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Home My Public Portal About20230413 - School Committee - Agenda PacketHopkinton School Committee Thursday, April 13, 2023 Executive Session 6:00 PM Regular Meeting 7:00 PM HCAM Studio, 77 Main Street, Hopkinton AGENDA I. Call to Order II. Pledge of Allegiance III. Executive Session a. To comply with, or act under the authority of, M.G.L. c. 30A, §.21(a)(2) specific to conducting strategy sessions in preparation for negotiations with non -unit personnel, the Administrative Team, and School Physician, because having the discussion in an open meeting would have a detrimental effect on the School Committee's bargaining position. b. To comply with or act under the authority M.G.L. c.30A, §.21(a)(3) specific to the review of Executive Session Minutes for the meetings of November 8, 2021, January 19, 2023, March 16, 2023 and March 30, 2023 to reconvene in regular session. IV. Public Comment V. Recognitions VI. Reports: a. 7:10-7:15: Student Council - Robert Litscher b. 7:15-7:25: Superintendent's Report - Dr. Cavanaugh c. 7:25-7:30: School Committee Chair Report - Ms. Cavanaugh • Payroll Warrant S2319A and S23020 have been approved. d. 7:30-7:35: Liaison Reports VII. New Business a. 7:35-7:40: School Physician Contract - Dr. Cavanaugh For Consideration: Request approval of School Physician contract for 2023-2024 with a 3% increase to $7,743.05. Motion: Move to approve School Physician Contract for 2023-2024. The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Unless an agenda item is a posted public hearing, the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Committee to move more quickly through the Agenda. b. 7:40-7:45: 2023 ATM Articles - Dr. Cavanaugh For consideration: 2023 ATM Article School Curriculum, Equipment, and Services Contracts: To see if the Town will vote to authorize the Superintendent of Schools, or a designee thereof, to enter into a contract or contracts for Digital Curriculum (educational programs, educational courses, educational curricula in any media including online textbooks, educational software, newspapers, serials, periodicals, audiovisual materials or software maintenance), Technology Equipment and property Lease, and School Bus Transportation, for a term or terms in excess of three years but not to exceed six years, including any extension or renewal thereof or option under an existing contract, upon such terms and conditions determined by the Superintendent or designee to be in the best interests of the Town; provided, however, that, prior to executing a contract for a term in excess of three years, the Superintendent or designee shall certify in writing to the School Committee that such longer term will enable the Town to secure more favorable terms, considering price, expected useful life and any other relevant factors, that would otherwise be available under a contract with a three-year term. Motion: Move to endorse the 2023 ATM Article for School Curriculu, Equipment and Services Contracts for a term or terms in excess of three years but not to exceed six years. c. 7:45-7:55: Policy BDFB - SEPAC - New Policy - First Reading - Dr. Cavanaugh For consideration: review proposed new Policy BDFB Special Education Parent Advisory Council, for possible revisions. Motion: TBD d. 7:55-8:05: Bullying Prevention & Intervention / Bias Incident Reporting Report - Dr. Cavanaugh VIII. Old Business a. 8:05-8:15: HMS Robotics Final Intent- Dr. Cavanaugh For consideration: Request approval for I-IMS Robotics travel to Dallas for the VEX Robotics Championship Tournament April 29 (or 30th) to May 3, 2023. Motion: Move to approve HMS Robotics travel to Dallas for the VEX Robotics Championship Tournament. b. 8:15-8:25: FY24 Budget Update - Dr. Cavanaugh For Consideration: Update on FY24 Budget. Motion: TBD The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Unless an agenda item is a posted public