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HomeMy Public PortalAbout19980114 - Agendas Packet - Board of Directors (BOD) - 98-01 Regional Open ce .' MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-01 REGULAR AND SPECIAL MEETINGS BOARD OF DIRECTORS AGENDA* 5:00 P.M. 330 Distel Circle Wednesday Los Altos, California January 14, 199$ *** PLEASE NOTE*** 5:00 P.M. Closed Session Start 77me 6.00 P.M. Study Session - Planning Program Workplan Start TYme 7:30 P.M. Regular Meeting Start 77me (5:00) ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS CLOSED SESSION The Closed Session will begin at 5:00 P.M. At 6:00 P.M., the Board will adjourn the Special Meeting Closed Session to the conclusion of the Special Meeting Study Session - Planning Program Workplan and the Regular Board Meeting, and at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference With Real Property Nkgo is or - Government Code Section 54956.8 Real Property: San Mateo County Assessor's Parcel Number: 067-310-110 Nggo is ing Pais: Convent of Our Lady of Vladimir, Inc. a Corporation Under Nego i ions: Instructions to negotiator will concern price and terms of payment. 2. Conference with Legal Counsel - Anticipated Litigation - Government Code Section 54956.9(c) Initiation of litigation: No. of cases: 1 i 3. Conference with Legal Counsel - Existing Litigation - Government Code Section 54956.9(a) A. Richard vs. MROSD, Case No. 402294 Tk-4 4 oa 4e W.CoL 5ac! Celebrate 25 Years of Open Space Preservation 330 Distel Circle * Los Altos,CA 94022-1404 . Phone:650-691-1200 1972-1997 « FAX:650-691-0485 . E-mail: mrosd@openspace.org * Web site:www.openspace.org t9 Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nanette Hanko,Betsy Crowder,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton i Meeting 98-01 Page 2 (6:00) SPECIAL MEETING OF THE BOARD OF DIRECTORS STUDY SESSION - PLANNING PROGRAM WORKPLAN (7:30) REGULAR MEETING OF THE BOARD OF DIRECTORS ORAL COMMUNICATIONS -- Public ADOPTION OF AGENDA ADOPTION OF CONSENT CALENDAR -- M. Davey APPROVAL OF MINUTES November 12, 1997 Consent Item) December 10, 1997 (Consent Item) WRITTEN COMMUNICATIONS BOARD BUSINESS 1. •Resolution of Appreciation for Mr. Sydney Levin and the Richard and Emmylou Levin Foundation for Their Generous Donation to the District M. Smith (7:45) 2. Election of Board Officers for 1998 -- D. Dolan (7:55) 3. Authorization for the General Manager to Retain an Appraiser to Prepare an Appraisal of the Zion Half Moon Partnership Property on Highway 35 and Highway 92 in San Mateo County and Authorization for Staff to Initiate Discussion of Potential Purchase of the Property with the Property Owner -- M. Williams (8:15) 4. Approval of a Consultant Contract for the Operations Program Review; Authorization for the General Manager to Execute an Agreement for an Amount Not to Exceed $63,538, with the Warner Group and Associated Sub-Contractors to Conduct the Operations Program Review, and Authorization for the Expenditure of a 10% Contingency ($6,354) if Necessary to Accomplish Additional Tasks Identified as a Result of the Initial Work Done on the Review; Authorization for the Board President to Appoint an Ad Hoc Committee to Work with Staff and the Consultant to Oversee the Operations Program Review by the Consultant and Provide Input to the Process; and Decide Whether the Ad Hoc Committee Should be Designated as Compensable or Non-Compensable J. Escobar (8:35) 5. Approval and Establishment of Midpeninsula Regional Open Space District Substance Abuse Policy -- S. Schectman Meeting 98-01 Page 3 I *** 6. Final Adoption of the Preliminary Use and Management Plan for the Addition of Peninsula Open Space Trust Property to Purisima Creek Redwoods Open Space Preserve -- D. Woods (8:50) 7. Appointment of Administration and Budget Committee for 1998 -- Board President *** 8. Renewal of Controller's Investment Authority and Adoption of Statement of Investment Policy -- M. Foster Resolution Adopting a Statement of Investment Policy and Authorizing the Controller to Invest Surplus Funds Allowed by Government Code *** 9. Approval of One-Year Consulting Services Agreement with Heim, Noack, Kelly & Spahnn for Consulting Fee of$1,000 Per Month -- C. Britton (8:55) INFORMATIONAL REPORTS -- Directors and Staff *** REVISED CLAIMS (Consent Item) ADJOURNMENT *NOTE: Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to 3 minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. ***All items on the consent calendar shall be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. Re f nal Open I ice i MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 8, 1998 To: Board of Directors From: L. Craig Britton, General Mana r ryf Re: Planning Department FY 1998/99 Work Program The attached materials are for your review and consideration as part of the Study Session scheduled to begin at 6:00 p.m. on January 14, 1998 as part of the Board meeting. I r_w 4 C �._..25 Years of Open Space Preservation Celebrate 25 330 Distel Circle Los Altos, CA 94022-1404 * Phone:650-691-1200 1972-1"7 FAX:650-691-0485 ° E-mail: mrosdOopenspace.org . Web site:www.openspace.org ---------------- . Board of Directors.Pete Siemens,Mary C. Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton MEMORANDUM January 7, 1998 To: L. Craig Britton, General Manager From: Planning Team Re: Transmitting Draft FY 1998/99 Work Program Attached is the proposed Planning Program Work Plan for the 1998/99 fiscal year. The Work Program features a new emphasis on advance planning and a new format for the charted information. The following points help clarify the objectives and organization of the new Work Program. We look forward to presenting and discussing this further at the Board Workshop on January 14. Rackp,round for Current Work Program Emphasis 0 In recent years emphasis has been on development of public access through capital improvement projects, and construction of field staff facilities. Substantial progress has been made - two new field offices, a new major staging area, nature center improvements, and many new trails, and related access improvements. 0 Past Work Programs were consistently overly ambitious about what could be accomplished. They tended to respond to site or use-specific pressures, leaving little time for examining the direction the District is heading relative to overall open space goals. 0 Lack of attention to advance planning may lead to inconsistencies in managing different uses, piecemeal planning of public access, and allowing use levels to exceed management capabilities. Advance planning provides the opportunity to choose and control the future of the preserves. 0 The Regional Open Space Study (R.O.S.S.) provides base information and ideas for how to phase or prioritize greenbelt implementation, clarify policies and plans. 0 The resource management program is becoming more fully developed. Resource concerns need to be factored into planning decisions in order to implement Board direction by way of the Resource Management Policies. R=o=d Work Program Emphasiv Advance Planning 0 While capital improvements, acquisition support, and responding to use proposals and issues will continue to be the largest percentage of the Work Program, a new emphasis on advance planning is proposed as the most critical element. 0 Advance Planning is clarifying the desired future District, relating it to current conditions, and getting organized to solve or anticipate the problems and accomplish Page 2 the objectives to move toward that future. 0 Advance planning projects can lead to clearer and better orchestrated goals and projects for planning and all other District activities. Developing the relationship between projects so they support each other is a vital part of advance planning. 0 Advance Planning includes Long-Range Planning, plan and policy studies to determine overall position and desired course, Preserve and Regional Planning to show specific desired physical conditions, and Policy and Procedures Planning to write the specific policies, procedures, and standards, consistent with the plans. 0 Key proposed advance planning projects in 1998/99: 1) developing more detailed planning priorities from general R.O.S.S. vision map, data, and input, 2) revising Trail Use Policies and Guidelines to address current use issues, 3) begin devising a System for Land Use Decisions, and 4) developing the scope for a Medium-Term Greenbelt Strategic Plan. 0 Work Program includes "test bed" projects for new tools and procedures - G.I.S. mapping, Resource Evaluation Procedures, Rancho de Guadalupe Interim Use and Management Plan. 0 Board/ Committee participation is integral to all advance planning projects - Board or committee workshops on each project, plus discussions about long-term project goals. Proposed Work Program Format, Process 0 Organized into 3 charts: A) Work Program for coming FY, B) projects for future FYs, and C) progress for current FY. Organized by subject, includes references to preserves. Shows project priorities - critical (C), high (H), medium (M), and low (L). Shows lead and supporting staff roles. 0 Organizing by subject helps to illustrate the priority, sequence, and relationship of projects, and corresponds better to the organizational structure of the Planning Team. 0 Reflects extensive input and coordination w/ other Programs, particularly Operations/ Resource Management and Acquisition/ Enterprise. 0 Striving for realistic workload - accounting for staff assignments (including filling 2 vacant positions - "others" on Chart A), time allocations, and priorities on all projects and categories, including team development and support. 0 Asking the Board to a= the Work Program, based on review and revision; then aduA the Work Program as an integral part of the upcoming Action Plan, which will focus on the key projects and responsibilities. January 7, 1998 Priorities: C=Critical, H=High, M=Medium, L=Low Chart A *=New project, not in previous work plan Proposed Planning Dep rtment Work Program for Fiscal Year 1998/1999 Project Preserve Staff Project Description Tasks Proposed Fiscal Year xi ............. UM ..... ...... ............ ..................... .................... ... .. ..... .. ................ Ldnq-Ras n'ge,PIAnhI .... ..... .............--...I........................ ..........---.......--...... C system for Land Use Decisions District-wide Randy Complete a ad of policies and procedures to Pnipare muf"w scope and actodule ftough (Multi-Yew Goal) AN guide pianning and management decisions wwWqx with staff and Board. SLffwW by and actions,clewV Naked to and suppxting odw projects as noted bdow. Basic Policies. C Medium-Term Greenbelt Strategic Plan District-wide Randy A detailed map and quarMation of projects to Prepare muffi-year scope and schedule Vwouo (Maki-Yew Goo AN adwieve desired date of District in 5-10 years.vwrkshope with staff and Board. Supported by Coordinated Net of staff projects and activities, ot1w projects n noted below. Ind.resources and budgets for each yew to irrownent plan. C Regional Open Spam Study Pdorfties District-wide Randy Conceptual planning study to guide District Study alternative medium4erm acquisition and (Supports strategic Plan Goo Matt towards a long-term view of the greenbelt. public accessscenarloo-detatminsproMw AN and priorities. Convert ROSS maps and data to GIs format to facilitate studies. ... . . ... ............................ .............. .................... ........................... ..................-...........y:AM ... ........... .......... .....................—.......... ....... ............................. ................ ........... .......... ....... P611C d PirdidOdUrewmant ng--..... ................ .......... C Trait Use Policy&MkIeNnes Review Dlstrict-wide Dal scoping and oft process to review and ScopkV and public process to review and rewbe (Supports System for UVw use AN revise policies based on growing operlence policies and guidelines. Decisions God with trail use planning. C Resource Evaluation Procedures Distrid-wide Randy Develop policies and procedures for Mclak Discuss,develop,and test methods of assessing (Supports System for Land Use Matt resources into land use and management resources and identifying needs and constraints. Decisions Goal) Jodi decisions. �H Rock Cknbing Poky District-wide IMary --]Dmiop policies to apply to all District Complete public review process of dmfl:policies. preserves. Board adoption. c:Jo\workprog\chart—a.xIs CHART—AXLS Page 1 January 7, 1998 Priorities: C=Critical, H=High, M=Medium, L=low Chart A *=New project, not in previous work plan Proposed Planning De artment Work Program for Fiscal Year 1998/1999 Project Preserve Staff Project Description Tasks Proposed Fiscal Year 98-99 Regional and Pressrv® Planning H Rancho de Guadalupe Use and Sierra Azul Del Prepare CompretwW a Plan with Traits Complete pond management plan(Operational Management Plan,knduding Risk Mt. ioct Element and RMP(for Cherry SOW Pond). and Interim Use and Management Plan for ir" \ Management and Pond Management Umunhum Include Risk Management Pier for mine shaft public access. Pion and tailings area to provide security. . .1ti�k. r'.jfit'•,.'�1'.t•.•.;�+.� }.;k�.:�'���\'� 4:k.�. .$ ,,yv �,:y,.{..}.��.;y:.,1� .. C Acquisition Support DkeMct-wide Del Assist Acquisition as needed v th preparation Assist as needed,plus specific projects as noted Rally of staff reports,consideration of pkrming below. Doug issues, to scxWeNfons,preparation of graphic w"bits. C Land Management Support General AN Assist Operations,Enterprise and Ugsl In Asset as needed,plus specific projects as noted researching and respording to use proposals below. and problems,encra ww",stc. C Resource Inventory System (Supports District-wide Jodi Assist Resource Specialist to develop Develop base maps,begin collecting kNormation System for Lund Use Decision Goal) Randy methodology and projects for the inventory of for a resource inventory of District preserves,and * Matt key flora,fauna,and natural oorranunkies design resource Inventory database. using GIs data&tectmology,volunteers, special Interest groups,Imtets and consultants. H Pubic Affels Support General AN Asset Public Affairs with events, Assist Pubic Affairs as needed,I chiding on a preewtations,and general IrOw adon. onsoday works!"overview of District lands and management Issues at Special District Forum, and other specific projects as noted below. H Study Expansion of District Boundaries to Regional Del Assist Administration with land and financial working with consultants,assist with studies * Ir"xis the San Mateo Coast Randy studies regarding potential expansion of towards ir"nion of San Mateo County Coast District boundaries to include the San Mateo w#W District bouindaries. Projects could include County Coast. Master Plan revisions,ROSS s"sion. c:yo\workprog\chart a.xls CHART A.XLS Page 2 January 7, 1998 Priorities: C=Critical, H=High, M=Medium, L=Low Chart A *=New project, not in previous work plan Proposed Planning Dep rtment Work Program for Fiscal Year 1998/1999 Project Preserve Staff Project Description Tasks Proposed Fiscal Year 9899 H Surmt Springs Surplus Property Teague Hill MiM Support Acquisition an disposition of surplus Provide support as Randy property. H Pinto Way Surplus property Teague HM Mlle Support Acquisition on application for lot line coordinate with real estate consultants and Randy adjustrnent,disposition of won property Provide support marmers H Now Grant Applications District-wide Del Assist Administration Dept.with new grant As needed,assist with new grant applications. Doug applications Typical tasks Ir"Xie map preparation.scopiry AN wood,cost 4"Mates. M Wetlands Restoration Rr4wwwood Jodi Restore pond to*W action and restore to Confinue nWOmbom with Rhone-Poulenc. Randy morsh. Cornplate agreement for project hViernentatim. 'Matt I M Brochure Review Process District-wide Maknkn Assist public Affelm In dweloift and Develop questionnaire,9000it Input and evaluate Doug adff**AwirV a questionnaire to solicit public dab. linim to irriprove site brochures. A V VMV G C Ronne ftnr*V Goals&Priorities General All Define departnental objectives In support of Refine current Work Program gook,based on (Supports' Plan good) District goals. Improve system for devolopkV Stratmoc Plan support K*ctB.into draft realistic muft4w work prograrns. prWkkmd 5 yaw Work Prograrn,If feasible. c Pwmft Team Orgarkstion General AN Implement$Wft,Wucbma,procedures,and 1)Implement sWft plan and support,2) support for efficient service. fommfte mwftft Weernents,3)IrWovs evaluation process,4)meolve Tmn miss and responsibilities w/positions,5)coordinate bather wl oltw Progirarns,6)organize Team business and training. c:Jo\mrorkprog\chart—a.xls CHART—AXLS Page 3 January 7, 1998 Priorities: C=Critical, H=High, M=Medium, L=Low Chart A *=New project, not in previous work plan Proposed Planning De artment Work Program for Fiscal Year 1998/1999 Project Preserve Staff Project Description Tasks Proposed Fiscal Year 88-99 :.. .. :. .{•:'the„ �::.+w:,�.t:r �:f •:r+f��f�':::>:�:•*:'£•:'y''.:•.•. tiv3 •:.:.`h+'••s ..•�N��:::`f.... ,�•x ..f x. 4. "; •:a: xwk r:h3•. `� t•:;•x+••t�,•..:>::'"4.•t•:.a: .•.•:: `;: :¢fi r f..:.r ff:.t:,.•'::�•:: +, "'..:•:�•':?:�•. :. .:}{F; ¢``:.,. r. ..........:...............:................:.:....:................................:....w..,.::.::.:•>:.•.:,:...*.....:...�.:.....�•...::....,,'�:>. : :..:�:::. n..:.:fin..... rt•:.,::::,:�:f ,......,.. r..:`r.�.... H GIs Development General Matt Participate In development of shared regional Add In-lum computer resources to support Randy geographical inforrtation system map and ArcvNw 3.0 GIS software. Dofte Regional * database. Open Space Study and resource data Into shared datebass. Obtain 2000'scale wad naps for main and field offices. H Computer Mapping System General Doug Develop in-house capability to generate site Continued irn�ation of mapping system maps aid regional nap for reports and using NxtratorlMacktosh. Obtain other needed presentations. tea from consultant for In-house use. * H Sign Inventory District-wide Matt Develop a detabese system to maintain current Develop a process and database to keep current necands for District preserve signs. records of preserve signs. H Sigma PmWwn Evaluation District-wide Matt Evaluate silage prograrn to determine how Complete survey of of elfield staff,vokxtw * wall it is wort ft.ider"any major problem Waal staff,aid docents to Identify strengths, areas,and devise potential solutions to wesloesees,and opportunities regarding sign problem areas. prograrn. H Graphic Support District-wide Doug Graphic support for Board reports, Projects are completed as needed. presentations,and andlbits;Including the updates for all aodsting computerized files. H Preserve Signs District-wide Matt New and replacernent signs for trek and Projects are uempletted a needed. paridng won,including projects associated with Sign Committee representation. H Mepbowd Trailheed Signs tong Ridge Doug Install mapboards and bulletin boards at Irstd mapboardstbuNdhn boards with lanInvied Grizzly Flat Trailheed and HM wry Oaks entry. South Skyline map along with other rnakeriale. M Develop Preserve Map La Honda Doug Create computer-generated preserve map. Finalize nap and produce fad sheet. * M Develop Preserve Map Raysowooa Doug Create computer-generated preserve crap. Generate and finalize nap;produce fad sheet. * M Develop Preserve Map El Sereno Doug Create cornputer-gerwated preserve nap. Generate and finalize rnap;produce fad shear. c:yoiworkprogicchart a.xis CHART A.XLS Page 4e January 7, 1998 Priorities: C=Critical, H=High, M=Medium, L=Low Chart A *=New project, not in previous work plan Proposed Planning De artment Work Program for Fiscal Year 1998/1999 Project Preserve Staff Project Description Tasks Proposed Fiscal Year 98-99 .::•.}i}}$'rr i+';:}•.+:}' ::•}'i•{}fi?{..:i:,i:•Y•}::'r.......:H`•: ::`f.'•rr•+' i+ivYr••i- :}Y i f+`ti,}... •.}i �::$•`i+.•':�'.{.. :r?% :.}•;,r:.xy:d't.`.�, i:'y°'"••,v',, "';y:+;iY'+:}:Y+' i}':n...'aG".i;.•.vv�{•'ti:iY•`':}' .................................... ................................:.::f•+: •3x�F:•:•�v..}::=+::::f;::,..�.'�.wf:,�,:'•:<ff��r:'f:�::•}:a:}.'�w..:•yx.•;�,":},..v.}:�v �. $ �r�F+� rfY{+:?•$: �� :"t:'• •}:.; 'ti'•. Site Planning Springs Per"/Trait Connection Cathedral R _ C Soda S wdy Develop plan for impbmentation d EEM 3 Develop plan to implement paring in the arse Oaks Meat HCP Grants. and a trait connection to Priest Rods Trait. C Trail Use Plan El Corte de Mary Develop trail use plan for Study Area 2 Develop plan with assistarm of task foroe;Board Madera Doug adoption. Matt H Rock Clknbing Plat Long Ridge Mary Prepare rods ciirnbinD plan for DevW Canyon Upon adoption of rock ambing per,prep" Doug area a plan for Devire Canyon area. Matt M Jacques Ridge Parking Study Mt. Del Joint project with County to develop parking Conti"to worts with County planners to ddf m Umunhum new Jacques Ridge. project and dieouss joint mer"ernentt issues. M Par"Alternatives lives Study Fremont Randy Study aRernstives,seta prefarred kccatbns, Based on detwrrtk dlon to proceed,complete Older Other determine design tequironnernts and permit oonstruction dokxartatts,obtain perms,help 1prooe". negotiate property agreement. Grant Adrr nistnWon C National Recreational Traits Grant El Corte de Mary Administer National Recreational Trail Grant. Administer grant. Madera C EEM&HCP Grant Administration Kennedy- Mae Adnnini:ter Was Wants awarded for Seek aadensions and roconfigure Warts ss Lkrw* Randy acquisition of properties and construction of necessary. two staging wawa.(One grant Includes a project in K rowdy Lin neldkt Area.) C Land and Water Conservation Fund Windy Hill Mary lftninis*Want to fund parking lot and trig Upon completion of trail construction,doss out Grant devakaprraryL Want. CIP Pro ect Paridag Areas H Parking Lot El Corte de Mary I Design and oonstrud 4o-W ve kle pwift Compote oonnceptual per• Develop Madera Other area&restroom new Skyline. constriction drawings;submit for permits. c:�Mworkproglchart a.xls CHART A.nS Page 5 L _ January 7, 1998 Priorities: C=Critical, H=High, M=Medium, L=Low Chart A *=New project, not in previous work plan Proposed Planning De artment Work Program for Fiscal Year 1998/1999 Project Preserve Staff Project Description Tasks Proposed Fiscal Year 98-99 M Enlarge Par"Lot Purk ma Other Enlarge par"area at VVhi*mm lot by Redesign lot in-house avid and rge lot through in- redesigning lot,regrading,mWx ing parkneter. house efforts. lZeStCdorrtt * H Convert Restroom Monte Bello Other Convert restroom from chemical reoiulotion Mahe revisions in-house. system to Pit atyk. $trtrCtUrelC . . C Shop Building Seismic Upgrade Rancho San Mary Retrofit existing stop building to improve Complete pem*process.Solicit bids,constnxt. Antonio Dal structural Integrity.Replace exterior siding,mot Other and windows. H Nature Center Skyline Mary Construct nature center bufktkng and Install Construct deck,exterior a Mft. Matt interpretative w6lbits and lab;Interpretive trail signs. * H Reynolds Road Ranger Residerm M. Matt Establish residence on borer North property. Upon demolition of eodsting structures,obtain Umunhum Mary permits and construct t a mobile or modular home on the property. M Shop Building Floor Skyline Mary Instil concrete slab Noon in shop open bays. Crew to compete this project. M Bartels Cleanup M. Matt Remove structures;cleanup Connplate Project Umunhum Mary M Young Cleanup Mt. Matt General cleanup of site. Comnplate project. Umunhum Mary * M Fomner Sk*Howe Demoli M. Matt DemoMion of bciicings;restore ate. Obtain perrt#s,remove hazardous materiels, Umunhum Mary complete demo of structures. * M Fomnw Barlow House DernaNtion j Mt. jNlmft Demolition of ;restore ska. Obtain pemnits,remove hmzardow materiels, Umunhum Mary loornplete demo of structures. c:yo\workprogkctart_a.xis CHART A.XLS Page 6 January 7, 1998 Priorities: C=Critical, H=High, M=Medium, L=Low Chart A *=New project, not in previous work plan Proposed Planning De artment Work Program for Fiscal Year 1998/1999 Project Preserve Staff Project Description Tasks Proposed Fiscal Year 98-99 Trails&roads C Trail Improvements El Corte de Mary Implement Try Use Plat,barricade and Continue Phase II trail construction,kckKWV Madera Matt restore unmAhtortzed routes and discontinued construction of footbridge ace EI Corte de Doug routes,as kient fled In the plan. Madera Creek. Implernent study arcs 2 trall plan Other upon approval by Board. C Bridge Replacernent La Honda Other Replace two wdstkrg bridges to accommodate Obtain Worts,solicit bids and c onstrua Creek Randy emergency vehicles C Sausal Trail and Wildlife Observation W ndy Hill Doug Construct gmrt-funded try from Parking lot Desire and construct deck and try. * Deck Mary below dam to connect with Spring Ridge Trail. Design and co Wmxx t wildlife observation pWform on the shore on Seusal Pond. H Grobtawn Gulch Bridge Purlskns Other Replace or reconstruct bridge Take action upon resolution of approach.May Randy Include new biWationholocation or Plans and Permits for replacement H Aline Pond/Horseshoe Lake Trall Skye Mary Seal with an all- eether surface Resurface portion of trall with an all-weather msterW H Lawrtance Creek Bridge El Corte de Other Replacerrrent of old bridge to knprove trail and Design,permits,bid process,construction Madera Randy patrol access. dependktg on whether Pedestrian or vehicular ate• Misce aneous C Dam Spillway Restoration!Landslide r"n—ood Other Repair landslide Impacting Schilling Lake Bid and construct landslide and sID"repair Repair Randy spftW. project. * H Tank Removal Skyline Mary Removal of underground fuel tank at fonrsr Removal of fuel tank Doug Bugs property. M Underground Power PWWns Otter Underground Power to ranger residence to Obtekt permits,underground poww. enable creation of an ensrgency helicopter lending pad. * M Seeger Memorial Berra Pulgas Randy Place memorial nameplate on existing bench. Upon LAFPAC Committee and Board aut horbation,place memorial nameplate on eAsting bench. c:yo\wodgxW\ahart_a.xls CHART A.XLS Page 7 i January 7, 1998 Priorities: C=Critical, H=High, M=Medium, L=Low Chart A *=New project, not in previous work plan Proposed Planning De artment Work Program for Fiscal Year 1998/1999 Project Preserve Staff Project Description Tasks Proposed Fiscal Year 98-99 Pay Phone•Deer Hogow Farm Rancho Other InsW pay pions at Dear Ho1ow Farm Rat cosWneed. Seek Board appr"and Ir"m if cost affecom. I�EPay Phone Rum9an 10InstalIne pay phone at rra h par"was. Research co*Wrreed. Seek Board q*mvaw and Rklpe Inew if poet effective. c:Jo\workprog\c:hart axis CHART A.XLS Page 8 * January 7 1998 Chart B r *=New project, not in previous work plan Note-Project priorities are in relation to proposed 1998/99 Work Program. Other projects not yet prioritized. Future Projects FY 2000 and Beyond) Need Project Preserve Project Description Board .:....::... roval IN Na mh}+. Long•Agin go:Plannin * C System for Land use District-wide Complete and organized set of pokcies and procedure to x Decision I npWment Basic Policy and Greenbelt aatablishmer t. C Medium-Term Greenbelt District-wide Physical plan and coordinated phasing of tasks and X * Strategic Plan budget to implement rnedium-tern grsanbelt goals. C Phasing Plan for Opening District-wide Based on Clarification or overall greenbsk goals and X * and Improv V Skss District policies and priorities,prepare a plan for the general rate and level of addkional pulAc access. Polk and>'Procedures Plannin . C Open Space Use and District-wide Review and update policies,to reflect Tray Use Policy X Management Planning update,kicopon is Resource Moviagernent Elements, Process Policy Review Resource Evaluation Process. ,* M San Mateo County District-wide Seek agreement to fecilkste grading permit process for X Permitting Process trails and patrol roads. * M Trail Design Guidelines District-wide Develop design standards and procedures for trail IpWmkV and construction. Re tonal And Pr6344a Ptannln H Use and Management District-wide IPrepwo Comprehensive Plan,kmxxporating a Resource X Preparation Mansgernant Plan,for each Pnmww,based of a Phased schedule. �±!�+� ::!tom► h H GIS/GPS Mapping District-wide Develop in-house capability to we Geographic Technology Information System(GIS)and Global Positioning System(GPS)technology. M Mapboard Trailhead Signs El Corte de install txuilatin boards at all Skyline trailheeds. Relocate Madera existing mapboards if necessary. Mapboard Trailhead Sign Saratoga Gap installation of mapboard and bukstIn board. M Mapboard Trailhead Sign Thornewood Installotion of mapboard and buk do board. L New Entrance Sign Plochslti Order and inetak new entrance sign. L Preserve U&M Plan District-wide Organize wdeti g U&M plane and evaluate format of * Ccxrsolkkbon U&M bkders. Create pregrw•by-pressrve summary form stowing status of preserve hAd- ut and U&M decisions. Alpine Pond Trail Skyline Design and co orb uct kntwVWj a signing around Alpine Pond. c:yo\workprog\chart b.xls CHART BALS Page 1 January 7, 1998 Chart B *=New project, not in previous work plan " Note- Project priorities are in relation to proposed 1998/99 Work Program. Other projects not yet prioritized. Future Projects FY 2000 and Beyond) Need Project Preserve Project Description Board .:..:::.....:....:.......:............:.......,... Approval '';:;;..•:;.h>:z`:r{zir;,st•;::r.fr r,��,r ,..,•,.;.,`'•;sow�ry`y r':'�S' :;,•?;;r•4+yt••yri .`'%•�:'s�"' ��• f .::� � : .' ;. `�rS:,.:' .`•.`;'•`,"::,fit{,.,•.{ :;x�t�.• 3:, a .�,r':�'. • Site Planning' Parking Study Long Ridge Conduct study along Skyline Blvd.corridor to determine Potential parking sites. Jacques Ridge Parking Mt.Umunh urn Joint project with County to develop parking near Study Jacques Ridge. M Big Dipper Land Use Pion Skyline Develop a cooperative rtenegernent pion including trail X use and grazing. C1P Pro ects Gates`and Fences M ISch&V Lake Gates Thornewood Install gates on residerntiel road to prevent Wegal access to Take. Parking Are MacDonald Parking Lot La Honda Demon and construct main Perift roar Highway 84 to serve preserve. H Kennedy Road Parking Ksrxedy- Construct a 10.15 vehicle pert ft area at traWtead X Limekiln entrance. H Sods Sprigs Parking Kennedy- Construct a rnsdkxn sized perking area to provide X LkrWW access from Lexington area(grant funded). Hicks Road Parking Mt.Umunhurn Construct a major staging area to serve the Rancho de Guadalupe area. M Resurface parking lot Russian Ridge Surface parking lot with ail-weather mat". x M Edmonds Road Parking Pulgas Remove Health Home sewage pleat and sludge ponds; Lot&Sewage Plant design and owastruct 12-20 car parking lot. Demolition M Develop Additional Parking Fremont Older Design and construct 30-50 car parking lot to replace X existing unimproved lot. L Reconfigure lower parking Purisime Rscanfigure parking at Higgins Purisina to replace guard ray with so rall fencing. ReStrOt3nls .. L Restrooms Retrofit Skyline, Replace existing chemical rung restroom with a Purisims handicapped access"s pit tollet. Redwood Tral Tank Purisims Install 1,000 gallon tank adjacent to euisting restroom facility. Restroom Upgrade Rancho Upgr;11ad11 e resiroom veer loam to lower Restroom Saratoga Gap Work with State and county to determine best location of restroom in the area. May becons a cooperative prat with both agencies. c:yo\workprog\chart_b.xls CHART B.XLS Page 2 January 7, 1998 Chart B —New project, not in previous work plan ,r Note- Project priorities are in relation to proposed 1998/99 Work Program. Other projects not yet prioritized. Future Projects FY 2000 and Beyond) LArovall ed Project Preserve Project Description ard Structures _ . M Garage Improvements/ La Honda Make determination an whether to retain or demolish x Demolition structure. implement. M Ranger Residence La Honda Replan existing mobile home with a new mobile or X modulr home. Relocate site to minimize potential fire hazard. M Hougton Cabin Disposition La Honda Make determination on wheftier to retain or demolish x strucit". knplarnent improvements or demolish. M Saratoga Gap Cabins Saratoga Gap Make deterrnkmition on whether to retain or demolish X Disposition structures. Mrplement improvements or derrroHsh. M Environments!Education Skyline Design and corabuct free-etancling cover for tables. Picnic Area Reloc t piork tables. L Tank Removal Cathedral Remove fuel storage tank. Oaks L Air Base Demolition tit.Unwnhum Asbestos and lead paint removal. Removal of some or X all of buildings. L Aisbrg Cleanup Mt.Umunhu m DeWmIne disposition of atructur",demo and cleanup X ske. L Landscape New Off" skyline Landscape area around new field ofte. Area Trails t Roads H Soda Springs-Priest Rods Kennedy_ Develop a trail to conned from new parking area to x Trail Connection Uff"M Priest Rods Tray Wart hinded). Restore Clete Trail Coal Creek Permanent barricade,signs and restorstion of illegal trail above Alpine Road. Restore Motorcycle Trail Cod Creek Reston trrsut Mtrad trail between Skyline&Alpine Rd. new southam boundary with Brooks property. Vista Point Trail Cod Creek Construct trail from Caltrans Vista Point to Thompson Road. Melville Trail Cod Creak Construct trail from Crazy Pete's Road to Skyline Bled. opposite ML Mdme. L Sheldon Road Trill El Sweno Develop and maintain a public trail easement on X Easement Sheldon Road. Foothills Park Trail Foothills Construction&restoration of 4.5 mile trail kWng Arasbadero Prow"with Los Trances via Foothills Park- Ridge Trail La Honda Construction of trail segment from Saw Gulch Road to Highway 84. Dyer Trail to PG&E Road La Honda Construction and signing of trail corxactkrg Dyw Trail to PG&E Road(approx.0.5 mi.) L Ridge Trail to Hwy 9 Long Ridge Construct h7dng/equestrien trail between Hwy 9 and X Long Ridge on west side of Skyline Blvd. Trail to Davila Canyon Long Ridge Redign trail from now Ridge Trail to va terrall at Dwils Canyon. Page Mill Trail Los Traroos Reailpnr desp sections of trail between Pape Mill Road &Los Trancos Creek c:\o\workprog\chart b.xls CHART BALS Page 3 January 7, 1998 Chart B *=New project, not in previous work plan Note- Project priorities are in relation to proposed 1998/99 Work Program. Other projects not yet prioritized. Future Projects FY 2000 and Beyond) Need Project Preserve Project Description Board Approval Gold Mine Trail Monts Bello Construction of 1 mile of trail between Watwwhss Creek b Canyon Trail. Vista Trail(Full Access) Monts Belt Surface Mat portion of trail from parking with an 0- weather material. Fence downhill side of trail,N racn8wy. Trail to Alpine Road Monte Bello Coratruc t trail to replace disc line from Alpine Road to pemlit parting M. Mid-Level Trail Monts Betio Reconstruct overgowm trail from WaterwheM Creek to Black Mountain. DocsnVGeology Trail Monte Bello Designate as a hiking trail,restore sections,create vista point overlooking slide. South Canyon Trail Pulgas Canstntct trail from upper middle ridge along south canyon to parking ares. Purisima Creek Trail Puriafna Design and construct wtwis access trail adjacent to creek roar lower parking lot. Trail to Old Growth Trees Puriskne Design and construct ball from Whittemore Trail to grove of old growth tress(approrc.0.25 mil) Creekskle Trail Rancho Construct whole access bail along Permanents Creek new entry. L Trail to Palo Alto Raverawood Construct trail from Bay Road to Runnymede Troll;joint x project with County of San Mateo. Trail to University Avenue Rid C"Wruct trail from north and of pond to SP and SF parcel;joint project with County of San Mateo. Ridge Trail(Mt.Molvilie) Russian Ridge Realign sections of trail between Norton owernent and Langley HE Road. Blackberry Hill Trail Kennedy- Construct trail between Blackberry Hill entrance and Urneklin Kennedy Trail. Priest Rock Trail Kennedy- Realign 0.25 mi.section of steep trail now summit. linakiM Kennedy Trail k(enxnedy- Resign steep upper section of Kennedy Trail. Llraki n Cherry Springs Trail Mt.Umunhum Construct trail between Chary SprkW and Ridge Trail. Hicks Road Connector Mt.Umunhum Upon construction of a staging area Q Hicks Road, construct a contactor trail to Mink to parking with other trails. H Page MIN Trail Extension Skyline Develop trail edesiorn or bridgs Q lowest point on Old Page Mill Trail upon acquisition of property(grart funded). L Lambert Creek Trail Sky" Construct 1.5 mile trail between Horseshoe Reservoir and lower portion of Page Mill Troll. Tres Farm Road Repair Skyline Eliminate and restore secondary roads in fornar tree form area. Page Mill Trail Skylis Eliminate and rotors duplicate section of trail below ranger residence. Bultis Bypass Trail Skow Construct 0.75 mi.bail between lower Page Mill Trail and Adele Road bridging Lambert Creek Flume Trail St.Joseph's Resign steep section of trail between flume and Janes Hill Trail. St.Joseph's HE Trail St.Joseph's Construct trail on north side of hilltop down to College HNi lRoad. c:yo\workprog\chart b.xls CHART BALS Page 4 January 7, 1998 Chart B *=New project, not in previous work plai, Note-Project priorities are in relation to proposed 1998/99 Work Program. Other projects not yet prioritized. Future Projects ( Y 2000 and Beyond) Need Project Preserve Project Description Board Approval H St.Joseph's Hill Trail ISt.Joseph's iRsaW portions of trell system and rest"portions with RealignmerWRestoration Hill MWUrCO WVSCtS k"KIkV old pistol range(grant funded). Vineyard Trail St.Joseph's Construct trill through abandoned vineyard to create a Hill loop around hN. Upper Bypass Trail Thornewood Design and consftuct trail to cWcmwwt laws area. L True Removal&Trail Thornewood Remove Wen Vow and repair trails below Schilling lRealignment Lako. M SWing Ridge Rood Wfindy HA Realign steep sections of mod to impt"patrol and Mall x Realignment access;wVkwmtV plans&permits m**vd. L Long Meadow Trail Windy Hill Construct trail from Bazzo Gulch to Spring Ridge Trail x (approx.314 mi.) L Baao/Mkdkwt Trail Windy Hill Construct trail from Ssusel Trail to 12W sWation on x I Spring Ridge Trail(approx.1 1/4 mi.) M Northgate Trailtised Windy Hill Improve trailhead adjacent to north parking was for mapboard and drainage Willowbrook Bridge Windy Hill Construct trail bridge to cross Carts Maders C4*sk Realign b*aN on either side of row bridge. Bay Trail at Moffatt Field Stevens Crook Participate in Joint planning with city of W.View. Help x prepare management agreement. Proyemen ........ ........... M Bac4)a(*Camp IMonte Betio Revise Conditional Use permit with City of Palo AND, x reconfigure camp layout,drisiop water source. c:yo\worWog\chart—b.xls; CHART—B.XLS Page 5 January 5, 1998 Chart C I Pro ress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 97199 '.: :;. ;.. v, {+ .v:v vr:s};{:;{v v'.':i}}"'y'FfF•:rr.: v :.p✓,}: ;rFr:..;..:, •r{.}:x:.v{..:r.,. v..y;;,. .; :, .:.. •:: :{} ... :::�+': :r..;3.:+::.�:::r•.;�.;ff k •:.•• �r`kr•: .'fly,.;} :;;Rq}::::r.;{;xy{ti•'•}..•v:. +••h•�•' „ + :}.:;v .� .:y :�: :.s:tir,.,.{.:.x. ;:�.r y.rr+ ;+ :::;�;,r; :. �l•_f',flr+r^,++f�r}� �n+k';{n .} ,*�,.•} k;��'3`+'''':{�:;:: + �+ } ;{.:a;.;:<;�:�:Y:t i:..}�l•{ ''.}. ::.y. /r rs. r•rf. .;+,{•,t,x 3�:k6. '.'� r�^. y +� .::.. i.:. :. '• .•:�..•i}:::'r��� .:•.:.. ;'!T:r }:::rv.•}.v:.y,},Y:f/r.++r ,�•�'nx',i •.�1 .r+ F' ':•..'••.. ! ..�................rear:.:.::::.::. ... ...... .. r:...................�.ri}.r}F.?.... ,.•:.:4:••}}.`, '•�.ti`s{�+'•}}: �r�}'?:1 �•:•}ri•:•":�.'i'+rn'•:{i+ifi:•'•Yx4X+. ..y'`.�t.• rYf.?;:+�i'�i.'•;'�r;•{{n : / .• •: ..{, xv�}..:. Poiic and Procedures Ptannin Regional Open Space Study District-wide Com preharssivs Pion to guide District Numerau staff and public workshops Public review of study far future greenbeft, programs towevds a 21)-year view of the held,admksletrattw draft of study map kxkx*g financial model. Prepare resource greenbelt. prepared. saessrrsent. Publish map and report. Open Space Use and Manag~ DWrkA:wide Review the and Manag~Polies Reepwability for project moved to Draft policy revisions. ANuisition and PlenMng Process Policy Review reletkV to the deposition of structures. Admktistratim. Enterprise Committee to consider rsvisfoms to Meet with pertinent Board committees. structures policy. Dog Use Policy and Program Review District-wide Corsideration and impiernerftow of MorAored dog access program at Wk* Fktd from one-year m onitorft char►gas In dog arias poky on Hill. Reported tkAlrV to Board. prom to be presented to Board In per• Febnuery. Trall Use Policy and Gk*Mm District-wide Assess trail use Issues,ad project goals ResporaMity for project moved to Mad with appropriate staff to detertrskts Review and sc hoduts with Use and Management Add. scope of project. Present to Board for Committee a process to review and revise confkmstbn,assifpxnsrd to con, tee. Policies based on grow ft eocpertenoe with trail use planning. Rock CknbkV Poky District-wide Develop District-wide policies Draft policies prepared. l egel Cournal to review draft pokiss. Meat rock cknbug use on preserves. with U&M Committes to present draft polies prior to going to Board. Standard Caftot Fauns Complete review at and Corstrad forms starsdardtzed and reviewed standardize corrtrar is for planting and by legal cam. Dissemirtated to all staff construction services. for use. San Mateo County Pe ffft g Process Seek rnemorandmn of kxs wvbnding to ink dackusiom with County staff. facilitate graft permit process for preserve trek and roads. c:yo\wo►kprog\chart c.xls Accomplish 97-98 Chart C 1 • January 5, 1998 Chart C Progress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY97/98 Regional and Preserve Planning Use and Management Plan El Corte de Prepare Comprehensive Plan Formulation of Study Arse 2 ad hoc Completion of Trail Use Plan for Study Area Madera incorporating Resource Wwwas rrent Plan.committee and task force to develop tray 2,pubic review,Board approval. use pin for area. Identified Issues of N. concern. Meetings are underway as of 10125. Use and l0lanagernerit Plan Long Ride Review of Comprehensive Plan; Amended plan to Ir"Kie Ridge Trail icorporate Trail Element and RMP. alignment Use and Management Plan Rancho San Review CompretwnsW Plan srd Inventoried majority of W segments. Antonio incorporate Trail Elernent and RMP. Rancho Gape Use and Sierra Azu l Prepare Comprehensive Plan with TreAs Project team meetings to discuss Issues; Continue process. Responsibility for prood Maruager, Plan,Including Risk Mt.Umunhum Element and RMP(for ctwrry Sprkps ON meeting with County Parks,resource moved to Administration and Operations. Management and Pond Management Pond). Include Risk Marwgenwnt Plan for management priorities identified. Plan mire shag and tailings area to provide Complete Interim plan baseline studies for *easily. mural resource Inventory. Initiated scoping prods w"wetMxuis special for pond. UP Trail Use Policy and Guidelines District-wide Staff assessment of trd use Issues, Attended meeting to discuss issues. Review setting project goals and schedule le with Use and Management Committee and initiate process to review srW revise policies based on growing experience with trait use planning. Resource Man garm Work Group District-wide Assist Operetiorw in dderr iniug resource Attended regular meetings with Operations Continue wM rear meeting schedule. projects,workload and priorities. staff to discuss and prloritke Resource Protects• Natural Resources Invu" District-wide Assist Resource Specialist:to develop Mat with Resource Specialist to begin Continue discussions. methodology and projects for the inventory dscusskns. of key flora,fauns and natural communities using volunteers,special interest groups,imams and consultants. c:yoVworkpro&hart c.xis Accomplish 97-98 Chart C 2 i January 5, 1998 Chart C Progress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 97198 Sign Committee District-wide Cwrdhwfte meetings and decisions Facilitated discusslons on handicapped Continue discussions on DWW-wide regarding District-wide "use poking space identtfication,pave soft issues• hers signs,seasonal dosure signs,and temporary sign materlalo. N Lease Monitoring Picchetti Continue to assist Rest Property Rep.in monitoring improvements and moo" lease and use perm issues; Including potential seismic upgrade of wlsry balding. Lease Monitoring Ttwrrewood Assist Real Property Rep.In monitoring residence tan,and seeking long teen wrongement for structure disposition. Preserve Encroachments Thornewood 1391 La Honda Road-tree salting, Investigated wavochnrent,met and Continue to oommarnicate vW Town and waft,and drainage system oom municded sod Town and developers, developer-pursue redoratfon and sncroactnr, obtained estimate of tree value and"ft. corr"mation. restoration scope. Tree Farm Skyile Ridge Consider U 3 M Amendment to continue e Evaluated tree farm area for extension of Renegotiation of lease,Board consideration tree farm operation. H lone terminates, lease. kdentlfied wen to withhoid from of U&M arnerndmo nt,leas. prepare pion to restore tree farm area; Wass aderaion. Met with Is nants. impWnent per• NASA Trait Easement Stevens Creek amain trall saernent from NASA and Completed negotiations and Board Project responsibility moved to enter Into cooperative agreernont with approval o/perarnoters for saenent and Administration. Mountain View for m onagernentt. agreements. Disposition of Surplus Paroels(Pknto Tongue HI8 Complete Lot Lie Adj<»trrent to facilkato CtA, englsering compbted Encourage Town to resolve GP cotsdstsncy Way) sale of surpkxs parosis at Pknto Way. for lot We adjustment submittal. Submittal issue.Submit Lot Line Adiustme nt p appliontion,Including provisions for trail eeaertnertte. Sumn*Springs Parcel Teague HB Support ao*hs on disposition of wxpka Provided Intonation for prospective Property- buyer's due ;potential form and location for try and open space Summit Springs Train Teague Hill Realign wdsting trall and construct new Reviewed trail alignments with potential Implement trot mmme nt a part of property section to topper pat of preserve. purchaser disposition. c:yolworkprog\chart c.xis Accomplish 97-98 Chart C 3 January 5, 1998 Chart C Progress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 97/98 Historic Residence Lease Thomawood Assist in estab Wft a raw interim tease, New lease structure developed for Interim Assist as needed. monforirg project. lease,Interim tenant in sou se Corte Madera Management Windy Ha Agreement with POST to manage thek Field trip to identity issues and scope of Property is to be acquired and acquisition property near Homm's Gulch. manseenent agreement;meetings to studies are in progress. N discuss equisition and issues surrounding lot Nee ant. " C*nVutw Mapping System Ganef Corrwt mapping system to Macintosh Mapping system Implemented. Majority of based system for In-harse capability to wdftb we compular-generated h4xx se. generate*Its ffqn and dislolays for reports and . GIS Development Geneai in regional develoloment of AN District and War open space lands Finalize digital bass maps to replace wag krformation systerns. digitized on dlgfal USGS base m ve. maps. Complete patrol map books. DiDitalpial map Indevislopment Mapbowd TmMmd Sias El Corte do install rapboards and bulletin boards at ail Installed mapboands(3)with larninded Order bulletin boards. Madera Skyline IMIJIMA1141. preserve mar of troll system as approved In Traits Plan. Mapboard Trellised Signs Long Ridge In"rrapboads and bulletin boards at Mapboard and bulletin board oonstruead; Order one(1)nmapboard and one(1)builatkn Griz*Flat;TraiNnead anti Hiclwry Oaks regional may complete. bead. entry. After Haas Signs Long Ridge Obtain encroachment permit tram Canteens Obtain permits and Install suns. and install at Grimy Flat,Hickory Oak and J14 pullouts Highway Crossing Signs Long Ridge Obtain encroad wrannt permR from Cabana Discussions with Coltrane Indicate an Keep in touch with Caftans until slay are and in"hohvmy crossing sins at enonnadnmrmnt permit is unnecessary. Installed. Hickory Oak entry and Grt;*Flat entry. Caftans will Install WKoprhde sung. Mapboard Trall1twed Sias Morse Bello Install now rapboard and bulletin board at Mapboed and bulletin board constructed; Install rrapboard and bulletin board,kx*xgng main paring sw regional mop oomplete. bulletin board Information. Stovers Crosk Nature Trail Monte Bello Design and Install interpretive signs along Sias ordered and Installed. Project Strwww Creak Nature Trail complete. c.yo\wodgxW\chart c.xls Accomplish 97-98 Chart C 4 January 5, 1998 Chart C I Pro ress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 97/98 Mapboard Traihead Signs Pkxhetti Installation of mapboard and buiiefin Mapboard and bulletin board wed Ranch boards. and Installed. New Entrance Sign Ptcchetd Order and Install new entrance sign. Meesjurernerds taken. Ranch Mapb'md Tn*wmd Sign Purislna Replace napboard s and add bulletin Mapboards and bulletin boards Installed Creek boards In throe locations. with up-to-daM Preserve maps(3 oft). HWIns Purisima Road Signing Purwrns Work with San Mateo County Road Contacted San Mateo County Roads Keep in touch with San Mateo County Roads Creek Depstrne t to sills one side of Higglo Dot. 