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19970723 - Agendas Packet - Board of Directors (BOD) - 97-20
Regionai Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 97-20 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS AGENDA* 6:30 P.M. 330 Distel Circle Wednesday Los Altos, California July 23, 1997 (6:30) ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS CLOSED SESSION The Closed Session will begin at 6:30 P.M. At 7:30 P.M., the Board will adjourn the Special Meeting Closed Session to the conclusion of the Regular Board Meeting, and at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference With Legal Counsel - Existing Litigation - Government Code Section 54956.9(a) MROSD vs. McKim etal. Case No. CV767491 (7:30) REGULAR MEETING OF THE BOARD OF DIRECTORS ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA ADOPTION OF CONSENT CALENDAR -- M. Davey APPROVAL OF MINUTES June 25, 1997 Consent Item) WRITTEN COMMUNICATIONS (Consent Item) BOARD BUSINESS (7:45) 1. Informational Report on Proposal for Hang-gliding and Paragliding at Bald Mountain in the Mt. Umunhum Area of Sierra AzuI Open Space Preserve -- D. Woods (8:05) 2. Proposed Acceptance of an Offer to Purchase Fee Determinable Estate, Jacob and Tamara Guenther, for the Sale of Surplus Parcel at Skyline Ridge Open Space Preserve -- M. Williams Celebrate 25—Years of—O—penSpace—Pre—servation 330 Distel Circle - Los Altos, CA 94022-1404 * Phone:415-691-1200 1972-1997 FAX:4 15-691-0485 - E-rnai 1: mroscl@openspa(-e.org * Web site: www.openspa(e.org Board of Ohectors:Pete Siemens,Mary C.Davey,jed Cyi, David T.Smernoff, Nonette Hanko, Bets Crowder, Kenneth C. Nitz - Glenewl Almmget:L.Craig Britton Meeting 97-20 Page 2 Resolution Declaring Property Surplus to the District's Needs, Approving and Authorizing Entering Into an Offer to Purchase Fee Determinable Estate for the Sale of the Surplus Property, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to the Transaction (Skyline Ridge Open Space Preserve - Former Lands of Bach) (8:15) 3. Acceptance of the Lowest Responsible Bid for the Driveway Repair Project at Former Bach Property on Skyline Ridge Open Space Preserve; (Due to the Accelerated Schedule for this Project, this Report was prepared Prior to Bid Opening of Tuesday, July 22. Staff will Report on Bid Results and Final Staff Recommendation at your July 23 Meeting); and, Authorize the General Manager to Enter into a Contract for Performance of the Work -- R. Anderson *** 4. Authorize Cleanup of an Old Ranch Dump at Skyline Ridge Open Space Preserve and Authorization for Staff to Spend up to $15,000 to Improve Access to the Top of the Dump Site and Revegetate the Site Upon Completion of the Cleanup Project -- R. Anderson Resolution Authorizing the San Mateo County Health Services Agency to Enter Into a Grant Agreement with the California Integrated Waste Management Board and Approving Filing of an Application for Grant Funds From the Solid Waste Disposal Site Cleanup Trust Fund for the Old Ranch Dump (Skyline Ridge Open Space Preserve) *** 5. Final Adoption of the Amendment to the Use and Management Plan for Monte Bello Open Space Preserve to Establish a Public Permit Parking Area Near the Southern End of Monte Bello Road -- R. Anderson (9:00) INFORMATIONAL REPORTS -- Directors and Staff *** REVISED CLAIMS (Consent Item) CLOSED SESSION - (Continued, if necessary) ADJOURNMENT *NOTE. Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. *** All items on the consent calendar shall be approved without discussion by one motion. Board members. the General Manager. and members of the public may request that an item be removed ,from the Consent Calendar during consideration of the Consent Calendar. Regional MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 97-16 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS June 25, 1997 MINUTES I. ROLL CALL President Mary Davey called the Special Meeting to order at 6:30 P.M. Members Present: Mary Davey, Betsy Crowder, Ken Nitz, Jed Cyr, and Nonette Hanko Members Absent: Pete Siemens and David Smernoff. Personnel Present: Craig Britton, Sue Schectman, and Mike Foster II. CLOSED SESSION M. Davey stated that the Board would adjourn to Closed Session for the purpose of discussing Closed Session Agenda Items 1 and 2. The Board recessed to Closed Session at 6:34 P.M. and the Closed Session commenced at 6:35 P.M. the Board concluded the Closed Session at 7:15 P.M. and M. Davey called the Regular Meeting to order at 7:30 P.M. Additional Personnel Present: John Escobar, Malcolm Smith, Randy Anderson, Mike Williams, Del Woods, and Jodi Isaacs. III. ORAL COMMUNICATIONS Linda Lubeck, 120 Carlton Ave. #54, Los Gatos, member of the Los Gatos Town Council, said there is a project progressing through Los Gatos wherein a developer has 85 acres they want to donate so it can be preserved as open space and used as trails. She asked the Board to use their expertise to help come up with a solution which would guarantee that the 85 acres would be preserved and accessible to everyone. She outlined the tentative schedule for consideration of the project. N. Hanko informed Ms. Lubeck that the Board's Los Gatos representative is away until July. C. Britton said the matter had come to the Board's attention in closed session. _x Celebrate 25 Years of Open Space Preservation 330 Distel Circe * Los Altos, CA 94022-1404 * Phone:415-691-1200 1972-1997 FAX:415-691-0485 * E-mail: mrosd o7openspace.org - Web site:www.openspace.org �7 Hoard of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, David T.Smernoff, Nonette Hanko, Betsy Crowder, Kenneth C Nitz + C,cneraf Manager l.Craig Britton Meeting 97-16 Page 2 Dave Perrone, 316 Ridge Road, Woodside, representing Save Skyline Open Space, said he was at the meeting to say hello and remind the Board that SSOS is still around and doing their best to save open space. He said they will need help to preserve the Russian Orthodox Church property on Skyline Boulevard. Richard Bourke, P. O. Box 7207, San Jose, said this is one of the worst wildfire seasons we have had and asked about closing trails during peak danger periods. J. Escobar responded that there is a system of closing preserves based on an index from the California Department of Forestry. When that index reaches its highest level, staff is available to help the CDF. He said there is an issue that given the size of the preserves, it would be difficult to evacuate a preserve and it may be better for people to remain there. He said the index is high now, but not at the alert stage. During Fire season all entrances are posted with additional signs prohibiting smoking and fires. IV. ADOPTION OF AGENDA Motion: K. Nitz moved that the Board adopt the agenda. J. Cyr seconded the motion. The motion passed 5 to 0. V. ADOPTION OF CONSENT CALENDAR B. Crowder removed the replies to written communications from Mr. John B. Werth and Mr. Luis F. Fajardo, MD. N. Hanko removed the reply to a written communication from Mr. Brett Houston. Motion: B. Crowder moved that the Board approve the Consent Calendar, including a reply to a written communication from Mr. David Oare, oare@gene.COM; agenda item 6, Authorization for the General Manager to Execute a Purchase Contract with Sutter E4uipment for a Tractor Trail Dozer at a Cost of 64 0 7• agenda item 7, Final Adoption of Amendment to Contract with Public Employees Retirement System &ERS) for Local. Miscellaneous Members to Provide 2 Percent at 55 Retirement Formula and Authorization for the Presiding Officer to Execute the Amendment, including Resolution No. 97-23 a Resolution of the Board of Directors of the Midneninsula Regional QMn Space Space District Authorizing an Amendment to the Contracts agenda item S, Authorization for Director Crowder to Attend the Annual National Land Trust Conference in Savannah. Georgia at a Projected Cost of $1,500: and Revised Claims 97-12. K. Nitz seconded the motion. The motion passed 5 to 0. VI. WRITTEN COMMUNICATIONS B. Crowder asked that information about speed limits be added to the letter to Mr. Werth. In regard to the letter to Mr. Fajardo, B. Crowder said she thought benches were going to be referred to POST. Meeting 97-16 Page 3 C. Britton said memorial benches are referred to them, but the Board had asked that possible bench locations be identified in use and management plans. Mr. Fajardo is aware of this future planning. N. Hanko asked about the memorial bench at Pulgas Ridge for George Seager, the first director from that Ward. C. Britton said it will be put on the agenda for an upcoming meeting. N. Hanko said there was only an e-mail address and no U.S. mail address on Mr. Houston's letter and she would like some way of knowing where he resides. M. Smith said staff has requested his post office address, but they would respond even if he was outside the District. The District receives lots of mail from outside its boundaries. C. Britton said this is an issue that could be discussed at the future protocol workshop. Motion: B. Crowder moved that the Board approve the letters as amended. J. Cyr seconded the motion. The motion passed 5 to 0. VII. BOARD BUSINESS A. Agenda Item No. 1 - Acceptance and/or Comments on the Findings of Consultant ATC Environmental, Inc.'s Report on Asbestos and Lead Studies at Mt. Umunhum Area Sierra Azul Oven Space Preserve and the Next Steps Recommended by Staff to Pursue Cleanup of the Site. Including Formation of a Restoration Advisory Board through the U.S. Army Corps of Engineers and Authorization of Additional Budget in the Amount of $9,070, Increasing, the Budget for the Asbestos and Lead Studies from $21,730 to $30,800 to Cover Additional Work Required to Complete the Studies - (Report R-97-93,) R. Anderson presented background information, stating the former Almaden Air Force Station was purchased in 1983. It consisted of 36 acres and 84 buildings. The Army Corps of Engineers cleaned up the site to the extent of removing paint containers, fuel lines and tanks, PCBs, but not asbestos or lead-containing paint. He explained the justification for staff s recommendation. In answer to questions as to why the contractor did work over the contract amount, R. Anderson said they had done what needed to be done and those additional efforts were appreciated. Instead they could have done an inadequate amount of sampling. He described their sampling methods and the efficiency of the process. Discussion followed as to whether the District was obligated to pay for the services above the contract amount. S. Schectman said she had not reviewed the contract so she could not assess whether or not the District would have the legal right to refuse to pay. However, if there is a disagreement Board has authority to resolve that. Meeting 97-16 Page 4 B. Crowder described a book by Dr. Moore called, "Haunted House" which assesses various hazards and says asbestos control is a boondoggle. She said she didn't want to spend any more money on asbestos removal than absolutely necessary. R. Anderson said that the contractor's extra efforts benefit the District, because more testing was done than originally planned. Motion: N. Hanko moved that the Board accept the findings of the consultant's report and the next steps recommended by staff to pursue cleanup of the site, including formation of a Restoration Advisory Board through the U. S. Army Corps of Engineers; and continue action on recommendation No. 2 (budget items) until they receive a report from legal counsel. J. Cyr seconded the motion. The motion carried 5 to 0. B. Agenda Item No. 2 - Declaration of Surplus Proper y and Authorization to Accept Offers to Purchase a Long-Term Interest in a 10 Acre Parcel Adjoining Skyline Ridge n Space Preserve: Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act; Approval of the Agreement to Purchase Fee Determinable Estate and Set the Minimum Bid at $310,000. and Set July 11. 1997 at 5:00 P.M. as the Deadline for Submitting Sealed bids for Purchase of the Surplus Property with Final Board Action Scheduled for the Director's Regular Meetingof f July 23. 1997 - (Report R-97-99) D. Woods showed the location of the parcel on maps and outlined its history. He said it was purchased because of its visibility from the Ridge Trail and the desire to protect open space and assure trail connections between Skyline Ridge and Russian Ridge. He showed slides of the site. M. Williams described the terms and conditions of the proposed sales agreement, including removal of the boat house, and noted that the District has received two offers on the property. He pointed out three minor changes to the agreement. Staff answered questions about the fuel tank and the boat house which had been built without District approval. M. Williams described the condition of the interior of the house. Harry Haeussler, 1094 Highland Circle, Los Altos, asked about restrictions on building on the property, who was supposed to supervise that, and why something hadn't been done. C. Britton stated the conditions were that the previous owner could not build any new structures, but the boat house was built anyway. The District's only alternative would have been legal action. In answer to Richard Bourke's questions regarding responsibility for upkeep, staff informed him that it is clear that responsibility is on the life estate holder. C. Britton explained why the sealed bid process is being used, adding that they want to make sure the District gets the best price based on fixed terms. Meeting 97-16 Page 5 Motion: N. Hanko moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act a set out in the staff report; declare San Mateo County Assessor's Parcel 080-282-050 as surplus to District's needs; approve the terms of the Agreement to Purchase Fee Determinable Estate, as amended, and set the minimum bid at $310,000; set July 11, 1997 at 5:00 P.M. as the deadline for submitting sealed bids for purchase of the surplus property with final Board action scheduled for the Board meeting of July 23, 1997; and tentatively adopt the interim Use and Management plan recommendation as contained on page 5 of the staff report, amended to include the words, "if purchaser does not salvage building within five years" after the words, "boat house." J. Cyr seconded the motion. Discussion: Staff answered questions regarding the water system and the existing road. N. Hanko suggested that it would be valuable to offer tours to Board members if similar projects come up in the future. M. Williams said that would be arranged. He said patrol access is unrestricted under the proposed agreement. The motion passed 5 to 0. C. Agenda Item No. 3 - Proposed Addition of Zelhart Property to the Kennedy Limekiln Area of Sierra Azul Open Space Preserve; Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act: Tentatively Adopt the Preliminary Use and Management Plan Including Namingthe he Property as an Addition to the Kennedy Limekiln Area of Sierra Azul Q11en Space Preserve and Indicate their Intention to Withhold the Property from Dedication as Public Open Space - (Report R-97-95) R. Anderson pointed the property out on a map and showed slides. M. Williams outlined the terms and conditions for purchase and budget considerations and said the agreement had to be completed by midnight tonight. In answer to a question from Director Cyr, M. Williams explained why the property owner's representative did not want to include an arbitration component in the agreement. Motion: J. Cyr moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in this report; adopt Resolution No. 97-24 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Zelhart, Et Al); tentatively adopt the Preliminary Use and Management Plan recommendations contained in the report, including naming the property as an addition to the Kennedy Limekiln Meeting 97-16 Page 6 Area of Sierra Azul Open Space Preserve; and indicate their