hearing, the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Committee to move more quickly through the Agenda. IX. 8:25: Future Agenda Items X. 8:30: Items by Consensus The Superintendent recommends the School Committee approve the Items by Consensus as listed below: a. Supplemental Payroll Warrant S2319A in the amount of $2,898.73. b. Payroll Warrant S23020 in the amount of $1880,198.99. XI. 8:35: Adjournment Next Meeting Dates: April 27, 2023 - Public Hearing (School Choice) & Regular Meeting May 1, 2023 - Annual Town Meeting The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Unless an agenda item is a posted public hearing, the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Committee to move more quickly through the Agenda. INTENTIONALLY BLANK ITEM DIVIDER SPECIAL EDUCATION PARENT ADVISORY COUNCIL - POLICY BDFB The Hopkinton Public School's Mission is to ensure equitable access for all students to academically challenging curricula in a community that supports social -emotional learning, ultimately guiding young adults to create their own pathways, engage in citizenship, and foster respect for self and others. It is the general goal of the District to foster relationships with parents/guardians, which encourage cooperation between the home and school in establishing and achieving common educational goals for students. The School Committee shall establish a parent advisory council on special education. Membership shall be offered to all parents/guardians of children with disabilities and other interested parties. The parent advisory council duties shall include but not be limited to: advising the school committee on matters that pertain to the education and safety of students with disabilities; meeting regularly with school officials to participate in the planning, development, and evaluation of the District's special education programs. The parent advisory council shall establish by-laws regarding officers and operational procedures. In the course of its duties under this policy, the parent advisory council shall receive assistance from the school committee without charge, upon reasonable notice, and subject to the availability of staff and resources. LEGAL REFERENCE: M.G.L: 71B:3 CROSS REFERENCE: School/Parent Relations Goals, File: KBA Mission, Values and Goals, File: AD PROCEDURE File: BDFB-R - SPECIAL EDUCATION PARENT ADVISORY COUNCIL (SEPAC) 1. In accordance with School Committee policy, File BDFB, the School Committee may each year, subject to availability of member resources, appoint one or more of its members as the liaison(s) to the Special Education Parent Advisory Council for the term of one school year. The liaison(s) will be responsible for attending Special Education Parent Advisory Council meetings periodically and reporting back to the School Committee on the results of these meetings. 2. In accordance with a meeting calendar established in partnership between the School Committee and SEPAC at the start of each school year, the Special Education Parent Advisory Council will be invited to present to the School Committee two times a year to share the organizations' annual goals or other topics related to the education and safety of students with special needs. 3. In accordance with the School Committee's policy, File i the Director of Special Education and the Special Education Parent Advisory Council chairperson(s) will meet at least quarterly to address programmatic concerns. Meeting has proven beneficial to support parent -school collaboration and communication. Other staff, Special Education Parent Advisory Council Board members, and the School Committee liaison(s) may also be included in these meetings. INTENTIONALLY BLANK ITEM DIVIDER a a vcuirrfilv Auauc SCUools dvw Jf6ar TitavEt FINAL 4^PrROVAL If6RM Who must complete this form? This form must be completed by a trip group leader to obtain final School Committee approval for an overnight travel program. When should this form be completed? This form should be completed after initial School Committee approval has occurred and an itinerary, accommodations, fundraising (if applicable) and other logistics for the program have been completed. This is the final step in the overnight approval process. Final Approval Form Deadline: All Final Approval forms should be completed four months prior to the travel School: HMS Study Tour Leader(s): Patricia C. Allen Grade Levels: 6-8 Course(s) or Club: HMS -Robotics Destination: Hutchinson Convention Center - Dallas Texas Date of Request: 3/24/23 Departure Day & Date: Saturday. 