballot; any
proposal would have to go on a supplemental ballot. 4. The District's bond issue had
closed. Staff will be coming back to the Board for priorities on the $8 million new j
acquisition funding from bond issue. He presented a copy of the Final Official Statement to
each Board member. 5. He had a tape of television news reports on the Windy Hill coyote
incident for Board members to view following the meeting if they wished. 6. The opening
of the Grant Cabin is Friday, July 26. 7. A proposal to incorporate San Mateo County
LAFCO into the County's Planning Department is being discussed. 8. M. Smith was at
Channel 11 tonight for a program about the cleanup project sponsored jointly by the District,
REI, and the Bay Trail. 9. He had the arborist report regarding removal of the Oak tree
next to Grant cabin. 10. Staff was in the final interviewing phase for the Resource Specialist
position. 11. About 65 people attended the staff family picnic on July 18 at Foothills Park.
12. The Field Activity Summary was in the packet, as well as a memo summarizing the
This Land is Your Land event. 13. A copy of the new warning notice posted at Windy Hill
Open Space Preserve was in the packet. 16. A copy of a memo listing presentations made
by the District had been distributed to the Board.
J. Escobar said the packet included a memo from him to C. Britton summarizing the events
on July 4. He announced that the new Volunteer Coordinator, Paul McKowan, is currently
the Lead Open Space Technician in the Skyline area.
J. Escobar and C. Britton briefed the Board on staff s actions following the July 13 incident
at Windy Hill Open Space Preserve involving a child being bitten by a coyote.
VIII. ADJOURNMENT
N. Hanko adjourned the Regular Meeting at 9:29 p.m.
Roberta Wolfe
Recording Secretary
Claims No. 96-13
Meeting 96-16
Date: July 24, 1996
REVISED
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
509 72.50 Ace Fire Equipment Fire Extinguisher Service
510 166.71 A-1 Sanitation Sanitation Services
511 544.82 Acme & Sons Sanitation, Inc. Sanitation Services
512 148.84 ADT Security Systems, Inc. Alarm System Maintenance
513 96.12 American Welding Supply Welding Supplies
514 601.02 AT&T Telephone Service
516 52.80 Barron Park Supply Company Electrical Parts
515 24.30 Bay Area Air Quality Management District Fuel Tank Nozzle Permit
517 45.35 Craig Beckman Reimbursement--Field Supplies
518 30.00 Best Internet Communications Monthly Service Fee
519 251.00 Bill's Towing & Recovery Vehicle Towing Services
520 858.00 C & N Tractors Equipment Rental
521 124.38 California State Board of Equalization Diesel Fuel Tax
522 65.28 California Trail Foundation Trail Day Supplies
523 246.50 California Water Service Water Service
524 78.63 Capitol Enquiry Legislative Directory
525 49.21 Cascade Fire Equipment Company Fire Equipment
526 177.82 Clark's Auto Parts/Machine Shop Vehicle Parts and Repairs
527 478.45 Barrie D. Coate Oak Tree Assessment--Grant House
528 378.39 Annette Coleman Reimbursement-Field Supplies
529 23.91 Commercial Landscape Supply, Inc. Field Supplies
530 305.00 Con's Backhoe & Lumber Water Line Repair-McDonald Ranch
531 4,237.93 Alice Cummings Consulting Service--Grant Preparation
532 72.27 Dennis Danielson Reimbursement--Field Supplies
533 108.00 Mary deBeauvieres Private Vehicle Expense
534 1,561.86 Enshallah Consulting Services--Teague Hill
535 525.00 John Escobar Reimbursement--Training Expenses
536 101.25 Federal Express Corporation Express Mail
537 36.73 Film to Frame Film Developing
538 1,000.00 First American Title Guaranty Company Preliminary Reports
539 68.47 Foster Bros. Security Systems, Inc. Locks and Keys
540 49.71 G & K Services Shop Towel Service
541 2,322.90 Gardenland Power Equipment Field Equipment and Supplies
542 60.26 Gibson Studio LLC Film Processing and Prints
543 300.00 Goldfus Enterprises, Ink Consulting Services-June 9th Event
544 203.94 Goodco Press, Inc. Printing
545 531.87 Goodyear Auto Service Center Vehicle Tires
546 145.47 GTE Mobilnet Cellular Telephone Service
547 77.89 *1 George Gray Resource Management Interview
Panelist Expenses
548 184.10 •2 Kathe Gibbs Hansen Reimbursement--Enterprise Expense
549 1,185.25 Virg Harkins Signs Signs
550 160.00 Hengehold Motor Company Van Rental
551 250.00 Hidden Villa Awards Dinner--C.Britton and T. Henshaw
552 432.67 The Home Depot Field Equipment and Supplies
553 135.71 House of Printing Printing
554 88.00 Hyster Sales Company Vehicle Parts
•1 Urgent check issued on July 2, 1996.
•2 Urgent check issued on July 8, 1996.
Page 1
Claims No. 96-13
Meeting 96-16
Date: July 24, 1996
REVISED
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Amount Name Description
555 2,079.58 Jeda Publications Brochure Printing '
556 12.93 Keeble & Shuchat Photography Color Prints
557 144.92 Kinko's Docent Newsletter Printing
558 34.49 D. Kobza & Associates Architectural Services--Skyline Office
559 43.32 Langley Hill Quarry Base Rock
560 145.45 Tom Lausten Reimbursement-Uniform Expense
561 89.70 Judy Law Private Vehicle Expense
562 1,058.62 Lawson Products, Inc. Field Supplies
563 1,117.65 Los Altos Garbage Company Dumpster Rental
564 2,712.85 Town of Los Gatos Administration Services--Skyline Office
565 262.91 McGrath RentCorp Skyline Office Rental
566 20.00 Mendocino County Resource Conservation Resource Document
District
567 141.47 MetroMobile Communications Radio Repairs
568 630.00 Micro Accounting Solutions Computer Services
569 159.92 Minton's Lumber & Supply Field Supplies
570 46.33 Mountain View Garden Center Field Supplies
571 29.00 National Rotary Association Subscription
572 19.50 Netcom Monthly Service Fee
573 306.75 Netstart Internal Modem
574 1,007.31 Noble Ford Tractor, Inc. Tractor Repairs
575 51.46 Norney's of Mountain View Office Supplies
576 46.28 Northern Energy, Inc. Propane Fuel
577 1,345.00 N. T. L. Institute Training Registration--J.Escobar
578 1,447.99 Office Depot Office Supplies
579 681.76 Orchard Supply Hardware Field Supplies
580 1,232.58 Pacific Bell Telephone Service
581 147.53 Page &Turnbull Consulting Services--Picchetti Ranch
582 338.19 Peninsula Blueprint, Inc. Bluelines and Photo Enlargements
583 1,500.00 Platypus Cabinet Design--Nature Center
584 833.89 Glen A. Phillips, Landscape Architect Consulting Services--Fremont Older and
Monte Bello Parking Areas
585 45.34 Precision Engravers, Inc. Namebadges
586 195.00 Fred Pryor Seminars Seminar Registration-J.McCullough
587 5.50 Rancho Cobbler Radio Case Repair
588 44.17 Rancho Hardware Field Supplies
589 34.13 Rayne Water Conditioning Water Service
590 40.81 Rich's Tire Service Tire Change and Repair
591 3,719.92 Roy's Repair Service Vehicle Maintenance and Repairs
592 460.31 Russ Enterprises, Inc. Signs and Traffic Cones
593 174.61 Saftey Kleen Solvent Tank Service
594 1,024.60 Jane Saltman Consulting Services--El Corte de Madera
and Rancho de Guadalupe Parking
595 300.00 Santa Clara County Health Department Permit
596 50.00 Santa Clara County Health Training Officers Fire Training-Rangers
597 348.75 *3 Savory & Sweet Deposit--Staff Appreciation Event
*3 Urgent check issued on July 1, 1996.
Page 2
Claims No. 96-12
Meeting 96-15
Date: June26, 1996
REVISED
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Amount Name Description
598 62.55 *4 Second Cup Coastal Protection Legislation Lunch
599 323.36 Serendipity Land Yachts, Ltd. Bus Charter--June 9th Event
600 213.02 Shell Oil Company Fuel
601 1,667.27 Signs of the Times Signs
602 4,200.00 George Sipel Associates Consulting Services--Planning Department
603 55.45 Skyline County Water District Water Service
604 5.02 Skywood Trading Post Fuel
605 77.47 Summit Uniforms Uniform Expense
606 7,348.00 Sylvester, Schwartz & Tugaw Worker's Compensation Insurance
Deposit
607 1,545.00 Tac/Temps Temporary Receptionist
608 103,491.00 Tag Group Corporation Skyline Office Construction
609 165.94 Tap Plastics Signs
610 1,755.32 Teater & Etc Sign Graphics and Map Revisions
611 124.82 Terra Tech Concrete Testing
612 5,000.00 Grant Thornton Partial Billing--1 995/1996 Audit
613 225.00 David Topley Reimbursement--Training Registration
614 312.48 Tractor Equipment Sales Equipment Rental
615 66.19 Unocal Fuel
616 167.49 University Art Center Drafting Supplies
617 864.69 Valley Title Company Title Insurance--Liles Property
618 82.80 M. Douglas Vu Private Vehicle Expense
619 61.22 West Guard Corporation Uniform Allowance
620 264.00 Wesco Boots Uniform Expense
521.00
621 69.75 West Publishing Company Resource Documents
622 1,058.69 Wheelsmith Bicycles
623 132.90 Michael Williams Private Vehicle Expense
624 138.75 Whitmore, Johnson & Bolanos Legal Services
625 300.00 Roberta Wolfe Board Meeting Recording Services
626 77.59 The Workingman's Emporium Uniform Expense
627 979.71 Yardbird Equipment Sales Equipment Parts and Repairs
628 1,219.50 Zumwalt Engineering Group Engineering Services--Weeks Road
and Schilling Lake Spillway Projects
629R 224.43 Lauren Crook Reimbursement: Staff Activities
630R 82.50 Cupertino Senior Center Rental--Recognition Activities by Board
631 R 79.98 Safeway Grant Cabin Dedication Refreshments
632R 267.51 Petty Cash Local Meeting Expense, Field and
Office Supplies, Docent and Volunteer
Expenses, and Private Vehicle Expense
TOTAL 176,016.23
*4 Urgent check issued on July 15, 1996.
Page 3
I
i na h
I ,
ce
R-96-86 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-17
August 14, 1996
AGENDAITEM
Authorization to File for Lot Line Adjustment for Surplus Property at Teague Hill Open Space
Budget
Preserve and B Adjustment for Consultant Services
g J
ACTING ENERAL MANAGER'S REC MMENDATI k
1. Authorize the General Manager to sign a formal agreement with the Town of Woodside
�
designating the Town as the lead agency for the purpose of review of this project under
the California Environmental Quality Act.
2. Authorize the General Manager to submit an application to the Town of Woodside for
a lot line adjustment to create three residential parcels at Pinto Way and one residential
parcel at Summit Springs.
3. Increase the funds authorized to date for the project by $16,500 (from $103,153 to
$119,653) and increase the current fiscal year budget for the project by $41,439 (from
$43,800 to $85,239).
4. Authorize the General Manager to contract with Brian Kangas Foulk for up to $40,000
for civil engineering and surveying services; William Cotton Associates for up to
$13,800 for geotechnical engineering services; and authorize up to $15,000 for permits
and fees to the Town of Woodside.
DISCUSSION
At your June 26, 1996 Regular Meeting, you authorized the General Manager to submit a lot
line adjustment application to the Town of Woodside to create up to four residential parcels at
the Pinto Way surplus property area and one parcel at Summit Springs Road (see report R-96-
72). Subsequent to the June 26 meeting, staff discussed the lot layout concept for the fourth lot
at Pinto Way further with Town of Woodside staff and the District's consultants. District staff
has concluded that the proposed "split zoning" concept for the fourth lot is too unorthodox and
would hamper the overall lot line adjustment process. Therefore, staff recommends submitting
an application for only three lots at Pinto Way. A certificate of compliance was received from
the Town in 1995 for the residential parcel at Summit Springs Road.
At your November 29, 1995 Regular Meeting, you authorized additional budget for consulting
services to prepare a lot line adjustment application for the surplus property at Teague Hill Open
Space Preserve (see report R-95-136). This authorization was based on the decision not to invest
in further study of the property at the end of Summit Springs Road and to focus on the property
at Pinto Way. Prior to this authorization, $35,000 had been authorized for consultant services
on the project. As of November 1995 a total of$23,153 had been expended on the project. The
330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 * FAX:415-691-0485 a E-mail: mrosd@netcom.com e
Board of Directors:Pete Siemens,Mary C. Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
R-96-86 Page 2
$80,000 authorization approved in November 1995 included the following amounts (including
a 10% contingency):
$ 6,500 - Close out Phase I
$22,000 - Enshallah Real Estate Consultants
$349155 - Brian Kangas Foulk Civil Engineers and Surveyors
$ 3,300 - William Cotton and Assoc., Geotechnical Engineers
$ 2,200 - Environmental Concepts (percolation testing)
$11.11 - Town of Woodside (permits and fees)
$79,265 (rounded to $80,000)
Based on expected expenditures for the 1995-1996 fiscal year, $43,800 was included for the
project in the 1996-1997 fiscal year budget. However, the project proceeded slower than
expected, and only $10,447 of the$80,000 approved in November 1995 was expended in fiscal
year 1995-1996. The total spent on the project to date has been $47,239.
Based on input from neighbors at both the June 19 neighborhood information meeting and the
June 26 Regular Meeting, and additional input from Woodside staff and consultants, staff
anticipates additional funding will be required for engineering and surveying work and for fees
to the Town of Woodside. The additional work includes expanded topographic surveying and
preliminary drainage design, additional soils investigations, and additional consultant time during
the application review process. If the Board confirms staff s recommendation to pursue only
three lots at Pinto Way, the $2,200 budgeted for Environmental Concepts will not be
required.Compared to the $80,000 budget outlined above, the following budget is requested:
$ 6,500 - Close out Phase I (all spent)
$22,000 - Enshallah Real Estate Consultants
($4,761 spent in 1995-1996; $3,092 spent to date in 1996-
1997; $14,147 remaining)
$40,000 - Brian Kangas Foulk Civil Engineers and Surveyors
$13,000 - William Cotton and Assoc., Geotechnical Engineers
$15,000 - Town of Woodside (permits and fees)
$96,500 ($11,261 spent in 1995-1996; $3,W2 spent to date in 1996-
1997)
The requested additional budgets include authorization for the General Manager to contract with
Brian Kangas Foulk for civil engineering and surveying services for up to$40,000; authorization
to contract with William Cotton and Associates for geotechnical engineering services for up to
$13,000, and authorization of up to $15,000 for fees and permits to the Town of Woodside.
Given the uncertainties of the process, it is impossible to predict the exact cost of this project
and when funds will be expended. The above budget represents staff s and the consultants' best
current estimate of the amount required to complete the lot line adjustment process; the
anticipated schedule for application submission is Fall 1996.
R-96-86 Page 3
The revised budget represents an $16,500 increase over the previously requested budget for this
project. The total spent on the project would be$119,653. If all the requested budget was spent
in fiscal year 1996-1997, $85,239 would be required compared to the $43,800 currently in the
CIP budget; a $41,439 increase. There are adequate funds in the overall CIP budget to
accommodate this increase, due to other project which are delayed due to outside factors.
Actual expenditures depend on the application review process, which is very unpredictable.
Staff is requesting this budget increase to accommodate an optimistic schedule. Other costs may
be entailed in marketing and selling the property.
CEQA Compliance
As noted in the staff report for the June 26 meeting, the Town of Woodside is responsible for
review and approval of the lot line adjustment and as such is the responsible agency for
compliance with the California Environmental Quality Act (CEQA). The District is the
applicant and project proponent in this case and will provide information for and comment on
the environmental documentation. To formally recognize this arrangement, staff requests that
you authorize the General Manager to sign a formal agreement with the Town of Woodside
designating the Town as the lead agency for the purpose of review of this project under the
California Environmental Quality Act.