intention to dedicate the property as public open space at this time. K. Nitz seconded the motion. The motion passed 5 to 0. D. Agenda Item no. 4 - PrQQsed Addition of McKannay Property to Mt. Umunhum Area of Sierra Azul Open Space Preserve; Determination that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act: Tentatively Adopt the Preliminary Use and Management Plan Including Naming the Property as an Addition to Mt. Umunhum Area of Sierra Azul Open Space Preserve and Indicate their Intention to Withhold the Proper y from Dedication as Public Open Space - (Report R-97-96J D. Woods showed the location on a map, which also indicated the District's sphere of influence and boundaries. He showed slides of the area in question. S. Schectman clarified that when the District makes a determination that a property will be dedicated, it means it will be open and available for public use. C. Britton said the dedications are reviewed annually and a full report is provided each December. N. Hanko noted that dedication also means that a property can only be sold under limited terms as prescribed in the District's enabling legislation. M. Williams outlined the terms and conditions of the agreement. Motion: J. Cyr moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in the staff report; adopt Resolution No. 97-25 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of McKannay, Et Al); tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report, including naming the property as an addition to Mt. Umunhum Area of Sierra Azul Open Space Preserve; and indicate their intention to withhold the property from dedication as public open space at this time. N. Hanko seconded the motion. The motion passed 5 to 0. C. Britton congratulated staff on the success of the new process for presenting property acquisitions and said negotiation discussions have been going on for years with some of these owners and that M. Williams has done an admiral job. Meeting 97-16 Page 7 E. Agenda Item No. 5 - Adoption of the Amendment to the Use and Management Plan for Monte Bello Open Space Preserve to Establish a Public Permit Parking Area Near the Southern End of Monte Bello Road and Determination that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA)- (Report R-97-92) R. Anderson showed the location of the parking area and said people can apply for permits following final adoption and installation of the gate. C. Britton said there had been extensive notification and said that Mr. McFarland will be added to the list of those to be notified. R. Anderson said there will be minor costs for the gate, which is in addition to the one at the west end of the lot. He said the plan works so the open gate does not block parking spaces. D. Woods said the trail from Canyon Trail to Water Wheel Creek Trail is a listed project but has taken a lower priority because of the land purchased by the District. Motion: N. Hanko moved that the Board determine that the project is categorically exempt from the California Environmental Quality Act (CEQA), based on the findings contained in the staff report; and tentatively adopt the amendment to the Use and Management Plan for Monte Bello Open Space Preserve to allow for public use, on a permit basis, of the existing docent parking area adjacent to south Monte Bello Road. B. Crowder seconded the motion. The motion passed 5 to 0. VIII. INFORMATIONAL REPORTS N. Hanko summarized the discussion at the State budget meeting hosted by Assemblyman Lempert which she and K. Nitz attended. J. Cyr said he appreciated the opportunity to attend the Special District Conference in Columbus, Ohio. The District will share with East Bay Regional Park District in hosting the Conference next year. He described how Columbus had dealt with deer overpopulation. C. Britton reported on the following: 1. Save the Redwoods League acquired Gray Whale Ranch in Santa Cruz. 2. Sempervirens Fund completed the Ainsley purchase. M. Davey described the 580 acre parcel. 3. Invitation to Santa Clara County Open Space Authority Reception. 4. Special District Forum highlights including animals from the zoo. 5. District will co-host breakfast at NRPA in October on Special Districts Forum. 6. He and M. Smith testified at Senate Natural Resources Committee regarding AB 1366, which passed with no amendments. He said he believes the process is more careful than it used to be and that legislation is thoroughly scrutinized. 7. FYI - Rhus Ridge Road overflow parking lot. 8. N. Hanko volunteered to act as Secretary Pro Tem during D. Smernoff s absence. Meeting 97-16 Page 8 M. Smith announced that the 25th Anniversary products were displayed in the lobby and were selling well. J. Isaacs provided an update on goat grazing and said that the damage to the bark of oak tress is not necessarily permanent. This will be determined over time. She said there are volunteer projects going on now and Board members can see the site. As to whether is was worthwhile to use goats, J. Isaacs said that can be determined when they get the final report on all of the star thistle removal methods that are being tested. J. Escobar reported on the following items: 1. He described the controlled burn, noted that they received good reports regarding training. He said the skills and knowledge of the people involved were impressive. 2. He reported that the person reported lost at Rancho San Antonio had been found in Stevens Creek County Park. 3. He distributed a handout for those who would be attending the ECDM meeting Monday which was an update on trail construction techniques and costs and how they have changed over the last few years. 4. FYI - memo on coyote trapping and blood sampling. He said they will continue to use soft leg hold traps. J. Isaacs outlined some findings by vector control and said they will be providing information to the District. Note: B. Crowder left the meeting to make a presentation at the Portola Valley Town Council regarding approval of the District's plans for the parking area. S. Schectman said she would be out of town next week. She reported on the U. S. Supreme Court decision invalidating the Religious Freedom Restoration Act. The decision is important to local agencies because the act can affect local powers. Following discussion of Board Members attendance at the noticed June 30 Use and Management public work shop and field trip, Board Members directed that it also be noticed as a Special Meeting of the Board. C. Britton clarified claim #2425, stating that the property consists of 160 acres. IX. ADJOURNMENT The meeting was adjourned at 9:47 p.m. Roberta Wolfe Recording Secretary Claims No. 97-12 Meeting 97-16 Date: June 25, 1997 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2408 230.83 Ace Fire Equipment Service Company Fire Extinguisher Service 2409 110.42 Acme & Sons Sanitation Sanitation Service 2410 7.58 Baron Park Supply Company Water Filter Supplies 2411 7,228.48 Bofors, Inc. Map Printing Service 2412 313.55 Breon, O'Donnell, Miller, Brown & Dannis Legal Services 2413 700.00 '1 L. Craig Britton Conf. Expense--Special Districts Forum 2414 175.80 L. Craig Britton Conf. Expense--Special Districts Forum 2415 286.00 '2 Carleen Bruins Conf. Expense--Special Districts Forum 2416 165.15 Cascade Fire Equipment Company Fire Pumper Parts 2417 14.91 Clark's Auto Parts & Machine Shop, Inc. Vehicle Parts 2418 244.89 Communications & Control, Inc. Utilities--Mt. Umunhum Pump 2419 17.70 CSLB Resource Documents 2420 44.13 Film To Frame Photo Processing 2421 800.00 Gallagher Inspection Services Property Inspection Services 2422 87.96 Gardenland Power Equipment Field Supplies 2423 50.31 GTE Mobilnet Cellular Phone Service 2424 149.28 Forestry Suppliers, Inc. Safety Supplies 2425 10,000.00 General Convention of the New Jerusalem Option Fees 2426 110.00 Green Waste Recovery, Inc. Dumpster Service 2427 309.92 H & L International Gloves 2428 278.49 The Habitat Restoration Group Restoration Consulting--La Honda Road 2429 356.63 The Home Depot Field Supplies 2430 1,068.06 Lanier Worldwide, Inc. Copier Lease 2431 82.30 Los Altos Garbage Company Dumpster Service 2432 1,574.25 MetroMobileCommunications Radio Maintenance Repair 2433 128.38 Moffett Supply Company Janitorial Supplies 2434 215.00 National Recreation and Park Association Subscription Renewal 2435 19.50 Netcom Shell Monthly Service 2436 33.92 Noble Ford Tractor, Inc. Tractor Supplies 2437 1,512.05 Office Depot Office Supplies 2438 611.76 Orchard Supply Hardware Field Supplies 2439 17.29 Pacific Bell Telephone Service 2440 34.12 Rayne Water Conditioning Water Service 2441 121.07 Saurus Safety Supplies 2442 143.00 Sequoia Analytical Water Testing 2443 186.19 Setcom Safety Equipment 2444 222.66 Shell Oil Company Fuel 2445 147.55 Skyline County Water District Water Service 2446 969.32 Malcolm Smith Conf. Expense--Special Districts Forum 2447 76.86 Summit Uniforms Uniforms 2448 5,392.91 Turner & Mulcare Legal Services 2449 12.59 U.S. Rentals Service Charge 2450 173.75 Vallen Safety Supply Company Safety Supplies 2451 98.91 Michael Williams Vehicle Expense 2452 300.00 Roberta Wolfe Recording Services •1 Urgent Check Issued May 28, 1997 •2 Urgent Check Issued May 28, 1997 Page 1 Claims No. 97-12 Meeting 97-16 Date: June 25, 1997 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2453R 166.71 A-1 Sanitation Sanitation Services 2454R 77.48 Compurun Systems Computer Repair 2455R 135.31 Expedite Signs 2456R 480.00 Marie McGough Accounting Consultant 2457R 259.07 PIP Printing Newsletter Printing 2458R 3,000.00 Town of Portola Valley Retainer--Planning Coordinator 2459R 339.70 Petty Cash Office Supplies, Film and Developing, Keys, Fuel, Local Business Meeting Expense, UPS Shipping Expense, and Field Supplies Total 39,281.74 Page 2 RESPONSE ACTION PROPOSED By STAFF �I a! David Oare, 0 4 :2 0 PM 4]9 7 , For the Board. . — Board President Acknowledge/Respond Director Acknowledge/Respond Date : Mon, 14 Jul 1997 16 : 20 : 08 -0700 (PDT) Staff Acknowledge/Respond From: David Oare <oare@gene . COM> Draft Response Attached To : mrosd@openspace . org staff to he Directed to Prepare Draft R eapona• for board Consideration per Subject : For the Board. . . Board Directlwe(s) No Response Necessary Malcolm, could you please foward this? Thanks ! -------------------- -------------------- Board, MROSD: After attending the latest meeting of the Board I would like to make a comment , not on the issues at hand, but instead on the tone of some of the members of the Board. These comments center around a remark made by Ms . Crowder towards the end of the meeting where she stated that she expected the "usual cast of characters" to attend the next meeting. On the surface this appears to be an innocent comment . However, any depiction of tax paying citzens as "characters" clearly indicates a lack of value attributed to constituents imput to the process . I would like to remind the Board that the mountain cyclist contigent is not a collection of crazies or extremists . . Instead, they are an integral part of the vibrant high tech economy that makes up this region. These so called "characters" are likely, in twenty years, to be the very people who set the direction of significant portions of the economy in the country. For many, this is their first exposure to the political process . To have their heart felt and sometimes emotional concerns be treated in a politely derisive manner will likely taint their view of the political process in the future . It certainly lends no reassurance that their issues are being heard and judged fairly. Please endeavor to listen carefully to the concerns raised by all members of your constituency and not filter the comments based a preconceived stereotypes . Thank you. David Oare, Ph.D. r Printed for Malcolm Smith <mrosd( openspace:org> - 1 Regional Open Slyce I---------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Mr. David Clare Email address: ogre chi Dear Mr. Oare: Thank you for your July 14 email. I appreciate the time and effort you took to write and let us know your concerns. The Board reviewed your comments at its regular meeting last night. I am assured by Director Crowder that her comment was in no way meant in a derisive or devaluing way. She has long been involved in trail use issues at El Corte de Madera Creek and elsewhere, and knows many of the individuals who have also had significant roles in developing the trail use guidelines and plans. Her way of describing the people involved in this issue was not meant to characterize or stereotype them; rather, it was a friendly way of"lightening"the heaviness of the issue. I am sorry that you, or anyone else, misinterpreted her comments in this way. We do listen very carefully to the concerns of all our constituent and special interest groups, and make our decisions based on that input as well as our own knowledge,judgment, and understanding of the issues. Sincerely, Mary C. Davey, President Board of Directors MCD/mcs cc: MROSD Board of Directors Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 a Phone:415-691-1200 - 1972-1997 - FAX:415-691-0485 * E-mail: mrosd@openspace.org o Web site:www.openspace.org e Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz o General Manager:L.Craig Britton RESPONSE ACTION PROPOSED BY SYAFP ' Board President Acknowledge/Respond Director Acknovledge/Respond r Staff Acknowledge/Respond Drafc Response Attached St: to ba Directed eo Prepare Drafc Response for Board Consideration per Board Direc c iva(s) No Response Necessary July 1, 1997 John J. Gardiner 304 Pine Street Millbrae, CA 94030 Board of Directors Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Dear Board Members: I am very concerned about the Open Space District plans to sanitize the B8 & B 10 segments of the Parallel Trail at El Corte de Madera Creek Open Space Preserve. The announced plan greatly compromises the natural and rugged nature of the trail and the immediate surrounding area. This is one of the most beautiful parts of this wonderful preserve and this plan only diminishes the natural setting of the area. Please reconsider before bulldozing this area. Thank you for your consideration. T John . Gardiner 1997 _ ; i RES?ONSE ACTION PROPOSED By STAFF ' Board President Acknowledge/Respond Director Acknowledge/Respond Staff Acknowledge/Respond Draft Response Attached Staff to be Directed to Prepare Draft Response for Board Consideration per Board Directive(.) No Response Necessary July 10, 1997 A seperate letter was sent to each Board John J. Gardiner member. 