4/29/23 (or 4/30/23 depending on flight availability) Number of Students: 15 Return Day & Date: Wednesday, 5/3/23 Cost of Program (per student): +/-$2000 (parents will pay all travel costs) Name of Travel Company Providing Tour Logistics: NA Names of Chaperones: All chaperones must have a CORI check. At least one chaperone must be CPR Certified. Patricia C. Allen Each student travels with at (east 1 legal guardian Specialized Information — Please provide an overview of any unique aspects of this program such as student projects, guest speakers, activities, etc. associated with this program. Attached *Overnight trips and out-of-state trips require School Committee Approval. Please allow additional time! Revised 10/13 Program Itinerary — What key activities will students being participating in during the program? Attach supporting documents such as itinerary, accommodations, transportation, and other logistical information. Please see attached for itinerary Individual parents are responsible for getting convenient/cost-effective travel arrangements for their family) GROUP LEADER RESPONSIBILITIES: As group leader, I understand that the following activities must be completed and confirmed at least 10 days prior to travel: ❑ Obtain Parent/Guardian signatures of Educational Tour, Travel, and Accommodations Form ❑ Obtain Physician's Signature of Travel Release Form ❑ Obtain Parent/Guardian signatures of Student Medical Information Form ❑ Obtain Parent/Guardian signatures of Consent Form, Release from Liability & Indemnity Agreement ❑ Conference with School Nurse regarding all participants and obtain Nurse's signature on Nurse Conference Form ❑ If medications are to be administered, they will be administered in a manner consistent with the district's Distribution of Medication Policy JLCD. ❑ At least one chaperone for the trip holds a current CPR certification consistent with the district's Cardio-Pulmonary Resuscitation & First Aid Policy JLCE. ❑ Chaperones must be cleared through the Massachusetts Criminal Offender Records Information (CORI) system before being approved. Group Leader Signature: Principal Signature: Date: Date: tf I t/j ❑ Recommended for FINAL Approval by SC ❑ Not Recommended ❑ More Information Required Superintendent Signature: Date: 0 Final Approval by SC ❑ Final Approval Denied by SC ❑ More information Required SC Chair Signature: Date: 1110ik ROBOTICS ONS; 1 Detailed Agenda Upd ated: March 9, 2023 The VEX Robotic s W orld Championship will take place in Dallas, T exas, April 25 -May 4. The foll owing detailed agenda is tentati ve . Event Time Program Day Date Location Venue Opens (HS VRC Only) 10:00 AM VRC HS Tuesday April 25 Hall A -E, All Ballrooms Teams Set -Up Pit Area 10:00 AM - 5:30 PM VRC HS Tuesday April 25 Hall F Inspection 10:30 AM - 4:30 PM VRC HS Tu esday April 25 Hall D Practice Fields Open 10:30 AM - 5:30 PM VRC HS Tuesday April 25 Hall B, F Skills Challenge 11:00 AM - 5:30 PM VRC HS Tuesday April 25 Ballroom C Online Team Chec k -In Deadline 4:30 PM VRC HS Tuesday April 25 Open in g Ceremonies (HS VRC ) 6:00 PM - 7:00 PM VRC HS Tuesday April 25 VEX Dome Ven ue Closes 7:00 PM VR C HS Tuesday April 25 Hall A -F, All Ballrooms Venue Open s (VRC HS Only) 7:30 AM VRC HS Wednesday April 26 Hall A -E, All Ballrooms Practice Fields O pen 7:30 AM - 7:00 PM VRC HS pe Wednesday April 26 Hall B, F M