Prepared by:
Randy Anderson, Senior Planner
Contact person:
L. Craig Britton, General Manager
Regional
R-96-87 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 96-17
August 14, 1996
AGENDA ITEM
Scheduling of Special Meeting Workshop to Review Draft of Revised Basic Policy of the
MidWninsula Regional Open Space District and District Mission Statement
ACTING GENERAL MANAGER'S MMENDATIt
r ' i categorically exem t fro the California Environmental
1. Determine that the project s ca p
P J g Y
Quality Act (CEQA) based on the findings contained in this report.
2. Schedule a Special Meeting workshop to review and amend, as necessary, the
attached draft of the revised Basic Policy and the District mission statement.
DISCUSSION
Attached is the draft of the revised Basic Policy of the Midpeninsula Regional Open Space
Distric and two alternative District mission statements. Staff requests that you schedule a
Special Meeting workshop in September to review and amend, as necessary, the revised
Basic Policy and Mission Statement.
The revisions to the Basic Policy and the two alternative mission statements are based on the
January 27, 1996 special workshop held to initiate the Regional Open Space Plan and staff
workshops held in April and June.
Staffs assignment in revising the Basic Policy was to suggest language to clarify and
complete the policies based on the direction of the Board. The suggested changes are
intended to improve wording, address all the subjects covered by the District's operation,
update the policy language to reflect current conditions, and cross-reference the Basic Policy
with other policy documents that help clarify or implement them.
The draft includes two alternative Introductions and two Mission Statements for Board
consideration.
The objective-level statements have been given titles to guide the reader. Several new
policy-level statements have been added to cover subjects that were not addressed or did not
exist when the Basic Policy document was last updated in 1980.
The draft revised policies are presented side-by-side with the current document to highlight
the changes.
Staff has also been working on the plan studies and estimates that will be reviewed to
develop, and ultimately publish, the Regional Open Space Plan. These studies are expected
330 Distel Circle Alt A 4 22-14)4 . Phone:415-691-1 * FAX:41 -6 1- 8 E-mail:mr n m. m C c e a Los Altos, C 9 0 ( 6. 200 5 9 0485 E ma osdQ etco co �
Board of Directors:Pete Siemens,Mary Y C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Bets Crowder,Win]de Wit
Y
General Manager:L.Craig Britton
I
I
i
R-96-87 Page 2
to begin review at a staff level in September. Following review by District staff and the staff
of other agencies, the greenbelt plan and implementation/management estimates would be
presented to the Board for review.
This schedule affords the opportunity to coordinate the project with the West Valley Hillside
Preservation Strategy project that is underway in Santa Clara County. This project is a
collaboration between Santa Clara County and the cities of Cupertino, Los Gatos, Monte
Sereno, and Saratoga to coordinate and strengthen their standards and review process for
hillside development and to define a long term, if not permanent, urban services boundary.
The schedule for the Hillside Preservation project essentially parallels the Regional Open
Space Plan schedule outlined above and provides the opportunity for coordinated input on the
plan by five important agencies.
It is anticipated that the plan and its estimate components will be presented to the Board for
review and tentative approval in winter 1996-1997; the revised Basic Policy would undergo
final review and adoption at that time. The plan components would be formally presented to
local city councils and the Boards of Supervisors for comment prior to final adoption of the
plan by the Board.
CEQA Com 1p iance
Project Descri tiion
The Midpeninsula Regional Open Space District is a special district formed under Section
5500 of the California State Resources Code with the objective of preserving, in cooperation
with other agencies and organizations, a continuous greenbelt of open space land on the San
Francisco peninsula. The land will be reserved in its natural state in perpetuity for its
Pe P ty
environmental quality and recreational opportunity. The Regional Open Space Plan project is
a clarification and progress report on the existing mission of the District. It will consist of:
• A graphic map showing the concept for a completed open space greenbelt on the San
Francisco peninsula, highlighting the lands to be acquired and improvements to be
completed by the District and other agencies.
• A rough estimate of the cost to acquire the land, build the improvements, and
maintain and manage the resulting greenbelt.
• Revised and updated Basic Policy of the Midnenin_sula Regional Q= Space District
and an overall Mission Statement for the District.
CEQA Determination
The District concludes that this project will not have a significant effect on the environment.
The project is statutorily exempt from CEQA under Section 15262 of the CEQA Guidelines.
R-96-87 Page 3
Section 15262 states that, A project involving only feasibility or planning studies for
possible future actions which the agency, board, or commission has not approved, adopted,
or funded does not require preparation of an EIR or Negative Declaration but does require
consideration of environmental factors." Section 15262 is applicable because, although the
District board may adopt the Regional Open Space Plan, as specified by Section 15262, there
is no legally binding effect on the District's activities or on any other party. Further, before
any physical alteration of the land or significant use of the land is to occur, the District will
prepare site-specific studies and plans which will undergo CEQA review.
The land acquisition activities envisioned under the project are categorically exempt from
CEQA due to their open space preservation purpose based on several CEQA sections:
Section 15313 exempts ". . . acquisition of land for fish and wildlife conservation purposes,
. . and preserving access to public hinds and waters where the purpose of the acquisition is to
preserve the land in its natural condition."
Section 15316 exempts ". . . acquisition or sale of land in order to establish a park where the
land is in a natural condition . . . and either:
a) The management plan for the park has not been prepared, or
b) The management plan proposes to keep the area in a natural condition . . .
CEQA will apply when a management plan is proposed that will change the
area from its natural condition. . ."
Section 15317 exempts -. . . establishment of agricultural preserves. . . . or the acceptance
of easements or fee interests in order to maintain the open space character of the areas."
Section 15325 exempts transfer of ownership of interests in land in order to preserve
open space."
Prepared by:
Randy Anderson, Senior Planner
Contact person:
L. Craig Britton, General Manager
Draft Basic Policy Revision BASIC POLICIES BROCHURE
INTRODUCTION INTRODUCTION
"...to try to save for everyone, . . . some Open space is defined as land or water
of the health that flows down across the area that either remains in its natural
green ridges from the Skyline, and some state or is used for agriculture or
of the beauty and refreshment of spirit that otherwise essentially undeveloped.
are still available to any resident of the Open space provides protection for
valley who has a moment. . . . to lift up areas of particular scenic beauty and
his eyes unto the hills." enhances the survival prospects for
endangered plant and animal species.
-Wallace Stegner It enhances public safety through the
minimization of flood erosion,
Open space: landslide, earthquake, and fire hazards.
It provides room for production of
• Is land area that is allowed to remain food. It can help shape urban growth
in or return to its natural state. Some and thus provide a more livable and
open space lands may be used for efficient urban environment. In short,
compatible agriculture. open space means "room to breathe".
• Protects areas of scenic beauty and
preserves natural habitats necessary to
sustain plant and animal life, especially
native and endangered species.
• Offers opportunities to the public for
education, recreation, and renewal of
spirit.
• Improves public safety by preventing
development of areas prone to
landslides, earthquake damage,
flooding, and wildland fires.
• Establishes boundaries for urban
growth, provides a respite from urban
living, and enhances regional quality of
life.
In short, open space is "room to breathe."
(An alternative Introduction prepared by a
subcommittee consisting of Carleen Bruins,
Dennis Danielson, and Craig Beckman.)
-1-
Draft Basic Policy Revision 8/8/96
$ASIC POLICIES BROCHURE
INTRODUCTION
INTRODUCTION
Open space is defined as land area that Open space is defined as land or water
remains in its natural state, is used for area that either remains in its natural
compatible agriculture, and, in some state or is used for agriculture or
cases, developed land that is returned to a otherwise essentially undeveloped.
natural state. Open space provides y lam•
protection for plant and animal Open space provides protection for
communities, including endangered areas of particular scenic beauty and
species, and for areas of particular scenic enhances the survival prospects for
beauty. It enhances public safety by endangered plant and animal species.
It enhances public safety through the
minimizing flooding, erosion, landslide, minimization of flood erosion,
earthquake, and fire hazards. It can help landslide, earthquake, and fire hazards.
guide urban growth and thus provide a
more liveable and sustainable urban It provides room for production of
food. It can help shape urban growth
environment. It provides opportunities to
the public for low-intensity outdoor and thus provide a more livable and
recreation and appreciation of nature. In efficient urban environment. In short,
short, open space means "room to open space means "room to breathe".
breathe." (See Open Space Acquisition
Policies, Pg 3).
MISSION STATEMENT
The District's mission is:
(version 1,from 1127 workshop)
To acquire and protect open space land
in perpetuity; preserve and restore the
integrity of natural resources; and
provide opportunities for public
enjoyment and education consistent with
open space educational values.
(version 2,from staff workshops 419 and
4117)
To acquire and preserve a regional
greenbelt of open space land in
perpetuity; protect and restore the
integrity of the natural environment;
and provide opportunities for public
enjoyment and education, consistent
with ecological values.
-1-
OBJECTIVES OBJECTIVES
1. The District will purchase or
1. Open Space Land Preservation: The otherwise acquire interest in the
District will purchase or otherwise maximum feasible amount of
acquire interest in the maximum feasible strategic open space land within the
area of strategic* open space land within District including
baylands and
foothill
the District, including baylands and s. �
foothills. The goal is to preserve a
regional greenbelt of open space lands,
linking District lands with federal, state,
county, and city parklands and
watershed lands. * (See Open Space
Acquisition Policies, Pg& 2 - 6).
Policies Policies
District Purpose District Purpose
a. As an open space agency, the District's a• The District will function as an
primary purpose will be to preserve open open space agency. Its primarypurpose will be to preserve open space;
space; development and operation of use- traditional development of park and
intensive park and recreation facilities will recreation areas will remain within the
remain within the province of the local, province of the cities and the counties.
state, and federal park systems. (See
Master Plan/Open Space Acquisition
Policies, Pg. 3, Land Acquisition Policies,
Pg. 3, Par. F.)
Strategic Emphasis Strategic Emphasis
b. The District will use its available b. The District will use its available
resources primarily to acquire or otherwise resources primarily to acquire open
space outside the Urban Service Area
preserve land outside the Urban Service boundaries of the cities. This policy
Area boundaries of cities that has would allow some acquisition of key
regionally significant open space value and open space within the Urban Service
that might be lost to development if the Area. The District's priority will be to
District fails to act. (See Master use its limited resources to acquire
Planl4pen Space Acquisition Policies, Pg. interest in parcels having high open
6) space value which might be developed
if the District fails to act.
-2-
The District's goal is to acquire lands The primary thrust of District policy
within its own boundaries and Sphere of will be to acquire lands within its own
Influence. Acquisitions outside the boundaries. The District will consider
District's boundaries will be considered acquisitions outside the District only if
only if exceptional purchase opportunities exceptional purchase opportunities arise
arise that clearly support the District's that clearly would accrue to the benefit
mission. (See Land Acquisition Policies, of the District.
Pg. 3.)
Open Space Acquisition Acquisition in Fee, Development
Rights, Easements, Leaseback, Gifts,
c. The District will acquire land most Grants, Life Estates, Condemnation
often through fee simple interest, (outright
ownership). Options and installment c. The District will acquire direct
purchases will be employed to this end. interest in land, probably most often
To conserve funding for preservation, the through fee interest, that is outright
District will seek to preserve open space ownership. Options and installment
without outright ownership of the land. purchases will be employed to this end.
The District will act as a land bank The District will act as a land bank
through acquisition of less than fee interest through acquisition of less than fee
to accomplish the same results with less interest to accomplish the same results
immediate expenditure of the District's with less immediate expenditure of the
funds. Examples include acquisition of a District's funds. For example,
remainder interest with life tenancy for the acquisition of a remainder interest with
owner; open space, conservation, or scenic life tenancy for the owner will allow
easements; and purchase and leaseback current use of the land to continue with
arrangements. The District will actively no expenditure for land management.
strive to acquire open space through gifts Open space, conservation, or scenic
and matching grants. Gifts of land with easements will be acquired. Where
life tenancy will be encouraged. Other agriculture is at least marginally
creative open space preservation profitable, purchase and leaseback
techniques will be explored and developed arrangements will be used in some
when possible. (See Land Acquisition cases. The District will actively strive
Policies, Pgs. S - 10.) to acquire open space through gifts and
matching grants. Gifts of land with
life tenancy will be encouraged. Other
creative open space preservation
techniques will be explored and
developed.
'll -3-
The District desires to acquire open space The power of eminent domain will be
from willing sellers. Eminent domain may used only in those instances where all
be used only within the District's reasonable attempts at voluntary
boundaries and sphere of influence in those negotiations fail and the parcel in
instances where all reasonable attempts at question is central to the open space
voluntary negotiations have failed, the program of the District. Any
property in question is necessary to the contemplated condemnation action will
District's open space program; and where include a full public hearing. As in all
there are no feasible current or prospective condemnation procedures, fair market
alternate acquisitions that would achieve value as decided by a jury and based
the District's objectives. (See Polices on adequate appraisals will be paid by
Regarding Use of Eminent Domain, the District.
Ordinance No. 86-1.)
Master Plan, Regional Open Space Plan Master Plan
d. To guide the District's open space d. As a guide to appropriate land
preservation efforts, the District will acquisition, the District will develop a
publish a master plan and a regional open master plan, which will be published.
space plan. The master plan sets forth the This plan will set forth the District's
District's acquisition policies and shows acquisition policies and priorities and
the relative priorities for potential open will be subject to periodic review and
space land acquisitions. The regional open modification by the Board of Directors
space plan shows the general configuration after public hearings. The master plan
and features of the completed greenbelt. will be submitted to the counties and
Both plans will be subject to Periodic cities for review and comment in order
review and modification by the Board of to assure compatibility with their
Directors after public hearings. Both plans General Plans.
will be submitted to the counties, cities,
and other conservation-oriented local,
state, and federal agencies and
organizations for review and comment in
order to encourage consistency with their
plans.
-4-
2. Inter-Agency Relationships: The
District will work with and encourage
private and other public agencies to 2. The District will work with and
preserve, maintain, and enhance open encourage private and other public
agencies to preserve, maintain, and
sue• enhance open space.
Policies 'Policies
Cooperation Cooperation
a. The District will promote and a. The District will promote
cooperation with and encourage
encourage cooperation between � rage
tal
governmental agencies, private governmen agencies, privateorganizations, and individuals to
organizations, individuals, and the District preserve open space.
to preserve open space. (See Open Space
Acquisition Policies, Pgs. 9, 10.) Participation
Participation b. The District will participate in the
formulation of land use plans of other
b. The District will participate in the agencies that affect the District.
formulation of land use plans of other
agencies that affect the District. Joint Actions
Joint Projects c. The District will explore and
engage in joint actions in order to
c. The District will explore and engage in maximize the opportunities for
preservation of open space. For
joint projects to maximize the example, in some cases the counties or
opportunities for preservation of open other governmental agencies may have
space. Examples include interagency land resources available to commit to land
management agreements, joint planning or management or to park development
research studies, and joint acquisition, but not to acquisition, and the District
improvement, or resource management may acquire the affected land or water
projects. area. In other instances, the District
will support joint studies that appear to
Advocacy afford the most economical means of
d. The District will encourage and gathering data needed to make an
acquisition decision.
advocate preservation of open space by
other governmental agencies, such as the Advocacy
cities and the counties which, unlike the
District, have zoning powers to aid in this d. The District will propose and urge
protection. Serving as an advocate for the preservation of open space to other
protection of the area's natural governmental agencies, such as the
environmental resources, the District will cities and the counties which, unlike
support and encourage community groups, the District, have zoning powers to aid
non-profits and other conservation oriented in this protection. It will also serve as
groups in their efforts to urge other an advocate for the protection of the
agencies to take actions consistent with the area's natural environmental resources.
goals of the District. The District will lend support to those
groups which are urging other agencies
to take actions consistent with the goals
of the District.