'No Partdng"signs will be Dept.urd signs are InadaNed. Pu risks Road'No Parking'. Installed on one aide of road by County staff. Mapboard Tralihesd Signs Saratoga Gap Installation of mapboard and bulletin BuRefin board and mapboard castrux�ed. boards. Mapboard Trailhesd Signs Sierra Azud Installation of mapboard and bulletin board Mapboard Installed with wds*V map. Kennedy at K*nrwfy4-LIrrwIdIn trailhead. Urneidin Mapboard Trallhead Signs St.Joseph's Installation of mepboardt and bulletin 2 rrapboards and 1 bulletin bowl Installed HN board. with laminated rrap. MapboardTraiNoad Sign Thorrnewood Installation of mapboard and bulletin Mapboard and W09W board ordered. Construct rnapboerd and bulletin board. board. Mapboard Trallhead Sign Windy Hill Mapboard and bulletin board signs at Replaced larninated map with up4a4ate upper and lower pwkkV areas. files,Inckx&V one year dog dwVes. Fact Suet-Map C4rnputerizzlion El Corte de Computerhation of preserve map. Computerized map completed. Revisions to fad shoot,as necessary. Madera Fad Sheet-Map Computerization La Honda Computerize preserve map. Initial process oompide. Finalize crop and print fad sheet. Creek Fast Sheet-Map Computerization Sierra AzuI- Computerize preserve map. Computerized nap completed. Review Revised fad sheet for public distribution. Cathedral pending. Oaks Fad Shest-Map Camp Thomewood Computerize preserve nnap. Initial process ownplets. Finalize nap arid print fad sheet. c:yo\workprogichart c.xis Accomplish 97-98 Chart C 5 s January 5, 1998 Chart C Progress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 97/98 Site ...... ....... Sheldon Road Trall Easiernent El Sereno Public trail easement on Sheldon Road to Meetings with property ownem and staff to Continue to respond to draft agreerrients and be developed and maintained by District. draft agreerrient. finalize,N possible. Regional Parting Studies(Including Fremont Older Study alternatives,select preferred Identified and alternative sites. Complete surveying and Kelirrinary Prospect Road Wft lot) locations,ddwn*w deep requirernents Ideritifled Preferred allannatives arid engineering on preferred alternative,present and pem*process. conducted design studies. to staff,confirm preferred alteirnative. Organize public worlialhop(s). Prepare U&M Plan for Board review,If appropriate. Rock CknbkV Plan Long Ridge Upon cornplistion of rock dirrilAng policies, Temporary soft installed and area is develop a rock cknbWig plan for the Devlin being rnorAor9d by field staff. Canyon area of the preserve. Cal Trains Oak Mitigation Pulgn Ridge Provide oak mitigation sue now sits of Meetings with Cal Trans to define scope Project on hold according to Caltrans urd DocW*house. and encourage their proposal. funding Is committed. c4rimuffilcmone tease Pulgn Ridge Review proposed Ism for Reviewed lease to determine YWW hpact coffirnunicalloin tower. on preserve. WkidnA Pasture Access Study Rancho Son Regional access plan. Preftinary field research on potential trail Antonio connections,parldng sides. Wetlands Restoration Ravermwood Restore pond to*W action and restore to MaIritained contact with Rhone Poulenc Continue discussions with Rhone-Poulenc to mash. and S.F.Airport re.potential interest in seek project funding. PM)ed funding. Sierra Azul Preliminary Access Study Sierra Azul Scope a process;to determine how to Planning efforts focused on resolving Soda approach use and marmigetnerit planning Springs Parking and Trails Project. and grant applications for the area. HwV4kWV Study Sierra Azul Study to ddwn*w N hwV4WV can be Board considered hwV4WV use at Said Mt.Urnunhurn InItWed at Bald Mountain. Mountain. Project deriled. Jacques Ridge Paftig Study Sierra Azul .10"project with county to develop P"*nhary discussions with County Continue discussions. W.Urnunhurn parldng now Jacques Ridge. planners to define project srW discuss joint Imanagerrient issues. I c:yo\workprog\charI—c.xIs Accomplish 97-98 Chart C 8 January 5, 1998 Chart C Pro ress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 97/98 Big Dipper Land Use Pin Skyline Ridge Develop cooperative menagema t plan Outlined approach to gaining access. Determine strategy to establish a presence k0mling grazing and try use. on property. Boundary Planning Study Thomewood Determine preserve boundaries and trall Reviewed subdivision maps to outline ownership below Sch&V Lake. scope of project. Issued RFP m*xating prices for survey. Determined not cost effective. Dog Access Study Windy Hill Determine feasbility of contknued dog Placement of soft;volunteer field study; Monitor and report to Board on compliance at ac ess on HamWs Gulch Troll. provided six month summary ary to Board. completion of 1 year study. a dm st o" . Gr nt A InI rati n National Recreational Traps Grant El Corte do Apply and administer National Signed contract,conducted arc haeolcgkal Madera R Trail Grant. survey of W alignment B6. Tracked staff and equipment hours,material apandkures. County Historic Grants Pkochettl Grant application M for restoration of Closed out grant with county. Rench Homestead House. Habitat Conservation Grant Purisims Acquisition of 481 acre POST paoei. Coordinated application and submitted to Creek State. Environmental Enhancerne nt Purlsims Acctu WWon of 481 acre POST panel. Coordinated application and submitted to Mitigation Grant Creek State. EEM&HCP Grant Administration Siama Azad- er three grants awarded for AvmW*agreements processed; Process agreements as nsosssay;complete CsAhedrai acciulsition of properties and construction appraisals ordered;preperkng additional warn. Oaks of staging area. grant materials as requested. CIP;-Pro ects Gates and Fences. Long Rklge Underground sled"to Electrical Bantus To Gate Pontola ,Heigi'rts Obtained Callreno encroechmtent permit, gate. PG&E piano for undergrouanding. Electrical service to gate installed. c:yolworkprog\chart_c.xls Accomplish 97-98 Chart C 7 January 5, 1998 Chart C Progress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 97198 Parking Areas Parking Lot El Corte do Design and constnx t 40-50 vehicle Retained design consultant who is In the Meet with consultant as necessary. Madera parking area&restroom raw Skyline. process of preparing a proposal for conceptual design work. P Road Parking Lot Fremont Older Design and construct e>quarxlad perking Projed incorporated into perking arm and nwhoom at Prospxt Road aitennatives study(am SRO Plannig entrance. Regional Parking Studies) South Ridge Parking Lot Move Bello Improve wftbng docent parking area. Designed and construcAed permit perkig Install second gate(in-house project). Wyout.Project completed Accessibility Parking piochetti Delineate and sign parking spaces to Delineated handicapped parking. Ranch comply with ADA rsqukernents. Rhus Ridge Parking Rancho San Design and construct emcpa nsion of Neighborhood meeting. Meetings with Meet with neighbors again,iatdl signing and Antonio existing pwidrg wee;fenos trailer. Town of Los Abe Hits. barriers to skninste perking on road. install raw pipe gets beyond trdiar. Soda Sprigs Parking a Trait Sierra Azul- Construct parld g areas for 10-2o cars Studied potential trait alignments on Complete studies of potential trd Connection(grant Cathedral neat soda Sprigs Road and tram District iarnd and an potential aquielfions staging ng area ages.Confirm coops of ode connection to Priest Rock Tray. construction for Summer,Igoe Kennedy Road Parking Sierra Azul Construct 10-15 vehicle parking was new Project postponed. Kennedy- trailhead. LMxidin Limetdln Carrion Parking Sierra AM Construct a 10.15 vehicle parting was Project not feesibb,no willing seller. Kennedy- near Alma Bridge Rd.&Lkneldin Creel Limeidin Loaner Parkig Lot and Restroom Windy Hill Construct 50 vehids parking lot and Obtained Site Development Permit from Complete construction of parking lot, restroom adooent to Portoia Road. Town of Portole VaW,hied oontractDr. restroom,f*x*V and sung. Project nxndarway as of WV97. Restroofxis ` Install Restroom Mande Mw I restroom at Backcparck Camp. Authorized to purchase restroom. Santa Obtain plumbing permit from Pat Alto. Clara Co.Environmental Haab approval Contract with restroom facility. Construct. for pit tow. c:Vo\workprog\chart c.xis Accomplish 97-98 Chart C 8 s i January 5, 1998 Chart C Pro ress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 97/98 Restroom Upgrade Rancho San Upgrade restroom near bem to lower Initial investigation of aftematIve designs. Antonio maintenance coats. Retrofit Restroom Russian Retrofit restroom at Alpine Road perking &i1ldirilir permit obtained. Install restroom um over aods&V lark. Ridge area to meet ADA standards. Instal Restroom Skyline Ridge Construct restroom near Nature Center. Authorized to purchase pit tousst restroom; Obtain perms. Construct. U&M approved. Skyline Restroom Wixiy Hill Install restroom at Skyline Blvd.parking Authorized to purchase pit tollet restroom. Obtain permits from Portks valley for pit even. told. corm restroom. Site'Restoration,,'R staratian .. ..:.. :..:..... Site Clearwp El Corte de Remove vehicles,shed over creek,debris Removed severer vetoes. Modern pries t mugfotut preserve. Dump Clean-up Skyline Ridge Remove Regal disposal As that may Fundkp solicited and received from Completion of deerwp. RemwM and contain hazardous materials. ClWMB 60 conduct dean-up of imp. restoration of access road;restoration of site. Access road constructed. Ctsn-up to start October S. Dam SpIllway Restoration t Landslide Thornewood Conduct engineerkng study and reps Enginserft study and preliminary Complete construction documents,obtain Repair Sc hiriiug Lake spillway. recommendations for repair complete. perms. Tree Removal Thornewood Remove fallen trees and repair trans below Obtained bids for removal. Obtain Use removal pormit from Woodside Sctniriing Lake. Coltrane Oak Mitigation Pulgas Provide oak mitigation sit now stt of Meetings with Cakrans to dells scope and Project on hold until Coltrane funding is doctor's house. encouraage tier proposal. committed. Stl"tECtttfU3S Garage I La Honda Make determi stion on whetter to retain or Discussion toward determhation of Finalize staff recomnandstion toward Creek demolish structure. structure. disposition;Board tours. Hougtcn C*W Disposition La Hondo Wake determination on whether to retain or Discussion toward detennirstion of Finalize staff r000mnemkition toward Creek demolish structure. structure. disposition;Board tours. Landre House Disposition Long Ridge Make determination on whether to retain or Entered into a Residential Recital Monitor ogreement. demolish structure. Agreement with repair and maintenance projects In Ibu of rent for the first year. Tenant has replaced main resident roof, restored water system and road repairs. c:yo\workprog\chaft c.xls Accomplish 97-98 Chart C 9 f January 5, 1998 Chart C Progress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 97/98 Blacksmith Roof Repair Pic chetti New roof shakes are cep and may rued coordinated replacement of"Vim with Hire roofing contractor; . Ranch to be replaced. manufacturer. Winery Lease Monitoring Plcchettl Monitoring of prmAsbru in lease to ensure Determined limitations on winery use and Continue to monitor improvements and Ranch compliance. occupancy based on the Pemrk. Unsee resolve Wass,and use permit issues 1 has agreed!to comply. Messes,has ceased regarding accountancy business. holding large events(such se weddings). Shop Budding Seismic Upgrade Rancho Field Retrofit existing shop building to Improve Engineering and architectural piano for Prepare bid documents,bid project,and Office structural Integrity.Replace ederlor aiding, seismic upgrade corroded.Constriction construct. roof and wkxkwa. estimates obtained. Pies submitted for permits. Saratoga Gap Cabins Disposition Saratoga Gap Make determination on whether to retain or Discussion toward determination of demolish sbux*xes. structure. Cothran Cisen-up Surma Azud- Removal of remaining debris khckx*V a Prepared bid documents,solicited bids, Qdhedrol building aid shed. hired con>troctor completed project Oaks Air Base Assessrnent and CWen-up Sierra Azul Removal of some or all of buildings. Asbestos and lead assessment of Mt.Umumhurn buildings and W*astruckn;remaining transformers and tanks removed by Army Corps.of Engkroers. Reynolds Road Ranger Residerm Sierra Azui Establish residence on for her Note Research County permits for now sinx Lure; M.Umunhum determine disposition of eding structures, conduct abatement&bidding If warranted; Board to tau. Generator Disposition Sierra Azud Market the surplus generators. Retained broker;buyer found. Sale Facilitate removal of generators. M.Umunhum authorized. Nature Center Skyline Ridge construct nature center building and Install Phase II eaftft Insttalled. Building pemnit Work with consultant to fine tune Phase II kntapretative wddbite aid lab;interpretive obtained for eoderior deck. wthlbks. Solicit bids for deck won. trail signs. Office&Shed Demolition Skyline Field Determine disposition of office and shed Discussion toward determination of Office upon completion of new office building. stricture. landscape New Office Arse Skyline Field Landscape area around new office. Shrubs planted around front of field office. Office c:yolworkprog\chart c.xls Accomplish 97-98 Chart C 10 January 5, 1998 Chart C i I Pro ress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 97/98 Shop BL*dkng Floor Skyline Field Install concrete Web floor in shop open Install concrete sly floor In shop open bays. Orrice . it cord Trail Improvannw is El Corte de Impiernent Troll Use Plan,barricade and Conatr=Uw of B6,B8,and 810. Complete 816. Madera restore rxaaAhortzed routes and Realignment of segment 36.Construction discontkwed routes,as Identified in the of bridge on Al.Continue to work with plan. ROMP vokmteers on construction of B16. Ongoing closure,restoration of ursudiatized trails. Restored old "Fac eplarf dgnment. l awranee Creek Bridge El Corte de Replacement of old bridge to knpr"baN Contracted with engineer. Madera and patrol access. Fern Trail Fremont Older Reopen Fern Tral between Maksies Peak Opened trail to bikeaftws". and hayfield. Troll to Hayfield Fremont Okkx Construct m&use trail from Prospect Troll constructed. Closed to bikeaftnes Meet wfrrsighborhood to diecxss ciou"of entrance to hayfields. for one yea. Prospect Rd.tobtiaes. Toyon Trail Fremont Older Widen,realign and improve steep sections Monitor amount of maintenance required. Of traA. Bridge Replacement La Honda Replace two existing bridges to Obtained planning pan, ,Fish&Game Fkatize owstruction drawings,apply for Creek aaronN, m We anage ncy vehicles. pwTrft,RWQCB permits. Draft building permits. construction drawings. interim Access Improvarsnts La Honda Implementation of side,bridge repair,trail Determined thst District does not have Creek grading,stiles,site map and permit staff resources to open this was to the process. pubk at this time. Ebc trksl Service to Gads Long Ridge Obtain permits and tuxxflrg toward Pins obtained from PG&E and Gate fabrication,Installation and u ntility undergrourrnding of LMn for gate at ancroednment permit from Coltrane undergrourdnq to be r,n n d rat by junction of Parton Pak Heights Road and racaivad. neighbor. District wN rei nbuxss up to Skyline Boulevard. amount mTmMV In account Ridge Try to Skyline Long Ridge Construct 1 mile trap from Peters Creek to Closed out grant. Skyline Ridge Preserve. Scholl Road Repair Long Ridge Repairs to Scholl Road leading to Landre Completed road repairs,drainage Apply for FEMA grant reimbursement of ail residence following storm damage(FEMA improvements,and slope stabkcstion. costs project grant hinded). c:yolworkproglchart c.xis Accomplish 97.98 Chart C 11 January 5, 1998 Chart C Progress Report on Work Pro ram for FY 1997 / 1998 b Project Preserve Project Description Completed Tasks This Year Tasks Proposed Y End of FY 97/98 Ridge Troll to Hwy 9 Long Rkige Construct trail between Hwy 9 and long Completed acquisition of Paul property. Ridge on west side of 35. Trail layout complete. Ranch Road Realignment Monte Belo Designate Old Ranch Road as a multi-use Board adoption of U&M amendment o construction of troll. trall and realign. malign troll. Layout complete. Realign Stevens Canyon Trail Monts Bello Repair trot skis at end of Stevens Canyon Completed trail reconstruction and eosion Apply for FEMA grant rokrfumarnent of ail Road;FEMA funded-$17,205 for repair control measures. project costs. White Oaks Trail Bridge Monte Bello construct bridge to replace cfider block Fish 3 game permits obtained, creek crossing. construction complete. Cordilleras Catchbeskn Pulps Ridge Design and construct grate or security Completed;installed spilt roil. lane to restrict entry to catchbasin. Purisima Creek Road Repair Puriskrn Conduct major repairs to Purlekns Creek Road regrading,retaining wail,drainage Apply for FEMA grand reimbursement of all Creek Road foliowing storm damage.(FEMA and erosion control k pwiernents projed costs. grant funded.) complete. Grabtown Gulch Bridge Purlsirroa Make determination on bridge repair. Opened to vWom. Keep closed to Determine approach to reps or replace. Green Possible recanstructbn. vehicles. Improve Entry Road Rancho San Oil and screen entry reed to Deer hollow Surfaced entry and to peril lot with Antonio Farm bridge. asphalt;oil&screen to DHF;oils 3 screen flew office driveway. Drainage Improvements Rhus Rancho San improve drainage around caretaker's trailer irrpxom drainage coral and on road; Ridge Road Antonio at Rhus Ridge Road restored meedow. Trail to Palo Alto Rovew Awd Coretru ct trail from Bay Road to Obtained provision for PG&E easement. AssW soquieffion with planning lout for Runnymede Trail;joint project with County PG&E(Rhone Poulenc)essernent and of San Mateo. adiacent eaenents;prepare U&M if successful. Tray to University Avenue Roverw400d Construct trail from north end of pond to Joint ptarmkg with County and Bay Trail; SF has project on hold;monitoring SF SP and SF parcel;Joint pry with County obtained preliminary appmvel. wAronmental assessment and pt muft of San Mateo. permits. Cathedral Oaks Trail Sierra Azul- Determine disposition of undesignoted Research of roots,Impacts. Determine appropriate action and complete. Cathedral trail. Take appropriate action. Oaks Moody Trail Sierra Azul I Determine disposition of uxndesignrted Determined witrn Santa Clara Co.to restore Kiennedy trail. Joint project with Santa Clem County trail. Installed banners and ripped trail to IUmeIdIn staff. restore. c:yo\workprog\chart c.xls Accomplish 97-98 Chart C 12 January 5, 1998 Chart C Progress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 87198 Bach Driveway Slide Repair Skyline Ridge Repair skis area to reinstate road Completed slide repair,retaining wake, Apply for FEMA grant reimbt of al new concrete driveway,drainage project costs. Improvements. Page MIN Trait Extension Skyline Ridge Acquire and develop edeabn of Page Mill Awarded Habitat Conservation Fund grart. Work with POST to ac Wft portion of Trait between main portion of preserve and Date on grant? property needed to develop trait attension. Big Dipper Re ch. Alpine PoncUFlorseshoe lace Trait Skyline Ridge Seal with an 0,weether surface. Assessing test pits using two afferent Seal section of tied with Road Oyl 9 weather materials. oolubw s allow. Jones Trait St Joseph's Reopen and Improve histo&alignment Completed slide repair,retaining wall,and Apply for FEMA grant relmixnwrient for all Hill through Novitiate parcel. Replace%noes fencing project. project costs. destroyed in 1995 . Improve Trait Segment 19 St.Joseph's Comd drainage and line of sight on Reconfigure trait to Improve drainage end line Hill segment 19 as it oonnects to Manzanits of sight. Try. Plto Way Trait Teague Hill Realign g trait and construct new Preferred trali akgrivnent determined Implement try easement as pert of the lot- section to upper part of preserve. one adiustment and property deposition. Sausai Trait and Wildlife Observation Windy Hill Construct full access trait from parking lot Preliminary trek layout completed. Meet with Town Trait Committee,field staff Deck across den to Spring Ridge Trait. and neighbors to determine best algrimm�t NortFgate Trallhiead Windy Hill Improve trued adjeoent to north parking Realign drainage*Male,grade pad and Install area for mapboard&drainage. sign end Wiletln board. Misceli�tn+eous .:: ...:..::........::::. Bad"c*Camp _ Monte Belo Revise CorWitional the PwM with City of Signed Ming water source as`non- Further research Conditional Use Permit Palo Alto,reconfigure cant layout, potable,'W"conversations with Palo Alto Process with City of Palo Alto develop water source. to define use permit revision process. Tank Removal Skyline Ridge Removal of underground fuel tank at Completion of perm application to San former Buts property. I I Mateo county. c:yo\workprog\chart c.xls Accomplish 97-98 Chart C 13 January 5, 1998 Chart C Pro ress Report on Work Pro ram for FY 1997 / 1998 Project Preserve Project Description Completed Tasks This Year Tasks Proposed by End of FY 97/98 Emk nmenW Education Piadc Area Skylkw Ridge Study and stabffln hog bam oftuctum for MOW am sec{sed,picnic tables in Install picnic tabbs. use as a piak was for envWonnb M ad. stock. program. Install pkx*tables. c:Jo�workprogkctart c.xfs Accomplish 97-98 Chart C 14 Rqglonal Open ,' x MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 97-36 REGULAR AR AND SPECIAL MEETING BOARD OF DIRECTORS December 10, 1997 MINUTES I. ROLL CALL President Mary Davey called the meeting to order at 7:30 P.M. Members Present: Mary Davey,Betsy Crowder,Ken Nitz,Jed Cyr, Pete Siemens, David Smernoff, and Nonette Hanko. Members Absent: None Personnel Present: Craig Britton,Malcolm Smith, John Escobar, Sue Schectman, Randy Anderson, Deirdre Dolan, Michael Williams, and Mary de Beauvieres. lI. ORAL COMMUNICATIONS -None III. ADOPTION OF THE AGENDA Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded the motion. The motion passed 7 to 0. IV. _ ADOPTION OF THE CONSENT CALENDAR William Obermayer removed agenda item 6,Denial of Claims Against the District Submitted by Certain Property Owners in Portola Park Heights Adjacent to Long Ridge Open Space Preserve, B. Crowder removed responses to written communications from Robert Anglim and Sandy Cairns. Motion: J. Cyr moved that the Board adopt the Consent Calendar including a response to a written communication from Mr. Bruce Bettencourt, 19474 Grizzly Rock, Los Gatos, CA 95030; agenda item 5, Sale of Surplus Generators at Mt Umunhum. Sierra Azul Open Space Preserve, to dynamic Enerev Corporation of British Columbia Through a Renewed Agreement with To Henning Company of Los Altos; Determination that the Project is Categorically Exempt from the California Environmental Out Act Celebrate 25 Years of open Space Preservation 330 Distel Circle - Los Altos,CA 94022-1404 - Phone:650-691-1200 1972-1997 FAX:650-691-0485 - E-mail: mrosd©openspace.org * Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - Genera!Manager:L.Craig Britton Meeting 97-36 Page 2 Determination that the property is Unnecessary for District Purposes Under California Public Resources Code 5563; Authorization for the General Manager to Renew the Agreement with Tom Henning Company to Market the Four Diesel Generators Located at the Former Almaden Air Force Station on Mt Umun_hum, and Authorization for the General Manager to Execute a Sales eement with Dynamic Energy Corporation to Purchase the Four Diesel Generators Located at the Former Almaden Air Force Station on Mt Umunhum; agenda item 7, Addition of District Clerk to Designation of Authorized Signatories for District Accounts, including Adoption of Resolution 97-41- a Resolution of the Board of Directors of the Midneninsula Regional Open Space District Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts; Resolution 9742. a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Sing and Endorsing Checks and Other Instruments for General Checkinia Account(Ud-Peninsula Banw- Resolution 97-43i a Resolution of the Board of Directors of the Midpeninsula Regime 012en Space District Authorizing Signing of Payroll Related Checks foPayioll Checking Account ad-Peninsula Bank)- and Resolution 97-44- Resolution of the Board of Directors of Midpaninsula Regional nal Open Space District Authorizing Telephone Withdrawals. Deposits and Wire Transfers Wd-Peninsula Bok); agenda item 8,C'ancellation of December 24 Meeting; and Revised Claims 97-22. K.Nitz seconded the motion. The motion passed 7to0. V. WRITTEN COMMUNICATIONS B. Crowder asked that the District's Mission Statement be added to the letter responding to Robert Anglim. N. Hanko agreed, so long as it did not appear that the District is opposed to dogs. Regarding the response to the written communication from Sandy Cairns, C. Britton said staff had tried to be very direct and answer the concerns in the letter and petition. P. Siemens suggested that the last sentence be changed to read, ". . . from Foster Road, it would be considered for localized neighborhood access and only after on-site workshops and public hearings." Motion: P. Siemens moved that the Board approve the amended responses to written communications from Robert Anglim, 20710 Sunrise Drive, Cupertino, CA 95014, and Ms. Sandy Cairns, 17980 Foster Road, Los Gatos, CA 95030, and others who signed the petition. D. Smernoff seconded the motion. The motion passed 7 to 0. VI. BOARD BUSINESS A. Agenda Item No. 1 -Ac=tance of Informational Presentation on Behalf of Friends of Rear Creek Redwoods Regional Preserve (Former Alma College Site) y Vicki Moore Associate Policy Director with Greenbelt Alliance- deport R-97-161) Vicki Moore stated that Friends of Bear Creek Redwoods was composed of 500 individuals and several alliances who are in the process of generating greater Meeting 97-36 Page 3 awareness and support for the preservation of this 1,100 acre property. She described the location,history of ownership, zoning, and other attributes of the property. Ms. Moore talked about the previous proposal for a golf course which was unanimously denied by the County Planning Commission and Board of Supervisors. She said this property is the second highest priority in the County for open space preservation. She showed slides of the area including some showing the value of the forest habitat and the view of Lexington Reservoir. She said comments are due on the draft EIR in early February. What happens to the property will have an impact on nearby District preserves. She asked that the District join other agencies and communities in support of preservation of the property for the use of future generations. She clarified that the proposal for a 200-acre golf courselcountry club facility has been officially submitted. The other 900 acres are in limbo now. She talked about the schedule of Planning Commission hearings and said she was certain the decision will be appealed to the Board of Supervisors. N. Hanko said she was very sorry this land is not in public ownership. While it has come to the attention of the Board over the years, they thought the State would acquire the property. She was pleased to see there is a group trying to find some way of saving it. P. Siemens commented that a golf course on this piece of land would open up the entire basin to commercial development. William Obenmayer asked if Santa Clara County would require dedication of a portion of the land as open space if the project is approved. Ms. Moore said the owners have proposed a 60 acre buffer which will be privately owned, as well as a trail along Highway 17. She added that the land is very rich in habitat value. Motion: N. Hanko moved that the Board accept the informational presentation on behalf of Friends of Bear Creek Redwoods Regional Preserve by Vicki Moore, Associate Policy Director with Greenbelt Alliance, and Adopt Resolution 9745, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Endorsing Acquisition and Creation of the Bear Creek Redwoods Regional Preserve. B. Crowder seconded the motion. The motion passed 7 to 0. B. Agenda Item No.2-Proposed Addition of Peninsula Open Space Trust Property to Purisima Creek Redwoods Open Space Preserve; Determination that the Recommended Actions are Categorically Exmpt from the California Environmental Quality Act: Tentative Adoption of the Preliminary Use and Management Plan Recommendations Contained in the Report. Including Naming the Proper as an Addition to Purisima Creek Redwoods Open Space Preserve; and Indicate the Board's Intention to Dedicate the Proper as Public Open SRace - C&12ort R-97- M. Williams pointed out the property's location and its relation to other District properties. He showed slides and answered questions about trails and fencing. Discussion followed regarding whether the trail was built to District standards. I Escobar stated that if it is an old roadbed, certain things can be done to prevent Meeting 97-36 Page 4 erosion. C. Britton said the District wants the trail to be used by hikers, but not bikers as there is no outlet. It is difficult to control the trail uses. N. Hanko said she did not want to encourage public use of the trail but was satisfied as long as it was a hiking trail. Regarding putting the trail on a map, C. Britton said he thought it was better to let people know they are heading into a dead end. The property is very wooded and steep and no location could be found for a connection from the Lobitos Creek Trail to Irish Ridge. C.Britton said staff would return to the Board regarding marking the trails as dead- end trails after close of escrow. Motion: D. Smernoff moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in the staff report; adopt Resolution 97-46, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction(Purisima Creek Redwoods Open Space Preserve-Lands of POST). P. Siemens seconded the motion. The motion passed 7 to 0. C. Agenda Item No. 3 - Acceptance of an Amendment to Agreement to Purchase Fee Determinable Estate from Jacob and Tamara Guenther for the Proposed Sale of a 50- Year Interest in a 10-Acre Surplus Parcel AdJoining SWine Ridge Open Space Preserve and Authorizing District Financing by Means of a Secured Promissory Note and First Deed of Trust- fRenort R-97-167) M. Williams presented the staff report which explained the reasons for the amendment to the agreement. He answered questions about the financing. S. Schectman emphasized that the District has the authority to decide how it will dispose of property and did not have to conduct competitive bidding. In terms of the financing, there are protections built in by the first deed of trust in the event of default. Motion: P. Siemens adopt Resolution 97-47, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Entering Into an Amendment to Agreement to Purchase Fee Determinable Estate for the Sale of the Surplus Property, Authorizing District Financing by Means of a Secured Promissory Note and First Deed of Trust and Authorizing General Manager to Execute Any and all Other Documents Necessary or Appropriate to the Transaction (Skyline Ridge Open Space Preserve- Sale of Surplus Property to Guenther). K. Nitz seconded the motion. The motion passed 7 to 0. D. Agenda Item No. 4- Annual Dedicating Interests in Certain District Lands for Public Open Space Purposes - E=rt R-97-163) Meeting 97-36 Page 5 C. Britton outlined the staff report, stating that of the 42,037 acres preserved by the District, 69.62%would be dedicated after dedication of 262 acres at this time. Motion; N. Hanko moved that the Board adopt Resolution 9748, a Resolution of the board of Directors of the Midpeninsula Regional Open Space District Dedicating Interests in Certain District Lands for Public Open Space Purposes. P. Siemens seconded the motion. The motion passed 7 to 0. E. Agenda Item No. 6 - Denial of Claims Against the District Submitted by Certain Property Owners in Portola Park Heights Ad-'scent to Long Ridge pen Space Preserve. - (Report R-97-166) S. Schectman thanked Diane Blackman, research attorney, for her work on the project and presented the staff report. She said the indemnity and gate agreements are available for property owners to sign. She concluded that there appears to be no legal basis to approve the claims. M. de Beauvieres described the fencing, gating and signing. She said the plan before the Board at this time moves the gate and proposes some additional fencing. She explained the advantage of moving the gate and said there are signs asking people to remain on the trail and not use the road. In her opinion, it would not be a problem to move the gate and the opening is too narrow to allow a vehicle to pass through. Mr. Obermayer said the drawing showing fencing on both sides of the road was incorrect. When asked about completion of the plan, C. Britton said fencing will be installed as necessary to ensure people cross the road in the correct location and he thought the h exception of the ate. M. de Beauvieres has completed project was finished with the e p P J P g her work with PG&E and Caltrans and the residents are responsible for putting in the gate. M. de Beauvieres clarified which fencing and gating would remain when the plan is completed. C. Britton noted that it was not necessary to put in the electric gate as there is a manual gate there. However, the District agreed to put in$10,000 toward installation of the electric gate. S. Schectman said the District will have a say in the design of the electric gate and in order to get the $10,000 there must be evidence that the gate is working. M. de Beauvieres explained that during electric failures the backup gate opens and stays open until power is restored. Also,there is a pedestrian gate built into the larger gate. She said if the District damages the gate, we fix it. Mr. Obermayer said he did not hear about the property owner agreement and staff was not willing to meet with everyone. He said the District is taking this private road away from him to benefit the public and in so doing is damaging him. He stated that people are not willing to commit to maintaining a gate at the proposed location if the public will be allowed to use the road inside the gate. He said the counter-proposal Meeting 97-36 Page 6 has been agreed to by 25 property owners. He said they were willing to rewrite the indemnity and gate agreements to reflect their counter-proposal. He said he believed a fair solution is possible and he was available for discussion. He said there are no written notes of the private meetings held with some of the property owners. N. Hanko noted that she was not present at the meeting on the subject and asked how the agreement had been reached. C.Britton said they met with elected representatives of the property owner's association several times and talked about the design of the trail crossing and the indemnity agreement which had to do with the trail crossing and the condition of the road. They reached agreement with them. The District worked on the undergrounding of utilities with PG&E and Caltrans, but when the subject claims were received, work was stopped. M. de Beauvieres referred to the report from the September 25 meeting contained in the packet. She said there were a number of meetings and notices and copies of the agreements were sent to property owners. Lesley Wadsworth, resident of Portola Heights, referred to a list of those who signed the counter proposal and said it included 25 property owners. She cited the five points in the proposal that would satisfy Portola Heights residents. She said half of the signers of the petition had filed claims. S. Schectman said that besides the one trail crossing issue, it does not seem like we are very far apart on the issues of indemnity and gate maintenance. She said she would be glad to talk to the claimants. Mr. Obermayer repeated the offer to rewrite the agreements and said they are interested in a permanent solution. He is also available to talk to District representatives. M. Davey said the information will be referred to staff. Motion% B. Crowder moved that the Board deny the claims against the District filed by certain property owners in Portola Park Heights. P. Siemens seconded the motion. The motion passed 7 to 0. VII. INFORMATIONAL REPORTS B. Crowder had received a phone call from Mr. Zatkin regarding the bicycle accident. He also had a question about historical artifacts at Purisima Creek Redwoods and El Corte de Madera Creek Open Space Preserves. I Escobar said there is a letter in the display area of Ken Fisher's store that says the artifacts are property of the District and are on indefinite loan. B. Crowder had attended a meeting of the Castle Rock Citizens' Advisory Committee regarding the master plan for the park. She reported that Portola Valley had questions regarding why the parking lot is not finished. She, I Cyr, D. Smemoff, and M. Davey attended a meeting of the ECDM Task Force. She commended staff for a superb job during the previous year. N. Hanko said the Coastal Ad Hoc Committee will be receiving preliminary results of the Meeting 97-36 Page 7 survey at their next meeting and will be reporting to the Board on February 11. I Cyr echoed B. Crowder's commendation of staff and described his experience during his first year on the Board. D. Smernoff mentioned the Friday event at Thornewood thanking the volunteers who had taken down the barn. He thanked N. Hanko and M. Davey for helping put the process together. M. Davey reported she attended the Santa Clara County Planning Department planning seminar in conjunction with Greenbelt Alliance. C. Britton reported as follows: 1. He,M. Smith and M. Davey met with Anna Eshoo and others regarding the San Mateo County coast. Those they have met with are encouraging and they are trying to meet with everyone before they come back to the Board. 2. The Bay Area Open Space Council's next job is to get funding for the Bay Area Program of the Coastal Conservancy(SB 1048-Sher) and $85 million has been proposed. They expect a park bond act on the ballot, possibly approaching$1 billion. 3. The management letter from the auditor has been received and staff will be responding. The letter contained a great tribute to Bunny Congdon our Accounting Specialist. 4. He announced that the administrative offices Will be closed December 20-28. 5. He referred to the clipping about Audrey Rust being among the first in the area to get an electric car. I Escobar presented an update on the injury accident that occurred on November 25. He also said that staff had interviewed four prospective consultants for the operations program study. M. Smith referred to the resolutions of appreciation and commendation received from Monterey Peninsula and Marin County regarding the District's 25th anniversary. D. Dolan announced the holiday toy drive and said toys will be donated to the Salvation Army. VIII. ADJOURNMENT The meeting was adjourned at 9:40 p.m. Roberta Wolfe Recording Secretary Claims No. 97-22 _ Meeting 97-36 . Date: December 10. 198 Revised x K8|QPEN|NSUL4 REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3269 1,228.49 Acme & Sons Sanitation Sanitation Services 3270 126.69 ADT Security Systems Alarm Service 3272 48.59 Allen Equipment Co. Inc. Equipment Repair Service 3273 169.93 Randy Anderson Reimbursement--Dues & Vehicle Expens Laminating Supplies 3275 51.61 AT & T Telephone Service � 3276 19.16 Barron Park Supply Co. Plumbing Repair Supplies � 3277 109.12 Beck's Shoes Uniform Supplies � 3278 105.00 E%U'a Towing & Recovery Towing Services 3279 259.81 Cmr|emnBruino Rmimnburmemnmnt''NA| Confamance � 3280 1'131.25 Jane Buxton-Consultant FEKnA Grant Project File Assistant � 3281 112.00 State of California Notary Cnnnnniawion Exam Fees 3282 294.49 California Water Service Water Service 3283 1'944.00 CaUandmrAammciexem Windy Hill Parking Lot Design Conmu|ton 3284 368.93 Coruonite International Corp. Trail Markers 3285 48.72 C & JCartridges Ink Jet Cmrtridgem-OffioaSupplies 3286 134.93 Cole Supply Co., Inc. Janitorial Supplies 3387 133.48 Patrick Congdon Reimbursement--Electrical Supplies 3288 595.54 C.I. Enterprises, Inc. Light Repair -Dimta\ Circle Building 3288 3'224.24 Deborah yWiUm-DaoignConcepts Graphic Designs � 3290 80.37 Film To Frame Film Developing � 3281 420,500.00 First American Title Insurance Company Thymen Property Acquisition 3292 108.25 HxturePronto Acrylic Brochure Hm|dmp-Prototype | � 3293 346.28 Foster Brothers Security Systems, Inc. Lock and Kay Service � � � 3284 19.85 Franciscan {�|aooCornpmny' Inc. Glass Replacement � 3295 70.75 (3 & N Services Shop Tovva| Service � _ � � 3396 252.93 Gordonhand Power Equipment Equipment Parts and Repairs � 3297 129.36 Goodyear Auto Service Center 8poma Tln* Replacement � 3298 429.00 GreenVVaatmRecovery' Inc. Skyline DurnpmtarService � � 3299 86.22 GTE K0obi|nat Cellular Phone Service 3300 8472.73 Hoge Fenton Jones Q' Appel Inc. Legal Services 3301 118.11 Honda Peninsula ATV Tire and Installation � 3302 227.33 Interstate Traffic Control Products Sign Posts 3303 46.77 JAECC) Reflective Safety Tape 3304 3'378.44 Tamara Kan Resource Management Consultant 3305 137.62 John Kovvo|aoki Reim bursemmmnt-8upp|imm and Books 3306 46.44 Lab Safety Supply <3|ovmm 3307 35.75 David Lockhart Pig Survey Consultant 3308 1'313.77 Los Altos Garbage Company DumnpmtarSorvioe � 3309 321.24 Lucent Technologies A7F & T Maintenance S mrvoe i � � 3310 886.46 Knervvin A. Mace Acquisition Consultant - � 3311 30.00 K8egona'a Building Maintenance Additional Cleaning Services--Diotm| Circle 3312 27.17 K4aQnuoaon 8uink,Pontimc'GK8C' Inc. Repair Part 3313 551.25 Julie McCullough--Consultant Planning Contract Development 3314 143.28 K«etnoK8obi|eCommunications Radio Repair and Parts 3315 572.42 yWintnn'o Lumnber & Supply Field Equipment and Supplies Page Claims No. 97-22 � Meeting 97-33 Date: Qeoernber10. 1997 Revised M|DPEN|NGULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3316 8.84 Mission Valley Ford Truck Sales, Inc. Vehicle Part 3317 100.89 Moffett Supply Company Rootromnn Supplies 3318 529.07 Monogram Sanitation RemtroomnChemicals 3319 723.11 Office Depot Office Supplies 3320 1'475.89 Office Helper Products Office Supplies 3321 374.86 Olive Springs Quarry, Inc. (]i| 3322 --2M66.e4 Pacific Bell Telephone Services 415.48 3323 288.84 Pacific Coast Seed, Inc. Erosion Control Seed 3324 88.00 =1 City of Palo Alto Refrigerator Disposal 3325 410.11 Peninsula Blueprint, Inc. Printing and Duplication Services � 3326 1'093.95 pine Cone Lumber Co., Inc. Lumber � 3327 4'000.35 PIP Printing Printing Services � 3328 309.46 Pitney Bowes Credit Corporation Mail Equipment Lease � 3329 225.70 Portm|oVm||my Feed Dump Project Straw � � 3330 1,200.00 Town ofPorto|aValley Town Retainmp'Planner Services | 3331 343.17 PrioeComtco Office and Meeting Supplies � 3332 8.00 Rancho Cobbler @Cleaners Uniform Repair � 3333 27.27 Rancho Ace Hardware & Garden Shop Field Supplies 3334 34.13 Rayne Water Conditioning Water Service � 3335 323.15 Rice Trucking-Soil Farm PuhsimnaCmaek Project Materials 3338 281.17 Rich's Tire Service Tires and Repairs 3337 182.48 Ronmic Environmental Technologies Corp. Hazardous Materials Services � 3338 3'408.39 Hoy'm Repair Service Vehicle Repair and Maintenance | 3339 530.00 Barbara ScherbRufar Planning Consultant � � � 3340 136.98 Safety-0amn Solvent Tank Service 3341 548.96 San Jose Mercury News Job Advertisements 3343 42.22 San Mateo County Times Subscription Renewal � 3343 25.00 Special Districts Association Membership 3344 50.00 County ofSanta Clara Environmental Permit � 3345 9'472.00 Scribner Graphic Press Printing--Winter Newsletter 3346 17.31 Sears Equipment Part 3347 217.22 Shell C}i| Fuel � 3348 102.41 John Shelton, Inc. Culvert � 3349 1'085.72 Signs of the Tirnmm Signs 3350 -:72.96 Skyline County Water District Water Service 149.10 3351 --65.99- SkyxvoodTreding Post Dimom| Fuel � 91.64 3352 53.55 Cheryl Solomon Vehicle Expense 3353 18.34 Stevens Creek Quarry Boserook 3354 71.45 Summit Uniforms Uniforms 3355 50.23 Tap Plastics Rn|d Supplies � 3356 33.00 Taylor Rental Equipment Rental 3357 3'318.55 Terrmtech, Inc. Landslide Project Engineering Services 3358 49.50 DebrmThorn|ey Resource Management Consulting 3359 5.41 Turf & Industrial Equipment Co. Motor Oil � Page � Claims No. 97-22 Meeting 97-36 Date: December 10, 19! Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 3360 2,197.54 Turner & Mulcare Legal Services 3361 67.50 USGS Department of the Interior Maps 3362 815.29 *2 Visa Office, Meeting, & Uniform Supplies 3363 99.54 M. Douglas Vu Vehicle Expense 3364 666.00 West Coast Aggregates Baserock 3365 55.72 Wheel Works Tire Repair and Alignment 3366 300.00 Roberta Wolfe Recording Services 3367 6.17 Yardbird Equipment Sales Chainsaw Repair Parts 3368R 11,120.40 George Bianchi Construction Inc. Retention--Slyline Landslide and Jones Trail Repair Projects 3369R 60.75 Federal Express Express Mail Service 3370R 83.77 Kinko's Printing Services 3371 R 65.82 Second Cup Business Meeting Expense 3372R 217.67 Malcolm Smith Vehicle Expense 3373R 9,963.00 TKO Construction Retention--Canyon Trail, Purisima Road and School Road Repair Projects 3374R 447.24 Petty Cash Business Meeting Expense, Office, Fiel( and Nature Center Supplies *1 Urgent Check Issued December 1, 1997. *2 Urgent Check Issued November 25, 1997. Total 506,849.03 Page 3 Regionalxe MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 97-34 REGULAR MEETING BOARD OF DIRECTORS November 12, 1997 MINUTES I. ROLL CALL President Mary Davey called the meeting to order at 7:30 P.M. Members Present: Mary Davey, Betsy Crowder, Ken Nitz, Jed Cyr, Pete Siemens, David Smernoff, and Nonette Hanko. Members Absent: None Personnel Present: Craig Britton, Malcolm Smith, John Escobar, Sue Schectman, Randy Anderson, Deirdre Dolan, Gordon Baillie, Del Woods, Michael Williams, and Mary de Beauvieres. H. ORAL COMMUNICATIONS Harry Haeussler, 1094 Highlands Circle, Los Altos, requested that the door to the building be unlocked earlier prior to meetings. He spoke about the reply to his letter of October 28, suggesting that the request for proposals include the impact on the operations department if the District took over the coastal area. III. SPECIAL ORDER OF THE DAY C. Britton noted the two resolutions included in the packet. Motiom B. Crowder moved that the Board approve Resolution No. 97-38, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District commending the Trust for Public Land on its 25th Anniversary; and Resolution No. 97-39, Resolution of Appreciation of the Board of Directors of the Midpeninsula Regional Open Space District Honoring Mr. Ernest Goitein. The motion passed 7 to 0. IV. ADOPTION OF THE AGENDA ]lotion: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded the Celebrate 25 Years of Open Space Preservation 330 Distel Circle - Los Altos,CA 94022-1404 * Phone: 650-691-1200 1972-1997 a FAX:650-691-0485 * E-mail:mrosd@openspace.org - Web site:www.openspace.org Board of Directors.Pete Siemens,Mar C.Dave Jed Cyr,David T.Smerno : — y y, 'y ff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz � General Manager:L.Craig Britton Meeting 97-34 Page 2 motion. The motion passed 7 to 0. V. ADOPTION OF THE CONSENT CAL END Harry Haeussler stated that he did not object to the trail closures mentioned in Item 1, but would like the District to post signs at the entrances to preserves and at kiosks. J. Escobar said they have done that in the past and will continue to do so. C. Britton asked if the November 19 Special Meeting to be scheduled in Item 9 could begin at 5:30 P.M. instead of 6:00 P.M. as stated in the report. Directors concurred with the earlier starting time. Mr. Haeussler requested removal of agenda item 10, Approval of the Closure of the Administrative Office Each Year During the Week Containing the Christmas Eve and Christmas,Day designated District Holidays. Motion: D. Smernoff moved that the Board adopt the Consent Calendar including the minutes of the October 8, 1997 Special and Regular Meeting; a response to a written communication from Mr. Harry H. Haeussler, Jr., 1094 Highlands Circle, Los Altos; agenda item 4, Alpine Road Encroachment Agreement for the Life Estate Driveway at SkyEne Ridgc Open Space Preserve- Including Adoption of Resolution No. 41 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Encroachment Agreement Authorizing Officer to Execute the Agreement on Behalf of the District and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (SUine Ridge Open Space Preserve- Alpine Road Encroachment); agenda item 9,,Cancellation of November 26. 1997-Regular Meeting and Scheduling of November 19 Special Meeting; and Revised Claims 97-20. K. Nitz seconded the motion. The motion passed 7 to 0. VI. BOARD BUSINESS A. Agenda Item No. 2 -Approval of the Proposed Road Easement and Water Rights Agreement for Win dv,�I- ill_Open Space Preserve and Determination that the Recommended Actions are Categorically Exempt from the California Fnvirommentai Quality Act - eport R-97-153) C. Britton pointed out the location of Lauriston Road and the fifth residential parcel included in the proposal. He provided background on the District's acquisition of Windy Hill and some history of the 200-acre inholding. He presented the staff report, including an overview of what the District is trying to accomplish with the easement and agreement. D. Woods reported on the District's discussions with POST during the last two years which included concerns about impacts of the development of parcel 5 and Meeting 97-34 Page 3 how trails will work in the future. He showed where the gate would be relocated. He said the residents have emergency access through gate 2 and pointed out the area designated in the agreement for water. Discussion followed regarding where residents get their water and power. District Research Attorney D. Blackman pointed out that there is a process in the proposed agreement regarding underground power whereby the Board will be able to review plans to make sure they don't interfere with open space values of the land. D. Woods pointed out what is being added to parcel I and said the road will continue to run through private property. C. Britton said the District would be acquiring entirely undeveloped land; there are no structures. He said he did not know about controls on the structures on parcel 5 but they are definitely not within the District's purview. Regarding problems with bicycles, D. Woods said there will be more signage and the ability for increased patrols. Harry Haeussler asked if the trails will be included in the trail program for Windy Hill. C. Britton said there will be a planning work program in January. B. Crowder thanked D. Woods and D. Blackman for the comprehensive report said she would like to look at the completed exhibits. Motion: B. Crowder moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in the staff report; adopt Resolution No. 40 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Road and Utility Agreement and Water Agreement, Authorizing the Board President to Execute Certificate of Acceptance of Grant to District, and Authorizing the Board President and General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction(Windy Hill -Lands of POST et al.), and authorize B. Crowder to review the agreement before it is completed. I Cyr seconded the motion. Discussion: S. Schectman said she had reviewed the proposal and commented that D. Blackman's work was exemplary on this exceedingly complicated issue. D. Smernoff commented that he appreciated that staff was being proactive and that this is a good way to manage. yatc, The motion passed 7 to 0. Meeting 97-34 Page 4 B. Agenda Item No. 3 - Authorization for the Execution by the President of the Board of the Notices of Completion of Contract and Acceptance of Work for FRMA Funded Landslide Repair Projects-Drivewav to Life Estate Area at Skyline Ridge Oven Space Preserve; Jones Trail at St Joseph's Hill Open Space Preserve; Canyon Trail at Monte Bello Open Space Preserve;Upper Purisima Road at Purisima Creek Open Space Preserve; and School Road at Long Ridge Open Space Preserve- ,(deport R-97-1551. R. Anderson reviewed the staff report. He said all the projects were successful from an engineering standpoint and the District is aggressively pursuing reimbursement. J. Cyr commented he felt the cost overrun for such a major and complex project was very reasonable. n asked about workingwith outside consultants R. Anderson said they had When e}' made an excellent choice and the project could not have been done as efficiently in-house. He showed slides of the sites before and after repairs. R. Anderson clarified an item on the chart regarding bicycle traffic control, stating the contractor needed help keeping the area closed to bicyclists during repairs. D. Smernoff asked about alternatives to a chain link fence. R. Anderson said it is considered permanent. They are thinking about doing a split rail fence at the Bach driveway and backing it up with wire to make it meet code. In terms of permanence and safety, chain link fence is better than split rail. The fence can be painted so it won't be so visible. Wig; P. Siemens moved that the Board authorize execution by the President of the Board of the Notices of Completion of Contract and Acceptance of Work for each of the five FEMA-funded landslide repair projects: 1. Driveway to Life Estate area at Skyline Ridge Open Space Preserve. 