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Home My Public Portal About19970212 - Agendas Packet - Board of Directors (BOD) - 97-03 Re * nal Open ce glo MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 97-03 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS AGENDA* 7:00 P.M. 330 Distel Circle Wednesday Los Altos, California February 12, 1997 (7:00) ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS CLOSED SESSION The Closed Session will begin at 7:00 P.M. At 7:30 P.M., the Board will adjourn the Special Meeting Closed Session to the conclusion of the Regular Board Meeting, and at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Labor Nep-otiaions - Government Code Section 54957.6 A. Conference with Labor Negotiator - Represented Employees Agency Negotiator: Susan Schectman Employee Organization: S.E.I.U. Local 715 (7:30) REGULAR MEETING OF THE BOARD OF DIRECTORS ORAL COMMUNICATIONS -- Public SPECIAL ORDERS OF DAY Staff Introduction -- Gordon Baillie - J. Escobar Resolution of Appreciation to Sierra Singles - M. Smith ADOPTION OF AGENDA ADOPTION OF CONSENT CALENDAR -- B. Crowder APPROVAL OF MINUTES January 22, 1997 Consent Item) WRITTEN COMMUNICATIONS Consent Item) BOARD BUSINESS (7:55) 1. Authorization to Increase Contract with TAG Group Corporation by $42,285 to Install Drainage Improvements and Reconstruct the Driveway at the Skyline Field Office at Skyline Ridge Open Space Preserve -- M. de Beauvieres 330 Distel Circle * Los Altos, CA 94022-1404 Phone:415-691-1200 FAX:415-691-0485 1 E-mail: mrosd@openspace.org Web site:www.openspace.org Board of Oireclors:Pete Siemens,Mary C. Davey,Jed Cyr, David T.Smernoff, Nonetie Hanko, Betsy Crowder, Kenneth C. Nitz General Mdrugor:L.Craig Britton Meeting 97-03 Page 2 *** 2. Annual Informational Field Activities Report -- J. Escobar *** 3. Authorization of Real Property Acquisition Agreement and Permit To Enter with Town of Portola Valley for Slope Repairs to Alpine Road and Authorization to Execute the Easement for Installation of Slope Improvements Adjacent to Alpine Road and Determination that Recommended Actions are Categorically Exempt from CEQA -- M. Williams Resolution Approving and Authorizing Acceptance of a Real Property Acquisition Agreement, Issuance of a Permit to Enter, Authorizing the President of the Board or Other Appropriate Officer to Execute an Easement Deed to Town of Portola Valley and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing the Transaction (Windy Hill Open Space Preserve - Town of Portola Valley) *** 4. Adoption of the Notice of Completion of Contract for the Week's Road Repair Project at La Honda Creek Open Space Preserve -- R. Anderson (8:00) 5. Authorization to Increase the Contract for Civil Engineering Services With Brian, Kangas, Foulk for Lot Line Adjustment for Surplus Property at Teague Hill Open Space Preserve from $40,000 to $60,000 -- R. Anderson *** 6. Authorization to Purchase Two Patrol Vehicles at a Cost of$41,500 Through State of California's Department of General Services -- J. Escobar Resolution Authorizing the Department of General Services of the State of California to Purchase Certain Items for the Midpeninsula Regional Open Space District (8:05) 7. Tentative Adoption of 1997-1998 Draft Planning Work Program for District Preserves and Facilities -- D. Woods (8:20) 8. Tentative Adoption of Preliminary 1997-1998 Action Plan for Implementation of District's Basic Policy -- C. Britton (8:55) INFORMATIONAL REPORTS -- Directors and Staff *** REVISED CLAIMS (Consent Item) CLOSED SESSION - (Continued, if necessary) ADJOURNMENT *NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. Meeting g 97-03 Page 3 ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items on the consent calendar shall be approved without discussion by one motion Board members the General Manager, and members of the public may request that an item be removed ,From the Consent Calendar during consideration of the Consent Calendar. NOTICE OF PUBLIC MEETINGS The Legislative, Finance, and Public Affairs Committee will meet on Wednesday, February 19, 1997 at 2:30 P.M. at the District office. Regional Open 5, ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SPECIAL MEETING LEGISLATIVE FINANCE,AND PUBLIC AFFAIRS COMMITTEE AGENDA Wednesday Jed Cyr February 19, 1997 Nonette Hanko 330 Distel Circle, Los Altos David Smernoff (2:30 P.M.) ROLL CALL ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA COMMITTEE BUSINESS (2:35 P.M.) 1. Proposed changes to the District's Public Notification Policy - C. Britton 2. Review of last session's legislative activity - C. Britton 3. Review and approval of 1997-1998 legislative plan - C. Britton 4. Review of updated District Funding History and Profile chart - M. Smith 5. Discussion of plans for District's 25t" Anniversary - M. Smith 6. Information reports/scheduling of next meeting (4:00 P.M.) ADJOURNMENT 330 Distel Circle * Fos Altos, CA 94022-1404 * Phone:415-691-1200 FAX:415-691-0485 E-mail:mrosd@openspace.org 0 Web site:www.openspace.org Hoard of Director,:Pete Siemens,Mary C. Davey,)ed Cyr, David T.Smernoif, Nonette Hanko,Betsy Crovvder, Kenneth C. Nitz , Genera/Manager:L.C riig Britton Regional Open *ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Mr. Bob Kain, President Responsible Organized Mountain Pedalers (ROMP) Bkain@interlink.mdyn.com Dear Bob: Thank you for your e-mail of February 5 regarding the distressing incident on January 18 at El Corte de Madera Creek Open Space Preserve. It is truly unfortunate that the best of intentions, on the part of both the District and ROMP, can be damaged by the ill-considered, illegal actions of one individual. I know that you're fully aware of District staff s feelings on this matter, and the Board shares their disappointment and disillusion. District staff would welcome the opportunity to meet with you and other members of the ROMP board of directors to discuss the implications of this incident. As you know, the District is interested in working with all visitor groups to ensure a safe and enjoyable experience on the trails. Despite this occurrence, maintaining a working relationship with ROMP will aide us in that objective. Please contact Operations Manager John Escobar to schedule a convenient time when staff can meet with ROMP's representatives to fully consider the ramifications of what has occurred and define the next steps we must take to patch what has been, to this point, a fruitful relationship. Sincerely, Betsy Crowder Vice-President, Board of Directors BC/mcs cc: MROSD Board of Directors ROMP e-mail list Tim Blumenthal, Executive Director, International Mountain Biking Association 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485• E-mail: mrosd@openspace.org web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz• General Manager:L.Craig Britton February 3. 1997 Members, ROMP Page -2- By attempting to undo the physical trail closure work implemented by District staff and volunteers, this person belittles the significant amount of staff time spent restoring closed trails and providing trail construction and maintenance skills training to ROMP members. In light of this, I seriously question whether we can continue training such volunteers when the skills we teach may be used in this manner. This unfortunate situation now forces the District to seriously re-evaluate the degree to which ROMP members may participate in future trail planning and projects. We have worked with the leadership of ROMP to carry the message of collaboration to its membership. In the process of mutually developing and implementing trails plans, the District expects more than just agreement and "lip service" from ROMP leadership. We fully expect the leadership to lead by example and to share in the goals of this cooperative effort. Anything less will be extremely counter-productive and will lead to a serious erosion of the cooperative relationship that ROMP and the District have enjoyed. Si ely, r Britton General Manager LCB/mcs cc: MROSD Board of Directors Tim Blumenthal, IMBA Executive Director t c:II ics�aprograiapubafP/letIers'rompI Regional Open 5-1ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 3. 1997 Members. Responsible Organized Mountain Pedalers Dear ROMP Members: As you may have heard, an extremely disturbing situation occurred recently at El Corte de Madera (ECDM) Creek Open Space Preserve. On Saturday, January 18, one of our rangers was patrolling the Virginia Mill Trail and came upon an individual who had entered a closed area and was illegally constructing and clearing the tread on a permanently closed trail. These are misdemeanor violations of District Ordinance 93-0 1; violations which we take very seriously. This person was also accompanied by an unleashed dog in an area prohibited to dogs, which are two additional violations of District and San Mateo County ordinances. It's important you be made aware that this individual is in a leadership position with Responsible Organized Mountain Pedalers (ROMP). This person has been actively involved as ROMP's representative in meetings concerning implementation of the Trail Plan for ECDM and is well-familiar with District regulations. I can't tell you how disappointing this incident is to District staff members working to build a cooperative relationship with your organization. Because the District is interested in maintaining a working relationship with ROMP, misdemeanor charges will not be filed as a result of this incident. I can assure the members of ROMP, however, that future incidents of illegal trail work will not be tolerated. A citation for such a misdemeanor requires a court appearance and upon conviction carries a maximum penalty of six months in jail and a$500 fine for each offense, per section 5560 of the California Public Resources Code. The District will aggressively pursue prosecution in any further such incidents. The District has committed an extraordinary amount of staff time and resources to developing and implementing the trails plan at this preserve. We have made every effort to include ROMP in the process of formulating and implementing this plan. We have also provided trail maintenance and construction training to ROMP volunteers. These skills have now been used in an attempt to illegally re-open a closed trail, going against the trails plan and, more importantly, against the spirit of cooperation and compromise that we've been able to forge between our organizations. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485• E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz• General Manager:L.Craig Britton 1ESPONSE ACTION PROPOSED DT STAFF ♦ BK A IN.,._ 12_ 3_1 PM_ 2J5/9 . J an uar..y 18t h Incident board President ♦ekaovlsdlo/Respond lk Director Aukaovledle/R.spnnd Staff Atknovledle/Rospund Date : Wed, 05 Feb 97 12 : 31 : 19 PST X Draft Res nnae attached From: "BKAIN" '<BKAIN@interlink.mdyn. com> S catf co b• Directed to Proper* Draft To : mrosd@openspace . org Response fur leard Consideration per Cc : imbamsk@aol . com, romp@cyclery. com, imbatim@aol . Board Dir.tci"e`'' Subject : January 18th Incident LTZ-f e-r to aMc9t;T?;ebruary 3 e er MROSD Staff and Board Please accept ROMP ' s sincere apology for the incident on the 18th or January. This action was taken without the prior knowledge or approval of the of ROMP ' s Board. It should not have happened. Your anger and indignation are fully justified. Up until now the District and ROMP have built a solid and successful relationship based on cooperation and respect . ROMP has worked hard to represent the cycling community responsibly and lead this community toward responsible participation in the trail community. Obviously we have failed in some areas . We who have preached responsibility, have acted irresponsibly. Carrying out trail work without the District ' s knowledge is wrong. Having a ROMP member build water bars on a closed trail violates the trust we have created during the Trails Planning process . This person will no longer be in a leadership position in the ECdM process . Thank you for showing restraint and for not prosecuting our member. During this process we have worked closely with many District personnel to whom we would like to especially apologize . Their cooperation, respect , and friendship over the last few years has made a difference, even if they may doubt it at this moment in time . The implications of this action affect us all . The majority of cyclists and ROMP members are responsible individuals . Even cyclists who have acted irresponsibly in the past have learned from participating in this process . They are more responsible as a result . The history of ECdM is filled with cyclists who wanted no management of the preserve, cyclists who were against any type of Use and Management Plan. These cyclists were brought into the process because their cooperation was and is important to long term support of the plan. They have for the most part been very productive participants in the process . The District ' s policies of partnership and inclusion have been successful in ECdM. We understand that the relationship between ROMP and the District is damaged by this event . ROMP takes full responsibility for what has occurred. Many members have offered their time to remove the water bars that were built on the closed trail, as well as volunteering additional time for other trail related activities . The ROMP Board would like to request a meeting with the District to discuss this issue frankly and in person. ROMP is committed to helping prevent this type of activity in the future and to repairing our relationship with MROSD. Sincerely. Bob Kain President, ROMP Printe3--or--Malcolm Smith<mrosd-C�openspace.org> _ _._ __ _____ _ _________1 Claims No. 97-03 Meeting 97-03 Date: Feb. 12, 1997 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1519 166.71 A-1 Sanitation Sanitation Services 1520 225.00 Aaron's Septic Tank Service Sanitation Services 1521 85.12 Ace Fire Equipment & Service Company Fire Extinguishers 1522 351 .99 All Laser Service Printer Maintenance Service 1523 70.50 American Red Cross CPR Training Materials 1524 2,890.00 Anchor Fence Company Fence and Gate Installation-El Sereno OSP 1525 2,340.23 Anderson Pacific Engineering Construction, Inc. Weeks Road Repairs 1526 1,000.00 *1 Anderlind Vending Vending Machines--Main Office 1527 38.79 Arne' Sign & Decal Co., Inc. Bike Helmet Decals 1528 2,499.80 Artefact Design Kid's Art Poster Design and Printing 1529 35.57 A T & T Telephone Service 1530 3,272.00 ATC Environmental Inc. Asbestos and Lead Based Paint Survey 1531 275.00 Robert Balcom Road Maintenance--Sierra Azul 1532 302.56 Beck's Shoes Uniform Supplies 1533 490.00 Bettencourt American Landscape Landscape Maintenance Service 1534 648.00 Bill's Towing & Recovery Towing Services 1535 914.17 Cabela's Uniform Supplies 1536 49.91 California Water Service Company Water Service 1537 462.17 Callander Associates Parking Lot Design Consultants 1538 70.03 Camino Medical Group Medical Services 1539 361 .42 Carsonite International Corp. Sign Markers 1540 7,500.00 Clevenger Realty Appraisal Corp, Appraisal Service 1541 35.35 Annette Coleman Reimbursement--Field Supplies 1542 900.00 Concern Employee Assistance Program 1543 4,188.90 William Cotton and Associates Teague Hill Geotechnical Services 1544 152.00 Cupertino Medical Center Medical Services 1545 175.00 D & J Rooter Enterprise--Septic Tank Service 1546 292.42 Davidson Chevrolet/Geo Vehicle Repair 1547 1,113.00 Employment Development Department State Unemployment Insurance 1548 80.00 East Bay Regional Park District Docent Butterfly Training 1549 40.00 John Escobar Local Business Meeting Expense 1550 187.00 Federal Parks and Recreation Subscription Renewal 1551 49.29 G & K Services Shop Towel Service 1552 130.47 Gardenland Power Equipment Field Equipment 1553 366.09 Goodco Press Printing Services 1554 89.72 GTE Mobilnet Cellular Phone Service 1555 53.88 Sharon Hall Photography Pulgas Ridge Brochure Printing 1556 28.00 Jobs Available Subscription Renewal 1557 4,421 .56 Kai Construction Homestead House Stabilization Project 1558 156.16 Kaiser Cement Corporation Baserock 1559 25.86 Keeble & Shuchat Photography Color Prints 1560 60.00 Kilroy Pest Control, Inc. Exterminator Service 1561 30.16 Kwik Key Lock & Safe Co., Inc. Key Copies 1562 334.64 Lab Safety Supply Safety Supplies 1563 1,437.65 Lanier Worldwide, Inc. Copier Toner and Lease *1 Urgent Check Issued January 31, 1997 Page 1 Claims No. 97-03 Meeting 97-03 Date: Feb.12, 1997 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1564 260.00 *2 League of California Cities Seminar--D. Dolan 1565 25.00 Los Altos Chamber of Commerce Mailing List Labels 1566 959.67 Los Altos Garbage Company Dumpster Service 1567 279.58 Lucent Technologies A T & T Maintenance Service 1568 18.00 Magana's Building Maintenance Cleaning Supplies 1569 40.00 MetroMobileCommunications Radio Repair 1570 303.40 Minton's Lumber & Supply Field Supplies 1571 43.05 Moffett Supply Janitorial Service Supplies 1572 75.00 Mountain View Chamber of Commerce Mailing List Labels 1573 29.00 National Notary Association Membership Renewal 1574 214.50 National Safety Council Subscription Renewal 1575 55-00 National Recreation and Park Association Subscription Renewal 1576 79.46 Northern Energy Propane Service 1577 441 .14 Pacific Bell Telephone Service 1578 45.88 Palo Alto Chamber of Commerce Mailing List Labels 48.00 1579 5.18 City of Palo Alto Utilities Utilities 1580 59.80 Peninsula Blueprint, Inc. Maps and Bluelines 1581 200.00 *3 Petty Cash Petty Cash Advance 1582 20.00 PCLF Symposium Legislative Symposium--M. Smith 1583 675.90 Pinecone Lumber Co., Inc. Lumber 1584 349.57 PIP Printing Brochure and Newsletter Printing 1585 574.35 Pitney Bowes Credit Corp. Postage Equipment Lease & Maintenance 1586 2,000.00 Postage by Phone Postage 1587 282.41 Precisions Engravers, Inc. Name Tags 1588 250.00 Public Agency Coalition Membership Renewal 1589 936,35 OSP Printing Letterhead and Envelopes 1590 890.00 R & S Erection of San Mateo, Inc. Fowkes Gate Installation 1591 22.98 Rancho Hardware Field Supplies 1592 132,79 Reed & Graham Road Repair Materials 1593 156.00 Rebholtz Mechanical, Inc. Enterprise--Heater Repairs 1594 397.60 The Recorder Subscription Renewal 1595 100.00 Redwood City Chamber of Commerce Mailing List Labels 1596 40.76 Rich's Tire Service Tire Repair 1597 808.13 Road Rider ATV Safety Helmets 1598 119.08 Roberts & Brune Company Water System Repair 1599 2,764.24 Roy's Repair Service Vehicle Maintenance and Repair 1600 16.59 R.V. Cloud Co. Pipe 1601 1,872.50 Jane Saltman Parking Lot Studies Consultant 1602 55.00 San Carlos Chamber of Commerce Mailing List Labels 1603 210.70 Sandis Humber Jones Grading Engineering Services 1604 998.61 Santa Clara Valley Transportation Agency Reimbursement for Vehicle Damage 1605 23,741.91 County of San Mateo General Election Expenses-Ward 7 1606 40.00 Saratoga Chamber of Commerce Mailing List Labels 1607 1,440.00 E.R. Sheehan Trail Construction Services *2 Urgent Check Issued January 27, 1997 *3 Urgent Check Issued February 5, 1997 Page 2 Claims No. 97-03 Meeting 97-03 Date: Feb.12, 1997 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 1608 186,12 Shell Fuel 1609 198.58 Signs of the Times Signs 1610 54.06 *4 Susan Shipley Reimbursement--Meeting Expense 1611 133.35 Skyline County Water District Water Service 1612 18.00 *5 Sonoma County Health Department Medical Services 1613 548.00 The State Bar of California Membership Fee 1614 32.09 Summit Uniforms Uniform Expense 1615 50.00 Sunnyvale Chamber of Commerce Mailing List Labels 1616 37.50 Tap Plastics Sign Supplies 1617 45.00 *6 Tap Plastics Sign Repair 1618 28,749.00 Tag Group Corporation Skyline Ranger Office Construction Co. 37,749.00 1619 60.00 Terminex International Exterminator Service 1620 6,850.00 TerraSearch Inc. Bridge Geotechnical Services 1621 49.92 The Tufnut Works Field Supplies 1622 70.71 University Art Works Framing Supplies 1623 472.00 U.S. Rents Backhoe Rental 1624 66.00 WAC Corporation Photo Aerials 1625 172.84 Warren, Gorham & Lamont Resource Documents 1626 38.79 West Publishing Corporation Resource Documents 1627 145.90 Wildfire Pacific, Inc. Field Supplies 291 .80 1628 183.10 Michael Williams Vehicle Expense and Professional Dues 1629 109.36 The Workingman's Emporium Uniform Expense 1630 300.00 Roberta Wolfe Recording Services 1631 R 293.27 Malcolm Smith Vehicle Expense 1632R 44.68 Round Table Business Meeting Expense 1633R 392.17 Petty Cash Business Meeting Expense, Postage, Photo Copies, Professional Dues, Vehicle Expense, and Field Supplies *4 Urgent Check Issued February 3, 1997. *5 Urgent Check Issued February 4, 1997. *6 Urgent Check Issued January 29, 1997. Total 128,873.71 Page 3 Claims No. 97-03 Meeting 97-03 Date: Feb. 12, 1997 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1519 166.71 A-1 Sanitation Sanitation Services 1520 225.00 Aaron's Septic Tank Service Sanitation Services 1521 85.12 Ace Fire Equipment & Service Company Fire Extinguishers 1522 351.99 All Laser Service Printer Maintenance Service 1523 70.50 American Red Cross CPR Training Materials 1524 2,890.00 Anchor Fence Company Fence and Gate Installation-El Sereno OSP 1525 2,340.23 Anderson Pacific Engineering Construction, Inc. Weeks Road Repairs 1526 1,000.00 *1 Anderlind Vending Vending Machines--Main Office 1527 38.79 Arne' Sign & Decal Co., Inc. Bike Helmet Decals 1528 2,499.80 Artefact Design Kid's Art Poster Design and Printing 1529 35.57 A t & T Telephone Service 1530 3,272.00 ATC Environmental Inc. Asbestos and Lead Based Paint Survey 1531 275.00 Robert Balcom Road Maintenance--Sierra Azul 1532 302.56 Beck's Shoes Uniform Supplies 1533 490.00 Bettencourt American Landscape Landscape Maintenance Service 1534 648.00 Bill's Towing & Recovery Towing Services 1535 914.17 Cabela's Uniform Supplies 1536 49.91 California Water Service Company Water Service 1537 462.17 Callander Associates Parking Lot Design Consultants 1538 70.03 Camino Medical Group Medical Services 1539 361.42 Carsonite International Corp. Sign Markers 1540 7,500.00 Clevenger Realty Appraisal Corp. Appraisal Service 1541 35.35 Annette Coleman Reimbursement--Field Supplies 1542 900.00 Concern Employee Assistance Program 1543 4,188.90 William Cotton and Associates Teague Hill Geotechnical Services 1544 152.00 Cupertino Medical Center Medical Services 1545 175.00 D & J Rooter Enterprise--Septic Tank Service 1546 292.42 Davidson Chevrolet/Geo Vehicle Repair 1547 1,113.00 Employment Development Department State Unemployment Insurance 1548 80.00 East Bay Regional Park District Docent Butterfly Training 1549 40.00 John Escobar Local Business Meeting Expense 1550 187.00 Federal Parks and Recreation Subscription Renewal 1551 49.29 G & K Services Shop Towel Service 1552 130.47 Gardenland Power Equipment Field Equipment 1553 366.09 Goodco Press Printing Services 1554 89.72 GTE Mobilnet Cellular Phone Service 1555 53.88 Sharon Hall Photography Pulgas Ridge Brochure Printing 1556 28.00 Jobs Available Subscription Renewal 1557 4,421.56 Kal Construction Homestead House Stabilization Project 1558 156.16 Kaiser Cement Corporation Baserock 1559 25.86 Keeble & Shuchat Photography Color Prints 1560 60.00 Kilroy Pest Control, Inc. Exterminator Service 1561 30.16 Kwik Key Lock & Safe Co., Inc. Key Copies 1562 334.64 Lab Safety Supply Safety Supplies 1563 1,437.65 Lanier Worldwide, Inc. Copier Toner and Lease *1 Urgent Check Issued January 31, 1997 Page 1 Claims No. 97-03 Meeting 97-03 Date: Feb.12, 1997 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1564 260.00 *2 League of California Cities Seminar--D. Dolan 1565 25.00 Los Altos Chamber of Commerce Mailing List Labels 1566 959.67 Los Altos Garbage Company Dumpster Service 1567 279.58 Lucent Technologies A T & T Maintenance Service 1568 18.00 Magana's Building Maintenance Cleaning Supplies 1569 40.00 MetroMobileCommunications Radio Repair 1570 303.40 Minton's Lumber & Supply Field Supplies 1571 43.05 Moffett Supply Janitorial Service Supplies 1572 75.00 Mountain View Chamber of Commerce Mailing List Labels 1573 29.00 National Notary Association Membership Renewal 1574 214.50 National Safety Council Subscription Renewal 1575 55.00 National Recreation and Park Association Subscription Renewal 1576 79.46 Northern Energy Propane Service 1577 441.14 Pacific Bell Telephone Service 1578 45.00 Palo Alto Chamber of Commerce Mailing List Labels 1579 5.18 City of Palo Alto Utilities Utilities 1580 59.80 Peninsula Blueprint, Inc. Maps and Bluelines 1581 200.00 *3 Petty Cash Petty Cash Advance 1582 20.00 PCLF Symposium Legislative Symposium--M. Smith 1583 675.90 Pinecone Lumber Co., Inc. Lumber 1584 349.57 PIP Printing Brochure and Newsletter Printing 1585 574.35 Pitney Bowes Credit Corp. Postage Equipment Lease & Maintenance 1586 2,000.00 Postage by Phone Postage 1587 282.41 Precisions Engravers, Inc. Name Tags 1588 250.00 Public Agency Coalition Membership Renewal 1589 936.35 OSP Printing Letterhead and Envelopes 1590 890.00 R & S Erection of San Mateo, Inc. Fowkes Gate Installation 1591 22.98 Rancho Hardware Field Supplies 1592 132.79 Reed & Graham Road Repair Materials 1593 156.00 Rebholtz Mechanical, Inc. Enterprise--Heater Repairs 1594 397.60 The Recorder Subscription Renewal 1595 100.00 Redwood City Chamber of Commerce Mailing List Labels 1596 40.76 Rich's Tire Service Tire Repair 1597 808.13 Road Rider ATV Safety Helmets 1598 119.08 Roberts & Brune Company Water System Repair 1599 2,764.24 Roy's Repair Service Vehicle Maintenance and Repair 1600 16.59 R.V. Cloud Co. Pipe 1601 1,872.50 Jane Saltman Parking Lot Studies Consultant 1602 55.00 San Carlos Chamber of Commerce Mailing List Labels 1603 210.70 Sandis Humber Jones Grading Engineering Services 1604 998.61 Santa Clara Valley Transportation Agency Reimbursement for Vehicle Damage 1605 23,741.91 County of San Mateo General Election Expenses-Ward 7 1606 40.00 Saratoga Chamber of Commerce Mailing List Labels 1607 1,440.00 E.R. Sheehan Trail Construction Services 2 Urgent Check Issued January 27, 1997 *3 Urgent Check Issued February 5, 1997 Page 2 Claims No. 97-03 Meeting 97-03 Date: Feb.12, 1997 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 1608 186.12 Shell Fuel 1609 198.58 Signs of the Times Signs 1610 54.06 *4 Susan Shipley Reimbursement--Meeting Expense 1611 133.35 Skyline County Water District Water Service 1612 18.00 *5 Sonoma County Health Department Medical Services 1613 548.00 The State Bar of California Membership Fee 1614 32.09 Summit Uniforms Uniform Expense 1615 50.00 Sunnyvale Chamber of Commerce Mailing List Labels 1616 37.50 Tap Plastics Sign Supplies 1617 45.00 *6 Tap Plastics Sign Repair 1618 28,749.00 Tag Group Corporation Skyline Ranger Office Construction Co. 1619 60.00 Terminex International Exterminator Service 1620 6,850.00 TerraSearch Inc. Bridge Geotechnical Services 1621 49.92 The Tufnut Works Field Supplies 1622 70.71 University Art Works Framing Supplies 1623 472.00 U.S. Rents Backhoe Rental 1624 66.00 WAC Corporation Photo Aerials 1625 172.84 Warren, Gorham & Lamont Resource Documents 1626 38.79 West Publishing Corporation Resource Documents 1627 145.90 Wildfire Pacific, Inc. Field Supplies 1628 183.10 Michael Williams Vehicle Expense and Professional Dues 1629 109.36 The Workingman's Emporium Uniform Expense 1630 300.00 Roberta Wolfe Recording Services *4 Urgent Check Issued February 3, 1997. *5 Urgent Check Issued February 4, 1997. *6 Urgent Check Issued January 29, 1997. Total 118,994.69 Page 3 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manage DATE: February 12, 1997 SUBJECT: FYI 330 Distel Circle � Los Altos, CA 94022-1404 * Phone:415-691-1200 FAX: 415-691-0485 E-mail: mrosd@openspace.org * Web site:www.openspace.org Board of Direr tors Pete Siemens,Mary C. Davey,led Cyr, David 1.5menoff,Nonette Hanko,Betsy Crowder, Kenneth C.Nitx Genera!IvMnager:L.Crai,Britton R - r - • 7 F R I 1 2 _ 1 :T P 0 2 SOUTH SKYLINE ASSOCIATION February 5, 1997 Dear Betsy, Two nuns, Abbot Eugenia and Mother Isihia O spelling) , from the Russian Convent of Our Lady of Vladimir, their realtor, their architect, their lawyer, and Diane Regonini from the San Mateo County Planning Board conducted an informational meeting at the Kings Mountain Fire House concerning their building project on Skyline Boulevard. Did any MROSD representative attend? � • In case no MROSD person there, I am writing to give you my informal impressions of the meeting, I attended with Georgia Stigall, you might Contact her, I believe she will eupport most of my observations. I feel that the project will be approved by the county and built. Questions from the audience tried to get a statement from the nuns about an easement or sale of some of the land to MROSD. Mother Isihia, the spokesperson, told at length about their way of life, radiated friendliness, but did not answer the questions. when asked whether they were approached by MROSD, she said yes but felt that MR050 was so vague, hard to work with, and not specific about BART. Although the she spoke of being of another world, Mother Isihia certainly was very clever and aware of this world. The nuns no longer allow access to their land by local residents, perhaps just as well considering how some locals mistreated and misused the area. In the nuns' ownership, the land, for the next 10 to 20 years, would be well preserved except for the small portion with their buildings. With the world- wide decline in the number of women choosing to be nuns, it is unknown whether this particular convent will have any nuns left. Most of the nuns who would live in the convent range in age from middle-aged to those in their 803 and 908. Will the property be sold and developed in 10 to 20 years? MROSD must act now. It is crucial that MROSD acquire the strip of land needed for the Bay Area Ridge Trail. Surely, there must be a way to appeal to the nuns. Best regards, Ruth Waldhauer, Secretary South Skyline Association 529-9738 home 859-4192 business hours r� La Honda, California 94020 Regional Open S -e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 4, 1997 Mr. Tom Kruse, Chair and Honorable Commissioners Santa Clara County Planning Commission 70 West Hedding Street San Jose, CA 95110 Re: -d, Zoning Ordinance Dear Chairperson Kruse and Members of the Commission: The Open Space District has followed the progress of the West Valley Hillsides Zoning Ordinance since its inception. We appreciate the fact that County staff and representatives have taken on this important regional issue. The sentiment has been long and widely held that there should be more consistency in development standards and review procedures between the County and the four west valley cities, and that urban growth boundaries should be clearer. This sentiment has been generated at a grassroots level, and been communicated from the cities to the County. The staff report for the February 6 Planning Commission workshop makes several recommendations for amendment of the draft ordinance. We have serious concerns about some of these recommendations. Staff recommends a threshold for house size that would elevate the level of review to the Planning Commission, rather than a limit on house size. We suggest that a size limit is necessary to allow designers and reviewers some common standards. Lacking a limit, and deferring the issue to case-by-case project review, will result in inconsistent interpretations, a significantly higher review workload, and more iterations to get through the review process. Staff recommends that house size calculations include attached secondary units but exclude detached secondary units. Detached units may have greater potential for visual impact than attached units, depending on their siting in relation to the main house. They should be included in overall house size standards/guidelines. Staff recommends that the height standard be increased and that the project be exempt from design review guidelines and color standards when the project can be demonstrated to not be visible from the valley floor. Although visual impact from the valley floor is an important concern, visual impact of rural development on other rural residents and visitors to rural areas may be even more significant. For this reason the hillside zoning standards should be applied to the entire hillside area, not just to those properties which are visible from the valley floor. In any case, the standard for visibility should be clear, and not include exceptions for "minimally visible" projects, which will invite disputes and inconsistencies due to interpretation of the meaning. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485• E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, David T.Smernotf, Nonette Hanko, Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton Mr. Tom Kruse February 4, 1997 Page 2 Thank you for your work on this important issue. We would be happy to respond to any questions or comments you may have. Sincerely, Betsy Cr ,wder, Vice President Board of Directors cc: Don Weden, Santa Clara Co. Planning Dept. Lee Bowman, Planning Director, Town of Los Gatos Bob Cowan, Planning Director, City of Cupertino Paul Curtis, Planning Director, City of Saratoga Brian Loventhal, City Planner, City of Monte Sereno MROSD Board of Directors Regional Opel) 1;1,)JCe ------------ NUDPENINSULA REGIONAL OPEN SPACE DISTRICT February 7, 1997 Mr. Steve Dowling Director Cupertino Parks and Recreation Department 10300 Torre Avenue` Cupertino, CA 95014 Re: Participation in Preparing a Regional Open Space Plan Dear Mr. Dowling: As representative of all agency which acquires or manages open space and recreation land for resource protection and public access on the San Francisco Peninsula, you are invited to participate in all important planning project getting underway at the Midpeninsula Regional Open Space District - the preparation of a greenbelt plan for the San Francisco mid-Peninsula region. This plan is intended to represent the District's long-term goal, which we hope is shared by many other agencies, organizations, and individuals: a continuous greenbelt of permanently-protected open space land in the Peninsula mountains and along the Bay. The District has always seen its role as acquiring land to link the park and open space lands of other agencies and organizations to help create a greenbelt. After 25 years of operation the District has acquired and manages over 41,000 acres. Combined with the open space and park lands of other agencies and organizations, this represents a significant percentage of the potential grecribelt. At this milestone the District's Board of Directors has made the commitment to take stock of accomplishments, help create a shared vision of the future greenbelt, and rededicate its resources toward making that vision a reality. The process of formulating and reviewing the Regional Open Space Plan is expected to take approximately one year, including four participation stages; 1) workshops for key agency and organization staff; 2) workshops for the District Board, the general public, and other open space-oriented bodies; 3) a formal presentation and review stage for public representatives and officials; and 4) final review and adoption by the District's Board of Directors. An initial workshop for parks and open space agency and organization staff will be held on Wednesday, February 26, from 10:00 a.m. to 12:00 noon, at the District administrative offices, 330 Distel Circle, in Los Altos. We encourage you or your representative(s) to attend and take part in developing the Regional Open Space Plan. The enclosed materials are provided to explain the project and allow you to take part. 33 -A 9,1022-1404 Phone:415-691-1200 0 Distel Chcle 0 1 os Allos, C FAX: 415-091-0,185)R E-nmil: web site: www.openspace.otj; Board d of I)hc(tots:h,I f.sicille If q,M,)I I):I vey,Jf'd CyI, I)aw i(I L.Sturri to f(,Nonc I I r,I L m ko, I Iefsy C rom If t, Ketmet I i C. Ni 17 * Ge/ict,7/A mn,igrr:L.0,0g Pii Ifo i, Regional Open Space Plan Page 2 Please call Randy Anderson at (415) 691-1200 to RSVP for the first workshop by February 19. Also, lei Randy know if you have any questions or comments in the interim. We look forward to hearing from you. Sin rely, ---L—. a- ri—tton General Manager cc: Larry Coons, General Manager, Santa Clara Co. Open Space Authority Paul Romero, Director, Santa Clara County Parks Lee Bowman, Planning Director, Town of Los Gatos Margaret Kolar, Refuge Manager, S. F. Bay Wildlife Services Patrick Sanchez, Director, San Mateo County Parks Brian O'Neill, Superintendent, National Park Service/GGNRA' Ron Schaffer, District Superintendent, State Parks, S. F. District Barry Samuel, Director, Santa Cruz County Parks & Recreation Jan Anderson, Sector Park Superintendent, Santa Cruz Mountains District Verlyn Clausen, Executive Director, Sempervirens Fund Audrey Rust, Executive Director, Peninsula Open Space Trust Mary Angle-Franzini, Executive Director, Save the Redwoods League Dan Williams, Director of R. Q. S. and Science, City of Palo Alto Michael La Rocca, Director of Parks, Forestry & Maint., Town of Los Gatos David Muela, Community Services Director, City of Mountain View Robert Walker, Director of Parks & Recreation, City of Sunnyvale David Wheaton, Asst. City Mgr./Acting Dir. of Community Resources, City of Menlo Park MROSD Board of Directors Attachments: 1. Description of the project and input process 2. Map with directions to the workshop 3. San Jose Mercury News article on the project 4. Draft,updated District Basic Policy and mission statement 5. Base map showing existing lands and facilities in the District's region - please mark this up if to show any corrections or additions, or ideas about completing the greenbelt, and briijg it with you to the meeting. FRIDAY JANUARY 26, 1996 P PENINSULA V ........... ......... ........ ...... .... San 3ose Mercury Views NORTHERN SA TA CLARA COUNTY* SOUTHERN . . ...... .... .......I......................... SAN MATEO COUNTY EDITORIP, Ol 4 4,t ,I -Ti A A mountain biker rides along Pe- ter's Creek Loop in the Long Ridge Open Space Preserve in the Santa Cruz Mountains above Palo Alto. wncuFil Kws RE PHQI"-� Seeking a new path Open-space district is moving from expansion to enhancement San an Francisc By PAUL ROGEIV; Carlos y Mrmury NNt.ff Writ 11 We want to create a Thirty years ago, a young piano Redwood .teacher hoping to escape the commotion picture of the district, city or the city left her home in Palo Alto for an afternoon walk through the scenic, What it might look like 4 101 oak-studded foothills nearby. Menlo "You just couldn't do it,"remembers 20 years from now. Park Palo ,Nonette Ilanko, now 64. "There were 35 Alto :'no trespassing'signs and fences every- This is a time for us to where." Today,in the same area,a necklace of open-space preserves stretches 40 miles ask the big questions. Portola Valley from San Carlos to I.,os Gatos, pur- %inlrom Smith.pablirriffijim director chased by a iow-profile public agency with an awkward name,the Midperfin- 85 stela Regional Open Space District.After tions of redwood forests,rolling mead- two decades of buying land as fast as it ows and scenic valleys. This year, in Mountain in could,the district has guaranteed that stark contrast, 90 percent of its S 10 View the sprawl of Daly City and Los Angeles million in property-tax revenues will won't cover the ridge lines of the Santa fund upkeep, ranger salaries and debt Cruz Mountains.But now it rinds Itself payments on old land deals. at it crossroads,moving from an era of "It's a natural evolution."said Craig Santa expansion to enhancement. A public Britton,district general manager."The Clara workshop is set for Saturday to collect more land you have,the more it costs to 85 ideas for a long-range plan. maintain." Using property tax money approved Meanwhile, outdoor lovers are clam. ss when voters created the agency in 1972 oring for more access. (Ilanko led the election campaign with The topics on Saturday's agenda are Saratoga n the slogan "Hoorn to Breathe"), Mid- far-reaching. Where to bay new land" Jose lien,as it's known,has acquired 41,067 flow to pay for it'' I Where to expand acres for hiking, biking and horse rid- trail networks, parking lots and rest- Midpeninsula ;ing. Its 23 preserves are the envy of rooms? And how to accommodate a cities nationwide, growing population of users while not Regional Open But the go-go buying days are largely damaging wildlife habitat? 15 coming to an end. "We want to create a picture of the In the early years,90 percent of the district,what it might look like 20 years Space District Los district's budget went toward acquisi- from now,"said Malcom Smith,the dis- Since it was created by voters in 1972. atos trict's public affairs director."This is a the Midpeninsula Regional Open Space time for us to ask the big questions." District has acquired 41,067 acres of land. tr After two or three subsequent public Combined with other public parklands,its 23 open-space preserves create a 35 A public workshop is meetings,the district's seven-member greenbelt extending from Los Gatos to board will craft the long-range plan and San Carlos. set for Saturday to set priorities,which could take a year. I There are 200 miles of traits in the Midpeninsula Regional collect ideas fora preserves.On some summer weekends, Open Space preserves a up to 4,000 people a day use Rancho Major city,county,and state long-range plan for the San Antonio, a popular sanctuary of parks,open-space preserves, creeks and meadows overlooking Moun- and publicly owned watershed tain View. Private watersheds,land 38 Midpeninsula Open So far, mountain bikers, hikers and trusts,and academic land horse riders have generally co-existed in Space District. peace.How to maintain that balance is a Soums:Mkip-m-lit Rg."l Open Space Oftirld See 0PENSPACEPw,2B ' WES KILUNGBECK—MERCURY WPM 20 P San.Jose Mercury News•Local•Friday January 26,1996 �Viidpeni��su]la 11te6mW ()Wn Space Dishict at a crossroads %e _1111 OPEN SPACE "It's important that they keep looking a sprawling urban com- about$6 ttullion in borrowing ca- Santa Clara County Grand Jury scenic lands. The spectacular :!`►am Page I sensitive wildlife habitat protect- munity. pacity left for at least five years. investigation in 1993 concluded properties now open would eithet ed," said Julia Bott, director of The summit of Mount Umun- Supporters say the open space that district staff had been aloof be covered with subdivisions V :key question for future years. the Loma Prieta chapter of the hum is a former Air Force radar has been a huge bargain. to the public and had overpaid day,she said,or would be gated "'Peter Donohue of Redwood Sierra Club. station, however. It is contami- "There's really no way to place for Neary Quarry,a 280-acre par- enclaves only for the very rich~i city, a spokesman for ROMP— Some of the district's lands nated with toxic PCBs, asbestos a value on the open-space lands," cel above Los Altos Hills acquired "Back then, we were worried Responsible Organized Mountain show promise but need work. and an open oil pit. About 50 said Bott. "With them,our back for $9.3 million. Then-general that most of the beautiful green Pedalers, said mountain bikers The largest preserve,for exam- abandoned buildings there must yard is bigger than what's outside manager Herbert Grench retired spaces that we enjoyed as chQ- :avant more trails, built not too ple,is Sierra Azul,a 13,348-acre be demolished and hauled away. our back door." during the controversy. dren would be lost,"said Hanlld, :yide and with technical features patchwork of chaparral stretch- The Job, funded by the federal The district receives 1.7 cents "Until they changed manage- now president of the districts ..that make riding fun — like ing from Lexington Reservoir to government,could take 10 years. for each S100 in assessed proper- ment they were rather abusive board. "1t was pretty scaryj k stumps and rocks—left.He also the slopes and summit of Mount A key issue for any protect is ty valuation from 290,000 homes and arrogant of their power to seemed in no time that tnlls .Ashes the district would relax its Umunhum, five miles to the money. in south San Mateo and northern take property,"said Jim Warren, would look like Los An Te- jB mph speed limit enforced by south. A few visionaries hope The district has sold bonds Santa Clara counties.That's a bill a computer publisher and occa- day,we've come a long 1 _rangers with radar guns. that the land— which features over the years to pay for big pur- of about $61 a year for a sional critic who lives off Skyline :- "On some trails that doesn't views of San Francisco Bay and chases.Yet legally it can't go into $300,000 house. Boulevard. "in recent years, IF YOU'RE INTERESTED make sense,' Donohue said. "1 miles of potential bike and horse debt for an amount larger than Through the 1980s,the district they've been more moderate." The Midpeninsula Regional Operi ;pan do 15 mph riding uphill." trails — could perhaps in 20 five years'worth of revenue from ran into controversy for using To Nonette Hanko, the piano Space District will hold a public plant ,_!ether users get nervous when years bloom into the South Bay's its property taxes,or about$60 eminent domain,a process under teacher who couldn't find a place ning workshop from 9 a.m to 2 p.d). •ihey hear talk of expanding ac- equivalent of Mari n County's million.To date,the district has which a government agency can to hike in the 1960s,the district Saturday at the district office,330, ."u.More parking lots,restrooms Mount Tamalpais, an anchor of sold about $44 million in open- force landowners to sell at fair has proved that regular citizens Distel Circle.in Los Altos For ma Md trails can mean tradeoffs. recreational tranquillity over- space bonds — leaving only market value against their will.A can preserve their community's information,call(415)691-120o. R Midpeninsula Regional Open Space District Regional Open Space Plan Agency and Organization Staff Input Stage 2/7/97 Updated Policies - Foundation for the Plan The District's regional greenbelt planning effort began with an update of the District's Basic Policy and formulation of a mission statement. Completed during 1996 through a well-publicized process of public and staff workshops, this update clarified and strengthened the policy document that guides the District's activities, and reaffirmed the District's mission as the creation and protection of a greenbelt of natural land. These policies will guide the preparation of the plan, and will be revisited and finalized in conjunction with the plan. Envisioning the Greenbelt During 1997 the planning effort will focus on the physical form of the desired future greenbelt. This will start with an inventory of existing open lands and major public access facilities of the District and other agencies in the region. Major regional trails from the county trails plans will also be shown. In addition to confirming with other agencies that these lands, trails, and facilities are shown correctly, the project is intended to gather input about filling in the missing pieces - land, trails, and facilities - to show a general concept for the desired completed greenbelt. Nature and Purpose of the Plan The "gap closing" aspect of the Regional Open Space Plan will be very general and conceptual. Potential preserved lands will be shown as general areas without reference to specific parcels or to which agency or organization might be responsible. The plan will not be a commitment to acquire any specific property, or undertake specific improvements. It is intended to be an illustration of, and commitment to, the concept of a continuous greenbelt. The plan will be used as a reference to guide the District's planning, similar to a city or county general plan. An Opportunity for Regional Cooperation The plan is intended to facilitate coordination between agencies and organizations active in open space protection and use, and regional planning on the San Francisco peninsula. Preparing the plan will provide a forum for sharing ideas and information, examining current issues, and coordinating future plans. Financial Considerations In the later stage of the process the financial implications of the District's role in acquiring and managing the future greenbelt will be considered. This will be accomplished by creating a basic financial model for the future greenbelt. The financial model will be used for evaluation of various scenarios for District greenbelt participation. Stakeholder Agency Participation The initial round of workshops will be for stakeholder agency and organization staff. The objective of this process is to coordinate with other agencies and organizations in our region who are "in the business" of open space acquisition, and management for resource protection and public use. We want their plans, goals, ideas, issues, and concerns to be considered, and hopefully reflected in the plan. This input is desired prior to any public review of plan concepts. Separate input workshops are planned for key agencies and organizations with strong interests in open space preservation and agencies which manage significant open space land for other purposes, such as watershed or wildlife refuge without public access. At any stage in the process, special meetings or research may be arranged with individual agencies on specific areas or issues. Workshops for staff of open space acquisition and management agencies and organizations: Project Overview Workshop - Wednesday, February 26, 1997, District Administrative Office, 10:00 a.m. to 12:00: • Explain the process and objectives • Respond to questions and comments • Seek ideas for how to refine the process and product • Present an example of what the greenbelt concept map might look like • Collect mark-ups of the base map or other base info corrections • Encourage participants to sign up for workshops to focus on subareas of the greenbelt Subregional Workshops: Three workshops are proposed to focus on geographic subregions. These workshops are intended to encourage "brainstorming" on what should be in the future greenbelt. Plan ideas or comments will not be attributed, unless desired, and will not be made public at this stage. Tentatively, subject to input from participants, all workshops would be held Wednesday mornings at the District Administrative Offices on the following days: Southern District Workshop - Wednesday, March 12, 10:00 - 12:00: Will cover the area from Highway 9 south to the District boundary near Loma Prieta peak Northern District Workshop - Wednesday, March 26, 10:00 - 12:00: Will cover the area from the District's northerly boundary at Highway 92 south to Highway 84 Central District Workshop - Wednesday, April 9, 10:00 - 12:00: Will cover the area from Highway 84 south to Highway 9 Plan Composite Workshop - Wednesday, April 23, District Administrative Office, 10:00 - 12:00: Input from the subregional workshops will be consolidated into a composite plan or alternative plans for review by the entire group. At the conclusion of the District and stakeholder input process, plan concepts will begin the review process before the District Board and the public (stage 2 of the overall process). Comments or questions? Contact Randy Anderson (415) 691-1200 Regional Open S. ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manager , DATE: February 7, 1997 SUBJECT: FYI 330 Distel Circle - Los Altos, CA 94022-1404 - Phone:415-691-1200 FAX:415-691-0485- E-mail: mrosd@openspace.org 0 Web site:www.openspace.org Board of Directors:Pete Siemens, C. Davey,led Cyr, David T.Smernoff, Nonette Hanko, Betsy Crowder, Kenneth C. Nitz- Genera/Manager:L.Craig Britton Regional Open S. ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 3, 1997 Members, Responsible Organized Mountain Pedalers Dear ROMP Members: As you may have heard, an extremely disturbing situation occurred recently at El Corte de Madera (ECDM) Creek Open Space Preserve. On Saturday, January 18, one of our rangers was patrolling the Virginia Mill Trail and came upon an individual who had entered a closed area and was illegally constructing and clearing the tread on a permanently closed trail. These are misdemeanor violations of District Ordinance 93-01; violations which we take very seriously. This person was also accompanied by an unleashed dog in an area prohibited to dogs, which are two additional violations of District and San Mateo County ordinances. It's important you be made aware that this individual is in a leadership position with Responsible Organized Mountain Pedalers (ROMP). This person has been actively involved as ROMP's representative in ineetings concerning implementation of the 'Frail Plan for ECDM and is well-familiar with District regulations. I can't tell you how disappointing this incident is to District staff members working to build a cooperative relationship with your organization. Because the District is interested in maintaining a working relationship with ROMP, misdemeanor charges will not be filed as a result of this incident. I can assure the members of ROMP, however, that future incidents of illegal trail work will not be tolerated. A citation for such a misdemeanor requires a court appearance and upon conviction carries a maximum penalty of six months in jail and a $500 fine for each offense, per section 5560 of the California Public Resources Code. The District will aggressively pursue prosecution in any further such incidents. The District has committed an extraordinary amount of staff time and resources to developing and implementing the trails plan at this preserve. We have made every effort to include ROMP in the process of formulating and implementing this plan. We have also provided trail maintenance and construction training to ROMP volunteers. These skills have now been used in an attempt to illegally re-open a closed trail, going against the trails plan and, more importantly, against the spirit of cooperation and compromise that we've been able to forge between our organizations. 330 Distel Circle * Los Altos, CA 94022-1404 0 Phone:415-691-1200 FAX:415-691-0485* E-mail: mrosd@openspace.org 0 Web site:www.openspace.org Board or Directors:Pete Siemens,Mary C. Davey,Jed Cyr, David T.Smernoff, Nonette Hanko,Betsy Crowder,Kenneth C. Nitz * General Niamiger:L.Craig Britton February 3, 1997 Members, ROMP Page -2- By attempting to undo the physical trail closure work implemented by District staff and volunteers, this person belittles the significant amount of staff time spent restoring closed trails and providing trail construction and maintenance skills training to ROMP members. In light of this, I seriously question whether we can continue training such volunteers when the skills we teach may be used in this manner. This unfortunate situation now forces the District to seriously re-evaluate the degree to which ROMP members may participate in future trail planning and projects. We have worked with the leadership of ROMP to carry the message of collaboration to its membership. In the process of mutually developing and implementing trails plans, the District expects more than just agreement and"lip service" from ROMP leadership. We fully expect the leadership to lead by example and to share in the goals of this cooperative effort. Anything less will be extremely counter-productive and will lead to a serious erosion of the cooperative relationship that ROMP and the District have enjoyed. Si ely, Cr Britton General Manager LCB/mcs cc: MROSD Board of Directors Tim Blumenthal, IMBA Executive Director c:/I mcs/aprogra/apubaff/letters/romp I INTEROFFICE MEMO February 5, 1997 TO: C. Britton, General Manager FROM: R. Anderson, Senior Planner .' SUBJECT: Scheduling Workshops for Regional Open Space Plan The plan formulation stage of the Regional Open Space Plan is scheduled to be completed during fiscal 1997/98. The formulation and review of the plan is expected to occur in four phases, tentatively scheduled as outlined below. I would like to confirm the basic approach and schedule the Board workshops proposed for May and June. 1. Staff/ Stakeholder Agency Input Stage; February - April. A series of workshops for "stakeholder" agencies and organizations to explain the project, confirm base information, and collect plans and ideas. Parallel series for District staff and outside agency staff are planned. The District staff workshops will begin on Friday, February 21, and the first outside agency/organization workshop is scheduled for Wednesday, February 26. The workshops would continue at two-week intervals through April, to result in a composite plan or alternatives for what the future greenbelt may include. 2. Board/ Public Input Stage; May - June. Starting in May, the plan concepts would come before the Board at a public workshop. It is suggested that off-site workshops be held in the south Skyline area and the north Skyline area in May, and that joint meetings with the San Mateo County Parks and Recreation Commission, the Santa Clara County Parks and Recreation Commission, and the POST Board be held in June (6 total workshop/meetings. 3. Plan Refinement and Adoption of Draft; July - October. Following the input stages, staff would revise and refine the plan and factor in the element of costs and revenues. Groundwork for this stage has been completed in the form of spreadsheets inventorying the lands and facilities in the current greenbelt. These will be expanded to show potential additional lands and facilities and the costs associated with acquisition, improvement, and management, including resource management. This very general financial model of the future District would come before the Board and public for review in conjunction with the plan in September. After three review meetings the plan is projected to be adopted as a draft in October. 4. Formal Plan Review and Final Adoption; November - January. The plan and basic financial information would be prepared in a printed public review form and distributed to other public agency boards and councils for formal review and comment. District staff would present the plan to agencies and groups to gain wide exposure. In January, considering comments from other agencies, the Board would amend the plan as appropriate and adopt it as final; to be the official guiding long-range plan for the District. Berry T Stevens, 10 :4- 2M 2/4/97 - , Forward to Ct- -g Britton Date : Tue, 4 Feb 1997 22 : 41 :46 -0800 To : mrosd@openspace .org From: Berry T Stevens <bt3mtbiker@earthlink.net> Subject : Forward to Craig Britton Cc : board@forsythe . stanford. edu, dsmernoff@mail . arc .nasa .gov X-Status : Dear Craig, staff and board members of MROSD, It is with sincere regret that I offer my apologies to the management, staff and board of Midpeninsula Regional Open Space District for the unfortunate and unilateral action of one of our members recently. As Bob Kain will express in a separate letter we are all hurt by this and hope that the single act of an individual does not undo the concerted acts of many over the last few years . Romp as an organization does not support or condone such illegal actions and we fully understand the feelings of broken trust and betrayal many of the staff are experiencing. I encourage all involved to not abandon the productive and beneficial relationship we have developed in the recent past and continue to work together. We need to remember all we have accomplished by working together and not let one person derail what has been a productive and positive relationship. I look forward to renewing and restoring our relationship with MROSD at a meeting at the earliest opportunity. Sincerely, Berry Stevens Berry T Stevens BUILD ' EM AND 3265 Fair Oaks Ave . RIDE ' EM Redwood City, Ca 94063 415/364-6785 bt3mtbiker@earthlink.net Printed for Malcolm Smith <mrosd@openspace.org> Save Skyline Open Space A Committee formed by residents of Kings Mountain 1125197 Craig Britton General Manager Midpeninsula Regional Open Space District 330 Distel Circle, Los Altos, CA 94022-1404 Subject: Proposed Russian Orthodox Church Convent Development Dear Craig, We had intended to be at your 1/22 meeting to update the Board on our progress, but had some storm related problems we had to take care of. We have an eight member committee meeting on a weekly basis, to discuss the various issues relating to the project in preparation for the first public hearing. The Commissioners were here to view the site on 1/21, but due to rain, wind, and fog could not see enough to appreciate the full impact this project would have on the Scenic Corridor, or the surrounding open space and neighboring property owners. In addition, the story poles for the retreat were still in the wrong location, even though we informed them of the problem. They will relocate them, and the Commissioners will return on a clear day. The representatives have asked to have a meeting with the residents of Kings Mountain to discuss what they consider misconceptions relating to the development. The committee has agreed to this, and it is scheduled for February 4, at 7:30 PM at the Fire House. To date everything the developers have presented has been understated. These issues relate to water usage, tree removal, facility usage, view from Highway 35, and many more. We have addressed these many problems to Planning in two separate detailed responses, but their attitude still seems to give them approval. Your purchase of this parcel would mean a great deal to the many property owners on Kings Mountain in regard to property values, and maintaining the character and livability of the area. We will keep you updated as to our progress. Yours Truly, Z�xg� Al and Jeanne Bell 12130 Skyline Blvd. Woodside, CA 94062 cc: MROSD Board of Directors Save Skyline Open Space A committee formed by residents of Kings Mountain 1125197 MEETING NOTICE The developers for the Russian Orthodox Church project have asked to hold a discussion with the people of Kings Mountain. You may have already received a letter from them. We are sending this flyer to everyone who signed the petitions residing on the mountain, as well as other interested parties. FTheeeting will be held at the Fire Station, 13889 Skyline, Woodside, Tuesday eveninp., February 4th, at 7:30. PLEASE PLAN TO ATTEND We would also like to urge everyone's attendance at the public hearing. Key decisions must be made at this time by the Planning Commission PUBLIC HEARING The public hearing on the Preliminary Concept Plan has been rescheduled for: February 26, 1997 at 1:30 PM, at the The of Justice, 401 Marshall Street, Redwood City in the Board of Supervisors Chambers For more information, please call Dave Perrone at 851-4370, or Elise Jacques at 529-9521 Craig Britton General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Dear Mr. Britton, Jan.4, 1997 1 am a great outdoors enthusiast. I am also a dog owner. It is hard to imagine just how much conflict this has created for me in my life. Like the majority of people living in a urban/suburban area, I would prefer a little more space than I have. Even if it is only for a short time, one day a week, being able to surround myself with trees, dirt and grass rather than houses, cars and cement, does an great deal of good to my soul and my sanity. So much so that, in our tense and hurried era, I would go so far as to say it is a necessity. Unfortunately, Midpen. is not particularily sympathetic with the needs of dog owners and, between the dog prohibition in all of the county and state parks and the stinginess of Midpen., we dog owners are given two choices; walking "the Dish" and the Hamm's gulch trail at Windy Hill, which, until this month, wasn't even a loop trail! This is pathetic. This is a very difficult area to own a dog in. Seattle has a forty acre dog park in the middle of the city. Most places in the country, dogs are just accepted and allowed. I don't want to here about how I can just leave my dog at home. If I am going to go to the trouble to arrange for someone to walk my dogs while I am out then I am going to go to someplace really neat like Point Reyes or Point Lobos or Pinnacles. For now, I 'm just grateful that I can head over to the east bay for our weekend outings. However, it is not with more than a touch of grief that I look on those peninsula hills where we are not allowed. I have enclosed a copy of my letter of appreciation to the general manager of the East Bay Regional Park District. I hope that you will take a minute to read it. If their policy ever changes, then I 'm really in trouble. SindWo eboraeen 2130 Birch St., Palo Alto, CA 94306 (415)321-7375 Pat O'Brien General Manager East Bay Regional Park District 2950 Peralta Oaks Ct. Oakland, CA 94605-0381 Dear Mr. O'Brien, Dec.30, 1996 Although I live in the west bay (Palo Alto), when my family and I go for a hike, nine out of ten timnes we go to an cast bay mark, (i gil?lly Suncl). Why? One reason. We have a dog. If you own a dog than you already know that dogs need one to two hours of exercise a day and they only really thrive if they get a good bit more than that. We love the out of doors so much that, before we got a dog, we would hike almost every weekend, rain or shine. Though the west bay has a wealth of open space, God forbid you should try to go anywhere with your dog. How people ended up being so anti-dog I can't imagine. In any case, until we found out about the east bay parks, we had to chose between doing what we loved and our dog going crazy or depriving ourselves but taking proper care of our canine. Now, not only are both the humans and the canines in our family happy, but we have the added pleasure of watching our dogs (we now have two) play in the river, sniff through bushes and tear up and down hillsides in doggy ecstasy. I have hiked in some of the most beautiful places in the state, but frankly, for the most part, seeing how happy and thouroughly satisfied my dogs are in being able to run and romp and explore brings me greater pleasure than hiking half dome. sure there i$ mucht~e} the FMC+ Bav Parks Mr+mir io+ra}inn rinpo +ha is worthy of appreciation, but, for us, it is the dog access that really counts. Thanks so much and we hope to enjoy your parks for many years to come. Sin f r(eb Lole 2130 Birch St., Palo Alto, CA 94306 c.c. Craig Britton, General Manager, M.P.R.O.S.D. c.c. Randy Anderson, Land Use Planner, M.P.R.O.S.D. Sk Regional Open S ,e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 23, 1997 Deborah E. Goldeen 2130 Birch St. Palo Alto, CA 94306 Re: Dog Access on District Preserves Dear Ms. Goldeen: Thank you for your letter of January 4th asking for increased access for dogs on open space lands. I understand your frustration in not being able to have the same level of access on the Peninsula as is afforded in the East Bay. The most basic explanation of the difference may be that the tradition of dog access was established very early in the East Bay Regional Park District's history, which began in the 1930's, while the Midpeninsula Regional Open Space District's policy making began in the 1970's as a direct result of grave concern about the overall quality of the environment and human impact. The East Bay Regional Park District also manages a wide variety of lands, from developed parks to wilderness areas; therefore there is a policy of accommodating many types and levels of use. The District was formed with, and remains committed to, a very cautious approach to accommodating all types of use, to ensure that resource protection comes first. Since our District's founding, the Board has gradually and significantly increased dog access. Other local agencies, such as Golden Gate National Recreation Area and Marin County Open Space District, have recently reduced dog access, and San Mateo County Parks do not allow any form of dog access. The dog access issue has many sides, each with genuine concerns and valid points. I encourage you to stay active in the process and to believe that the District's staff and Board are genuinely interested in resolving this issue thoughtfully, fairly, and with full public participation, to fulfill the public trust obligations of managing these lands for open space purposes. Eineld,for your information is a brochure describing dog-accessible areas on District land. yL ri , General Manager cc: MROSD Board of Directors Pat O'Brien, General Manager, East Bay Regional Park District Randy Anderson, Senior Planner 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485• E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz• General Manager:L.Craig Britton Regional Open S, ce --------------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 23, 1997 Honorable Barbara Kaufman, President Board of Supervisors, City and County of San Francisco 401 Van Ness Avenue, Room 308 San Francisco, CA 94102 Subject: Support for Resolution Approving Trail Access on Watershed Land Dear Supervisor Kaufman: On behalf of the Board of Directors of the Midpeninsula Regional Open Space District, I urge you to support Supervisor Tom Ammiano's resolution approving trail access on the San Francisco Peninsula Watershed lands. The Midpeninsula Regional Open Space District, with a jurisdiction extending from the Town of Los Gatos to the City of San Carlos, is a public agency which has acquired over 41,000 acres of diverse open space managed for the public in 23 open space preserves. The northern boundary of the District is coterminous with the southern boundary of the Peninsula Watershed lands. The Peninsula Watershed has long been a desired area for a continuation of the Bay Area Ridge Trail, as part of the widely-shared vision of a continuous public greenbelt along the peninsula. This is an unprecedented opportunity to provide the public with access to this unspoiled area for low-impact recreation. The Bay Area Ridge Trail Council's public access plan for the Fifield/Cahill service road is an excellent illustration of how to balance resource protection with