-5-
3. The District will follow a land
3. Open Space Management: The management policy that provides
District will follow an the management proper care of open space land,
policy that ensures proper care of the allowing public access appropriate to
land, that provides public access the nature of the land and consistent
appropriate to the nature of the land with ecological values.
and consistent with ecological values,
and public safety. (See Resource Policies
Management Policies)
Preservation
Policies a. Careful planning and great care will
be taken to protect the natural beauty
Resource Management and ecological balance of the lands of
the Distri&.
a. The District will protect and restore the Good Neighbor Policy
diversity and integrity of its resources for
their value to the environment, and to b. The District will make every effort
people, and will provide for the use of the to be a "good neighbor" to other
preserves consistent with resource property owners. Adequate patrol,
protection. (Resource Management maintenance, and public education will
Mission Statement) be provided to minimize fire hazards,
litter, noise, erosion, unsound use of
Public Access and Constraints the land, disturbance of wildlife and
b. The District will provide public access vegetation, and trespassing.
to the open ace lands for low-intensity
Public in space ty Pub c Access Cast Constraints,
recreational uses. The District's highest Environmental Constraints, Other
priority is preserving land to complete the Constraints, Permitted Access
greenbelt. The development of facilities to
meet the demands of increased public use c. With certain limitations, the District
will require funding that would otherwise will allow public access to its lands.
be available for acquisition. (See Resource Because no agency in this area has
Management Policies) contemplated acquiring open space in
such quantity so close to urban areas,
the financial resources required for
maintenance of acquired lands will be
an important consideration. It is clear
that the more funds are expended in
development of facilities and
supervision of public access, the less
will be available for acquisition. This
constraint will necessitate limited types
and quantity of access on at least some
of the lands of the District. Some
-6-
I
Developing facilities and managing public lands will be banked for a period of
use activities while protecting natural time prior to opening to public use.
resources and providing for public safety Areas found to be vital wildlife or
may require limits on access to some open plant habitats will be designated as
space lands. In addition to protection of refuge areas, and in these areas access
sensitive natural resources, factors that will be severely restricted. Safety
may delay or limit access include the factors such as dangerous physical
carrying capacity of the land, restoration conditions will necessitate limited
efforts, the ability to plan and implement access in some areas. Agricultural
trails, parking, restrooms, mapboards and land will also require restricted public
signs, and identification and mitigation of use. In some cases use will be
potential safety hazards. regulated by a permit system. in
general, access will be allowed
Agricultural, residential, and other according to the availability of facilities
enterprise (revenue producing) uses of the and supervision essential to the
land may limit public access in certain intended use, and according to the
areas. Where appropriate, access may be carrying capacity of the land. Use will
provided on a permit basis. be open to everyone regardless of place
of residence.
The District will strive to provide public
access to its lands to everyone, regardless
of place of residence, physical abilities, or
economic status. (See Access Plan for
Persons with Disabilities)
Public Safety
c. The District will monitor and manage
its preserves to provide a safe environment
for visitors and neighbors. (See Good
Neighbor Policy, District Land Use
Regulations.)
-7-
Recreational Use and Improvements Recreation, Cost Limits, Cooperative
Efforts
d. Improvements on District lands will
generally be limited to facilities (ie: d. Initial development will be
parking areas, trails and patrol roads, primarily for low-intensity recreation
restrooms, mapboards, and signs) for low- such as hiking, riding, grass
intensity recreational uses. Low-intensity picnicking, photography, and nature
recreation includes hiking, horseback study. Because of the commitment to
riding, bicycling, informal picnicking, maximum acquisition efforts, initial
photography, and nature study. Low- expenditures on recreational
intensity recreation avoids concentration of improvements will be limited to not
use or designation of areas exclusively for more than 5% of the District's income
one use, significant alteration of the land, in the first 10 years. The District will
and significant impact on the natural seek arrangements with other
resources or on the appreciation of nature. governmental agencies whereby the
(See Resource Management Policies) other agencies will provide some or all
development of facilities and
Special use facilities, (i.e. nature centers, supervision of public access. This can
historic structures, picnic tables, or include making land available to other
backpack camps), and special use activities agencies by long term lease, sale, or
(i.e. large recreation events, hang gliding, similar arrangement. The District will
or off-leash dog areas), will be considered insure that such development will
on a case by case basis. These types of Protect important natural values of the
uses may be allowed when they do not open space.
monopolize significant areas of natural
land, do not significantly impact natural or
aesthetic resources, and provide benefits
such as environmental education, heritage
resource protection, or public enjoyment
and appreciation of nature. The cost of
management of these types of facilities and
activities will be a factor in deciding
whether to permit them on District lands.
Because of the District's commitment to
maximum open space preservation efforts,
expenditure guidelines will be established
for the amount of funding available for
recreational improvement projects and
restoration activities.
The District will work cooperatively with
other governmental agencies and
organizations to facilitate development and
management of recreation facilities and of
public use. The District will ensure that
such development is consistent with
protection of important natural values of
the open space.
-8-
Cultural Resources
e. Historic structures and sites will be
protected by the District where they are
associated with lands acquired for overall
open space values. Due to the high cost of
evaluating, managing, and restoring such
facilities, the District will depend on grant
assistance, public-private partnerships, and
outside assistance to support these
activities. Sites will be evaluated for
archaeological resources prior to any new
use or improvement which might impact
the site. Archaeological resources will be
evaluated, protected, and made known to
the public as appropriate to ensure their
preservation. (See Resource Management
Policies)
Agriculture and Enterprise Use Agriculture
f. Agricultural use of District land, such e. Where feasible, agricultural use
as grazing, timber harvest, orchards, and will be sustained and encouraged.
vineyards may be allowed when it does not
utilize significant areas of natural land,
does not significantly impact natural or
aesthetic resources, does not unreasonably
restrict public access, and provides
benefits such as heritage resource
protection, fire hazard reduction, or
income to the District. Limited enterprise
(revenue-producing) use of District land,
such as rental residences, communications
antennas, or special commercial use such
as filming, will be allowed when it meets
the above standards. (See Resource
Management Policies, Goals 10 and 11.)
-9-
Research
g. The District will support the
development of scientific knowledge about
natural and cultural resources and
management techniques through
cooperative arrangements with educational
and scientific institutions, and by
supporting research on which to base its
management and improvement decisions.
Such studies shall not unreasonably restrict
public access or significantly impact the
environment.
Neighbor Relations
h. In both the day-to-day conduct of its
business and in the long-range planning for
public open space preserves, the District
shall make every effort to cooperate with
preserve neighbors, to take into account
their perspectives, to fully address their
concerns, and to engage and involve them
in the process of making decisions
regarding the preserves of which they are
neighbors. Active management, patrol,
maintenance, and public education will be
provided to minimize threats to public
safety, fire hazards, litter, noise, erosion,
unsound use of the land, disturbance of
wildlife and vegetation, and trespassing.
(See Good Neighbor Policy, Public
Notification Policies, District Land Use
Regulations)
4. The District will educate and
4. Public Involvement: The District make clearly visible to the public the
will educate and make clearly visible to purposes and actions of the District,
the public the purposes and actions of and will actively encourage public
the District, and will actively encourage communication and involvement in
public input and involvement in the District activities.
District's decision-making process and
other activities. (See Rules of Procedure,
Notification Policies, Land Acquisition
Policies, Pgs. 15, 16)
-10-
Policies
Public Information Information Dissemination
a. The District will work through a a. The District will work through a
variety of means and media to inform the variety of avenues, including
public of the District's goals and newspapers and other mass
objectives, its short and long-term plans, communications media, brochures,
the critical need for open space speakers, and the schools, to inform
preservation, and the appropriate use of the public of the critical need for open
District lands. This information shall be space preservation and the appropriate
disseminated to the widest possible use of District lands as they open to
constituency throughout the District. the public. Landowners and potential
Land-owners and potential donors will be donors will be adequately informed of
adequately informed of the District's the District's purpose and goals, and of
purpose and goals, and of the possible the possible methods of preserving land
methods of preserving land as open space. as open space.
Meeting Procedures Visibility
b. The District will diligently follow the b. The District will work in the open,
provisions of the Ralph M. Brown Act making its actions and motives clearly
regarding open meeting procedures, and visible to its constituency. In order to
will be guided by its enabling legislation insure fair prices to the public and
under the state Public Resources Code, maintain the confidentiality the owner
Article 3, Division 5, Chapter 3, Section requires, the District will often have to
5500. The District will encourage and wait until proposed terms of sale have
welcome public participation at its been negotiated before announcing its
meetings and make its actions, intents, and interest in acquiring a particular parcel.
decisions clearly visible to its constituency. Then the Board of Directors will ask
for public comment before finally
Public Input deciding to purchase specific property.
c. The District will encourage and Communication j
welcome communication from the public
by being as accessible to the public as c. The District will encourage
possible and by regularly soliciting public communication from the public in three
comments about what the District should principal areas. First, the staff and
be accomplishing and how it should Board will strive to be as accessible to
proceed. (See Public Notification and the public as possible. Second, public
Good Neighbor policies.) comments about what the District
should be accomplishing and how it
should proceed will be encouraged.
And third, the District will seek from
the public at large information
concerning specific parcels of land to
aid in making acquisition decisions.
-11-
Participation Participation
d. The District will seek to involve the d. The District will seek to involve
public in the operation and decision- the public in the operation of the
making of the District and in general District and in general planning for
planning for acquisition and future use of acquisition and future use of open
open space lands through special space lands.
workshops, committees and task forces,
and public outreach activities. Through
staff and volunteer programs, the District S. The staff will administer the
will provide environmental education and affairs of the District in behalf of the
foster public appreciation of open space public so as to maximize
values. accomplishment of the goals of the
District within existing financial
constraints.
5. Administration: The staff will
administer the affairs of the District on
behalf of the public so as to maximize Policies
accomplishment of the goals of the
District within existing financial Cost Constraints
constraints.
a. Because the District is committed
to maximum acquisition effort, it will
Policies keep administrative expenses low by
operating with a limited staff and by
Cost Constraints utilizing the help of already existing
governmental and private agencies and
a. Because the District is committed to contractual services.
maximum preservation effort, it will limit
administrative expense growth by Professional Organization
following an average annual operating
expenses growth guideline, and by b. The District will employ a highly
utilizing the help of other governmental capable and professional staff and
agencies, private entities, contractual provide them with the facilities and
services, and volunteers. resources needed to run an efficient
and responsible organization.
Professional Organization
b. The District employs a highly capable
and professional staff and provides them Adopted March 27, 1974
with the facilities and resources needed to Revised May 1, 1980
run an efficient and responsible
organization.
-12-
Regional Open S, ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-83
Meeting 96-17
August 14, 1996
AGENDA ITEM
Deer Hollow Farm Agreement
ACTING (0
1. Authorize the General Manager to execute the attached Agreement Between the City of
Mountain View, the Midpeninsula Regional Open Space District and the County of Santa Clara,
2. Authorize the General Manager to execute the attached Site Lease.
3. Approve the creation of a Farm Maintenance Worker position.
4. Approve the attached job specification for the Farm Maintenance Worker position and assign it
a salary range of Step Number 213 to 238, with a corresponding monthly salary of$2,350 to
$3,013.
5. Authorize staff to fill the Farm Maintenance Worker position.
BACKGROUND
At your June 26, 1996 meeting, you approved an amendment to the existing agreement between the
City of Mountain View and the District for the operation of Deer Hollow Farm (see report R-96-
71). The amendment extended the term of the agreement to October 1, 1996. This extension
allowed time for staff to negotiate the attached operating agreement and site lease. There are three
parties involved in the operating agreement: the District, the City of Mountain View, and the
County of Santa Clara. The site lease, which is essential to the operating agreement, is between the
District and Santa Clara County.
The operating agreement and site lease are subject to approval by the Santa Clara County Board of
Supervisors, which will consider this item in late August or early September. The Mountain View
City Council approved the operating agreement on July 30.
DISCUSSION
Operating Agreement
The proposed operating agreement (Attachment A) stipulates the conditions for operating Deer
Hollow Farm for the next three years. Most of the elements of this agreement have been carried
forth from the existing agreement. The District will provide a farm maintenance worker, supplies,
materials, and services valued at approximately $50,000 per year. The city will continue to operate
the farm and the education programs at a cost of approximately $50,000 per year. Support from the
330 Distel Circle . Los Altos, CA 94022-1404 . Phone:41 5-69 FAX:415-691-0485- 1-1200 � E-mail: mrosdrrnetcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
R-96-83 Page 2
county will be in the form of an annual $50,000 lease payment as described later in this report. The
Friends of Deer Hollow Farm will make an additional yearly contribution of about $13,000. An
annual cost accounting will be conducted to ensure that the cost or value of services provided by the
District and the City of Mountain View is equally balanced.
Schools within District and Santa Clara County boundaries will receive a proportionate share of the
educational programs offered at the farm.
Site Lease
During the past two years, Santa Clara County has provided two $50,000 grants toward the
operation of Deer Hollow Farm. The County Parks Charter Fund was the source of both grants.
The county is willing to share in the cost of operating the farm for the next three years. However,
because of the framework of the charter fund, Deer Hollow Farm must be leased to the county
instead of the City of Mountain View.
Under the conditions of the site lease (Attachment B), the District will lease Deer Hollow Farm to
Santa Clara County for a three-year term to end June 30, 1999. The county will pay a rental
amount of$50,000 per year. These funds will be applied exclusively to the Deer Hollow Farm
program. Maintenance and operation of the farm will be the responsibility of the City of Mountain
View and the District.
Farm Maintenance Worker
In fiscal year 1994-1995, the District provided an open space technician to assist with maintenance
duties at the farm. Last year, two temporary open space technicians shared the job. Because of
the multiple-year nature of this agreement, staff feels it is prudent to fill this position with a regular
maintenance worker. As part of the operating agreement, the District will be committed to staffing
the farm six days per week. Therefore, the regular farm maintenance worker position will be
supplemented with seasonal help.
After researching job specifications for similar positions at other agencies, staff developed the
proposed farm maintenance worker job description (Attachment Q. There are similarities between
the current open space technician job description and the farm maintenance worker job description.
The primary duties of the farm maintenance worker are to perform general maintenance and
construction tasks, help with the care and feeding of the animals, and greet visitors. The proposed
salary range for this new position is the same as the open space technician salary range. Pursuant to
' - Relations Resolution esolution No. 89-
' 1 1 "on 1 of the District's Employer-Employee to er Em to ee Re altos
Article Section 5
PY PY (Resolution
52), this position will be assigned to the Local 715 bargaining unit, based on a community of
interest with the existing classifications in the unit.
The farm maintenance worker will be assigned to Deer Hollow Farm during the three-year term of
the operating agreement. The future of the farm will depend on whether all three parties involved
in the agreement have the interest and ability to continue funding the farm operation. Staff expects
the need for additional open space technicians to increase in the next few years. If it becomes
necessary, the farm maintenance worker can be converted to an open space technician position.
R-96-83 Page 3
Budget Implications
The 1996-1997 fiscal year budget includes funds for a seasonal position for the farm. The salary
and benefits for a regular farm maintenance worker position require an additional $10,000.
However, staff believes that a budget augmentation will not be necessary. Several staff vacancies
(volunteer coordinator, lead open space technician, equipment mechanic operator) have occurred this
fiscal year. As a result, the operations salaries and benefits budget will not be fully spent. Staff
anticipates that the unexpended funds will offset the additional cost of the farm maintenance worker
position.
The cost to the District during the first year of the operating agreement is expected to be about
$45,000. During the second and third year of the agreement, staff estimates that the District's
contribution to the farm operation will increase 5% to 8% based on projected increases in salaries
and benefits.
Prepared by:
Carleen Bruins, Visitor Services Supervisor
Contact person:
John Escobar, Operations Manager
ATTACHMENT A
AGREEMENT BETWEEN THE CITY OF MOUNTAIN VIEW,
THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AND
THE COUNTY OF SANTA CLARA
THIS AGREEMENT is entered into this — day of August, 1996, by and
between the CITY OF MOUNTAIN VIEW, a municipal corporation, whose address
is 500 Castro Street, P.O. Box 7540, Mountain View, California, 94039 (hereinafter
referred to as "CITY"), MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a
public district under the laws of California, whose address is 330 Distel Circle, Los
Altos, California, 94022-1404 (hereinafter referred to as "DISTRICT") and the
COUNTY OF SANTA CLARA, a subdivision of the State of California, whose Parks
and Recreation Office address is 298 Garden Hill Drive, Los Gatos, California, 95030
(hereinafter referred to as "COUNTY").