1. Jones Trail at St. Joseph's Hill Open Space Preserve. 3. Canyon Trail at Monte Bello Open Space Preserve. 4. Upper Purisima Road at Purisima Creek Open Space Preserve. S. School Road at Long Ridge Open Space Preserve. J. Cyr seconded the motion. The motion passed 7 to 0. C. Agenda Item No. 5 - Authorization for the General Manager to Amend the $2500.878 Contract With the Jens Hansen Company of San Carlo„for a Sum Not to Exceed $25.088 (10% of the Original Contract Amount)to Create a Contingency Fund for Additional Expenses or Changes Encountered During Construction of the Project- ($enort R-97-154 M. de Beauvieres presented the staff report, stating that the project is about 15 days behind schedule because of the rain in October and the condition of the site development permit calling for two sets of meetings with the neighbors and the Meeting 97-34 Page 5 Town regarding the driveway. In addition, they are anticipating additional delays in g 8 regard to delivery of the restroom unit; at this point it was estimated it would be completed just before Thanksgiving but there were questions. C. Britton said it would probably be completed in the spring. M. de Beauvieres said the main thing the contractor was trying to accomplish was to get the base rock surface down before the storms. The parking lot will be closed until the surface is completed. There is gating and fencing. H. Haeussler suggested that the trail from the parking lot to the present trail be graveled. He asked about the overhead telephone lines which are still there. M. de Beauvieres said undergrounding utility lines was a joint project with the Town and District. The electric lines are underground and the conduit is in place for the telephone lines. Motion: B. Crowder moved that the Board authorize the General Manager to execute construction change orders with the Jens Hansen Company of San Carlos, for a sum not to exceed $25,088 (100/0 of the original contract amount) for additional expenses or changes encountered during construction of the project. P. Siemens seconded the motion. The motion passed 7 to 0. D. Agenda Item No. 6-Authorization for the Expenditure of$150 for Two staff Members and One Board Member to Attend the Peninsula Conservation Center Foundation Awards Luncheon.At Which the District Will be Receiving an Award and Consideration of the Request from Director M Davey That Instead of Sending Three District Representatives.the District Sponsor a Total_ of Ten Attendees to the Luncheon at a Total Cost of$500 - (Ieport R-97-1581 C. Britton outlined staff's recommendations. M. Davey explained her proposal, stating that she would like staff members and docents who had participated in the program to attend and receive recognition. She said she had paid for her ticket. Motion* J. Cyr moved that the Board authorize the expenditure of$150.00 for two staff members and one Board member to attend the Peninsula Conservation Center Foundation awards luncheon, at which the District will be receiving an award. N. Hanko seconded the motion. The motion passed 7 to 0. Motiom J. Cyr moved that the Board approve the request from Director M. Davey that instead of sending only three District representatives, the District sponsor a total of ten attendees to the luncheon for a total of$500.00. P. Siemens seconded the motion. Discussion: P. Siemens said he thought docents and other key players should be among the attendees. N. Hanko said she was willing to support the motion if it excluded Board Members. Meeting 97-34 Page 6 The motion passed 6 to I (Dir. B. Crowder voted no). S. Schectman responded to the question regarding setting a precedent, stating this is an appropriate expenditure of District funds. From a legal perspective there is a nexus with District business as opposed to a pure donation. E. Agenda Item No. 7 -Review of the 1996-1997 Actual Budget Expenditures and Mid-Year Review of 1997-1998 Budget and Acceptance of the Report of the Administration and Budget Committee and Controller's Mid-Year Financial Review- (ftort R-97-145) C. Britton reviewed his cover report and pointed out the $1.1 million overpayment to the District from Santa Clara County. He said references to rental income and enterprise mean the same thing. J. Escobar clarified the time-phased budget mentioned in Exhibit D. Motion, J. Cyr moved that the Board accept the report of the Administration and Budget Committee and the Controller's Mid-Year Financial Review. K. Nitz seconded the motion. The motion passed 7 to 0. F. Agenda Item No. 8 - Acceptance of the Mid-Year Program Evaluation for the 1997-1998 Action Plan for the Implementation of the Basic PofiQ1 of the Midpeninsula Regional Open Space District - aLoort R-97-156). C. Britton said managers would report on the individual programs. Open Space Acquisition Program-M. Williams R. Anderson provided information on Teague Hill and the status of the application for lot line adjustment with the Town of Woodside, including the claim that the application is inconsistent with the General Plan. S. Schectman said the Town Attorney has been cooperative and supportive of the District's position. M. Williams pointed out a correction in the staff resources section, stating that Lisa Zadek is the full time Real Property Assistant. C. Britton said J. Isaacs had presented the report on Resource Management at an earlier meeting, therefore, no additional report would be made at this time. Planniniz Proizram -M. de Beauvieres M. de Beauvieres,pointed out that in the past at mid-year staff has prepared an addendum which covered other projects. This was not included but she was Meeting 97-34 Page 7 prepared to answer questions. C. Britton stated that Trail Use Review scope and schedule(page 9, Item 3)would be brought to the Use and Management Committee. I Escobar answered questions regarding the Wildlife Response Plan(page 12, Resource Management Subprogram, Item 2) stating it would probably be two documents, one dealing with wildlife and human interaction and the other dealing with procedures for field staff. It would address critical incident situations. M. de Beauvieres, said I McCullough might be hired as a consultant on the La Honda Creek bridge project and other projects she had worked on. P. Siemens asked about the level of seismic review as related to the use of historic buildings(page 6, item 4, Historic Leases). M. Williams said the county has made a determination based on the number of parking places which had nothing to do with seismic. C. Britton said that question had not come up. Operations Program- I Escobar I Escobar answered questions about staff resources(page 13), stating that the two Open Space Technicians had been hired early in the fiscal year and that the vacancy had been created by a promotion. He reminded the Board that staff will be updating them on the radar and bike patrol programs, both of which are on track to put in more hours this year than previously. Public Affairs Prop-ram -M. Smith M. Smith pointed out that the public opinion poll mentioned has been expanded to take into account the coastal preservation area. He said they are still receiving hundreds of phone calls and e-mails in response to the recent District-wide mailing. D. Smernoff and I Cyr said they had heard the mailing had been received positively. D. Smernoff referred to Crew Leader Training(page 22, item 3)., stating that members of the cycling community are interested. M. Smith said staff is aware of that interest and wants to get a balanced mix of candidates. K. Nitz asked whether anything would be done within the next six months regarding Protection of District Funding(page 19, item 2). C. Britton stated that we are working on this constantly and will proceed when East Bay Regional Parks is ready. K. Nitz asked what had been done regarding Environmental Education, Kids' Nature Express(page 21, item 1), M. Smith said an article will be included in the winter newsletter. N. Hanko, said she had heard that the Not So Annual District Conference would be Meeting 97-34 Page 8 hosted by us next year. M. Smith said the District is co-hosting the Special Districts Forum in May, and there were no plans for the Not So Annual Conference. Administration Proar C. Britton informed the Board the D. Dolan has accepted the position of Administrative Services Manager/District Clerk and will start Monday. Motion: D. Smernoff moved that the Board accept the 1997-1998 mid-year program evaluation report as discussed at this meeting. J. Cyr seconded the motion. The motion passed 7 to 0. F. Agenda Item No. 10-Approval_ of the Closure of the Administrative Office Each Year During the Week Containina the Christmas Eve and Christmas Day Desinated District Holidays-(ftort R-97-151). Harry Haeussler asked if this was a permanent arrangement. C. Britton said it was but that the Board will make the decision each year as to which week the office will be closed. Motion: K. Nitz moved that the Board approve the closure of the administrative office each year during the week containing the Christmas Eve and Christmas Day designated District holidays. P. Siemens seconded the motion. The motion carried 7 to 0. VII. INFORMATIONAL REPORTS B. Crowder said she had gone hang gliding and had pictures. She said she had fallen during a hike on the Ridge Trail. D. Smernoff congratulated staff for the 25th Anniversary event. C. Britton said he thought this was the best one he had attended. J. Cyr echoed D. Smemoff's comments and said the spirit of John Muir performance there was wonderful. M. Davey thanked the Directors for sending her to the Congress of the National Parks and Recreation Association in Salt Lake City. She described the seminars she had attended, and said that the new Director of the Park Service, Robert G. Stanton, had spoken. She thanked staff for the 25th Anniversary celebration. C. Britton read from the introduction of the book by Gaylon Rowell regarding open space in the Bay Area. J. Escobar said he had attended the NRPA conference. He mentioned that M. Davey and East Bay Regional Parks Board president held a breakfast on behalf of the upcoming Meeting 97-34 Page 9 Special Districts Forum. He said they expect there might be as many as 300 people attending the Special Districts Forum. S. Schectman said the Court of Appeals denied the petition for rehearing in the Santa Clara Open Space Authority case. The next step is a petition for review before the state Supreme Court. M. Davey said she attended a meeting with Santa Clara County Parks staff to discuss obtaining a grant to complete some trails in Santa Clara County. VIH. ADJOURMIENT The meeting was adjourned at 9:45 p.m. Roberta Wolfe Recording Secretary Claims No, S7-28 � Mee1ingQ7-34 Date: November 22. 1UA7 Revised � /N|0PEN|NSUL4 REGIONAL OPEN SPACE DISTRICT # Amount Nmrno Description 3113 46.01 Ace Fire Equipment & Service Company Fire Extinguisher 3114 125.45 ADT Security Services Alarm Service � 3115 86.51 Allen Equipment Company Equipment Parts 3116 402.89 °1 Allan Steel Steel Cable 3117 74.66 Randy Anderson Vehicle Expense 3118 906.18 Arne' Sign & Decal Company, Inc. Signs 3119 419.78 A T & T Long Distance Service 3120 75.72 Barron Park Supply Enterprise Rental Repairs 3121 73'443.38 Bianchi Construction Incorporated Bach Driveway @k Jones Rd. Repairs 3122 7'224.00 California Conservation Corps. Exotic Plant Removal-Pu|goo Ridge 3133 350.00 °2 California Department of Parks /& Recreation Conference Fee--D. Songuineui 3124 22.00 California Department of Transportation Resource Documents 3125 352.30 California Water Service Company Water Service 3136 4'318.14 Ca||anderA000c|otou Windy Hill Parking Lot--Consultant 3127 158.83 Capitol Inquiry, Inc. Resource Documents 3128 68.68 Carolina Biological Supply K8ioroprojector Repair Parts 3139 315.44 °3 Carro/|m Grain &' Hay Straw Bales--School Road Repairs 3130 28.00 Coast Views Subscription � � 3131 97.31 Cole Supply Company, Inc. Janitorial Supplies 3132 240.00 Community School of Music & Arts "Kids Art ofOpen Space" Classes 3133 8.12 Contemporary Engraving Name Badges 3134 425.00 Toni CnreUi' Botanist Environmental Consultant � � 3135 30.00 Country Almanac Subscription � 3136 112.42 Lauren Crook Reim burxornont'-UnorManuals � � 3137 50.00 Betsy Crowder Reimbursement--Conference Expense 3138 61.67 Dennis Danielson Reim bursornem--Fing Aid Supplies � � 3139 723.96 Mary Davey Reim burmenoent--Conferenc* Expense 3140 1'592.00 Department of Water Resources Ricky Dam Fees � � 3141 3'682.83 DoborahG. Mills-Design Concepts Graphic Design Projects--Oct. 12thEvent � 3142 65.00 Evergreen Environmental Services Waste Oil Removal � � 3143 120.84 Film To Frame Film Developing 3144 49.49 G /& KServioeo Shop Towel Service 3145 286.31 Garden|and Power Equipment Field Supplies 3148 938.34 GoodcoPruom' Inc. Banquet Invitations 3147 125.97 Goodyear Auto Service Center Tires � � 3148 2'000.00 Greenbelt Alliance Membership 3148 160.79 GTEK0obi|net Cellular Phone Service 3150 66.00 Bruce Harmon Reim buraennmnt-Cu|vertPermit 3151 258.98 H & L International, Inc. Gloves 3152 305.87 Jodi Isaacs Vehicle Expense 3153 100.00 Steve Kilmer Custom Water Tank-SpreySystem 3154 208.81 Kaiser Cement Corporation Bauerock 3155 109.94 Kragen Vehicle Repair Parts 3156 856.75 Lanier VVur|dvvide' Inc. Copier Lease 3157 103.74 Los Altos Garbage Company OurnpoterServicm 3158 321.24 Lucent Technologies AT & TMaintenance 3159 164.00 °4 Lutz Ford Vehicle Repairs Page 1 � Claims No. 97'20 MeeUngQ7-3 Date: November 22. 1997 Revised - /N|DPEN|NGULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description � 3161 2'473.35 David Mealy & Aa000iatoo Tax Analysis Consultant � 3182 374.45 K4etroMobi|oCornnnuniuobono Radio Repair and Parts 3163 863.13 K8inton'o Lumber Q^ Supply Field Supplies and Equipment 3164 280.00 Miracle Auto Painting 8/ Body Repair Vehicle Repair 3165 35.00 Mobile Radio Resources Radio License Renewal 3166 151.81 Mountain View Garden Center Bridge Materials 3167 164.00 Mountain View Optometry Prescription Safety Glasses 3168 40.55 Noble Ford Tractor, Inc. Hydro Oil 3168 76.84 Northern Energy Propane Service 3170 2'824.50 Office Helper Products File Cabinets and Office Supplies 3171 283.59 Pacific Bell Telephone Service 3172 280.71 Pacific Coast Seed RovagitationSeod 3173 50.00 City nf Palo Alto Hearing Examiner Service 3174 905.59 Peninsula Blueprint, Inc. B|ueUneo and Map Printing 3175 160.00 °5 Peninsula Conservation Center Foundation Reservations--Environmental Awards Event'C. 8ruino.8. Crovvder.S. Solomon 3176 103.04 Pi|aruitoo Quarry-West Coast Aggregates, Inc. Baaorock 3177 35.82 Pitney Bowes Credit Corporation K8oi| Equipment Charges 3178 349.75 Platypus Phase UExhibitu-Danie|a Nature Center 3179 361.17 Pip Printing Newsletter Printing 3180 1'000.00 Popish Appraisal & Consulting Appraisal Consultant 3181 0.151.85 PorLo|m Park Heights Property Owners Assoc. Road Repairs per Agreement 3182 1,500.00 Town of Porto|a Valley Retainer to Town--Windy Hill Project 3183 94.20 Povver|and/Smnith Equipment, Inc. Light For Tractor 3184 166.74 PriceCoutoo Conoumob|eo 3185 8'225.00 Rana Creek Grassland Study--Consultants 3186 12.74 Rancho Cobbler & Cleaners Leather Conditioner 3187 38.90 Recreational Equipment, Inc. 25thAnnivornary Event Supplies 3188 494.71 RemtroomnFani|itiva ReetroomSuppUoo 3189 16.50 Rich's Tiny Service Tire Repair 3190 362.21 Russ Enterprises, Inc. Signs 3191 378.10 San Jose Mercury News Advertisement-ROSSVVorkmhupa � 3192 117.04 °G Second Cup Business Meeting Expense � 3193 970.24 °7 Security Contractor Service Fencing Materials 3184 131.25 SuaScheotnnmn Reinnburnannent-Bar Dues /& Publications � 3195 1'248.14 Shannon Associates Manager Recruitment Services 3196 286.49 Shell Oil Company Fuel � 3197 3'780.70 John Shelton, Inc. Erosion Control Materials 3188 18.70 8kyvvoodTrading Pout Fuel 3199 80.00 °8 Natasha Miller-Smith Anniversary Banquet Entertainment 3200 80.00 °S Amanda Smith Anniversary Banquet Entertainment 3201 244.54 Stevens Creek Quarry, Inc. Baonronk 3202 43.86 Bob Stewart Resource Documents 3203 301.36 Target Specialty Products Weed Abatement Products 3204 1'096.03 Teater & Etc. Vision Map Graphics 3305 5'282.71 Terreteoh, |no. Landslide Project Engineering Services 3208 81'173.00 T.K.O. Conotruotion Rood Repair Projaoto-Sky|inePreserves � 3207 688.13 TTCTouro Charter Servicoo-V|P Land Tour Page Claims No. 87-20 Meeting ~. `~_ Date: November 22. 1997 Revised K8|OPEN|NSULA REGIONAL OPEN SPACE DISTRICT � Amount Name Description 3208 194.64 The Tufnut Works Field Supplies 3209 2'980.83 U.S. Rentals 800khoe Rental � 3210 3'105.12 °10 Visa Business Meeting Expense, Conference Expense, Field Supplies & Books � 3211 243.56 West Coast Rebar Rabor 8tmhem � 3212 208.23 VVhee|onnith Raffle Prize--Oct. 12th Event 3213 67.41 K8iohmo| Williams Vehicle Expense � 3214 300.00 Roberto Wolfe Recording Services 3215 48.06 Workingman's Emporium Uniform Supplies 3216R 507.18 Patty Cash Local Business Meetings, Vehicle � Expense, Nature Center Supplies, Field Supplies and Printing Expense � °1 Urgent Check |oouad October 27' 1997. � � °3 Urgent Check |nmuad November DG' 1997. °3 Urgent Check |oouod November 04' 1897. °4 Urgent Check |oouad November 03' 1987. °5 Urgent Check |aoumd October 24' 1897. � � °O Urgent Check Issued October 22' 1897. � � � 7 Urgent Issued 1987. � °8 Urgent Check Issued November 05' 1997. � °9 Urgent Check Issued November OG' 1997. °10 Urgent Check Issued October 28' 1997. � Total 212'983.28 Page 3 � � � � � � � December 29 , 1997 Richard J . irke PO Box 7207 San Jose, CA. 95150 R ESPORSR AC210M PROPOS lD DY SSAII Board of Directors Copy: 1 i St Roard President Ackaovlyd,,/Respond M i d p e n. R e g i o n a l Open Space Dist . Director AeknovledjelRespond 330 D i s t e l Circle Staff AcknovledS./Respond Los Altos, CA. 9 4 0 2 2-1 4 0 4 Draft Response Attached Staff to 6e Directed to Prepare Draft Respoas• for Board Coasideratton per Roard Dirrctive(s) No Response Retessary Subject : Getting public Trails OFF private roads and private property. Final Year End Demands Well it has now been eighteen months since I first brought this to your attention. I have tried to make myself explicitly clear again and again but seemingly to no avail . As you very well know the Woods Road Trail runs through various private property besides mine. Repeatedly I have asked you to undertake survey work, take down trail signs and trail destination signs and get your trails OFF of private property. I have brought this to the attention of Mike Williams, Sue Schectman, Dell Woods, Various other Ranger Supervisors etc. in addition to the Board of Directors itself . Because of your obstinate disregard for private property I am now seeking permission from these other property owners to also sue the District on their behalf . These include Daloia and Reynolds and others. It is useless to post "no tresspasssing signs" as your signs are in direct contradiction and encourage bicyclists to tear them down prs they have done repeatedly. See the Attached Maps. I have circled various parcels on YOUR maps to try to bring this matter into clearer focus for you. If you have an easement for going through these properties would you please send me a copy. As always I am requesting this under the CA. Public Records Act . Santa Clara County is also responsible for this illegal , un-authorized and seemingly un-stoppable tresspassing. In fact this really goes back to all those trail meetings in 1994 and 1995 where this was the major topic of conversation. That was when all the property owners were repeatedly lied to by Judy Bondurant , Mike Honda and the rest of that gang. Where is that smart-alek consultant now?? Also get your trail off of Mt . Umunhum Road . MROSD has' yet to meet with all of the affected property owners who regularly have to avoid head ons with out-of-control mountain bikers. You are EXTREMELY NEGLIGENT in creating this safety hazard to bicyclists and drivers alike. Where is the Bicycle lane? Their is ice on this road and a long history of accidents dpktto ice alone. Drivers coming up drive directly into the sun and it is very difficult to drive up this road when bicyclists are using both lanes and traveling at high speed. oi: acciaen,�s au 'co ice axone . orivers coming up drive airectiy into the sun and it is very difficult to drive up this -oad when bicyclists are using both lanes traveling at high speed. This road is everybit as' dangerous as Metcalf Road where people were recently awarded millions of dollars due I believe to the Negligence of the County. The recent Moving Truck accident probably wouldn' t have happened has MROSD or the County posted signs or made the road safe for the types of traffic invited in. Well , having made you fully aware of the situation you can rest assurred I will be more than willing to testify in any court case against either the County or the Midpen. Open Space District . I hope my neighbors would also be willing to honestly put the blame where it rightfully belongs - and that is you. I have requested " indemnification" similar to what MROSD has provided others . All I have ever gotten from these requests is "blank stares" from your employees . Would you Please give me a Written Answer. When it snows it is impossible to get through the gate because of the large number of cars driving up to see the snow and effectively blocking the gate. In the past I have had to wait 15 minutes or more for people to move their cars. Chris Sanger used to block the road off at the bottom when it snowed. Now with Chris gone this safety matter has been ignored by the District . Loma Almaden/Mt . Umunhum Rds are Private Roads and again I am asking you to exercize some Common Sense - and Common Courtesy - and Concern for Safety that any Reasonable person would undertake. Please take these signs down on Mt . Umunhum Rd. and meet with property owners to get their concerns and ideas on trails. This is how it works in a Civilized Society between taxpayers and their employed public servants . Very since r! ja ,l A&, Richard J . Bourke Copy: Mt Umunhum Property owners & Mac Mcqueen, Dianne Holmes Santa Clara County Parks and Recreation & legal counsel George Kennedy - District Attorney Santa Clara County Sheriff Jack Bohan, Attorney Pat Shrum (STOPP - stop trails on private property. ) Congressman Tom Campbell ifichael Erickson. Republican Party Fwerybody Else who needs to know WIN pp, or p .......... 1 05.......... ........ ml ni 7M W 7. m =zc— XC 70 ®r -Z��, W,, z- vvy 3n MA H7f -V iR =,Nz, XN.M --iK3411 IS I I ip I Jig WON--I mammw- MIDPENINSULP 9EGIONAL OPEN&PACE DISTRICT SIERRt AZUL OPEN SPACE PRESERVE Yza, CLOSED v t 'Z ` ? V,'"/� �Y ��-^ a •'��yam_ .. -:.'- El Sombrom. ��J i �✓ l "�`" \ i . -= � � Z( i , C C����fG,.—Jos-'-. - �,,,�� °Odlr�s,,�i,! .'! r1�✓, � .\�i � c`lriun6o'�+n ,� 1 �. PROJECT LOCATION ; PO CLOSED i f I ;.. _,�$, � - •�_ �. .v. �� J ..� J\ \.f•+ `\(✓\)} 11 �..\�\ EXHIBIT A: LOCATION MAP Rezional Onen . `'e I del DRAFT RESPONSE PREPARED BY STAFF # FOR BOARD CONSIDERATION MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Richard Bourke P.O. Box 7207 San Jose, CA 95150 Subject: Woods and Mt. Umunhum Roads Dear Mr. Bourke: Thank you for your letter of December 29, 1997 regarding public trail use on Woods Road and Mt. Umunhum Road. The District's Board of Directors reviewed your letter at its regular meeting last night and would like to address the points you have raised. Trails on District lands are generally open for public use unless we have taken action to close them. When sites are acquired, a preliminary use and management plan usually provides for the "status quo" in terms of pre-existing land uses and existing roads and trails are often left open for continued trail use. In addition, these roads and trails are sometimes left open for vehicle use by neighboring property owners who do not necessarily have recorded easements but can demonstrate a right or need to use such roads and trails. It is the District's policy to sign these roads and trails in an appropriate manner to encourage responsible public trail use. In regard to locations where trails clearly pass from District property to private property, it is our policy to post private property signs to warn the public against trespassing. Regarding your own parcel, we have no information that indicates that Woods Road passes through your property. In an effort to address your concern, staff has proposed to you a plan to share the cost of a survey which could resolve this issue. This offer is still open. Please contact District staff if you would like to discuss the possibility of a survey on a shared-cost basis. Please note, however, a boundary survey would not be determinative of other historic public access rights pre-dating District acquisition of this property such as prescriptive rights or public dedication rights. Your concern about traffic problems on Mt. Umunhum Road during snowy conditions will be passed on to our field staff and every effort will be made to prevent parking problems that obstruct the road or create safety problems. I regret you are unhappy about trail use of Woods Road. However, I understand staff has worked with you to install signs and gating to address your concerns about trespassing. Staff continues to be available to work with you if you experience this problem. Sincerely, Mary C. Davey, President Board of Directors MCD:DW:sds cc: John Escobar ' Tom Lausten 44 A Q,<c ow UtU S�4l Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org 49 Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz Genera/Manager:L.Craig Britton I RESPONSE ACTION PROPOSED BY BTAYY Aryan 9e( —e—na —a 0 1__PM-712 f919- LL r�iT l 4an Board President Aeknovladga/Respond Director Acknowledge/Respond Date • Tue, 09 Dec 1997 16 : 33 • 58 -0800 Staff Acknowledge/Respond From: Bryan McClenahan <bryan@aspect .com> Draft Response Attached To: mrosd@openspace .org Staff to be Directed to prepare Draft Response for Board Consideration per Subject : Trail Management at El Corte de Madera Board Dir.ctiwe(s) X-Rcpt-To: mrosd@openspace .org No Response $aceesary Please forward to the board. I am writing this letter in support of the people that do not want extensive "re-alignment" , "saniti.zation" / etc done to the El Corte de Madera Open Space Preserve . I don' t see any hikers fighting for these proposed widened trails, which for the most part ruin the mountain bikers experience in the park. Bryan McClenahan Redwood City �rin'�dr—Fia�oTM_ mi <mros openspace.org> 3 m RESPONSE ACTION PROPOSED BY STAFF wave 28_ � _ Soard President Acknowledge/Respond (J �uTce;Y1 �/�'T , �ireroads-�i'-IT-- Director Acknowledge/Respond Staff Acknowledgs/Respond X-Sender: dluke@shell9 .ba.best . com Date : Fri, 05 Dec 1997 il : 28 : 06 -0800 Draft Response Attached Staff to bs Directed to Prepare Draft To: mro s d@op e n spa c e .o rg Resposse for Board Consideration per Roard Directive(.) From: Dave Luke <dave@fractalboy.com> Subject : Fireroads Kill No Response Necessary Staff, please forward this e-mail to the Board. Hello, This is a reminder that your super-highway fireroads are breeding grounds for accidents, such as the one that recently occurred in ECdM on Gordon Mill . I would like to remind you that narrow, twisty, steep, and obstacle-laden trails are the best way to make people go slow and help them keep from hurting themselves . I do not know why you have such a difficult time understanding this BASIC POINT. Wider, flatter, smoother trails are dangerous . Why do you keep building them? It seems so fundamentally obvious to me . Since it is so obvious to me and every other Open Space visitor I speak to, it leads me to believe that you have some fundamental bias against certain user groups or you have some other hidden agenda that I cannot fathom. The favor of a reply is requested. Please do not respond with "our standards/rules do not allow for those kind of trails" . Standards and rules can be changed when someone recognizes a problem requiring change . Additionally, I ' d like to see a reply from the Board rather than the Staff . I trust my ELECTED officials far than I trust "Paid Help" . "Paid Help" does not DIRECTLY have to keep the voter' s interests in mind when making decisions . Thanks for your time, David Luke ------------------- D a v i d L u k e dave@fractalboy.com www. fractalboy.com iRrined-for a com Smith <mros openspace.org> Regional Open ce 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Mr. Bryan McClenahan <bryanfg?aspect.com> Dear Mr. McClenahan: The District's Board of Directors considered your December 9, 1997 e-mail concerning the trail system at El Corte de Madera Creek Open Space Preserve at their January 14, 1997 meeting. As a public agency funded by local property tax revenues, the District tries to balance and accommodate the interests of a wide variety of user groups and constituents. The trail work and changes occurring at El Corte de Madera Creek Open Space Preserve are the implementation phase of a long planning process to determine a compromise trail use plan for the preserve. The process involved a citizen task force with members representing hikers, mountain bicyclists, and equestrians. Three mountain bicyclists served on the committee of seven. A long series of public meetings also occurred before the Board adopted the Trail Use Plan in May, 1996. A second citizen task force, which includes three Board members, is currently considering the trails within Study Area 2, the area adjacent to Skyline Boulevard between the Skeggs Point and Gordon Mill Trailhead entrances to the preserve. Public workshops and hearings for this area will most likely occur in spring of this year. If you would like to be notified of these public meetings, please supply a land mailing address. You may also check our web page at mrosd@netcom.com for an announcement of upcoming meetings. While we can empathize with your desire for a wild and rugged trail system, we are committed to a land stewardship program. This means we must consider a number of factors in making decisions on trail use including environmental impacts, visitor safety, and our strong commitment to a multiple-use trail system. We must consider hikers and equestrians in our decisions on trail use even if they are often absent from the public meetings. Sincerely, Mary C. Davey President, Board of Directors MD:mdb cc: Board of n,* to rs T4 W44 ow V w1u 5 alp.► Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 • 1972.1997• FAX:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton Regional Open V ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION Mr. David Luke <daveA&fractalboy.com> Dear Mr. Luke: The District's Board of Directors considered your e-mail dated December 5, 1997 at their January 14, 1998 meeting. The letter was not received in time for Board consideration at their December 10 meeting. January 14 was the next regularly scheduled meeting. Typically, when a member of the public sends the Board or an individual Board member a letter, a response is prepared by staff. The draft response is then submitted to the Board for their consideration at their next regularly scheduled meeting. The letters are either approved as written, or revisions are made as determined appropriate by the Board. The approved response letters are signed and sent. This typically occurs the day following the Board meeting. The response that follows has been handled in this fashion. The fire roads on all District preserves were, without exception, constructed prior to the District's purchase of the property. In the case of the roads on El Corte de Madera Creek Open Space Preserve, they were most likely constructed to facilitate removal of trees during logging operations. The District did not construct any of the fire roads on this preserve. Speed appears to be a common factor in many accidents on fire roads. The District has a posted maximum speed limit of 15 miles per hour. We feel it is an individual's personal responsibility to obey the rules and regulations of the preserve, and travel at a speed at which they can maintain control, and within the posted limits. If the 15 miles per hour speed limit is obeyed, the likelihood of injury from loss of control is greatly reduced. While narrow, twisty, steep, and obstacle-laden trails may be the type of trail which you desire, we must consider all users and potential users of the trail system at El Corte de Madera Creek Preserve. Our trail system is a multi-use bail system, so we must balance and accommodate the interest of all preserve users, including hikers, mountain bicyclists, and equestrians. We must also consider our obligation as public land managers. District patrol and maintenance vehicles, and emergency vehicles such as ambulances and fire trucks, need access to the interior of the preserves. Patrol roads are maintained for these uses, as well as T44 WU 5�4! Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonefte Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton Page 2 supplementing the trail system of the preserve. In most cases, when the District first purchased a preserve, the old roads were the only trail system that existed. As time and money allow, trails are added to round out the system. Sincerely, Mary Davey, President Board of Directors MD:mdb cc: Board of Directors October 8, 1997 [fspONse ACTION [P OpoS[D Sy S A L F board Praa Ld.nc Acknav 1.dba/1..pond Di rat coc Ac kgavlad[./{..pond Ma Davey Y Staff Ackno.l edba/[u pond Board of Directors --� Draft [apan s. AC cac h.d Midpeninsula Regional Open Space District Staff to be Dlra<cad to Prepare Draft [.a pan as for board Cow 330 Di .La.stet Circle tartan per Board Dfracclva(a) Los Altos,CA.94022 Na [.apaq a. N.a.a awry Dear Mary Davey, At the MROSD board meeting of August 27th, the Board was given the report concerning compliance with the dog rules at Windy Hill Open Space. As you might recall, the reported on leash compliance rate was considerably better on Anniversary and Hamm's Gulch trails than on Spring Ridge trail. During my comments to the board,I presented a suggestion for how MROSD might improve the leash compliance rate for dogs on Spring Ridge trail.At that time, you requested that I express that suggestion in writing,which I am happy to do now. What I proposed was that MROSD consider a specific educational program if the district would like to improve the leash rule compliance rate on Spring Ridge trail. Two basic elements of the program would be to inform users of the rules, and the general reasons for why MROSD has established these rules. As most of us already know,MROSD has been doing this for some time now(ie; the volunteer trail patrol, PADS,etc.).The third element is new, however,and that is to inform users of the specific significant problems that have occurred on Spring Ridge trail as a result of non compliance with the leash rule on Spring Ridge trail. Given the fact that Spring Ridge trail has been used by dog hikers for the last thirteen(or more)years,a significant number of whom were not observing the leash rule, I am assuming that such data should be available for inclusion into this proposed program. I am strongly encouraging MROSD to consider this suggestion, because I believe that the majority of dog hikers are very reasonable people who support the overall mission of MROSD,and will voluntarily follow rules that are shown to be necessary to maintain the quality and safety of the open space environment that we all appreciate. Sincerely, Dan Bernstein Peninsula Access for Dogs 1165 Eureka Ave. Los Altos,CA. 94024 P.S. I'd also like to take this opportunity to correct a few inaccuracies contained in the recently released minutes of the August 27th meeting(#97-24). 1. On page 7,Agenda Item#2:The name of this agenda item is"Review and Comment on the Six Month Summary of Use and Violations on Dog Access Compliance Assessment, Hamms Gulch Trail, Windy Hill Open Space Preserve...".The inaccuracy is that the record of R. Anderson's statement that"a third of the dogs were off-leash"is a statement about the compliance rate on all the trails at Windy Hill,and not the compliance rate on Hamms Gulch Trail,as the name of the agenda item states. 2. On page 8,Agenda Item#2: My comment that"4 out of 5 people are following the on-leash rule"was specifically referring to the survey data on Hamms Gulch Trail. The minutes go on to list the three points of my proposal for improving compliance on Spring Ridge Trail,as outlined above,but the third point as shown in the minutes should be corrected to read"Do not Focus on the examples of things that have gone wrong because of poor compliance with the rules on Spring Ridge Trail'. Regional Open 'c'emce DRAFT RESPONSE PREPARED BY STAFF FOR BOARD CONSIDERATION MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Dan Bernstein Peninsula Access for Dogs 1165 Eureka Avenue Los Altos, CA 94024 Re: Dog Access on Hamm's Gulch Trail, Windy Hill Open Space Preserve Dear Mr. Bernstein: I apologize for the delay in responding to your letter of October 8, 1997. It is our policy to respond to all letters as promptly as possible, but yours was mistakenly included as an informational item in the Board packet of October 22, 1997, and therefore your comments were not specifically addressed. The Board reviewed your letter at its meeting last night. You proposed that the District provide a three-point educational program related to dog access, consisting of 1)the rules regarding dog access, 2)the general reasons for the rules, and 3)the specific significant problems that have occurred because of lack of compliance, in this case on Spring Ridge Trail. We agree with your points one and two and are, already addressing them, although there is more work to do in terms of signing, publication, and visitor contact to ensure that people are aware of the rules and the general reasons behind them. Regarding your last point, our trail regulations and ordinances are developed from specific District-wide experience and the Board's general beliefs and views on trail use, rather than necessarily from specific problems that may occur at a particular site or trail. The Board has adopted Basic Policies and Resource Management Policies that take a conservative approach to allowing dog access in order to protect the area's natural resources, provide the opportunity for others to enjoy the open space, and ensure our ability to manage the land. All these factors play a part in site specific and District-wide access rules and policies. While the basis for access rules and policies must be in part, if not primarily, based on general factors, it is the Board's objective to consider all input and evidence, and overall to be thorough and equitable about access for various types of users. We recognize that this is a challenging objective and that we have a lot of work to do to achieve it. We appreciate your assistance and patience as we balance work on dog access and many other forms of access with work on the basic resource protection mission of the District. Finally, your corrections to the minutes are noted. Although the minutes for the August 27, 1997 meeting have been finalized and filed, your letter and our response will be maintained in the files for reference when the Windy Hill access issue is revisited, so that these points will not be lost. I Thank you for your suggestions and your continued participation in our planning process. Sincerely, Mary Davey, President Board of Directors cc: MROSD Boar f Directors Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 * Phone:650-691-1200 - 1972.1997- FAX:650-691-0485 - E-mail:mrosd@openspace.org * Web site:www.openspace.org is Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.N itz - General Manager:L.Craig Britton Regional Open 5, ce 1 • A MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-06 Meeting 98-01 January 14, 1998 AGENDA ITEM 1 AGENDA ITEM Resolution of Appreciation for Mr. Sydney Levin and the Richard and Emmylou Levin Foundation for Their Generous Donation to the District GENERAL MANAGER'S RECOMMENDATION Adopt the attached resolution of appreciation for Mr. Sydney Levin and the Richard and Emmylou Levin Foundation, and expressing the Board's gratitude for this $1,000 donation to the District. DISCUSSION The District's Gifts Recognition and Site Naming Policy (adopted by you on August 25, 1993 and amended September 14, 1994) spells out the process by which the District will recognize individuals or groups that have made significant contributions of cash, equipment, materials, goods, or professional services to the District. For unsolicited cash contributions of$1,000 to $9,999, the policy states that the donor shall receive a resolution of the Board of Directors and a photo of a favorite open space preserve. Last November, the District received a $1,000 contribution from Mr. Sydney Levin, on behalf of the Richard and Emmylou Levin Foundation. The attached resolution thanks Mr. Levin for this generous donation, and commends him for his dedication to open space and his support of the District. A framed photo of Windy Hill Open Space Preserve has also been prepared for Mr. Levin. The Gifts Recognition and Site Naming Policy also states that the donor will be given the opportunity to decline proceeding with a resolution if he or she would rather not have their name made part of the public record. Mr. Levin was contacted and graciously agreed to accept the resolution and photo, on behalf of the Richard and Emmylou Levin Foundation. Prepared by: M. Smith, Public Affairs Manager Contact person: Same � . �"�" Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail: mrosd®openspace.org • web site:www.operispace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton Regional Open S#ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT RESOL UTION NO. RESOLUTION OF APPRECIATION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPENSPACE DISTRICT HONORING SYDNEYLEVIN, AND THE RICHARD AND EMMYLOU LEVIN FOUNDATION WHEREAS, Mr. Sydney Levin, on behalf of the Richard and Emmylou Levin Foundation, has a great respect for the open space lands and unspoiled wilderness in the San Francisco midpeninsula region; and WHEREAS, Mr. Levin and the Richard and Emmylou Levin Foundation recognize the value, benefit and advantage of open space preservation and enhancement, both for current and future generations; and WHEREAS, on behalf of the Richard and Emmylou Levin Foundation, Mr. Levin has generously donated funds to the District to be used to help acquire,protect, and enhance open space, wildlife habitat, and natural lands and fragile ecosystems, and to help assure a positive experience of all visitors to the District's public open space lands; and WHEREAS, through this donation, Mr. Levin and the Richard and Emmylou Levin Foundation illustrate a strong support for the philosophy, mission and programs of the Midpeninsula Regional Open Space District. Now, THEREFORE, BEITRESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District do hereby commend and applaud Mr. Sydney Levin and the Richard and Emmylou Levin Foundation for their generous donation and their dedication to open space and the District. Adopted by the Board of Directors January 14, 1998 Regional Open S. xe ------------------------ .. �......r �.�_ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-01 Meeting 98-01 January 14, 1998 AGENDA ITEM 2 AGENDA ITEM Election of Board Officers for 1998 GENERAL. MANAGER'S EC'OMMENDATION Elect officers of the Board for the 1998 calendar year. DISCUSSION Pursuant to Section 1.22 of your Rules of Procedure, you elect new Board officers for the 1998 calendar year at your first regular meeting in January. The election will be by signed ballots, and the District Clerk will count the ballots. After the election, the ballots will be available for public inspection, if requested. Your Rules of Procedure list the order of officers to be elected as follows: President, Vice- President, Treasurer, and Secretary. Prepared by: Deirdre C. Dolan, District Clerk Contact person: Same as above I44 {A/s.4 Ps.Z4 IAA 54 Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail:mrosd®openspace.org • web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • Genera!Manager:L.Craig Britton Regional Open S, ce 1 R-98-09 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-01 January 14, 1998 AGENDA ITEM _3 AGENDA ITEM Authorization to Appraise and Discuss Possible Purchas of 'on Half Moon Partnership Property on Highway 35 and Highway 92 in San Mateo County wit Owner of Prope GENERAL MANAGER'S RECOMMENDA -- _ �- 1. Determination that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in this report. 2. Authorize the General Manager to retain an appraiser to prepare an appraisal of the Zion Half Moon Partnership Property in an amount not to exceed $15,000. 3. Authorize staff to discuss possible purchase with owner of the property. DISCUSSION The District has been interested in open space lands near the intersection of State Highway 92 and Skyline Boulevard since the District's expansion into San Mateo County in 1978. Over the past few years, with development pressure increasing in the foothills, staff has become increasingly aware of the unique and valuable open space lands that are at risk in this area. On occasion, various land owners have been approached by public and private organizations in an effort to ensure preservation of these irreplaceable open space resources. In October 1996, you authorized staff to appraise and initiate negotiations to purchase the 288-acre Russian Convent of Our Lady of Vladimir property situated south of State Highway 92 and east of Burleigh Murray State Park. During the course of conducting the appraisal and negotiations to purchase that property, staff has gathered further evidence of the important scenic, biological, and recreational values of that property and the surrounding area. In addition, the investigation has brought into focus the critical relationship between the Russian Convent of Our Lady of Vladimir property and open space lands to the north, east, and west. One of the largest and most significant properties within this region is the 1353-acre Zion Half Moon Partnership property lying between the Russian Convent of Our Lady of Vladimir property, San Francisco Peninsula watershed lands, and lands of Peninsula Open Space Trust (POST). The property is comprised of deep canyons and a series of scenic ridgetops covered with dense coastal scrub. The interconnecting ridgetops form an H-shape with north-south ridges on the east and west sides of the property and a predominate interconnecting ridge in the middle of the property. The property is most easily seen from Skyline Boulevard and State Highway 92 which border it on the east and north side. The ridges are windswept and often shrouded in fog when viewed by motorists driving to and from Half Moon Bay. The ridges also form the headwaters of Madonna Creek, Mills Creek and Alb__ Creek watersheds, and their protection is critical to the health and survival of a Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton R-98-09 Page 2 number of potential habitats for endangered species and species of special status, including the recently federally-listed summer steelhead trout. The property is largely undeveloped and has only a few small farm buildings and corrals near Skyline Boulevard. An unsurfaced road extends west from Skyline Boulevard to a prominent mountain top where the road divides in north-south directions, forming a loop and connecting back together on the lower portion of the POST property. This south fork of the road provides access to Miramonte Ridge which was recently acquired by POST. Historically, the region was grazed by dairy cattle and, more recently, an equestrian facility operated where the buildings are located. The majority of the property is within the Coastal Zone and the uppermost portion is within both the Skyline Scenic Corridor and Bay Area Ridge Trail Corridor. The San Mateo County Trails Plan shows two trails proposed on the property paralleling Skyline Boulevard and State Highway 92. A 1,033-acre portion of the property is within the District's boundary and sphere of influence, leaving B statute, the District can acquire here of lands outside of its s 320 acres outside of the District. y s q P i integral art of a d would consider this possibility when the area being considered s an influence an g P P tY g open g larger o n space holding within its boundaries and would be an integral part of the planning and g operation of the open space preserve to be established. Staff requests the Board's authorization to contract with an appraiser to establish the value of the property and enter into initial discussions with owners of the Zion Half Moon Partnership property. It will be necessary to contract for engineering services to complete this appraisal because of the property's large size and unknown but limited development potential. Engineering services will verify the overall acreage of the property and determine the limited development potential considering San Mateo County zoning requirements. The appraisal and related engineering services will cost between $10,000 and $12,000, and sufficient funds are currently included within the open space acquisition budget. CEQA COMPLIANCE PPr Ject Description The project includes conducting an appraisal and discussions for possible purchase the Zion Half Moon Partnership Property located at the intersection of Skyline Boulevard and State Highway 92 in San Mateo County. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is statutorily exempt from CEQA (California Environmental Quality Act) under Article 18, Section 15262 of CEQA Guidelines. Statutoly Exemption 15262 - Feasibility and Planning Studies The appraisal involves only a study for possible future actions which the Board has not approved, adopted, or funded. Prepared by: Del Woods, Senior Management Specialist Mike Williams, Real Property Representative Contact person: Mike Williams, Real Property Representative MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 1. _ , • -�l/ �j ,.c,� \ Iltr CshJI Rld ice eM,-- F E L I Z ,,a . _� \ �� —Ado��I-. ACOE• _- !