orning Kicko ff 8:00 AM - 8:15 AM VRC HS Wednesday April 26 Divisons (Hall C -E) Skills Challenge 8:15 AM - 12:00 PM VRC HS Wednesday April 26 Ballroom C Practice Match & Qualification Matches 8:15 AM - 12:00 PM VRC HS Wednesday April 26 Divisons (Hall C -E) Lunch Break 12:00 PM -1:00 PM VRC HS Wednesday April 26 Qualification Klatches 1:00 PM - 7:00 PM VRC HS Wednesday April 26 Divisons (Hall C -E) Skills Challen ge 1:00 PM - 7:00 PM VRC HS W ednesday April 26 Ballroom C Venue Clo ses 7:00 PM VRC HS I Nednesday April 26 Hall A -F, All Ballrooms Venu e Opens (HS VRC On ly) 7:30 AM VRC HS Thursday April 27 Hall A -E, All Ballrooms Practice Fields Open 7:30 AM - 4:30 PM VRC HS Thursday April 27 Hall B, F M oming Kickoff 8:00 AM - 8:15 AM VRC HS Thursday April 27 Divisons (Hall C -E) Skills Challenge 8:15 AM -10:00 AM VRC HS Thursday April 27 Ballroom C Qualificatio n Matches 8:15 AM - 12:00 PM VRC HS Thursday April 27 Divisons (Hall C -E) E vent Alliance Selection Lunch Break Divisional Playoffs and Awards Finals, Closing Ceremo nies, VRC Game Unveil (HS VRC Only) Venue Closes Venue Opens (MS VRC, JROTC, VEX U) Teams Set -Up Pit Area Inspe ction Practice Fields Open VRC MS, JRO TC, VEX U Opening Ceremo nie s Practice Fields Open Inspectio n Skills Challe nge Online Team Check4n Deadline Venue Closes Venue Opens (MS VRC, JRO TC, VEX U O nly) Pr actice Fields Open Moming Kickoff Skills Challenge Practice Match & Qualification M atches Lunch Break Q ualification M atches Sldlls Challenge Venue Closes Venue Opens (MS VRC, JROTC, VEX U Only) Practice Fie lds Open Mo rnin g Kickoff Skills Challenge Qualificatio n Matches Alliance Selection Time 12:00 PM - 12:30 PM 12:30 PM- 1:30 PM 2:00 PM - 4:30 PM 5:00 PM - 7:00 PM 7:00 PM 10:00 AM 10:OOAM-12:30PM 10:30 AM -12:30 PM 10:30 AM - 12:30 PM 1:OOPM-2:00 PM 2:15 PM - 7:00 PM 2:15 PM - 5:30 PM 2:15 PM -7:00 PM 4:30 PM 7:00 PM 7:30 AM 7:30 AM - 7:00 PM 8:OOAM-8:15 AM 8:15 AM - 12:00 PM 8:15 AM - 12:00 PM 12:00 PM - 1:00 PM 1:00 PM - 7:00 PM 1:00 PM -7:00 PM 7:00 PM 7:30 AM 7:30 AM - 4:30 PM 8:OOAM -8:15 AM 8:15 AM-10:OOAM 8:15 AM -12:00 PM 12:00 PM - 12:30 PM Pr ogram VRC HS VRC HS VRC HS VRC HS VRC HS VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC , VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U V RC MS, JROTC, VEX U VRC MS, JRO TC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U Day Date Locati on Thursday April 27 Divisons (Hall C -E) Thursday April 27 N/A Thursday April 27 DMsons (Hall C -E) Thursday April 27 VEX Dome Thursday April 27 Hall A -F, All Ballrooms Thursday April 27 Hall F, All Ballrooms Thursday April 27 Hall A, B Thursday April 27 Hall D Thursday April 27 Hall B, F Thursday April 27 VEX Dome Thursday April 27 Hall B, F Thursday April 27 Hall D Thursday April 27 Hall D Thursday April 27 N/A Thursday April 27 Hall A -F, All Ballrooms Friday April 28 Hall F, All Ballrooms Friday April 28 Hall B, F Friday April 28 Divisons (Hall C -E) Friday April 28 Ballroom C Friday April 28 Divisors (Hall C -E) Friday April 28 Hall F, All Ballrooms Friday April 28 Divisons (Hall C -E) Friday April 28 Ballroom C Friday April 28 Hall A -F, All Ballrooms Saturday April 29 Hall F, All Ballrooms Saturday April 29 Hall B, F Saturday April 29 Divisons (Hall C -E) Saturday April 29 Ballroom C Saturday April 29 DMsons (Hall C -E) Saturday April 29 Divisons (Hall C -E) FYI: The HMS RoboHillers pa rticipate in VI QC MS 'VEX IQ Competition fo r Middle Schools] Event Lunch Break Divisional Play offs and Awards Finals, Closing Ceremonies, VRC Game Unveil (MS VRC, JROTC, VEX U Only) Venue Closes Venue Opens (VIQC MS Only) Teams Set -Up Pit Area inspection Practice Fields Open Skills Challenge Onlin e Team Check4n Deadlin e Opening Ceremonies (VIQC MS) Venue Closes Venue Opens (VIQC MS Only) Practice Fields Open M orning Kickoff Skills C hallenge Practice M atch & Qualification Matches Lunch Bre ak Qu alificatio n Matches Skills Challenge Venue Closes