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Home My Public Portal About20230322 - Appropriation Committee - Agenda PacketAppropriation Committee Meeting Wednesday March 22,2023 6:00 –9:00 PM Eastern Time Virtual Meeting Google Meet joining info: Topic:Appropriation Committee Time:Mar 22,2023 06:00 PM Eastern Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/81888684565?pwd=TTV3THBYQmZ2TnBIRlpHRlNrQ0FOUT09 Meeting ID:818 8868 4565 Passcode:123146 One tap mobile +16469313860,,81888684565#,,,,*123146#US +13017158592,,81888684565#,,,,*123146#US (Washington DC) Dial by your location +1 646 931 3860 US +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 876 9923 US (New York) +1 719 359 4580 US +1 253 205 0468 US +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 360 209 5623 US +1 386 347 5053 US +1 408 638 0968 US (San Jose) +1 507 473 4847 US +1 564 217 2000 US +1 669 444 9171 US +1 669 900 6833 US (San Jose) +1 689 278 1000 US Meeting ID:818 8868 4565 Passcode:123146 Find your local number:https://us02web.zoom.us/u/kiPHyWnKD 1.Call to order 2.Public Comment 3.Budget Review:Police,Fire,Comms,DPW,Water,Sewer,Library 4.Discussion of overall budget development status 5.Discussion of report development 6.New business 7.Approval of prior meeting minutes 8.Adjourn HOPKINTON FIRE DEPT. FY’ 24 BUDGET OVERVIEW SALARIES / OPERATIONS ●Salaries: ○Increase shift staffing through overtime $158,000 ●Operations: ○Vehicle Maintenance - $20,000 (Inflation) ○Building Maintenance - $2,000 (2-Stations) ○Promotional Exam - $10,000 ○Employee Development $2,000 ○Contracted Services - Savings of $2,200 ○R&M Building Supplies $2,000 (Inflation) ○R&M Equipment Supplies $2,000 (Inflation) ○Firefighting Supplies - $3,000 (Inflation) ○Equipment $15,000 (Inflation) ○Firefighter PPE - $6,000 (Inflation) ○EMS Supplies - $5,000 (Inflation) ○Uniforms - $3,000 (Inflation) CAPITAL ●Replace - 2011 F-250 P/U with 70,000+ miles ($90,000 w/equipment) ●Replace - 2011 Chevy Tahoe with 87,000+ miles ($70,000 w/equipment) ●Replace - 25 year old Breathing Air Fill Station ($89,242.24) ●Station 2 Engineering for future addition ($70,000) DPW Meeting with the Appropriations Committee to Discuss FY 24 Budget March 22, 2023 The Vision of the DPW is to take care of the Town through a world class, sustainable Public Works Department. Our 3 big goals are: 1. Sustainable water supply 2. Service to all 3. Employee self -care FY24 Budget Request Summary Personnel Budget Requests ITEM FY 23 FY 24 Budget Impact Notes Full Time Employees (FTEs: Admin, Highway, Water, Sewer) 29 29 No Change Seasonal & Part Time 5 5 No Change Budget $2,037,081 $2,154,215 +5.8% Contractual Total Budget Requests ITEM FY 23 FY 24 Budget Impact Notes Public Works $6,549,584 $6,868,502 +4.9% Inflation & Fuel - Tree Warden $264,354 $264,354 No Change - Snow & Ice $350,000 $350,000 No Change - Waste Collection $1,172,550 $1,426,158 +21.6% Contractual & recycling Water Division $2,495,238 $2,807,316 +12.5% PFAS (+$140k) & Electricity (+64%) Sewer Division $2,416,682 $2,425,611 +0.4% Electricity (+64%) Capital Requests ITEM VALUE Wood St Drainage Improvement - Eliminates drainage discharge onto private property $348,000 Downey Place Drainage Improvement - Removes flooding on street and private property $75,000 Reconstruct Pratt Way (Fruit St Fields) - Corrects sub -standard pavement conditions $260,000 Reconstruct Mt. Auburn & Evergreen Cemeteries - Removes unsafe road conditions $220,000 Replace Street Sweeper - Replaces an 18 year old sweeper $305,000 Replace Caterpillar Loader - Replaces an 18 year old loader $240,000 Replace Caterpillar Backhoe - Replaces an 18 year old backhoe $195,000 Replace Super Duty Dump Truck (Water Division) - Replaces an 18 year old dump truck $285,000 3/17/23, 9:59 AM FY24 Tab C - Google Sheets TOWN OF HOPKINTON BUDGET STRATEGIC IMPACT WORKSHEET FISCA L YEAR 2024 PUBLIC WORKS BUDGET/SERVICE ARE A SPECIFIC RISK OR OPPORTUNITY PERFORMANCE OUTCO MES AND IMP ACTS Maintain surface stree ts and sidewalks Risk - deferred maintenance will result in degraded service and higher long-term aggregate costs; Opportunity - expanded sid ewalks could pr omote pedestrian safety, mobility and inclusion in the core districtrict, impr oved Pavement Condition Ind ex makes H opkint on streets safer and more user friendly for all m odes of transportati on Miles of surface streets; Paving Conditi on Index; Miles of Sidewalk Prov ide clean, pota ble water Risk - water that does not me et standards can affect public health, requires higher costs to provid e alternate water, testing, filtration, etc. and affects customers and businesses alike. Opportunity - provide sufficient water that exceeds standards to meet the needs of existing customers, support residential growth, and busi ness development. Compliance with DEP regulations, number of wat er connections, water revenues, millions of gallons pumped Remove and treat sewage Risk - sewer o verflows harm the environment, create health