public recreational access.The Council's program is consistent with the San Mateo County Master Trails Plan,and certainly will advance the shared mission of making the Ridge Trail a reality. I urge you and the entire San Francisco Board of Supervisors to support and adopt Supervisor Ammiano's resolution approving low-impact public recreational access to the San Francisco Peninsula Watershed lands on the Fifield/Cahill service road, as a segment of the Bay Area Ridge Trail. Sincerely, Mary C. Davey, President Board of Directors MCD/mcs cc: MROSD Board of Directors Supervisor Tom Ammiano Andrew Lisak, Bay Area Ridge Trail Council 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 cllmccle islat/municioa/kautma�i'415-691-0485• E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz• General Manager:L.Craig Britton IR Kaiser Cement, Do Your Share--- Spare the Air ! This past winter the regional air district—Bay Area Air Quality Management District—gave Kaiser permission to experiment with burning tires temporarily. The test results showed increased emis- sions of particulate matter (17 %), mercury (195%) , lead (600%), hexavalent chromium (800%) and dioxins—the most potent man-made carcinogen—(58%). (Source: Bay Area Air Quality Manage- ment District, and Radian Erecutive Summary materials passed out at 5123196 meeting at DeAnza College). Outraged that Kaiser was permitted to experiment with using tire derived fuel (TDF) without com- munity consent or public notification, SVTC and community residents succeeded in turning out 250 concerned people to meet with the regional air board at DeAnza College in May. During the May meeting—which was videotaped—air district staff said five times that Kaiser would not be able to shortcut the usual permitting process that involves an environmental impact study and public hearings. Later, after Kaiser talked with the BAAQMD, the regional air district went back on these promises to the community. In a letter to a Toxics Coalition member, air district chief Ellen Garvey said no ' decision was made on whether Kaiser would have to go through the full permitting process or whether the cement company would be able to bypass the full process. "It doesn't make sense to use reformulated gas and have spare the air days at the same time you permit corporations to pollute more," said Sandi Funke, a member of West Valley Citizens Air Watch. "I don't mind doing my share. But corporations should do their share too." To make sure the community is not left out of the decision, West Valley Citizens Air Watch has collected some 2,200 cards signed by Santa Clara County residents who oppose Kaiser burning tires. These cards are formal requests to be notified by the air district of all opportunities for public com- ment. By law the district will have to notify each signee every step of the way, so Kaiser cannot lay low until the community group loses interest and later reintroduce the proposal to less organized opposition. Kaiser Cement was purchased by Hanson PLC in 1986 when the statewide Kaiser Construction Company broke up following Henry Kaiser's death. The Kaiser Permanente Hospitals are no longer affiliated with the cement company. Hanson's four major businesses include building materials and equipment which includes Caveham Forest Industries which operates 1.75 million acres of timberland in the Northwest and Southeast; energy, which includes Peabody which strip mines coal in western U.S.; chemicals, which includes Quantum Chemical a major plastic manufacturer; and tobacco, which is seeing record sales due to "expanding sales and distribution networks in the growing South East Asian markets." "We must hold the district accountable to our health and the promises they made at our community meeting, said Gail Bower, a member of Citizens Air Watch. "We can't let our air district cave into the lobbying of a multinational corporation that clearly does not put a high value on health so some CEO in England gets a raise. " Opponents of Kaiser's tire incineration are concerned about adding to the pollution they already endure from Kaiser. Those living northwest of Route 85 report high levels of dust that cause respira- tory problems. Kaiser has not been able to consistently meet environmental standards when burning coal. From 1979-1982, kaiser fought tougher air pollution standards required by the Bay Area Air Quality Management District. In 1990, Kaiser ranked Number 1 in Santa Clara County as the worst toxic air polluter by the Bay Area Air Quality Management District. In 1991, Kaiser was one of nine South Bay companies told to warn nearby residents of potential cancer risks because of their highly toxic air emissions. "If we can't trust Kaiser to burn coal right, how can we trust them to burn tires when the test results that they paid for show an increase in toxic emissions," said Lisa Robertson, a member in Citizens Air Watch. For more information contact SVTC at 408-288-7882 Regional Open S,-,ce ----------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 23, 1997 Honorable Michael King San Carlos City Council 227 Devonshire Boulevard San Carlos, CA 94070 Dear Councilman King: As the newly-elected representative for ward 7 on the MidpeninSUla Regional Open Space District I Board of Directors, I'd like to introduce myself to you and other local elected officials. Ward 7 Includes Redwood City, San Carlos, and parts of unincorporated San Mateo County. It is my pleasure to serve on the Board as the representative for the constituents in these areas. The Midpeninsula Regional Open Space District is a public agency formed by the voters in 1972 to preserve a regional open space greenbelt in the midpeninSUla area. The District stretches from San Carlos in the north, to Los Gatos in the south, and includes 16 cities and parts of unincorporated San Mateo and Santa Clara Counties. Since 1972. the District has acquired and preserved over 41,000 acres of open space. managed in 23 open space preserves which contain over 200 miles of trails. The District is funded by a small percentage of the annual local property tax collected within its jurisdiction, currently amounting to approximately $10 million. I've been involved in environmental concerns since I arrived on the Peninsula 20 years ago working for SRI International as a Senior Research Engineer. Some of the numerous and wide ranging projects I've been involved in at SRI concerned simulating acid rain in the Eastern US, monitoring and modeling air pollution in Southern California. developing an emergency response system for Diablo Canyon, as well as many projects in machine vision and robotics. I've also enjoyed volunteering for the Gorilla Foundation, Earth Day 1990 (international Division), Wildlife Rescue and the Palo Alto Humane Society. I look forward to working with you and other members of the San Carlos City Council on issues of mutual interest. Please feel free to contact me through the District if I can be of any service, or answer any questions you may have. Sincerely, -4 Kenneth C. Nitz Member, Board of Directors KCN/mcs cc: MROSD Board of Directors 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485 o E-mail:mrosd@openspace.org • web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cvr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C. Nitz* General Manager:L.Craig Britton INTEROFFICE MEMO February 7, 1997 TO: C. Britton, General Manager FROM: R. Anderson, Senior Planner'�5c' SUBJECT: Follow-up report on off-leash dog area, Pulgas Ridge Open Space Preserve The off-leash dog area at Pulgas Ridge has been open for a little more than a year in the interior of the preserve, as shown on the attached map. In order to evaluate its success, survey forms were posted at the trailheads starting October 7, 1996. The forms (see attached sample and summary) asked visitors to comment on their experience with the off-leash area. Out of a total of 98 survey responses, 95 people were in favor of the off-leash area. Generally, the favorable responses were wildly enthusiastic and grateful. Five people, two of whom were in favor of the off-leash area, mentioned unpleasant encounters with loose dogs. Individual survey forms are on file for review. Of course the filing of the forms was completely voluntary, so the information received is not of scientific or statistical significance. In addition, field staff comments were solicited. The ranger responsible for the preserve, K. Miller, reports a gradual increase in use; a few people per month, primarily attributable to the off-leash area. There have been no significant problems with the off-leash area itself, but dog waste is becoming a problem, and many people are not complying with regulations by keeping their dogs on a leash outside of the off-leash area. Signs have recently been posted at the trailheads and entrances to the off-leash area encouraging visitors to comply with waste clean-up and leash regulations in order to preserve dog access at the preserve. This report has been forwarded to the Peninsula Access for Dogs (PADS) group to encourage them to help with clean-up and rules compliance. Overall, the off-leash area should be judged a success. As preserve visitation continues to increase, and particularly when a formal parking area is developed at the preserve, compliance with dog access regulations should be reassessed. If a problem is identified, one alternative is to conduct a more thorough evaluation of compliance against a standard, as is being studied at Windy Hill Open Space Preserve. cc: Dan Bernstein, PADS PU LGAS RIDGE OPEN SPACE PRESERVE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT f MaPLe Legend } :t ' � � Gate Ss.............. :.::}::gin. , :•+ , r..J .•.,.,..r... ;..., ........................... • rail Distance:•.z, T in Miles :}fv? i• Creek :•:}+�•:.•.�:::'•}.J.a}•{:.;•:.}!}>2;2;^;}^' f .::i}i: `�F}: ''< ' .tS'.v::•?v.,.• a,6c,'.,v Q.}....>:.:J•J}}: ! . •{ . } v J', ON ..a Y : :I Y ? Roadside Parking z•. i d kn J.}•r i.;;;.::;.;:.;;: :: ::::::::::......................... .......................... .............................................. \ } i i ....................... ...................... ...................... ..................... ..................... .................... ................. ................ : s sit t rr}:. �:::.:::::: �}: �;:�:;�;:�ii::;:;c•:••:•}}>:::::F::.::tt•};;•;;•:;-:;�;;'::�::' _i .. ^' • -. '��:>�:�:=:k:�:::�::�».��:�i:�i:�ii::�:�;::ii:�:�:ii .;i:.i:%::.':: ::!0�::'::isi:•r.............:...........::....:..:. •:.)::::....................:.1.� — ) Whole Access Trail fir• i P G r Y c r \ i2#v :.tip.. i T d'/ :fair/.•`:##}. ..• �.' �•� ••.S•!.• .:. Do Off leash �r�ri,, Please stay on trails. 1.0 <«E(P•.'Ri4s#:�>::�': Y Permitted Here ��3��w•.'•:�r��"'"�� .• Lands adjacent to road are >' k •}}:'w'-:::zi«%' not open to the Public. ^. : w {:!`>'s`:.:.:.:.>:.�%' Dogs on Leash q Permitted on Preserve .+ . • l v:;>:........ 'Water Tank �:'•t.�'w ..+� :� Hassler Trail PR02 —•— ?'2+....�::::.:.::: :::::.:.:• Hassler Loop Trail EF••} <}•3zzs`:o :•:• }.. i 'o.t ?: Other Public Lands . i Red-0- Blue` tltt:::::,:•:::.{.:::},.}:.�:::::.'`'> Oak :(P nwa�e}.;:{:.-:•::::.:::::•:::.: yy 1� xxx I Trail ! :zii• ! No Public Ent ry �i �}:�:��i.'� Private or leered land �4rC.'•.'tin .� `�::}• •pis ' - a. ....................... .:. .............. a :;: -{:. i \ 4 s tt :::.:::.:i:::` _ Trail Use a l ::::. .................. 1 HikingOn i s IY t ..:..::::..:.. 280 i.� t t <. f i Hiking,Bicycling in 8 _._ 9 E uestrian Hiking X. :.:::::::.:....:........ .:.::::.:........ ... ::'L•} >� .............. ........ :. ::5: ( ;i' COUN TY PARK EDGEWOOD 1� :::::::::::.:..•:::. :.:.:::::::::::•:::::::::::::::.,:::•:. . .,(San (San Mateo CouY nt )' 0.4 • `. X.X. _ 7 Q.� l Z:. Z. (\ 0.0 .1 .2 .3 .4 .6 .7 .8 .9 1.0 One Mile PULGAS RIDGE OPEN SPACE PRESERVE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT The 293-acre Pulgas Ridge Open Space Preserve offers areas of the peninsula for the use and enjoyment of the peninsula residents an opportunity to explore beautiful tree public. shaded canyons and open meadows located close to their own backdoor. Located along historic Pulgas Ridge, this REGULATIONS preserve was once the site of the Hassler Health Home, a tuberculosis sanitarium. The buildings were removed by ■ Preserve closes one half hour after sunset. the District in 1985. ■ Dogs on leashes are allowed ■ Leave plants and animals undisturbed. There are approximately 3 miles of trails on the preserve. ■ Pass others with care. The Polly Geraci Trail takes hikers from the cool canyon ■ The following uses are NOT permitted: bottom up to the ridge for wonderful views toward the Bay and surrounding hillsides. This trail is especially popular ■ Motor Vehicles in the spring when wildflowers are in bloom. Call the ■ Camping District office for information about docent lead wildflower ■ Fires walks. ■ Smoking ■ Firearms Abuses of the regulations should be brought to the attention of a District ranger, or call (415) 691-1200. HOW TO GET THERE Caution: rattlesnakes are native to these foothills and From Interstate 280, take the Edgewood Road exit. Travel are especially active in warm weather. Poison oak 0.75 miles northeast on Edgewood Road toward San grows on most preserves; learn to identify it in all Carlos and Redwood City. Turn left (north) on Crestview seasons in order to avoid it. For your own safety,please Drive, and then immediately turn left on Edmonds Road. stay on the trails at all times. Please observe all posted Limited roadside parking is available along Crestview parking and trail regulations. Fines can be expensive! Drive and Edmonds Road. THE OPEN SPACE DISTRICT FOR FURTHER INFORMATION The Midpeninsula Regional Open Space District is an independent special district created in 1972 by the voters The Visitor's Guide, a District publication available free of northwestern Santa Clara County and joined in 1976 by of charge, describes all the open space preserves. southern San Mateo County. The District's boundaries Topographic maps of individual preserves are also encompass 16 cities and extend from San Carlos to Los available from the District. Gatos find from Skyline Boulevard to San Francisco Bay. Please call, write or visit us: Midpeninsula Regional The District's purpose is to acquire and preserve foothill Open Space District; 330 Distel Circle; Los Altos, CA and bayland open space outside the urbanized 94022; (415) 691-1200. Open Space SUMMARY - PULGAS RIDGE DOG SURVEY RESPONSES Oct. 7, 1996 - Jan. 17, 1997 opposed to off leash: 3 (Comments made in 3 responses): dumb idea/strongly disapprove 2 dog droppings 2 had bad encounter with dog on trails 3 (2 - a couple together) a threatening doberman jumped on us (1) I've had unnerving encounters with loose dogs while running & my young son has been frightened by strange dogs that approach too closely for visitor safety dog should be on leash I need sign re poop-scoop I In favor of off leash area: 95 (Comments made in 95 responses): fantastic/great/wonderful/love it/ incredible/best thing/outstanding 39 thank you 26 (one said "thank you for opening this special place to us and asking our opinion") trails well-maintained 3 1 don't have a dog, but I enjoy/support off leash area 3 I've never had a bad encounter 16 I've had one bad encounter 2 (1) two barking, snarling off leash dogs ran me off trail (1) used to see an aggressive dog, probably owned by a neighbor, haven't seen in a while Dog owners are great too / majority seem to clean up 8 1 volunteer to help 3 Make all of Pulgas Ridge off leash 4 Please make more off leash areas in other locations please open trails to off leash 28 Have had problems with burrs/stickers/ticks/poison oak 5 Need tick warning sign I Enforce pick up 3 Need sign re pick up 2 Supply pooper scoopers 5 Would like garbage cans/water 6 Would like a dog training jump 1 Respondents are from: Atherton 2 Belmont 2 Burlingame I Cupertino 2 El Granada 1 Los Altos I Los Gatos 1 Menlo Park 2 Mtn. View 2 Palo Alto 3 Redwood City 35 San Bruno 1 San Mateo 4 San Francisco 2 San Carlos 23 Santa Clara Sunnyvale Woodside 3 unknown 11 Regional Open S, ice 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-97-13 Meeting 97-03 February 12, 1997 AGENDA ITEM Resolution Honoring the Sierra Singles of the LomaAPrietaCr of the Sierra Club for Its Generous Donation to the District GENERAL MANAGER'S RECOMMENDATION Adopt the attached resolution honoring the Sierra Singles and thanking its members for their $700 donation to the District. DISCUSSION The District's Gifts Recognition and Site Naming Policy (adopted on August 25, 1993 and amended September 14, 1994) spells out the process by which the District will recognize individuals or groups that have made significant contributions of cash, equipment, materials, goods, or professional services to the District. For unsolicited cash contributions of$500 to $999, the policy states that the donor shall receive a resolution of the Board of Directors. In December, the District received a $700 contribution from the Sierra Singles of the Loma Prieta Chapter of the Sierra Club. The attached resolution thanks the Sierra Singles for its generous donation, and commends the members for their dedication to open space and support of the District. The Gifts Recognition and Site Naming Policy also states that the donor will be given the opportunity to decline proceeding with a resolution if he or she would rather not have their name made part of the public record. A representative of the Sierra Singles was contacted and graciously agreed to accept the resolution. Prepared by: M. Smith, Public Affairs Manager Contact person: Same as above 330 Distel Circle• Los Altos,CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485• E-mail:mrosd@openspace.org • web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz• General Manager:L.Craig Britton Regional Open Sloce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT RESOLUTION# 9 7- RESOLUTION OF APPRECIA TION OF THE BOARD OF DIRECTORS OF THE MiDPENiNsuLA REGIONAL OPEN SPACE DISTRICT HONORING THE SIERRA SINGLES- LomA PRiETA CHAPTER WHEREAS, the Sierra Singles of the Loma Prieta Chapter of the Sierra Club is an organization with a great respect for and love of the open space lands and unspoiled wilderness in the San Francisco miapeninsula region; and WHEREAS, the Sierra Singles recognizes the value, benefit, and advantages of open space preservation and enhancement, both for current and future generations; and WHEREAS, the philosophy, mission, and programs of the Midpeninsula Regional Open Space District are supported by the Sierra Singles; and WHEREAS, the Sierra Singles have generously donated funds to the District, to be used to help acquire, protect, and enhance open space, wildlife habitat, natural lands, and fragile ecosystems, and to help ensure a positive experience for all visitors to the District's public open space lands. NOW, THEREFORE, BE IT REsoL QED that the Board of Directors of the Midpeninsula Regional Open Space District do hereby thank the Sierra Singles of the Loma Prieta Chapter of the Sierra Club for its generous donation, and commend and applaud that organization for its dedication to open space and its supp ort of the District. Adopted b'v the Bourg of Directors Febritury 12, 1997 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 97-02 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS January 22, 1997 MINUTES I. ROLL CALL President Mary Davey called the Special Meeting to order at 7:02 p.m. Members Present: Mary Davey, David Smernoff, Nonette Hanko, Betsy Crowder, and Ken Nitz. Jed Cyr arrived at 7:10 p.m. and Pete Siemens arrived at 7:15 p.m. Personnel Present: Craig Britton, Sue Schectman, John Escobar, and Mike Williams. II. CLOSED SESSION M. Davey stated that the Board would adjourn to Closed Session for the purpose of discussing Closed Session Items 1 and 2. The Board recessed to Closed Session at 7:03 p.m. and the Closed Session commenced at 7:05 p.m. The Board concluded the Closed Session at 7:35 p.m. and M. Davey called the Regular Meeting to order at 7:35 p.m. Additional Personnel Present: Malcolm Smith, Julie McCullough, Jodi Isaacs, and Del Woods. III. ORAL COMMUNICATIONS Richard Bourke, P. O. Box 7207, San Jose, asked if the District follows the trails master plan adopted by the Santa Clara County Board of Supervisors in November, 1996. He was informed by staff that while the District might use the document as a resource and it coincides in some ways with the District's trail plans, it is not a legally binding document of the District. Mr. Bourke said he was concerned about the Woods Road trail and that he was never notified that it would be opening. He asked if the District had a standard claim for damages and was informed that they do. S. Schectman advised that while the Board was unable to take action on the matter at this time, they could direct staff to become more familiar with the situation and report back. Mr. Bourke said he would write a formal letter. 330 Distel Circle , Los Altos, CA 94022-1404 m Phone:415-691-1200 FAX:415-691-0485* E-mail: mrosduopenspace.org m Web site:www.openspace.org f wal of Orrectors:Pete Siemens,Mary C. Davey,led Cyr, David T.Smernoff, Nonette Hanko, Betsy Crowder, Kenneth C. Nitz general Manager I.Craig,Britton Meeting 97-02 Page 2 IV. SPECIAL ORDER OF DAY Resolution Honoring Dianne McKenna M. Davey introduced Ms. McKenna, who retired as a long-time and supportive member of the Santa Clara County Board of Supervisors, and read portions of the resolution. She presented the resolution and gifts on behalf of the Board to Ms. McKenna. Ms. McKenna thanked the Board and talked about some of her memories of her dealings with the District. Motion: N. Hanko moved that the board approve Resolution 97-03, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Honoring Dianne McKenna upon her Departure from the Santa Clara County Board of Supervisors. P. Siemens seconded the motion. The motion passed 7 to 0. V. ADOPTION OF AGENDA Motion: N. Hanko moved that the Board adopt the agenda. D. Smemoff seconded the motion. The motion passed 7 to 0. VI. ADOPTION OF CONSENT CALENDAR Harry Haeussler, 1094 Highland Circle, Los Altos, requested that Agenda Item 3, Approval of Agreement for Legal Services with the Law Offices of Turner and Mulcare, and Agenda Item 5, Authorization to Contract with Callander Associates of San Mateo for $19,698 to PP pare Plans and Suecifications for Public Access Improvements at Windy Hill Open Space Preserve, be removed from the Consent Calendar. Motion: B. Crowder moved that the Board adopt the Consent Calendar including approval of minutes of the December 11, 1996 Regular Meeting, the December 18, 1996 Special Meeting, and the January 8, 1997 Special and Regular Meeting; Agenda Item 4, Denial of Claim for Property Damage Filed by Robert and Patricia Moshel; Agenda Item 6, Adoption of Notice of Completion of Contract and Acceptance of Work Performed by Kal Construction for the Picchetti Ranch Homestead House Structural Restoration Proms; Agenda Item 7, Resolution Honoring Michael Weston as District Donor; Agenda Item 9, Authorization for Directors Cyr and Nitz to Attend 1997 Special District Board Management Institute at Projected Cost of$2,100; and Revised Claims 97-02. K. Nitz seconded the motion. The motion passed 7 to 0. VI. BOARD BUSINESS A. Agenda Item No. 1 - Appointment of 1997 Board Committees - (Report R-97-07) M. Davey presented her proposed list of appointments. Meeting 97-02 Page 3 Motion: D. Smernoff moved that the Board approve the president's appointments to standing and ad-hoc committees as contained in the report and approve the appointment of Director Smernoff as an alternate member of the Use and Management Committee. P. Siemens seconded the motion. The motion passed 7 to 0. B. Agenda Item No. 2 - District Appointments to the Midpeninsula Re iog nal Open S,�ce District Financing Authority Governing Board - (Report R-97-10) M. Davey asked the Board to approve her proposed appointments. Motion: N. Hanko moved that the Board approve the president's appointment of Director Siemens, Smernoff, and Cyr to serve on the governing Board of the Midpeninsula Regional Open Space District Financing Authority. K. Nitz seconded the motion. The motion passed 7 to 0. C. Agenda Item 3 - Approval of Agreement for Legal Services with the Law Offices of Turner and Mulcare - (Report R-97-12) S. Schectman answered Mr. Haeussler's questions regarding billing. Motion: N. Hanko moved that the Board authorize the Board President to execute the Attorney-Client Fee Contract with the Law Offices of Turner and Mulcare. J. Cyr seconded the motion. The motion passed 7to0. D. Agenda Item 5 - Authorization to Contract with Callander Associates of San Mateo for $19,698 to Prepare Plans and Svecifications for Public Access Improvements at Windy Hill Open Space Preserve - (Report R-97-08) Staff answered Mr. Haeussler's questions about completion of the project as it relates to the Land and Water Conservation Fund grant and about moving the existing access easement. Motion: B. Crowder moved that the Board authorize the General Manager to contract with Callander Associates of San Mateo for $19,698 to prepare plans and specifications for public access improvements at Windy Hill Open Space Preserve. P. Siemens seconded the motion. The motion passed 7 to 0. E. Agenda Item No. 8 - Tentative Adoption of Amendment to Rancho San Antonio QWn Space Preserve Use and Management Plan to Address Parking Issues at Rhus Ridge Road Parking Area and Determination that Proposed Actions are Cate og rically Exempt Under CEQA - (Rlport R-97- 09) J. McCullough presented staffs recommendations and showed maps and slides of the area. Meeting 97-02 Page 4 C. Britton explained the arrangement with the caretaker, noting that when the District bought the property the current caretaker had had a long history with the former owner. He said the neighbors like having him there because it gives them a feeling of security, adding the District does not pay him, but there is an agreement for his use of the land. J. Escobar said staff has met with the caretaker and discussed modifying the agreement to include monitoring of the parking lot as part of his responsibilities. J. McCullough stated there would be 8 to 10 overflow parking spaces. It was hoped that when the overflow lot is not open, additional cars would go to Foothill College and carpool to the site. M. Davey said she had received a copy of Rhus Ridge Road petition to give the Sheriff jurisdiction to ticket those who park illegally and which all neighbors had signed. She said it will be presented to the Town of Los Altos Hills. C. Britton pointed out a faxed letter from the Alepins who are the neighbors immediately adjacent to the parking lot, and informed Board members that mention of the parking lot has already been removed from the new printing of the District maps. J. McCullough said staff had initially discussed placing the fence to allow for more parking in the area before the gate, but the neighbors were concerned about the potential increase in number of users. In addition, it required some grading and possibly putting the creek into a culvert. B. Crowder said she was at meetings that J. McCullough held, and it seemed at the last meeting that the neighbors that were there were more or less in agreement with this proposal. She said she was surprised by Mr. Alepin's letter because he did not object at the time. Ronald Alepin, 11920 Rhus Ridge Road, Los Altos Hills, said his position at the meeting was and continues to be in opposition to the increased parking. Mr. Alepin said the District had encouraged increased use without any consideration of the impact on the neighborhood and are now allowing for that increased growth and encouraging more. He said the District has increased traffic without proposing a solution that will manage overflow parking. He questioned the doubling of the amount of parking and he hoped it will be monitored and enforced. He said estimates in terms of how many people park do not reflect the number of people who turn away and do not park. Mr. Alepin said he did not believe the petition will result in any sheriffs patrol. He said the conditions he fears most are the fire season and a medical emergency. When asked what his solution was, Mr. Alepin suggested having District staff on site discouraging the use of the facility beyond its capacity. Coupled with enforcement, he said this could bring usage back to its former level. M. Davey referred to the staff report and asked which of the proposals Mr. Alepin and his neighbors agreed to. Meeting 97-02 Page 5 Mr. Alepin replied he thought painting the curb is a good idea. He said the problem is that the area is simply not capable of handling the volume and the District wants to create more without safety, security, emergency access and environmental considerations, adding doubling the parking is not the solution. He said he was 100% against creating the overflow parking area. J. McCullough clarified that the overflow parking is intended to accommodate those who now park on the road. She showed where the no parking signs would be placed. Mr. Alepin said he had limited confidence in no parking signs, especially when they rely on neighbors' enforcement. He added that if the amount of parking were not increased and the Sheriff enforced the no parking regulations, the number of users could return to earlier levels. N. Hanko mentioned that the District owns the property on behalf of the public and they have a right to use the lands. She said staff has come up with a compromise that meets most of the neighbors' problems. She asked if the interior parking lot could be monitored by the caretaker and was informed that was part of the plan staff had discussed with him. C. Britton added that one of the problems with the Foothill College solution is that neighbors do no want people walking on the road either. Staff is trying to find ways that people would be guaranteed to find a parking space, adding there has been some discussion with Hidden Villa. He said there have been other situations where the solutions they are proposing here have worked. He said staff is recommending everything they can think of to make the situation tolerable and while it is not perfect, it is the best given the circumstances. Discussion followed about the possibility of deferring all or parts of the proposal until the signs have been installed and there is a commitment from the Town regarding patrols. In regard to the Sheriff patrolling the area, consensus was that they would respond to calls from the neighbors and that once the word got out that people were being ticketed they would stop parking illegally. J. Escobar said staff has had success in modifying peoples' behavior in other areas by supplying the neighbors with fliers to put on cars warning people that violators of the no parking regulations would be cited. Mr. Alepin said the District is shifting the burden to taxpayers. Staffing it with its own staff would seem to be the most honest and responsible approach. Michael Marshall, Los Altos said he had lived on Rhus Ridge Road long ago. He expressed concern about using the meadow as a parking lot. He believed this is a wilderness area and that animals use the meadow. He also stated that contrary to previous testimony, the Rhus Ridge area the District now owns had been a real party spot under private ownership and the current use was not an increase over past use. Meeting 97-02 Page 6 H. Hauessler said he thought the neighbors would accept people walking on the road if all parking was eliminated. He suggested using the lot on Moody Road owned by the Town. D. Smernoff said he would like to add Item 9 to the recommendations on page 4 to increase placing signs on cars by District staff, the caretaker, and the neighbors if they are willing. Motion: P. Siemens moved that the Board determine that the actions are categorically exempt under the California Environmental Quality Act and tentatively adopt the amendment to the Rancho San Antonio Open Space Preserve Use and Management Plan contained in the staff report to address parking issues at the Rhus Ridge Road parking area, with Item 9 added under Use and Management Plan Recommendations regarding placing notices on cars by District staff, caretaker, and neighbors if they are willing, and with implementation of Item 6 deferred until information is received with respect to enforcement of parking regulations by the Sheriff. B. Crowder seconded the motion. Discussion: J. Cyr said he would prefer that the issue of the overflow parking come back to the Board as a separate item. Discussion also focused on other alternatives for parking, including the parcel on Moody Road and at Hidden Villa. The motion passed 5 to 1. J. Cyr voted no. N. Hanko abstained. Motion: P. Siemens moved to add item 10 that the overflow parking would be deleted when other regional parking nearby becomes available. J. Cyr seconded the motion. The motion passed 7 to 0. M. Davey said she would send a letter to the Town stating the Board's support of the petition regarding Sheriff patrol. VII. INFORMATIONAL REPORTS B. Crowder reported as follows: 1. K. Nitz and she went to San Mateo County Supervisors' swearing in ceremony. 2. She had worked with the volunteers at Pulgas Ridge Open Space Preserve. 3. She described a hike with D. Woods on a trail that Les Ernest is building on the Adobe Creek Lodge Open Space Easement next to Windmill Pasture Area of Rancho San Antonio Open Space Preserve. P. Siemens said he had received information on tire burning at Kaiser. C. Britton said staff will bring it to the Board's attention when it becomes an issue. N. Hanko reminded Board members of W. de Wit's January 23 retirement party. M. Davey announced that she would be leaving Friday for Antarctica and would return February 12. Meeting 97-02 Page 7 D. Smernoff said he had attended the environmental forum in January hosted by Senator Vasconcellos and Assembly Members Honda and Alquist. C. Britton reported as follows: 1. Peninsula Open Space Trust's (POST) purchase of Bair Island. 2. The Russian Orthodox Church hearing at the San Mateo County Planning Commission was postponed. He said they asked for a continuance to February 26 so they can meet with neighbors on Skyline. 3. The District received a $420,000 grant for purchase of POST (Tyson) property. 4. B. Crowder and N. Hanko informed him the Art O'Neal training sessions they had attended were excellent and very interesting. 5. Preliminary agreement had been reached with the City of Palo Alto to exchange management responsibilities, but not the underlying fee title, on parcels adjacent to Monte Bello Open Space Preserve. 6. He and M. Smith attended the meeting of the Bay Area Open Space Council at which they discussed the possibility of the Coastal Conservancy sponsoring legislation to broaden their perspective to include a Bay Area element having to do with the Ridge Trail. The Open Space Council will be asking B. Sher to author this legislation. 