304 Pine Street Millbrae, CA 94030 Ms. Mary Davey Director Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Dear Ms. Davey: I attended the July 9`' open meeting of the Midpeninsula Regional Open Space District board. I appreciated the opportunity to hear about the recent changes at El Corte de Madera Creek Open Space Preserve. I am greatly concerned about the recent changes at the preserve. Many of the trail grading has already greatly compromised the natural and rugged nature of the area. This is one of the most beautiful parts of this MPOSD and these changes only diminish the natural setting of the area. Please reconsider before grading other trails in the preserve. Thank you for your consideration. Trul FZ--- ��John rdiner s Regional Open F ce DRAFT RESPONSE PREPARED BY STAFF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR BOARD CONSIDERATION John J. Gardiner 304 Pine Street Millbrae, CA 94030 Dear Mr. Gardiner: The Board members received your recent letters regarding El Corte de Madera Creek Open Space Preserve. The Board reviewed your comments at its regular meeting last night. The Open Space District is a property tax-funded public agency encompassing 16 cities and unincorporated parts of three counties. We have a wide diversity of constituents, and the Board makes every effort to try to balance and accommodate the interests of all types of user groups. Recently, El Corte de Madera Creek Open Space Preserve underwent a thorough, two-year planning process which culminated in the June, 1996 adoption of a trail use plan for the preserve. The plan was formulated with the assistance of a citizen task force, composed of District staff, a Board member, and members of the public representing mountain bicycle users, hikers, and equestrians. The general public was also involved in the process as numerous public workshops and hearings occurred prior to the plan's adoption. With this process, we feel that the trail use plan reflects the desires of our constituents, while maintaining important resource protection policies. Staff continues to work with mountain bikers and groups such as Responsible Organization of Mountain Pedalers (ROMP) to try and accommodate a variety of trail uses. The plan is currently undergoing implementation. During the summer of 1996, District staff constructed about 3 miles of trail. The trail work which was performed was consistent with the trail use plan. The District desires to protect the natural resources of the preserve, while accommodating a variety of safe, enjoyable trail experiences for all our visitors. We feel that the new trails at El Corte de Madera help us accomplish this objective. Phase H will begin later this summer. Staff and the Board's Use and Management Committee will also be considering the trails within the area adjacent to Skyline Boulevard between the Skeggs Point and Gordon Mill Trailhead entrances to the preserve. Public workshops and hearings for this area will most likely occur in late summer of this year. We will add your name to our mailing list and notify you of these upcoming meetings. Sincerely, Mary Davey, President Board of Directors MdeB:MD cc: Board of Directors r Celebrate 25 Years of Open Space Preservation 330 Distel Circle Los Altos,CA 94022-1404 • Phone:415-691-1200 • 1972-1997 • FAX:415-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board or Directors:Pete Siemens,Mary C. Davey,Jed Cyr, David T.Smernotf,Nonette Hanko, Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton ON RESPONSE ACTION PROPOSED BT STAFF Board Presidsnt Acknowledge/tespond Director Acknowlsdga/tespond Staff Aekoevledge/tespond j Draft Response Attached Staff to be Directed to Prepare Draft Response for Board Consideration per Board Direcci,(s) 1 1 �C�GV Oys ; w Bo Response met aaaa cF �,v u1 Ul use Y av a c�w re fie p-op-e,4y C T1�e Prep�e�/ ©Y -a ),)v 011�61je /'Y)eanl IDS 4eec( G2� . C,�ev� perSow fir am,t e)� - /uck — Y Ct t of us ybJ - hlv Alt Lei h,,&rjGva / )4AS l oywc IQi cg:4 ���� 10 1997 Regional Open 5-- ,ce ' MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Mr. Hugh Vanderford 11145 Loma Rica Road Loma Rica, CA 95901 Dear Mr. Vanderford: Thank you for your recent letter regarding the proposed development on Skyline Boulevard by the Russian Orthodox Church. The Board reviewed your letter at its regular meeting last night. The Board has not yet determined what course of action, if any, it will take in regards to this land. An appraisal of the property is pending, and I believe the Board will be able to better make an informed decision about the possibility of acquiring the land after that document is available. We will certainly take your comments into consideration. Again, thank you for writing with your concerns. Sincerely, Mary C. Davey, President Board of Directors MCD/mcs cc: , MROSD Board of Directors T Ulm 14 Wot 5-4! Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • 1972-1997 • FAX:415-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, David T.Smernoff,Nonette Hanko, Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton -4CICHARD V. TREAKLL 510 Pine Lane Los Altos, CA 94022 (415) 948-4050 FAX (415) 948-0317 (E-mail: rtreakle@california.com) RESPONSE ACTION PROPOSED BY STAPP Board President Acknowledge/Respond Director Acknowledge/Respond Scaff Acknowledge/Respond Draft Response Ac tacked July 03, 1997 Staff to be Directed to Prepare Draft Response for Board Consideration per Board DL:ec t lva(s) Board of Directors No Response Necessary Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Re: El Corte de Madera trail work Dear Members of the Board: I am a supporter of the MROSD, a hiker, and a mountain biker. I'm very grateful for the wonderful work that the MROSD has done over the years in preserving and protecting open space for recreational use. Unfortunately I'm seeing an increasing tendency toward "sanitizing" trails by bulldozing them and making them into expressways, particularly in the El Corte de Madera preserve. I'm all for having accessible trails but that can be done, it seems to me, without ruining some of the characteristics that make them enjoyable for hiking and biking. I'm concemed that this approach may become policy at MROSD. Will we be left with a network of paved trails that will appeal only to the sedentary sort who visits a preserve once every year or two, rather than to those of us who don't mind lifting our feet over roots and hiking single file? Sincere Richard V. Treakle i 7 1 i Regional Open SWce 1 DRAFT RESPONSE PREPARED BY STAFF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR BOARD CONSIDERATION Mr. Richard Treakle 510 Pine Lane Los Altos, CA 94022 Dear Mr. Treakle: Thank you for your recent letter regarding El Corte de Madera Creek Open Space Preserve. The Board reviewed your comments at its regular meeting last night. The Open Space District is a property tax-funded public agency encompassing 16 cities and unincorporated parts of three counties. We have a wide diversity of constituents, and the Board makes every effort to try to balance and accommodate the interests of all types of user groups. Recently, El Corte de Madera Creek Open Space Preserve underwent a thorough, two-year planning process which culminated in the June, 1996 adoption of a trail use plan for the preserve. The plan was formulated with the assistance of a citizen task force, composed of District staff, a Board member, and members of the public representing mountain bicycle users, hikers, and equestrians. The general public was also involved in the process as numerous public workshops and hearings occurred prior to the plan's adoption. With this process, we feel that the trail use plan reflects the desires of our constituents, while maintaining important resource protection policies. Staff continues to work with mountain bikers and groups such as Responsible Organization of Mountain Pedalers (ROMP) to try and accommodate a variety of trail uses. The plan is currently undergoing implementation. During the summer of 1996, District staff constructed about 3 miles of trail. The trail work which was performed was.consistent with the trail use plan, and there is certainly no intent to pave trails. The District desires to protect the natural resources of the preserve, while accommodating a variety of safe, enjoyable trail experiences for all our visitors. We feel that the new trails at El Corte de Madera help us accomplish this objective. Phase II will begin later this summer. Staff and the Board's Use and Management Committee will also be considering the trails within the area adjacent to Skyline Boulevard between the Skeggs Point and Gordon Mill Trailhead entrances to the preserve. Public workshops and hearings for this area will most likely occur in late summer of this year. We will add your name to our mailing list and notify you of these upcoming meetings. Sincerely, Mary Davey, President Board of Directors MdeB:MD cc: Board of Directors r, 4U/Au or,V-e,wtdS-4j Celebrate 25 Years of Open Space Preservation 330 Distel Circle Los Altos, CA 94022-1404 • Phone:415-691-1200 • 1972-1997 • FAX:415-691-0485 • E-mail: mrosd©openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,led Cyr, David T.Smernoff,Nonette Hanko, Betsy Crowder, Kenneth C.Nitz • General;Manager:L.Craig Britton K.R. Broome & Associates Consulting Engineers Water Power 100 Rocky Creek Road 6�M4$t Fax:415-529-9408 Energy Storage Woodside,CA 94062 Residence:415-529-1810 RES70NS7- ACTION PROPOSED BY STA7? Board President Acknovledge/Respond Director Acknowledge/Respond June 30, 1997 Staff Acknowledge/Respond Draft Response Attached Board o f Directors Staff to be Directed co Prepare Drafr Response for Board Consideration per Midpeninsula Regional Open Space District Board Direttiv e(s) 330 D i s t e l Circle No Response Necessary Los Altos, CA 94022 Master Plan Review Ladies and Gentlemen: As a frequent user of the present Open Space preserves, I have the following suggestions for your consideration in reviewing the Master Plan: 1. Better weed control using goats. Movable enclosures for goats to graze areas that are unsuitable for burning or mowing. 2 . Permanent fencing for cattle pasture. Seasonal grazing with fees sufficient to pay for fence construction and maintenance would increase the use of otherwise vacant land and help to control weeds. 3 . Opening more trails for dogs on leash during weekday when there is less competition from other trail users. 4 . Acquisition of development rights from landowners who would continue to occupy and use the land for agricultural purposes as a means to preserve larger areas at lower cost. As a registered Civil Engineer, I would be pleased to serve on any advisory committee that might be able to use such capability. Yours sincerely, Kenneth R. Broome, P.E. i i . , Regional Open S- -ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Mr. Kenneth R. Broome 100 Rocky Creek Road Woodside, CA 94062 Dear Mr. Broome: Thank you for your June 30 letter and suggestions related to our Regional Open Space Plan. We appreciate the time and eff6rt you took to share your comments with us. The Board of Directors reviewed your letter at its regular meeting last night, and I'd like to respond to each of your suggestions. Better weed control using goats Last year the Board adopted a Grassland Management Plan for the Russian Ridge Open Space Preserve to develop possible methods to control invasive species of plants, particularly yellow star thistle. This program investigates management methods such as mowing, goat grazing, prescribed bums, and herbicide as potentially useful methods of controlling such species. This year, the Board authorized funding to hire a consultant to undertake the management techniques identified in that plan. One of the techniques, goat grazing using moveable enclosures, was implemented this spring in a I 0-acre area of Russian Ridge. It's too early to fully assess its effectiveness, as the results of this method will be evaluated later this year along with the other techniques. Permanent fencing for cattle pasture In the past, on the few occasions when the District has acquired land with pre- existing cattle grazing, we have sometimes allowed that activity to continue on an interim basis. In general, however, the District views grazing as inconsistent with public use of open space land. While grazing can have some benefit to grasslands, it can also cause significant harm to riparian areas and trails, and is more difficult to manage as a tool for controlling invasive plant species. Cross-fencing within a preserve, needed to accommodate orderly grazing, is also something that the Board feels is inappropriate for public open space lands, and its cost makes grazing uneconomical. The Board's policies in this area are consistent with our mission to conserve the land and provide an unspoiled open space experience by keeping any such "improvements" to a minimum. T44 A",Ph 1.4 tw Celebrate 25 Years of Open Space Preservation 330 Distel Circle * Los Altos, CA 94022-1404 * Phone:415-691-1200 - 1972-1997 - FAX:415-691-0485 # E-mail: mrosd@openspace.org e Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff,Nonette Hanko, Betsy Crowder,Kenneth C.Nitz o General Manager:L.Craig Britton July 24, 1997 Mr. Kenneth Broome Page -2- Opening more trails to dogs on leash during weekdays In the last year, the Board nearly doubled the miles of trails available for visitors with leashed dogs, and approved implementation of a 16-acre off-leash area at Pulgas Ridge Open Space Preserve. The Board and staff are closely monitoring how this expansion affects other preserve visitors and habitat. We don't anticipate making any significant changes to the existing level of access for dogs until the current situation is fully evaluated. While opening trails to dogs on weekdays only is a creative idea, it would be extremely difficult to enforce, and would be confusing to the public. Acquisition of development rights from landowners I The District currently does engage in the acquisition of development rights as one means of land conservation. We have several properties which are on "life estates" that allow lifetime ownership after which the land reverts to the District. There is very little agricultural use on District lands (a Christmas tree farm and a chestnut farm come to mind) and not very much on nearby private lands, except for grazing. While the District would prefer to acquire fee title to desired lands, we are amenable to considering the many other mechanisms that could be used to preserve land. Of course, public access to such lands normally requires fee-ownership by the District. Thank you again for your thoughtful comments and suggestions, and for your kind offer to assist the District in our goals. Please feel free to contact the District if you have further ideas. Sincerely, Maly C. Davey. President Board of Directors MCD/mcs cc: MROSD Board of Directors Regional Open , ace 1 R-97-108 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 97-20 July 23, 1997 AGENDA ITEM 1 AGENDA ITEM Proposal for Hang-gliding and Paragliding at Bald Mount >in in the Mt. Umunhum Area of Sierra Azul Open Space Preserve GENERAL MANAGER'S RECOMMENDATIOI�I Confirm that development of a hang-gliding and paragliding program at Bald Mountain in the Sierra Azul Open Space Preserve is premature based on the need to integrate any request for special use with a comprehensive study of the preserve. DISCUSSION At your April 23, 1997 meeting, you reviewed a request to allow hang-gliding and paragliding at Bald Mountain in the Mt. Umunhum Area of Sierra Azul Open Space Preserve, and notified the applicants of your willingness to put their request on an agenda for Board consideration at a meeting in July. This item was scheduled to occur when Director Siemens, who represents Ward 7 (Los Gatos), was expected to be present. The hang-gliding and paragliding proposal originated in 1995 when participants of Windy Hill Skyriders, Inc. asked staff to investigate the possibility of establishing a program at Bald Mountain similar to one underway at Windy Hill Open Space Preserve. Upon receiving the request, planning staff met with field staff representatives to identify concerns and tasks involved in evaluating the proposal. In February 1996, a letter of response was sent to Mr. Jody Lucas in which concerns were identified and a conclusion drawn that moving ahead with the proposal would require a substantial amount of staff time and was premature. Discussions between the applicants and planning staff resumed on April 10, 1996 and the proposal was explored in more depth and attempts were made to address management concerns. Planning staff agreed to return to field staff with an outline of the proposal and a request to conduct test flights to determine the desirability of the project before proceeding any further. In the following six months, the proposal was re-evaluated in concert with comprehensive planning efforts at the nearby former Rancho de Guadalupe property where development of an interim public access plan was being explored along with potential impacts on staff resources. During this same period of time, the applicants and staff were involved with negotiating revisions to the