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Home My Public Portal About19961211 - Agendas Packet - Board of Directors (BOD) - 96-25 Regional Open ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 96-25 REGULAR MEETING BOARD OF DIRECTORS AGENDA* 7:30 P.M. 330 Distel Circle Wednesday Los Altos, California December 11, 1996 (7:30) ROLL CALL ** ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA *** ADOPTION OF CONSENT CALENDAR -- N. Hanko *** APPROVAL OF MINUTES November 13, 1996 (Consent Item) *** WRITTEN COMMUNICATIONS (Consent Item) BOARD BUSINESS (7:45) 1. Legislative Briefing by Ralph Heim of Heim, Noack & Spahnn of Sacramento -- C. Britton (8:15) 2. Certification of Election Results of Ward 7 and Administration of Oath of Office for Directors Cyr (Ward 3), Smernoff(Ward 4) and Nitz (Ward 7) -- J. Fiddes 8:30 3. Authorization to Refer Additional Do Access at Wind Hill n Space ( ) g Y � Pa Preserve Back to Use and Management Committee for Additional Consideration-- R. Anderson (8:50) 4. Review of Public Notification Procedures Relative to Acquisition and Removal of the Barn Structure at Sierra Azul,Open Space Preserve and Notice of Contract Completion for the Structures and Debris Removal Project at Sierra Azul Open Space Preserve -- D. Woods *** 5. Incorporation of Previously Adopted Revisions to the Personnel Policies and Procedures Manual for Office, Supervisory, and Management Staff-- D. Dolan *** 6. Authorization for General Manager to Execute Agreement with Nationwide Companies of Napa to Auction Surplus Vehicles -- J. Escobar 330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 m FAX:415-691-0485 r E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager;,L..Craig Britton *** 7. Cancellation of December 25 Regular Meeting and Scheduling of December 18 Special Meeting -- J. Fiddes (9:10) INFORMATIONAL REPORTS -- Directors and Staff *** REVISED CLAIMS (Consent Item) CLOSED SESSION - (Continued, if necessary) ADJOURNMENT *NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items on the consent calendar shall be =roved without discussion by one motion. Board members. the General Manager, and members ot the public may re+-uest that an item be removed ,from the Consent Calendar during consideration of the Consent Calendar. Regional Open ce Will MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REGULAR MEETING Meeting 96-23 BOARD OF DIRECTORS November 13, 1996 MINUTES I. ROLL CALL President Nonette Hanko called the meeting to order at 7:35 p.m. Members Present: David Smernoff, Mary Davey, Betsy Crowder, Peter Siemens, Nonette Hanko, Wim de Wit, and Teena Henshaw. Staff Present: Craig Britton, Jean Fiddes, Sue Schectman, Michael Williams, Mary de Beauvieres, John Escobar, Malcolm Smith, Julie McCullough, and Del Woods. 11. ORAL COMMUNICATIONS Jobst Brandt, 351 Middlefield, Palo Alto, spoke regarding the gate on Portola Heights Road, noting he did not think that taxpayers or the District should pay for an electric gate. C. Britton explained why it serves the District to have the electric gate, said the cap on the District's involvement is $10,000, and briefly outlined the on-going discussions regarding the gate. Dave Perrone, 316 Ridge Road, Woodside, said he and members of the Save Skyline Open Space Committee will be attending Board meetings, noting they want to work with and support the District. III. ADOPTION OF AGENDA Motiom D. Smemoff moved that the Board adopt the agenda. P. Siemens seconded the motion. The motion passed 7 to 0. IV. ADOPTION OF CONSENT CALENDAR B. Crowder removed the October 23 minutes, N. Hanko removed agenda item 5, AMLrQval to Apply for $500.000 Grant from the Environmental Enhancement and Mitigation Program for the 481-Acre Lobitos Creek Headwaters Acquisition Project, and Harry Haeussler, 1094 Highlands Circle, Los Altos, removed agenda item 9, Request for Authorization to File Amicus Brief in Action by Driscoll Ranches. LLC. to Quiet Title to Sears Ranch Road and Other Public Roads Near La Honda Creek Open Space Preserve (San Mateo Court Case No. 304055). Motion: W. de Wit moved that the Board adopt the Consent Calendar, including responses to written communications from Ms. Jean A. Rhea, 600 Rainbow Drive #152, Mountain View; Mr. Harry Haeussler, Jr., 1094 Highland Circle, Los Altos; and Mr. Bob Kain, President, Responsible Organized Mountain Pedalers, P. O. Box 1723, Campbell; agenda item 4, Seasonal Trail Closures; agenda Rem 7, Denial of Claim Against the District Filed by Lawrence Anthony Wargo: agenda'Rem 8, Cancellation of November 27 Regular Mee-tiny, and Srhedtifing of a Wednesday- November 20 5=ial Mee-finly- and 330 Distel Circle • Los Altos, CA 94022-1404 o Phone:415-691-1200 e FAX:415-691-0485 * E-mail:mrosd@netcom.com 0 Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit Genera!Manager: L.Craig Britton Meeting 96-23 Page 2 Revised Claims 96-19. B. Crowder seconded the motion. The motion passed 7 to 0. V. APPROVAL OF MINUTES October 23. 1996 B. Crowder requested that the last sentence of the first paragraph of Informational Reports on page 8 of the minutes be amended to state that she, C. Britton, and M. de Beauvieres had met with members of the Portola Valley Council, Planning Commission, and staff regarding the Windy Hill parking lot. Motion: B. Crowder moved that the Board approve the October 23 minutes as amended. M. Davey seconded the motion. The motion passed 7 to 0. VI. BOARD BUSINESS A. Agenda Item No. 1 - Proposed Acquisition of 80-Acre Young Prope�i y for $200,000 as an Addition to Mt. Umunhum Area of Sierra Azul Oven Space Preserve, Tentative Adoption of Preliminary Use and Management Plan Recommendations for the Propgrty. Including Withholding the Property from Dedication as Public Oven Space. and Determination that Recommended Actions Categorically Exempt from CEQA - (R=rt R-96-119) J. McCullough showed the location of the property on a map and C. Britton presented the staff report. Jobst Brandt said the ridge is one of the most scenic spots in the Bay Area. He described the view and said he used to ride in the area but the County has allowed those who live there to usurp control. He said he looks forward to when he can again travel the trail safely and hoped the District does something about the situation. N. Hanko told Board members to call staff if they wish to tour the area. Motion: D. Smernoff moved that the Board determine that the recommended actions are categorically exempt from the Califoria Environmental Quality Act as set out in this report; adopt Resolution 96-39, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Young); tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report, including naming the property as an addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve; and indicate their intention to withhold the property from dedication as public open space at this time. P. Siemens seconded the motion. The motion passed 7 to 0. B. Agenda Item No. 2 - Proposed Gift of 0.32-Acre Oren Space Easement Over the Weil/Zuanich Props y as an Addition to the Kennedy-Limekiln Area of Sierra Azul Meeting 96-23 Page 3 QW—n Space Preserve; Tentative Adoption of Preliminary Use and Management Plan Recommendations for the Easement, Including Withholding the Easement from Dedication as Public Oren Sym, and Determinationthat Recommended Actions Categorically Exempt from CEOA - (Report R-96-121). M'. Williams presented the staff report and showed the location of the property on a map. The easement is visible from Limekiln Trail and will prohibit development of the property and protect its natural condition. He said there are six more of these small parcels in the area. Motion: M. Davey moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in the staff report; adopt Resolution 96-40, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Accepting Gift of an Open Space Easement, Authorizing Officer to Execute Certificate of Acceptance of Gift to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary to Closing of the Transaction (Sierra Azul Open Space Preserve - Weil/Zuanich Property); tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report, including naming the easement as an addition to the Kennedy-Limekiln Area of Sierra Azul Open Space Preserve; and indicate their intention to withhold the easement from dedication as public open space at this time. P. Siemens seconded the motion. The motion passed 7 to 0. C. Agenda Item No. 3 - Informational Slide Presentation on Phase I Trail Improvements at El Corte de Madera Creek Oren Space Preserve - ft= R796-120) M. de Beauvieres showed overheads and slides of the trail construction projects completed or underway on the Preserve. She said volunteer groups, including Responsible Organized Mountain Pedalers (ROMP), had participated in several work days and another volunteer event is scheduled for November 16 on the Leaf Trail extension. Staff and volunteers will be honored at an opening celebration scheduled for 3:00 p.m. on that day. M. de Beauvieres described winterization of the crossing of El Corte de Madera Creek which will take place before winter rains begin. She also showed trail closures and where map boards have been posted at three key trailheads: Skeggs Point, Methuselah, and Gordon Mill. C. Britton said staff did a marvelous job of threading their way through the different uses and making sure the trails meet the needs of all affected groups. B. Crowder noted that ROMP put forth enormous effort on the project. D. Smernoff said staff has done a great job in the way they have worked with volunteers. Meeting 96-23 Page 4 J. Escobar said the volunteer groups now have a greater appreciation of what the District is trying to do and of the extent of maintenance required. He said they have added four volunteer projects and talked about supervising them. D. Agenda Item No. 5 - Approval to Apply for $500,000 Grant from the Environmental Enhancement and Mitigation Program for the 481-Acre Lobitos Creek Headwaters Acquisition Project - (Report R-96-116) C. Britton stated that staff had drafted a letter to Representative Tom Campbell clarifying issues he had raised in regard to the grant. He also answered Mr. Haeussler§ questions about the grant, stating that the District will follow the criteria in the grant program. Motion: B. Crowder moved that the Board adopt Resolution No. 96-41, a Resolution of the Board of Directors of the 11 idpeninsula Regional Open Space District Approving The Application for Environmental Enhancement and Mitigation Program Funds Under Section 164.56 of the Streets and Highways Code for the Lobitos Creek Headwaters Acquisition Project. D. Smernoff seconded the motion. The motion passed 7 to 0. E. Agenda Item No. 6 - Mid-Year Program Evaluation for 1996-1997 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional QWn SMO District - (Report R-96-115) C. Britton asked each manager to highlight their portion of the report which covered the first six months of the fiscal year. He called attention to the addendum which was a summary of projects and activities described in the Action Plan and Relative Site Emphasis that are in-progress or have been completed this fiscal year. Quen Space Acquisition M. Williams highlighted progress in this program including the Negotiations and Special Projects and Enterprise Subprograms. He said the District acquired 224 acres of open space lands since April 1, 1996. The District§ residential properties are fully occupied. He described the work, including clearing brush, being done by the tenant in the Thornewood residence. He said there are parties who may be interested in a longer term lease for that property. C. Britton said the ad hoc Thornewood Committee was originally established to monitor the long-term tenant at Thornewood. He recommended turning this assignment over to the Acquisition and Enterprise Committee. In regard to Teague Hill, C. Britton said there are difficult problems having to do with water supply and winterization of the road, as well as obstacles from the local jurisdiction. Staff will report back to the Board as the project proceeds. Meeting 96-23 Page 5 Open Space Planning Program D. Woods reported on progress in the Regional and Long-Term Planning Subprogram, including filling the resource management specialist position, revision of the Use and Management Plan, and team performance evaluation procedures. In regard to the Site Planning and Implementation Subprogram, M. de Beauvieres reported that a visitor survey regarding Purisima Creek Redwoods Trail got a large response. She informed the Board that staff hopes to have the notice of completion for Skyline field office construction at the December 11 meeting. M. de Beauvieres said an overall study regarding parkin is underway ay at Fremont Older Open Space Preserve, but construction of the lot has been postponed until spring. Issues with the neighbors have been worked out. M. de Beauvieres said that the plan is to demolish the old sewage treatment plant at Pulgas Ridge and develop the parking next summer. C. Britton said the Board should be aware that a lot of time on the planning staff has been spent in becoming a self managed work team. He thought they had done an excellent job in dealing with unanticipated tasks, as well as making progress on those in the plan. Operations Progrmm J. Escobar said there have been a lot of staff vacancies, including some seasonal employees. He highlighted the volunteer program and outlined progress on the update of the Operations Manual. Public Affairs Program M. Smith gave a brief overview of plans for the Districts 25th anniversary celebration which will include sale of promotional items and a banquet in November. There might be a full-scale mailing regarding the event; the mailing list is currently 14,500. In regard to transfer of personnel into his department, M. Smith said they are working together to make the transition. Administration Proum J. Fiddes highlighted approval of the Financing Authority which she characterized as the largest, most creative, and most beneficial piece of financing the District has ever done. She also said that hiring activities have been greater than anticipated at the start of the year. S. Schectman briefed the Board on the legal section's activities during the first six Meeting 96-23 Page 6 months of the year. The Board agreed that it would be beneficial to add a legal support/research section to the Action Plan. Motion: T. Henshaw moved that the Board accept the 1996-1997 mid-year program evaluation as contained in the staff report and discussed at this meeting. P. Siemen seconded the motion. The motion passed 7 to 0. F. Agenda Item No. 9 - RgQuest for Authorization to File Amicus Brief in Action by Driscoll Ranches. LLC, to Quiet Title to Sears Ranch Road and Other Public Roads Near La Honda Creek QW—n Snare Preserve (San Mateo Court Case No. 394055) - (R=rt R-96-122) S. Schectman reviewed staffl recommendations and showed a map of the area. In regard to questions about the District§ involvement, C. Britton said it is to the District§ benefit for the roads to remain public. n• D. Smernoff moved to accept legal counsel§ recommendation to submit Amicus brief in action by Driscoll Ranches, LLC, to quiet title to Sears Ranch Road and other public roads near La Honda Creek Open Space Preserve. P. Siemens seconded the motion. The motion passed 7 to 0. VII. INFORMATIONAL REPORTS B. Crowder said she had attended two dedications of the Ridge Trail, one at Sweeney Ranch and the other in Sonoma County. M. Davey reported that she had attended the dedication of 3-1/2 miles of trail in Jack London State Park (part of the Ridge Trail). Don Murphy was there and said he felt there would be a state bond issue for parks and open space in the next election. She thanked J. Escobar and Dennis Danielson who took her for a ride on Skyline to see the gaps in the Ridge Trail. D. Smernoff said he toured the Sierra Azul area with Ranger Phil Hearin. He also reported that Dr. Freund had received the letter regarding the eclipse activity and was pleased with the District's response. He said the City of Palo Also voted to approve the management plan for the Arastradero Preserve. C. Britton reported on the following: 1) the mid-year financial report from Controller M. Foster was contained in the Board§ packet; 2) the invitation to a reception for outgoing members of the Santa Clara County Board of Supervisors. He said he will be asking Diane McKenna to come to the meeting where the Board will pass a resolution of appreciation for her support; 3) Judy Law is leaving the District staff after 5-1/2 years; 4) Ralph Heim will be at the December 11 meeting; 5) as the result of no park bond act being passed, there will be a strategy meeting on November 22 with the Planning and Conservation League; 6) a delegation set up by the Open Space Council met with Sen. Thompson who indicated he is committed to a park bond issue in 1998. They will focus on working with the Coastal Conservancy and designing Meeting 96-23 Page 7 legislation. J. Escobar said he had represented the District at the National Recreation and Park Association Conference in Kansas City. The highlight was being present when Tony Look received an award for over 30 years of volunteerism. He said Paul Romero nominated him and is planning a reception to honor Mr. Look. Regarding a suggestion that Paul Romero be invited to a Board meeting, C. Britton said the District will probably have a joint meeting with the Santa Clara County Parks and Recreation Commission and review the Regional Open Space Plan. He acknowledged the presence of Mr. Kenneth Nitz, newly elected Board member for Ward 7, at the meeting. VIII. ADJOURNMENT The meeting was adjourned at 9:40 p.m. Roberta Wolfe Recording Secretary Claims No. 96-19 Meeting 96-23 Date: Nov. 13, 1996 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1 101 41.31 Acorn Naturalists Resource Documents 1 102 166.71 A-1 Sanitation Sanitation Services 1 103 139.69 Randy Anderson Reimbursement--Vehicle Expense and Field Supplies 1104 185.86 Arne' Sign & Decal Co., Inc. Vehicle Decals 1 105 53.71 A T-& T Telephone Service 1 106 2,000.00 Bay Area Open Space Council Membership Dues 1 107 199.77 Beck's Shoes, Inc. Uniform Boots 1 108 15.00 Best Internet Communications Monthly Internet Service 1109 201.44 Blauer. Uniform Expense 1110 5,375.76 Brian Kangas Foulk Survey and Civil Engineering Services-- Teague Hill Property 1111 1,289.83 L. Craig Britton Reimbursement--Land Trust Alliance Conference and Meal Conference 1 112 458.32 