7. Staff will be meeting with owners about the possibility of a public trail easement with respect to the Sheldon Road lawsuit. 8. J. Fiddes is leaving in early April. G. Sipel will be working with staff on ideas for the reorganization and how her job duties can be handled efficiently. C. Britton will be meeting with M. Foster to talk about controller and accounting duties. 9. The City of Mountain View is reviewing their urban open space plan on January 23. 10. On January 31, the management team will give the State of the District message. 11. He drew the Board's attention to the memorandum regarding the oak trees at Rancho San Antonio Open Space Preserve. Board members indicated that they wished to see the slides concerning the oak trees that will be trimmed or removed. J. Isaacs showed the slides and said they are only concerned with the trees that might fall on roads and trails. S. Schectman reported on a seminar she attended last week put on by League of California Cities to review statewide propositions and their legal effects on public agencies. She said the significance of Proposition 218 for the District is that any taxes imposed will require a 2/3 vote and that the assessment district process will be very difficult in the future. Related to that, the Santa Clara County Open Space Authority case regarding their assessment is in the Court of Appeals. The hearing has been continued indefinitely. VIII. ADJOURNMENT The meeting was adjourned at 9:45 p.m. Roberta Wolfe Recording Secretary Claims No. 97-02 Meeting 97-02 Date: Jan. 22, 1997 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1442 922.87 ACE Fire Equipment & Service Company Fire Extinguisher Servicing 1443 219.82 Acme & Sons Sanitation Sanitation Services 1444 494.84 ADT Security Systems Alarm Service and Installation 1445 107.70 Kristi Altieri Reimbursement--Supplies 1446 298.30 A T & T Telephone Service 1447 1,706.16 Big Creek Lumber Fence Posts 1448 425.00 L. Craig Britton Reimbursement--Asilomar Conference 1449 107.75 Butler's Uniforms Uniform Expense 1450 87.16 California Water Service Water Service 1451 64.35 Camino Medical Group Medical Services 1452 62.61 Continuing Education of the Bar Resource Documents 1453 166.19 Clark's Auto Parts/Machine Shop Vehicle Repairs and Parts 1454 65.28 Conney Safety Products Safety Supplies 1455 105.99 Annette Coleman Reimbursement--Bicycle Supplies 1456 50.00 Jim Davis Automotive Vehicle Smog Checks 1457 127.68 Dynamed Safety Supplies 1458 49.67 EMED Company Inc. Signs 1459 250.00 Enshallah Developments, Inc. Consulting Services--Teague Hill 1460 352.50 Evergreen Environmental Services Enterprise Rental Repairs 1461 67.50 Federal Express Express Mail 1462 40.35 Film to Frame Film Developing and Prints 1463 10.65 Foster Brothers Security Systems, Inc. Keys 1464 336.21 Gardenland Power Equipment Equipment Parts 1465 24.51 G & K Services Shop Towel Service 1466 57.68 G I Trucking Company Freight Transfer--Restroom Chemicals 1467 492.47 Goodyear Auto Service Center Tires 1468 1,898.61 Grainger Air Compressor and Accessories 1469 85.26 GTE Mobilnet Cellular Phone Service 1470 30.00 Heritage Council of Santa Clara County Membership 1471 155.35 The Home Depot Field Supplies 1472 10.60 Honda Peninsula Equipment Part 1473 844.40 Jakaby Engineering Engineering Services--La Honda Bridg,7r 1474 39.55 Javelco Equipment Service, Inc. Equipment Parts 1475 2,81191 5r Kal Construction Homestead House Stabilization Project 15,170.86 1476 144.13 Lab Safety Supply Safety Signs 1477 525.81 Los Altos Garbage Company Dumpster Service 1478 250.00 League of California Cities Subscription Renewal 1479 561.60 Merwin A. Mace Acquisition Consulting 1480 300.39 Marin Supply Company Restroorn Supplies 1481 210.00 Marie Mc Gough Accounting Consulting Services 1482 262.91 McGrath RentCorp Skyline Office Building Rental 1483 537.51 MetroMobileCommunications Radio Antennas 1484 1,925.46 Micro Accounting Solutions Computer Products and Consulting 1485 659.09 Minton's Lumber & Supply Field Supplies 1486 316.99 Moffett Supply Company Janitorial Supplies Page 1 Claims No. 97-02 Meeting 97-02 Date: Jan. 22, 1996 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 1487 405.94 Monogram Sanitation Restroom Chemicals 1488 15.79 Noble Ford Tractor, Inc. Tractor Parts 1489 490.43 Office Depot Office Supplies 1490 486.76 Orchard Supply Hardware Field Supplies 1491 861 .84 Pacific Bell Telephone Service 1492 393.80 Page & Turnbull Picchetti Ranch Stabilization Project 1493 1 6E).80- Pearson GMC Vehicle Repair Parts 132.72 1494 21 .55 Peninsula Blueprint, Inc. Xerox Copies 1495 515.48 Pinecone Lumber Co., Inc. Lumber 1496 167.32 PIP Printing Trail Map and Newsletter Printing 1497 156.00 Pitney Bowes Inc. Equipment Maintenance Service 1498 218.39 Rabbit Copiers, Inc. Copy Machine Maintenance Service 1499 34.13 Rayne Water Conditioning Water Service 1500 4,250.14 Roys Repair Service Vehicle Repair 1501 15E).E)a R.V. Cloud Field Supplies 117.66 1502 55.30 David Sanguinetti Reimbursement--Consumables 1503 100.00 T A Saviano Rail Cap Construction 1504 46.80 State Board of Equalization Fuel Tax 1505 1,355.00 Teater & Etc. Map Graphics and Visitor Guides 1506 330.00 Terminix Pest Control Service 1507 26.37 Tooland, Inc. Oil 1508 30.60 T S I Time Systems Office Supplies 1509 126.38 Turf & Industrial Equipment Co. Tractor Parts 1510 25.95 University Art Center Planning Office Supplies 1511 217.42 WearGuard Uniforms 1512 47.43 Michael Williams Vehicle Expense 1513 300.00 Roberta Wolfe Recording Services 1514 238.71 The Workingman's Emporium Uniforms 1515 115.50 Yardbird Equipment Sales Field Supplies 1516R 45.00 Best Internet Communications Internet Service 1517R 75.00 Whitmore, Johnson & Bolanos Seminar Registration-D. Dolan 1518R 292.17 Petty Cash Business Meetings, Training Supplies, Registration Fee and Office Supplies Total 42,317.34 Page 2 Rtl, (Pional Open R-97-18 Meeting 97-03 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 12, 1997 AGENDA ITEM Authorization to Increase Contract with TAG Group Corporation by$42,285 to Install Drainage Improvements and Reconstruct the Driveway to the Skyline Field Office at Skyline Ridge Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Authorize staff to issue a Change Order to TAG Group Corporation for $42,285 to install drainage improvements and reconstruct the driveway to the Skyline Area field office at Skyline Ridge Open Space Preserve. DISCUSSION At your April 24, 1996 meeting, you awarded the contract for construction of the Skyline Field Office to TAG Group Corporation (see report R-96-51). The construction began in early May. Construction remained on schedule for the entire project (building and exterior grading and paving) until the onset of an early and unusually wet winter. The exterior road and parking work is now on hold until the weather conditions allow for completion of the project. The building is complete and has received a final inspection and occupancy authorization from the County building officials. The Architect and District Project Manager have completed their inspection of the building. The contractor is currently compiling the necessary paperwork to close out the building portion of the contract. Staff anticipate completion of this phase of the project by mid-February, allowing field staff to begin moving into the building. This leaves only the surfacing around the exterior of the building and additional drainage improvements discussed later in this report to complete the entire project. The oil and screen surfacing cannot be completed until the air temperatures are warmer and drier. Most likely this will occur in mid-March or early April. The site has been graded, curbs and gutters constructed, and baserock material spread and compacted prior to and between the early winter storms. The site has received over 50 inches of rain this season. Water has collected in the soil planting strips next to the building and water has seeped under the perimeter foundation. Additional drainage work needs to be performed to carry the water away from the structure and off the building pad. The project civil engineer prepared a sketch and the contractor is prepared to complete the work. This is an addition to the contract of$9,029. The driveway to the building is an existing oil and screen surfaced ranch road, placed on a steep grade. The road has a nearly constant need for maintenance due to its steep slope and the condition of the underlying road base. Potholes have been patched by staff to the point that the road has the appearance of a mosaic. Heavy equipment during construction, in addition to the 330 Distel Circle 0 Los Altos, CA 94022-1404 Phone:415-691-1 200 FAX:415-691-0485* E-mail: mrosd r'r openspace.org Web site:www.openspace.org Board of Dnrectors.Pete Siemens,Mary C. Davev,Jed Cyr, David T.Smernoff, Nonette Hanko, Betsy Crowder, Kenneth C. Nitz. Genera!Manager:L Craig Britton R-97-18 Page 2 heavy winter rains, have exacerbated the problem. Treating the driveway with an oil and screen topping was part of the original bid. However, without repair of the base, staff now feel the oil and screen treatment will not last, making later repair of the road more difficult and costly. Staff has obtained a price quote from the contractor to reconstruct the driveway with a new baserock underlayment and asphalt surfacing. The project can be handled as a change order to the original contract. The remaining surfacing around the building is proposed to remain oil and screen as originally bid by the contractor. The cost of the change order to reconstruct the existing driveway is $33,256. The 1996-1997 budget for the entire project is $490,000 (including construction, engineering, testing, and project management expenses). The original contract with TAG Group Corporation was $408,434. To date, six change orders have been issued totalling $9,015, bringing the total contract with TAG Group to $417,459. If approved, this change order will bring the contract with TAG Group to $459,744. An additional $20,836 has been spent on project management, engineering and architectural services and utility connections this fiscal. year. With this additional change order, approximately $8,400 will remain. Staff does not anticipate additional change orders on the project. A detailed cost accounting of the entire project including this proposed addition is attached. Prepared by: Mary de Beauvieres, Open Space Planner Contact: Same as above SKYLINE FIELD OFFICE: Expenditures by Year Additional CONSULTANTS 1992-93 1993-94 1994-95 1995-96 1996-97 Anticipated* TOTAL Nielson Geotechnical Leach field investigation 1,413 1,413 Milstone Geotechnical Soil report, testing services 3,975 4,502 1,000 9,477 Sandis Humber Jones Grading, drainage plans 3,898 3,106 8,939 2,767 18,710 Dennis Kobza & Associates Architectural plans 4,924 1,195 26,860 4,026 31 Associated Project Management Engineering estimate 2,220 MO Town of Los Gatos Project management services 13,934 8,470 22,404 Terra Tech Testing services 125 125 CONSTRUCTION Misc. Site Preparation Demo, tree removal 4,100 4,100 Permits Use permit, grading, building 3,160 11,746 14,906 TAG Group Corporation Building construction 376,700 83,044 459,744 Pacific Gas & Electric Move pole, transformer 2,798 362 3,160 Langley Hill Quarry Septic tank, leach field 7,000 7,000 Pacific Bell Telephone service 584 584 'Ainh . TOTAL 4,924 7,873 7,461 79,009 397,536 84,044 57-4W3 * Includes $42,285.00 to reconstruct driveway and complete drainage features. Regional Open S., ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-97-15 Meeting 97-03 February 12, 1997 AGENDA ITEM Summary of 1996 Field Enforcement Activity GENERAL MANAGER'S RECOMMENDATION Accept the Six-Year Field Activity Summary and the 1996 Miscellaneous Enforcement Activity Summary. BACKGROUND Since April 1995, staff has given the Board written monthly reports on emergency incidents and enforcement activities on District land. This report is a summary of incidents in the 1996 calendar year. The Board received the 1995 summaries as attachments to the March 27, 1996 staff report on ranger safety equipment (see report R-96-07). DISCUSSION Two summaries are presented for your review. The 1996 Miscellaneous Enforcement Activity Summary (Appendix A) and the Six-Year Field Activity Summary (Appendix B). The highlights of the Field Activity Summary are represented in a graph form (Appendix Q. The Six-Year Field Activity Summary compares the number and type of incidents field staff handled in the past year and compares the totals with totals from the previous five years. The Miscellaneous Enforcement Activity Summary lists, in chronological order for the past year, contacts made or reports taken by staff of potentially serious, violent, or other criminal activity on or near District land. Only contacts that resulted in some form of written record, such as a District incident report, written warning, citation, or mutual aid assistance report, have been included in these summaries. General assistance to preserve visitors, informational contacts, and verbal warnings have not been included. The Six-Year Field Activity Summary has been expanded to include emergency responses, criminal activity, and mutual aid incidents. Staff continues to modify the format of the summary and the methods of collecting and compiling data. Several categories within the summary have been converted into two or more categories to accommodate the collection of more detailed data. Blank boxes appear in categories for past years of the summary where counts were not actually tallied. Several observations can be made from the information found in the summaries. However, staff is reluctant to identify trends or draw conclusions based on this information. The limited number of contacts in many of the categories make it statistically difficult to identify real patterns. Staff is also concerned that changes made in data collection may make comparisons with past years inconclusive or unreliable. These are the observations that staff can make at this time: 330 Distel Circle 0 Los Altos, CA 94022-1404 Phone:415-091-1200 FAX:415-69 1-0485 1 E-mail: mrosci@operispace.org Web site:www.openst)ace.org Board of Oirotor,:Pere Siemens,Mary C. Davey,Jed Cyr, David T.Smernoff, Nonette Hanko,Betsy Crowder, Kenneth C. Nitz I General Manager:L.Craig Britton R-97-15 Page 2 • Recorded violations of District Land Use Regulations increased approximately 17.8% from last year. • Recorded bicycle violations have increased 21.6% in the past year. However, it is important to note that speed and helmet rules were still being implemented in 1994, which included a much greater use of unrecorded verbal warnings by the ranger staff. This is our second full year of general enforcement of regulations related to bicycling. • The total number of weapon-related incidents has decreased. The "weapon report" category now includes all evidence of firearm use on District land in which no contact is made with a violator, such as vandalism to District property, reports of hearing gunshots near District lands, finding spent shell casings or weapons, or reports of subjects with firearms that are not actually contacted. Acts of vandalism with a firearm are also recorded in the "vandalism" category. • The ratio of written warnings to citations has increased in the past year. This suggests a greater use of the educational approach to enforcement by District staff. Prepared by: Gordon Baillie, Operations Analyst Contact Person: John Escobar, Operations Manager 1>-,6 Miscellaneous Enforcement Activitht,, APPENDIX A KEY CP County Park OS off District lands PAPD Palo Alto Police SO Sheriff's Office CHP Ca. Highway Patrol LAPD Los Altos Police CDF Ca. Dept. Forestry Date Nature of Incident Outcome Rangers Law Enf. present assistance Jan. 5 Escaped prisoner/burglary Arrest LAPD 0 1 8 Possible DUI accident Transported 2 2 8 Two bicyclists shot at/private property Report 1 1 20 Resist arrest/battery on Peace Officer Citations 3 0 23 Psych. patient - indecent exposure Report 1 3 27 Citizen assaulted Report 0 1 Feb. 14 Indecent exposure Report 1 29 Suicidal subject Welfare check SO (OS) 3 1 March 23 Occult site found Site dismantled 3 1 28/29 Suicidal subject - search Subj. found & transported 5+ 10+ April 6 Subject with pellet gun Citation 1 0 7 Verbal domestic dispute Diffused 1 0 13 Vandalism to visitor's vehicle Report SO I Notified 14 Occult site found Site dismantled 1 0 17 Bicyclist resisting Peace Officer Escaped 1 0 21 Indecent exposure Unable to locate 1 0 21 Report of armed campers Unable to locate 2 1 23 Evidence of shots fired Report 1 0 28 Break-in at radio transmitter Report-PAPD 1 1 28 Report of indecent exposure Unable to locate 4 0 May 7 & 8 Indecent Exposure - woman exposing herself Report 2 0 9 Bicyclist resisting Peace Officer Citation 2 1 31 Auto-burglary Report 1 0 June I Outstanding traffic warrants - $23,000 Arrest SO (OS) 2 1 1 Driving under influence Arrest SO (OS) 2 1 22 Stolen vehicle - recovered (suspects fled) Report SO 1 1 July 10 Minors in possession alcohol & marijuana Citations 1 2 11 Marijuana plantation found CDF 0 0 13 Assault victim - knife Unable to locate (OS) 2 5+ 14 Minor in possession of alcohol Citation 2 0 20 Subject with $5,000 traffic warrants SO declined 1 0 to respond Aug. 8 Former marijuana cultivation site found Destroyed 2 0 24 Marijuana cultivation site found Destroyed 1 1 25 Possession of marijuana Citation 1 0 25 Two subjects with high-powered rifles Escaped 3 1 Sept. 9 After-hours use & outstanding warrants Arrest 1 1 13 16 juveniles: after-hours and alcohol use Citations 4 2 13 Two marijuana plants found Destroyed 2 0 23 Hunting in preserve Unable to locate 2 1 26 43 marijuana plants found Destroyed 0 1 29 Arson to vehicle Report 1 2 Oct. 4 Auto burglary Referred to SO (OS) 1 0 5 Report of shots fired Unable to locate 2 2 5 Domestic dispute (physical) Arrest - SO 2 1 12 Evidence of poaching Report 1 0 12 Stolen vehicle recovery Towed CHP 1 1 25 Possession of marijuana Citation I I Nov. 10 238 spent rounds of ammo. found Report 1 0 10 Resisting Peace Officer Citation 1 0 11 Resisting Peace Officer Citation 1 0 15 Mentally unstable subject Protect. custody SO (OS) 2 1 24 Off-road driving/damage to property Citation 1 0 Dec. 27 Suicide Report & body recovery - 3 10+ SO Staff received reports of 8 auto burglaries in 1996. FILENAME:C:\OFFICE\WPWIN\WPDOCS\GORDON\ENFORC-9.RPT APPENDIX B SIX-YEAR FIELD ACTIVITY SUMMARY 1991 1992 1993 1994. 1995 1996 A. VIOLATIONS 1. Bike-closed trail 120 172 197 154 125 149 2. Bike-speed 43 101 149 3. Bike-helmet 203 255 1 287 4. Dogs-prohibited 21 31 58 58 62 63 5. Dogs-off leash 33 82 1 92 76 67 81 6. Fishing 0 0 2 6 6 5 7. Off road vechicle 41 39 26 1 20 15 16 8. Closed area 176 252 286 262 9 1 38 9. After hours 127 194 10. Weapon contact 12 26 10 16 7 5 11. Weapon report 26 15 12. Vandalism 14 1.3 27 19 28 26 13. Parking 119 180 173 114 173 1 192 14. Parking after hrs. 225 182 15. Dump/litter 13 11 11 1 18 15 7 16.Campfires 18 18 7 12 9 6 17.Camping 10 19 22 19 6 5 18. Para gliding 2 0 19.Other 127 54 59 121 11 90 TOTALS 704 897 970 1 1141 1269 1510 B. ACCIDENTS/FIRE 1. Bicycle 24 46 41 41 57 52 2. Equestrian 5 4 3 5 6 7 3. Hiking 27 11 18 19 19 14 4. Other first aid 13 14 5. Search&rescue 1.3 6 6. Fire acres 1 <1 3 <1 5 6 4 1 3 13 3 3/4+ C. ENFORCEMENT 1. Citations 373 445 463 430 654 716 2. Written warnings 199 255 236 429 468 695 3. Arrests 7 8 7 6 3 2 4. Police assistance 32 22 D. CRIMES 1. Auto burglaries 32 23 8 2. False information 7 11 3. Poaching 3 2 4. Resisting Peace Officer 3 9 5. Assault 1 0 6. Possession/Cultivation-Marijuana 7 7. Minor in possession of Alcohol 11 8. Other 15 E. MUTUAL AID 1. Accidents 12 18 26 54 28 26 2. Enforcement 11 28 3. Fire acres 2 2 4 48 3 1++ 2 10+ 4 5 5 2+ 4. Helicopter landings 2 11 APPENDIX C District Enforcement Activities Six-Year History 1600 1400 1200 1000 Total Violatons [ C ^I c 800 Qj _ _ _ - - 0 60000 / z 0 _ - - - - - - - - - Citations - — - - - - 400 - - - 00 i Written Warnings 200 Bicycle Violations 0 1991 1992 1993 1994 1995 1996 Year TOTALS - - - 1. Citations — 2. Written warnings —3.Bike Violations I Req 'onai Open S ce g w . R-97-17 Meeting 97-03 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 12, 1997 AGENDA ITEM Permit To Enter and Grant of Easement to the Town of Portola Valley for Repairs to Alpine Road (Windy Hill Open Space Preserve) GENERAL MANAGER'S RECOMMENDATION 1. Determine that the recommended actions are exempt from the California Environmental Quality Act as set out in this report. 2. Adopt the attached Resolution authorizing the executing and acceptance of a Real Property Acquisition Agreement and Permit To Enter with Town of Portola Valley for slope repairs to Alpine Road and authorizing execution of the easement for installation of slope improvements adjacent to Alpine Road. DISCUSSION The winter storms of 1995 caused significant slide damage to the slope embankments at two locations on Alpine Road along Corte Madera Creek at the District's Windy Hill Open Space Preserve. The Town of Portola Valley applied for and received disaster assistance from the Federal Highway Administration (FHWA) for this project as administered by Caltrans and the County of San Mateo. These two slides threaten to close Alpine Road and impact Corte Madera Creek which runs through District land. In order to repair the road and protect the creek, the Town has proposed installing retaining walls and an underground drainage system at two separate locations on the Windy Hill Preserve along Alpine Road as shown on Exhibit A. Because these improvements will be permanent structures on District property, the Town needs to obtain slope easements over District land. Combined, the two slope easements will cover 3,450 square feet (0.08 acres) of District land. The Real Property Acquisition Agreement sets forth the terms and conditions of these permanent rights. The Town will assume sole responsibility for maintenance and upkeep of the retaining walls and drainage facilities. A permit to enter is also required to facilitate construction including transporting equipment and materials to the work site, and installing temporary cofferdams to divert the water flow of Corte Madera creek away from the project location during construction. The diversion of the creek will require an additional permit administered by the State of California, Department of Fish and Game. The term of the permit to enter will be effective May 1 through October 31 of 1997 in accordance with Department of Fish and Game guidelines. The area affected by the permit to enter will include approximately 0.58 acres of District land adjacent to Alpine Road. As part of the proposed permit to enter, the Town agrees to the following: 330 Distel Circle * Los Altos, CA 94022-1404 0 Phone:415-691-1200 FAX:41 5-691-0485 6 E-mail:mrosd@olaenspace.org * Web site:www.openspace.org 6 t3orircl of C)irectors Pete Siemens,Mary Davey,led Cyr, David T.Srnen None � ...___ - y y y ott, tte Hanko,Betsy Crowder, Kenneth C. Nitz m General Manager:I_Craig Britton R-97-17 Page 2 1) Restore impacted areas including preparation and implementation of a replanting plan if deemed necessary by the District. 2) Obtain the necessary permits from the State of California, Department of Fish and Game for the construction of the slope improvements. 3) Ensure that Eagle Trail is kept open during the construction project. 4) Include District staff in preconstruction meetings. 5) Exercise care during construction and keep District lands free from debris and surplus materials. 6) Assume liability and provide insurance for the construction project. The proposed agreement and permit to enter assures protection of District land and allows for the repair of Alpine Road ensuring both public safety and ingress and egress for the public and the District. TERM The District is proposing to grant the slope easements to the Town of Portola Valley at no cost. By adopting the attached resolution, the Board will be determining that granting this easement will protect District open space, will provide for public benefit and safety, not be detrimental to the open space character of Windy Hill Open Space Preserve, and will further the purposes of the District. CEQA COMPLIANCE Project Description The project involves the granting of slope easements and a permit to enter to the Town of Portola Valley for emergency repairs to the slope embankments on Alpine Road adjacent to the District's Windy Hill Open Space Preserve. The Town of Portola Valley has proposed installing retaining walls and underground drainage system at the two separate locations along Alpine Road. A permit to enter is being issued to the Town to access the slide areas to construct these improvements. The scope of work under the permit will involve the installation of temporary cofferdams to divert the water flow of Corte Madera creek away from the project location. This work will be under the direction of the State of California, Department of Fish and Game. R-97-17 Page 3 CEQA DETERMINATION Project Determination under CEQA The project is exempt under Section 15269(b) and (c) of the California Environmental Quality Act Guidelines. Statutory Exemption 15269 - Emergency Project. The project is designated a statutory exemption under Section 15269(b) and (c) for emergency repairs to maintain service to a public facility and/or to prevent or mitigate an emergency. Being the lead agency on this emergency repair project, the Town of Portola Valley filed a Notice of Exemption under Sections 21080(b)(4) and 15269(b) and (c) of CEQA on July 15, 1996. The Town is also responsible for obtaining the required permits from the State of California, Department of Fish and Game. Prepared by: Michael C. Williams, Real Property Representative Contact person: Same as above RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AND AUTHORIZING ACCEPTANCE OF A REAL PROPERTY ACQUISITION AGREEMENT, ISSUANCE OF A PERMIT TO ENTER, AUTHORIZING THE PRESIDENT OF THE BOARD OR OTHER APPROPRIATE OFFICER TO EXECUTE AN EASEMENT DEED TO TOWN OF PORTOLA VALLEY AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING THE TRANSACTION (WINDY HILL OPEN SPACE PRESERVE - TOWN OF PORTOLA VALLEY) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept the Real Property Acquisition Agreement with the Town of Portola Valley for slope repairs to Alpine Road, a copy of which is attached hereto and by reference made a part hereof, and authorizes the President or appropriate officers to execute the Agreement on behalf of the District. Section Two. The Board of Directors of the Midpeninsula Regional Open Space District hereby authorize the issuance of a Permit to Enter to the Town of Portola Valley, a copy of which is attached hereto and by reference made a part hereof, and authorizes the General Manager to execute the Permit on behalf of the District. Section Three. The President of the Board or other appropriate officers are authorized to execute the Easement Deed granting the real property interests being conveyed by the District. Section Four. The General Manager is further authorized to execute any and all other documents necessary or appropriate to the closing of the transaction. Section Five. The Board of Directors finds that the granting of this easement property interests is in accordance with the Basic Policy of the District and is not detrimental to the open space character of Windy Hill Open Space Preserve, and will further the purposes of the District. Section Six. The Board of Directors finds and determines that, pursuant to Section 5540.5 of the Public Resources Code of the State of California, the granting of this Easement will be consistent with its primary use as open space. , California Project: Alpine Road Slide Repair 1997 Parcel No.: 3 and 6 District: Midpeninsula Regional Open Space District REAL PROPERTY ACQUISITION AGREEMENT This Real Property Acquisition Agreement (hereinafter "Agreement") is by and between the Midpeninsula Regional Open Space District, a California special district (hereinafter "District") and the Town of Portola Valley, California, a general law city (hereinafter "Town"). RECITALS A. District owns land located in the Town of Portola Valley, County of San Mateo, State of California which is a portion of Assessor's Parcel Number 76-340-07 which is part of the District's Windy Hill Open Space Preserve, as shown on Exhibit A ("District Land"). B. TOWN desires to obtain from District two (2) permanent slope easements upon the District Land in order to maintain slope thereon and to install and maintain retaining walls, drainage facilities and other slope improvements. Said slope easements are fully described in Exhibit C ("Easement Deed") which is incorporated herein by this reference; C. DISTRICT has determined that these improvements will provide public benefit, will further the purposes of the District and will not be detrimental to Open Space purposes in accordance with Public Resources Code, Section 5540.6. D. DISTRICT has concurrently issued the TOWN a Permit to Enter a portion of Assessor's Parcel Number 76-340-07 in order to install retaining walls, drainage facilities and other slope improvements upon the easement areas. Said Permit to Enter is fully described in Exhibit B which is incorporated herein by this reference. NOW THEREFORE IT IS MUTUALLY AGREED AND UNDERSTOOD AS FOLLOWS: AGREEMENT In consideration of the foregoing recitals and the mutual promises and covenants herein contained, the parties hereto agree as follows: The parties have herein set forth the whole of their agreement. The Performance of this agreement constitutes the entire consideration for the Easement Deed. Page 1 1.0 Character and Purpose This Real Property Acquisition Agreement is entered into with the Town for the purpose of maintaining the slope upon District Land which purpose shall include the installation, repair and maintenance of retaining walls, drainage for and other slope maintenance improvements. District grants Town a non exclusive slope easement for the purpose of. installation and maintenance of retaining walls and underground drainage system at two (2) separate locations along Alpine Road as follows: a. Site 1. A permanent slope easement ("Easement Area") is granted over parcel 6 as shown on Exhibit A, page 2 and incorporated by this reference. b. Site 2 A permanent slope easement ("Easement Area") is granted over parcel 3 as shown on Exhibit A, page 3 and incorporated by this reference. The easements are more specifically described in Exhibit C "Easement Deed,", which is attached hereto and incorporated by this reference. 2.0 Donation It is agreed that the property conveyed by this agreement and the Easement Deed are being donated to the Town by the District. District has determined that this donation will provide a public benefit, will further the purpose of the District and will not be detrimental to Open Space purposes. 3.0 Escrow The Town shall: a. Pay all escrow, recording and title insurance charges, if any, incurred in this transaction. b. Accept the Easement Deed and record same when title can be vested in the Town subject to liens, encumbrances, assessments, easements and leases (recorded and/or unrecorded), and current taxes, if any. District shall deliver said Easement Deed to Town's Real Property Agent concurrently with this agreement. Said deed shall convey to Town the slope easements described in Exhibit C attached hereto and incorporated herein by reference. 4.0 Conditions of Agreement This Agreement is subject to the following conditions: a. Town shall be solely responsible for properly maintaining the retaining walls and Page 2 drainage facilities and other slope improvements installed by Town upon the Easement Areas. b. After construction is complete, Town shall hydro-seed with native materials the slopes of the embankments from the retaining walls to the roadway. Native materials shall have originated on or adjacent to the site and shall be approved by the District. If native materials can not be used, no hydro-seeding shall be done on the embankments or for this project. 5.0 Right of Possession It is agreed and confirmed by the parties hereto that notwithstanding other provisions of this agreement, right of possession and use of the slope easements by the Town shall commence on April 1, 1997, or upon recordation of the Easement Deed, which ever occurs first. IN WITNESS WHEREOF, the parties have executed this agreement the day and year first above written. NO OBLIGATION OTHER THAN THOSE SET FORTH HEREIN WILL BE RECOGNIZED. TOWN: DISTRICT: Recommended for Acceptance: Recommended for approval: By: By: Lynda L. Green L. Craig Britton, General Manager Real Property Acquisition Agent Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 By: Name: Approved as to form: Title: By: Susan M. Schectman Legal Counsel, MROSD Attest: Approved and Accepted: By: Town Clerk By: Mary Davey President, Board of Directors Attest: By: District Clerk Date: Page 3 EXHIBIT B California Project: Alpine Road Slide Repair , 1997 Parcel No.: 4 and 5 District: Midpeninsula Regional Open Space District PERMIT TO ENTER This Permit to Enter (hereinafter "Permit") is by and between the Midpeninsula Regional Open Space District, a California special district (hereinafter "District") and the Town of Portola Valley, California, a general law city (hereinafter "Town"). RECITALS A. District owns land located in the Town of Portola Valley, County of San Mateo, also known as Assessor's Parcel Number 76-340-07 which is part of the District's Windy Hill Open Space Preserve, as shown on Exhibit A ("District Land"); B. TOWN desires to obtain from District a permit to enter a portion of District Land in order to install and maintain retaining walls, drainage facilities and other slope improvements; C. DISTRICT has determined that these improvements will provide public benefit, will further the purposes of the District and will not be detrimental to the Windy Hill Open Space Preserve in accordance with Public Resources Code, Section 5540.6. D. DISTRICT has concurrently granted the TOWN an Easement Deed over a portion of Assessor's Parcel Number 76-340-07 in order to install retaining walls, drainage facilities and other slope improvements upon District Land. NOW THEREFORE IT IS MUTUALLY AGREED AND UNDERSTOOD AS FOLLOWS: AGREEMENT In consideration of the foregoing recitals and the mutual promises and covenants herein contained, the parties hereto agree as follows: 1.0 Purpose This permit to enter is granted to Town for the purpose of undertaking repairs to Alpine Road by means of installation of soldier pile retaining wall and installation of an underground drainage system at Site 1 and gabion retaining wall at Site 2 and other work incidental thereto as shown on Exhibit A. The permit to enter is for the purpose of gaining access to the slide areas, transporting equipment and materials, and installing cofferdams as directed GATRANSFERWWM�INE-2.PE Page 1 by State of California Department of Fish and Game to divert the water flow of Corte Madera Creek away from the Project Location during construction. 