hang-gliding and paragliding agreement at Windy Hill. On September 25, 1996, the applicants were informed that planning and operations staff were reluctant to move forward with the request at Bald Mountain because of concerns over the ability Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • 1972-1997 • FAX:415-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton to responsibly manage the program and resulting increase in public use of the area. Unlike Windy Hill where regular and frequent patrol is provided, field staff may not be as available to enforce compliance of a special permit at Bald Mountain and respond to emergencies and potential conflicts with neighbors. Although the District would like to reasonably accommodate special uses when feasible, management of this particular use is likely to decrease patrol services in Rancho San Antonio, Fremont Older, and other areas where there are high levels of public use. The following is a brief description of the hang-gliding and paragliding proposal for Bald Mountain. Attached is a summary of the staffs analysis of issues and concerns, and status of planning efforts to accommodate the proposed special use. PROJECT DESCRIPTION The hang-gliding and paragliding proposal has evolved over the past two years as the result of discussions between the applicants and planning staff. The primary elements of the proposal are as follows: A) A special use pern it similar to the one at Windy Hill for the operation of hang-gliding and paragliding is requested. B) Launching will take place on top of Bald Mountain and landing will be along Alamitos Road between the intersection of Hicks Road and Twin Creeks. C) The program would be seasonal, as is the one at Windy Hill, and occur during the time of year when the winds blow from the east. D) At the launch area, participants would be dropped off on Mt. Umunhum Road and hike with their equipment 3/4 mile to the top of the mountain. The applicants would immediately move their vehicles to the landing area and not remain parked on Mt. Umunhum Road. E) If conflicts arise with neighbors or other users of Mt. Umunhum Road, applicants agree to avoid the confrontation and not request assistance from the District's field staff or County Sheriffs Department. F) At the landing area, participants will land in an open grassy meadow above Alamitos Road and hike with their equipment to the roadside where they will be picked up. G) Participants will contact neighbors and acquaint them with their program in an effort to reduce potential conflicts that may arise from potential privacy and trespass problems. H) Participants will carry radio transmitters and have the ability to communicate among themselves and report emergencies to District staff. I R-97-108 Page 3 PUBLIC NOTIFICATION Applicants, nearby private property owners, and Santa Clara County Parks and Recreation Department have been notified. Prepared by: Del Woods, Administrative Management Specialist Contact person: Del Woods, Administrative Management Specialist SUMMARY OF ISSUES AND PLANNING STATUS Issues and Concerns Completed Analysis Future Consideration Compatibility with Use and Management Plan. Project should be analyzed in context of a Staff has reviewed the Interim Use Evaluate proposal when preparing comprehensive use and management plan to and Management Plan and Comprehensive Use and Management ensure compatibility with other potential land determined the lower portion of the Plan to ensure compatibility with uses. Once a special use is established it is project area has not been other potential land use. The plan is difficult to modify or discontinue the activity. incorporated into plan. The project several years away, in part due to the If the project proceeds, an amendment to the area is open to the public but there interspersed private land and existing Interim Use and Management Plan will are no plans for developing public continuing clean-up/demolition be necessary. access improvements. activities at Mt. Umunhum. Compatibility with Adjacent Private Land Use and County Park. Private property and Almaden Quicksilver Staff conducted map and field The applicants and/or staff need to County Park is located adjacent to proposed analysis to determine proximity of seek support from County Park staff launch and landing areas. Neighbors are likely project area to the County Park and and adjacent neighbors to determine to be concerned about their privacy and private parcels. Plans for the acceptable flight path and landing potential trespass problems. The proposed County Park and location of area. landing area is very close to two residences. residential structures were investigated to determine potential land use conflicts. Compatibility of Pwidng - Mt. Umunhum Road No matter how short a time a vehicle is parked Planning and field staff are aware The results of the Operation's on Mt. Umunhum Road, conflicts with of past confrontations between Program Review should be taken into neighbors and other users of the road will arise. neighbors and preserve users who account before expanding use and Confrontations will result in need for District park their vehicles along Mt. management in remote parts of the field staff and County Sheriffs response. Umunhum Road. Field staff District. Discussions need to occur Current level of patrol is very low and response currently patrol once a day and with County Sheriff regarding time is often more than one hour. The County emergency responses often impact increased uses and potential Sheriff will expect a higher level of District the County Sheriff. problems. patrol. Issues and Concerns Completed Analysis Future Consideration Compatibility of Paridng along Alamitos Road Roadside parking on Alamitos Road is very Staff conducted field investigation The results of the Operation's limited; one area near Twin Creeks can to determine where parking may be Program Review should be taken into accommodate six vehicles but may be privately available. An area near Twin account before expanding use and owned and have restricted parking. Other Creeks is feasible if it is within management in remote parts of the pullouts appear to be dangerous and roadside right of way and parking is District. Discussions with County parking may be prohibited. Enforcement may permitted by County. Field staff Roads Dept., Sheriff and property be a problem for County Sheriff. currently patrol once a month and owners are needed to determine emergency responses probably roadside ownerships and feasibility of impact County Sheriff. parking near landing area. Site Improvements for Exclusive Use of Hang- gliden and Paragliden. Ideally, permit parking areas should be If participants use off-road parking, Development of parking areas should developed near the launch and landing areas to staff determined regulatory and be considered when preparing ensure parking does not interfere with traffic. traffic signs will be required. Signs comprehensive use and management This would be costly and should only be done are also needed to direct general plan. The results of the Operation's if the parking is made available to the general public to more accessible areas of Program Review should be taken into public. Gates, surface materials, and barriers preserve. account before expanding use and would be needed to restrict parking to specific management in remote parts of the areas. District. Ability to Manage Increased Public Use. Public use of the preserve may increase due to Staff feels participants of program Install signing and provide the visibility of the hang-gliders and should not have exclusive use of information brochure for general paragliders. The activity will attract visitors area so efforts need to be made to public explaining special permitted seeking a place to park and watch. Spectators accommodate general public. It is use and directing visitors to can be expected to seek recreation experiences currently infeasible to provide and accessible preserves. To avoid on the preserve where facilities are not manage public access facilities so establishing an exclusive use, develop currently in place. This activity may lead to public needs to be directed to other staging and trails plan for general parking and trespass problems on adjacent more accessible areas. public prior to implementing hang- lands. I I gliding and paragliding program. Issues and Concerns Completed Analysis Future Consideration Ability to limit Use to Authorized Participants Unlike Windy Hill, where there is frequent Field investigation indicates that The results of the Operation's ranger patrol and a high level of public use, restricting use to permitted and/or Program Review should be taken into uninsured users may attempt to use the Bald insured users is extremely difficult account before expanding use and Mountain site suspecting there is little chance because both the launch and landing management in remote parts of the of being monitored. In remote areas such as areas are close to roads open to the District. this, a permit system similar to the one at Ed public. The project site is the Levin County Park is desirable because farthest location in the District and participants must have key and permit to access staff has determined that the the launch area. appropriate level of patrol is not available at this time. Ability to Provide Emergency Response Emergency response to the project area would Emergency response to the Bald The results of the Operation's likely fall on the shoulders of the County Mountain area could take up to one Program Review should be taken into Sheriff. hour due to the distant location of account before expanding use and the nearest field staff office. Patrols management in remote parts of the are typically more frequent in areas District. receiving higher public use. Cumulative Impacts of Proposal Each time a special use and/or public use Staff feels there is little benefit to Hang-gliding and paragliding should element of a use and management plan is general public from a significant be considered when preserve is more implemented, there is a cumulative impact on amount of on staff resources needed accessible to general public and staff planning and field staff resources. By itself, to develop a special use agreement, resources are in place for managing a the proposed project may not seem like it has a seek support from neighbors and broader spectrum of public use. significant impact but when looked at in public agencies, design and install context with the growing number of special necessary improvements, increase uses and associated impacts such as increased patrol during flight season, increase public use, the overall impacts need to be emergency response time, redirect addressed. public use, and administer permit. 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One Mlle �::i:»?><?ii::;:i•; ::... ):;;;;;:::::::;•: ::O::• ::::::::::::w::.•: ...... .......................... ................ EXHIBIT A: HANG-GLIDING AND PARAGLIDING PROPOSAL JULY 1997 hngldng.ai - Regional Open ace February 9, 1996 �-- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Mr. Jody Lucas 4250 Suzanne Drive Palo Alto, CA 94306 Dear Jody: Last year Tom Low contacted the District with a proposal to establish a hang gliding launch site on Bald Mountain in the Sierra Azul Open Space Preserve (proposal enclosed). Sheryl Cochran, a planner with the District, discussed the proposal with the District's planning and field staffs. Following is a summary of her discussions. There are several pluses to this proposal. Hang gliding is a legitimate and compatible use for District lands. The Windy Hill program has been successful and the Skyriders have been very cooperative. Thus, there is a program in place which might be used as a model. There are also some hurdles which are not insurmountable, but which will require substantial time and effort to overcome. The first is that the most likely landing site would be on Jacques Ridge in an area under Santa Clara County jurisdiction and therefore requiring County involvement and cooperation. Second, the District has not yet conducted studies on possible uses of this preserve. We have discouraged public use because facilities such as parking are lacking. Because of the preserve's remote location and limited Operations staff, it would be difficult to adequately monitor the use and respond to emergencies. Finally, to remove the above obstacles would require a substantial amount of staff time for a limited number of people. Our conclusion is that moving ahead on this proposal is premature at this time. Our planning staff will reevaluate it as we develop our work program for 1997. However, there is one very important thing that might be done this year. Santa Clara County Parks and Recreation is embarking on a study of future uses of its facilities and lands. Since the likely landing site is on County land, you might wish to discuss your proposal with the County and provide input to their planning process. Dave Pierce, Regional Planner (408-358-3741) is the person to contact. I would be happy to discuss this further, either by telephone or in person. Sincerely, j George A. Sipel Interim Planning Manager Enclosures 330 Distel Circle . Los Altos, CA 94022-1404 . Phone:415-691-1200 • FAX:415-691-0485 • E-mail: mrosd®netcom.com Board of Directors:Pete Siemens,,Mary C.Davey,Teena Henshaw, David T.Smernoff,Nonette Hanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton -4/3/97 From: Jody Lucas,Ed Stein re: Paragliding/Hang-gliding at Bald Mt. to the Open Space District Board Of Directors Dear Board, we are sending this letter at the request of Mr Pete Siemens, who suggested after the meeting of october 9 1996 that we pursue the opening of Bald Mt. to Paragliding and Hang-gliding. To refresh your recollection, we have been Hang-gliding and Paragliding at Windy Hill for years without incident and with a flawless safety record. We are also received most enthusiastically by all the hikers and park personnel. For the last two years, we have been in contact with Mr. George Sipel, consultant for the MROSD, for the purpose of opening Bald mountain for flying. On April 4th 1996, Ed Stein and myself, met with George Sipel and another supervisor from the Open Space District. During the meeting, we proposed a "trial flying period"which seemed to be well received. Unfortunately, I was later told by Mr Sipel that the Open Space district could not proceed with the plan to fly at Bald Mt. due to "lack of enforcement personnel' in the area. We would appreciate if this item (allowing Paragliding and Hang-gliding at Bald Mt) could be added to your agenda for the upcoming meeting. We look forward to attend your meeting on April 9 1997 to answer any question or concern you may have. Jody Lucas, Ed Stein, Windy Hill Skyriders Inc. 4i5 --V L4-96- 9 �'170 S,:Ia NtJ ?Cjuc rjc-i o Gft ci'.