�. ` 7 pp� - � .1,[. ' _� • j `� of � SA 7 .' 1` l l i1 - f •ti pt 81 I IS 13 14. k ' , �\ �• % _ -- i ✓Frei_ - � / -!' - .p - .- - ' talps ,fY _ ?3' �-/ 2a X •w_ \ w•✓rr�le o< • .. _ j71 ZION HALF MOON a s \ J i .f r al o• 1^ PARTNERSHIP _ =`""� -"� a ;A i,' i��l �y W �1i�. _J� � -r>.r' :atd ��•' ./' __ `� •V�1 -- -`. POST \,A 4•, U �.� , w POST, � -.A t`• '�{fit...l�� ��1 � � � '�� Y.3� i ! roab - .• -� 1 • S S q ��{ r A r� _ RUSSIAN CONVENT � ♦ _. �•• \\�� �.� � -� elf` i,s -. /_/ _ ,16M _ � _/j_\ ,I � ri\) 1�`� , ,,� \ ../. MERLOTT rti,» -xirla (POST 50% zi —- - `` HiN _ Epp 1 _ - i - `•y� r �v,ka i ire IA■ BURLEIGH ' emMURRAY - i' STATE PARKti r ` 1. I BM4533 1 - e8 - i�( \j,ir ` - j/ � • n � �"— ;f -`\ � •� ^, 4 l f rURISIMA CREEK REDWOODS j ri SPACE PRESERVE .. rea cam\ ny 5.: G 1 EXHIBIT A: ZION HALF MOON PARTNERSHIP 4 PUBLIC NOTIFICATION LIST FOR R-98-09(1/14/98 meeting) Zion Land Appraisal Approval City and County of San Francisco Water Department Francis Alvin Bell Skylawn clo K.Y. Chiu Carolyn J.Bell P. O.Box 5070 425 Mason Street,3rd floor 12130 Skyline Blvd. San Mateo,CA 94402-0070 San Francisco,CA 94102-1722 Woodside,CA 94062-4541 Dorothy Zita Scully,Trustee et al. Vincent J. Cozzolino James Owen Bartlett 2246 California Street M.A..Cozzolino 11222 Skyline Blvd. San Francisco,CA 94115-2814 11881 San Mateo Road Woodside,CA 94062-4541 Half Moon Bay,CA 94019-7103 Carol H.Forster Cleo Sare Goerge Shawback 11200 Skyline Blvd. 11621 Highway 92 1320 El Camino Real Woodside,CA 940624541 Half Mom Bay,CA 94019 Redwood City,CA 94063-1809 Colleen Doherty,Esq. Russian Convent of our Lady of Vladimir Law Offices of Colleen Doherty 3365 19th Street 70 Ellsworth Street San Francisco,CA 94110 San Francisco,CA 94110 January 5, 1997 Mr. Randall SchWabacher Senior Site Acquisition JM Consulting Group, Inc. 2635 North First Street, Suite 205 San Jose, CA 95134 Subject: Proposed OPTEL Communications Facility at Cal Water Tank Site near Mora Drive, Rancho San Antonio Open Space Preserve Dear Randy: In a follow up to our meeting on Tuesday, December 16, 1997, I would like to summarize our discussions about mitigation measures as part of the project. To help offset the visual impact of the project and mitigate the District's objection to the project, your client, OpTel, is proposing to complete the following mitigating measures as part of the project: ;P 1. Underground existing telephone and electrical lines from the end of Mora Drive to the pole west of the Cal Water site,,`Two utility poles and lines would be removed and underground. The District would provide necessary access to PG&E and Pacific Bell. 2. Limit the number, size, #eight and'bulk of the proposed facilities (Equipment Shelter, 9 Microwave Dish Antennas and Receive Microwave Dish Antenna) as shown in your Site Plan dated December 15, 1997. °a p 3. Equipment Shelter, 9 Microwave Dish Antennas and Receive Microwave Dish Antenna shall be colored a dark green that blends in with the existing trees. Final color selection is subject to written approval by the District. 4. Plant native trees and/or shrubs to screen the above mentionedstructures and the existing Equipment building (Smart SMR) and provide water to ensure plant survival with a landscape plan prepared by a licensed landscape architect. The landscape plan is subject to written approval by the District. I 5. °OpTel will not sublease its facilities or space within its building. 6. Any road damage resulting from construction related to the project will be repaired to the District's satisfaction. Re.gyMnal Open ce R-98-07 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-01 January 14, 1998 AGENDA ITEM 4 AGENDA ITEM Approval of a Consultant Contract for the Operations Pro am Review GENERAL MANAGER'S RECOMMENDATIQN 1. Authorize the General Manager to execute the attached agreement for an amount not to exceed $63,538 with the Warner Group to conduct the Operations Program Review, and further authorize a contingency of$6,354 (10% of the Contract amount), if necessary to accomplish additional tasks identified as a result of the initial work done on the review. 2. Authorize the Board President to appoint an ad hoc Board committee to work with staff and the consultant to oversee the Operations Program Review by the Consultant and provide input to the process. 3. Decide whether the ad hoc committee should be designated as compensable or non- compensable. DISCUSSION Background At your regular meeting of October 8, 1997 the Board authorized the General Manager to solicit proposals for the Operations Program Review and approved the Request for Proposals (see report R-97-1 11). Requests for Proposals were sent to 30 consultants and seven responses were received. After staff and members of the bargaining unit had reviewed the proposals, four companies were chosen for interviews. A representative of the bargaining unit was involved in the interview process as was a member of the field supervisory staff. Proposals ranged in cost from $35,000 to $84,000. Discussion Based on the proposals and the interviews, staff was impressed with the methodology and process presented by the Warner Group, but felt that they lacked expertise in the law enforcement field. One member of the consulting company ParkOps had extensive experience in the field and has managed both armed and unarmed ranger staff in a park and open space setting. Celebrate 25 Years of Open Space Preservation 330 Distel Circle - Los Altos,CA 94022-1404 * Phone: 650-691-1200 1972-1997 - FAX:650-691-0485 - E-mail:mrosd@openspace.org - Web site:www.openspace.org 0 Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton R-98-07 Page 2 Staff discussed the concerns with Warner Group and ParkOps and both companies agreed to combine their efforts and to submit a new proposal, with a staff member from ParkOps working as sub-contractor for Warner Group. Staff has reviewed the revised proposal (attached) and are confident that it meets the specifications of the request for proposals and that the Warner Group now has the expertise necessary to ably conduct all aspects of the Operations Program Review. The proposed cost for the review is $63,538. Staff also proposes that a contingency of 10% ($6,354) be included since there may be additional tasks which cannot be identified until the review has begun and the preliminary information has been received. Ad Hoc Committee Given the potential implications and complex nature of this review, staff recommends that an ad hoc committee of three Board members participate in the review. The Board members could provide a historical perspective as well as information about the background and guiding principles of the District and the purpose of the study. Since the results of this study could have significant impacts on the District's operations and since involvement on the committee may require a moderate to extensive commitment of Board members' time, staff recommends that this be a compensable committee assignment. Budget Implications Funding for this project was not included in the Operations budget, since the full scope of the review had not been formulated at the time of budget preparation and it was therefore difficult to estimate the cost prior to the development of the Request for Proposals. The review will span the current and 1998-1999 fiscal years. Costs incurred during the current fiscal year are estimated at$31,769. These costs will be covered through cost savings in salaries and benefits realized by the six-month vacancy of an Equipment Mechanic Operator position and an extended leave of absence in an Area Superintendent position. The balance of costs for the Operations Program Review will be budgeted in the 1998-1999 fiscal year. Copies of the proposal and the contract with Warner Group are available for public review at the District's administrative office. Prepared by: Gordon Baillie, Operations Analyst Contact Person: John Escobar, Operations Manager ` AGREEMENT FOR CONSULTING SERVICES BETWEEN THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AND THE WARNER GROUP The Warner Group, 5950 Canoga Ave., Suite 600, Woodland Hills, California 91367 Telephone (818) 710-8855 Facsimile (818) 710-1467 THIS AGREEMENT, dated this 15 day of_January, 1998 , is by and between The Warner Group, a California Corporation ("Consultant") and the MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a public body of the State of California ("District"); RECITALS: WHEREAS, the District desires to conduct a review of the structure and functions of the Operations Program including, but not limited to, law enforcement issues; and WHEREAS, Consultant is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions and specifications as detailed in the Request for Proposals. NOW, THEREFORE, Consultant and the District agree as follows: AGREEMENT: (1) gone and Schedule of Service. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to District the services described in Exhibit A, attached hereto and incorporated herein by reference, in compliance with the Work Schedule set forth in Exhibit A. (2) Compensation. For work performed by Consultant in accordance with this Agreement, District shall compensate Consultant in accordance with the payment terms, conditions and rates set forth in Exhibit A. (3) Effective Date. The effective date of this Agreement is January 15, 1998. Page 1 I (4) Indel&ndent Contractor Status. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of the Agreement, is an independent contractor and not an employee of the District. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee of the District. (5) Assignment and Subcontracting. It is recognized by the parties hereto that a substantial inducement to District for entering into this Agreement was, and is, the professional reputation and competence of Consultant and the specific project team identified by the Consultant in their proposal. Neither this Agreement nor any interest therein may be assigned by Consultant without the prior written approval of District. Consultant shall not change project team personnel or subcontract any portion of the performance contemplated and provided for herein without prior written approval of the District. (6) Insurance. Before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the District the insurance specified in Exhibit B, "District Insurance Provisions", attached hereto and incorporated herein by reference. (7) Indemnification - Consultant's Responsibility. It is understood and agreed that Consultant shall indemnify, defend, and hold District, its officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, or other cause in connection with the negligent or intentional acts or omissions of Consultant, its employees, subcontractors, or agents, or on account of the performance or character of this work, except for any such claim arising out of the sole negligence or willful misconduct of the District, its officers, employees, agents, or volunteers. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance of insurance certificates and endorsements requires under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. of kind is required of Consul tant, its f license r registration0 $ I a ce se o ,Licenses ( ) Y q employees, a ents or subcontractors b law, Consultant warrants that such license has been agents, Y times during obtained is valid and in good standing, and Consultant shall keep it in effect at all t� es g g the term of this Agreement, and that any applicable bond shall be posted in accordance with all applicable laws and regulations. PP 1� (9) Termination. This Agreement may be canceled at any time by District for its Page 2 convenience upon written notification to Consultant. In the event of termination, the Consultant shall be entitled to pro-rated compensation for authorized services performed prior to the effective date of termination; provided, however, that the District may condition payment of such compensation upon Consultant's delivery to the District of any or all documents, memoranda, notes, files, photographs, computer files and software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the District in connection with this Agreement. (10) Notices. Notices required by this Agreement shall be personally delivered or mailed, postage prepaid, as follows: To Consultant: Randall A. King, Partner The Warner Group 5950 Canoga Ave., Suite 600 Woodland Hills, CA. 91367 (818) 710-8855 (818) 710-1467 (Fax) To the District: L. Craig Britton, General Manager Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 (650) 691-1200 (650) 691-0485 (Fax) Each party shall provide the other party with telephone and written notice of any change in address as soon as practicable. Notices given by personal delivery shall be effective immediately. Notices given by mail shall be deemed to have been delivered forty-eight hours after having been deposited in the United States mail. (11) Ownership of Materials. All materials and records of a finished nature, such as final plans, specifications, reports, and maps, prepared or obtained in the performance of this Agreement, shall be delivered to and become the property of District. All materials of a preliminary nature, such as survey notes, memoranda, sketches, preliminary plans, computations and other data, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to District at no additional charge and without restriction or limitation on their use consistent with the intent of the original design. Upon District's request, Consultant shall execute appropriate documents to assign to the District the copyright to work created pursuant to this Agreement. The issuance of a patent or Page 3 copyright to Consultant or any other person shall not affect District's rights to the materials and records prepared or obtained in the performance of this Agreement. District reserves a license to use such materials and records without restriction or limitation consistent with the intent of the original design, and District shall not be required to pay any additional fee or royalty for such materials or records. The license reserved by District shall continue for a period of fifty years from the date of execution of this Agreement unless extended by operation of law or otherwise. (12) Abandonment by Consultant. In the event the Consultant ceases performing services under this Agreement or otherwise abandons the project prior to completing all of the services described in this Agreement, Consultant shall, without delay, deliver to District all materials and records prepared or obtained in the performance of this Agreement, and shall be paid for the reasonable value of the authorized services performed up to the time of cessation or abandonment, less a deduction for any damages or additional expenses which District incurs as a result of such cessation or abandonment. (13) Waiver. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. (14) No Third-party Rights. The parties intend not to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein. (15) Compliance with Laws. In the performance of this Agreement, Consultant shall abide by and conform to any and all applicable laws of the United States and the State of California, and all ordinances, regulations and policies of the District. Consultant warrants that all work done under this Agreement will be in compliance with all applicable safety rules, laws, statutes and practices, including but not limited to Cal/OSHA regulations. (16) Controlling Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California. (17) Conflict of Interest. Consultant warrants and covenants that Consultant presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify District of the existence of such conflict of interest so that the District may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code § 81000 et seq.) respecting this Agreement. (18) Time is of the Essence. Consultant agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with any schedules specified herein. In the performance of this Agreement, time is of the essence. Page 4 (19) Time Extensions. Time extensions for delays beyond the Consultant's control, other than delays caused by the District, shall be requested in writing to the District's Contract Administrator prior to expiration of the specified completion date. (20) Whole Agreement and Amendments. This Agreement constitutes the entire understanding and Agreement of the parties. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or any previous written or oral Agreements between the parties with respect to all or any part of the subject matter hereof. This Agreement may be modified or amended only by a written document executed by both Consultant and District's General Manager and approved as to form by the District Legal Counsel. Such document shall expressly state that it is intended by the parties to amend the terms and conditions of this Agreement. (21) Capacity of Parties. Each signatory and party hereto warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement and that all necessary actions have been taken so as to enable it to enter into this Agreement. (22) Multiple Conies of Agreement. Multiple copies of this Agreement may be executed but the parties agree that the Agreement on file in the office of District's District Clerk is the version of the Agreement that shall take precedence should any differences exist among counterparts of the document. (23) Severability. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give effect to the intentions of the parties. Page 5 IN WITNESS WHEREOF, Consultant has executed this Agreement, and the District, by its General Manager, who is authorized to do so, has executed this Agreement. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CONSULTANT By: By: L. Craig Britton, General Manager Randall A. King Date: Date: Attest: District Clerk Date: Approved as to form and procedure: Susan M. Schectman, District Legal Counsel Date: Attachments: Exhibit A Scope of Services, Compensation and Billing Exhibit B District Insurance Provisions Page 6 Exhibit A to Agreement between Midpeninsula Regional Open Space District and The Warner Group SCOPE OF SERVICES, COMPENSATION AND BILLING 1. Scope of Services and Schedule: A. Detailed Scope of Services: The Scope of Services for this Contract shall consist of the provisions of the Request for Proposals for the Operations Program Review (Section III -Final Products [Study Elements and Activities]), attached hereto and incorporated herein by reference (Attachment 1). B. Date for Commencement of Consultant Services: (X) Same as Effective Date of Agreement C. Dates or Time Limits for Phased Delivery of Services: The products will be delivered according to the schedule outlined in Section 3 (Compensation) below. D. Date for completion of all Consultant services: All consultant services will be completed by July 31, 1998. 2. Insurance Requirements: (X) Statutory Worker's Compensation Insurance (X) Employer's Liability Insurance coverage: $1,000,000 (X) Commercial General Liability Insurance: $1,000,000 3. Compensation: A. (X) Phased Fixed Fee Arrangement. For the performance of each phase or portion of the Scope of Services by Consultant as are separately identified below, District shall pay the fixed fee associated with each phase of Services, in the amounts and at the times or milestones set forth. Consultant shall not commence Services under any Phase, and shall not be entitled to the compensation for a Phase, unless District shall have issued a notice to proceed to Consultant as to said Phase. The phases, for the purposes of the payment schedule, are as follows: Page 1 Fee for Percent- Date Phase and Task Said age of Due Phase Contract Phase 1 (Tasks I - 4) Task 1: Interview Board members, District Management and Employees Task 2: Review relevant documents Task 3: Conduct employee focus groups Task 4: Conduct external stakeholder assessment March 27, 1998 Total for Phase I (Tasks 1 - 4) $13,813 25% Phase 1: (Tasks 5-8) Task 5: Conduct comparable agency study Task 6: Assess current practices, methods and processes Task 7: Analyze program operations and services Task 8: Develop models May 22, 1998 Total for Phase 1 (Tasks 5-8) $13,813 25% June 12, 1998 Phase 2: Interim Progress Report $5,524 10% June 19, 1998 Phase 3: Completed Draft Study $11,050 20% July 17, 1998 Phase 4: Final Report Presented and Accepted $11.050 (fir°s TOTAL 55,?50 100°l0 4. Consultant's Expenses: (X ) District shall pay Consultant for the reasonable and necessary cost of the following incidental expenses incurred by Consultant in providing the services required herein: document reproduction, postage, printing, mileage, telephone, authorized travel expense. (X) Consultant's expenses shall not exceed $8-288 Page 2 5. Contract Administrators: District: John Escobar, Operations Manager Consultant: Randall A. King, Partner 6. Liquidated Damages Rate: There will be no liquidated damages. 7. Permitted Sub-consultants: Mr. Richard M. Barbar 3001 Marlynn St. Carmichael, CA 95608 (916) 917-3366 8. Consultant's License No. Type or Classification of License Expiration Date: 9. Bill Processing: A. Consultant's Billing to be submitted for the following period of time: O Monthly { ) Quarterly O Completion of Scope of Services (X) Other: Upon satisfactory completion of phases as listed in Section 3 (Compensation) above. B. Day of the Period for submission of Consultant's Billing: O First of the Month { ) 15th Day of each Month O End of the Month (X) Other: Upon satisfactory completion of phases as listed in Section 3 (Compensation) above. C. Terms and Conditions for Bill Processing: All bills submitted by Consultant shall contain sufficient information to determine whether the amount deemed due and payable is accurate. Bills shall include a brief description of services performed, the date services were performed, the number of hours spent and by whom, a brief description of any costs incurred, and the Consultant's signature. Bills shall be accompanied by the Consultant's Taxpayer Identification Number or Social Security Number. Page 3 Exhibit B to Agreement between Midpeninsula Regional Open Space District and Warner Associates MIDPENINSULA REGIONAL OPEN SPACE DISTRICT INSURANCE REQUIREMENTS Insurance. Before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the District the insurance specified in Exhibit B, "District Insurance Provisions", attached hereto and incorporated herein by reference. (1) Workers' Compensation. Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant shall be provided as required by the California Labor Code. (2) Commercial_ General and Automobile Liability. Consultant, at Consultant's own cost and expense, shall maintain Commercial General and Business Automobile Liability insurance for the period covered by this Agreement in an amount not less than the amount set forth in Exhibit A, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of hired, owned and non-owned automobiles. Coverage shall be at least as broad as the latest edition of the Insurance Services Office Commercial General Liability occurrence form CG 0001 and Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (any auto). No endorsement shall be attached limiting the coverage. (a) A policy endorsement must be delivered to District demonstrating that District, its officers, employees, agents, and volunteers are to be covered as insureds as respects each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to District, its officers, employees, agents, or volunteers. 1 (b) The insurance shall cover on an occurrence or an accident basis, and not on a claims made basis. (c) An endorsement must state that coverage is primary insurance and that no other insurance affected by the District will be called upon to contribute to a loss under the coverage. (d) Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to District and its officers, employees, agents, and volunteers. (e) Insurance is to be placed with California-admitted insurers. (f) Notice of cancellation or non-renewal must be received by District at least thirty days prior to such change. (3) Professional Liability. Where Consultant is a licensed professional, Consultant, at Consultant's own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount set forth in Exhibit A covering the licensed professionals' errors and omissions, as follows: (a) Notice that any cancellation, material change, or non-renewal of insurance must be received by the District at least thirty days prior to such change shall be included in the coverage or added as an endorsement to the policy. (b) The policy must contain a cross liability or severability of interest clause. (c) The following provisions shall apply if the professional liability coverages are written on a claims made form: 1. The retroactive date of the policy must be shown and must be before the date of the Agreement. 2. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work. 3. If coverage is canceled or not renewed and it is not replaced with another claims made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work. The District shall have the right to exercise at the Consultant's cost, any extended reporting provisions of the policy should the Consultant cancel or not renew the coverage. 4. A copy of the claim reporting requirements must be submitted to the District prior to the commencement of any work under this Agreement. 2 (4) Deductibles and Self-Insured Retentions. Consultant shall disclose the self- insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Any self-insured retention or deductible is subject to approval of District. During the period covered by this Agreement, upon express written authorization of District Legal Counsel, Consultant may increase such deductibles or self-insured retentions with respect to District, its officers, employees, agents, and volunteers. The District Legal Counsel may condition approval of an increase in deductible or self-insured retention levels upon a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. (5) Notice of Reduction in Coverage. In the event that any coverage required under the Agreement is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to District at Consultant's earliest possible opportunity and in no case later than five days after Consultant is notified of the change in coverage. (6) In addition to any other remedies District may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, District may, at its sole option: (a) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; (b) Order Consultant to stop work under this Agreement or withhold any payment which becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; (c) Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to other remedies District may have and is not the exclusive remedy for Consultant's failure to maintain insurance or secure appropriate endorsements. 3 40 MIDPENINSULA REGIONAL OPEN SPA CE .DISTRICT OPERATIONS PROGRAM REVIEW NOVEMBER 1997 November 14, 1997 Mr. Gordon C. Baillie Operations Analyst Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, California 94022-1404 Dear Mr. Baillie: We are pleased to submit our proposal to the Midpeninsula Region Open Space District to conduct an Operations Program Review. This proposal is based upon the information provided to us in your recent request for proposal, our extensive knowledge of the managerial and operational requirements of cities, counties and special service districts, and our experience in assisting other public sector agencies in similar assignments. Since 1980, The Warner Group has provided management consulting services to government agencies throughout the United States. We are regarded as one of the nation's leading consulting firms assisting public sector agencies in improving their management and public safety operations, information and communications systems. We have earned this leadership distinction as a result of outstanding qualifications and superior performance. In addition to our specific experience in conducting organizational studies of state, county and local government agencies, we have extensive experience in strategic planning, business process reengineering and information systems. In completing related projects, we have reviewed service delivery approaches; analyzed organizational alternatives; evaluated staffing resource allocation; and made recommendations to improve organizational efficiency and effectiveness. MIDPEN-1 Mr. Gordon C. Baille I ;mber 14, 1997 Midpeninsula Regional Open Space District Page 2 With the goal of increasing the efficiency and effectiveness of serving the public, the District is seeking the services of a qualified management consulting firm to conduct a review of the District's Operations Program. The review will address all services provided b the District. This proposal describes The Warner Grou 's approach to conducting Y P p n the P pP g proposed review. If you have any questions regarding our proposal, please contact me or Ms. Jennifer Litten at 818 710-8855. We wish to thank you for the opportunity t( ) o submit our proposal Y pP tY p p and look forward to assisting the Midpeninsula Regional Open Space District in this challenging and important assignment. Very truly yours, Randall A. King Partner RAK:nuk MIDPEN-1 I MIDPENINSULA REGION OPEN SPACE DISTRICT OPERATIONS REVIEW TABLE OF CONTENTS SECTION PAGE EXECUTIVE SUMMARY L INTRODUCTION.......................................................................... I - I A. Our Understanding of the Assignment................................ I - I B. Project Objectives.................................................................. I - I IL PROPOSED CONSULTANT TEAM............................................ H - I A. Background........................................................................... H - I B. Project Team......................................................................... H - 2 III. SCOPE OF WORK........................................................................ III - I A. Work Plan.............................................................................. III - I B. Study Methods....................................................................... III - S C. Project Team Assignments................................................... III - 6 IV. PROJECT SCHEDULE................................................................ IV - .l V. REFERENCES............................................................................. V - I VI. TIME AND FEES.......................................................................... VI - I APPENDIX A: The Warner Group Professional Staff (Selected Resumes) NMPEN-1 I • SECTION I INTRODUCTION THE WARNER GROUP I-INTRODUCTION A. OUR UNDERSTANDING OF THE PROJECT The Midpeninsula Regional Open Space District is a multi-county special district that owns and manages over 42,000 acres of open space and recreational land. The recreational areas include more than 250 miles of trails and related facilities in 23 open space preserves. The District protects natural resources and provides recreational enjoyment for more than 600,000 people within three counties and 16 cities, and visitors primarily from the San Francisco Bay Area. The District is comprised of four programs: Administration, Planning, Operations and Public Affairs, and employs 56 regular and six seasonal staff members. A seven-member Board of Directors, each representing a specific geographic ward, governs the District. District leadership has recognized that in order to continue providing a high level of service to the public it must ensure that the mix of services and revenues are appropriate given public needs and that it is delivering services as efficiently, effectively and safely as possible. Therefore, the District is seeking the services of an independent and objective consulting firm with related experience and the necessary multidisciplinary skills to conduct a review of the Operations Program. B. PROJECT OBJECTIVES The overall objectives of this project include: 1. Evaluating the Operations Program organizational structure, staffing levels, workloads, utilization of employees and use of contractors. 2. Analyzing each functional area within the Program including the quality and levels of services provided. 3. Evaluating the range of services provided by the Program. 4. Assessing ranger safety needs and concerns. 5. Developing alternative service delivery models. 6. Identifying and prioritizing those areas which require further study. MIDPEN-1 The Warner Group I- 1 SECTION H PROPOSED CONSULTANT TEAM THE WARNER CROUP 7. Providing Program Managers, the General Manager, the Board of Directors and others as appropriate with an interim progress report and eliciting on-going input regarding key issues. 8. Preparing a comprehensive written report of the study, including specific recommendations, and presenting the review findings to all appropriate internal and external stakeholders. MMPEN-1 The Warner Group 1-2 H—PROPOSED CONSULTANT TEAM A. BACKGROUND The Warner Group, with offices in Woodland Hills and Sacramento, is a professional firm providing management consulting services to government and industry throughout the nation. We offer distinguished client services by providing skilled advisors with highly specialized experience. Since the firm was established in 1980, it has grown to where we now possess one of the largest full-time public sector consulting staff in the West with over fifty dedicated full-time professionals. We believe that we are uniquely qualified to assist the Midpeninsula Regional Open Space District with this project for several reasons: 1. Outstanding References—Our consultants have successfully served public sector agencies throughout the nation. Our organizational analysis experience includes the Cities of Livermore,Novato, Glendale and Yucca Valley in California, and the California Departments of Forestry and Fire Protection, General Services, Corrections, Social Services and Motor Vehicles. Additional Public Safety assignments include Sacramento Regional Fire Department, San Diego County Sheriffs Department and the cities within Santa Cruz County. Descriptions of related project references and contact information are included in Section V. 2. Organization Studies Expertise- We possess the expertise to assess all aspects of an organization, including structure and effectiveness, staffing levels, information technology, financial systems, staff training, public safety needs and requirements, resource allocation, communications and coordination, and employee satisfaction. We have assisted many public agencies in assessing their organization structure and the allocation of personnel resources. We are experienced in analyzing the adequacy of policies and procedures, evaluating actual versus planned performance, and proposing practical recommendations for improvement. Many of our engagements support multiple agencies, requiring a high level of sensitivity to multi jurisdictional relationships. 3. Teamwork Approach - We take pride in the fact that our projects are completed on time and at or under budget. Many of these projects extend over long periods of time and require the coordination of multiple governmental jurisdictions, agencies and decision making bodies. Part of this success is based upon our commitment to work closely with the client. The Warner Group recognizes the District's need for timely information and recommendations. Throughout the review, we will work closely with Program managers,the District General NUDPEN-I The Warner Group H- I Manager, and Board of Directors and will submit regular written progress reports. 4. Ability to Communicate- We take pride in our ability to communicate effectively with all levels of policy boards, management and staff. We routinely interview and make formal presentations to all levels in the organization. As specialists in the public sector, we are fully cognizant of the critical role of elected and appointed decision making bodies. Our reports are written in a non- technical manner to ensure maximum use for decision making. Our recommendations are clear, well documented and, most importantly, practical. B. PROJECT TEAM The Warner Group has assembled a team of specialists with the requisite skills and necessary knowledge to successfully conduct a review of the District's Operations Program. The team possesses expertise in organizational operations assessments, and as well as workload and functional area analysis. In addition,the project team has experience in conducting similar assignments for other government agencies. The proposed project organization structure is depicted on the following page. Mr. Randall A. King, Partner-in-Charge of our Strategic Planning and Organizational Effectiveness consulting practice, will serve as Project Director and primary contact for the District. Mr. King has been responsible for completing organizational analysis, strategic planning, and information systems consulting assignments for over two hundred public agencies including those providing critical emergency functions. Prior to his fifteen year consulting career, Mr. King served as both a Department Head and City Manager. Ms. Christine Wilson is a Senior Consultant and will serve as the Project Manager in completing the Operations Program Review. Ms. Wilson has recently conducted an organizational assessment for a large Southern California City, and business process reengincering projects for two State of California agencies. Ms. Karen Doolittle, a Consultant in our Strategy and Organizational Effectiveness practice has considerable experience in conducting research and assessing management practices. Ms. Doolittle has recently conucted a process improvement study for a large State of California agency. In addition to The Warner Group's staff on this project,we will be working with Mr. Dick Barbar as a sub-contractor. Mr. Barbar has over 34 years of experience in the Department of the Interior. Much of that time was spent with direct involvement in all aspects of lands, WDPEN-1 The Warner Group H-2 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OPERATIONS PROGRAM REVIEW PROJECT ORGANIZATION MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R. KING Project Director C. WILSON Project Manager LK. OLITTLEnizational D. BARB to OTHERS AS NEEDED nsukant Subcontractor Midpcn_0002a.vsd MIDPHN-1 The Warner Group H-3 outdoor recreation and natural resource management in California,Nevada, Arizona and Utah. Biographic sketches of each of the team members follow. Should additional consulting expertise be required, The Warner Group can draw upon other members of our full-time public sector consulting staff. Randall A. King Mr. King is a Principal and Chief Operating Officer of The Warner Group with responsibility for leading Strategic Planning, Organizational Effectiveness and Technology engagements in government and industry. He has over twenty years of work experience including management positions in government and consulting. Mr. King has a comprehensive background in government operations, information and communications systems. He has successfully completed consulting assignments for over two hundred organizations throughout the United States. Mr. King's experience includes the design, selection and implementation of business and public safety systems for cities, counties and state agencies throughout North America. He has also conducted financial feasibility and productivity improvement studies and performed various financial and staffing analyses to enhance organizational effectiveness. Currently, Mr. King is assisting the City of Livermore evaluate their law enforcement needs and organizational requirements. He also recently completed an organizational study of the California Department of Corrections and Strategic Planning for California Department of Forestry and Fire Protection. Prior to joining The Warner Group, Mr. King was Director of Consulting for the western region of Coopers & Lybrand, an international accounting and consulting firm. In this capacity, he led consulting project teams in government and industry assignments during a four-year period. He also served as City Manager in Telluride, Colorado, Assistant City Manager in Simi Valley, California, and Administrative Analyst for the City of Los Angeles. Mr. King holds a Master in Public Administration degree from University of California, Los Angeles and a Bachelor of Arts degree with specialization in Urban Studies from California State University at Northridge. He is a frequent speaker at various state and national conferences and seminars. MIDPEN-1 The Warner Group H-4 Christine A. Wilson Ms. Wilson is a Senior Consultant with The Warner Group. Her areas of expertise include organizational analysis, business process reengineering, business and information technology strategic planning, survey design and administration, and privatization feasibility studies. Ms. Wilson's recent assignments include developing a statewide strategy for the use of a 3-1- 1 non-emergency number for public safety agencies throughout the State of California. Other recent assignments include two business process reengineering projects for large State of California agencies: Employment Development Department and Welfare Agency Data Center. She facilitated sessions with agency staff and interviewed key stakeholders through out the state to determine opportunities for reengineering. She also played a key role in developing recommendations and creating the redesigned process. In addition, Ms. Wilson assisted other State of California agencies in developing a business plan, a strategic information technology plan, and a software quality assurance plan. Other assignments include an organizational assessment for a major Southern California city, in which she evaluated the feasibility and cost-effectiveness of outsourcing several City services. Ms. Wilson also developed a financial tracking system for capital project funds used in procuring a large radio system for a California county. Prior to joining The Warner Group, Ms. Wilson worked for the County of Los Angeles as an internal consultant. She conducted staffing studies and operational analyses for both field and administrative work processes. In her six-year career with the County, she also served as Director of Organizational Development. She conducted needs assessments, designed and administered employee surveys, and delivered training in teambuilding, communication, and career development for a downsizing public environment. Ms. Wilson graduated Magna Cum Laude from Claremont McKenna College with a Bachelor of Arts in International Management. She also earned her Master of Business Administration degree from the University of California at Los Angeles with an emphasis in Organizations and Human Systems. MIDPEN-I The Warner Group H-5 Karen L. Doolittle Ms. Doolittle is a Consultant with The Warner Group. Her areas of specialization include strategic planning, organizational analysis and development, team building, customer satisfaction and process improvement. She has experience in operations management, auditing, and consulting in both the private and public sectors. Most recently, Ms. Doolittle is performing a public safety market entry study for a leading electronics company. The project includes market definition and segmentation, industry trends analysis, market attractiveness, product definition, competitive assessment, and market entry strategy. Ms. Doolittle also performed a financial feasibility and process improvement study to assess the California Department of Motor Vehicles accounting system. Prior to joining The Warner Group, Ms. Doolittle was employed with PepsiCo as a multi-unit operations manager for a major restaurant division where she was responsible for operational effectiveness, P & L analysis, customer satisfaction, and human resources management for 12 units with over 350 employees. In addition, Ms. Doolittle served as an officer and Registered Dietitian in the U. S. Air Force where she directed the base hospital nutrition department pro viding clinical nutrition services and food service to patients and staff. She also fulfilled the role of regional consultant where she provided recommendations for departmental improvements to strategic planning,policies and procedures, and overall organizational effectiveness. Ms. Doolittle earned a Master of Business Administration from The Anderson School at UCLA with an emphasis in International Marketing and Strategic Planning. While obtaining her MBA, she developed a business plan for a high-end safari company to expand into temporary housing services for oil exploration companies and relief agencies within East Africa. She also holds a Bachelor of Science Degree in Food Science &Nutrition from Virginia Polytechnic Institute and State University. Richard M. Barbar(Sub-contractor) Over 34 and 1/2 years with the Department of the Interior. Over 26 years of direct involvement in all aspects of lands, outdoor recreation and natural resource management in California,Nevada, Arizona and Utah. MMPEN-I The Warner Group H- 6 SECTION III SCOPE OF WORK THE WARNER GROUP Primary experience in the inventory, planning and management of natural areas, wilderness, outdoor recreation, cultural resources, realty/access and socio/economic/infrastructure issues relating to land use decisions. Key efforts have included detailed leadership in the preparation of the California Desert Plan; BLM California Wilderness Study Report; Statewide Outdoor Recreation Plans for Hawaii, Guam, and American Samoa; development and organization of BLM's land use planning process; and involvement in several interagency planning and management assessment teams for key Interior areas including Hawaii Volcanoes N.P., the California Desert Conservation Area and Red Rock Canyon National Conservation Area,Nevada. Demonstrated senior leadership roles include agency supervisory assignments; team leadership assignments on a variety of planning and environmental projects in the Western States and at the Headquarters level; facilitation of issue resolution with interagency and intergovernmental task groups, advisory committees, and public interest groups. Program management roles have included project development, operational efficiency assessments, and the establishment of collaborative management arrangements between federal, state and local agencies. Have served in a variety of field assignments relative to management direction of visitor use and safety, customer service, environmental education, and the implementation of agency missions including both multiple use and protection mandates. Experience includes developing and teaching managerial and technical courses within agencies as well as at the University level. MIDPEN-1 The Warner Group H- 7 *� III—SCOPE OF WORK A. WORK PLAN The following outlines the approach that we will follow to conduct a broad based analysis of the Operations Program. Based on our experience with similar reviews, the involvement of employees is critical to the overall success of the project and the acceptance of review recommendations. Through the work plan tasks outlined below, we will involve the Board of Directors, General Managers and Program Management and Staff. If the District desires to increase or decrease the participation of any group we have identified, or to add additional tasks such as a survey of community perceptions, we could easily adjust our work plan. It is our intent to work very closely with the Project Manager and Program Management throughout the review. As project tasks are completed, we will present or submit completed materials for review and comment. In addition, we will prepare regular reports outlining our progress. Conduct Project Kick-Off Meeting As a first step in the project, we will conduct an initial project meeting with representatives from the Board of Directors, the General Manager and the Project Manager. In this meeting, we will introduce the project team, review our proposed work plan approach and clarify the agency's initial goals and objectives with respect to the review. In addition, we will discuss our proposed feedback and status reporting approach, establish regular meeting times, and identify individuals to be interviewed. Phase I Task 1: Interview Board Members,District Management and Employees- As the first step in Phase I, we will conduct personal one-on-one interviews with selected Board members. The Board's perspective will be sought on a number of issues including: appropriate District priorities, service expectations of the public, measures of effectiveness, assessment of the District's overall performance, and expectations for the review. Personal interviews will also be conducted with the General Manager, MIDPEN-1 The Warner Group III- 1 Operations Program Managers and each Operational Program staff member. These interviews will focus on District issues as well as issues related specifically to the Operations Program including: organizational structure, quality and levels of service provided, ranger safety requirements and breadth of services available. Task 2: Review Relevant Documents - We will also collect and review all relevant documents including budgets and work measures, organization charts,job descriptions, operating plans, existing descriptions of goals and objectives, policies and procedures manuals, and documentation of quality practices, staffing and resource allocation. Information on the District's current operating environment including volumes of criminal, fire and emergency incidents will also be reviewed. This information will provide an important baseline for our interviews. Task 3: Conduct Employee Focus Groups- In an effort to involve all Operations Program employees and other District employees as appropriate, a series of focus group discussions will be held. These focus groups will be structured to gather critical information as well as encourage discussion and the exchange of views. Information gathered in the interviews will be used to determine the focus group topics. Topics which should be considered include opportunities for improving operational efficiency and effectiveness, stakeholder service expectations, ranger safety requirements and quality of services. Three to four focus groups will be conducted with eight to ten employees in each. Task 4: Conduct External Stakeholder Assessment—We will also conduct one-on- one confidential interviews with representatives of the District's key external stakeholder groups to gain additional perspective on important issues facing the District. We will ask the Board of Directors, General Manager and Project Manager to identify appropriate individuals to interview such as law enforcement and fire department officials, emergency medical service providers, local government officials and members of other active stakeholder groups. Information gathered through these interviews will be used to facilitate discussions with the Project Team to identify the level of services desired by various stakeholders and any concerns that may have. Approximately 6-8 interviews have been estimated. Task 5: Conduct Comparable Agency Study- We will then assess the Program in comparison to the operations of similar agencies. With the assistance of the General Manager and Project Manager, we will identify similar service providers such as parks departments, forestry services and other similar special service agencies in California. We will gather and analyze comparable agency baseline information including: staffing levels and patterns, equipment insured, organizational structure and values, service levels, customer service practices, workload, current trends and impacts, operations and maintenance costs, ranger responsibilities and safety equipment issued, and performance measures. We anticipate that five to seven organizations will be included in the comparable agency study. We will prepare a report summarizing the results of the study and will MIDPEN-1 The Warner Group HI-2 present this report to the Board of Directors and District management and staff at regularly scheduled progress briefing meeting. Task 6: Assess Current Practices,Methods and Processes-In order to assess the efficiency and effectiveness of operations and service delivery, we will review information gathered from interview and relevant documents. During this step, we will also conduct field visits and"ride-alongs" to gain first hand knowledge of program operations. The information gathered will be analyzed to identify key areas for improvement. Task 7. Analyze Program Operations and Services- In this step, the information gathered during the fact-finding process and subsequent work plan steps will be thoroughly analyzed. Information from each source will be examined separately, as well as merged together to create a broad analysis of issues and opportunities. The analysis of the Program's functions will include the following: • Organizational structure • Customer service • Maintenance services • Emergency and law enforcement services • Rangers' safety needs We will also assess the range of services in each function in order to identify an appropriate mix. This analysis will include a comparative study of the levels of service and associated costs for the following areas: • Visitor service • Maintenance • Law enforcement • Emergency medical care • Search and rescue • Public safety • Fire protection Throughout the study, we will provide routine feedback and analysis to our Project Manager and others as appropriate. For example, feedback from our interviews, analysis of the focus groups and comparable agency study will be available as soon as completed. Task 8:Develop Service Delivery Models- Based upon our analysis, we will develop at least four possible models of service delivery for the Operations Program. The models will address alternative organizational structures, functional roles and responsibilities, different service levels and mixes and budgetary implications. At least one model will include the provision of an armed force employed by the District. Each model will be developed and analyzed based on an assessment of the following implications: MIDPEN-1 The Warner Group III-3 • Fire protection • Strengths and weaknesses related to achievement of District goals • Effects on other areas within the Operations Program and on other District programs • Impact on public and employee safety • Quality and levels of service provided to the public • Budgetary requirements The Warner Group will contact other agencies that may be affected by the proposed models to obtain feedback regarding any concern or issues they may have. This information will be used in our analysis of the models and will affect our findings and recommendations. Phase 2 Task 1: Prepare Interim Progress Report- The Warner Group will prepare an interim progress report containing a summary of the tasks performed and information gained during the interviews, focus groups and comparable agency study. This summary will be in a bulleted, presentation format, and will include both a high-level overview of the findings, and will also divide the information by participant group, providing a complete picture of the input gained from different organizational functions and levels. Task 2: Present Interim Report— We will then present this interim report to the Project Manager, other key management and selected staff members for feedback. Key information from this presentation will be included in the final project report. Phase 3 Task 1: Develop Draft Review Findings and Recommendations - Prior to the final report, The Warner Group will develop a preliminary set of findings and recommendations which will meet the District's objectives and address other issues as appropriate. The findings will be fully supported by the data and analysis conducted in Phase 1 of the project. The preliminary findings and recommendations will be reviewed in detail with our Project Manager and the General Manager. Input regarding appropriateness and accuracy will be sought, as well as suggestions on other areas of interest not addressed. Recommendations will include: • Changes in organizational structure, work methods, staffing and resource allocation which will facilitate the District's achievement of its goals • Opportunities to increase service delivery effectiveness • Opportunities to improve ranger safety • Plans to implement the recommended service delivery model MIDPEN-1 The Warner Group HI-4 • Suggestions to increase employee acceptance and ownership of review • recommendations • Improvements to current interaction with other agencies and the joint provision of services • Suggested performance, service level and workload indicators which will provide important management information and indicate community satisfaction with District practices • Implementation priorities and timeframes Phase 4 Task 1: Prepare Final Report- Based upon feedback from our Project Manager and General Manager regarding the draft review findings and recommendations, The Warner Group will prepare an Operations Review report. This report will be structured consistent with the District's needs. It will fully detail the methodology, findings, recommendations and a proposed action plan for implementation. The action plan will include: • Detailed explanation of specific implementation steps • Suggested responsibility for implementation • Recommended timing and milestones • Prioritization and indication of the cost savings or service enhancement impact • Recommended sequencing and timing of follow-up studies The report will be presented to the Board of Directors and General Manager for review and approval. B. STUDYA1'ETHODS Throughout this study, The Warner Group will employ an appropriate mix of proven methodologies for collecting and analyzing information. Each methodology is used for a specific purpose and yields unique types of data; together they ensure a thorough and accurate review. 