2.0 Permit to Enter District grants Town a permit to enter a portion of the District Land which is designated as the "Project Location" as shown on Exhibit A, page 1 and identified as "permit area" on Exhibit A, pages 2 and 3 which is attached hereto and incorporated by this reference. The legal description of the permit area is attached hereto, marked Exhibit D and incorporated by this reference. 3.0 Conditions of Permit This Permit is subject to the following conditions: a. Town shall insure that the construction plans, techniques, and materials shall conform to the specifications and standards of the County of San Mateo, State of California Department of Fish and Game, District, and any other government agencies with jurisdiction over the Project. b. Town will be responsible for obtaining any and all necessary permits for the construction and installation of the retaining wall improvements. Town shall perform all work in compliance with State of California Department of Fish and Game permits and supply District with copies of any and all permits and final sign-off on such permits. C. Town shall limit its activities for the project on the District Land to the Project Location depicted on Exhibit A and may not conduct activities outside this area without the written approval of District. d. Town may bring onto the Project Location only such persons, vehicles, and equipment as are reasonably necessary for the installation, maintenance or monitoring of the Project. e. Town shall be responsible for maintaining and supervising all safety measures required by this Permit or by law, including OSHA requirements and California Labor Code Section 6705, if applicable. f. Prior to entering onto the lands described herein for the Project Town shall provide a 15 day written notice to District. g. Town agrees to tag any trees proposed for removal. Prior to removal of trees, District and Town shall inspect the sites and agree upon a tree replanting plan, if deemed necessary by District to replace any trees on District's land. The replanting GATRANSFF.R\MWXMALPIN&2.PE Page 2 plan shall include an agreed upon number of trees to be planted, a reasonable establishment period, and planting methods. Town and District agree that replacement of dead trees and replacement of trees removed from the slope easement area will not be required under any replanting plan. h. Town or its authorized agents shall enter upon District Land where necessary within the Project Location shown and described as Exhibit A identified as Permit Area, for the purpose of gaining access to the slide area, transporting equipment and materials, installing cofferdams as directed by State of California Department of Fish and Game and constructing retaining and gabion walls in locations indicated on the project plans all for the purpose of repairing the road slide in the adjoining right-of-way. District understands and agrees that access ramps will be installed as needed to access the slide area. Said ramps shall be constructed in a manner providing the least impact to District Land and the Project Location. i. Where District Land is graded and/or any trees or shrubs are removed or cut down, Town agrees to restore the impacted area to its previous condition. j. Town will use caution when working around all existing trees and structures to ensure the least impacts to the visual and biological resources of the area. k. Town shall notify District in advance of the time, date and place of project preconstruction meetings and District shall have right to attend such meetings in order to provide input on impacts to District Land. 1. Vehicle access to the site during rainy or muddy conditions will be prohibited, unless otherwise approved by David Sanguinetti, Skyline Area Superintendent, or his appointed representative at (415) 941-2870. Town shall contact David Sanguinetti, 48 hours in advance, to determine road conditions and permission for access, during the months of November through April. The wet season typically runs from November through April, and it generally takes approximately two to three days for the site to dry out after rain. In. Town will ensure that Eagle Trail which runs on the north side of Corte Madera Creek will be kept open for public preserve visitors, District staff vehicles, and emergency vehicles at all times during the installation, maintenance and monitoring of the project. n. Town will be responsible for any repair or replacement of any damage on the site resulting from its activities, and will repair such damage in a timely manner. o. Town will keep the surrounding District lands free from accumulation of surplus materials, rubbish, debris equipment, and waste material due to construction of the Project. All debris and hazardous materials resulting from the Town's Project shall be removed to a legal dump site. G:\TRANSFER\MIKEW\ALPINE2.PE Page 3 P. Town shall notify District upon completion of all work and arrange for a site inspection with District staff before vacating the site. 4.0 Term The Permit to Enter shall be in effect for the period of May 1, 1997 through October 31, 1997 or the completion of construction whichever occurs first. 5.0 Notice Any notice or notices required or permitted to be given pursuant to this agreement may be personally served on the other party by the party giving such notice, or may be served by U.S. mail to the following address: DISTRICT: L. Craig Britton, General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 (415) 691-1200 (415) 691-0485 (FAX) copy to: Michael C. Williams, Real Property Representative Same As Above TOWN: Betty Irvine, Town Engineer Town of Portola Valley 765 Portola Road Portola Valley, CA 94028 (415) 851-1700 ext. 14 (415) 851-4677 (FAX) 6.0 Indemnification and Release of Liability Town agrees that the use of equipment and materials on the property of District shall be effected with all reasonable diligence and precautions to avoid damage to the real and personal property, and/or personnel of District or to the public. Town agrees to indemnify, hold harmless, defend, and protect District, its officers, directors, agents and employees from any and all claims, losses, damages, demands, liabilities, suits, costs, expenses (including all reasonable attorney's fees), penalties, judgments, or obligations whatsoever in connection with any injury, death, or damage to any person or property that arises out of any activities of the Town pursuant to this Permit to Enter, or to any act or omission of the Town in its use, construction or maintenance of the project site and project improvements. GATRANSFEMMII MALPINE-2.PE Page 4 Town releases District from any liability related to or in any way connected to the Town's activities upon or use of the project site or proposed facilities. Town, its contractors and subcontractors shall have sole responsibility for the safeguard of their equipment, property, employees and personnel from any and all injury, death, or damage. 7.0 Insurance Through out the duration of the Project, Town's contractor, at its sole cost and expense, shall maintain in full force and effect comprehensive automobile and general liability insurance covering bodily and personal injury and property damage. Limits shall be not less than $1,000,000 per occurrence for bodily injury and $500,000 per occurrence for property damage. The policy shall name District as an additional insured. Throughout the term of this agreement, Town's contractor, at its sole cost and expense, shall maintain in full force and effect a policy of Worker's Compensation Insurance covering all its employees as required by law. Such insurance policies shall not be canceled or materially changed without thirty (30) days' advance written notice to District at the address shown under NOTICES. G:\TRANSFER\MH Ew\ALP1NE-2.PE Page 5 IN WITNESS WHEREOF, the parties have executed this agreement the day and year first above written. NO OBLIGATION OTHER THAN THOSE SET FORTH HEREIN WILL BE RECOGNIZED. TOWN: DISTRICT: Recommended for Acceptance: Recommended for approval: By: By: Lynda L. Green L. Craig Britton, General Manager Real Property Acquisition Agent Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 By: Name: Approved as to form: Title: By: Susan M. Schectman Legal Counsel, MROSD Attest: Approved and Accepted: By: Town Clerk By: Mary Davey President, Board of Directors Attest: By: District Clerk Date: GATRANSFERWI)CMALPINE-2YE Page 6 Revised Resolution RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AND AUTHORIZING ACCEPTANCE OF A REAL PROPERTY ACQUISITION AGREEMENT, ISSUANCE OF A PERMIT TO ENTER, AUTHORIZING THE PRESIDENT OF THE BOARD OR OTHER APPROPRIATE OFFICER TO EXECUTE AN EASEMENT DEED TO TOWN OF PORTOLA VALLEY AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING THE TRANSACTION (WINDY HILL OPEN SPACE PRESERVE - TOWN OF PORTOLA VALLEY) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby accept the Real Property Acquisition Agreement with the Town of Portola Valley for slope repairs to Alpine Road, a copy of which is attached hereto and by reference made a part hereof, and authorizes the President or appropriate officers to execute the Agreement on behalf of the District. Section Two. The Board of Directors of the Midpeninsula Regional Open Space District hereby authorize the issuance of a Permit to Enter to the Town of Portola Valley, a copy of which is attached hereto and by reference made a part hereof, and authorizes the President or appropriate officers to execute the Permit on behalf of the District. Section Three. The President of the Board or other appropriate officers are authorized to execute the Easement Deed granting the real property interests being conveyed by the District. Section Four. The General Manager is further authorized to execute any and all other documents necessary or appropriate to the closing of the transaction. Section Five. The Board of Directors finds that the granting of this easement property interests is in accordance with the Basic Policy of the District and is not detrimental to the open space character of Windy Hill Open Space Preserve, and will further the purposes of the District. Section Six. The Board of Directors finds and determines that, pursuant to Section 5540.6 of the Public Resources Code of the State of California, the granting of this Easement will be consistent with its primary use as open space. Regional Open ice R-97-16 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 97-03 February 12, 1997 AGENDA ITEM Notice of Contract Completion for the Week's Road Repair Project at La Honda Creek Open Space Preserve GENERAL MANAGER'S RECOMMENDATION ` Adopt the attached Notice of Completion of Contract and Acceptance of Work. DISCUSSION At your September 25, 1996 meeting, you awarded a contract in the amount of $34,273 for construction of the Week's Road Repair Project to Anderson Pacific Engineering Construction, Inc. (see report R-96-19). Construction began in October and the project was completed on January 12, 1997. A final inspection by the geotechnical engineer, civil engineer, and project manager was conducted on January 17, 1997. This project did not require permits. The total approved budget for the project in the 1996-1997 fiscal year budget was $62,460, including design, construction, and construction inspection expenses. At your July 24, 1996 meeting, you authorized bidding for a project with a $35,000 construction budget (see report R- 96-80). In addition to the contract price of $34,273, two change orders were required for the project. The first change order was in the amount of$3550 for modifications to the storm drain system in the Caltrans right-of-way. These modifications were required to secure an encroachment permit from Caltrans. Caltrans' slow response to the encroachment permit application prevented this work from being incorporated in the original contract. The second change order was $1500 for additional drain rock for existing ditches along the road to address erosion due to recent heavy rains. The total price for construction was $39,323. Engineering costs included $846 from Milstone Geotechnical Engineers; $9500 from William Cotton and Associates, geotechnical engineers; and $6150 from Zumwalt Engineering Group, civil engineers. Printing and advertizing costs were $430. The total project cost was $56,249. Ten percent of the construction cost ($3932) is being withheld from the contractor's billing in accordance with the contract documents and specifications. A check for the remaining amount will be issued in 35 days, which allows adequate time to review evidence that all payrolls, material bills, and other indebtedness connected with the project have been paid. Prepared by: Randy Anderson, Senior Planner Contact: Same as above 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485• E-mail: mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz• General Manager:L.Craig Britton NOTICE OF COMPLETION OF CONTRACT AND ACCEPTANCE OF WORK NOTICE IS HEREBY GIVEN by order of the Board of Directors of the Midpeninsula Regional Open Space District, pursuant to State law that work to be performed under the contract heretofore made and executed by and between the Midpeninsula Regional Open Space District, as Owner therein and Anderson Pacific Engineering Construction, Inc. as Contractor therein, bearing the date October 31, 1996 for construction of a road repair project and appurtenant facilities upon lands of said District known as La Honda Creek 013en Soace Preserve situated in unincorporated San Mateo County State of California, was completed by the said Contractor, on the 12th day of January, 1997 . Upon said contract, Safeco Insurance Company of America was surety on the bond given by said Anderson Pacific Engineering Construction, Inc.- the said Contractor, as required by law. . That the title of said District to the real property upon which said work and contract was performed is that of easement, fee title, and encroachment permit on State right-of-way. That the address of said Midpeninsula Regional Open Space District is 330 Distel Circle, Los Altos, CA 94022 IN WITNESS WHEREOF, pursuant to the order of the Board of Directors made and given on the 12th day of February, 1997 , authorizing and directing the execution of this instrument, the said District has caused these presents to be executed in its name, authenticated by the signature the Vice President of the said Board of Directors this 12th day of February, 1997 , in Los Altos, California. I CERTIFY, under penalty of perjury that the foregoing is true and correct. Elizabeth Crowder Vice President, Board of Directors Dated: Signed in Los Altos, California Regional Open ice s R-97-19 Meeting 97-03 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT February 12, 1997 AGENDA ITEM Authorization of Additional Budget for Civil Engineering Services for Lot Line Adjustment for Surplus Property at Teague Hill Open Space Prese GENERAL MANAGER'S RECOMMENDATION 7 Authorize the General Manager to increase the contract for civil engineering services with Brian, Kangas, Foulk Engineers from $40,000 to $60,000. DISCUSSION At your August 14, 1996 regular meeting, you authorized the General Manager to submit a lot line adjustment application to the Town of Woodside to create three residential parcels at the Pinto Way surplus property area (see report R-96-86). This authorization included budgets of up to $40,000 for Brian, Kangas, Foulk, Civil Engineers; $13,800 for William Cotton and Associates, Geotechnical Engineers; and up to $15,000 for fees and deposits to the Town of Woodside. A budget of $22,000 had been previously authorized at your November 29, 1995 Regular Meeting for Enshallah Developments, Inc., Real Estate Consultants (see report R-95-136). Costs to date are below these budget authorizations and are projected to remain so except for civil engineering/surveying, which is expected to exceed the budget by approximately $18,000, as outlined in the table below. Current Budget Cost to Date Add'l Projected Projected Add'1 Budget Authorization thru 3/97 Total Requested Enshallah $22,000 $ 9,740 • $ 1,500 $11,240 Brian, Kangas, Foulk $40,000 $32,464 $25,646 $58,110 $20,000 Wm. Cotton $13,800 $10,688 $ 3,112 $13,800 Town of Woodside $15,000 $ 900 $ 5,000 $ 5,900 Totals: $90,800 $53,792 $35,258 $89,050 $4,761 spent in 95/96 An additional budget authorization in the amount of $20,000 ($60,000 total) is requested for Brian, Kangas, Foulk, Engineers. This would bring the total authorized for the lot line adjustment application to $110,800. However, expenditures are not projected to exceed the original $90,800 authorization. 330 Distel Circle• Los Altos, CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485• E-mail: mrosd©openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz• Genera!Manager:L.Craig Britton R-97-19 Page 2 The additional surveying and engineering costs result from additional work to locate trees on the site, additional detailed topographic survey, expansion of the scope of the plans to include storm drainage and water systems, additional slope analysis, and revisions of the plans in response to geologic constraints. The engineering and documentation for the lot line adjustment submittal is basically complete. The submittal is on hold pending resolution of technical issues with the Town of Woodside. The cost and timing of further expenditures on the project depend primarily on the Town; particularly on the requirements for environmental documentation, and comments received on the submittal. These costs are to be included in the upcoming 1997-1998 fiscal year budget. Prepared by: Randy Anderson, Senior Planner Contact person: L. Craig Britton, General Manager w MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-97-14 Meeting 97-03 February 12, 1997 AGENDA ITEM Authorization to Purchase Two Vehicles at a Cost of$4 ,500 GENERAL MANAGER'S RECOMMENDATI 1. Approve the attached resolution authorizing the Department of General Services of the State of California to purchase certain items for the District. 2. Authorize the General Manager to execute a purchase contract with the state Department of General Services for two full-sized patrol trucks for a total cost of$41,500. DISCUSSION The District's five-year capital equipment schedule provides for three replacement patrol vehicles in fiscal year 1996-1997. Because one of the three trucks scheduled for replacement has fewer miles than projected, its replacement can be delayed until fiscal year 1998-1999. Purchase orders for vehicles acquired through the state Department of General Services (DGS) must be placed prior to the manufacturer's cut-off date of February 15, 1996. The District's ability to purchase vehicles through DGS provides a considerable cost savings and greatly reduces the amount of staff time that would otherwise be required in a formal bid process. These new vehicles will replace patrol trucks that were put in service over seven years ago and have over 80,000 miles. The retired patrol trucks will be reassigned as maintenance vehicles. The Administration and Budget Committee has not yet reviewed this recommendation . If funding for the vehicles is not allocated in fiscal year 1997-1998, the order can be canceled. Prepared by: David Topley, Support Services Supervisor Contact person: Same as above 330 Distel Circle* Los Altos, CA 94022-1404 1 Phone:415-691-1200 FAX:415-691-0485 E-mail: mrosd@openspace.org * Web site:www.openspace.org Board of Dire(tots:Pete Siemens,Mary C. Davey,Jed Cyr, David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz- Genera Manager:L.Craig Britton RESOLUTION RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS FOR THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT The Board of Directors of the Midpeninsula Regional Open Space District does resolve that the Office of Procurement, Department of General Services of the State of California is hereby authorized to purchase vehicle(s) for and on behalf of the Midpeninsula Regional Open Space District pursuant to Section 10324 of the Public Contracts Code, and that L. Craig Britton, General Manager, is hereby authorized to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of the Midpeninsula Regional Open Space District. Regional Open ice 1 R-97-21 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 97-03 February 12, 1997 AGENDA ITEM Draft Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities GENERAL MANAGER'S RECOMMENDATION —i Tentatively adopt Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities. DISCUSSION At your March 13, 1996 meeting, you adopted the Five-Year Planning Work Program for District Preserves and Facilities. The five-year plan was a collaborative effort between Planning and Operations staff and Management Team and represented a comprehensive list of projects contained in existing use and management plans, others anticipated to be adopted in upcoming use and management plans, and associated land use planning activities. In last year's report attached to the five-year work program, it was pointed out that staff s efforts in preparing the plan focused on the first year of the plan and portions of the plan relating to subsequent years needed to be further developed when time permitted (see report R-96-22). There are a number of factors that have deferred further work on the five-year work program and, once again, planning efforts are concentrating on the upcoming fiscal year. These factors are related increasing field staff interaction, improving scoping and scheduling of projects requiring field participation and anticipated impacts of the developing Regional Open Space Plan. Over the past six months, Planning and Operations staff have focused on improving the process for incorporating additional field staff input and providing a realistic work program that can be accomplished by both departments. The primary concern being addressed relates to ensuring adequate staff resources in both Planning and Operations to implement and care for the capital improvement program. For this reason, a great deal of time has been put into scoping and scheduling projects proposed for Fiscal Year 1997-1998. Another important factor influencing the review of the five-year work program is the development of the District's Regional Open Space Plan. As the plan is emerging, staff recognizes it will play a critical role in charting a new course for future development of District lands. When the Regional Open Space Plan is completed, there will be a much clearer footprint to follow and, it will then be the appropriate time to update the five-year work program. 330 Distel Circle• Los Altos, CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485• E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko, Betsy Crowder,Kenneth C.Nitz• General Manager:L.Craig Britton R-96-21 Page 2 Process The process for preparing the draft Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities started with discussions between representatives of Planning and Operations staff on an improved process designed to increase field staff participation. From there, a project list was developed based on review of the comprehensive project list contained in the five-year work program and new projects identified by Planning and Operations staff and Management Team. Criteria such as availability of grant funds, safety issues, public involvement were used to decide on the most important projects. In the next step, planners and field representatives scoped the priority projects by identifying tasks and time requirements. In doing this, planners looked beyond site-related projects to other, often time consuming, responsibilities associated with long-range planning and general tasks. As a result, attached Chart B was updated to catalogue the broader tasks (further explanation follows). The final and most difficult step required adjustments to the work program whereby some projects needed to be deferred to another year or, in many cases, slowed to ensure that high priority projects can be accomplished. Projects were divided into "A" and "B" priorities, as they have been in the past. An "A" project is the highest priority and is anticipated to be fully funded in this year's budget. A "B" project is a second priority that is scheduled to move forward as quickly as time permits, but may only be partially funded, depending on budget constraints. Second priority projects allow flexibility in planning by providing alternative projects to focus on when unknown circumstances arise with high priority projects and cause unusual delays. Chart A - Draft Fiscal Year 1997-1998 Planning* Work Program for Preserves and Facilities The Draft Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities includes a comprehensive list of capital improvement projects, planning activities, project descriptions and tasks, grant funding information, and budget projection for the coming year. Under each preserve, projects are separated into three categories: Major CIP (Capital Improvement Projects); Minor CIP; and Other Planning Activities. All major and minor projects and planning activities have been listed. This year a new column has been added to indicate if the project needs to be formally adopted in a use and management plan before implementation. The projects are listed by preserve and those shown in bold print are new since you adopted last year's work program. The right-hand portion of Chart A includes funding information. The first four columns focus on total project costs and grant funding. The first column indicates the total cost of the project, which includes column (b) Total Expense to Date and anticipated expenditures in the future. In the case of some ongoing projects such as the Daniels Nature Center at Skyline Ridge Open Space Preserve, the total expense to date includes initial planning, design, and construction costs. Likewise, the two columns addressing grants include all grants awarded R-96-21 Page 3 and received to date. In the Grants Awarded column, funds shown with parenthesis have been applied for, but a grant committment has not been made. In the same column, potential grant projects have also been identified. Chart B - Draft Work Program for Long-Range Planning and General Tasks As previously mentioned, the Draft Work Program for Long-Range Planning and General Tasks has been developed to respond to a need to better understand the scope and time required by Planning staff to perform non-site specific tasks. To accomplish this, Chart B is divided into three sections. The Policy and Program Development section encompasses a broad range of projects that usually impact the entire planning program as well as the other programs. The Regional Planning Studies and Tools section addresses projects that improve planning staffs ability to perform their work. The last portion of the chart, General Support, includes routine tasks, and represents a large portion of planning time and effort that goes towards implementing the planning program. Chart C - Five-Year Planning Protect List for District Preserves and Facilities The Five-Year Planning Project List for District Preserves and Facilities is a condensed version of last year's Five-Year Planning Work Program for District Preserves and Facilities. It includes all projects contained in the five-year work program plus new projects which have been added in bold print. Projects that are being worked on in the current fiscal year also appear on this list with a description of the work completed. Scheduling and budgeting information presented last year will be reviewed and modified upon completion of the Regional Open Space Plan and an expanded version of the five-year work program will return to you in 1998. Prepared by: Del Woods, Senior Planner Contact Person: Same as above ADMINISTRATION PROGRAM Subprograms A. Administration/Human Resources Subprogram B. Legal Services Subprogram To Implement the BASIC POLICY OBJECTIVE: The staff administers the affairs of the District on behalf of the public so as to maximize accomplishment of the goals of the District within existing financial and other constraints. General Program Emphasis for 1997-1998 Instill vision and provide leadership to foster staff participation and activities to carry out the District's short and long-term goals and objectives. Guide and support the District-wide effort to develop and improve leadership, supervisory, and interpersonal communication skills among all staff in order to enhance the District's work environment and build toward becoming a cohesive, high performance organization. Maintain the District's viability as an open space acquisition and management agency in light of limited funding. Focus efforts on working with the Planning Team, all staff, and the Board in development of the Regional Open Space Plan. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Legal Counsel (part-time) Controller (one-quarter time) Administrative Services Manager/District Clerk (under review) Research Attorney Administrative Analyst Office Manager/Secretary to the General Manager Accounting Specialist Secretary (one-half time) Receptionist 20 1 Chart A - Draft Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities Need Grant Grant FY 97/98 Board Funds Funds Budget Project Staff Project Description Approval ' Tasks Proposed Fiscal Year 97-98 Awarded Received Preserve: El Corte de Madera A °Parking Lot Mary Design and construct 40-50 vehicle Complete conceptual plans to be Potential 15,000 parking area &restroom near Skyline. x presented with Use and Management Grant Plan. ` Trail Improvements Mary Improve &construct various trails Phase II trail construction, including Grant 18,000 identified in pending Trails Element. some B priority trails. Pending Barricade illegal or discontinued trail 73,925 routes identified in planning process. A Lawrence Creek Bridge Julie Replacement of old bridge to X Design, permits, bid process. 7,500 Mary improve trail and patrol access. A ,Use and Management Plan Mary Prepare Comprehensive Plan Adoption of Comprehensive Use and Jodi incorporating Resource Management Management Plan which includes Plan. x completion of remaining element of trails plan, resource management. A 'National Recreational Trails Mary Apply and administer National Administer grant. Grant Recreational Trail Grant. B Mapboard Trailhead Signs Doug Install mapboards and bulletin boards Order and install bulletin boards, 2,400 at all Skyline trailheads. update map to reflect new trail openings and additional trail closures. Install bulletin boards. A Map Computerization Doug Computerization of preserve map. Production of preserve brochure in conjunction with Public Affairs. "eserve: El Sereno Sheldon Road Trail Del Public trail easement on Sheldon Road implement improvements in Easement to be developed and maintained by x accordance with agreement(signs, District. fences and gates). Preserve: Foothills A Management Agreement Mary Exchange of management Assist with agreements and prepare with Palo Alto responsibilities for portion of x Board presentation. Foothills preserve and 80 acres of PA land near Monte Bello Road. Preserver Fremont older) A Trail to Hayfield Julie Construct multi-use trail from Trail construction to proceed. 12,000 Prospect entrance to hayfields. Installation of barriers to bikes on Prospect Road once trail is opened to bikes. G:\WORKPROG\1 B-YEAR.WB202/06 2 Chart A - Draft Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities Need Grant Grant _ FY 97/98 Board Funds Funds Budget Project Staff Project Description Approval Tasks Proposed Fiscal Year 97-98 Awarded Received B Mapboard Trailhead Signs Doug Install mapboard and bulletin board Replace laminated map with up to at trailhead. date file. B Regional Parking Studies Randy Study alternatives, select preferred Organize public workshop(s). Planning 15,000 locations, determine design and design to implement parking requirements and permit process. expansion(if feasible).Complete more x detailed engineering studies,work with acquisitions on property owner contacts, research. Preserve; La Honda Creek B Garage Mary Remove underground fuel tank, misc. Combine with other structure 25,000 Improvements/Demolition Mike chemicals and asbestos siding from disposition projects. Determine garage for safety and useability. Make x disposition of structure, if demolition determination on whether to retain is warranted, demolish structure. or demolish structure. A Grazing Analysis Jodi Assess grazing impacts and determine Conduct grazing analysis. Determine if 200 conditions of new lease if grazing is x grazing will be allowed. to be continued. A Bridge Repair Julie Replace two existing bridges to x Design, permits, bid package. 15,000 accommodate emergency vehicles. B Map Computerization Doug Computerization of preserve map. Complete the computerization 1,500 process. B Houghton Cabin Dispositions Mary Make determination on whether to Combine with other structure 10,000 retain or demolish structure. disposition projects. Determine x disposition of structure, if demolition is warranted, demolish structure. I Preserve: Long Ridge A School Road'Repair Mary Repairs to School Road leading to Construct moderate repair project 12,000 12,000 Landre residence following storm with FEMA grant($12,000) damage(grant contingent). A Mapboard Trailhead Signs Doug Instals mapboards and bulletin boards Install mapboard/bulletin board at 1,560 at Grizzly Flat Trailhead and Hickory Hickory Oak entry,and order and Oaks entry. install another set at Grizzly Flat trailhead. A Electrical Service To Gate Mary Underground electricity to Portola Plans, permits, implement. 10,000 Heights gate. B Use and Management Plan Jodi Review of Comprehensive Plan; Conduct resource assessment specific 2,500 incorporate Trail Element and RMP. x to areas where trails may be constructed in future. G:\WORKPROG\1 13-YEAR.W13202/06 3 Chart A - Draft Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities Need Grant Grant FY 97/98 Funds Funds Boar Project Staff Project Description App oval Tasks Proposed Fiscal Year 97-98 Awarded Received Budget A Rock Climbing Plan Mary Prepare rock climbing plan for Devils Upon adoption of rock climbing 1,000 John Canyon area X policies, consideration and approval of rock climbing plan by Board. B Landre House Disposition Mary Make determination on whether to Combine with other structure 30000 retain or demolish structure. disposition projects. Determine X disposition of structure, if demolition is warranted, demolish structure. Bulletin Board Doug Install bulletin board at Hickory Oaks Install bulletin board entry B After Hours Signs Mary Obtain encroachment permit from Obtain permits and install signs. 