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HomeMy Public PortalAbout2020-03-21 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Council Chambers John G. Christy Municipal Building 320 East McCarty Street March 12, 2020 Committee Members Present: Attendance Ron Fitzwater 10 of 10 **Ken Hussey 8 of 10 David Kemna 9 of 10 Mark Schreiber 9 of 10 Laura Ward 9 of 10 **Arrived late Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Eric Seaman, Wastewater Division Director Sonny Sanders, Planning and Protective Services Director Katrina Williams, Interim Neighborhood Services Planner Buster Schrage, GIS Chief Matt Schofield, Fire Chief Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Vice Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Mike Lester, Schelsea Smith, Councilman Rick Mihalevich, Mayor Carrie Tergin, and Emily Cole with News Tribune. 1. Introductions Introductions were made at this time. 2. Approval of the February 13, 2020 Committee meeting minutes Councilman Kemna moved and Councilman Schreiber seconded to approve the February 13, 2020 minutes, motion carried. 3. New Business 1. Anderson Engineering Report (Britt Smith) **Chairman Hussey arrived at this time (7:33 a.m.). Mr. Smith gave a presentation on the pavement management project. He explained the pavement evaluation was done to determine the right treatment at the right time using preventative treatments, intermediate surface treatment, and rehabilitation treatment. Staff will continue to work with the technology and plan to look at a pavement and work order management programs. 2. 2020 Mill and Overlay List (Britt Smith) Minutes/Jefferson City Public Works and Planning Committee March 12, 2020 2 Mr. Smith explained in the ½ cent sales tax the City allocates $1.2 million each year for the street resurfacing program. Staff requests the Committee’s endorsement of the street resurfacing list for the coming year. There was discussion among Committee members, staff, and those present regarding the various ratings from the pavement condition study recently done, the various methods used on streets, the changes to the street overlay list from the previous year, putting explanations on the list such as waiting for water line to be replaced, etc., Councilman Fitzwater requested information by Ward streets being done to assist and answer citizen’s complaints as to why some Wards seem to receive more road work. Mr. Morasch stated staff would bring information on concrete streets to the next Committee meeting. Councilman Fitzwater moved and Councilman Kemna seconded to endorse and refer the street resurfacing contract to the City Council with recommendation to approve, motion carried. 3. Bicentennial Bridge (David Bange) Mr. Bange gave an update of the Bicentennial Bridge project. He explained the City has an agreement to provide construction oversite and management during the construction in addition to taking ownership and future maintenance of the bridge once complete. It was later decided the City would also the bidding and letting of the construction project. There was discussion among Committee members, staff and those present regarding the need for an amendment to the license agreement, solar lighting and historic light poles, and the design. Mr. Morasch explained staff is dealing with many groups on this project such as the contractor, fundraiser group, Parks and Recreation and the State of Missouri. It will be easier if staff takes on the bidding and inspection to have control of the project. 4. Amending Chapter 32 of the City Code (David Bange) Mr. Bange explained staff is requesting the Committee review the proposed changes to Chapter 32 of the City Code and recommend approval to the City Council. Changes include removal of misdemeanors, water utilities, lighting, Livable Streets, street improvements, sidewalks, right-of- way, driveways and curb cuts. There was discussion among Committee members and staff regarding the proposed changes including the sidewalk displacement. Councilman Schreiber moved and Councilwoman Ward seconded to refer the amendment of Chapter 32 to the City Council with recommendation to approve, motion carried. 5. 2019-2023 CDBG Consolidated Action Plan Amendment (Katrina Williams) Minutes/Jefferson City Public Works and Planning Committee March 12, 2020 3 Ms. Williams explained the amendment to the plan includes language that addresses the following:  Pre-disaster planning and reallocation of priorities in times of Presidential Disaster Declaration.  Supporting activities of Community Housing Development Organizations  Tax Foreclosed Housing (In Rem) Councilwoman Ward moved and Councilman Kemna seconded to refer the amendment to the City Council with recommendation to approve, motion carried. 4. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues Schelsea Smith of 4812 Rainbow Hills Road requested reimbursement for four items which the City insurance company depreciated and would not pay for due to her basement being flooded with sewage on January 29, 2020. There was discussion among Committee members, staff, and Ms. Smith regarding the MPR payment, the City not being responsible for depreciation, the City’s process for claims and the sewer line being replaced. Mr. Moehlman stated the City should not go outside the normal procedure for claims and this could affect future claims. Chairman Hussey requested Mr. Crowell and Ms. Smith get together for a conclusion to this situation. 5. Adjourn Councilman Fitzwater moved and Councilman Schreiber seconded to adjourn the meeting at the time (8:56 a.m.).