RECITALS
WHEREAS, on November 12, 1981, CITY and DISTRICT entered into an
agreement allowing CITY to provide activities for its citizens at DISTRICT's Rancho
San Antonio Open Space Preserve ("the 1981 agreement") and thereafter amended
said agreement on June 12, 1986, November 19, 1991, July 1, 1994 and July 1, 1995 (the
"1986 amendment," the "1991 amendment," the "1994 amendment" and the
"1995 amendment," respectively); and
WHEREAS, the COUNTY and DISTRICT will enter into an Agreement
entitled, "Site Lease," for the property at Deer Hollow Farm (Exhibit A); and
WHEREAS, the parties to this Agreement have determined that continuation
of Deer Hollow Farm is a mutually agreed-upon goal;
NOW, THEREFORE, in consideration of the recitals and mutual obligations
contained herein, CITY, DISTRICT and COUNTY agree for the term of this
Agreement, from July 1, 1996 through June 30, 1999, that:
1. The CITY will coordinate and manage a program of environmental
education of similar type and level of availability as previous years at Deer Hollow
Farm, which is located on Rancho San Antonio Open Space Preserve property
owned by DISTRICT and leased by COUNTY for COUNTY park purposes; and
2. The COUNTY will provide a maximum of One Hundred Fifty Thousand
Dollars ($150,000) over a period of three (3) years for the funding of the Deer Hollow
Farm program as set forth in Section F of this Agreement. Said funds shall be paid
by COUNTY to DISTRICT as lease payments. DISTRICT shall remit these funds to
CITY within thirty (30) days of receipt but in no event later than December 31 of each
year of the Agreement. CITY shall apply said funds exclusively to the Deer Hollow
Farm program; and
-1-
3. The DISTRICT will provide maintenance services for Deer Hollow Farm
as more particularly set forth herein.
A. Term of Agreement: The term of this Agreement shall commence on July 1,
1996 and shall terminate on June 30, 1999, except if terminated earlier pursuant
to the provisions of this Agreement. This Agreement shall operate on a fiscal
year basis from July I to June 30 of each year, commencing on July 1, 1996.
B. Description of Maintenance Services:
1. DISTRICT will provide maintenance services necessary for the operation
of Deer Hollow Farm, including a DISTRICT maintenance worker,
pursuant to a mutually agreed-upon schedule, and skilled work crews and
supervision as required.
2. Said maintenance workers and crews will remain employees of DISTRICT
and shall not be deemed agents, servants or employees of CITY or
COUNTY.
3. DISTRICT shall pay for water utility services and pumping of chemical
toilets.
4. DISTRICT shall be responsible for provision of all janitorial, plumbing,
electrical and maintenance-related supplies, including, but not limited to,
toilet paper, sanitizing chemicals, lumber, nails, pipe, wire, etc.
5. CITY shall be responsible for maintaining the current inventory of hand
and power tools.
6. Any alterations, additions or improvements to or of the premises or any
part thereof which shall include, but not be limited to, outbuildings,
fences, signs or structures of any kind, require the approval of CITY and
DISTRICT.
7. In the event the cost of any single repair to structures or facilities at Deer
Hollow Farm, including the DISTRICT-owned residence currently
occupied by CITY's Senior Recreation Coordinator, exceeds One Thousand
Dollars ($1,000) in materials, CITY and DISTRICT will determine whether
to proceed with the repair and, if so, the parties will mutually agree upon
cost-sharing.
-2-
C. Statement of Value of Services:
1. By February I of each year during the term of this Agreement, DISTRICT
shall prepare a projected budget for the following fiscal year for review and
approval by CITY and COUNTY. By February 1 of each year during the
term of this Agreement, CITY shall prepare a projected budget for the
following fiscal year for review and approval by DISTRICT and COUNTY.
2. DISTRICT will provide CITY and COUNTY with a statement regarding the
value of maintenance and maintenance-related services provided on a
semiannual basis. Statements must be received by CITY and COUNTY no
later than January 31 and August 31 of each year for the previous period.
The value of maintenance services provided by DISTRICT shall be
calculated based on DISTRICT's costs for personnel, including salaries,
benefits, uniforms, training and equipment used in provision of services.
CITY will provide DISTRICT and COUNTY with a statement regarding the
value of services provided on a semiannual basis. Statements must-be
received by DISTRICT and COUNTY no later than January 31 and
August 31 of each year for the previous period. The value of services
provided by CITY shall be calculated based on CITY's cost for personnel,
including salaries, benefits, uniforms, training, supplies, equipment used
in provision of services and any other related program expenses.
3. In the event DISTRICT expends more than CITY during a fiscal year, CITY
will reimburse DISTRICT for half the difference in expenses, provided the
expenses did not exceed DISTRICT's approved budget. In the event CITY
expends more than DISTRICT during a fiscal year, DISTRICT will
reimburse CITY for half the difference in expenses, provided the expenses
did not exceed CITY's approved budget. CITY and DISTRICT shall each be
responsible, without reimbursement from the other party, for any portion
of annual expenses which exceed the party's approved budget.
D. Operational Responsibilities: The operation of Deer Hollow Farm shall be
under the direction of CITY's Community Services Director or his/her
designee. CITY will provide one (1) staff person to manage/supervise the Deer
Hollow Farm operation on a day-to-day basis. The staff person will also
provide day-to-day direction to the maintenance workers provided by
DISTRICT. CITY shall serve as landlord for CITY's resident staff person but
shall comply with all applicable DISTRICT land use regulations (M.R.O.S.D.
Ordinance 93-1).
-3-
E. Selection Process: CITY will participate in the selection process for DISTRICT's
maintenance workers assigned to Deer Hollow Farm. CITY's participation will
include one (1) CITY representative sitting as a member of DISTRICT's oral
interview board for this position. However, DISTRICT shall have the sole
authority to make the final determination with regard to any assignment or
employment of its employees.
F. COUNTY Support:
1. COUNTY will provide Fifty Thousand Dollars ($50,000) in each fiscal year
of this Agreement for the lease of Deer Hollow Farm. With the written
consent of both CITY and DISTRICT, some portion of COUNTY support
may take the form of in-kind services.
2. COUNTY support is contingent upon an annual appropriation approved
by the County Board of Supervisors in its annual budget approval process.
In any fiscal year, COUNTY may decrease its support by up to 10 percent by
giving CITY and DISTRICT written notice by January 1 preceding any fiscal
year of this Agreement.
G. Program Components: Registration for school class visits shall be allocated by
CITY as follows:
0 One-third of all available openings for the school year will be reserved for
schools located in Mountain View;
• One-third of all available openings for the school year will be reserved for
schools located both within COUNTY and DISTRICT boundaries;
• One-third of all available openings for the school year will be reserved for
schools located in either COUNTY or DISTRICT boundaries;
• Mountain View schools are included in all three categories listed above.
• Any remaining openings will be available for schools located outside both
COUNTY and DISTRICT boundaries.
H. Fees:
1. Class Visits--CITY will establish and collect fees for class visits to the
property. All proceeds from the fees for such visits shall belong to CM.
Fees for class visits shall be based upon the following schedule:
0 Forty Dollars ($40) per hour per class for schools located outside both
COUNTY and DISTRICT boundaries;
-4-
• Thirty Dollars ($30) per hour per class for schools located in either
COUNTY or DISTRICT boundaries;
• Twenty Dollars ($20) per hour per class for schools located within
both COUNTY and DISTRICT boundaries but outside of Mountain
View;
• Ten Dollars ($10) per hour per class for schools located in Mountain
View.
2. Summer Camp,—CITY will establish and collect fees for individuals and
groups, participating in the summer camp program. All proceeds from
the fees for summer camp shall belong to CITY. Fees shall be based upon
the following schedule:
• One Hundred Thirty Dollars ($130) per person for individuals
residing outside both COUNTY and DISTRICT boundaries;
• One Hundred Ten Dollars ($110) per person for individuals residing
within either COUNTY or DISTRICT boundaries;
• Ninety Dollars ($90) per person for individuals residing within both
the COUNTY and DISTRICT boundaries but outside of Mountain
View;
• Seventy Dollars ($70) per person for individuals residing in
Mountain View.
Fees may be amended upon mutual consent of the parties.
I. Insurance:
1. DISTRICT shall carry general liability insurance, including owned,
nonowned and hired auto; property damage; death and bodily injury,
during the term of this Agreement covering its risks arising out of the
performance of any acts pursuant to this Agreement or its ownership of
the property and its risks arising out of its personnel involved with Deer
Hollow Farm, and CITY and COUNTY shall be named as additional
insured on the policy. Said policy shall be in an amount not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and property
damage combined single limit and One Million Dollars ($1,000,000) for
auto liability. DISTRICT shall furnish CITY and COUNTY with a
Certificate of Insurance evidencing such insurance coverage.
-5-
2. CITY shall carry general liability insurance or self-insure, including
owned, nonowned and hired auto; property damage; death and bodily
injury, during the term of this Agreement covering its risks arising out of
the performance of any acts pursuant to this Agreement or relating to its
operation of the Deer Hollow Farm program. DISTRICT and COUNTY
shall be named as additional insured on the policy. Said policy shall be in
amount not less than One Million Dollars ($1,000,000) per occurrence for
bodily injury and property damage combined single limit and One Million
Dollars ($1,000,000) for auto liability. CITY shall furnish DISTRICT and
COUNTY with a Certificate of Insurance evidencing such insurance
coverage.
3. COUNTY shall carry general liability insurance or self-insure, including
owned, nonowned and hired auto; property damage; death and bodily
injury during the term of this Agreement covering its risks arising out of
the performance of any acts pursuant to this Agreement. DISTRICT and
CITY shall be named as additional insured on the policy. Said policy shall
be in amount not less than One Million Dollars ($1,000,000) per occurrence
for bodily injury and property damage combined single limit and One
Million Dollars ($1,000,000) for auto liability. COUNTY shall furnish
DISTRICT and CITY with a Certificate of Insurance evidencing such
insurance coverage.
4. DISTRICT shall be responsible for the Workers Compensation coverage
and care of DISTRICT employees, volunteers and agents, including those
employees, volunteers and agents involved with Deer Hollow Farm.
CITY shall be responsible for the Workers Compensation coverage and
care of CITY employees, volunteers and agents involved with Deer
Hollow Farm. COUNTY shall be responsible for the Workers
Compensation coverage and care of COUNTY employees, volunteers and
agents, including those employees, volunteers and agents involved with
Deer Hollow Farm.
J. Hold Harmless: CITY hereby agrees to indemnify, defend and hold harmless
DISTRICT and COUNTY from and against all liability for all claims, suits,
damages, injuries, costs, losses and expenses, including reasonable attorney's
fees and court costs, in any manner related to or arising out of the program, the
operation and/or the use of Deer Hollow Farm to the extent that the matter
giving rise to the liability is directly attributable to the negligent or wrongful
acts or omissions of CITY's employees or agents or otherwise arises out of
matters which, by the terms of this Agreement, are the responsibility of CITY.
DISTRICT hereby agrees to indemnify, defend and hold harmless CITY and
COUNTY from and against all liability for all claims, suits, damages, injuries,
costs, losses and expenses, including reasonable attorney's fees and court costs,
in any manner related to or arising out of the program, the operation and/or
-6-
the use of Deer Hollow Farm to the extent that the matter giving rise to the
liability is directly attributable to the negligent or wrongful acts or omissions of
DISTRICT's employees or agents or otherwise arises out of matters which, by
the terms of this Agreement, are the responsibility of DISTRICT.
COUNTY hereby agrees to indemnify, defend and hold harmless DISTRICT
and CITY from and against all liability for all claims, suits, damages, injuries,
costs, losses and expenses, including reasonable attorney's fees and court costs,
in any manner related to or arising out of the program, the operation and/or
the use of Deer Hollow Farm to the extent that the matter giving rise to the
liability is directly attributable to the negligent or wrongful acts or omissions of
COUNTY's employees or agents or otherwise arises out of matters which, by
the terms of this Agreement, are the responsibility of COUNTY.
CITY, DISTRICT and COUNTY agree to cooperate in the event of claims or
litigation against either CITY, DISTRICT or COUNTY by a third party. In the
event liability arises due to the concurrent negligence of CITY, DISTRICT-and
COUNTY, or any combination thereof, each party shall contribute costs of any
such suits, defense, damages, costs and liability in proportion to its fault as
determined under the principles of comparative negligence.
K. Applicable Laws: This Agreement shall be construed and enforced pursuant to
the lawsof the State of California.
L. Notices:
1. Any notice required to be given to DISTRICT shall be deemed to be duly
and properly given if mailed to DISTRICT, postage prepaid, addressed to:
Midpeninsula Regional Open Space District
General Manager
330 Distel Circle
Los Altos, CA 94022
or personally delivered to DISTRICT at such address or at such other
addresses as DISTRICT may designate in writing to CITY and COUNTY.
2. Any notice required to be given to CITY shall be deemed to be duly and
properly given if mailed to CITY, postage prepaid, addressed to:
City of Mountain View
Community Services Director
P.O. Box 7540
201 South Rengstorff Avenue
Mountain View, CA 94039-7540
-7-
or personally delivered to CITY at such address or such other addresses as
CITY may designate in writing to DISTRICT and COUNTY.
3. Any notice required to be given to COUNTY shall be deemed to be duly
and properly given if mailed to COUNTY, postage prepaid, addressed to:
County of Santa Clara
Director of Parks and Recreation
298 Garden Hill Drive
Los Gatos, CA 95030
or personally delivered to COUNTY at such address or such other
addresses as COUNTY may designate in writing to DISTRICT and CITY.
M. Waiver: The failure of any party to insist upon a strict performance of any of
the terms, conditions and covenants contained herein shall not be deemed a
waiver of any rights or remedies that CITY, DISTRICT or COUNTY may have
and shall not be deemed a waiver of any subsequent breach or default of the
terms, conditions and covenants contained herein.
N. Severability: If any one or more of the covenants or agreements or portions
thereof provided in this Agreement' shall be held by a court of competent juris-
diction in a final judicial action to be void, voidable or unenforceable, such
covenant or covenants, such agreement or agreements or such portions thereof
shall be null and void and shall be deemed separable from the remaining.
covenants or agreements or portions thereof and shall in no way affect the
validity or enforceability of the remaining portions of this Agreement.
O. Captions: The captions in the articles of this Agreement are inserted for
convenience purposes only and shall not affect the terms of this Agreement.
P. Termination: Any party may, without cause, withdraw unilaterally from this
Agreement upon one hundred eighty (180) days written notice to the other
parties prior to July 1 of each year of this Agreement.
-8-
IN WITNESS WHEREOF, this Agreement is executed by CITY, DISTRICT and
COUNTY.
APPROVED AS TO CONTENT: "CITY":
CITY OF MOUNTAIN VIEW,
a municipal corporation
David A. Muela
Community Services Director By:
Kevin C. Duggan
APPROVED AS TO FORM: City Manager
C. Shelley Emerson
Senior Assistant City Attorney
"DISTRICT":
Susan Schectman MIDPENINSULA REGIONAL OPEN
District Legal Counsel SPACE DISTRICT
By:
L. Craig Britton
General Manager
FORM AND LEGALITY APPROVED: "COUNTY":
COUNTY OF SANTA CLARA
Kathryn A. Berry By:
Deputy County Counsel Dianne McKenna, Chairperson
Board of Supervisors
ATTEST:
Phyllis A. Perez, Clerk
Board of Supervisors
PB/CSD/201-3-22-96At
-9-
ATTACHMENT B
SITE LEASE
THIS LEASE is made and entered into this day of 1996 by and
between MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a Public District,
hereinafter called "DISTRICT" and SANTA CLARA COUNTY, hereinafter called "COUNTY."
RECITALS:
A. DISTRICT is the owner of that certain real property consisting of approximately
10 acres of land located in the County.of Santa Clara, State of California, more particularly shown
as the area outlined on Exhibit "A" attached hereto and incorporated herein by this reference(the
"PREMISES"). Except as expressly provided to the contrary in this Lease, reference to the
"PREMISES" is to the described land and any appurtenances and any Improvements now or
hereafter located on the Premises, without regard to whether ownership of the Improvements is
in DISTRICT or in COUNTY.
B. COUNTY plans to enter into an agreement with DISTRICT and the CITY OF
MOUNTAIN VIEW(CITY)to provide for the continuation of on site recreational and
educational programs for the benefit of the citizens of the COUNTY, DISTRICT and CITY. The
essential terms of said agreement are attached as "Exhibit "B" and incorporated herein by this
reference(the "AGREEMENT").
WITNESSETH:
C. Lease of Premises. DISTRICT hereby leases the Premises to COUNTY, and
COUNTY hereby leases the PREMISES from DISTRICT, for the term, at the rental, and upon
the other covenants and conditions contained herein.
D. Term. The term of this LEASE shall begin on July 1, 1996, and shall expire on
June 30, 1999, unless sooner terminated in accordance with the provisions hereof; or unless
extended pursuant to any right to extend the lease term expressly granted herein.