1,000 Caltrans and install at Grizzley Flat, Hickory Oak and Jikoji pullouts B Highway Crossing Signs Mary Obtain encroachment permit from Obtain permits and install signs. 250 Caltrans and install highway crossing signs at Hickory Oak entry and Grizzly Flat entry Preserve: Monte Bello A Realign Stevens Canyon Mary Repair trail slide at end of Stevens Conduct slide stabilization study. 17,205 23,200 Trail Canyon Road; FEMA funded-$17, 205 Implement trail bypass or slide for repair stabilization A Docent/Geology Train Mary Designate as a hiking trail, restore Designate trail, construct. 0 sections, create vista point X overlooking slide B White Oaks Trail Bridge Mary Construct bridge to replace cinder Obtain permits from Fish &Game, 2,500 block creek crossing. X construct bridge. A Install Restroom at Julie -Revise Conditional Use Permit with Signed existing water source as 0'. 15,000 Backpack Camp City of Palo Alto, reconfigure camp -non-potable,' initial conversations layout, develop water source, install with Palo Alto to define use permit permanent restroom. revision process. Preserve: Monte Bello Picchetti Ranch A Creek Restoration Jodi Remove or stabilize dumpsite; Monitor site. Retreat Arundo as 1,875 100 Randy remove invasive plants; erosion needed. Prepare grant follow-up control. report. B ,Blacksmith Roof Repair Mary New roof shakes are curling and may need to be replaced. A Winery Lease Monitoring Mike Monitoring of provisions in lease to Continue to monitor improvements j Randy ensure compliance. and resolve lease and use permit issues; including issue around potential seismic upgrade of winery. - I GAW0RKPR0G\1 B-YEAR.WB202/06 I � 4 Chart A--- Draft Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities Need Grant Grant FY 97/98 Board Funds Funds Budget Project Staff Project Description Approval Tasks Proposed Fiscal Year 97-98 Awarded Received A County Historic Grants Mary Grant applications(2)for restoration Close out grants. of Homestead House. Preserve: Pulgas Ridge B Edmonds Road Parking Lot& Randy Remove Health Home sewage plant Obtain agreement with SF and Potential 5,000 ` Sewage Plant Demolition Mike and sludge ponds; design and X prepare submittal for permits. Grant construct 12-20 car parking lot. A Restoration &Revegetation Jodi Remove exotic species and Continue ongoing project to remove Potential 10,000 revegetate middle ridge. exotics. Grant B Cal Trans Oak Mitigation Julie Provide oak mitigation site near site Contract and permit to enter with Jodi of Doctor's house. X CalTrans if funding is committed. B Communications Lease Mike Construct and maintain X Develop lease and enter into Julie communication antenae. agreement. Preserve: Purisima Creek Redwoods _ A Purisima Creek Road Repair 'Mary' Assess entire road to determine best FEMA funds available•$14,143 to 14,143 10,00 15,000 method to conduct necessary repairs repair road. Coordinate permits, to keep as a patrol route. In interim, X bidding and repair work with conduct major repairs to Purisima geotech. engineer(under contract). Creek Road following storm damage. A Mapboard Trailhead Sign Doug Replace mapboards and add bulletin Install mapboards and bulletin boards 800 boards in three locations. with revised map. A Habitat Conservation Grant Mike Acquisition of 481 acre POST parcel. Administer grant and complete Del acquisition. A Environmental Del Acquisition of 481 acre POST parcel Administer grant; revise if necessary. Enhancement Mitigation Mike A Fencing Purisima Creek Jodi Fence creek by lower parking lotto Volunteer project to construct split 250' prevent use in creekbed. rail fence along Purisima Creek. A Grabtown Gulch Bridge Julie Make determination on bridge repair. Make a determination and possibly 5,000 Possible reconstruction. X design, permit, bid process Preserve: Rancho San Antonio A Rhus Ridge Parking Julie Design and construct expansion of Work on overflow parking. Del existing parking area; fence trailer. B Restroom Upgrade Julie Upgrade restroom near barn to lower Find alternative system and install. maintenance costs. A Windmill Pasture Access Del Regional access plan. Continue joint planning efforts with Study Julie Hidden Villa and Town of Los Altos Hills. G:\WORKPROG\1 B-YEAR.WB202/06 5 rChart A - Draft Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities Need Grant Grant FY 97/98 Funds Funds Board Budget Project Staff Project Description Approval Tasks Proposed Fiscal Year 97-98 Awarded Received A Oak Restoration Jodi Augment existing oak restoration Continue volunteer efforts to remove 300 project. old cages from dead trees, plant new oaks, continue seed collection and propagation. A Improve Entry Road Julie?. Oil and screen entry road to Deer Prepare plans/specs;obtain permits; 10,000 Hollow Farm bridge. X solicit bids; construct; could be grouped with FEMA project. Drainage Improvements @ Julie Improve drainage around caretaker's Investigate drainage solutions with 5,000 Rhus Ridge Road trailer at Rhus Ridge Road engineer; crew to implement project Preserve: Rancho Field Office A Shop Building Seismic Del Retrofit existing shop building to Implement seismic upgrade and 80,000 Upgrade improve structural integrity. Replace X minor architectural alteration exterior siding, roof and windows. construction work. Preserve: Ravenswood B Wetlands Restoration Randy Restore pond to tidal action and Continue negotiations with Potential Jodi restore to marsh. X Rhone-Poulenc. Complete agreement Grant for project implementation. B Trail to Palo Alto Del Construct trail from Bay Road to Work with Bay Trail and East Palo Alto Potential Runnymede Trail;joint project with X in joint grant project. Grant County of San Mateo. Preserve: Russian Ridge A Retrofit Restroom Julie Retrofit restroom at Alpine Road Install restroom. 15,000 parking area to meet ADA standards. A Thistle Control/Grassland Jodi Phased project to control thistles, and Hire consultant to implement and Management Plan increase native species diversity of X monitor success of approved grasslands. management actions. A Repair Mindego Trail Slide Mary Repair storm damage on Mindego Complete repairs with available FEMA 3,000 3,000 Trail funds-$2,928. Coordinate fish permits. B Resurface parking lot Mary Surface parking lot with all-weather Investigate use of all weather surface. material X Install. Preserve: Saratoga Gap j B Saratoga Gap Cabins Mary Make determination on whether to Combine with other structure 30,000 Disposition retain or demolish structures. disposition projects. Determine X disposition of structures, if demolition is warranted, demolish structures. G:\WORKPROG\1 13-YEARM13202/06 6 Chart A - Draft Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities Need Grant Grant FY 97/98 Board Funds Funds Budget Project Staff Project Description Approval Tasks Proposed Fiscal Year 97-98 Awarded Received Preserve: Sierra Azul Cathedral Oaks A EEM &HCP Grant Julie Administer three grants awarded for Seek extensions and reconfigure Administration Mike acquisition of properties and grants as necessary. construction of two staging area. (One '. grant includes a project in Kennedy Limekiln Area.) B Preserve Computerization Doug Computerization of preserve map. Computerized file complete and 2,000 production of brochure in conjunction with Public Affairs. Preserve: Sierra AM Kennedy Limekiln A Kennedy Road Parking Del Construct a 10-15 vehicle parking area Hire consultant, complete conceptual Potential 15,000 at trailhead entrance. plans with consultation from field Grant X staff and Town staff, hold first neighborhood workshop. B Kennedy Trail Realignment Del Realign steep upper section of Scope project with field staff and Kennedy Trail. X determine process/permits for implementation. B Moody Trail Julie Determine disposition of Determine disposition of 1,000 ' undesignated trail. Joint project with X undesignated trail. Take action. Santa Clara County staff. Preserve: Sierra AZUl Mt. Umunhum B Air Base Demolition Randy Removal of some or all of buildings. X Investigate potential funding sources Potential for demolition. Grant A Rancho Guadalupe Interim Del improve fencing, signs, stabilize road X Improve fencing,signs,stabilize road U&M improvements and water system. and water system. A Rancho Guadalupe Use and Del Prepare Comprehensive Plan with Complete interim plan and initiate Management Plan Jodi Trails Element and RMP. baseline studies for natural resource X inventory. A Rancho Guadalupe Pond Jodi Pond management plan for Cherry Research management methods and 2,000 Management Plan Springs Pond. County requirements.Conduct X environmental assessments and prepare plan. A Reynolds Road Ranger Julie Establish residence on former North Research County permits for new 7,500 Residence property. structure; determine disposition of X existing structures, complete demolition if warranted. G:\WORKPROG\1 13-YEAR.W13202/06 7 --- ear199 -- ----_._ ---- --------- -- ----- ........._-.......------ Chart A - Draft Fiscal Y7-1998 Planning Work Program for Preserves and Facilities Need Grant Grant FY 97/98 Board Funds Funds Budget Project Staff Project Description Approval Tasks Proposed Fiscal Year 97-98 Awarded Received B Jacques Ridge Parking Study Del Joint project with County to develop Continue to work with County Julie parking near Jacques Ridge. planners to define project and discuss .joint management issues. Preserve: Skyline Ridge A 'Nature Center Mary Construct nature center building and Complete contract for installation of Additional,' 104,500 24,000 Julie install interpretative exhibits and lab; X Phase 11 exhibits; restroom Potential interpretive trail signs. construction. Grant Dump Clean-up Mary Remove illegal disposal site that may Conduct study to determine size, Potential''.' 5,000 contain hazardous materials. extent of dump, best cleanup Grant': X method. Investigate grant or loan sources. A Big Dipper Land Use Plan Mike Develop cooperative management Establish presence and conduct Del plan including grazing and trail use. X grazing assessment. Jodi A Tree Farm Mary Consider U &M Amendment to Prepare U &M Amendment. Jodi continue tree farm operation. If lease Mike terminates, prepare plan to restore X tree farm area; implement plan. A Bach Driveway Slide Repair Mary Repair slide area to reinstate road Prepare plans, obtain permits and 26,250 26,250 X construct; may obtain FEMA funds. A Alpine Pond/Horseshoe Mary Seal with an all-weather surface Resurface trail with an all-weather Lake Trail material A Environmental Education Mary Study and stabilize hog barn Study and stabilize buildings. Install 3,500 ' Picnic Area structures for use as a picnic area for picnic tables. environmental ed. program. Install X picnic tables. A Willow Restoration Jodi Plant willow poles along drainage; Volunteers to plant willows and fence 200 fence areas. new area. Monitor site. Preserve: Skyline Field Office A'Operations Field Office Mary Construct 2,850 square foot office Complete surfacing, close out entire 55,000 Doug building to be located in existing project. complex. B Office &Shed Demolition Mary Determine disposition of office and Combine with other structure shed upon completion of new office disposition projects. Determine building. X disposition of structure, if demolition is warranted, demolish structure. B Landscape New Office Area Mary landscape area around new office. Seek volunteer to design planting 0 plan for office area. Plant plants. G:\WORKPROG\l B-YEAR.WB202/06 8 Chart A - Draft Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities Need Grant Grant FY 97/98 Board Funds Funds Budget Project Staff Project Description Approval Tasks Proposed Fiscal Year 97-98 Awarded Received Preserve: St. Joseph's Hill A Jones Trail Mary Reopen and improve historic FEMA funds available-$3,323 to repair 2,250 °. 3,500 alignment through Novitiate parcel. slide. Repair fence only. A Caltrans Oak Mitigation/Oak Jodi Caltrans to establish oak habitat, Monitor Caltrans and volunteer Planting Project secure with fence and irrigate. project site. B improve Trail Segment 19 Julie Correct drainage and line of sight on Make a determination. 1,000 segment 19 as it connects to Manzanita Trail B Mapboard Trailhead Signs Doug Installation of mapboards and bulletin Replace laminated map with board. up-to-date files. Preserve: Stevens Creek B NASA Trail Easement Del Obtain trail easement from NASA and Continue to negotiate final enter into cooperative agreement X agreement. with Mountain View for management. Preserve: Teague Hill A Disposition of Surplus Parcels Randy Complete Lot Line Adjustment to Obtain lot line adjustment, record 30,000 (Pinto Way) Del facilitate sale of surplus parcels at new lots and trail easements; Market Pinto Way. lots (Acquisition/Enterprise). Preserve: Thornewood B Dam Spillway Restoration i Randy Conduct engineering study and repair Complete engineering study,prepare (52,465) 7,500 Landslide Repair Schilling Lake spillway. design, permit submittal Requested B Tree Removal Randy Remove fallen trees and repair trails Tree removal and minor trail repairs (13,320) 3,750 below Schilling Lake. Requested' A Historic Residence Lease Mike Establish new lease arrangement for Conduct RFP process for long-term Randy structures and surrounding area. X lease. A Boundary Planning Study Del Determination of preserve Contract for boundary survey, assist boundaries and trail ownership below in map revisions and sign installation. Schilling Lake. B Factsheet-Map Doug Computerize preserve map. Finalize map and produce brochure. 1,500 Computerization Preserve: Windy Hill G:\WORKPROG\1 13-YEAR.W13202/06 9 Chart A - Draft Fiscal Year 1997-1998 Planning Work Program for Preserves and Facilities _ Need Grant _ Grant FY 97/98 Board Funds Funds Budget Project Staff Project Description Approval Tasks Proposed Fiscal Year 97-98 Awarded Received A ,Lower Parking Lot and Mary Construct 50 vehicle parking lot and Obtain permits, solicit bids,contract 132,100 350,00o Restroom restroom adjacent to Portola Road. X for construction. A Skyline Restroom Julie Install restroom at Skyline Blvd. Construct restroom: 15,000 Mary parking area. B Mapboard Trailhead Sign Doug Mapboard and bulletin board signs at Relocate mapboard'and bulletin 6,763 0 Julie upper and lower parking areas. board to lower Portola Road entrance. Northgate Trailhead Mary Improve trailhead adjacent to north Implement project. 3,000 parking area for mapboard & drainage. A 'Corte Madera Management Del Agreement with POST to manage Acquisition or managment 0 their property near Hamm's Gulch. X agreement. A Dog Access Trial Randy Monitor and report to Board on Coordinate with neighbors, 0 Jodi compliance at 6 mo.and 1 year X volunteers, user group; place temporary signing, collect data and ' Preserve: Non-Specific prepare reports Foothills Preserve Signs Julie New and replacement signs for Signs are designed and/or ordered on 5,000 B Doug parking areas and trails. an as-needed basis. Skyline Preserve Signs Doug New and replacement signs for Signs are designed and/or ordered on 5,000 B parking areas and trails. an as-needed basis. Foothills Fences &Gates Julie New and replacement fences and 3,000 B gates. 1 Skyline Fences &Gates Mary New and replacement fences and 3,000 B gates. Computerized Map Updates Doug Annual updates of all computerized Scheduled revisions for South Skyline 1,700 preserve maps, including the South (can include individual preserves), Skyline Regional Map. Fremont Older, Picchetti Ranch, Pulgas Ridge, Purisima, Rancho San Antonio, St.Joseph's Hill, and Windy Hill. B Mapboard Trailhead Sign Doug Annual updates of laminated site Scheduled updates for trailheads at 1,200 Updates maps. Fremont Older, Monte Bello, Pulgas Ridge, Saratoga Gap, Sierra Azul (Kennedy-Limekiln), St.Joseph's Hill, and Windy Hill. G:\WORKPROG\l B-YEAR.WB202/06 3. Perform adminis*ve and legal obligations as required State law, promote District's safety program, and oversee coordination of equipment/infrastructure needs at main office. 4. Update Action Plan; prepare, monitor and revise, as necessary annual budget; coordinate program evaluations for Action Plan progress; coordinate preparation and distribution of all materials for Board's regular and special meetings. 5. Involve Board of Directors in planning of the annual special Board meeting to be held as part of Board's Good Neighbor Policy. 6. Refine and implement a comprehensive risk management program, including a formalized site inspection process. 7. Implement a comprehensive procurement policy, specifically for the purchase of recycled and alternative paper products and other office supplies. 23 Chart B-Draft Work Program for Long-Range Planning and General Tasks Need Board Project staff Project Description Approval Completed Tasks This Year Tasks Proposed Fiscal Year 97-98 Policy and Program Development: A Regional Open Space Plan Randy Comprehensive Plan to guide District X Project scoping,background research, Formulation, public review and adoption of Del programs towards a 20-year vision of the public workshops,draft mission statement plan for furture greenbelt, including financial Julie greenbelt. and basic policies,administrative draft of model. plan map. A Open Space Use and Del Update and revise Use and Management XI Staff review of structure disposition policies Review policies relating to the disposition of Management Planning Process Planning Process Policy. and proposal to Board for their review in structures and meet with Use and Policy Review coming year. Management and Legislative„Finance and Public Affairs Committees. ^ Dog Use Policy and Program Randy Consideration and implementation of X Completed review and plan amendment Monitor dog access program at Windy Hill Review changes in dog access policy on preserves. process for dog access on preserves. and report findings to Board. A 'Trail Use Policy and Guidelines Del Review and revise policies based on X Preliminary scoping of project based on Staff(all)assessment of trail use issues, Review Julie growing experience with trail use planning. initial Board request to incorporate setting project goals and schedule with Use wilderness concept into trail use planning. and Management Committee and initiate process. Regional Planning Studies & Tools: B Sierra Azul Preliminary Access Julie Concept plan to determine approach for Scope a process to determine how to Study planning access and securing grants. approach use and managment planning and grant applications. A Standard Contract Forms Randy Complete review of contracts and Merged District and East Bay Regional Complete standard contract forms for All standardize contracts for planning and contract documents to complete construction services. construction services. standardized contracts. A Computer Mapping System Doug Developing in-house capability to generate Brochure base maps have been imported Convert mapping system over to Macintosh Julie site maps and regional map for reports and into computer system for in-house use. based system. presentations. B GIS Development Randy Participate in regional development of Participated with GIS development by Continue to participate with other agencies ,geographical information systems. providing map info to Greenbelt Alliance and and organizations. Santa Clara County. B Catolog Mitigation Sites Randy Volunteer project to identify preserve Volunteer has been inventorying potential Continue to inventory mitigation sites. restoration sites that can be used for sites. mitigation. A Wildlife Response Plan Jodi Develop a wildlife response plan for all First draft completed. Broaden scope of plan to include situations wildlife-human interactions. of trapping and transporting to other authorities. A Herbicide Use Plan Jodi Establish the criteria for herbicide use on X Gathered herbicide use information from Determine needs for District lands. "District land. other agencies. Familiarized myself with Research permitting and certification options. process. Prepare plan. B Survey projects for Resource Jodi Develop field surveys, mapping,and data Met with qualified people(archeologist, Hire archeologist to obtain information on Managment development projects for the inventory of botanist, herpitologist)interested in doing cultural sites from Sonoma. Hire intern or flora,fauna,archeological and historical survey work. Began scoping of projects. corrdinate special interest group to conduct sites using volunteers,special interest rare species inventory. groups, interns and consultants. B Resource Data Organization Jodi Resource data organization. Manage data Reviewed files. Brainstormed with field staff Create database for organization and map from field observations and studies for future on data collection and dissemination. boards for grafic representation. use. 04-Feb Chart B -Draft Work Program for Long-Range Planning and General Tasks Need Board Project Staff Project Description Approval Completed Tasks This Year Tasks Proposed Fiscal Year 97-98 B San Mateo County Permitting Mary Seek memorandum of Understanding to X Respond to growing complexity with permit Process facilitate grading permit process for park process if problems occur with upcoming trails and patrol roads. permit applications. General Support(Routine): A General Map Updates Doug Update in-house maps including 500 and 2000 scale maps were revised by Revisions are completed on as needed 2000 scale base maps,preserve maps and volunteers;other base maps and wall maps basis, wall maps updated regularly. A Sign Design and Replacements Doug Working with field staff in ordering all Designed and revised as needed. Designed and revised as needed, replacement signs and designing new signs f for District sites. A Sign Committee Mary Participate in the Sign Committee in Bulletin Board design,Trailhead regulation 'Continue to coordinate sign committee Julie reviewing and revising District sign sign design. meetings. Doug standards. B Construction Spec Updates Doug Update of specifications for District Specifications are updated on a case by Specifications are updated on a case by improvements including trails,fences,gates, case basis. case basis. bridges,etc. B Trail Use Database Del Supervision of data entry;designing special Assist Operations and volunteer in entering Assist Operations and volunteer in entering reports as necessary. field data monthly. field data monthly. A Work Program Preparation Del Annual preparation of Work Program to be X Operations and Planning expanded process Streamline process for input and improve Others presented to Board in October and revised to incorporate more field input;October process for scoping and scheduling; prepare in February each year. review deferred to February to allow for one-year program for October review. additional field input. A Budget Preparation Del Annual preparation of budget to be X Mid-year budget review completed; budget Budget monitoring and budget preparation. Others presented to Board committee in February preparation is underway. and revised in October each year. A Action Plan and Program Randy Annual preparation of Action Plan to be X Participated in year-end&mid-year Action Plan and Program Evaluation Evaluation Others presented to Board in February and preparation of Program Evaluation;drafted preparation. evaluated in October each year. FY 97-98 Action Plan. A Annual Dedication Review Del Annual review and recommendation for X 'Converted database to Excel; reviewed Maintain database and prepare annual properties to be dedicated. parcels for dedication and prepared report to report. Board. A Acquisition Studies&Reports Del Coordinate various area-wide and property X Young,Corte Madera Associates, NCPH, Potentially two major acquisitions and other Others specific acquisition studies and subsequent Wells, Cutten,Weil,Zand(sale), Liles. acquisitions as requested. acquisition reports. A Development/EIR Reviews Del Coordinate,review and respond to site Convent, Diocese,Los Gatos Country Club Lands of Ho(Alma College property Others development plans and EIRs that potentially development),Skyline Convent and other impact District lands. projects as necesssary. A Interagency Planning All Participation in Ridge Trail, Bay Trail and Attended meetings and provide support for Continue participating in Bay and Ridge Trail Biodiversity Task Force. all three projects;joined Almaden projects and Biodiversity Task Force. Quicksilver Task Force. A Resource Management Projects Randy Respond to resource management needs, Coordinated resource management projects Work with committee members in setting Julie conduct research and organize specific as necessary; participated with other goals and priorities for projects. projects. committee members in setting goals and priorities for projects. 04-Feb 2 Chart B -Draft Work Program for Long-Range Planning and General Tasks Need Board Project Staff Project Description Approval Completed Tasks This Year Tasks Proposed Fiscal Year 97-98 Computer System Support Administer and troubleshoot network and Expanded network with consultant;daily computer system. maintenance of computer system. A Grant Projects(New) Del Coordinate grant projects such as LWCF, X Santa Clara Co. Historical Commission,2 Hire concultants and coordinate preparation Others Historical Commission, Habitat Habitat Conservation grants,Environmental of grants and accompanying Board reports. Conservation, Nat'l Trails and other grants Enhancement and Hazard Mitigation. as necessary. A Human Resources Coordination Randy Coordinate personnel evaluations for ( Coordinate personnel evaluations for Coordinate personnel evaluations for Planning and Acquisition. Planning and Acquisition. Planning and Acquisition. A Are a Project Coordination and Mary Coordinate planning projects with field staff Attend crew scheduling meetings. Attend crew scheduling meetings. Crew Scheduling Julie in Skyline and Foothills areas. Management Team Mary Attend Management Team meetings and act Attend meetings as necessary. Attend meetings as necessary. Representation as liaison between Management, Planning and Acquisition. A General Graphics Support Doug Production of graphics for exhibits, reports, Projects andfor revisions are completed on Projects and/or revisions are completed on presetations,Board reports,etc. an as needed basis. an as needed basis. 04-Feb 3 1996-1997 Administration\Human Resources Subprogram Qhiecfive: To provide overall coordination, direction, and administrative base for all District activities so as to maximize the accomplishment of the Board's policies and directives, to implement the Strategic Plan, and to maintain the District's viability as an open space acquisition and management agency. Key Projects 1. District Funding - Work to preserve current and future state funding for the District. Continue to provide multi-year information/scenarios on District's long-term finances, including bonded indebtedness and cash flow, and to address the need to rely on the availability of grant funds for major development projects. Pursue alternate sources to secure additional funding the District to meet acquisition and open space management needs, including, if needed, a 1997 note issue for critical open space acquisitions. 2. Human Resources - Work with all programs to develop and improve leadership, supervisory, and interpersonal communication skills to enhance the overall quality and effectiveness of the District's work environment, and build toward becoming a cohesive, high performance organization. Carry out District's personnel and labor relations functions. Enhance organizational effectiveness through increased communications, staff meetings, retreats, workshops, training seminars, and team building activities. 3. Joint Meetings - Coordinate joint meetings with the Board of Directors, the Park and Recreation Commissioners of Santa Clara County and San Mateo County to discuss topics of mutual interest and the Regional Open Space Plan. Meet with the Santa Clara County Open Space Authority Board of Directors to discuss the Regional Open Space Plan. Hold joint meetings with key parks and recreation department staff at San Mateo and Santa Clara Counties to facilitate interagency cooperation and communication. 4. Regional Open Space Plan - Work with the Board of Directors, Planning Program, and all District staff to prepare a plan providing a clearer vision for the future of the District. Other Projects and Activities 1. Continue to build and refine a management team approach for overall management of the District's activities. 2. Provide financial management and accounting, including investment of temporarily idle funds, and general legal support to other programs as necessary. 22 1 Chart C -Five-Year Planning Project Lim ,r District Preserves and Facilities ,(*,Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval + Completed Tasks This Year Preserve: Coal Creek Minor CIP Projects: Restore'Chute Trail' Permanent barricade,signs and restoration of illegal trail above Alpine. Restore Motorcycle Trail Restore illegal trail between Skyline&Alpine Rd. near southern boundary with Brooks property. Vista Point Trail Construct trail from Cal Trans Vista Point to Thompson Road. Melville Trail Construct trail from Crazy Pete's Road to Skyline Blvd.opposite Mt.Melville. Preserve: El Corte de Madera Major CIP Projects: Parking Lot Mary Design and construct 40-50 vehicle parking X Research completed on Caltrans standards. area&restroom near Skyline. Location selected for parking. Dumpsite Clean-up Mary Clean-up of dumpsite to include a planting Planting determined to be unneccessary. Doug plan. Ridge Trail to La Honda .Ridge Trail connecting Methuselah to Bear X Gulch Road(Harmon property) Trail Improvements .Mary Improve&construct various trails identified Construction of Phase I trails(Al-A4). in pending Trails Element. Barricade illegal Closure of trails as identified in Trails Plan. or discontinued trail routes identified in Trail construction updates to biking planning process. community. Initial trail layout of B16 with ROMP representatives. * Lawrence Creek Bridge Julie Replacement of old bridge to improve trail X Engineering study complete. Replacement Mary and patrol access. recommended. Minor CIP Projects: Mapboard Trailhead Signs Doug Install mapboards and bulletin boards at all Installed mapboard with laminated preserve Skyline trailheads. map with trail system as approved in Trails Plan. * ;Site Clean-up Mary Remove vehicles,shed over creek,debris piles throughout preserve. Planning Activities: " Trail Element of Use and Mary Prepare Trail Element Trails Plan drafted, approved by Use and Management Plan Management Committee,adopted by Board of Directors. * Use and Management Plan Mary Prepare Comprehensive Plan incorporating X Review of resource inventory information, Jodi Resource Management Plan. research of use and management issues, some portions of plan drafted. National Recreational Trails Mary Apply and administer National Recreational Grant submitted. Tour of site with State Grant Trail Grant. Project Manager, Map Computerization Doug Computerization of preserve map. File currently going through second revisions. Preserve: El Sereno Planning Activities: Sheldon Road Trail Easement Del Public trail easement on Sheldon Road to be X Meetings with property owners and staff to developed and maintained by District. draft agreeement. 03-Feb CAFILES\WKPR0G96\MASTER05.WB2 2 Chart C -Five-Year Planning Project L, jr District Preserves and Facilities (*Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval Completed Tasks This Year Preserve: Foothills Major CIP Projects: Foothills Park Trail Construction&restoration of 4.5 mile trail X linking Arastradero Preserve with Los Trancos via Foothills Park. Planning Activities: Management Agreement with Mary Exchange of management responsibilities X Palo Alto for portion of Foothills preserve and 80 acres of PA land near Monte Bello Road. Preserve: Fremont Older Major CIP Projects: * Prospect Road Parking Lot Randy Design and construct expanded parking X Project delayed to study other alternatives area and restroom at Prospect Road due to golf course conflicts. entrance. Minor CIP Projects: Fern Trail Julie Reopen Fern Trail between Maisies Peak Inventoried existing alignment and hayfield. Trail to Hayfield Julie Construct multi-use trail from Prospect Preliminary alignment has been determined. entrance to hayfields. * Seven Springs Trail Julie Improve trail for multi-use by widening Trail widened and switchback removed. places and changing switchback. Toyon Trail Julie Widen, realign and improve steep sections Widened trail and installed drainage of trail. improvements. Mapboard Trailhead Signs Doug Install mapboard and bulletin board at Ordered and installed mapboard and bulletin trailhead. board,with appropriate information. Planning Activities: * Use and Management Plan Julie Incorporate Trail Element into existing Final adoption of trails plan. Sheryl Comprehensive Plan. Regional Parking Studies Randy Study alternatives,select preferred Identified and assessed alternative sites, locations,determine design requirements partially complete wJ detailed analysis. and permit process. Identified preferred alternatives. Preserve: La Honda Creek Major CIP Projects: MacDonald Parking Lot Design and construct main parking near X Highway 84 to serve preserve. * Weeks Road Repair Repair paving and drainage problems on Engineering study and plans; road new driveway. reconstruction and drainage improvements constructed. Ridge Trail Construction of trail segment from Bear X Gulch Road to Highway 84. Garage Improvements/Demolition Mary Remove underground fuel tank,misc. X Tank and chemicals removed,determination Mike chemicals and asbestos siding from garage of asbestos content of shingles. for safety and useability. Make determination on whether to retain or demolish structure. Bridge Repair Julie Replace two existing bridges to X Received quote for design work. Initial accommodate emergency vehicles. discussions with Driscoll for cost-sharing. Minor CIP Projects: 03-Feb CAFILES\WKPR0G96\MASTER05.WB2 3 Chart C -Five-Year Planning Project Lis r District Preserves and Facilities (*Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval Completed Tasks This Year Dyer Trail to PG&E Road Construction and signing of trail connecting X Dyer trail to PG&E Road(approx.0.5 mi). Interim Access Improvements Julie Implementation of signs,bridge repair,trail X Initial investigations,on hold until bridge grading,stiles,site map and permit process. repair can occur so that there will be a patrol presence. Planning Activities: Grazing Analysis Jodi Assess grazing impacts and determine X Amended existing grazing lease;tenant conditions of new lease if grazing is to be being phased out. continued. * Disposition of Ranch Buildings Mike Determine short-term(1-5 year)uses of X Initial inspection of structures;preliminary (MacDonald) buildings to secure and protect area. investigation into uses and potential leases. Map Computerization Doug Computerization of preserve map. Houghton Cabin Disposition Mary Make determination on whether to retain or X demolish structure. Preserve: Long Ridge Major CIP Projects: * Ridge Trail to Skyline Mary Construct 1 mile trail from Peters Creek to Electric gate and fencing installed; Doug Skyline Ridge Preserve landscaping project complete;trail crossing re-designed,approved by Board of Directors;trail construction complete. • School Road Repair Mary Repairs to School Road leading to Landre Minor repairs complete to allow for patrol residence following storm damage(grant and trail use; FEMA&Hazard Mitigation contingent). applications submitted and pending. Minor CIP Projects: Mapboard Trailhead Signs Doug Install mapboards and bulletin boards at Regional map complete. 