Carleen Bruins Reimbursement--Conference Expense 1113 147.34 California Water Service Company Water Service 1114 28.63 Capitol Enquiry Inc. Resource Documents 1115 168.50 *1 Dave Chapman ATV Training Instructor 1116 1,810.00 Sheryl Marioni Cochran Planning Consulting Services 1 1 17 425.39 Annette Coleman Reimbursement--Field Supplies 1118 200,000.00 Commonwealth Land Title Young Acquisition 1119 253.60 Communications & Control, Inc. Mt. Umunhum P G & E Pump 1120 80.00 *2 Concern Semi nar--D.San guinetti and A. Coleman 1 121 312.84 Patrick Congdon Reimbursement--Field Supplies 1 122 84.42 Conney Safety Products Field Safety Supplies 1 123 417.50 Con's Backhoe & Lumber Water Line Repair--McDonald Ranch 1 124 119.00 Council on Education in Management Subscription Renewal 1125 1,653.53 Craftsmen Printing Environmental Awareness Poster Printing 1 126 4,500.00 Dana Property Analysis Property Appraisal Service 1 127 81.34 Deluxe Business Forms Office Forms 1 128 1,335.00 Department of Water Resources Annual Dam Fees-Skyline 1129 2,423.10 Diamond Cabinets, Inc. Cabinets--Daniels Nature Center 1 130 208.07 Dyna-Med Field Safty Supplies 1130 895.31 John Escobar Reimbursement--NRPA Conference 1 131 65.00 *3 ETS EMT Recertification--K. Miller 1 132 2,820.00 Flinn Gray & Herterich Insurance Coverage 1 133 1,596.32 Foster Bros. Security Systems, Inc. Locks and Keys 1134 951.52 Fry's Electronics Office Supplies--HP Scanner 1 135 62.40 G & K Services Shop Towel Service 1 136 350.63 Goodyear Auto Service Center Tire Repair and Tires 1137 142.12 Grainger Field Supplies 1 138 111 .85 GTE Mobilnet Cellular Telephone Service 1 139 319.27 Guy Plumbing & Heating, Inc. Enterprise Rental Plumbing Repair 1140 684.21 Virg Harkins Signs *1 Urgent Check Issued October 31, 1996 *2 Urgent Check Issued October 23, 1996 *3 Urgent Check Issued November 7, 1996 Page 1 Claims No. 8849 Meeting 96-23 Date: Nov. 13, 1998 Revised M|OPEN|NGULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1141 120.00 Institute of Computer Technology Class Registration--D. Topley 1142 378.58 Jodi Isaacs Reimbursement--Conference Expense 1143 1,567.77 Jeda Publications, Inc. Brochure Printing 1 144 729.42 Kaiser Cement Corporation Beaeronk 1 145 103.20 John Kovvo|eaN Reimbursement--Conference Ai/fare � 1146 1'438.07 Lanier Worldwide, Inc. Copier Machine Lease and Toner � 1 147 985.00 Land Trust Alliance Rally '96 Conference--Britton and Williams 1 148 61.50 Judy Law Vehicle Expense 1 149 304.17 Los Altos Garbage DumnpsterFiento| 1150 315.00 Town of Los Gatos Construction Management Services-- Skyline Field Office 1151 279.58 Lucent Technologies A T @ T Maintenance Service 1 152 1'052.40 K8erxvin A. Mace Acquisition Consulting Services 1 153 398.00 Marie K8oGough Consulting Services--Accounting 1 154 263.63 Paul K4nKoxvon Reinnburoennont''Field Supplies and � Vehicle Expense 1 155 262.91 McGrath RontCorp Skyline Ranger Office Rental � 1 156 190.93 K8offmt Supply Company Sanitation Supplies � � 1157 4'000.00 °4 Navonane Industries, Inc. Postage � 1158 19.50 Nozoomn 8hoU Monthly Internet Service 1159 194.35 Nmtmtart' Inc. Computer Repair Service 1160 40.09 Noble Ford Tractor, Inc. Tractor Part 1161 47.27 Northern Energy Propane � 1162 1'359.82 Pacific Bell Telephone Service 1163 288.74 Peninsula Blueprint, Inc. B|ua|inem' Prints and Copies 1 164 112.77 PIP Printing Newsletter and Brochure Printing 1165 7.45 Pitney 8ovveo Credit Corporation Mailing Machine Tax Fee � � 1166 17'048.07 Platypus Studio Phase || Nature Center Exhibit Deposit 1 107 3'000.00 Town of Porto|a Valley Planning Department Retainer � � 1168 12.87 Precision Engravers Name Tog Engraving 1169 28.55 Rancho Cobbler /& Cleaners Boot Repair 1 170 1.49 Rancho Hardware Shop Supplies 1171 34.13 Rayne Water Conditioning Water Service 1172 30.00 Rich's Tire Service Tire Repair 1 173 801.70 Reed @ Graham Inc. Road Repair Materials 1174 1'320.08 Roy'm Repair Service Vehicle Repair and Maintenance 1 175 795.48 Russ Entnqohnaa' Inc. Signs and Decals 1 178 185.58 Safaty'K|enn Solvent Tank Service 1 177 1'470.00 Jane Sa|trnan Planning Consulting—Parking Lot Studies 1 178 337.80 Son Jose Mercury News Recruitment Advertisement 1 179 467.82 San Francisco Newspaper Agency Recruitment Advertisement 1180 511.75 Susan Smhectrnan Reim bunsomnant-'Confavenoe Expense 1 181 250.00 James Scott Arborimt--Report and Tree Survey 1 182 162.37 Shell C}i| Fuel | 1 183 1'823.78 John Shelton, Inc. Culverts | 1184 169.17 Skyline County Water District Water Service . °4 Urgent Check Issued November 7. 1996 | Page | �� | �� ---�----- � ---- �� Claims No. 96-19 Meeting96-2 Date: Nov. 13, 1096 Revised K8|OPEN|NSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 1185 1,500.00 Sutter Equipment Company Trail Machine Ren7al 1186 000.00 TaoTurnps Temporary Receptionist 1187 34.840.00 Tag Group Corporation Construction Comnpany—Shy|ineOffice 1188 1.308.00 Target Specialty Products Weed Abatement Chemicals � 1188 2'182.20 Taylor Rental Equipment Rental 1 190 133.88 TrmnoCorn Corporation Vehicle Equipment and Repairs � 1191 33.53 Unocal Fuel � � 1 192 773.00 U.S. Rentals Field Equipment Rental 1183 1'155.00 Ehno Vitanze Consulting Services--Contracting � 1194 379.45 VVoarGuard Uniform Expense � 1195 117.53 West Coast Aggregates, Inc. Baoeronk � 1196 158.11 The Workingman's Emporium Uniforms 1197 1'019.26 Mike Williams Reim bursernnnt—Land Trust Alliance Conference and Vehicle Expense 1198 300.00 Roberta VVo|fo Recording Services 1199 130.59 Yerdbind Equipment Sales Equipment Repair Parts 120OR 18'000.00 Diane Holmes & The Law Offices of Settlement Agreement Robert J. Logan 1201R 448.59 Petty Cash Office Supplies, Local Business K8eedngf Resource Documents, Vehicle Expense and Field Supplies Total 338.222.90 - , � � � Page i Jobst Brandt, 06 :31 1 Ll/20/96, Alpine Road RtSPDNSt ACTION PROPOSED BY STAFF Beard President Atitnovledte/Respond From: Jobst Brandt <j brandt@hplabsz .hpl .hp. com> Director AckaovledS*/Respond Subject : Alpine Road Staff Ackn..ledSe/Respond To: mrosd@openspace .org (MROSD Malcolm Smith) Draft Response Attached Date : Wed, 20 Nov 1996 1 8 : 3 1 :2 2 PST Staff to be Directed o t Prepar. Draft Au pon•• for Board Coaaidarac Ten per Board Direeclva(s) 18 Nov 96 No Response Necessary Dear Members of the MROSD board, A year has passed since I first wrote concerning the damage done to Alpine road by road "repair" work. As I mentioned then and again in March of this year, the task of destroying the road could not have been more subtly done than it was . Superficially it appeared that the road had been improved, while in fact most drains had been destroyed. Berm cuts that I had maintained for years, as well as working culverts, were covered or blocked with amounts of soil that defied manual shoveling. It was at this time that I gave up the effort of maintaining the drainage . As I predicted, the road washed away at a point where a working culvert had been blocked. Similar places will suffer this winter. I believe it is not coincidental that the county has expressed its intention of abandoning the road now. It was my belief that this was the intention at the time of the grading. This belief was reinforced by a rude telephone call that I received last spring, from the county maintenance department, after one of my communications with MROSD had been forwarded to it . In face of this situation, I believe only personal diplomacy between MROSD and the county can insure that Alpine will remain a road. A road that gives access to Skyline Blvd and the open space preserves along the ridge for the thousands of annual users who cherish this beautiful and safe route . It is our park connection with the outdoors as well as a short and direct access to Skyline Blvd for the fire department in Portola Valley. It should not be allowed to wither to a narrow trail as it surely will if abandoned as a road. Please do not let this valuable lineal park be abandoned by the county. The road is a public asset whose significance lies not in volume of automobile traffic carried but in its access to nature . Sincerely, Jobst Brandt <jbrandt@hpl .hp.com> 351 Middlefield Rd. Palo Alto CA 94301 (415) 857 6680 bus (415) 323 1549 res Printed for Malcolm Smith <mrosd@openspace.org> 1 Regional Open Sr -e 2 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Mr. Jobst Brandt 351 Middlefield Rd. Palo Alto, CA 94301 Dear Mr . Brandt: Thank you for your letter of November 20 , 1996 urging the District ' s Board of Directors to do our best to convince the San Mateo County Board of Supervisors to continue to maintain Alpine Road. The District' s Board reviewed your letter at its Regular Meeting last night. We have been following the issue of the abandonment of Alpine Road for some time. At our September 25, 1996 Regular Meeting, we formally adopted a resolution urging San Mateo County to continue to maintain Alpine Road as a trail route and emergency access. This is the strongest action that the Board ,can take in such a case. The resolution was forwarded to the San Mateo County Board of Supervisors on September 27 . District staff continues to review and comment on the landslide repair studies prepared for the Department of Public Works . Staff has formally requested that San Mateo County' s Director of Public Works Neil Cullen facilitate a joint tour of the slide area for members of the Board of Supervisors and Open Space District Board Members. We hope that you also have written, or will write, to the San Mateo County Board of Supervisors to express your opinion and concerns. Sincerely, Nonette Hanko, President Board of Directors cc: Board of Directors 330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 . FAX:415-691-0485 . E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton RRSPONSA ACTION PROPOSE BY STAFF NOV. 27, 1996 a board Freaidenc Acknovled /Ras and A ? Director Acknowledge/Respond XStaff Aekeovledge/Respond Draft Response Accac had MIDPENINSULA REGIONAL OPEN SPACE BOARD srarr rn Cirecced cn Prepare 0rafc 330 DISTAL CIRCLE Response fnr Aoard Considerac ion par Soard Direcclve(s} LOS ALTOS, CA 94022 No A*spouse Necessary DEAR BOARD MEMBERS; THIS IS AN ADDENDUM TO MY LETTER OF NOV. 19, 1996. 1 . IF A DOG OWNER STATES THAT HIS OR HER DOG HAS JUST HAD AS NEGATIVE FECAL EXAM FOR PARASITES IT MEANS THAT IN THAT BOWEL SPECIMEN THERE WERE NO ROUTINE PARASITES FOUND. THIS DOES NOT INCLUDE EXOTIC OR NON--ROUTINE PARASITES WHICH MAY BE EVIDENCED ONLY BY SPECIAL PROCEDURES. MOST VETERINARIANS DO NOT DO THESE SPECIAL TESTS WHICH MAY HAVE TO BE SENT TO A LAB. IT IS QUITE POSSIBLE THAT THE SAME HEALTHY DOG WILL SHED PARASITES IN FOLLOWING STOOLS,NOT INDICATING A NEW INFESTATION,BUT RATHER THAT THE DOG SHEDS THESE ORGANISMS PERIODICALLY AND IS CONSIDERED AN ASYMPTOMATIC CARRIER. THESE OCCASIONALLY SHED ORGANISMS ARE JUST AS VIRULENT AS THE ONES FROM A DOG SHOWING SYMPTOMS. 2. WHO IS GOING TO PICK UP THE STOOLS LEFT BY THESE DOG OWNERS ON A DAILY BASIS. BECAUSE THE DOG OWNERS WILL BE LAX ABOUT THE LEASH LAW THE DOG MAY HAVE A BOWEL MOVEMENT THIRTY FEET AWAY OUT OF THE OWNERS SIGHT. (MOST DOGS PREFER THIS). THERE IS NO WAY TO RECOVER URINE FROM THE SOIL. 3. WHO IS GOING TO ENFORCE THE LEASH LAW? WILL THERE BE A WHOPPING FINE FOR DOGS OFF THE LEASH? WILL YOU IMPOUND THE DOG UNTIL THE OWNER PAYS THE FINE? HIKERS RARELY CARRY IDENTIFICATION AND IF THEY DO WILL NOT ADMIT IT. YOUR RANGERS SEE THIS ALL THE TIME IN MOUNTAIN BIKE RIDERS. YOU WILL HAVE TO COUNT ON THE HONOR SYSTEM WHICH RAREFY WORKS ANYMORE. 4. WHAT PROVISIONS HAVE YOU MADE TO DEEP OWNERS WITH THEIR DOGS OFF OF THE NOT-FOR-DOGS TRAILS. YOU CAN POST ALL THE SIGNS YOU WANT AND THE OWNERS WILL SAY THEY DID NOT SEE THEM. 5. THE WILD ANIMAL POPULATION OF COURSE HAS ITS PROBLEMS BUT THEY ARE USUALLY SELF-LIMITING. COYOTES ARE COPROPHAGOUS. THEY WILL EAT THE DOGS STOOL. ERGO AN INFECTION. I HAVE NOT SUPPLIED YOU WITH ANIMAL TO ANIMAL DISEASE INFORMATION BUT IT IS AVAILABLE. AS YOU CAN SEE THIS CAN SNOWBALL. MY HEALTH PERMTMNG I HOPE TO SEE YOU ALL AT THE DEC. I I ME.ETTNG. S Y, 5-851 -8 8 X: 851-8379 RICK E.THURBER 11415-566-3582 12/1/96 09:28AM D1/1 Sunday, December 1, 1996 RESPONSE AMON PROPOSED BY STAFF Board President Acknowledge/Respond 205 Upper Terrace Director Acknowledge/Respond San Francisco, CA 94117 �_ Staff Acknowledge/Respond (415) 566-3589 /Fax (415) 566-3582 Draft Response Attached Midpeninsufa Regional Open Space District Staff to b• Dlr ect ed to Prepare Draft Aesponsa for Board Consideration per 330 Distel Circle, Los Altos, Ca 94022 Board Direet ive(a) Fax(415) 691-0485 V No Response Necessary To Whom It Concerns: Yesterday our family hiked through Windy Hill Open Space Preserve starting from Portola Road, along Hamms Gulch Trail and back. During our 5 hour hike we ran into scores of hikers with unleashed dogs. Five of these encounters were on the Hamms Gulch Trail where dogs are not even allowed. Numerous times we were confronted by dogs who were allowed to run, jump and lick at the faces of our kids (5 and 10 years old). In each case, the dog owners looked on from 10 to 50 yards away. Needless to say, we did not appreciate the situation we found ourselves placed in. After several encounters we were put "on guard", anticipating more to follow. Most of all we were alarmed by the uninvited jumps and licks to the face. We had no idea how these dogs might behave or if the dogs had been roaming through poison oak and thereby contaminating whom ever they touch. Secondly, we were forced to play policeman, having to advise dog owners that their dogs were required to be on leash. Everyone involved felt uncomfortable; many dog owners cared less, providing us with one excuse or another why we should not be poking into their business. We are taking the time to write this letter in hopes that your staff will take the necessary steps to see that this situation is responsibly handled. Bottom line, individuals who violate park rules should be cited. The park district could use the revenue and these individuals need to be taught to respect the rights of others and park rules. Sincerely, Beth & Rick Thurber 11/30/1996 15:28 415-949-1442 JUDY APTEKAP PAGE 01 RESPONSE ACTION PROPOSED BY STAPP Board President Acknow1odge/kospond Director Acknowl*dS*/1&2p*ad 26000 5caffr Wav x Staff Acknowledge/Respond 0 2 1996 Draft Response Attached Los A!tc)s Hills, CA 94022 Staff to be Directed to Prepare Draft Response for board Consideration per I 1 /2r-')/96 Board Direetive(s) NO Response Necessary MID05ID-District f3oard Piease do not al low dogs on the Hamms Gulch Trail at Windy Hill! It is So auiet. 0eacerul and clean as is. Sincerely, Rob ert G. Aptekar M.D RESPONSE ACTION PROPOSED BY STAFF oard President Acknowledge/Respond Director Ack.*.I*d&*1Rs*p*nd Staff Acknowledge/Respond Draft Response Attached Staff to be Directed to Prepare Draft Response for Board Consideration per Board Directive(s) No Response Necessary 11/19/1996 17:09 415-949-1442 JUDO' 4FTEKAR PACE 01 Mp.c. JW44 G. ApWi are 26000 I-VuPff Wad, LOsc AUW HUU, 044orrua 94022 Nov. 19, 1996 Open Space District: I do hope that you will not allow dogs on the Hamms Gulch Trail . I use it often and it would ruin the experience for me. It is a very special, Peaceful place and I would very much like to remain that way. Sincerely, Judy Aptekar Regional per , ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-96-128 Meeting 96-25 December 11, 1996 AGENDA ITEM Legislative Briefing by Ralph Heim GENERAL MANAGER'S RECOMMENDATfON No action is requested. DISCUSSION Ralph Heim of Heim, Noack, Kelly and Spahnn, the District's analyst in Sacramento, will attend your December 11 meeting. He will be discussing the outcome of November's election and the upcoming legislative session. Prepared by: Jean Fiddes, District Clerk Contact person: L. Craig Britton, General Manager 330 Distel Circle • Los Altos, CA 94022-1404 Phone:415-691-1200 FAX:415-691-0485 * E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton II Regional Open S, ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-96-127 Meeting 96-25 December 11, 1996 AGENDA ITEM Certification of Election Results for Ward 7 and Administration of Oath of Office for Directors Cyr(Ward 3), Smernoff(Ward 4), and Nitz (Ward 7 . GENERAL MANAGER'S RECOMMENDATION Determine and accept the certified election results from the Registrar of Voters for San Mateo County to be the final results of the Ward 7 election and declare Kenneth C. Nitz elected to the office of Director, Board of Directors, Midpeninsula Regional Open Space District, Ward 7. Authorize the secretary of the District to issue a certificate of election to Director Nitz. DISCUSSION Section 5532 of the District's enabling legislation calls for the directors of the District to meet and determine election results and declare the candidates elected. The grand total certified election results for Ward 7 from the Registrar of Voters for San Mateo County are attached. Breakdowns of the election results by precinct are available at the District office for public inspection. The secretary of the District is to issue certificates of election immediately following the determination of the result of the election. The oath of office will be administered by'the District Clerk at your December 11 meeting to Directors Jed Cyr (Ward 3), David Smernoff(Ward 4), and Kenneth Nitz (Ward 7). Directors Cyr and Smernoff were unopposed candidates in the November election. You appointed them to their respective office of Director on September 25, 1996. Prepared b P Y l Jean Fiddes, District Clerk Contact person: Same as above 330 Distel Circle * Los Altos, CA 94022-1404 Phone:415-691-1200 FAX:415-691-0485 • E-mail: mrosd@netcom.com tt7 Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Winn de Wit General Manager:L.Craig Britton CERTIFICATE OF COUNTY CLERK In the Matter of the CANVASS OF VOTES CAST at the MIDPENINSULA OPEN SPACE DISTRICT held on November 5 , 1996 I , WARREN SLOCUM, Assessor-County Clerk-Recorder, do hereby certify to the MIDPENINSULA OPEN SPACE DISTRICT, that after the closing of the polls at the district election consolidated with the Presidential General Election held on Tuesday, the 5th day of November , 1996 , being held within the District for the purpose of electing one ( 1 ) member to the Board of Directors; That in accordance with Section 15300 of the Elections Code, I caused to have processed and recorded the votes from the canvass of all ballots cast within the District at said election and; The following named person received the highest number of all votes cast for Member , Board