E. Rent. As consideration for the tenancy shall pay the sum of$50,000 (Fifty
Thousand dollars) per year.
F. Use and Occupancy. The Premises may be used for park and recreational
purposes pursuant to the terms and conditions of the AGREEMENT. COUNTYs Occupancy of
the PREMISES shall be to the extent necessary and appropriate to accomplish the purposes set
out in the AGREEMENT. COUNTY shall not commit any waste on said property and shall
comply with all State Laws and local ordinances concerning said property and the use thereof.
Page 1
COUNTY is under no obligation to enforce its own rules and regulations, nor those of the
DISTRICT, as against third parties. Should there be a conflict between the rules and regulations
of the COUNTY and the DISTRICT then the rules and regulations of the DISTRICT shall
prevail.
G. Maintenance and Repair. Unless expressly required in the AGREEMENT County
shall not be responsible for maintenance or repair, and then only to the extent required in the
AGREEMENT.
H. Alterations. COUNTY shall not make any alterations, additions or
improvements("alterations")to or of the Premises or any part thereof without the prior written
consent of DISTRICT.
I. Lim. COUNTY shall keep the Premises free from any hens arising out of any
work performed, materials furnished or obligations incurred by COUNTY.
J. Utilities and Services. COUNTY and DISTRICT contemplate that physical
occupancy of the PREMISES shall be under the control of CITY and that payment for utilities
and other services related to the use and occupancy of the PREMISES shall be made as provided
under the AGREEMENT and that shall responsibility for payment will be as provided for therein.
COUNTY agrees that COUNTY will not make any contract or arrangements for provision of
utilities or other services for the PREMISES.
K. Liabili . Liability and indemnity between the parties shall be as provided in the
AGREEMENT.
L. Insurance. Insurance shall be provided as set out in the AGREEMENT.
M. Assignment, Subletting and Encumbrances. Except as consistent with the terms of
the AGREEMENT, COUNTY shall not assign this Lease or any interest therein, without the prior
written consent of DISTRICT. COUNTY shall not, during the term of this Lease, encumber its
interest in the premises by mortgage or deed of trust or other security instrument, or otherwise
use the premises as security for any indebtedness of COUNTY.
N. Waiver. The waiver by DISTRICT of any breach of any term, covenant, or
condition herein contained shall not be deemed to be a waiver of such term, covenant, or
condition or any subsequent breach of the same or any other term, covenant, or condition herein
contained. The subsequent acceptance of rent hereunder by DISTRICT shall not be deemed to be
a waiver of any preceding breach by COUNTY of any term, covenant or condition of this Lease,
other than the failure of COUNTY to pay the particular rent so accepted.
Page 2
O. Surrender of Premises. COUNTY hereby specifically waives any rights to,
and releases DISTRICT from any and all claims for relocation benefits and/or relocation payments
to which COUNTY might otherwise be entitled pursuant to California Government Code Section
7260 et sea., and any similar or successor statutes. COUNTY shall hold DISTRICT harmless
from and indemnify DISTRICT against any and all liability, cost, and expense suffered or incurred
by DISTRICT and arising in connection with any such right or claim.
P. Notices. All notices, statements, demands, requests, approvals, or consents
(collectively "notices") given hereunder by either party to the other shall be made in writing and
shall be served personally or by first class mail, certified or return receipt requested, postage
prepaid, and addressed to the parties as provided for in the Agreement.
Q. Attorneys'Fees. If any action at law or in equity shall be brought to recover any
rent under this Lease, or for or on account of any breach of or to enforce or interpret any of the
provisions of this Lease, or for the recovery of the possession of the Premises, the prevailing party
shall be entitled to recover from the other party a reasonable attorneys'fees, the amount of which
shall be fixed by the court and shall be made a part of any judgment rendered.
R. General.
l. This Lease contains all of the terms, covenants, and conditions agreed to by
DISTRICT and COUNTY, and this Lease may not be modified orally or in any manner other than
by an agreement in writing signed by all of the parties to this Lease or their respective successors
in interest.
2. The covenants and conditions hereof subject to the provisions as to
subletting and assignment, shall inure to the benefit of and bind the heirs, successors, executors,
administrators, sublessees, and assigns of the parties.
3. When the context of this Lease requires, the masculine gender includes the
feminine, a corporation, or a partnership, and the singular number includes the plural.
4. The captions of this Lease are for convenience only and are not a part of
this Lease and do not in any way limit or amplify the terms and provisions of this Lease.
5. This Lease shall be governed and construed in accordance with the laws of
the State of California.
Paste 3
IN WITNESS WHEREOF, the parties hereto have executed this Lease as of the date first above
written.
MIDPENINSULA REGIONAL OPEN COUNTY OF SANTA CLARA
SPACE DISTRICT
APPROVED AND ACCEPTED: APPROVED AND ACCEPTED:
Nonette Hanko, President Dianne McKenna, Chairperson
Board of Directors Board of Supervisors
Date: Date:
ATTEST: ATTEST:
District Clerk Phyllis Perez, Clerk
Board of Supervisors
APPROVED AS TO FORM: APPROVED AS TO FORM AND
LEGALITY:
Susan Schectman Kathryn A.Berry
District Counsel Deputy County Counsel
Page 4
SITE LEASE -- "Exhibit A" Rancho San Ant-nio Open Space Preserve
To St. Joseph Ave Mid-Peninsula Rt- _ -)nal Open Space District
Deer Hollow Farm
LEGEND: Lease Area No Scale
--•••-- Creek
18 June 1996
Road �•'��'��'■""�
•••••.• Fences ;� Indian Village ;
L� Builldings / Walls 1
■ Lease Area Boundary I 1
.{ 1
Trail �{ ; P. G. & E. Road
No Scale North �{ 1
...............1
.* ara `
♦♦
Staff Residence
•
.� ............'
Pig Yard :{
Grant ouse
�I Restroom : {
Apple Shed
Blacksmith Shed
l I Garage/Workshop
2 s
• 2 Rabbits & Poultry Yar
Office/Carriage Shed
• •••,,_, . ,J Chicken Coop
or . Sheep f• ��
White Barn
.t•••• = r Sheep & Pig Barn
1♦ Goats X �
Pigs/
44
11 �
r
Greenhouse {_� :..• •= 1
1 Shed
Organic Garden-. —�� 1
{ Open Hay Barn
Gate t, ;�� Trail
;��, ••. ` • .. Wildcat Canyon
Open Space
ATTACHMENT C
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FARM MAINTENANCE WORKER
DEFINITION: Under general supervision, performs general maintenance and construction tasks on
farm grounds; assists with the care and feeding of animals; greets visitors and provides information to
the public; and works with volunteers on farm-related projects.
TYPICAL TASKS:
Maintenance/Construction: Performs general maintenance and semi-skilled carpentry and plumbing
tasks using hand and power tools; cleans, repairs, and maintains farm equipment and structures,
which include fences, gates, corrals, animal structures, buildings, and restrooms; operates and
maintains farm vehicles, including pick-up truck and small tractor. May direct or train part-time
personnel.
Animal Care: Feeds animals, cleans pens, and assists with health care, birthing, and slaughtering;
maintains animal hygiene, e.g., shearing sheep, trimming hooves/claws, bathing, dipping, etc.;
monitors interaction between animals and the public.
Public ContactNolunteers: Greets visitors; provides information to the public regarding farm
animals, environmental education and other farm programs, and natural history of the surrounding
preserve; sells farm products (i.e., eggs, meat, fruit, wool) and fund-raising merchandise (i.e., mugs,
T-shirts) to the public; directs the work of volunteers on farm-related projects; informs visitors of
farm rules.
Other: Performs other related tasks as required.
EMPLOYMENT STANDARDS: Equivalent to graduation from the twelfth grade and the equivalent
of one full year of college study in a related field. Individuals must have knowledge of farm animals,
skills to perform basic construction and farm maintenance assignments, and ability to care for farm
animals. Such knowledge, skills, and abilities may normally be achieved by the equivalent of one
year's experience involving work with farm animals and equipment and tools used in farm or park
maintenance. The equivalent of one year of full-time related work experience may be substituted for
college study requirement. A currently effective and valid California driver's license is a condition of
initial and continued employment in this classification. First aid and CPR certification is desirable.
The person filling this position should have aptitude and demonstrated interest in farm or park and
open space work and be able to present oneself in a professional and courteous manner. Must be able
to work effectively and cooperatively with other staff members and the general public. Must be self-
directed yet able to work as a team member.
PHYSICAL REQUIREMENTS: Physical strength and ability to perform manual labor requiring
bending, stooping, kneeling, and lifting.
SPECIAL NOTE: Individual may have to work on weekends and holidays and/or at odd and
irregular hours. Individual must wear the prescribed District uniform and adhere to prescribed safety
procedures.
Regional
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-85
Meeting 96-17
August 14, 1996
AGENDA ITEM
Authorization to Solicit Bids for Removal of Structures and Debris in Sierra Azul Open
Space Preserve
ACTING GENERAL MANAGER'S RECOMMENDALLTTInw
1. Determine that the recommended actions are categorically exempt under the California
Environmental Quality Act as set out in this report.
2. Authorize staff to solicit bids for removal of debris and structures in Sierra Azul
Open Space Preserve.
DISCUSSION
Over the past few years, a number of clean-up projects have been identified in the Mt.
Umunhum and Cathedral Oaks Areas of Sierra Azul Open Space Preserve. The projects
include removal of dilapidated structures, household debris, and discarded mechanical
equipment found in four separate locations. Site clean-up will enable these areas to return
to their natural condition. The structures and debris pre-existed District ownership and most
have been recommended for clean-up in preliminary use and management plans.
Staff has determined it is cost effective to consolidate all of these tasks into one project.
Upon your approval, staff will solicit bids for the clean-up of four areas (see attached maps
and descriptions below) and return to you for authorization to enter into one contract once
the bids are received and reviewed. A total of $38,000 is included in the 1996-1997 fiscal
year budget for these clean-up projects.
Area 1
The project site is located along Hicks Road, approximately one-tenth of a mile south of the
intersection of Hicks Road and Alamitos Road. The project includes demolition and
removal of a dilapidated barn which is considered hazardous and susceptible to vandalism. A
demolition permit will be obtained from the County of Santa Clara. In addition, a camper
shell located in close proximity of this barn will also be removed.
Area 2
The project site is located on the former Ringo property, near Mt. Umunhum Road less than
one-half mile northwest of Bald Mountain. In order to access the project site, an existing
unimproved driveway connecting to Mt. Umunhum Road will need to be graded. All
materials including mechanical equipment, vehicles, camper shell, household refuse, and
debris will be removed.
330 Distel Circle . Los Altos,CA 94022-1404 « Phone:415-691-1200 * FAX:415-691-0455 e E-mail: mrosd@netcom.com 0
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw, David T.Smernoff,Nonette Hanko,Betsy Crowder,Wirn de Wit
General Manager:L.Craig Britton
R-96-85 Page 2
Area 3
The project site is located near Mt. Umunhum Road southwest of Bald Mountain and above
Herbert Creek. Items to removed include old mechanical equipment, household refuse,
miscellaneous debris, and a small cabin that is in a state of disrepair. In addition, there is a
small generator located adjacent to one of the tributaries of Herbert Creek. Staff visited the
site with a State of California Fish and Game Department game warden, and determined a
permit is not required for removing this generator. A demolition permit from the County of
Santa Clara will be obtained prior to removal of the cabin.
Area 4
The project site is located above Los Gatos Creek between Hooker Gulch and Austrian
Gulch. Summit Road and Wright Station Road are located south of the project site. The
project includes removing a dilapidated cabin, corrugated shed, vehicle, masonry fireplace,
spa, household refuse, and debris. The cabin and corrugated shed are situated on a steep
hillside and extra caution will be needed to ensure slope stabilization is maintained. A
demolition permit from the County of Santa Clara will be obtained prior to the removal of
the cabin and shed.
CE ,A COMPLIANCE
Parr ject Description
The project includes the demolition and removal of debris and old structures that are in
P
various states of disrepair. The areas to be cleaned up are located in the Mt. Umunhum and
Cathedral Oaks Areas of Sierra Azul Open Space Preserve. A minimal amount of grading
will occur on existing old roads in order to access the sites with removal equipment. The
project sites will be restored to their natural condition.
CEOA DETERMINATION
The project is categorically exempt under sections 15304 and 15061 of the California
Environmental Quality Act Guidelines.
Section 15304 exempts minor alterations to land. The project qualifies under this section
because it consists of demolition and removal of debris and small structures, minor grading
of existing access roads, recontouring disturbed areas less than one acre in size, and
returning each area to its natural condition.
In addition, the actions proposed in this project are exempt under section 15061, as there is
no possibility the actions may have a significant effect on the environment.
Prepared by:
Judy Law, Open Space Planner
Contact person:
Randy Anderson, Senior Planner
3rr�t1,TA 11
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Regional
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-84
Meeting 96-17
August 14, 1996
I
AGENDA ITEM
Award of Consultant Contract for Asbestos and Lead-Based Paint Survey for Mt. Umunhum
Facilities "V k i
ACTING GENERAL MANAGERS REC MMENDATI
1. Determine that the recommended actions are categorically exempt under the California
Environmental Quality Act as set out in this report.
2. Authorize the General Manager to enter into an agreement with ATC Environmental Inc.
of Marina, California for$21,730 to perform an asbestos and lead-based paint survey for
Mt. Umunhum facilities in Sierra Azul Open Space Preserve.
DISCUSSION
At your Regular Meeting of December 8, 1993, you authorized staff to enter into negotiations
with Gould Architects of San Jose to prepare an assessment of buildings and facilities at the
former Almaden Air Force Station on Mt. Umunhum. The preliminary study completed in 1994
determined additional technical studies were needed in order to estimate the costs for repairs and
upgrades or demolition of the buildings. Based on the age of the facilities and site observations
performed during the study, Gould Architects suspected that some of the building materials l
contained asbestos and recommended that an asbestos survey be conducted to determine the
extent of contamination. The asbestos study was included in the 1996-1997 capital improvement
budget.
Proposals to perform an asbestos survey were solicited from nine consultant firms. A site tour
was held on site on June 13, 1996 to familiarize the consultants with the facility. During the
site tour, several consultants also observed the presence of lead-based paint on several of the
buildings. Staff was advised by the consultants that the facility should also be surveyed for lead-
based paint if the buildings are to be demolished. Both asbestos and lead-based paint survey are
required prior to the issuance of a demolition permit.
Based on further discussions with consultants, staff obtained information regarding the cost for
performing lead-based paint study. In order to be time and cost effective, staff is recommending
both an asbestos and lead survey to be performed at the same time by the same consultant.
Six proposals for performing an asbestos survey were received and reviewed by staff.
Consultant proposals are compared in the attached chart. Staff is recommending ATC
Environmental Inc. of Marina, California to perform both the asbestos and lead-based paint
surveys. Their hourly rates for project personnel are the lowest. This consultant has completed
330 Distel Circle . Los Altos, CA 94022-1404 m Phone:415-691-1200 * FAX:415-691-0485 - E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C. Davey,Teena Hienshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
II
General Manager:L Craig Britton
R-96-84 Page 2
extensive asbestos and lead projects with government facilities, including military installations
study. ATC Environmental Inc. inspected and surveyed numerous structures throughout Fort
Ord, Fort Hunter-Liggett, and the Presidio of Monterey. In addition, staff contacted references
for information about the consultant's past projects. References stated that the consultant was
thorough and completed projects within budget and in a timely manner.
Budget Implications
The 1996-1997 fiscal year budget includes $21,000 for completion of the asbestos survey. The
estimated cost of the asbestos survey is $11,730; the lead-based paint survey is estimated at
$10,000. The asbestos and lead-based testing is an investigative process. Depending on the
results of the lab testing performed by the consultant, additional samples might need to be taken
to confirm the results.
To date, approximately $2,000 of the project's budget has been spent on contract planner
services for preparation of the "Request for Proposals", review of the proposals, and attendance
at the site tour. Staff is recommending allocating $1,000 for further assistance from the contract
planner, bringing the total project cost to$24,730. If the asbestos or lead is more extensive than
anticipated, the cost for sampling and testing could increase the project's cost. In this case, staff
will return to the Board to request additional budget authorization. At this point, it is anticipated
there will be additional funds available in the capital improvement budget from projects
scheduled this year that are expected to be underspent.