1 map and bulletin Grizzly Flat Trailhead and Hickory Oaks board constructed. entry. Stegner Memorial Bench Julie Construct memorial bench for Wallace Stone bench installed. Dedication in May. Stegner on ridgetop. Trail to Devils Canyon Mary Realign trail from new Ridge Trail to Trail alignment adopted waterfall at Devils Canyon. Ridge Trailto Hwy 9 Construct trail between Hwy 9 and Long X Meetings with property owner Ridge on west side of 35. Planning Activities: Use and Management Plan Mary Review of Comprehensive Plan; incorporate X Amended plan to include Ridge Trail Jodi Trail Element and RMP. alignment Rock Climbing Plan Mary Prepare rock climbing plan for Devils X Research of other agencies, identification of John Canyon area issues,public workshop on site,U&M Committee review of issues. Parking Study Conduct study along Skyline Blvd. corridor to determine potential parking sites. Landre House Disposition Mary Make determination on whether to retain or X demolish structure. 7 Preserve: Los Trancos Minor CIP Projects: Page Mill Trail Realign steep sections of trail between Page X Mill Rd&Los Trancos Creek 03-Feb CAFILES\WKPR0G96\MASTER05.WB2 4 Chart C - Five-Year Planning Project Li_ ,r District Preserves and Facilities (*Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval Completed Tasks This Year Preserve: Monte Bello Major CO Projects: Goid Mine Trail Construction of 1 mile of trail between X Waterwheel Creek&Canyon Trail South Ridge Parking Lot Randy Improve existing docent parking area. Designed and constructed permit parking layout. Install Restroom at Backpack Julie Revise Conditional Use Permit with City of Signed existing water source as Camp Palo Alto, reconfigure camp layout,develop Inon-potable,'initial conversations with Palo water source, install permanent restroom. Alto to define use permit revision process. Minor CIP Projects. Mapboard Trailhead Signs Doug Install new mapboard and bulletin board at Regional map complete,mapboard and main parking area. bulletin board constructed. Vista Trail(Full Access) Surface first portion of trail four parking with an all weather material. Fence downhill side of trail if necessary. Cabin Demolition Mary Demolition of cabin and outbuildings Asbestos-containing building materials adjacent to backpack camp removed,buildings removed and site restored. Stevens Creek Nature Trail Julie Design and install interpretive signs along U&M amendment approved,topics for Doug Stevens Creek Nature Trail interpretation determined, majority of signs ordered. Trail to Alpine Road Construct trail to replace disc line from Alpine Rd to permit parking lot. Mid-level Trail Reconstruct overgrown trail from Waterwheel Ck to Black Mountain. Ranch Road Realignment Mary Designate Old Ranch Road as a multi-use X trail and realign. Realign Stevens Canyon Trail Mary Repair trail slide at end of Stevens Canyon Secured time extension from FEMA for Road; FEMA funded-$17,205 for repair project Docent/Geology Trail Mary Designate igna e as a ove trail,restore rlooking sections, X createa pointrlooking slide White Oaks Trail Bridge Mary Construct bridge to replace cinder block X creek crossing. Preserve: Monte Bello Picchetti Ranch Major CIP Projects: Homestead Restoration Mary Phase I-Historic restoration of Homestead Contracted with architect&engineer for House.Work includes constructing plans for Phase I. Phase I and II concealed foundation& doing temporary improvements complete. structural seismic upgrade. Phase II- Comprehensive structural restoration. Scope of work include doing first and second floor structural improvements, upgrading electrical, plumbing. Minor CIP Projects: • Mapboard Traihead Signs Julie Installation of mapboard and bulletin boards. Mapboard and bulletin board installed. • Creek Restoration Jodi Remove or stabilize dumpsite;remove Received partial grant funding,project Randy invasive plants;erosion control designed,constructed as joint volunteer/ staff effort. Expanded to include colvert replacement. • Parking Lot Lighting Mike Provide lights around parking area and path Determined District level of funding;assisted to winery complex, with plans;met with County to determine process. • Blacksmith Roof Repair Mary New roof shakes are curling and may need Architect discussed problem with to be replaced. manufacturer. 03-Feb _ CAFILES\WKPR0G96\MASTER05.WB2 5 Chart C -Five-Year Planning Project Li r District Preserves and Facilities (`Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval Completed Tasks This Year Bypass Road Restoration Monte Bello Bypass alignment revegation above parking area. Accessibility Parking Julie Delineate and sign parking spaces to comply with ADA requirements. Planning Activities: • Public Access Plan Julie Public access plan for winery complex to Lessee submitted site plan for review. Carleen emphasize use and resolve conflicts- * Winery Lease Monitoring Mike Monitoring of provisions in lease to ensure Lease amendment was approved; Randy compliance. determined additional issues relating to lighting,occupancy and seismic upgrade. ' County Historic Grants Mary Grant applications(2)for restoration of Submitted grant for Phase II,funding was Homestead House. awarded. Preserve: Pulgas Ridge Major CIP Projects: ` Edmonds Road Parking Lot& Randy Remove Health Home sewage plant and X Communication with City of S.F.Water Sewage Plant Demolition Mike sludge ponds;design and construct 12-20 Dept. regarding use of site. car parking lot. Restoration&Revegetation Jodi Remove exotic species and revegetate Removed acacias by volunteers,staff and middle ridge. CDF. Minor CIP Projects: . Cordilleras Catchbasin Julie Design and construct grate or security fence Completed. to restrict entry to catchbasin Mapboard Trailhead Signs Julie Installation of mapboard and bulletin boards. Map boards and bulletin boards constructed and installed. South Canyon Trail Construct trail from upper middle ridge along X south canyon to parking area. Planning Activities: Cal Trans Oak Mitigation Julie Jodi Provide oak mitigation site near site of X Meetings with Cal Trans to define scope and Doctor's house. encourage their proposal. Communications Lease Mike Construct and maintain communication X Develop lease and enter into agreement. Julie antenae. Brochure Development Julie Computerization of preserve map and Computerized map and brochure. Doug production of brochure. Preserve: Purisima Creek Redwoods _. Major CIP Projects. Lower Parking Lot Expand existing parking lot to meet demand. X Purisima Creek Trail Design and construct whole access trail X adjacent to creek near lower parking lot. ' Purisima Creek Road Repair Mary Assess entire road to determine best X Minor repairs complete to allow for patrol method to conduct necessary repairs to and trail use; FEMA and Hazard Mitigation keep as a patrol route. In interim,conduct applications submitted. major repairs to Purisima Creek Road following storm damage. Bald Knob Trail Del Design and construct trail around Bald Knob Trail completed and access agreement to connect Purisima Creek to POST/Thysen through Kings Grove. property. Minor CIP Projects: PGE Undergrounding Underground electrical lines to ranger Partial plans from PG&E available. residence to improve heliport site. Redwood Trail Restroom Tank Install 1,000 gallon tank adjacent to existing restroom facility. 03-Feb C:\FILES\WKPR0G96\MASTER05.WB2 6 Chart C -Five-Year Planning Project Li, ,r District Preserves and Facilities ('Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval Completed Tasks This Year Mapboard Trailhead Sign Doug Replace mapboards and add bulletin boards Map under review.Bulletin boards and in three locations. mapboards constructed. Trail to Old Growth'Trees Design and construct trail from Whittemore X Trail to grove of old growth trees(approx. 1/4 mi.). Enlarge Whittemore parking Mary .Reconfigure parking area to accommodate X area "additional parking, resurface lot,move fencing. Reconfigure lower parking Reconfigure parking at Higgins Purisima to replace guard rail with split rail fencing Fencing Purisima Creek Jodi Fence creek by lower parking lot to prevent use in creekbed. Grabtown Gulch Bridge Julie Make determination on bridge repair. X Possible reconstruction. Planning Activities: ' Use and Management Plan Julie Incorporate Trails Element into X Trail use inventory,public survey. Del Comprehensive Plan Habitat Conservation Grant Mike Del Acquisition of 481 acre POST parcel. Coordinated application and submitted to State. Environmental Enhancement Del Acquisition of 481 acre POST parcel. Coordinated application and submitted to Mitigation Grant Mike State. Preserve: Rancho San Antonio Major CIP Projects: Grant House Restoration Restore interior to historic period. Furnish Completed interior restoration. cabin with artifacts. Creekside Trail Construct whole access trail along X Permanente Creek near entry. Black Mountain Trail Realign the upper portion of the trail X between PGE and ridgetop. ' Rhus Ridge Parking Julie Design and construct expansion of existing Neighborhood meeting. Meetings with Town Del parking area;fence trailer. of Los Altos Hills. Minor CIP Projects: Restroom Upgrade Julie Upgrade restroom near barn to lower Initial investigation of alternative designs. maintenance costs. Mapboard Trailhead Signs Julie install bulletin boards at entrance. Bulletin boards and mapboards installed in three locations. Deer Hollow Farm Phone Install pay phone in vicinity of Deer Hollow Farm. Oak Restoration Jodi Augment existing oak restoration project. Reviewed previous restoration efforts. Planning Activities: Use and Management Plan Julie Review Comprehensive Plan and Inventoried majority of trail segments. incorporate Trail Element and RMP. Windmill Pasture Access Study Del Regional access plan. Preliminary field research on potential trail Julie connections. improve Entry Road Julie? Oil and screen entry road to beer Hollow X 'Faarm bridge. Preserve: Rancho Field Office Major CIP Projects: Shop Building Seismic Upgrade Del Retrofit existing shop building to improve X Engineering and architectural plans for structural integrity. Replace exterior siding, seismic upgrade completed. Construction roof and windows. estimates obtained. 03-Feb _ C:\FILES\WKPR0G96\MASTER05.WB2 7 Chart C -Five-Year Planning Project LL. ,r District Preserves and Facilities (`Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) j Need Board Project Staff Project Description Approval Completed Tasks This Year Carport and Yard Construct carport and yard improvements in X conceptual plan. Preserve: Ravenswood Minor CIPProjects: * ','Replace Entrance Sign Julie New entry sign for preserve to be installed. Completed. Doug Planning Activities: Wetlands Restoration Randy Restore pond to tidal action and restore to X Maintained contact with Rhone Poulenc and Jodi marsh. S.F.Airport re. potential interest in project funding. ' Trail to Palo Alto Del Construct trail from Bay Road to X Obtained provision for PGE easement. Runnymede Trail;joint project with County of San Mateo. Trail to University Avenue Del Construct trail from north end of pond to SP X Joint planning with County and Bay Trail; and SF parcel;joint project with County of obtained preliminary approval. San Mateo. Preserve: Russian Ridge Minor CIP Projects: Ridge Trail(Mt. Melville) Realign sections of trail between Norton easement and Langley Hill Rd. Retrofit Restroom Julie Retrofit restroom at Alpine Road parking Temporary unit installed,tank installed. area to meet ADA standards. Repair Mindego Trail Slide Mary Repair storm damage on Mindego Trail Fish&game permit obtained. Resurface parking lot Mary Surface parking lot with all-weather material X I Planning Activities: Thistle Control/Grassland Jodi Phased project to control thistles,and X Study and action plan adopted; hired Management Plan increase native species diversity of consultant to write implementation plan. grasslands. Preserve: Saratoga Gap Planning Activities: * Mapboard Trailhead Signs Doug Installation of mapboard and bulletin boards. Bulletin board and mapboard constructed. Restroom Work with State and County to determine X best location for restroom. May be a cooperative project with the state and county. I. Saratoga Gap Cabins Mary Make determination on whether to retain or X Disposition demolish structures. Preserve: Sierra Azul Cathedral OakSl Major CIP Projects: Soda Springs Parking Construct parking area for 10-20 cars near X Soda Springs Road. Soda Springs Trail Construct trail between new parking area X and Priest Rock Trail 03-Feb CAFILES\WKPR0G96\MASTER05.WB2 8 Chart C - Five-Year Planning Project U. ,r District Preserves and Facilities (*Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval Completed Tasks This Year Minor CIP Projects: Cothran Clean-up Del Removal of remaining debris including a Prepared bid documents and solicited bids; building and shed. completed project. Planning.Activities: * EEM&HCP Grant Administration Julie Administer three grants awarded for Available agreements processed;appraisals Mike acquisition of properties and construction of ordered;preparing additional grant materials two staging area. (One grant includes a as requested. project in Kennedy Limekiln Area.) Preserve Computerization Doug Computerization of preserve map. Hand drawn regional map. Preserve: Sierra Azul Kennedy Limekiln Major CIP Projects: Kennedy Road Parking Del Construct a 10-15 vehicle parking area at X Reviewed alternative designs to scope trailhead entrance. project. Limekiln Canyon Parking Construct a 10-15 vehicle parking area near X Alma Bridge Rd.&Limekiln Creek. Minor CIP Projects: Mapboard Trailhead Signs Julie Installation of mapboard and bulletin boards. Mapboard and bulletin board ordered and Doug installed. Priest Rock Trail Realignment Realign 1/4 mile section of steep trail near X top of summit. Blackberry Hill Trail Construct trail between Blackberry Hill X entrance and Kennedy Trail Planning Activities: * Ireland Easement Dispute Mike Resolve property line and easement encroachment dispute. Kennedy Trail Realignment Del Realign steep upper section of Kennedy X Trail. Moody Trail Julie Determine disposition of undesignated trail. X Joint G_ uJointproject with.raiSta Clara�.�usity staff. Preserve: Sierra Azul Mt. Umunhum Major CIP Projects: * Air Base Demolition Randy Removal of some or all of buildings. X Asbestos and lead assessment of buildings and infrastructure; remaining transformers and tanks removed by Corps.of Engineers. • Faler Clean-up Del Remove debris,gasoline tank, roofing Prepared bid documents and solicited bids; material,structure,etc. project complete. Cherry Springs Trail Construct trail between Cherry Springs and X Ridge Trail • Hicks Road Parking/Trail Construct a major staging area with parking X Issues being examined in Interim Access Construction and trailhead. Plan to provide interior permit lot. Reynolds Road Ranger Julie Establish residence on former North X Residence property. Minor CIP Projects: Ringo Clean-up Del Remove debris and open road. Prepared bid documents and solicited bids; project complete. 03-Feb C:\FILES\WKPROG96\MASTER05.WB2 9 Chart C -Five-Year Planning Project Li_ or District Preserves and Facilities (*Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval Completed Tasks This Year * Jacques Ridge Clean-up Del Removal of debris. Prepared bid documents and solicited bids; project complete. Former Alsberg property- Removal of remaining debris including a X clean-up building. Improve access road and obtain fish and game permit. Rancho Guadalupe Interim U&M Del Improve fencing,signs,stabilize road and X Improvements water system. Planning Activities: * Rancho Guadalupe Use and Del Jodi Prepare Comprehensive Plan with Trails X Project team meetings to discuss issues; Management Plan Element and RMP. joint meeting with County Parks, resource management priorities identified;draft plan 50%complete. Generator Disposition Randy Market the surplus generators. Retained broker; research determined generators probably not marketable. Rancho Guadalupe Risk Risk management plan for mine shaft and Management Plan. tailings area to provide security. Rancho Guadalupe Pond Jodi Pond management plan for Cherry Springs X Initiated scoping process. Management Plan Pond. * Hang-gliding Study Del Study to determine if hang-gliding can be Planning evaluation complete and applicant initiated at Bald Mountain. asked to defer request due to managment concerns. * Jacques Ridge Parking Study Del Joint project with County to develop parking Met with County planners to scope project. Julie near Jacques Ridge. Preserve: Skyline Ridge Major CIP Projects: Nature Center Mary Construct nature center building and install X Nature Center building,mobiles, lab station, interpretative exhibits and lab; interpretive flora&fauna vitrines and phone installed. trail signs. Cabinets and bookshelves on order; proposal received from consultant for Phase II exhibits. Lambert Creek Trail 1.5 mile trail between Horseshoe Reservoir and lower portion of Page Mill Trail, Dump Clean-up Mary Remove illegal disposal site that may X contain hazardous materials. Bullis Bypass Trail 3/4 mile trail between lower Page Mill Trail and Alpine Road bridging Lambert Creek. Bach Driveway Slide Repair Mary Repair slide area to reinstate road X Surface Parking Areas Surface parking areas with all-weather X surface. Old Page Mill Road Creek Install culvert or bridge at lowest point of Old Crossing Page Mill Road. Minor CIP Projects: Mapboard Trailhead Signs Doug Install bulletin board signs at three trailhead Design and installed mapboard signs at 3 locations. Relocate one mapboard to locations. SROSP side of tunnel and add bulletin board. Tree Farm Road Repair Eliminate and restore secondary roads in former tree farm area. Page Mill Trail Eliminate&restore duplicate section of trail below ranger residence. 03-Feb C:\FI LES\WKPROG96\MASTER05.WB2 10 Chart C -Five-Year Planning Project LI_ ,r District Preserves and Facilities (*Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval Completed Tasks This Year Alpine Pond/Horseshoe Lake Mary Seal with an all-weather surface Test plot surfaced with all-weather material. Trail Monitoring underway. !Environmental Education Mary Study and stabilize hog barn structures for X Picnic Area use as a picnic area for environmental ed. program. Install picnic tables. Willow Restoration Jodi Plant willow poles along drainage;fence Assessed previous restoration efforts. areas. Planning Activities: • Big Dipper Land Use Plan Mike Develop cooperative management plan Outlined approach to gaining access. Del Jodi including grazing and trail use. Nature Center Grant Mary Preparation of Environmental License Plate Carleen Fund grant,other grants as available * Page Mill Trail Extension Mike Acquire and develop extension of Page Mill X Awarded Habitat Conservation Fund grant. Julie Trail between main portion of preserve and Big Dipper Ranch. 1996 Special Event Malcolm An outdoor family festival of environmental Held event in June. Jo info.,outdoor activities,etc. Tree Farm Mary Consider U&M Amendment to continue X On-site investigation. Aerial obtained. Initial Jodi tree farm operation. If lease terminates, contact with lessee. Mike prepare plan to restore tree farm area; iimnlament plan Preserve: Skyline Field Office Major CIP Projects: * Operations Field Office Mary Construct 2,850 square foot office building to Permits obtained,Septic tank installed, Doug be located in existing complex. outbuildings demo'd to prepare site; bidding process complete; building complete, exterior surfacing remains to be completed upon favorable weather conditions. Anticipated completion of early April. Minor CIP Projects: Office&Shed Demolition Mary Determine disposition of office and shed X upon completion of new office building. ' Landscape New Office Area Mary Landscape area around new office. Shop Building Floor Mary Install concrete slab floor in shop open bays. j Preserve: St.Joseph's Hill Major CIP Projects: * Jones Trail Mary Reopen and improve historic alignment Trail reopened, retaining walls built and through Novitiate parcel. boundary was fenced. Restoration of Pistol Range and Julie Regrade and revegetate pistol range and Gullies gullies. * Caltrans Oak Mitigation/Oak Jodi Caltrans to establish oak habitat,secure Permit to enter issued. Acorns gathered. Planting Project with fence and irrigate. Minor CIP Projects: Flume Trail Realign steep section of trail between flume and Jones Trail. 03-Feb CAFILES\WKPR0G96\MASTER05.WB2 11 Chart C -Five-Year Planning Project LL it District Preserves and Facilities (*Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval Completed Tasks This Year St.Joseph's Hill Trail Construct trail on north side of hilltop down to College Road. Vineyard Trail Construct trail through abandoned vineyard to create a loop around hill. Improve Trail Segment 19 Julie Correct drainage and line of sight on Mapboard Trailhead Signs Doug Installation of mapboards and bulletin board. Constructed and installed 2 mapboards and 1 bulletin board. Planning Activities: Use and Management Plan Review Comprehensive Plan;incorporate RMP. Brochure Julie Develop new brochure. Doug Preserve: Stevens Creek Planning Activities: NASA Trail Easement Del Obtain trail easement from NASA and enter X Competed negotiations and Board approval into cooperative agreement with Mountain of parameters for easement and View for management. agreements. Preserve: Teague Hill ( ' Minor CIP Projects: Pinto Way Trail Realign existing trail and construct new Potential trail alignment investigated. section to upper part of preserve. Summit Springs Trail Realign existing trail and construct new section to upper part of preserve. Planning Activities: * Disposition of Surplus Parcels Randy Complete Lot Line Adjustment to facilitate Civil,geotechnical engineering completed (Pinto Way) Del sale of surplus parcels at Pinto Way. for lot line adjustment submittal. Interim Trails Plan Develop interim trails plan to open site prior to Comprehensive U&M Plan. Preserve: Thornewood Major CIO Projects: Upper Bypass Trail Design and construct trail to circumvent lease area. * Dam Spillway Restoration! Randy Conduct engineering study and repair Engineering study and preliminary plans for Landslide Repair Schilling Lake spillway. repair. Minor CIP Projects: Factsheet-Map Computerization Doug Computerize preserve map. Mapboard Trailhead Sign Doug Installation of mapboard and bulletin board. Ordered bulletin board and mapboard. * Tree Removal Randy Remove fallen trees and repair trails below Minor repairs complete to allow trail access; Schilling Lake. FEMA and Hazard Mitigation applications submitted and pending,bids obtained for tree removal. * Schilling Lake Gates Mary Install gates on residential road to prevent Discussions with neighbors to determine illegal access to lake. best location for gate. Lower Lake Trails Pending boundary study, repair trails,fence X and sign trails below Schilling Lake. Planning Activities: 03-Feb CAFILES\WKPR0G96\MASTER05.WB2 12 Chart C -Five-Year Planning Project Li- ,r District Preserves and Facilities (*Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval Completed Tasks This Year * Historic Residence Lease Mike Establish new lease arrangement for X New lease structure developed for interim Randy structures and surrounding area. lease, interim tenant in house * Boundary Planning Study Del 'Determination of preserve boundaries and Reviewed subdivision maps to outline scope trail ownership below Schilling Lake. of project. Preserve: Windy Hill Major CIP Projects: Underground Utilities Mary Underground utilities along Portola Road Underground utility district formed,P.G.&E. frontage. undergrounding complete. Pacific Bell undergrounding contingent upon nearby work. •. Lower Parking Lot and Restroom Mary Construct 50 vehicle parking lot and X Met with adjacent neighbor and Town restroom adjacent to Portola Road, representatives to resolve access issues. Exchanged easements with The Sequoias. Contracted with consultant to redesign lot. * Skyline Restroom Julie Install restroom at Skyline Blvd.parking Mary area. Sausal Trail Mary Construct full access trail from parking lot Jodi across dam to Spring Ridge Trail Long Meadow Trail Construct trail from Bozzo Gulch Trail to Spring Ridge Trail(approx.3/4 mi.) Spring Ridge Road Realignment Realign steep sections of road to improve X patrol and trail access;engineering plans& permits required. Minor CIP Projects: Mapboard Trailhead Sign Doug Mapboard and bulletin board signs at upper ? Installed new mapboard and bulletin board Julie and lower parking areas. at Skyline parking area. Northgate Trailhead Mary Improve trailhead adjacent to north parking Site visit with contractor area for mapboard&drainage. Realign Willowbrook Access Mary Realign patrol road to bypass slide area. Project complete. Corte Madera Trails Realign trail from Willowbrook entrance to Hamms Gulch Trail through Slobe easement. Bozzo/Midlevel Trail Construct trail from Sausal Trail to 1200' elevation on Spring Ridge Trail(approx. 1.25 mi.) Planning Activities: Corte Madera Management Del Agreement with POST to manage their X Field trip to identify issues and scope of property near Hamm's Gulch. management agreement; meetings to discuss acquisition and issues surrounding lot line adjustment. Willowbrook Bridge Mary Construct trail bridge to cross Corte Madera X Creek. Realign trail on either side of new bridge. Dog Access Trial Randy Determine feasibility of contined dog access X Coordinate with neighbors,volunteers, user Jodi on Hamm's Gulch Trail. group;place temporary signing,collect data and prepare reports Slobe Parcel Resale Mike Work with prospective buyers of Slobe I Met with contractor, buyers to discuss Mary parcel to finalize parcel configuration, access issues,boundary adjustments. access. Drafted permit to enter for well driller. Preserve: Non-Specific 03-Feb C:\FI LES\WKPROG96\MASTS R05.WB2 13 Chart C -Five-Year Planning Project U.. it District Preserves and Facilities (*Denotes Project Adopted in Fiscal Year 1996-1997 and Bold Denotes New Project) Need Board Project Staff Project Description Approval Completed Tasks This Year * Foothills Preserve Signs Julie New and replacement signs for parking Doug areas and trails. Skyline Preserve Signs Doug New and replacement signs for parking areas and trails. Foothills Fences&Gates New and replacement fences and gates. ' Skyline Fences&Gates Mary New and replacement fences and gates. i South Skyline Regional Map Doug Update regional map twice a year to reflect Updates changes on the preserves. North Skyline Regional Map Produce map similar to South Skyline Development Region to link ECM/PCR with SM County Parks j i Brochure Updates Update brochures as needed. Construction Spec.Updates Doug Update of specifications for District Specifications are updated on a case-by- improvements including trails,fences, case basis. bridges,gates,etc. Graphics Support Doug Production of graphics for exhibits, reports, Projects are completed on an individual presentations,Board reports,etc. basis. General Map Updates Doug Updated in-house maps including 500 and Revisions are completed on a needed basis. 2000 scale base maps,preserve maps and wall maps. I Computerized Map Updates Doug Annual updates of all computerized preserve maps, including the South Skyline Regional Map. i Mapboard Trailhead Sign j Doug Annual updates of laminated site maps. Updates � f Signing, Bulletin Boards, and Computerized Maps _ Long Ridge A Bulletin Board Doug Install bulletin board at Hickory Oaks entry A After Hours Signs Mary Obtain encroachment permit from Caltrans and install at Grizzley Flat, Hickory Oak and Jikoji pullouts A Highway Crossing Signs Mary Obtain encroachment permit from Caltrans and install highway crossing signs at Hickory°1 Oak entry and Grizzley Flat entry Purisima Creek B Higgins Purisima Road signing Mary Work with San Mateo County Road Department to sign one side of Higgins ii Purisima Road'No Parking' 03-Feb CAFILES\WKPR0G96\MASTER05.WB2 21 Regional Open �, ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-97-20 Meeting 97-03 February 12, 1997 AGENDA ITEM Proposed Preliminary Action Plan for the Implementation of the District's Basic Policy for Fiscal Year 1997-1998 GENERAL MANAGER'S RECOMMENDATr6NS 1. Review the proposed Preliminary Action Plan for the 1997-1998 fiscal year modify as necessary, and adopt the Preliminary Action Plan. 2. Charge the 1997 Administration and Budget Committee with conducting a review of the Preliminary Action Plan on the Board's behalf as part of the budget review process. DISCUSSION The District's activities are guided by an annual Action Plan that implements the Basic Policy and other Board policies. The Action Plan's function is to summarize the purposes and current emphasis of the District's major programs, to identify key projects, to allocate budget, and to be a basis for evaluation of progress. The District's limited financial resources now drive the Action Plan and what can be accomplished during the 1997-1998 fiscal year. This Preliminary Action Plan includes the revised Basic Policy objectives wording that the Board reached consensus on at your November 20, 1996 meeting. In addition, two new subprograms have been added to the Action Plan. The first is the Resource Management Subprogram that appears in the Planning Program. This new subprogram's responsibilities are shared with the Operations Program. The second new subprogram is the Legal Services Subprogram in the Administration Program. As part of the reorganization approved by the Board in 1996, the Visitor Services Subprogram has been moved from the Operations Program to the Public Affairs Program. The proposed Action Plan could be altered as a result of your February 12 meeting deliberations, the budget formulation and Administration and Budget Committee review process, and the final calculations for the target average 6% growth guideline for operating expenses. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485• E-mail:mrosd@openspace.org • web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder, Kenneth C.Nitz• General Manager:L.Craig Britton R-97-20 Page 2 Existing staff positions are shown in the staff resources section for the Open Space Acquisition and Public Affairs Programs since no staffing changes are proposed at this time in these programs. Two new Open Space Technician positions are proposed in the Operations Program at this time; however, final authorization for the filling of these positions will still have to survive the budget process and be supported by a report to the Board. Because of existing and future vacancies on the Planning Team and in the Administration Program, staff anticipates returning to the Board at a later date with proposed staffing changes and/or reorganization of certain job responsibilities. Program managers and members of the Planning Team will review their respective Action Plan sections at the February 12 meeting. Prepared by: L. Craig Britton, General Manager Malcolm Smith, Public Affairs Manager Jean Fiddes, Administrative Services Manager Mike Williams, Real Property Representative Planning Team Contact person: L. Craig Britton, General Manager PROPOSED PRELIMINARY ACTION PLAN FOR THE IMPLEMENTATION OF THE BASIC POLICY OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR THE 1997-1998 FISCAL YEAR I. OPEN SPACE ACQUISITION PROGRAM A. Negotiations and Special Projects Subprogram B. Enterprise Subprogram II. PLANNING PROGRAM A. Regional and Long-Term Planning B. Site Planning and Implementation C. Resource Management Subprogram (responsibility shared with Operations Program) III. OPERATIONS PROGRAM IV. PUBLIC AFFAIRS PROGRAM A. General Public Information and Outreach Subprogram B. Legislative, Funding, and Organizational Relations Subprogram C. Visitor Services Subprogram V. ADMINISTRATION PROGRAM A. Administration/Human Resources Subprogram B. Legal Services Subprogram OPEN SPACE ACQUISITION PROGRAM Sub"rograms A. Negotiations and Special Projects B. Enterprise To Implement the BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the maximum feasible area of strategic open space within the District planning areas, including baylands and foothills. The District seeks to link its open space lands with federal, state, county, and city parklands and watershed lands. General Program Emphasis for 1997-1998 The program's emphasis will be to acquire the most critical, highest priority projects funded under the District's Financing Authority. Lower priority properties will be pursued through long-term options, available grant funding, bargain sales and gifts. The District will continue to work with the Peninsula Open Space Trust (POST) to acquire land and further the District's overall open space acquisition goals. The Enterprise Subprogram will focus on maximizing rental income and maintaining and improving District rental structures, as well as studying the removal of uneconomical and/or marginal structures. Staff Resources (Regular, full-time positions, unless otherwise indicated) Land Acquisition Manager (vacant position) Real Property Representative Secretary - Open Space Acquisition (shared half-time with Planning Program) 2 1997-19 8 Negotiations and Special Projects Subprogram Objective To provide for the acquisition of all real property rights necessary to secure a recreational and open space greenbelt in the foothills and badlands, including rounding out and improving public access to existing preserves and connecting District preserves with other public lands. Key Projects 1. New Land Commitments - Convert the budgeted funds in the New Land Commitments budget category into open space lands, at desirable prices, focusing on the highest priority, most critical properties, which specifically protect the greenbelt including rounding out and improving public access to existing preserves and connecting to other preserves or public lands, balancing the desirability of the potential acquisition with the availability of severely limited funds, including, if possible, private financing with favorable terms. 