of Directors, Midpeninsula Open Space District : KENNETH C. NITZ I HEREBY FURTHER CERTIFY that the record of votes cast at the polling places and the results of the absentee ballots cast for various candidates are set forth in Exhibit "A" attached hereto and incorporated herein by reference as though fully set forth at length. IN WITNESS WHEREOF, I hereunto affix my hand and seal this day of November , 1996. WARREN SLOCUM Assessor-County Clerk-Recorder PRESIDENTIAL GENERAL ELECTION SAN MATEO COUNTY, CALIFORNIA TUESDAY, NOVEMBER 5, 1996 CANVASS REPORT PAGE 024.024.01 R V T P MIDPEN REGIONAL OPEN SPACE DIST - WD 7 - BD OF DIRECTORS E 0 U E G T R R I E B C N C K C N S R A A 0 E E . I T J D T S L S U N N T H . A E L T T T N Z 0 V R 0 A E M i E T G T A D 72 PRECINCTS D S E H S S VOTING PRECINCTS 50011 26893 53.77 9512 6887 ABSENTEES 0 9712 3669 2834 COUNTY TOTAL 50011 36605 73.19 13181 9721 12TH CONGRESSIONAL 4825 3556 73.70 1168 1064 14TH CONGRESSIONAL 45186 33049 73.14 12013 8657 CONGRESSIONAL TOTAL 50011 36605 73.19 13181 9721 11TH SENATORIAL 50011 36605 73.19 13181 9721 SENATORIAL TOTAL 50011 36605 73.19 13181 9721 21ST ASSEMBLY 50011 36605 73.19 13181 9721 ASSEMBLY TOTAL 50011 36605 73.19 13181 9721 3RO SUPERVISORIAL 19803 15045 75.97 4965 4369 4TH SUPERVISORIAL 30208 21560 71.37 8216 5352 SUPERVISORIAL TOTAL 50011 36605 73.19 13181 9721 REDWOOD CITY 29780 21219 71.25 8091 5262 SAN CARLOS 18222 13965 76.64 4755 4154 UNINCORPORATED 2009 1421 70.73 335 305 TOTAL 50011 36605 73.19 13181 9721 i Regional s c R-96-130 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 96-25 December 11, 1996 AGENDA ITEM Dog Access at Windy Hill Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Refer this issue back to the Use and Management Committee for consideration of recently- submitted additional information. DISCUSSION At your regular meeting of September 27, 1995, after a two year research and debate process, overall policies were adopted regarding dog access on District lands (see report R-95-117). A key policy was that for ease of enforcement and public use, a preserve should be either entirely open or closed to dogs (although exceptions may be appropriate). At your Regular Meetings on November 8 and December 20, 1995, you approved expansion of dog access to several additional preserves (see reports R-95-138 and R-95-146). Access was increased from three preserves with dog access on all trails and three with part access, to seven preserves with dog access on all trails and one preserve, Windy Hill, with access on part of the trails. The decision not to open all trails at Windy Hill Open Space Preserve was based on concerns expressed by local residents and trail users that Razorback Ridge and Hamm's Gulch Trails were too narrow, winding, and environmentally sensitive to be opened to dogs. As part of the decisions made on September 27, 1995, you directed the Use and Management Committee to revisit the issue of dog access at Windy Hill. A public meeting was held on September 16, 1996 for this purpose before the Use and Management Committee, consisting of Directors Crowder (Chairperson), de Wit and Smernoff. The Use and Management Committee's recommendations are outlined below. These recommendations were tentatively approved at your October 23, 1996 Regular Meeting (see report R-96-107): 1. Determine that the proposed actions are categorically exempt under the California Environmental Quality Act (CEQA) based on the findings contained in the report. 2. Open the Hamm's Gulch Trail, and the connecting portion of Lost Trail, to leashed dogs for a trial period of one year. 3. Actively encourage compliance with District ordinances by installing,clear signage and by having the Volunteer Coordinator work with the dog owner group, Peninsula Access for Dogs (PADS), to facilitate the presence of volunteers on the preserves who promote 330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 . FAX:415-691-0485 * E-mail: mrosd@netcom.com 0 Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton responsible dog use. 4. Direct staff to take measures to assess the impact of dog use on the trails. 5. Direct the Use and Management Committee to reassess dog access on these trails after approximately one year. According to standard District procedures, all Use and Management Plan Amendments require a second reading, generally a month after the initial reading. At your October 30 Special Meeting, adjoining property owner Dr. George Goudy spoke and provided materials and letters from other adjoining property owners in the former Lauriston Estate area expressing concerns about the health impacts of dog access on spring-fed water systems serving their properties. Dr. Goudy submitted a substantial amount of technical information which he stated supported his position regarding the health impacts and copies of deeds and title reports to document the water rights. Staff has met with Dr. Goudy and begun to investigate his and his neighbor's concerns. Additional time will be required for staff to look into the environmental concerns and to analyze the water rights issue. In addition to the research noted above, staff has been working to address the Use and Management Committee's fourth recommendation to develop methods to assess the impact of dog use on the trail and provide the basis for judging the overall success or failure of the one year trial. The assessment methods envisioned by staff would involve the use of neutral volunteer observers to record data about dog access compliance, along with other types of trail use in the preserve. Standards for success and failure of the trial should be clearly stated beforehand, but subject to review during and after the trial. Criteria would be developed for level of compliance with leash regulations, waste clean-up and removal, and observing trail use restrictions. The trial would also involve new or clearer signing regarding these regulations and presumably assistance from the Peninsula Access for Dogs (PADS) organization in achieving compliance. There is the potential that these compliance criteria could eventually be applied to other dog accessible trails. Referring this issue back to the Use and Management Committee will allow staff additional time to research the recently-raised issues and for public comment on the assessment methods and criteria. Prepared by: Randy Anderson, Senior Planner Contact person: L. Craig Britton, General Manager Regional Opera S. ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT December 11, 1996 TO: Board of Directors FROM: Jean Fiddes, District Clerk SUBJECT: Additional Communications Received Regarding Agenda Item 3 - Authorization to Refer Additional Dog Access at Windy Hill Open Space Preserve Back to Use and Management Committee for Additional Consideration Attached are additional written communication on the Windy Hill Open Space Preserve Dog Access item received since the packet mailing on Friday, December 6. Also attached are two additional documents faxed to the District from Dr. George Goudy. Forwarded by fax to the strict from Dr. George Goudy of Portola .11ey on December 9, 1996 G2F3 P o 1 DEC 06 9b 12: 3G City & County of San Francisco San Francisco Water Department Public Utilities Commission Wator Supply DivIaian �cvvM Watershed Management r • t f C Pvit it'Fax Noss 7671 0 J �, t. Mr. George Goudy �° ta4� ,,,�► 5070 Alpine Rd. c. Portola Valley, CA. 9402$ Ph. 415,851.8318 �.�. ,yt3`- r=. Fax 415.861.8379 7 Dear Mr. Goudy, In response to your inquiry about the prohibition of domesticated animals on San Francisco Watershed lands may I quote you the County code and section: Section 3.2.40,080 General Protective Regulations (1) Domestic Animals--"No dogs, cats, fowl or other domesticated animals shall be permitted to enter or go at large In any County Park or Recreation area', either with or without a keeper... .... Nothing in this section shall prohibit a guide dog under the control of a person with a vision or hearing impairment or"police dog" under the control of a peace officer from entering a County Park or Recreation area." 'Definition of"recreation area" as used in this chapter shall be construed to mean and shall include all land, facilities and other property for public recreation owned and for operated by the County of San Mateo, or the San Franci3co Water department.... I trust this will answer your question how dogs are prohibited on Watershed lands. The whythe are prohibited i b our request t he nt f r P s est o t cou o nd Y Y q Y sanitary protection of a public water supplywhich resulted in the above ordinances. Sincerely, Mark Mueller Watershed Forester 1 Forwarded by fax to '-he District from Dr. George Go-udy o Drtola Valley on December 9 , 1996 45421'7AE pL6�13 r 124 } geerse aT eseetsT M .a srpreaK rAsi rsradaa�ppwMMT When recorded mil l to: kr 14 II if,IN 1471 Or.rin.M..s A.n.l..T.. Nr, and nrs. Edlfar �- Yilion • • • ►Aio • . . . P.O.Rox 359 PAR=CNi IL REt"M Si..MN..C.wir, !Mello Park, California 94076 ��D� to rum COUP Y h�J �flpal RLCOROS Oarrr Q..�.j., Escrow No. :9ili 1 f .r f f Iv_..., 7rtr f.,aaf iiY 00 7 X. /Par i..a :LUL a ravurr Ganifi ts. ,-��.•-� ,.a!-,7.T,...ter ..�x..-f COJHSIR i w.r•a w.a.,.r .. tw. 6W DEED fOR VALUE RECEIVED RWHU cent MADERA. a limited partnership s GRANTS TO EDCAR !• fILiON and HAXINE L. FILION. his wife as Joint Tanants All that certain real property situate in the City of Portals Yslltyr County of San halve. State of California, described as follies: PARCEL !, as shown on that certain Parcel riap recprded August Z, 1971 in Y011," f r Pa 1 Official Records of San P.ateo County. 13 o Pa cr1 raps, gs 9, Together with so much Of the aasecents and rights of ray described in that certain deed Eros, Corte ::adsra, a limited partnership, dated February 20, 1568 and recorded April 9, 1.63 in Look S856 of Official Records, Pape 529, as sadbensfitted, served or were appurtenant toandirlPatseofrcle way iryien descriDsdvinlon :aid deed as Pollees: . r- 'TOGETHER WITH taserents and rights of way over, across and under ad�aeent lenEs oft— Qfantor for all prisently existing gas o 4erinasdl erica+ darstenoPhc'ge I"'." pwef p4mline5, sewer pipelines, water wells, spring e an e c vtta.• roperty to maintain, restore, re piece pr rer'ove any Of said lines and facilities; ALSO TOGETUR VITH the rl ht to ts�e and divert +rater frog springs wells, under ror,c -creeksre a Preson ere s s rca lr o n van s cons istent n e s a ! We r r e presen y exist ng on property conveyed rtby; �Y ALSO TOGtThER WITH, for the boncfit of Parcels 2 and ', non-exclusive easel-ants for in. ores! one. egress over all txistir.g pared and unpaved roads provinln-atceSf to and from the said ParCtls 2 and 3 and Skyline 5oulevarJ. and a noneaclJstre ease'ent and right of way 25 flat in width over the ealsting road frori Alpine hoa4 to the said - P or CC is 2 and 3, and the COnCanitant right to enter upon the grantor's property for tut ' pv epos! Of maintaining, repN ring and replacing said roads. provided that each taster; � • hereby grented my at any Lire tt tern, on condition that there is continuousl proviocd at no Pxpen%t tJ their sccet:sors 4, assi-yis, access fo and fr the said Parcels 2 and 3 +nJ Skyline Z>Oulevord and Alpine koad by r.eans of a subsiltvtpd road or reads of a duality satis?-Ctcry to the City of Porto set forth in any suhaivisirn orar•�anC^_ in effect an the dill Of such "'d ri i 1y TAX omit 124 Tote a:.:.;-:._..:fs FROM : POLAR EQUIPMENT INC R WALLACE PHONE NO. 408 867 4c76 Pol 12881 FouU lane Saratoga, CA 95070 5 December 1996 Board of Directors Midppeninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94022-1404 FAX: 415-691-0485 Dear friends, Although we will not be able to attend the Board Meeting,on Dec. 11 because of a previous commitment,we would like to respond to George Goudy's letter of Nov. 19 regarding the possibility of dogs contributing disease organisms to local water supplies. First: We discussed the list of organisms with our vet,and were led to believe that the only one that would be a possible problem is the Giardia cyst. Since deer, squirrels,mice and other wild mi nals are known carriers of Giardia,it is more likely that these anin- l being permanent residents--would provide such contamination;in some areas, Giardia is known as'l+eaver fever' because it is carried by the wildlife. It would seem prudent,therefore, that users of that water supply treat or filter their water,whether dogs are present or not. (Dr.Goudy did not explain the nature of his"research"that concluded that there were no water borne diseases caused by wild animals.) Second: the amount of poop dogs leave on trails,even if it were not picked up by the owner, is minuscule compared to the manure left by horses-which no one ever picks up. Third: We take exception to the statement"not keeping a dog on a leash is a form of neglect". Must dugs can be trained to behave well off-leach-those who cannot are known by their owners to require constraint lest they run off and et lost. Fourth. We agree with the auggeation bivught up in the Nov.20 letter from Health Services Agency,that the impact due to dogs on the Hamm's Gulch trail should be.studied. It could well turn out that a close study of the drainage and actual use of the trail would indicate there is no problem. Sincerely, Marjorie Ann Gutenberg Robert E.Wallace i DEC 0 61996 Kate 06 Constantz I S I D DEC INTERIOR DESIGN 6 Coalmine View Portolo Valley,CA 94028-8016 (415)851-3474 r� EC 20 Coyote Hill Portola Valley, CA 9402 8 December 5, 1996 Board of Directors N idpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Re: Dog Access at Windy Hill Dear Board: Why not wait to make this decision until after the parking lot is installed? Right now neighbors are unhappy with the amount of parking at that narrow area off Alpine at Willowbrook spilling on down into Willowbrook--often more than 30 cars on weekends. Why not wait to make this decision since the winter creek level there at Willowbrook is too high to cross safely right now. Why not wait to make this decision until the new proposed mid-level trail is installed which will be a much less rigorous loop. (I'd like to meet the dog owner who would keep the leash on his dog for a full 8 1/2 miles!--my dogs always had too much sniffing to do to keep up with my pace.) JLhy not wait until the District has enough Rangers to adequately monitor this narrow heavily wooded out-of sight upper Hamm's Gulch Trail? This upper area is too pristine and isolated to allow dogs. Dogs have a natural instinct to chase anything that moves off-trail; dogs have a natural tendencyto defend their masters when meeting a stranger on the trail. And the majority will not be on leash once out of sight! It is always the case that those who want change appear at meetings, while the majority who are happy with the status quo are not there. Please wait for the middle trail to be installed; it will provide a much safer and very adequate loop for dogs. Icerely, r Ca"If La4ff aacogl 357 (ULtad9E 15aivE joatofa Cl1affEy, eo¢ 94028 r 7 199� � rn e,h I aA H.C.BAUMGARTNER 737 Westridge Drive Portola Valley,Cal.94028 �z d axe l J RECYCLE Barbara Rasey AND SAVE 3325 Britton Ave. Apt. 2 San Carlos, CA 94070 In Dr. Goudy's presentation to the Board,he listed many diseases that can potentially be spread from dogs to humans. He failed to mention the other animals including horses that may also carry these diseases. Dr. Noel Thompson reviewed the list for us and added these other animal reservoirs. Brucella:Also carved by rats and horses. Leptospirosis: Also carried by rats and horses. Toxocara:This is a rare disease in human.It is also carried by cats. Giardia:Also carried by rodents and cats. Echinococcus:Also carried by foxes,coyotes,and rats Hookworm:Dog hookworms seldom parasitizes man.Also carried by cats. Cryptosporidium: Also carried by most animals including horses. Yersinia:Widespread in other animals including birds. Pasteurella: Widespread in other animals including birds. Camphylobacter:Widespread in other animals including birds. Salmonella:Widespread in other animals including birds and horses. Rats, horses, and coyotes are all sources for potential contamination and are all common in the area. We were also reminded that humans themselves are significant a reservoir for potential disease transmission. Finally, if the District believes that this issue is of real concern, then you should consider protecting this watershed from all possible man induced sources of contamination.This would entail closing the watershed(Hamm's Gulch,Razorback Ridge, and Lost Trail) to both equestrian and human use. We hope you can see that this would be an extreme measure. Further it would not eliminate the risk posed b_q existing wildlife. Ji � t To: Midpeninsula Open Space District Board of Directors + From: Peninsula Access for Dogs (PADS) Subject: Do Access at Wind Hill / Water Contamination Issues J g Y Date: 11-Dec-96 Do these homes use the spring water for drinking water? Do they have a testing program?Do they treat the water in any way? If not they are already at considerable risk. Backpackers are not advised to drink water in the backcountry, areas far more pristine than Hamm's Gulch. The risk in the backcountry is primarily from animal born pathogens, and secondarily from humans themselves.The Windy Hill Area is already exposed to all of these risk factors. Is the spring water just used in the garden? If the residents are prudent,they should be using this water only in the garden. If they contend that the contamination on vegetables is the problem,we would like to remind the board that much of our winter produce in the stores comes from south of the border where the water is often severely contaminated. Prudence would dictate that all vegetables that are eaten raw should first be washed. Our point is this. Either the residents are extremely imprudent, drinking untested and untreated water, thereby, already unduly risking their family's health,or they are already taking measures that would protect their families from water contamination. In either case the dog access question is mute. A small number of Portola Valley residents seems not to want to share Windy Hill with additional trail users. The district approved its current dog access policies in September of 1995. In the two year study process that led to these policies, The Use & Management Committee unanimously recommended that the entire Windy Hill Preserve be opened to dog access. If the board refers this issue back to the Use and Management