{3cc n i 0!; � -. Regional Open Act- NAIDPENINSULA REGIONAL OPEN SPACE DISTRICT April 24, 1997 Mr. Jody Lucas Mr. Ed Stein Windy Hill Skyriders, Inc. 4250 Suzanne Drive Palo Alto, CA 94306 Dear Mr. Lucas and Mr. Stein: Thank you for your recent letter regarding the possibility of hang-gliding and paragliding at Bald Mountain in the District's Sierra Azul Open Space Preserve. The Board reviewed your letter last night at its regular meeting. While the District is interested in trying to accommodate a variety of recreational uses for our constituents, there are a number of factors which we feel preclude hang-gliding and paragliding at Sierra Azul at this time. As a public agency, we are greatly concerned with allocating our limited resources in the best interest of our constituents, and in the most effective manner possible. Without decreasing patrols elsewhere, the District does not have an adequate staffing level that would allow us to reasonably monitor and maintain this additional use at Sierra Azul. And, since Sierra Azul is a "patchwork" of public land interspersed with a great number of private parcels, we are unaware of an adequate landing zone for your proposed activity. As you may know, each preserve undergoes a "use and management" (U&M) planning process. Currently, there is no comprehensive U&M Plan for this preserve, in part due to the interspersed private land, as well as the continuing clean-up and potential for structural demolition activities at Mt. Umunhum. We don't expect completion of a plan for at least several years. However, the District is willing to put your request on an agenda for Board consideration at a meeting in July when Director Siemens, who represents Ward 7 (Los Gatos), is back in town. Again, thank you for writing and for coming to our Board meeting April 23. We hope that you continue to use and enjoy Windy Hill for your hang-gliding and paragliding recreations. \Sincerely, 7� Mary C. Davey President, Board of Directors MCD:sds cc: MROSD Board of Directors 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 415-691-1200 FAX:415-691-0485• E-mail: mrosd@openspace.org Web site:www.openspace.org a Board of Directors Pete Siemens,.Mary C. Davev,Jed Cyr. David T.Smernoff,Nonette Hanko,Betsy Crowder, Kenneth C. Nitz • Generi Ntanager:L.Craig Britton Regional Open , , ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-97-109 Meeting 97-20 July 23, 1997 AGENDA ITEM 2 AGENDA ITEM Acceptance of an Offer to Purchase Fee Determinable Estate from Jacob and Tamara Guenther for the Sale of Surplus Parcel - Skyline Ridge Open Space Preserve GENERAL MANAGER'S RECOMMENDATIONS l. Adopt the attached Resolution declaring a portion of San Mateo County Assessor's Parcel Number 80-282-050 as surplus to the District's needs. 2. Accept the Offer from Jacob and Tamara Guenther to Purchase Fee Determinable Estate, through the proposed sale of a 50 year interest in 10-acre surplus parcel adjoining Skyline Ridge Open Space Preserve. 3. Adopt the Interim Use and Management Plan amendments contained in report R-97-99. DISCUSSION At your meeting of June 25, 1997, you authorized staff to seek bids for the proposed sale of a long-term interest in a 10-acre parcel adjoining Skyline Ridge Open Space Preserve as surplus to District's needs (see Report R-97-99). A minimum bid amount was set at $310,000 reflecting the District's repurchase price of$275,000 in April, 1996 plus $35,000 which was the estimated repair cost of the slide to the access road. The District placed newspaper advertisements in the San Jose Mercury News and the Country Almanac soliciting bids for the surplus parcel. The District received two sealed bids at $361,000 and $350,000 prior to the July 11, 1997, 5:00 P.M. bid deadline. Staff responded to several inquiries from other interested parties, none of which resulted in purchase offers. The recommended purchasers are Jacob Guenther, a licensed building contractor, and his daughter Tamara, a marine biologist. The proposed sales price of this transaction is $361,000, The other interested bidder was given an opportunity to make a back up offer at $350,000, but declined. TERMS AND CONDITIONS The proposed sales price of the Guenther offer is $361,000 which is $51,000 more than the minimum bid purchase price of$310,000, and $11,000 more than the second bid. The Guenthers have made an earnest money deposit of$18,050 which is five-percent of the purchase price. The Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 - 1972-1997 • FAX:415-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr, David T.Smernoff, Nonette Hanko, Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton R 97-109 Page 2 Guenthers have obtained a loan financing commitment to purchase the property on an "As-Is" basis subject to the District's repair of the slide on the access road. Under the Agreement, the District has until September 31, 1997 to complete the road repairs. After the road repairs are complete, the Guenthers have a 21-day period to inspect the existing water system and the driveway slide repair, and obtain an appraisal for final financing approval. Assuming that the Guenthers are satisfied with the property, this transaction is to close Escrow no later than October 31, 1997. The award of the road repair contract is a separate item scheduled for Board consideration on this agenda. In addition to the road repair, the District is responsible for the removal and disposal of an existing underground fuel tank at an estimated cost of$10,000. This project will be included in next year's work program budget. Staff recommends that the Board of Directors accept the offer from Jacob and Tamara Guenther to purchase a fee determinable estate. This proposed transaction will provide critical funding for additional open space land purchases in the District's planning area.. The District has previously offered the property to other local park and/or public recreation agencies in accordance with Government Codes Sections 54222 (b) and 54223 and no indication of interest has been received. Prepared by: Michael Williams, Real Property Representative Contact Person: same as above RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DECLARING PROPERTY SURPLUS TO THE DISTRICT'S NEEDS, APPROVING AND AUTHORIZING ENTERING INTO AN OFFER TO PURCHASE FEE DETERMINABLE ESTATE FOR THE SALE OF THE SURPLUS PROPERTY, AND AUTHORIZING GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO THE TRANSACTION(SKYLINE RIDGE OPEN SPACE PRESERVE-FORMER LANDS OF BULLIS/BACH) The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby declare a portion of San Mateo County Assessor's parcel 80-282-050 as surplus to the District's needs and finds that the sale and release of said parcel is in accordance with the Basic Policies of the District and is not detrimental to the open space character of Skyline Ridge Open Space Preserve. Section Two. The President of the Board or other appropriate officer is authorized to execute the Offer to Purchase Fee Determinable Estate for the proposed sale of the 50 year term interest in the Skyline Ridge surplus parcel to the Purchaser, Jacob Guenther and Tamara Guenther, a copy of which is attached hereto and by reference made a part hereof. Section Three. Upon the execution of the Offer to Purchase Fee Determinable Estate and satisfactory completion of the contingencies by the District and Guenthers, the President of the Board or other appropriate officer is authorized to execute a Grant Deed conveying a fee determinable estate in and to the Skyline Ridge surplus parcel to the Purchaser. Section Four. The General Manager of the District shall cause to be given appropriate notice of acceptance and execution of the Offer to Purchase Fee Determinable Estate to the Guenthers. 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Gate(its Trail Distance in Miles Ranger Facility Restroom Whole Access Parking Lot Other Public Lands Equestrian Trail ...._. ... ........ Creek O Q Note: _... Dogs are not allowed Bay Area Ridge Trail Vehicle Driveway Nature Center Residence Handicapped Equestrian Parking No Public Entry on this preserve Parking Only Private v L• d Lords MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SKYLINE RIDGE OPEN SPACE PRESERVE w ACCESS 1800 ROAD `.} • 't}F •?•llliiil%1{fyfl jlall!y!IIII ;' .:. ???4:?F 4:4:4:4:•::::::::iiii: :::F •:•:•.. • r .:.:.:.:......................... ....................::::::::::::: • 1..., 800 • rriF:• 'f.. • z:i:!•rr: \ E:%i.'• `:5:?iii#E:... .rr�•F ::: ;Fsrc, f ,, • ' PATROL \ ;{TRAIL.: :: EASEMENT :...:.:::.. • EASEMENT; 1 SKYLINE RIDGE ALTERNATIIVE OPEWSPACE PRESERVE :::ti: :ii'. f .� • • I >P R'O.P,O:S:E D :,i , • ........ .... .......... ■ r • r 1 10 ACRE .SUBJECT �tiv! • :•iil�: PROPERTY PATROL EASEMENT --', \ ::>f..,;:;:i;:>;>• ..:::.:::,::?::,<.:';<?f.,. EXISTING i ^:4ii::i;:•ii:::n... :nM;;:i?;.i!?.i:•ii:%:i::i:???'l•:!.......:.i. ........... �:. .: ... ...:..::.... �::i::?�::.{4:???r.}}:•:iii}::::::::i:4i is / ` ROAD \ r.n \ 1 r \ ,.. ,. 2 ACRE POND A REA TO BE 41 I U EXC L DED r �i ::..........:•:.�:::::::?o-::iai••• :};;i:?•:,ii;•io-;•i;>;•>i;•i;•i:ao-i. .::.,.;::::;': i :::.. ::::.::::::::::i:f ..:::•......::. :: :.i:.:::::ii>i::;a:...... i:..::1:......:. •.:F.::....: ::F.•i� r`......::}iiiiiii:.:•iiiiiii:+.::::::..........:::.v. ........:::i:.:.:......i::i:.i::i. ::::i::::'::...Ci::iYi::;:y::i>::;;:i5;:i is ii:::iii::iiii:�i:Yi;:i:;.i;:;::?:::::..:ii:S::^iii::isSS:::::i:::::i::isi:::f,.:,.:;:i::::..:.i:::::?.:::i:::<:.i:i:::.:::++i;::;.";ii;!•::::::......:.::'. EXHIBIT II: SITE MAP JUNE 1997 Regional Open , _ ace R-97-107 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 97-20 July 23, 1997 AGENDA ITEM 3 AGENDA ITEM Award of Contract for Driveway Landslide Repair Proje Fat ormer Bach property GENERAL MANAGER'S RECOMMENDATIONS 1. Accept the lowest responsible bid for the�iveway repair project on Skyline Ridge Open Space Preserve. (Due to the accelerated schedule for this project, this report was prepared prior to the opening of Tuesday, July 22. Staff will report on bid results and final staff recommendation at your July 23 meeting). 2. Authorize the General Manager to enter into a contract for performance of the work. DISCUSSION At your May 28, 1997 meeting, you authorized staff to solicit bids for five landslide repair projects for which the District has received funding from the Federal Emergency Management Agency (FEMA). These projects included the repair of the driveway leading from Alpine Road to the former Bach property at Skyline Ridge Open Space Preserve, which the District has repurchased and is currently marketing to prospective life estate buyers (see attached map). The driveway was severed by a landslide during severe storms in January and February, 1995. Repair is necessary in order to maintain and use the residential buildings. At your March 26, 1997 meeting you authorized the General Manager to contract with Terratech, Inc., Geotechnical Engineers, of San Jose to prepare plans and specifications and obtain permits for the five landslide repair projects. Terratech's estimate of the cost of the subject driveway repair project is $42,000. A notice requesting bids was published in the San Jose Mercury News on June 27, 1997. A bidder's conference was held on site on July 10, and the public bid opening will be held on July 22. Staff will provide an update of the consultant and permit costs to date, along with the bid results and final recommendation, at your July 23 meeting. FEMA has provided partial funding in the amount of $26,250 for this repair project, based on its own estimates. Although FEMA has indicated that it will cover additional expenses if the project costs more than its estimate, additional reimbursement is not assured, based on past dealings with FEMA. This project, and the other FEMA-funded repair projects, were budgeted in the current 1997-1998 capital improvement budget at the amount provided by FEMA. Though staff believed that these amounts were low, staff had no other basis for budgeting at the time. Typically there has been flexibility about project-specific expenditures r Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • 1972-1997 • FAX:415-691-0485 • E-mail: mrosd@openspace.org • web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton R-97-107 Page 2 in the District's CIP budget as long as the overall $600,000 maximum guideline limit is not exceeded on an average basis over the years. This is a particularly heavy year for capital improvements, and each of the FEMA-funded landslide repair projects is likely to exceed its CIP budget. Therefore, in addition to project-specific updates, staff intends to return to the Budget and Finance Committee at mid-year for an overall evaluation of expenditures and updated estimates compared to budgets and the possible need to adjust the current CIP budget. Prepared by: Randy Anderson, Senior Planner Contact person: Same as Above MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SKYLINE RIDGE OPEN SPACE PRESERVE �4 <%1 M1 k.M1 � N;r ine fit 0 o0.1 0.2 '•\ r:r� � "iY,?iN44 a+4'� � I ■■l"'(���...� : � \ -`,ka.::. .: y4: f, a ♦-4•vf ...f..}:::: _. ..�.` \ '+4h Rr at f �: (R♦ 4 V i�11 A{'v-Sy-v44,,,�,�"•' Y 4Y^}?h { h ® ,i :� \\` ~:%:�a•'nj."': f R 5 � �.i.•..}.xv I I 01 a 0.1 Alpine ; \ _._ ' \LANDSLIDE Pond REPAIR PROJECT i•: r \tic `l �` �� �•� ''c� ��m SKYLINE RID E 1 3 .� ��� , . r `OPEN SPACE PRESERVE, LIFE ESTATE AREA ...$:..... RE• DENTIAL � CO OUND jr .,i 't:i ::•,:::ii:?.1/C$::hi4\,.•4v�:i} \ '•}.ti;+yt:r S'�:lir•..:. h,4v v�}n(Cy$. :t{{ tt ti.:, •}:•w...;�\4k•}:,t;$':k;ir••r'.'.•:;$::ii.:; :.{�;..'t�{. :�•>x:{+• ::,t.$;:{ '•:k$';:>::x::t{t:•.•'w��.7// .;:;£r t3:::7<$.k?:.4Yt:•:{•{:.. /...,. ;.C... .»�'�.`",w.:..a{."•r:::.: •::r:...:3R?l",.{;C,+,? j n\4.»k Mr. 4\:i;:;v. $$::;/f/.::: :j::.+N<'. '••:Ssn,{.f..:{:, ;2::L'i:••• :rf.•.:na4{;.}}:.,•}:•}i)J'•:\:j�Qr?:•:.:, •}:?.•7 „4,{:~:: .:-::.::: .•::.wx::•}::•}:::;Y:};{h}Y•%:i?}}:hi??:::i:?:::}}:.}:th:ihxta}}.. •,•v •:ate:}::}+::+}}:•}::}:::}•.::..?{.:. .rt. �7 \'i�x.v}{}ri$;+" f�•;$•}}:h;.:..:::.v» ??:y}'•:}}i,:^vT.v::.::h}•, x{}.:'•i::•i:;+.v:•:•:�.;:. {::{tiv$$ti':$$$ ;} .;'yr.L:, v�•:{: .a:�•?:{;r,..: •:X•:,.},•:•.'�{ r+r�,C".1 ` .v .4v::F;..`v.:$*CX, {i$:•'.2. .}•f.•••.. , :,.�.: :.32#: ,4. };� .:sx}. }.:h.,•:::::f•.�?:..r.}:•xn'�+a�:+:>'::::x: , EXHIBIT A: PROJECT LOCATION JULY 1997 Regional Open ; 3ce 1 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-97-112 Meeting 97-20 July 23, 1997 AGENDA ITEM 3A AGENDA ITEM Award of Contract for Driveway Landslide Repair Project t Former Bach Property GENERAL MANAGER'S RECOMMENDATION :r 1. Determine that the bid received from T.K.O. Construction is non-responsive for failure to conform to bid specifications due to failure to submit a bid guarantee of the type required prior to the deadline for bid submittal and failure to submit the required three references as required by the bid specification. 