1. One-On-One Interviews - Confidential one-on-one interviews provide data based upon opinion, observation, perspective and feeling. The confidential nature of these interviews encourages the interviewee's candor and honesty. It ensures that the interviewee is not impacted by the presence or pressure of others. In our interviews we look for both similarities and differences. 2. Focus Groups- In focus group discussions, a group of eight to ten employees from different functional areas and levels in the organization are brought together MIDPEN-1 The Warner Group III-5 to collectively discuss issues relevant to the review. Using a structured protocol, the group identifies key issues, responds individually and collectively to specific questions, and provides insights similar to those obtained through individual interviews. Through this process some individuals will be more willing to participate when they hear others share the same concerns or perspectives. The group dynamics which occur in focus groups often result in issues being raised that probably would not have surfaced in a one-on-one situation. 3. Comparable Agency Study Analysis- Basic organizational indicators are gathered from comparable agencies. Indicators such as population served, staff size, budget, organization structure, workload statistics, service level and accountability systems are examined. These comparisons are not used to create standards or to judge the District's performance, rather they are used to generate and explore alternative models of structure, performance, services provided, staff and resource allocation, and approach to employee safety. 4. Workload Analysis- Workload analysis is used to assess the activity level and productivity in the program. Key services are identified for each area. Productivity levels for each key area are determined in terms of staffing levels, service demand levels and the Program's objectives. S. Document Review- Relevant documents are reviewed. Policies and procedures are examined to ensure they are still appropriate, up-to-date, and that they are in fact used. They are assessed in terms of whether they are too restrictive or not restrictive enough. C. PROJECT TEAMASSIGNMENTS The work plan tasks for the operations review are listed in the following table. The specific hours and staff assignments for each task are also listed. Project team resumes are included in Section II. The project team staff will be available to complete the project in the time specified by in the project schedule in Section IV. MIDPEN-1 The Warner Group HI- 6 II SECTION IV i .PROJECT SCHEDULE THE WARNER CROUP Midpeninsula Regional Open Space District P P Operations Program Review Project Team Assignments R.Bing C Filson { k Prolec ,Project lloolntle D. 4 r < Work Plan Task Director Manager, +Coeesuttant S Conduct Project Kick-Off Meeting 6 6 6 6 24 Phase 1 Task 1: Interview Board Members, District Management, and 5 10 15 30 Employees Task 2: Review Relevant 4 4 4 5 17 Documents Task 3: Conduct Employee Focus s GrouP 6 6 6 6 24 Task 4: Conduct External Stakeholder8 8 8 8 32 Ass essment Task 5: Conduct Comparable 8 8 24 40 Agency Study Task 6: Assess Current Practices, 5 10 15 10 40 Methods and Processes Task 7: Analyze Program 10 15 10 10 45 Operations and Services Task 8: Develop Models 10 20 14 10 54 Phase 2 Task 1: Prepare Interim Progress 3 3 6 Report Document Task 2: Present Interim Progress 3 3 3 3 12 Report Document Phase 3 Develop Draft Review Findings and 16 24 14 16 70 Recommendations Phase 4 Prepare Final Report 10 12 14 12 48 Total 83 126 105 128 442 I MIDPEN-1 The garner Group I1I_ 7 IV—PROJECT SCHEDULE Our project work plan is based upon completing the operations review within an elapsed time of 24 weeks. Given a project start date in February 1998 we will complete the operations review by July 1998. The proposed project schedule is depicted on the following page. An important project such as this can only be accomplished through close coordination between The Warner Group and the District. Our project team would spend a significant amount of time on-site, and thus would be immediately accessible to the District for questions and input. We would prepare regular written progress reports. Throughout the project, we would conduct periodic progress meetings with the General Manager and Program Management would be available to provide updates to the Board of Directors if requested. NUDPEN-1 The Warner Group IV_ I Midpeninsuld Regional Open Space District Operations Review Project Schedule Schedule In Weeks Workplan Tasks - 1 2 3 4 S 6 7 9 9 10 11 12 13 14 15 16 17 FIS 19 20 21 22 23 24 Conduct Project Kick-Off Meeting — Phase I I. Interview Board Members,District Management and Employees 1 Review Relevant Documents 3. Conduct Employee Focus Groups 4. Conduct External Stakeholder Assessment 5. Conduct Comparable Agency Study 6. Assess Current Practices,Methods and Processes 7. Analyze Programs and Services 8. Develop Service Delivery Models Phase 2 1. Prepare Interim Progress Report 2. Present Interim Progress Report Phase 3 1, Develop Draft Review Findings and Recommendations Phase 4 1. Prepare Final Report Progress Memos MMPEN-1 The Warner Group IV-2 SECTION V CLIENT REFERENCES THE WARNER GROUP V—CLIENT REFERENCES Summarized below are some of our current and recently completed assignments related to this project. We take particular pride in that we are repeatedly selected by the same clients to assist them on additional projects. We encourage you to contact our references to assess the quality of our work. Additional references are available upon request. California Department of Forestry and Fire Protection The Warner Group completed a Strategic Plan for the California Department of Forestry and Fire Protection(CDF). CDF guards against the threat of catastrophic wildfire and other emergencies, and protects and enhances the State's forest range and watershed lands through numerous and diverse programs. CDF is staffed by 4,500 full- and part-time employees spread throughout the state in 223 fire stations, several regional offices, a training academy and a system of demonstration forests, nurseries, conservation camps and air operations. The Warner Group conducted a stakeholder assessment and facilitated CDF management and executive team meetings to develop the organization's mission, goals, objectives, strategies and Implementation Plan. We also facilitated tactical planning and implementation, as well as the feedback and control process. Contact: Mr. Jim Branham Chief Deputy Department of Forestry and Fire Protection 1416 9th Street, 15th Floor Sacramento California o a 95814-5510 (916) 653-1586 Sacramento Regional Fire/EMS Communications Center We assisted this consolidated fire agency in preparing a comprehensive Communications Systems Master Plan. The Center serves eleven agencies, including Sacramento County, and a population of over 650,000. The study addressed radio communications and 800 MHz MIDPEN-1 The Warner Group V- 1 trunking as well as computer aided dispatch, mobile data communications and other information and operational systems. One of the major elements of the study was the consolidation of a large neighboring agency into the Center and an assessment of the cost, technical and organizational impacts of doing so. Contact: Mr. Dennis Plessas Battalion Chief American River Fire Department 3000 Fulton Avenue Sacramento, California 95821 (916) 485-1700 Glendale, City of The Warner Group conducted a comprehensive organizational assessment for the City of Glendale. As the third largest city within Los Angeles County, Glendale selected The Warner Group to compare its performance with cities across the nation, review its organizational structure and departmental operations, and develop action plans for improving efficiency and effectiveness. The organizational assessment included a comprehensive survey of all City employees as well as a comparable City survey of best practices in municipal government operations. All City departments were being assessed including Glendale's Public Services Department, the City's water and electric utility. Subsequently we were asked to assist in implementing our organizational assessment recommendations. We were also engaged to perform a more in-depth review of the City's Information Services function and an analysis of high priority opportunities for outsourcing City services. The Information Services review focuses on the City's strategic technology directions, organizational roles and responsibilities, the existing mainframe conversion, technology project management and partnership opportunities. In the outsourcing feasibility study, we analyzed the cost-effectiveness of outsourcing four major City services, and evaluated the non- cost issues surrounding outsourcing such as service quality and reliability, and the alternatives for handling impacted City employees. MIDPEN-1 The Warner Group V-2 ur Contact: Mr. Robert McFall Assistant City Manager City of Glendale 613 E. Broadway, Room 200 Glendale, California 91206-4391 (818) 548-4844 County of Santa Cruz and the Cities of Capitols,Santa Cruz, Scotts Valley, Watsonville We were engaged by these agencies to conduct a Consolidated Communications Center Design Study. The Warner Group was selected by an evaluation team consisting of Police and Fire Chiefs along with City and County administrators. The scope of work included the design and selection of new radio and information systems, including CAD and E9-1-1, to serve five law enforcement and twelve fire agencies. We assessed the most appropriate organizational structure, projected staffing and costs over a five year period, designed an integrated radio network and prepared a new facilities plan. We assisted the consolidated communications organization implement the new dispatch center telecommunications systems. Contact: Mr. Robert McFall Mr. Michael T. McDougall General Manager Santa Cruz Consolidated Emergency Communications Center 495 Upper Park Road Santa Cruz, California 95065 (408) 471-1000 In addition, we assisted the Santa Cruz Police Department with an assessment of their current Records Management Information Systems. Strategic goals and departmental priorities were identified for CAD/RMS integration crime analysis and support for community-oriented policing. MMPEN-I The Warner Group V-3 Contact: Chief Steve Belcher City of Santa Cruz Police Department 212 Locust Street Santa Cruz, CA 95060 (408) 429-3700 Victor Valley Wastewater Reclamation Authority The Warner Group conducted a management study of this joint powers authority wastewater treatment agency. We analyzed and made recommendations in the areas of human resources practices, compensation, policies and procedures, administrative controls, financial systems, staffing and organization design. A key aspect of this study was a comparable compensation study of other wastewater agencies. We also assisted the Authority to implement many of the Management Study recommendations. Contact: Mr. Don Gallagher General Manager Victor Valley Wastewater Reclamation Authority 20111 Shay Road Victorville, California 92394 (760) 246-8638 (760) 246-5440 Monterey Regional Water Pollution Agency (MRWPCA) The Warner Group completed an organizational and operational effectiveness audit of the agency's Finance Department which included the Accounting, Purchasing and Customer Service functions. The Warner Group's recommendations are being used to determine staffing requirements, redefine positions, improve business processes and work flows, create synergy and improve coordination between functions. MMPEN-1 The Warner Group V-4 • Contact: Mr. John Tiernan Manager of Administrative Services 5 Harris Court Building D Monterey, California 93940 (408) 645-4602 Yucca Valley, Town of We conducted an organization analysis and management team building sessions for the Town of Yucca Valley. The high desert Town has a staff of approximately forty-five full-time employees and provides services for a population of approximately 25,000. With the objective of improving the efficiency and effectiveness of the Town's service delivery to citizens, our analysis included individual interviews with Town Council members, management and staff as well as a customized employee survey. We analyzed all Town functions and departments to assess alignment with the community's priorities and needs, staffing levels and resource allocation, and to identify opportunities to improve the operational efficiency of the organization. We also conducted team building sessions with the executive management team to facilitate improved relations, communications, and coordination of services between departments. Recommendations included continuing management team building efforts, maintaining the current organization structure, reducing staff levels in two departments, and developing information technology and communications teams and plans. Since completing the analysis and presenting the findings and recommendations to the Town Manager and Council, management team and staff, the Town has adopted and begun to implement the final report's recommendations. The Warner Group has been asked to assist in the implementation of the recommendations and in conducting ongoing team building sessions for the management team and ultimately the entire Town staff. MMPEN-1 The Warner Group V-S • Contact., Brad Kilger Town Manager 57090 29 Palms Highway Yucca Valley, CA 92284 Phone #: 19-369-7207 California State Water Resources Control Board The Warner Group was retained to assist the State Water Resources Control Board (SWRCB) and the nine Regional Water Quality Control Boards (RWQCBs) in developing a Boardwide Strategic Plan. The planning processes included extensive employee input via focus groups and a Boardwide employee survey to over 1300 employees. We also assisted with external stakeholder assessments of the Water Rights functions of the State Board by conducting panel discussions and a public workshop. We facilitated a 15 member Steering Committee in developing mission statement, goals and strategies and developing implementation plans for addressing the Board's key five to seven year goals. Contact. Mr. Dale Claypoole Deputy Executive Director Ms. Barbara Evoy Chief, Office of Statewide Consistency or State Water Resources Control Board 901 P Street Sacramento, California 95812 (916) 657-0935 (Dale Claypoole) (916) 657-1832 (Barbara Evoy) MIDPEN-I The Warner Group V-6 We have successfully completed or are providing consulting assistance to many agencies throughout the nation including: CITIES • Town of Addison, Texas • City of Fullerton, CA • City of Alameda, CA • City of Garden Grove, CA • City of Albuquerque, New Mexico • City of Gilroy, CA • City of Anaheim, CA • City of Glendale, CA • Town of Apple Valley, CA • City of Gunnison, Colorado • City of Arcadia, CA • City of Hawthorne, CA • City of Arlington, Texas • City of Hayward, CA • City of Aspen, Colorado • City of Henderson,Nevada • City of Aurora, Colorado • City of Hesperia, CA • City of Azusa, CA • City of Hillsboro, Oregon • City of Benicia, CA • City of Honolulu, Hawaii • City of Beverly Hills, CA • City of Huntington Beach, CA • City of Buena Park, CA • City of Indio, CA • City of Burbank, CA • City of Industry, CA • City of Capitola, CA • City of Inglewood, CA 0 City of Cathedral City, CA • City of Irvine, CA • City of Cedar Rapids, Iowa • City of Jackson, Mississippi • City of Chico, CA • City of Kent, Washington • City of Chino, CA • City of Laguna Beach, CA o City of Claremont, CA • City of La Habra, CA 0 City of Colorado Springs, Colorado • City of La Mesa, CA • City of Compton, CA • City of Lemon Grove, CA • City of Concord, CA • City of Lemoore, CA • City of Corona, CA • City of Lewisville, CA 0 City of Covina, CA • City of Livermore, CA • City of Cypress, CA • City of Long Beach, CA • City of Dixon, CA • City of Longmont, Colorado • City of Downey, CA • City of Los Alamitos, CA • City of El Cajon, CA • City of Los Angeles, CA • City of El Cerrito, CA • City of Lynwood, CA • City of El Paso de Robles, CA • City of Manhattan Beach, CA • City of El Segundo, CA • City of Marysville, CA 0 City of Fairbanks, Alaska • City of Milpitas, CA • City of Fairfield, CA • City of Mission Viejo, CA • City of Fontana, CA • City of Monroe, Louisiana • City of Fort Worth, Texas • City of Monrovia, CA • City of Fremont, CA • City of Montebello, CA • City of Fresno, CA • City of Monterey, CA MIDPEN-1 The Warner Group V- 7 • • City of Monterey Park, CA * City of Santa Monica, CA • City of Napa, CA 0 City of Santa Rosa, CA • City of Newark, CA 0 City of Santee, CA • City of Newport Beach, CA * City of Scotts Valley, CA • City of North Pole, Alaska 0 City of Seal Beach, CA • City of Olympia, Washington 0 City of Seattle, Washington • City of Omaha,Nebraska 0 City of Sedona, Arizona • City of Ontario, CA 0 City of South Gate, CA • City of Orange, CA 0 City of South Lake Tahoe, CA • City of Oxnard, CA 0 City of South Pasadena, CA • City of Palm Bay, Florida 0 City of Sparks,Nevada • City of Palo Alto, CA 0 City of Spokane, Washington • City of Pasadena, CA 9 City of Stanton, CA • City of Petaluma, CA 9 City of Stockton, CA • City of Phoenix, Arizona 0 City of Sugar Land, Texas • City of Pico Rivera, CA 0 City of Suisun, CA • City of Pittsburg, CA 0 City of Sunnyvale, CA • City of Placentia, CA 0 City of Tempe, Arizona • City of Red Bluff, CA 0 City of Topeka, Kansas • City of Redding, CA 0 City of Torrance, CA • City of Redmond, Washington 0 City of Union City, CA • City of Reno,Nevada 9 City of Upland, CA • City of Roseville, CA 0 City of Vacaville, CA • City of Sacramento, CA 0 City of Vallejo, CA • City of Salinas, CA 0 City of Ventura, CA • City of Salt Lake, Utah o City of Victorville, CA • City of San Bernardino, CA 0 City of Visalia, CA • City of San Clemente, CA 0 City of Watsonville, CA • City of San Diego, CA 9 City of West Covina, CA • City of San Fernando, CA 0 City of West Hollywood, CA • City of San Leandro, CA 0 City of West Monroe, Louisiana • City of San Luis Obispo, CA 0 City of West Sacramento, CA * City of San Rafael, CA * City of Whittier, CA • City of Santa Ana, CA 0 City of Wichita, Kansas • City of Santa Barbara, CA 0 City of Winnipeg, Manitoba • City of Santa Clara, CA 0 City of Woodland, CA • City of Santa Cruz, CA * City of Yuba City, CA • City of Santa Fe Springs, CA MWPEN-1 The Warner Group V-8 COUNTIES • Bernalillo County, New Mexico • Placer County, CA • Broward County, Florida • Riverside County, CA • Contra Costa County, CA • Salt Lake County, Utah • Denton County, Texas • San Diego County, CA • Douglas County, Nebraska • San Joaquin County, CA • Fairbanks North Star Borough, Alaska • San Luis Obispo County, CA • Honolulu County, Hawaii • San Mateo County, CA • Humboldt County, CA • Santa Barbara County, CA • Ingham County, Michigan • Santa Cruz County, CA • King County, Washington • Shasta County, CA • Los Angeles County, CA • Shawnee County, Kansas • Marico a Count Arizona p y, Solano County, CA • Marin County, CA • Sonoma County, CA • Mono County, CA • Spokane, Washington • Monroe County, Florida • Sutter County, CA • Napa County, CA • Ventura County, CA • Nye County,Nevada • Washoe County,Nevada • Orange County, CA • Yakima County, Washington • Ouachita Parish, Louisiana • Yolo County, CA • Pitkin County, Colorado • Yuba County, CA STATE AGENCIES • California Alcoholic Beverage • California Employment Development Commission Department • California Center for National Lands • California Family Study Center Management • California Governor's Task Force on • California Commission on Peace Officer Information Technology Policies and Standards and Training Procurement • California Community Colleges • California Health and Welfare Agency • California Department of Corrections Data Center • California Department of Forestry and • California Highway Patrol Fire Protection • California Office of Statewide Health • California Department of General Planning& Development Services • California Office of the State Controller • California Department of Justice • California Public Utilities Commission • California Department of Motor • California State Employment Training Vehicles Panel • California Department of Social • California State Job Training Services Coordinating Council • California Department of Water • California State Police Resources M[DPEN-1 The Warner Group V_ y SECTION VI TIME AND FEES THE WARNER GROUP • California State TeachersO Retirement • Montana State Department of System Communications • California State Water Resources • Montana State Department of Labor and Control Board Industry • California Teale Data Center • Oklahoma State Department of Public • Florida Department of Law Enforcement Safety • Mississippi Central Data Processing • Oklahoma WorkersO Compensation Authority Court • Mississippi Secretary of State • University of California- Davis • Mississippi State Supreme Court • Utah Department ment of Health • Mississippi State Workers' • Utah State Division of Information Compensation Commission Technology REGIONAL AGENCIES • Apple Valley Wastewater Reclamation • Ouachita Parish Communications Authority, CA District, Louisiana • Central Contra Costa Sanitary District, • Sacramento Regional Fire/EMS CA Communications Center, CA • Denco Area 9-1-1 District, Texas • San Diego Data Processing Corporation • Florida Power Corporation • San Francisco International Airport, CA • Goodhew Ambulance Company, • Santa Cruz Consolidated Emergency Riverside County, CA Communications Center, CA • Los Angeles County Office of • Shasta Area Safety Communications Education, HeadStart, CA Agency (SHASCOM), CA • Heartland Communications Facility • South Bay Regional Public Authority, CA Communications Authority, CA • Los Angeles County Regional Criminal • Truckee Meadows Regional Planning Information Clearinghouse, CA Agency,Nevada • Medtrans Ambulance, Los Angeles and • Victor Valley Wastewater Reclamation Orange Counties, CA Authority, CA • Metropolitan Water District, CA • Washington Natural Gas • Monterey Regional Water Pollution • West End Communications Authority, Control Agency, CA San Bernardino County, CA • Net-4 Communications Center, CA • Yolo County Communications • Novato Fire Protection District, CA Emergency Services Agency, CA • Orange County Water District, CA MIDPEN-1 The Warner Group V-1© VI— TIME AND FEES Our professional fees are based upon the time required to complete an assignment in a professional and thorough manner. We would be able to begin work on the project immediately upon your approval and estimate the effort would require 442 hours over approximately twelve weeks of elapsed time. Based on our standard composite hourly rate of $125, our estimated consulting fees for this assignment would not exceed $55,250. In addition to our professional fees, we are also reimbursed for actual out-of-pocket expenses such as travel, telephones, and report production. Our expenses for this assignment would not exceed 15%of our professional fees. We are willing to accommodate the District's payment schedule as specified in the Request for Proposal document. MIDPEN-1 The Warner Group APPENDIX A WARNER GROUP PROFESSIONAL STAFF THE WARNER GROUP APPENDIX - WARNER GROUP PROFESSIONAL STAFF David C. Shickman Mr. Shickman is a Senior Manager with The Warner Group. His areas of expertise include strategic planning, business process reengineering, organizational analysis, outsourcing evaluation, defining information systems requirements, and implementing organizational improvement and information systems projects. He also has facilitated numerous focus groups and conducted organizationwide surveys. Recent assignments include the development of a strategic plan for a major California state agency and an organizational assessment of a large southern California city. In addition, he has performed vendor selection studies including Citywide business systems, data communications networks and records management/imaging systems. Mr. Shickman has also assisted in the development of a statewide imaging strategic plan. Mr. Shickman also has participated in an organizational effectiveness study for a non-profit educational and counseling institution. Prior to joining The Warner Group, Mr. Shickman worked for an information systems consulting firm. There he specialized in systems integration, accounting systems, and the design of custom programmed business applications. He performed information systems needs assessments, assisted in systems installation, developed systems operating procedures, delivered end-user training, and provided long-term client support. Mr. Shickman graduated from the University of California at Berkeley with a Bachelor of Arts degree in Economics. He earned his Masters degree from the University of Southern California with an emphasis in Finance and Accounting. Mr. Shickman spoke in 1995 in Olympia, Washington and at the 1994 California Government Technology Conference (GTC) in Sacramento on the topic of project management. MIDPEN-1 The Warner Group Appendix A -I Yvette M. Toledo Ms. Toledo is a Senior Consultant with The Warner Group. Her areas of expertise include strategic planning, organizational analysis, process improvement, and market research. ` Ms. Toledo recently conducted an organizational analysis and strategic plan for a major agency in the State of California. This assignment included a benchmarking study, extensive data gathering through interviews and focus groups, as well as an environmental assessment which included economic and demographic forecasting. Ms. Toledo's project experience includes a comprehensive strategic planning project for a major government organization. This assignment included designing and administering surveys, identifying and analyzing economic demographic, and technological trends cond ucting best practice re search and colle cting information via interviews and facilitating focus group discussions. Other recent assignments include an outsourcing feasibility study for a major California Cit y. In this assignment, she interviewed key stakeholders, facilitated discussions to determine strategic technology issues, and conducted an extensive research effort. Prior to joining The Warner Group, Ms. Toledo served as a Legislative Aide in the United States Senate. In this position, Ms. Toledo performed legislative research and analysis,p P g Y , assisted in the drafting of legislation and coordinated with committees on legislative language. Ms. Toledo also worked as a Washington, D.C. Representative for the State of California. In this position she coordinated input from the State on federal legislation affecting a number of California agencies and departments. Ms. Toledo graduated from the University of California at Los Angeles with a Bachelor of Arts degree in Political Science. She earned a Master of Business Administration degree from the University of Southern California, with a dual concentration in Finance and Marketing. MIDPEN-1 The Warner Group Appendix A -2 Gayle S. Northrop Ms. Northrop is a Senior Consultant with The Warner Group. Her areas of expertise include organizational analysis and change, strategic planning, team building and management development. Ms. Northrop is currently assisting a large private corporation in improving its internal communication, operational efficiency and overall organizational effectiveness. The Warner Group has been asked to assist this multi-million dollar company in managing its transition from an entrepreneurial firm to a professionally managed corporation. Ms. Northrop's work includes conducting surveys, planning and implementing a management development pro gram, and working with the executive team to identify strategic issues and manage the improvement process. Ms. Northrop recently completed an organizational assessment project for a local municipality. This assignment included conducting interviews, designing and administering an employee survey, and conducting team building sessions with the management team and Town Council. Ms. Northrop's project experience also includes a radio and mobile data communications implementation project for a large ambulance company which involved preparing a request for proposals, evaluating and selecting vendors and ongoing projec t management. Prior to joining The Warner Group, Ms. Northrop worked as a Consultant for the Center for Nonprofit Management p g ent of Southern California and as an independent consultant to public and nonprofit organizations. She conducted needs assessments and management reviews and assisted a variety of nonprofit organizations in developing three and five year strategic and fundraising plans. Ms. Northrop also worked extensively with a management training program for directors of Head Start programs. In this capacity, she assisted directors in conducting environmental scans, defining organization vision and mission, and developing strategies, goals and objectives. Ms. Northrop graduated from Stanford University with Bachelor of Arts degrees in Communication and American Studies. She earned a Masters of Business Administration degree from The Anderson School at UCLA with an emphasis in Public/Not-for-Profit Management. She has created and implemented training and development programs for MIDPEN-I The Warner Group Appendix A -3 public and private organizations and has spoken at a number of national conferences on the subject of managing change. Jennifer L. Litten Ms. Litten is a Consultant with The Warner Group. Her areas of specialization include strategic planning, organizational analysis, process analysis, change management and information technology planning. Ms. Litten recently completed a comprehensive organizational assessment and strategic planning project for the California Department of Corrections. Ms. Litten conducted an external stakeholder assessment, interviews and focus groups with managers and employees g P g in the following divisions: Institutions, Parole and Community Services, Administration, and Planning and Construction. The information gathered was used to analyze the Department's organizational structure and propose and alternative approaches. Ms. Litten's project experience also includes a feasibility study for the California Department of Social Services to evaluate alternatives for centralizing child support payment processing. Ms. Litten was involved in conducting interviews, benchmarking, and other data gathering methods. Alternative models were developed and a recommended approach was made based on thorough analysis. Other recent assignments include business area analyses for Broward County, Florida and San Diego County, California. These assignments included facilitated work sessions designed for process mapping and data modeling. Prior to joining The Warner Group, Ms. Litten served as a staffing consultant in the high-tech industry. She evaluated organizational staffing needs and assisted in the hiring of qualified candidates. Ms. Litten also worked as the Quality Assurance Coordinator for a large transportation company. She was responsible for organizational process review and development, team building, skills training, and quality control. Ms. Litten received her Masters in Business Administration from the University of Washing ton with concentrations in business policy and marketing. She also earned her Bachelor of Arts degree in International Management from Claremont McKenna College. MIDPEN-I The Warner Group Appendix A -4 I • Robert H. Herzstein Mr. Herzstein is a Consultant with The Warner Group. His areas of expertise include strategic planning; organizational effectiveness and change management; information technology; industry analysis; economic development; workforce development; policy and legislative analysis; and urban planning. He has extensive knowledge of the California economy; the utility, aerospace, transportation, and multimedia industries; environmental regulations and policy; and international trade. Mr. Herzstein recentlyworked with the senior information technology executives gy es of several California government agencies to prepare a report outlining the State of California Enterprise Systems Strategy. He is currently performing an organizational assessment for a Northern California police department. And for the California State Job Training Coordinating Council, an advisory panel to the Governor, he is helping to facilitate meetings and focus groups in which diverse stakeholders develop goals and objectives for the statewide workforce preparation system. Mr. Herzstein has perform ed ed strategic planning and developed corporate communications for an international Fortune 500 energy company. He participated in the development of a labor- market study of the multimedia industry funded by a California public-private consortium. He also contributed to a major study of the advanced transportation industries in California initiated by the California Council on Science and Technology. Prior to joining The Warner Group, Mr. Herzstein worked in consulting and was a Senior Analyst at The Southern California Edison Company, where he helped found the Economic and Business Development Group and co-authored a widely distributed study, Business Climate in Southern California. He also prepared written and oral testimony for regulatory proceedings at the California Public Utilities Commission and spoke at conferences of local elected officials and others on economic and environmental issues. In previous positions Mr. Herzstein worked in politics and performed strategic planning, competitive analysis, and in formation systems work for a manufacturer of high-technology industrial equipment. MIDPEN-I The Warner Group Appendix A -5 Mr. Herzstein graduated from Harvard University with a BA degree in Government. He is completing an MA in Urban Planning at the UCLA School of Public Policy and Social Research. Steven L. Buckley Mr. Buckley, a Partner with The Warner Group, is responsible for performing radio, data and voice communications studies and network designs. Mr. Buckley has over six years experience managing large campus-wide voice and data communications systems. He is experienced in feasibility studies, cost analysis, requirements definitions, telephone system selection studies, and the design of wire and cable distribution systems as well as experience with technical analysis design and implementation of switched networks (voice and data PBXs), wide area networks (T I multiplexing and packet switching) and local area networks (Ethernet and Decent). Mr. Buckley has designed 800 MHz trunked radio systems, dispatch centers and data and voice communications systems. His areas of expertise include defining radio, voice and data communications requirements, performing selection studies for hardware and software, implementing voice and data communications systems, contract negotiations, and managing telecommunications systems projects. Prior to joining The Warner Group, Mr. Buckley held positions in telecommunications management and teleprocessing, and was Manager of the Teleprocessing Support Group at Hughes Aircraft Company's Radar Systems Group. Mr. Buckley graduated from California State University, Long Beach with a Bachelor of Science degree in Business Administration specializing in Computers and Information Systems. Mr. Buckley is a frequent speaker on emergency communications systems and voice and data integration. He has addressed groups ranging from the National Association of Public Safety Communications Officers (APCO) to Technical Support Managers of AT&T on these important topics. MIDPEN-I The Warner Group Appendix A - 6 William R. Kumagai Mr. Kumagai is a Partner with The Warner Group. Mr. Kumagai's areas of expertise include information and data communications systems planning, system selection studies, data processing management audits, and implementation projects. He has worked with both state agencies and municipalities evaluating business computer systems and operations, data processing organizational structures, and agencywide communications networks. He was a featured speaker on geographic information systems at a national convention and has collaborated on system designs for client/server application prototypes. Over the past few years, Mr. Kumagai has managed a comprehensive assessment of the Department of Motor Vehicles business applications and technology, as well as completed technology strategic planning for the State Controller, Social Services Information Technology Division and The Health and Welfare Data Center. He has also managed the implementation of Computer Aided Dispatch and management information systems for public safety agencies serving populations ranging from 200,000 to 1,200,000. These projects included diverse technologies such as computer aided dispatch, E9-1-1, geographic displays and analysis, local area networks, database management systems, mobile data terminals, and automatic vehicle location. Prior to joining The Warner Group, Mr. Kumagai served for five years as the Data Processing Supervisor for a major Southern California city. His experience includes software design and development, strategic information systems planning, hardware operations support, and computer systems selection studies in both public and private sector environments. Mr. Kumagai graduated Summa Cum Laude and Phi Beta Kappa from the University of California at Irvine and has attended California State University at Fullerton's MBA program. Mr. Kumagai is a frequent speaker at national public sector conventions. He also conducted two-day seminars at the Government Technology Conference (GTC) in Sacramento: Strategic Planning (1993); and Project Management (1994-1996). MIDPEN-1 The Warner Group Appendix A - 7 euest for Propos d psula Re Tonal Open S a&7"S . ic� i Operation s ro ra Review g MIDPENINSULA Presented0 P E N b m ul 1 n Space District Distel Circe Los Altos, C- DISTRICT 94022-1404 (650) 691-12Q,0 � -__'- - _Of K`oDIeD13 � � � � � Section I - Administrative Information . . . . . . . . . . . . . . . . . . ' ' ' . . . . . . . . . . . . . I - 1 | A. Issuing Agency . . . . . . . . . . . . . . . . . . . ' ' ' ' ' ' ' ' ' ' ' ' . ' ' ' . ' . . . . . . I - l B. Purpose . . . . . . . . . . . . . . . . . . . . . . . ' ' ' ' ' ' ' ' ' ' ' ' . . ' ' ' . . . . . . . . I - 1 C. Scope ufthe Program Review . . . . . . . . . . . . . `. . . . . . . . . . . . . . . . . . . . 1 - 1 D. Background . . . . . . . . . . . . . . . . ' . . . . . ' ' . . . . ' ' . . . . . . . . . . . . . . . I - 1 I. General District Information . . . . . . . . . . . . . . . ' . . . . . . . . . . . . . . . . I - 1 � | 2. District Mission Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . � � I - 2 �3 District Historymuuy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 2 � 4. District Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . l - 2 / 5' I - 2 � _'_---.-~ ~ .~�^_-. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . � � o. Program Mission . . . . . . . ' . . . . . . . . . . . . . . . . . . . . . . . . . . . I - 2 � b. Program Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 3 C. Program History . . . . . . . . . . . . . . . . . . . . . . . ' . . . . . . . . . . . . % - 4 d. Program Organizational Structure . . . . . . . . . . . . . . . . . . . . . . . . . I - 5 E. Schedule for the Program Review . . . . . . . . . . . . . . . . . . . . . . . . . ' . . . . . I - 5 F. Invitation tOSubmit Proposals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I - 6 G. Inquiries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . , . . . . . . . . . T - 6 H. Acceptance Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I - 6 1. Procedures and Evaluation Criteria . . . ' . . . . . . . . . . . . . . . . . . . . . . . . . . 8 - 6 J. Award . . . . . . . . . . . . . . . . . . . . . , ' . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 7 � � K. Standard Contract . . ' . . . . . . . . . . . . ' . . . . . . . . . ' . . . . . . . . . ' . . . . . . I - 7 L. District Ownership . . . . . . . . . . . . . ' . . . . . . . . . ' . . . . . . . . . . . . . . . . . 1 - 7 M. Payment Schedule . . . . . . . . . . . . . . . ' . . . . . . . . . . . . . . . . . . . . . . . . . I - Q SectiODII - Mandatory Criteria . . ' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . II - l � A. Principal Representative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . II - l B. Proof of Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I[ - l � � C. � l. /xuu/\Y . . . . . . . . . . . . . . . . ' . , . . . ' . . . ' . . . . . . . . . . . . . . . . . . . . . - � D. Fee Proposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . lJ - 2 � E. References . . . . . . . . . ' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . II - 2 F. . . . . . . . . . . . ' . . . . . . . . ' . . . . . ' . . . . . . . . . . . . . . . I% - 2 G. yoOoraruce Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Il - 2 � Section III - Final Products Elements and Activities) . . . . . . . . . . . . . . . . . . . III - l A. Expected Study Products . . . . . . . . . . . . . . ' . . . . . . . . . . . . . . . . . . . . . lD - l l. An Analysis of the Following Functions in the Operations Program. . . . . . DI - 1 � 2. An Annh/nim of the Range of Services Available Within Each Function. . . . 111 - 2 3. A Comparison of the District's Operations Program's Levels of Service with Similar Programs in Other AgeDcies. . . . . . . ' . . . . . . . . . . . . . ' . . . . 111 - 2 � � � 4. The Creation of Several Possible Models of Service Level Delivery for the Operations Program. 111 - 3 B. Study Activities and Methodologies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . III - 4 C. Project Milestones and Deadlines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . III - 5 Section IV - Required Activities for this RFP . . . . . . . IV - 1 A. Tasks to be Performed for this RFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV - 1 B. Addendum or Supplement to RFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV - 1 C. Proposal Submission Deadline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV - 1 D. Late Proposals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV - 1 E. Rejection of Proposals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV - 2 F. Incurring Costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV - 2 G. Acceptance of Proposal Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV - 2 Exhibit 1 - District Organization Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E - 1 Exhibit 2 - Sample "Agreement for Consultant Services" . . . . . . . . . . . . . . . . . . . . . E - 2 Exhibit 3 - List of Proposed Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E - 15 visitors from the San Francisco Bay Area. The District maintains more than 250 miles of trails and related facilities in 23 open space preserves. 2. District Mission Statement The District's mission is to acquire and preserve a regional greenbelt of open space land in perpetuity; protect and restore the integrity of the natural environment; and provide opportunities for public enjoyment and education, consistent with ecological values. Through District acquisitions and management, the scenic backdrop of the mid-peninsula communities is being permanently preserved. 3. District History The District was created by voters in northwestern Santa Clara County in November 1972. In June 1976, the District was expanded when voters of southeastern San Mateo County elected to join. In 1992, the District annexed a small portion of Santa Cruz County. 