Committee for further stud will "you be allowing this smoke sc reen"of an issue to again delay what ha s as already Y Y gad been studied for g Y Y three years. oocysts. Oocysts obtained from mice have been shown to be infective to calves, perhaps indicating a mouse-calf cycle. The prevalence of shedding among groups of people is highly dependent on which country, which population, and can range from 0-60%,with the higher proportion of shedding among diarrheic individuals. The CDC estimates that the overall background rate of shedding in the United States is around I%, but the relationship between shedding in humans and surface water contamination remains unknown. Also unknown is what proportion of cryptosporidiosis in humans is due to water-bome infection as opposed to human-to-human direct infection. How long do C. parvurn oocysts survive in the environment once they are shed in feces?Oocysts that dry out appear to become non-infective in just a few hours. If fecal material thoroughly dries before reaching water, the oocysts would presumably become non-infectious for animals and humans. Although there are severe environmental pressures for oocysts to remain infective when excreted on land, apparently only a few oocysts would need to remain viable in drinking water to pose a risk to humans. Finally, concentrations of Cryptospordium oocysts from pristine surface waters have been found to contain 0.005-18 oocysts/L, indicating that this organism occurs naturally in pristine watersheds. This would suggest that wildlife will need to be carefully examined for their role in contaminating surface water with this parasite. If, in the words of US EPA,we are to "minimize the potential for source water contamination" by C. parvum,then we must first identify the primary quantitative source(s)of this parasite in the environment, be it livestock, wildlife, humans, companion animals, or human associated sewage effluent. This document contains relavant portions of a study done on water contamination by Cryptosporidium parvum.The study was focused on spread of this disease by cattle.However, they noted that there was significant potential for C. parvum to be spread by wildlife and humans. This would further indicate the inadvisability of drinking untreated surface water from an area such as Windy Hill. --John Carnes,PADS The Water Quality Information Center at the National Agricultural Library Agricultural Research Service, U. S. Department of Agriculture Medical Ecology & Environmental Animal Health University of California, Davis June 1995 U.C. Cooperative Extension/Veterinary Medicine Extension Department of Population Medicine & Reproduction Veterinary Medicine Teaching&Research Center Tulare, CA 93274 ------------------------------------------------------------------------ Cryptosporidium parvum and Cattle: Implications for Public Health and Land Use Restrictions Cryptosporidium parvum(C. parvum) is a tiny protozoal parasite that can cause gastrointestinal illness in a wide variety of mammals, including humans, cattle, sheep, goats, pigs,and horses. It also occurs in various wildlife species such as deer,raccoons, opossums,rabbits, rats, mice, and squirrels. Oocysts shed from one species of mammal appear to be infectious to other species of mammals. Oocysts from humans have been shown to be infectious to calves,lambs, goats,cats and dogs. Oocysts from cats, calves and pigs appear to be infectious to humans. Little is known about the prevalence of shedding among wildlife fe species with access to surface waters or what contribution humans themselves make to surface water contamination.. In a survey of 100 raccoons, 13 juveniles had oocysts in their feces. Cryptosporidial infection has been confirmed in a large variety of neonatal captive deer,including mule and fallow deer. Experimental infection has been demonstrated in opossums. Thirty percent (35/115) of wild mice trapped at a dairy shed TPtJWUW64 Co.- %14t(p Sod*-A-WAA" Date: Tue, 10 Dec 1996 21:16:56 J 0 To: mrosd@netcom.com From: "Howard Lewis" <howard4�ianardxom> Subject: Dog Access at Windy Hill Open Space Cc: <siglea@ccgate.sj.nec.com,lewistCahn.va.nec.com> Dear Board of Directors, We want to reiterate that we support dog access on the Hamm's Gulch trail in the Windy Hill Open Space Preserve. We agree that dogs should be on leash only and would suggest that the rules regarding dogs be enforced. Fine money could go to trail maintenance. We also responded before your last meeting and remind you that we are 18 year residents of Portola Valley and have been responsible dog owners. Howard and Jane Lewis 121 Grove Dr. Portola Valley, CA94028 ' Regional Open S, ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-96-129 Meeting 96-25 December 11, 1996 AGENDA ITEM Review of Public Notification Procedures Relative to the Acquisition and Removal of the Barn Structure at Sierra Azul Open Space Preserve and Notice of Contract Completion for the Structures and Debris Removal Project at Sierra Azul Oppi,Space Preserve GENERAL MANAGER'S RECOMMENDATION 1. Refer the review of Public Notification Procedures to the Legislative, Finance and Public Affairs Committee and the Planning Policies Relative to the Acquisition and Disposition of Structures on District Lands to the Use and Management Committee. 2. Approve the attached Notice of Completion of Contract and Acceptance of Work on the Structures and Debris Removal Project and authorize the President of Board of Directors to sign the acceptance in behalf of the District. DISCUSSION At your meeting of August 14, 1996, you authorized a solicitation of bids for the structures and debris removal project at Sierra Azul Open Space Preserve (see report R-96-85). At your October 9, 1996 meeting, you awarded the contract for the project to Mike Tobar Excavation (see report R-96-105). The project encompassed the removal of debris and structures at four geographical locations in Sierra Azul and was completed November 25, 1996. District staff has inspected the work and found it to be complete. The project was completed within the contract's specified time limit. The contract amount was $39,000 and is included for approval on the claims list; ten percent of the project cost ($3,900) will be withheld from the contractor's billing in accordance with the contract documents and specifications. Final payment will be issued in 35 days, which allows adequate time to review evidence that all payrolls, material bills, and other indebtedness connected with the project have been paid. Barn Removal One aspect of the project included removing an old barn located near the intersection of Alamitos Road and Hicks Road. Following the barn's demolition and removal, concern was expressed by several members of the public regarding the structure's potential historical value and lack of public notification prior to its demolition. Staff responded in writing to Mr. and Mrs. Daniel O'Day who live near the barn (see attached C. Britton letter to the O'Days dated November 21, 1996). Mr. O'Day's subsequent November 24, 1996 letter to 330 Distel Circle . Las Altos, CA 94022-1404 o Phone:41 5-691-1200 , FAX:415-691-0485 . E-mail: mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smemoff,Nanette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton C. Britton and the Board is also attached. The first issue is related to the acquisition of the site and staffs oversight in identifying the barn within the property's boundary (see attached Exhibit A). Neighbors have been informed that staff was not aware the barn was located on the property when the acquisition occurred because a detailed site analysis had not been conducted along Alamitos Road. Initial visits to the site, as well as information from the County Assessor's Office, a property appraisal, and a grant application, indicated there were no structures on the property. It was not until shortly after the site was acquired that the property boundary was more closely examined and it was determined that the barn was on District property. Properties are not ordinarily surveyed in advance of their acquisition and there are occasions when staff discovers improvements and natural features not initially known to be on the property. The second issue revolves around the District's Public Notification Policy and whether or not neighbors were adequately notified when the property was acquired. Under the 1986 version of the Public Notification Policy which was in effect at the time the acquisition occurred, only adjacent property owners would have been notified. This would not have included the neighbors who have expressed concern over the lack of notification. In 1995 and 1996, the policy was updated to include property owners located directly across a two-lane roadway. In regards to the acquisition of the barn parcel, only those parcels touching the acquisition and the Santa Clara Valley Water District which owns the parcel directly across Alamitos Road, would have been notified (see attached Exhibit B). Again the neighbors who have contacted the District would not have been notified except, perhaps, through word-of-mouth from other adjacent neighbors. Based on this particular situation, staff suggests you consider expanding the Public Notification Policy and the matter be referred to the Legislative, Finance, and Public Affairs Committee. The last issue focuses on the District's planning process whereby public participation is encouraged and land use decisions are made. Under current procedures, if the barn had been identified within the preserve at the time of acquisition, the acquisition report would have addressed the barn's condition and potential uses. In addition, there would have been recommendations for the structure's disposition in the report's Preliminary Use and Management Plan. In this instance, the determination and assessment of the barn came after the acquisition was approved. In staffs opinion, the barn was in a hazardous condition and demolition was recommended. Staff did determine the barn was not in a historical conservation district and felt the structure would collapse under natural conditions if it were not removed. Staff was not aware of any local historical significance and, because of an opportunity to save cost, the demolition project was combined with a larger project in the the same area. Staff moved this project ahead in an effort to save cost and implement the project before the winter rains. However, staff failed to recognize the project had never undergone a formal review process whereby it became an amendment to the Use and Management Plan. Had this occured, the adjacent neighbors and all other interested parties would have been notified of the pending action. Instead, the project came before you combined with other site-clean- up projects that were formally adopted in a use and management plan. The entire structure and removal project came before you in two public meetings; first when you authorized staff to go out to public bid and secondly when you accepted the contractors bid and authorized staff to proceed with the project. Outside of the Board agenda mailing list, there was no other notification required under the current Public Notification Policy. In respect to making a determination for removal of structures and public notification, a number of District policies inter-relate and are somewhat fragmented. The Open Space Management Planning Process, Policies Regarding Improvements on District Lands and Public Notification Policy address different aspects of the problem associated with this project and need to be examined together to ensure that appropriate planning and decisions are made in the future. Although this type of situation has not arisen in the past, it would be prudent to review policy and ensure such an incident does not happen in the future. I recommend the review of these particular policies be referred to the Use and Management Committee. Other concerns expressed to staff have related to the time of demolition and the project description specified on the permit application. The date and time of the barn's demolition was not specified under the terms of the contract. The contract instead provided for work to occur seven days a week for a period of 42 days. Staff and the contractor filed the permit application describing the project as the removal of an illegal shed. The structure was thought to be illegal because the construction was substandard (no foundation) and it was not listed in the County assessor's records. The structure was not in compliance with building codes. Staff has not determined whether the barn was or was not a lawful structure when it was built. The determinative factor for staff was the structure's current substandard and hazardous condition. Prepared by: Del Woods, Senior Planner Contact: Del Woods, Senior Planner Craig Britton, General Manager IGN 0 j Ilit 14� ` '1. ;"'e<.\�� •, .t .tea " _f OAF � 11 • • : RS e OR BENNIS �1111111LM111�`FF:::: `\ V NO Sri MIT?. Will sp r ' � � ��s%Jltc�/\ ` )"�•11 ;y � a®r.�'k��) �t mow.��°s,-["-,-�'� ;�� X�� , � S.� .✓.: �.�.' ,- q' 6 29f� �\v � .<W'[ 9f �.K �SZ �S gj?�%Y, •, ��.-e;V ...-';ems� � >'''✓��i�� `` ��}.1 �`8 F � d�'""`""� �;� a'i`f'�.��e.` ^�' $1 • : / 6zi�'\ � �' ��N„i:a`� \_•P fi �w, �#i �,t�l� �':"^ T'cS$�?t`��'.r, c> ' MIDPENINSUA REGIONAL OPEN SACE DISTRICT SIERRA AZUL OPEN SPACE PRESERVE f ADJACENT PARCELS 1� THROUGH 6 N O ALMADEN QUICKSILVER COUNTY PARK N`oks Rod a Almaden Reservoir 0 SIERRA AZUL \ OPEN SPACE PRESERVE Road _ Pia SANTA CLARA VALLEY WATER DISTRICT © O Barn O Siterb err Creek O 1 SCALE: 1" = 500' EXHIBIT B: Preserve Boundary Map - Alamitos Road Area Regional Open Si �.-e ------------------ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT November 21, 1996 Dan and Kaydene O'Day 23960 Alamitos Road San Jose, CA 95120 Dear Mr. & Mrs. O'Day: Thank you for contacting District staff with your concerns regarding demolition of the barn on Alamitos Road near your property. I'd like to explain to you how the demolition occurred, and how our process should work. When the District acquired the Jacques Ridge property in 1994, we were not aware of any structures on the land. Therefore, the barn was not noted in the Preliminary Use and Management (U&M) Plan. A U&M Plan is the overall planning document for a preserve; it identifies opportunities for new trails, parking areas, restrooms, and needs for special management or restoration actions within a preserve. When a property is acquired, a preliminary U&M Plan is proposed which`adds" the new property to the existing preserve. When we did a follow up site inspection, we discovered the barn was indeed on District land. District planning staff and field staff concluded that the structure was dilapidated and rotting with no foundation. Staff s concern was that the structure was extremely dangerous and might fall, and/or that vandals would burn it, creating a serious liability problem for the District. It was therefore decided that the barn should be torn down. As general manager, I agreed with that determination. The District had several other sites in the Sierra Azul Open Space Preserve in need of demolition or removal of debris, and staff s desire was to consolidate these projects into one contract in order to make the project more cost-effective. The District's Board of Directors authorized solicitation of demolition bids at their regular meeting of August 14, 1996, and awarded the demolition contract at their meeting of October 9. These actions took place during public Board meetings. All appropriate demolition permits were obtained from Santa ClaraCounty.P The p contracto r was given a window of time in which to complete the job, with no restriction as to which days of the week the work might be performed. The barn demolition took place on Sunday, November 10, and the choice of that day was entirely the contractor's. It is the responsibility of the contractor to dispose of the materials removed during demolition. cA I mcs�i-progra4-pubafTlettersb'day.doc 330 Distel Circle . Los Altos,CA 94022-1404 . Phone:415-691-1200 . FAX:415-691-0485 . E-mail:mrosd®hetcom.com ' Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nanette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton November 21, 1996 Dan and Kaydene O'Day Page -2- At the time District staff discovered that the barn was on District land and that it needed to be demolished, we clearly should have done an amendment to that preserve's U&M Plan. which would have triggered our normal public notification process. You and other owners of adjacent property would have then been notified of the proposed demolition and would have had an opportunity to comment at a public Board meeting, or in writing. I'd like to apologize for our oversight in not following our normal process. and assure you that we've taken steps to ensure that such an lapse does not recur. Since your phone call, we have determined that the barn was not located in a historical district, and therefore had no formal preservation value or explicit protection from demolition. If it had been in that Historical zone, the County permit process would have revealed that fact and a more stringent process would have been followed. as dictated by County ordinance. Again, let me offer my apology for our oversight in not making the demolition part of a U&M Plan Amendment and thus providing more opportunity for public comment. We encourage and welcome public input into the District's decision-making process, and our policies are designed to ensure that this opportunity is made available. Our failure to follow that policy in this case is distressing to me, and I can assure you that our staff has been reminded of the need to conform to that policy. I can also assure you that this was an honest mistake, and not any kind of strategy or tactic to bypass full.public participation. Please feel free to call me if you have any additional questions or concerns. S i ere L. Craig ritton General Manager LCB1mcs cc: MROSD Board of Directors Planning Staff c.A me\a-prograia-pubatlUetters\o'day doc NOV 2 19,9f Daniel E. O'Day 23960 Alamitos Road San Jose, CA 95120 (408) 268-5293 November 24, 1996 L. Craig Britton Board of Directors Midpeninsula Regional Open Space District General Manager Dear Craig Britton: I have some concerns which I would like to bring to your attention regarding the management of structures on Midpeninsula land and also the manner in which your staff is administering present policy. I am in receipt of a letter of explanation and apology from