CEQA COMPLIANCE
Project Description
The project entails inspection of the Mt. Umunhum facility and identification of all asbestos
containing materials and lead-based paint in each building. The consultant will provide a report
which will include estimated costs, a general approach for asbestos abatement and lead-based
paint removal. The project only examines feasibility and does not include implementation of any
specific approach. The facility is located on Mt. Umunhum, part of the 10,000-acre Sierra Azul
Open Space Preserve, located in southwestern Santa Clara County at an elevation of
approximately 3500 feet. The site includes an approximately 15-acre complex of buildings, land,
and facilities located at the former Almaden Air Force Early Warning Radar Station. The
complex includes military, administration, maintenance, housing and recreational buildings,with
supporting roads, parking, utility systems, water supply, and sewage treatment systems. The
buildings and infrastructure were constructed between 1955 and 1975. The buildings are
currently in varying states of disrepair.
CEOA DETERMINATION
The District concludes that this project will not have a significant effect on the environment.
It is categorically exempt from CEQA (California Environmental Quality Act) under Sections
15262 and 15061.
................
I
R-96-84 Page 3
Section 15262 exempts feasibility and planning studies that will not have a legally binding effect
on later activities. The project is a feasibility study and examines approaches to asbestos
abatement and lead-based paint removal. It does not include actions or funding that bind the
District to implementation of a specific abatement or removal project.
In addition, the actions proposed in this report are exempt under section 15061, as there is no
possibility the actions may have a significant effect on the environment.
Prepared by:
Judy Law, Open Space Planner
Contact person:
Randy Anderson, Senior Planner
I
I
MT. UMUMFtUM FACILITIES ASBESTOS STUDY
CONSULTANT PROPOSAL EVALUATION
Consultant Estimated Hourly Rate for Project Estimated Project Time by laboratory Fees
Project Personnel Project Task
Costs
Terranext $ 9,957 Project Mgr. $95 Site Inspection - 48 hrs. $2,400 - 200 samples
Cert. Asb. Consultant $80 Proj. Admin. - 5 hrs. ($12/sample)
Site Tech. $50 Report Prep. - 47 hrs.
Support Staff$35
Draft Person $55
ATC $119730 Site Tech. $45 Site Inspection - 155 hrs. $2,500 - 250 samples
Environment-a—] Cert. Asb. Consultant $55 Report Prep. - 39 hrs. ($10/sample)
Inc. Word Process. $35
HSA $13,750 Project Mgr. $75 Site Inspection - 9 days $5,200 - 520 samples
Cert. Indust. Hygienist $95 Lab Analysis - 1 week ($10/sample)
Sr. Tech. $60 ACM quantification - 4 days
Tech. $50 Report Prep. - 2 days
Cohen Group $17,285 Env. Health & Safety Tech. $60 Didn't specify $7,500 - 500 samples
Cert. Indust. Hygienist $60 ($15/multi-layered
sample)
HMS, Inc. $23,800, Field $55 Field work - 15 days $14/sample
Admin. $75 Report Prep. - 10 days ($12.50/sample if 1000
Admin. - 2 days or more samples)
Clayton $24,678 Staff Indust. Hygienist $40 Field work - 10 days $4,900 - 700 samples
Environmental Cert. Indust. Hygienist $90
Word Process. $35
Regional Open ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-96-82
Meeting 96-17
August 14, 1996
I
AGENDA ITEM
Final Adoption of Amendments to the Public Notification Policy and the Good Neighbor
Policy
ACTING GENERAL MANAGER'S RECOMMENDATION
District's Public Notification Policy.
amendments to the s
1. Adopt the proposed y
I
2. Adopt the proposed amendments to the District's Good Neighbor Policy.
DISCUSSION
At your June 12, 1996 meeting, you tentatively adopted proposed amendments to the District's
Public Notification Policy and the Good Neighbor Policy (see report R-96-62). The Board
directed that one minor grammatical correction be made to each policy. Those corrections
have been made.
I
Staff mailed the tentatively approved policy changes to the South Skyline Homeowners
Association, the Portola Park Heights Homeowners Association, and the King's Mountain
Association for comments. There have been no comments received on the proposed
amendments since the Board's June 12 Regular Meeting, and staff has no further suggestions
for additional changes to the policies. Therefore, it is suggested that the Board now approve
final adoption of these amendments.
Prepared by:
M. Smith, Public Affairs Manager
Contact person:
C. Britton, General Manager
330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 FAX:415-691-0485 ® E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
I
Claims No. 96-14
Meeting 96-17
Date: August 14, 1996
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
633 320.00 A-1 Septic Tank Service, Inc. Septic Tank Service
634 490.26 Acme & Sons Sanitation, Inc. Sanitation Service
635 241.83 All Laser Service Copier Cartridge Refill Service
636 140.70 Randy Anderson Vehicle Expense
637 234.14 A T & T Telephone Service
638 30.00 Best Internet Communications Monthly Internet Service
639 33.10 Black Mountain Spring Water Water Service
640 42.21 Carleen Bruins Reimbursement--Computer Software
641 132.00 *1 California Department of Fish and Game Permit
642 97.09 California Water Service Company Water Service
643 48.04 Mark Casaretto Reimbursement--Staff Picnic Supplies
644 92.39 Clark's Auto Parts/Machine Shop Vehicle Parts
645 3,469.93 Coastal Ford Tractor Heston Tractor Repairs
646 205.28 Annette Coleman Reimbursement--Feld Supplies
647 270.51 Communication & Control, Inc. P G & E Pump--Mt. Umunhum
648 46.30 Patrick Congdon Reimbursement--Ranger Residence
Carpet Cleaning
649 49.83 Continuing Education of the Bar Resource Documents
650 70.00 *2 Costco Office Supplies
651 3,988.80 William Cotton and Associates Geotechnical Consultant--Weeks Road
Restoration Project
652 119.70 Country Home Products Field Supplies
653 30.45 The Dark Room Prints
654 171.63 Jim Davis Automotive Vehicle Repairs
655 86.40 Mary De Beauvieres Vehicle Expense
656 167.33 Dorfman Pacific District Uniform--Ball Caps
657 113.00 F & AO USAED-Sacramento Mount Umunhum Resource Documents
658 60.51 Jean Fiddes Vehicle Expense
659 26.54 G & K Services Shop Towel Service
660 1,320.28 Gardenland Power Equipment Field Supplies
661 681.46 Goodyear Auto Service Center Vehicle Tires
662 161.73 G T E Mobilnet Cellular Phone Service
663 883.55 Sharon Hall Photography Reprints--June 9th Event
664 86.20 Harkins Sign Company Signs
665 53.16 Hengehold Motor Company, Inc. Van Rental--Grant Cabin Dedication
666 2,804.58 Honda Peninsula Honda Generator--Sink House
667 739.79 Hyster Sales Company Field Equipment Parts
668 50.37 Michael Jurich Reimbursement--Field Supplies
669 35.00 Tamara Kan Consulting--Russian Ridge Grassland
i Study
j 670 71.38 Kinko's Docent Newsletter Printing
671 652.72 Lanier Worldwide, Inc. Photocopier Lease Agreement
*1 Urgent Check Issued on August 1, 1996
*2 Urgent Check Issued on July 30, 1996
Page 1
Claims No. 96-14
Meeting 96-17
Date: August 14, 1996
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Amount Name Description
672 787-50 Town of Los Gatos Construction Management Services--
Skyline Field Office
673 279.58 Lucent Technologies Telephone Service Maintenance
674 40.00 Mendocino Co. Resource Conservation Dist. Resource Documents
675 349.21 Micro Accounting Solutions Computer Consulting and Software
676 28.17 Minton's Lumber & Supply Field Supplies
677 48.16 Moffet Supply Flourescent Bulbs
678 487.65 Monogram Sanitation Sanitation Supplies and Freight Charge
679 187.22 Mountain View Garden Center Field Supplies
680 149.00 National Seminars Group Seminar--M. Williams
681 4,850.00 Navarone Industries, Inc. Postage Pre-payment--Fall Newsletter
682 210.83 Noble Ford Tractor, Inc. Tractor Repair Parts
683 64.56 Northern Energy, Inc. Propane
684 260.00 Frank Olson Reimbursement--Uniform Expense
685 424.20 Orchard Supply Hardware Field Supplies
686 1,262-52 Pacific Bell Telephone Service
687 32.53 City of Palo Alto Utilities Utilities
688 2,846.80 Page & Turnbull RestorationConsulting Services—
Picchetti Ranch Homestead
689 163.94 Peninsula Blueprint, Inc. Maps, Copies and Lamination Services
690 1,053.59 Glen Phillips, Landscape Architect Consulting Services--Fremont Older
and Monte Bello Parking Areas
691 92.67 PIP Printing Map Printing
692 25.00 Points of Light Foundation Subscription
693 428.10 Quicksilver Printing District Letterhead
694 59.39 *3 Repo Depo Office Supplies
695 514.42 Rhus Ridge Road Association Annual Road Fees
696 3,475.10 Roy's Repair Service Vehicle Repairs
697 54.00 Rich's Tire Service Vehicle Tires
698 166.80 Russ Enterprises Signs
699 1,044-50 Jane Saltman-Planning Consultant Consultant--Parking Lot Studies
700 50.00 Santa Clara County Training Officers UTC Fire Training--M.Ken, W. Phillips,
B. Downing, C. Carlson, & M. Casaretto
701 100.00 Santa Clara County Department of Skyline Ranger Office Hazardous
Environmental Health Materials Permit
702 22.00 Sequoia Analytical Water Testing
703 9,560.00 E. R. Sheehan Trail Construction--El Corte de Madera
704 163.17 Shell Oil Company Fuel
705 479.04 Signs of the Times Signs
706 389.00 Skyline County Water District Water Service
707 108.88 Smith Equipment Equipment Parts
708 69.71 Stanford University--Haas Center Student Intern
709 146.32 Summit Uniforms Uniform Expense
710 1,470.00 Tac/Temps Temporary Receptionist
711 36,180.00 Tag Group Corporation Skyline Office Contractor
712 614.17 Teater & Etc. Map and Signs
*3 Urgent Check Issued August 5, 1996
Page 2
Claims No. 96-14
Meeting 96-17
Date:August 14, 1996
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Amount Name Description
713 34.61 TransCom Corporation Vehicle Repairs
714 76.42 Unocal Fuel
715 583.00 U.S. Rentals Excavator Rental
716 46.99 West Coast Aggregates, Inc. Rock
717 134.70 Michael Williams Vehicle Expense
718 300.00 Roberta Wolfe Recording Services
719 546.44 Yardbird Equipment Sales Equipment Repair
720 417.00 Zumwalt Engineering Group Consultant--Schilling Lake Spillway
721 R 165.00 *4 Deerfield Seminars Seminar--D. Dolan
722R 50.00 Cupertino Chamber of Commerce Newsletter Inserts
723R 25.00 Los Altos Chamber of Commerce Newsletter Inserts
724R 2,990.25 Old Republic Title Company Title Fees
725R 225.00 Palo Alto Chamber of Commerce Newsletter Inserts
726R 40.00 Saratoga Chamber of Commerce Newsletter Inserts
727R 441.21 Petty Cash Vehicle Expense, Docent Training, Staff
TOTAL 93,131.54 Event Refreshments, Office Supplies and
Resource Documents
•4 Urgent Check Issued August 12, 1996.
Page 3
Claims No. 96-14
Meeting 96-17
Date: August 14, 1996
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Amount Name Description
633 320.00 A-1 Septic Tank Service, Inc. Septic Tank Service
634 490.26 Acme & Sons Sanitation, Inc. Sanitation Service
635 241.83 All Laser Service Copier Cartridge Refill Service
636 140.70 Randy Anderson Vehicle Expense
637 234.14 A T & T Telephone Service
638 30.00 Best Internet Communications Monthly Internet Service
639 33.10 Black Mountain Spring Water Water Service
640 42.21 Carleen Bruins Reimbursement--Computer Software
641 132.00 *1 California Department of Fish and Game Permit
642 97.09 California Water Service Company Water Service
643 48.04 Mark Casaretto Reimbursement--Staff Picnic Supplies
644 92.39 Clark's Auto Parts/Machine Shop Vehicle Parts
645 3,469.93 Coastal Ford Tractor Heston Tractor Repairs
646 205.28 Annette Coleman Reimbursement--Field Supplies
647 270.51 Communication & Control, Inc. P G & E Pump--Mt. Urnunhum
648 46.30 Patrick Congdon Reimbursement--Ranger Residence
Carpet Cleaning
649 49.83 Continuing Education of the Bar Resource Documents
650 70.00 *2 Costco Office Supplies
651 3,988.80 William Cotton and Associates Geotechnical Consultant--Weeks Road
Restoration Project
652 119.70 Country Home Products Field Supplies
653 30.45 The Dark Room Prints
654 171.63 Jim Davis Automotive Vehicle Repairs
655 86.40 Mary De Beauvieres Vehicle Expense
656 167.33 Dorfman Pacific District Uniform--Ball Caps
657 113.00 F & AD USAED-Sacramento Mount Umunhum Resource Documents
658 60.51 Jean Fiddes Vehicle Expense
659 26.54 G & K Services Shop Towel Service
660 1,320.28 Gardenland Power Equipment Field Supplies
661 681.46 Goodyear Auto Service Center Vehicle Tires
662 161.73 G T E Mobilnet Cellular Phone Service
663 883.55 Sharon Hall Photography Reprints--June 9th Event
664 86.20 Harkins Sign Company Signs
665 53.16 Hengehold Motor Company, Inc. Van Rental--Grant Cabin Dedication
666 2,804.58 Honda Peninsula Honda Generator--Sink House
667 739.79 Hyster Sales Company Field Equipment Parts
668 50.37 Michael Jurich Reimbursement--Field Supplies
669 35.00 Tamara Kan Consulting--Russian Ridge Grassland
Study
670 71.38 Kinko's Docent Newsletter Printing
671 652.72 Lanier Worldwide, Inc. Photocopier Lease Agreement
*1 Urgent Check Issued on August 1, 1996
*2 Urgent Check Issued on July 30, 1996
Page 1
Claims No. 96-14
Meeting 96-17
Date:August 14, 1996
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Amount Name Description
672 787.50 Town of Los Gatos Construction Management Services--
Skyline Field Office
673 279.58 Lucent Technologies Telephone Service Maintenance
674 40.00 Mendocino Co. Resource Conservation Dist. Resource Documents
675 349.21 Micro Accounting Solutions Computer Consulting and Software
676 28.17 Minton's Lumber & Supply Field Supplies
677 48.16 Moffet Supply Flourescent Bulbs
678 487.65 Monogram Sanitation Sanitation Supplies and Freight Charge
679 187.22 Mountain View Garden Center Field Supplies
680 149.00 National Seminars Group Seminar--M. Williams
681 4,850-00 Navarone Industries, Inc. Postage Pre-payment--Fall Newsletter
682 210.83 Noble Ford Tractor, Inc. Tractor Repair Parts
683 64.56 Northern Energy, Inc. Propane
684 260.00 Frank Olson Reimbursement--Uniform Expense
685 424.20 Orchard Supply Hardware Field Supplies
686 1,262.52 Pacific Bell Telephone Service
687 32-53 City of Palo Alto Utilities Utilities
688 2,846.80 Page & Turnbull RestorationConsulting Services--
Picchetti Ranch Homestead
689 163.94 Peninsula Blueprint, Inc. Maps, Copies and Lamination Services
690 1,053-59 Glen Phillips, Landscape Architect Consulting Services--Fremont Older
and Monte Bello Parking Areas
691 92.67 PIP Printing Map Printing
692 25.00 Points of Light Foundation Subscription
693 428.10 Quicksilver Printing District Letterhead
694 59.39 *3 Repo Depo Office Supplies
695 514.42 Rhus Ridge Road Association Annual Road Fees
696 3,475.10 Roy's Repair Service Vehicle Repairs
697 54.00 Rich's Tire Service Vehicle Tires
698 166.80 Russ Enterprises Signs
699 1,044.50 Jane Saltman-Planning Consultant Consultant--Parking Lot Studies
700 50.00 Santa Clara County Training Officers UTC Fire Training--M.Ken, W. Phillips,
B. Downing, C. Carlson, & M. Casaretto
701 100.00 Santa Clara County Department of Skyline Ranger Office Hazardous
Environmental Health Materials Permit
702 22.00 Sequoia Analytical Water Testing
703 9,560.00 E. R. Sheehan Trail Construction--El Corte de Madera
704 163.17 Shell Oil Company Fuel
705 479.04 Signs of the Times Signs
706 389.00 Skyline County Water District Water Service
707 108.88 Smith Equipment Equipment Parts
708 69.71 Stanford University--Haas Center Student Intern
709 146.32 Summit Uniforms Uniform Expense
710 1,470.00 Tac/Temps Temporary Receptionist
711 36,180.00 Tag Group Corporation Skyline Office Contractor
712 614.17 Teeter & Etc. Map and Signs
*3 Urgent Check Issued August 5, 1996
Page 2
Claims No. 96-14
Meeting W17
Date:August 14, 1996
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Amount Name Description
713 34.61 TransCorn Corporation Vehicle Repairs
714 76.42 Unocal Fuel
715 583.00 U.S. Rentals Excavator Rental
716 46.99 West Coast Aggregates, Inc. Rock
717 134.70 Michael Williams Vehicle Expense
718 300.00 Roberta Wolfe Recording Services
719 546.44 Yardbird Equipment Sales Equipment Repair
720 417.00 Zumwalt Engineering Group Consultant--Schilling Lake Spillway
TOTAL 89,195.08
Page 3
Regional Open ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
t
TO: Board of Directors
FROM: C. Britton, General Manager
DATE: August 14, 1996
SUBJECT: FYI
330 Distel Circle « Los Altos,CA 94022-1404 « Phone:4.5-691-1200 « FAX:415-691-0485 « E-mail: mrosd@netcom.com 9
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig,Britton
r
Regional Open
a
ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
AMMORANDUM
August 14 1996
TO: Board of Directors
FROM: L. Craig Britton, General Manager
SUBJECT: Grant Cabin Dedication
Board members Hanko, Siemens, and Crowder attended the "Historic Grant Cabin" dedication
on Jul 26, 1996 at Rancho San Antonio Open Space Preserve. There were several
Y P
presentations; however, I think everyone would agree that the most entertaining speaker was Ms.