4. District Organization The District is governed by a seven-member Board of Directors. Each is elected to represent a specific geographic ward for a four-year term of office. The District has a regular staff of 56 and 6 seasonal field staff. The District is divided into four programs or departments: Administration, Planning, Operations, and Public Affairs. Day-to-day management is the responsibility of the general manager and the management team, which additionally consists of the operations manager, the public affairs manager, the administrative services manager, legal counsel and a member of the planning team. See the attached organization chart (Exhibit 1) for an overview of the District's organizational structure. 5. Operations Program a. Program Mission The operations program contributes to the District's overall mission by providing responsible stewardship of all District lands. This is accomplished by providing for public safety, maintenance, construction, and the resource management necessary and appropriate for effective stewardship of District lands in accordance with Board policies. Within the operations program there is a resource management sub-program. Currently this sub-program consists of a full-time resource management specialist, a paid intern 1 - 2 Section I - Administrative Information A. Issuing Agency This Request for Proposals (RFP) is issued by the Midpeninsula Regional Open Space District ("the District"), 330 Distel Circle, Los Altos, Ca. 94022-1404. Telephone (650) 691-1200; Fax (650) 691-0485. B. Purpose This RFP provides information that enables consultants to prepare and submit proposals for consideration by the District for an organizational performance review of the District's field operations. The major emphasis will be on the levels of service provided by the operations program and related questions. The purpose of this study is to provide the District's Board of Directors with an analysis of various options for field operations and organizational structure. The results of the study will help the Board develop a long range plan for field operations and staffing. C. Scope of the Program Review The study shall include an assessment of the District's current staff organizational structure, methods and practices of providing these services, and a comparison of alternative methods used by other similar agencies and industry standards. It is the District's intent to have this study provide an analysis of various options for field operations staffing and organizational structure. This includes an analysis of the field functions necessary to manage District lands and the presentation of a range of options for providing these services. This study will include aspects of the operations program including maintenance, patrol, enforcement of regulations, visitor services, emergency medical 'response, resource management, wildland firefighting, and administration. There will be an emphasis on the law enforcement, and public safety needs of the District and related ranger safety. D. Background 1. General District Information Midpeninsula Regional Open Space District is a California multi-county special district that owns and manages over 42,000 acres of scenic open space and recreational land. The District directly serves a population of more than 600,000 people within three counties and 16 cities south of San Francisco and north of San Jose. The preserves are utilized by I c. Program History i. Patrol Function In 1974 the District hired its first field employee to provide for the stewardship needs of District lands. As the District continued to acquire land, a supervising ranger and additional rangers were hired and the level of training increased. In January 1976 rangers were appointed as California peace officers to enforce District land use regulations. They also began receiving wildland fire training to assist with wildland fire protection. Equipment issued included handcuffs, mace, fire clothing, and fire tools. Patrol trucks were equipped with 100-gallon pumper units for initial response wildland firefighting. In response to increased public use and trail use conflicts, ranger bicycle patrol and a radar program to enforce trail-use speed limits were initiated in 1994. Also in this year pepper spray replaced mace. In 1996 soft body armor, radio shoulder microphones, and expandable batons were added to the rangers' assigned equipment to address the safety concerns of the ranger staff. The wearing of personal safety equipment is optional. In 1996 the District's patrol staff formed the Midpeninsula Rangers' Peace Officers Association (MRPOA) which is part of the Peace Officer's Research Association of California (PORAC). ii. Maintenance Function In 1988, the District created the open space technician position to supplement the maintenance work of the ranger staff. Open space technicians also began working on minor capital improvement projects and other ongoing maintenance projects. In 1992, the District expanded the maintenance staff to include lead open space technicians and equipment mechanic operators. All maintenance workers were also offered the option of receiving wildland fire suppression and first responder medical training if they wished to participate in those programs. In 1992, rangers became less involved in capital improvement projects, and handled more of the routine day-to-day short term maintenance projects in their assigned areas, such as boundary security, signing, and vegetation clearing around parking lots and entry stiles. In November 1989, the District recognized Local 715 - Service Employees' International Union as the exclusive bargaining unit representative for all workers in the classifications of ranger and open space technician. The classifications of lead open space technician, equipment mechanic operator and farm maintenance worker were added later. 1 - 4 and volunteers. The mission of the resource management sub-program is to protect and restore the diversity and integrity of District natural resources for their value to the natural and human environment. Additionally, resource management assists in assessing public access, appropriate to the nature of the land, and consistent with ecological values. b. Program Functions To accomplish the Operations program mission, the following functions are performed: i. Provide patrol services on District Lands. ii. Provide public use information. Provide protection of the natural resources. iv. Enforce District Land Use Regulations and related state and local laws. V. Maintain District trails, structures, roads, and other improvements and provide for wildland fire prevention on District lands. vi. Construct minor capital improvement projects. vii. Oversee the work of volunteer projects. viii. Provide first response emergency medical care, search and rescue services and assist higher level emergency response services. ix. Assist with wildland fire suppression on District lands. X. Notify and assist primary law enforcement agencies in responding to criminal activity occurring on District lands. xi. Provide for the public's safety. These services are provided primarily by District field staff with occasional assistance from consultants and contractors. Rangers primarily handle the visitor service related duties, while open space technicians work on maintenance and construction projects. However, due to the overlap in training and workload, both classifications can be involved to some degree in each listed function. A significant amount of staff time and resources is devoted to maintenance activities such as trail work, minor capital improvement projects, and facilities maintenance. I - 3 F. Invitation to Submit Proposals The District has contacted Consultants who have shown interest in this project, or are known to have expertise relevant to this RFP. All interested individuals and/or firms who were not contacted are invited to submit a proposal in accordance with the terms, procedures and dates set forth herein. G. Inquiries Consultants may make inquiries concerning this RFP to obtain clarification of requirements. In order to ensure adequate time to respond to questions; consultants should submit all questions to the District by 5:00 P.M. on November 10, 1997. All inquiries should be made to: Gordon C. Baillie Operations Analyst Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, Ca. 94022-1404 (650) 691-1200 x538 (650) 691-0485 (FAX) H. Acceptance Time The District intends to make a selection within the time frame outlined in section 1-E, above. This time frame includes the necessary time to personally interview prospective consultants. Upon selection of a consultant, the District will issue a letter of intent. A contract must be completed and signed by all parties concerned on or before December 22, 1997. If this deadline is not met, the District may elect to cancel the letter of intent and award the contract to the next consultant choice. The attached contract is a sample "Agreement for Consulting Services," (Exhibit 2) which the consultant is urged to review prior to submitting a proposal. I. Procedures and Evaluation Criteria 1. General Information a. District management staff and selected representatives of Local 715 - Service Employee's International Union, will review the merit of the proposals received and will participate in the selection of finalists to be interviewed. I - 6 d. Program Organizationa► structure The Operations program is divided into two geographic areas (Skyline and Foothills) and the administrative office. The field offices have both ranger and maintenance work teams. Each field office is managed by an area superintendent, who directs the work of a supervising ranger of patrol and a supervising ranger of maintenance. There are six rangers and six maintenance staff members at each field office. The administrative office staff includes the operations manager, the support services supervisor, the operations analyst, the resource management specialist, and the program secretary. See the attached organization chart (Exhibit 1) for more detail. E. Schedule for the Program Review The following calendar reflects the District's plan for the implementation of the Operations Program Review. The District reserves the right to modify this calender. 1. October 9, 1997 RFP mailed to consultants. 2. November 10, 1997 5:00 p.m. Consultants are encouraged to have all questions of District answered by this date. 3. November 17, 1997 5:00 p.m. Proposals due from prospective Consultants. 4. December 1 through 5, 1997 Tentative date for interviews of prospective Consultants. 5. December 10, 1997 Board of Directors awards contract. 6. January 5, 1997 Orientation meeting with Consultant. 7. January - April 1998 Perform study. 8. May 8, 1998 Completed draft study submitted -- Review findings and alternatives with staff. 9. June 10, 1998 Consultant and staff present the completed study to the Board of Directors at a public meeting. 10. June 24, 1998 Consultant and staff present the study at a Board of Directors' public meeting or workshop. 1 - 5 M. Payment Schedule Consultants will be paid according to a phased fixed fee arrangement. The following phases, correlate with the project milestones and deadlines (Element III-Q. Phase 1 Review of legal, technical historical and other documents completed. Interviews with staff, Board, and others identified completed. Survey of other agencies completed. TN%enty-five (25) Percent of total contract to be paid. Phase 2 Interim progress report submitted to staff. Ten (10) percent of total contract to be paid. Phase 3 Completed draft study submitted and reviewed with staff. Thirty (30) Percent of total contract to be paid. Phase 4 Final report presented to, and accepted by, Board of Directors. Thirty-five (35) Percent of total contract to be paid. 1 - 8 b. Finalists will be invited to attend an on-site interview at the District administrative office or other location chosen by the District. c. Failure of a consultant to provide, in the proposal, information requested in this RFP may result in disqualification of the proposal. d. The objective of the evaluation committee will be to recommend a qualified and experienced consultant, whose proposal is most responsive to the District's needs. e. The District's Board of Directors will make the final selection of the consultant, based on recommendations from staff, as a result of the evaluation process. 2. General Criteria Proposals will be evaluated on the following criteria: a. Adequacy, responsiveness and completeness of the proposal with regard to this RFP. b. Technical and substantive content of the proposal. c. Experience, technical expertise, and qualifications of consultant and those particular personnel who will be on the project team. d. The cost of the program review J. Award The contract will be awarded to the consultant whose proposal best meets the evaluation criteria. K. Standard Contract The District reserves the right to incorporate additional contractual provisions into the final contract. L. District Ownership All documents and data produced under the contract resulting from this RFP will be the sole property of Midpeninsula Regional Open Space District. 1 - 7 Section II - Mandatory Criteria Proposals from consultants must address each of the following mandatory criteria: A. Principal Representative The consultant must identify a principal representative who will be the primary contact with the District. The proposal must contain the qualifications and experience of the principal representative, who should have the authority to make decisions for his/her organization. The principal representative must have the ability to commit substantial periods of time to analyzing the issues and questions contained in the RFP. This analysis must include interviews with staff members of the operations program, attendance at progress meetings with appropriate personnel, review of relevant historical, legal, and technical documents, and progress meetings with appropriate personnel. Additional potential time commitments of the principal representative during the period of the study must be identified in the proposal. If no other significant time commitments are anticipated, a statement to this effect must be made. A secondary representative must also be identified, though it is the intention of the District to work primarily with the principal representative. All other staff who will be assigned to the study team must be identified, including his/her roles, responsibilities, and expertise. A resume from each team member is desirable. B. Proof of Experience The consultant must be willing to submit for District inspection, copies of at least two studies that he/she has completed of a similar scope and breadth that is related to the subject matter being researched. These studies must have been completed within the last five years. C. Ability The consultant must show a proven ability to analyze and present data on overall organizational analysis. The consultant must have proven abilities to perform cost-benefit analysis and to use word-processing and spreadsheet computer programs. During the interview, the consultant must be willing to demonstrate, both orally and in writing, the ability to create conceptual models of a variety of organizational structures and to analyze the various implications of each of the model. D. Fee Proposal The consultant must provide its proposed fee for each aspect of the study. Based on budget and the needs of the organization, the District may elect to eliminate some, or all, aspects of the study. The contractual obligations of the consultant will remain in effect for the balance of the tasks, if any are eliminated by the District. The consultant must complete the "List of Proposed Fees," (Exhibit 3) and return it with the proposal. E. References The consultant must provide a list of at least six references. At least two of these should be from governmental agencies who employ at least 40 full-time employees, for which the consultant performed organizational studies. At least two of the references should be for organizations which the consultant conducted studies similar to the one proposed in this RFP. The consultant should expect that the District will contact the references. F. Sub-Contractors If the consultant desires to subcontract with the other consultants to perform this study or portions thereof, the information requested in subsections (B) through (E) in this section must also be provided for each subcontractor. G. Insurance Requirements Consultants are responsible for ensuring that they are capable of meeting the District's insurance requirements. The requirements are covered under Appendix A of the sample "Agreement for Consultant Services" (Exhibit 2). 11 - 2 Section III - Final Products (Study Elements and Activities) A. Expected Study Products The consultant will produce one original and ten copies of a written report as a final product under this contract. The original will be unbound and single-sided. The copies will be printed on both sides of the paper and will be on recycled paper. The consultant will also produce a copy of the report on a 3 1/2" diskette, formatted for a DOS based system. The report will be written on Word or WordPerfect software. Spreadsheets can be submitted on Excel, Lotus 1-2-3 or QuattroPro software. All documents must be readable under DOS or Windows. The consultant should expect to present a draft report for review and comment prior to acceptance of the final report by the District's Board. The required areas of study for the report are listed below. In addition, the Consultant should be prepared to provide one or more oral reports, with supporting materials, both to District staff and to the District's Board of Directors in a public meeting. In the report, the following information must be generated: 1. An Analysis of the Following Functions in the Operations Program. The objective of this section is to provide an in-depth review of the specified services currently provided by the operations program. At a minimum, this will consist of the listed elements, as well as additional elements that may be suggested or recommended by the consultant. In each case, if warranted, the consultant will make specific recommendations to improve performance and cost effectiveness. a. An analysis of the current organizational structure of the operations program. b. An analysis of the quality of customer service provided by the operations program, with an emphasis on issues such as staff responsiveness, level of knowledge, and the public's perception of the quality of services provided by the District. c. An analysis of the levels and quality of maintenance services provided, with an emphasis on evaluating the levels of service currently being provided for the protection of the natural resources and the safety of the public. d. An analysis of the levels of emergency and law enforcement services provided by the District, with an emphasis on: .r i. Evaluating the levels and quality of services currently being provided for the safety of the public and protection of the District's natural resources. ii. Evaluating the current integration of the District's emergency and law enforcement services with those of other agencies, with an emphasis on identifying service duplications or shortco mings,s, if any, and suggestio ns for improvements. iii. Evaluating the levels and types of criminal activities, and fire, medical, search and rescue and other incidents on the preserves. e. An analysis of the rangers' safety needs, with emphasis on job duties and safety equipment. The consultant will make recommendations that might enhance ranger safety including, but not limited to, changes in job duties, responsibilities and assigned equipment. 2. An Analysis of the Range of Services Available Within Each Function. The objective of this section is to provide information about the range of services which might be provided by the operations program. Specifically, this will consist of the following elements, as well as additional elements that may be suggested by the consultant. a. A comparative analysis of the various levels of visitor service, maintenance, law enforcement, emergency medical care, search and rescue, public safety, and fire protection services that the District could elect to implement, including suggested minimum levels of each service that would accomplish the District's resource protection, maintenance and public use goals. b. An identification of costs for the level of each service. I A Comparison of the District's Operations Program's Levels of Service with Similar Programs in Other Agencies. The objective of this section is to provide a comparison of the levels of services provided by the District's operations program in relation to services provided by similar programs in other land management agencies. Specifically, this will consist of the following elements, as well as additional elements that may be suggested by the consultant. III - 2 a. The majority of the agencies to be used for comparison purposes will be located in California and will be chosen based on their similarity to the District's role, services provided, scope and breadth of responsibilities. I b. The list of agencies and factors to be used for comparison will be created by the consultant, with input from the District. c. The comparison will include an analysis of industry trends for the different functions. 4. The Creation of Several Possible Models of Service Level Delivery for the Operations Program. The objective of this section is to utilize the information generated in sections 1 through 3 to create potential models of differing service levels for each function and to analyze the resulting mix of services. Specifically, this will consist of the following elements, as well as additional elements that may be suggested by the consultant. Four or more models of varyingservice levels wit hin the functions must be provi ded. One of the models will be the program's current organizational structure. Within the range of models, the following elements must be included. I a. An analysis of the strengths and weaknesses of each model, in achieving the District's goals. b. The impact of the role of each function on the other parts of the program. For instance, an increase in maintenance might decrease the funds or staff time available for patrol services. c. Each model must include an analysis of its impact on public and employee safety. d. The costs and budget implications associated with the models provided. The cost estimates will include at a minimum: equipment, supervision, staffing levels, as well as initial and ongoing training. The costs will be expressed both in dollar terms and also in terms of a percentage increase or decrease of the current year's Operations program budget. e. An analysis of how each model might affect other District programs. f. An analysis of how each model might affect the levels of information and service provided to the general public. III - 3 g. At least one of the models must include the provision of an armed force, employed by the District. h. Models may include the use of contract services and/or joint powers authority. This analysis must include both quantitative and qualitative issues of contracting services. B. Study Activities and Methodologies At a minimum the consultant wil l perform the following activities p g sand utilize the described methodologies: 1. Review appropriate legal, technical, and historical documents, including the District's enabling legislation (California Public Resources Code - Section 5500), pertinent sections of the California Penal Code and Government Code, pertinent case law and the District's draft Basic Policy and Mission Statement. 2. Interview all Operations program staff, Board members, and other staff who are identified by the District and/or the consultant. The District may also require the consultant to interview others outside of the organization, including staff from other agencies. 3. Review current practices, methods, and processes within the operations program and with other District programs to determine overall efficiency and effectiveness. 4. Survey other similar land management agencies to assess the current practices, level of equipment issued, role and function of field staff, customer service, job classifications and descriptions, and training levels. The majority of the agencies to be used for comparison purposes will be located in California and will be chosen based on their similarity to the District's role, services provided,-scope and breadth of responsibilities. 5. Conduct the necessary research to answer all of the questions and issues raised in section A (above). 6. Contact other agencies that may be affected by the proposed models and obtain feedback from them about any concerns, opinions or issues they may have regarding the models. The District will assist the consultant in developing a list of agencies to be contacted. I III - 4 C. Project Milestones and Deadlines This section covers the milestones and deadlines by which the District expects the consultant to complete the indicated portions of the project. Potential consultants should carefully review this section. Consultants may suggest changes to this section, but all changes are subject to District approval and must be agreed to in writing. February 6, 1998 Review of legal, technical, historical, and other documents completed. March 6, 1998 Interviews with staff and Board, and others completed. April 3, 1998 Survey of other agencies complete April 10, 1998 Interim progress report presented to District staff. May 8, 1998 Completed draft study submitted -- Review findings and alternatives with staff. June 10, 1998 Consultant and staff present completed study to Board. June 24, 1998 Consultant and staff present completed study at Board workshop. III - S • Section IV - Required Activities for this RFP A. Tasks to be Performed for this RFP 1. Review all of the material in the Request for Proposals. 2. Submit a completed proposal that addresses all of the criteria outlined in Section II by the deadlines outlined in Section I - E (Schedule of Activities). 3. Complete and submit Exhibit 3 - "List of Proposed Fees." B. Addendum or Supplement to RFP If it becomes necessary to revise any part of this RFP, an addendum or supplement to the RFP will be provided to each consultant who has received the RFP. Consultants must accept and incorporate any addenda as being part of the RFP. C. Proposal Submission Deadline Proposals must be submitted by the time and date specified in Section I - E (Schedule of Activities). Consultants must allow sufficient delivery time to ensure receipt of their proposals by the time specified. The District bears no responsibility for proposals that are not received by the specified deadline. Mail the proposal package to: Midpeninsula Regional Open Space District Attention: Gordon C. Baillie 330 Distel Circle Los Altos, Ca. 94022-1404 The proposal may also be hand-delivered to the above address. D. Late Proposals Late proposals may be rejected by the District, at the District's discretion. It is the responsibility of the consultant to insure that the proposal arrives at the District office prior to the date and time specified in Section I - E (Schedule of Activities). IV - 1 E. Rejection of Proposals The District reserves the right to reject any or all proposals, to waive informalities and irregularities in the proposals received, and to accept any portion of any proposal or all items proposed if deemed to be in the best interest of the District to do so. F. Incurring Costs The District is not liable for any costs incurred by consultants prior to issuance of a fully executed agreement, contract, purchase order, or notice to proceed. G. Acceptance of Proposal Content The contents of the proposal of the successful consultant will become contractual obligations. Failure of the successful consultant to accept these obligations in a contract or similar instrument may result in cancellation of the award. IV - 2 This Page Intentionally Left Blank Midivninsuts Regiorat Open Space District July i4, 1991 • DISTRICT CONSTITUENTS Board of Directors Susan Sdwctman Michael Foster L. Craig Britton legal Counsel Controller General Nlaragar Diary Blackman Research Attorney Del Woods Susan Shipley Mary A n King Senior Monagemon Office Manager Receptionist Specialist Secretary to GH VACANT Jahn Escobar PLANNING TEAM Malcolm Smith Alain. Services Operstiana Public Affairs Mgr. Dist.Clerk Manger Manager Rarriy Andarson May do Beauvferes Mike Williams Senior Plamsr Open Space Real Property Gordon Bafllle Plarner 11 Representative Cartoon Bruin Kristl Alt]art Delydre Dolan Burry Cagubn David Tapley Opentiarr Visitor Serv. Public Affairs Administrative Accotntlrq Support Service Analyst Supervisor Assistant Analyst Specialist Supervlaor VACANT JoAme Swindlrg Ulu 2adek Plerror 1 i/2 Plannrg Rest Estate Secretary Assistant Kathleen Mart Jodi laws Laurie Crook Operations Resource Mgmt Cheryl Solon Paul McKowon Administration Secretary Specialist Doug Vu Matt Freeman Docent Volunteer Secretary Open Space Planning Planning Coordinator Coordinator Planer 1 Technician Technician Sasonal intarpretfve Aide Matte Coleman David Ssnguinattl (Foothill)Ara (Skytfra)Area Sparinte do t 3tperinterda t Tam laurten E&Wnt. Koralaki Dennis Danielson Patrick Cagcbn SEASONALS Supervising vising Carat stpervisiro Spervising Coast 1997 Potrot Ranger Ranger Patrol Ranger i Maint. Ranger p m n k w N Mithatt Nimbi", Ranger VACANT, EMD Matthew Kam, Barger Craig Berkman, SKYLINE IYJOrI'HILL.S END N- N• Tom Korrofel, Ranger Michael .hrich, Lead DST Loro Paterson, Ranger Stan Hooper, Lad DST Scott Shearer Tim Bishop W rt Kerry Carlson, Barger Michael 11"cah, OST Braden Coning, Ranger Frank Olson, DST GinaAbrlri Brlclgett tt r Phil Agin, larger Mark Casaretto, DST Warren Phillips, Ranger Travis Jaaen, OST OrcUtt � Tar Randall, Ranger Jahn Johnigan, FMW Brian Nolan, Ranger Ralph Mot lea, OST C) Ken Mutter, Ranger Scott Cotterst, DST Linda Nyman, Ranger Grant Kern,DST n MAIN OFFICE rt EMD a EquIpmont Mechanic Operator Jonathan Koehler 061 a Open Space Technician F►ar.Far"M.inf' ry Urviter Exhibit 2 - Sample " Agreement for Consultant Services " Consultant Contract-Form No. I [Licensed professional and Larger Contracts] AGREEMENT FOR PROFESSIONAL SERVICES [or use the term CONSULTING SERVICES, or other appropriate descriptive title] BETWEEN THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AND [NAME OF CONSULTANT] [Name of Consultant], [Address], [City], California 9_, Voice Phone Fax Phone ( THIS AGREEMENT, dated this - dayof 199 i sbyad between [name of consultant], a [insert here a description of the capacity of the contractor such as a sole proprietorship, a California corporation, or a limited partnership], ("Consultant") and the MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a public body of the State of California ("District"); RECITALS: WliEREAS, [Briefly describe project and its purpose. For example, "District owns real property located at - and desires to .1 WHEREAS, Consultant is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions. [You may include other, more specific recitals concerning the purpose for which you're hiring the consultant if you believe it will help provide a context and therefore a more correct interpretation or easier administration of the Agreement.] NOW, THEREFORE, Consultant and the District agree as follows: AGREEMENT: (1) Scone and Schell Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to District the services described in Exhibit A, attached hereto and incorporated herein by reference, in compliance with the Work Schedule set forth in Exhibit A. (2) o pensation.. For work performed by Consultant in accordance with this Agreement, District shall compensate Consultant in accordance with the payment terms, conditions and rates set forth in Exhibit A. (3) Effective Date. The effective date of this Agreement is [The effective date is typically the date the agreement is fully executed by both parties]. Page 2 (4) Indep!cndent Contractor Stat-us. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of the Agreement, is an independent contractor and not an employee of the District. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee of the District. (5) Assignment and Subcontracting. It is recognized by the parties hereto that a substantial inducement to District for entering into this Agreement was, and is, the [professional] reputation and competence of Consultant. Neither this Agreement nor any interest therein may be assigned by Consultant without the prior written approval of District. Consultant shall not subcontract any portion of the performance contemplated and provided for herein without prior written approval of the District. (6) Insurance. Before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the District the amounts of insurance specified in Exhibit A paragraph 2, "Insurance Requirements", and the coverages specified in Exhibit B, "District Insurance Provisions", attached hereto and incorporated herein by reference. (7) Indemnification - Consultant's Res-Wnsibility. It is understood and agreed that Consultant shall indemnify, defend, and hold District, its officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, or other cause in connection with the negligent or intentional acts or omissions of Consultant, its employees, subcontractors, or agents, or on account of the performance or character of this work, except for any such claim arising out of the sole negligence or willful misconduct of the District, its officers, employees, agents, or volunteers. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code. Acceptance of insurance certificates and endorsements requires under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. (8) Licenses. If a license or registration of any kind is required of Consultant, its employees, agents, or subcontractors by law, Consultant warrants that such license has been obtained, is valid and in good standing, and Consultant shall keep it in effect at all times during the term of this Agreement, and that any applicable bond shall be posted in accordance with all applicable laws and regulations. (9) Termination. This Agreement may be canceled at any time by District for its convenience upon written notification to Consultant. In the event of termination, the Consultant shall be entitled to pro-rated compensation for services performed prior to the effective date of termination; provided, however, that the District may condition payment of such compensation upon Consultant's delivery to the District of any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the District in connection with this Agreement. Page 3 (10) Notices. Notices required by this Agreement shall be personally delivered or mailed, postage prepaid, as follows: To Consultant: [Name Address District, State, Zip Phone FAX] To the District: L. Craig Britton, General Manager Midpeninsula, Regional Open Space District 330 Distel Circle Los Altos, CA 94022 (415) 691-1200 (415) 691-0485 Each party shall provide the other party with telephone and written notice of any change in address as soon as practicable. Notices given by personal delivery shall be effective immediately. Notices given by mail shall be deemed to have been delivered forty-eight hours after having been deposited in the United States mail. (11) Ownership of Materials. All materials and records of a finished nature, such as final plans, specifications, reports, and maps, prepared or obtained in the performance of this Agreement, shall be delivered to and become the property of District. All materials of a preliminary nature, such as survey notes, sketches, preliminary plans, computations and other data, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to District at no additional charge and without restriction or limitation on their use consistent with the intent of the original design. Upon District's request, Consultant shall execute appropriate documents to assign to the District the copyright to work created pursuant to this Agreement. The issuance of a patent or copyright to Consultant or any other person shall not affect District's rights to the materials and records prepared or obtained in the performance of this Agreement. District reserves a license to use such materials and records without restriction or limitation consistent with the intent of the original design, and District shall not be required to pay any additional fee or royalty for such materials or records. The license reserved by District shall continue for a period of fifty years from the date of execution of this Agreement unless extended by operation of law or otherwise. (12) Abandonment by Consultant. In the event the Consultant ceases performing services under this Agreement or otherwise abandons the project prior to completing all of the services described in this Agreement, Consultant shall, without delay, deliver to District all materials and records prepared or obtained in the performance of this Agreement, and shall be paid for the reasonable value of the services performed up to the time of cessation or abandonment, less a 40 Page 4 deduction for any damages or additional expenses which District incurs as a result of such cessation or abandonment. (13) Waiver. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. (14) No Third-paM Rights. The parties intend not to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein. (15) Compliance with Laws. In the performance of this Agreement, Consultant shall abide by and conform to any and all applicable laws of the United States and the State of California, and all ordinances, regulations and policies of the District. Consultant warrants that all work done under this Agreement will be in compliance with all applicable safety rules, laws, statutes and practices, including but not limited to Cal/OSHA regulations. (16) Controlling T aw. This Agreement and all matters relating to it shall be governed by the laws of the State of California. (17) Conflict of Interest. Consultant war-rants and covenants that Consultant presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify District of the existence of such conflict of interest so that the District may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code § 81000 et seq.) respecting this Agreement. (18) Time is of tha_E.U=. Consultant agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with any schedules specified herein. In the performance of this Agreement, time is of the essence. (19) Liquidated Damages and Time Extensions. [Delete this paragraph of the Agreement if you do not want or need to enforce completion deadlines with a monetary penalty.] The parties to this Agreement agree that, in the event that the services described in this Agreement are not completed on time, District will sustain damage and that it will be impracticable and extremely difficult to ascertain the actual damage which District will sustain. In the event that Consultant fails to complete,all of the services described in this Agreement on or before any completion dated provided herein, or within the period of any authorized extension, Consultant shall pay as and for liquidated damages, the sum of- for each calendar day that completion is delayed and said sum may be deducted from any payment due Consultant under Agreement. Time extensions for delays beyond the Consultant's control, other than delays caused by the District, shall be requested in writing to the District's Contract Administrator prior to expiration of the specified completion date. (20) Whole Agreement and Amendments. This Agreement constitutes the entire understanding and Agreement of the parties. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or any previous Page 5 written or oral Agreements between the parties with respect to all or any part of the subject matter hereof. This Agreement may be modified or amended only by a written document executed by both Consultant and District's General Manager and approved as to form by the District Legal Counsel. Such document shall expressly state that it is intended by the parties to amend the terms and conditions of this Agreement. (21) Capacity of Parties. Each signatory and party hereto warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement and that all necessary actions have been taken so as to enable it to enter into this Agreement. (22) Multiple Copies of Agreement. Multiple copies of this Agreement may be executed but the parties agree that the Agreement on file in the office of District's District Clerk is the version of the Agreement that shall take precedence should any differences exist among counterparts of the document. (23) Stymbidty. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give effect to the intentions of the parties. IN WITNESS WHEREOF, Consultant has executed this Agreement, and the District, by its General Manager, who is authorized to do so, has executed this Agreement. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT By: L. Craig Britton, General Manager Date: Attest: District Clerk Date: Page 6 Approved as to form and procedure: Susan M. Schectman, District Legal Counsel Date: CONSULTANT By: I Date: i Attachments: Exhibit A Scope of Services, Compensation and Billing Exhibit B District Insurance Provisions i i Exhubit A to Agreement between '-i Peninsula Regional Open Space District and [Name of Consultant] SCOPE OF SERVICES, COMPENSATION AND BILLING 1. Scope of Services and Schedule: A. Detailed Scope of Services:' B. Date for Commencement of Consultant Services: ( ) Same as Effective Date of Agreement ( ) Other: C. Dates or Time Limits for Phased Delivery of Services, if checked ( ) Phase No. 1: ( ) Phase No. 2: ( ) Phase No. 3: D. Date for completion of all Consultant services: 2. Insurance Requirements: ( ) Statutory Worker's Compensation Insurance (:) Employer's Liability Insurance coverage: $1,000,000 ( ) Commercial General Liability Insurance: $1,000,000 (unless otherwise specified) E( ) rrors and Omissions Insurance: $1,000,000 [generally required for licensed professionals]ession als ( ) Performance Bond, $ ( required) ) i Do not simply attach a letter or proposal from the consultant at this point. It may contain rates, comments or references to duties that will contradict the obligatory provisions of the standard agreement. 1 3. Compensation: A. ( ) Single Fixed Fee Arrangement For performance of all of the Scope of Services by Consultant as herein required, District i shall pay a single fixed fee in the amounts and at the times or milestones set forth below: Single Fixed Fee Amount: , payable upon completion of services. B. ( ) Phased Fixed Fee Arrangement. For the performance of each phase or portion of the Scope of Services by Consultant as are separately identified below, shall pay the fixed fee associated with each phase of Services, in the amounts and at the times or milestones set forth. Consultant shall not commence Services under any Phase, and shall not be entitled to the compensation for a Phase, unless District shall have issued a notice to proceed to Consultant as to said Phase. Phase Fee for Said Phase 1. $ 2. $ 3. $ C. O Hourly Rate Arrangement For performance of the Scope of Services by Consultant as herein required, District shall pay Consultant for the productive hours of time spent by Consultant in the performance of said Services, at the rates or amounts set forth in the Rate Schedule below according to the following terms and conditions: (1) O Not-to-Exceed Limitation on Time and Materials Arrangement Notwithstanding the expenditure b Consultant of time and materials in P'e Y excess of said Maximum Compensation amount, Consultant agrees that Consultant will perform all of the Scope of Services herein required of Consultant for $ including all Materials, and other "reimbursables" ("Maximum Compensation"). (2) ( ) Limitation without Further Authorization on Time and Materials Arrangement 2 Ii At such time as Consultant shall have incurred time and materials equal to ("Authorization Limit"), Consultant shall not be entitled to any additional compensation without further authorization issued in writing and approvers by the District. Nothing herein shall preclude Consultant from providing additional Services at Consultant's own cost and expense. Rate Schedule Category of Employee Hourly of Consultant Name Rate 4. Consultant's Expenses: ( ) The Compensation to be paid to Consultant set out in Section 3 includes all incidental expenses incurred by Consultant in performing services required by this Agreement. ( ) District shall pay Consultant for the reasonable and necessary cost of the following incidental expenses incurred by Consultant in providing the services required herein: document reproduction, postage, printing, mileage, telephone, authorized travel expense. [Delete expenses such as mileage or travel which you have not agreed to pay]. ( ) Consultant's expenses shall not exceed [You may wish to include a "not to exceed" amount if the District is reimbursing the Consultant's expenses]. 5. Contract Administrators: District: Consultant: 6. Liquidated Damages Rate: $ per day. 3 • Exhibit B to Agreement between M,dpeninsula Regional Open Space District and [Name of Consultant] NIIDPEN ! SLTLA REGIONAL OPEN SPACE DISTRICT INSURANCE PROVISIONS Insurance. Before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the District the insurance specified in Exhibit B, "District Insurance Provisions", attached hereto and incorporated herein by reference. (1) Workers' Compensation. Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant shall be provided as required by the California Labor Code. (2) Commercial General and Automobile Liabilily. Consultant, at Consultant's own cost and expense, shall maintain Commercial General and Business Automobile Liability insurance for the period covered by this Agreement in an amount not less than the amount set forth in Exhibit A, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of hired, owned and non-owned automobiles. Coverage shall be at least as broad as the latest edition of the Insurance Services Office Commercial General Liability occurrence form CG 0001 and Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (any auto). No endorsement shall be attached limiting the coverage. (a) A policy endorsement must be delivered to District demonstrating that District, its officers, employees, agents, and volunteers are to be covered as insureds as respects each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to District, its officers, employees, agents, or volunteers. 1 7. Permitted Subconsultants, if any: 8. Consultant's License No. Type or Classification of License Expiration Date: 9. Bill Pro cessing: g A. Consultant's Billing to be submitted for the following period of time: Monthly O Quarterly O Completion of Scope of Services O Other: B. Day of the Period for submission of Consultant's Billing: O First of the Month O 15th Day of each Month ( ) End of the Month O Other: C. Terms and Conditions for Bill Processing: All bills submitted by Consultant shall contain sufficient information to determine e whether the amount deemed due and payable is accurate. Bills shall include a brief description of services performed, the date services were performed, the number of hours spent and by whom, a brief description of any costs incurred, and the Consultant's signature. Bills shall be accompanied by the Consultant's Taxpayer Identification Number or Social Security Number. 4 (b) The insurance shall cover on an occurrence or an accident basis, and not on a claims made basis. (c) An endorsement must state that coverage is primary insurance and that no other insurance affected by the District will be called upon to contribute to a loss under the coverage. (d) Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to District and its officers, employees, agents, and volunteers. (e) Insurance is to be placed with California-admitted insurers. (f) Notice of cancellation or non-renewal must be received by District at least thirty days prior to such change. (3) Professional Liability. Where Consultant is a licensed professional, Consultant, at Consultant's own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount set forth in Exhibit A covering the licensed professionals' errors and omissions, as follows: (a) Notice that any cancellation, material change, or non-renewal of insurance must be received by the District at least thirty days prior to such change shall be included in the coverage or added as an endorsement to the policy. (b) The policy must contain a cross liability or severability of interest clause. (c) The following provisions shall apply if the professional liability coverages are written on a claims made form: 1. The retroactive date of the policy must be shown and must be before the date of the Agreement. 2. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work. 3. If coverage is canceled or not renewed and it is not replaced with another claims made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work. The District shall have the right to exercise at the Consultant's cost, any extended reporting provisions of the policy should the Consultant cancel or not renew the coverage. 4. A copy of the claim reporting requirements must be submitted to the District prior to the commencement of any work under this Agreement. 2 (4) Deductibles and -Self-rngured Retentions. Consultant shall disclose the self- insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Any self-insured retention or deductible is subject to approval of District. During the period covered by this Agreement, upon express written authorization of District Legal Counsel, Consultant may increase such deductibles or self-insured retentions with respect to District, its officers, employees, agents, and volunteers. The District Legal Counsel may condition approval of an increase in deductible or self-insured retention levels upon a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. (5) Notice of Reduction in verage. In the event that any coverage required under the Agreement is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to District at Consultant's earliest possible opportunity and in no case later than five days after Consultant is notified of the change in coverage. (6) In addition to any other remedies District may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, District may, at its sole option: (a) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; (b) Order Consultant to stop work under this Agreement or withhold any payment which becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof-, (c) Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to other remedies District may have and is not the exclusive remedy for Consultant's failure to maintain insurance or secure appropriate endorsements. 