Craig Britton in regards to how a barn on Alamitos Road was demolished without public notice. He claims that Midpeninsula was not aware of any structures on the land when they acquired the property, therefore, the barn did not appear on the preliminary U&M Plan. This is absolutely unbelievable ! Craig Britton was the agent representing Midpeninsula who negotiated with Joan Jamison Reality. In fact, there was a "For Sale" sign posted on the barn, and Craig personally walked the property. This barn was a very distinguishing feature of the property. It measured 40 x 50 feet and was 2 stories high and fronted Alamitos Road. To claim that they were unaware of its existence is unacceptable. After the barn was "discovered", the staff violated Midpeninsula's policy by neglecting to amend the U&M Plan which would have triggered the public notification process. I believe the Midpeninsula staff purposefully did not amend the U&M Plan in order to avoid public participation in discussing its proposed demolition. I feel that by consolidating this barn with other demolition projects in the Sierra Azul Preserve, the issue was misrepresented to the District's Board of Directors. Despite Mipeninsula's claim that appropriate permits for demolition were obtained, the permit of record states "Removal of Illegal Barn". This is not the case-- it was, in fact, a legal barn built well before 1947 (the cutoff date when thereafter structures required permits) November 24, 1996 L. Craig Britton Page-2- This barn was part of our local heritage for more than 75 years. It withstood fires, vandals, windstorms, and earthquakes all while under private ownership. Only when transferred into the "public trust" did it become truly "threatened". I realize the barn is gone forever. However, I do request the Board consider the adoption of measures designed to prevent a re-occurrence of such an unfortunate event. Some of these measures include: 1 ) List all structures on a U&M Plan. 2) When acquiring property, I suggest Midpeninsula contact surrounding property owners to solicit any pertinent information regarding that parcel. This information could include: a) Historical structures b) Former uses c) History d) Presence of any hazardous materials e) Presence of any archeological sites or artifacts f) Soil characteristics g) Hydrology (natural springs) 3) That Midpeninsula's Board of Directors not authorize solicitation of demolition bids unless the subject structure is listed in a U&M Plan. By implementing these procedures I am hopeful that improper demolitions will not re-occur, that the District will be better able to manage their properties, and that Midpeninsula Regional Open Space District will truly operate in the "public trust". I would like to request that the issue of "management of structures on Midpeninsula Open Space land" be included in the agenda of the December 11 th meeting of the Board of Directors. Sincerely, Daniel E. O'Day GONE FOREVER On Sunday November 10th a historic structure in Almaden Va;Iey was murdered". The innocent victim was an old barn deemed a hazard by its new owners, the Midpeninsula Regional Open Space District. Located at the end of Almaden Dam along Alamitos Road on the right past Hicks Road, it was a part of the Jacques Ridge Acquisition. It fell before the bulldozers blade on a sunny autumn afternoon with no notice or publication of its demolition. When asked why the barn was destroyed, Malcolm Smith, spokesperson for Midpeninsula, stated that their administrative board decided it was a liability and should come down. No structural engineer submitted any report nor did they notify any other agency. No attempt was made to salvage any of the barn's redwood siding or tin roofing for other projects desperately in need of historic materials. Midpeninsula acted in the black of night and side-stepped proper public notice on a scenic building that blended perfectly into its tranquil setting. The barn was built around 1920 by John Labrucherie. He purchased the property from the Lawlor family who first took possession in 1878. Labrucherie operated a dairy on the surrounding property until 1938. The barn was part of his cattle operation and was used to store hay and feed it out on the uphill side. The old barn was loved by photographers and artists who flocked to the site each spring to witness the spectacular display of moss and lichen growing on the north side. Because the barn was close to the road, it offered good viewing for bicyclists and and motorists alike, gracefully showing its age to those who passed by. The structure could have easily been saved by reinforcing and bracing the interior with cables and turnbuckles while minor maintenance would have preserved this old beauty for future generations. Midpeninsula's policy on scenic and historic structures is evidently misdirected. They have millions of dollars to spend on the acquisition of property yet cannot see a real value right in their midst. What they did and the manner in which they carried it out is a crime and an outrage. How can a 75 year old historic structure adjacent to the Quicksilver Park and one and one-half miles from New Almaden be destroyed without any notification of the historic society? Midpeninsula Open Space is out of control and needs to be sent a strong message on how to manage historic and scenic buildings. If you share my concern over this type of loss, please direct your dissatisfaction to: Craig Britton, General Manager C/O Midpeninsula Regional Open Space District 330 Distel Circle Los Alto*, CA 94022-1404 (415) 691-1200 FAX (415) 691-0485 E-mail www.openspace.org The member of the Board of Directors for Ward 1 is: Pete Siemens 69 Ellenwood Avenue Los Gatos, CA 95030 (408)354-8129 Let him know that they cannot get away with murder! By Daniel E. O'Day NOTICE OF CQW—LEIR& OF CONTRACT AND ACCEPTANCE OF vvmK NOTICE IS HEREBY GIVEN by order of the Board of Directors of the Midpeninsula Regional Open Space District, pursuant to State law that work to be performed under the contract heretofore made and executed by and between the Midpeninsula Regional Open Space District, as Owner therein and Mike Tobar Excavation a Contractor therein, bearing the date October 25, 1996 forStructures and Debris Removal Project and appurtenant facilities upon lands of said District known as Sierra Azul Open Space Preserve situated in the---uuincomorated S State of California, was completed by the said Contractor, on the 25th day'of November 1996 That the title of said District to the real property upon which said work and contract was performed is that of Fee Title That the address of said Midpeninsula Regional Open Space District is 330 Distel Circle. Los Mtos, CA 94022 IN VATNESS WHUREOF, pursuant to the order of the Board of Directors made and given on the I I th day of December 1996 —, authorizing and directing the execution of this instrument, the said District has caused these presents to be executed in its name, authenticated by the signature the President of the said Board of Directors this 11 th day of December 1996 , in Los Altos, California. I CERTIFY, under penalty of perjury that the foregoing is true and correct. Nonette Hanko President, Board of Directors Dated: Signed in Los Altos, California ,t R-96-126 Meeting 96-25 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT December 11, 1996 AGENDA ITEM Approval of Revisions to the Personnel Policies and Procedures Manual GENERAL MANAGER'S RECOMMENDATION Adopt the attached revisions to the Personnel Policies and Procedures Manual DISCUSSION At your meetings on March 22, 1995 (see report R-95-49) and March 27, 1996 (see report R-96-36), you approved several benefit adjustments for the office, supervisory, and management staff. The Personnel Policies and Procedures Manual was not updated at that time to reflect these changes, and therefore needs to be revised to bring it up to date. In addition, at your meeting on March 22, 1995 (see report R-95-46), you approved the Memorandum of Agreement with Local 715, which included minor changes to compensatory time off and the catastrophic leave program. Staff is proposing that these changes also be incorporated into the Personnel Policies and Procedures Manual. In order to streamline the administration of the benefit program, staff is also proposing to incorporate into the Personnel Policies and Procedures Manual: 1) the Catastrophic Leave Program, which was adopted at your meeting on June 26, 1991 (see report R-91-77), and 2) the District Benefit Plan, which was adopted on July 8, 1987 (see report R-87-97) and last revised on July 14, 1993 (see report R-93-73). The Catastrophic Leave Program will be included in the Personnel Policies and Procedures Manual as Appendix A, while the District Benefit Plan will be inserted into Article 6. Benefits. The newly incorporated benefits section contains more detailed information on the current benefits than the previous document, and has been reworded for consistency with the Memorandum of Agreement and to reflect current practice. Lastly, the revised Personnel Policies and Procedures Manual has been re- numbered to more easily accommodate these and future changes to the document. Below is a description of each of the revisions. Also, attached is the actual text of the revisions in the Personnel Policies and Procedures Manual (see Attachment A). Deletions are shown as strike-outs, and new wording is highlighted in gray. Revisions to Personnel Policies and Procedures Manual 1. Section 5.6 (formerly Section 32) Compensatory Time Off Increases the maximum accumulation of compensatory time off (CTO) to thirty-three and one-third of extra hours [50 hours of CTO] (consistent with the Memorandum of Agreement). 2. Section 5.7 (formerly Section 33) Night Shift Differential Increases the night shift differential for field staff to $1.50 per hour (consistent with the Memorandum of Agreement). 330 Distel Circle # Los Altos, CA 94022-1404 * Phone:415-691-1200 a FAX:415-691-0485 @ E-mail: mrosd@netcom.com e) Board of Directors:Pete Siemens,Mary C. Davey,Teena Henshaw, David T.Smernoff, Nonette lianko, Betsy Crowder,Wim de Wit General Manager:L.Craig Britton 3. Section 6.1 (newly incorporated section) Benefit Plans Incorporates the District Benefit Plan, including medical, dental, vision care, fife insurance, long term disability, and employee assistance program benefits, and includes more detailed information on specific plans available. Also, the District Benefit Plan language has been changed to reflect the current District practice of paying the full cost of the premium for the second-least expensive individual medical coverage, and the least expensive family premium rate for family medical coverage. Previously approved same-sex domestic partner benefit coverage has also been included. Attachment B shows the specific changes to the District Benefit Plan. 4. Section 6.2 (formerly Section 35) Ho—lidUs and Personal Leave Eliminates the Columbus Day Holiday for administrative office staff and area superintendents, and adds four hours to the last workday preceding the Christmas Day observance and four hours to personal leave time. 5. Section 6.3 (formerly Section 36) Vacation Increases the vacation accrual rate to 21 vacation days after 15 years of service, 23 vacation days after 20 years of service, and 25 vacation days after 25 years of service. 6. Section 6.4 (formerly Section 32) Sick Leave Reduces increment of time sick leave must be used for health care appointments from one hour to one-half hour (consistent with Memorandum of Agreement). Provides that employees who leave the District in good standing with a minimum of 10 years of service will receive a cash payout of unused sick leave as follows: 20% for 10 to 15 years of service; 25% for 16 to 20 years of service; and 30% for 21 or more years of service. 7. Appendix A (newly incorporated section) Catastrophic Leave Program Incorporates the Catastrophic Leave Program into the Personnel Policies and Procedures Manual. Also extends the eligibility of the program to employees who have exhausted paid time credits due to the catastrophic illness or injury of a member of the employee's immediate family, and reduces the ratio of sick leave to vacation that may be donated from three hours to two hours (consistent with the Memorandum of Agreement). Prepared by: Deirdre Dolan, Administrative Analyst Contact person: Same as above page 16 (d) The need for acting appointments to be made shall be evaluated on a case-by-case basis. Section 3&J. Overtime and Compensatory Time (Non-Exempt Employees) I vertime (a) Overtime may be allowed, and overtime compensation shall be paid to non-exempt employees pursuant to any separate policy adopted by the Board of Directors, pursuant to this section, and in keeping with the legal requirements of the Fair Labors Standard Act and legislative amendments as they apply to public agencies. Overtime shall be defined as that time authorized and actually worked by an employee in excess of forty hours within the work period. Section or Program Leaders shall assign to each employee regular work duties and responsibilities which can normally be accomplished within the established eight hour workday and the forty hour workweek. (b) Non-exempt regular District employees are eligible for overtime compensation. No overtime can be worked by a non-exempt regular employee without prior approval of the appropriate Section or Program Leader or designee. Non-exempt employees shall be compensated at the rate of one and one-half times the employee's regular hourly rate of pay for hours worked in excess of forty hours in the work period. Holiday and vacation time, sick leave, and leaves of absence with pay are included in the computation of hours worked for the purpose of calculation of overtime. Compensatory Time Off (c) Compensatory time off may be requested by a non-exempt employee in lieu of all or part of overtime pay. Time off requests are subject to the approval of an employee's Section and/or Program Leader or designee. If an employee's request for compensatory time off in lieu of overtime pay is approved and is taken within the same forty hour work period in which the corresponding extra hours were worked, the time off is computed at a straight time rate since the time-and-one-half compensation rate only applies after forty hours have been worked in the work period. I If an employee's request for compensatory time off in lieu of overtime pay is approved and is taken off after the forty hour work period in which the corresponding extra hours were worked, said time off is computed at a one-and-one-half rate basis. (d) An employee may accumulate up to twenty-four. VIVIVINAWINWIfflaours of extra hours (36A hours of CTO). If payment is subsequently requested for said accumulated compensatory time, it shall be paid at the employee's overtime hourly rate. Section 3M. Ni2ht Shift Differential Field personnel shall receive a differential of$1-25 per hour for each hour actually worked past 7:00 P.M. on any shift. The differential shall apply to overtime hours the same as straight time hours. Section 30. Salary Administration (a) District employees shall be paid according to a salary plan adopted by the Board of Directors. Adjustments to the salary plan and/or administrative guidelines may be made by the Board upon recommendation of the General Manager. I (b) The salary plan adopted by the Board of Directors shall contain administrative guidelines and shall be considered as supplemental to these rules. (c) Payroll deductions will be made for legally required, employee, and General Manager approved items. ATTACHMENT A i page 18 ARTICLE i . BENEFITS goor ffffffm��1 9:1 WA WINA WRA W: 1 1 i W WA"1111 a" Each regular full-time District employee shall be entitled to receive the following benefits. Medical, dental, and vision care benefits for regular part-time(one-half time or greater)employees will be provided on a pro rata basis. (a) Medical Insurance The following medical plans are available to District employees: 1) Kaiser - "S" coverage; 2) FHP TakeCare; and 3) Santa Clara County Preferred 100 Plan as provided to the District as a sub-group of Santa Clara County. The District will provide basic medical insurance coverage for all employees and dependents. The District will pay the full premium for the second-least expensive individual coverage of the three listed above, and the full premium for the least expensive family coverage of the three listed above. If the premiums for the medical plan selected by the employee exceed the base premium rates for the provided medical insurance coverage listed above, the employee shall be responsible for paying the difference in the cost of the premiums through bi-weekly payroll deductions. If an employee is currently covered under a private or a spouse's medical plan, basically equivalent to that provided by the District, the employee is eligible to apply one-half of the base single medical premium amount to 1)optional benefit costs and premiums and/or 2)the District's deferred compensation program in his or her name. If an employee retires from the District, the employee is eligible to continue his or her medical plan coverage during retirement, and shall be responsible for paying the full cost of the medical plan premium. The District will provide same-sex domestic partner medical coverage in the plans listed above at the same level of contribution it pays for family coverage, if the plan(s) allow for the domestic partner's enrollment. Domestic partner is defined as in Section 6.4. (b) Dental Insurance The following dental plan is available to District employees: Delta Dental Plan as provided to the District as a sub-group of Santa Clara County. The District will provide basic dental insurance coverage for all employees and their dependents, and the base premium will be paid by the District. If an employee is currently covered under a private or a spouse's dental plan, basically equivalent to that provided by the District, the employee is eligible to apply one-half of the base dental premium amount to 1) optional benefit costs and premiums and/or 2) the District's deferred compensation program in his or her name. The District will provide same-sex domestic partner dental coverage in the plan listed above, if the plan allows for domestic partner enrollment. Domestic partner is defined as in Section 6.4. (c) Vision Care The following vision care plan is available to District employees: Vision Service Plan as provided to the District as a sub-group of