2. Authorize the General Manager to enter into a contract for the Bach Driveway Landslide Repair Project with George Bianchi Construction, as lowest responsive bidder, in the amount of $63,913. DISCUSSION Due to the expedited schedule for this project, bids were opened on Tuesday, July 22, subsequent to the preparation of the staff report for your July 23 meeting. Bid results are as follows: Valentine Corporation $89,369 Redwood General Contractors $76,200 Larrabee Construction $65,940 George Bianchi Construction $63,913 TKO Construction $60,725 Although TKO Construction was the apparent low bidder, staff determined that TKO's bid did not conform to bid requirements because a bid bond or cashier's check for 10% of the bid amount was not included with the sealed bid. A personal check is not equivalent in security or guarantee to a bond or cashier's check. A personal check for 10% was included, but this does not meet the stated requirements as surety for the bid. A cashier's check was provided after bid opening, but this was after TKO was aware that they were the apparent low bidder. This violation of procedure would give TKO a potential advantage over other bidders. TKO did not have to post the required security prior to bid opening; other bidders did. In addition, TKO did not provide three recent references, as required on the bid form. .a Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 • 1972-1997 • FAX:415-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, David T.Smernoff, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton i R-97-112 Page 2 Therefore, staff recommends award of the contract to the next lowest bidder, George Bianchi Construction, whose bid did comply with all requirements. All the bids are substantially higher than the engineer's estimate of$42,000, which is attributed to a burgeoning economy and busy construction marketplace. High bids are currently being experienced across the building industry. Based on the number of bids and the spread of prices, staff believes the bids are competitive and represent the market conditions. The amount allocated for the project by FEMA is $9,962, which represents one half of their estimated cost for the project. FEMA proposes to pay half the cost because of the previous private interest in the property served. Both the amount of payment and the decision to award half will be appealed, the latter on the basis that the District currently owns all interests in the property. In any case, no alternative access to the residential complex appears feasible, and the value of the property interest justifies the investment in the repair of the road. Additionally, this driveway serves as the most direct access for District patrol and maintenance of this area of the Skyline Ridge Open Space Preserve, as well as the future Old Page Mill Trail alignment. In addition to the construction cost for the project, costs have been and will be incurred for surveying, engineering, permit fees, and testing and inspection. To date, the project engineers, Terratech, Inc., have incurred costs of $12,577. County permit fees and advertizing have totalled $4,251. Additional consultant costs of $4,439 are anticipated through the completion of the project, for a total of $21,267 for consultant services and permits, or a total of $85,180 including the construction costs. Overall, Terratech will exceed its original contract for services on the five FEMA landslide repair projects. This primarily results from increases in the scope of the projects resulting from plan review, and general requirements to complete the permit process. As indicated in previous reports on these projects, staff anticipated that scope of work and costs would significantly exceed the FEMA estimates, but there was no way to determine the extent until the design and permit process was substantially completed. Staff proposes to return to you on August 13 with bid results for potential award of contracts on the Stevens Canyon Trail Repair Project in Monte Bello Open Space Preserve, and the Jones Trail Repair Project in St. Joseph's Hill Open Space Preserve. At that time staff will also provide engineer's estimates on the construction cost for the Purisima Road Repair Project at Purisima Creek Open Space Preserve, and the School Road Repair Project at Long Ridge Open Space Preserve, and an accounting and projection of all consulting and permit costs for the FEMA-funded projects. Assuming the Board elects to proceed on August 13, the Purisima Road and School Road repair projects would return to the Board for award of contract on August 27. Prepared by: Randy Anderson, Senior Planner Contact person: Regional Open , ace -97-106 Meeting 97-20 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT July 23, 1997 AGENDA ITEM 4 AGENDA ITEM Cleanup of the Old Ranch Dump Site at Skyline Ridge n Space Preserve GENERAL MANAGER'S RECOMMENDATIONS 1. Adopt the attached Resolution authorizing the San a County Health"Services Agency to enter into a grant agreement with the California Integrated Waste Management Board and approving filing of an application for grant funds from the Solid Waste Disposal Site Cleanup Trust Fund for the cleanup of the so-called Ranch Dump at Skyline Ridge Open Space Preserve and authorizing the General Manager to execute all documents necessary for completion of the project. 2. Authorize staff to spend up to $15,000 to improve access to the top of the dump site and revegetate the site upon completion of the cleanup project. BACKGROUND District staff met on July 10, 1997 with staff from the San Mateo County Environmental Health Services Division and the,California Integrated Waste Management Board. They discussed the potential of using funds available under the Solid Waste Disposal and Codisposal Site Cleanup Program (AB 2136) for a solid waste disposal site located on the Skyline Ridge Open Space Preserve. This program was successfully applied to the cleanup of a dump on the El Corte de Madera Creek Open Space Preserve in 1995. The July 10 ` meeting at Skyline Ridge Open Space Preserve was attended by the same agency representatives as were involved in the El Corte de Madera Creek Open Space Preserve cleanup project. State of California Solid Waste Disposal and Codisposal Site Cleanup Program Assembly Bill 2136 (enacted October 1993) requires the California Integrated Waste Management Board (CIWMB) to provide a program for the cleanup of solid waste disposal sites. It applies to sites where the responsible party either cannot be identified or is unable or unwilling to pay for timely remediation, and where cleanup is needed to protect public health and safety or the environment. As part of this program, the Waste Management Board may expend funds directly or provide grants to certified local enforcement agencies for abatement of such disposal sites. In prioritizing sites for cleanup, the Waste Management Board considers the risk to public health and safety, the ability of the property owner to clean up the site without monetary Celeb 330 Distel Circle - Los Altos, CA 94022-1404 * Phone:415-691-1200 rate 2�Years of Open 5 p ace Rreservation 1972-1997 FAX:415-691-0485 * E-mail. mrosdrropenspace.org - Web site.www.ol)enspace.org &� Board of Directors.Pete Siemens,Mar C_Dave Jed Cyr, David T.Smernoff, Noncttc Hanko, Bets (lowder, Kenneth C.Nitz . General Manager.L.Craig Britton ' Y Y, Y Y ,� t R-97-106 Page 2 assistance, and the ability to adequately clean up the site with available funds. There is currently no application deadline. Project applications are reviewed and evaluated on a continuous basis. The Waste Management Board may either allocate the cleanup funds to the County, or do the project directly, using their own pre-approved contractors and project managers (board-managed cleanup). The Open Space District cannot apply directly for a grant from the cleanup program. However, the San Mateo County Health Services Agency is the certified local enforcement agency for solid waste disposal sites in San Mateo County. In the case of the dump cleanup at El Corte de Madera Creek Open Space Preserve, the County acted as the lead agency and the District, County Health Services Agency, and Waste Management Board formed a partnership to coordinate and complete different aspects of the cleanup project. If authorized by the board, District staff will work with County staff to provide the state with the information needed to make a determination under the County's local enforcement agency authority. History of the Dump Site It is unknown when dumping at this site first occurred. A cursory investigation of the site indicates the materials found at this site were most likely generated as part of the ranch operation. Dumping probably continued at this site until the early 1980's when the District purchased the property. During the 1950's the property was owned by a Mr. Rickey. Rickey's Hyatt is named after the same person. He apparently operated a hog farm on the ranch and from accounts by Rickey's relatives, would travel downhill in the evenings to the restaurant to collect the kitchen scraps to be used to feed the hogs. It is also rumored that he had a similar arrangement with El Camino Hospital in Mountain View. In exchange for the hog feed, he may have allowed the hospital to dump certain waste products at the site. Even though none of this information has been confirmed, the possibility of hospital waste existing in the dump was discussed at the July 10 meeting. DISCUSSION Grant Application Process The District provided the Health Services Agency with a chronological history of the site, to the best of staff s knowledge. The San Mateo County Health Services Agency has verbally agreed this project is suitable for funding as a Waste Management Board-managed cleanup. The Waste Management Board will consider the project at their August meeting. If approved as a board-managed cleanup, the State would fund the project, hire the contractors, and manage the process of site cleanup. The County has verbally agreed to facilitate the disposal of any hazardous wastes which might be discovered on the site, excluding soils and materials contaminated by leaking containers. The project could begin as early as September and be completed by late October. R-97-106 Page 3 The District's share of responsibility in the cleanup effort involves providing improved access to the top of the dump. At present, an unmaintained road cuts across the meadow below the ranger residence on the preserve, terminating at the top of the dump (see attached map). The Waste Management Board staff member believes the road may be too steep to serve the type of trucks needed for the cleanup project and the road may need to be rerouted and surfaced. Following the dump cleanup, the road could be obliterated and restored to a natural condition. In addition, the District would be responsible for providing water for dust control during the operation. Fire hydrants which are linked to the District's on-site well are available nearby. Lastly, the site will be regraded to a natural appearance upon completion of the dump removal. Hydroseeding the exposed areas will be the responsibility of the District. The State will provide laborers to help install District-supplied straw mats to hold the hillside and hydroseeding in place. Any additional planting will also be at the District's expense. The cost of the District's share of the cleanup is estimated to be about $15,000.00. The Waste Management Board representative indicated this project was similar in scope to the cleanup project at El Corte de Madera Creek Open Space Preserve in 1995. That cleanup project ultimately had a total cost of around $400,000. The 1997-98 fiscal year budget includes $5,000 for an engineering study for the dump. Since the engineering study is no longer needed, this money could be used toward the other District obligations on this project. The remaining $10,000 would need to come from other capital improvement projects that are anticipated to be underspent or that may be delayed until next year. Staff feels it is likely there will be remaining capital improvement funds in the existing budget which can be applied to this project. District support for the program in the form of a resolution adopted by the Board of Directors and the additional funding outlined above will increase the chance of the Waste Management Board approving the cleanup. PUBLIC NOTIFICATION Notification of Board consideration of this item has been sent to the owners of property adjoining the preserve. CAA DETERMINATION The Waste Management Board will be the lead agency and complete the CEQA determination for this project. The project is anticipated to be categorically exempt. The work being performed is very similar to that which occurred at the El Corte de Madera Creek Open Space Preserve cleanup project. That project was categorically exempt. Prepared by: Mary de Beauvieres, Open Space Planner Contact person: Randy Anderson, Senior Planner RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING THE SAN MATEO COUNTY HEALTH SERVICES AGENCY TO ENTER INTO A GRANT AGREEMENT WITH THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD AND APPROVING FILING OF AN APPLICATION FOR GRANT FUNDS FROM THE SOLID WASTE DISPOSAL SITE CLEANUP TRUST FUND FOR THE OLD RANCH DUMP (SKYLINE RIDGE OPEN SPACE PRESERVE) WHEREAS, the people of the State of California have enacted Assembly Bill 2136 that authorizes the California Integrated Waste Management Board (the Board) to initiate and administer a program for abatement of illegal disposal sites and provide grants to Board certified local enforcement agencies; and WHEREAS, said procedures established by the Board require the Governing Body/City Council/Board of Supervisors to certify and extend by resolution authority for applicant's Local Enforcement Agency (LEA) to enter into a grant agreement with the Board for abatement of an illegal disposal site and approval for LEA to file an application with the Board for grant funds; and WHEREAS, the LEA will enter into an agreement with the Board for the illegal disposal site cleanup; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors HEREBY: 1. Authorizes San Mateo County Health Services Agency to enter into and execute a grant agreement with the California Integrated Waste Management Board; and 2. Approves the filing of an application for grant funds from the Solid Waste Disposal Site Cleanup Trust Fund in the State Treasury for the abatement of an illegal disposal site; and 3. Appoints the General Manager as agent of the Midpeninsula Regional Open Space District to conduct all negotiations, execute, and submit all documents including, but not limited to applications, grant agreements, permits to enter, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. * * * * * * * * * * * * * * * * * * SKYLINE R, _..�GE OPEN SPACt PRESERVE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Coal Creek Open Space Preserve O�• ' . . -l$OfBI� . 2 .y Rte Tra! a Ad`4m cNep -•o�.' ! -. ` :;; :'...:.:��:f.f..:.::• � N J 3 d-� �0,�6.';. k NapUrb T�3r! )2 \nd0. 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Bay Area Ridge Trail Note: Creek Vehicle Drivewa Nature Center Residence Hand" Dogs are not allowed y :capped Equestrian Parking No Public Entry on this preserve Parking Only Prrvalea Leased Lands Regional Open . ace R-97-110 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 97-20 July 23, 1997 AGENDA ITEM 5 AGENDA ITEM Final Adoption of Amendment to the Use and Management Plan for Monte Bello Open Space Preserve to Establish a Public Permit Parking Area Near th Southern End of Monte Bello Road GENERAL MANAGER'S RECOMMENDATIONS 1. Amend the Use and Management Plan for Monte Bello Open Space Preserve to allow for public use, on a permit basis, of the existing docent parking area adjacent to south Monte Bello Road. 2. Approve the date of November 1, 1997 for initiation of public parking permits, with a limit of 10 vehicles per day. DISCUSSION At your June 25, 1997 regular meeting you tentatively adopted the amendment to the Use and Management Plan for Monte Bello Open Space Preserve to allow for public use, on a permit basis, of the existing docent parking area adjacent to south Monte Bello Road. (see report R- 97-92). You also determined that the project is categorically exempt from the California Environmental Quality Act (CEQA). To ensure that use can be adequately managed at this remote site, staff recommends that this area be made available to public groups and individuals for parking on a permit basis, with a limit of 10 vehicles per day. To allow staff time to install the additional vehicle gate and bumper logs, staff proposes to make the lot available starting November 1, 1997 or earlier if the improvements can be installed earlier. In accordance with the Board's request this report has been mailed to former property owner Keith McFarland. Prepared by: Randy Anderson, Senior Planner Contact person: Same as above -4<.UItiFk ow W U 54,te,I Celebrate 25 Years of Open Space Preservation 330 Distel Circle - Los Altos, CA 94022-1404 - Phone:415-691-1200 • 1972-1997 - FAX:415-691-0485 - E-mail: mrosd@openspace.org - Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton Claims No. 97-14 Meeting 97-20 Date: July 23, 1997 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2535 225.00 Aaron's Septic Tank Service Sanitation Services 2536 42.00 Ace Fire Equipment & Service Co. Fire Extinguisher Servicing 2537 220.84 Acme & Sons Sanitation Sanitation Services 2538 123.00 ADT Security Services Alarm Service-Skyline 2539 1,122.74 All Premium Sportswear Volunteer Trail Patrol T-Shirts 2540 16.18 Allen Equipment Company, Inc. Equipment Repair Part 2541 333.42 A-1 Sanitation Sanitation Services 2542 65.52 Randy