HomeMy Public PortalAbout2008.195 (12-16-08)RESOLUTION NO. 2008.195
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO
AGREEMENT BETWEEN THE CITY OF LYNWOOD AND GRM
INFORMATION MANAGEMENT SERVICES OF CALIFORNIA, LLC FOR A
TERM NOT TO EXCEED TWO (2) YEARS AT A COST NOT TO EXCEED
$16,000 A YEAR TO PROVIDE TRANSPORT, STORAGE, DESTRUCTION,
ARCHIVE AND RETRIEVAL SERVICES FOR HARD COPY RECORDS
WHEREAS, on February 7, 2006, the City Council adopted a policy to
provide for efficient, effective and economical controls over the creation,
utilization, maintenance, retention, preservation, and disposal of all records of the
City per resolution 2006.018; and
WHEREAS, an off-site storage facility provides an alternate solution to
storage problems because of limited storage space on-house; and
WHEREAS, on November 7, 2006, GRM Information Management
Services of California (GRM) was approved by City Council to provide City off-
site storage services in the amount not to exceed $17,000 a year not to exceed
two years per resolution 2006.198; and
WHEREAS, the contract expired on November 30, 2008; and
WHEREAS, the Contractor has demonstrated quick and quality service,
fair pricing, and experience in transport, storage, destruction, archive and
retrieval services for hard copy records; and
WHEREAS, it would benefit the City's interest to continue with GRM to
maintain low service rates and avoid the permanent removal fee; and
NOW, THEREFORE the City Council of the City of Lynwood does hereby
find, determine, order and resolve as follows:
Section 1: The City Council authorizes the Mayor to execute an
amendment to the Agreement between GRM Information Management Services
of California, LLC and the City of Lynwood for the contractor to provide transport,
storage, destruction, archive and retrieval services for hard copy records.
Section 2: The extension of the Agreement shall be in a form approved
by the City Attorney and not to exceed two (2) years for an amount not to exceed
$16,000 per year.
Section 3: That the City Council finds, as evidenced by a 4/5ths vote or
better, that the extension of the Agreement in this case may be more
economically and efficiently if effected through the use an alternate procedure,
such that the Agency Board hereby approves the exercise of the purchasing
exemption authorized under Lynwood Municipal Code Section 6-3.13(a)(3).
~ Section 4: This resolution shall become effective immediately upon its
adoption.
PASSED, APPROVED and ADOPTED this 16~h day of December 2008.
~~ ~~~
MARIA T. SANTILLAN
MAYOR
ATTEST:
i ~
ARIA QUINON Z ROGE L. HA EY
CITY CLERK CITY MANAGER
APPROVED AS TO FORM:
~~~a " V
FRED GALANTE
CITY ATTORNEY
RRY HE E
ASSISTANT CITY MANAGER
i
STATE OF CALIFORNIA )
SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that
the foregoing Resolution was passed and adopted by the City Council of the City
of Lynwood at a regular meeting held on the 16`h day of December, 2008.
AYES: COUNCIL MEMBERS CASTRO, FLORES, MORTON,
RODRIGUEZ, AND SANTILLAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Maria Quinonez, City Clerk
STATE OF CALIFORNIA )
SS.
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and the Clerk of the
City Council of said City, do hereby certify that the above foregoing is a full, true
and correct copy of Resolution No. 2008.197 on file in my office and that said
Resolution was adopted on the date and by the vote therein stated. Dated this
16`h day of December, 2008
Maria Quinonez, ity Clerk