Santa Clara County. The District will provide basic vision care coverage for all employees and their dependents, and the base premium will be paid by the District. The District will provide same-sex domestic partner vision coverage in the plan listed above, if the plan allows for domestic partner enrollment. Domestic partner is defined as in Section 6.4. page 19 (d) Life Insurance Basic life insurance coverage equivalent to one times annual salary will be provided by the District and the premiums will be paid by the District. Supplemental life insurance and accidental death and dismemberment insurance are available to employees as optional benefits. The premiums for optional benefits are to be paid by the employee. (e) Long Term Disability Insurance The District will provide long term disability insurance coverage for all employees, and the premium will be paid by the District. (f) Em llooyee Assistance Program The District will provide an employee assistance program for all employees and their dependents, paid for by the District. Section 10, Holidays and Personal Leave Holidays (a) The eleven and eae-hal paid holidays to be observed each year WWWWWANWAWAWAA all be set by the General Manager prior- to immary 1 flamally. I:hege shall normally consist of: New Year's Day Martin Luther King Jr. Day Presidents' Day Memorial Day Independence Day Labor Day Veterans' Day Thanksgiving The day after Thanks wing Last fear ours of workday preceding the Christmas Day observance Christmas Day The eleven and one-half paid holidays to be observed each year W General Managef prior- to jame&y I wmally. These holidays shall normally consist of: New Year's Day Martin Luther King Jr. Day Presidents' Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving The day after Thanksgiving Last four hours of last workday preceding the Christmas Day observance Christmas Day (b) Regular part-time employees are eligible for the same paid holidays on a pro-rata hour basis according to the average number of hours they work. (c) An employee who is in paid status the day before and after a holiday shall be eligible for paid holiday benefits as described herein. page 20 (d) If a paid holiday falls on Saturday, the holiday shall be observed on the preceding Friday. If a paid holiday falls on Sunday, the holiday shall be observed on the following Monday. For employees scheduled to work Saturday and Sunday, holidays will be observed on the actual day they occur. (e) Holidays which occur during an employee's vacation shall not be charged against vacation time. (f) An employee who works on a scheduled holiday has three choices for compensation: 1. One and one-half times the regular rate of pay plus a replacement holiday within the following two weeks, provided the supervisor and the employee can reach mutual agreement on the replacement day. 2. One and one-half times his or her normal pay plus the corresponding number of hours added to his/her holiday bank. 3. Two and one-half times his or her normal pay. (g) When a holiday falls on a regularly assigned day off, a non-exempt employee will receive the corresponding number of hours in his/her holiday bank. (h) The holiday bank will be administered according to the following provisions: 1. Time from the holiday bank must be used in eight hour (i.e., full-day) increments; however; if the total balance remaining in the bank is less than eight hours, the employee shall be allowed to use the balance subject to #3 below. 2. Employees may use accumulated holiday time to cover portions of scheduled vacations. 3. Employees who wish to schedule time off covered by the holiday bank shall submit requests to their supervisor. Such requests shall be approved with due consideration for the desires of the staff and for the requirements of the work location. 4. Any time remaining in the "holiday bank" on December 31 of any year shall be paid to the employee in cash at the current rate of pay. 5. Employees who terminate during the calendar year shall be paid for all time remaining in their holiday bank at the current rate of pay. (i) The General Manager may grant, with the appropriate Program Leader's recommendation, permission to an employee to work on a designated holiday in exchange for taking another regular work day off. The employee shall be compensated at his or her regular hourly rate for each hour worked. Personal Leave (j) Regulargogamgr shall be eligible for personal leave time each calendar year. Regular full-time AWhall be eligible for sixteen hours personal leave time each calendar year. Regular part-time employees shall be eligible for a pro- rated number of hours of personal leave time according to the average number of hours worked. (k) With forty-eight hours' advance notice and supervisor approval, an employee may use personal leave hours at his/her discretion. In emergency situations, supervisors may approve use of personal leave with less than forty-eight hours' notice. Except in emergency situations, no reason for use of personal leave need be given. page 21 (1) Personal leave hours must be taken in one hour minimum increments and cannot be carried over from one calendar year to another. (m) Employees will not be reimbursed for unused personal leave hours at the time they terminate District employment. If an employee terminates during the year, having used more personal leave hour than the portion of the year worked, the employee will reimburse the District the difference. (n) An employee hired during the course of a calendar year, will receive a pro-rata number of personal leave hours for the remainder of that calendar year. Section 3 . Vacation (a) All regular District employees shall accrue vacation time with full pay according to their date of hire, hours worked, and the provisions of the probationary period. All regular part-time District employees shall accrue vacation time on a pro-rata basis in.accordance with the number of hours paid, exclusive of overtime. (b) All regular District employees employed before August 15, 1991 shall accrue fully-paid vacation according to the following schedule: Years of Accrual Per Days/Year Service Hour Paid (Full Time)* 1 - 9 0.05769 hr. 15 1 0.07692 hr. 20 *Days/year for part-time regular employees will be automatically pro-rated to the same percentage as their hours per week bear to 40. (c) All regular District employees hired on or after August 15, 1991 shall accrue full-paid vacation according to the following schedule: Years of Accrual Per Days/Year Service Hour Paid (Full Time)* 1 - 2 0.03846 hr. 10 3 - 4 0.04615 12 5 - 9 0.05769 hr. 15 14/ 0.07692 hr. 20 *Days/year for part-time regular employees will be automatically pro-rated to the same percentage as their hours per week bear to 40. (d) Employees may accrue up to two times the amount of their annual vacation time without loss of vacation days. Employees who reach this accrual limit will not accrue any additional vacation days unless and until the amount of their accrued vacation time falls below the accrual limit. page 22 (e) Employees are not entitled to use accrued vacation time during their probationary period unless special permission is granted by the employee's Program Leader. Employees who have worked more than six months but less than twelve months for the District may request permission from their Section and/or Program Leader to use their accrued vacation time. Special consideration of vacation needs of employees can be considered on a case by case basis by the Section and/or Program Leader upon request. (f) Vacation shall not normally be taken in increments of less than four hours for full-time employees or one- half the length of a regular workday for part-time employees. (g) Section and/or Program Leaders or their designee shall approve vacation requests from their respective staff members with due consideration for the desires of the entire staff and for the work requirements of the section. Vacation schedules may be altered to allow the section to meet emergency or unanticipated situations. (h) Upon termination, employees shall be compensated at their current hourly rate of pay for any vacation accrued but not used. Terminating employees will receive their vacation cash-out with their final paycheck. (i) Employees are not eligible to accrue vacation during a leave of absence without pay. Employees are eligible to accrue vacation during a leave of absence with pay. (j) In the event a temporary employee is hired to fill a regular staff position, the employee will be able to apply the amount of time he or she was a temporary employee toward his or her vacation accrual rate. Section 3M. Sick Leave (a) All regular District employees shall accrue sick leave with full pay at a rate of 0.04615 hours per hour paid, exclusive of overtime, for a total of 12 days per year for full-time employees. Sick leave shall accrue from the date of employment and may be accumulated on an unlimited basis. (b) Employees are eligible to use sick leave for the following reasons: (1) Personal illness or physical disability. (2) Quarantine by a physician. (3) Illness or disability of an immediate family member or domestic partner requiring the employee to be unavailable for work, subject to (g) below: (4) Worker's Compensation. (5) Health care appointments. (c) Sick leave shall be recorded on the employee's time card. Sick leave must be used in increments of one hour except for health care appointments. (d) Sick leave may be used for health care appointments includin medical, dental, vision or employee assistance program appointments. No less than eae hour � ,of sick leave may be charged for a health care appointment, and sick leave usage over one hour will be computed in tenths of an hour. (e) Any employee who is unable to report to work because of any of the reasons set forth in Section 6.4 (b) shall report the reason for absence to his or her supervisor by the designated starting time each day he/she is unable to report to work unless physically unable to do so. Sick leave with pay may not be authorized for compensation unless such a report is made. For a prolonged illness, special arrangements regarding notifying a supervisor may be made. i page 23 (fl (g) An employee may use up to six sick leave days per year to care for a member of his/her immediate family or his/her domestic partner, requiring the employee to be unavailable for work. Immediate family is defined as an employee's husband, wife, son, daughter, father, mother, brother, sister, grandmother, grandfather, father-in-law, mother-in-law, and any relative of the employee living in the employee's household. For purposes of Section 6.4, the domestic partner of an employee is defined as an unmarried person who resides with the employee and has done so for a period of at least six months, and who intends to reside with the employee indefinitely and share the common necessities of life. Domestic partners will be required to complete, sign and file with the District an "Affidavit of Domestic Partnership." (h) If an employee is ill on a designated paid holiday, the holiday shall be charged as holiday time and shall not be charged against sick leave. (i) An employee who is injured or becomes ill while on vacation may petition the Personnel Officer to be paid for sick leave in lieu of vacation provided that the employee: 1) was hospitalized during the period for which sick leave is claimed, or 2) received medical treatment or diagnosis and presents a statement indicating illness or disability signed by a physician covering the period for which sick leave is claimed. Requests for sick leave in lieu of vacation shall be approved if the provision(s)noted above are satisfied. (j) An employee absent on paid sick leave five days or more will be required to submit to the appropriate supervisor verification from a physician or licensed practitioner of his/her illness or injury and ability to return to work. An employee absent on paid sick leave three days or more in order to care for an immediate family member or domestic partner under Section 6.4(g) will be required to submit to the appropriate supervisor verification from a physician or licensed practitioner of the family member's or domestic partner's illness or injury and the inability of that person to care for their needs independently. (k) If an employee uses all of his or her accrued sick leave, the employee may request his or her accrued vacation leave be deducted for each day absent due to illness or injury. In the absence of accrued vacation time,the days absent due to illness or injury shall be recorded as unpaid leave days; if the unpaid leave days absent due to illness or injury exceed five working days, Section Mo, would become effective. 0) Up to ten days of sick leave may be advanced an employee by the General Manager on a case-by-case basis. Upon termination, the employee must reimburse the District for any advanced sick leave not covered by subsequent accrual. (m) Abuse of the sick leave privilege shall be cause for disciplinary action. Section Mo. Leave of Absence Without Pay (a) Employee Disability/Family Care Leave i page 32 APPENDIX A - CATASTROPHIC LEAVE PROGRAM Catastrophic Leave Program The Catastrophic Leave Program is designed to assist District employees (called receiving employees) who have exhausted aid time credits due to a serious, catastro hic or debilitatin illness in ury or condition of the employee This program allows other District employees (called donating employees) to make grants of time to that employee so that he/she can remain in a paid status for a longer period of time, thus partially reducing the financial impact of the illness, injury or condition. The grants of time donated to the receiving employee are converted to sick leave for use by the receiving employee. Conditions for Receiving Employees There are four criteria for eligibility as a receiving employee. The receiving employee must: 1. Be a regular fall- or part-time District employee; 2. Exhaust all available paid leave time, including sick leave, vacation, personal leave, holiday or holiday bank time, and compensatory time off; 3. Have a sustained, serious or debilitating illness, injury or condition which may need to be verified by a doctor's report,or have a member of the immediate family with a sustained, serious or debilitating injury, illness or condition which requires the employee's absence from work to care for the family member. 4. Be prevented from returning to work for at least 30 days and have applied for a worker disability or family care leave of absence without pay. To apply to be a receiving employee under the Catastrophic Leave Program (see Appendix A), an employee completes an Application for Catastrophic Leave. The application is submitted to the Administrative Services Manager for approval. An employee may be asked to submit supporting medical documentation (i.e., a statement from his/her doctor) with the application. Approval or rejection for participation must be made by the Administrative Services Manager within two weeks after the completed application is submitted. An employee may be asked to verify his/her status for continuing eligibility for the program. If an employee's application is approved to be a receiving employee, the Administrative Services Manager will meet with the employee or his/her family members to determine the degree to which the employee's or family member's catastrophic illness, injury or condition is to be kept confidential. The Administrative Services Manager will distribute a Donation of Accrued Time Credits form to all full-time and part-time District employees so they can specify donations they wish to make to the receiving employee. Benefits available to a receiving employee participating in the program will be treated as though the additional sick leave credited to him/her belongs to him/her. For as long as a receiving employee remains in a paid status, seniority, sick leave and vacation accrual and all benefits will continue as though the sick leave were his or hers. The total credits received by the employee shall normally not exceed three months; however, if approved by the General Manager, the total leave credits received may be up to a maximum of six months. Conditions for Donating Employees Donations must be made to a specific person on a form signed by the donating employee and submitted to the Administrative Services Manager. All donation information will be considered confidential. A donating employee can, if he/she chooses, inform the receiving employee of the donation made. Employees may donate the following types of accrued time credits: *vacation time page 33 *personal paid leave time *holiday bank time •compensatory time off(non-exempt employees) •sick leave—one hour of accrued sick leave maybe donated for every tf°ee Wd hours of other types of accrued leave time Donations must be made in one hour increments. There is no limitation on the number of hours that may be donated. The donations will be converted to sick leave time and credited to the receiving employee's sick leave time balance on an hour-for-hour basis. The pay the receiving employee receives will be at his/her own rate of pay Under any circumstance, donations, once made, are forfeited forever by the donating employee. If the receiving employee returns to work, any time the donating employee(s) has contributed will remain with the receiving employee and not revert to the donating employee(s). In order to donate, a Donation of Accrued Time Credits form must be submitted to the Administrative Services Manager for processing. ► Fba •• 5.:/sktf:;•' ';s m $3f•t#, .55/"t,y'S;: ,'4/•�//�ssbi.a, #Stg;;Ji, vr'w:; .r ll/l1%%!�//%�lr%////�%/f�l/ll//'�//l//r�//�//.�f� r!�%%��j%j/�Gl%%(�/;�� /////////i��/ 4/r f5 JS$'• 4.✓4 �t mw b ,..S4i:F' /:. S4. :5x$, a ty' //.SH/ /y•tt3,iy � 1 i • i /. 1 �/ i 1 � - • •,•4 • //�.,r• ,/i�f3/%��, ;/•:. .;•,,;% f�%i!//. ,.•., ,�t�i�,•,y •f%"%'% .�•3':L •f%J% ;/'?:'`�f�,;J!;'l/r%, 3.S 3. .�� .✓ S:Sit./. �:,/.,J,s..'�b�.yt 1./, nb•/ %. ��,.�t::,:./� sr:,��: ��• i' /$y••f%:.S t%'b'4 .'ri3`/f#saa/, :J'i,••r :fs, :,:�,' y,y•'J; 1 1 / 1 1 1' 1i1 �1 •� 1. '1 / • • ..i • 1 • I1 1 1 • • • � \ 1 •1 • 1 1' • • • 1 it -1 r8• / 1 i ' 11i fi t . 1' 111 / 1 1. 1 ' 1 ' • 1 i' 1 :•/ / 1 ► 11 11 rbf, r '/�//%11�./j/lJ%/��//�/l%�,��l/f�/�/lid//,�rj/�J�if/;�///f%�%%��.//j/�/i,!// �% '' �' t'•' �` �1��ovr aV., �, ss•./s %' y •, / 3 $/ i3:+ys t?b :y •J% y'% �'J.#: % �!i %S 4, 5,J S5:%//ilS:.ay ;bi- �: -$�t �*y,SS:'%/%/•%s/' ��ty :3 , 1 1 `•/ /. •' 1 i 1 • r • i 1 /'f' 1 ' i/ 1 / 11 1 • 1 • '• • 1 i /1 • 1 f i 1. 