3 Exhibit 3 - List of Proposed Fees ELEMENT PROPOSED FEE Analysis of the functions of the Operations Program (Element III-A-1) $ Analysis of the range of services available within each function $ (Element III-A-2). Comparison of the District's operation program's levels of service with similar $ programs in other agencies (Element III-A-3). Creation of several possible models of service level delivery for the operations $ program (Element III-A-4). Review of technical, historic and legal documents.(Element III-B-1). $ Interviews with Dis trict staff(Element III-B-2). Review of current operation program practices for efficiency and effectiveness (Element III-B-3). $ Interviews/surveys of other agencies (Element III-B-4). $ Conduct the research necessary to answer the questions and issues raised $ (Element III-B-5). Contact other agencies (Element III-B-6). $ Other element (specify): Other element (specify): Other element (specify): $ TOTAL: $ IMPORTANT--COMPLETE AND RETURN E - 15 THIS FORM WITH YOUR PROPOSAL Re JffOpen MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 14, 1998 TO: Board of Directors FROM: Craig Britton, General Manager SUBJECT: Substance Abuse Policy I would like to revise the recommendation to you on the Substance Abuse Policy as follows: Revised Recommendation Review and comment on the Substance Abuse Policy, with the understanding that staff will return to you for final approval. The reason for the change is that in the process of reviewing the policy with the supervisory and management staff, we realized certain sections of the policy needed clarification and refinement. We will be reviewing the policy with remaining staff this Friday and soliciting additional input. We anticipate making some revisions to the policy before bringing it back to you for final approval, hopefully at a meeting in February. cc: District Staff Celebrate 25 Year s of Open Space Preservation 330 C)istel Circle ffi Los Altos,CA 94022-1404 * Phone: 650-691-1200 - 1972-1997 - FAX: 650-691-0485 * E-mail: mrosd®openspace.org * web site:www.openspace.org �! Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David _. a ".Kenneth C. _era er: Britton T.5mernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz � General Manager:t.Craig Britton Rqqional Open1, .. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-08 Meeting 98-01 January 14, 1998 AGENDA ITEM AGENDA ITEM Establishment of Midpeninsula Regional Open Space District Substance Abuse Policy (GENERAL MANAGER'S RECOMMENDATION Approve the attached Midpeninsula Regional Open Space District Substance Abuse Policy. DISCUSSION The Federal Department of Transportation's Omnibus Transportation Employee Testing Act of 1991 ("OTETA") requires employers to adopt mandatory drug and alcohol testing procedures for employees who drive commercial motor vehicles. The State and Federal Drug-Free Workplace Acts also require employers to establish anti-drug policies and make a good-faith effort to maintain a drug-free workplace. The purpose of the attached Substance Abuse Policy is to implement these laws and to protect District employees and the public from risks associated with employee drug or alcohol abuse while on duty. The policy prohibits employees from being under the influence of drugs or alcohol while on duty; establishes a pre-employment and random substance abuse testing program for employees who drive commercial motor vehicles; establishes post-accident and reasonable suspicion substance abuse testing procedures for all employees; outlines the consequences for employees testing positive for alcohol or drug use; establishes procedures for confidential handling of test results and records retention; and provides for alcohol and drug abuse information, training, and referral. Treatment and rehabilitation for alcohol and drug abuse is available through the District's Employee Assistance Program. Employees who think they have an alcohol or drug problem may voluntarily seek confidential assistance through the Employee Assistance Program. Employees testing positive in a random, post-accident, or reasonable suspicion test will be referred to an Employee Assistance Program substance abuse professional for evaluation and assessment, and will be offered treatment and rehabilitation if recommended by the substance abuse professional. At the same time, the District will be firm in taking disciplinary action in response to employees who violate this policy. The Substance Abuse Policy has been reviewed with both Local 715 and office, supervisory, and management employees. A representative from the District's Employee Assistance Program will conduct alcohol and drug abuse awareness training for all employees on January 16, 1998. The training will cover general information on the health and safety risks v r Te-4 Wd4.m,14 WdU S,4! Celebrate 25 Years of Open Space Preservation t330 Distel Circle * Los Altos, CA 94022-1404 * Phone: 650-691-1200 . 1972-1997 . FAX:650-691-0485 m E-mail: mrosd@openspace.org m Web site:www.openspace.org Hoard ofOirectors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smemoff,Nonette Hanko, Betsy Crowder,Kenneth C.Nitz - General Manager.L.Craig Britton R-98-08 Page 2 associated with the use of alcohol, an explanation of the drug and alcohol testing regulations, the consequences of violation of the regulations, and the treatment program for employees testing positive. Supervisors and managers attended a more extensive training session on January 8, 1998 which also covered the signs and symptoms of alcohol and drug use and constructive confrontation techniques for dealing with employees under the influence. The Substance Abuse Policy is available at the District Office for public inspection. Prepared by: Deirdre Dolan, Administrative Services Manager Sue Schectman, Legal Counsel Contact person: Sue Schectman, Legal Counsel MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SUBSTANCE ABUSE POLICY SUBSTANCE ABUSE POLICY Table of Contents PURPOSE 1 POLICY 1 Section A: Reasonable Suspicion Testing 2 Section B: Post-Accident Testing 4 Section C: Additional Testing Requirements for Employees Performing Safety Sensitive Functions 5 Section D: Consequences of Engaging in Any Act Prohibited by this Policy 8 Section E: Personnel Actions 9 Section F: Return to Work/Follow-up Testing 10 Section G: Drug and Alcohol Testing Methodology 11 Section H: Information and Record keeping 11 Section I: Confidentiality 12 Section J: Certificate of Receipt 13 SUBSTANCE ABUSE POLICY PURPOSE The Midpeninsula Regional Open Space District(District)is committed to providing an alcohol and drug-free work place. The purpose of this Policy is to protect the public and District employees from risks which result from employee drug or alcohol induced behavior. While the District has no intention of unreasonably intruding into the private lives of its employees, involvement with drugs and/or alcohol takes its toll on job performance and employee safety. Our concern is that employees be able to perform their duties safely and efficiently in the interest of their fellow workers and the public, as well as themselves. The District is also responsible to all of its employees to maintain a safe, healthful, and efficient working environment and to protect District property, equipment, and operations. The presence of drugs and/or alcohol on the job or at any District work site and the influence of these substances on employees during work hours are inconsistent with this objective. This Substance Abuse Policy covers all regular,probationary,full-time,part-time,acting,temporary,and seasonal District employees and is based on the United States Drug-Free Workplace Act of 1988, the State of California Drug Free Workplace Act of 1990, and the United States Department of Transportation(DOT)regulations implementing the Federal Omnibus Transportation Employee Testing Act of 1991. Employees who think they may have an alcohol or drug problem are urged to voluntarily seek confidential assistance from the District's Employee Assistance Program counselors. The District is committed to providing reasonable accommodation and assistance to employees whose substance abuse problem classifies them as disabled to the extent required by federal or state law. The District will be firm in identifying and disciplining those employees who have work performance related problems, who continue to be substance abusers, or who do not participate in treatment or continue substance abuse even while enrolled in counseling or rehabilitation programs. The District will conduct drug and alcohol awareness programs on a periodic basis. These programs will discuss prevention and detection methods with emphasis on maintaining an alcohol-free and drug-free workplace. Additionally, information will be given to all employees explaining the dangers of alcohol and drug abuse. Employees can contact the Administrative Services Manager or Administrative Analyst for additional information on the District's Employee Assistance Program. All employees shall be given a copy of this Substance Abuse Policy. Managers and supervisors will be trained to recognize abusers and become involved in implementing this Policy. Alcohol or drug abuse in the workplace will not be tolerated. The District will take disciplinary action in appropriate cases in response to employees who violate this Substance Abuse Policy, up to and including termination. POLICY It is the policy of the Midpeninsula Regional Open Space District that the manufacture, distribution, dispensation, possession or use of an illegal drug or controlled substance other than a medication prescribed by a physician is prohibited while on District property, at work locations, while on duty or while designated on stand-by. It is the District's policy that employees shall not be under the influence of or in possession of alcohol or drugs while on duty or reporting for duty or on stand-by; nor possess alcohol or illegal drugs while on District property, at work locations or while on duty, on breaks,during meal periods or on stand-by subject to being called to duty. After normal business or shift hours,personnel 1 �I are not for purposes of this Policy considered subject to call or on stand-by unless designated as such by their supervisor. An employee shall not use, sell, or provide drugs or alcohol to any other employee or any person while such an employee is on duty or on District property. Lawful possession or providing of alcohol in an Employee Residence is not prohibited by this Policy. Employees reasonably believed to be under the influence of alcohol or drugs shall be prevented from engaging in further work. The District may take disciplinary action in appropriate cases in response to employees who violate these policies, up to and including termination. Employees must notify the District of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. In case of such conviction,the District may take appropriate personnel action up to and including termination or require the employee to satisfactorily participate in and complete a substance abuse assistance or rehabilitation program. SECTION A: REASONABLE SUSPICION TESTING CONSEQUENCES: Employees who test positive on a reasonable suspicion test shall be subject to the referral,evaluation,and rehabilitation requirements in Section D and may be subject to the disciplinary consequences of Section E of this Policy. An employee who refuses to submit to a reasonable suspicion test pursuant to this Policy will be terminated. 1. In cases where a trained supervisor has reasonable suspicion to believe that a District employee is under the influence of alcohol and/or drugs in violation of this Policy, the employee may be required to submit to testing for such reasonable suspicion. 2. The District's decision to require an employee to submit to a reasonable suspicion alcohol and/or drug test shall be based on a trained supervisor's determination that reasonable suspicion exists that the employee is in violation of this Substance Abuse Policy. The supervisor's determination must be based on specific, contemporaneous, articulable observations concerning the appearance, behavior, speech or body odors of the employee. Such observations can include the employee's activity or inactivity, equilibrium, attention span, mental and physical reactions, slurring of speech,physical or verbal altercation,unfocused vision,odor of intoxicants on the breath or clothing of the employee or information obtained from a reliable person with personal knowledge of the work or other conduct or behavior of the employee which would lead a reasonable person to believe, based on observation, that the employee is under the influence of drugs and/or alcohol. The observations may also include indications of the chronic or withdrawal effects of controlled substances. 3. If possible, the supervisor will obtain the assistance of another supervisor or witness to observe and document the above behavior factors. 4. Refusal to obey a direction to submit to a test will result in termination. Upon refusal, the supervisor shall arrange to safely transport the employee home. The employee shall be subject to disciplinary action pursuant to this Policy. If the employee refuses to accept the supervisor's arrangements to transport the employee home, or if the employee insists on driving his/her own vehicle that, in the supervisor's judgment,the employee is not in a condition to operate safely, the supervisor has the discretion to summon law enforcement or medical assistance to assist in the safe transport of the employee off District property. 2 5. If the employee submits to the reasonable suspicion alcohol and/or drug test,the supervisor will assign the employee to non-safety-sensitive duties until test results are received unless, in the supervisor's judgment, the continued presence of the employee at a District workplace poses a significant safety risk to himself/herself,other District staff or members of the public, or is disrupting the workplace. In that event, the supervisor shall arrange to safely transport the employee home. The employee shall be placed on paid administrative leave pending receipt of test results. Upon receipt of positive test results, the employee shall undergo evaluation, rehabilitation and/or disciplinary action pursuant to this Policy. 6. The supervisor who observes the employee's behavior on which reasonable suspicion testing is based must have received at least 60 minutes of training on alcohol abuse and an additional 60 minutes of training on controlled- substances abuse. The training must cover the physical,behavioral, speech,and performance indicators of probable alcohol misuse and use of controlled substances. The person who decides that reasonable suspicion exists to conduct a controlled substance test shall not conduct the controlled substance test of the employee. 7. If the supervisor determines that a reasonable suspicion test is required, the supervisor shall take the following steps: a. Inform the employee that the test is required by this Policy. b. Give a direct verbal order to the employee to submit to the required tests and to stand-by at the site pending testing. c. Transport the employee, or arrange for the employee to be transported, to the designated collection site to take the necessary tests. The escort should stay with the employee, verify the employee's identification at the collection site and return the employee to his/her work site or home after testing. d. Document with written notes the determination that a reasonable suspicion test is required. 8. If an alcohol test is not conducted within two hours of the observation, the District must prepare and maintain a record stating the reasons the alcohol test was not promptly administered. No alcohol test may be administered if eight hours have passed following the observation. 9. A written record must be made of the observations leading to a controlled substance reasonable suspicion test, and signed by the supervisor who made the observations, within 24 hours of the observed behavior or before the results of the controlled substances test are released, whichever is earlier. 10. As used in this Policy, "refuse to submit" is defined as: a. Failure to provide adequate breath for testing without a valid medical explanation after an employee has received notice of the requirement for breath testing in accordance with this Policy; b. Failure to provide adequate urine for controlled substances testing without a valid medical explanation after an employee has received notice of the requirement for urine testing in accordance with this program; or c. Engaging in conduct that clearly obstructs the testing process. d. Consuming alcohol during the eight hours immediately following an accident, unless the employee has been informed that his/her actions have been discounted as a contributing factor, or if the employee has been tested. e. Refusal to promptly comply with an order to submit to a test pursuant to this Policy. 11. As used in this Policy, a positive test result shall mean a blood alcohol concentration level of .04 or greater or a controlled-substances test with a verified positive test result. 3 SECTION B: POST-ACCIDENT TESTING CONSEQUENCES: Employees who test positive on a post-accident test shall be subject to the referral, evaluation, and rehabilitation treatments in Section D and shall be subject to the disciplinary consequences of Section E of this Policy. Employees who refuse to submit to a post-accident test shall be terminated. 1. Post-accident drug and alcohol testing will be conducted on employees following an accident where the employee's performance cannot be discounted as a contributing factor. An "accident " is defined as an occurrence involving a District vehicle, a private vehicle being driven on District business,or District equipment that results in 1)a fatality; 2) injury to a person requiring first aid or medical treatment; 3) receipt of a citation under State or local law for a moving traffic violation arising from the accident; or 4) substantial damage to a vehicle or equipment. 2. Following an accident, the employee will be tested as soon as possible. Testing should be completed within two hours where feasible and should not exceed eight hours for an alcohol test and thirty-two hours for a drug test. All reasonable steps will be taken to obtain urine and breath samples from an employee after an accident. In case of a conscious but hospitalized employee, the hospital/medical facility will be requested to obtain necessary samples. If an employee is unconscious or otherwise unable to consent to the procedure the treating physician will determine when the employee is able to understand a request to provide samples. 3. An employee shall notify his/her supervisor (or any on-duty supervisor if his/her supervisor is not on duty or not available) immediately following an accident. The employee shall refrain from using alcohol for eight hours following the accident or until that employee undergoes a post-accident alcohol test or a supervisor determines that a post-accident alcohol test is not required as provided below. Any employee leaving the scene of an accident without appropriate authorization prior to submitting to an alcohol or drug test or being released by the supervisor will be considered to have refused the test. 4. The supervisor at the site of an accident shall: a. Attend to any emergency needs of any injured persons. b. Take the employee involved in the accident aside and give the employee a direct verbal order to stand by at the site until the supervisor has determined if the accident is one requiring a post-accident alcohol or drug test. c. Evaluate the accident to determine whether a post-accident test is required under this Policy and document with written notes the supervisor's decision to require or to not require a post-accident drug or alcohol test. 5. If the supervisor at the accident site affirms that a post-accident alcohol or drug test of the employee is required,the supervisor shall take the following steps: a. The supervisor shall inform the employee that the test is required by this Policy. b. The supervisor or designated District representative shall transport the employee to the designated collection site to take the necessary tests. The person transporting the employee will stay with the employee, verify the employee's identification at the collection site, and later return the employee to the employee's reporting station. c. The supervisor shall ensure that the employee does not perform any Safety Sensitive Function until the employee is cleared by the post-accident test results. This includes insuring that neither the employee nor any employee 4 I involved in the accident operates any vehicle or equipment any further. If necessary, the supervisor will move the vehicle or request another employee not involved in the accident to do so. 6. If the supervisor at the site of the accident determines that the accident does not meet the criteria for a post-accident alcohol or drug test, the employee may continue to perform his/her job duties. 7. If an employee is taken into police custody at the site of an accident and tested for being under the influence of alcohol and/or a controlled substance, and the site supervisor has affirmed that the accident is one requiring post- accident alcohol and/or drug testing, the District will rely on the results of the police tests in lieu of additional alcohol and drug test administered by the District. 8. If a post-accident alcohol test is required and is not administered within two hours following the accident, the District shall prepare and maintain on file a record stating the reasons the test was not promptly administered. If the alcohol test is not administered within eight hours, the District shall cease attempts to administer an alcohol test and shall prepare and maintain the same record. 9. If a post-accident drug test is required and is not administered within 32 hours following the accident, the District shall cease attempts to administer a drug test and shall prepare and maintain on file a record stating the reasons the test was not properly administered. SECTION C: ADDITIONAL TESTING REQUIREMENTS FOR EMPLOYEES PERFORMING SAFETY SENSITIVE FUNCTIONS 1. a. Covered Job Classifications In accordance with the Department of Transportation's Omnibus Transportation Employee Testing Act of 1991 ("OTETA"), employees in the following classifications are subject to additional alcohol and drug testing if they perform "Safety Sensitive Functions" as defined in this policy and operate a Commercial Motor Vehicle as defined in this policy . This includes all regular, probationary, temporary, seasonal, acting, and work-out-of-- class assignments which perform Safety Sensitive Functions as defined in Part 2 below. The following District classifications are subject to these additional testing requirements: Equipment Mechanic-Operator b. Any employee in any classification who is available to perform Safety Sensitive Functions involving the operation of a Commercial Motor Vehicle is also subject to these additional testing requirements. This includes volunteer, occasional, casual, and intermittent drivers (hereafter "occasional drivers"). Employees who are occasional drivers and thus considered to belong to a Covered Job Classification under this subsection will be so notified in writing by the District. Any such occasional driver who wishes to opt out of the Covered Job Classification may do so by notifying the District in writing of the employee's election to cease to be available for the performance of Safety Sensitive Functions. Such election will be effective 30 days from the date such notice is received by the District. 2. Safety Sensitive Function An �Y employee who falls within a Covered Job Classification performs a "Safety Sensitive Function" during any P period in which that employee is actually performing, ready to perform, or immediately available to perform any Safety Sensitive Function. "Safety Sensitive Function" means any of the following functions: a. All time spent at the driving controls of a commercial motor vehicle in operation; b. All time, other than driving time, in or upon any commercial motor vehicle; 5 �r c. All time loading or unloading a commercial motor vehicle, supervising,or assisting in the loading or unloading, attending the vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving for shipments loaded or unloaded; d. All time repairing, obtaining assistance, or remaining in attendance upon a disabled commercial motor vehicle; e. All time at a carrier or shipper plant, terminal, facility, or other property, or on any public property, waiting to be dispatched, unless the employee has been relieved from duty by the District; and f. All time inspecting, servicing or conditioning any commercial motor vehicle at any time. 3. Commercial Motor Vehicle A "commercial motor vehicle" is defined as a vehicle: a. with a gross combination weight rating of at least 26,001 pounds inclusive of a towed unit with a gross vehicle weight rating of more than 10,000 pounds; b. with a gross vehicle weight rating of at least 26,001 pounds; c. designed to transport 16 or more passengers, including the driver; or d. used to transport those hazardous materials found in the Hazardous Materials Transportation Act. 4. Prohibitions It is unlawful for employees to do the following: a. To perform Safety Sensitive Functions after a positive drug test result or an alcohol test result indicating a blood alcohol concentration of 0.04 or greater, regardless of when the drug or alcohol was ingested and regardless of whether or not the employee is under the influence of alcohol or drugs. b. To possess alcohol products while driving a commercial motor vehicle. This includes medication,food,or other alcohol-containing products. c. To use alcohol while performing Safety Sensitive Functions. d. To perform Safety Sensitive Functions within four hours after using alcohol. e. To use alcohol for eight hours following an accident for which the employee is required to take a post-accident alcohol test. f. To report to duty or remain on duty requiring the performance of Safety Sensitive Functions when the employee uses any controlled substance, unless the use is pursuant to the instructions of a physician who has advised the employee that the substance does not adversely effect the employee's ability to safely operate a commercial motor vehicle. g. To report for duty, remain on duty or perform a Safety Sensitive Function, if the employee tests positive for controlled substances. h. To refuse to submit to a post-accident alcohol or controlled substances test, a random alcohol or controlled substances test, a reasonable suspicion alcohol or controlled substances test,or a follow-up alcohol or controlled substances test if those tests are required by the OTETA drug and alcohol testing rules as described in this Policy. 5. Random Alcohol and Drug Testing CONSEQUENCES OF A POSITIVE RANDOM TEST.' Employees who test positive on a random test shall be subject to the referral, evaluation, and rehabilitation treatments in Section D and shall be subject to the disciplinary consequences of Section E of this Policy. Employees who refuse to submit to a random test shall be terminated. 6 Employees in Covered Job Classifications are required to submit to alcohol and drug testing on a random basis. Twenty-five percent of the average number of covered employee positions shall be subject to random alcohol testing in each calendar year. Fifty percent of the average number of covered employee positions shall be subject to random drug testing in each calendar year. The District will change the minimum annual percentage testing rate in compliance with any change by the Federal Highway Administration ("FHWA") Administrator to increase or decrease the annual violation rate. The FHWA annual violation rate is based on the reported violation rate for commercial drivers. a. The District shall randomly select a sufficient number of covered employees for alcohol and drug testing during each calendar year to equal an annual rate not less than the minimum annual percentage rate established by the FHWA Administrator. b. The District shall select covered employees for random alcohol and drug testing in conformity with 49 Code of Federal Regulations (C.F.R.), §382.305. Some employees may be tested more than once in a year, while others may not be tested at all depending on the random selection. c. Random alcohol and drug tests shall be unannounced and the dates for administering random alcohol and drug tests shall be spread reasonably throughout the calendar year. d. Each employee who is notified of selection for random alcohol or drug testing shall go to the test site immediately. If a notified employee is performing a Safety Sensitive Function, the employee shall cease to perform that Safety Sensitive Function and go to the testing site as soon as possible. e. An employee shall only be randomly tested for alcohol while the employee is on duty and available to perform Safety Sensitive Functions,or four hours before the employee is available to perform Safety Sensitive Functions, or four hours after the employee has ceased being available to perform such functions. f. A covered employee may be tested for controlled substances at anytime while the employee is at work for the District. g. The District shall not notify any employee to submit to a random test while the employee is off work due to long- term illness, injury,vacation,or approved leave. If an employee is off work due to these extended leave periods, the District has three options. (i) The District can skip the employee's name and the next employee's name on the selection list will be selected and tested. The District shall document that the employee was ill, injured, on vacation, or on approved leave, and that the employee was in the random selection pool for that cycle. (ii) The District can remove the employee's name from the selection pool for that cycle. If this is done for drug testing and the employee is out of the program for more than 30 days, the pre-employment testing provisions of this Policy shall apply. (iii) The District can set the employee's name aside until the employee comes back from the extended leave and the District will conduct the test then. 7 6. Pre-Employment Drug Testing CONSEQUENCES OF POSITIVE PRE-EMPLOYMENT DRUG .TEST Employees who test positive on a controlled substances or alcohol test will not be appointed to safety-sensitive positions. They may not reapply for any safety-sensitive position with the District for 18 months. They may, however, apply for any position with the District that does not have a Safety Sensitive Function. All outside a licants r a District position which involve the performance o Sae Sensitive Functions must PP .� P P � .f Safety submit to pre-employment drug and alcohol testing without exception. The requirements of this Policy with respect to referral, evaluation and rehabilitation do not apply to applicants who refuse to submit to a pre- employment drug test or have a pre-employment test with verifted positive test results. Owside applicants who refuse to submit to a test or who have a positive test will not be hired. Before the first time an employee performs Safety Sensitive Functions for the District, the employee shall undergo testing for controlled substances. The District shall not allow an employee to perform Safety Sensitive Functions unless the employee has received a controlled substances test result indicating a verified negative test result. The following procedures shall apply: a. All regular, probationary, temporary, seasonal, part-time, and work-out-of-class assignments in job positions which involve a CDL and the performance of Safety Sensitive Functions are subject to pre-employment testing. b. All persons selected for a position involving the performance of Safety Sensitive Functions are subject to pre- employment testing. This section applies equally to current employees of the District, promotional employees, and outside applicants. The test may be administered in conjunction with the pre-employment medical examination if the examination is required and conducted independently. 7. Every job announcement and internal memorandum regarding job opportunities for a position requiring a CDL and the performance of Safety Sensitive Functions will include a written statement of the drug testing requirement as stated above. 8. All pre-employment testing will be conducted by the District's service providers to ensure appropriate chain of custody and confidentiality of results. 9. Persons employed at the District as of December 31, 1995 in positions involving the performance of Safety Sensitive r persons who are n ' their jobs. other Functions will not be required to submit topre-employment testin to co continue p eq g J entering into a position involving the performance of Safety Sensitive Functions, such as hires, rehires, transfers, promotions,promotional probation,acting and temporary assignments,and return-to-duty from any leave of absence or layoff of 30 days or more shall be required to submit to pre-employment testing under this Policy. SECTION D: CONSEQUENCES OF ENGAGING IN ANY ACT PROHIBITED BY THIS POLICY Any employee who engages in any action prohibited by this Policy will be subject to the following consequences: a. The employee shall be relieved from performing his/her job duties, including performing any Safety Sensitive Functions. 8 i b. The District shall advise the employee of the resources available to the employee in evaluating and resolving problems associated with the abuse of alcohol and/or controlled substances, including the names,addresses,and telephone numbers of substance abuse professionals and counseling and treatment programs. c. The employee shall be evaluated by a substance abuse professional who shall determine what assistance, if any, the employee needs in resolving problems associated with alcohol misuse and controlled substances abuse. d. On a one-time basis, the employee will be offered treatment and rehabilitation under the Employee Assistance Program, the employee's medical plan, or other rehabilitation program if recommended by the substance abuse professional. On a one-time basis, the District will pay for any reasonable and necessary costs of such program not covered by the Employee Assistance Program or the employee's medical plan. Employees who are undergoing rehabilitation may cover approved time off with any accrued leave and may request an unpaid leave of absence. e. The employee shall not be reassigned to his/her job duties including an safety-sensitive duties, until the � l � g Y ctY employee meets the following conditions: O employeeThe is evaluated b a substance abuse professional; Y (ii) The employee participates in a rehabilitation program if directed by the substance abuse professional and the substance abuse professional has decided that the employee has properly completed the rehabilitation program; (iii) The employee submits to return-to-work alcohol and/or drug tests with a result of less than 0.02 blood alcohol concentration if the conduct involved alcohol and/or a controlled substances test with a verified negative result if the conduct involved a controlled substance. f. The employee shall be subject to unannounced follow-up alcohol and controlled substances tests in accordance with Section F of this Policy. g. An employee who refuses to obey an order to submit to an alcohol or controlled substances test pursuant to this Policy will be terminated. SECTION E: PERSONNEL ACTIONS 1. Disciplinga Action for Misconduct Any employee who engages in an act prohibited by this Policy by federal law violates federal law and could be subject to federal penalties. Any employee who engages in an act prohibited by any part of this Policy will be subject to disciplinary action in accordance with this Policy, District Personnel Policies and/or Memorandum of Agreement where applicable. Consistent with the District's practices,disciplinary action shall be considered on an individual basis,taking into account the nature of the offense,and the employee's previous work and conduct record. The District may impose discipline for work-related misconduct, violation of work rules or other performance problems subject to regular disciplinary and grievance procedures up to and including termination. In appropriate circumstances and solely within its discretion, the District may consider the employee's commitment to recovery and/or the employee's agreement to enter into a Last Chance Agreement as mitigating factors in assessing the appropriate disciplinary action. 2. Termination for Inability to Perform Essential Functions The District reserves the right to terminate the employment of any employee who is unable to perform the essential functions of his/her job after the District has complied with any duty it may have to reasonably accommodate the employee's disability. 9 sI► 3. Termination for Refusal to Undergo Testing An employee who refuses to obey an order to take an alcohol or drug test pursuant to this Policy will be terminated. SECTION F: RETURN TO WORK/FOLLOw-UP TESTING CONSEQUENCES Employees shall be terminated if they refuse to submit to a return-to-work,follow-up alcohol, or controlled substances test; or if they have a return-to-work or follow-up alcohol test with a result indicating a blood alcohol concentration of 0.04 or greater or a controlled substances test with a verified positive test result. 1. Covered Employees Any District employee who has alcohol test results of 0.04 blood alcohol concentration or greater, or who tests positive on.controlled substances is subject to return to work testing and is also subject to unannounced follow-up alcohol and controlled substances tests following his/her return to work if they have been identified as needing assistance in resolving their problems associated with drugs and/or alcohol by a substance abuse professional. 2. Return to Work Test a. Any employee who engages in conduct in violation of this Policy concerning use of alcohol or who has had an alcohol test with result of 0.04 blood alcohol concentration or greater shall not perform his/her job duties, including Safety Sensitive Functions, until the employee has submitted to a return-to-work alcohol test with a result indicating an alcohol concentration of less than 0.02 blood alcohol concentration. b. Any employee who has engaged in conduct in violation of this Policy concerning the use of controlled substances or who has had a drug test with a positive result shall not perform his/her job duties, including Safety Sensitive Functions, until the employee has submitted to a return-to-work drug test with a result indicating a verified negative result of controlled substances use. c. The employee shall undergo return-to-work testing for both alcohol and controlled substances if the substance abuse professional determines that return-to-work testing for both alcohol and controlled substances are necessary for that particular employee. d. An employee who refuses return to work testing will be terminated. 3. Follow-up Testing a. If an employee has been referred to a substance abuse professional for evaluation under Section D of this Policy and the substance abuse professional has determined that the employee is in need of assistance in resolving problems associated with alcohol misuse and/or use of controlled substances, the employee shall be subject to unannounced follow-up alcohol and/or controlled substances testing. b. The number and frequency of such follow-up testing shall be directed by the substance abuse professional, and consist of at least six tests in the first 12 months following the employee's return to duty. c. The employee shall undergo follow-up testing for both alcohol and controlled substances if the substance abuse professional determines that follow-up testing for both alcohol and controlled substances are necessary for that particular employee. d. Follow-up testing shall not exceed 60 months from the date of the employee's return. e. The substance abuse professional may terminate the requirement for follow-up testing any time after the first six tests have been administered, if the substance abuse professional determines the such testing is no longer necessary. f. An employee who refuses to submit to or fails follow-up testing shall be terminated. 10 r SECTION G: DRUG AND ALCOHOL TESTING METHODOLOGY 1. Alcohol Testing Alcohol testing shall be done on an "evidential breath testing device" which is the testing methodology used by law enforcement officials in drunk driving cases. A breath technician shall explain the test to the employee being tested and properly administer the test to the employee. The procedures that will be used for collection and testing of the specimen shall comply with the regulations set forth at 49 C.F.R. Part 40. 2. Drug Testing Drug testing procedures shall comply with the regulations set forth at 49 C.F.R. Part 40. Drug testing shall be done based on a"split specimen"procedure of collecting and analyzing urine samples. The specimen take will be divided into primary and split specimens. If the test is positive, the employee shall be relieved of his/her job duties, including all Safety Sensitive Functions, if the employee has not already been so relieved, and informed of his/her right to request a test of the split specimen at the employee's expense. The employee shall have 72 hours within which to make that request. If the second test is negative, the District shall reimburse the employee for the cost of the second test. If the second test result is positive, the employee will be subject to the mandatory evaluation, referral and rehabilitation procedures in Section D of this Policy. 3. Chain of Custody/Confidentiality All alcohol and drug tests required to be administered under this program shall be conducted by the District's service providers to ensure proper chain of custody and confidentiality of results. SECTION H: INFORMATION AND RECORD KEEPING 1. Medical Review Officer (MRO) a. The MRO for this Policy will be provided by Camino Medical Group Occupational Medicine Services. b. The following is a listing of the MRO's specific responsibilities. For additional details of responsibilities see the U.S. Department of Health and Human Services (DHHS) Medical Review Officer Manual. 1) Review the results of all drug tests. 2) Review and interpret positive test results. 3) Request, if needed, a quantitative description of these results. 4) Receive a certified copy of the original chain of custody. 5) Inform the tested individual and provide test results. 6) Conduct a medical interview with the tested individual. 7) Review the individual's medical history, or any other relevant biomedical factors. 8) Give the individual an opportunity to discuss test results. 9) Order a reanalysis of the original sample in a certified laboratory. 10) Not receive urinalysis results that do not comply with the Mandatory Guidelines. 11) Not declare as positive an opiate-positive urine without "clinical evidence". 12) Determine whether a result is scientifically insufficient. 13) Determine whether a result is consistent with legal drug use. 14) Forward results of verified positive tests to one of the following in the Administration Department: •Administrative Services Manager *Administrative Analyst 15) Maintain the required records to administer this program. 11 2. Testing Laboratory a. The testing laboratory for this Policy is Quest Diagnostic. b. The testing laboratory will comply with all methods and procedures of 49 C.F.R.Part 40 and will provide annual reports to the District showing compliance. 3. Collection Agency a. The primary collection agency for this Policy is Camino Medical Group Occupational Medicine Services. b. The collection agency will comply with all methods and procedures of 49 C.F.R.Part 40 and will provide annual reports to the District showing compliance. 4. Em2lloyee Assistance Program (EAP)/Education Every employee covered by this Policy will receive the following drug use education: a. Drug information will be periodically distributed and displayed in the work areas. b. A copy of this Policy will be given to each employee and displayed in the work areas. c. The hot-line telephone number for employee assistance will be given to each employee and displayed in the work areas. d. EAP referral information will be given to all employees by Administration personnel upon receipt of initial positive testing. e. The District has designated the Administrative Services Manager/Personnel Officer and the Administrative Analyst in the Administration Program to answer employee questions about this Policy. The Administrative Services Manager/Personnel Officer and the Administrative Analyst will provide resources from which employees can obtain information about a number of subjects pertaining to the effects of alcohol and controlled substances on an individual's health, work, and personal life. These subjects include the signs and symptoms of a substance abuse problem of an employee or a co-worker, and available means of intervening when a substance abuse problem is suspected. Any employee who believes that a District employee has a substance abuse problem may report this concern to the Administrative Services Manager/Personnel Officer,any program manager, or to the General Manager in as confidential a manner as possible. 5. Record keeping a. The District will keep the records of its substance abuse program as required by 49 C.F.R., §382.401. b. The MRO shall maintain all records and notices required by 49 C.F.R., §382.409. SECTION I: CONFIDENTIALITY 1. Laboratory reports or test results of chemical tests shall not appear in an employee's official personnel file. Information of this nature will be contained in a separate confidential medical folder that will be securely kept under the control of the Administrative Services Manager. The report or test results may be disclosed only to persons whose knowledge thereof is necessary for performance of official duties or in administration of this Policy. Disclosures, without employee consent, may also occur when: a)the information is compelled by law or by judicial or administrative process; b)the information has been placed at issue in a formal dispute between the employer and employee; c)the information is to be used in administering an employee benefit plan; d) the information is needed by medical personnel for the diagnosis or treatment of the employee who is unable to authorize disclosure; and e) release or use of the information is otherwise permitted by law, including 49 C.F.R., §382.405. 2. An employee shall receive, at his/her request, the results of any drug and/or alcohol test performed in accordance with this Policy within a reasonable time after the results are available. When disciplinary action is recommended 12 or proposed under this Policy, the laboratory reports will be made available to the employee. Employees` privacy and dignity will be respected during the drug and/or alcohol testing process, including collection of a specimen. The only exception will be where it is anticipated that an employee will attempt to tamper with or substitute a sample; for example, where there is evidence that the employee has tampered with or substituted a previously given sample. In that case, medical personnel may take further reasonable measures, including auditory or visual observation of taking of the sample, as they deem necessary to assure the integrity of the sample. SECTION J: CERTIFICATE OF RECEIPT 1. All District employees shall be provided with a copy of this Substance Abuse Policy. Each employee is required to sign a statement certifying that the employee has received a copy of this Policy. 2. The District will maintain the original of the signed certificate and will provide a copy of the certificate to the employee if the employee so wishes. 13 nal v I� a R-98-10 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 98-01 January 14, 1998 AGENDA ITEM AGENDA ITEM Final Adoption of Preliminary Use and Management Pl fo�the Peninsula Open Space Trust Property Addition to Purisima Creek Redwoods Open pace Pr serve GENERAL MANAGER'S RECOMME16aLj, Adopt the Preliminary Use and Management Plan recommendations contained in report R-97- 165, including naming the property as an addition to Purisima Creek Redwoods Open Space Preserve. DISCUSSION At your December 10, 1997 meeting you approved the acquisition of the 481-acre Peninsula Open Space Trust (POST) property and tentatively adopted the Preliminary Use and Management Plan (see report R-97-165). Staff indicated they would return to you with information regarding trail use and signing. In summary, all trails on the site are planned to remain open for hiking and closed to equestrians and bicyclists until the trails element of the Comprehensive Use and Management Plan is reviewed. Bald Knob Trail provides the only public access to the former POST property and has been closed to bicycles and equestrians because all connecting trails beyond the Bald Knob Trail extend onto private lands. In addition, the physical conditions of the Bald Knob trail are not clearly suitable for multi-use due to sections of the trail that are very narrow as a result of steep construction limitations in the rocky sections. Actions that are being taken to encourage responsible use of the property and to prohibit illegal use of the trails and trespass onto public lands are as follows: 1) Signs prohibiting bicycle and equestrian use are posted at the beginning of Bald Knob Trail at its intersection with Borden Hatch Trail, and at the south entrance to the Irish Ridge Trail. 2) A barricade has been installed at the beginning of Bald Knob Trail to discourage illegal trail access by bicyclists and equestrians. 3) Signs stating "Not A Trail - Closed Area" have been installed near the lower portion of Irish Ridge Trail where a fence has been vandalized. to 25 Years of Open Space Preservation 330 Distel Circle - Los Altos, CA 94022-1404 - Phone:650-691-1200 1972-1997. FAX:650-691-0485 * E-mail:mrosd@openspace.org - Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz « General Manager:L.Craig Britton li R-98-10 Page 2 4) Stop signs stating "Private Property Ahead" have been placed at gates leading to the life-estate parcel near the top of Bald Knob and private properties on the east and south side of the property. S) Trail directional signs are located at the beginning and end of the Bald Knob Trail indicating trail distances; a new one is planned for the beginning of Lobitos Creek Trail. 6) Signs stating "Not a Through Trail" were installed at the upper end of Irish Ridge Trail, and will be installed at the beginning of the Bald Knob Trail and all trails which depart from Irish Ridge Trail and extend out the finger-like ridges to the west, including the Lobitos Creek Trail. Prepared by: Del Woods, Senior Management Specialist Contact person: Same as above Rqglonal Open S. ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-02 Meeting 98-01 January 14, 1998 AGENDA ITEM _Z_ AGENDA UMM Appointment of Administration and Budget Committee for 1998 ,e GENERAL MANACER'S RECOMMENDATION y- � The new President of the Board should appoint the Administration and Budget Committee members for the 1998 calendar year with your consent. DISCUSSION Section 1.82 of your Rules of Procedu states that appointments to the Administration and Budget Committee shall normally be made at the first regular meeting in January and that the Board Treasurer shall be one of the three members of the Committee. The appointment of the Administration and Budget Committee is placed near the end of the agenda in order to allow the newly-elected Board President some time to contemplate the filling of the two open Administration and Budget Committee seats; the 1998 Treasurer will have been selected by the Board earlier in the evening. Prepared by: Deirdre C. Dolan, District Clerk Contact person: Same as above A_ C@ elebrat 25 Years of Open Space Preservation 330 Distel Circle Los Altos, CA 94022-1404 - Phone:650-691-1200 1972-1997 > FAX: 650-691-0485 - E-mail: mrosd@openspace.org - Web site:www.openspace.org Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth Board©" C.Nitz - General Manager:L.Craig Britton �gyloryal Open S1, ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-03 Meeting 98-01 January 14, 1998 AGENDA ITEM _$_ AGENDA ITEM Renewal of Investment Authority and Annual Statement of Investment Policy CONTROLLER'S RECOMMENDATION Adopt the attached resolution to extend the controller's investment authority for another year and adopt the attached investment policy. DISCUSSION The controller's authority to invest temporarily idle funds expires on January 15, 1998 according to the provisions of Resolution 97-01 (see report R-97-02). Currently, all of our cash reserves not held by a trustee are invested through the Santa Clara County pooled investment fund or are in U.S. treasury securities held by Santa Clara County. The attached investment policy permits the District to invest its surplus funds in the Santa Clara County pooled fund, which by policy invests in a conservative manner and reports on fund performance monthly, including a full listing of the portfolio. The pool's investment policy has been reviewed by the controller. When short-term interest rates rise, we are sometimes able to earn an enhanced return on our investment funds by investing directly in investments permitted by the Government Code. The attached policy permits the controller to invest surplus District funds directly in such specific investments. Our District policy does not allow any of the practices which crippled Orange County. First, investments may not be leveraged. Second, investments may not include derivatives. Third, the term of new investments may not exceed 180 days. Prepared by: Michael Foster, Controller Sue Schectman, Legal Counsel Contact person: Same as above Celebrate 25 Years of Open Space Preservation 330 Distel Circle Los Altos, CA 94022-1404 - Phone:650-691-1200 . 1972-1997 - FAX:650-691-0485 - E-mail:mrosd@openspace.org # Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING A STATEMENT OF INVESTMENT POLICY AND AUTHORIZING THE CONTROLLER TO INVEST SURPLUS FUNDS ALLOWED BY GOVERNMENT CODE WHEREAS, the District needs to maximize the yield on surplus temporarily idle funds in order to help meet land acquisition objectives; and WHEREAS, the Chapter 4, Division 2 of Title 5 of the Government Code authorizes the District to deposit and invest surplus funds in investments which, at times, yield interest rates higher than achievable through the Santa Clara County Pooled Fund; and WHEREAS, the District can often improve its yield on surplus funds without sacrificing financial safety or flexibility: NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby authorize the Controller to invest surplus or temporarily idle funds according to the Investment Goals and Guidelines attached hereto as Exhibit "A" and by reference made a part hereof. Section Two. Before any particular investment the Controller shall consult with the General Manager, or a District employee authorized to act in his/her behalf, to determine anticipated cash flow needs of the District. Section Three. This Resolution supersedes Resolution No. 97-01 adopted January 8, 1997. This Resolution shall no longer be in effect as of January 14, 1999, unless extended in time, and inactive funds shall then be deposited in the Santa Clara County Pooled Investment Fund. EXHIBIT "A" Investment Goals and Guidelines GOALS Goal 1. Capital Preservation The primary goal shall be to safeguard the principal of invested funds. Temporarily idle funds shall be invested in a conservative manner, such that funds can always be withdrawn at, or just above or below, full invested value. Investments that offer opportunities for significant capital gains and losses are excluded. Goal 2. Liquidi Temporarily idle funds will be managed so that normal operating cash needs and scheduled extraordinary cash needs can be met on a same day basis. Investments will be sufficiently liquid to provide a steady and reliable flow of cash to the District to insure that all land purchases can be made promptly (within two weeks). Goal 3. Income Temporarily idle funds shall earn the highest rate of return that is consistent with capital preservation and liquidity goals and the Government Code. GUIDELINES 1. Determination of Idle Funds The Controller will prepare a complete cash flow projection prior to all investment decisions. This cash flow projection will be reviewed and evaluated by the General Manager. The General Manager is responsible for approving the Controller's designation of the amount of funds not required for the immediate necessity of the District and available for investment. 2. Contingengy Reserve A contingency reserve of between $500,000 and $2,000,000 shall be maintained with the Santa Clara County pooled investment fund. The General Manager is responsible for approving the Controller's designation of the size of this contingency reserve. At all times this contingency reserve will be sufficient to satisfy the requirements for all Note Funds. 3. Non-Invested Funds Idle District funds not otherwise invested or maintained with paying agents will be deposited in the Santa Clara County pooled investment fund. 4. Selection of Investments The Controller is responsible for selecting specific investments that fit within the amounts and maturities recommended by the Controller and by the General Manager. The Controller is also responsible for directing security transactions. 5. Investment Instruments Investments shall be limited to those allowed by Government Code Section 53601 et seq. and 53635 et seq. Investments shall not be leveraged. Investments, and or "derivatives," that offer opportunities for significant capital gains and losses are excluded. All investment, other than funds held in trust for noteholders and trust funds released after posting surety bonds, shall mature within 180 days. 6. Diversification Investments other than insured or collateralized deposits at banks and savings and loan associations shall be diversified. 7. Marketability For investments other than deposits, the breadth of ownership and number of securities outstanding will be sufficient to establish a secondary market in which investments can be readily converted to cash without causing a material change in their market value. 8. Acceptable Banks Bankers' Acceptances and Negotiable Certificates of Deposit may be purchased only from banks and savings and loan associations with over $1,000,000,000 of deposits and reporting profitable operations. 9. Acceptable Collateral Securities collateralizing bank or savings and loan deposits must be rated "A" or higher. 10. Investments in Name of District All investments purchased shall stand in the name of the District. 11. Reporting The Controller shall report all security transactions to the Budget Committee no later than the next Regular Meeting of the Board of Directors after any transaction has been made. The Controller shall submit a report of the District's investments and security transactions to the Administration and Budget Committee by the fourth Wednesday of each month in accordance with Government Code Section 53607. The Controller will render a quarterly investment report to the Board of Directors as required by Government Code Section 53646. Such reports shall also be submitted to the General Manager and to the District's auditor. The Administration and Budget Committee shall act on behalf of the Board of Directors in receiving reports from the Controller required by Government Code Section 53607. 12. Purchase of Securities Through Bank The Controller is authorized to purchase securities through the investment department of the District's bank. The Bank shall be instructed in writing only to purchase securities in the name of the District and that all matured funds shall be returned to the District's bank account. The Bank shall also be instructed to send receipts for transactions to the General Manager. Rqq J n . .,. _i ce .� MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-98-04 Meeting 98-01 January 14, 1998 AGENDA ITEM 9 _ AGENDA ITEM Consulting Services Agreement for 1998 with Legislative Consultants Heim, Noack, Kelly, & Spalum {. GENERAL MANAGER'S RECOMMENDATION 1 d t Authorize the General Manager to execute the attached Consulting Services Agreement with Heim, Noack, Kelly, & Spahnn for 1998 legislative consulting services in Sacramento. DISCUSSION The attached Consulting Services Agreement with Heim, Noack, Kelly, & Spahnn is for a one- year term for legislative consulting services in Sacramento. The terms and conditions of the agreement remain unchanged from the previous agreement, and the consulting fee of$1,100 per month, plus a monthly expense allowance of$55, has not increased since 1989. Heim, Noack, Kelly, & Spahnn continue to provide excellent service at a very modest cost, especially considering the returns to the District. Ralph Heim has represented the District in Sacramento for the past 12 years. He has worked very effectively on the District's behalf and has done an outstanding job of protecting the District's legislative interests. Prepared by: M. Smith, Public Affairs Manager Contact person: L. Craig Britton, General Manager Celebrate 25 Years of Open Space Preservation 330 Distel Circle Los Altos;CA 94022-1404 a Phone: 650-691-1200 1972-1997 - FAX:650-691-0485 - E-mail:mrosd@openspace.org a web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton CONSULTING SERVICES AGREEMENT THIS AGREEMENT, entered into this 1 st day of January, 1998, by and between MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, hereinafter called "District", and HEIM, NOACK, KELLY & SPAHNN, a California Corporation, hereinafter called "Legislative Consultant", or "Consultant." The parties hereto do mutually agree as follows: 1. ENGAGEMENT OF CONSULTANT The District hereby agrees to engage Consultant, and Consultant agrees to perform the services hereinafter set forth in this Agreement. 2. SCOPE OF SERVICES Consultant shall do, perform and carry out in a satisfactory and proper manner, as determined by District, the following services: a. Become familiar with District's Legislative Program for 1998 and its special legislative concerns. b. Advocate legislation and amendments to legislation to Sacramento legislators and administrators and their staffs which will enhance District's funding or result in other legislation favorable to District, with an emphasis on District's Legislative Program for 1998 and related matters, and other legislative or State administrative matters as may be assigned from time to time. C. Monitor and advise of status of pending legislation which may affect District. d. Evaluate and advise District as to the political climate in Sacramento, the best channels for influencing legislation affecting District, desirable kinds of legislation in light of District's problems, purposes and goals, and the best strategies for achieving legislation favorable to District. e. Maintain and improve liaison between District and members of the Legislature and the State Administration. f. Attend legislative hearings and other legislative meetings on behalf of District when a District representative is unable to be there or as otherwise appropriate. 9. When beneficial to District, coordinate District efforts with advocates of other regional park or open space districts, special district associations, park and recreation associations, and other appropriate organizations. 3. RESPONSIBILITIES OF DISTRICT District shall cooperate with and furnish necessary data to Consultant in every reasonable way to assist Consultant in carrying out its services under this Contract. Consultant's principal contact with District shall be District's General Manager or designee. 4. PERSONNEL a. Consultant represents that it has, or will secure at its own expense, all personnel required in performing the service under this Contract. Such personnel not be employees of or have any contractual relationship with District. 5. TIME OF PERFORMANCE The services of Consultant are to commence January 1, 1998 and continue through December 31, 1998. 6. COMPENSATION The District agrees to pay the Consultant at a fixed monthly rate of $1,100.00 plus a monthly expense allowance of$55.00. The expense allowance shall cover costs of telephone, postage, photocopying, bill service and other out-of-pocket expenses. If cumulative expenses have significantly exceeded cumulative expense allowances and it appears this situation will continue, consultant may request an increase in the allowance which shall be considered by the General Manager. Compensation for travel expenses, such as those to the District, which may cause the cumulative expense allowance to be exceeded, must be authorized in advance by the General Manager. Said payments shall be prorated for any fractional month at the beginning and end of the contract period. Such compensation shall constitute the total amount payable by District under this agreement and shall include all costs and expenses of Consultant. Consultant shall bill District at the end of each calendar month, and the District shall remit within 30 days of said billings. 7. TERMINATION District shall have the right to terminate this agreement by five (5) days written notice at any time, with or without cause. Consultant shall be entitled to compensation for all services rendered up to the date of termination. Consultant also shall have the right to terminate this agreement by fifteen (15) days written notice at any time, with or without cause. 8. EQUAL EMPLOYMENT OPPORTUNITY The Consultant shall not willfully discriminate against any employee or applicant for employment because of race, color, sex, religion, ancestry, or national origin. Consultant shall take affirmative action to ensure that applicants are employed without regard to their race, color, sex, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 9. ASSIGNABILITY The Consultant shall not assign any interest in this agreement, and shall not transfer any interest in the same, or any payments to be received hereunder, without the prior written consent of District. 10. INTEREST OF CONSULTANT Consultant covenants that is presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of services required to be performed under this agreement. Consultant shall from time to time advise General Manager of the District as to the names of other persons and/or organizations that Consultant represents in legislative matters. 11. FINDINGS Any reports, information, data, etc. given to or prepared or assembled by Consultant under this contract which District requests to be kept as confidential shall not be made available to any individual or organization by Consultant without the prior written approval of District. 12. USE OF FUNDS Consultant shall not expend any of the funds received as compensation hereunder in support of or in opposition to any candidate for any political office or in support of or in opposition to any ballot measure. Compensation is limited to the cost of services actually rendered and expenses, and specifically does not include political contributions of any type whatsoever. IN WITNESS WHEREOF, District and Contractor have executed this Agreement as of the date first written above. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT By: Mr. L. Craig Britton, General Manager HEIM, NOACK, KELLY & SPAHNN By: Mr. Ralph A. Heim, President Claims No. 98-01 Meeting 98-01 Date: January 14, 1998 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3375 1,049.12 Ace Fire Equipment & Service Co. Fire Extinguisher Service 3376 299.86 Acme & Sons Sanitation Sanitation Services 3377 282.97 ADT Security Services Alarm Services 3378 156.73 Ajax Portable Services Sanitation Services 3379 73.23 Alamo Lighting Light Bulbs 3380 248.76 All Laser Service Laser Cartridge Refills 3381 65.25 Allen Equipment Co. Inc. Equipment Maintenance and Repair 3382 41.67 A T & T Telephone Service 3383 1,217.81 Barron Park Supply Co. Field Supplies 3384 180.00 Blanning & Baker Associates, Inc. Subscription 3385 1,875.00 Louis Bordi General Engineering Road Maintenance--Crazy Pete's Road 3386 71.56 Dick Bruhn, Inc. Uniforms 3387 737.50 Jane Buxton FEMA Project Consultant 3388 230.90 California Water Service Water Service 3389 70.00 Camino Medical Group Medical Services 3390 1,716.00 California Conservation Corps Exotic Plant Removal Assistance 3391 11,985.07 Central Coast Wilds HWY 84 Revegetation Project 3392 286.94 Communication & Control Inc. Mt. Umumhum P G & E Pump 3393 91.73 Patrick Congdon Reimbursement--Equipment 3394 16.24 Contemporary Engraving Name Plate Engraving 3395 196.27 Continuing Education of the Bar Resource Documents 3396 119.00 Council on Education in Management Subscription 3397 41.04 DFM Associates Resource Documents 3398 4,557.62 Deborah Mills-Design Concepts Graphic Design Contractor 3399 48.37 Federal Express Express Mail Service 3400 48.15 Film To Frame Photo Processing Service 3401 506.89 Foster Brothers Security Systems, Inc. Keys 3402 16.25 Franciscan Glass Company Glass Replacement 3403 45.09 G & K Services Shop Towel Service 3404 143.83 Gardenland Power Equipment Equipment Maintenance and Parts 3405 508.67 Goodyear Auto Service Center Tires 3406 1,210.00 Greenbelt Alliance/Green Info Consultant--GIS Data--Patrol Map Book 3407 141.05 GTE Mobilnet Cellular Phone Service 3408 575.62 Guy Plumbing Plum bing--Distel Circle Building 3409 1,589.31 Virg Harkins Signs Signs 3410 668.80 Hoge Fenton Jones & Appel Inc. Legal Services 3411 1,034.51 The Home Depot Field Equipment and Supplies 3412 292.82 Interstate Traffic Control Products Barricades and Signs 3413 3,760.69 Jakaby Engineering Consultant--Fremont Older Parking 3414 1,708.19 Jeda Publications, Inc. Map Printing Services 3415 79.20 Jobs Available Job Announcement Advertisement 3416 47.59 Michael Jurich Reimbursement--Uniforms 3417 83.50 Kaiser Cement Drain Rock 3418 14.04 Kragen Vehicle Parts 3419 44.00 Landscape Architecture Subscription 3420 226.14 Langley Hill Quarry Road Repair Materials' 3421 2,489.26 Lanier Worldwide, Inc. Copier Lease and Supplies Page 1 Claims No. 98-01 Meeting 98-01 Date: January 14, 1998 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3422 250.00 League of California Cities Subscription 3423 885.25 41 David Lockhart Ferel Pig Study--Consultant 3424 408.00 David Lockhart Ferel Pig Study--Consultant 3425 321.30 Lucent Technologies A T & T Phone Maintenance 3426 27.17 Magnussen Buick-Pontiac-GMC, Inc. Vehicle Parts 3427 301.16 MetroMobileCommunications Radio Repairs 3428 440.00 Micro Accounting Solutions Computer Consultant Services 3429 141.92 Minton's Lumber & Supply Field Equipment and Parts 3430 45.41 Monogram Sanitation Transport Charges--Restroom Chemical 3431 808.50 Murray & Murray Legal Services 3432 1,646.14 Navarone Mailing Services Winter Newsletter Mailing Services 3433 19.50 Netcom Monthly Internet Services 3434 143.40 Noble Ford Tractor, Inc. Tractor Parts 3435 85.99 Northern Energy Propane Service 3436 1,567.93 Orchard Supply Hardware Field Maintenance Supplies 3437 55.47 Orlandi Trailer, Inc. Equipment Parts 3438 1,409.81 Pacific Bell Telephone Service 3439 1,500.00 Pacific Meridian Resources Appraisal Services 3440 25.00 Palo Alto Utilities Utilities 3441 52.24 Loro Paterson Reimbursement--Vehicle Parts 3442 10.00 Park Rangers Association of California 1998 Directory of Parks 3443 444.53 Peninsula Blueprint, Inc. Printing Services 3444 272.82 PIP Printing Printing of Newsletters 3445 273.74 Pitney Bowes Credit Corp. Postage Meter Lease 3446 29.11 Precision Engravers Name Tags 3447 1,416.98 R & R Designers Enterprise Rental Repairs 3448 786.25 R & S Erection of San Mateo, Inc. Batteries--Fowkes Gate 3449 8.28 R. V. Cloud Co. Field Supplies 3450 14.05 Rancho Hardware Field Supplies 3451 147.89 Rich's Tires Tires 3452 3,288.12 Roy's Repair Service Vehicle Maintenance and Repair 3453 42.22 San Mateo County Times Subscription 3454 498.50 Sequoia Analytical Water and Haz Mat Testing Services 3455 331.79 Shell Oil Fuel 3456 201.29 John Shelton, Inc. Culvert 3457 92.10 Skyline County Water District Water Services 3458 69.17 Steven's Creek Quarry, Inc. Baserock 3459 1,000.00 *2 Stewert Title of CA., Inc. Deposit--Glasspool Property 3460 600.79 Summit Uniforms Uniforms 3461 10,700.74 Sukut Construction, Inc. Skyline Dump Cleanup--Hydroseeding 3462 982.37 Teater & Etc. Graphics and Map Consultant 3463 60.00 Terminix Pest Control Service 3464 523.05 Therma Corp. Heating and Air Conditioning Service 3465 46.17 Vallen Safety Supply Company Lead Testing Kit 3466 1,382.19 •3 VISA Conference Expense, Field Supplies and Office Supplies 3467 28.00 West Coast Aggregates, Inc. Sand 3468 627.18 West Publishing Payment Center Computerized Legal Research Service Page 2 Claims No. 98-01 Meeting 98-01 Date: January 14, 1998 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 3469 113.40 Michael Williams Vehicle Expense 3470 300.00 Wilderness Taxidermy Nature Center Exhibits 3471 300.00 Roberta Wolfe Recording Services 3472 63.46 The Workingman's Emporium Uniforms 3473R 33,518.70 Jens Hansen Company Windy Hill Access Improvement Project 3474R 116.30 San Jose Mercury News Recruitment Advertisement 3475R 145.50 Second Cup Business Meeting Expense 3476R 361.86 Petty Cash Local Business Meetings, Office Supplies Field Supplies, Fun Committee Event, and Printing Expense •1 Urgent Check Issued December 17, 1997. •2 Urgent Check Issued January 6, 1998. *3 Urgent Check Issued December 19, 1997. Total 109,824.98 Page 3 Claims No. 98-01 Meeting98-01 Date: January 14. 1#9M &A|DPEN|NSULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3375 1,049.12 Ace Fire Equipment & Service Co. Fire Extinguisher Service 3376 298.86 Acme <& Sons Sanitation Sanitation Services � 3377 282.97 /4DT Security Services Alarm Services � � 3378 158.73 Ajax Portable Services Sanitation Services 3379 73.23 Alamo Lighting Light Bulbs 3380 248.76 All Laser Service Laser Cartridge Refills 3381 05.25 Allen Equipment Co. Inc. Equipment Maintenance and Repair 3382 41.87 AT /& T Telephone Service 3383 1.217.81 Barron Park Supply Co. Rw|d Supplies 3384 100.00 B|mnninQ &/ Baker Associates, Inc. Subscription 3385 1,875.00 Louis BordiGeneral Engineering Road K8aintenanom-Cnozypetm'aRoad 3388 71.56 Dick Bruhn, Inc. Uniforms 3387 737.50 Jane Buxton FEKAA Project Consultant � 3388 230.80 California Water Service Water Service 3388 70.00 Camino Medical Group Medical Services � � 3390 1'710.00 California Conservation Corps Exotic Plant Removal Assistance 3391 11,985.07 Central Coast Wilds HVVY84ReveQntodonProject 3382 286.94 Communication & Control Inc. Mt. Urnumnhurn P G Q/ E Pump 3393 91.73 Patrick Congdon Reimbursement—Equipment 3334 16.24 Contemporary Engraving Name Plate Engraving 3395 188.27 Continuing Education of the Bar Resource Documents 3386 118.00 Council on Education in Management Subscription 3387 41.04 DFK8Associates Resource Documents � � 3398 4,557.62 Deborah K8iUa'Daoign Concepts Graphic Design Contractor 3399 48.37 Federal Express Express Mail Service 3400 48.15 Film To Frame Photo Processing Service � 3401 506.89 Foster Brothers Security Systems, Inc. Keys 3402 16.25 Franciscan Glass Company Glass Replacement 3403 45.09 G @k K Services Shop Towel Service � 3404 143.83 Gmmden|and Pmvvmr Equipment Equipment Maintenance and Parts � 3405 508.67 Goodyear Auto Service Center Tlnam � 3400 1'210.00 Greenbelt Alliance/Green Info Consultant-G|S Data--Patrol WYop Book 3407 141.05 GTEW1obi|nmt Cellular Phone Service 3408 575.62 Guy Plumbing Plumbing-Dimte| Circle Building 3409 1'589.31 Virg Harkins Signs Signs 3410 668.80 Hoge Fenton Jones & Appel Inc. Legal Services 3411 1'034.51 The Home Depot Field Equipment and Supplies 3412 293.82 Interstate Traffic Control Products Barricades and Signs 3413 3'788.69 JakabyEnginmmring Conou|tant-Fremont Older Parking � � 3414 1'708.19 JedmPub|ioationm' Inc. Map Printing Services 3415 78.20 Jobs Available Job Announcement Advertisement � 3416 47.59 K8iohme| JuMoh Reimbursement--Uniforms 3417 83.58 Kaiser Cement Drain Rock 3418 14.04 KroQen Vehicle Parts 3419 44.00 Landscape Architecture Subscription 3420 228.14 Langley Hill Quarry Road Repair Materials 3421 2,489.26 L�nier VVor|dvvidm. Inc. Copier Lease and Supplies � � Page Claims No. 98-01 MeetinAQ8-01 Date: January 14. 1AQM K8|DPEN|y4SULA REGIONAL OPEN SPACE DISTRICT # Amount Name Description 3422 250-00 League of California Cities Subscription � 3423 085.25 °1 David Lockhart Fmre| Pig Study-Conau|tmnt � 3424 408.00 David Lockhart Fmra| Pig Study-'Conmubont 3425 321.30 Lucent Technologies AT & T Phone Maintenance 3436 27.17 WYognuamon Buick'Pontiac-GMC. Inc. Vehicle Parts 3427 301.18 K8etroK8mbUeCmnnmnun|ootiona Radio Repairs 3438 440.00 Micro Accounting Solutions Computer Consultant Services 3439 141.92 Minton'm Lumber 8' Supply Field Equipment and Parts 3430 45.41 Monogram Sanitation Transport ChanJmo-HemtroornChemical 3431 808.50 KAurray6k Murray Legal Services 3432 1'646.14 Naveronm Mailing Services Winter Newsletter Mailing Services � 3433 18.50 Netcomo Monthly Internet Services � 3434 143.40 Noble Ford Tractor, Inc. Tractor Parts 3435 85.99 Northern Energy Propane Service � 3436 1'587.93 Orchard Supply Hardware Field Maintenance Supplies � 3437 55.47 C>MendiTroi|ar, Inc. Equipment Parts 3438 1'408.81 Pacific Bell Telephone Service � 3438 1,500.00 Pacific Meridian Resources Appraisal.Services 3440 25.00 Palo Alto Utilities Utilities 3441 52.24 LoroPatermmn Reimbursement--Vehicle Parts 3442 10.00 Park Rangers Association ofCalifornia 1988 Directory ofParks � 3443 444.53 Peninsula Blueprint, Inc. Printing Services 3444 272.82 PIP Printing Printing of y0mvvo|ottmrm � � 3445 273.74 Pitney Bowes Credit Corp. Postage Meter Lease 3446 28.11 Precision Engravers Name Tags 3447 1.416.88 RQ, RDesigners Enterprise Rental Repairs 3448 786.25 R 6k S Erection of San Mateo, Inc. Batteries-Fmvvkem Gate 3449 8.28 R. V. Cloud Co. Field Supplies 3450 14.05 Rancho Hardware Field Supplies 3451 147.89 Rich's Tlnoo Tires 3452 3'288.12 Rmy'a Repair Service Vehicle Maintenance and Repair 3453 42.22 San Mateo County Times Subscription 3454 488.50 Sequoia Analytical VVotwr and Hoz Mat Testing Services 3455 331.79 Shell Oil Fuel 3456 201.29 John Shelton, Inc. Culvert 3457 92.10 Skyline County Water District Water Services 3458 68.17 Steven's Creek Quarry, Inc. 8eaerook � 3468 1'000.00 °2 Stevvert Title of CA.' Inc. Deposit-G|emmpmo| Property 3480 000.78 Summit Uniforms Uniforms 3461 10,700.74 SukutConmtruotion' Inc. Skyline Dump C|emnup-Hydromeeding 3482 982.37 Teater 8' Etc. Graphics and Map Consultant 3463 60.00 Terminix Pest Control Service 3484 523.05 ThermmmCnrp. Heating and Air Conditioning Service | � 3465 46.17 VoUen Safety Supply Company Lead Testing Kit 3468 1'383.19 °3 VISA Conference Expense, Field Supplies and Office Supplies � � 3467 28.00 West Coast Aggregates, Inc. Sand 3488 837.18 West Publishing Payment Center Computerized Legal Research Service Page | Claims No. 98-01 Meeting 98-01 Date: January 14, 1998 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Amount Name Description 3469 113.40 Michael Williams Vehicle Expense 3470 300.00 Wilderness Taxidermy Nature Center Exhibits 3471 300.00 Roberta Wolfe Recording Services 3472 63.46 The Workingman's Emporium Uniforms *1 Urgent Check Issued December 17, 1997. *2 Urgent Check Issued January 6, 1998. *3 Urgent Check Issued December 19, 1997. Total 75,682.62 Page 3 Re-glonal. 0pen ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manager DATE: January 14, 1998 SUBJECT: FYI Tr.4 U oi.14 Utd 5.4! Celebrate 25 Years of Open Space Preservation 330 Distel Circle * Los Altos, CA 94022-1404 * Phone:650-691-1200 1972-1997 . FAX:650-691-0485 * E-mail:mrosd@openspace.org * Web site:www.openspace.org 0 Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff,Nonette Hanko,Bets Crowder,Kenneth C y C.Nitz - General Manager.L.Craig Britton Regional Open menace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT - I]NTER-OFTICE MI+,MORANDUM TO: C. Britton, General Manager FROM: ams, Real Property Representative DATE: January 9, 1998 SUBJECT: Urrere Property Addition to Sierra Aiul Open-Space Preserve Escrow closed for the subject transaction on January 2, 1998 and title to and possession of this acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, close of escrow marks the final adoption of the preliminary use and management plan recommendation as tentatively approved by the Board of Directors at their meeting of August 27, 1997. DEDICATION CHART INFORMATION Dedication Board Status Approval closing Dedication (Intended or Preserve At" Unrttor +� Nte Date Asm Withhold?) Notes Sierra Awl Mt.Um Urrere 8/27/97 1/299 40 Witheld cc: Board of Directors Administrative Services Manager J. Escobar (w/encl.) B. Congdon K. Hart D. Vu c:uxouMs\closuao.IRM T�•�Walls,ow� S.�l , Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 • 1972-1"7• FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.tipe6space.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz General Manager:L.Craig Britton INTER-OFFICE MEMORANDUM January 12, 1997 TO: Craig Britton, General Manger FROM: Gordon Baillie, Operations Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month —December Year 1997 VIOLATIONS TOTALS CITES CRIMES Bicycles None Closed area 4 1 Speed 12 5 ACCIDENTS/INCIDENTS Helmet 7 4 Bicycle 1 After hours 0 0 Equestrian 0 Unsafe operation 0 0 Hiking/running 0 Dogs Other first-aid I Prohibited area 2 0 Search/rescue 0 Off-leash 1 0 Air evacuation 0 Closed area I I Off-road vehicles 1 0 ENFORCEMENT After hours 0 0 Citations 25 Fishing 0 0 Written warnings 41 Swimming 0 0 Arrests 0 Vandalism 1 0 Police assistance — 1 Parking 12 7 Parking after hours 23 6 MUTUAL AID Dumping/littering 1 0 Accidents 1 Campfires 2 0 Law Enforcement I Camping 1 0 Landing Zone 1 Weapons Actual contact 0 0 Report only 0 0 Evidence of 1 0 Vehicle restricted 1 0 Intimidation 1 0 Unauthorized grazing 1 1 SUMMARIES OF SIGNIFICANT INCIDENTS Dec. 4: T. Lausten and T. Karnofel responded to a report of a person camping in El Sereno. Camping gear was found concealed under a tarp. Seven hypodermic syringes, along with a spoon for heroin use were found in a backpack. The property was turned over to the Sheriff s Dept. Dec. 4: Evidence of a campfire and empty beer cans were found on the Corte Madera Creek Trail in El Corte de Madera. F. Olsen. Dec. 7: An uncontrolled, threatening dog charged K. Miller at Pulgas Ridge in the voice control area. He yelled numerous times for the dog to stop. He deployed his baton and the dog circled him until the owner leashed it. The owner was verbally warned. Dec. 11: Staff received complaints about an animal rights' activist who was distributing pamphlets at Deer Hollow Farm. The activist interrupted classes and tried to give pamphlets to unwilling recipients. District staff have met with the activist and are working with the City of Mountain View and Deer Hollow Farm to create a workable solution. Dec. 20: There was an attempted vandalism to a gate at Sierra Azul OSP. The locking post was pulled out of the ground and the regulatory signs were scratched, however the vehicle did not gain access. Dec. 24: A misdemeanor grazing violation occurred at Russian Ridge. The neighboring rancher has been cited six times for the same violation and is currently on probation for the last conviction. The matter is being turned over to the San Mateo District Attorney for prosecution. L. Paterson and W. Phillips. Dec. 25: A visitor to Sierra Azul was intimidated by a neighbor. A Santa Clara County deputy responded to a report of a person making a citizen's arrest for auto burglary. Based on statements from the neighbor and the victim the deputy verbally warned the neighbor for intimidation and released him. Dec. 27: Someone gained access to El Corte de Madera by cutting a chain on a gate on Star Hill Road. They then drove a vehicle into the preserve approximately two miles on the Virginia Mill Trail. When B. Malone discovered the cut chain and tracks the vehicle had already left the area. Dec. 30: At Windy Hill evidence of paint ball activity was discovered near Alpine Road. W. Phillips. Regional MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: C. Britton, General Manager DATE: January 7, 1998 SUBJECT: FYI f -- ,x� __.4 Celebrate 25 Years of Open Space Preservation rereservation 330 Distel Circle • Los Altos,CA 94022-1404 # Phone: 650-691-1200 1972-1997• FAX:650-691-0485 * E-mail:mrosd@openspace.org o Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, David T.Smernoff,No y nette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton Regional Open ,' ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT January 6, 1997 Ms. Sue Pino Santa Clara Valley Water District 5750 Almaden Expressway San Jose, CA 95118 Dear Ms. Pino: On the occasion of your retirement from the Santa Clara Valley Water District, I'd like to offer my sincere thanks and congratulations on behalf of the Midpeninsula Regional Open Space District. Your 27 years of service to the Water District is, by itself, a monumental accomplishment. But beyond that, you have performed a variety of services in support of the Santa Clara County Special Districts Association, for which we are grateful. Again, congratulations on your retirement, and thank you for the many years you have served the Association, along with your work as Clerk of the Water District Board, and as Business Resources Group Manager at the District. We wish you much happiness in your retirement, and all the best in your future endeavors. Si erely`, �t L. Craig Bri on General Manager LCB/mcs cc: MROSD Board of Directors Tic 4 a Wyk,o,,.14 WU 5 4l - Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail:mrosd®openspace.org • Web site:www.openspace.org 0 Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton Regional Open F- we MIDPENINSULA REGIONAL OPEN SPACE DISTRICT IlVTER-OFFICE MEMORANDUM TO: C. Britton, General alter FROM: M. Williams, Real Property Representative DATE: January 5, 1998 SUBJECT: Sale of 10 Acre Surplus Parcel to Guenther - Skyline Ridge Open Space Preserve Escrow closed for the subject transaction on December 17, 1997 and title to and possession of this 50 year Fee Determinable Estate 10 acre parcel passed to Jacob and Tamara Guenther from the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, close of escrow marks the final adoption of the preliminary use and management plan recommendation as approved by the Board of Directors at their meeting of July 23, 1997. ,District financing of this transaction was authorized and approved by the Board of Directors at their meeting of December 10, 1997. DEDICATION HART INFORMATION C Dedication Board status Approval Closing Dedication (Intended or Preserve Area QVIA111017 Date Date Date Acres withheld?) Notes Skyline Purchaser 7/23/97 12/17/97 10 w/ withheld Sale of Surplus Guenther improvements Fee Determinable Estate(50 years) cc: Board of Directors - Administrative Services Manager J. Escobar (w/encl.) B. Congdon K. Hart D. Vu �� �a C:\FORMS\CLOSING.FRM �` , e' Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail:mrosd@openspace.org - Web site:www.openspace.org 40 Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton Regional Open '-,ace 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT INTER-OFFICE NE MORANDUM ` _ I TO: C.BBnttgri, eral Manager FROM: M. Williams, Real Property Representative DATE: December 31, 1997 SUBJECT: POST(Mysen) Property Addition to Purisima Creek Redwoods Open Space Preserve Escrow closed for the subject transaction on December 31, 1997 and title to and possession of this 481 acre parcel passed to the District. A second reading of the use and management plan recommendations is scheduled for the'District's Board of Directors meeting on January 14, 1998 to answer Board questions about the trail system that is already in place. I am not aware of any other use and management concerns that have not already been addressed. DEDICATION CHART INFORMATION Dedication Board Status Approval Closing Dedication (Intended or Preserve �i aGr ntarDate Date Date Acres Withheld? Notes Purisima POST 12/10/97 12/31/97 481 Intended Grant Funded Bargain Sale r cc: Board of Directors Administrative Services Manager J. Escobar (w/encl.) B. Congdon K. Hart D. Vu C:\FORMS\C!LOSING.FRM ta•�G s4. efi+- W�t��+�G Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 • 1972-1997• FAX:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz • General Manager:L.Craig Britton 12-23-97 TO: Park Supporters FROM: Linda Dyson Dear Friends: Here is a brief year end update on Alternative Funding/Volunteer Efforts: 1. SENATE BILL 375/SHER Senator Sher did a splendid job of shepherding SB 375 through the State Legislature in the 1997 session. This bill would have given the San Mateo County Board of Supervisors the authority under state law to place a 1/2 cent sales tax measure on the ballot for a 2/3 vote to benefit Parks, Schools and Libraries. Unfortunately, the bill was vetoed by Governor Wilson. Governor Wilson gave the following veto message, "vetoing this bill will not prevent San Mateo County from imposing a special purpose transactions and use tax for which it is seeking authorization in this bill". Because there is uncertainty over the validity of the Governor's veto message, San Mateo County Counsel has requested a formal opinion from the State of California Attorney General's Office. The opinion is expected to be available in the first six months of 1998. 2. SAN MATEO CO. PARKS & RECREATION FOUNDATION Under the strong and committed leadership of Bill Royce, Linda Liebes, Julia Bott and many others, and with strong staff support, the Parks Foundation is expected to be formally launched by the San Mateo County Board of Supervisors in late January, 1998. The purpose is to raise outside funds to supplement existing County funding for Parks. The Foundation will fulfill one of the objectives and recommendations of the Alternative Funding Report. A great and diverse group of candidates have been recruited as founding Board members. 3. GUIDELINES FOR DONATION, MEMORIAL & SPONSORSHIP CONTRIBUTIONS The Parks Commission continues to review the draft guidelines. The next workshop will be held at 1:30 pm on Thursday, January 8th, immediately preceding the regularly scheduled Commission meeting. You are invited and encouraged to attend. The finished document will be forwarded to the Board of Supervisors for their action. The document will become a guiding instrument for donations. Copies of the draft are available by calling the Parks Office, 363-4020. 4. VOLUNTEER ROUNDTABLE AND RECOGNITION EVENT Friends of the Parks and Commission Sub-Committee members are meeting regularly and sharing information and goals. The very successful Volunteer Recognition Event this Fall acknowledged years of citizen efforts. BEST WISHES FOR THE NEW YEAR AND MAY WE ALL WORK TOGETHER TO CONTINUE THE PROGRESS MADE IN SUPPORT OF THE PARKS Linda Dyson 344-7366 Regional Open ! ice .............. ...................................__ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT December 11, 1997 Robert Anglim 20710 Sunrise Drive Cupertino, CA 95014 Re: Dog Access in Open Space Preserves Dear Mr. Anglim: Thank you for your e-mail of November 12 regarding access for dogs in the open space preserves. I apologize for the delay in responding; our second meeting in November was canceled and this is the first opportunity to respond. The Board reviewed your letter at its meeting last night. The District has made a thorough review of access for dogs over the last several years, resulting in expanded access and a change in regulations. It is the District's responsibility and practice to proceed very carefully in considering additional access of any kind. The District's mission statement clarifies that resource protection is given priority over public access: The District's mission is to acquire and preserve a regional greenbelt of open space land in perpetuity; protect and restore the natural environment; and provide opportunities for ecologically sensitive public enjoyment and education. There are many people who feel that access for dogs is inappropriate environmentally, aesthetically, and from a safety standpoint. Like dog access proponents, they have been very vocal and have many compelling arguments. The current access situation was based on an assessment of the types of habitats and public use patterns that are most compatible with dog use, and on the objective'of providing geographic distribution of access. From the District's establishment in 1972 through 1993, access for dogs evolved to include some trails in three preserves, and all trails in another three preserves, out of the total of 23 open space preserves. In September, 1993 the District began conducting research and a public review process to help make decisions about additional access for dogs. In 1994, staff conducted a survey of many park and recreation agencies around the country, and virtually all the park and recreation agencies in the Bay Area that manage rural lands. Public input was received at 16 public meetings regarding dog access, and via many letters, petitions, and phone calls to the District. The result of the review process was that the Board of Directors, after extensive public debate, made access available on all trails in six preserves, including one off-leash area at Pulgas Ridge Open Space Preserve, and some trails in Windy Hill and Sierra Azul Open Space Preserves. Tx4,e. Celebrate 25 Years,of Open Space Preservation 330 Distel Circle e Los Altos,CA 94022-1404 * Phone:650-691-1200 - 1972-1997- FAX:650-691-0485 * E-mail: mrosd@openspace.org * web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,Nonette Hanko,Betsy Crowder,Kenneth C.Nitz - General Manager:L.Craig Britton Also, our regulations were amended in July, 1996 to allow the use of retractable leashes if retracted to six feet when near other people. As an addition to trails already open, the Hamms Gulch Trail at Windy Hill was opened to leashed dogs on a one-year trial basis beginning in January, 1997. Currently, the District is in the latter stages of this one-year study, focusing on how well dog owners comply with the regulations. The Board is expected to make a final determination on dog access on Hamms Gulch Trail in early 1998. These changes represent a clear direction by the Board to provide for dog access, while respecting the desires of other visitors who may not feel that dog access is appropriate. This is the essence of managing "multiple use" trails -- working to develop a compromise solution that enables all visitors to experience open space in a safe, enjoyable manner. We feel the current status of dog access is a suitable compromise. Additional expansion of dog access is possible in the future, with further study and evaluation. A good source of information about places you can take your dog is the book The Dog Lover's Companion, by Lyle York and Maria Goodavage, Foghorn Press (1992). Also, you may want to contact the organization Peninsula Access for Dogs (PADS) at 809-B Cuesta Dr., Box 196, Mtn. View 94049, or www.rahul.net/prusld/pads. PADS works with the District to help make existing access work for everyone. They can give you additional background on the history and for do access in this region. We have included a set of maps for dog accessible prospects g g preserves and will add you to our mailing list of people interested in dog access, for notification of upcoming meetings 'on the subject. Again, thank you for writing with your concerns, which I hope we've addressed. Sincerely, Mary C. Davey, President Board of Directors MCD:RA:kh i INTER-OFFICE MEMORANDUM December 8, 1997 TO: Craig Britton, General Manger FROM: Gordon Baillie, Operations Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month —November Year 1997 VIOLATIONS TOTALS CITES CPJ[MES TOTALS CITES Bicycles False Information 3 1 Closed area 10 8 Poss. marijuana 1 0 Speed 4 3 Occult activity 1 —0 Helmet 9 8 Unauthorized trail After hours 2 0 construction 2 0 Unsafe operation 4 0 Failure to follow Dogs lawful order 1 0 Prohibited area 8 7 Off-leash 11 3 ACCIDENTS/INCIDENTS Closed area 2 0 Bicycle — 4 Off-road vehicles 0 0 Equestrian 0 After hours 4 1 Hiking/running 2 Fishing 0 0 Other first-aid 2 Swimming 0 0 Search/rescue — 2 Vandalism 2 0 Air evacuation 2 Parking 7 4 Parking after hours 22 8 ENFORCEMENT Dumping/littering 0 0 Citations 43 Campfires 1 0 Written warnings 29 Camping 0 0 Arrests 0 Weapons Police assistance I Actual contact 2 0 Report only 1 0 MUTUAL AID Evidence of 0 0 Accidents I Law Enforcement 2 Search 1 SUMMARIES OF SIGNIFICANT INCII)ENTS, Nov. 1: T. Karnofel stopped four bicyclists for speeding and unsafe operation in Monte Bello OSP. He attempted to cite the violators, however they became uncooperative after encouragement from other cyclists. The cyclists were released with verbal warnings, as the situation was unsafe. Nov. 8: There was a search for a missing woman who was manic depressive at RSA OSP. T. Karnofel, M. Newburn, T. Randall, W. Phillips, Santa Clara County sheriffs, and county park rangers searched for over one hour before being advised she had been found in a Sunnyvale bar. Nov. 8: Shotguns were fired from private property into Sierra Azul OSP. Pellets landed on Limekiln Trail. The trail was closed at both ends and contact was made with the resident. No suspects were located. T. Randall, P. Hearin, Santa Clara County Sheriffs' Dept. and County Parks handled the incident. Nov. 9: Two ritual occult sites were located at El Corte de Madera OSP. A small tree had been planted. A small wooden box containing two hair braids and a chain was buried under the tree. A second site was located nearby that included a 4' x 6' mound of earth. The mound was excavated at the direction of a San Mateo Co. Sheriffs deputy. It was empty. Nearby to the occult sites, two illegally constructed trails were located. They had been brushed at a much earlier date, as the cut ends of vegetation were weathered. B. Malone. Nov. 13: A search for a San Jose police officer who was a suspect in his wife's death, occurred in Sierra Azul OSP. He left his vehicle in the area and was considered at high risk for suicide. SWAT teams checked residences in the area, prior to finding his body on District land. T. Randall, K. Carlson, T. Lausten, San Jose police, and Santa Clara County Sheriffs Dept. worked the incident. Nov. 16: A new illegal trail running from Vista Point to the Resolution Trail was created, by significant vegetation removal at El Corte de Madera OSP. The trail linked to an older, closed-off trail that was almost completely restored. This trail was also significantly brushed. The beginning and end of the new trail was intentionally left obscured by live vegetation. B. Malone. Nov. 17: A visitor reported two individuals bow-hunting in Rancho County Park. K. Miller and T. Lausten checked the area. No hunters were found. Nov. 23: A person was cited for riding a bicycle on Lost Trail at Windy Hill OSP. He provided false information, disobeyed a lawful order, grabbed at the ranger's citation book, and yelled to other bicyclists to "go back", to avoid a citation. L. Paterson. Nov. 25: Two people were issued written warnings for using paint ball guns at Monte Bello OSP. B. Malone. Nov. 28: Two people were issued citations for "helmet required" at Saratoga Gap OSP . Both initially provided false information. One person continued to provide false information and he was cited. B. Malone. Nov. 30: A bicyclist rode off the Gordon Mill Trail at El Corte de Madera OSP and fell approximately 150 feet. The 25-year-old man sustained head injuries. Rescue crews from the Skyline field staff, CDF, and San Mateo Sheriffs Office used ropes and a litter to bring the victim up to the trail. U.S. Coast Guard personnel winched him up to a helicopter, which was hovering above the forest canopy. Regional Open _F 'ce ....................I................................ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT December 11, 1997 Ms. Sandy Cairns 17980 Foster Road Los Gatos, CA 95030 Dear Ms. Cairns: On behalf of the Board of Directors of Midpeninsula Regional Open Space District, I thank you for your recent letter regarding public trails and parking in the vicinity of Foster Road. The Board of Directors reviewed your letter at its regular meeting last night. The District has no property ownership with frontage on Foster Road, and has no public trail or trail head proposed in this area. Foster Road is considered too sleep, narrow and circuitous for general public access, parking, or a trail head. If the District owned adjacent lands and/or had vehicular access to Foster Road, it would be used for patrol and maintenance of nearby St. Joseph's Hill Open Space Preserve by District personnel. If there were a future potential for public trail access from Foster Road, it would be considered for localized neighborhood access only, and only after on-site workshops and public input. Again, thank you for writing, and I hope that I have addressed your questions. Sincerely, 'A Mary C. Davey, President Board of Directors MCD:MW:kh cc: MROSD Board of Directors Town of Los Gatos (Foster Rd.,residences) Celebrate 25 Years of Open Space Preservation 330 Distel Circle • Los Altos,CA 94022-1404 * Phone:650-691-1200 - 1972-1997- FAX:650-691-0485 - E-mail:mrosd@openspace.org o Web site:www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,David T.Smernoff,None'tte Hanko,Betsy Crowder,Kenneth C.Nitz o General Manager:L.Craig Britton