Venue Open s (VIQC MS Only) Practice Fields Open M orning kickoff Skills Challenge Qualification Matches Lu nch Bre ak Divisional Playoffs and Awards Finals, Cbsing Ceremonies, VIQC Game Unveil (VIQC MS On ly) Time 12:30 PM - 1:30 PM 2:00 PM - 4:30 PM 5:00 PM - 7:00 PM 7:00 PM 10:00 AM 10:00 AM - 5:30 PM 10:30 AM -4:30 PM 10:30 AM - 5:30 PM 11:00 AM - 530 PM 4:30 PM 6:00 PM - 7:00 PM 7:00 PM 7:30 AM 7:30 AM - 6:30 PM 8:00AM-8:15 AM 8:15 AM - 12:00 PM 8:15AM-12:00PM 12:OOPM-1:00PM 1:00 PM -6:30 PM 1:00 PM - 6:30 PM 7:00 PM 7:30 AM 7:30 AM -4:30 PM 8:OOAM-8:15 AM 8:15 AM-10:OOAM 8:15 AM - 12:15 PM 12:15 PM - 1:15 PM 1:30 PM -3:30 PM 4:00 PM - 6:00 PM Program VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JROTC, VEX U VRC MS, JR OTC, VEX U VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS VIQC MS Day Date Saturday April 29 Saturday April 29 Saturday April 29 Saturday April 29 Sunday April 30 Sunday April 30 Sunday April 30 Sunday Apil30 Sunday APO! 30 Sunday April 30 Sun day ApriI30 Sunday April 30 Monday May 1 Monday May 1 Monday May 1 Monday May 1 Monday May 1 Monday May 1 Monday May 1 Monday May 1 Monday May 1 Tuesday May 2 Tuesday May 2 Tuesday May 2 Tuesday May 2 Tuesday May 2 Tuesday M ay 2 Tuesday May 2 Tuesday May 2 L ocati on Hall F, All Ballrooms Divisons (Hall C -E) VEX D ome Hall A -F, All Ballrooms Hall A -E, All Ballrooms Hall F HaII D Hall B, F Ballroom C N/A VEX Dome Hall A -F, All Ballrooms Hall A -E, All Ballrooms Hall B, F Divis ons (Hall C -E) Ballroom C Divisons (Hall C -E) Hall A -E, All Ballrooms Divisons (Hall C -E) Ballroo m C HaII A -F, All Ballrooms Hall A -E, All Ballrooms Hall B, F Divisons (Hall C -E) Ballroom C Divisons (Hall C -E) NIA Divisons (Hall C -E) VEX Dome E vent Time Pr ogram Day Date Location Venue Closes 7:00 PM VIQC MS Tuesday May 2 Hall A -F, All Ballrooms Venue Opens (VIQC ES) 10:00 AM VIQC ES Tuesday May 2 Hall F, All Ballrooms Teams Set -Up Pit Ar ea 10:00 AM -12:30 PM VIQC ES Tuesday May 2 Hall A, B Inspection 10:30 AM - 12:30 PM VIQC ES Tuesday May 2 Hall D Practice Fields Open 10:30 AM -12:30 PM VIQC ES Tuesday May 2 Hall B, F VIQC ES Opening Ceremonies 1:00 PM - 2:00 PM VIQC ES Tu esday May 2 VEX Dome Practice Fields Open 2:15 PM - 7:00 PM VIQC ES Tuesday May 2 Hall F + TBD Inspection 2:15 PM - 5:30 PM VIQC ES Tuesday May 2 Hall D Skills Challenge 2:15 PM - 7:00 PM VIQC ES Tuesday May 2 Hall D Onlin e Team Check4n Deadline 4:30 PM VIQC ES Tuesday May 2 N/A Ven ue Closes 7:00 PM VIQC ES T uesday May 2 Hall A -F, All Ballrooms Venue Opens (VIQC ES Only) 7:30 AM VIQC ES Wednesday May 3 Hall F, All Ballrooms Practice Fie lds O pen 7:30 AM - 6:30 PM VIQC ES Wednesday May 3 Hall B, F Mo rning Kicko ff 8:00 AM - 8:15 AM VIQC ES Wednesday May 3 Divisons (Hall C -E) Skills Challenge 8:15 AM - 12:00 PM VIQC ES Wednesday May 3 Ballroom C Practice Match & Qualification Matche s 8:15 AM -12:00 PM VIQC ES Wednesday May 3 Divisons (Hall C -E) Lunch Break 12:00 PM -1:00 PM VIQC ES Wednesday May 3 Hall F, All Ballrooms Qualificatio n Matches 1:00 PM - 6:30 PM VIQC ES Wednesday May 3 D Msons (Hall C -E) Skills Challenge 1:00 PM - 6:30 PM VIQC ES Wednesday May 3 Ballroom C Venue Clo ses 7:00 PM VIQC ES Wednesday May 3 Hall A -F, All Ballrooms Venue Opens (VIQC ES O nly) 7:30 AM VIQC ES Thursday May 4 Hall F, All Ballr ooms Practice Fields Open 7:30 AM - 4:30 PM VIQC ES Thursday May 4 Hall B, F Morn in g Kickoff 8:00 AM - 8:15 AM VIQC ES Thursday May 4 D Msons (Hall C -E) Skills C hallenge 8:15 AM - 10:00 AM VIQC ES Thursday May 4 Ballroom C Qualification M atche s 8:15 AM -12:15 PM VIQC ES Thursday May 4 Divisons (Hall C -E) Lun ch Break 12:15 PM -1:15 PM VIQC ES Thursday May 4 N/A Div isio nal Playo ffs an d Awards 1:30 PM - 3:30 PM VIQC ES Thursday May 4 Divisons (Hall C -E) Finals, Closin g Ceremonies, VIQC Game Unveil (VIQC ES On ly) 4:00 PM - 6:00 PM VIQC ES Thursday May 4 VEX Dome Venue Closes 7:00 PM VIQC ES Thursday May 4 Hall A -F, All B allr ooms