Anderson Vehicle Expense 2543 500.00 Association of Bay Area Governments Annual Dues 2544 22.81 A T & T Telephone Service 2545 422.50 Battery-Tech, Inc. Radio Batteries 2546 69.44 Bay Airgas, Inc. Welder Repair 2547 30.00 Best Internet Communications Internet Service 2548 236.00 Bill's Towing & Recovery Towing Services 2549 300.00 Boley Consulting Engineers Seismic Upgrade--Rancho Shop Building 2550 2,170.00 Louis Bordi-General Engineering FEMA Project Repairs 2551 63.64 Breon, O'Donnell, Miller, Brown & Dannis Legal Services 2552 479.14 California Water Service Company Water Service 2553 210.00 Camino Medical Group Medical Services 2554 125.00 CAPIO Annual Membership Dues 2555 715.82 Cascade Fire Equipment Company Fire Uniforms and Supplies 2556 743.00 Century Graphics 25th Anniversary T-Shirt Printing 2557 0.97 Clark's Auto Parts & Machine Shop Equipment Part 2558 1,925.00 Clark Pest Control Pest Control--Enterprise Rentals 2559 228.75 Communications & Control PG & E Pump--Mt. Umunhum 2560 4.87 Contemporary Engraving Name Badge Engraving 2561 29.00 Cougar Couriers Express Mail Courier 2562 125.00 D & J Rooter Septic Tank Service--Enterprise Rental 2563 25.00 Jim Davis Automotive Vehicle Smog Certificates 2564 57.36 Film To Frame Film Developing 2565 16.64 Foster Brothers Security Systems, Inc. Key Duplication 2566 107.08 G & K Services Shop Towel Services 2567 680.83 Gardenland Power Equipment Equipment Parts and Repairs 2568 514.98 Goodyear Auto Service Center Tires 2569 748.00 Green Waste Recovery, Inc. Dumpster and Recycling Service 2570 40.81 GTE Mobilnet Cellular Phone Service 2571 775.92 The Habitat Restoration Group La Honda Encroachment Project 2572 75.92 Honeywell, Inc. Burglar Alarm Service 2573 280.00 '1 Bill Jacobson Trucking Company, Inc. Transport Services 2574 300.44 Jakaby Engineering La Honda Creek Bridge Consultant 2575 878.99 Jeda Publications Windy Hill Map Printing 2576 5,000.00 Joe's Rototilling Skyline Discing 2577 1,500.00 Mike Johnson Enterprise Rental Repair 2578 697.30 Los Altos Garbage Company Dumpster Service 2579 2,684.85 Neal Martin and Associates Planning Services 2580 52.64 Paul McKowan Reimbursement--Volunteer Supplies `1 *Urgent Check Issued July 11, 1997. Page 1 Claims No. 97-14 Meeting 97-20 Date: July 23, 1997 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 2581 385.00 Micro Accounting Solutions Computer Consultant 2582 170.21 Minton's Lumber & Supply Field Supplies 2583 160.51 Moffett Supply Company Janitorial Supplies 2584 134.90 Monogram Sanitation Company Sanitation Service Kits 2585 19.50 Netcom Internet Service 2586 546.45 Noble Ford Tractor, Inc. Tractor Parts and Repair 2587 241.13 Northern Energy Propane Service and Tank Rental 2588 1,993.42 Northern Hydraulics, Inc. ATV Rough Cut Mower 2589 330.00 NRPA Congress Registration Registration--M. Davey 2590 1,934.79 Orchard Supply Hardware Field Supplies and Parts 2591 1,829.11 Pacific Bell Telephone Service 2592 857.57 Pine Cone Lumber Lumber 2593 278.14 PIP Printing Volunteer News Printing 2594 228.08 Rabbit Office Automation Copier Maintenance Service 2595 34.13 Rayne Water Conditioning Water Service 2596 575.00 Rebholtz Mechanical, Inc. Enterprise Rental Repairs 2597 198.00 Redwood City Chamber of Commerce Membership Renewal 2598 629.00 Rich's Tire Service Tires 2599 178.14 Roto-Rooter Plumbers Plumbing Repair--Main Office Building 2600 709.88 Roy's Repair Service Vehicle Maintenance Service 2601 356.29 Barbara Scherb Rufer Planning Assistant--Special Projects 2602 282.56 San Jose Mercury News Advertisement-Tractor Bids and Bach Driveway Repairs 2603 120.00 San Mateo County Training Officers Fire Training--K.Miller, T.Jensen, R.Molica C.Beckman, F.Olson and B.Malone 2604 84.18 *2 Second Cup Business Meeting 2605 5,521.37 Shannon Davis & Associates Recruiting Services--Administrative Services Manager 2606 675.00 George Sipel Associates Organizational Management Consultant 2607 329.57 Skyline County Water District Water Services 2608 69.24 Cheryl Solomon Reimbursement--Event Supplies 2609 42.00 South Bay Regional Public Safety Training Registration--G.Baillie 2610 373.17 Staples Office Supplies 2611 101.34 State Board of Equalization Diesel Fuel Tax 2612 938.59 TAC Staffing Services Temporary Secretary 2613 151.51 Tractor Equipment Sales Mower Repair 2614 5,232.07 Turner & Mulcare Legal Services 2615 30.02 Unoca176 Fuel 2616 481.04 VISA Reno Airfare For Restroom Manufacturing Tour--J. McCullough, J. Kowaleski, P. Congdon and Office Supplies 2617 92.92 M. Douglas Vu Vehicle Expense 2618 57.02 Michael Williams Vehicle Expense 2619 285.00 Sumudu Welaratna Restoration Project Intern--Rancho O.S.P. 2620 28.91 Wheelsmith Bicycle Service and Part 2621 600.00 Roberta Wolfe Recording Services 2622 462.23 Workingman's Emporium Uniforms *2 Urgent Check Issued July 8, 1997. Page 2 TOTAL 52,733.39 Regional Open . ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors l FROM: C. Britton, General Manager �. DATE: July 18, 1997 SUBJECT: FYI r��c'17 Celebrate 25 Years of Open Space Preservation 330 Distel Circle Los Altos,CA 94022-1404 • Phone:415-691-1200 • 1972.1997 • FAX:415-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff, Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton INTER-OFFICE MEMORANDUM July 14, 1997 TO: Craig Britton, General Manger FROM: John Escobar, Operations Manager SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month June Year 1997 VIOLATIONS TOTALS CITES CPJA1[S TOTALS CITES Bicycles Breaking/entering 1 Closed area 9 6 Minor poss alcohol 1 0 Speed 13 6 Resisting officer 2 0 Helmet 38 18 False info 2 1 After hours 6 2 Unsafe operation 4 1 ACCIDENTS Dogs Bicycle 5 Prohibited area 4 3 Equestrian 1 Off-leash 3 1 Hiking/running 2 Closed area 3 2 Other first-aid 0 After hours 5 1 Search/rescue 0 Fishing 0 0 Vehicle 2 Swimming 0 0 Air evacuation 2 Vandalism 1 0 Off-road vehicle 0 0 ENFORCF.1b1 E T Parking 18 5 Citations _49 Parking after hours 13 2 Written warnings _5 Dumping/littering 1 0 Police assistance 4 Campfires 0 0 Camping 0 0 MUTUAL AID Weapons Accidents 3 Actual contact 0 0 Law Enforcement 4 Report only 0 0 Fire 0 Evidence of 0 0 Landing Zone 1 Fireworks 2 0 No smoking 1 1 SUMMARIES OF SIGNIFICANT INCIDENTS June 6: M. Newburn contacted 20 people at the Mora water tank in Rancho for 'after hours' and 'minor in possession of alcohol' violations. Three county sheriff units and one ranger assisted. Four adults were cited and the minors were turned over to their parents. A dagger was found in the grass. June 8: L. Hyman attempted to stop a cyclist at Purisima for riding without a helmet. The woman initially refused to stop, and was very agitated and non-cooperative. L. Hyman finally was able to stop her and cited her for helmet required and warned her about resisting a peace officer. June 12: T. Karnofel issued a citation to a cyclist for 'unsafe operation' in Monte Bello. The cyclist was riding approximately 26 mph and skidded out of control. He just missed running into the ranger. June 13: At Windy Hill L. Paterson attempted to stop a man for walking two dogs off leash. When she attempted to contact him with the PA (truck microphone-public address), the man fled on foot to his truck and sped away with his dogs. June 19: A semi-truck moving van lost its brakes on Mt. Umunhum Road in Sierra Azul. It left the road and stopped when it hit an oak tree about 100 feet below the road. The driver and passenger jumped out before the truck left the road. Both were flown by Life-Flight to Stanford. The incident was handled by CHP, AMR medics, CDF, and T. Karnofel. June 19: A telephone service truck overturned on Montebello Rd. near the Bella Vista Trail intersection. The driver probably lost control due to excessive speed for the road conditions. The driver received minor injuries. W. Phillips June 22: M. Newburn transported a hiker on a docent-led hike at Rancho suffering from heat exhaustion back to the farm, where he was checked by medics. He refused further care. The incident was handled by M. Newburn, T. Karnofel, T. Lausten, county fire, and AMR medics. June 22: T. Lausten stopped a cyclist and issued a citation for a 'prohibited area' violations on the Black Mountain Trail in Rancho. The cyclist is a professional rider and competed in the Atlanta olympics. June 22: T. Randall reported that the monolith building in Sierra Azul had been broken into. The locks were changed and the building was again accessed by cutting the screen on an air vent. The building was again secured. June 27: A jogger in St. Joseph's Hill OSP stopped breathing and visitors administered CPR. Fire and medics provided additional care and transported the jogger to Good Samaritan Hospital, where he was pronounced deceased from apparent cardiac arrest. The incident was handled by county parks, county fire, AMR medics, T. Karnofel and T. Lausten. Environmental Services Agency BOARD OF SUPERVISORS Parks & Recreation Division RUBEN BARRALES RICHARD GORDON MARY GRIFFIN bmal TOM LIENING MICHAEL D.NEVIN PATRICK H.SANCHEZ COUNTY OF SAN MATEODIRECTOR (415)363-4020 590 HAMILTON STREET,4TH FLOOR REDWOOD CITY CALIFORNIA 94063 FAX (415)599-1721 July 16, 1997 L. Craig Britton General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Re: Regional Open Space Plan Dear Craig: I would like to confirm our joint meeting among the San Mateo County Park and Recreation Commissioners and the Board of Directors for the Midpeninsula Regional Open Space District, for Wednesday, September 17, 1997. It is our understanding that the meeting will be held in the district office in Los Altos, to begin at 7:00 p.m. The main focus of our joint meeting will be to review the proposals for your Regional Open Space Plan. Prior to that meeting, I understand you will be sending us a copy of your existing District's Master Plan. If there is anything that we can provide, please do not hesitate to call me at (415) 363- 4020. I look forward to seeing you on September 17`h. Respectfully, 6 0 Patrick H. Sanchez, Director Parks and Recreation County of San Mateo PHS:pek Regional Open ?ce 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT July 15, 1997 Pat Sanchez, Director San Mateo County Parks and Recreation 590 Hamilton Redwood City, CA 94063 Dear Pat, I appreciated meeting,with you today and look forward to seeing you at an upcoming CARPOSA and/or Bay Area Open Space Council session. As promised, I have enclosed copies of the CARPOSA meeting notice, and the current agenda and upcon-ng meeting dates for the Open Space Council. I will be formally suggesting to my Board that we confirm the date of Wednesday, September 17 at 7:00 P.M. to have a joint meeting with the San Mateo County Parks and Recreation Commission to be hosted here at our Administration Office at 330 Distel Circle, Los Altos. The agenda would focus on the District's Regional Open Space Plan which is in- its initial draft stage. In preparation for this meeting, I have enclosed a copy of the District's Master Plan and Land Acquisition Policies and Procedures along with the final draft of our Mission Statement and Basic Policy rewrite. Sinc L. Craig Britton General Manager LCB:sds cc: ,MROSD Board of Directors r 4�4�ti Celebrate 25 Years of Open Space Preservation 330 Distel Circle s Los Altos,CA 94022-1404 • Phone:415-691-1200 • 1972-1997 • FAX:415-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, David T.Smernoff, Nonette Hanko, Betsy Crowder,Kenneth C. Nitz • General Manager:L.Craig Britton Ongoing Planning and Trail Construction Activities Prepared and Posted: July 10, 1997 Trail Use Plan: A little over one year ago, the District's Board of Directors adopted a Trail Use Plan for El Corte de Madera Creek Open Space Preserve. The area nearest Skyline Boulevard, south of Skeggs Point, was withdrawn from the plan to allow staff and the public an opportunity to further research the trail needs of the area. On May 28, 1997 the District's Board of Directors considered an amendment to the Trail Use Plan to accelerate the realignment of a trail paralleling Skyline Boulevard bwtween the Gordon Mill Trailhead (CM03) and Skeggs Point (CM01). A public workshop to see the flagged alignment occurred on June 30. The trail alignment was approved by the Board of Directors at their July 9, 1997 meeting. A public workshop is tentatively scheduled for October, 1997 to collect input on other trails of the Skyline Boulevard corridor. If you have been notified of past workshops, you will receive a flyer for this workshop. If you would like to be added to the mailing list to receive a notice, please call the District office at (415) 691-1200. Notices will also be posted at the trailheads. Recent Trail Work: During April and May, District staff completed regular maintenance of the patrol roads. Regular maintenance involves grading the roads (as needed), and installing waterbars or drain dips to move water off the roads, thus minimizing erosion. District staff has also completed additional trail work in the realignment of a section of the trail commonly known as 'Dormers Pass' or 'Log Jump.' The trail section through the marsh, nearest the creek, was realigned as called for in the Trail Use Plan - Recommendation 3.01. Also, drainage features were added to the trail commonly known as 'Gary's Shortcut.' Regular maintenance, including the placement of drainage features, may occur on any of the trails shown on the map at any time. Summer Trail Construction: Phase 11 trail construction will begin in mid-July. Construction will focus on realignment of the 'Faceplant' Trail, including a new creek crossing. Construction of the recently adopted trail alignment paralleling Skyline Boulevard will also occur, most likely in late August or September. Volunteer Work Days: Volunteers from Responsible Organized Mountain Pedalers (ROMP) continue to help District staff by organizing work days for trail maintenance and construction. To those of you that have helped on the workdays - MANY THANKS! Volunteers are also needed to help construct a trail parallel to Star Hill Road between gates CM07 and CM08. Work days are being coordinated by Berry Stevens, who can be reached by e-mail at BT3MtBiker@earthlink.net or by calling (415) 364-6785. EL CORTE DE MADERA CREEK OPEN SPACE PRESERVE TRAILS MAP AS OF JULY 119 1997 Multi-Use Trails 0 Hiking Only Trails Swett Roa'a Proposed Trails (138 and B10) PRIVATE S� PROPERTY y; 65 2 f } i '� E7�ri��;M�dera creek Trai1� w Tr m t. r �TaJ z L-Skeggs °4r c�cd5to'.e F`, �'T, C� ? o.e t o / Tra„ `U F0,n,co t� Point do� � '1~2 1 C2 5 O� �,��a\\ , 02% ���.1 wean Tp 't (CMO "'Uhl % (cMoz) 0 4 t t 2 t7 3 � (CM;i.11 0,4 J , 02 O t� 0. ns 0 , Redwood 3 boa lcMoS Gv �, •`, / / � } �,- ` �` ,fj�`'o eat jt } 12 r f i 02® / (CM06) 2 E, M aw ON CPO 4 5 One Mlle Alaska Conservation Foundation 750 West 2nd Avenue,Suite 104, Anchorage,AK 99501-2167 (907) 276-1917 Fax (907)274-4145 June 5, 1997 Dear Friend, "Break-up"—the messy melt down of a winter's worth of ice, snow, dirt, and debris--came early this year and, now, we are less than a month from the longest day of the year. After a long winter of light deprivation, we deserve the additional six minutes a day of sun-borne Vitamin D we have been absorbing the last several weeks! Not only do we gain daylight as we approach the summer solstice, we make dramatic gains in temporary residents, i.e., tourists! In Alaska, tourism, as you will read in this Dispatch, is big business. Just as salmon stream in from the ocean, tourists stream in aboard jumbo jets, and cruise ships. And, like the inbound salmon, there is money to be made from this bore tide of visitors. The growth of Alaskan tourism is a testament to the drawing power of Alaska's wild water and lands. Yet, the sheer volume of visitors presents the classic conundrum of having parks, rivers, and forests available to people without impairing the qualities that make these