Mary Lou Lyon of the Santa Clara. County Historical Commission. She kindly forwarded her
summary of the event which includes the notes on her talk. I have attached a copy of her memo
for your reading pleasure.
There were many staff members from both the District and the City of Mountain View who
were not introduced as part of the dedication. This was a conscious decision that was made
because of the brief time for the formal presentation and number of staff members in attendance.
However, I should have formally introduced the District staff members who were primarily
responsible for the historic restoration project, including Judy Law, District Planner, who
coordinated the entire project and Carleen Bruins, Visitor Services Supervisor, who worked on
the interpretive aspects of the historic display and artifact acquisition.
330 Distel Circle Los Altos, CA 94022-1404 Phone:415-691 1200 FAX:415 691-O485 m E-mail: mrosdQnetcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
JUL 3 1 1996
DEDICATION OF GRANT CABIN ON DEER HOLLOW FARM
RANCHO SAN ANTONIO OPEN SPACE PRESERVE
July 26, 1996
On Friday, July 26, 1996, The Rancho San Antonio Open Space Preserve
celebrated the completion of interior restoration at the historic Grant Cabin. In
1993, the district submitted a proposal for historical project funding for the Grant
Cabin on the old Grant homestead to the Santa Clara County Historical Heritage
Commission. This commission is made up of 11 persons selected by the County
supervisors to represent the various areas of the county. Annually, they are given a
modest budget to distribute among the many worthy projects of historical
preservation throughout the county. These projects are presented and judged
according to certain criteria including they must be in a park and open to the public.
In '1993, the Mid Peninsula Open Space District was given $20,000 which was
matched with "Sweat Equity" from their many devoted volunteer members as well
as from district funds and the city of Mountain View. Cooperative ventures are
often the best. Since there is already a Grant Ranch in the eastside of the county, this
is called Deer Hollow Farm. The 10 acres of ranch complex includes barns, animals
and the 1850's cabin. It is used as an educational program featuring Santa Clara
County's agricultural heritage and is enjoyed by many students who have no
knowledge of a simple farm life.
In this last phase, the two room building was stripped inside through layers of
newspaper, wallpaper and cheesecloth to reveal the bare redwood boards. the boards
were whitewashed and repairs made as necessary, then furnished with the bare
necessities one would have found in an 1850's cabin. The bed's springs are tightly
pulled rope going both ways (sleep tight!) and a mattress made of ticking and straw
(don't let the bed bugs bite!) as they were in that time period. A chair, a dresser and
a small mirror o n the wall complete the smaller room. A small cast iron stove fills
one corner of the larger room with a small pine table and chairs featured in the
larger room. Mrs. Virginia Grant Murphy, grand-daughter of Theodore Frank
Grant, claimed it looked much like it had when she was a child and used as a home
by a foreman on the ranch.
Students and hikers will be able to peer through the windows to appreciate
the setting of a century ago. Some participants will be allowed in when
accompanied by staff on special outings. The district is doing similar restoration to
the homestead cabin on the Picchetti Ranch in Cupertino.
Craig Britton, General Manager of Midpeninsula Regional Open Space
District welcomed those gathered for the dedication which included Members of the
Board of directors and volunteers for the Mid-Peninsula Open Space District and
three members of the Santa Clara County Historical Heritage Commission.
Opening remarks were made by Nonette Hanko, President of the Board of
Directors for the Open Space District, Ralph Faravelli, Mayor of the City of
Mountain View, Virginia Grant Murphy, grand-daughter of the original Grants and
two members of the Santa Clara County Historical Heritage Commission, Nancy
Mason and Mary Lou Lyon.
Remarks by Mary Lou Lyon, Santa Clara County Historical Heritage Commission
The Santa Clara County Historical Heritage Commission is especially pleased
to assist in a project such as this with restoration of an historical cabin on public
open space. Constraints on us are that any project that receives money funneled
from the Supervisors through us MUST be a park and open to the public. You are
doing a fine job both here and in the adjacent Picchetti Ranch to preserve a piece of
our history for coming generations. We also would like to thank all of your
volunteers who furnished the "sweat equity" and got the job done. It takes more j
than funds to do historical restoration. To preserve this cabin and to have a small
old fashioned farm dedicated to "How it used to be" is a rare treat and treasure in
our present urban/suburban Virtual Reality World. Our children know so little
about generations before. As a historian and retired teacher, I am always interested
in ways to capture the attention of our children.
Of course, the Native Americans were the first to inhabit this area, then it was
part of the Rancho San Antonio granted by Governor Juan Bautista Alvarado to a
loyal soldier, Juan Prado Mesa in March, 1839. At that time, it covered all of the
land between Stephens Creek and Adobe Creek, one square league or some 4,440.311
acres. Mesa was the 5th child born to Josef Antonio Mesa and Maria Francisca
Saturnina Linares. He was baptized o n May 24, 1806 i n Monterey and married o n
October 23, 1827 at Mission Santa Clara to M ria Francisca Micaela Higuera. His
cattle brand for the Rancho looked like this... ,
In 1857, part of it was patented by the US courts to Wm. A. Dana (3,541.897
acres) and in 1866, to Encarnacion Mesa 898.414 acres.
This cabin was already here when the Grant brothers came in 1853 and no one
seems to know who built it. George lived in it while he built their house. In 1853,
George H. Grant was 27 and Theodore Frank was 25. They were both born in
Boston, Massachusetts, to Charles and Sarah Richards Grant, George o n July 2, 1826
and Frank February 22, 1828, two of five children. Their father, Charles Grant, was
a native of Boston and their grandfather Moses was a participant in the Boston Tea
Party.
Theodore Frank Grant went to Portland Maine in 1846 where he kept a lamp
store for three years. He sailed to California in November, 1849 from Portland,
Maine aboard the Ortolan, a very small schooner of 65 tons. It had been given up
for lost when it finally arrived in San Francisco in June, 1850, after a rough voyage.
He took charge of a store ship belonging to Hawley and Sterling in San Francisco.
During the Gold Rush, stores and lumber were scarce, so abandoned ships were
beached and turned into stores. He remained there until fall of 1850 when he
entered the Montgomery House as a clerk.
In August, 1851, he moved to Santa Clara where he clerked for Fletcher
Cooper in general merchandise until 1857. At that time, he purchased the Post
Office appointment from a man who had received it and added stationery and
periodicals. He remained postmaster of Santa Clara until 1858 and was also the
Treasurer of the town. He then moved to San Jose where he served as both
Treasurer of the city and Deputy Recorder for two years. In the fall of 1859, he joined
his brother in Fremont Township on their ranch on Permanente Creek.
i
Theodore Frank married Margaret Shaw in 1865. She had emigrated in 1859
from Ireland. They had a son named Theodore and a daughter. Grandson,
Theodore was not able to attend the dedication, so the Grant family was represented
by his daughter Virginia Grant Murphy.
According to John B. Bubb in an address to the Mountain View Pioneer
Society on February 5, 1967, in 1907, Mr. Theodore F. Grant threatened to shoot Bill
Bubb if he cut down a wild cherry tree as he planted an apricot orchard in 1907. It
was used as a marker for the four sections of land which came together at that
comer. The Historical Society dedicated a marker there on September 28, 1957.
George H. Grant entered the auction store of Horatio Harris & Co. at the age of
14 and remained there eleven years, ending as chief clerk. Catching the gold fever,
he sailed for California in January, 1851 from New York to Chagres, crossed the
isthmus on mules, then canoes and took a steamer to San Francisco.
Upon arrival in San Francisco, he entered the wholesale commission store of
George Shaw and Co. for one year. Then, lie went- into the grocery business with
S.C. Bradshaw & Co. which partnership also lasted one year.
In 1853, he purchased 200 acres of land at Point Reyes and a fishing smack. He
loaded the boat with a year's provisions, farming implements, etc. and started out to
fish. He ran into a storm at Drake's Bay and lost everything except his life. This
discouraged him and he returned to San Francisco and then moved to Santa Clara
County. He bought 357 acres of the old Rancho San Antonio land and put 100 acres
under cultivation. He lived in the recently restored cabin which already existed on
the land, while building his house and out buildings. George never married.
It was Frank who was a friend of their nearest neighbor, Captain Elisha
Stephens. Stephens had led the 1844 party of Stephens-Murphy-Townsend from
Missouri in 1844. They were the first party to bring wagons over the Sierra on the
Truckee route where the Donners did less well two years later. The Stephens party
not only arrived in California with everyone they started with, they had added two
babies en route, Ellen Independence Miller at Independence Rock and her cousin,
Elizabeth Yuba Murphy at the Yuba River after they crossed the pass. (Sunnyvale
Murphys) Stephens gave the wagon he had crossed the Sierra with to his friend
Frank and it sat at the ranch and rotted into the soil.
One day, Frank was visiting the Captain and was as usual, invited to stay for
dinner. He refused the invitation because he knew what the Captain's favorite dish
was-the easy to get rattlesnake. According to Ralph Rambo, the Captain replied,
"You don't know what's good. Ever eat frogs? Rattlesnakes beat frogs all to pieces!
Just cut off the snakes heads, hang"em on a clothesline to let the oil run out. I save
the oil for my rheumatism. Then you cut the skinned snakes in little chunks, roll
the pieces in egg and bread crumbs and fry them. Beats frogs all to pieces. You don't
know what's good, Grant. Stay anyway, Grant; I always got beans on the stove."
Thompson & West, New Historical Atlas of Santa Clara Co., California, 1876
H.S. Foote, Pen Pictures From The Garden of the World, , 1888
Rose Hollenbaugh Avina, Spanish & Mexican Land Grants in California,
Thesis, University of California, 1932.
j John B. Bubb, "The Emigration to California and the Early Development of
the Mountain View Area", an Address to the Mountain View Pioneer
Society, Feb. 5, 1967, Revised September 26, 1968.
Ralph Rambo, Adventure Valley; Stories of Santa Clara Valley Pioneers, 1970
DeWitt E. Hogle, "Pastoral Days of Mountain View," 1976.
- Earl California: 1769-1850
Marie Northrop, Spanish-Mexican Families of y ,
Vol. I , 1976 Vol. H, 1984
Mary Lou Lyon, Captain Eiisha Stephens, 1804-1887, A True California
Pioneer and the Stephens,Murphy, Townsend Party o f 1844, 1995
r
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.xiP.g p.':
MEMORANDUM
DATE: August 9, 1996
TO: All Staff
FROM: Del Woods
RE: Closure of Los Gatos Creek Trail and Reconstruction of Lexington Dam
I attended a pre-construction conference at the SCVWD yesterday to find out what impact the soon-to-start dam
restoration project will have on trail use and vehicle traffic. Construction includes widening and raising the dam and
it is expected to start next week and continue for 370 days. As part of the project, the Los Gatos Creek Trail is going
to be realigned diagonally across the face of the dam so it will not be as steep in the future. Unfortunately, due to the
need to keep certain large pipelines operating during construction, the new trail alignment can not be completed until
after April 15, 1997 so the existing trail up the dam will be closed for a period of time on weekdays between now and
then.
1) Alma Bridge Road will be open at all times but may be limited to one lane during the work day.
2) Starting August 19, Los Gatos Creek Trail will be closed from the hours of 6:00 AM and 4:30 PM
Monday thru Friday; it will be open all day on weekends.
3) Signs will be posted at the main street entrance to Los Gatos Creek Trail and on Alma Bridge Road
notifying trail users about the trail closure; an information flier is going to be available at the local
coffee roasting company.
4) Provisions have been made to ensure no interruption to the Gammit Run which is scheduled 8/17.
I
County of Santa CIO.
Fil
t;untrOIht r-"Trt'21surrr !h•I)itrinwiit
(amw\ i.itri('ri i l lict It (1•tttcr.
0\v rat 1 4 a;IWUt
July 28, 1996
Prepared by:
Herb Wiley
Reviewed by:
Xcott P. Johnson
TO: BOARD OF TRUSTEES,SANTA CLARA COUNTY SCHOOL DISTRICTS
BOARDS OF DIRECTORS,SANTA CLARA COUNTY SPECIAL-PURPOSE DISTRICTS
FROM: WILLIAM L. PARSONS, DIRECTOR OF FINANCE f V^ \u
SUBJECT: SANTA CLARA COUNTY TREASURY INVESTMENT PORTFOLIO STATUS
RECOMMENDATION
Receive and file the June 28, 1996, Detailed Investment Portfolio Listing.
DISCUSSION
In compliance with the State of California Government Code as amended by SB 866 and SB 564, the
Santa Clara County Treasury Investment Portfolio Report as of June 28, 1996 is submitted for your review
and acceptance.
The attached detailed investment reports list each investment of the County Treasury Pool as well as
individual reports for specific investment funds each school district or special district has in the County
Treasury. The reports include the respective purchase and maturity dates, par value, amortized cost,
present value, and effective yield for each investment.
A summary of market value versus cost is provided below for "Commingled Investments" of the County
Pool.
Percentage
Increase Increase
Investment Market Value Cost ecrease ecrease
Commingled Investments $1,182,533,622 $1,180,562,285 $1,964,337 0.166%
The yield of the pool on June 28, 1996 was 5.48% with an average compound yield of 5.57%. As a
comparison, on June 28, 1996, the yield of a 90-day Treasury Bill was 5.15% and 6-month Treasury Bill
was 5.35%. The State of California Local Agency Investment Fund (LAIF) yield was 5.52%.
v� t �?�1 ft n t„ ir.,t t �; I (•ti ' I > • \ <Kcntt
tics.it<1(rltiuttrr\i,urs: \tu'lt�u�1 \I tI((7uI�t. I'�I,uu+t.\I �r i , . . .,tit _ I lii•�tll r_ I (�uutr . 1
Cuwu)' tivt-(mire: 16 It ini\vwrti (c•r;,� ,
TO: SANTA CLARA COUNTY SCHOOL DISTRICTS AND SPECIAL PURPOSE DISTRICTS
July 28, 1996
Page 2
The attached schedule of Investment Concentration, Maturity and Strategy is provided for the County
Treasury commingled funds. This schedule lists the type of securities, average maturities and average yield
for the commingled funds over the past six months. It also notes the current investment strategy of the
County Treasurer for the commingled pool.