concerns, and subject the town to costly cleanups and DEP fines. Opportunity - meet the needs of existing customers as well as support residential gro wth and business development . Compli ance with DEP regulations, number of sewer c onnections, sewer revenues, millions of gallons of sewage treated Remove snow and ice Risk - ine ffective removal of snow and ice leads to uns afe roads, vehicle accidents, and inhibits the timely delivery of emergency services to people in need . Opportunity - smooth travel for residential and business purposes, safe student access to schools, efficient delivery of emergency services . Number of st orms, tons of salt spread Manage stormwate r Risk - flooding, damage to public and private pr operty . Opportunity - preservation of environmentally sensitive areas, scenic vistas, and protection of public infrastructure. Number of catch basins rep aired Manage the colle ction of municipal solid waste and recycling Risk - uncollected trash and recyciables will leave the town lo oking poorly and will lead to public health issues. Opp ortunity - timely collection of trash will keep the town and residents homes fr ee fr om trash, disease, rodents, and pests and will make for a much more attractive community. T ons of trash and recycl ables c onnected https://docs. google .com/spreadsheets/d/16twn6dNR5gd87nALgK70gZDVfsPUw2fy3LfYZklY5SY/edit#gid=1163431234 1/2 3/17/23, 9:59 AM F Y24 Tab C - Google Sheets Maintain Traffic Signal Infrastructure Risk - po orly maintained traffic signal infrastructure leads to accidents and p oor traffic flow . Opportunity - improved traffic flow, less traffic congestion d owntown, faster delivery of emergency services, and improved public transportation. Number of traffic signals, signal outages Keep parks and cemeteries beautifully maintained Risks - poorly maintained parks and cemeteries discourages use by the public and disrespects buried loved ones. Opportunity - safe public spaces for public enjoyment and use, more opportunities for recreating, and preserving the natural beauty of the community . Acres of land maintained Manage Town's urban fore st Risk - dead t ow n tr ees can cause incredible damage, injury, and death when improperly managed and removed when necessary. Opportunity - a well maintained urban forest adds to the natural beauty and vistas of the community and helps keeps residents safe. Number of dead trees removed, number of power outages due to downed trees Emerge ncy Preparedness and Response Risk - a lack of preparedness leads to extended emergencies and threats to life and prop erty . Opp ortunity - swift emergency resp onse, due to appropriate preparedness, reduces the risk of damage to life and property. Number of storms responded to Conduct cemetery burials Risk - residents not being able to bury their loved ones in their community to remain close to them . Opportunity - generations being able to live their lives out in their community. Number of burials Administer the issuance of wate r, sewer, street opening, and driv eway permits Risk - illegal connections and constructi on that does n ot meet local regulations, threats to public health and safety, and loss of revenue . Opportunity - a well managed community with infrastructure that meets regulations and protects public health and safety. Number of permits issued M aintena nce of the Town's vehicle flee t Risk - increased cost of maintenance at private garages, non-functional emergency vehicles reducing the efficient delivery of emergency services. Opportunity - efficient delivery of emergency services, depe ndable v ehicles to support town functions. Number of vehicles maintained, reduced amount of money paid to outside mechanics https://docs.google. co m/spreadsheets/d/16twn6dNR5gd87nALgK70gZDVfsPUw2fy3LfYZkIYSSY/edit#gid=1163431234 2/2 Public Safety Communications FY2024 Budget Discussion Appropriations Committee Meeting -March 22,2023 Budget Request Summary FY 2023 FY 2024 Impact Personnel Services $742,595.00 $796,232.00 6.7 %increase Operations/Expenses $56,935.00 $56,935.00 No change Total $799,530.00 $853,167.00 6.7 %increase Summary of Increase: Personnel Services: ~Contractual Increases ~New Start:Emergency coverage Operations and Expenses: ~No increase/Level funded NOTE:Original increase was 11%.Reduced to 6.7%after the request from the Select Board. Police Department Budget Presentation Vision: HERE FOR EVERYONE - ALWAYS. FY 2024 Priority Goals We believe that exceptional service lasts well beyond the call! WHAT WHY Community Interaction and Relationship Building to Sustain Legitimacy To enhance transparency, accountability and trust Consistent and Constitutional Crime Prevention in a Fair and Impartial manner Enhance town-wide safety and protect civil liberties Protecting the Health and Wellness of our Personnel Through Awareness and Professional Collaboration. Enhance safety and quality of life BUDGET/SERVICE AREA SPECIFIC RISK OR OPPORTUNITY LINK TO TOWN VISION OR STRATEGIC