'f • 1. 1 1 f If 11" IT. F 1 • i � 1 •I ! 1 1" 1 • • 1 1• 1 ' i •' �i • 1 •' 1 I 1 •' 1 1 1 1 1. Y,. '.H �•4.'v :'Y.%, S•� 3" �,"r:it s,y.. ., 5 /�,,. ♦%G'3 5••. �' ?!i$' ./' yi:bi' .4%t 4%s`5.5.5J S J': t?i, 3'.•.. :.3 /• 3,$ii,.r: l///%l/////l��l//�//G�%��l/�� /f�llrli"l�•.�//////1�,�/////%�%/r/l' ��/�/%/lf//%'�/%///'/:$ , ///::., /./ r 1./�/,r/.,,! �/�r/ :% S.$ 3.�:�;54. �. S#.' ✓•#t:'S 4#,. �$t 9.%...y:' f5 4#.:U �/S," 4•:/g95,. /55 414:r 4 • — \ �t :$iS .'/'/3 � t/•.; ';y,'.• $/%y.;341:5% w3':�.y.,./,E- • ofa The District will provide � basic vision care coveragMfI employees and their dependents, an a base premiu , will be paid by the District. yHasie Life I r E-heiee-of p}aftE91 rovided b the District and remiums4o be aid b the District. Long Term Disability Insurance The District will provide long term disability insurance coverage for all employees, and the premium will be paid by the District. Employee Assistance Program The District will provide an employee assistance program for all employees and their dependents, paid for by the District. Regional Open Sk ee MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-96-125 Meeting 96-25 December 11, 1996 AGENDA ITEM Authorization to Sell Surplus Vehicles AM GENERAL MANAGER'S RECOMMENDATION Direct the General Manager to execute an agreement with Nationwide Companies of Napa to auction surplus District vehicles. DISCUSSION Currently, the District has four surplus three-quarter ton trucks that range in age from 10 to 12 'years old with average mileage in excess of 100,000 miles. These vehicles were retired from service because it was no longer cost effective to operate and maintain them. The estimated value of each vehicle is $2,000. In the past, the District has used other government agencies or a small auction company in Los Altos to sell surplus vehicles. Most local governments now use private auction companies, and the Los Altos firm does not have auctions frequently enough to meet District needs. Nationwide Companies has a large facility in Napa where auctions are held once a month. Because of a greater number of potential buyers, a larger auction may bring a better price for the vehicles. Nationwide's fee of 7% of gross sale price is comparable to comissions paid in the past. Customers of Nationwide include Santa Clara County and the City of San Jose. Both agencies gave Nationwide a favorable recommendation. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above 330 Distel Circle • Los Altos, CA 94022-1404 Phone:415-691-1200 FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton m Regional Open Sj ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-96-124 Meeting 96-25 December 11, 1996 AGENDA ITEM Cancellation of December 25 Regular Meeting and Sch ing of December 18 Special Meeting GENERAL MANAGER'S RECOMMENDATIM ._. ,_, 1. Cancel your December 25 Regular Meeting 2. Schedule a Special Meeting for Wednesday, Decmber 18 beginning at 7:00 P.M. DISCUSSION Section 1.10 of your Rules of Procedure states that if a regularly scheduled meeting occurs on a holiday, the Regular Meeting shall be rescheduled or canceled. The December 25 Regular Meeting falls on Christmas Day, a District holiday. As of the writing of this report, it is necessary to have two meetings in December. I recommend you schedule a Special Meeting for Wednesday, Decmeber 18, 1996 beginning at 7:00 P.M. at the District's administrative office. The Board will meet in Closed Session from 7:00 to 7:30 P.M. Your first Regular Meeting in January will be on Wednesday, January 8. Prepared by: Jean H. Fiddes, District Clerk Contact person: Same as above 330 Distel Circle * Los Altos, CA 94022-1404 Phone:415-691-1200 FAX:41.5-691-0485 E-mail: mrosdQnetcom.com e Board of Directors:('ete Siemens,Mary C. Davey,Teena Renshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Claims No. 96-21 Meeting 96-25 Date: Dec. 11, 1996 Revised 7N|DPEN|NGULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 219 275.00 Aaron's Septic Tank Service Sanitation Services 1220 444.82 Aorna & Sons Sanitation Sanitation Services 1221 31.700.48 Anderson Pacific Engineering Construction, inc. Weeks Road Repairs � 1222 166.71 A-1 Sanitation Sanitation Services | � 1223 28.93 Arne' Sign & Decal Co., Inc. Signs 1224 131 .38 ArtechLanninating Laminating Sheets � � 1 225 25.19 A T 8/ T Telephone Services ' � 1226 287.05 Beck's Shoes, Inc. Uniform Boots 1227 201 .00 BiU's Towing & Recovery Towing Services | 1228 54.45 Black Mountain Spring Water Water Service 1228 180.00 B|anninQ & Baker Associates, Inc. Subscription 1230 15.882.67 BrianKangam Fou|h Engineering Services--Teague Hill | 1231 217.52 California Water Service Company Water Service 1232 115.00 California Park & Recreation Society Recruitment Advertisement | | 1233 730.90 CaUandar Associates Architectural Services--Windy Hill Parking 1 234 110.00 Camino K8ed|co| Group K8edino| Services 1235 1.816.25 Sheryl Cochran Consulting Services--ThysenAoquimibon � 1236 467.72 Annette Cn!annon Reimbursement--Field Supplies / 1237 1'375.00 Concorn:EAP Organizational Development Services 1238 45.00 Patrick Congdon Reimbursement--Seminar Registration | / 1239 803.74 Contemporary Engraving Name Badges and Plates 1240 50.00 °1 Country Inn Motel Training Instructor Lodging 1341 128.15 Craftsman Printing Poster Printing � ~ 242 760.00 Alice Cummings Consulting Serv|nao-GnantApplication 243 1'250.00 Dana Property Analysis Property Appraisal Sen/i000 1244 1'759.00 Empire Equipment Co. Dozer Rental 1245 345.00 EnshaUsh Consulting Servioea-TaagueHill 1246 86.55 John Escobar Reimbursement--Conference Expense 1247 288.77 The Fend Barn Gates 1248 96.82 JeanFiddna Reimbursement--Business Meeting 1249 53.10 Film To Frame Fi|nn, Slides and Developing � 1250 89.08 Foster Brothers Security Systems, Inc. Keys � 1251 49.29 G & KServiceo Shop Towel Service 1252 9.988.30 Gatevvay2OOO Computers � � 1253 1,673.85 Goodyear Auto Service Center Vehicle Tires 1254 58.08 GTEK8obi|net Cellular Phone Service 1255 29.09 W.W. Grainger, Inc. Safety Signs 1256 90.00 °2 Headley Office Services Temporary Secretary Services 1257 7'831.41 House of Printing Winter Newsletter Printing � � 1258 38.98 HysuarSa|eu Company Vehicle Parts � 1259 838.24 HK8C Architpctuna| Senvines-RannhoShop � 1260 288.17 Honda Peninsula Honda Toter Repair and Parts � 1261 52.00 Jodi Isaacs Reim bursennent-'K0ennbensh|ADues � *1 Urgent Check Issued Dec. 3. 1990 °2 Urgent Check Issued Nov. 25. 1998 � Page � Claims No. 96-21 Meeting 96-25 Date: Dec. 11. 1996 � Revised K80PEN|NSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 262 36.87 Island Press Resource Document 1263 181.44 Jobs Available Inc. Recruitment Advertisement 1284 18.04 DnnnioKobza & Associates, Inc. Architectural Services--Skyline Office 1285 052.72 °3 Lanier Worldwide, Inc. Copier Maintenance Service 1260 47.12 Judy Law Vehicle Expense 1267 221.87 Los Altos Garbage OunnputerRento| 1268 207.04 Lucent Technologies A T & T Maintenance Service 1269 580.75 Town of Loa Gatos Construction Management Services-- Skyline Field Office 1270 1'934.85 K8ervvinA. K4ano Acquisition Consulting Services 1271 K8etrok8obi|eCornrnunirationo Radio Repair, Parts and |nmto||edon 2'338.G1 1272 1'400.00 Or. Samuel M. McGinnis Biological Conouitent-LobitooCreek 1273 190.43 K8offet Supply Company Light Bulbs 1274 125.54 Mountain View Garden Center Sand 1275 200.00 National Safety Council Membership Dues 1270 39.00 Natcomn Internet Service 1277 58.85 Northern Energy Propane Service 1278 -~f9119. Pacific Bell Telephone Service 1,356.93 1279 2'264.55 Page & TurnbuU Picnhetti Winery Seismic Evaluation 1280 30.50 Loro Paterson Reimbursement--Field Supplies 1281 821.05 PIP Printing Printing Services 1282 10.24 Pitney Bowes Inc. Postage Machine Reset Charge )83 69.04 Povvermotio Equipment Parts 1284 675.16 OSP Printing Newsletter Inserts � 1285 -1 f;?{+. R & R Designers Enterprise Rental Repairs 2.100.13 1286 3.86 Rancho Ace Hardware Equipment Part 1287 5.00 Rancho Cobbler & C|aenora Repair Parts 1288 47.22 Rich's Tire Service Tire Repair 1289 2.304.19 Roy'a Repair Service Vehicle Repair Services 1290 2'639.50 JaneSa|trnen Planning Conuu|tant-Parking Lot Studies 1281 42.23 San Mateo County Times Subscription � � 1392 232.22 Shell Oil Fuel � � 1283 -8941r24- Signs Of The llmnem Trail Signs � 1'150.23 1294 138.65 Skyline County Water District Water Service 1295 81 .27 Cheryl Solomon Reimbursement--Volunteer Supplies 1296 6'000.00 Summit Springs Design Thyonn Trail Construction 1297 131.46 Summit Uniforms Uniform Expense 1298 574.35 Thermna Corp. Air Conditioning and Heating Service 1299 39'000.00 Mike TobarExcavation SierraAzu| Debris Removal 1300 108.86 TranmComn Corporation Vehicle Port � � 1301 2.001.50 United States Postmaster Postage °3 Urgent Check Issued Dec. 5' 1996 Page 2 Claims No. 96-21 MeetinQ86-J5 Date: Dec. 11, 1096 Revised K8|OPEN|NSULA REGIONAL OPEN SPACE DISTRICT � � Amount Name Description1302 43.45 Venture Publishing Resource Document � 1303 88.97 DougVu Vehicle Expense � � 1304 212.63 VVACCorporation Aerial Maps 1305 193.95 West Coast Robor ' Rebor 1306 131 .75 Michael Williams Vehicle Expense � � 1307 300.00 Roberta Wolfe Recording Services 1308 900.00 Town ofWoodside Geology Oepomit-'SnhiU|ng Lake Spillway � 1309 309.79 The Workingman's Emporium Uniforms � � 1310 33.17 Lisa Zodek Vehicle Expense 1311 752.50 Zumwalt Engineering Group Engineering Consulting Servicem— VVeeka Road Reconstruction 1312R 75'02 Randy Anderson Vehicle Expanse 1313R 24'623.14 Ka| Conmtruction Construction Senvioes—HornesteadHouse 1314R 412'50 Rod Hunt'm Banhhon Service Winterization Work--Teague Hill � 1315R 3,625.87 Design Concepts Business Cards, Brochures EkNewsletter 1316R 97.00 °4 Virginia Fovvkon Hotel Auoornmnodation—Te|ephoneLines Damaged During Construction-Doctor 1317R 1'554.28 Gardmn|and Power Equipment Field Supplies � 1318R 1,264.03 Orchard Supply Hardware Field Supplies � °11914 57.00 °5 PontiUo'a Pizza Volunteer Recognition Event Dinner £0R 18.74 Precision Engravers Name Tag Engraving 1321R 218'46 Repo Depo Office Supplies | � 1322R 74.96 Unocal Fuel 1323R 1'081.73 Petty Cash Vehicle Expense, Business Meetings, Volunteer Supplies, Office Supplies, UPS Postage, Resource Documents Keys and Field Supplies *4 Urgent Check Issued Dnnennber8, 1996. � ° � 5 Urgent Check Issued December 1O' 1996. � Total 187.013.17 Page Regional Open .11' ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors . FROM: C. Britton, General Manager DATE: December 6, 1996 SUBJECT: FYI 3.30 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd@netcom.com f Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Regional Open Sp e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT November 18, 1996 Patrick Sanchez, Director Parks and Recreation Division San Mateo County 590 Hamilton Street 4th Floor Redwood City, CA 94063 Re: Edgewood Count y Park Master Plan g Y Dear Patrick: Thank you for the opportunity to review and comment on the In-Progress Draft Master Plan for Edgewood County Park-and Preserve. The report represents a thorough, thoughtful effort to identify and address all the complex issues confronting the planning for this site. Our comments are provided to give you the benefit of our perspective. Within the range of alternatives considered, we do not see any proposals that would violate the principles of the open space easement held by the District. On page 73, paragraph f, Interpretive Center, states that "The principal type of interpretive use is an interpretive center". In our experience, the principal type of interpretive use is docent-led hikes and talks. This requires some significant staff organizing and coordinating effort to support the volunteer docents, but it is far less cost and time intensive than an interpretive center. As we have discovered in developing our own interpretive center at Skyline Ridge Open Space Preserve, in addition to the costs of construction and maintenance, significant staff commitment is required for the development and operation of an interpretive program, unless this responsibility can be turned over to another group. This comment is not intended to discourage the interpretive center idea, which tends to reach a wider audience than docent hikes and walks. In Section VI, Issues Analysis: Opportunities and Constraints, use of native materials for trail maintenance is discussed on page 76. In our trail building and maintenance experience, avoiding movement of material is a primary objective. We rarely move the native soil more than a few feet to create or maintain the trail tread. The only situation in which we use imported material is the construction of handicapped access trails, for which we use granite fines. We haven't experienced any problems with seeds or chemicals associated with this material. In any case, it is highly unlikely that handicapped access trails would be desirable or feasible in sensitive areas at Edgewood, due to topography and endangered species concerns. We suggest that this issue be clarified in the Opportunities and Constraints section to avoid carrying it forward as a measure in the Natural Protection Oriented Alternative on page 84, or that the measure be changed to state that the trail building and maintenance objective is to avoid movement of the native material as much as possible, but not to prohibit the use of non-native materials, provided 330 Distel Circle . Los Altos,CA 94022-1404 . Phone:415-691-1200 . FAX:415-691-0485 . E-mail:mrosd®netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit Genera(Manager:L.Craig Britton Patrick Sanchez November 18, 1996 page 2 it has been verified that they will not have an impact. In Section VII, on page 79, closing existing trails and access points in sensitive areas is discussed, along with control of access to prominent viewpoints. The text indicates that the sensitivity of these routes needs to be verified. These closures are carried forward to the alternatives. For example, Measure (5) in the Balanced Alternative is "Closing and restoring all unauthorized routes through sensitive areas". Measure (12) is "only if environmentally and fiscally feasible, making safe and authorizing the Edgewood Road/280 and Sylvan Way route and/or entry point". Who would be responsible for determining the sensitivity of these routes and planning alternative routes? What information and methods would be used to do so'? It seems to us that these questions are central to the Master Plan, and need to be answered before the Master Plan can be considered complete. At minimum, the scope of the studies needed to make these decisions should be identified. On page 82, in a paragraph on Access for the Physically Challenged, ideas provided by the public are included suggesting that a handicapped access ramp could be provided from the Park- and-Ride lot on Edgewood Road into Pulgas Ridge Open Space Preserve, and that MROSD is a potential grant source for access and trail development. It should be clarified that there are steep grades leading from the Park-and-Ride lot toward the preserve, and that the intervening land is owned by the San Francisco Water Department. A handicapped access ramp from this point is definitely not physically feasible. It should also be clarified that MROSD is not a grantmaking agency, although we have often done cooperative projects with other agencies where our lands are adjacent. You might mention in this section that there is a handicapped- accessible trail in the Pulgas Ridge Preserve off Edmonds Road. In Section VII, Alternatives, on page 84, measure 7 under the Natural Protection Oriented Alternative is "Educating County staff and volunteers on proper procedures [for] maintenance in sensitive areas." Who will do the educating, and what are the proper procedures? Trail maintenance is always a subject of controversy. Those who are focused on protection of plant species have a lot of good knowledge and valid concerns about the protection of plants in relation to trails, but they are not necessarily focused on practical trail maintenance constraints or objectives. The education and procedures must take both factors into account. Perhaps this guidance is best obtained from outside agency staff or consultants who are recognized a knowledgeable on both sides of the issue and unbiased about this particular site. With regard to the overall format of the document, ultimately the policies section will be the Master Plan, while the Issues and Alternatives sections will become background. We suggest moving the policies to the front of the document. We, also encourage the identification of methods, responsibilities, timing, budgets, locations, in as much detail as possible, to back up the policies and make the decisions of the Master Plan as clear and complete as possible. It would be helpful to have a Master Plan map (perhaps an 11" by 17" fold out) that graphically Patrick Sanchez November 18, 1996 page 3 summarizes the proposed policies and measures. Finally, some minor suggestions and corrections: on Figure 8, Jurisdictions and Easements, MROSD's acronym is transposed into MRSOD. Figure 9, Circulation, Access, and Parking would benefit from the use of bolder graphic symbols for the trails. It would also be helpful if the Park-and-Ride and 280 access points were called out, and if a more detailed map of the Old Stage Day Camp area was provided. Overall, the draft Master Plan provides an excellent foundation for the future management of Edgewood Park and Preserve. The balanced alternative seems to be a reasonable combination of measures to accommodate public access while ensuring that resource protection comes first. As with any plan, the ultimate success will depend on working out the details and the follow-up. We appreciate the excellent job you and your staff have done to carry this out in a very emotional setting, and remain available to help wherever we can. Sincerely, 712 Randy Anderson, Senior Planner cc: MROSD Board of Directors L. Craig Britton, General Manager INTER-OFFICE MEMORANDUM November 18, 1996 TO: Craig Britton, General Manger FROM: John Escobar, Operations Manager SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month October Year 1996 VIOLATIONS TOTALS ACCIDENTS TOTALS Bicycles Bicycle 4 Closed area 6 (3) Equestrian — 0 Speed 4 (3) Hiking/running 1 Helmet 13 (8) Other first-aid 1 Night riding 3 Search/rescue 1 Unsafe operation 1 Helicopter evacuations 0 Dogs Prohibited area 4 (4) ENFORCEMENT Off-leash 4 (3) Citations 42 Fishing 0 Written warnings 55 Off-road vehicles 4 (4) Police