The investment portfolio is in compliance with the current investment policy. A combination of securities
maturing, new revenues and tax receipts will adequately cover the anticipated cash flow needs for the next
six months. Cash flow needs are continually monitored and are considered paramount in the selection of
maturity dates of securities.
If any Board member would like further discussion of this matter, please let me know.
Attachments
cc: Investment Policy Committee members
Internal Audit
%%I-P:HW:av1N961289.DIS
Regional e S, ice
MIDPENINSUEA REGIONAL OPEN SPACE DISTRICT
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TO: Board of Directors
FROM: Jean H. Fiddes, Acting General Manag r
DATE: August 9, 1996
SUBJECT: FYI
330 Distel Circle + Los Altos,CA 94022-1404 + Phone:415-691-1200 + FAX:415-691-0485 + E-mail: mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Regional Open F -ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
August 7, 1996
Teague Hill Open Space Preserve Neighbors
Pinto Way, Roan Place, Patrol Road, and Summit Springs Road
Subject: Surplus Property Sites, Teague Hill Open Space Preserve
Dear Preserve Neighbor:
The District is committed to keeping you informed on the status of activities regarding the
surplus property. At its Regular Meeting on Wednesday, August 14, the Board of Directors will
consider staff's recommendation to limit the lot line adjustment application to three (rather than
four) lots at Pinto Way and one lot at Summit Springs Road. Based on input from neighbors
and further discussion with Town of Woodside staff, District staff is recommending not to
pursue the four-lot proposal. Staff will also request that the Board authorize an additional
$15,500 for consultant services and fees to the Town, based on additional site planning concerns
expressed during recent meetings. Finally, staff will request authorization for the General
Manager sign an agreement with the Town formally recognizing that the Town will be
responsible for the CEQA environmental review process on this project.
The Regular Meeting will start at 7:30 p.m. at the administrative offices, 330 Distel Circle in
Los Altos. This item will be first on the agenda. Questions or comments may be directed to
me at (415) 691-1200.
Sincerely,
Randy Anderson
Senior Planner
cc: MROSD Board of Directors
330 Distel Circle . Los Altos,CA 94022-1404 . Phone:415-691-1200 o FAX:415-691-0485 E-mail: mrosd@netcom.com (9
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw, David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
08/05/96 09:30 Z 002
M ,
Q�tCE COMMITTEE ON COMMERCE
M CANNON BUILDING
WASHINGTON.DC 20515-04la suEs:
(2021 zm4iw TELECOMMUNWAMONS AND mmce
ann89o18n*hr.h0L%&49v OVER51G"T ANO INVUrGATIOM
h tpV ww-nhoo.h*WW.g0W �+� �. 4�ghoo REGIONAL WHIP
owm,rorHe 14t11 IDiactM,QCahtsrW
t EMERSON STREET
�ottgrP>�>� OfettiteDtate� MEDICAL TC�11VC4LOGY CAUCUS
PALO ALTO,CA 9r3Q7
(415)M-29N
I>B I. ,246-2399 fsouge of lreg,rn�totibeg
August 5, 1996 GRAft2ton.i K 20515-0514
Mr. Keith Steinhart,Project Officer
Local Services Section
Department Of Parks and Recreation
P.O.Box 942896
Sacramento, California 94296
Dear Mr. Steinhart,
Pm writing to express my strong support for the Midpeninsula Regional Olen Space District's
application for a National Recreational Trails Fund grant. This grant will help fund the
implementation of the Trail Use Plan for Et Corte de Madera Creek Open Space preserve.
The Trail Use Plan,jointly formulated by the District and a Citizen's Task force, enjoys wide
support among user groups interested in enhancing the trails at this presen e. This area is
particularly popular with mountain bicyclists, who currently enjoy 17 miles of designated trails.
Unfortunately, up to 21 miles of unofficial trails have been created by shon cutting and the
reopening of old logging and motorcycle trails,resulting in degradation of:he natural resources
as well as creating safety, trespass, and trail use problems. The Trail Use Plan will balance the
recreational and environmental interests of trail users with the District's de,ire and responsibility
to maintain the natural resources while providing for public use.
With the assistance of this grant, the District will create new trail mileage, repair degraded trail,
eliminate some unauthorized trails,build or repair trail/vehicle bridges, and install new fencing,
gates,and signagc. The final result will be a total of 30 miles of official tra is that will best suit
the recreational desires of hikers, bikers, equestrians,balanced with the District's natural
resource protection policies.
I ur4e you to award this grant to the Midpeninsula Regional Open Space District so that it may
continue in its efforts to provide the public with a safe, positive trail experitmce at El Corte de
Madera Creek Open Space Preserve. Thank you for your consideration.
Sincerely,
. i
Eshoo
ember of Congress
AGE:rmd
THIS"Ar*MEAY PWAUO ON PAFER MADE Of RtMLED F16(n
i
TED LEMPERT
Sdn Mdteo County Supervisor
July 26, 1996
Keith Steinhart, Project Officer
Local Services Section
Department of Parks & Recreation
P. O. Box 942896
Sacramento, California 94296-001
Dear Mr. Steinhart:
I am writing to support the Midpeninsula Regional Open Space District's
application for a National Recreational Trails Fund grant. This grant will help fund
implementation of the Trail Use Plan for El Corte de Madera Creek Open Space
Preserve.
The Trail Use Plan,jointly formulated by the District and a Citizen's Task Force,
enjoys wide support among user groups interested in enhancing the trails at this
preserve. This area is particularly popular with mountain bicyclists, who currently
enjoy 17 miles of designated trails. Unfortunately, up to 21 miles of unofficial trails
have been created by shortcutting and the reopening of old logging and motorcycle
trails, resulting in degradation of the natural resources as well as safety, trespass and
trail use problems. The Trail Use Plan will balance the recreational and
environmental interests of trail users with the District's desire and responsibility to
maintain the natural resources while providing for public use.
With the assistance of tivs grant, the District will create new trail mileage, repair
degraded trail, eliminate some unauthorized trails, build or repair trail/vehicle
bridges and install new fencing, gates and signage. The final result will be a total of
30 miles of official trails that will best suite the recreational desires of hikers, bikers
and equestrians, balanced with the District's natural resource protection policies.
County fJ
Government Center — Hall o ustice and Records
U
401 MARSHALL STREET REDWOOD CITY,CALIFORNIA 94063
�GG�ADD ED Lae° DIRECT LINE 363-4569 COASTSIDE 728-0372 • FAX 363-1916
i
i
I
I urge you to award this grant to the Midpeninsula Regional Open Space District so
that it may continue in its efforts to provide the public with a safe, positive trail
experience at El Corte de Madera Creek Open Space Preserve. Thank you for your
consideration.
Sincerel
Te Lempert
Supervisor, 3rd District
TL jb
i
i
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1
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i
i
i
July 19, 1996
Mr. Craig Briton
General Manager
Mid-Peninsula Open Space District
330 Distel Circle
Los Altos, CA 94022
Dear Mr. Briton,
I was concerned after reading some articles in the S.F. Chronicle about the coyote
attack this past week in San Mateo County. From the media reports, it sounded
as if trapping was being conducted over a large area of several square miles with
plans to exterminate all the coyotes in the area. I would be very opposed to such
a policy.
spoke to John Escobar, Operations Manager of the Mid-Peninsula Open Space
District, this afternoon and he explained that only two animals found close to the
site were killed and that several others were released. I would hope that the rights
of wildlife and humans would*be balanced. I can understand that an individual
animal might need to be killed when such an attack occurs, but I feel every effort
(including DNA tests before the decision to kill animals is made) should be made to
limit the killing to individual offending animals. I would also encourage every effort
to educate human recreational users on methods to avoid such contact. I
understand that Brian Hunter's office at the Regional State Fish and Game
Department is preparing a pamphlet for the public with suggestions such as
carrying a personal alarm or stick, hiking in groups and not letting small children
go off by themselves are some of the suggestions. Mr. Escobar mentioned that
the feeding of coyotes by hikers in the area may have contributed to the tragedy -
a boy being bitten and two coyotes losing their lives.
I hope every effort will be made to encourage responsible actions on the part of
humus who share the animals' home in our county open space.
Si cer ly,
i
Dana C. Smith
434 San Diego Avenue
Daly City, CA 94014
CC: Jacquelyn Schafer, Director
State Fish and Game Department
Brian Hunter, Regional Manager
State Fish and Game Department
Regional Open S, .-e
MIDPENINSULA. REGIONAL OPEN SPACE DISTRICT
July 26, 1996
Mr. Dana C. Smith
434 San Diego Avenue
Daly City, CA 94014
Dear Mr. Smith:
Thank you for Your July 19 letter regarding the recent increase in coyote sightings and contacts
on District land. I can assure you the District shares your concern for balancing the recreational desires
of visitors with the interests of native wildlife.
As Mr. Escobar informed you, it is certainly not Our intent to exterminate all coyotes in the
area. In fact, the District is trying to minimize any impact to the coyote population, while maintaining
the public safety. This is an issue of an individual animal or animals with abnormal behavior. and Our
public responsibility is to remove that animal(s). However, it is very difficult to be 100 percent certain
that we have captured the animal in question. That is why we needed to continue trapping in the
immediate vicinity of the recent incident in order to ensure that we take the specific coyotes involved.
Unfortunately, it may take the capture of several to be sure we have accomplished that task.
Philosophically, this has been a very difficult decision and duty for us to carry Out. The District
is a protector of the land and of natural wildlife habitat, and we pride ourselves on being one of the
foremost environmental and land conservation agencies in the Bay Area. The reality of the public
safety situation, though, requires us to make some very difficult decisions. No one here is pleased that
we have to undertake this task, yet it is our duty and responsibility to assure the public safety.
The District tries to educate its constituents that they are visiting the home of a variety of wild
animals when they enjoy an open space preserve, and that they should show respect, caution, and
deference to that fact. We will continue to bring that message to the public, and we intend to resolve
this situation with minimal impact to the wildlife that lives here.
Si ee�ely,
L. Craig Britton
General Manager
LCB/incs
cc: MROSD Board of Directors
John Escobar
330 Distel Circle . Los Altos, CA 94022-1404 Phone:415-691-1200 FAX:415-691-0485 E-mail:mrosd@netcom.com 6)
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
i
Regional Open Sp :e
j
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
July 24, 1996
Mr. Fred Wilkins
P.O. Box 1127
Pacifica, CA 94044
Dear Mr. Wilkins:
Your July 17 letter to Kendall Simmons of San Mateo County Parks was forwarded to the
Midpeninsula Regional Open Space District, since this is the agency involved in the coyote situation at
Windy Hill. I can assure you that the District shares your concern for protecting the native wildlife in
the midpeninsula area.
It is certainly not our intent to exterminate all coyotes in the area. In fact, the District is trying
to minimize the impact to the coyote population, while at the same time maintaining the public safety.
This is an issue of an individual animal with abnormal behavior, and our responsibility as a public
agency, funded by taxpayer dollars, is to remove that animal. In this case, the animal had to be tested
for rabies, which requires that it be euthanized.
Philosophically, this has been a very difficult duty for us to carry out. The District is a protector
of the land and of natural wildlife habitat, and we pride ourselves on being one of the foremost
environmental and land conservation agencies in the Bay Area. No one here is pleased that we have to
undertake this task, yet it is our duty and responsibility to assure the public safety.
I agree that the public needs to understand that when they visit the open space preserves, they
are visiting wildlife habitat and must show respect, exercise caution, and exhibit deference to that fact.
The District tries to educate its visitors as to this concept. We will continue to send that message to the
public, while resolving this particular situation with minimal impact to the wildlife.
Si cefely,
L. Craig Britton
General Manager
LCB1mcs
cc: MROSD Board of Directors
Kendall Simmons, San Mateo County Parks Department
330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 . FAX:415-691-0485 . E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
JUL 2
KENDALL SIMMONS
SUPERVISOR - OF PARKS
SAN MATEO COUNTY PARKS
590 HAMILTON STREET- 4TH FLOOR
REDWOOD CITY, CA 94063 July 17, 1996
Dear Supervisor Simmons:
I read with great sadness that the Coyote suspected of molesting a young boy
was going to be "Put to sleep". Couldn't the Coyote have been relocated to some
remote part of San Mateo County, and allowed to live.
After all, Coyotes are part of the native wildlife of California, and are a part of
the ecology of nature, not something to be KILLED, because some irresponsible family
allowed their son to wander off down the trail.
I spent much of my youth in Sequoia National Forest, enjoying and studying
wildlife, and was taught by Uncle and Aunt, to respect and encourage nature. I'am
trying now to teach my 4-year-old God Daughter NOT TO KILL THINGS, just because
they inconvenience us as human beings. Spiders and tiny critters are not to be
squashed, just because they annoy us.
In the past, predators have been killed off, especially in the Midwest, and the
Rats, mice and destructive creatures have multiplied, because man has upset the
balance of nature.
THE PORTOLA VALLEY PARK INCIDENT- I would guess, was a city family,
who didn't know how to respect nature, and allowed their son to run loose along the
trail, and then were shocked that a predator, who deserved to be there, attacked their
son.
What we need in the modern day, are classes for hikers and city-dwellers, to
teach them how to respect and watch for wildlife in the California Terrain. I would not
give any permit in any PARK in California, unless some proof were given that the
Permittees had some knowledge of how to behave along the trail, how to camp, how to
respect nature. City people are destroying the California Wilderness, because they do
NOT give a damn about wildlife.
This business about Rich communities, like PORTOLA VALLEY AND AUBURN
HILLS, AND OTHERS, and wanting Mountain Lions (and Coyotes) KILLED because
they are a bother to Rich People. The woman who was jogging in Auburn Hills, was
attacked by a Mountain Lion, in its habitat.
I would bet that the young boy, "ATTACKED" by the Coyote, was simply and
incident where the young son was allowed to run loose on the trail, and the Coyote
2
simply saw him as a "target", as any predator would.
If we are going to "put to sleep" every Coyote and Mountain Lion, then let's do it
all now, quickly. Bring in the hunters - kill all the wildlife that might threaten RICH
PEOPLE"S AREAS, and get it over with. Then we can all hike in peace and
contentment -( NO MORE WILDLIFE TO VIEW OF COURSE), AND finally feel safe
along the hiking paths of the San Mateo County Parks.
I ALSO BELIEVE THAT NO CAMPFIRES SHOULD ALLOWED IN
ANY PARKS IN CALIFORNIA DURING THE HOT SUMMER MONTHS
INVARIABLY IT IS SOME CITY PEOPLE AGAIN WHO START THE
FOREST FIRES, BECAUSE THEY DO NOT KNOW ABOUT REAL
CAMPING, REAL CAMPFIRES AND RESPECT FOR THE OUTDOORS.
Please urotect all wildlife, and do not allow coyotes or any other
creatures to be "put to slee{fjust because of some attack on humans.
when you hike, stay close to each other, and most creatures will not
attack you.
I would be willing to bet that the kind of family who lets their son
run loose on the trail, would also let the family Dog run loose in their
own neighborhood. THEN. WHEN THEIR DOG bites some little child in
the neighborhood. THEY WOULD BE THE FIRST TO YELL "FOUL". IF
THEIR DOG WAS "PUT TO SLEEP" or impounded, because of possible
Rabies, or violation of the Leash Law.
Sincerely,
A Lifelong Nature
Lover and Protector
� � I
Fred M. Wilkins i
P.O. Box 1127 I
Pacifica, CA 94044
L Sv/� R�� e-v
TRAIL CENTER
Trail Information and Trail Volunteers for
Santa Clara, San Mateo, Santa Cruz, and San Francisco Counties
Malcolm Smith
MROSD
330 Distel Circle
Los Altos, CA 94022-1404
Dear Malcolm,
Thank you for the opportunity to participate in "This Land is Your Land" at
Skyline Ridge Open Space Preserve on June 9, 1996. Enclosed is our Vendor
Evaluation Form.
The event was a great way for the Trail Center, MROSD, and the other
participating organizations to meet the public, and vice versa. I also enjoyed
getting to meet the District staff and board members, and some of the people in the
other organizations.
Congratulations on pulling off a smooth, enjoyable event. We appreciate all
the months of planning and hard work that went into the day. The Trail Center
would be honored and delighted to participate again if the opportunity arises.
Sincerely,
Benjamin A. Pease
Vice President, Trail Center
3921 E. Bayshore Road, Palo Alto, CA 94303 (415) 968-7065