OBJECTIVE PERFORMANCE OUTCOMES AND IMPACTS Marked Patrol Enhanced feeling of safety and engagement opportunities Maintain Hopkinton as safe community Active presence in neighborhoods Response to Calls for Service Provide service in time of need Maintain Hopkinton as safe community Direct Service Response Crime prevention Crime reduction, mitigation and recovery Maintain Hopkinton as safe community Crime prevention messaging and education Investigations Response to crime scenes and follow through investigations Maintain Hopkinton as safe community Case forwarded for prosecution to DA's office Traffic Safety Crash/citizen complaint response Maintain Hopkinton as safe community Crash reduction. Citizen education Community Engagement Increased awareness of PD functions Inclusive/transparent communications Attendance/education/public ation/listening Prosecution Justice for victims Maintain Hopkinton as safe community bring complete and thorough case to court for prosecution Fleet Maintenance Extend life of fleet vehicles and reduce down time Protection of town assets reduced down time, extended life cycle of fleet vehicles Training/wellness Enhance staff training level in technical, practical and intellectual fields Maintain Hopkinton as safe community Provide excellence in training School District Support Support the district at every level Maintain Hopkinton as safe community Transparency, community building and safety Detention Protection of staff and detainees Maintain Hopkinton as safe community Community Building and Safety Emergency Preparedness Prevention/response/r ecovery/mitigation Maintain Hopkinton as safe community NEW STARTS Item Opportunit y or Risk to be Addressed Requ ested Actio n to Addre ss Oppo rtunit y or Risk Expected Outcome and Impact, Quantified if Possible Benefit 1-Time or Recurrin g FY24 Cost Personne l FY24 Cost Total Benefit to Community Stakeholders Strategic Objective Supported Citizen Engagement Increased awareness and education in the roles, responsibilit ies and expectation s of Law enforcemen t in the country and the community Com munit y Engag ement sessio ns Deliver in person awareness and education sessions to the community population Recurring $5,076 $5,076 Expanded awareness of police functions duties and responsibilities Inclusive/Transparent communications IMPACT FY 2023 FY 2024 Impact Personnel Services $ 2,913,989.00 $3,229,814.68 10.83% increase Operations/Expenses $ 189,506.00 $ 189,506.00 No change Total $ 3,103,495.00 $3,419,320.68 10.2 % increase FY24 Capital Request Hopkinton Police Department FY 2024 Requested Amount Potential Pay-Go Potential Excluded Debt Police Patrol Cruiser Replacement (3) $205,000 $205,000 0 Presentation of the Library FY24 budget request to Appropriations (3/22/23) The Library’s mission is to inspire exploration,discovery,and engagement as we enrich and strengthen the social network of our diverse community. The Library’s 2023 Action,approved by the Board of Library Trustees and on file with the Massachusetts Board of Library Commissioners lays out the tasks that the Hopkinton Public Library will undertake in 2023 to move forward on the priorities identified in our Strategic Plan. Specifically,we look to: ❏Increase collaboration and communication with residents,community groups,and other Town entities to support, cultivate,and expand library services. ❏Facilitate community discourse to ensure an informed citizenry. ❏Support residents'engagement with their community's past,present,and future by providing access to Hopkinton’s historical resources. ❏Encourage staff to build deep community relationships and knowledge,and to leverage these connections to expand and enrich our users'lives. ❏Invest in a wide variety of formats,that allows us to continue to evolve in response to both traditional and emerging community needs and interests. ❏Identify and address racism and other biases,systemic injustice,and inequity in our delivery of library services. ❏Actively seek community partners for broadened benefit to and inclusion of all. ❏Increase our availability to include some Sunday hours. The desire to address these goals and their subsequent actions were voiced by the public in the community surveys that were part of the Library’s FY22 -FY27 strategic planning process. In order to let us meet these goals,last year ’s Annual Town Meeting supported the hiring of four new full-time staff members.These included: ❏Head of Circulation &Technical Services ❏Head of Reference &Technology ❏Head of Youth Services ❏Assistant Director The FY23 Budget funded the first position for a full year,and the other three positions for a ½year.Our FY24 Budget request includes funding all four positions for a full year.It also addresses increases based on the new Classification and Compensation schedule,and allows for the continued use of substitutes. The 12.8%increase in our Personal Services line funds these promised increases.We have requested a 0%increase in all other expenses.