assistance 8 Closed area 2 Arrests — 0 After hours 10 (7) Weapons CREkIES Actual contacts 0 Auto burglaries I Reports only 1 Resisting officer 2 Vandalism 1 Possession marijuana 1 Parking 5 (4) Poaching 1 After hours parking 26 (4) False information 3 Dumping/littering 1 Stolen vehicle recovery 1 Campfire 0 Assault 1 Trail use conflict 1 Hunting 1 MUTUAL AID Accidents 2 Enforcement 4 LZ for off-site 2 number of citations issued SUMMARIES OF SIGNIFICANT INCIDENTS Oct. 4: Tools and a stereo were stolen from an auto at the Grizzly Flat parking area across from Long Ridge. Two vehicle tires were slashed. The victim was directed to report the crime to the Santa Clara Co. sheriff's office. B. Malone. Oct. 5: A cyclist reported seeing a man carrying a .22 caliber rifle, who appeared to be hunting, in Los Trancos OSP. A ranger also heard shots in the area. Rangers and a San Mateo sheriffs deputy responded, but were unable to locate the hunter. D. Danielson, B. Downing. Oct. 5: T. Karnofel and M. Newburn responded to a motor home blocking the Hicks Flat gate of Rancho de Guadalupe area of Sierra Azul OSP. Both occupants were battered and had been fighting over alcoholic beverages. A deputy arrived minutes later because the fight had been called in to 911. The owner was arrested for $50,000 in warrants for drunk driving. The passenger drove the motor home away. Oct. 6: K. Miller observed a bicyclist speeding at 25 mph, not wearing a helmet, and operating a bicycle unsafely. The cyclist ignored K. Miller's order to stop at the radar station. As he was stepping out of the way of the bicyclist, Miller tripped and sustained multiple abrasions on his right arm. The cyclist fled into Los Gatos and was never located. Oct. 6: A cyclist reported to rangers that a group of approximately 150 hikers deliberately blocked his passage on Long Ridge Road in Long Ridge OSP. He had to leave the road in attempting to pass, and fell in the process. Two other cyclists said they encountered the same group. Rangers were not in the area at the time. M. Ken, L. Paterson. Oct. 10: A restroom, fence, and hiking stile were damaged at Skyline Ridge OSP. The damage appeared to have been deliberate. Also, approximately five pounds of roofing nails were spread on the preserve road system, from Hwy 35 to the tennis court area. W. Phillips. Oct. 12: Evidence of deer poaching was discovered at Skyline Ridge OSP. Blood stains, hoof prints, and drag marks from inside the preserve to the highway were evident. Oct. 12: T. Randall discovered an abandoned vehicle on Mt. Umunhum Road in Sierra Azul OSP. The vehicle had been stolen. CHP handled the removal of the vehicle. Oct. 12: P. Hearin observed two cyclists riding at a high rate of speed and weaving through family groups in Rancho San Antonio OSP. Both cyclists were stopped for unsafe operation and one fled the area. The other was issued a written warning for unsafe operation. Oct. 13: A hiker reported to K. Miller that he had been bitten by a dog at Sierra Azul on a prior visit. Two dogs had been off-leash in an area where leashes are required, and one dog bit the hikers left hand. The bite did not break the skin. Oct. 15: A deer in distress due to a fracture to its right front lower leg was found in Fremont Older OSP by P. Hearin. A Fish and Game Warden was requested to dispatch (kill) the deer, but none were available. A Santa Clara County deputy was requested and the deputy dispatched the deer. Oct. 20: A jogger at Rancho San Antonio was hit from behind and knocked to the ground by a six- year-old cyclist. The jogger sustained minor injuries and refused medical attention. M. Newburn. Oct. 25: Three people were found smoking marijuana in the Higgins-Purisima parking lot of Purisima Creek OSP. A San Mateo sheriff's deputy assisted. One person was issued a citation for possession of marijuana. M. Ken. Regional Open Sp#e _ 2 _ November 19, 1996 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Robert Baxter Office Chief, Special Projects Department of Transportation 111 Grand Avenue P. O. Box 23440 Oakland, CA 94623-0660 Subject: Highway 84 Slide Repairs (Post Miles 16.5/16.7) Thornewood Open Space Preserve Dear Mr. Baxter: In response to your letter of November 5, 1996, Caltrans is to stop all work and remove all equipment from the District's Thornewood Open Space Preserve adjacent to Highway 84. Caltrans had nQ permission to enter District land to cut and remove trees and grade the entire hillside. On November 8, 1996, I informed Barbara Webb of your Right of Way office that Caltrans had no authorization to enter our land for tree removal, grading and drainage installation. No further work on District land is allowed until,you have obtained a signed Right of Entry from the District. As I indicated in our April 10, 1996 meeting, the District was agreeable to your proposed repairs contingent upon Caltrans implementation of a revegetation plan. A Right of Entry was sent to your Right of Way office on October 2, 1996. The District is still waiting for response from your office on this matter. The District's Legal Counsel will be contacting your Legal office this week. Over the past seventeen (17) years, the District has cooperated with Caltrans in repairs of the chronic landslides along Highway 84. I look forward to working out a mutually agreeable solution in a timely manner. Sincerely, Michael C. Williams Real Property Representative cc: Harry Y. Yahata, Interim District Director Barbara Page, Right of Way Agent Kamal M. Fallaha, Project Engineer MROSD Board of Directors L. Craig Britton, General Manager Sue Schectman, Legal Counsel 330 Distil Circle 0 Las Altos,CA 94022-1404 0 fto w.415-691-1200 FAX.415-6914048.5 Regional Open_S- -ee MIDPENINSULA REGIONAL OPEN SPACE DISTRICT November 19, 1996 Ronald J. Pelzman Assistant Executive Director, fish and Game Commission 1415 Ninth Street Box 944209 Sacramento, CA 94244-2090 RE: Proposal to amend Section 401, 'Title 14, California Code of Regulations, regarding wild pig depredation permits. Dear Mr. Pelzman: Midpeninsula Regional Open Space District supports the proposal to amend Section 401, Title 14, of the California Code of Regulations regarding wild pig depredation permits. The current permit requirements do not allow property owners to adequately prevent or halt property damage caused by wild pigs. The district is concerned about the increased size and range of wild pig populations and their effect on natural resources, particularly in public areas where sport hunting is not practical. Other issues of concern include damage to private and public lands, competition with native species, and potential transmission of parasites and diseases,to other animals and humans. The proposed new class of depredation permit should enable public and private landowners to prevent damage to native landscapes more effectively. In addition, the coast of wild pig control programs should decrease. IJowever, the District believes the subject of buried carcasses needs further consideration. We recommend that there be a requirement to bury carcasses deep enough to prevent wild pigs from rooting up and eating potentially diseased carcasses. I appreciate the opportunity to comment on this matter. Thank you for your attention. Si is l ritton General Manager cc: MROSD Board of Directors John Escobar, Operations Manager Jodi Isaacs, Resource Management Specialist 330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-091-1200 . 17AX:415-691-0485 . E-mail: mrosdQnetcom.com board of(Directors:Pete Siemens,Mary C.Davey,leena t Ienshaw, David 1.Smemoff,Nonette tianko,Betsy Crowder,Wim de Wit General A-1,anager:1.Cram Britton Regional Open Sf -e ............ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT November 20, 1996 Paul S. Deutsch Environmental Review Officer Planning Department City and County of San Francisco 1660 Mission Street San Francisco, CA 94103 Re: Peninsula Watershed Management Plan EIR Scoping Dear Mr. Deutsch: On behalf of the Midpeninsula Regional Open Space District (MROSD) I would like to comment on the proposed Peninsula Watershed Management Plan alternatives in relation to potential environmental impacts. MROSD owns and manages approximately 40,000 acres of open space land on the San Francisco Peninsula in a series of 23 preserves stretching from the watershed boundary to south of Los Gatos. MROSD owns several preserves near the Peninsula watershed lands, and one preserve, Pulgas Ridge in San Carlos, that abuts the watershed and was formerly San Francisco-owned land. As an active open space preservation agency, we expect to own more lands abutting or near the watershed in the future. Our concern is that the Watershed Management Plan alternatives are inadequate due to lack of coordination with other agencies' lands and plans. Although there have been "stakeholder" meetings, MROSD has not been included in them, and the process has not recognized the plans or interests of our agency, or other agencies formally in the process. Generally, the plan has been prepared as if the watershed were an island. The lack of comprehensive consideration of the surrounding lands and plans raises environmental concerns from several standpoints: Parks and Recreation: Particularly with respect to low-intensity recreation such as trails, environmental education, and wildlife observation, the alternatives do not address the existing facilities, activities, and plans of the adjacent cities, county, state, and federal lands and districts such as our own. This is the setting in which the Watershed Plan is prepared. The Watershed Plan includes numerous on-site alternatives for public recreation. They should be considered in light of what is going on around the watershed, and what may occur in the future. Examination of the regional recreation context may underscore pressures for public recreational access to the watershed, and it may identify existing, planned, and potential lands and facilities that can accommodate recreational demand in more appropriate locations than the watershed. It will also afford the opportunity to relate trails and other recreational opportunities that are considered in the Watershed Plan with the existing and proposed regional park and trail system. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton i Paul S. Deutsch November 20, 1996 Page 2 Resource Management: The alternatives have not adequately addressed the setting for watershed management in terms of the condition of the surrounding lands and the management policies, plans, and efforts of the agencies that manage those lands. An example is MROSD's Pulgas Ridge Open Space Preserve, where we have an ongoing program to manage invasive exotic plants. Management plans and projects are also underway at San Mateo County's Edgewood County Park and Preserve. Other adjacent or nearby open space land includes Huddart County Park, Burleigh Murray State Park, and Golden Gate National Recreation Area lands at the Phleger Estate. Given the major investment that has been made in environmental analysis of the watershed lands, the Watershed Management Plan is an opportunity to provide leadership on a management program for the biological region, which does not respect jurisdictional boundaries. Specific environmental issues that would be addressed by such comprehensive study include wildlife movement corridors, invasive vegetation management, and fire management. Educational and Scientific Study: Consideration of the interests, plans, and projects of other agencies, and educational and scientific institutions in the watershed and the surrounding lands could aid the success of the Watershed Plan and enhance the knowledge and successful management of resources in the region. The alternatives should include consideration of an expanded and more organized program for educational and scientific use of watershed lands. Recognizing the need for control of access to the watershed, the watershed nevertheless presents a valuable opportunity for scientific study, and has an important potential role as a "control" site for biological studies on habitats in the entire region that are not so pristine. Watershed management could also directly benefit from this type of attention. In summary, the planning process and the development of the plan to date have focused on defending the watershed from the pressures of use. While this defense is a necessary part of the plan, it should not be carried on to the extent of excluding consideration of the environmental and jurisdictional setting in which the plan is prepared. Adequate development of plan alternatives requires more thorough consideration of opportunities to coordinate low-intensity recreation and the study and management of natural resources. This will be beneficial to watershed management and to the surrounding community. We urge you to incorporate more thorough study of the context for the plan into the environmental review process. A suggested approach is to hold some workshops to bring these issues and opportunities to the fore. A public workshop could be held, including all the stakeholder agencies and organizations, focused on low-intensity recreation facilities, activities, plans and opportunities. The product would be a composite map or other form of record reflecting the opportunities and constraints for low-intensity recreation on the watershed lands. Similarly, a focused workshop on resource management issues, plans, and current policies and projects would highlight the opportunities and constraints in this area. Scientific and educational study issues could potentially be included in the same workshop. Paul S. Deutsch November 20, 1996 Page 3 Again, we appreciate the opportunity to comment on the environmental review portion of the project. Please contact me if you have any questions regarding our comments. incerely, L. Craig Britton, General Manager cc: Brian O'Neill, Superintendent, Golden Gate National Recreation Area Pat Sanchez, Director, San Mateo County Parks and Recreation Division Andrew Lisac, Executive Director, Bay Area Ridge Trail Council Paul Romero, Director, Santa Clara County Parks Department MROSD Board of Directors RA:LCB Open Space ----------------------—------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Memo TO MROSD - call taken by Kathleen Date 1 1 119 1 .19,; From Dorotht-a NPI I , Pnrt-ol n Valley own Trails Committee , phone call SubjeCt Dogs on Hamms Gulch Trail Ms . Nell phoned to voice her objections to dogs on Hamms Gulch . She rides her horse on the preserve and notes that some horses are afraid of dogs , which is a problem if the dogs are unleashed . As noted by District staff , patrol of the area is difficult and she thinks many owners may let their dogs off leash , increasing the chance for a horse to spook . Regional Open Spece 1 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT November 22, 1996 Editor Country Almanac 3525 Alameda de las Pulgas Menlo Park, CA 94025 Dear Editor: Having read your articles regarding dogs being allowed on more trails at Windy Hill Open Space Preserve in the October 30 and November 13 issues of the Country Almanac, I feel a few points should be clarified. The November 13 article stated "the Board is expected to adopt the ordinance officially on Wednesday, December I L" However, since the Board's October 23 meeting, some new information regarding dogs on the preserve has come to our attention. This information, along with the Board's initial 4-3 vote, indicates this issue needs further consideration. There is no guarantee the Board will take final action approving expanded dog use on Windy Hill. The Midpeninsula Regional Open Space District would like your readers to know that if they are interested in the issue of whether to allow dogs on more trails at Windy Hill, they should consider attending the Regular Public Meeting on December 11. If the Board does approve the expanded use on December 11, we expect the additional trails to be open to leashed dogs in January. Sincerely, L. Craig Britton General Manager LCB/ka cc: MROSD Board of Directors Note: Same letter sent to the Editor of the Palo Alto Weekly 330 Distesl Circle . Los Altos,CA 94022-1404 . Phone:415-691-1200 . FAX:415-691-0485 . E-mail:mrosd®netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Regional Open 51 -e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT November 22, 1996 Neil R. Cullen Director of Public Works County of San Mateo 10 Twin Dolphin Drive Suite C-200 Redwood City, CA 94065-1065 Subject: Joint Field Trip to Alpine Road Slide Dear Mr. Cullen: We understand from Project Engineer Mustafa Abu-Najem that a visit is planned in the near future for a member(s) of the Board of Supervisors to the slide that has severed upper Alpine Road. Since both our agencies have major concerns about the road, it may aid communications if a representitive(s) of our Board also attended on this visit to see and discuss the conditions at the site. Please let me know if such a joint meeting could be arranged. I would be happy to work with you or your staff to coordinate the visit. A joint visit, and potentially follow-up discussions, may be of assistance to both agencies in reaching a mutually-beneficial solution. Si 6cerely, L. Craig Britton, General Manager cc: MROSD Board of Directors 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 E-mail:mrosd@netcom.com 0 Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton ZOWI-11 of ,�POIRZOEA �,IALLET to I iall and Offlce�: 767; Portola Road, Portola Vallev, CA 14(&- -1(+ (-117) ! 1-1700 F,iv (41�)851-4677 lilt I I\i,M T� 111 11,1\t'ic L' Hao'l, CnI(, NI, VI November 27, 1996 Mr. Craig Britton MidPeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Dear Craig: The Town has been receiving copies of correspondence directed to MROSD regarding the pollution of wells by dogs and apparently there could very well be a public health problem in allowing dogs in this particular area, a possibility that may not have been considered when your board made a decision on the dog situation. Please let me know as soon as possible, but before the next Council meeting, what your reaction is to these letters. Obviously, the Town is opposed to any situation that presents a risk to public health. I understand that the public health officer from San Mateo County, Steve Hartsell, has visited the site; however, he's on vacation until next Tuesday. Dr. Goudy advised that Steve Hartsell plans to write to MROSD recommending against the dogs. I look forward to hearing from you soon. Sincerely. Ted Driscoll Mayor