2. Grants, Gifts and Bargain Sales - Because of severely limited acquisition funds, explore new grant opportunities, and focus on acquiring open space lands through bargain sales, and/or gifts where possible. Work closely with Peninsula Open Space Trust (POST) in their current "Campaign to Save Essential Open Space". 3. Alternative Acquisition Methods - Obtain Board approval on appropriate long-term options, at market prices or less, to acquire desirable properties that might be affordable in future years should the District be successful in obtaining additional funding for land acquisition. Explore various alternative terms of purchase (installment purchases, defeasible fee, etc.) to offer advantages and incentives to landowners, as well as cost savings to the District. 4. Sell Surplus Property - Pursue lot line adjustment of the "Teague Hill" surplus property through the Town of Woodside. When the lot line adjustment is approved, market and complete the successful auction sale of surplus property which will help fill a critical funding gap for additional land purchases. Other Projects and Activities 1. Participate in the District-wide effort to develop and improve leadership, supervisory, and interpersonal communication skills to enhance the District's work environment and build toward becoming a cohesive, high performance organization. 2. Seek and encourage other agencies and groups to undertake sole or joint acquisition projects which will preserve additional open space. 3. Maintain a multi-year spending plan for open space acquisition which optimize use of cash and borrowed funds to accomplish acquisition goals within extremely tight budget constraints. 3 4. Provide support an. .,,brmation for approaching the Distn*oters when a plan for additional open space land acquisition funding is determined to be feasible. 5. Provide on-going acquisition planning and priorities input as part of the Planning team. 6. Explore additional methods to protect open space lands for less than the total cost of fee acquisition (open space easements, acquisition of development rights, development dedication, exchange or sale of development rights, cooperation with private individuals and groups, etc.) especially in this time of extremely tight budget constraints. 7. Encourage other agencies to apply for grants that will enhance overall open space goals. 8. Work actively and regularly with District legal counsel to maintain and pursue District's legal program where title to existing District lands are threatened by encroachment, claim of adverse rights, liens or other interference with District's real property rights. 9. Work with Operations Program in negotiating road agreements and resolving encroachments with adjoining property owners to ensure District's real property rights are protected and minimize the District's maintenance responsibilities where appropriate. 10. Initiate and maintain contacts with landowners, real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 11. Maintain a relocation assistance program utilizing staff and consultants as necessary. 12. Compile current information on real estate market activity, including ordering preliminary title reports on a timely basis for research into potentially available properties. 13. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. 14. Work to clear and perfect title on District owned land through the orderly, prioritized disposition of title and legal encumbrances (mineral and water rights, claims of prescriptive easements, encroachments, etc.) where appropriate. 15. Work with Peninsula Open Space Trust to administer conservation easement monitoring program. 4 1997-1998 Enterprise Subprogram Objective To manage all of the District's revenue producing activities in such a way as to maximize income from enterprise accounts consistent with Open Space Management policies, incorporating compatible new programs when possible. Key Projects 1. Administer Enterprise Accounts - Administer rental accounts, communication and agricultural leases, consistent with open space management policies, to maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs and communication with tenants. 2. Sell Term Ownerships - Assess and aggressively market long-term interest arrangements (estate for years, lifetime tenancy) for former Bach, Bean, and Smith residences. If successful, this program will provide additional funding for land acquisitions. 3. Maintain Rental Structures - Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition and to increase net rental income. Administer long term and reoccurring maintenance priorities on rental properties. 4. Administer Historic Leases - Oversee lease compliance and renovation requirements on District historic leases. Request proposals for and obtain Board selection of a long-term historic leasehold tenant for the Thornewood residence. Other Projects and Activities 1. Evaluate the economic viability of various rental structures including former Landre and North residences, and Saratoga Gap cabins pursuant to Board policies. 2. Prepare annual rental surveys on District rental houses and Ranger residences. 3. Administer lease of additional office space at 330 Distel Circle. 4. Investigate new enterprise proposals as initiated by other groups or individuals that would be compatible with District goals and objectives. 5. Reconsider extension of Skyline tree farm lease in conjunction with use and management process. 6. Continue to evaluate the District's communication leases and renew in line with market rates. 7. Administer FEMA grants to repair District roads and trails damaged during the 1995 winter storms. 8. Evaluate grazing use at lower La Honda Creek Open Space Preserve (former McDonald ranch) in conjunction with use and management process. 5 OPEN SPACE PLANNING PROGRAM Sub rroograms A. Regional and Long-Term Planning B. Site Planning and Implementation C. Resource Management Subprogram (responsibility shared with Operations Program) To Implement the BASIC POLICY OBJECTIVES: The District follows management policies that ensure proper care of the land that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. The District works with and encourages private and other public agencies to preserve, maintain, and enhance open space. The District protects and restores the natural diversity and integrity of its resources for their value to the environment, and the public, and provides for the use of the preserves consistent with resource protection. Program Emphasis for 1997-1998 Provide balanced attention to long-term planning and short-term implementation of projects to support overall District objectives, in priority order: 1. Creation of the greenbelt; 2. Protection of the greenbelt; and 3. Accommodation of public use and access. Maintain progress on key work program projects to follow through with commitments. Staff Resources (Regular, full-time positions unless otherwise indicated) Senior Planner (2) Open Space Planner 11 (1) Open Space Planner I (2) (one position currently vacant) Resource Management Specialist (1) Planning Technician (1) Planning Secretary (shared half-time with Acquisition Program) 6 1997-1998 Regional and Long-Term Planning Subprogram Objective Assist with the formulation, review, and refinement of policies, District-wide plans, and cost estimates for the management and development of District preserves on a regional or District-wide basis. Work with local agencies on joint planning and implementation projects, to share information, and to encourage planning decisions that support the preservation of open space and natural resources and development of regional trail systems. Key Projects 1. Staffi g Plan - Implement staffing addition(s) in response to vacant Planner I position. Include consideration of individual roles and responsibilities and working relationship with the Acquisition Program. 2. Regional Open Space Plan - Prepare a plan to guide District programs towards a long-term vision of the greenbelt. Includes formulation, public review, and adoption of plan for future greenbelt, including financial model. 3. Trail Use Review - Review and revise policies based on growing experience with trail use planning and Board concerns about preserving the wilderness experience. 4. El Corte de Madera Use and Management Plan - Present for Board adoption the Comprehensive Use and Management Plan that will include completion of the remaining trails plan element and resource management. Other Projects and Activities 1. Review policies for disposition of structures and meet with Use and Management Committee and Legislative Finance and Public Affairs Committee. 2. Complete the process of converting District maps to computerized format, improve in-house abilities to create, and edit digital maps. 7 1997-1998 Site Planning and Implementation Subprogram Objectiv Apply policies, prepare and implement plans on a site-specific basis, including capital improvement, repair and restoration projects, and respond to site-specific use and management issues. Key Projects 1. Windy Hill Lower Parking Lot and Restroom - Construct 50 vehicle parking lot and restroom adjacent to Portola Road. Obtain permits, solicit bids, contract for, and implement construction. 2. Teague Hill Disposition of Surplus Parcels (Pinto Way) - Obtain lot line adjustment, record new lots and trail easements, and assist, as necessary, in marketing lots. 3. Bridge Repair Projects - Lawrence Creek Bridge at El Corte de Madera Open Space Preserve; La Honda Creek Open Space Preserve bridges; Grabtown Gulch Bridge at Purisima Creek Open Space Preserves. Replacement of old bridge to maintain/ establish trail and patrol access. Solicit bids, construct new bridges. 4. Fremont Older Additional Parking Studies - Continue long-term study of parking alternatives. Make determination concerning new parking area and obtain Board approval to proceed with acquisition and/or construction. 5. Rancho Field Office Shop Building Seismic Upgrade - Retrofit existing shop building to improve structural integrity. Replace exterior siding, roof, and windows. 6. Sierra Azul Kennedy Road Parking - Hire consultant, complete conceptual plans for a 10 to 15 vehicle parking area at trailhead entrance, with consultation from field staff and Town of Los Gatos staff; hold first neighborhood workshop to discuss the project and solicit input. 7. FEMA Landslide Repair Projects - Conduct engineering studies, prepare plans, obtain permits and complete repairs of landslides at Long Ridge, Monte Bello, Purisima Creek, Russian Ridge, Skyline Ridge, and St. Joseph's Hill Open Space Preserves. Other Projects and Activities 1. Evaluate, obtain Board approval, complete public review, and implement repairs or demolition as appropriate for disposition of deteriorated structures: North Cabin (Sierra Azul, Mt. Umunhum area), Houghton Cabin (La Honda Creek), Landre House (Long Ridge), cabins at Saratoga Gap, hog barn and shed at Skyline Ridge. 2. Continue phased trail construction to implement El Corte de Madera National Recreational Trails Grant. Construct trail to Hayfield at Fremont Older Open Space Preserve. 8 3. Monitor provisions ease to ensure compliance at Montt. .Ao Picchetti Ranch Winery. Continue to monitor improvements and resolve lease and use permit issues; including issue around potential seismic upgrade of winery. 4. Prepare permit submittal for demolition of Hassler Health Home sewage plant and sludge ponds and construction of 20 car parking lot at Pulgas Ridge Open Space Preserve. 5. Continue joint planning efforts with Hidden Villa and Town of Los Altos Hills for regional access to Windmill Pasture Area of Rancho San Antonio Open Space Preserve. 6. Prepare interim Use and Management Plan for Rancho de Guadalupe in Mt. Umunhum Area of Sierra Azul Open Space Preserve for Board adoption. 7. Work towards establishing ranger residence on former North property at the end of Reynolds Road. Obtain County permits for trailer to be located at existing homesite. 8. Complete contract for installation of Phase II exhibits and restroom construction at Daniel's Nature Center, Skyline Ridge Open Space Preserve. Study and stabilize hog barn structure for use as a picnic area for environmental education program. Install picnic tables. 9. Conduct study to determine size, extent, and best cleanup method for dump at Skyline Ridge Open Space Preserve. Investigate grant or loan sources. 10. Conduct engineering study of repair of Schilling Lake spillway at Thornewood Open Space Preserve. Complete engineering study, prepare design, permit submittal. 11. Assist Enterprise Subprogram in establishing new lease arrangement for structure(s) and surrounding area at Thornewood historic residence. Help conduct Request For Proposal process for long-term lease. 12. Install restrooms and complete toilet conversions at Windy Hill, Russian Ridge, Skyline Ridge, Rancho San Antonio Open Space Preserves, and backpack camp at Monte Bello Open Space Preserve. 9 1 7-1998 Resource Management Subprogram Qbi e 'v Inventory and analyze the state of resources District-wide and on specific preserves to identify needs and priorities for significant management issues. Use the availability of volunteers and consultants to expand District staff capabilities. Develop general procedures and strategic implementation plans for the resource management subprogram. Establish network with other agencies, local authorities and specialists in the field. Key Projects 1. Invasive Exotic Plant Inventory - Inventory exotic plant species on all District preserves. Develop strategic plan for exotic plant removal. 2. Wildlife Response Plan - Develop a wildlife response plan for all wildlife-human interactions. 3. Herbicide Use Plan - Establish the criteria for herbicide use on District land. 4. Russian Ridge Thistle Control/Grassland Management Plan - Prepare specific plan to control thistles, manage grasslands. Implement, and monitor management actions (i.e. controlled burning, grazing, mowing, mechanical removal, and herbicides). Other Projects and Activities 1. Develop field surveys, mapping and data development projects for the inventory of flora, fauna, archeological and historical sites on District preserves using volunteers, interns, special interest groups and consultants. Includes base data for future Rancho de Guadalupe and La Honda Creek Use and Management resource elements. 2. Manage data from field observations and studies for future use in an organized filing system. 3. Assess grazing impacts at La Honda Creek Open Space Preserve and Skyline Ridge Open Space Preserve, Big Dipper Ranch and determine conditions of new lease if grazing is to be continued. 4. Continue to remove exotic vegetation, and revegetate with native species at creek, Monte Bello Open Space Preserve Picchetti Ranch Area. 5. Augment existing oak restoration project at Rancho San Antonio Open Space Preserve with volunteer effort to remove old cages from dead trees, plant new oaks, continue seed collection and germination in green house. Draft action plan. 6. Prepare pond management plan for Rancho de Guadalupe, Mt. Umunhum Area, Sierra Azul Open Space Preserve. Inventory pond, research management methods and county requirements, and prepare plan. 10 OPERATIONS PROGRAM To Implement the BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care of the land, that provide public access appropriate to nature of the land, and that are consistent with ecological values and public safety. General Program Emphasis for 1997-1998 Continue to provide responsible stewardship of all District lands by furnishing those public safety, maintenance, construction and resource management work necessary and appropriate for effective management of District lands. Implementation of Board adopted Trail-Use Policies and Guidelines and the mitigation of trail-use conflicts will continue to be a primary focus of the Operations Program. Staff Resources Operations Manager Area Superintendents (2) Support Services Supervisor Operations Analyst Supervising Rangers (4) Secretary Rangers (12) Equipment Mechanic-Operators (2) Lead Open Space Technicians (2) Open Space Technicians (5 current; 2 proposed) Farm Maintenance Worker 8,500 Seasonal Open Space Technician hours (6,000 regular; 2,000 special project, 500 Deer Hollow Farm weekend staff) 11 Key Projects 1. Operations Program Audit - Working with the General Manager, develop the request for proposals to conduct a program-wide effectiveness audit of the Operations Program. The review shall include an assessment of the District's current staff structure, methods and practices of providing services and a comparison of alternatives methods used by other similar agencies. Assist the General Manager in the selection of a qualified consultant and the subsequent compiling and gathering of information and data requested by the consultant to conduct the audit. 2. Interpersonal Communication Skills Development - Building on the influencing skills training received by the entire staff in December and January, assist each work group within the Operations Program in the development of team agreements and mission statements, participate in the District-wide staff development and implementation of interpersonal communication performance standards, and provide supervisors and managers the leadership and supervision training necessary to facilitate the completion of these tasks and enhance the overall quality of supervisory skills and communication within the program. 3. Operations Manual Update - Revise operations manual to include Open Space Technicians, Lead Open Space Technician, and Equipment-Mechanic Operator positions. Update Ranger sections to include new procedures not yet formally placed in document. Develop standing orders system to draft, review, and implement directives not included in the operations manual. 4. Special Use Policies - Develop Special Use Policies for Board adoption. Work with the Use and Management Committee in developing the draft of the policies that will concentrate on public agency and private non-profit special uses. Other Projects and Activities 1. Patrol a. Monitor public use and land use regulation compliance, and educate the visiting public on proper use of District preserves. b. Enforce District land use regulations by providing active ranger patrol and after hours call-out service, as well as implementing patrol agreements with other agencies. c. Respond to accidents and other emergencies occurring on District lands. d. Identify and mitigate potential hazards on open space preserves to provide public safety. e. Continue the implementation of Board-adopted Trail Use Guidelines. 12 f. Monitor special events, use permits, and resource protection related impacts on District lands. g Incorporate ranger bicycle patrol and the use of radar into regular patrol duties to address trail use conflicts. h. Support the goals of the Public Affairs Program by providing staff for special events and other projects. 2. Maintenance and Construction a. Work with program managers to facilitate increased interaction between field staff and other staff. b. Develop cost-effective methods of meeting site maintenance needs. c. Implement Use and Management Plan recommendations, as appropriate. d. Maintain lands, buildings, vehicles, and equipment to a safe and appropriate standard of appearance and utility. e. Provide supervision of volunteer projects, support enterprise subprogram field maintenance needs, and assist consultants and contractors with capital improvement projects as necessary. f. Implement resource management plans and specific projects, as appropriate. g. Improve public access and use through capital improvement projects, while protecting natural resources from the impact of public use. 3. Management and Administration a. Improve liaisons with local police, fire, and municipal court jurisdictions. b. Provide for safe access and site security by negotiating road maintenance and caretaker agreements. c. Coordinate management of District vehicles and equipment. d. Coordinate an occupational health and safety program for field operations. e. Coordinate ongoing training and skills enrichment for field staff. f. Provide for continued field staff involvement in the planning process. 13 PUBLIC AFFAIRS PROGRAM Subprograms A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations C. Visitor Services* To Implement the BASIC POLICY OBJECTIVE: The District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. General Program Emphasis for 1997-1998 Publicize and engage the District's constituents in recognizing the District's 25th anniversary through a variety of means. Implement the top priorities of the District's legislative plan. Fully integrate the Visitor Services Subprogram into the Public Affairs program. Increase environmental education and volunteer participation. Maximize the general public's awareness and understanding of the District, its goals, and its activities by providing District information to all communities served and all target audiences, through established methods. Participate in the District-wide effort to develop and improve leadership, supervisory, and interpersonal communication skills to enhance the District's work environment and build toward becoming a cohesive, high performance organization. Staff Resources (Regular, full-time positions unless otherwise indicated) Public Affairs Manager Visitor Services Supervisor Volunteer Coordinator Docent Coordinator Public Affairs Assistant * As part of the reorganization approved by the Board in 1996, the Visitor Services Subprogram has been moved from the Operations Program to the Public Affairs Program. 14 1997-1998 General Public Information and Outreach Subprogram Qbjective To generate additional support among the general public for completing the greenbelt by increasing the positive perception and awareness of the District's mission, objectives, accomplishments, programs, and effective management of public lands and financial resources. Key Projects 1. 25th Anniversary - Implement a series of activities and events to commemorate the District's 25th Anniversary as approved by the Board, possibly including an on-site event, 25th Anniversary items for sale, a banquet, a special mailing of the visitors map, and other references to the anniversary within District written materials. 2. Kids' Art of Open Space - Schedule and coordinate the fourth event to take place no later than March 31, 1998. 3. Annual Report - Publish a District 1996-1997 Annual Report by May 28, 1997, followed by three regular issues of Open Space News. 4. Public Opinion Poll - Implement a public opinion poll to help gauge the public's awareness and perception of the District. Other Projects and Activities 1. Work with the Planning Program to provide publicity and outreach efforts to solicit community involvement in developing the District's Regional Open Space Plan. 2. Conduct one direct mailing to chamber of commerce members within the District, and one insert of District information in chamber of commerce newsletters. 3. Maintain a high level of regular media coverage of District activities and accomplishments. 4. Continue to work with the Planning Program to create new site maps for preserve brochures, and continue updating, producing, and distributing existing site maps, brochures, and other collateral materials as needed. 5. Maintain and maximize the schedule of community presentations and displays. 6. Continue providing public affairs services to other programs, i.e., attendance and input at meetings, press releases, flyers, displays, mapping, media liaison, etc. 7. Continue to maintain and update the District's web site on the Internet. 8. Continue to update and expand the District's newsletter mailing list. 15 1 7-1998 Legislative. Funding, and Organizational Relations Subprogram (1 ' five To carry out the high priority elements of the District's legislative plan and to inform other public agencies and private organizations about the District's activities and goals. Key Projects 1. Lobbying Efforts - Work with the general manager and the District's Sacramento lobbyist to preserve current and future state funding for the District, and to carry out elements of the District's legislative plan. 2. Protection Of District Funding - Work with East Bay Regional Park District to provide for long-term protection of District funding, including possible modification of appropriate Public Resources Code sections. 3. Regional Funding - Work with the Bay Area Open Space Council, San Mateo County, the Planning and Conservation League, and others to develop and support potential regional or other alternative funding mechanisms. Other Projects and Activities 1. Work with East Bay Regional Park District in planning for the 1998 Special Districts Forum, which the District will assist East Bay in hosting. 2. Continually review and analyze legislation, determine District's position on bills, and take appropriate action, if any, on bills. 3. Work with legislators, legislative committees, state and federal administrators, other agencies, private organizations and interested citizens for information and action regarding state legislation and specific local issues. 4. Support federal, state, or local legislation which will benefit the District. 5. Provide support and services for specific District projects requiring legislative support, such as grant applications. 6. Maintain contact with other organizations and agencies and encourage them to assist the public in differentiating between agencies, and for the exchange of information, cooperation on special projects and participation in special events such as conferences and seminars, to keep the District informed of current issues. 7. Provide District information to candidates in any 1997-1998 elections, and set up information meetings with candidates as need is determined. 8. Continue to provide staff support to the Legislative, Finance, and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues. 16 9. Continue making presentations to city councils, planning commissions, and parks and recreation commissions of the cities within the District. 10. Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, through CPRS, PCL, or with the District's legislative advocate. 11. Coordinate with the Administration Program to implement joint meetings with county parks and recreation commissions and the Santa Clara County Open Space Authority. 12. Schedule a public officials land tour for San Mateo County in spring, 1997, and for Santa Clara County in fall, 1997. 17 19 97-199$ Visitor Services Subprogram Qbjective To encourage active public participation in the maintenance, restoration, and protection of the District's natural resources, and provide cultural, historical, and environmental education opportunities to the public. Key Projects 1. Environmental Education - Continue to implement and improve the District's environmental education program for school children. Recruit and train additional outdoor education leaders to accommodate more school groups. Investigate methods of providing disadvantaged school classes with transportation to the field trips at Skyline Ridge. 2. Daniels Nature Center - Work with planning staff to finalize design and installation of exhibits. Develop and set up seasonal and temporary displays. Recruit and train volunteers to staff the nature center at least one weekend day per week, and explore hiring a seasonal employee to assist in meeting staffing needs. 3. Crew Leader Training - Work with operations staff to develop a crew leader training program for Preserve Partners volunteers. Other Projects and Activities 1. Recruit and train docents and other volunteers, and provide public information about volunteer programs, projects, and events through quarterly newsletters. 2. Coordinate monthly volunteer service projects and short- and long-term special request volunteer projects. 3. Conduct a broad range of public interpretive programs on open space preserves. 4. Coordinate the volunteer trail patrol program, and provide ongoing training for trail patrol volunteers and docents. 5. Develop a schedule for public access/viewing of the historic Grant Cabin. 6. Provide leadership training to field staff assigned to work with volunteers. 7. Broaden the volunteer program, including volunteer assistance with periodic information stations at strategic locations throughout the District. 18 ADMINISTRATION PROGRAM Subprograms A. Administration/Human Resources Subprogram B. Legal Services Subprogram To Implement the BASIC POLICY OBJECTIVE: The staff administers the affairs of the District on behalf of the public so as to maximize accomplishment of the goals of the District within existing financial and other constraints. General Program Emphasis for 1997-1998 Instill vision and provide leadership to foster staff participation and activities to carry out the District's short and long-term goals and objectives. Guide and support the District-wide effort to develop and improve leadership, supervisory, and interpersonal communication skills among all staff in order to enhance the District's work environment and build toward becoming a cohesive, high performance organization. Maintain the District's viability as an open space acquisition and management agency in light of limited funding. Focus efforts on working with the Planning Team, all staff, and the Board in development of the Regional Open Space Plan. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Legal Counsel (part-time) Controller (one-quarter time) Administrative Services Manager/District Clerk (under review) Research Attorney Administrative Analyst Office Manager/Secretary to the General Manager Accounting Specialist Secretary (one-half time) Receptionist 19 1 99 6-1997 Administration/Human Resources Subprogram • c •v To provide overall coordination, direction, and administrative base for all District activities so as to maximize the accomplishment of the Board's policies and directives, to implement the Strategic Plan, and to maintain the District's viability as an open space acquisition and management agency. Key Projects 1. District Funding - Work to preserve current and future state funding for the District. Continue to provide multi-year information/scenarios on District's long-term finances, including bonded indebtedness and cash flow, and to address the need to rely on the availability of grant funds for major development projects. Pursue alternate sources to secure additional funding the District to meet acquisition and open space management needs, including, if needed, a 1997 note issue for critical open space acquisitions. 2. Human Resources - Work with all programs to develop and improve leadership, supervisory, and interpersonal communication skills to enhance the overall quality and effectiveness of the District's work environment, and build toward becoming a cohesive, high performance organization. Carry out District's personnel and labor relations functions. Enhance organizational effectiveness through increased communications, staff meetings, retreats, workshops, training seminars, and team building activities. 3. Joint Meetings - Coordinate joint meetings with the Board of Directors, the Park and Recreation Commissioners of Santa Clara County and San Mateo County to discuss topics of mutual interest and the Regional Open Space Plan. Meet with the Santa Clara County Open Space Authority Board of Directors to discuss the Regional Open Space Plan. Hold joint meetings with key parks and recreation department staff at San Mateo and Santa Clara Counties to facilitate interagency cooperation and communication. 4. Regional Open Space Plan - Work with the Board of Directors, Planning Program, and all District staff to prepare a plan providing a clearer vision for the future of the District. Other Projects and Activities 1. Continue to build and refine a management team approach for overall management of the District's activities. 2. Provide financial management and accounting, including investment of temporarily idle funds, and general legal support to other programs as necessary. 20 3. Perform administr. and legal obligations as required b0ate law, promote District's safety program, and oversee coordination of equipment/infrastructure needs at main office. 4. Update Action Plan; prepare, monitor and revise, as necessary annual budget; coordinate program evaluations for Action Plan progress; coordinate preparation and distribution of all materials for Board's regular and special meetings. 5. Involve Board of Directors in planning of the annual special Board meeting to be held as part of Board's Good Neighbor Policy. 6. Refine and implement a comprehensive risk management program, including a formalized site inspection process. 7. Implement a comprehensive procurement policy, specifically for the purchase of recycled and alternative paper products and other office supplies. 21 1 7-199 Legal Services Subprogram Ob'ec 'v To provide timely legal services to the Board and to all District programs to assist in formulating and implementing District policies and projects in accordance with law. Key Projects 1. Real Property - Provide legal advice concerning District real property issues, including acquisition, disposition, trail easements, title and encroachment issues and permits to enter District land. 2. Risk Management - Process and monitor current claims and litigation against the District for personal injury or property damage; refine risk management procedures; represent District's interests in insurance coverage matters; provide oversight of matters handled by outside counsel. 3. Human Resources - Assist in carrying out labor relations functions; serve as chief negotiator on District's bargaining team; provide legal advice on personnel matters; prepare a District substance abuse policy. 4. Public Contracting - Assist programs in bidding process and contract administration for public works and professional services contracts; develop model contract forms. Other Projects and Activities 1. Continue to provide legal research concerning historic parcels and chain of title to assist in resolving real property issues or in support of planning and acquisition projects. 2. Provide advice concerning legal requirements applicable to public agencies such as the Brown Act, conflict of interest, election law and the California Environmental Quality Act. 3. Prepare and review District legal documents such as contracts, resolutions, and leases. 4. Represent District's legal interests in relation to other government agencies. 5. Advise District on court rulings and legislation affecting the District and on legislation proposed by the District. 6. Provide advice regarding the development of potential funding mechanisms. 22