HomeMy Public PortalAbout2023-079 Resolution Approving Changes to the City's Freedom of Information Act (FOIA) Policies and ProceduresAnthony Heddlesten, Mayor
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RESOLUTION 2023-079
RESOLUTION APPROVING CHANGES TO THE CITY'S FREEDOM OF
INFORMATION ACT (FOIA) POLICIES AND PROCEDURES
WHEREAS, the City of Riverdale ("City") updated its Chapter 22 Public Records Policy and Fee Schedule,
pertaining to Freedom of Information Act, referenced in Resolution 2008-33 and Resolution 2008-34 to
include CDs and DVDs, and the expenses incurred in fulfilling public records requests made pursuant to
Iowa Code Chapter 22; and,
WHEREAS, as an option in lieu of paper copies, the City will exclusively offer a USB device, which must
be purchased from the City for $6.00 each, on which the records will be copied; and,
WHEREAS, the City will no longer offer records on CD or DVD, nor will they accept personal USB devices
not purchased from the City; and,
WHEREAS, the estimated charges for staff time in the policy are based on outdated wages for the City
Clerk and Deputy Clerk and need to be updated; and,
WHEREAS, the estimated charges for staff time should be increased to $6.50 per 15 minute increment to
reflect the current wages for the City Clerk and Deputy Clerk; and,
WHEREAS, a draft Records Request Form is attached to and made a part of this Resolution.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that:
SECTION 1: The Freedom of Information Act policies and procedures named herein are approved and
adopted.
SECTION 2: The attached Records Request Form is approved and adopted.
The Resolution shall take immediate effect.
PASSED, APPROVED, AND ADOPTED on September 12, 2023.
ATTEST:
Kelly Krell Cle?k
City of Riverdale, Iowa
110 Manor Drive, Riverdale, Iowa 52722 I (563) 355-2511
www.riverdaleia.org
DRAFT 9-1-23
CITY OF RIVERDALE, IOWA
RECORDS REQUEST FORM
REQUESTER INFORMATION
Name
Company Name
(if applicable)
Address
City
Phone
State
Email
z
p
DESCRIPTION OF RECORDS REQUEST
Please be as specific as possible: include dates, subjects, resolution numbers, project names, key words, etc.).
Use additional pages if necessary.
Iowa Code Chapter 22 gives every citizen the right to examine public records and to copy those records unless their access is
expressly prohibited. The City of Riverdale staff should not be expected to abandon or neglect their regular public duties to
comply with records requests and thus need sufficient time to make and deliver any requested information. If the requested
material potentially contains confidential information or is otherwise exempt from disclosure, additional time may be required
for review and possible redacting of material. All requests will be processed in accordance with applicable procedures and
rules. NOTE: If a deposit is required, no work will begin on the request until the deposit is received.
SIGNATURE & DATE
Signature
Date
City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleia.org
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DRAFT 9-1-23
FOR OFFICE USE ONLY
Request Format
Requesting To
• Written: 0 Email 0 Mail 0 In -Person
O Verbal: 0 Telephone conversation 0 Voicemail 0 In -Person
O Have copies ❑ View originals
Request Received
Date
/ /
Time
AM / PM
Request Processed Date
10 Busincss Days from Rcqucst
Datc
/ /
Time •
AM / PM
AM / PM
NOTE: Requests will be completed within 20 working days, excluding Saturdays, Sundays, and legal holidays, unless an
extension is requested by office staff performing service.
20 Working Days from Request
Extension Requested
Date
Date
Date Legal Counsel's Opinion Sought
Estimate of Fees (if applicable) $
/ /
Time
Reason
AM / PM
Deposit Retained
(if applicable)
NOTIFICATION
❑ Documents are available on website
❑ Documents are ready for pick up at City Hall during regular business hours
O Documents are ready for pick up at City Hall by special appointment
❑ Documents are ready for examination at City Hall during regular business hours
O Documents are ready for examination at City Hall by special appointment
O Documents are being mailed to the submitter via certified mail at the above address at the submitter's expense
First Notification
Second Notification
FEES
Date / / ! Time AM / PM
O Email ❑ Telephone 0 Voicemail 0 In -Person
Date / / Time AM / PM
O Email ❑ Telephone ❑ Voicemail 0 In -Person
0 Copy Charges: Photocopies (5 copies free annually): $0.25/page x pages = $
Printed pages (First 25 pages free) : $0.10/page x pages = $
0 Digital Charges:
USB storage device (must use City provided device): $6.00 each x _ USB =$
O Other: (please specify): actual cost = $
❑ Other: (please specify):
❑ Postage:
O Staff Services: (First 15 minutes free) $6.50 /15 minutes x
actual cost = $
actual cost = $
increments of 15 minutes =
City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • 1563) 355-2511 • www.riverdaleia.org
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DRAFT 9-1-23
Initials of employee performing service:
TOTAL FEES: $
Less Deposit: $
AMOUNT DUE: $ PAID ON:
ACCEPTANCE & RECEIPT
Documents received and acknowledged:
Recipient's Name Printed
Recipient's Signature
Date
City of Riverdale Records Custodian Signature
City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleia.org