places special. This Dispatch explains some of the difficult tradeoffs facing Alaska tourism, particularly those involving access and wilderness qualities. Alaska has more wilderness land than any other region of the country, and, yet, it takes relatively small increases in visitation to affect the wilderness experience. People go to the wilderness to receive its"glad tidings," but as more and more seek these glad tidings, their modes of travel into the wilderness and level of activity there can diminish the experience of close contact to nature. Likewise, the press of visitors can have adverse impacts on the towns and villages that are visitor destinations or gateways to the back country. Tourism, like the fishing industry, bears witness to the tragedy of the commons—where resources that are"free" for the taking, whether the free-swimming cod off New England shores or the quiet solitude and beauty of a Yosemite or Denali National Park, fall victim to over-exploitation. Unfortunately, while expropriating public goods for private gain is rewarded with cash and social status, those who urge moderation and conservation are too often scorned and branded. It is indeed a tragedy that common resources can be so easily degraded and privatized. How perverse that whoever grabs the biggest share of the public pie earns the greatest profit—though the profit to be made over time would be greater if the resource were conserved and, also, would ensure that the jobs and local economy are sustained. Business owners may indeed agree their behavior ought to respect ecological integrity, but they know that if they were to adopt environmentally appropriate operations the competition would merely gain at their expense and with the same outcome—over-exploitation of the common public resource. V a�w pmW on recycled paper Mtnae AGENCY What is necessary to counterbalance these forces is effective management of the commons—be it the fishery or the public parks. Rarely, has such management been accomplished. Rather, as you will learn in this Dispatch, at the very time that tourism has become more and more capitalized—more helicopters, more"bush" planes, more cruise ships, more restaurants, more hotels, more back-country guides—management is actually diminishing. Meanwhile, the tourism industry, as a whole, continues to depend upon public services without paying its way. Nor, thus far, has the industry offered to pay its way. Tourism not only impacts the natural world, but also cities and towns. Especially in a rural state like Alaska, communities endure impacts to their social fabric and may incur substantial economic costs from tourism. Moreover and too often, communities succumb to the lure of economic development, devising ways to attract business without planning for the impacts. Unfortunately, while counting on the golden fleece, communities often just get fleeced and are left holding a pauper's bag of social and environmental ills. While the growth of tourism in Alaska may be inevitable, the rate of growth and severity 'of impacts to Alaska's towns and villages and wild places are not, Ideally, there should be at least as much attention, if not more, to planning and controlling this growth as there is to encouraging it. The vitality and health of Alaska's civil society depend upon its residents taking a more active role in deliberating their future. Because tourism will be a principal force shaping that future, tourism is an appropriate topic of public discourse. As illustrated in this Dispatch, properly accommodated, the growth of tourism can contribute to the overall economy. Alaska Conservation Foundation wants to encourage an authentic dialogue within and among the communities most affected by tourism. Last year, ACF helped fund a conference about the dilemmas posed by tourism. Our interest in the future of tourism reflects the Foundation's new emphasis on public policy and community development as an appropriate avenue for building greater public support for environmental conservation. ACF has had some initial meetings with tourism groups from the various sectors of the industry to identify meaningful opportunities for the Foundation's grantmaking. The overall opportunity is to protect wild Alaska, while laying the groundwork for a more sustainable and environmentally-friendly economy. Ultimately, if we are ever to sustain the well-being of our natural world, we must forge an economy that is kind to people, their communities, and their physical environment. Your support of Alaska Conservation Foundation's grantmaking will continue our important work to encourage progress toward this goal. Sincerely Jan Konigsberg Executive Director g 144)i0i'lal Open -n'e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manager DATE: July 23, 1997 SUBJECT: FYI 330 Distel Circle - Los Altos, CA 94022-1404 , Phone:415-691-1200 FAX:415-691-0485 E-mail: riirosd@ol)enspace.org ,, Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, David T.Smernoff, Nonette Hanko, Betsy Crowder,Kenneth C.Nitz Gener,�l Manager:L.Craig Britton National Aeronautics anc, Space Administration Ames Research Center ' Moffett Field, CA 94035-1000 Reply to Attn of: DX:204-2 L. Craig Britton, General Manager JUL 21 19%(J'7 Mid Peninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022-1404 Dear Mr. Britton: NASA Ames Research Center invites you to participate in our Open House Community Day to be held from 10:00 a.m. - 4:30 p.m. on Saturday, September 20, 1997. Our overall theme will be "Partnerships." Ames Research Center is proud of its partnerships with entities from business, aerospace, community organizations, and education. Your participation would certainly be a highlight as our two organizations have enjoyed a long and productive relationship. Overall, the mission of NASA Ames Research Center, emphasizing the future of the Center of Excellence in Information Technology, Astrobiology, and Aeronautics will be conveyed to the public in a fun and exciting manner. As a valued partner with NASA Ames we would be honored to have you provide a display about your organization at the Open House Community Day. We anticipate attendance between 20,000 to 70,000 people. We plan to center the event in Hangar One, a national historic landmark and one that the Bay Area residents know and associate with Moffett Field. We are inviting hundreds of our partners to exhibit. Our goal is to fill Hangar One with exhibits from Ames and our partners in business, government, and academe. Moffett Federal Airfield Resident Agencies, like the Naval Air Reserve and the California Air National Guard, will display their planes and programs and U.S. Space Camp California will open their facilities to the public. The Open House Community Day will include a tour of the world's largest wind tunnel, world- class flight simulators, a*ic' other unique national facilities. Please accept this letter not only as a request for your organization's participation, but as an invitation for your employees and their families to join us for an exciting day at Ames Research Center. We would appreciate hearing from you as soon as possible on your participation at the Open House. Please contact Mr. Michael Marlaire, Chief of Ames External Affairs, at (415) 6044190 (email mmarlaire@ mail.arc.nasa.gov). He can provide additional details on the Open House. I look forward to your participation. Sincerely, A. -4�,A Henr cDonald Director P� N NSULp, p SCCR G� M OP A EN SP GE From J ELKIND PHONE No. : 415 529 0153 Ju1.21 1997 9:05AM P01 RESPONSE ACTION PROPOSED BY STAFF Board President Acknowledge/Respond Director Acknowledge/Respond Staff Acknowledge/Respond �71 Draft Response Attached Linda V. Ell ind Staff to be Directed to Prepare Draft Response Eor Board Consideration par 14 Hawk View Board Direc[ive(s) Tortola Valley, 94028 No Response Necessary July 20, 1997 Staff and Board of the Midpeninsula Regional Open Space District Distil Drive Los Altos, CA Subject: Comments,deadline on the Drufl Environmental Impact Report for subdiviNion of the Arrillaga Property on Los Trancos Road. bear Staffand Beard ofthe Midpeninsula Regional Open Space District Ilaving just walked the Windy Mill Prcoerve up the I-Ifunm's Gulch Trail,across tile. Anniversary Trail and down talc face on the Spring Ridge Trail, 1 noticed thnt the top of Arrillaga's hill is a significant clement in the view for all preserve visitors who walk the Anniversary trail and down the face. I am writing to ask that you send comments to that effect to Palo Alto before July 28 which is the deadline lily comments on the DEIR, There will be a hearing;before the Planning,Commission on July 30 at which tinge oral comments are expected. I think it is important for the MROSD to correct the impression the DEIR gives that although the site is visible from Skyline parking lot on Windy Hill, the visual impacts of buildings from that distance would not be serious. The DEIR does not disclose the extent of visibility from the point of view of the hiker who hooks down on the hill for thirty to f'()rty minutes or however long it takes to walk down to the lowest knoll. Sincerely yours, Regional Open ice s MIDPENINSULA REGIONAL OPEN SPACE DISTRICT July 23, 1997 City Department of Planning and Community Environment City of Palo Alto P.O. Box 10250 Palo Alto, California 94303 SUBJECT: Response to Draft Environmental Impact Report (DEIR) for Proposed Los Trancos Road Eight Lot Subdivision (Arrillaga Property) Dear Members of the Planning Commission: The proposed Los Trancos Road Eight Lot Subdivision project is located near 2,000 acres of public open space owned and operated by Midpeninsula Regional Open Space District. The District is concerned that the proposed subdivision will have a significant visual impact as viewed from public trails. The project area is most visible from public trails in the upper portion of the Windy Hill Open Space Preserve. The project will visually intrude into a rural and natural environment that is viewed, in part, with Foothills Park and the Los Trancos Open Space Preserve. Preserving the visual qualities of contiguous open space is critically important to the District and it's constituency. It appears the DEIR has underscored die-importance of open space views from preserve trails because of the distance between t pubbic 'ails and the project area. The District believes that distant views of the proposed should be considered dominant and the degree of haze should not be a factor in your determination. Thank you for giving us the opportunity to respond to the DEIR. I hope our comments will be useful in preparing the Final Environmental Impact Report and our concerns will be adequately addressed. S,ncerely, L. Crai ,Britton General Manager LCB/dw cc: Board of Directors, MROSD 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:415-691-1200 FAX:415-691-0485• E-mail: mrosd©openspace.org Web site:www.openspace.org Board or Directors:Pete Siemens,Mary C. Davey,led Cyr, David T.Smernoff,Nonette Hanko, Betsy Crowder, Kenneth C. Nitz • General Manager:L.Craig Britton Regional Open S#ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT July 21. 1997 Planning Commission Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 Dear Members of the Planning Commission: The Midpeninsula Regional Open Space District is concerned about the proposed project located at 11890 Francemont Avenue which will be considered at your meeting of July 23. 1997. We have met with the applicant several times to discuss the project and appreciate the effort and time the applicant has spent trying to address our concerns. Unfortunately, we.still do not believe that the size and scale of the project is appropriate for this sensitive, highly visible location. The District's major concern is the visual impact that improvements on this prominent ridgeline will create. The proposed development is located adjacent to the District's Rancho San Antonio Open Space Preserve. The ridgeline is a prominent characteristic which is visible from the Rhus Ridge Trail, especially once the buckeye trees have lost their foliage (July through Fe�)- The proposed development appears to be out of scale with both the narrow ridge and surrounding development. A structure on top of this ridge will be considered visually obtrusive to public preserve trail users. In addition, the size of the residence and the site conditions require excessive grading which will be disruptive to the natural environment and may cause potential erosion problems. The District would like to see the size of the structure substantially reduced or the lower building site considered as an alternative location. If the upper site is approved, the District would like the colors selected for the siding and the roof to be darker that those proposed to help the strucure blend into the landscape. It is also respectfully requested that the general conditions address the need for landscaping on the side of the house facing the trail, and District"staff would like an opportunity to be involved at a later date when selecting suitable plants for these difficult site conditions. In addition, the District would like to see assurances that soil conditions are such that the run- off generated by impervious surfaces will not erode below the project area The District manages a parking area below the project area where increased n.ui-off could cause damage and necessitate extensive maintenance and repair. Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • 1972•1997 • FAX:415-691-0485 • E-mail: mrosd®openspace.org - Web site:www.openspace.org Board or Directors:Pete Siemens,Mary C.Davey,led Cvr. David T.Smernoff,Nonette Hanko, Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton In considering the lower site, it may be possible to group the main residence with the second dwelling unit so that one is more clearly subordinate to the other and. overall, having much less impact on the natural environment and setting. Thank you for the opportunity to comment on this project. L. n on General Manager cc: MROSD Board of Directors .r { t SACRAMENTO ADDRESS COMMITTEES. STATE CAPITOL $$p �'�t P.O.BOX 942849 Y_,, CHAIR,TELEVISING THE ASSEMBLY AND SACRAMENTO,CA 94249-0001 �.1{��',�' f" y} INFORMATION TECHNOLOGY DISTRICT OFFICE CONSUMER PROTECTION,GOVERNMENTAL 275 SARATOGA AVENUE,#205 EFFICIENCY&ECONOMIC DEVELOPMENT SANTA CLARA,CA 95050 ELAINE ALQUIST EDUCATION HEALTH ASSEMBLYMEMBER,TWENTY-SECOND DISTRICT REVENUE&TAXATION JOINT LEGISLATIVE SUNSET Representing the communities of.Campbell,Cupertino,Los Altos, REVIEW COMMITTEE Mountain View,Palo Alto,Santa Clara,Saratoga,Sunnyvale, SELECT COMMITTEE ON g � EDUCATION TECHNOLOGY and West San Jose.THE HEART OF THE SILICON VALLEY SEISMIC SAFETY COMMISSION 0-ti u o> ftj July 15, 1997 " X1� Craig Britton Mid-Peninsula Regional Open Space 330 Distel Circle Los Altos, CA 94022 Dear Mr. Britton: As the legislative session winds down I am hosting a series of Sunrise Breakfast forums. The Chief Consultant to the Assembly Natural Resources Committee will be my guest speaker and we will be discussing key environmental issues of the 1997-98 Legislative Session. At the conclusion of the presentation there will be a brief question and answer period. As a key environmental leader in our community your input is critical. The breakfast will be held on Wednesday, July 30, 1997, in the Sunnyvale Hilton Champagne Room, 1250 Lakeside Drive, from 7:30-9:00 am. The cost is $14.50 per person(checks payable to the Sunnyvale Hilton), which covers the cost of the meal and room. Please fax or return the enclosed RSVP form, or call my District Representative, Don Rocha, at(408) 296-1616. I look forward to seeing you. It is through input such as yours that I am best able to represent the residents of the Twenty-Second District and the State of California. Sincerely, Elaine Alquist Printed on Recycled Paper